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070802 OTLRB MinutesMINUTES OF A REGULAR MEETING OF THE OLD TOWN TEMECULA LOCAL REVIEW BOARD JULY 8, 2002 CALL TO ORDER The Old Town Temecula Local Review Board convened in a regular meeting at 9:00 A.M., on Monday, July 8, 2002, in the Main Conference Room of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ROLLCALL Present: Board Members: *Allen, Blair, Montgomery, Moore, and Chairman Harker Absent: None Aisc Present: City Clerk Jones, Development Processing Coordinator Noland, Project Planner Rush, Redevelopment Director Meyer, Redevelopment Management Analyst Hillberg, and Minute Clerk Savage *(It was noted that Board Member Allen arrived at 9:02 A.M.) PUBLIC COMMENTS Mr. Sam Pratt, Temecula, California, reported his impressions of the historical City of Leavenworth in the State of Washington. Leavenworth is located on the eastern slope of the Cascades and is a former logging and lumber mill town whose population reached nearly 5000 but declined to less than 800. Its residents determined to save their community by promoting and developing it as an old-fashioned western lumber town. Mr. Pratt noted that Leavenworth has been distinguished by receipt of the Sears Award for the finest redevelopment of a small city in the United States, that it has several new motels, and that it is one of Washington's major tourist attractions (attracting over 500,000 visitors each year). Mr. Pratt voiced admiration for Leavenworth's citizenry which has worked together to make many improvements in order to save their community. Mr. Pratt noted that although many Old Town properties have absentee owners, if the Board could find a way to motivate more property owner interest in Old Town, the historical development could proceed with less City expense, plus providing improved properties for owners. Mr. Pratt's suggestion, if successful, could assist in improving visitors' interest in the Old Town Temecula historical district. Mr. Pratt urged the Board and the staff to consider for Old Town the methods Leavenworth has applied in successfully restoring its community and attracting visitors. The Board agreed that Leavenworth's progress, as a result of determined private citizen involvement, deserves investigation and asked Development Processing Coordinator Noland to P:~PLANNING\OId Town~Vlinutes~vlinutes 2002\070802.doc contact the Leavenworth Chamber of Commerce to request materials. Mr. Noland will research Leavenworth on the internet and report to the Board at the August 12, 2002, Board Meeting. PRESENTATION AND SWEARING-IN Chairman Harker welcomed new Board Member Peg Moore, who recently returned to Temecula Valley from a nine-year residency in Maryland. Ms. Moore was a Temecula City Council Member when she last lived here. City Clerk Jones officiated at Ms. Moore's swearing-in. Ms. Jones, other Board Members, and staff congratulated and welcomed Ms. Moore to the Board. CONSENT CALENDAR 1. Aqenda RECOMMENDATION: 1.1 Approve agenda of July 8, 2002 MOTION: Board Member Montgomery moved to approve the agenda, as written. The motion was seconded by Board Member Blair and voice vote reflected unanimous approval. 2. Minutes RECOMMENDATION: 2.1 Approve the Minutes of June 10, 2002 Board Member Blair recommended a modification to the May 13, 2002, Minutes. On page 8, the first full paragraph, the phrase at the end of the first sentence, "historical district planning board member in another city," should be deleted and replaced as follows: "as a staff member in another city which has historical districts which he served during his employ." MOTION: Board Member Blair moved to approve the minutes, as amended. The motion was seconded by Board Member Montgomery and voice vote reflected approval with the exception of Board Member Moore who abstained. BOARD BUSINESS 3. Planninq Application No. 02-0237 - Install detachable fabric awninqs to the roof fascia of the north and east elevations of an existinq restaurant buildinq in Old Town Temecula (continued from the May 13, 2002, meetinq). pAPLANNING~OId Town~vlin utes~Vlinutes 2~02\070802.doc 2 RECOMMENDATION: 3.1 Staff is requesting that the Old Town Local Review Board evaluate the color, materials and design of this proposal and provide direction for staff as to its consistency with the Old Town Specific Plan. Chairman Harker noted that the Applicant Mad Madeline's Grill, a restaurant,applied to install awnings over its outside eating area. Development Processing Coordinator Noland advised that the information previously presented to the Board remains viable. The Board's recommendation was continued because several questions regarding the applicant's plan remained outstanding. Thus, Mr. Bert Hamilton, owner of Mad Madeline's, and Mr. Bob Madden, a representative from the proposed awning installation contractor, were present to answer questions and address concerns. The Board and staff noted that issues from the last meeting include how the awnings would be attached to the building, whether the pitch of the awning would match the pitch of the existing building's roof, how the clear plastic curtain would be used and rolled up and down, the permanency of the proposed awning's structure, the color of the frame structure, and the possibility of extending the roof instead of using an awning. Mr. Madden gave an overview, addressing the concerns noted and including other points as well. His comments follow: · Mr. Hamilton applied for installation of the awnings in order to shade the patio area of Mad Madeline's during summer heat and to allow for plastic curtains to be lowered during winter storms. This would enable use of a larger patio service area and be more comfortable for patrons. · Oscar's restaurant in Temecula has exactly the same style of awnings as the proposed awning; Mr. Madden asked Board and staff to visualize that attractive and functional installation. · The proposed plastic roll-up curtains will be bordered with the same color fabric as used for the awning. · The plastic curtains roll up and down very easily using a rope and pulley system. To open, a rope is pulled down and hooked to a cleat; a rolled-up curtain will not be easily visible as it will roll behind a valance. When bad weather occurs, the rope can be released from the cleat, allowing the curtains to unroll. The edge of the curtain will attach with a boat-type cleat to the front of the existing rail around the patio. This attachment will keep the curtains from blowing in windy conditions, and will direct rain away from the serving and walking area during storms. · The existing roof pitch is 12/3 and the proposed awning canopy's pitch would be 12/2; a 12/2 pitch will maintain a seven foot height at the lowest point under the awning's ceiling, in accordance with Code. (A photo of a Carl's Jr. awning, installed last year by the company Mr. Madden represents, was shown as an example of an awning whose pitch is less than that of an existing roof structure.) · The framework for the awnings will be constructed of two-inch square steel, powder-coated to match the fabric color. There will be three steel posts across each open side of the patio. · The edge of the awnings will extend to the inside of the existing railing around the patio. p:~PLANN/NG\OId Town~Vlinutes\Minutes 2002\070802.dec 3 · The awnings will be mounted with an easily detachable Z-clip, allowing for bolting to the roof rafters' fascia, just under the existing roof's shingles; the square tubing frame drops into the Z-clip. · The awnings proposed will be made of a fire-retardant variety of canvas in "crimson red," a color which is compatible to "copper red" in the Specific Plan approved Preservation Palette. · Mad Madeline's patio area will gain a uniform look by installing the proposed awnings. The awnings will replace the multi-colored and designed umbrellas used for shade in the past. · The installation would be considered a permanent structure. In response to Board Member Blair, Mr. Noland reiterated that the Specific Plan approves awnings for signage. An example of this type of awning is that approved for Country Home, Country Garden. Staff requested direction from the Board concerning this application, because the proposed type of awnings and their proposed application are not addressed in the Specific Plan. He added that he has seen similar types of attractive awnings used in other historical areas. Mr. Noland recommended that both various awning styles and different types of umbrellas be addressed in the revision to the Specific Plan currently being formulated by the Planning Department. The Board requested clarification regarding the pitch of the awnings as it relates to minimum walking traffic height and thus to safety in the patio area. Staff requested that a Building and Safety Department representative address this question. Mr. Noland, referring to the Minutes of the May 13, 2002, meeting, noted that it appears that the seven-foot height is the minimum acceptable to Code. Plan Checker/Building Inspector Gary Formoe joined the meeting and confirmed that seven feet is the minimum ceiling height per Code. Board and staff suggested that when Mad Madeline's needs new paint that the future paint color should match that of the proposed "crimson red" awnings instead of the buildings existing brighter red. Having clarified the questions raised at the Board's last meeting, Chairman Harker asked for a motion to proceed. MOTION: Board Member Montgomery moved that the Board advise the staff to accept the application as presented. The motion was seconded by Board Member Allen and voice vote reflected unanimous approval. Planning Application No. 02-0280 (Monument Siqn) - for one (1) monument siqn to be erected adjacent to the east elevation of the Stampede buildinq located in Old Town Temecula. RECOMMENDATION: 4.1 Staff is requesting that the Old Town Local Review Board evaluate the design of this project and provide direction. Mr. and Mrs. Derek Thomas, pastors of God's Country Church, P.O. Box 891115, Temecula 92589, were present to address questions regarding the proposed signage. Chairman Harker asked Mr. Thomas to describe the proposed monument sign and invited questions from the Board and staff. During the ensuing discussion, Mr. Thomas noted the following: P:~PLANN/NG\OId Towa~V/inutes\Minutes 2002\070802.doc 4 · The proposed sign would be placed in an existing landscaped flower bed directly in the center of the east side of the Stampede building, near some lights which previously lighted another, now removed, sign. · The proposed sign would be one-sided and would be parallel with the building, facing Old Town Front Street. ']'he sign's parallel placement would be due to its size likely disallowing a diagonally placed two-sided sign at this narrower location. There is a jog in the building at this point. · The sign, as diagramed/planned, would have a total width of approximately five feet and a height of four to five feet. Development Processing Coordinator Noland noted that phone numbers on signs have been discouraged in the past, and the proposed sign does include the church's phone number. He requested the Board's clarification on this issue. Board Member Montgomery commented that God Country's Church is in a unique situation since it does not maintain offices in The Stampede - the church simply meets there every Sunday. Pastor Thomas agreed that a number is needed on the chumh's sign so that inquiries at The Stampede would be reduced. Board Member Blair asked if a separate smaller attached sign could include the phone number, as it appears from the rendering that the phone numbers are permanently sandblasted into the sign. He noted that due to the rapid growth of the Temecula Valley area, phone numbers have been altered in the past and may continue to occasionally do so. The staff and the Board concurred that including a phone number is appropriate in this unique situation, suggesting also that the area containing the phone number be flat in order that a number could be changed by repainting. Pastor Thomas voiced his appreciation for this suggestion. The Board approved the applicant's choice of colors, all being taken from the Specific Plan's approved palette, and the general appearance of the sign. MOTION: Board Member Allen moved that the design be accepted and recommended approval of the application. The motion was seconded by Board Member Blair and voice vote reflected unanimous approval. DIRECTOR OF PLANNING REPORT Director of Planning Ubnoske had a conflicting meeting and could not be present to report. Chairman Harker asked Staff if they knew the status of the Specific Plan revisions. Mr. Noland advised that Ms. Ubnoske had provided material in the members' monthly packages that concerned revisions to date, asking the Board to review the materials before another meeting is planned to address further revisions. That forthcoming meeting, in approximately one to two months, will likely be a longer meeting at which discussions will enable moving forward with a revised Specific Plan. DIRECTOR OF DEVELOPMENT REPORT Director of Housing and Redevelopment Meyer reported that the plans and specifications for the seismic retrofit of the Mercantile Building have been signed and a bid list has been prequalified. Staff expects a fairly prompt turnaround to receive bids for the work. Those bids will be forwarded to the Council in order to get the work started as soon as possible. P:kPLANNING\OId Town~vlinutes\Minutes 2002\070802.doc 5 Board Member Blair asked Mr. Meyer about the progress of installing Old Town's side-street directional signage. Mr. Meyer reports that he has asked the fabricator to install signage by the end of the week. Chairman Harker asked if a final decision had been made regarding having a horse statue versus a wagon in the Southern Gateway Landscaping area. Mr. Meyer responded that a wagon will be used. Several Board Members voiced their agreement with this decision. BOARD MEMBERS COMMENTS Board Members asked for a status report concerning Code violations at the Barron's property on Pujol Street, noting that the trailer on the Barron's property recently had stucco applied to its exterior and new windows were installed. Project Planner Rush responded that a notice from the City was sent to the Barron's property owner, after consultation with the City's Deputy Attorney, quite some time ago. That notice specifically listed what could be done with the trailer. Apparently the owner did not adhere to the recommendations made. Thus, Mr. Rush will consult with the principal planner who is in charge of Code Enforcement to start resolving any infringement. At 9:42 A.M. Chairman Harker formally adjourned this meeting to Monday, AuClust 12, 2002, at 9:00 A.M. in the Community Development Conference Room, City Hall, 43200 Business Park Drive, Temecula, California 92590 Chairman William Harker of Planning Debbie Ubnoske p:~t'LANNING\OId TownXdVlin ut es~Min u t es 2002~070802.doc 6