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011402 OTLRB Minutes MINUTES OF A REGULAR MEETING OF THE OLD TOWN TEMECULA LOCAL REVIEW BOARD JANUARY 14, 2002 CALL TO ORDER The Old Town Temecula Local Review Board convened in a regular adjourned meeting at 9:05 A.M., on Monday, January 14, 2002, in the Main Conference Room of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ROLL CALL Present: Alien, Blair, Ross, and Harker. Absent. Montgomery. Also Present: Development Processing Coordinator Noland, Redevelopment Director Meyer, Redevelopment Management Analyst Hillberg, Project Planner I Rick Rush, and Minute Clerk Ice. PUBLIC COMMENTS No comments. CONSENT CALENDAR 1 A.qenda RECOMMENDATION: 1.1 Approve the Agenda of January 14, 2001. MOTION: Board Member Blair moved to approve the agenda, as written. The motion was seconded by Board Member Ross and voice vote reflected unanimous approval. 2 Minutes RECOMMENDATION 2.1 Approve the Minutes of November 5, 2001. 2.2 Approve the Minutes of November 13, 2001. MOTION: Board Member Blair moved to approve both set of minutes, as written. The motion was seconded by Board Member Ross and voice vote reflected approval with the exception of Board Member Montgomery who was absent. R:/OIdTown/LRB/Min u les/011402 1 BOARD BUSINESS 3 Exterior Wood Treatments for an Existing Garden Shed and the Installation of Two Victorian Liqht posts (Applicant: Country Home/Country Garden - Applicant No. 01-0446; Development Processinq Coordinator Noland) RECOMMENDATION: 3.1 Review, provide comments, and take action with respect to the sign plan. Development Processing Coordinator Noland reviewed the staff report (as per written material). Relaying the goal of the Applicant, Development Processing Coordinator Noland presented the Board with an alternative exterior wood treatment fa(;ade for replacing the sliding aluminum- framed windows on the shed and the installation of the light standards in the garden. For Chairman Harker, Development Processing Coordinator Noland relayed that the shutters would be painted white as opposed to the natural color, and that the banister will also be painted white. In response to Board Member Blair's concern with respect to allowing new sheds and existing sheds in Old Town, Redevelopment Director Meyer noted that the Board must make a distinction for sheds allowed as a permanent structure or a temporary structure, particularly with existing old buildings which do not have suitable storage; and advised that should the Board allow a lesser requirement for shed structures, and aluminum windows such action would be precedent setting, reiterating that the Specific Plan is specific as to the aluminum windows not being allowed, and that reevaluating the Specific Plan warrants a change in order for these modifications to fit into the Old Town vision. Allen echoed Redevelopment Director Meyer's comments, but expressed a desire to give some leniency in this situation due to the fact that the Applicant has constructed an acceptable upgrade on the property, suggesting adding another false shutter to match the existing one. Development Processing Coordinator Noland advised that this Applicant has a fairly unique situation, noting that the shed was built on an existing foundation and ancillary to her business (storage for potted plants and/or potting plants). Chairman Harker reminded the Board and Staff that the Specific Plan is available to the public, and that the Applicant was informed at the previous meeting to remove the aluminum-framed windows. Following up with these concerns, Project Planner I Rick Rush provided information regarding another Applicant of The Shire (Mrs. Buck) not complying with Staff's recommendations to remove the aluminum windows from her shed, and that the matter was forwarded to Code Enforcement to enforce the removal of the aluminum-framed windows and replaced with wood- framed windows, noting there has been no response as of yet. In response to all of the Board's concerns whether or not to allow the Applicant to retain the aluminum-framed windows by replacing them with the required framed windows, Development Processing Coordinator Noland inquired if the Applicant could obtain some type of R:/OIdTown/LRB/Minutes/011402 2 redevelopment assistance, and Redevelopment Director Meyer relayed that the assistance was highly possible and would be investigated. Director of Planning Ubnoske suggested that the Applicant be conditioned to a time period to replace the aluminum-framed windows with the wood-framed windows, so the applicant can open up business, noting that it will be hard to monitor a time frame. Board Member Ross stated, echoed by Chairman Harker, that the Applicant's improvements and upgrades of this property in Old Town were performed before any permits or approvals, advising that the Board has to take a stand sometime. After lengthy discussion among the Board, Chairman Harker suggested that a time period be given to the Applicant to replace the aluminum-framed windows with the recommended wood- flamed windows, it was echoed by the Board to allow the Applicant two years to make the requested change. Director of Planning Ubnoske, echoed by Development Processing Coordinator Noland, relayed that if the Applicant could be entitled to some financial assistance, she may be able to replace the windows sooner, noting that the Applicant could open for business, and that this effort could provide a desirable public relations standpoint. In response to the Board's concerns, Redevelopment Director Meyer agreed to have the issue of financial assistance investigated, stating that there are funds available for these particular issues. Planning Director I Rush questioning the $2,500 estimate, requested that the Applicant be required to submit several estimates prior to providing financial assistance; to which Redevelopment Director Meyer noted that it is a requirement to obtain several estimates prior to funding. MOTION: Board Member Allen moved that Staff inform the Applicant that the Board has reaffirmed the motion of November 13, 2001 Minutes, which reflect that the aluminum-framed windows be replaced with the wood-framed windows; and that the Board will allow a six-month time period to have the work completed. The motion was seconded by Board Member Ross, and voice vote reflected approval with the exception of Board Member Montgomery who was absent. In response to Board Member Allen, who inquired as to whether or not to include the verbiage that the redevelopment funds assistance would be investigated, Redevelopment Director Meyer relayed that it staff will investigate funding assistance, but that such verbiage does not need to be included in the Motion. As for the light fixtures, discussion ensued regarding the material used in the light standard with Chairman Harker relaying that no verbiage with respect to light standards was stated in the Specific Plan. Redevelopment Director Meyer echoed Chairman Harker's concern, suggesting that the material be more consistent with respect to light standards throughout Old Town. Director of Planning Ubnoske advised that the Board relay its acceptability or leave it to the discretion of staff so that the Applicant will be clear as to the allowable types of materials. R:lOIdTownlLRBIMinutes/011402 3 MOTION: Board Member Allen moved that the Board approve the submitted light fixture and its location (as per site plan), and to leave it to StafFs discretion for final approval regarding the fixture as to the materials and construction, with a stipulation that the globes in the light standard must be made of glass. The motion was seconded by Board Member Blair and voice vote reflected approval with the exception of Board Member Montgomery who was absent. 4 Old Town Community Theater Courtyard Landscape Plan; (Applicant: City of Temecula). RECOMMENDATION: 4.1 That the Old Town Temecula Local Review Board receive and file. Redevelopment Director Meyer provided a summary recap of the conceptual plans for the landscape and material sample board plan with respect to the Old Town Community Theater and introduced Mr. Art Yanez (architect) from Fisher, Merriman, Sehjl and Yanez Architects. Mr. Yanez provided an overview via boards, highlighting a walk through of the project, describing the hard scape materials, incorporating the materials to be laid to existing materials with respect to the boardwalk materials, incorporating the planks into the covered walkway, which would link to the existing building, and noting that the proposed materials as well as landscape materials, special features, interior and exterior features of the building are as follows: · Exposed digress concrete that is scored. · Brick type of material irregular in pattern. · Plank material (proposed for the back of the existing building). Trees, providing shade and entry of courtyard, ground cover, flowers, framing glass doors. · Covered walkway to the end of artesian well (various pipes, cortin steel), bottom of well covered with stone. · Fountain would have a seating area. · Donor wall would be a backdrop - metal nameplates with donor names - lighting to illuminate the names. · Walkway from parking area to courtyard. · Fence along parkway - comprised of horizontal corrugated metal (cutout dance figures), frame made of wood, contrasting with the building, vines growing around fence. · Covered walkway links to the existing building to restrooms, concessions area, tying into new building. · Small courtyard in front of dance studio, having glass doors that open out, with trees framing, steps for people to sit on. · Cedar siding of exterior coated with clear finish. · Trim in darker gray, staying with the theme of the Old West with some contemporary aspects. · Roof made of corrugated metal. · Frame for the flag tower. · Interior - wood planking is similar to the cedar. Responding to Board Member Allen, Mr. Yanez explained that the pipes are made of cortin steel, noting it will not be protruding; advised that as you walk into the courtyard, the attraction R:lOidTownlLRBIMinuteslO 11402 4 will be an artesian well; and that the color of the brick paving, connecting to the new structure, would compliment the Mercantile building. With respect to concerns of Board Member Ross, Mr. Yanez relayed that the building faces north, noting that parking will be off of Fourth Street, which would link the existing proposed Children's Museum parking; noted that the marquis of the building would be less formal (banner) and the other on the main theater; that to maintain an original appearance of the exterior cedar, maintenance is every few years, or having an aged appearance could go for 20 years before maintenance; and proposed that the roof is galvanized steel. For Board Member A~len, Mr. Yanez explained the that galvanized roof could be aged with a product called Exactique Antiques, giving an appearance of 5 to 10 years and very uniform, and that tumescent paint would be used, which is fireproof and less expensive. For Board Member Ross, Mr. Yanez said that a copper roof was too expensive. Summing up a variety of concerns, Redevelopment Director Meyer impressed that the marquis was not a typical marquis with the plastic lettering, it would provide an announcement with an air of excitement, and that each play/musical/dance would have its own banner; and relayed that the proposed stone for the steps in the courtyard would be used from the Streetscape Project and Pujol Street, due to quite a bit of granite being stockpiled. In response to Board Member Ross, Redevelopment Director Meyer advised that the project remains on schedule, noting some dirt could be turned as early as the summer of 2002, that the project is anticipated for a 14-month build out, hopefully guaranteeing a holiday performance for the year 2003. For Board Member Blair, Redevelopment Director Meyer noted that the theater will hold 316 to 320 seats. Redevelopment Director Meyer commended Mr. Yanez and his firm on a fabulous job to capture the essence of Old Town, noting that their firm was able to shape and mold the massive and very large building without it appearing overpowering. Responding to Board Member Ross, Redevelopment Director Meyer relayed that the project engineer as well as Mr. Yanez' firm are working closely, noting that at the December Council Meeting, approval was granted to pre-qualify for bids, advising retrofitting is a very specialized construction project; that Staff is in the process of seeking bids; revealed that the Advisory Committee discussed the idea to use the Mercantile Building as a retail environment and coffee shop (Starbucks type) to support the street edge of Old Town, providing concessions during the theater performances, that the balance of the building would comprise of an art gallery; and that the vision of the Mercantile Building is to be open for business seven days a week. MOTION: Board Member Ross moved to receive and file. The motion was seconded by Board Member Blair and voice vote reflected approval with the exception of Board Member Montgomery who was absent. R:/OIdTownlLRBIMinutes1011402 5 BOARD MEMBER'S REPORTS A. Director of Planning Ubnoske relayed that she had not received comments from all of the Board Members and with respect to that once she receives the remainder of those comments, she could compile them and reschedule a future workshop to discuss those issues. B. Advising Director of Planning Ubnoske responded to both Chairman Harker and Board Member Ross, that Staff was addressing the signage problem with Code Enforcement with respect to the problems in Old Town. DIRECTOR OF REDEVELOPMENT REPORT A. Redevelopment Director Meyer relayed that in the past Staff has tried to obtain sign conformity, and that after walking in Old Town at the Chalk Art Festival, advised that the majority of the signs conform to the Specific Plan, noting a majority of the merchants has chosen the Redwood Sandblasted signs and encourage requesting that the Board promote conformity of the signs. MISCELLANEOUS A. Board Member Ross inquired about the Welty building (located across from the Bank) to which Redevelopment Director Meyer relayed that the owner had problems with the foundation sliding, noting that the Building and Safety Department is working with the owner to isolate the area and reconstruct the foundation so that the building can open for business, and advising that the building owner is aware of seeking approval before painting the exterior and interior. B. Director of Planning Ubnoske advised that Staff met with Senior Management Analyst Adams, who had informed Staff of the possibility of grant money ($30,000) to be used for marketing in Old town. C. Chairman Harker, echoed by Development Processing Coordinator Noland, advised that in the future any Board Member not able to attend the regularly scheduled Local Review Board Meeting should notify Staff in advance so that arrangements for an alternative member to attend could be made. D. With respect to the Barons, for Board Member Ross's concerns, Planner I Rush relayed that Staff has prepared a letter to the Applicant and representative basically summarizing the discussion from a prior meeting as to the Board's comments that the exterior alteration does not conform with the Specific Plan; and that concessions were made with respect to the leak in the roof, and that Staff has not heard a response from the Barons as of yet on this matter. R:lOIdTownlLRBIMinutes/011402 6 ADJOURNMENT At 10:36 A.M. Chairman Harker formally adjourned this meeting to Monday, February 11, 2002, at 9:00 A.M. in the Main Conference Room, City Hall, 43200 Business Park Drive, Temecula, CA 92590 Chairman William Harker Director of Planning Debbie S. Ubnoske R:lOIdTownlLRBIMinutes/O 11402 7