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091118 CC Action Minutes ACTION MINUTES TEMECULA CITY COUNCIL SPECIAL MEETING TEMECULA DUCK POND 28250 YNEZ ROAD TEMECULA, CALIFORNIA 92591 SEPTEMBER 11, 2018— 7:00 PM No. Closed Session At 7:02 PM Mayor Rahn called the City Council meeting to order to consider the matters described on the regular agenda. CALL TO ORDER: Mayor Matt Rahn Invocation: Aaron Adams Flag Salute: Chief Brad Casady ROLL CALL: Comerchero, Edwards, Naggar, Stewart, Rahn PRESENTATIONS/PROCLAMATIONS Presentation of Proclamation for National Preparedness Month PUBLIC COMMENTS The following individuals addressed the City Council on non-agenda items: • Luke Goldman • Dora Chapman • Christine Hartunian CITY COUNCIL REPORTS CONSENT CALENDAR 1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff Recommendation(5-0); Motion by Edwards, Second by Comerchero; and electronic vote reflected approval by Comerchero, Edwards, Naggar, Stewart and Rahn. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of August 28. 2018 - Approved Staff Recommendation (5-0); Motion by Edwards, Second by Comerchero; and electronic vote reflected approval by Comerchero, Edwards, Naggar, Stewart and Rahn. Action Minutes 091118 1 RECOMMENDATION: 2.1 That the City Council approve the action minutes of August 28, 2018. 3 Approve the List of Demands - Approved Staff Recommendation (5-0); Motion by Edwards, Second by Comerchero; and electronic vote reflected approval by Comerchero, Edwards, Naggar, Stewart and Rahn. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 18-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve an Agreement for Toxicology and Lab Services with Bio Tox Laboratories, Inc. for the Temecula Police Department-Approved Staff Recommendation (5-0); Motion by Edwards, Second by Comerchero; and electronic vote reflected approval by Comerchero, Edwards, Naggar, Stewart and Rahn. RECOMMENDATION: 4.1 That the City Council approve an Agreement for Toxicology and Lab Services with Bio Tox Laboratories, Inc., in the amount of$50,000, for Fiscal Year 2018-19 and a total five-year contract amount of$250,000. 5 Approve an Agreement with Bibliotheca, LLC for the Purchase and Installation of a.Bin Sorter at the Ronald H. Roberts Temecula Public Library - Approved Staff Recommendation(5-0); Motion by Edwards, Second by Comerchero;and electronic vote reflected approval by Comerchero, Edwards, Naggar, Stewart and Rahn. RECOMMENDATION: 5.1 Approve an Agreement with Bibliotheca, LLC, in the amount of $97,870 for the Purchase and Installation of a Bin Sorter at the Ronald H. Roberts Temecula Public Library; 5.2 Authorize the City Manager to approve contract change orders up to 10% of the contract amount or$9,787. 6 Approve the Third Amendment to the Consultant Services Agreement with Helixstorm for Technology Services to Include but not Limited to Virtualization, Network Support, and System Administration -Approved Staff Recommendation (5-0); Motion by Edwards, Second by Comerchero; and electronic vote reflected approval by Comerchero, Edwards, Naggar, Stewart and Rahn. RECOMMENDATION: Action Minutes 091118 2 6.1 That the City Council approve the Third Amendment to the Consultant Services Agreement with Helixstorm, in the amount of $100,000, for Technology-related services, for a total agreement amount of$300,000. 7 Award a Construction Contract to American Asphalt South, Inc. for the FY18/19 Citywide Slurry Program, PW18-09 Approved Staff Recommendation (5-0); Motion by Edwards, Second by Comerchero; and electronic vote reflected approval by Comerchero, Edwards, Naggar, Stewart and Rahn. RECOMMENDATION: 7.1 Award a Construction Contract to American Asphalt South, Inc., in the amount of $1,406,372.58, for FY18/19 Citywide Slurry Program, PW18-09; 7.2 Authorize the City Manager to approve change orders not to exceed the total project budget of$1,406,372.58; 7.3 Make a finding that the FY18/19 Citywide Slurry Program, PW18-09 is exempt from Multiple Species Habitat Conservation Plan (MSHCP)fees. 8 Accept Improvements and File the Notice of Completion for the Pavement Rehabilitation Program— Residential Slurry Seal, PW17-03 -Approved Staff Recommendation (5-0); Motion by Edwards, Second by Comerchero; and electronic vote reflected approval by Comerchero, Edwards, Naggar, Stewart and Rahn. RECOMMENDATION: 8.1 Accept the improvements for the Pavement Rehabilitation Program — Residential Slurry Seal, PW17-03, as complete; 8.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one-year Maintenance Bond in the amount of 10% of the Contract amount; 8.3 Release the Labor and Materials Bond seven months after filing the Notice of Completion, if no liens have been filed. 9 Accept Improvements and File the Notice of Completion for Sidewalks - Ynez Road (Winchester Road to County Center Drive), PW17-22 - Approved Staff Recommendation(5-0); Motion by Edwards, Second by Comerchero; and electronic vote reflected approval by Comerchero, Edwards, Naggar, Stewart and Rahn. RECOMMENDATION: 9.1 Accept the improvements for Sidewalks—Ynez Road (Winchester Road to County Center Drive), PW 17-22, as complete; 9.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one-year Maintenance Bond in the amount of 10% of the Contract amount; 9.3 Release the Labor and Materials Bond seven months after filing the Notice of Completion, if no liens have been filed. Action Minutes 091118 3 RECESS: At 7:22 PM, the City Council recessed and convened as the Temecula Community Services District Meeting. At 7:23 PM, the City Council resumed with the remainder of the City Council Agenda. RECONVENE TEMECULA CITY COUNCIL COMMISSION REPORTS PUBLIC SAFETY REPORT CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT At 7:28 PM, the City Council meeting was formally adjourned to Tuesday, September 25, 2018, at 5:30 PM for Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Matt Rahn, Mayor ATT T• Randi hl, City Clerk [SEAL] Action Minutes 091118 4