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HomeMy WebLinkAbout081401 TCSD Minutes MINUTES OF A REGULAR MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT AUGUST 14, 2001 A regular meeting of the City of Temecula Community Services District was called to order at 7:34 P.M., at the City Council Chambers, 43200 Business Park Drive, Temecula, California. President Stone presiding. ROLL CALL PRESENT: 5 DIRECTORS: ABSENT: 0 DIRECTORS: Comerchero, Naggar, Pratt, Roberts, Stone None Aisc present were General Manager Nelson, City Attorney Thorson, and City Clerk Jones. PUBLIC COMMENTS No input. CONSENT CALENDAR 1 Minutes RECOMMENDATION: 1.1 Approve the minutes of July 10, 2001. 2 Second Amendment to the Tree Maintenance Services Contract with West Coast 3 Arborists, Inc. RECOMMENDATION: 2.1 Approve the Second Amendment for the extension of the Tree Maintenance Services Contract with West Coast Arborists, Inc. through June 30, 2002 in an amount of $75,000.00; 2.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $7,500.00, which is equal to 10% of the contract amount. Janitorial Maintenance Services Contract for Park Restrooms and Picnic Shelters RECOMMENDATION: 3.1 Approve a twenty-two month contract to Grace Building Maintenance Company to provide park restroom and picnic shelter janitorial maintenance services. Contract term shall commence on September 1,2001 and continue through June 30, 2003; Minutes.csd~081401 1 3.2 Authorize the expenditure of funds in the amount of $82,060.00 for the base contract and a contingency of 10% in the amount of $8,206.00 for supplemental services. Amendment No. 1 to Aqreement between the Temecula Community Services District (TCSD) and the Temecula Swim Club RECOMMENDATION: 4.1 Approve Amendment No. 1 to the Agreement with the Temecula Swim Club to include water polo training as an enhanced skill proficiency opportunity. (Pulled for separate discussion; see below.) Amendment No. 1 to the Consultant Services Aqreement for the Children's Museum Exhibit Desiqn and Installation RECOMMENDATION: 5.1 Approve Amendment No. 1 to the Consultant Services Agreement with Sparks Exhibits and Environments in the amount of $320,000 for the design, fabrication, and installation of exhibits and tenant improvement drawings for the Children's Museum Improvement Project; 5.2 Approve a 10% contingency in the amount of $32,000. MOTION: Director Comerchero moved to approve'Consent Calendar Item Nos. I - 3 and 5 (Item No. 4 was pulled for separate discussion). The motion was seconded by Director Naggar and voice vote reflected unanimous approval. CONSENT CALENDAR ITEM CONSIDERED UNDER SEPARATE DISCUSSION 4 Amendment No. I to Aqreement between the Temecula Community Services District (TCSD) and the Temecula Swim Club RECOMMENDATION: 4.1 Approve Amendment No. 1 to the Agreement with the Temeeula Swim Club to include water polo training as an enhanced skill proficiency opportunity. Community Services Director Parker presented the staff report (as per agenda material), highlighting the previously approved agreement between the City of Temecula and the Temecula Swim Club for the use of the Community Recreation Center pool and the Temecula Elementary School pool; noting that staff has reviewed the insurance necessary for this type of a program and deemed it as adequate; and relaying staff's support of the request. Ms. Jana Clark, 41951 Morago Road, representing Inland Gold Aquatics Team, noted that, in her opinion, the Team has not received equal and/or fair treatment from City staff, stating that the Temecula Swim Club has received preferential treatment; advised that 94% of the Team's membership is City residents; and requested that the City enter into a similar agreement with inland Gold Aquatics Team. Minutes.csd~081401 2 Advising that her son swims for the Inland Gold Aquatics Team, Ms. Sheri Davis, 39712 Barberry, advised that pool time is crucial in his training and, therefore, requested that Inland Gold Aquatics Team be given the same equitable treatment as it relates to pool time as given to the Temecula Swim Club. Commenting on staff's yearly challenge to schedule pool time considering the availability of only two pools, Community Services Director Parker ensured that staff has closely worked with the Inland Gold Aquatics Team in order to meet their needs; advised that the Temecula Swim Club is provided more pool time hours because of the existing agreement (six-year agreement) the Club has with the City and because the Club has a 200+ membership of which all but 16 children are Temecula residents. Mr. Parker advised that the Team has a membership of 38 children of which four are not Temecula residents and that staff has attempted to appropriately and proportionately divide the pool time. Once the Chaparral High School pool opens, Mr. Parker noted that additional pool time will become available. Once the Chaparral High School pool opens, President Stone requested that staff work with the Inland Gold Aquatics Team in an effort to provide more pool time to this organization. MOTION: Director Comerchero moved to approve Consent Calendar Item No. 4. The motion was seconded and voice vote reflected unanimous approval. DIRECTOR OF COMMUNITY SERVICES REPORT No additional comments. GENERAL MANAGER'S REPORT No additional comments. BOARD OF DIRECTORS' REPORTS President Stone commended the Community Services Director and his Department on theirs efforts in the development of the Summer Months Activities and Recreation in Temecula (S.M.A.R. T.) Program, noting that he has received many positive responses from participating children. ADJOURNMENT At 7:46 P.M., the Temecula Community Services District meeting was formally adjourned to Tuesday, August 28, 2001, at 7:00 P.M., City Council Chambers, 43200 Business Park Drive, Temecula, California. ATTEST: ~ '~ ~e~_~E. ~ President Minutes.csd~081401 3