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HomeMy WebLinkAbout020591 CC Agenda A GENDA TEMECULA CITY COUNCIL A REGULAR MEETING TEMECULA TEMPORARY COMMUNITY CENTER - 27475 COMMERCE CENTER DRIVE FEBRUARY 5, 1991 - 7:00 PM Next in Order: Ordinance: No. 90-04 Resolution: No. 90-09 CALL TO ORDER: Invocation Pastor Ron Bolt Peoples Church of the Valley Flag Salute Councilmember Birdsall ROLL CALL: Birdsall, Lindemans, Moore, Mu~oz, Parks PRESENTATIONS/ PROCLAMATIONS PUBLIC COMMENTS A total of 15 minutes is provided so members of the public can address the Council on items that are not listed on the Agenda. Speakers are limited to two (2) minutes each. If you desire to speak to the Council about an item not listed on the Agenda, a pink "Request To Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name and address. For all other agenda items a "Request To Speak" form must be filed with the City Clerk before the Council gets to that item. There is a five (5) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the City Council request specific items be removed from the Consent Calendar for separate action. 2/~end~/020591 1 01/31/91 CONSENT CALEN4iAR Standard Ordinance Adoption Procedure RECOMMENDATION 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 MinUte~ RECOMMENDATION: 2.1 Approve the minutes of January 22, 1991 as mailed. 3 Statement of Revenues and Exoenditures for the months endina December 31.1990 RECOMMENDATION: 3.1 Receive and file report. 4 City Treasurer's Report for the month endinq December 31, 1990. RECOMMENDATION: 4.1 Receive and file report. 5 Resolution of Sueport - Rancho California Water District RECOMMENDATION: 5.1 Adopt a resolution entitled: RESOLUTION NO. 91- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA SUPPORTING THE RANCHO CALIFORNIA WATER DISTRICT WATER CONSER VA TION PRO GRA M. 2/egende/020591 2 01/31/91 COUNCIL BUSINESS 6 Prohibition of.t. eft Turnina Movements at Target Center on Ynez Road RECOMMENDATION: 6ol Approve the temporary prohibition of left turns at the northerly driveway of the Target Center on Ynez Road and authorize the Engineering Department to change the traffic striping on Ynez Road. 7 Quarterly Report - Planning Department Continued from the meeting of January 15, 1991 RECOMMENDATION: 7.1 Receive and file report 8 Quarterly Report - Enaineerina Department Continued from the meeting of January 15, 1991 RECOMMENDATION: 8.1 Receive and file report 9 Quarterly Report - BuRdine and Safety Department Continued from the meeting of January 15, 1991 RECOMMENDATION: 9.1 Receive and file report 10 Duties and Role of Boards, Commissions and Committees RECOMMENDATION: 10.1 Adopt the rules, regulations, guidelines and policies contained in the "Handbook for Boards, Committees and Commissions". 11 Ad Hoc Assianments for Council/Commission Liaison Placed on age~da a request of Mayor Parks RECOMMENDATION: 11.1 Discuss and if desired, make appointments of members of the City Council to various commission liaison and committee posts. 12 Solid Waste Ordinance Amendment and Resolution RECOMMENDATION: 12.1 Introduce and read by title only and ordinance entitled: ORDINANCE NO. 91- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING CHAPTER 6. 10 OF THE MUNICIPAL CODE REGARDING SOLID WASTE 12.2 Adopt a resolution entitled: RESOLUTION NO, 91- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING DAVID JONES, DBA BIG BIN, TO HAUL CONSTRUCTION DEBRIS 13 Creation and Establishment of a City Enqineer/Director of Public Works RECOMMENDATION: 13.1 Authorize the City Manager to take the necessary steps to establish the position of City Engineer/Director of Public Works. 2/~gend./020691 4 02/01/91 CITY MANAGER REPORT CITY ATTORNEY REPORT CITY COUNCIL REPORTS ADJOURNMENT Next regular meeting: February 12, 1991,7:00 PM, Temporary Temecula Community Center, 27475 Commerce Center Drive, Temecula, California 2/aeenda/~20691 6 02~I/91 ITEM NO. 1 ITEM NO. 2 MINUTES OF A REGULAR MEETING OF THE TEMECULA CITY COUNCIL HELD JANUARY 22, 1991 A regular meeting of the Temecula City Council was called to order at 7:03 PM at the Temporary Temecula Community Center, 27475 Commerce Center Drive, Temecula, California. Mayor Ron Parks presiding. PRESENT 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mu~oz, Parks ABSENT: 0 COUNCILMEMBERS: None Also present were City Manager David F. Dixon, City Attorney Scott F. Field, and Deputy City Clerk June S. Greek. INVOCATION The invocation was given by Pastor J. Beckley, Rancho Community Church. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Councilmember Moore. PRESENTATIONS/ PROCLAMATIONS Councilmember Birdsall presented Councilmember Mu~oz with an engraved gavel to use as the newly elected President of the Temecula Community Services District. PUBLIC COMMENTS John Dedovesh, 39450 Londridge Drive, stated he did not feel it is appropriate to smoke at City functions and presented a hand written petition to that effect. He also asked that the Council look into the problem of inadequate striping and potholes on Jefferson Road between Rancho California Road and Winchester. Marilyn Gareffa, 30042 Calle Halcon, asked that the Council investigate the proposal by the Red Hawk Development to use a cement lining in the river bed. She stated that more aesthetic methods would be appropriate in addressing flood control issues. 4%Minutem\012291 -1- 01/2B/91 City Council Meeting January 22. 1991 Councilmember Mu~oz stated that although this development is not in the City boundaries the City should become involved in addressing how creek beds and water issues are going to be handled. Mayor Parks suggested holding a workshop meeting to discuss this issue. CONSENT CALENDAR Councilmember Moore stated that on Item No. 2, the minutes should be corrected on Page 5 to read "AB939" instead of "AB929". It was moved by Councilmember Birdsall, seconded by Councilmember Moore to approve Items 1-5 of the Consent Calendar with the minor correction on Item No. 2. The motion was carried by the following vote: NOES: 0 ABSENT: 0 AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mu~oz, Parks None None COUNCILMEMBERS: COUNCILMEMBERS: Standard Ordinance Adoption Procedure 1.1 Waive the reading of the text of all ordinances and resolutions included in the agenda. Minutes 2.1 Approve the minutes of January 8, 1991 as mailed, Resolution AI3xTroving List of Demands 3.1 Adopt a resolution entitled: RESOLUTION NO. 91-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4~Minute$%012291 -2- 01/28/91 City Council Meeting 4. Int~iative Processino Fee Resolution January 22. 1991 4.1 Adopt a resolution entitled: RESOLUTION NO. 91-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING A FEE FOR THE PROCESSING OF AN INITIATIVE PETITION FOR ANY MUNICIPAL MEASURE Cool~erative A~lreement with CalTrans for Sklnals at I- 15 and Rancho California Road 5.1 Authorize the Mayor to execute the Cooperative Agreement for the traffic control signals on the Rancho California Road freeway overpass. COUNCIL BUSINESS Councilmember Mu~oz requested that the matter of RTA Bus Stops in the City of Temecula be added to the agenda. City Attorney Scott Field ruled that the matter qualified, under the rules of "subsequent need", for addition to the agenda. It was moved by Councilmember Mu~oz, seconded by Councilmember Lindemans to add Item No. 13 to the agenda to discuss the RTA Bus stop locations. The motion was carried by the following vote: NOES: 0 ABSENT: 0 AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks None None COUNCILMEMBERS: COUNCILMEMBERS: Mid-vear Review of FY 1990-1991 OI3eratino Budget- A~3Droval of Additional Authorized Positions, Titles and Salary Ran~Te$ Mary Jane Henry, Finance Officer, introduced the staff report. 4%Minutes\012291 -3- 01/28191 City Council Meeting Januarv 22, 1991 Councilmember Lindemans stated he has problems with the Planning, Engineering and Building and Safety schedules because the estimates appear to be too low. Doug Stewart, Deputy City Engineer, explained many fees collected for the last five months, were from projects started years ago with the County of Riverside and therefore cannot be used as an accurate estimate for the next seven months. Gary Thornhill, Director of Planning, stated his estimates are based upon trends for this time of year when a natural slow down occurs. Mayor Parks said he would like to see an analysis of what costs have been expended for time and materials versus income received. Councilmember Moore discussed discrepancies in the personnel schedules that she would like to have clarified, It was moved by Councilmember Moore, seconded by Councilmember Lindemans to: 6.1 Adopt a resolution entitled: RESOLUTION NO. 91-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA PROVIDING FOR THE ESTABLISHMENT OF PERSONNEL POLICIES with the understandingthat this is subject to staff providing clarifications to the positions detailed in the report. 6.2 Adopt a resolution entitled: RESOLUTION NO. 91-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TO AMEND THE FISCAL YEAR 1990-91 ANNUAL BUDGET FOR CHANGES IN ESTIMA TED REVENUES AND APPROPRIATIONS subject to a review of the Planning, Engineering and Building and Safety schedules. 4\Minute,\012281 -4- 01/28/91 City Council Meeting The motion was carried by the following vote: NOES: 0 ABSENT: 0 January 22, 1991 COUNCILMEMBERS: COUNCILMEMBERS: AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mu~oz, Parks None None Councilmember Mu~oz asked that Item No. 9 be considered prior to the recess. Mayor Parks called a brief recess at 8:00 PM to allow a change of video tape. meeting was reconvened at 8:02 PM. 8. The Revised Vesting Tentative Tract 23243, Change of Zone 5535 Mayor Parks opened the public hearing at 8:05 PM. There were no requests to speak. It was moved by Councilmember Mu~oz, seconded by Councilmember Moore to continue this item to the meeting of January 29, 1991. The motion was carried by the following vote: AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mu~oz, Parks NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None Oral Presentation by John HenRigar, Rancho California Water District - "What the Drought Means to Temecula" John Hennigar, Rancho California Water District, gave an oral presentation explaining the seriousness of the drought in California and asked the Council for their support in efforts to conserve water and educate the citizens of Temecula. Mr. Hennigar stated staff at Rancho California Water District is on hand to answer questions and provide methods in which to conserve water. He said 4\Minutes\012291 -5- 01/28/91 City Council Meeting January 22, 1991 citizens should call Donna Powers regarding household uses, and for agriculture, contact Don Peck, both at 676-4101. John Afholter, 34121 measures adopted by conservation. De Portola Road, spoke in favor of supporting the the Rancho California Water District for water It was moved by Councilmember Mu~oz, seconded by Councilmember Moore to receive and file the report. Councilmember Mu~oz amended his motion, Councilmember Moore amended her second to further direct staff to prepare a resolution in support of the action taken by the Rancho California Water District. The motion was carried by the following vote: AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mu~oz, Parks NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None RECESS Mayor Parks called a recess at 8:35 PM. The meeting was reconvened following the CSD Meeting at 9:16 PM. Mayor Parks noted that Councilmember Birdsall would be absent for the remainder of the meeting due to illness. 7. Plot Plan No. 179 - Johnson + Johnson Planning Director Gary Thornhill introduced the staff report. Mayor Parks asked if the landscaping on this project would feature mounding adjacent to the parking area. Mr. Thornhill stated this condition could be added if the Council wishes. Mayor Parks opened the public hearing at 9:16 PM. 4\Minutes\012291 -6- 01128/91 Citv Council Meeting 10. January 22. 1991 Steven Cosera, representing the applicant, asked if the Council is adding a condition regarding landscape mounding, and stated he does not oppose this condition. Mayor Parks closed the public hearing at 9:20 PM. It was moved by Councilmember Mu~oz, seconded Lindemans to: 7.1 7.2 by Councilmember Adopt the negative Declaration for Plot Plan .No. 179 Adopt a resolution entitled: RESOLUTION NO. 91-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPRO VING PL 0 T PLAN NO. 179 TO CONSTRUCT A 57, 284 SQUARE FOOT INDUSTRIAL BUILDING; AND A 3,250 SQUARE FOOT TESTING FACILITY ON A PARCEL CONTAINING 4.5 ACRES LOCATED ON THE SOUTHWEST CORNER OF RIO NEDO AND TIERRA AL TA WAY AND KNOWN AS ASSESSOR'S PARCEL NO. 909-290-036, 037, 060 AND 061. with the direction to staff to work with the applicant to incorporate mounds adjacent to the perimeter wall of the parking area. The motion was carried by the following vote: AYES: 4 COUNCILMEMBERS: Lindemans, Moore, Mu~oz, Parks NOES: 0 COUNCILMEMBERS: None ABSENT: I COUNCILMEMBERS: Birdsall URM (Unreinforced Masonry Buildinqs) Ordinance/Senate Bill No.. 547 Tony Elmo stated Items 10 and 11 deal with the same issue and would be presented together. He then introduced the staff report. 4\Minute=~O12291 -7- 01/28/91 City Council Meeting January 22, 1991 11. Modification to City Building Codes Adding a Cha~3ter for Mitigation of Unreinforced Masonry Buildings It was moved by Councilmember Lindemans, seconded by Councilmember Moore to introduce an ordinance entitled: ORDINANCE NO. 91-04 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING ORDINANCE NO. 457 "UNIFORM BUILDING CODE" OF THE CODE OF THE CITY OF TEMECULA BY THE ADDITION OF SECTION 4-k, WHICH MODIFIES THE 1988 EDITION OF THE UNIFORM BUILDING CODE, AS ADOPTED BY SAID CITY, BY ADDING CHAPTER 71, FOR THE PURPOSES OF THE IDENTIFICATION OF SEISMIC HAZARDS AND THE MITIGATION THEREOF AS REQUIRED BY GOVERNMENT CODE 8875 ET SEQ The motion was carried by the following vote: AYES: 4 COUNCILMEMBERS: Lindemans, Moore, Mufioz, Parks NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Birdsall It was moved by Councilmember Lindemans, seconded by Councilmember Moore to set this matter for public hearing on February 12, 1991. The motion was carried by the following vote: AYES: 4 NOES: 0 ABSENT: 1 COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: Lindemans, Moore, Mufioz, Parks None Birdsall 4~Minute=\012291 -8- 01128/9t City Council Meeting January 22, 1991 12. WRCOG Mission and Goals Mayor Parks introduced A. J. Wilson, Executive Director of WRCOG, to address the Council regarding the mission and goals of the organization. Mr. Wilson outlined the proposed goals and mission statement as presented in the staff report. Councilmember Mu~oz suggested that a priority recommendation under Section B be added to address the matters of flood control and water retention/detention facilities. It was moved by Councilmember Mu~oz, seconded by Councilmember Lindemans to approve an official position for the City of Temecula as outlined in the staff report and authorize the Mayor to so advise the Western Riverside Council of Governments with an added priority recommendation under Section B to add "Address the matters of flood control and water retention/detention facilities." The motion was carried by the following vote: AYES: COUNCILMEMBERS: Lindemans, Moore, Mu~oz, Parks NOES: 0 COUNCILMEMBERS: None ABSENT: I COUNCILMEMBERS: Birdsall 13. RTA (Riverside Transit Agency) Bus Stops City Attorney Field stated this item is being added to the agenda on the basis of subsequent need. Councilmember Mu~oz introduced the staff report, outlining the proposed bus stops and the start-up date of January 28, 1991. He stated the City has not been consulted on where these stops should be located and asked if the City has the right to add input. City Attorney Field answered that an encroachment permit must be obtained, therefore giving the City the right to approve locations for these stops. It was moved by Councilmember Mu~oz, seconded by Councilmember Moore to extend the meeting to 10:30 PM. The motion was unanimously carried with Councilmember Birdsall absent. 4%Minutes%012291 -9- 01/28/91 City Council Meeting Januarv 22, 1991 It was moved by Councilmember Mu~oz, seconded by Councilmember Lindemans to approve the introduction of RTA services and to direct staff to work out the details with regard to the bus stop locations with the Riverside Transit Agency (RTA). The motion was carried by the following vote: AYES: 4 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mu~oz, Parks NOES: 0 COUNCILMEMBERS: None ABSENT: I COUNCILMEMBERS: Birdsall CITY MANAGER REPORTS City Manager Dixon asked if the City Council would be in favor of holding another meeting to discuss systems furniture to permit both bidders to make another presentation, The Council indicated they would prefer staff make a recommendation for their consideration on January 29, 1991, City Manager Dixon invited members of the Council to meet with staff and review this matter further should they have specific questions. CITY ATTORNEY REPORTS City Attorney Field reported that several reports and agreements dealing with the Ynez Corridor Mello Roos District would be forthcoming on January 29, 1991. He stated that these agreements will go before the Riverside County Board of Supervisors on February 5, 1991 and funding should occur by late February. CITY COUNCIL REPORTS Councilmember Mui~oz requested that the City Council address the use of concrete versus other methods of channelization of the various creeks within the City. He also requested a report regarding a possible "fast track" system for applications for Tenant Improvements. 4\Minute$~012291 -10- 01/28/91 City Council Meeting January 22. 1991 Mayor Parks requested a report from Engineering on the road and bridge benefit program and asked the status of the reports for additional services from Willdan. ADJOURNMENT It was moved by Councilmember Lindemans, seconded by Councilmember Mu~oz to adjourn at 10:32 PM to the meeting of January 29, 1991 at the temporary Temecula Community Center. The motion was unanimously carried with Councilmember Birdsall absent, ATTEST: Ronald J. Parks, Mayor June S. Greek, Deputy City Clerk 4.%Minute=\012291 -11 - 01/28/91 ITEM NO. 3 APPROVAL CITY ATTORNEY FINANCE OFFIC CITY MANAGER TO: FROM: DATE: SUBJECT: CITY OF TEMECUIA AGENDA REPORT City Manager/City Council Mary Jane Henry, Finance Officer February 5, 1991 Statement of Revenues, Expenditures and Changes in Fund Balance for the Six Months Ended December 31, 1990 RECOMMENDATION: That the City Council receive and file the Statement of Revenues, Expenditures and Changes in Fund Balance for the Six Months Ended December 31, 1990. DISCUSSION: The attached statements reflect the activity of the City for the six months ended December 31, 1990. In reviewing the following statements, please note that 50% of the current fiscal year has lapsed as of December 31, 1990. Fifty percent of general fund revenues were collected as of December 31, 1990. A slump in housing sales resulted in a decline in property transfer tax collections. To date, we have collected 52% of estimated sales tax. General fund expenditures totalled 36% of appropriations due to projected capital outlay expenditures to be incurred towards this fiscal year end. In Building and Safety, 56% of appropriations have been expended to date due to services rendered by Willdan Associates based on hourly rates in addition to 75% of building plan check fees. Similarly, the 59% expended budget in Engineering is also due to Willdan Associates services based on hourly rates in addition to 75% of engineering plan check fees. These appropriations are based on 75% of estimated plan check fees for both the Building and Safety and Engineering Departments. Additionally, a monthly increase in Traffic Engineering expenditures within the Engineering Department resulted from the monthly accrual of traffic engineering into a separate line item. Previously, this expenditure was included in consulting. Gas Tax revenues to date were transferred to the General Fund to be used for road and traffic improvements. As of June 30, 1991, any unexpended gas tax revenues will be transferred back to the Gas Tax Fund and will be reserved for future road improvements. In the Temecula Community Service District, 29% of estimated assessments were collected in December, 1990. However, a total of $668, 595 were collected in January, 1991 thereby significantly increasing this percentage in January, 1991. ATTACHMENTS: Statement of Revenues, Expenditures and Changes in Fund Balance for the Six Months Ended December 31, 1990. m ~+4.m m;4.m U ~0 m 0 0 O o 0 0 O 0 0 m 0 0 U ~+ ,-4 mm.~ 0 0 M 0 0 ~m m o .+. u m o u + OOO OOO 0 0 Omo0o o~o00 0 .i,I 000000 0 '0 0 0 0 O0 0 0 0 0 0 0 0 0 0 m 0 0 m o .u + U 0 m o + ~ m m o 0 o 0 0 0 0 0 0 0 0 0 ITEM NO. 4 APPROVAL CIT ATTO Y FINANCE OFFICE~ CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Mary Jane Henry, Finance Officer DATE: February 5, 1991 SUBJECT: City Treasurer's Report for the Month Ended December 31, 1990 RECOMMENDATION: That the City Council receive and file the City Treasurer's report for the month ended December 31, 1990. DISCUSSION: Reports to the City Council regarding the City's investment portfolio and receipts, disbursements and fund balance are required by Government Code Sections 53646 and 41004 respectively. Accordingly, the City's investment policy includes these Government Code Sections as an integral part of City policy for which our portfolio is in compliance with as of December 31, 1990. FISCAL IMPACT: None ATTACHMENT: City Treasurer's Report for the Month Ended December 31, 1990. City of Temecula City Treasurer's Report For the Month Ended December 31, 1990 Cash Activity for the Month of December: Cash and Investments as of December 1, 1990 $4,913,751 CashReceipts 2,134,824 Cash Disbursements (707,553) Cash and Investments as of December 31, 1990 $6,341,022 Cash and Investments Portfolio as of December 31, 1990: InstRufion Yield Balance Money Market Demand Deposits Demand Deposits Petty Cash Certificate of Deposit Local Agency Investrot Fund Overland Bank 6.50% $2,339 Overland Bank 4.75% 31,024 Security Pacific N/A (242,790) N/A N/A 450 Overland Bank N/A 100,000 State Treasurer 8.52% 6,450,000 Cash and Investments as of December 31, 1990 $6,341,022 ITEM NO. 5 RESOLUTION NO. 91- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA SUPPORTING THE RANCHO CALIFORNIA WATER DISTRICT WATER CONSERVATION PROGRAM VatEREAS, the Board of Directors of the Rancho California Water District has declared the need to adopt a water conservation program to address the District's concern about the possibility of a general water supply shortage, inadequate aqueduct capacity and the prospect of a major disaster affecting distribution, and WHEREAS, the Board of Directors of the Rancho California Water District has adopted Resolution No. 91 - 1-3, establishing water conservation guidelines, in order to meet the demands of its customers in the event of a shortage; NOW THEREFORE, the City Council of the City of Temecula does hereby resolve as follows: Section 1: The City of Temecula fully supports the efforts of the Rancho California Water District and encourages all citizens to cooperate with all established guidelines to aid in the conservation of water as set forth in Resolution No. 91-1-3. Section 2: resolution. That the City Clerk shall certify to the passage and adoption of this PASSED, APPROVED AND ADOFrED this 5th day of February, 1991 ATIT~T: Ronald J. Parks, Mayor June S. Greek, Deputy City Clerk [SEAL] APPROVAL CITY ATTORNEY FINANCE OFFICER CITY MANAGER TO: FROM: DATE: SUBJEC~ CITY OF TEMECULA AGENDA REPORT City Council City Manager February 5, 1991 Resolution of Support - Rancho California Water District PREPARED BY: RECOMMENDATION: City Clerk June S. Greek Adopt a resolution entitled: RESOLUTION NO. 91- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECUI./4 SUPPORTING THE RANCHO CA~,IFORNIA WATER DISTRICT WATER CONSERVATION PROGRAM BACKGROUND: At the City Council meeting of January 22, 1991, John Hennigar, General Manager of the Rancho California Water District addressed the Council regarding the extreme concern for establishing guidelines for water conservation as a result of the continuing draught. The City Council directed staff to prepare a resolution of the City Council in support of the Water District's program. RESOLUTION NO. 91-1-3 RESOLUTION OF THE BOARD OF DIRECrORS OF RANCHO C~I.IFORNIA WATER DISTRICT, RIVERSIDE COUNTY, CALn~ORNIA, ESTABLt~HING A WATER CONSERVATION PROGRAM AND RESCINDING RESOLUTION NO. 88 ~. ~. WHEREAS, the Board of Directors of Rancho California Water District is concerned about the possibility of a general water supply shortage, inadequate aqueduct capacity, and the prospect of a major disaster affecting distribution facilities; WHEREAS, the Board of Directors of Rancho California Water District, in order to meet the demands of its customers in the event of a shortage, deem it necessary to establish water conservation guidelines. NOW, THEREFORE, the Board of Directors of Rancho California Water District DOES HEREBY RESOLVE, DETERMINE AND ORDER as follows: Section 1. Rescind Resolution No. 88-4-4. This resolution hereby rescinds and supersedes Resolution No. 88-4-4, adopted April 8, 1988. Section ~. Stage I - Normal Condition. (The District is able to meet the water demands of its customers in the immediate future.) When the General Manager has declared that the District's water supply is in a "Normal Condition," customers are requested to use water wisely and to practice water conservation measures so that water is not wasted. Customers are to avoid use of water in a manner that creates runoff or drainage onto adjacent properties or onto public or private roadways. Water waste is a violation of California Law and District Regulations at any time. Refer to Ordinance No. 88-8-1, as amended by Ordinance No. 91-1-2. Section 3. Stage H - Water Alert. CFhere is a probability that the District will not be able to meet aH of the water demands of its customers.) 1. Parks, school grounds, and golf courses are to be watered at night only. 2. Lawns and landscaping are to be watered after 6:00 p.m. and before 6:00 a.m. 3. Driveways, parking lots and other paved surfaces are not to be washed with water. 4. Private vehicles are to be washed with a bucket; hoses must have positive shut off nozzles. STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss CITY OF TEMECULA ) I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Temecula at a regular meeting thereof, held on the 5th day of February, 1991 by the following vote of the Council: AYES: COUNCILMEMBERS: NOES: C OUNCILM EMBERS: ABSENT: COUNCILMEMBERS June S. Greek, Deputy City Clerk [SEAL] 2\R~os\137 2 failure 1. 2. 11. Agricultural customers are to use water on alternate days only. 12. Commercial nurseries are to use water only on alternate days between 6:00 p.m. and 6:00 a.m. 13. Livestock or animals may be watered at any time. Section 5. Stage IV - Water Emergency. (A major deficiency of any supply or of a distribution facility is declared.) Lawns and landscaping are not to be watered. Parks, school grounds and golf course falpsays are to be watered with reclaimed water, if available, or not at all. Golf course greens and tees may be watered no more than two times per week. 3. Driveways, parking lots, or other paved surfaces are not to be washed. 4. Commercial car washes using recycled or reclaimed water are to be used for washing vehicles. Consumption of District water for this use must be reduced to 50% of average consumption during the prior year. 5. Restaurant customers are to receive water only upon request, using disposable cups. 6. Swimming pools are not to be filled. 7. New construction meters will not be issued by the District. 8. Water service through construction meters will not be available by the District. 9. Permanent orchard crop irrigation is to be limited to no more than two times per week. In the event of a temporary service outage, agricultural irrigation is to be discontinued. 10. Other agricultural and commercial nursery irrigation is to be discominued. 11. Livestock or animals may be watered at any time. -3- water 1. 2. 3. 5. Commercial car washes must recycle water. 6. Restaurant customers are to receive water only upon request. 7. New construction meters will not be issued by the District. 8. Water service through construction meters for grading or other construction purposes is to be used after 5:00 p.m. and before 10:00 a.m. 9. Commercial nurseries are to use water between 6:00 p.m. and 6:00 a.m. 10. Livestock or animals may be watered at any time. 11. Decorative ponds, golf course water hazards which are not an integral part of the permanent irrigation or fire protection system, fountains and other waterscape features are not to be filled or replenished. Fountain pumps should remain off to minimize evaporation. Section 4. Stage III- Water Warning. (The District is not able to meet all of the demands of its customers). Parks are to be watered at night no more than two times per week. School grounds are to be watered at night no more than two times per week. Golf courses, greens and tees only, are to be watered at night. Fairways may be watered on alternate days at night. 4. Lawns and landscaping are to be watered no more than two times per week after 6:00 p.m. and before 6:00 a.m. 5. Restaurant customers are to receive water only upon request using disposable cups. 6. Driveways, parking lots, or other paved surfaces are not to be washed with water. 7. Swimming pooh are not to be filled. 8. Commercial car washes must recycle water. 9. New construction meters will not be issued by the District. 10. Water service through construction meters for grading or other construction is to be used after 5:00 p.m. and before 10:00 a.m. STATE OF CALIFORNIA COUNTY OF RIVERSIDE I, LINDA M. FREGOSO, Secretary of the Board of Directors of the Rancho California Water District, do hereby certify that the foregoing Resolution No. 91-1-3 was duly adopted by the Board of Directors of said District at a regular meeting thereof held on the llth day of January, 1991, and that it was so adopted by the following vote: AYES: DIRECTORS: Daily, Darby, Ko, Kulberg, Minitier, Silla, Steffey NOES: DIRECTORS: None ABSENT: DIRECTORS: None ABSTAIN: DIRECTORS: None LinS~a~r'~'VI.F/'~r~g~tary of the Board of Directors of the Rancho California Water District (SEAL) ADOFYED, SIGNED AND APPROVED this llth day of January, 1991. ATFEST: Ra , Board of Directors of the Rancho California Water District Linda M. Fregoso, ~eecretary of the Board of Directors of the Rancho California Water District STATE OF CALIFORNIA ) )ss. COUNTY OF RIVERSIDE ) I, LINDA M. FREGOSO, Secretary of the Board of Directors of Rancho California Water District, do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No. 91-1-3 of said Board, and that the same has not been amended or repealed. DATED: January 11, 1991 t~.da M. Freg~etary of the Board of Directors of the Rancho California Water District [SEAL] ITEM NO. 6 APPROVAL CITY ATTORNEY FINANCE OFFICER CITY MANAGER TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Traffic Commission Transportation Engineering Department January 23, 1991 Ynez Road at Target Center - Northerly Driveway BACKGROUND: In response to several requests, the Engineering Department has conducted a traffic investigation for Ynez Road at the Target Center northerly driveway. It was determined that delineators were needed at the northbound transitions, north of the driveway. These delineators were installed on January 4, 1991. It was also observed that many vehicles traveling southbound on Ynez Road attempt to turn left into the northerly driveway. These left turning vehicles are often delayed for excessive periods of time which causes all southbound traffic to be impeded. This causes southbound traffic to back up for a length of one quarter mile at times. There have been several accidents informally reported to the Engineering Department, however, accident statistics for 1990 have not yet been received from the Statewide Integrated Traffic Records System (SWITRS). The primary driveway on Ynez Road for Target Center is located approximately 500 feet to the south of the northerly driveway. A left turn lane is provided at the primary driveway and a traffic signal is proposed for that location. In order to alleviate congestion on this vital arterial, it is proposed that left turns be prohibited in to and out of this driveway. This proposal is a temporary measure which could be rescinded when the roadway widening required for installation of a left turn lane is installed. A sketch of the proposed improvements is attached. APPROVAL FINANCE OFFICER CITY MANAGER TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT City Council/City Manager Traffic and Transportation Commission/ Engineering Department February 5, 1991 Ynez Road at Target Center (Towne Center) Northerly Driveway PREPARED BY: Douglas M. Stewart, Deputy City Engineer RECOMMENDATION: That the City Council approve the temporary prohibition of left turns at the northerly driveway of the Target Center on Ynez Road and authorize the Engineering Department to change the traffic striping on Ynez Road. BACKGROUND: This issue was reviewed by the Traffic and Transportation Commission at the January 23, 1991 meeting. Members of the Commission discussed at length the attached Staff Report and their experiences andobservations regarding this location. Representatlves of the Target Center (Towne Center) artended the Traffic Commission meeting and expressed concern regarding the prohibition of left turns at the northerly driveway. The Traffic and Transportation Commission unanimously passed a motion that the City Council approve the prohibition of left turns at Ynez Road and the Target Center ( Towne Center) northerly driveway. Upon approval of the temporary prohibition by the City Council, the Engineering Department will cause the striping on the street to be changed to prohibit these turns. MC:ks STAr FRPT \ ENG- 0 13 1 The primary driveway on Ynez Road for the Target Center is located approximately 500 feet to the south of the northerly driveway. A left turn lane is provided at the primary driveway and a traffic signal is proposed for that location. This proposal is a temporary measure which could be rescinded when the roadway widening required for installation of a left turn lane is installed. cc: Mark Greenwood File MG:mb TRAFFIC\T2 2 Y~E~ hi v'o~'~ 12 ,f I I ( / / F 2~ u) 15~,v~-voAY ITEM NO. 7 MEMORANDUM TO: FROM: DATE: SUBJECT: City Council/City Manager Gary Thornhill, Planning Department January 8, 1991 Planning Department Quarterly Report/Year End Update Following is a list of activities and accomplishments for the Planning Department over the past year: Onqoinq Projects A. Current Planning Activities O O Provide public information counter coverage 18-12 on a walk-in basis; and, 1-4 by appointment). Process remaining Riverside County Transfer Cases Residential 27 cases, 4,195 units. 1,051 ac Commercial 9 cases, 551,689 sq.ft. Comm/I ndust. Parcel Maps 11 cases, 337 lots, 595 ac Zone Changes 16 cases Process City Land Use Application Submittals: Residential 3 10 units/lots, 19 ac Commercial 12 Industrial 4 Institutional 2 Comm/I ndust. Parcel Maps 1 Ext. of Time Res. Subdivision - 389,428 sq.ft. 204,200 sq.ft. 15,800 sq.ft. 16 lots/units, 70 ac 15 3,259 units/lots, 1,001 ac Comm/I ndust. Subdivision Administrative Approvals Sign Permits - 15 Consistency Checks - 19 Landscape Plans - 14 Miscellaneous - 9 2 15 units/lots, 51.2 ac PLANNING\M56 APPROVAL CITY ATTORNEY FINANCE OFFICER CITY MANAGER TO: FROM: DATE: SUBJEC~ CITY OF TEMECULA AGENDA REPORT City Council City Manager February 5, 1991 Quarterly Report - Planning Department PREPARED B~ City Clerk June Greek RECOMMENDATION: Receive and file report BACKGROUND: The attached staff report was prepared for the meeting of January 15, 1991 and continued by the City Council to this date. JSG City Council/City Manager January 8, 1991 Page 3 C. Administrative Planning Activities O O O Update Case Tracking System Log Administer Planning Commission Agenda Establish Miscellaneous Forms/Letters Planninq Department Accomplishments A. Current Planning O O O Transition of Cases from Riverside County 100% Transferred Processed to a Public Hearing Request of the Applicant: Residential or Placed on Hold at the 8 Commercial 12 Industria) 7 Cornre/I ndust. Parcel Maps 8 Zone Changes 6 City Land Use Applications Completed Residential 1 Commercial 12 Industrial 4 I nstltutional 2 Comm/I ndust. Parcel Maps 1 6 Zone Changes Ext. of Time Res. Subdivision Administrative Approvals Signs Consistency Checks Landscape Plans Miscellaneous Temporary Outdoor Events 277 u nits/lots, 178.3 ac 203,008 sq.ft. 463,194 sq.ft. 209 u nits/lots, 360.77 ac 260 units/lots, 22 ac 389,428 sq.ft. 204,200 sq.ft. 15,800 5 units/lots 2.08 ac 7 971 units/lots 234.3 ac 129 19 30 76 17 PLANNING\M56 City Council/City Manager January 8, 1991 Page 2 Specific Plans currently under review: Meadows (SP 219) Residential 180 ac Commercial 36 ac Murdy Ranch {SP 228) Residential 427 ac Commercial 20 ac School 10 ac Parks 50 ac Winchester Hills (SP 255) Residential 340 ac Commercial 147 ac School 11 ac Parks 26 ac Temecula Regional Center iSP 263) Commercial 200 ac Winchester Meadows {SP 271 ) Industrial 120 ac Campos Vetdes { EIR 348) Residential 96 ac Commercial 24 ac Parks 4 ac Coordinate Development Review Committee Meetings Advanced Planning Activities General Plan Preparation of Request for Proposals Consultant Selection Process Monitor General Plan Preparation City Ordinances Antenna Ordinance Balloon Sign Ordinance Billboard Ordinance Adult Business Ordinance Development Fee Ordinance Design Guidelines Draft Set of Guidelines for Commercial and Industrial Developtments were Presented to Planning Commission Winchester/Nicolas Land Use Study Old Town Development Plan and Land Use Study Proposal Work Program Prepared P LA N N I N G\M56 City Council/City Manager January 8, 1991 Pa9e 4 Significant Projects Processed Advanced Cardiovascular Systems: Processed and under construction Professional Hospital Supply: Processed and under construction Revised Palm Plaza: Processed and under construction Advanced Planning General Plan Prepared Request for Qualifications Participation in Consultant Screening Process Attendance at Planning Commission with General Plan Workshop Lightfoot Land Use Inventory and Maps Administrative Planning O O O O O O Establishment of Case Tracking System. Establishment of Standard Approval Letters. Establishment of Standard Conditions of Approval. Establishment of Standard Resolutions. Establishment of Standard Staff Report Format. Establishment of Standard Land Use Application Forms. OM/GT:ks PLANNING\M56 ITEM NO. 8 APPROVAL CITY ATTORNEY ~ FINANCE OFFICER CITY MANAGER TO: FROM: DATE: SUBJECT: CITY OF TEMECULA ACENDA REPORT City Council/City Manager Engineering Department January 8, 1991 Quarterly Update of Engineering Department Activities PREPARED BY: Douglas M. Stewart, Deputy City Engineer DISCUSSION: This staff report is the second quarterly update to the City Council of Engineering Department case review and plan check activities. The first quarterly report was presented to the City Council on September u,, 1990. Table A l attached ) shows a comparison between the plan check status on August 29, 1990, { the first status report ) and the current, December 5, 1990, reporting period. The following observations are offered: The total items in the engineering plan check process has more than doubled from 151 to 31M~ since September 1. This is due to an increase in the County transferred projects being turned in to the City as well as new workload being delivered to the City directly. Even with the increase in workload, the ratio of plan checks in process to these completed and returned to the engineers has decreased from 60/u,0 to 3u,/66. Plan check turn-around time goals are now being met 7596 to 80% of the time even though we have "expedited" plan checks for 45 items. These goals are 3 weeks for the first plan check and 2 weeks for subsequent checks. We have found that the Countyis plan check efforts have been inconsistent at best and we have only rarely been able to approve County transfer plans or maps without thorough in-house review. STAFFRPT\ENG-008 1 APPROVAL CITY ATTORNEY FINANCE OFFICER CITY MANAGER TO: FROM: DATE: SUBJEC~ CITY OF TEMECUI. A AGENDA REPORT City Council City Manager February 5, 1991 Quarterly Report - Engineering Department PREPARED BY: City Clerk June Greek RECOMMENDATION: Receive and file report BACKGROUND: The attached staff report was prepared for the meeting of January 15, 1991 and continued by the City Council to this date. JSG TABLE A Comparison Between 8/29 Status and 12/5 Status Period County City Total Total Total Endinq Transfer Project Items In Out % In % Out Au9.29, 1990 122 35 157 9~ 63 60 40 Dec. 5, 1990 108 1~6 3~4 117 227 3~ 66 NOTE: A project for this table is defined as a single plan check item; such as a grading plan, street plan, parcel map, etc. STAFFRPT \ ENG - 0 0 8 3 ITEM NO. 9 APPROVAL CITY ATTORNEY TO: FROM: DATE: SUBJECT: CITY OF TEMECUI. A AGENDA REPORT City Council/City Manager Anthony Elmo, Chief Building Official January 15, 1991 Quarter Departmental Review DISCUSSION The Department of Building and Safety has been in full operation since January 1, 1990. The Department currently consists of three (3) divisions: building permit issuance, building inspection, and code enforcement. Since July 1, 1990, the building permit issuance division has been responsible for the processing and issuance of over 830 building permits, representing approximately $31.5 million in building construction valuation. The building inspection division is performing inspections on all projects permitted by the City and/or acquired from the County of Riverside. We have requested the assumption of responsibility for all County approved or permitted projects that, regardless of reason, have not commenced to date. We will be receiving documents for these projects in the near future. All building permit and inspection staff is contracted with Willdan and Associates. Interviews and testing was recently completed as part of the recruitment process for hiring City building department staff. Transition of contract staff to City staff should begin by February 1, 1991. Major projects being worked on by staff, are the implementation of an ordinance for the mitigation of unreinforced masonry (URM) buildings and a citywide survey aimed at identifying existing URM buildings, and locating and identifying buildings with densely populated occupancies such as apartments and condominiums, and those classified as hazardous occupancies. This information will be used in the event of a disaster or major emergency to assist in damage assessment and rescue operations. APPROVAL CITY ATTORNEY FINANCE OFFICER CITY MANAGER TO: FROM: DATE: SUBJEC~ CITY OF TEMECUIA AGENDA REPORT City Council City Manager February 5, 1991 Quarterly Report - Building and Safety Department PREPARED B~ City Clerk June Greek RECOMMENDATION: Receive and file report BACKGROUND: The attached staff report was prepared for the meeting of January 15, 1991 and continued by the City Council to this date. JSG ITEM NO. 10 DRAFT THE CITY OF TEMECULA, CALIFORNIA HANDBOOK FOR BOARDS, COMMITTEES, AND COMMISSIONS APPROVAL FINANCE OFFICER ciTY AGER TO: FROM: DATE: SUBJECT: CITY OF TEMECUI. A AGENDA REPORT City Council City Manager February 5, 1991 Duties and Role of Boards, Commissions and Committees PREPARED BY: City Clerk June S. Greek RECOMMENDATION: Adopt the rules, regulations, guidelines and policies contained in the "Handbook for Boards, Committees and Commissions". BACKGROUND: The attached draft handbook has been prepared to address the need for definition of the duties and the role citizens play when appointed to an advisory position. If the Council concurs, it would be appropriate to adopt this handbook to be used by the City's Boards, Commissions and Committees and direct the staff to prepare it in final form. JSG THE COMMISSIONER'S ROLE AND AUTHORITY City Committees, Commissions and Boards have a primary role - to encourage increased public input and citizen participation in the determination of City policies and procedures. City Committees/Commissions/Boards are not involved in the administration or operation of City departments. Committee/Commission/Board members may not direct administrative staff to initiate programs, conduct major studies, or establish official policy without the approval of the City Council. However, City staff members are available to provide general staff assistance to Committees/Commissions/Boards. Despite Committees, Commissions, and Boards differing tasks, all share some basic responsibilities. Members need to stay informed on subjects of interest to their specific Committee/Commission/Board. Conscientiousattendanceisalsoafundamentalresponsibility, as irregular attendance lessens one's ability to study all aspects of items under consideration. 2 The most important duty of the Chairperson lies in his/her ability to find a common ground and achieve workable compromises if appropriate. Last, but far from least, the Chairperson must be able to represent the entire group to the City Council and community groups. Minutes It shall be the responsibility of the board/committee/commission staff support to record and maintain minutes for all meetings. The Council has provided that these minutes shall be "action minutes" and not "verbatim" which briefly describe the issues and actions taken. Minority opinions of members may also be recorded in the minutes if desired. Comments by all members on every agenda item cannot practicably be included in the minutes. Also, members abstaining for legal conflict of interest requirements are required to state their reason for recordation in the minutes. Minutes must be submitted to the City Clerk's Office and the City Council; they also become a part of the City's official records in the office of the City Clerk. Develooment and Review of Commission Goals and Department Policies The City of Temecula prepares and operates on an annual budget cycle. Boards, committees and commissions 8re encouraged to annually review and comment on department programs and capital projects that may be related to their scope of interest. This evaluation is intended to focus attention on the overall program and service priorities and commission objectives; and is not intended to be an evaluation of the administration or operation of City Departments. The City Council will conduct at least one joint meeting with each commission annually to review commission goals and work programs, and review the past year's activities. The City Council also reviews the commission's work program to ensure it's consistent and responsive to the Council's goals and objectives. Involvement in Administrative Matters Commissions should not become involved in the administrative or operational matters of City departments unless specifically provided in the prescribed powers and duties. Members may not direct staff to initiate major programs, conduct large studies or establish department policy without approval of the City Council. City staff assigned to furnish staff services shall be available to provide general staff assistance, such as preparation of agenda materials, general review of department programs and activities, to perform limited studies, program reviews and other services of a general staff nature. Commissions may not establish department work programs or determine department program priorities unless specifically authorized in their prescribed powers and duties. The responsibility for setting policy and allocating City resources rests properly with the City's duly elected representatives, the City Council, and cannot be delegated to an outside group, however capable and interested it might be. 5 ROLE, AUTHORITY AND STAFFING OF COMMISSIONS The City Council is empowered to establish commissions and to appoint members to assist the Council in the conduct of City business. Members usually represent a cross- section of the community and are ~rohibited from being a salaried employee of the City. The primary role of any City Commission is to review and make recommendations to the City Council on matters within their scope of responsibility and to promote increased public input and citizen participation in the determination of City policies and program implementation. The specific role of City Commissions is basically to serve as a citizens' advisory arm of the City Council, focusing attention on specific program areas of the City. The City Council may authorize certain "commissions" to take final actions in prescribed areas, for example the Planning Commission is authorized to grant final approval of certain projects and is required to provide a recommendation to the City Council on other projects. In addition, staff may bring various projects to a commission for their review before taking that matter to the City Council for final approval. On specific matters referred to it by the City Council; boards, committees and commissions serve a principal reviewing body of the City. All decisions. however, are subject to call up and review bv the City Council. Commissioners should represent the general interest of the City as a whole and not specific program areas and their special interest groups. Rules of Procedure/By-Laws Rules of procedure or by-laws for the proper conduct of business should be adopted. OrclanizatiOn and Officers As set forth in the by-laws, there shall be an annual election of a chairperson and vice- chairperson. The position of chairperson and vice-chairperson should be rotated among members on an annual basis. The Chairperson The Chairperson is the key to the entire group process. The Chairperson must balance being strong enough to make certain the meeting is conducted in an orderly fashion and democratic enough to use the power and authority of the position wisely. The Chairperson's ability to handle meetings will have a significant impact on morale, operation and effectiveness. The Chairperson must make sure that discussions do not get side-tracked on minor issues and must have the ability to see the "whole picture". Procedure for Handling Public or APpeal HearinQs In some instances, commissions will have to conduct a public hearing, either on a major issue of concern to the community or on a permit application or appeal of a staff decision. It is recommended that the procedure established the City Attorney be followed at all times during the conduct of this kind of hearing. Leaal Assistance Some commissions require the presence of a City Attorney. When there is doubt concerning the legality of an issue, the Attorney should advise members as to the legality of the proposed action. Great care must be taken in the maintenance of records of the proceedings when litigation is a possibility. The direction of the City Attorney should be followed closely. Remember the adage, "Discretion is the better part of valor", and when in doubt about the legality of a procedure, wait until the legal opinion is rendered. If necessary, a hearing may have to be continued until matters can be clarified. Counsel must very often control the circumstances surrounding a particular matter since he/she may be required to defend the action in court. Council Review of Action Most actions and recommendations of commissions may be appealed to the City Council for review and approval. Certain actions are final with the Commission with no right of appeal. Public Aooearance of Members When a commission member appears in a non-official, non-representative capacity before any public or private body, the member shall not identify or disclose his/her membership on a commission. tf a question of membership arises, the member shall indicate that he/she is appealing and speaking only as an individual. If a commission member appears as the representative of the applicant or a member of the public, the Political Reform Act governs this appearance. The City Attorney should be consulted. Members should take notice that the Brown Act makes punishable as a misdemeanor, the attendance by a member at a meeting at which action is taken in violation of the Brown Act. "Action taken" is defined to mean a collective decision, commitment or promise by a majority of the members of such a body when setting as a body, upon a motion, proposal, resolution, order or ordinance. Further, the Brown Act provides that the City can be enjoined by the courts from violating the Brown Act. (See Section XII Ralph M. Brown Act). Communication with the City Council To avoid possible compromising situations, the invitation to individual commission members to address the Council on matters relating to their official capacity rests solely with the City Council. It .should be emphasized, additionally, that when a member is present at a Council meeting and is asked to address the Council on a matter, the member should represent the viewpoint of the commission as a whole (not a personal opinion), unless a proper qualification is made. WorkinQ with Other Members Members should make every effort to uphold their reputation for honesty, fairness and openness with the citizens of the community. Each group will undoubtedly consist of diverse personalities; it is important that we work together to accomplish common goals. Workina with Staff Commission members are individually appointed by the City Council. City staff assigned to work with the groups report to the City Manager, who in turn, reports to the City Council. Each group usually is aided by a department director or administrator who provides staff support. If a commissioner wishes to initiate a project which requires staff development, it is necessary that it be placed on the commission agenda for discussion and a recommendation to the City Council that the project be authorized. Only after City Council authorization may staff begin preparing the necessary reports and studies. Staff support also means facilitating operations. Staff is aware of their responsibilities, and the members should be aware of the time involved on the part of staff in preparing studies and reports requested. If friction develops, individuals should make every attempt to clarify differences and make certain that clear communication is taking place. The public meeting should not be used to express anger or disagreement. If differences cannot be resolved by this method, the Mayor and/or City Manager should then be consulted in an effort to resolve the matter. Staff Reports to Council on Commission Actions There will be occasions when City staff will be required to prepare an agenda report on either a commission action or appeal for City Council review. In preparation of such a report the staff member should present both the staff position and the commission's position. The position of members not voting in the majority on an item should also be presented in the staff report if so indicated by the member. It is the desire of the City Council to have an opportunity to hear and consider all sides of an issue and alternative recommendations to assist in their decision-making process. 6 Commission Members Runnine for Elective Office Members of the City's commissions shall be permitted to retain membership on such appointive bodies while seeking any elective office. Members of appointive bodies shall not, however, use the meetings, functions or activities of such bodies for purposes of campaigning for elective office. Commission Positions on Ballot Prooosals and Legislation Commissions may review and make recommendations to the City Council on ballot proposals and legislation. The City Council shall review all such recommendations. Commission member shall only represent the majority position of the City Council on such matters unless speaking as an individual or indicating a minority opinion. ITEM NO. 11 CITY OF TEMECULA Memorandum TO: FROM: DATE: SUB,lET: City Council David F. Dixon, City Manager December 21, 1990 Committees Several weeks ago I mentioned to the City Council that it might be appropriate, instead of forming any more City committees, thai you consider developing the City Council lialr-on responsibilities and committee responsibilities. The foBowing is only a suggestion: Each member of the City Council to serve as a liailon to the following commissions: Parks and Recreation Commission, Traffic Safety Commission, and Public Safety Commission. The City Council may also want to establish internal committees made up of the City Council and the City staff. Suggested City committees are: general plan, legislative, finance, planning, economic development, and public works/facilities. In addition to the above, the Council may get involved in, or may assign one of its members to, the following areas of interest; cultural pre.~rva~ion, design standards, multi-use Wails, senior citizens, child care, and school district boundaries. This list does not include organizations which you currently participate in (the Western Area COG, RTA and RCTC). As you can see from the lists above, the Council could be very busy being involved in every aspect of managing the City. I suggest that you pick and choose those areas of major concern. This item should be scheduled for discussion in the neat future. DFD:ss APPROVAL CITY ATTORNEY FINANCE OFFICER CITY MANAGER ~' TO: FROM: DATE: SUBJECT: CITY OF TEMECUI. A AGENDA REPORT City Council City Manager February 5, 1991 Ad Hoc Assignments for Council/Commission Liaison PREPARED BY: City Clerk June S. Greek RECOMMENDATION: Discuss and if desired, make appointments of members of the City Council to various commission liaison and committee posts. BACKGROUND: At the City Council meeting of January 15, 1991, Mayor Parks requested that we place this matter on your agenda. I have addressed this in a memorandum to the Council dated December 21, 1990, in which I made the following suggestions: Each member of the City Council to serve as liaison to the following commissions: Parks and Recreation, Traffic and Transportation and Public Safety. Establish internal committees made up of City Councilmember(s) and City staff. Suggested committees: general plan, legislative, finance, planning, economic development and public works/facilities. Other areas the Council may wish to consider are cultural preservation, design standards, multi-use trails, senior citizens and school district boundaries. JSG Attachment: Memorandum 12/21/90 ITEM NO. 12 ORDINANCE NO. 91- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING CHAPTER 6.10 OF THE MUNICWAL CODE REGARDING SOLID WASTE THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. read as follows: Section 6.10.095 of the Municipal Code is amended to "6.10.095 Gross Revenues. 'Gross Revenues' shall mean any and all revenue or compensation in any form derived directly or indirectly by the Contractor, its affiliates, subsidiaries, parents and any person or entity in which the Contractor has a financial interest, from the collection of refuse pursuant to a franchise, including, but not limited to, monthly customer fees for collection of refuse and recyclables, special pickup fees, bin and drop box rental and collection fees, fees for redelivery of bins and drop boxes, and revenue from the sale of recyclables, without subtracting Franchise Fees or any other cost of doing business. Provided, however, that the amount of gross revenues may be reduced by: (i) any landfill fees paid to a landfill operator; and (ii) the amount of any bad debts incurred by the Contractor or refunds returned to customers, provided that the revenue with respect thereto has been included in the computation of gross revenues." SECTION 2. Section 6.10.625 is amended to read as follows: "6.10.625 Franchise: Applicability. At such times as one or more franchises for collection covering all or part of the City are in force, it shall be unlawful for any person other than the franchisee or its agents and employees, to collect any refuse for hire from premises covered by the franchise. This section shall not, however, be deemed to apply to the following persons, so long as they comply with Section 6.10.900; (a) Persons engaged in the business of recycling; (b) Any persons engaged in the nursery or gardening business and collecting and disposing of shrubbery, grass, tree cuttings, tree trimmings, or other agricultural debris; (c) Any person removing shrubbery, grass, tree cuttings, tree trimmings, or other agricultural debris from any property owned or occupied by the person; 2/Ords/O13 CITY MANAGER TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Mr. Joe Hreha and ield January 31, 1991 SOLID WASTE ORDINANCE AMENDMENT AND RESOLUTION RECOMMENDATION: BACKGROUND: FISCAL IMPACT: ATTACHMENTS: That the City Council adopt an amendment to the Solid Waste Ordinance and approve a resolution granting an exemption to haul construction debris for Mr. David Jones dba Big Bin Prior to the adoption of the City's Solid Waste Ordinance, the City Council entertained a request from Mr. David Jones dba Big Bin requesting a two year exemption allowing him to continue hauling construction debris. Additionally, the City Council also took testimony requesting that the definition of gross revenues be modified to subtract landfill fees and bad debts from gross revenues. The City Council directed Staff to work with Mr. Jones and review the gross revenues definition. The attached ordinance and resolution grants Mr. Jones dba Big Bin his requested two year waiver and redefines gross revenues subtracting landfill fees and bad debts from gross revenues. The redefinition of gross revenues will reduce franchise fees; however, the redefinition is considered appropriate. Ordinance No. 91-_ An Ordinance of the City Council of the City of Temecula amending Chapter 6.10 of the Municipal Code regarding Solid Waste Resolution No. 91-__ A Resolution of the City Council of the City of Temecula authorizing Mr. David Jones dba Big Bin to haul construction debris through June 30, 1993 STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA I, June S. Greek, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 91-_ was duly introduced and placed upon its first reading at a regular meeting of the City Council on the __ day of ., 1991, and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the __ day of ., 1991, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: APPROVED AS TO FORM: JUNE S. GREEK CITY CLERK Scott F. Field City Attorney 2/Ords/013 RESOLUTION NO. 91- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING DAVID JONES, DBA BIG BIN, TO HAUL CONSTRUCTION DEBRIS. THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. Pursuant to Section 6.10.625(e) of the Municipal Code, David Jones, dba Big Bin, P. O. Box 988, Temecula, California 92390, is authorized to haul construction debris within the City of Temecula through June 30, 1993. SECTION 2. Resolution. The City Clerk shall certify the adoption of this PASSED, APPROVED AND ADOPTED this 5th day of February, 1991. ATTEST: Ronald J. Parks, Mayor June S. Greek, City Clerk [SEAL] 2\Resos\139 ITEM NO. 13 TO: FROM: DATE: SUBJECT: APPROVAL CITY ATTORNEY FINANCE OFFICER CiTY MANAGER CITY OF TEMECULA AGENDA REPORT City Council City Manager February 5, 1991 Authorization for the Creation and Establishment of a City Engineer/Director of Public Works This report will be coming to you under separate cover. JSG