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032415 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA MARCH 24, 2015 — 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 6:00 PM - The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. Conference with Real Property Negotiators. The City Council will meet in closed session pursuant to Government Code Section 54956.8 regarding four parcels of real property owned by the City of Temecula/Successor Agency to the Temecula Redevelopment Agency consisting of approximately 1 acre (APN 922-360-004, 005, 006 & 007) located on Main Street at Mercedes Street in the City of Temecula. The parties to the negotiations for the potential sale of the property are: Truax Development and the City of Temecula. Negotiators for Truax Development are: Bernard L. Truax II, Ross Jackson and Gary Thornhill; negotiators for the City of Temecula are: Aaron Adams, Greg Butler, Armando Villa and Luke Watson. Under negotiation are price and terms for the potential development and sale of the property. 2. Conference with Legal Counsel—Existing Litigation. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(2) with respect to one matter of pending litigation: The People of the State of California and City of Temecula v. Cooperative Patient Services, et. al., Riverside County Superior Court No. RIC 1103777. Next in Order: Ordinance: 15-03 Resolution: 15-17 1 CALL TO ORDER: Mayor Jeff Comerchero Prelude Music: Matthew Yang Invocation: Rabbi Yonasan Abrams of Chabad of Temecula Flag Salute: Council Member Mike Naggar ROLL CALL: Edwards, Naggar, Rahn, Comerchero PRESENTATIONS/PROCLAMATIONS National Crime Victim's Rights Week Proclamation Youth in Government 2015 — Certificates of Participation WRCOG Annual Presentation PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the City Council addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 2 1 Waive Reading of Standard Ordinances and Resolutions RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of March 10, 2015 RECOMMENDATION: 2.1 That the City Council approve the action minutes of March 10, 2015. 3 Approve the List of Demands RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Receive Report Regarding Status of Upcoming Vacancies on Boards and Commissions RECOMMENDATION: 4.1 That the City Council receive the report regarding the status of upcoming vacancies on Boards and Commissions. 5 Approve an Agreement with MGT of America, Inc. for State Mandate Cost Claiming Consulting Services RECOMMENDATION: 5.1 That the City Council approve a four-year Agreement with MGT of America, Inc., in the amount of $11,000 annually, for a total four-year agreement amount of $44,000, to prepare State Mandated Cost (SB90) Claims and provide consulting services. 6 Approve Annual Records Destruction RECOMMENDATION: 6.1 That the City Council adopt a resolution entitled: 3 RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE DESTRUCTION OF CERTAIN RECORDS 7 Approve the Sponsorship and Economic Development Funding Agreement with the Temecula Valley Balloon and Wine Festival Association for the "Temecula Valley Balloon & Wine Festival" Event to be Held on May 29 — 31, 2015 RECOMMENDATION: 7.1 That the City Council approve the Sponsorship and Economic Development Funding Agreement with the Temecula Valley Balloon and Wine Festival Association for $30,000, in-kind promotional services and the use of the Conference Center for a day to train volunteers valued at $3,865, and the use of traffic control devices valued at $3,200, for the 2015 Temecula Valley Balloon & Wine Festival to be held on May 29 — 31, 2015. 8 Approve an Agreement with Pacific Municipal Consultants for an Environmental Impact Report (El R) for the Temecula Gateway Project RECOMMENDATION: 8.1 That the City Council approve an Agreement with Pacific Municipal Consultants, in the amount of $105,475, with a 10% contingency of $10,547.50, for a total agreement amount of $116,022.50, for an Environmental Impact Report for the Temecula Gateway Project. 9 Approve an Agreement with Reynolds Buick/GMC/Isuzu, Inc., for the Purchase of a GMC Sierra HD Truck 3 Ton with Dump Bed and Equipment RECOMMENDATION: 9.1 That the City Council approve an Agreement with Reynolds Buick/GMC/Isuzu, Inc., in the amount of $42,719.40, for the purchase of a GMC Truck Sierra 2500 HD Dump Bed Regular Cab and Equipment. 10 Adopt Ordinance No. 15-02 Disestablishing the Temecula Valley Tourism Business Improvement District and Amending the Temecula Municipal Code By Deleting Chapter 3.40 In Its Entirety (Second Reading) RECOMMENDATION: 10.1 That the City Council adopt an ordinance entitled: ORDINANCE NO. 15-02 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA DISESTABLISHING THE TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT AND AMENDING THE TEMECULA MUNICIPAL CODE BY DELETING CHAPTER 3.40 IN ITS ENTIRETY 4 RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY ******************** 5 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: CSD 15-01 Resolution: CSD 15-02 CALL TO ORDER: Vice -President Maryann Edwards ROLL CALL: DIRECTORS: Comerchero, Naggar, Rahn, Edwards CSD PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 11 Approve the Action Minutes of March 10, 2015 RECOMMENDATION: 11.1 That the Board of Directors approve the action minutes of March 10, 2015. CSD BUSINESS 12 Consider Appointment of President as a Result of the Appointment of Former President Chuck Washington to the Riverside County Board of Supervisors RECOMMENDATION: 12.1 That the Board of Directors appoint a member to serve as Temecula Community Services District (TCSD) President for the remainder of the 2015 year. 6 CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, April 14, 2015, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. 7 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY — no meeting TEMECULA HOUSING AUTHORITY — no meeting TEMECULA PUBLIC FINANCING AUTHORITY — no meeting 8 RECONVENE TEMECULA CITY COUNCIL CITY COUNCIL BUSINESS 13 Consider Appointment of Mayor Pro Tempore as a Result of the Appointment of Former Council Member Chuck Washington to the Riverside County Board of Supervisors RECOMMENDATION: 13.1 That the City Council appoint a member to serve as Mayor Pro Tempore for the remainder of the 2015 year. 14 Consider City Council Appointments to Committees as a Result of the Appointment of Former Council Member Chuck Washington to the Riverside County Board of Supervisors RECOMMENDATION: 14.1 That the City Council appoint members to serve on certain designated committees deemed necessary for the purposes of conducting time -sensitive business, including but not limited to, the City Sustainability Program Committee, Economic Development Committee, Southwest Cities Coalition Committee and Old Town Civic Center Ad Hoc Subcommittee. 15 Consider Vacancy on the City Council as a Result of the Appointment of Former Council Member Chuck Washington to the Riverside County Board of Supervisors RECOMMENDATION: 15.1 That the City Council decide whether to fill the vacancy on the City Council by Council appointment or by a special election based on the costs, timing and term considerations for each option. 16 Approve Amendment of Section 8.12.140 of the Temecula Municipal Code Concerning the Recovery of Abatement Expenses in Public Nuisance Actions RECOMMENDATION: 16.1 That the City Council introduce the following Ordinance entitled: ORDINANCE NO. 15 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTION 8.12.140 OF THE TEMECULA MUNICIPAL CODE RELATING TO THE RECOVERY OF ABATEMENT EXPENSES IN PUBLIC NUISANCE ACTIONS 9 DEPARTMENTAL REPORTS 17 Community Development Department Monthly Report 18 Police Department Monthly Report 19 Public Works Department Monthly Report CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: Tuesday, April 14, 2015, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (including staff reports and public Closed Session information) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the agenda packet may also be accessed on the City's website — www.cityoftemecula.orq — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — www.cityoftemecula.orq — and will be available for public review at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951) 694- 6444. 10 PRESENTATIONS 1,/ :' . . F 4,,r............ . al ,-, _ . -� — -7efb , Kra 1i. The City of Temecula PROCLAMA TION WHEREAS, 18 7 million Americans are directly harmed by crime each year, and each crime affects many more family members, friends, neighbors, and co-workers; and WHEREAS, crime can leave a lasting physical, emotional, or financial impact on people of all ages, abilities, economic, racial, and social backgrounds; and WHEREAS, in addition to these challenges, crime victims face a criminal justice system that, at times, ignores their rights and treats them with disrespect; and WHEREAS, in 1982, the President's Task Force on Victims of Crime envisioned a national commitment to a more equitable and supportive response to victims; and WHEREAS, the nation heeded this call to action and promoted victims' rights initiatives, effective and compassionate victim services, and just compensation and financial support; and WHEREAS, National Crime Victims' Rights Week, April 19-25, 2015, provides an opportunity to celebrate the energy, creativity, and commitment that launched the victims' rights movement, inspired its progress, and continues to advance the cause of justice for crime victims; and WHEREAS, the Riverside County District Attorney's Office is joining forces with victim service providers, criminal justice agencies, and concerned citizens throughout Riverside County and America to raise awareness of victims' rights and observe National Crime Victims' Rights Week. NOW, THEREFORE, I, Jeff Comerchero, on behalf of the City Council of the City of Temecula, hereby proclaim the week of April 19 through April 25, 2015 to be "National Crime Victim's Rights Week" and reaffirm Temecula's commitment to respect and enforce victims' rights and address their needs during National Crime Victims' Rights Week and throughout the year; and express our appreciation for those victims and crime survivors who have turned personal tragedy into a motivating force to improve our response to victims of crime and build a more just community IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Temecula to be affixed this twenty-fourth day of March, 2015. Jeff Comerchero, Mayor Randi Johl-Olson, City Clerk CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl-Olson, City Clerk DATE: March 24, 2015 SUBJECT: Youth in Government 2015 — Certificates of Participation PREPARED BY: Randi Johl-Olson, City Clerk RECOMMENDATION: None BACKGROUND: On March 3-4, 2015, 24 students participated in the City's annual Youth in Government program. The students, representing Chaparral High School, Great Oak High School and Temecula Valley High School, were selected to participate in the program through their AP Government classes. In some cases, students engaged in a competitive process, including an application method, to be selected as one of the eight participants from each school. Upon arrival on the first day, the students received an overview of local government and its inner workings from Council Members. Students then selected various roles to emulate (i.e., City Council Members, Department Directors, Management Staff, etc.) and began researching and preparing reports and presentations for the mock City Council meeting to be held the following day. On the second day, students finalized their reports and held meetings with the Finance Director and City Manager in preparation for the mock City Council meeting. The remainder of the day included the mock City Council meeting and overall program debriefing. In appreciation of their hard work and dedication to the two-day event, the 2015 Youth In Government program participants are being recognized with Certificates of Participation. FISCAL IMPACT: None ATTACHMENTS: None COUNCIL CONSENT CALENDAR Item No. 1 Approvals City Attorney Finance Director City Manager Rier- CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl-Olson, City Clerk DATE: March 24, 2015 SUBJECT: Waive Reading of Standard Ordinances and Resolutions PREPARED BY: Randi Johl-Olson, City Clerk RECOMMENDATION: That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. Unless otherwise required, the full reading of the text of standard ordinances and resolutions is waived. FISCAL IMPACT: None ATTACHMENTS: None Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA MARCH 10, 2015 — 7:00 PM The City Council meeting convened at 7:02 P.M. CALL TO ORDER: Council Member Naggar Prelude Music: Michael May Invocation: Reverend Dr. Jeff Saville Flag Salute: Council Member Maryann Edwards ROLL CALL: Edwards, Naggar, Rahn, Comerchero (absent) PRESENTATIONS/PROCLAMATIONS Presentation of Watercolor Painting to the City of Temecula by Sydney Edmond Certificate of Achievement Presented to Megan Leigh Congdon for Earning the Girl Scout Gold Award PUBLIC COMMENTS The following individuals addressed the City Council: • Vicki Long • Karrie Chubb • Cecilie Nelson • Marie Hyta CITY COUNCIL REPORTS CONSENT CALENDAR 1 Waive Reading of Standard Ordinances and Resolutions — Approved Staff Recommendation (3-0, Council Member Comerchero absent) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Edwards, Rahn, and Naggar with Council Member Comerchero absent. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. Action Minutes 031015 1 2 Approve the Action Minutes of February 24, 2015 — Approved Staff Recommendation (3-0, Council Member Comerchero absent) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Edwards, Rahn, and Naggar with Council Member Comerchero absent. RECOMMENDATION: 2.1 That the City Council approve the Action Minutes of February 24, 2015. 3 Approve the List of Demands — Approved Staff Recommendation (3-0, Council Member Comerchero absent) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Edwards, Rahn, and Naggar with Council Member Comerchero absent. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 15-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the City Treasurer's Report as of January 31, 2015 — Approved Staff Recommendation (3-0, Council Member Comerchero absent) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Edwards, Rahn, and Naggar with Council Member Comerchero absent. RECOMMENDATION: 4.1 That the City Council approve and file the City Treasurer's Report as of January 31, 2015. 5 Authorize the Mayor to Send a Letter of Support in Regards to AB 288 (Holden) and a Letter of Opposition in Regards to AB 278 (Hernandez) — Approved Staff Recommendation (3-0, Council Member Comerchero absent) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Edwards, Rahn, and Naggar with Council Member Comerchero absent. RECOMMENDATION: 5.1 That the City Council authorize the Mayor, on behalf of the City, to send a letter of support in regards to AB 288 (Holden) and a letter of opposition in regards to AB 278 (Hernandez). Action Minutes 031015 2 6 Approve an Agreement with Buxton for an Economic Development Retail Recruitment Report — Approved Staff Recommendation (3-0, Council Member Comerchero absent) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Edwards, Rahn, and Naggar with Council Member Comerchero absent. RECOMMENDATION: 6.1 That the City Council approve an Agreement with Buxton, in the amount of $40,000, for an Economic Development Retail Recruitment Report. 7 Approve Insurance Brokerage Services Agreement with Arthur J. Gallagher & Co. for the Provision of Insurance Brokerage Services —Approved Staff Recommendation (3-0, Council Member Comerchero absent) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Edwards, Rahn, and Naggar with Council Member Comerchero absent. RECOMMENDATION: 7.1 Approve a one (1) year agreement with Arthur J. Gallagher & Co., in the amount of $50,000, for the provision of Insurance Brokerage Services. 7.2 Authorize the City Manager to renew four (4) additional one (1) year term amendments for a five (5) year total agreement amount of $260,000. 8 Adopt the 2012 City of Temecula Local Hazard Mitigation Plan Annex to the Riverside County Operational Area Multi -Jurisdictional Local Hazard Mitigation Plan — Approved Staff Recommendation (3-0, Council Member Comerchero absent) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Edwards, Rahn, and Naggar with Council Member Comerchero absent. RECOMMENDATION: 8.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 15-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE 2012 CITY OF TEMECULA LOCAL HAZARD MITIGATION PLAN ANNEX TO THE RIVERSIDE COUNTY OPERATIONAL AREA MULTI - JURISDICTIONAL LOCAL HAZARD MITIGATION PLAN Action Minutes 031015 3 9 Approve Extension of Performance Dates in the Schedule of Performance for Phase 3 of the Owner Participation Agreement That Governs the Madera Vista Project Located at 44155 Margarita Road — Approved Staff Recommendation (3-0, Council Member Comerchero absent) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Edwards, Rahn, and Naggar with Council Member Comerchero absent. RECOMMENDATION: 9.1 That the City Council approve a 24 -month extension of the performance dates on the Schedule of Performance for Phase 3 of the Owner Participation Agreement between the City of Temecula as the Housing Successor to the Redevelopment Agency of the City of Temecula and Summerhouse Housing Associates, L.P., and authorize the City Manager to enter into and execute on behalf of the City such agreements and documents as may be necessary to implement this extension. RECESS At 7:40 P.M., the City Council recessed and convened as the Temecula Community Services District Meeting. At 7:42 P.M., the City Council resumed with the remainder of the City Council Agenda. RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING 11 Conduct Proceedings to Disestablish the Existing Temecula Valley Tourism Business Improvement District (TVTBID) Established Pursuant to the Property and Business Improvement Area Law of 1989 — Approved Staff Recommendation (3-0, Council Member Comerchero absent) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Edwards, Rahn, and Naggar with Council Member Comerchero absent. RECOMMENDATION: 11.1 That the City Council hold a public hearing and consider: ORDINANCE NO. 15-02 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA DISESTABLISHING THE TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT AND AMENDING THE TEMECULA MUNICIPAL CODE BY DELETING CHAPTER 3.40 IN ITS ENTIRETY Action Minutes 031015 4 CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT At 7:46 P.M., the City Council meeting was formally adjourned to Tuesday, March 24, 2015, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Jeff Comerchero, Mayor ATTEST: Randi Johl-Olson, City Clerk [SEAL] Action Minutes 031015 5 Item No. 3 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: March 24, 2015 SUBJECT: Approve the List of Demands PREPARED BY: Pascale Brown, Accounting Manager Pam Espinoza, Accounting Specialist RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $ 5,522,982.17. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 24th day of March, 2015. Jeff Comerchero, Mayor ATTEST: Randi Johl-Olson, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 15- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 24th day of March, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl-Olson, City Clerk CITY OF TEMECULA LIST OF DEMANDS 02/26/2015 TOTAL CHECK RUN $ 4,752,062.42 03/05/2015 TOTAL CHECK RUN 351,238.23 02/26/2015 TOTAL PAYROLL RUN: 419,681.52 TOTAL LIST OF DEMANDS FOR 03/24/2015 COUNCIL MEETING: $ 5,522,982.17 DISBURSEMENTS BY FUND: CHECKS: CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 855,732.24 135 BUSINESS INCUBATOR RESOURCE 432.06 140 COMMUNITY DEV BLOCK GRANT 895.07 150 AB 2766 FUND 1,704.90 165 SARDA AFFORDABLE HOUSING 2,032.67 190 TEMECULA COMMUNITY SERVICES DISTRICT 134,860.74 192 TCSD SERVICE LEVEL B 88.88 194 TCSD SERVICE LEVEL D 735.33 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 5,355.18 197 TEMECULA LIBRARY FUND 2,149.90 210 CAPITAL IMPROVEMENT PROJECTS FUND 9,067.88 300 INSURANCE FUND 517.28 320 INFORMATION TECHNOLOGY 36,166.86 330 CENTRAL SERVICES 12,248.00 340 FACILITIES 7,872.63 380 SARDA DEBT SERVICE FUND 4,400.00 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 534,580.83 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 450,791.56 474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 45,771.57 475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 932,751.79 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 149,549.45 477 CFD- RORIPAUGH 1,879,221.77 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 39.28 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 26.42 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 31.10 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 5.77 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 63.47 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 36.30 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 16.40 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 2,936.67 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 1.02 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 4.89 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 3.36 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 9,872.97 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 15.40 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 8.86 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 121.54 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 10,450.54 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 1.54 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 66.60 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 35.68 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 12,100.72 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 162.83 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 3.86 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 4.29 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 91.88 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 29.69 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 1.27 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 104.44 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 135.49 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 1.78 $ 5,103,300.65 CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 260,839.76 140 COMMUNITY DEV BLOCK GRANT 2,245.12 165 SARDA AFFORDABLE HOUSING 5,655.67 190 TEMECULA COMMUNITY SERVICES DISTRICT 100,947.92 192 TCSD SERVICE LEVEL B 253.30 194 TCSD SERVICE LEVEL D 2,170.01 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 444.69 197 TEMECULA LIBRARY FUND 882.58 300 INSURANCE FUND 2,358.03 320 INFORMATION TECHNOLOGY 24,820.92 330 SUPPORT SERVICES 6,245.94 340 FACILITIES 10,381.97 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 89.50 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 60.03 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 71.32 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 12.97 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 144.54 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 26.19 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 37.08 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 245.39 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 2.57 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 11.13 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 7.57 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 163.75 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 34.94 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 20.20 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 17.66 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 40.70 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 3.54 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 151.74 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 81.18 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 220.05 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 372.40 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 8.93 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 9.77 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 209.41 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 67.39 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 3.11 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 9.77 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 308.66 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 4.12 419,681.52 TOTAL BY FUND: $ 5,522,982.17 apChkLst Final Check List Page: 1 02/26/2015 9:58:24AM CITY OF TEMECULA Bank : union UNION BANK Check # Date Vendor 2645 02/24/2015 005460 U S BANK 2646 02/26/2015 010349 CALIF DEPT OF CHILD SUPPORT 2647 02/26/2015 000194 I C MA RETIREMENT -PLAN 303355 2648 02/26/2015 000389 NATIONWIDE RETIREMENT SOLUTION 2649 02/26/2015 001065 NATIONWIDE RETIREMENT SOLUTION 169422 02/26/2015 004802 ADLERHORST INTERNATIONAL INC 169423 02/26/2015 015083 AIR GAS USA, LLC 169424 02/26/2015 003951 ALL AMERICAN ASPHALT 169425 02/26/2015 006915 ALLIE'S PARTY EQUIPMENT 169426 02/26/2015 013015 ALWAYS RELIABLE BACKFLOW 169427 02/26/2015 004240 AMERICAN FORENSIC NURSES (AFN) 169428 02/26/2015 017703 ANDERSON, WILMA 169429 02/26/2015 013950 AQUA CHILL OF SAN DIEGO 169430 02/26/2015 011954 BAKER & TAYLOR INC Description Amount Paid Check Total Secured settlement #1 payment SUPPORT PAYMENT ICMA RETIREMENT TRUST 457 PAYMENT OBRA - PROJECT RETIREMENT PAYMENT NATIONWIDE RETIREMENT PAYMENT Feb 15 Police K-9 monthly training MISC STAGE SUPPLIES: THEATER asphalt products:street maint citywide asphalt products:street maint citywide Equip rental:Winter Wonderland 2014 backflow testing:various medians backflow testing & repairs:various parks Phlebotomy srvcs:temecula police Phlebotomy srvcs:temecula police Refund:sec dep:Conference Center A/B Feb water system svcs: police dept Feb water system svcs: mpsc Feb water system svcs: jrc Feb water system svcs: civic center Temecula Library: Misc. collections. Temecula Library: Misc, collections. Temecula Library: Misc. collections. 169431 02/26/2015 017702 BAUTISTA, NAZARIA refund: overpmt: pkg cit# 317761 3, 992, 666.97 1,439.52 4,573.13 2,823.56 11, 049.09 283.34 33.81 113.95 912.67 2,999.68 25.00 25.00 528,56 411.42 125.00 27.00 33.48 27.00 176.04 22,70 32.92 -18.34 3, 992, 666.97 1,439.52 4,573,13 2,823.56 11;049,09 283.34 33.81 1,026.62 2,999.68 50.00 939.98 125.00 263,52 37,28 10.00 10.00 Pagel apChkLst Final Check List Page: 2 02/2612015 9:58:24AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 169432 02/26/2015 014264 BLAKELY'S TRUCK SERVICE veh maint and repair:street maint 121.93 veh maint and repair:street maint 193.74 veh maint and repair:street maint 668.59 984.26 169433 02/26/2015 017704 BRANDEIS UNIVERSITY Refund:sec dep:Conference CenterA/B 150.00 150 00 NATIONAL 169434 02/26/2015 017707 CA VFW MOTORCYCLE CLUB council cs funding award 1,500.00 1,500 00 EMPIRE 169435 02/26/2015 005311 CERTIFIED POOL WATER Jan 15 maint svcs for fountain: civic 350.00 SPCL. Jan 15 maint svcs for fountain: civic 550 00 Jan 15 maint svcs for pools: crc & tes 1,025,00 169436 02/26/2015 014726 CHAPTER 13 STANDING SUPPORT PAYMENT TRUSTEE 169437 02/26/2015 017429 COBRA ADVANTAGE INC. Jan Flex Processing Fees 169438 02/26/2015 004405 COMMUNITY HEALTH COMMUNITY HEALTH CHARITIES CHARITIES PAYMENT 169439 02/26/2015 002945 CONSOLIDATED ELECTRICAL misc electrical supplies: var park sites DIST. misc electrical supplies: var park sites misc electrical supplies: var park sites misc electrical supplies: var park sites misc electrical supplies: library MISC ELECTRICAL SUPPLIES:VAR FACIL misc electrical supplies:civic center LED wallpack lights: various parks LED wallpack lights: various parks 169440 02/26/2015 013379 COSSOU, CELINE TCSD Instructor Earnings 169441 02/26/2015 001264 COSTCO TEMECULA #491 169442 02/26/2015 004329 COSTCO TEMECULA #491 169443 02/26/2015 017542 COX, KRISTI LYN Business development workshop:tve2 billing adjustment: costco membership membership fees: finance Program supplies:Cultural Arts Misc pgrm supplies:human services Misc supplies:high hopes pgrm TCSD instructor earnings TCSD instructor earnings 169444 02/26/2015 010650 CRAFTSMEN PLUMBING & replace caulking:rrsp hockey rink HVAC INC 205 85 175.50 1,925.00 205 85 175.50 24.00 24,00 85.68 82,08 17.01 82.08 153,41 272.16 261,36 421,47 1,782.00 3,157.25 92.40 92 40 111.02 -74 41 165 00 344.73 109 32 95.83 336 00 403.20 201.61 549.88 739.20 1,060.00 1,060 00 Page2 apChkLst 02/26/2015 9:58:24AM Final Check List CITY OF TEMECULA Page: 3 Bank : union UNION BANK (Continued) Check # Date Vendor 169445 02/26/2015 014580 DANCE THEATRE COLLECTIVE 169446 02/26/2015 001393 DATA TICKET. INC. 169447 02/26/2015 002990 DAVID TURCH &ASSOCIATES 169448 02/26/2015 003945 DIAMOND ENVIRONMENTAL SRVCS 169449 02/26/2015 004192 DOWNS ENERGY FUEL& LUBRICANTS 169450 02/26/2015 002390 EASTERN MUNICIPAL WATER DIST 169451 02/26/2015 004836 EWING IRRIGATION PRODUCTS INC 169452 02/26/2015 009953 FEDERAL CLEANING CONTRACTORS 169453 02/26/2015 000206 FEDEX KINKOS INC Description Amount Paid Check Total Settlement:danceXchange 02/17/15 Jan 15 Parking citation Jan 15 fed. legislative consulting Feb portable restroom rentals:vail Feb portable restroom rentals:riverton Feb portable restroom rentals:long Feb portable restroom rentals:la serena Feb portable restroom rentals: Mccabe Ct Fuel for City vehicles: parks maint Fuel for City vehicles: pw Fuel for City vehicles: tcsd Fuel for City vehicles: police pd Jan water meter:Murr hot springs rd Jan water meter:Murr hot springs rd Jan water meter:39569 Seraphina Rd Jan water meter:39656 Diego Dr irrigation controllers:trade winds slope Feb 15 Janitorial srvcs:police mall Stationery paper/misc supplies 91 00 1,260 03 3,500.00 52.80 52.80 52.80 52.80 97.88 786.30 739.36 376.48 60.13 11.89 11.89 100.15 113.77 10,432.51 854.50 91 00 1,260 03 3,500.00 309,08 1,962.27 237.70 10, 432.51 854 50 74.09 74.09 Page3 apChkLst Final Check List Page: 4 02/26/2015 9:58:24AM CITY OF TEMECULA Bank union UNION BANK (Continued) Check # Date Vendor 169454 02/26/2015 003347 FIRST BANKCARD CENTER Description Amount Paid Check Total 011616 LA COCINA BAR & GRILL AA refreshments: AAdams & Tim Ritter 27 27 011383 CAL STATE SAN MARCOS M registration fee educational seminar 50.00 UARSC 017558 ENGRAVING & AWARDS OF AA Retirement recognition 614 62 N.E. INC 000293 STADIUM PIZZA INC 006952 PAYPAL 011383 CAL STATE SAN MARCOS UARSC AA business development seminar 1/14 100 14 AA Verisign Payflow Pro Transaction 20 00 AA CSUSM report to the community 2/5 75 00 000293 STADIUM PIZZA INC AA internship: bus dev seminar 1/26 131 03 017501 LUKE'S ON FRONT AA rfrshmnts. meeting w/SD Port 69 43 009720 STARBUCKS CORPORATION AA rfrshmnts: mayor's stakeholders mtg 29 90 008669 VONS AA supplies: Mayor's stakeholders mtg 149 41 017118 KRACH, BREE B. GB recognition commissioner 33 48 000175 GOVERNMENT FINANCE JH cert of achievement review fee 2013 580.00 OFFICERS 006952 PAYPAL JH Verisign Payflow Pro Transaction 69.40 000912 CITY CLERKS ASSN OF CALIF RO membership: Flores, Gwyn 85.00 013301 RED GINGER CHINA BISTRO RO rfrshmnts: council closed session 145.93 014115 GAMBLING COWBOY RO rfrshmnts: city council 1/27/15 300.00 CHOPHOUSE, THE 003395 TEMECULA, CITY OF MH testing business license software 1 00 013338 APPLE STORE MH Apple Care svc: Adams & Edwards 198.00 013851 STORM SOURCE, LLC MH appointment plus:IT 20 00 014441 FITNESS VENTURES INT'L, LLC MH deposit: fitness equip supplies 225 00 MH admin svc chg 39 00 017701 TEMECULA LANES KH deposit for bowling 50.00 007282 AMAZON COM, INC KH graphite sketch pencil sets 18 14 003549 CALIF ASSN OF MUSEUMS KH membership registration: Frick, Tracy 150 00 007282 AMAZON.COM, INC KH misc collections: library 34 01 007282 AMAZON COM, INC KH misc collections: library 69 96 000152 CALIF PARKS & RECREATION KH '15 CPRS Conf & Expo: Barnett, B 499 00 SOC 000152 CALIF PARKS & RECREATION SOC KH '15 CPRS Conf & Expo: Russo, Erica 499.00 Page:4 apChkLst Final Check List 02/26/2015 9:58:24AM CITY OF TEMECULA Page: 5 Bank : union UNION BANK (Continued) Check # Date Vendor 000152 CALIF PARKS & RECREATION SOC Description Amount Paid Check Total KH '15 CPRS Conf & Expo: Adkisson, C 499.00 007282 AMAZON.COM, INC KH misc collections: library 594.35 007282 AMAZON,COM, INC KH misc collections: library 55,80 006937 SOUTHWEST AIRLINES KH Airfare:Barnett, Beatriz 192.40 015639 REZA CAFE IG refreshments for interview panel 23.37 008669 VONS IG refreshments for interview panel 33.53 014865 FEIZE UHLER, KIMBERLY IG port authority shirts: hr dept 273.09 008669 VONS IG refreshments: meeting 01/28/15 39.46 017091 1800FLOWERS.COM IG sunshine fund 83.14 000203 JOBS AVAILABLE INC IG display ad: budget manager 312.00 017091 1800FLOWERS COM IG sunshine fund 73.42 017118 KRACH, BREE B, GB gavels & plaque for Mayor & CSD 198.61 Pres 016184 FUN EXPRESS, LLC KH supplies 133.70 006952 PAYPAL KH Verisign Payflow Pro Transaction 303.80 007282 AMAZON.COM, INC KH misc collections: library 47.74 007282 AMAZON COM, INC KH misc collections: library 30.17 007282 AMAZON.COM, INC KH misc collections: library 77.55 007282 AMAZON.COM, INC KH misc collections: library 60.33 000915 NATIONAL NOTARY RO renew notary commision: Pollak, S 401.86 ASSOCIATION 015457 SHAW HR CONSULTING, INC. 13 registration fee: training: 125.00 017716 CLEVERBRIDGE INC GB spector CNE investigator license 405.00 000863 I P M A IG Agency dues: Garibay/Craft/VonRichter 390.00 000398 CALIF MUNI TREASURERS IG posting for budget manager 12 weeks 225.00 ASSN 012930 CHARITY FOR CHARITY 015640 EVENTBRITE 007282 AMAZON.COM, INC 017718 COMMVAULT 169455 02/26/2015 009354 FISHER, TIREA CW attendance fee "charity for charity" 100.00 AA CALED's 35th Annual training Conf 1,009.90 TG vertical wall charger 31.96 MH core fundamentals class: Plume, B 3,000.00 Refund:sec dep:Harveston Center MPR 150 00 13, 003.90 150.00 Page:5 apChkLst Final Check List 02/26/2015 9:58:24AM CITY OF TEMECULA Page: 6 Bank : union UNION BANK (Continued) Check # Date Vendor 169456 02/26/2015 011145 FOSTER, JILL CHRISTINE 169457 02/26/2015 002982 FRANCHISE TAX BOARD 169458 02/26/2015 002982 FRANCHISE TAX BOARD 169459 02/26/2015 016184 FUN EXPRESS, LLC 169460 02/26/2015 003946 G T ENTERTAINMENT Description Amount Paid Check Total TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings 1,858 50 1,622 25 2,703 75 6,184 50 SUPPORT PAYMENT 350 00 350 00 SUPPORT PAYMENT 150 00 150.00 MISC PGRM SUPPLIES:HUMAN 74 30 74 30 SERVICES Balloon decor:Rod Run 240.00 240 00 169461 02/26/2015 009608 GOLDEN VALLEY MUSIC Settlement:Classics...Merc Feb 2015 541 80 541 80 SOCIETY 169462 02/26/2015 014405 GORM INCORPORATED misc custodial supplies: var park sites 1,887 84 1,887.84 169463 02/26/2015 000175 GOVERNMENT FINANCE credit biling adj: cancel Schrader, -210.00 OFFICERS '15 GFOA MB: PB/RG/JH 840.00 630.00 169464 02/26/2015 003792 GRAINGER MISC STAGE SUPPLIES: THEATER 37 51 37.51 169465 02/26/2015 006373 HYDRO SCAPE PRODUCTS INC upgrade irrig sys:crowne hill slope 12,004 11 12,004.11 169466 02/26/2015 004406 IGOE & COMPANY INC Feb 15 flex benefit plan pmt 50 00 50,00 169467 02/26/2015 013695 INLAND EMPIRE SHRED IT Shred srvcs:temecula police 15 00 15,00 169468 02/26/2015 006914 INNOVATIVE DOCUMENT Jan copier mainVrepaidusage:citywide 532 80 SOLUTIONS Jan copier maint/repair/usage:citywide 6,071 29 6,604,09 169469 02/26/2015 001407 INTER VALLEY POOL SUPPLY misc pool chemicals: var pool sites 548.92 548.92 INC 169470 02/26/2015 003266 IRON MOUNTAIN OFFSITE Offsite Media Storage - Records 647.55 647.55 169471 02/26/2015 016669 ISMART INTERNATIONAL TCSD Instructor Earnings 735.00 ACADEMY TCSD Instructor Earnings 490 00 1,225 00 169472 02/26/2015 015673 JDS VIDEO & MEDIA VIDEO PRODUCTION SRVCS:ECO DEV 850 00 850 00 PRODUCTIONS Page6 apChkLst Final Check List Page: 7 02/26/2015 9:58:24AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 169473 02/26/2015 014692 JOHNSON, BARBARA TCSD Instructor Earnings 205.80 KATHLEEN TCSD Instructor Earnings 58.80 264.60 169474 02/26/2015 013802 KAUFMAN CONSULTATION recycled h2o tests:rrsp & pds park 3,150.00 3,150.00 169475 02/26/2015 017706 KENTON, JUSTIN Refund:sec dep:TCC Multipurpose Room 200.00 200.00 169476 02/26/2015 017118 KRACH, BREE B. 2x6 gold plate: Rahn, Matt 41,58 Ron Roberts Day SB -AM Gold 48.60 90.18 169477 02/26/2015 014817 LAPP. JEREMY SCOTT Settlement:Cabaret...Merc 2/22/15 1,155.00 1,155 00 169478 02/26/2015 003975 LAWRENCE, JEFF ee computer purchase prgm 1,112.34 1,112.34 169479 02/26/2015 003726 LIFE ASSIST INC Emergency medical supplies: Medics 122,28 122.28 169480 02/26/2015 017705 LOVE OF CHRIST FELLOWSHIP Refund:sec dep:CRC Multipurpose 200,00 200.00 169481 02/26/2015 004813 M & J PAUL ENTERPRISES INC Entertainment- 12/31/14 jumper svcs 295,00 295.00 169482 02/26/2015 003782 MAIN STREET SIGNS misc street signs: street maint div 230.29 misc street signs: street maint div 593.17 823.46 169483 02/26/2015 004141 MAINTEX INC misc custodial supplies: var park sites 3,483.60 misc custodial supplies: var park sites 362.84 3,846.44 169484 02/26/2015 001868 MIYAMOTO-JURKOSKY, SUSAN TCSD Instructor Earnings 210,00 ANN TCSD Instructor Earnings 210.00 TCSD Instructor Earnings 315.00 TCSD Instructor Earnings 294.00 1,029.00 169485 02/26/2015 004040 MORAMARCO, ANTHONY, J. TCSD instructor earnings 1,008 00 1,008,00 169486 02/26/2015 002257 MOST DEPENDABLE misting system valves:birdsall sports 1,389.76 1,389,76 FOUNTAINS 169487 02/26/2015 010167 ODYSSEY POWER UPS REPAIR & MAINT:CITY HALL 816.25 816.25 CORPORATION 169488 02/26/2015 002105 OLD TOWN TIRE & SERVICE city vehicle repairs & maint:CIP 346.23 346,23 Page:7 apChkLst Final Check List Page: 8 02/2612015 9:58:24AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 169489 02/26/2015 013198 ORTENZO-HAYES, KRISTINE Description Amount Paid Check Total TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings 169490 02/26/2015 016529 PIONEER CREDIT RECOVERY SUPPORT PAYMENT INC 169491 02/26/2015 012904 PROACTIVE FIRE DESIGN JAN PLN CHK CONSULTANT:PREVENTION 169492 02/26/2015 000262 RANCHO CALIF WATER Feb water meter:29119 Margarita Rd DISTRICT 728 00 347.20 347.20 477 40 390 60 781 20 728.00 3,799.60 53,54 53,54 10,607,40 10,607.40 40.73 40,73 169493 02/26/2015 000947 RANCHO REPROGRAPHICS REPROGRAPHIC SVCS:FS 73:PW13-07 10.80 REPRODUCTION SVCS:PARKAND RIDE 39.66 50.46 169494 02/26/2015 017708 REYES, GUILLERMO Refund:Temecula Rod Run Car Entry 35.00 35.00 169495 02/26/2015 000353 RIVERSIDE CO AUDITOR Jan 2015 parking citation 2,094.00 2,094.00 169496 02/26/2015 003751 RIVERSIDE CO EDUCATION Regis:Riv state of educ address:ME 49.00 49.00 OFFICE 169497 02/26/2015 010777 RIVERSIDE CO EXECUTIVE FY 14/15 SCFA MISC REIMB EXPENSES 4,767.50 4,767.50 OFFICE 169498 02/26/2015 000411 RIVERSIDE CO FLOOD FY 14/15 COST -SHARE NPDES PERMIT 500,523,76 500,523.76 CONTROL 169499 02/26/2015 000406 RIVERSIDE CO SHERIFFS BASIC TCI CLASS 3/9-13:DEP. TEMPLE 216 00 DEPT 169500 02/26/2015 012251 ROTH, DONALD J. DUI class 2/9-11:Dep. Carpenter 145,00 Recon TCI class 4/13-24:Sgt. Pratt TCSD Instructor Earnings TCSD Instructor Earnings 441.00 802.00 504.00 378,00 882.00 169501 02/26/2015 000277 S & S ARTS & CRAFTS INC supplies:CRC 129,58 129.58 169502 02/26/2015 009980 SANBORN, GWYNETH A. SETTLEMENT:COUNTRY AT THE MERC 2/21 169503 02/26/2015 017464 SCRUBS AC INC uniforms:childrens museum staff 1,192.50 1,192.50 363.90 363.90 Page:8 apChkLst Final Check List Page: 9 02126/2015 9:58:24AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 169504 02/26/2015 017365 SELSTAD, LONNIE 169505 02/26/2015 008529 SHERIFF'S CIVIL DIV - CENTRAL 169506 02/26/2015 009213 SHERRY BERRY MUSIC 169507 02/26/2015 000537 SO CALIF EDISON 169508 02/26/2015 000519 SOUTH COUNTY PEST CONTROL INC 169509 02/26/2015 000293 STADIUM PIZZA INC 169510 02/26/2015 006145 STENO SOLUTIONS TRANSCRIPTION 169511 02/26/2015 009452 STRAWN, WILLIAM R 169512 02/26/2015 000305 TARGET BANK BUS CARD SRVCS 169513 02/26/2015 016668 TEMECULA STRINGS 169514 02/26/2015 017709 TEMECULA TITAN YOUTH FOOTBALL 169515 02/26/2015 010046 TEMECULA VALLEY CONVENTION & 169516 02/26/2015 014056 TEMECULA YOUTH BASEBALL, GENERAL FUND 169517 02/26/2015 010276 TIME WARNER CABLE Description Amount Paid Check Total Settlement:Dixieland Merc 2/20 SUPPORT PAYMENT Settlement:Jazz at the Merc 2/19 Feb 2-30-296-9522:46679 Primrose Ave Jan 2-27-560-0625:32380 Deerhollow Jan 2-26-887-0789:40233 Village Rd Jan 2-29-223-9571:30395 Murr hot sprngs Jan 2-00-397-5059:33340 Camino Piedra Jan 2-31-419-2659:26706 Ynez rd TC1 Jan 2-33-237-4818:30499 Rancho Cal Jan 2-31-693-9784:26036 Ynez rd TC1 Jan 2-29-974-7568:26953 Ynez rd TC1 pest control svcs:Ia serena/yukon MISC PEST CONTROL SVCS:PAUBA PRK pest control svcs:city fire stn 95 pest control svcs:city fire stn 73 refreshments:skate park events refreshments:skate park events transcription svcs:temecula police REIMB:SUPPLIES FOR THEATER MISC. SUPPLIES:MPSC MISC. SUPPLIES:MPSC TCSD Instructor Earnings TCSD Instructor Earnings Refund:sec dep:Conference Center A/B Dec '14 Bus. Impry DistrictAsmnts Refund:Snack Bar Deposit x 4 Feb high speed internet:29119 Margarita Feb high speed internet:32211 Wolf vly 157 50 157.50 213 89 521.00 680.95 2,836.91 1,871.63 131.06 8,075.00 184.86 107.11 365.94 144.53 213.89 521.00 14, 397.99 94.00 94.00 80.00 48.00 316.00 74.61 114.59 189.20 1,093 96 1,093 96 563.04 563.04 37.16 264.16 301.32 218.75 210.00 428.75 100 00 100 00 81,634.14 81,634.14 800.00 800.00 71,93 119.86 191.79 Page apChkLst Final Check List 02/26/2015 9:58:24AM CITY OF TEMECULA Page: 10 Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 169518 02/26/2015 014866 TWM ROOFING, INC ROOF REPAIR SVCS: CRC 169519 02/26/2015 005460 U S BANK FISCAL AGENT SVCS:FINANCE 06,07 RDA 169520 02/26/2015 000325 UNITED WAY UNITED WAY CHARITIES PAYMENT 169521 02/26/2015 014848 VALUTEC CARD SOLUTIONS, ticketing services: Theater LLC 169522 02/26/2015 004261 VERIZON 169523 02/26/2015 004789 VERIZON 169524 02/26/2015 017319 WUT MEDIA 169525 02/26/2015 008736 YNEZ SUBWAY INC 1000366 02/20/2015 017697 CASEY, CHUCK 1000367 02/20/2015 017688 CUB SCOUT PACK 384 1000368 02/20/2015 017696 FERNANDEZ, KRISTIN 1000369 02/20/2015 017693 HOAGLAND, JENNIFER 1000370 02/20/2015 017690 HOSOKAWA, CHARLOTTE 1000371 02/20/2015 017691 LOSCHIAVO, BEVERLY 1000372 02/20/2015 017692 MCKINSTRY, KATHY 1000373 02/20/2015 017695 PHILLIPS, DAN 1000374 02/20/2015 017598 SIMBAHAN, LILIA Feb xxx-5072 general usage Feb xxx-1262 general usage:JRC Feb xxx-3738 general usage:JRC Feb xxx-0073 gen usage:sr ctr, skate prk Feb xxx-0074 general usage Feb Internet svcs:TCC Feb Internet svcs:city hall 1,480 00 1,480.00 4,400 00 4,400 00 5.00 5 00 114,00 114.00 4,131.65 126,91 131.86 76 49 3,332.19 129 99 7,799 10 289 99 419.98 ADVERTISING:TEMECULA PRESENTS 800 00 800 00 meal:teen cert training 3/8 360 00 360 00 Refund:Temecula Rod Run Car Entry 35.00 35 00 Refund:sec dep:TCC Multipurpose Room 150 00 150 00 Refund:Wonders!Math Concepts 65 00 65 00 cancelled Refund:Wonders! Math Concepts Cancl'd 65 00 65 00 Refund:Soccer Skills #2204.302 48 00 48.00 Refund:Hawaiin Tahitian Dance 45.00 45.00 Refund:Wonders! Math Concepts:Cancl'd 65,00 65.00 Refund:Beginning Gym & Tumbling 52.00 52.00 Refund:CRC Multipurpose Rm & Kitchen 200,00 200.00 Pagel 0 apChkLst Final Check List Page: 11 02/26/2015 9:58:24AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 1000375 02/20/2015 017598 SIMBAHAN, LILIA 1000376 02/20/2015 017694 WALKER, MICHELLE 1000377 02/20/2015 017689 WEST, GAVIN Description Amount Paid Check Total Refund:sec dep:CRC Multipurpose 504.10 504.10 Refund:Wonders! Math Concept Cancl'd 65.00 65 00 Refund:Scuba Diving #3805 104 240 00 240.00 Grand total for UNION BANK: 4,752,062 42 Page:11 apChkLst Final Check List Page: 12 0212612015 9:58:24AM CITY OF TEMECULA 121 checks in this report. Grand Total All Checks: 4,752,062.42 Page:12 apChkLst Final Check List Page: 1 03/05/2015 10:24:15AM CITY OF TEMECULA Bank : union UNION BANK Check # Date Vendor Description Amount Paid Check Total 2650 03/02/2015 000283 INSTATAX (IRS) FEDERAL INCOME TAXES PAYMENT 79,502.72 79,502.72 2651 03/02/2015 000444 INSTATAX (EDD) STATE TAXES PAYMENT 22,340.49 22,340.49 2652 03/03/2015 000246 PERS (EMPLOYEES' PERS RETIREMENT PAYMENT 30,678.24 30,678.24 RETIREMENT) 169526 03/03/2015 000249 PETTY CASH Petty Cash Reimbursement 1,500.00 1,500.00 169527 03/05/2015 004973 ABACHERLI, LINDI TCSD instructor earnings 490.00 490.00 169528 03/05/2015 016764 ABM BUILDING SERVICES, LLC emerg hvac repairs: civic ctr HVAC Repair: Sta 73 inspect electrical room: of theater 952.59 537.10 144.67 1,634.36 169529 03/05/2015 001517 AETNA BEHAVIORAL HEALTH, Mar 15 Employee assistance prgm 668.80 668.80 LLC 169530 03/05/2015 003951 ALL AMERICAN ASPHALT asphalt products:street maint citywide 551.85 551.85 169531 03/05/2015 017732 ALLIED DEFENSE SERVICES Refund:Duplicate payment for BL#035084 36.00 36.00 169532 03/05/2015 006915 ALLIE'S PARTY EQUIPMENT linen rentals: stakeholders mtg 2/4 180.24 party rental equip: mayor stakeholder 169533 03/05/2015 009787 ALTEC INDUSTRIES INC VEH BOOM EQUIP REPAIRS:PW MAINT DIV 169534 03/05/2015 004422 AMERICAN BATTERY SIGNAL BATTERIES: PW TRAFFIC CORPORATION 169535 03/05/2015 000101 APPLE ONE INC 169536 03/05/2015 004307 ARCH CHEMICALS, INC. 169537 03/05/2015 005881 ASHBY USA, LLC 169538 03/05/2015 006254 BALLET FOLKLORICO TEMP HELP PPE 01/24:CARDENAS,PETTIT Feb water maint srvcs:Hary/Duck Pond 9.90 190.14 9,128.80 9,128.80 1,067.38 1,067.38 6,028.34 6,028.34 3,900.00 3,900.00 Refund:Expired permit #LD03-327GR 995.00 Refund:LD02-138GR:AII work complete 995.00 Refund:Expired permit #LD04-256GR 995.00 Refund:Expired permit #LD06-092GR 995.00 TCSD Instructor Earnings 182.00 TCSD Instructor Earnings 84.00 3,980.00 266.00 Pagel apChkLst 03/05/2015 10:24:15AM Final Check List CITY OF TEMECULA Page: 2 Bank : union UNION BANK Check # Date Vendor 169539 03/05/2015 004262 BIO-TOX LABORATORIES 169540 03/05/2015 003138 CAL MAT 169541 03/05/2015 005321 CALIF ASSOC OF CODE 169542 03/05/2015 007488 CALIPER CORPORATION 169543 03/05/2015 017733 CASS PROFESSIONAL 169544 03/05/2015 004462 CDW, LLC 169545 03/05/2015 005311 CERTIFIED POOL WATER SPCL. 169546 03/05/2015 015827 COATES, ELIZABETH 169547 03/05/2015 002945 CONSOLIDATED ELECTRICAL DIST. 169548 03/05/2015 011922 CORELOGIC, INC. 169549 03/05/2015 013379 COSSOU, CELINE 169550 03/05/2015 001264 COSTCO TEMECULA #491 169551 03/05/2015 004329 COSTCO TEMECULA #491 169552 03/05/2015 010650 CRAFTSMEN PLUMBING & HVAC INC 169553 03/05/2015 017594 DEAN SIMONE (Continued) Description Drug & alcohol analysis:temecula police Drug & alcohol analysis:temecula police Drug & alcohol analysis:temecula police misc asphalt supplies:pw street maint '15 CACE mb: Ball, Diane '15 CACE mb: Cole, Tom annual support of TransCAD Refund:Duplicate payment for BL#035009 APC POWER SAVING BACK UP BATT:INFO TECH KANEX PRO HDMI TO VGA ADAPTER:INF Feb 15 maint svcs for pools: crc & tes Feb 15 maint svcs for fountain: civic Feb 15 maint svcs for fountain: civic Refund:Sec Dep:Conference Center A/B misc electrical supplies: theater JAN WEB SUBSCRIPTION:CODE ENFORCEMENT TCSD Instructor Earnings TCSD Instructor Earnings CERT Training Supplies: TCC Misc pgrm supplies:human services Misc pgrm supplies:human services Facility maint/repair: Sta 95 plumbing srvcs: jrc performance: rod run event 3/6/2015 Amount Paid Check Total 2,407.88 1,843.94 1,510.94 99.22 75.00 75.00 1,296.00 36.00 394.57 79.62 1,025.00 550.00 350.00 150.00 407.16 22.00 138.60 69.30 368.95 148.48 11.99 440.00 125.00 5,762.76 99.22 150.00 1,296.00 36.00 474.19 1,925.00 150.00 407.16 22.00 207.90 368.95 160.47 565.00 900.00 900.00 Paget apChkLst Final Check List Page: 3 03/05/2015 10:24:15AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 169554 03/05/2015 004192 DOWNS ENERGY FUEL& LUBRICANTS Description Amount Paid Check Total Fuel for City vehicles: pw parks maint 967.00 Fuel for City vehicles: pw maint Fuel for City vehicles: tcsd Fuel for City vehicles: bldg inspectors Fuel for City vehicles: bldg inspectors Fuel for City vehicles: traffic div Fuel for City vehicles: traffic div Fuel for City vehicles: land dev & npdes Fuel for City vehicles: police dept Fuel for City vehicles: eco dev 169555 03/05/2015 012747 EMERGENCY LIGHTING emergency lighting batteries -semi-annual EQUIPMENT 727.50 377.32 351.66 221.74 216.43 201.43 76.34 66.29 44.86 3,250.57 262.50 262.50 169556 03/05/2015 011202 EMH SPORTS USA, INC TCSD instructor earnings 558.60 TCSD instructor earnings 350.00 TCSD instructor earnings 210.00 1,118.60 169557 03/05/2015 011292 ENVIRONMENTAL SCIENCE Dec ElR for proposed Altair Specific 4,004.36 4,004.36 ASSOC. 169558 03/05/2015 000164 ESGI L CORPORATION Jan 15 Bldg plan review srvcs:b&s dept 9,885.62 9,885.62 169559 03/05/2015 000165 FEDERAL EXPRESS INC 2/4-2/5 Exp mail svcs:plan,cc, 133.46 02/11/15 Express mail services: traffic 8.16 141.62 169560 03/05/2015 017726 FIGEROA, LOURDES Refund:Sec Dep:TCC Multipurpose Room 177.50 177.50 169561 03/05/2015 010326 G E MOBILE WATER, INC WATER FILTRATION SUPPLIES: STA 73 89.92 89.92 169562 03/05/2015 013076 GAUDET, YVONNE M. TCSD instructor earnings 739.20 739.20 169563 03/05/2015 017487 GIRL SCOUTS OF SAN Refund:Sec Dep:TCC Multipurpose Room 200.00 200.00 GORGORNIO 169564 03/05/2015 016552 GONZALES, MARK ALLEN TCSD Instructor Earnings 360.00 360.00 169565 03/05/2015 015451 GREATAMERICA FINANCIAL Copier lease: central svcs/TVE2 xxx3564 1,341.70 SVCS COPIER LEASE: LIBRARY XXX4679 788.41 copier lease: central svcs XXX5744 520.09 copier lease: central svcs XXX7596 289.44 169566 03/05/2015 000186 HANKS HARDWARE INC Jan 15 misc hardware supplies: crc 2,939.64 294.72 294.72 Page3 apChkLst Final Check List Page: 4 03/05/2015 10:24:15AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 169567 03/05/2015 001135 HEALTHPOINTE MEDICAL Pre-employment drug screenings:HR 90.00 90.00 GROUP INC 169568 03/05/2015 015686 HEARTBEATS Performance:Drum Circles: SKIP 3/2/15 258.00 258.00 169569 03/05/2015 001013 HINDERLITER DE LLAMAS & 3RD QTR 2014 CNSLT SVCS: SALES 9,260.53 9,260.53 ASSOC TAX & AUD 169570 03/05/2015 010210 HOME DEPOT SUPPLY INC, misc maint supplies: pw street maint 2,261.36 2,261.36 THE 169571 03/05/2015 003198 HOME DEPOT, THE Misc maint supplies:civic center 50.27 50.27 169572 03/05/2015 017580 HOT ROD TRIO Performance: 3/7 rod run 650.00 650.00 169573 03/05/2015 014062 ID CARD GROUP Proximity cards & accessories:info tech 367.20 367.20 169574 03/05/2015 011228 INLAND PLANNING AND Jan 15 dsgn guidelines: uptown jell 4,200.00 4,200.00 DESIGN INC 169575 03/05/2015 011841 JOE RHODES MAINTENANCE Fuel Pump Maintenance: Fire 1,398.58 1,398.58 169576 03/05/2015 017591 JONNIE FOX ENTERTAINMENT Performance: 3/7 rod run event 600.00 600.00 169577 03/05/2015 015236 JUAN POLLO #24 refreshments: teen cert training 3/7/15 419.40 419.40 169578 03/05/2015 000820 K R W & ASSOCIATES ENG PLAN CHECK SRVCS:PW LAND 1,540.00 1,540.00 DEV 169579 03/05/2015 014312 KAMM INDUSTRIAL, INC. textile repair srvcs: var park equipment 240.00 240.00 169580 03/05/2015 017730 KASHMERE FAMILY TRUST, Jan 15 facility lease pmt:harveston ctr 5,150.70 THE Feb 15 facility lease pmt:harveston ctr 5,150.70 Mar 15 facility lease pmt:harveston ctr 169581 03/05/2015 017725 KEEHAN, MIKE Refund:Temecula Rod Run Front Street 169582 03/05/2015 016399 KITCHEN STATION LLC, THE TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings 5,150.70 15,452.10 50.00 50.00 90.00 67.50 67.50 67.50 292.50 Page4 apChkLst Final Check List Page: 5 03/05/2015 10:24:15AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 169583 03/05/2015 000210 LEAGUE OF CALIF CITIES 169584 03/05/2015 000482 LEIGHTON CONSULTING INC 169585 03/05/2015 003726 LIFE ASSIST INC 169586 03/05/2015 004087 LOWES INC 169587 03/05/2015 013982 MCI COMM SERVICE Description Riv Cnty General Mtg: Adams/Washington Jan 15 geotechnical srvcs: roripaugh Emergency medical supplies: Medics Moving/packing supplies: Sta 73 Feb xxx-0714 gen usage:PD mall alarm Feb xxx-0346 general usage 169588 03/05/2015 009043 MANUEL, TONYA Refund:Sec Dep:Harveston Center MPR 169589 03/05/2015 017427 MATCHETT, VIVIAN 169590 03/05/2015 014392 MC COLLOUGH, JILL DENISE 169591 03/05/2015 015955 METRO FIRE & SAFETY, INC. Amount Paid Check Total 50.00 50.00 2,221.50 2,221.50 318.46 318.46 128.58 128.58 33.90 31.17 65.07 150.00 150.00 TCSD Instructor Earnings 218.40 TCSD Instructor Earnings 109.20 327.60 Feb 15 lease interior plantscape:civic 525.00 Feb 15 lease interior plantscape:library kitchen hood inspections: crc kitchen hood inspections: pbsp KITCHEN HOOD INSPECTIONS: MPSC 169592 03/05/2015 009541 MEYER AND ASSOCIATES Dec -Jan 15 of comm theater:architectural 169593 03/05/2015 013443 MIDWEST TAPE LLC 169594 03/05/2015 012962 MILLER, MISTY 169595 03/05/2015 012264 MIRANDA, JULIO C. 169596 03/05/2015 016445 MKB PRINTING & PROMOTIONAL INC 169597 03/05/2015 004040 MORAMARCO, ANTHONY, J. 200.00 725.00 205.00 205.00 205.00 615.00 3,080.00 3,080.00 AV collections:TPL 157.60 AV collections:TPL 61.53 219.13 TCSD Instructor Earnings 420.00 TCSD Instructor Earnings 364.00 784.00 TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings 1,014.30 482.30 352.80 264.60 74.20 37.10 BUSINESS CARDS:TCSDADMIN 51.42 City stationery: Amezcua, Michelle City stationery: Wood, Randy TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings 51.42 43.84 42.00 693.00 364.00 2,225.30 146.68 1,099.00 Page5 apChkLst Final Check List Page: 6 03/05/2015 10:24:15AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 169598 03/05/2015 001986 MUZAK LLC 169599 03/05/2015 002925 NAPA AUTO PARTS Description Amount Paid Check Total Mar dish network programing:foc 135.85 Mar dish network prgm:41952 6th St 57.62 193.47 Auto parts & misc supplies: Medics 45.00 AUTO PARTS & MISC SUPPLIES: STA 73 40.49 85.49 169600 03/05/2015 000727 NATIONAL FIRE PROTECTION Renewal: 2508570 Wigle, Elsa 1,355.95 1,355.95 ASSN 169601 03/05/2015 017700 NEVERLAND PARTIES & reimb:facepainting supplies 50.00 50.00 ENTERTAIN 169602 03/05/2015 003964 OFFICE DEPOT BUSINESS SVS MISC OFFICE SUPPLIES:FINANCE 42.71 DIV 169603 03/05/2015 002105 OLD TOWN TIRE & SERVICE 169604 03/05/2015 002105 OLD TOWN TIRE & SERVICE 169605 03/05/2015 002105 OLD TOWN TIRE & SERVICE MISC OFFICE SUPPLIES:FINANCE 5.39 48.10 VEH REPAIR & MAINT:PWTRAFFIC DIV 549.87 vehicle repair & maint:pw CIP div 391.57 VEH REPAIR & MAINT:PW CIP DIV 876.60 VEH MAI NT REPAIRS:PARKS/FACILITIES DIV VEH MAI NT REPAIRS:PARKS/FACILITIES VEH REPAIRS & MAINT:PW STREET MAI NT VEH REPAIRS & MAINT:PW STREET MAI VEH REPAIRS & MAINT:PW STREET MAI VEH REPAIRS & MAINT:PW STREET MAI VEH REPAIRS & MAINT:PW STREET MAI 699.18 41.75 122.64 98.75 90.35 289.10 165.35 1,818.04 740.93 766.19 169606 03/05/2015 002105 OLD TOWN TIRE & SERVICE VEH REPAIR & MAINT:TCSD 164.10 164.10 169607 03/05/2015 005656 PA PA 2015 PAPA seminar:MW, SF 160.00 160.00 169608 03/05/2015 017723 PETERSON, KNIEYA Refund:Sec Dep:Harveston Center MPR 200.00 200.00 169609 03/05/2015 001999 PITNEY BOWES 3/16-6/15/15 POSTAGE: BC/ADMIN 106.38 106.38 169610 03/05/2015 010338 POOL & ELECTRICAL pool chemicals & supplies:crc pool 321.30 321.30 PRODUCTS INC 169611 03/05/2015 011549 POWER SPORTS UNLIMITED VEH REPAIR & MAINT:PD BMW 240.81 240.81 MOTORCYLCE- 169612 03/05/2015 014957 PRN PRODUCTIONS Settlement:Comedy at the Merc 2/28 268.80 268.80 169613 03/05/2015 004029 R J M DESIGN GROUP INC design svcs:teen/young adult village 2,088.30 2,088.30 Page6 apChkLst Final Check List Page: 7 03/05/2015 10:24:15AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 169614 03/05/2015 000947 RANCHO REPROGRAPHICS REPROGRAPHIC SVCS:PAVEMENT REHAB PRGM 169615 03/05/2015 000271 RBF CONSULTING TEMECULA CREEK INN EIR:PLANNING Amount Paid Check Total 164.85 164.85 3,000.00 3,000.00 169616 03/05/2015 000266 RIGHTWAY SITE SERVICES, BAL.:PORTABLE RESTROOMS:ROD 2,610.99 INC. RUN 2015 DEP:PORTABLE RESTROOMS:ROD RUN 870.33 3,481.32 169617 03/05/2015 017391 RISE INTERPRETING, INC. INTERPRETING SRVCS:ECO DEV 1/26 140.00 140.00 169618 03/05/2015 001592 RIVERSIDE CO INFO emergency radios:temecula police fleet 2,572.08 2,572.08 TECHNOLOGY 169619 03/05/2015 017722 RIVERSIDE INTERNATIONAL Refund:sec dep:Conference CenterA/B 150.00 150.00 WINE 169620 03/05/2015 004822 RIVERSIDE TRANSIT AGENCY JAN '15 TRANSITAGREEMENT PMT 1,704.90 1,704.90 169621 03/05/2015 001048 ROSAS CANTINA RESTAURANT refreshments:qtrly ee luncheon 3/11 1,844.90 1,844.90 169622 03/05/2015 012251 ROTH, DONALD J. TCSD Instructor Earnings 31.50 31.50 169623 03/05/2015 002226 RUSSO, MARY ANNE TCSD Instructor Earnings TCSD Instructor Earnings 787.50 560.00 1,347.50 169624 03/05/2015 013827 RYAN MONTELEONE bridge repairs:accident:gertrudis creek 5,500.00 5,500.00 EXCAVATION INC 169625 03/05/2015 000278 SAN DIEGO UNION TRIBUNE ADVERTISING FOR PUBLIC 208.56 208.56 NOTICES:PLNG, C C 169626 03/05/2015 009980 SANBORN, GWYNETH A. perf:Country at the Merc 3/5 250.00 250.00 169627 03/05/2015 017464 SCRUBS AC INC uniforms:childrens museum staff 21.56 21.56 169628 03/05/2015 013376 SECURITY SIGNAL DEVICES GEN CAMERA REPAIR/MAINT:CC & 208.50 208.50 INC FACILITIES 169629 03/05/2015 009213 SHERRY BERRY MUSIC Settlement:Jazz @ the Merc 2/26 520.00 520.00 169630 03/05/2015 004498 SIEMENS INDUSTRY, INC. TRAFFIC SIGNAL MAINT SVCS: PW TRAFFIC TRAFFIC SIGNAL MAINT SVCS: PWTRAF 1,398.72 1,175.89 2,574.61 Page:7 apChkLst Final Check List Page: 8 03/05/2015 10:24:15AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 169631 03/05/2015 009746 SIGNS BY TOMORROW 169632 03/05/2015 000537 SO CALIF EDISON 169633 03/05/2015 001212 SO CALIF GAS COMPANY 169634 03/05/2015 002503 SOUTH COAST AIR QUALITY 169635 03/05/2015 000519 SOUTH COUNTY PEST CONTROL INC 169636 03/05/2015 000293 STADIUM PIZZA INC 169637 03/05/2015 009061 STURDIVANT, ANGELA P. Description SIGN POSTING SVCS:PUBLIC MEETINGS:PLNG SIGN POSTING SVCS:PUBLIC MEETING; SIGN POSTING SVCS:PUBLIC MEETING: Feb 2-34-624-4452:32131 S Loop rd lot Feb 2-28-331-4847:32806 Pauba rd LS3 Feb 2-33-357-5785:44747 Redhawk pkwy Feb 2-35-164-3770:43487 Butterfield stg Feb 2-35-164-3242:44270 Meadows pkwy Feb 2-35-164-3515:32932 Leena way Feb 2-35-164-3663:42335 Meadows pkwy Feb 2-30-099-3847:29721 Ryecrest Amount Paid Check Total 148.20 148.20 148.20 444.60 958.22 112.00 30.64 27.70 26.99 26.10 25.96 24.83 1,232.44 Feb 091-024-9300-5:30875 Rancho vista 2,490.31 Feb 129-582-9784-3:43230 Bus park dr 201.10 Feb 015-575-0195-2:32211 Wolf vly rd 183.52 Feb 055-475-6169-5:32380 Deerhollow 177.72 3,052.65 FY14-15 FLAT FEE LAST YR 119.76 EMISSIONS LIQUID FUEL DISPENSING SYSTEM:ROR 98.10 217.86 MISC PEST CONTROL SVCS:VAR 70.00 PARKS MISC PEST CONTROL SVCS:VAR PARKS 49.00 119.00 REFRESHMENTS:HUMAN SERVICES 112.47 112.47 PRGM TCSD Instructor Earnings 117.60 117.60 169638 03/05/2015 013387 SWEEPING UNLIMITED INC SWEEPING & BLOWOUT SVCS:PKG.STRUCTURE 169639 03/05/2015 000305 TARGET BANK BUS CARD SRVCS MISC SUPPLIES:HARVESTON CTR, TCC misc supplies:high hopes pgrm MISC SUPPLIES:CRC MISC SUPPLIES:THEATER CREDIT:MISC SUPPLIES:THEATER PO#0 169640 03/05/2015 010493 TEMECULATOWNE CENTER MAR LEASE PMT: PD MALL ASSOC LP STOREFRONT 169641 03/05/2015 000515 TEMECULA VALLEY CHAMBER 3/1/15-2/29/16 MEMBERSHIP:TCC 6227 OF 500.00 500.00 67.76 60.84 57.18 40.95 -40.95 185.78 1,458.33 1,458.33 230.00 230.00 169642 03/05/2015 000306 TEMECULA VALLEY PIPE & MISC MAINT SUPPLIES:VAR PARK 14.67 14.67 SUPPLY SITES Pages apChkLst Final Check List Page: 9 03/05/2015 10:24:15AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 169643 03/05/2015 005970 TEMECULA VALLEY PLAYERS Settlement:The Addams Family 2/5-22 Amount Paid Check Total 29,079.58 29,079.58 169644 03/05/2015 004274 TEMECULA VALLEY SECURITY LOCKSMITH SVCS:THEATER 702.00 CENTR LOCKSMITH SVCS: VAR PARKS 14.90 169645 03/05/2015 017724 TERRY, MAY RA Refund:Sec Dep:Harveston Center MPR 200.00 169646 03/05/2015 010276 TIME WARNER CABLE Mar high speed internet:41000 Main St Feb high speed internet:32364 Overland Mar high speed internet:49729 Winchester 4,319.78 52.99 3.16 716.90 200.00 4,375.93 169647 03/05/2015 016796 TIME WARNER CABLE MEDIA Advertising:Winterfest 2014 575.00 575.00 169648 03/05/2015 000668 TIMMY D PRODUCTIONS INC SOUND SVCS:TEMECULA ROD RUN 3/6 169649 03/05/2015 002452 TOP LINE INDUSTRIAL misc small equip parts:pw street maint 169650 03/05/2015 002110 UNITED RENTALS NORTH AMERICA 1,600.00 1,600.00 125.50 125.50 misc equip rentals:pw parks/Idscp div 593.75 EQUIPMENT RENTAL: FIRE STN 84 395.40 MISC EQUIP RENTALS:PW STREET MAIN 19.04 1,008.19 169651 03/05/2015 004261 VERIZON Feb xxx-2886 general usage:harveston 126.91 126.91 169652 03/05/2015 004789 VERIZON Feb Internet svcs:Library 184.99 Feb Internet svcs:senior ctr 144.99 329.98 169653 03/05/2015 013647 VICAR OPERATING, INC. Vet care srvcs:Police K-9 Unit 163.21 163.21 169654 03/05/2015 007511 VLAHOS, CHRIS EE computer loan prgm 169655 03/05/2015 006248 WALKER, JESSICA 874.51 874.51 TCSD Instructor Earnings 315.00 TCSD Instructor Earnings 194.25 509.25 169656 03/05/2015 001342 WAXIE SANITARY SUPPLY INC MISC CLEANING SUPPLIES:OTT, CIVIC CTR 751.35 751.35 169657 03/05/2015 017731 WC HEATING AND A/C Refund:Permit B15-0217 203.20 203.20 169658 03/05/2015 003730 WEST COAST ARBORISTS INC TREE MAINT SVCS:VINTAGE HILLS SLOPE ANNUAL TREE TRIMMING SVCS:ROW TF TREE MAINTSVCS:VILLAGES SLOPE STORM:TREE TRIMMING & REMOVALS:C TREE MAINT SVCS:VAR PARKS & MEDIA 9,801.00 8,204.00 2,829.00 1,225.00 196.00 22,255.00 Page9 apChkLst Final Check List Page: 10 03/05/2015 10:24:15AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 169659 03/05/2015 000339 WEST PUBLISHING CORP CA PENAL CODE '15 PAMPHLET 207.90 207.90 SUBSCR:POLICE 1000378 02/27/2015 017713 ABUNDANT LIVING FAMILY CHURCH 1000379 02/27/2015 012993 BOENZI, ANTHONY 1000380 02/27/2015 017710 HEAD, ALISA 1000381 02/27/2015 017711 JOHNSON, DANIELLE 1000382 02/27/2015 017712 RESCORLA, TERA Refund:sec dep:Harveston Center MPR 200.00 200.00 Refund:sec dep:Harveston Center MPR 200.00 200.00 Refund:SHREK Youth Musical Theater 200.00 200.00 Refund:Picnic Shelter:Ronald Reagan 55.00 55.00 Park Refund:Picnic Shelter:Ronal Reagan Park 60.00 60.00 1000383 02/27/2015 015387 SULLI, ALYSSA Refund:Library:Community Room B 1000384 02/27/2015 017714 UNITED HEALTHCARE Refund:sec dep:Conference CenterA/B 70.00 70.00 100.00 100.00 Grand total for UNION BANK: 351,238.23 Pagel 0 apChkLst Final Check List 03/05/2015 10:24:15AM CITY OF TEMECULA Page: 11 144 checks in this report. Grand Total All Checks: 351,238.23 Page:11 Item No. 4 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl-Olson, City Clerk DATE: March 24, 2015 SUBJECT: Receive Report Regarding Status of Upcoming Vacancies on Boards and Commissions PREPARED BY: Randi Johl-Olson, City Clerk RECOMMENDATION: That the City Council receive the report regarding the status of upcoming vacancies on Boards and Commissions. BACKGROUND: In an effort to ensure early notification of upcoming vacancies on the City's various Boards and Commissions, staff has implemented a process to notify the City Council and the public of upcoming vacancies in advance of publication. On June 15, 2015, there will be two vacancies on the Planning Commission and three vacancies on the Old Town Local Review Board. The vacancies will be advertised through established procedures including the newspaper, website and social media outlets. The application for these vacancies will be available on April 1st and the application period will be open from April 1, 2015 — April 30, 2015. It is anticipated that the City Council will make appointments to fill the vacancies at the May 21, 2015 regularly scheduled meeting, ensuring continuity of service prior to the expiration of existing terms. Additional information is available through the City Clerk's office. FISCAL IMPACT: None ATTACHMENTS: None Item No. 5 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: March 24, 2015 SUBJECT: Approve an Agreement with MGT of America, Inc. for State Mandate Cost Claiming Consulting Services PREPARED BY: Rudy Graciano, Revenue Manager Mary Vollmuth, Purchasing Administrator RECOMMENDATION: That the City Council approve a four-year Agreement with MGT of America, Inc., in the amount of $11,000 annually, for a total four-year agreement amount of $44,000, to prepare State Mandated Cost (SB90) Claims and provide consulting services. BACKGROUND: In 1972 State Senate Bill 90 (SB90) was approved, requiring the State to reimburse cities and local agencies for costs related to new programs or service level increases that the State mandates be provided by local agencies and governments. Every year, the City of Temecula is eligible to claim reimbursement for its SB90 state mandated programs. In fiscal year 2014, six claims totaling $62,721 were processed and submitted to the State for reimbursement. Eligible reimbursements included the Public Records Act, Administrative License Suspension, Identity Theft, and Domestic Violence Arrest Policies and Standards. Currently, on an annual contract basis, the City pays MGT of America, Inc. (MGT) a contingent fee based on a percentage of the total amount of actual claims reimbursement received with an annual not to exceed payment amount. MGT specializes in the area of SB90 claims processing for government agencies and has been providing claiming and consulting services to the City of Temecula on an annual basis for the past several years. MGT is one of a limited number of professional firms with the experience and expertise in understanding SB90 mandates and its various components to successfully and accurately compile data for submission, complete all claim filing documentation within required deadlines, and communicate with the State Controller as needed. By continuing services and entering into a multi-year agreement with MGT, the City will reduce its contingent fee percentage by 5% resulting in a four year minimum total savings of $2,320. FISCAL IMPACT: Any contingent fees paid will be offset with revenue received from SB90 claims reimbursement(s). ATTACHMENTS: Agreement FIN 15-05 AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND MGT OF AMERICA, INC. STATE MANDATE COST CLAIMS CONSULTING SERVICES THIS AGREEMENT is made and effective as of March 24, 2015, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and MGT of America, Inc., a Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on March 24, 2015, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2019, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT a. The City agrees to pay Consultant upon receipt of reimbursement money from the State of California, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. Compensation is based on the amount of the contingent fee of twenty-five percent (25%) of the amount reimbursement amount(s) received from the State of California, to a maximum not to exceed cap amount of Eleven Thousand Dollars and No Cents ($11,000.00) annually, for a total Agreement amount of Forty -Four Thousand Dollars and No Cents ($44,000.00) for the total term of this agreement unless additional payment is approved as provided in this Agreement. Compensation shall be paid from monies received from the State of California resulting from Consultant's efforts. b. For the purpose of this Agreement, "monies received from the State" shall include any amounts relating to mandated cost claim reimbursements recovered, refunded, or credited by means, including but not limited to, receipt of a block grant, legislative package, off set, purchase option, or agreement for future monies. c. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth 1 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. Fl N15-05.2-17-15 herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. d. Consultant will submit and invoice for actual services performed. Invoices shall be submitted at time claims are submitted and payment received from the State. Payment to the Consultant shall be made within thirty (30) days of receipt of each invoice as to all non - disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall 2 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. Fl N15-05.2-17-15 be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 3 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. Fl N15-05.2-17-15 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One Million Dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One Million Dollars ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled 4 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. Fl N15-05.2-17-15 before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to 5 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. Fl N15-05.2-17-15 interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: MGT of America, Inc. Attn: Sam Long, Contracts Administrator 3800 Esplanade Way #210 Tallahassee, Florida 32311 14. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW 6 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. Fl N15-05.2-17-15 The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 7 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. Fl N15-05.2-17-15 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA MGT of America, Inc. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Jeff Comerchero, Mayor Mark Charland, CEO ATTEST: By: By: Randi Johl-Olson, City Clerk APPROVED AS TO FORM: Fred Seamon, Executive Vice President By: Peter M. Thorson, City Attorney CONSULTANT MGT of America, Inc. Attn: Sam Long, Contracts Administrator 3800 Esplanade Way #210 Tallahassee, FL 32311 Phone: 850-386-3191 ext. 4342 Fax: 850-385-4501 Diona LaChapelle: dlachape(c�mgtamer.com Acting PM Initials: Date: 8 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 EXHIBIT A Tasks to be Performed The specific elements (scope of work) of this service are as per the Consultant proposal attached hereto and incorporated herein as though set forth in full. 9 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. Fl N15-05.2-17-15 CITY OF TEMECULA STATE MANDATE COST CLAIMS CONSULTING SERVICES UNDERSTANDING OF TEMECULA'S SB 90 CLAIMING PROJECT The City of Temecula wishes to supplement existing revenue sources by filing state mandate cost claims (SB 90 claims) with the California State Controller's Office. Like many public agencies in California, the City of Temecula recognizes the benefits of filing SB 90 claims, even during periods when the State has not been able to make complete reimbursement claim payments at once. The City would like to partner with a consulting firm that specializes in SB 90 consulting to do the following: ❖ Identify all possible SB 90 claiming opportunities • Prepare and file eligible annual FY 2014-15, 2015-16, 2016-17, and 2017-18 SB 90 claims with the State Controller • Prepare and file all eligible first time or new SB 90 claims that have claiming instructions issued during the 2015-16 fiscal year, as well as during FY 2016-17, FY 2017-18 and FY 2018-19. ❖ Assist the City with payment tracking • Assist the City with knowledge transfer and training related to the SB 90 process at the State level and also related to other local agencies in California Fan HISTORY MGT of America, Inc. (MGT) has provided highly specialized governmental consulting services since 1974. Our Costing Services Division consultants focus on five core areas of expertise—state mandated costs, cost allocation, user fee cost analysis, federal reimbursements, and indirect cost rate proposals (ICRPs). It has been said that a consultant's stock in trade is their experience and their advice. Our firm's average level of experience is over 17 years in the local government consulting area. Our clients have always benefited from our counsel and advice in the state mandated cost - claiming field. .._. MGT �� I Cri .-7—. mine State & Local PK -12 Higher JustPublic Safety Government Education Education User Fee Studies 1 Costing Services State Mandate Claiming Cost Allocation Plans It is part of our firm's philosophy that a structure, which emphasizes teamwork and cooperation, will always yield a better outcome for our clients. This structure and approach also ensures that our clients will always have more than one consultant involved with their project, including at least one senior consulting professional involved with every facet of the engagement. 10 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 CITY OF TEMECULA STATE MANDATE COST CLAIMS CONSULTING SERVICES We are proud of our California heritage and consulting roots. The original founders of Public Resource Management Group, LLC (PRM) all started their consulting careers with David M. Griffith and Associates (DMG) during the mid-1980s and early 1990s. That association formed our professional belief system and approach. Our core values are: + Providing exceptional technical consulting services • Developing client partnerships resulting in successful long-term relationships • Guaranteed deliverables and services In 2007, PRM was acquired by MGT of America, Inc. thereby deepening the resources and costing services capabilities available to our state and local government clients. In the area of local government cost consulting, our firm has over 100 years of combined experience in the SB 90, cost allocation, and indirect cost calculation consulting areas. Our predecessors at DMG were originally asked by the California State Controller's Office (SCO) to assist in the development of the original ICRP format and methodology. That format is still in use today. In our various corporate incarnations since 1985, our consultants have worked with over 250 cities, all 58 counties, and over 100 special districts in California. MGT OFFICE LOCATIONS & CONTACTS MGT is based in Tallahassee, Florida, and has regional offices in: Austin, Texas; Bay City, Michigan; Olympia, Washington; and Sacramento, California. Temecula's project will be exclusively staffed by staff from our Sacramento office. OFFICE LOCATION PRIMARY CONTACT Michigan Office: 2343 Delta Road Bay City, MI 48706 Jim Olson, Midwest Director 989-893-7615 jolson@mgtamer.com California Office: 2001 P Street, Suite 200 Sacramento, California 95811 Brad Burgess, Vice President National Costing Services Director 916-595-2646 bburgess@mgtamer.com Colorado Office: 8200 South Quebec Suite A3 #184 Centennial, Colorado 80112 Eric Parish, Partner 877-275-7764 eparish@mgtamer.com Florida Office: 2123 Centre Point Boulevard Tallahassee, Florida 32308 Fred Seamon, Senior Partner 850-386-3191 fseamon@mgtamer.com Texas Office: 502 East 11 tri Street, Suite 300 Austin, Texas 78701 Mark Epstein, Vice President 512-476-4697 mepstein@mgtamer.com Washington Office: 711 Capitol Way, Suite 608 Olympia, Washington 98501 Dodds Cromwell, Senior Partner 360-866-7303 dcromwel@mgtamer.com 11 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 CITY OF TEMECULA STATE MANDATE COST CLAIMS CONSULTING SERVICES FIRM ORGANIZATIONAL STRUCTURE MGT was organized and incorporated in 1974 under the laws of the state of Florida. We currently employ over 80 professional staff. We are structured as a regular corporation (type C), yet function as a partnership. Partners are designated as Senior Partner, Partner, or Principal. As previously stated, MGT recently acquired PRM which now operates as a wholly owned subsidiary of MGT. QUALIFICATIONS OF PROPOSED STAFF Experience and Specific Roles on This Project We believe our firm is uniquely able to assemble the most experienced, best qualified professional staff for this engagement. MGT proposes to dedicate Ms. Diona LaChapelle, an experienced veteran and expert in the SB 90 claiming field, to the City of Temecula. Project Manager - 15 Years Experience filing SB 90 claims Diona LaChapelle, Sr. Consultant, MGT of America, Inc. Introduction & Experience: Ms. LaChapelle has led and managed numerous consulting projects, large and small, involving project initiation and planning, managing the project, collecting and analyzing data as a result of interview and training sessions, performed quality assurance on deliverables, and project close out. She has worked with over 150 agencies including cities, counties and special districts on cost accounting and state mandated cost claiming projects. Her range of experience includes: :• Reimbursable California State Mandated Programs (SB 90) :• Government Cost Allocation Plans (OMB Circular A-87) :• Indirect Cost Rate Proposals :• California Legislative Process and Bill Analysis In addition to her direct work on her consulting engagements, Ms. LaChapelle was a former presenter for the California State Association of Counties (CSAC) SB 90 Service. Project Specific Role: Ms. LaChapelle will be responsible for the overall coordination and execution of the City of Temecula's engagement. She will conduct the claiming visit, prepare all claims, provide technical assistance, and meet with the State Controller related to any field audits and negotiations. Ms. LaChapelle will ensure that all aspects of service delivery are accomplished in the best possible manner and will be available to the City for questions or on-site meetings. 12 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 CITY OF TEMECULA STATE MANDATE COST CLAIMS CONSULTING SERVICES EXPERIENCE WITH STATE MANDATED COST CLAIMING MGT currently provides state mandated cost -claiming services to over 100 cities, counties and school districts in California. The list of city clients that have been served by our consultants during their careers is extensive. Most of our clients have used our firm, or predecessor firms for many years. It is also the case that many of our clients contract with MGT for multiple consulting engagements each year. We are proud of our service to our clients and value the trust they put in us above all else. A small sample of relevant MGT projects include: Agency Service Period Project(s) City of Anaheim City of Riverside County of Orange County of Riverside City of Stockton City of Oakland City of Burbank City of Sacramento County of Monterey City of Santa Barbara City of Santa Barbara City of Newport Beach Co. of Santa Barbara 2003 to present 2003 to present 2008 to present 2005 to present 2003 to present 2004 to present 2003 to present 2003 to present 2003 to present 2003 to present 2004 to present 2005 to present 2003 to present SB 90 Services, Cost Allocation Plan SB 90 Services SB 90 Services, Cost Allocation Plan SB 90 Services, Cost Allocation Plan SB 90 Services SB 90 Services, Cost Allocation Plan SB 90 Services, Cost Allocation Plan SB 90 Services, Cost Allocation Plan SB 90 Services, IT ISD Analysis SB 90 Services, Cost Allocation Plan SB 90 Services, User Fee Analysis User Fee Analysis SB 90 Services MGT offers the City of Temecula the best, most experienced consulting staff, as well as the highest level of service available. Entering fiscal year (FY) 2015-16, MGT has nine SB 90 consultants with over 90 years of combined local government experience. The client list and references that we provide to prospective clients only include agencies that our current staff has served. No other consulting firm can match MGT's qualifications in the SB 90 area. 13 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 CITY OF TEMECUL A STATE MANDATE COST CLAIMS CONSULTING SERVICES STATE MANDATED COST CLAIMING: SCOPE OF SERVICES MGT provides true turn -key mandate cost claiming services to its clients, and our approach is based around personal interaction. Our staff is involved with our clients' claiming process throughout the year, providing proactive news, reports, and the earliest notification of new SB 90 mandates possible. We provide our clients claiming summaries and data collection guides to assist them to understand all of the eligible components of each program. This process supplements the interviews that our staff conducts to ensure that each department contact understands precisely what data is required, and what the internal deadlines are for submission. MGT• MDT INSTANT UPDATE \.MI/• �.... .... • WIROEA.I DE NEW RE IMRIERSENENI rR(oeIMS COMIro IM1 Iota' . _.MM.,.M.IMMaw um rue DAAD MINIM • DUTU C S ✓ 1 MM.. M MDM DDI IMI, P▪ P lel In /PM While Temecula may not be at high risk for State Controller field audits given the size of its claims, we believe that part of our job is assisting your departments to understand the appropriate levels of documentation required for each claim filed. Finally, the project manager will complete all claims, all indirect cost rate proposals, and compile all elements of the claims in both a hard copy and Adobe .pdf format and send them to the City for review and signature in advance of the claiming deadline. Throughout the year, our consultants attend the key meetings with the Commission on State Mandates, the State Controller, Department of Finance and other important stake holders to ensure that we have a thorough understanding of all pending issues and interpretations in the SB 90 area, as well as all upcoming local government reimbursement claims. 14 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 EXHIBIT B Payment Rates and Schedule Cost for services as per proposed multi-year fee schedule provided by the Consultant attached hereto and incorporated herein as though set forth in full. Compensation shall be a twenty-five percent (25%) contingent fee paid from reimbursement monies received from the State of California resulting from Consultant's efforts, but in no event shall the total payment of contingent fees exceed $11,000.00 annually and $44,000.00 for the total term of the agreement as outlined in Section 4 of this Agreement. 15 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. Fl N15-05.2-17-15 CITY OF TEMECULA STATE MANDATE COST CLAIMS CONSULTING SERVICES PROPOSED PROJECT FEES FY 2014-15 Annual & New Claims - MGT will complete and file all eligible annual claims that are due to the State on a timely basis on February 15, 2016, as well as any new, first- time claims having claiming instructions issued during this fiscal year for the following fee. Claims Covered Proposed Fee Payment Terms 2014-15 Annual Claims & New Claims Contingent Fee - 25% Not to exceed $11,000 Payable to MGT upon receipt of payment from State FY 2015-16 Annual Claims & New Claims - MGT will complete and file all eligible annual claims that are due to the State on a timely basis on February 15, 2017, as well as any new, first-time claims having claiming instructions issued during this fiscal year for the following fee. Claims Covered Proposed Fee Payment Terms 2015-16 Annual Claims & New Claims Contingent Fee - 25% Not to exceed $ 11,000 Payable to MGT upon receipt of payment from State FY 2016-17 Annual & New Claims - MGT will complete and file all eligible annual claims that are due to the State on a timely basis on February 15, 2018, as well as any new, first- time claims having claiming instructions issued during this fiscal year for the following fee. Claims Covered Proposed Fee Payment Terms 2016-17 Annual Claims & New Claims Contingent Fee - 25% Not to exceed $ 11,000 Payable to MGT upon receipt of payment from State 16 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 CITY OF TEMECULA STATE MANDATE COST CLAIMS CONSULTING SERVICES FY 2017-18 Annual & New Claims - MGT will complete and file all eligible annual claims that are due to the State on a timely basis on February 15, 2019, as well as any new, first- time claims having claiming instructions issued during this fiscal year for the following fee. Claims CON Bred Proposed Fee Payment Terms 2017-18 Annual Claims & New Claims Contingent Fee - 25% Not to exceed $11,000 Payable to MGT upon receipt of payment from State These fees are all inclusive (no expenses will be charged to the City). There are no caps on number of claims, audit support, or site meetings/visits. R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS IPOLICY LTRYPE OF INSURANCE Af515L WVD POLICY NUMBER EFF (MMIDD/YYYYI POLICY EXP (MM/DD/YYYYI LIMITS A GENERAL LIABILITY ( Y I Y •095130327 7/1/2014 '/1/2015 EACH OCCURRENCE 51,030,000 $ 194 fr COMMERCIAL GENERAL LIABIUTY / DAMAGE REMED TX ( R occurrence) PREMISES $300,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) 55,000 X A -XV Rating PERSONAL&ADV INJURY 51,000.000 GENERAL AGGREGATE 02,000,000 92,000,000 GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS -COMPIOPAGG I POUCY n .IIFF& 1-1 LOC 0 B AUTOMOBILE LIABILITY YO711/2014 2093563501 '/1/2015 GUMWNEO SINGLE LIMI I (Ea e=ider/) 01,000,000 ANY AUTO / BODILY INJURY (Per person) $ ALL OWNED AUTOSAUTOS — SCHEDULED AUTOS BODILY INJURY (Per accident) $ X HIRED X ANONO-OWNED S PR �1DAMAGE ) 0 X A -XV Rating 0 C X UMBRELLALIAB X OCCUR 2093563496 /1/2014 '/1/2015 EACH OCCURRENCE 965,000,000 EXCESS UAB CLAIMS -MADE " AGGREGATE $65,000,000 DED IX I RETENT ON $10,000 0 D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY y '011086712 -All Other /1/2014 /1/2015 X ITORY DIY 'S WC STATU- I LOTEH- CA EL-helow A YIN ANY PROPRIETOR/PARTNER/EXECUTIVE❑E.L. N I A '011086788 CA /1/2014 '/1/2015 EACH ACCIDENT $500,000 OFFICER/MEMBER EXCLUDED? (Mandatory In NH) / E.L. DISEASE - EA EMPLOYEE 0500,000 ,^ If s, describe under 0 SCRIPTION OF OPERATIONS below - E.L. DISEASE -POLICY OMIT 8500,000 25 E E Professional Liability(E&O) Claims -Made Form 7/5/95 Retro Date; A -XIV 105638880 08080925 -Cyber Liab. //1/2014 11/2014 '/1/2015 /1/2015 , Per Claim 2,000,000 Aggregate 3,000,000 Cyber !jab.1,0000,000 DESC RATIONS / LOCATIONS 1 VEHIOLE /tach ACORD 101, Additional Remarks Schedule, If more space I required) brella: A -XV Rating. All Other Workers' Comp and CA Workers' Comp: A -XV Rating. California Employers Liability Limits: $1,000, ea `, 4- zilch Accident/$1,000,000 Disease Poli Limit/$1,000,000 Disease Each Employee. p , SCS C/4- cse Li -C`- `421iu.4—t elk d,alejj .. / \, CERTIFICATE HOLDER ANCELLATION City of Temecula 41000 Main Street V Temecula CA 92590 tt QD q SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD CERTIFICATE OF LIABILITY INSURANCE DATE (MM/OD/YYYY) /27/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Earl Bacon Agency, Inc. P.O. Box 12039 Tallahassee FL 32317 CN MEA_ Nancy Klucher / Bobby Baca INC No am1:850-878-2121 I wC.Ne1:850 878-2128 EMAIL ADDREss:bbacOn@earlbacon.Com INSURER(S) AFFORDING COVERAGE NAIC rl INSURER A :Transportation Ins. Company arst RB:AmeriCan CeS.CD.of Re. • e • 00494 - a INSURED MGTOF-1 MGT of America, Inc. Public Resource Management Inc. / 3800 Esplanadeee FLW32311 ay,Ste 210 T Tallahassee FL INSURER C :Continental Casualty Company 00443 INSURERD Valley Forge Insurance Co. 0508 INSURERE:Trlveler$Cas.&SureU' CG.OfAmer $ 194 fr INSURER F : COVERAGES CERTIFICATE NUMBER: 1515959423 REVISION NUMBER: ACORD 25 (2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and Togo a e registered marks of ACORD 18 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 8 CNA CA— Policy 301186788 WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE POLICY / G -19160-B (Ed 11/97) BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS This endorsement changes the policy to which it is attached, It is agreed that Part One Workers' Compensation Insurance G. Recovery From Others and Part Two Employers' Liability Insurance H. Recovery From Others are amended by adding the following: We wit not enforce our right to recover against persons or organizations. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) PREMIUM CHARGE - 59 The charge will be an amount to which you and we agree that is a percentage of the total standard premium for California exposure. The amount is .%. G-19160-8 (Ed 11/97) Page 1 of 1 19 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 AUTOMOBILE ADDITIONAL INSURED & WAIVER OF SUBROGATION 1. Who Is An Insured The following are "insureds": a. You for any covered "auto". b. Anyone else while using with your permission a covered "auto" you own, hire or borrow except: (1) The owner or anyone else from whom you hire or borrow a covered "auto". This exception does not apply if the covered "auto" is a "trailer" connected to a covered "auto" you own. (2) Your "employee" if the covered "auto" is owned by that "employee" or a member of his or her household. (3) Someone using a covered "auto" while he or she is working in a business of selling, servicing, repairing, parking or storing "autos" unless that business is yours. (4) Anyone other than your "employees", partners (if you are a partnership), members (if you are a limited liability company), or a lessee or borrower or any of their "employees", while moving property to or from a covered "auto". (5) A partner (if you are a partnership), or a member (if you are a limited liability company) for a covered "auto" owned by hint or her or a member of his or her household. c. Anyone liable for the conduct of an "insured" described above but only to the extent of that liability. n Provides "additional insured" status 5. Transfer Of Rights Of 1Recovery Against Others To Us Hwy person or organization to or for whom we make payment under this Coverage Form has rights to recover damages from another, those rights are transferred to us. That person or organization must do everything necessary to secure our rights and must do nothing after "accident" or "loss" to impair them. Policy automatically permits "waiver of subrogation 20 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 Business Auto Policy MGT of America, Inc. Policy 2093563501 B. Owned Autos You Acquire After The Policy Begins 1. If Symbols 1, 2, 3, 4, 5, 6 or 13 are entered next to a coverage in Item Two of the Declarations, then you have coverage for 'autos' that you acquire of the type described for the remainder of Iho policy period. 2. But, if Symbol 7 is entered next to a coverage in Item Two of the Declarations, an 'auto' you acquire will be a covered 'auto' for that coverage only it: a. We already cover all 'autos' that you own for that coverage or It replaces an 'auto' you previously owned that had that coverage; and b. You tell us within 30 days after you acquire it that you want us to cover it tor that coverage, C. Certain Trailers, Mobile Equipment And Temporary Substitute Autos If Liability Coverage is provided by this Coverage Form, the following types of vehicles are also covered 'autos' for Liability Coverage: 1, 'Trailers' with a load capacity et 2,000 pounds or Tess designed primarily for travel on public roads, 2. 'Mobile equipment' while being carried or towed by a covered 'auto.' 3, Any 'auto' you do not own while used with the permission of its owner as a temporary substitute for a covered 'auto' you own that is out of service because of its: a. Breakdown; b. Repair; 0. Servicing; d. 'Loss'; or e, Destruction. SECTION 11— LIABNLITY COVERAGE A. Coverage We will pay all sums an 'insured' legally must pay as damages because of 'bodily injury' or 'property damage' to which this insurance applies, caused by an 'accident' and resulting from the ownership, maintenance or use of a covered 'auto.' We will also pay all sums an 'insured' legally must pay as a 'covered pollution cost or expense' to which this insurance applies, caused by an 'accident' and resulting from the ownership, maintenance or use or covered 'autos.' However, we will only pay for the 'covered pollution cost or expense' II there Is either 'bodily injury' or 'property damage' 10 which this Insurance applies that Is caused by the same 'accident.' We have the right and duty to defend any 'Insured' against a "suit' asking for such damages or e 'covered pollution cost or expense.' However, wo have no duty to defend any 'insured' against a 'suit' seeking damages for 'bodily injury' or 'property damage' or a 'covered pollution cost or expense' to which this insurance doos not apply. Wo may investigate and settle any claim or 'suit' as we consider appropriate. Our duty to defend or settle ends when the Liability Coverage Limit of Insurance has been exhausted by payment of judgments or settlements. 1. Who is An Insured Tho following are 'insureds': a. You for any covered 'auto.' b. Anyone ease white using with your permission a covered 'auto' you own. hire or borrow except (1) The owner or anyone else from whom you hire or borrow a covered 'auto.' This exception does not apply if the covered 'auto' is a 'trailer' connected to a covered 'auto' you own. (2) Your 'employee' if the covered 'auto' fs owned by that 'employee' or a member of his or her household, (3) Someone using a covered 'auto' while he or she is working in a business of selling, servloing, repairing, parking or storing 'autos' unless That business is yours. (4) Anyone other than your 'employees,' partners (If you are a partnership), members (If you are a limited liability company), or a lessee or borrower or any o1 their 'employees,' while moving property to or from a covered 'auto.' A partner (it you aro a partnership), or a member (ii you aro a limited liability company) for a covered 'auto' owned by hire or her or a member of his or her household. c. Anyone liable for the conduct of an 'Insured' described above but only to the extent of that liability. 2. Coverage Extensions a. Supplementary Payments We will pay for the 'Insured': {1) All expenses we incur. (2) Up to $2,000 for cost of bail bonds (Including bonds for related traffic law violations) required because of an 'accident' we cover. We do not have to furnish these bonds. (3) The cost of bonds to release attachments in any 'suit' against the 'insured' we defend, but only for bond amounts within our Limit of insurance. (5) Page 2 of 11 Copyright, ISO Properties, Inc., 2005 CA 00 01 03 06 21 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 i Business Auto Policy MGT of America, Inc. Policy 2093563501 SECTION IV - BUSINESS AUTO CONDITIONS The following conditions apply in addition to the Common Policy Conditions: A. Loss Conditions 1. Appraisal For Physical Damage Loss If you and we disagree on the amount of either may demand an appraisal of the 'loss.' In this event, each party will select a competent appraiser. The two appraisers will select a competent and impartial umpire. The appraisers will stale separately the actual cash value and amount of 'loss: If they fall to agree, they will submit their differences to the umpire. A decision agreed to by any two will be binding. Each party will: a. Pay Its chosen appraiser; and b. Bear the other expenses of the appraisal and umpire equally. If we submit to an appraisal, we will still retain our right to deny the claim. 2. Dulles In The Event Of Accident, Claim, Suit Or Loss We have no duty to provide coverage under this policy unless there has been full compliance with the following duties: a. In the event o1 'accident,' claim, 'suit' or loss,' you must give us or our authorized representative prompt notice of the 'accident' or 'loss,' Include; (1) How, when and where the 'accident' or 'loss' occurred; (2) The 'insured's' name and address; and (3) To the extent possible, the names and addresses of any injured persons and witnesses. b. Additionally, you and any other involved 'insured' must: (1) Assume no obligation, make no payment or incur no expense without our consent, except at the 'insured's' own cost. (2) immediately send us copies of any request, demand, order, notice, summons or legal paper received concerning the claim or 'suit,' (3) Cooperate with us in the investigation or settlement of the claim or defense against the "suit.' (4) Authorize us to obtain medical records or other pertinent information. (5) Submit to examination, at aur expense, by physicians o1 our choice, as often as we reasonably require. c. II there is 'loss' to a covered 'auto' or Its equipment you must also do the following: CA00010306 Copyright, ISO Prop (1) Promptly notify the police if the covered 'auto' or any of its equipment is stolen. (2) Tako all reasonable steps to protect the covered 'auto' from further damage. Also keep a record of your expenses for consideration In the settlement of the claim. (3) Permit us 10 inspect the covered 'auto' and records proving the 'loss' before Its repair or disposition. (4) Agree to examinations under oath at our request and give us a signed statement of your answers, 3. Legal Action Against Us No one may bring a legal action against us under thls Coverage Form until: a. There has been full compliance with all the terms of this Coverage Form; and b. Under Liability Coverage, we agree in writing that the 'insured' has an obligation to pay or until the amount of that obligation has finally been determined by judgment atter trial. No one has the right under this policy to bring us Into an action to determine the 'insured's' liability. 4. Lola Payment - Physical Damage Coverages At cur option we may: a. Pay for, repair or replace damaged or stolen property; b. Return the stolen property, at our expense We will pay for any damage that results to the 'auto' from the theft; or o. Take all or any part of the damaged or stolen property at an agreed or appraised value. II we pay for the 'loss,' our payment will include the applicable sales tax for the damaged or stolen properly. 6. Transfer Of Rights Of Recovery Against Others To Us It any person or organization 10 or for whom we make payment under thls Coverage Form has rights to recover damages from another, those rights are transferred to us. That person or organization must do everything necessary to secure our rights and must do nothing after 'accident' or 'loss' to impair them, B. General Conditions 1. Bankruptcy Bankruptcy or insolvency of the 'insured' or the 'Insured's' estate will not relieve us of any obligations under this Coverage Form. 2. Concealment, Misrepresentation Or Fraud This Coverage Form is void in any case of fraud by you at any time as It relates to this Coverage erten, Inc., 2D05 Page 7O111- 22 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 MGT of America, Inc. Poilcy 3011086712 All OIhsr WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 000313 (Ed. 4.34) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right lo recover our payments Irom anyone liable for an Injury covered by this policy. We will not onforoa our right against the person or organization named In The Schedule, (This agreement applies only 10 the extant that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indlroctly to benefit anyone not named fn the Schedule. Schedule ANY PERSON OR ORGANIZATION ON WHOSE BEHALF YOU ARE REQUIRED TO OBTAIN THIS WAIVER OF OUR RIGHT TO RECOVER FROM UNDER A WRITTEN CONTRACT OR AGREEMENT. 2 1 • Thts endorsement °hengoe the Polley toAtdch n le attached and le elleoltve on Ills dale feaeed unless othonrhe &Lad. (The 1Nornletlon below Is required o3 y When We endorsement Is Iwua1 subsequent to proparatlon o1 the poky.) Jaw Endorsement Elra;livs Polley No. Endorsement No, - Immo Premium $ G �^ Ineno au a Campo y Countaralgnsd by S, •�=� m. rte/ WC DO 0313 (Ed, 4-84) Cbpydehl 1959 Nationet Count -II on Corrpeneatlon tnouronee, 23 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 111111111 I11111111111111111I1Y1 '41;1111 CNA (Ed. 01/01) Policy 5095130327 IMPORTANT: THIS ENDORSEMENT CONTAINS DUTIES THAT APPLY TO THE ADDITIONAL INSURED IN THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUIT. SEE PARAGRAPH C.1. OF THIS ENDORSEMENT FOR THESE DUTIES. ALSO, THIS ENDORSEMENT CHANGES THE CONTRACTUAL LIABILITY COVERAGE WITH RESPECTS TO THE "BODILY INJURY" OR "PROPERTY DAMAGE" ARISING OUT OF THE "PRODUCTS -COMPLETED OPERATIONS HAZARD". SEE PARAGRAPH B.3. OF THIS ENDORSEMENT FOR THIS COVERAGE CHANGE. G -17957-G THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CONTRACTOR'S SCHEDULED AND BLANKET ADDITIONAL INSURED ENDORSEMENT WITH LIMITED PRODUCTS -COMPLETED OPERATIONS COVERAGE This endorsement modifies insurance provided under the following:/ COMMERCIAL GENERAL LIABILITY COVERAGE PART ✓/ SCHEDULE Name of Person or Organisation: Designated Project: (Coverage under this endorsement Is not affected by an entry or tack of entry In the Schedule above.) A. WHO IS AN INSURED (Section II) Is emended to include as an insured any person or organization, including any person or organization shown in the schedule above, (called additional insured) whom you are required to add as an additional insured on this policy under a written contract or written agreement; but the written contract or written agreement must be: 1. Currently in effect or becoming effective during the term of this policy, and 2. Executed prior to the `bodily injury,' 'property damage,' or "personal and advertising injury'. B. The Insurance provided to the additional insured is limited as follows 1. That person or organization Is an additional insured solely for liability due to your negligence specifically resulting from "your work' for the additional insured which is the subject of the written contract or written agreement, No coverage applies to liability resulting from the sole negligence 01 the additional Insured, G-17957- 2. The Limits of Insurance applicable to the additional insured are those specified In the written contract or written agreement or In the Declarations of this policy, whichever is less. These Limits of Insurance are inclusive of, and not in addition to, the Limits of Insurance shown in the Declarations 3. The coverage provided to the additional insured by this endorsement end paragraph 1. of the definition of "insured contract" under DEFINITIONS (Section V) do not apply 10 "bodily injury' or "property damage' arising out oI the "products -completed operations hazard' unless required by the wittten contract or written agreement. When coverage does appy to "boddly injury' or "property damage' arising out of the "products -completed operations hazard such coverage will not apply beyond: a. The period of time required by the written contract or written agreement; or Page 1 of 2- 24 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 b. 5 years from the completion of "your work' on the project which is the subject of the written contract or written agreement, whichever Is less. 4. The insurance provided to the additional insured does not appy to "bodily Injury,' "property damage,' or "personal and advertising injury' arising out oI an architect's, engineer's, or surveyor's rendering of or failure to render any professional services including: a. The preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; and b. Supervisory, or inspection activities performed as part of any related architectural or rwmigvac cr tmcitgi :rives ma ti;st di. 1. J gCrgJLY1a „C follows: 1. The following is added to the Duties In The Event of Occurrence, Offense, Claim or Suit Condition: e. An additional insured under this endorsement will as soon as practicable: G -17957-G (Ed. 01/01) (1) G -17957-G (Ed. 01/01) Give written notice of an occurrence or an offense to us which may result in a claim or "suit" under this insurance; (2) Tender the defense and indemnity of any claim or "suit' to any other insurer which also has insurance for a Toss we cover under this Coverage Part; and (3) Agree to make available any other insurance which the additional insured has for a loss we cover under this Coverage Part. f. We have no duty to defend or indemnify an additional insured under this endorsement until we receive written notice of a claim or "suit' from the additional insured. 2. Paragraph 4.b. of the Other Insurance Condition Is Liu "gip This Insurance is excess over any other insurance naming the additional insured as an insured whether primary, excess, contingent or on any other basis unless a written contract or written agreement specifically requires that this Insurance be either primary or primary and noncontributing. Page 2 of 2 25 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 ilflllIIl911I1 rI III Iiiii111111IVIIii 1 POLICY NUMBER: 5095130327 COMMERCIAL GENERAL LIABILJTY CG 24 0465 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies Insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: Refer to SCHEDULE CG2409 Information required to complete thls Schedule, II not shown above, will be shown In the Declarations. The following is added to Paragraph 8, Transfer Of Rights 01 Recovery Against Others To Us of Section IV —Conditions: We waive any right of recovery wo may have against tho person or organization shown In the Schedule above because of payments we make for Injury or damage arising out of your ongoing operations or your work' done under a contract with that parson or organization and Included In tho 'products-complotod operations hazard.' This waiver applies only to tho person or organization shown In the Schedule above. CG 24040609 Copyright, Insurance Services Office, Inc., 2008 Page 1 of t 26 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 POLICY NUMBER 5095130327 INSURED NAME AND ADDRESS MGT OF AMERICA, INC. TALLAHASSEE, FL POLICY CHANGES CO2504 0509 WAIVER -TRANS RIGHTS RECOVERY AGAINST OTHERS TO II This Change Endorsement changes the Policy. Please read it carefully. This Change Endorsement is a part of your Policy and takes effect on the effective date of your Policy, unless another effective date is shown. CG 24 04 SCHEDULE Name of Person or Organization: Any person or organization with whom you have agreed in writing in a contract or agreement to waive any right of recovery against such person or organization, but only if the contract or agreement: 1. Is in effect or becomes effective during the term of this policy; and 2. Was executed prior to loss. Chelrn anor the Board G -56015-B (ED. 11/91) Secretary 27 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2014-15/MGT/Agreement.State Mandate Cost Claims.2015- 2019. F I N 15-05.2-17-15 Item No. 6 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl-Olson, City Clerk DATE: March 24, 2015 SUBJECT: Approve Annual Records Destruction PREPARED BY: Gwyn Flores, Records Manager RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE DESTRUCTION OF CERTAIN RECORDS BACKGROUND: On February 24, 2015, the City Council approved Resolution No. 15-13 approving the City's current annual Records Retention Schedule which was last done in 2007. The annual records destruction is the second phase of that approval. The records destruction was last done in 2012. The retention schedule is a comprehensive listing of records created or maintained by the City, the length of time each record should be retained, and the legal retention authority. Documents already imaged and identified within various records series of the retention schedule shall be destroyed in accordance with policy. Permanent imaging of these records complies with the requirements of state and federal laws. Government Code Section 34090 requires legislative approval for said destruction, along with City Attorney review and Department Director authorization. The City Attorney consents to the destruction of the proposed records by way of approval of this report and attachments and signature on the corresponding resolution. Assuming the City Council approves the proposed destruction, Department Directors will sign off on the request for destruction of records prior to actual destruction. In addition to the descriptions set forth in Exhibit A, bar code records also clearly identify each record retained and/or destroyed by the City. Staff recommends City Council approve the destruction of City records as listed on Exhibit A. FISCAL IMPACT: The costs associated with this program are contained in the annual operating budget for the City Clerk Department. ATTACHMENTS: 1. Resolution 2. Exhibit A — Request for Destruction of Records RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, Section 34090 et seq. of the California Government Code authorizes the destruction of City records upon approval of the legislative body of the City and with written consent of the City Attorney, provided that the records do not fall within certain specified categories, and are not less than two years old; and WHEREAS, City staff has presented a report to the City Council describing certain records, the destruction of which is authorized under state and federal law, such records being described on the list attached hereto as Exhibit A and incorporated herein by this reference; and WHEREAS, the records described on Exhibit A are more than two years old, are not subject to litigation hold, and are not otherwise required to be kept by the City by statute; and WHEREAS, in addition to the description of records provided on Exhibit A, bar code scans clearly identify each record retained and/or destroyed by the City; THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City Clerk or her designee is authorized to destroy the records described on Exhibit A. Section 2. The City Attorney's signature on this resolution shall serve as evidence of his written consent to the destruction of said records. Section 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Resolutions of the City of Temecula. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 24th day of March, 2015. Jeff Comerchero, Mayor ATTEST: Randi Johl-Olson, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 15- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 24th day of March, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl-Olson, City Clerk CITY OF TEMECULA Exhibit A 2015 Annual Records Destruction ALL DEPARTMENTS: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORDTYPE RETENTION DATES OF RECORDS 101-01 Chronological Files ALL Current + 2 GC 34090 General Correspondence 2011 and prior 101-02 Mail Log ALL Current + 2 GC 34090 Logs 2011 and prior 101-03 Telephone Record Books ALL Current + 2 GC 34090 Books, notes 2011 and prior 101-04 Suspense Files ALL Current + 2 GC 34090 General Correspondence 2011 and prior 101-05 Mailing Requests ALL Current + 2 GC 34090 General Correspondence, requests 2011 and prior 205-01 Budget Working Paper Files ALL Current + 2 GC 34090 Working files 2011 and prior 205-02 Proposed Budget ALL Current + 2 GC 34090 Proposed budget documents 2011 and prior 601-15 RFQ's/RFP's ALL 3 Successful 2 Unsuccessful GC 34090 Requests for Quotes/Proposals, supporting documents, lists, logs 2011 and prior Successful; 2010 and prior Unsuccessful 606-01 Equipment Instruction and Information ALL Current + 3 After Disposition GC 34090 Booklets, information, instructions 2010 and prior after disposition 606-02 Equipment Log Book Files ALL Current + 3 After Disposition GC 34090 Logs 2010 and prior after disposition 606-03 Equipment Service Records & Equipment Maintenance ALL Current + 3 After Disposition GC 34090 Service and/or maintenance records 2010 and prior after disposition 704-12 City Attorney Correspondence (General) ALL Current + 2 GC 34090 General Correspondence 2010 and prior 1180-04 Press Releases ALL Current + 2 GC 34090 Press Release copies, General Correspondence 2011 and prior 1180-03 Public Inquiry and Complaints (Except Consumer) ALL 2 After Settled GC 34090 Complaints and inquiries 2012 and prior after settled CITY CLERK DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 305-02 Claims CC, FIN 3 After Settled GC 34090 Claims, general correspondence, supporting documents 2011 and prior years after settled 601-03 Bid Files CC 4 Unsuccessful CCP 337.5 Unsuccessful bids, general correspondence and supporting documents 2011 and prior Unsuccessful 602-02 Contracts and Agreements General Correspondence CC Current + 2 GC 34090 General Correspondence 2011 and prior 605-01 Proof of Publication CC Current + 3 Proof of Publication for notices of public hearings, 2010 and prior 1 CITY MANAGER/ECONOMIC DEVELOPMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) GC 34090 inviting bids, meeting notices, election notices, nominees for public office, proposed mitigated negative declaration, workshops, unclaimed funds, positions available, rates & charges, public review, intent to release funds, etc. RETENTION DATES OF RECORDS 701-09 Board, Committee, Commission & Agency Reference Papers, Applications, Appointments & Resignations CC P Successful Current + 2 Unsuccessful GC 34090 Applications, general correspondence, reports, resumes Permanent Successful/2011 and prior Unsuccessful 701-11 State Legislative Information & General Correspondence (Brown Act) CC Current + 2 GC 6254 General Correspondence and reference papers 2011 and prior 701-12 Federal Legislative Information & General Correspondence (GFOA) CC Current+ 2 GC 34090 General Correspondence and reference papers 2011 and prior 701-16 Meeting Notifications & Public Hearings CC Current + 2 GC 34090 Notices, reference papers 2011 and prior 701-17 Proclamations CC Current+ 2 GC 34090 Certificate copies, logs, proclamation copies, notes, reference papers 2011 and prior 702-00 Election Reference Papers CC Election + 4 GC 34090 Reference papers 2010 and prior 702-08 Campaign Statements CC Election + 5 GC81009 (b) Elected Permanent General Correspondence, FPPC forms Elected Permanent/Non- Elected 2009 and prior 702-11 Initiatives, Referendum and Recall Petitions General Correspondence CC Current + 2 GC 34090 General Correspondence 2011 and prior 702-12 Initiatives, Referendum and Recall Petitions CC Closed + 8 months EC 17200, 17400; GC 7253.5 EC14700 + GC3756:8 General Correspondence, petitions, statements by proponents, certificates, receipts, tally of votes, notice of intention, requests to prepare ballot title and summary, flyers April 2014 and prior 703-01 Request for Records CC Closed + 2 GC 34090 General Correspondence, records requests 2011 and prior 703-08 Subpoenas CC Current + 2 GC 34090 Subpoenas for records/appearance and general correspondence 2011 and prior 704-04 Affidavits Files CC Closed + 5 GC 34090 Affidavits of deliveries, mailings and postings 2010 and prior 704-07 Statements of Economic Interest CC After Termination +7 Election + 5 81009(e) 81009(b) General Correspondence, FPPC forms, lists 2007 and prior after termination; 2010 and prior non -elected 704-10 Code Enforcement Citations/Liens CC 3 After Settled GC 34090 Citations (Liens Permanent) Citations 2011 after settled; liens permanent 704-13 Claims Against the City CC 3 After Settled GC 34090 Claims, general correspondence, supporting documents, logs 2011 and prior years after settled 704-19 Miscellaneous Petitions/Protests CC Current + 2 GC 6253, 50115 General Correspondence, petitions/protests 2011 and prior 1302-04 Fire Department General Correspondence CC Current + 2 GC 34090 General Correspondence 2011 and prior CITY MANAGER/ECONOMIC DEVELOPMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 410-03 Meetings/Seminars/Conferences/Showcases ED Current + 2 GC 34090 Logs, General Correspondence, reference papers 2011 and prior 1150-01 Animal Control General Correspondence CE, CM Current+ 2 General Correspondence 2011 and prior 2 COMMUNITY SERVICES DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) GC 34090 DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1150-03 Animal Control Legal Citation Hearings CE, CM Current + 2 GC 34090 General Correspondence, notes, reference papers, recordings 2011 and prior 1301-02 Public Safety, General CE, CM Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1301-13 Border Patrol CC, CM Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1500-03 International/vs. Sister Cities Organization CM, CSD Current + 2 GC 34090 Travel docs and related purchases 2011 and prior COMMUNITY SERVICES DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 203-07 Temporary Use Permit CSD, PLG, PW Current + 2 GC 34090d Application, corresponding paperwork, permits 2011 and prior 1130-01 Volunteer Program CSD Current + 2 GC 34090 Applications, general correspondence, reference papers 2011 and prior 1130-04 Special Events Permits CSD Current + 2 GC 34090 Applications, general correspondence, reference papers 2011 and prior 1401-10 Recreation Forms (Liability Waivers, Activity Registrations,Park/Facility Rentals, Sign -In Sheets, Rosters, Parental Consent, Registration Receipt, Vendor Application,etc.) CSD Current + 2 GC 34090 Applications, general correspondence, forms, lists, logs, receipts 2011 and prior 1404-01 Lake Oriented Sports CSD Current + 2 GC 34090 General Correspondence, lists, logs, reference papers 2011 and prior 1404-02 Equipment Rental CSD Current + 2 GC 34090 General Correspondence, lists, logs, reference papers 2011 and prior 1404-03 Recreation Programs CSD Current + 2 GC 34090 General Correspondence, lists, logs, reference papers 2011 and prior 1404-06 Parades CSD Current + 2 GC 34090 General Correspondence, lists, logs, reference papers 2011 and prior 1404-07 Skateboarding/Rollerblading CSD Current + 2 GC 34090 General Correspondence, lists, logs, reference papers 2011 and prior 1500-03 International/vs. Sister Cities Organization CM, CSD Current + 2 GC 34090 Travel documents and related purchases 2011 and prior COMMUNITY DEVELOPMENT DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 203-07 Temporary Use Permit CSD, PLG, PW Current + 2 GC 34090d Application, permit and corresponding paperwork 2011 and prior 203-16 Temporary Signs PLG Current + 2 GC 34090d Application, permit and corresponding paperwork 2011 and prior 203-32 Appeals PLG Current + 2 GC 34090 Appeal and corresponding paperwork 2011 and prior 1150-01 Animal Control General Correspondence CE, CM Current + 2 GC 34090 General Correspondence 2011 and prior 1150-03 Animal Control Legal Citation Hearings CE, CM Current + 2 GC 34090 Hearing documents 2011 and prior 1301-02 Public Safety, General CE, CM Current + 2 GC 34090 General Correspondence, lists, logs, reference papers 2011 and prior 3 1403-06 Weed Abatement CE Closed + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2012 and prior if closed 1301-06 Vehicle Code Enforcement CE Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2011 and prior 1301-08 Abandoned Vehicles & Houses CE Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2011 and prior FINANCE DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 205-13 State Budget Information FIN Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 305-02 Claims CC, FIN 3 Years After Settled GC 34090 Claims, general correspondence, supporting documents 2011 and prior years after settled 401-03 General Ledger File/AJE/BJE FIN 4 Years After Audit GC 34090 Accounting, revenue documents FY08/09 and prior 401-06 Accounts Payable FIN 4 Years After Audit GC 34090 Check copies, invoices, lists, reports, supporting documents FY08/09 and prior 401-07 Accounts Receivable FIN 4 Years After Audit GC 34090 Receivables, lists, receipts, reports, supporting documents FY08/09 and prior 401-11 Encumbrance Files FIN 4 Years After Audit GC 34090 Electronic files FY08/09 and prior 401-13 List of Demands FIN 4 Years After Audit GC 34090 Lists FY08/09 and prior 401-14 Petty Cash Files FIN 4 Years After Audit GC 34090 Receipts, lists, log FY08/09 and prior 401-16 Sales Tax FIN 4 Years After Audit GC 34090 Remittances, wire information, statements FY08/09 and prior 401-19 Financial Statements FIN 7 Years After Audit GC 34090 & CCP 337 CAFR Reports FY05/06 and prior 401-25 Vouchers and Voucher Register (Cash Disbursement Journal) FIN 4 Years After Audit GC 34090 NP Checks, invoices FY08/09 and prior 401-35 Internal Service Funds FIN 4 Years After Audit GC 34090 Quarterly Journal Reports FY08/09 and prior 402-06 Business Licenses FIN 4 After Termination GC 34090 Applications, licenses, renewals and supporting documentation 2012 and prior if terminated 403-01 Bank Deposit Files FIN 4 Years After Audit GC 34090 Deposit slips and supporting documents FY08/09 and prior 402-02 Daily Cash Receipts FIN 4 Years After Audit GC 34090 Receipts, reports FY08/09 and prior 403-02 Bank Statements FIN 4 Years After Audit GC 34090 Statements FY08/09 and prior 403-03 Check Stubs, CancelledNoided Checks FIN 5 Years After Audit GC 34090 Payroll, cancelled & voided checks FY07/08 and prior 403-04 Signature Cards & Authority FIN 5 Years After Audit GC 34090 Logs FY07/08 and prior 403-05 Banking Service Files FIN 3 Years After Termination GC 34090 Agreements, contacts 2011 and prior if terminated 403-06 Bank Reconciliation FIN 4 Years After Audit GC 34090 Statements, reconciliations, summaries, disbursements FY08/09 and prior 4 403-07 Bank Proposals FIN Current + 2 GC 34090 Proposals 2011 and prior 403-08 NP Checks FIN 4 Years After Audit GC 34090 Check copies, invoices, lists, supporting documents FY08/09 and prior 404-02 Payroll Deductions FIN Current + 2 GC 34090 P29 CFR 1627.3 Payroll Deductions only; Benefit Reports Permanent 2011 and prior 404-03 Payroll System Reports FIN 6 Years After Audit GC 34090 Pay period summaries FY06/07 and prior 404-04 Time Sheets FIN 6 Years After Audit GC 34090 Timesheets FY06/07 and prior 404-06 Vacation & Sick Leave FIN, HR 4 Years After Audit GC 34090 Time Off Requests FY08/09 and prior 404-09 Unemployment Compensation Files FIN, HR 5 Years After Termination GC 34090 Unemployment Tax Files 2009 and prior if terminated 404-15 Copies of Employee Paychecks & Direct Deposit Stubs FIN 5 Years After Audit GC 34090 Checks, direct deposit copies FY07/08 and prior 404-16 Workers Compensation FIN, HR 5 Years After Termination GC 34090 Employee Works Comp Payroll Files 2009 and prior if terminated 408-05 Investment Information Files FIN 4 Years After Audit GC 34090 Investment Portfolios FY08/09 and prior 408-07 Administration FIN 4 Years After Audit GC 34090 Investment Documents FY08/09 and prior 408-09 Brokers/Dealers FIN Current + 2 GC 34090 Bond Issuance 2011 and prior 408-10 State of California Local Agency Investment Fund (LAI F) FIN 4 Years After Audit GC 34090 Investment Forms FY08/09 and prior 409-01 Administration FIN 4 Years After Audit GC 34090 Revenue Documents FY08/09 and prior 409-12 Transient Occupancy Tax (TOT) FIN 4 Years After Audit GC 34090 Remittance Packets/Receipts FY08/09 and prior 409-16 Documentary Transfer Tax FIN 4 Years After Audit GC 34090 Revenue Files FY08/09 and prior 409-23 Gas Tax FIN 4 Years After Audit GC 34090 Bank Statements, Remittance Notices FY08/09 and prior 409-31 Parking Legal Citations FIN 4 Years After Closed GC 34090 Citations, general correspondence, lists, logs 2012 and prior if closed 601-01 Purchase Orders FIN 4 Years After Audit GC 34090 Purchase orders and supporting documents FY08/09 and prior 601-02 Product Services, Catalogs FIN Current +2 GC 34090 Catalogs 2011 and prior 601-05 Department Requisition File FIN 5 Years After Audit GC 34090 Purchase Order Requisition Files FY07/08 and prior 601-13 Credit Applications FIN 4 Years After Audit GC 34090 Applications FY08/09 and prior 601-16 Consultant Information FIN Current +2 GC 34090 Reference papers 2011 and prior 603-02 Fuel Records File (Gasoline, Oil, etc.) FIN Current+ 2 GC 34090 City vehicle fuel records 2011 and prior 604-01 Salvage and Surplus Sales FIN Current + 3 Years After Dispostion GC 34090 Lists, logs, reference papers, salvage/surplus items and equipment 2010 and prior after disposition HUMAN RESOURCES DEPARTMENT: 5 RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 202-01 Organization Planning (City of Temecula) HR Current + 2 GC 34090 General Correspondence, reports, research documents 2011 and prior 404-06 Vacation & Sick Leave FIN, HR 4 Years After Audit GC 34090 General Correspondence, medical reports, request forms FY08/09 and prior 404-09 Unemployment Compensation Files FIN, HR 5 Years After Termination GC 34090 Claim forms, general correspondence 2009 and prior if terminated 404-16 Workers Compensation FIN, HR 5 Years After Termination GC 34090 Claim forms, general correspondence, medical reports 2009 and prior if terminated 501-01 Individual Personnel Folders HR Closed + 10 GC 34090 Benefit elections, general correspondence, evaluations, new hire paperwork, personnel actions, training certificates 2004 and prior if closed 505-01 Recruitment File HR After Closed + 3 GC 34090 Applications, resumes, lists, logs, examination materials, examination answer sheets, job bulletins 2011 and prior if closed 505-02 Department of Motor Vehicles Driving Records (DMV) HR After Termination + 3 GC 34090 Driving record reports 2011 and prior if terminated 505-04 Employment eligibility Verification HR After Termination + 3 GC 34090 Form 1-9 certification and supporting documentation 2011 and prior if terminated 505-06 Job Applications HR Current + 3 29 CFR 1627.3 Applications, general correspondence, resumes 2010 and prior 505-08 Recruitment Consultants HR After Closed + 3 GC 34090 Agreement, scope of work, work product, reports 2011 and prior if closed 511-02/ 901-03 City Sponsored Employee Activities (Team PACE) HR Current + 2 GC 34090 Reference papers, notes 2011 and prior INFORMATION TECHNOLOGY DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1205-01 General Telephone IT Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2011 and prior 1205-02 Cellular Telephone IT Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2011 and prior 1205-03 Pacific Bell IT Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2011 and prior 1205-04 Communication Facilities IT Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2011 and prior 1206-01 Cable TV Reference Papers IT Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2011 and prior PUBLIC WORKS DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 203-07 Temporary Use Permit CSD, PLG, PW Current + 2 GC 34090 Application, permit and corresponding paperwork 2011 and prior 606-04 Work Orders and Service Requests PW Current + 3 Work orders, services requests and related 2010 and prior 6 MISC./OTHER: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) GC 34090 paperwork RETENTION DATES OF RECORDS 1110-05 Street Maintenance and Repairs PW 3 GC 34090 Logs, reference papers 2011 and prior 1120-02 Street Lighting Maintenance Files PW Current + 2 GC 34090 Logs, reference papers 2011 and prior 1160-06 Traffic Consultants PW Current + 5 GC 34090 General Correspondence, reference papers 2010 and prior 1403-05 Hazardous Waste and Materials Current + 10 CAL OSHA; 40 CFR 122.21 General Correspondence, reference papers, logs, reports 2004 and prior MISC./OTHER: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1100 PUBLIC SERVICES AND PUBLIC RELATIONS 1130-02 Work Exchange Programs (Court Referral) Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1130-03 Contribution Programs Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1150-02 Animal Inoculations/Licensing Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1150-04 Wild and Exotic Animals Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1200 PUBLIC UTILITIES, COMMUNICATIONS, AND TRANSPORTATION 1202-02 Rules, Regulations, Rates & General Correspondence Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1204-01 Water Services, General Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1204-02 Water Meters Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1204-03 Water Service Application Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1204-04 Water Service Application — Temporary Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1204-05 Deposits, Refunds and Rates Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1204-06 Water System Maintenance Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1204-07 Water Conservation — Consumption Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1207-07 City Bus Routes Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1207-08 Taxi Service Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1207-09 Horse Drawn Vehicles Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1300 PUBLIC SAFETY 1301-05 Alarm Systems Current +2 GC 34090 General Correspondence, reference papers 2011 and prior 1301-09 Juvenile Anti -Delinquency Programs Current + 2 GC 34090 General Correspondence, reference papers 2011 and prior 1301-11 Substance Abuse Current + 2 General Correspondence, reference papers 2011 and prior 7 RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS GC 34090 1400 PARKS, RECREATION, ENVIRONMENTAL AND EDUCATION 1405-01 Temecula Valley Unified School District Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1405-02 Universities, College & Higher Education Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1405-03 Private & Christian Schools Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1405-04 High Schools Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1405-05 Murrieta Unified School District Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1500 GOVERNMENT ORGANIZATION AND OFFICES: INTERNATIONAL, NATIONAL AND LOCAL General Correspondence, flyers, mailings, notices, publications, etc. 1500-02 International City Managers Association (ICMA) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1500-04 Technical Advisory Committee — March Air Force Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-00 Intergovernmental Agency & Organization Reference Papers Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-01 U.S. Department of Transportation Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-02 U.S. Department of Commerce -Bureau of Census Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-03 U.S. Post Office Current +2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-04 National Flood Insurance Program Current +2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-05 Internal Revenue Service Current +2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-06 Department of Interior Current +2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-07 Federal Communications Commission Current +2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-08 Federal Budget Current +2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-09 Equal Employment Opportunity (EEOC) Current +2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-10 Federal Emergency Management Agency (FEMA) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-11 Environmental Protection Agency Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-12 All American Cities Current +2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-13 NAFTA Current +2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1501-14 GFOA (Government Finance Officers Association) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-01 Department of Real Estate Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-02 Air Resources Board Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 8 RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1502-03 Alcoholic Beverage Control Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-04 Board of Equalization Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-05 Fair Political Practices Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-06 Highway Patrol Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-07 Public Employees Retirement Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-08 Department of Forestry Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-09 Department of Industrial Relations/Prevailing Wage Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-10 Land Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-11 Fish and Game Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-12 General Services Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-13 Controller Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-14 Department of Motor Vehicles Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-15 California Conservation Corps. Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-16 Office of Planning & Research — Newsletter Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-17 Department of Transportation Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-18 Transportation Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-19 California Parks & Recreation Society Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-20 Workers Compensation Insurance Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-21 Debt Advisory Commission (AB 1192) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-22 California Energy Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-23 Office of Management & Budget Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-24 Secretary of State Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-25 Industrial Development Financing Advisory Committee Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-26 State Department of Health Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-27 State Water Resources Commission & Control Board Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-28 Municipal Business Tax Association Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 9 RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1502-29 Housing and Community Development Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-30 Office of Criminal Justice Planning Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-31 Employment Development Department Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-32 Water Quality Control Board Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-33 Geology & Mining Board Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-34 Department of Finance Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-35 Bureau of Automotive Repairs Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-36 Wildlife Conservation Board Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-37 California Department of Commerce Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-38 3CMA (City -County Communications & Marketing) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-39 California Association for Local Economic Development (CALED) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-40 California Redevelopment Association (CRA) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-41 California Contract Cities Association Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-42 CSMFO (California Society of Municipal Finance Officers) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-43 CMBTA (California Municipal Business Tax Association) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-44 CAPPO (California Association of Purchasing Professionals Assc.) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-45 State Transportation Improvement Program (STIP) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1502-46 Board of Governors Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-00 LAFCO — Local Agency Formation Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-01 Intergovernmental Training & Development Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-02 Water Agencies Associations Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-03 Mayors & Councilmembers of Riverside County Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-04 ARJIS (Area Regional Justice Information System) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-05 Southern California Joint Powers Insurance Authority Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-06 League of California Cities and National League of Cities Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-07 Metropolitan Water District of Southern California Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-08 WRCOG (Western Riverside Council of Governments) Current + 2 General Correspondence, flyers, mailings, notices, 2011 and prior 10 RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS GC 34090 publications, etc. 1503-09 Inland Empire Relocation Group Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-10 SWRCoCC (Southwest Riverside County Care Coalition) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-11 SCAG (Southern California Association of Governments) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-12 Airport Land Use Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-13 CARE (Coalition fora Reasonable Environment) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-14 CVAG (Coachella Valley Association of Governments) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1503-15 SANDAG (San Diego Association of Governments) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-01 Riverside County General Correspondence, General Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-02 Assessor Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-03 Auditor and Controller Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-04 Board of Supervisors Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-05 Office of Disaster Preparedness Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-06 Flood Control/Water Conservation District Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-07 Housing and Community Development Department Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-08 Public Works Department Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-09 Registrar of Voters Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-10 Sheriff Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-11 Traffic Advisory Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-12 Treasurer — Tax Collector Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-13 Public Health Services Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-14 Department of Transportation Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-15 Department of Animal Control Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-16 Economic Development Program Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-17 Planning & Land Use Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-18 General Services Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-19 County Recorder & Clerk Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 11 RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1504-20 Social Services Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-21 Library System Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-22 Parks and Recreation Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-23 Waste Management Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-24 Centennial Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-25 Riverside Operational Area Organization Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-26 County Courts Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 1504-27 Riverside County Abandoned Vehicle Service Authority (AVA) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2011 and prior 12 In accordance with the City of Temecula Records Retention Schedule approved by City Council on February 24, 2015 (CC Resolution No. 15-13), the City records, documents, instruments, books or papers, described and listed above, have reached or exceeded the legal retention period, are permanently imaged, do not have a litigation hold, and are otherwise no longer required to be retained by the City. The department records are retained in accordance with applicable federal and state laws as set forth in the City of Temecula's current retention schedule. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and the City Attorney, these records will be properly destroyed or disposed of. RECORDS WITH A PERMANENT RETENTION: Authorization to destroy permanent records after imaging as listed on the current retention schedule: (Historical documents, vital records, documents involved in litigation or pending audit will not be destroyed). • Imaging and indexing of these records have been quality checked; • Images have been stored in the City's Imaging System; • The imaged record becomes the official original record of the City and will be held in accordance of the City's Retention Schedule DEPARTMENT DIRECTOR APPROVAL: Signature Date City Manager Community Services Director Finance Director Director of Public Works/City Engineer Director of Community Development Senior Human Resources Analyst Deputy Director of Information Technology CITY ATTORNEY/CITY CLERK APPROVAL: Signature Date City Clerk City Attorney I hereby certify that the records described above have been destroyed in accordance with the City's current Retention Schedule. Records were destroyed by a third party vendor and the Certificate of Destruction is attached. DESTRUCTION COMPLETED BY: Signature Date Records Manager 13 Item No. 7 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Assistant City Manager DATE: March 24, 2015 SUBJECT: Approve the Sponsorship and Economic Development Funding Agreement with the Temecula Valley Balloon and Wine Festival Association for the "Temecula Valley Balloon & Wine Festival" Event to be Held on May 29 — 31, 2015 PREPARED BY: Christine Damko, Economic Development Analyst RECOMMENDATION: That the City Council approve the Sponsorship and Economic Development Funding Agreement with the Temecula Valley Balloon and Wine Festival Association for $30,000, in-kind promotional services and the use of the Conference Center for a day to train volunteers valued at $3,865, and the use of traffic control devices valued at $3,200, for the 2015 Temecula Valley Balloon & Wine Festival to be held on May 29 — 31, 2015. BACKGROUND: The Temecula Valley Balloon & Wine Festival continues to be a popular signature event, attracting thousands of residents and visitors of all ages. The Economic Development Committee of the City Council (Council Members Roberts and Washington) met on March 26, 2014 to review the budget on this special event and recommended continued support, as this event increases tourism revenue for the City's restaurants, hotels, shopping centers, Old Town and wineries. Council Member Washington left the room during all discussions relating to this event, due to a conflict of interest. The Temecula Valley Balloon & Wine Festival Association has again sought City support for this annual event seeking $30,000, marketing and promotional support, as well as temporary use of traffic control devices. The Economic Development Committee recommended that the City support the Balloon & Wine Festival as requested. No commissions, consultant fees and/or salaries will be paid to any party from the City of Temecula's sponsorship funding. The City will be listed as the event's Premier sponsor. The Temecula Valley Balloon and Wine Festival is held annually at Lake Skinner Recreation Area. The event features morning balloon launches, evening balloon glows, wine tasting from more than 20 wineries, wine competition, food and wine pairing, and music concerts. There is also a giant arts and craft faire, kids faire, and fine art paintings on exhibit within the wine gardens. The Festival's marketing program will include: media kits, press releases and photos; commercials and promotions on radio stations reaching Riverside, Orange, Los Angeles and San Diego Counties; local cable television advertisements; collateral materials; and an aggressive publicity campaign targeting these same areas using newpapers and major magazines. In addition, the Festival maintains a website, as well as capitolizing on social media and social networking using Facebook, Twitter and a blog site that carries event information and entertainment schedules. It is expected that this special event will draw over 35,000 visitors/residents, increase local spending, generate overnight stays in local hotels and significantly add to the cultural appeal and attraction to the City of Temecula as a destination. The Festival Association has also requested use of the Conference Center to train volunteers that will be working the event. The City Council has delgated the ability to waive the collection of fee's for nonprofit events to the City Manager. FISCAL IMPACT: Adequate funds for the $30,000 sponsorship for the 2015 Temecula Valley Balloon & Wine Festival have been included in the Fiscal Year 2014-15 Economic Development operating budget. There is no fiscal impact associated with the promotional support and use of the traffic control devices. The promotional services are valued at $3,865 and rental of similar traffic control devices would be valued at $3,200. ATTACHMENTS: Agreement SPONSORSHIP AND ECONOMIC DEVELOPMENT FUNDING AGREEMENT BETWEEN THE CITY OF TEMECULA AND THE TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION THIS AGREEMENT is made and effective as of this 24th day of March, 2015, by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and The Temecula Valley Balloon and Wine Festival Association, a California nonprofit corporation (hereinafter referred to as the "Nonprofit"). In consideration of the mutual covenants, conditions and undertakings set forth herein, the parties agree as follows: 1. RECITALS This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct: a. The Nonprofit shall operate the Temecula Valley Balloon and Wine Festival (hereinafter referred to as the "Event") on May 29 — 31, 2015. The Event is a special event which is located at Lake Skinner. b. The Temecula Valley Balloon and Wine Festival is held annually, the first weekend of June at Lake Skinner Recreation Area in the Southern California Temecula Valley. The event features morning balloon launches, evening balloon glows, wine tasting from more than 20 wineries, wine competition, food and wine pairing, beer tasting from local brewers, food and beer paring, concerts featuring country on Friday, Rock, Pop and Alternative local bands on Saturday, and Country and local Rock Bands on Sunday. The event will also include giant arts and craft faire, kid's faire and fine art paintings on exhibit with the wine gardens. c. Alcohol will be served. d. The City desires to be a Premier Sponsor of the Event by providing Economic Development Funding and City Support Services. 2. TERM This Agreement shall commence on March 24, 2015, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. 3. CONSIDERATION a. In exchange for providing the Nonprofit with in-kind city -support services of Public Works valued at an amount not to exceed Three Thousand Two Hundred Dollars and 00/100 ($3,200.00); use of the Conference Center for training volunteers valued at an amount not to exceed Seven Hundred Fifty Dollars and 00/100 ($750.00); and in-kind promotional services valued at an amount not to exceed Three Thousand One Hundred Fifteen Dollars and 00/100 ($3,115.00), as listed in Exhibit B, the City of Temecula shall be designated as a Premier Sponsor of the Event. As a Premier Sponsor, the City shall receive sponsor benefits as listed in Exhibit A. b. The City of Temecula shall also provide Economic Development Funding in the amount of Thirty Thousand Dollars and 00/100 ($30,000.00) cash which will be allocated to pay for the Temecula Valley Balloon and Wine Festival. c. The Nonprofit is requested to partner with the Temecula Valley Convention & Visitors Bureau ("TVCVB") to help promote the Event. The City of Temecula contracts with the TVCVB to generate Visitor -Related Economic Impact for the City of Temecula. This will include but not be limited to over -night room bookings, dining and shopping within the City of Temecula. Any media visits coordinated by the Nonprofit shall include an invitation to visit all Temecula entities (i.e. Old Town, wineries, golf). Secondly, the Nonprofit shall include in its basic press kit a press release provided by the TVCVB which focuses on the attractions of Temecula, including Old Town, golf, wineries, etc. This informational piece shall be provided to all media working with the Nonprofit or its representatives on festival -related stories. d. The Nonprofit shall support economies of the City of Temecula by promoting and utilizing local businesses (e.g. local food vendors, restaurants, wineries, crafters, etc.) first when competitive and practicable. e. Within 30 days of the effective date of this Agreement, Nonprofit shall submit a timeline showing the milestone dates that each Nonprofit marketing activity, including, but not limited to, public relations and media schedules, marketing measures and other promotional activities, will occur. The purpose of this provision is to ensure that the Nonprofit makes a good faith effort to maximize attendance at the Temecula Valley Balloon and Wine Festival. 4. WRITTEN REPORT Within ninety (90) days after the conclusion of the Event, the Nonprofit shall prepare and submit to the Office of Economic Development a written report evaluating the Event, its attendance, media coverage, and description of the materials in which the City has listed as a Premier Sponsor. The report shall also include samples of media, press clippings, flyers, pamphlets, etc., in a presentation notebook format. In addition, complete financial statements including a balance sheet, income statement and budget to actual comparison report of the Event must be included in such a written report. 5. BI -ANNUAL FINANCIAL AUDIT TVBWFA shall provide a copy of the financial audit by an independent certified public accountant of the Temecula Valley Balloon and Wine Festival. This audit shall be conducted on an every other year basis. The Temecula Valley Balloon and Wine Festival Association submitted an audit January 2013, with the recapping of the 2012 event, therefore, was not required for the recapping of the 2013 event. The Temecula Valley Balloon and Wine Festival Association submitted an Audit March 2015 for the 2014 event. 6. MEETING ATTENDANCE City Public Safety Staff shall attend all TVBWF pre -event planning meetings and event recap meetings if warranted. 7. INDEMNIFICATION The Nonprofit shall indemnify, protect, defend and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its elected officials, officers, employees, volunteers, and representatives from any and all suits, claims, demands, losses, defense costs or expenses, actions, liability or damages of whatsoever kind and nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of the Nonprofit's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement. 8. INSURANCE The Nonprofit shall secure and maintain from a State of California admitted insurance company, pay for and maintain in full force and effect for the duration of this Agreement an insurance policy of comprehensive general liability against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by April 24, 2015, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Recipient owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Recipient has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Liquor Liability for bodily injury, personal injury and property damages. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: Two million ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Liquor Liability: One million dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Nonprofit; products and completed operations of the Recipient; premises owned, occupied or used by the Nonprofit; or automobiles owned, leased, hired or borrowed by the Nonprofit. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Nonprofit's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Nonprofit's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Nonprofit shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self- insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Nonprofit shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Nonprofit's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 9. GOVERNING LAW The City and the Nonprofit understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 10. LEGAL RESPONSIBILITIES The Nonprofit shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Nonprofit shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Nonprofit to comply with this section. 11. ASSIGNMENT The Nonprofit shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. 12. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: Mailing Address: To Recipient: City of Temecula Attn: Assistant City Manager 41000 Main Street Temecula, CA 92590 The Temecula Valley Balloon & Wine Festival Association P.O. Box 1254 Temecula, CA 92593 13. INDEPENDENT CONTRACTOR a. The Nonprofit shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of the Nonprofit shall at all times be under the Nonprofit's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Recipient or any of the Nonprofit's officers, employees, or agents except as set forth in this Agreement. The Nonprofit shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. The Nonprofit shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to the Nonprofit in connection with the performance of this Agreement. Except for the fees paid to the Nonprofit as provided in the Agreement, City shall not pay salaries, wages, or other compensation to the Nonprofit for performing services hereunder for City. City shall not be liable for compensation or indemnification to the Nonprofit for injury or sickness arising out of performing services hereunder. 14. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 15. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of the Nonprofit warrants and represents that he or she has the authority to execute this Agreement on behalf of the Nonprofit and has the authority to bind the Nonprofit to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA The Temecula Valley Balloon & Wine Festival Association (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Jeff Comerchero, Mayor Andrea Jacobson, Operations Manager ATTEST: By: By: Randi Johl-Olson, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney NONPROFIT Scott Vinton, Chairman The Temecula Valley Balloon and Wine Festival Association P.O. Box 1254 Temecula, CA 92593 (951) 676-6713 Acting PM Initials: Date: oft Wine FESTIVAL 2015 Premier Sponsor $30,000 May 2015 (only one Premier Sponsorship available) 1. Identification as Premier Sponsor in all Festival materials 2. Full page, color ad in Festival program 3. Inclusion of logo in all Festival print advertising 4. Announcements in all Festival paid radio and newspaper advertising 5. Sponsor representative interviewed on projected radio remote broadcast 6. Right to use Festival logo on Premier Sponsor's materials (with Festival advance approval) 7. Four signs or banners on-site at event (Sponsor to provide) 8. Separate display tent in high -traffic area 9. Access to VIP Hospitality Tent for twenty guests 10. Linking of Premier sponsor's web site to Festival site 11. Recognized in Festival newsletter 12. Recognized in at least ten Festival news releases to general media 13. Sponsor's name in Festival brochure 14. Sixty adult Festival tickets 15. Thirty parking passes 16. Invitation to Sponsor Appreciation Dinner for twelve people 17. Thirty sets of Official Festival souvenir merchandise EXHIBIT "B" IN-KIND SERVICES ESTIMATED VALUE OF CITY SUPPORT SERVICES AND COSTS In no event shall the Public Works City -Support Costs exceed $3,200. ESTIMATED VALUE OF PROMOTIONAL SERVICES PROVIDED BY THE CITY OF TEMECULA The estimated value for in-kind promotional assistance provided by the City of Temecula for the Temecula Valley Balloon and Wine Festival is as follows: Item Value Auto Mall marquee $3,115 Conference Center $ 750 TOTAL VALUE: $3,865 Item No. 8 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Armando G. Villa, Director of Community Development DATE: March 24, 2015 SUBJECT: Approve an Agreement with Pacific Municipal Consultants for an Environmental Impact Report (EIR) for the Temecula Gateway Project PREPARED BY: Lynn Kelly -Lehner, Senior Management Analyst RECOMMENDATION: That the City Council approve an Agreement with Pacific Municipal Consultants, in the amount of $105,475, with a 10% contingency of $10,547.50, for a total agreement amount of $116,022.50, for an Environmental Impact Report for the Temecula Gateway Project. BACKGROUND: The City is processing applications for a General Plan Amendment, Planned Development Overlay, Tentative Parcel Map, Commercial Development Plan, and two Conditional Use Permits for a proposed development that would provide for the development of a variety of local and tourist -serving commercial development. The proposed development, referred to as the Temecula Gateway, includes the construction of an approximately 115,000 square foot residential care facility on 4.5 acres comprised of 88 assisted living units and 27 memory care units. The application also proposes the construction of three commercial buildings, totaling approximately 13,094 square feet, that includes a gas station with a car wash and convenience store, retail space, and a drive-thru restaurant. The proposed project is generally located on the northwest corner of Temecula Parkway and La Paz Road. Pursuant to the requirements of the California Environmental Quality Act (CEQA), PMC will conduct several analyses for an Environmental Impact Report (EIR) including biological resources, air quality, greenhouse gas, archaeological, paleontological, and noise. A separate traffic analysis is being conducted by another consultant. FISCAL IMPACT: None. The Applicant has deposited sufficient funds to cover the costs of the Environmental Impact Report in account 001.2969. ATTACHMENTS: Agreement AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND PMC ENVIRONMENTAL IMPACT REPORT FOR TEMECULA GATEWAY THIS AGREEMENT is made and effective as of March 24, 2015, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and PMC, a Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on March 24, 2015, and shall remain and continue in effect until tasks described herein are completed, but in no event later than March 24, 2016, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed one hundred five thousand, four hundred seventy five dollars ($105,475), plus 10% contingency of ten thousand five hundred forty seven dollars and fifty cents ($10,547.50) for a total Agreement amount of one hundred sixteen thousand twenty two dollars and 50 cents ($116,022.50) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work up to ten percent (10%) of the amount of the Agreement as approved by City Council. Any additional work in excess of this amount shall be approved by the City Council. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One Million Dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One Million Dollars ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: PMC Attn: Bob Stark 6020 Cornerstone Court West Suite 260 San Diego, CA 92121 14. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA PMC (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Jeff Comerchero, Mayor Philip O. Carter, President ATTEST: By: By: Randi Johl-Olson, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Rick Rubin, Executive Vice President PMC Attn: Bob Stark 6020 Cornerstone Court West Suite 260 San Diego, CA 92121 bstark@pmcworld.com Acting PM Initials: Date: EXHIBIT A Tasks to be Performed SCOPE OF WORK TASK 1: TECHNICAL STUDIES Task 1.1: Biological Resources Study A qualified PMC biologist will conduct a biological evaluation of the proposed project site_ The evaluation will involve a preliminary analysis of the project site that will involve a review of current, applicable data from the US Geological Sun-ev, US Fish and Wildlife Service, California Department of Fish .and Wildlife, California Native Plaut Society, Wcstem Riverside County Multiple Spew Habitat Conservation Plan (MSHCP), and current and historic aerial photographs, as well as various other scientific resourc s. This data will be used to develop preliminary delineations of on-site land uses and vegetative communities and to outline spacial -status specirs with the potential to oo.-ur in the project vicinity_ The second phase of the biological evaluation will consist of a field evaluation of the project site. The field evaluation will serve to ground -truth and refine data collected during the preliminary analysis_ Dau collected during field survey will result in the description and mapping of vegetative communities on and adjacent to the project site, along with the identification and classification of the suitability of those communities for utilization by special -status spe6t3 (including burrowing owl) and a formal delineation of the extent of state and/or federally jurisdictional waters within the project site. Data collected will be used to prepare a biological resources study report This document will describe the existing conditions and analyze the suitability of on-site habitats for special -statue species ;including burrowing owl)) within the project site, evaluate potential impacts to special -situs species and sensitive habitats. analyze the project's consistency with the MSHCP, and recommend avoidance and minimization measures to reduce potential impacts to sensitive biological nsouro�s that mar• result from proja-t implcnentation. Task 1.2: Alt Quality and Greenhouse Cas F.rnlssions Study Air Quality Scope of Work PMC will conduct an air quality analysis of the proposed devdopman. Project development may contribute to air pollutant emissions from motor vehides, stationary sources. and construction activities. The analysis of air quality impacts will be evaluated in accordance with the South Cont Air Quality Managanent District's (SCAQMD) recommended methodologies and thresholds of significance, including the district's localized significance thresholds_ The analysis will indude the quantification of short-term (i_ e., construction) and long-term (i.e., operational) air pollutant emissions using the California Emissions Fstinutor Model (CaIEEMod). Regional air quality will be further evaluated in terms of consistency of implementing the proposed project against the SCAQMD's 2012 Air Quality ,Management Plan. Applicable air pollution control measures contained in the Air Quality Management Plan will be identified and discussed. Climate Change and Greenhouse Gas Scope of work GHG emissions associated with the project would occur over the short term from construction activities, consisting primarily of emissions from equipment exhaust. There would also be long-term regional emissions associated with new vehicular trips, stationary source emissions such as natural gas used for heating, and indirect source emissions such as electricity usage for lighting. For the CEQA documentation, PMC will prepare an analysis of GHG emissions that includes the quantification of annual GHG emissions projected to result from the proposed project, generated from both construction and operational activities, using the CaIEEMod model. The quantification of project -generated GHG emissions will account for applicable strategics identified in the City's Sustainability Plan, such as "green" building actions, as well as the City Municipal Code, specifically the Water Efficient Landscape Ordinance (Chapter 17.32). Projected emissions will be compared with this SCAQMD interim GHG threshold (construction -generated GHG emissions will be amortized over the estimated life of the project and included with operational emissions for comparison to the significance threshold). If it is the case that projected GHG emissions surpass this significance threshold, PMC will identify appropriate actions the proposed project must include in order to mitigate GHG impacts. Mitigations proposed as a part of the environmental analysis will also be quantified to show the reduction potential of individual measures. Though not anticipated, if emissions cannot be reduced to levels below the SCAQMD threshold, the project will then be directly compared with the GHG reduction goal of Assembly Bill (AB 32), in accordance with SCAQMD guidance. AB 32 is a legal mandate requiring that statewide GHG emissions be reduced to 1990 levels by 2020. The most recent estimate of the expected GHG emissions reductions needed to achieve the goals of AB 32 is approximately 16 percent below the "business -as -usual" (BAU) scenario.' Task 1.3: Archaeological and Paleontological Resources Study PMC subcontractor, Cogstone, will prepare the archaeological and paleontological resources study. The scope of the study is included below. Records Search Cogstone will conduct a literature search at the Eastern Information Center (EIC). A review of archival sources and historic maps will be conducted to determine the existence of previously recorded cultural resources (archaeological and built environment resources) within the project boundaries and a 1 -mile radius. A paleontological records search will be requested from the San Bernardino County Museum (SBCM). t Business as usual (BALT) is a project's projected GHG emissions level in 2020 under the assumption that consumption patterns and eff cienses are maintained at their 2005 levels_ Under a MU scenario, state, regional, and project -lewd efforts to reduce GHG emissions are no taken into consideration: rather, the MU assumes the year 2005 status quo. Native American Consuhatlon Background research for the presence or potential presence of archaeological or ethnohistorical resources would include requesting a Sacred Lands file search from the Native American Heritage Commission (NAHC) and related communication with Native American tribes, groups, or individuals recommended by the NAHC's response. Field Survey Cogstone will conduct a cultural resources Phase I pedestrian survey of the estimated 8.82 -acre project site. The survey will be completed using one crass -trained archaeology/paleontology technician for the duration of 6 hours including travel. At this time, it is assumed that no cultural or paleontological resources will be encountered during the survey. Technkal Report Cogstonc's key staff will prepare thc cultural resources technical report and the paleontological technical report. Thc reports will characterize the results of the records search, field surveys, and previous consultation efforts to determine baseline conditions, assess potential impacts to cultural resources resulting from the project, and make appropriate recommendations to avoid or minimize any potentially significant impacts. One round of review is included. Task 1.4: Noise Study Thc noisc analysis, conducted by PMC, will assess each of the impact topics listed in Appendix G of the CEQA Guidelines. The characterization of existing conditions will indudc noisc monitoring at four locations in the vicinity of thc project site and nearby noise -sensitive land uscs (e.g., residential properties to the west). The impact analysis will assess construction and operational noise. Construction noise levels will be estimated using reference levels published by the US Environmental Protection Agency and estimated construction phasing and other assumptions provided by the applicant. The operational noise analysis will assess the potential noisc impact of the proposed project to nearby residential land uses. Operational noise sources are expected to include project -related traffic as well as sound from activity on-site (e.g., mechanical equipment, parking areas, and other outdoor dining or activity areas). The significance thresholds will be based on interior and exterior noise limits specified in the City's Municipal Code. PMC will document all methodologies, data, and findings in a technical report and will prescribe mitigation measures, as necessary, to reduce any identified noise impacts to acceptable levels. TASK 2 — PROJECT DESCRIPTION AND NOTICE OF PREPARATION TASK 2.1: PREPARE PROJECT DESCRIPTION Based on our review of project plans and technical reports, PMC will prepare a project description that describes the project in terms appropriate for an EIR and includes all elements required by CEQA Guidelines Section 15124. The project description will include location maps and project plans, describe access and other associated Facilities or infrastructure, and include sufficient information to address the areas of potential environmental impacts. It will also include assumptions regarding project construction, required permits and approvals, and any applicant -proposed environmental measures to avoid or minimize potential environmental effects. Output for Task 2.1 Item Deliverable Draft and Final Project Description Electronic file TASK 2.2: PREPARE NOTICE OF PREPARATION (NOP) PMC will prepare a Notice of Preparation in accordance with CEQA to inform responsible and trustee agencies and the public that the City is commencing work on an EIR for the project. The NOP will include graphic% illustrating location and project components to best describe the proposed actions. No Initial Study will he prepared for inclusion with the NOP, as it has already been decided that an EIR will be prepared for the project. The NOP will also announce the date of the public scoping meeting described in Subtask 2c. PMC will file the NOP with the State Clearinghouse, beginning a 30 -day public comment period on the scope and content of the EIR. PMC assumes the City will place the NOP in a newspaper of local circulation and send the NOP to responsible and trustee agencies and other stakeholders. Output for Task 2.2 Item Deliverable Draft NOP and SCH Transmittal Form Electronic file Final NOP Electronic file to City; 15 printed copies of NOP and CD with SCH Transmittal Form delivered to State Clearinghouse TASK 2.3: FACILITATE A PUBLIC SCOPING MEETING PMC will facilitate a scoping meeting for the proposed project. This task includes preparing and presenting a PowerPoint presentation, taking discussion notes, and assisting in response to questions about the EIR content and process. PMC assumes the City will provide a suitable meeting location. Output for Task 2.3 Item Scoping Meeting Presentation Meeting Materials Deliverable PowerPoint Comment cards and sign -in sheets TASK 3 - DRAFT ENVIRONMENTAL IMPACT REPORT TASK 3.1: PREPARE ADMINISTRATIVE DRAFT EIR PMC will prepare the Administrative Draft EIR in compliance with CEQA requirements and City guidelines. It will contain appendices with the NOP, Initial Study, and public comments, pertinent correspondence with responsibleagencies, and technical reports. The chapters of the Administrative Draft EIR will he organized as follows (the EIR will also include covers and dividers, a table of contents, a list of preparers, and cited references): Executive Summary PMC will prepare a summary that meets the requirements oFCEQA and is written as a summary of EIR findings. The chapter will contain a concise, clearly written summary of the proposed project's elements, alternatives analyzed, findings of significance, and required mitigation measures. Introduction The introduction to the EIR will contain an explanation niche requirements of CEQA for preparation and processing of an EIR, an overview of the organization and content oldie EIR, and a summary of public input received in response to the NOP and scoping meeting, and will identify responsible and trustee agencies. Project Description This chapter will include the project description developed in Subtask 2a, supplemented with any additional information, clarifications, details, or plans made available in response to technical study findings or public or agency input during scoping. It will also contain a statement of project objectives and describe the project alternatives. Environmental Analysis Each environmental topic chapter (covering each topic contained in Appendix G of the State CEQA Guidelines) will contain a concise description of the environmental setting, the methodology used in the analyses, and the standards and thresholds used to determine whether an impact is significant. PMC will work with the City to determine appropriate standards of significance, which will be based on City standards and thresholds, the CEQA Guidelines, relevant agency standards, and professional judgment. The cnsironmental analysis will also include a disclosure of impacts and recommended mitigation measures for each resource topic. For costing purposes, we assume the technical reports provided by the City (e.g., traffic) will provide all of the field data, calculations, and graphics needed to complete the EIR impact assessments and to develop mitigation measures for all identified impacts in the respective environmental topic arc -as. Cumulative Impacts and Growth Inducement It is expected that the applicant's traffic study will provide a list of planned developments for the cumulative analysis and that this will provide the basis for PMC evaluating the project's impacts in combination with past, present, and reasonably foreseeable future projects required by CEQA. Cumulative impacts discussions will be incorporated into each environmental resource chapter. The project's growth -inducing impacts and any significant irreversible environmental changes will be addressed in a separate "Other CEQA Requirements" chapter of the EIR Project Alternatives PMC will work with thc City to identify alternatives to the proposed project for analysis in this chapter of the EIR. CEQA requires analysis of a reasonable range of alternatives, in addition to a mandated "No Project" alternative. The alternatives must be feasible and achieve at least some of the objectives of thc proposed project, while reducing at least one of its significant impacts. PMC will work with the City and the applicant, as appropriate, to develop and vet up to five alternatives for consideration. Our scope and cost assume that two or three of these alternatives will be carred forward for evaluation in the EIR, with the remaining being discussed in an "Alternatives Considered but Dismissed" subsection. Output for Task 3.1 Item Deliverable Administrative Draft EIR Electronic files TASK 3.2: PREPARE SCREENCHECK DEIR AND PUBLIC REVIEW DEIR PMC will respond to City comments on the Administrative Draft EIR. The text, graphics, and analysis will be modified as needed. Following receipt of the City's comments on the Administrative Draft EIR, PMC will prepare a Screencheck Draft EIR, incorporating changes in response to the City's comments on the Administrative Draft EIR. We assume that only minor revisions will be needed at this stage before publishing the public Draft EIR. PMC will also prepare a Notice of Availability of a Draft EIR and State Clearinghouse Notice of Completion and Project Summary form for filing with the Clearinghouse. PMC assumes the City will mail the notice directly to the agencies and individuals on the distribution list used for the NOP mailing in Subtask 2b. Output for Task 3.2 Item Deliverable Screencheck Draft EIR Draft EIR Electronic files 15 hard copies of Draft EIR with appendices on CD; electronic files formatted for posting on City website; Notice of Availability TASK 4 — RESPONSES TO COMMENTS AND FINAL ENVIRONMENTAL IMPACT REPORT TASK 4.1: PREPARE RESPONSES TO COMMENTS AND FINAL EIR Following the close of the 45 -day public comment period on the Draft EIR, PMC will sort and number all of the comments received on the Draft EIR. It is always speculative to predict the level of public interest and controversy in a project and the level of effort that will be required to address public comments. If substantial additional effort is needed beyond thc budget resources allotted, PMC will consult with the City to request a fair and reasonable contract modification. PMC also assumes that comments on the Draft EIR will not result in the need for additional technical analysis or modeling. We recommend early coordination between PMC and thc City on the appropriate level of response to the comments. PMC will meet with the City to discuss the approach to response preparation, resulting in agreement on the approach for each comment. PMC will then prepare an Administrative Final EIR. Per discussion with City staff; preparation of Findings of Fact and Statement of Overriding Considerations (if necessary) is not included in this scope of work. Output for Task 4.1 Item Administrative Final EIR Final EIR Deliverable Electronic files 15 hard copies TASK 5 - MITIGATION MONITORING AND REPORTING PROGRAM (MMRP) TASK 5.1: PREPARE MMRP The proposed project may require rhe development and implementation of various mitigation measures. These will ensure that the project will comply with all CEQA requirements to reduce the level of -impacts associated with the construction and operation of the project to less than significant lends. Although it is the applicant's responsibility to see that Al mitigation measures established for the project arc funded and implemented, it is the responsibility of the lead agency to ensure implementation of mitigation measures and to maintain oversight of the compliance performance of the MMRP by the applicant. The following tasks will be completed as part of preparation of a complete and legally adequate MM'IRP: • Identification of all impacts and approved mitigation measures associated with the construction and operation of the project. • Incorporation and assignment of person or agency responsible for implementation and compliance of each mitigation measure. • Identification of the timing of monitoring required to ensure implementation of each measure. • Identification oldie person and agent`• ultimately responsible for ensuring compliance and provision of a method of reporting and interpreting the results of the monitoring activities. Output for Task 5.1 Item Draft and Final MMRP TASK 6 - EIR CERTIFICATION Deliverable Electronic file TASK 6.1: ATTEND HEARINGS AND PREPARE NOTICE OF DETERMINATION Our project manager will attend one Planning Commission hearing and one City Council hearing. Mr. Stark will be available to present the main findings of the EIR and answer questions that commissioners or council members may have. If the project is approved, PMC will prepare a Notice of Determination (NOD) for filing with the Riverside County Clerk, to be filed within five days of project approval (filing fccs, including the Department of Fish and Wildlife fee, arc not included in our cost). Output for Task 6.1 Item Two Public Hearings Notice of Determination Deliverable Project manager attendance at hearings Electronic file EXHIBIT B Payment Rates and Schedule SCHEDULE PMC is prepared to begin work immediately. Upon award of contract or written notice to proceed, our project manager will coordinate with City staff to schedule a kickoff meeting. From that point, we expect to have an administrative draft of the EIR to the City for review, including technical reports, within 12 weeks of receipt of project materials and the traffic report. Task Timeline Technical Report Preparation: 8 weeks Administrative Draft EIR: 4 weeks after technical reports completed Public Review Draft EIR: 3 weeks after receipt of City comments Prepare Responses to Comments, Final EIR, and MMRP: 4 weeks PMC's proposed fee to provide the scope of work detailed in Section 2 of our proposal is $105,475. The following table lists hours and hourly rates for PMC professional personnel, subcontractors, and other direct oasts (e.g., reproduction) and provides a breakdown of costs per task and subtask described in Section 2. Temecula Gateway EIR Hourly Rate Project Manager $155 Directing Biologist $165 Associate Biologist $110 Associate Planner (AQ/GHG) $110 Senior Planner (Noise) $135 Env. Planner 595 GIS 5105 Editor $65 Outside Costs Total Task 1: Technical Studies Task 1.1: Biological Resources 4 Task 1.2: Air Quality/GHG Emissions 4 Task 1.3: Archaeological and Paleontological Resources 2 (Cogstone) Task 1.4: Noise 4 Task 2: Project Description and NOP Task 2.1 Prepare Project Description 12 Task 2.2 Prepare NOP 2 Task 2.3 Facilitate a Public Scoping 12 Meeting 2 40 6 4 5550 56,790 40 2 55,150 510,610 510,920 48 8 2 2 5150 58,350 24 4 2 5150 54,840 8 3 5500 51,765 4 2 2 575 52,655 Temecula Gateway EIR Hourly Rate Project Manager $155 Directing Biologist $165 Associate Biologist $110 Associate Planner (AQ/GHG) $110 Senior Planner (Noise) $135 Env. Planner $95 GIS $105 Editor $65 Outside Costs Total Task 3: Draft Environmental Impact Report Task 3.1 Prepare Administrative Draft 80 2 8 EIR Task 3.2 PrepareScreencheck DEIR and Public Review DEIR 24 Task 4: Responses to Comments and Final EIR Task4.1 Prepare Responses to 16 2 2 2 40 8 51,500 59,120 Comments and Final EIR Task 5: Mitigation Monitoring and Reporting Program (MMRP) Task 5.1 Prepare MMRP 1 Task 6: EIR Certification Task 6.1 Attend Hearings and Prepare N01) 8 8 240 8 8 539,730 2 2 2 48 4 4 52,500 512,170 18 6 2 5855 2 5150 53,130 Grand Total 179 6 50 52 60 380 26 37 $16,185 $105,475 Item No. 9 Approvals City Attorney Finance Director City Manager ralA CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: March 24, 2015 SUBJECT: Approve an Agreement with Reynolds Buick/GMC/Isuzu, Inc., for the Purchase of a GMC Sierra HD Truck 3/4 Ton with Dump Bed and Equipment PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: That the City Council approve an Agreement with Reynolds Buick/GMC/Isuzu, Inc., in the amount of $42,719.40, for the purchase of a GMC Truck Sierra 2500 HD Dump Bed Regular Cab and Equipment. BACKGROUND: The existing 1996 GMC Sierra Dump Bed Truck has reached the extent of its services life and has become less and less reliable when needed and, therefore, needs replacing. On February 4, 2015, the Department of Public Works posted a Request for Quotes (RFQ) on the City of Temecula's on-line bid management system, PanetBids, for the purchase of a Ford/GMC/Chevy or Dodge 3/4 Ton Super Duty Dump Bed Regular Cab with Equipment. Three quotes were received on or before the February 27, 2015 submission deadline. The solicitation included the City's Local Preference Program and there was a local vendor, Rancho Ford, that was within 5% of the lowest bid. Rancho Ford was offered the opportunity to meet the low bid but declined to do so, therefore, the City selected the lowest bidder. Final rankings are as follows: 1. Reynolds Buick/GMC/Isuzu, Inc. $42,719.40 2. Rancho Ford (Local Vendor) $44,907.52 3. Raceway Ford $48,048.23 Pursuant to the City's purchasing policy, staff recommends authorization of the purchase of a GMC Sierra 2500 HD Dump Bed with Equipment from Reynolds Buick/GMC/Isuzu, Inc. FISCAL IMPACT: The purchase amount of the new equipment is included in the Vehicles and Equipment Replacement Fund, Account No. 310.199.999.5360, for Fiscal Year 2014-15. ATTACHMENT: Agreement for Purchase of Equipment AGREEMENT FOR PURCHASE OF EQUIPMENT BETWEEN CITY OF TEMECULA AND REYNOLDS BUICK/GMC/ISUZU, INC. GMC SIERRA HD 3/4 TON TRUCK WITH DUMP BED AND EQUIPMENT THIS AGREEMENT is made and effective as of March 24, 2015, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Reynolds Buick/GMC/Isuzu, Inc., a Corporation, (hereinafter referred to as "Vendor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on March 24, 2015, and shall remain and continue in effect until tasks described herein are completed, but in no event later than September 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. 2. PURCHASE AND SALE OF EQUIPMENT On and subject to the terms and conditions set forth in this Agreement and the Agreement Documents, Vendor agrees to sell and deliver to City a GMC SIERRA 2500 HD with Dump Bed and Equipment, as more particularly described in Exhibit A, Description of Equipment (hereafter "Equipment"), attached hereto and incorporated herein as though set forth in full. 3. PURCHASE PRICE The Purchase Price which City agrees to pay to Vendor for the Equipment is Forty Two Thousand Seven Hundred Seventeen Dollars and Forty Cents ($42,719.40). The Purchase Price is final and shall be paid by City to Vendor in accordance with the following schedule: 4. REPRESENTATION AND WARRANTIES OF VENDOR Vendor makes the following representations and warranties to City: a. Authority and Consents. Vendor has the right, power, legal capacity and authority to enter into and perform its obligations under this Agreement. No approvals or consents of any persons are necessary in connection with Vendor's execution, delivery and performance of this Agreement, except for such as have been obtained on or prior to the date hereof. The execution, delivery and performance of this Agreement by Vendor have been duly authorized by all necessary action on the part of Vendor and constitute the legal, valid and binding obligations of Vendor, enforceable against Vendor in accordance with their respective terms. b. Title, License and Operating Condition. Vendor has good and marketable title to all of the Equipment. All of the Equipment is free and clear of any restrictions on or conditions to transfer or assignment, and City will acquire absolute title to all of the Equipment free and clear of mortgages, liens, pledges, charges, encumbrances, equities, claims, covenants, conditions and restrictions except for such as may be created or granted by City. All of the Equipment is in good operating condition, is free of any defects, and is in conformity with the specifications, descriptions, representations and warranties set forth in the Agreement Documents. Vendor is aware that City is purchasing the Equipment for use for City street and 1 road purposes, including; asphalt repairs, concrete repairs etc., and that City is relying on the warranties of the Vendor that the Equipment is fit for this purpose and the ordinary purposes for which the Equipment is normally used. c. Full Disclosure. None of the representations and warranties made by Vendor in this Agreement contains or will contain any untrue statements of a material fact, or omits to state a material fact necessary to make the statements made, in light of the circumstances under which they were made, not misleading. 2015. 5. TIME OF DELIVERY The date and time of delivery of the Equipment shall be on or before September 1, 6. PLACE OF DELIVERY The Equipment shall be delivered to the following location: City of Temecula, Field Operations Center (FOC) 43230 Business Park Drive, Temecula, CA 92590. (Contact Person; Rodney Tidwell) 7. TITLE AND RISK OF LOSS Title to and the risk of loss, damage and destruction of the Equipment shall remain with the Vendor until after inspection and acceptance of the Equipment by City. 8. INSPECTION AND ACCEPTANCE City shall inspect the Equipment at the time and place of delivery. Such inspection may include reasonable tests and use of the Equipment by City. If, in the determination of City, the Equipment fails to conform to the Agreement IN ANY MANNER OR RESPECT, City shall so notify Vendor within ten (10) days of delivery of the Equipment to City. Failing such notice, the Equipment shall be deemed accepted by City as of the date of receipt. 9. REJECTION In the event of such notice of non -conformity by City pursuant to the section entitled "Acceptance" above, City may, at its option, (1) reject the whole of the Equipment, (2) accept the whole of the Equipment, or (3) accept any commercial unit or units of the Equipment and reject the remainder. The exercise of any of the above options shall be "without prejudice" and with full reservation of any rights and remedies of City attendant upon a breach. In the event of such notice and election by City, City agrees to comply with all reasonable instructions of Vendor and, in the event that expenses are incurred by City in following such instructions, Vendor shall indemnify City in full for such expenses. 10. NO REPLACEMENTS OF CURE This Agreement calls for strict compliance. Vendor expressly agrees that both the Software tendered and the tender itself will conform fully to the terms and conditions of the Agreement on the original tender. In the event of rejection by City of the whole of the Software or any part thereof pursuant to the section entitled "Rejection" above, City may, but is not required to, accept any substitute performance from Vendor or engage in subsequent efforts to affect a cure of the original tender by Vendor. 2 11. INDEMNIFICATION Vendor agrees to defend, indemnify, protect, and hold harmless, the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, and its officers, officials, employees, agents, and volunteers, from and against any and all claims, demands, losses, defense costs or expenses, actions, liability or damages of any kind and nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees, and volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Vendor's negligent or wrongful acts or omissions arising out of or in any way related to the Work or the Vendor's performance or non-performance of this Agreement, excepting only liability out of the sole negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 12. AGREEMENT DOCUMENTS a. This Agreement includes the Description of Equipment, attached hereto as Exhibit A, which is by this reference incorporated herein and made a part hereof. b. In the event any term or condition of the Agreement Documents conflicts with or is contradictory to any term or condition of the Agreement, the terms and conditions of this Agreement are controlling. c. In the event of a conflict in terms between this Agreement, the Request for Quote (RFQ) and/or the Vendor's response to the RFQ, this Agreement shall prevail over the RFQ and the Vendor's response to the RFQ. 13. REMEDIES The remedies and rights conferred on the City by this Agreement are in addition to and cumulative with all other remedies and rights accorded the City under law or equity. 14. SURVIVAL OF RERESENTATIONS AND WARRANTIES All representations, warranties, covenants and agreements of the parties contained in this Agreement shall survive the execution, delivery and performance of this Agreement. 15. LEGAL RESPONSIBILITIES The Vendor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Vendor shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Vendor to comply with this section. 16. ASSIGNMENT The Vendor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. This Agreement shall be binding on, and shall inure to the benefit of, the parties to it and their respective heirs, legal representatives, successors and assigns. Upon termination of the Agreement, Vendor's sole compensation shall be payment for actual equipment received. 3 17. SEVERABILITY If any provision of this Agreement is held invalid or unenforceable by any court of final jurisdiction, it is the intent of the parties that all other provisions of this Agreement be construed to remain fully valid, enforceable, and binding on the parties. 18. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Vendor, or Vendor's sub -Contractors for this project, during his/her tenure or for one year thereafter. The Vendor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof or in the business of the Vendor or Vendor's sub -Contractors on this project. Vendor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. ENTIRE AGREEMENT; MODIFICATION; WAIVER This Agreement constitutes the entire agreement between the parties pertaining to the subject matter hereof and thereof and supersedes all prior and contemporaneous agreements, representations and understandings of the parties, whether oral or written. No supplement, modification or amendment of this Agreement or the Agreement Documents shall be binding unless executed in writing by all the parties. No waiver of any of the provisions of this Agreement or the Agreement Documents shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver. 20. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: Reynolds Buick/GMC/Isuzu, Inc. Contact Person: John F. Slavin 675 South Citrus Avenue Covina, CA 91726 21. EFFECTS OF HEADINGS 4 The subject headings of the sections and subsections of this Agreement are included for convenience only and shall not affect or be considered in the construction or interpretation of any of its provisions. 22. GOVERNING LAW This Agreement shall be construed in accordance with, and governed by, the laws of the State of California as applied to contracts that are executed and performed entirely in California. The City and Vendor understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 23. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of the Vendor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Vendor and has the authority to bind the Vendor to the performance of its obligation hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 5 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Reynolds Buick/GMC/Isuzu, Inc. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Jeff Comerchero, Mayor Donald R. Reynolds, President ATTEST: By: By: Randi Johl-Olson, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney VENDOR Irven G. Reynolds, Vice President Reynolds Buick/GMC/Isuzu, Inc. Contact Person: John F. Slavin 675 South Citrus Avenue Covina, CA 91723 Phone Number: 805 570-1567 johnfsalavin@aol.com Acting PM Initials: Date: 6 EXHIBIT A DESCRIPTION OF EQUIPMENT SPECIFICATIONS, FOR ONE FORD /GM J CHEVY or DODGE 3/4 TON SUPER DUTY/DUMP BED REGULAR CAB XL NUMBER/ITEM DESCRIPTION SPECIFICATION INCLUDED (YES/NO) COMMENTS 1 G.V.W R Approx 10,300 lbs. YES 2 PAYLOAD CAPACITY 4.240 Ibs. YES 3 ENGINES 6 2 L Gas V 8 or Approval Eq n I Axle Ratio -- 3.73 or Approva, I: c Gal We d 4 la V 1. /° 47"1ir 4 BODIES __.. Regular Cab ��— YL.S 5 TRIM /DRIVELINES 17'. Standard Argent -Fainted Steel I.T 265/70R17 all-terra!n ;)WL. t res 40/20/40 split front seat steel HG vinyl YES, 6.TF:ANSMISSION 6 — Speed Select Shift automatic transmissicr yes 7. ALTERNATOR "' 57 -amp heavy duty NO "Se isi,vP 8 DIMENSIONS & WEIGHTS 4X2 wheelbase 137" or Approval Elq Jal top of cab to ground 80.7 ' Approval or Equal top of Name to ground 35 2 ' or ,'-approval Equal Grouncl clearance 8.5' o' Apprcval Equal front track 719'. or Approval I q al rear tire outside width D3.9' :r f.pproval Equal Max. GVVVR. 10,000 (19s) Max payload 4,240 (lbs ; /15 /V0 4�/0 4/C NO /1/0 NO Yf5" y II 4`0'3 '7X� v NA q 'e' v NA N//,9 �^ $MO cloY0Y/T' 4//7,71 9 COLOR v Oxford White or Approval EcL al NO 10 PACKAGES High -Capacity Trailer Package yrs AM/FM stereo with Blue Tooth Climate Controls •- Manual 115 NUMBER/ITEM DESCRIPTION SPECIFICATION INCLUDED (YES/NO) COMMENTS 11. INTERIOR Door locks -- ower Flooring – Black vinyl Mirror – Manual day/nicht reary e\n Steenng column – Manual -tilt' escoprng Steering wheel – Black urethane with 3 - button message center control Visors with passenger rnirror Window – Rear fixed VVindows – Power or Approval Equal 12 MASAGE CENTER YT's 'i/o YES 774,7" a'4Y Multifunction with :rip compute' i-icludes odometer trip odometer engine-hou • meter distance to empty average fuel economy oil -life monitor warning messages system check language selection Ice Blue Lighting or Aporoval E:qu,al 13 EXTERIOR 14 WARRANTY E3 um per – E31ac:k – painrec frcil vith grained top cover Door handles -- Black Glass— Solar -tinted Grille – Blas < bar -style Mirror -- Manually telesc.co nit (railer tow 2 - way fold and manual glass Exhaust tip, Splash guards. Step oars, Trailer towing accesso-ies. V'Jt'ee lock kit. Keyless entry keypad. remote Access, Speed control Venicle security 'systems Exterior backup alarm or Approval Equal 15 OWNERS MANUAL. 16 REGISTRATION Factory/dealer warranties wi I be furnished with vehicle upon delivery Operators Manual will be furni:: hed with Vehicle upon delivery Clii?otire &jyi, ,(14/e1.5.3 y2/.53 4 Exempt - Dealer to process all necessary DMV registration papers (Nc Charge arge for Exernpt Registration). ra 17 FUEL. TANK 35 – US Gallon 9 rt NUMBER/ITEM DESCRIPTION SPECIFICATION INCLUDED (YES/NO) COMMENTS 18. TIRES LT 265170R1 7 all -terrain OWL lies. YIJ 19. KEYS 5 Sets of Vehicle Keys %fS 20. AIR CONDITIONING Factory Installed iE-5 21. FUEL Gasoline Standard YE s' 22. BRAKES Power E3rakers RUGGED LINER. Over Rail Eh dliner includes Front Rail and Tailgate Protection SPECIFICATION FOR: PIERCE 2T DUMP HOIST KIT ---- 4000Lb, Capacity for Super duty short bed or Approval Equal 1. Capacity (lbs.) 4.000 Y15 2. Bed Size (ft,) 6 44 3. Works With 2015 Ford 1= 250/GMC/CHEVY cr DODGE Super duty short bed %fS 4 Degree of Angle 45' iE-5 5 Includes '12VDC hydraulic pump, cylinder hardware, YE s' 6. Bed Liner RUGGED LINER. Over Rail Eh dliner includes Front Rail and Tailgate Protection YE -5 10 SPECIFICATIONS FOR: LIGHT BAR & CONTROLLER NUMBER/ITEM I DESCRIPTION 1 LIGHT BAR & CONTROLLER: PERIMETER LIGHTS: SPECIFICATION INCLUDED (YES/NO COMMENTS (1) Tornar Electronics 970L•53Mt3-0901 Scorpion Light Bar (No Exceptions) Housing to be made of Extruded Aluminum and end caps to be :5st aluminum Y45. 8- Front dual color light rnodui' to be amber & white, high outpu-. lamps with 12 LED's 9 -Real light nodules to he a nber with high outpu: lamps with 6 LE[)', '9 -lamp Fill' Arrow Option 4 -Corner dual color mod.rles to be amber & white, high output lamps will 24 LED's 2 -Takedown modules to be clear with three high output LED s. 2 -Alley light modules to be clew with three high putput LED s 1-15' Digital 1-2015 Ford 250 Tamar Electronics Mounting Bracket 1- Tornar Electronics: 940L••SIf1EEN-R Controller (No Excepticnl )4) UCLED --• 360 - A: Toma• Electronics corner LED'„ for taillight & headlight installation ( No Exceptions) (2) 970 - fi(•,4FC - A6: Tomer E k c;tronics front grill lights with ch-orne housing (No Exceptions) 11 (1) RECT14 - BKT - LP: Tomar Electronics license plate brack. ,it ( No E.xceptions) (2) RECT -- 14LS--A/A.: Tomas Electronics LED's to be installed on the Tomar license plate bracket (No Exceptions; SPOT LIGHT: (1) Go Light Stryker LLD F'erl# 30204 rnounted on lop of the Tcmar 570L. - 5309 - 0901 light bar with wi•ed dash rnount remote at a location detemined by the City of Temecula (No E:xcer :ions) ARROW BOARD: (1) - Arrow Board. SS brand rn del #SY3983672L, 36" X7;?' I.e.d, Arrow Board with SSI brand 183 degree power lift bracket model #SY38991 D`.. Arrow Boards need has 12 Arrow Modes 5 Flash Modes ans 7 Sequent Modes. 12 VENDOR: ADDRESS: PHONE/FAX Reynolds 131.zick/GMCILsuzu, Inc,. 675 South Citrus Avenue, Covina, Ca. 91723 (805)570-1567 Phone (805) 220-6294 (Fax) AUTHORIZED REPRE:SENT,4 ' VE: John 1'. Slavin SIGNATURE: C �l 4x 2 SUPER DUTIES REGULAR C::AB MAKE: GMc Truck MODEL COLOR: White Sierra 2E00 HD YEAR: DUMP BED MAKE: Pierce MODEL: 2T COLOR: White (GMC 8' P:ic::kup Bed) VEHICLE PRICE: EQUIPMENT PRICE: SALES TAX: TOTAL PRICE: $399 555.00: Included 3,164.40 $42,719.40 201 5 YEAR: 2015 COSTS STATED WITHIN THE UNIT SALES PRICE ARE ALL-INCLUSIVE FOR SPECIFICATIONS LISTED SIGNING THIS PROPOSAL GUARANTEES ,DE'LIVERY WITHIN 60-120 DAYS OF RECEIPT OF PURCHASE ORDER. 13 Item No. 10 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl-Olson, City Clerk DATE: March 24, 2015 SUBJECT: Adopt Ordinance No. 15-02 Disestablishing the Temecula Valley Tourism Business Improvement District and Amending the Temecula Municipal Code By Deleting Chapter 3.40 In Its Entirety (Second Reading) PREPARED BY: Randi Johl-Olson, City Clerk RECOMMENDATION: That the City Council adopt an ordinance entitled: ORDINANCE NO. 15-02 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA DISESTABLISHING THE TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT AND AMENDING THE TEMECULA MUNICIPAL CODE BY DELETING CHAPTER 3.40 IN ITS ENTIRETY BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. With the exception of urgency ordinances, Government Code Section 36934 requires two readings of standard ordinances more than five days apart. Ordinances must be read in full at the time of introduction or passage unless a motion waiving the reading is adopted by a majority of the City Council present. Ordinance No. 15-02 was first introduced at the regularly scheduled meeting of March 10, 2015. FISCAL IMPACT: None ATTACHMENTS: Ordinance ORDINANCE NO. 15-02 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA DISESTABLISHING THE TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT AND AMENDING THE TEMECULA MUNICIPAL CODE BY DELETING CHAPTER 3.40 IN ITS ENTIRETY THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. RECITALS The City Council of the City of Temecula hereby finds, determines and declares as follows: (a) In 2005, the City Council of the City of Temecula established the Temecula Valley Tourism Business Improvement District ("TVTBID") pursuant to the Parking and Business Improvement Area Law of 1989 (Streets and Highways Code Section 36500, et. seq.) (the "Law"); and (b) On February 10, 2015, the City Council of the City of Temecula adopted its Resolution No. 15-09 to establish the Visit Temecula Valley Tourism Business Improvement District ("VTVTBID") pursuant to the Property and Business Improvement District Law of 1994 (Streets and Highways Code Section 36600, et. seq.); and (c) The TVTBID is no longer necessary upon establishment of the VTVTBID; and (d) Pursuant to Streets and Highways Code Section 36550, the City Council may disestablish a business improvement area by adopting an Ordinance, after adopting a resolution of intention and holding a noticed public hearing; and (e) On February 10, 2015, the City Council adopted Resolution No. 15-10 declaring its intention to disestablish the TVTBID and setting March 10, 2015 as the date for a public hearing on the matter; and (f) The City Council held a duly noticed public hearing to disestablish the TVTBID on March 10, 2015. SECTION 2. Pursuant to Section 36550 of the Law, the TVTBID is hereby disestablished. SECTION 3. The Temecula Municipal code is hereby amended by deleting Chapter 3.40 in its entirety. SECTION 4. Any existing TVTBID revenue balances derived from the levy of assessments or any revenues derived from the sale of assets acquired with assessment revenues, if not required to repay outstanding obligations of the TVTBID program, shall be transferred to the Visit Temecula Valley Tourism Business Improvement District, established by the City Council on February 10, 2015, for the benefit of lodging businesses within the City. SECTION 5. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same or a summary thereof to be published and posted in the manner required by law. SECTION 6. This Ordinance shall take effect thirty (30) days after passage. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 24th day of March, 2015. Jeff Comerchero, Mayor ATTEST: Randi Johl-Olson, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 15-02 was duly introduced and placed upon its first reading at a meeting of the City Council of the City of Temecula on the 10th day of March, 2015, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula at a meeting thereof held on the 24th day of March, 2015, the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl-Olson, City Clerk TEMECULA COMMUNITY SERVICES DISTRICT CONSENT CALENDAR Item No. 11 ACTION MINUTES March 10, 2015 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District Meeting convened at 7:40 P.M. CALL TO ORDER: Vice President Edwards ROLL CALL: DIRECTORS: Comerchero (absent), Edwards, Naggar, Rahn CSD PUBLIC COMMENTS (none) CSD CONSENT CALENDAR 10 Approve the Action Minutes of February 24, 2015 — Approved Staff Recommendation (3-0, Director Comerchero absent) Director Naggar made the motion; it was seconded by Director Rahn; and electronic vote reflected approval by Directors Rahn, Naggar and Edwards with Director Comerchero absent. RECOMMENDATION: 10.1 That the Board of Directors approve the action minutes of February 24, 2015. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT At 7:42 P.M., the Community Services District was formally adjourned to Tuesday, March 24, 2015, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Maryann Edwards, Vice Chair ATTEST: Randi Johl-Olson, City Clerk/Secretary [SEAL] TEMECULA COMMUNITY SERVICES DISTRICT BUSINESS Item No. 12 Approvals City Attorney Finance Director City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: Executive Director/Board of Directors FROM: Randi Johl-Olson, City Clerk DATE: March 24, 2015 SUBJECT: Consider Appointment of President as a Result of the Appointment of Former President Chuck Washington to the Riverside County Board of Supervisors PREPARED BY: Randi Johl-Olson, City Clerk RECOMMENDATION: That the Board of Directors appoint a member to serve as Temecula Community Services District (TCSD) President for the remainder of the 2015 year. BACKGROUND: On March 4, 2015, former City Council Member and TCSD President Chuck Washington was appointed by Governor Jerry Brown to the Riverside County Board of Supervisors. On March 5, 2015, Mr. Washington officially resigned as a City Council Member and was sworn in as a member of the Board of Supervisors. The position of TSCD President was vacated as a result. Staff is recommending that the City Council appoint a member to serve as TSCD President for the remainder of the 2015 year. FISCAL IMPACT: None ATTACHMENTS: None CITY COUNCIL BUSINESS Item No. 13 Approvals City Attorney Finance Director City Manager ..! CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl-Olson, City Clerk DATE: March 24, 2015 SUBJECT: Consider Appointment of Mayor Pro Tempore as a Result of the Appointment of Former Council Member Chuck Washington to the Riverside County Board of Supervisors PREPARED BY: Randi Johl-Olson, City Clerk RECOMMENDATION: That the City Council appoint a member to serve as Mayor Pro Tempore for the remainder of the 2015 year. BACKGROUND: On March 4, 2015, former City Council Member Chuck Washington was appointed by Governor Jerry Brown to the Riverside County Board of Supervisors. On March 5, 2015, Mr. Washington officially resigned as a City Council Member and was sworn in as a member of the Board of Supervisors. The position of Mayor Pro Tempore was vacated as a result. Staff is recommending that the City Council appoint a member to serve as Mayor Pro Tempore for the remainder of the 2015 year. FISCAL IMPACT: None ATTACHMENTS: None Item No. 14 Approvals City Attorney Finance Director City Manager -.! CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl-Olson, City Clerk DATE: March 24, 2015 SUBJECT: Consider City Council Appointments to Committees as a Result of the Appointment of Former Council Member Chuck Washington to the Riverside County Board of Supervisors PREPARED BY: Randi Johl-Olson, City Clerk RECOMMENDATION: That the City Council appoint members to serve on certain designated committees deemed necessary for the purposes of conducting time -sensitive business, including but not limited to, the City Sustainability Program Committee, Economic Development Committee, Southwest Cities Coalition Committee and Old Town Civic Center Ad Hoc Subcommittee. BACKGROUND: On March 4, 2015, former City Council Member Chuck Washington was appointed by Governor Jerry Brown to the Riverside County Board of Supervisors. On March 5, 2015, Mr. Washington officially resigned as a City Council Member and was sworn in as a member of the Board of Supervisors. Certain positions on City Council committees were vacated as a result. Staff is recommending that the City Council appoint members to serve on certain designated committees deemed necessary for the purposes of conducting time -sensitive business over the next 60 -days. The balance of vacant positions on committees may be considered after a new member of the City Council is appointed or elected to office. Specifically, staff anticipates time -sensitive business to be conducted over the next 60 -days on the following four committees: Standing Committees (Two Members) Current Members City Sustainability Program Committee Rahn, Washington Economic Development Committee Edwards, Washington Southwest Cities Coalition Committee Edwards, Washington Ad Hoc Subcommittees (Two members) Current Members Old Town Civic Center Ad Hoc Subcommittee Comerchero, Washington The Sustainability Program Committee provides input and guidance on the implementation on the City's sustainability program and related issues. The Economic Development Committee provides input and guidance on economic development funding requests, interactions with EDC Southwest California and general economic development activities. The Southwest Cities Coalition Committee provides input and guidance on state and federal legislation. The Old Town Civic Center Ad Hoc Subcommittee provides input and guidance on the disposition and development of Agency -owned property located adjacent to the Town Square in Old Town. A full list of the 2015 City Council Committee Appointment List and descriptions is attached for reference purposes. The City Council may wish to consider other internal and external appointments to committees that have business pending in the near future of particular importance to the City Council. For continuity purposes, it is recommended that any appointments made tonight be carried through the 2015 year. The balance of vacant positions, as suggested earlier in the report, may be considered when the full City Council is seated. FISCAL IMPACT: None ATTACHMENTS: City Council Committee Appointment List 2015 CITY COUNCIL COMMITTEE ASSIGNMENTS Commission Liaison (One Member) Current Member Community Services Commission Washington Old Town Local Review Board Rahn Planning Commission Naggar Public/Traffic Safety Commission Edwards Standing Committees (Two Members) Current Members Arts and Cultural Affairs Committee Comerchero, Edwards City Sustainability Program Committee Rahn, Washington E -Government and Temecula Outreach Committee Edwards, Washington Economic Development Committee Edwards, Washington Old Town Steering Committee Naggar, Rahn Finance Committee Naggar, Washington Infrastructure Beautification Committee Edwards, Naggar Joint City Council/TVUSD Committee Edwards, Washington Murrieta/Temecula Committee Naggar, Washington Parks and Recreation Committee Comerchero, Washington Public Works Committee Edwards, Naggar Southwest Cities Coalition Committee Edwards, Washington Youth, Family and Health Regional Task Force Edwards, Naggar Representative Assignments (External Organizations - Does not include stipend) Current Member(s) Animal Shelter Liaison/JPA Representative Edwards League of California Cities — 2015 Voting Delegate Rahn, (Alternate Edwards) National League of Cities — 2015 Voting Delegate Comerchero, (Alternate Edwards) Pechanga Tribal Council Representatives Comerchero, Naggar Rancho California Water District Liaison Comerchero, (Alternate Rahn) Riverside County Child Safety Commission / School District Liaison Edwards Temecula Sister City Liaison Washington Representative Assignments (External Organizations — May include stipend) Current Member(s) RCA Representative Edwards, (Alternate Rahn) Riverside County Habitat Conservation Agency Board Rahn, (Alternate Edwards) Riverside County Transportation Commission Naggar, (Alternate Washington) Riverside Transit Agency Representative Edwards, (Alternate Rahn) WRCOG Executive Committee and Zone Committee Washington, (Alternate Naggar) Ad Hoc Subcommittees (Two members) Current Members Altair Property Ad Hoc Subcommittee Comerchero, Naggar 2015 Civic Center Concert Ad Hoc Subcommittee Comerchero, Washington 2015 Community Service Funding Ad Hoc Subcommittee Naggar, Washington Diaz Property Ad Hoc Subcommittee Naggar, Washington French Valley Parkway Interchange Ad Hoc Subcommittee Comerchero, Naggar Higher Education Ad Hoc Subcommittee Rahn, Washington Hospital Ad Hoc Subcommittee Naggar, Washington Human Services Ad Hoc Subcommittee Naggar, Edwards Inclusive Play Structure Ad Hoc Subcommittee Naggar, Comerchero Infill Land Use and Project Review Ad Hoc Subcommittee Naggar, Comerchero Jefferson Corridor Ad Hoc Subcommittee Comerchero, Washington Luxury Car Dealership Ad Hoc Subcommittee Rahn, Washington Madera Vista Development Ad Hoc Subcommittee Rahn, Washington 2015 Military Ad Hoc Subcommittee Comerchero, Washington Murrieta Creek Project Ad Hoc Subcommittee Naggar, Washington Old Town Civic Center Ad Hoc Subcommittee Comerchero, Washington Promenade in Temecula Ad Hoc Subcommittee Comerchero, Edwards Quality of Life / Youth Master Plan Ad Hoc Subcommittee Naggar, Washington Roripaugh Ranch Ad Hoc Subcommittee Comerchero, Edwards Strategic Fiscal Planning Ad Hoc Subcommittee Comerchero, Edwards Supportive Housing/Services Ad Hoc Subcommittee Washington, Naggar Teen Village Ad Hoc Subcommittee Comerchero, Washington Temecula Creek Inn Ad Hoc Subcommittee Comerchero, Naggar TVE2 (Small Business Incubator) Ad Hoc Subcommittee Comerchero, Washington Trails / Open Space Ad Hoc Subcommittee Naggar, Rahn Wall of Honor Ad Hoc Subcommittee Comerchero, Edwards Winchester Hills Ad Hoc Subcommittee Comerchero, Naggar Weed Abatement Appeals Board - Two Persons - Chairpersons of Public/Traffic Safety Commission & Community Services Commission AD HOC SUBCOMMITTEE DESCRIPTIONS: Altair Property Ad Hoc Subcommittee — This subcommittee will provide staff direction on development options for the property located west of Pujol below the western escarpment. Development on this property would include the construction of the Western By -Pass Corridor and has potential for an "in town" residential neighborhood adjacent to Old Town. The term of this subcommittee is through the completion of the development and disposition of the property. Civic Center Concert Ad Hoc Subcommittee — This subcommittee will provide direction and recommendations that involve proposed and planned large concerts to be held within the Civic Center property including the Town Square and Civic Quad area in 2015. Community Service Funding Ad Hoc Subcommittee — This subcommittee reviews funding applications from various non-profit organizations requesting Community Service funding for the year. This subcommittee will meet in September/October 2015 and will make specific recommendations to the City Council for fiscal year 2015-16 Community Service funding. Diaz Property Ad Hoc Subcommittee — This subcommittee is responsible for evaluating and negotiating terms and conditions associated with the disposition and development of the Agency owned property located at the North West Corner of Diaz Road and Dendy Parkway. The term of this subcommittee is through the completion of the development or disposition of the property. French Valley Parkway Interchange Ad Hoc Subcommittee — This subcommittee shall work with representatives from Caltrans, Federal Highways, and elected officials at the city, state, and federal levels. It is anticipated this subcommittee will report back to the City Council on its recommendations by December 2015. Higher Education Ad Hoc Subcommittee — This subcommittee is responsible for attracting and facilitating the development of a higher education facility and programs in the City of Temecula. The subcommittee will report back to the City Council on its recommendation by December 2015 with more frequent updates as may be necessary. Hospital Ad Hoc Subcommittee — This subcommittee was formed to facilitate new hospital development in Temecula. It is anticipated that this subcommittee will need to continue through 2015. Human Services Ad Hoc Subcommittee — This subcommittee will evaluate the current services & programs involving special needs, homelessness, and senior citizens. Through coordination of related services provided by non-profit stakeholders the subcommittee will make recommendations to City Council on opportunities to enhance these services for Fiscal Year 2015-2016. The subcommittee will report back on its recommendations to the City Council by December 2015 with more frequent updates as may be necessary. Inclusive Play Structure Ad Hoc Subcommittee — This subcommittee will provide recommendations and direction involving inclusive play structures within the City. The subcommittee will report back on its recommendations to the City Council by December 2015 with more frequent updates as may be necessary. Infill Land Use and Proiect Review Ad Hoc Subcommittee — This subcommittee will work closely with staff and the consultant retained to prepare and finalize the City's Infill land -use evaluation/report and economic viability recommendations. City Council has given staff direction to identify existing vacant in -fill development sites throughout the City and to work with the Subcommittee to determine if the existing zoning and General Plan designations are appropriate, and if not, what potential land use changes should be recommended to the full City Council. Staff has initiated the research on this project and plans to meet with the Subcommittee in the first quarter of 2015. Jefferson Corridor Ad Hoc Subcommittee — City Council has given staff direction to analyze the redevelopment of the Jefferson Corridor, the City's first commercial district. This subcommittee will provide staff with direction as we analyze the potential for an urbanized extension of Old Town including increased commercial and corporate office opportunities as well as mixed use residential development. The term of this subcommittee is through the adoption of the Jefferson Avenue Specific Plan. Luxury Car Dealership Ad Hoc Subcommittee — This subcommittee is responsible for the attraction of luxury car dealerships to our community. Auto sales represent a large percentage of sales tax revenue to the City and the expansion and attraction of dealerships will preserve a revenue stream to maintain City services. The subcommittee will report back to the City Council on its recommendations by December 2015. Madera Vista Development Ad Hoc Subcommittee — This subcommittee provides policy direction to staff regarding the Madera Vista Affordable Housing Development which has one remaining phase left for construction. There are milestones as this project proceeds that may necessitate direction from the subcommittee during 2015. Military Ad Hoc Subcommittee — This subcommittee will work with the Veterans of Foreign Wars (VFW), Camp Pendleton, and other branches of the military to assist active members of the military with special projects and community outreach. This subcommittee will meet on an as - needed basis and will report back to the City Council with appropriate recommendations. Murrieta Creek Project Ad Hoc Subcommittee — This subcommittee will provide direction and recommendations that involve the Army Corps of Engineers Project that improves Murrieta Creek to provide added flood protection. It is anticipated that this project will be under construction beginning in the Spring of 2015. The term of this subcommittee is through the completion of the Murrieta Creek Improvement Project. Old Town Civic Center Ad Hoc Subcommittee — This subcommittee is responsible for evaluating and negotiating terms and conditions associated with the disposition and development of the Agency owned property located adjacent to the Town Square along Main Street in Old Town. The term of this subcommittee is through the completion of the adjacent properties. Promenade in Temecula Ad Hoc Subcommittee - This subcommittee would provide direction and review of any potential development applications associated with the City's regional mall in 2015. This Subcommittee will meet on an as -needed basis and will report back to the City Council with appropriate recommendations by December 2015. Quality of Life and Youth Master Plans Ad Hoc Subcommittee — This subcommittee will evaluate the 5 -year progress of the 2010 Quality of Life Master Plan goals; recommend edits to the strategic goals and objectives included within the plan. This subcommittee will also work with staff and the community to implement phases of the Youth Master Plan. This subcommittee will meet on an as -needed basis during 2015 and will report back to the City Council with appropriate recommendations near the end of the calendar year. Roripaugh Ranch Ad Hoc Subcommittee — This subcommittee will monitor and report on the issues affecting the Roripaugh Ranch Community Facility District Bonds, and development issues affecting the Roripaugh Ranch Project. The term of this subcommittee is through the completion of the Roripaugh Ranch Project. Strategic Fiscal Planning Ad Hoc Subcommittee — This subcommittee will evaluate existing fiscal policies, and make recommendations and develop strategies to guide budgetary decisions that address challenges facing the City as the transitions from a growth phase into a maintenance phase. The term of this subcommittee is through the completion of the fiscal policy review & update. Supportive Housing/Services Ad Hoc Subcommittee — This subcommittee, supported by the City's Housing staff, will work to identify and implement solutions to provide both housing and supportive services (i.e. food banks, job training, etc.) for families and individuals who meet the criteria of Extremely Low, Very Low and Low Income. Subcommittee will evaluate affordable housing development opportunities utilizing the remaining affordable housing bond proceeds. Teen Village Ad Hoc Subcommittee — This subcommittee will work with staff to explore concepts for a teen village, utilizing public/private partnerships. This subcommittee will meet on an as need basis and report back to the City Council with appropriate recommendations. Temecula Creek Inn (TCI) Ad Hoc Subcommittee - This Subcommittee will work with staff and developer on the site plan, circulation improvements associated with a proposed addition to the resort property. This term of this subcommittee is through the completion of the Temecula Creek Inn project. TVE2 (Small Business Incubator) Ad Hoc Subcommittee — This subcommittee will work on programs to accelerate the successful development of entrepreneurial companies through an array of business support resources and services, developed and orchestrated by incubator management and offered both in the incubator and through its network of contacts. The subcommittee, supported by the City's Economic Development staff, will help formulate a plan to grow the City -sponsored small business incubator by the end of Fiscal Year 2015. Trails and Open Space Ad Hoc Subcommittee — This subcommittee will provide direction and input on the efforts underway to enhance existing trails, complete trail connections, as well as consider additional possible trail ways for multi-purpose uses including equestrian, pedestrian, and cycling. This subcommittee also provides staff direction on potential annexations of areas within the City's Sphere of Influence and potential purchase of permanent open space property similar to property purchased along the escarpment west of the City limit which was purchased by the City and deeded to the RCA. It is anticipated that this subcommittee will need to continue through 2015. Wall of Honor Ad Hoc Subcommittee — This subcommittee will work with staff to make recommendations regarding community members who have made significant contributions to the City of Temecula in 2015. This subcommittee is needed on an on-going basis to potentially recognize outstanding citizens. Winchester Hills Ad Hoc Subcommittee — This Subcommittee will work with staff and the property owner, to provide direction on potential land use proposals for this approximately 100 acre vacant property at the intersection of Date/Ynez Streets. The site will be bisected by the proposed French Valley Interchange project. The site is currently zoned for Service Commercial land uses. The property owner has indicated a desire to consider mixed-use development on the site which would necessitate an amendment to the Harveston Specific Plan and the Winchester Hills Development Agreement. Item No. 15 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl-Olson, City Clerk DATE: March 24, 2015 SUBJECT: Consider Vacancy on the City Council as a Result of the Appointment of Former Council Member Chuck Washington to the Riverside County Board of Supervisors PREPARED BY: Randi Johl-Olson, City Clerk RECOMMENDATION: That the City Council decide whether to fill the vacancy on the City Council by Council appointment or by a special election based on the costs, timing and term considerations for each option. 1. If the Council decides to fill the vacancy by Council appointment, provide the following direction to staff for filling the vacancy on the City Council through the appointment process: (1) Approve the Application for Appointment, Related Process and Timeline to Fill the Vacancy (2) Authorize Staff to Advertise the Vacancy and Application Process (3) Authorize Staff to Implement the Necessary Steps to Conduct Presentations, Interviews and/or Related Tasks to Fill the Vacancy by City Council Appointment 2. If the Council decides to fill the vacancy by special election, direct staff to prepare the resolutions necessary to call a special election for November 3, 2015 and present them to the City Council on April 14, 2015. BACKGROUND: On March 4, 2015, former City Council Member Chuck Washington was appointed by Governor Jerry Brown to the Riverside County Board of Supervisors. On March 5, 2015, Mr. Washington officially resigned as a City Council Member and was sworn in as a member of the Board of Supervisors. Government Code Section 36512(b) states that within 60 days of its occurrence, the City Council must fill the vacancy by appointment or call for a special election. Both options are discussed in detail below. The sixty- day deadline is May 4, 2015. OPTION 1: APPOINTMENT Government Code Section 36512(b) requires that if a vacancy is filled by appointment, the actual appointment be made within 60 days from its occurrence (in this case May 4, 2015). When the entire City Council is engaged in the process of filling a vacancy by appointment, the Brown Act requires public noticing and access. While the law does not dictate the specific process by which the appointment must be made, there are several industry accepted best practices to follow in this arena. Staff conducted a review of these practices from recent appointments in other cities in preparation for writing this report. Candidate Pool — To ensure the process is open and available to all residents, including specified groups such as board and commission members, former election candidates, community volunteers, etc., it is recommended that the appointment be available to all residents of the City of the Temecula, over the age of 18, continuously registered for at least 30 days prior to the date of appointment. Advertising and Outreach — To ensure consistency with our existing wide -reaching efforts for board and commission recruitments, it is recommended that the same advertising and outreach efforts be made for this appointment process. Current advertising efforts include printed newspaper, website publication, physical postings and social media usage. Application — Appointment applications vary slightly from agency to agency. Commonalities include information related to contacts, education, employment, public service, open-ended questions, and the ability to include supplemental information. Attached is a draft application for the Council's consideration and approval. Presentation / Interview — The manner in which applicant presentations/interviews are conducted also varies slightly from agency to agency. Some agencies conduct a traditional interview similar to an employment panel. Others have opted for a timed presentation. It is recommended that the City Council consider a hybrid and conduct 10 minute rounds consisting of a 5 -minute presentation to be followed by a 5 -minute question/answer period. The question/answer period provides the Council with an opportunity to obtain additional information related to the application packet or the presentation. Applicants present in alphabetical order based on last name. Depending upon the number of applications, times and days could be adjusted. The presentation/interview, as well as City Council deliberation, must be publicly noticed and accessible pursuant to the Brown Act. Timing and Term for Appointment - If the appointment option is selected, the new City Council member must be seated on or before the May 4, 2015 deadline pursuant to the Government Code. If the new Council Member is seated at the April 28, 2015 City Council meeting, the regularly scheduled meeting prior to the deadline, he or she will continue to serve until December 13, 2016, approximately one year and seven months from the date of taking office. Costs for Appointment - The approximate cost associated with filling the vacancy by appointment is $500 or less and will cover advertising, supplies and materials. Timeline for Appointment - The general timeline associated with the appointment option to fill the vacancy is as follows: • March 24, 2015 — Direct Staff to Pursue Appointment Option • March 25, 2015 — Advertise/Publish/Post Vacancy by Appointment • March 25, 2015 — April 10, 2015 — Open Application Period for Vacancy • April 10, 2015 — Deadline to Submit Application for Appointment • April 20, 2015 — Special City Council Meeting to Conduct Presentations/Interviews and Deliberate on Selection of Appointee • April 28, 2015 — Appoint New City Council Member at 2nd Meeting in April OPTION 2: SPECIAL ELECTION Government Code Section 36512(b) states that a special election to fill a vacancy shall be held on the next regularly established election date not less than 114 days from the call of the special election. Established election dates set forth in Election Code Section 1000 are March, April, June and November of even and odd numbered years. As such, the next available date for a special election to fill the vacancy is November 3, 2015. Timing and Term for Election - If a special election is held on November 3, 2015, pursuant to Elections Code 10262(b), the election results will be certified at the next -regularly scheduled meeting following the completion of the 28 -day canvass of returns. The next regularly scheduled meeting is December 8, 2015. The new City Council member would also be seated on this date. Assuming the new City Council member is seated on December 8, 2015, he or she will continue to serve until December 13, 2016, approximately one year from the date of taking office. Costs for Election - The cost associated with conducting a special election, as verified with Riverside County Registrar of Voters, is approximately $3.50 per registered voter. As of the 15 - day report before the November 2014 general municipal election, the City of Temecula has 44,341 registered voters. The total expected cost of a special election to fill the vacancy is approximately $155,193. Timeline for Election - The general timeline associated with the special election (not including specific tasks such as the publication of notices, filing of campaign statements, etc.) is as follows: • March 24, 2015 — Direct Staff to Pursue Special Election Option • April 14, 2015 — Approve Resolutions Calling for Special Election • July 13 — August 7, 2015 — Nomination Period for Candidates • November 3, 2015 — Conduct Special Election • December 8, 2015 — Certify Results and Seat New Council Member The process -related recommendations in this report were brought forward with the concurrence of the City Attorney. FISCAL IMPACT: There is no fiscal impact associated with the consideration of this item. Specific fiscal impacts associated with each option are discussed above. ATTACHMENTS: 1. Application for Appointment 2. City Council Frequently Asked Questions (FAQs) City of Temecula Application for Appointment to City Council Vacancy Term ends December 13, 2016 Application Due by 5:00 p.m. on Friday, April 10, 2015 Full Name Home Address: Home Phone: Email: Date and Time Received: CeII Phone: Occupation: List name and contact information of personal reference who can verify your domicile and occupation: How long have you resided in Temecula? Education (optional: attach resume) Work History and Experience (optional: attach resume) Public Offices Held (Appointed or Elected) (optional: attach resume) Supplemental Questions (Please use a separate sheet to answer these required supplemental questions.) Personal Statement Supplemental 1. Why are you interested in serving on the Temecula City Council? 2. How much time would you be able to commit to serving on committees outside regular Council business? 3. The Temecula City Council has the right to appoint any qualified individual to the balance of the term remaining, regardless of the individual's intention or motivation to run or not run for a City Council election in 2016 or beyond. Please indicate your desire for future elections. Experience, Civic Leadership, and Understanding of Issues Supplemental 4. What skills do you possess which qualify you to fill this office? 5. Please discuss your experiences with civic leadership and community engagement in Temecula. 6. What would you hope to accomplish while holding this position? 7. Please identify and prioritize what you see as the key issues facing Temecula during your tenure in this position? The Statement of Economic Interest (Form 700) is optional at this time, but recommended. Government Code Section 87200 requires that the form be filed within 30 -days of assuming office. Additional supplemental information may include a resume, letters of recommendation, etc. Eligibility - Eligible applicants must be at least 18 years of age and registered voters of the City, continuously, for at least 30 days prior to the time of appointment. Additional factors for consideration may include, but are not limited to, an understanding of issues facing the City, active civic leadership, community service and engagement in Temecula. In addition to attending and preparing for regular City Council business, the selected applicant must be available to actively participate on various internal subcommittees and external agencies as a representative of the City of Temecula. Instructions Completed applications, with supplemental information, and Form 700 (optional, but recommended) must be received by the City Clerk's Office by 5:00 p.m., Friday, April 10, 2015, located at 41000 Main Street, 3rd Floor, Temecula 92590. A PDF version of the completed application packet may be emailed to the City Clerk at randi.johl@cityoftemecula.org by the deadline with a hardcopy mailed or delivered within 24 hours. The email date will suffice to establish meeting the deadline. Printed confirmation is encouraged. There are no exceptions to the receipt of the information by the deadline. Presentation/Interviews Applicants will make a 5 -minute presentation, to be followed by a 5 -minute question/answer period, at a Special City Council Meeting on Monday, April 20, 2015. The presentation content is to be determined by the applicant. The time for the special meeting will be publicly noticed after the application submission deadline based upon the number of applications received. Public Information Any and all information provided as a part of this process, including but not limited to, the application, supplemental information, Form 700 and supporting documentation, unless specifically exempt by statute, is public information. Statement of Verification I hereby certify that I am qualified to serve as a member of the Temecula City Council. I legally reside in the City, am 18 years of age or older, and have been continuously registered to vote in the City of Temecula for at least 30 -days prior to the date of appointment. I understand that my application and materials will be considered a public record and will be available for public inspection and copying. The information may also be published and available on the City's website. Signature Date City Council City of Temecula FREQUENTLY ASKED QUESTIONS 1. What does the City Council do? The City Council serves as the policy-making body of the City of Temecula. The City Council approves the City's budget and develops laws and policies that promote the health and safety of Temecula residents. Council Members are elected at -large by the registered voters of the City and represent the constituents directly. Vacancies on the City Council may be filled by appointment until such time as a regular election is held. General municipal elections are held every two years. 2. When and where does the City Council meet? The City Council meets regularly at 7:00 p.m. on the second and fourth Tuesday of every month in the Council Chambers at City Hall located at 41000 Main Street. The City Council may also meet at closed session meetings and special meetings as called. Meeting times and days vary. 3. What is the time commitment involved in serving on the City Council? In addition to attending and preparing for City Council meetings, Council Members serve as liaisons to the City's four boards and commissions. They also serve as subcommittee members to various internal committees, including 13 standing committees and 27 ad hoc committees. Council Members also serve as City representatives to 12 external regional and state organizations and agencies. Meeting times and days vary. 4. What specific legal requirements are Council Members subject too? City Council Members are subject to the state's Ralph M. Brown Act, the Public Records Act and Political Reform Act, which includes various disclosure and conflict of interest laws. The City Clerk and City Attorney assist the City Council in meeting these requirements. 5. How can the public communicate with the City Council? The citizens of the City of Temecula can communicate directly with all Council Members as a group or as individuals directly by telephone and through their group or individual email addresses. City -related communications are subject to the Public Records Act. Item No. 16 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Peter M. Thorson, City Attorney DATE: March 24, 2015 SUBJECT: Approve Amendment of Section 8.12.140 of the Temecula Municipal Code Concerning the Recovery of Abatement Expenses in Public Nuisance Actions RECOMMENDATION: That the City Council introduce the following Ordinance entitled: ORDINANCE NO. 15 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTION 8.12.140 OF THE TEMECULA MUNICIPAL CODE RELATING TO THE RECOVERY OF ABATEMENT EXPENSES IN PUBLIC NUISANCE ACTIONS SUMMARY OF PROPOSED ORDINANCE: The wording of Section 8.12.140 of the Temecula Municipal Code states that in any legal action, administrative proceeding or special proceeding, the non -complying party shall pay all of the City's costs of abating the nuisance or arising from the nuisance, including reasonable attorney fees. The proposed ordinance would amend this section to state the current construction of the section that in any legal action, administrative proceeding or special proceeding, the prevailing party, and not just the City, would be entitled to the recovery of reasonable attorney fees. The Ordinance further provides that the amendment is declaratory of existing law based on provisions of the Government Code and Civil Code and makes findings concerning the construction of the current Section 8.12.140 and the effect of the proposed revision to it. DISCUSSION Government Code Section 38773.5 requires that in all nuisance abatement actions by cities the "prevailing party" shall be entitled to reasonable attorney fees even if the ordinance limits recovery of attorney fees to the city and further provides that ordinances providing for nuisance abatement shall state that the prevailing party may be entitled to recovery of reasonable attorneys fees in any such abatement action. Section 8.12.140 is construed as providing for the award of attorney fees in a legal action, administrative proceeding, or special proceeding for nuisance abatement to the prevailing party and not just to the City. The wording of the section should, however, be amended to specifically state this construction of Section 8.12.140 in order to prevent confusion and provide for a clear statement of the law. FISCAL IMPACT: None with respect to the adoption of this Ordinance. The City has very few nuisance abatement actions so there is unlikely to be any financial impact with respect to actual nuisance abatement actions. ATTACHMENT: Ordinance ORDINANCE NO. 15 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTION 8.12.140 OF THE TEMECULA MUNICIPAL CODE RELATING TO THE RECOVERY OF ABATEMENT EXPENSES IN PUBLIC NUISANCE ACTIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES ORDAIN AS FOLLOWS: Section 1. Amendment. Section 8.12.140 of the Temecula Municipal Code is hereby amended to read as follows: 8.12.140 Nuisances—Recovery of abatement expenses. A. Whenever any person creating, causing, committing, or maintaining a public nuisance, as referred to in Section 8.12.140, or other public nuisance, as defined under state law or other ordinances or regulations, has been given notice, by or on behalf of the city attorney or by any other city officer, employee or policing agent authorized to give such notice, to abate such nuisance or cease and desist from continuing such nuisance or violation of law, and such person fails, refuses or neglects to comply with the notice within the time specified therein, or if such a time is not specified, then within a time reasonably sufficient to enable such compliance, such noncomplying person shall be liable to the city for any and all costs and expenses to the city involved in thereafter abating the nuisance and in obtaining compliance with or enforcing the law as referred to or encompassed within said notice. B. Costs and expenses, as referred to in subsection A. of this section, may include, but are not limited to, any and all direct costs and expenses related to such things as personnel salaries and benefits, operational overhead, rent, interest, fees for experts or consultants, or claims against the city arising as a consequence of the nuisance or violation, and procedures associated with collecting moneys due hereunder. Additionally, in any legal action, administrative proceeding, or special proceeding to abate a nuisance, the prevailing party shall be entitled to recovery of attorneys' fees. The recovery of attorneys' fees by the prevailing party shall be limited to those individual actions or proceedings in which the City elects, at the initiation of that individual action or proceeding, to seek recovery of its own attorneys' fees. In no action, administrative proceeding, or special proceeding shall an award of attorneys' fees to a prevailing party exceed the amount of reasonable attorneys' fees incurred by the City in the action or proceeding. C. The provisions of subsection A of this section shall also apply to any person who received a notice, as specified therein, abated the nuisance or violation, but subsequently allowed or was responsible for a recurrence of the nuisance or violation. D. The liability of any person for the payment of the costs and expenses provided for in subsection A of this section may be waived in whole or in part by the city attorney in any case where he or she determines, in his or her sole discretion, that the failure or refusal of such persons to comply with the notice therein involved was based upon a good faith and bona fide issue of law or fact specially involved in the circumstances of the case. Any determination or decision of the city attorney in this regard shall be final and conclusive and shall not be subject to appeal as prescribed in Chapter 2.04. E. Money due to the city pursuant to this section may be recovered in an appropriate civil action. Alternatively, such liability may be enforced by special assessment proceedings against the parcel of land upon which the nuisance existed, which proceedings may be conducted in a manner substantively similar to proceedings described in Sections 39574 et seq. of the California Government Code relating to weed abatement assessments. Section 2. Findings. In adopting this Ordinance, the City Council hereby finds, determines and declares that: A. The amendment to Temecula Municipal Code Section 8.12.140 by this Ordinance is declaratory of existing law. B. Government Code Section 38773.5 requires that in all city nuisance abatement actions the "prevailing party" shall be entitled to reasonable attorney fees even if the ordinance limits recovery of attorney fees to the city and further provides that ordinances providing for nuisance abatement shall state that the prevailing party may be entitled to recovery of reasonable attorneys fees in any such abatement action. C. This provision is similar to Civil Code Section 1717 that provides that even if a contract provides for the payment of attorneys fees to a particular party to the contract, the court will award attorney fees to the prevailing party in a legal action involving the contract. D. Section 8.12.140 is construed as providing for the award of attorney fees in a legal action, administrative proceeding, or special proceeding for nuisance abatement to the prevailing party and not just to the City. The wording of the section should, however, be amended to specifically state this construction of Section 8.12.140 in order to prevent confusion and provide for a clear statement of the law. Section 3. Severability. If any section or provision of this Ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, or contravened by reason of any preemptive legislation, the remaining sections and/or provisions of this Ordinance shall remain valid. The City Council hereby declares that it would have adopted this Ordinance, and each section or provision thereof, regardless of the fact that any one or more section(s) or provision(s) may be declared invalid or unconstitutional or contravened via legislation. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this day of , Jeff Comerchero, Mayor ATTEST: Randi Johl-Olson, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 15- was duly introduced and placed upon its first reading at a meeting of the City Council of the City of Temecula on the 24th day of March, 2015, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula at a meeting thereof held on the day of , , the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl-Olson, City Clerk DEPARTMENT REPORTS Item No. 17 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Armando G. Villa, AICP, Director of Community Development DATE: March 24, 2015 SUBJECT: Community Development Department Monthly Report PREPARED BY: Lynn Kelly -Lehner, Senior Management Analyst RECOMMENDATION: Receive and file. The following are the highlights for the Community Development Department for the month of February 2015. CURRENT PLANNING ACTIVITIES New Cases: In February 2015, Planning received 31 new applications and conducted one public hearing. A detailed account of current planning activities is attached to this report. Altair Specific Plan: On November 12, 2013, City Council approved an Entitlement Processing Agreement with Ambient Communities (Developer) to process extensive land use entitlements for the 270 acre property located west of Old Town including General Plan Amendment, Specific Plan, Subdivision Maps, Development Agreement, and Environmental Impact Report (EIR). Ambient Communities is proposing a mixed-use development comprised of residential single-family and multi -family units, as well as retail/commercial, open space, and institutional uses. Staff is currently reviewing a Multiple Species Habitat Conservation Plan (MSHCP) Consistency Report and has prepared an Initial Study. Staff released a Request for Proposal (RFP) for an Environmental Impact Report (EIR) in May and entered into an agreement with Environmental Science Associates in July. An EIR Scoping Meeting was held on December 3rd. Staff will issue an RFP for a fiscal impact analysis for the proposed development in early March 2015. (PETERS) Temecula Valley Hospital: City Council approved the Temecula Valley Hospital project on January 22, 2008. A Certificate of Occupancy for the Phase I hospital bed tower was received from the Office of Statewide Health Planning and Development (OSHPD) on July 19, 2013. United Health Services obtained State licensing to open the hospital for patients on October 14, 2013. On May 31, 2013, staff received a Major Modification application to modify the site plan and heliport Conditional Use Permit to relocate the heliport from an area near the northeast corner of the hospital building. UHS indicated that the heliport needs to be relocated based on concerns from the FAA and the aeronautical division of Caltrans. UHS proposed two phases of movement for the heliport: Phase I would place the heliport to the west of the hospital building, in one of the parking lot areas. Phase 11 would place the heliport on the roof of the second hospital tower. In both cases, the proposed locations result in a change to the flight path that move it away from the Madera Vista residential project and changes the path to either head directly into or away from the prevailing wind direction (rather than perpendicular to the prevailing winds), as directed by the FAA and Caltrans. This application is under review and a Supplemental EIR (SEIR) is being prepared by Environmental Science Associates (ESA). In July 2014, the applicant indicated intentions to add a 3,600 square foot facilities maintenance building to the hospital site. Staff has provided information regarding this new building to ESA for analysis in the SEIR, and the 45 -day public review was from November 12, 2014 through December 29, 2014. Staff anticipates scheduling the project for a public hearing before both the Planning Commission and City Council in April 2015. (FISK) Roripaugh Ranch Specific Plan: In 2013, the Planning Commission approved KB Homes, Standard Pacific, and Van Daele Developments' applications for Home Product Reviews in the Roripaugh Specific Plan Area. KB Home plans to construct 98 single-family homes. Standard Pacific plans to build 200 single-family homes under the names Montego and Cambridge. Van Daele Development will construct 113 single-family homes, 56 marketed as Verona, and 57 as Sorrento. The three builders will construct 411 homes in four of five available planning areas in the area commonly referred to the "panhandle." Two hundred and eighty eight (288) residential permits have been issued to date. (PETERS) Roripaugh Ranch Development Agreement Amendment: In March 2014, Roripaugh Valley Restoration (RVR) applied for an amendment to the Roripaugh Ranch Development Agreement to modify the timing of infrastructure improvements and building permit thresholds for "pan" area the Roripaugh Ranch Specific Plan. Staff has been working with RVR to refine the deal points of the Development Agreement Amendment (DAA). RVR has been working with the second owner in the "pan" area of the Specific Plan, Wingsweep, to come to agreement on improvement cost sharing, and those negotiations are ongoing. RVR and Winsweep have agreed to meeting with an arbitrator to assist in resolving their differences. Staff anticipates that RVR and Wingsweep with meet with an arbitrator in March 2015, that the applicant will present their proposed DAA changes to the Nicholas Valley community in May and that the DAA will be brought before the Planning Commission in June and before the City Council in July 2015. LONG RANGE PLANNING Hike Bike Temecula (Multi -Use Trails and Bikeways Master Plan Update): On May 14, 2013, City Council awarded a contract to KTU+A to update the City's Multi -Use Trails and Bikeways Master Plan. A community workshop was held on October 26, 2013, and attendees provided feedback on bike lanes, sidewalks, trails, hiking paths, and equestrian connections. Community input was also collected through a survey via the project website www.hikebiketemecula.orq. A Steering Committee meeting was held on February 25, 2014 at the Merc Theater, with over 30 participants in attendance. The focus of the meeting was to summarize the survey results and to get feedback on proposed improvements in Old Town. The Old Town improvements include sharrows (shared bike lane markings) on Old Town Front Street, Bicycle Friendly Community signs, and strategically placed bike racks. On March 25, 2014, City Council approved an amendment to the contract that included Phase II of the Master Plan Update and additional sidewalk analysis. Phase I concluded with a community walk -ride event on May 10, 2014, highlighting priority locations for future trails and bike lanes based on the community's feedback. Phase II is under way. A public workshop is planned for Spring 2015. Staff will also participate in two national events this spring to spotlight cycling — National Bike to Work Day and National Trails Day. (PETERS) Uptown Jefferson Specific Plan: The Uptown Jefferson Specific Plan Area encompasses approximately 560 acres and is located north of Rancho California Road, west of Interstate 15, south of Cherry Street, and east of Diaz Road. Staff has held eight Ad Hoc Subcommittee Meetings to develop policies, and obtain direction on the content of the Specific Plan. Between October 2011 and July 2013, staff held six visioning workshops. These workshops solicited feedback from the public and key stakeholders about the future vision of the Specific Plan area. Eight recommendations emerged from the public visioning process: 1) strengthen economic development, 2) expand the mix of uses, 3) define districts and neighborhoods, 4) improve transportation, mobility, connectivity and circulation, 5) integrate recreation, open space and trails, 6) create updated and flexible development standards, 7) build and maintain a comprehensive utility infrastructure network and 8) establish a district identity. On June 13, 2013, staff held a Developer Focus Group to determine the future economic feasibility of the Specific Plan based upon anticipated market conditions, economic demands, demographic trends, and available financing. From July 2013 through December 2013, staff held six public Uptown Jefferson Specific Plan Steering Committee Meetings with members of the public. Two commissioners from each of the City's commissions (Planning, Community Services, and Public/Traffic Safety Commissions) serve on the Committee. Staff presented form -based code principles and drafts of the district map, land use matrix, street cross sections, streetscape beatification plan, circulation network, future block standards, urban parking standards, design guidelines, plan administration, sign standards, adaptive reuse standards, plan financing, and the anticipated 20 -year build out scenario. The project website, www.envisionjefferson.orq, continues to provide project information and updates to the public. Staff is drafting the Specific Plan based upon the eight visioning recommendations, plan framework, and the concepts presented at the six public Steering Committee meetings. An Environmental Impact Report (EIR) is being prepared simultaneously with the Specific Plan. The Jefferson Subcommittee, consisting of Mayor Comerchero and Mayor Pro Tem Washington, is scheduled to meet on for March 3, 2015 to discuss policy issues related to the Plan. The Specific Plan completion and certification of the EIR is anticipated in mid -2015. (WEST, WATSON) Uptown Jefferson Specific Plan Program Environmental Impact Report (EIR): Environmental Science Associates (ESA) is preparing a Program EIR for the Uptown Jefferson Specific Plan. An EIR Scoping meeting was held in June 2013, providing interested parties an opportunity to submit comments related to the scope of the EIR. As a courtesy, all property owners within the Specific Plan area were mailed notices for this meeting. Staff is currently reviewing the draft EIR. Certification of the Final EIR is anticipated in mid -2015. (WEST, WATSON) SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY Town Square Marketplace: On January 13, 2015, City Council entered into an Exclusive Negotiating Agreement (ENA) with Truax Development (Truax) in order to negotiate the disposition and development of the two, currently Successor Agency owned, vacant lots in front of the Civic Center, flanking the Town Square Park on the north and south sides of Main Street. The term of the ENA is through April 15, 2015. Upon agreeing to terms, the City and Truax envision drafting a disposition and development agreement that will be brought back before the Council for approval. (WATSON) Recognized Obligation Payment Schedule: As part of the ongoing wind -down of the former Temecula Redevelopment Agency, the Successor Agency (SARDA) is required to complete, bi- annually a Recognized Obligation Payment Schedule (ROPS) outlining the financial and debt obligations of the former Redevelopment Agency. Based on the outstanding obligations that are due in the six month period being reviewed, the SARDA makes requests for from the Property Tax Trust Fund in order to make the appropriate payments. On February 24, 2015 the SARDA board approved the ROPS for the period of July 1, 2015 through December 31, 2015 (ROPS 15-16A). On February 25, 2015 the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency approved the ROPS 15-16A. On March 2, 2015 The Oversight Board resolution approving ROPS 15-16A was delivered to the California State Department of Finance, the California State Controller, and the Riverside County Auditor Controller per the requirements of the redevelopment dissolution legislation. (WATSON) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) & HOUSING Affordable Housing Overlay and Density Bonus Ordinance: The City Council adopted the 2014-2021 General Plan Housing Element Update on January 28, 2014, and the City received certification from the State Department of Housing and Community Development (HCD) on March 10, 2014. A project processing schedule has been prepared for the Affordable Housing Overlay and Density Bonus Ordinances as required by Programs 1 and 4 of the Housing Element. The Code Amendment will also encompass land use updates as required by Program 3. The project is in the initial planning phase. Staff is currently conducting research and anticipates completing the Ordinances for adoption in late 2015. (WEAVER) Community Development Block Grant (CDBG): The City received the annual CDBG allocation letter from HUD on February 18, 2015. The total Fiscal Year 2015-16 CDBG grant allocation for Temecula is $540,214. Prior to receiving the formal annual allocation letter, staff presented the draft funding priorities to the Finance Subcommittee, consisting of Mayor Pro Tem Washington and Councilmember Naggar, on January 27, 2015. The FY 2015-16 CDBG funding recommendations from the Finance Subcommittee, including the redirect of $160,561 of unused funds from previous fiscal years, will be noticed for a 30 -day public review period in March, and scheduled for public hearing before the City Council on April 14, 2015. The recommendations, totaling $700,775, were adjusted to reflect a $3,856 reduction in the City's actual FY 2015-16 funding allocation. The FY 2015-16 Annual Action Plan, inclusive of a Substantial Amendment to redirect the unused funds from FY 2012-13 and FY 2013-14, will be submitted to HUD by May 15, 2015. (WEAVER) ENERGY & CONSERVATION Temecula Energy Efficiency Management (TEEM) Fund: The TEEM Fund is a self- sustaining fund that utilizes rebate incentives while also re -directing annual utility cost savings from energy efficiency projects into the fund. City Council established the fund in June 2013, with an initial deposit of $119,728.90 in SCE and SCG rebates. Staff is working with Public Financial Management, funded through the Western Riverside Energy Partnership, to develop an policy manual for the TEEM Fund, focusing on policies and methodologies for determining the amount of utility savings to be deposited into the fund after projects are completed. (WEST) Western Riverside Energy Leadership Partnership: This Partnership, consisting of eleven Western Riverside Council of Government (WRCOG) member cities, Southern California Edison (SCE), and Southern California Gas (SCG), provides incentives for participants to develop energy efficiency programs. Temecula was the first City in the Partnership to achieve Gold Level status by completing 13 energy efficiency projects in FY 2012-13, resulting in nearly $100,000 of annual utility cost savings. In FY 2013-14, the City has upgraded the Community Recreation Center parking lot lights with new LED lighting fixtures. This resulted in 9,155 kWh saved and an additional $2,280 in annual savings. Staff recently completed a comprehensive energy audit of the Temecula Library with assistance from the Partnership. The audit identified 9 energy efficiency measures which could save an estimated 107,429 kWh annually, which also equates to an estimated annual cost savings to the City of $17,278. If all efficiency measures are implemented, the City would receive approximately $20,952 in rebate incentives from SCE and SCG. Implementing these measures would allow the City to achieve Platinum Level in the Partnership kWh savings requirements, giving the City higher rebate incentives for future energy efficiency measures. (WEST) Energy Action Plans (EAP): The final draft Municipal and Community Energy Action Plans have been prepared for the City of Temecula. The Plans were funded through the Western Riverside Energy Partnership. Both EAPs establish energy reduction goals, policies, and implementation measures to achieve energy reduction goals. (WEST) Solid Waste and Recycling: Staff manages the City's Solid Waste and Recycling Agreement with CR&R and acts as a liaison between the City, CR&R, and their customers. City staff and CR&R coordinate two Citywide Clean-up events each year for residents to dispose of household waste and large miscellaneous items that do not fit into the standard residential trash receptacle. Staff also assists with outreach for the Riverside County Mobile Household Hazardous Waste Collection events and the Backyard Composting Workshops. This event is an effort to promote the recycling of used and other household hazardous waste. (WEST) BUILDING & SAFETY Inspections: During the month of February, Building and Safety conducted 1,500 inspections. On average there were 78.94 inspections per day, or 17.54 inspections per day, per inspector. Permits: During the month of February, Building and Safety issued 206 building permits. Of these permits, 11 were single family units. Some of these permits from this month included: Non -Construction Certificate of Occupancy Fat Burger — 40573 Margarita Road Starfire Direct (Custom Fire Features) — 42168 Remington Avenue Pangaea Restaurant — 27326 Jefferson Avenue Healthstaff Training Institute — 28671 Calle Cortez Tenant Improvements Jersey Mike's — 26475 Ynez Road Devilicious Eatery — 28693 Old Town Front Street Jimmy John's Restaurant — 40573 Margarita Road Temecula Community Theater Facade — 42051 Main Street New Commercial Building O'Reilly Auto Parts — 27227 Nicolas Road CODE ENFORCEMENT During the month of February, Code Enforcement responded to 49 web complaints. In addition, the division opened 81 code cases and forwarded 17 referrals to Public Works, Police, Animal Control, and Fire. Code Enforcement also pulled 400 non -conforming signs in the community and assisted 20 people at the Community Development Counter. Detailed Code Enforcement case activity can be found in the following chart: TYPE OF CODE CASE TYPE TOTAL Abandoned or Inoperable Vehicle 7 Vacant Home / Property Maintenance / Rodent infested 6 Business or Home Occupation w/o license 12 Trash and Debris / Parking lot maintenance 5 Overgrown Vegetation / Weeds / Fire Hazard 4 Green Pool / Vector Control 7 Graffiti 1 Noise 1 Trailer / RV Stored 9 Construction w/o Permit 3 Encroach Public ROW / Trash Cans 17 Other / Homeless Encampment 3 Signs Pulled - Violations 6 TOTAL NUMBER OF CASES 81 Foreclosure Tracking: Code Enforcement works with the local real estate community to monitor foreclosures, defaults and real estate owned properties. The following charts demonstrate the past six months of activities in Temecula. Residential Foreclosure Tracking Commercial Foreclosure Tracking September October November December January February DEFAULT 2014 2014 2014 2014 2015 2015 DEFAULT 116 111 100 91 92 94 FORECLOSED 84 85 85 85 82 74 REO 97 82 100 112 108 108 TOTALS 297 278 285 288 282 276 Commercial Foreclosure Tracking September 2014 October 2014 November 2014 December 2014 January 2015 February 2015 DEFAULT 2 1 1 0 0 0 FORECLOSED 0 0 0 1 1 1 REO 21 18 18 18 13 14 TOTALS 23 19 19 19 14 15 PA Number APN Assigned Planner PLANNING ACTIVITY REPORT Approval Apply Date Date Applicant Business Phone Owner Status PA15-0151 910-272-033 Scott Cooper 02/02/2015 Skyler Denniston (626) 405-6333 Plan Review Case Title / Description: Kaiser Building II MOD: A major modification to allow for Kaiser to construct a 9,045 SF medical office building located on a 2.95 -acre site shared with an existing two-story 23,510 SF Kaiser medical office building at 27309 Madison Avenue. PA15-0152 02/02/2015 Void Case Title / Description: Incorrectly created as a Plan Minor MOD (not Planning Minor Mod Planning Review only) PA15-0153 945-050-014 02/02/2015 Justin Davis (949) 885-9879 Plan Review Case Title / Description: T -Mobile Minor MOD: A Minor Modification (Planning Review only) for T -Mobile to remove and replace 3 antennas, 3 remote radio units, and replace equipment within the existing equipment cabinet. PA15-0154 921-730-046 Scott Cooper 02/02/2015 John Hine Jr (619) 682-3711 Plan Review Case Title / Description: Hine Subaru: A temporary use permit to allow for a temporary vehicle storage lot of vehicle inventory while permanent parking structure with service bays on ground floor is being constructed. PA15-0155 Case Title / Description: Spaces by Melissa System Administrator 02/02/2015 02/02/2015 Melissa Goetz Approved PA15-0156 System Administrator 02/02/2015 02/02/2015 Shawn Macdonald Approved Case Title / Description: Creative Business Solutions Inc. PA15-0161 910-420-030 Jaime Cardenas 02/02/2015 02/23/2015 Case Title / Description: Circus Vargas: A Temporary Use permit to allow Circus Vargas to operate at the Promenade parking lot at 40820 Winchester Road from March 12, 2015 through March 30, 2015. (909) 986-7502 Plan Review PA15-0162 910-310-004 James Atkins 02/02/2015 02/20/2015 James Ramsay Approved Case Title / Description: Richardson's RV MOD: a Minor Modification for Richardson's RV to allow for upgrades to the exterior of the existing building and the re -stripping of the existing parking area to allow for RV parking. The site is located at 27590 Jefferson Avenue. PA15-0167 Case Title / Description: Svetlana Woloschuck 02/03/2015 02/03/2015 Svetlana Woloschuk Approved Page 1 of 8 Approval PA Number APN Assigned Planner Apply Date Date Applicant Business Phone Owner Status PA15-0168 Case Title / Description: Photography System Administrator 02/03/2015 02/03/2015 Christopher Peele Approved PA15-0169 960-020-059 Jaime Cardenas 02/03/2015 David Nichols (951) 757-4668 Plan Review Case Title / Description: Killarney's St. Patricks TUP: a Major Temporary Use Permit to allow Killarney's to conduct a St. Patrick's Day event. The event will include outdoor live music (approximately between the hours of 12:00 p.m. to 12:00 a.m. with many intermissions), alcohol sales, retail vendors, and outdoor games. PA15-0171 921-730-025 Brandon Rabidou 02/03/2015 Matthew Gosch (951) 699-1302 Plan Review Case Title / Description: Rancho Ford remodel TUP: a Major Temporary Use Permit to allow for Rancho Ford to install 5 temporary trailers. The trailers will be used during construction to house sales, finance, parts, and service departments. The remodeling will occur between January 26, 2015 until August 26, 2015. The site is located at 26895 Ynez Road. PA15-0172 920-100-017 Scott Cooper 02/03/2015 Greg Irwin (714) 557-2448 Plan Review Case Title / Description: Temecula Assisted Living Facility: Development Plan for a 85,900 -square -foot assisted living and memory care facility developed in two phases. The project is located on Nicolas Road, east of Winchester Road PA15-0173 920-100-018 Scott Cooper 02/03/2015 Greg Irwin (714) 557-2448 Plan Review Case Title / Description: Temecula Assisted Living Facility: A CUP for a 85,900 -square -foot assisted living and memory care facility that would be developed in two phases. The project is located on Nicolas Road, east of Winchester Road. PA15-0174 Case Title / Description: Laund3r.com LLC 02/03/2015 02/03/2015 Nicolosa Reyes Approved PA15-0175 921-130-028 System Administrator 02/03/2015 02/03/2015 Steve Gronlund Approved Case Title / Description: Vintage Mortgage Firm. LLC PA15-0176 Case Title / Description: Landscaping Rodriguez System Administrator 02/03/2015 02/03/2015 Maria Magdalena Approved Rodriguez Alvarado PA15-0177 02/04/2015 Fabio Arenzon Plan Review Case Title / Description: Fabio Arenzon Pool Service PA15-0179 02/04/2015 Martha Plan Review Gonzalez -Hodges Case Title / Description: Hoo-ListicAll Natural Soap Company Page 2 of 8 Approval PA Number APN Assigned Planner Apply Date Date Applicant Business Phone Owner Status PA15-0181 921-060-005 Brandon Rabidou 02/04/2015 Randy Orozco (714) 504-6470 Brian Snell Plan Review Case Title / Description: Calibers Temecula: Minor Modification for a new exterior carwash, two roll -up doors on the rear of the building, and new building colors. The project is located at 28093 Jeffeson Avenue. PA15-0183 962-460-021 Case Title / Description: Bebe Blends 02/04/2015 Jolene Connor Plan Review PA15-0184 945-090-001 James Atkins 02/04/2015 Gavin Sermon (951) 553-3117 Bill Parker Corrections Case Title / Description: Hidden Hills Estates TUP: Major Temporary Use Permit for the use of a construction trailer for a 32 -acre subdivision. The trailer is located at 42936 Via Valencia and Santiago Road. PA15-0185 Case Title / Description: Jennys Graphics 02/04/2015 02/04/2015 Jennifer Sommers Approved PA15-0199 02/05/2015 Ahmad Azizi Plan Review Case Title / Description: Phase 3 Design Services PA15-0201 957-662-004 Scott Cooper 02/06/2015 Socorro Jimenez Plan Review Case Title / Description: Jimenez Family Day Care CUP: A Minor Conditional Use Permit to allow for the Jimenez family to conduct a Large Family Day Care operation within their single-family residential home. The maximum number of children permitted will be 14. The site is located at 39150 Chandler Drive. PA15-0203 966-180-019 02/06/2015 Misty Miller (619) 840-1758 Plan Review Case Title / Description: Misty Miller Boot Camp PA15-0205 921-260-022 James Atkins 02/06/2015 02/19/2015 Dave Madden Approved Case Title / Description: La Creperi MOD: a Minor Modification (Planning Review Only) to allow for La Creperi Cafe to enclose a 104 square foot area formerly used as the electrical switch area, and convert it to restaurant area. The site is generally located at Tower Plaza at 27423 Ynez Road. PA15-0209 02/09/2015 Jon Adams Plan Review Case Title / Description: Wiki Web Studio PA15-0210 Case Title / Description: Property Management System Administrator 02/09/2015 02/09/2015 Denice Robinson Approved Page 3 of 8 Approval PA Number APN Assigned Planner Apply Date Date Applicant Business Phone Owner Status PA15-0215 Case Title / Description: KidTalk Cali Speech Pathology Co. 02/10/2015 02/10/2015 James Glenn Approved PA15-0221 02/10/2015 Jeannie Young Plan Review Case Title / Description: Cardio Cafe by Jeannie Young PA15-0231 Case Title / Description: Rapid Flood & Restoration 02/11/2015 Plan Review PA15-0234 922-120-010 Jaime Cardenas 02/12/2015 Richard Quaid (951) 506-6903 Richard Quaid Plan Review Case Title / Description: 2015 Open House and Temecula Valley H.O.G. 18th Annual Poker Run Major Temporary Use Permit: A Major Temporary Use Permit to allow Quaid Harley-Davidson to operate the 18th annual poker run on March 28th, 2015 from 8 am to 3:30 pm at 28964 Old Town Front Street (APN: 922-120-010). PA 15-0235 Case Title / Description: The Workshop of Jayme 21 02/12/2015 Debra Grissom (951) 225-8625 Plan Review PA15-0236 02/12/2015 Dennis Durling Plan Review Case Title / Description: Durling Fitness PA15-0240 961-457-045 System Administrator 02/12/2015 Case Title / Description: Ms...Wear Em...Wear Em Out... Emma Villa Fuerte Summers (760) 960-5451 Plan Review PA15-0242 02/12/2015 Sean Holland Plan Review Case Title / Description: Sean Holland Measurements PA15-0243 System Administrator 02/12/2015 Kristi Lawton Plan Review Case Title / Description: Its a Dogs Life Mobile Pet Spaw PA15-0245 02/13/2015 Viviana McDonald Plan Review Case Title / Description: Vineyard Landscape PA15-0250 921-830-016 Brandon Rabidou 02/17/2015 02/20/2015 Brian Orr Case Title / Description: Burgers and Beer Minor Modification: Minor Modification (Planning Review Only) to install an outdoor propane fire pit. The project is located at 41577 Margarita Road. Kurt Honold Plan Review PA15-0251 02/17/2015 Robert Alves Plan Review Case Title / Description: Patios & More Page 4 of 8 Approval PA Number APN Assigned Planner Apply Date Date Applicant Business Phone Owner Status PA15-0252 02/17/2015 Lucas Haynes Plan Review Case Title / Description: LucaS Haynes Photography PA15-0253 02/18/2015 Daryl Cammarano Plan Review Case Title / Description: Angel Up Foundation PA 15-0257 Case Title / Description: Gazette 665 System Administrator 02/18/2015 02/18/2015 Sarah Kay Bierle Approved PA15-0258 910-310-006 James Atkins 02/09/2015 02/19/2015 Aron Carcamo (323) 665-0844 Approved Case Title / Description: Chevron Landscape Minor Exception: a Minor Exception to allow for an existing Chevron to have a 3% reduction from the required 20% landscape coverage. The site is located at 27560 Jefferson Avenue. PA15-0259 James Atkins 02/19/2015 02/19/2015 Brandon Webster Approved Case Title / Description: Diversified Products Specialists PA15-0262 02/20/2015 Jennifer Harcarik Plan Review Case Title / Description: Gain Test Prep LLC PA15-0265 922-130-014 02/20/2015 Case Title / Description: Kid's World Major MOD: a Major Modification to allow for Kid's World to construct one (1) new building for the purpose of adding two new classrooms for art and music. The new building will comprise 1,856 square feet. The site is located at 29879 Santiago Road. Warren Davidson (951) 301-5274 John McCusker Plan Review PA15-0268 Case Title / Description: Faithless Nation System Administrator 02/20/2015 Angel Cardenas Plan Review PA15-0270 Case Title / Description: Nancy O'Neill System Administrator 02/23/2015 Nancy O'Neill Plan Review PA15-0272 962-143-030 Scott Cooper 02/23/2015 02/25/2015 Donald Sadlon Approved Case Title / Description: Sadlon Minor Modification: Minor Modification (Planning Review Only) to add a window and a sliding glass door to the north side of the existing single family residence. The project is located at 45589 Via Puebla PA15-0274 02/24/2015 Laura Mitchell Plan Review Case Title / Description: Laura Mitchell Event Mangement Page 5 of 8 PA Number APN Assigned Planner Approval Apply Date Date Applicant Business Phone Owner Status PA15-0275 922-130-017 02/24/2015 Marc Myers (949) 637-0821 Plan Review Case Title / Description: AT&T Rancho Baptist MOD: a Minor Modification to allow for AT&T to install and co -locate 12 new panel antennas and 24 remote radio units on an existing monopine; and, the installation of an equipment shelter and emergency back-up generator. PA15-0279 02/24/2015 Shirley Hernandez Plan Review Case Title / Description: Infiniti Boutique PA15-0281 962-280-011 Case Title / Description: Mehe'ula Music Productions 02/24/2015 James Marabotto (808) 366-4259 Plan Review PA15-0286 02/25/2015 Daniel Stafford Plan Review Case Title / Description: Temecool Computer Repair PA15-0287 Case Title / Description: Rhea Lana's of Temecula Valley 02/25/2015 03/02/2015 Jeanette Maines Approved PA15-0288 922-120-010 Jaime Cardenas 02/25/2015 Wendy Barrett Case Title / Description: American Foundation for Suicide Prevention Minor TUP: A Minor TUP for a "Poker Run" originating at 28964 Old Town Front Street (Harley Davidson) and ending in Rainbow. Richard Quaid Plan Review PA15-0289 Case Title / Description: Elanie Cassity Business Management Services 02/25/2015 02/25/2015 Elanie Cassity Approved PA15-0292 920-090-005 Jaime Cardenas 02/25/2015 Susie Johnson (951) 695-4200 Plan Review Case Title / Description: Bingo License: A Bingo License permit application for Chaparral High School Education Foundation (CHSEF) to hold bingo fundraisers at 27215 Nicolas Road. PA15-0294 Case Title / Description: 3 Cord Marketing LLC 02/26/2015 Jerome Mikulich (951) 816-9966 Plan Review PA15-0296 921-020-042 02/26/2015 Lindsey Gump (909) 938-7844 Plan Review Case Title / Description: ELM Healthcare Group Inc PA15-0301 Case Title / Description: Francis's Cakes James Atkins 02/26/2015 02/26/2015 Francia Lopez (951) 297-1081 Approved PA15-0303 Case Title / Description: Past Parallel 02/26/2015 02/26/2015 Sheri Isaac Approved Page 6 of 8 Approval PA Number APN Assigned Planner Apply Date Date Applicant Business Phone Owner Status PA15-0306 921-831-014 02/26/2015 Chris Cotten (909) 831-5990 Plan Review Case Title / Description: Verdes VRZ MOD: a Minor Modification (Planning Review Only) to allow for Verizon Wireless to replace a previous carrier in an existing facility. The installation proposes six (6) antennas, twelve (12) remote radio units, two (2) junction boxes, three (3) antennas, and four (4) equipment cabinets. The site is located 41278 Margarita Road. PA15-0309 944-033-009 Case Title / Description: The Painting Mantis System Administrator 02/26/2015 (951) 205-3535 Plan Review PA15-0312 02/27/2015 Case Title / Description: Memorie Rentals Kathy Fouss Plan Review PREAPP15-0150 944-330-007 James Atkins 02/02/2015 Steve Quinn (858) 546-7474 ext Plan Review 106 Case Title / Description: Rancho Highlands III SPA: an amendment to the Rancho Highlands Specific Plan to allow for 3.17 acres of Professional Office (PO) land to be redesignated as High Density Residential (HD). The site is located at the northeast corner of Ynez Road and Tierra Vista Road. (APN: 944-330-007) PREAPP15-0170 921-310-025 Brandon Rabidou 02/03/2015 Jim Jackson (909) 576-8667 Plan Review Case Title / Description: Orchard Christian Fellowship Pre -Application: A Pre -Application to allow Orchard Christian Fellowship to increase the footprint of its sanctuary by approximately 500 square feet and allow three modular buildings for sunday school classes. The project is located at 42101 Moraga Road. P R EA P P 15-0211 910-110-091 Scott Cooper 02/05/2015 02/26/2015 John Rogers (951) 698-1830 Completed Case Title / Description: Channell Office Pre -Application: A pre -application for Channell Commercial Corporation to construct a 9,060 square foot two-story office industrial/building. The site is located on the southeast corner of Ynez Road and Equity Drive (APN 910-110-091). PREAPP15-0229 910-272-011 Scott Cooper 02/11/2015 02/26/2015 Kimberly Boone (619) 889-5101 Completed Case Title / Description: Sanborn Parking Lot Pre-Applicaton: Pre -App to construct a parking lot. The existing vacant lot located at 41427 Sanborn Avenue. PREAPP15-0254 965-410-002 Eric Jones 02/18/2015 John Baucke (805) 698-2845 Plan Review Case Title / Description: Corona Ranch Village Center Pre -Application: A Pre -Application to allow for the creation of a Planned Development Overlay which will allow for a commercial mixed use neighborhood totaling approximately 229,039 square feet on the northeast corner of Temecula Parkway and Butterfield Stage Road. Page 7 of 8 Approval PA Number APN Assigned Planner Apply Date Date Applicant Business Phone Owner Status PREAPP15-0256 Stuart Fisk 02/18/2015 Andrew Dzulynsky (858) 500-4627 Plan Review Case Title / Description: Pre -application: A pre -application for a Development Plan to construct a Hoehn Audi auto dealership consisting of approximately 37,673 square feet to include a showroom, offices, and service area at Temecula Center Drive in the Harveston Specific Plan south of the existing Mercedes Benz dealership (APN: 916-400-032) PREAPP15-0291 910-310-010 Scott Cooper 02/25/2015 Chin Tsai (760) 803-0100 Plan Review Case Title / Description: Pre -Application for a Conditional Use Permit to include live entertainment for Chin's Gourmet Restaurant located at 27464 Jefferson Ave. PREAPP15-0299 922-033-021 Eric Jones 02/26/2015 Dave Madden Plan Review Case Title / Description: 4th and Front Street Pre -App: a Pre -Application for a Development Plan for a 13,914 square foot commercial building proposed to be located at the northeast corner of 4th Street and Front Street in Temecula. PREAPP15-0308 944-290-027 James Atkins 02/26/2015 Larry Canale (951) 760-0760 Plan Review Case Title / Description: ALDI Pre -App #2: a Pre -Application to allow for ALDI Market to propose construction of an 18,552 square foot building on 1.75 acres. The site is located at Rancho California and Lyndie Lane. Page 8 of 8 Item No. 18 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jeffrey Kubel, Chief of Police DATE: March 24, 2015 SUBJECT: Police Department Monthly Report PREPARED BY: Will Edwards, Sergeant RECOMMENDATION: Receive and file. The following report reflects the activity of the Temecula Police Department for the month of February 2015. PATROL SERVICES Overall calls for police service 2,768 "Priority One" calls for service 56 Average response time for "Priority One" calls 5.71 Minutes VOLUNTEERS Volunteer administration hours 157 Special Events hours 48 Community Action Patrol (CAP) hours 779 Reserve officer hours (patrol) 37 Training hours 136 Total Volunteer hours 1052 CRIME PREVENTION Crime prevention workshops /Neighborhood watch meetings conducted 9/17 Residential/Business security surveys conducted 2/4 Businesses visited 3 Residences/Businesses visited for past crime follow-up 0/7 Station Tour 7 Planning Review Projects/Temp Outdoor Use Permits 4/11 Square Footage of Graffiti Removed 2,028 OLD TOWN STOREFRONT Total customers served 259 Sets of fingerprints taken 56 Police reports filed 24 Citations signed off 20 Car Seat Inspections 0 Total receipts $2,291.00 SPECIAL TEAMS (POP / SET) On sight felony arrests 6 On sight misdemeanor arrests 17 Felony arrest warrants served 7 Misdemeanor arrest warrants served 7 Follow-up investigations 8 Parole/Probation Searches 0/7 Pedestrian Checks 68 Traffic Stops/Vehicle Checks 58 Crime Free Housing Checks 82 TRAFFIC Citations issued for hazardous violations 1325 Grant funded D.U.I. / Traffic safety checkpoints 0 Grant funded traffic click it or ticket 0 D.U.I. Arrests 12 Non -hazardous citations 373 Stop Light Abuse/Intersection Program (S.L.A.P.) citations 156 Neighborhood Enforcement Team (N.E.T.) citations 123 Parking citations 93 School Zone 90 Seatbelts 37 Cell Phone Cites 77 Injury collisions 23 INVESTIGATIONS Beginning Caseload 190 Total Cases Assigned 66 Total Cases Closed 51 Search Warrants Served 17 Arrests 3 PROMENADE MALL TEAM Calls for service 554 Felony arrest/filings 2 Misdemeanor arrest/filings 23 Traffic Citations 4 Fingerprints/Livescans 187 Total receipts $6,349.00 SCHOOL RESOURCE OFFICERS Felony arrests 1 Misdemeanor arrests 9 Reports 26 Youth counseled 189 Meetings 107 Item No. 19 Approvals City Attorney Finance Director City Manager Por - CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: March 24, 2015 SUBJECT: Public Works Department Monthly Report RECOMMENDATION: Receive and file Public Works Department Monthly Report for Capital Improvement Projects, Maintenance Projects, and Land Development Projects. City of 'TemecuCa DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT PROJECT NAME BRIEF DESCRIPTION TOTAL PROJECT COST ESTIMATED/CURRENT MILESTONES CAPITAL IMPROVEMENT PROJECTS CIRCULATION PROJECTS Interstate -15 / State Route 79 South Ultimate Interchange, PW04-08 Construction of ramp system that will improve access to Interstate 15 from Temecula Parkway / State Route 79 South $50,778,033 • Final Design Plans to be complete Spring 2015 Pavement Rehabilitation Program — Rancho California Road (Jefferson Avenue to Ynez Road), PW10-12 $729,000 • Contract awarded December 9, 2014 . Construction scheduled to begin in April 2015 INFRASTRUCTURE PROJECTS: Citywide Storm Drain Improvements — Old Town Front Street, PW12-19 Replacement of the cross gutter in Old Town Front Street $292,400 • Currently in Design phase • In process of Metropolitan Water District easement acquisition Fire Station 73 Living Quarters Upgrade, PW13-07 Improvements to living and sleeping quarters to accommodate staff $1,637,000 • Construction began March 9, 2015 . Project expected to be complete in December 2015 Pauba Road Sidewalks, PW13-08 Construction sidewalk along Pauba Road from just east of La Primavera to Ynez Road $235,428 • Construction is substantially complete Theater Remediation, PW12-04 Addresses design and construction deficiencies $2,400,000 • Contract awarded December 9, 2014 • Construction began March 2, 2015 YMCA Repair and Remediation, PW12-10 Repair and remediate the YMCA building and correct building deficiencies $1,537,500 • Bid advertising planned for April 2015 • Construction to begin Summer of 2015 Citywide Concrete Repairs, PW14-07 Annual Citywide concrete repairs to various facilities maintained by the City $412,786 • Construction in process • Project completion expected May 2015 03/24/15 City of TemecuCa DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT PROJECT NAME BRIEF DESCRIPTION TOTAL PROJECT COST ESTIMATED/CURRENT MILESTONES CAPITAL IMPROVEMENT PROJECTS PARKS & RECREATION PROJECTS: Sam Hicks Monument Park Playground Enhancement, PW12-20 Design and construct a new innovative play area to replace the existing equipment $521,550 • Contract award planned in April 2015 Special Needs Playground, PW12-02 Install play structure for youth and special needs kids at Margarita Park $1,293,800 • Project is complete • Grand Opening / Ribbon Cutting held on Wednesday, February 25, 2015 03/24/15 City of 'TemecuCa DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT PROJECT NAME BRIEF DESCRIPTION ESTIMATED/CURRENT MILESTONES LAND DEVELOPMENT PROJECTS EMWD (Utility Project) Old Town Sewer Project located at Old Town Front Street and Moreno Road to First Street • Tunneling Method between First and Fourth Street has been changed from Guided Bore to Jack and Bore due to encounter with boulders • Jack and Bore Method from the U -Haul site to First Street has successfully reached half the distance • Jack and Bore Method from Fourth Street to Third Street began March 9, 2015, and First Street to Third Street will begin March 26, 2015 MAINTENANCE PROJECTS Playground Equipment Enhancement and Safety Surfacing Pala Community Park and Nicolas Road Park Play Equipment and Safety Surfacing Replacement Replace three play structures and associated safety surfacing $275,000 • Estimated start date is April 2015 • Estimated completion date is June 2015 City Facilities Rehabilitation — Pennypickle's Workshop Temecula Children's Museum HVAC Equipment Replacement Remove four aging HVAC Units and replace with four new more energy efficient units, and install a web -based energy management system $52,000 • Started March 2015 • Estimated completion date is April 2015 City Facilities Rehabilitation — Community Recreation Center Parking Lot Rehabilitation Remove and replace damaged asphalt, fill cracked areas, seal and restripe entire parking lot $50,000 • Started March 2015 • Estimated completion date is April 2015 City Facilities Rehabilitation — TVE2 Roof Restoration Complete restoration of the existing built up roof including apply elastomeric roof coating system to entire roof area $50,000 • Started March 2015 • Estimated completion date is April 2015 03/24/15 REQUESTS TO SPEAK I wish to speak on: REQUEST TO SPEAK CITY OF TEMECULA Date: 3 f 2y I Public Comment CITY COUNCIL / CSD / SARDA /THA / TPFA (Circle One) Subject: kA j -}lam �1�� J �V.i L✓,� �/ C Agenda Item No. For Against Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and state your name for the record, Name: / I Address: If you are representing an organization or group, please ive the na Phone Number: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. I wish to speak on: Public Comment Subject: Agenda Item No. REQUEST TO SPEAK CITY OF TEMECULA Date: / CSD / SARDA /THA / TPFA (Circle One) For Against 3 pki)()" Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and state your name for the record. Name: t44Y/D� Address: If you are representing an organization or group, please give the name: Phone Number: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. I wish to speak on: REQUEST TO SPEAK CITY OF TEMECULA Date: Public Commen .CITY COUNCIL / CSD / SARDA /THA / TPFA (Circle One) C -N1_ `%. l Subject: ( Uk c Agenda Item No. For Against Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and state r name] for e record. Name: X�Y�/ 417 Address: Phone Number: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. REQUESTS TO SPEAK I wish to speak on: Subject: REQUEST TO SPEAK CITY OF TEMECULA Date: JVh.tc'). a 4) a z E Public Comment CITY COUNCIL / CSD / SARDA /THA / TPFA (Circle One) Agenda Item No. I h For Against Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and state your name for the record. Name: J— ri4 i ALS1.3 Address: - Phone Number: - If you are representing an organization or group, please give the name: cth D Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. DOCUMENTS SUBMITTED FOR THE RECORD cc: Aaron Adams Council- Received IRA L. ROBINSON Temecula, California 92592 ( March 17, 2015 City of Temecula City Council 41000 Main Street Temecula, CA 92590 RE: TEMECULA CITY COUNCIL VACANCY Dear City Council Members: RECEIVED MAR 1 8 2015 CITY I4ANAQ N OFFICE This letter is written in connection with the Temecula City Council's scheduled March 24, 2015 consideration of the manner in which the vacancy left by former Councilman Chuck Washington will be filled. For the record, I am a resident of the City of Temecula, a member of the Riverside County Democratic Central Committee, and Vice Chair of its 75`h Assembly District delegation. As you know, the City of Temecula is in the 75th Assembly District. On behalf of the 75th Assembly District delegation. the following comments, recommendations and requests are offered: 1. We do understand that council members are selected on a non-partisan basis. 2. It appears that the Council will have the option of filling the vacancy by (a) calling a special election, or (b) appointing a successor. For a variety of reasons, including a less costly, less time consuming and more efficient process, it is our recommendation that the Council fill the vacancy by appointing a successor. 3. In the event the Council elects to fill the vacancy by appointment, it is respectfully requested that the process be as open and transparent as possible, and that the Council (a) follow an appropriately modified version of the procedure followed when commission appointments are made, including advertising the opening, placing notices in the local newspapers, and posting notices in the City's regular posting places; (b) interview and consider all applicants before making an appointment; (c) publicly disclose the identities and information regarding all applicants a number of days before the appointment is made, and (d) make an effort to continue diversity on the Council. 1 4. It is our understanding that recent council candidate Cecilie Nelson has already advised the Council of her interest in being considered for appointment to fill the vacancy. It is also our understanding that Ms. Nelson would seek re-election when her term expires in 2016. We support her candidacy and recommend and request that the Council interview and seriously consider appointing her to fill the vacancy. We may have additional recommendations before the deadline and will separately communicate them to the Council as soon as possible. If you have questions or concerns regarding this matter, please let me know. Thank you for your consideration. Very truly yours, Ira L. Robinson L 2