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HomeMy WebLinkAbout012296 PC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA PLANNING COMMISSION JANUARY 22, 1996 A regular meeting of the city of Temecula Planning Commission was called to order on Monday, January 22, 1996, 6:00 P.M., at the Rancho California Water District Board Room, 42135 Winchester Road, Temecula, California. Chairman Steve Ford presiding. PRESENT: Miller, Slaven, Ford, Webster, Fahey ABSENT: None Also present were Planning Manager Debbie Ubnoske, Assistant City Attorney Greg Diaz, Senior Planner John Meyer and Principal Engineer Steve Cresswell. PUB! IC COMMENTS Chairman Ford called for public comments on non-agenda items at 6:05 P.M. There were no requests to speak. COMMISSION BUSINESS 1. Approval of Agenda It was moved by Commissioner Fahey and seconded by Commissioner Slaven to approve the agenda. The motion carried as follows: AYES: 5 COMMISSIONERS: Miller, Slaven, Ford, Webster, Fahey NOES: 0 COMMISSIONERS: None ABSENT: 1 COMMISSIONERS: None 2. ! and Development Monthly Activity Report Planning Manager Debbie Ubnoske stated that she was available to answer any questions the Commission may have on the monthly activity report as submitted. Commissioner Fahey requested the status of the funding for the Capital Improvement Program. Chairman Ford requested the funding report be in the next Commission packet and also the priority list of all projects. Planning Manager Ubnoske responded that the Capital Improvement Program is reviewed during the summer months and she will distribute copies to the Commission at that time. P:\WIMBERVG\012296.PC 6/26/96 vgw 1 PLANNING COMMISSION JANUARY 92. 1996 Commissioner Webster requested the status of the Western By-Pass Corridor. Planning Manger Ubnoske responded that the environmental report is in progress at this time. Commissioner Fahey reported that the bike lane along the Santa Gertrudes Creek on Winchester Road has a potential for flooding during the rains and recommended that the gates be locked during the inclement weather. 3. Streamline the Develol;)ment Process Pre-ADplication Process Planning Manager Ubnoske highlighted the pre-application process developed by staff, She then asked for recommendations or direction from the Commission, Commissioner Webster asked about the criteria used by staff to determine who is required to meet concerning a pre-application packet. Planning Manager Ubnoske responded that developers who staff works with consistently are usually met with, however, for those not as familiar with the process, she recommends the word go out a via the written media. Commissioner Fahey expressed her support for the pre-application process as presented. Commissioner Slaven asked if applicants have expressed support for this process. Chairman Ford spoke in support of the pre-application process but expressed concern that the Commission does not always receive all the information until the night of the meeting. Chairman Ford asked for a straw vote regarding the pre-application process form. The Commission unanimously agreed on the use of this process. LEGAL NOTICINR Planning Manager Debbie Ubnoske presented the City's process for legal noticing and explained that Temecula has stronger requirements in place than the County of Riverside or the State of California. Commissioner Fahey asked how the Home Owners Associations and special interest groups are made aware of projects. Planning Manager Ubnoske responded that any group or individual asking to be noticed on a particular site is notified by mail. She also commented that if the Commission agrees, staff could announce to the public at the Commission meetings that anyone interested could leave their name and address and they would be notified of any hearings in which they have an interest. P: \WIMBERVG\012296. PC 6/4/96 vgw 2 P?.ANNING COMMISSION JANUARY 99, 1996 Commissioner Slaven stated that interest groups and individuals interested in the development of a particular site need to be more responsible and find out on their own. Commissioner Miller expressed support for the existing process utilized by the City of Temecula, which is more than ample in his opinion. Assistant City Attorney Diaz responded that the City is regulated to provide written notice to interest groups if such notice is requested in writing. He also stated that citizen's groups have been sharing the responsibility with the City. Principal Engineer Steve Cresswell explained that the city is in the process of implementing a Kiosk Computer Program, which will allow citizens to access project status information from wherever these are installed throughout the City. Chairman Ford expressed satisfaction with the existing noticing procedures utilized by the City and this was agreed upon by the entire Commission. TIME! IN; Senior Planner John Meyer presented the process used by staff for development review, which consists of an 8-week timeline from start to when it comes before the Commission. Commissioner Miller expressed support for the timeline schedule, but asked staff to consider City holidays when finalizing the schedule timeline. Commissioner Fahey recommended the timeline schedule be taken to the City Council for support due to the potential political nature of development review. Assistant City Attorney Diaz stated that traffic and environmental studies are subject to state law. He advised if they are not completed, prior to coming before the Commission, any action to condition the project for this completion or mitigation issues would violate case law. He further explained the Commission needs to have enough information, presented at the meeting, to deem the project complete. If the project is conditioned in the absence of this information, it could preclude the ability to impose the conditions at a later date. Commissioner Fahey expressed her support of this timeline concept. Planning Manager Ubnoske responded that staff will revise the timeline schedule form and the pre-application process and will bring it back to the Commission. Chairman Ford directed staff to refine this timeline and bring it back for the Commission to recommend it to the City Council. This was unanimously agreed upon by the Commission. P: \WIMBERVG\012296. PC 6/26/96 vgw 3 PLANNING COMMISSION JANUARY 99, 1996 AFFIDAVIT OF PUBLIC HEARING NOTICE Planning Manager Ubnoske presented a draft document to be implemented which requires signatures as each step is completed on the noticing process. PLANNINe, DIRECTOR'S REPORT Planning Manager Debbie Ubnoske informed the Commission of the League of California Cities Planners Institute which is scheduled for February 26, 1996. She requested that Commissioners let staff know if they plan to attend, so arrangements can be made. She also commented that the February 19, 1996 meeting of the Commission falls on the President's Day Holiday. The Commission agreed not to meet on February 19, 1996 and reschedule the meeting to March. She also announced the meeting of February 5, 1996 will include Annexation Policies and Lighting and Landscaping issues. COMMISSION DISCUSSION Commissioner Webster requested the status of the Design Guidelines. Senior Planner Meyer responded that the draft had been received by staff. Chairman Ford encouraged the Commissioners to attend the joint meeting with Murrieta on Thursday, January 25, 1996, which will address transportation issues. It was moved by Commissioner Slaven and seconded by Commissioner Miller to adjourn the meeting at 7:30 P.M. The motion was carried unanimously. The next meeting of the City of Temecula Planning Commission is scheduled to February 5, 1996, 6:00 P.M. at the Rancho California Water District Board Room, 42135 Winchester Road, Temecula, California. " C -IAI~MAN SECRETARY P: \WIMBP..RVG\ 012296. PC 6/4/96 vgw 4