HomeMy WebLinkAbout14-04 TCSD ResolutionRESOLUTION NO. CSD 14 -04
' A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TEMECULA COMMUNITY SERVICES DISTRICT OF
THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR
2014 -15 ANNUAL OPERATING BUDGET AND
ESTABLISHING CONTROLS ON CHANGES IN
APPROPRIATIONS
THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES
DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. That the Fiscal Year 2014 -15 Temecula Community Services
District (TCSD) operating budget is hereby adopted.
Section 2. That the following controls are hereby placed on the use and
transfers of budget appropriations:
A. No expenditure of funds shall be made unless there is an unencumbered
appropriation available to cover the expenditure.
B. The Department Director may prepare a transfer of appropriations within
' departmental budget accounts, with the approval of the General Manager.
C. The Board of Directors must authorize transfers (appropriations) of funds
from the Unreserved Fund Balance and transfers between departmental budget
accounts.
D. The Board of Directors must authorize any increase in regular personnel
positions above the level indicated in the final budget. The General Manager may
authorize the hiring of temporary or part-time staff as necessary within the limits
imposed by the controls listed above.
E. The General Manager may authorize expenditures of funds in amounts up
to $30,000. Any expenditure of funds in excess of $30,000 requires Board of Directors
action.
F. The General Manager may authorize Public Works contracts in amounts
up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require
Board of Directors action, except that the General Manager may approve change orders
on Public Works contracts approved by the Board in amounts up to the project
contingency established by the Board.
G. Pursuant to Section 3.28.130 of the Municipal Code, the General Manager
' may authorize purchases of supplies and equipment in amounts up to $30,000. Any
purchases of supplies and equipment in excess of $30,000 shall be awarded to the
CSD Resos 14 -04 1
lowest responsible bidder pursuant to formal bid procedures and require City Council
' action, except that the General Manager may approve change orders on purchases of
supplies and equipment approved by the Board in amounts up to the contingency
established by Board.
J
H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of
supplies and equipment of an estimated value of $30,000 or less, may be made by the
purchasing agent in the open market pursuant to the procedure prescribed in Sections
3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections
3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with
for purchases of supplies and equipment having a total estimated value of $5,000 or
less.
I. Appropriations and Revenue Estimates for grant funded programs for
Fiscal Year 2013 -14 which have not been expended or encumbered, are hereby carried
over for the applicable grant program to the Fiscal Year 2014 -15.
Section 3. The Finance Director is authorized to make temporary short term
interfund loans between appropriate funds in order to cover short term cash needs
caused by cash flow timing differences. These interfund loans must have an identified
repayment source.
Section 4. Outstanding encumbrances shown on the District books at June 30,
2014, are hereby appropriated for such contracts or obligations for fiscal year 2014 -15.
Section 5. There are numerous occasions when small dollar valued purchases
must be made for or on behalf of the District; and it is appropriate that a petty cash fund
be used to provide for the purchase of these smaller dollar valued items; now, therefore,
the Board of Directors of the Temecula Community Services District of the City of
Temecula does hereby resolve, determine, and order as follows:
A. There is hereby established a renewable petty cash fund to be maintained
in the Finance Department.
B. The imprest balance amount of the petty cash fund shall be $3,000.
C. Vouchers, receipts, or other evidence of payment shall be required before
reimbursement shall be made from said petty cash fund, in such form as shall be
required by Finance Director.
Section 6. The Board Secretary shall certify adoption of the resolution.
CSD Resos 14 -04 2
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
' Community Services District of the City of Temecula this 10th day of June, 2014.
ATTEST:
G n R. FI res, CKAC
Acting City Clerk/Acting Board Secretary
[SEAL]
CSD Resos 14 -04
Jeff Comerchero, President
STATE OF CALIFORNIA )
' COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Gwyn R. Flores, CMC, Acting City Clerk/Acting Board Secretary of the Temecula
Community Services District of the City of Temecula, do hereby certify that the foregoing
Resolution No. CSD 14 -04 was duly and regularly adopted by the Board of Directors of the
Temecula Community Services District of the City of Temecula at a meeting thereof held
on the 10th day of June, 2014, by the following vote:
AYES: 5 BOARD MEMBERS: Edwards, Naggar, Roberts, Washington,
Comerchero
NOES: 0 BOARD MEMBERS:
ABSENT: 0 BOARD MEMBERS:
ABSTAIN: 0 BOARD MEMBERS:
CSD Resos 14 -04 4
Gwyn R. Flores, CMC
Acting City Clerk/Acting Board Secretary