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HomeMy WebLinkAbout092413 CC AgendaIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET SEPTEMBER 24, 2013 – 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 5:30 P.M. – The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1) Performance Evaluation(define goals) -City Manager. This closed session is being held pursuant to Government Code Section 54957 to enable the City Council to define goals and performance objectives for the City Manager. 2) CONFERENCE WITH LEGAL COUNCIL—EXISTING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(2) with respect to two matters of pending litigation: (1) "City of Temecula v. County of Riverside, et. al., Granite Construction Co. et. al., real party in interest," Riverside County Superior Court No. RIC 1211312, concerning the certified EIR for the Liberty Quarry project; and (2) "City of Temecula v. County of Riverside, et. al.," Riverside County Superior Court No. RIC 1215119, concerning the Riverside County Fast Track Policy. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. Next in Order: Ordinance: 13-06 Resolution: 13-50 CALL TO ORDER: Mayor Mike Naggar Prelude Music: Susan Miyamoto Invocation: Pastor Phillip Floss of New Life Church Flag Salute: To be announced ROLL CALL: Comerchero, Edwards, Roberts, Washington, Naggar 1 PRESENTATIONS/PROCLAMATIONS Rabbi Hurwitz Day Proclamation 15th Annual Susan G. Komen Inland Empire Race for the Cure Proclamation Purple Heart City Proclamation PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the City Council addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes RECOMMENDATION: 2.1 Approve the action minutes of September 10, 2013. 2 3 List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Financial Statements for the 4th Quarter Ended June 30, 2013 RECOMMENDATION: 4.1 Receive and file the Financial Statements for the 4th Quarter Ended June 30, 2013; 4.2 Approve a transfer of $29,000 in General Fund for Legal Services from the Public Works Department Zine item budget; 4.3 Approve a transfer of $82,000 in General Fund Fire Department from the Police Department line item budget. 5 Agreement for Theater Ticketing Software Services for the Old Town Temecula Community Theater RECOMMENDATION: 5.1 Approve an Agreement with Vision One for ticketing software services for the Old Town Temecula Community Theater, for a two-year term, and authorize additional payments up to $40,000 annually, not to exceed $80,000 for the term of the agreement. 6 City of Temecula Fiscal Year 2012-13 Consolidated Annual Performance and Evaluation Report (CAPER) RECOMMENDATION: 6.1 Adopt a resolution entitled: RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) WITH THE ADDITION OF PUBLIC COMMENTS, AND AUTHORIZING STAFF TO SUBMIT THE REPORT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) 3 7 Purchase of Scarborough Litter and Recycling Receptacles for Old Town Temecula RECOMMENDATION: 7.1 Authorize the purchase of 76 Scarborough Litter and Recycling Receptacles from Chaparral, Inc., in the amount of $90,519.12, including applicable tax and shipping charges. 8 Award of a Construction Contract for the Pavement Rehabilitation Program — Bridge Decks, PW12-16 RECOMMENDATION: 8.1 Award a Construction Contract to Peterson -Chase General Engineering Construction, Inc., in the amount of $137,499.95, for the Pavement Rehabilitation Program — Bridge Decks, PW12-16; 8.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $13,750, which is equal to 10% of the contract amount; 8.3 Make a finding that the Pavement Rehabilitation Program — Bridge Decks is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 9 Approval of Project Application and Commitment of Local Funds for Riverside County Transportation Commission 2013 Multi -Funding Call for Projects RECOMMENDATION: 9.1 Adopt a resolution entitled: RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE APPLICATION FOR THE 2013 MULTI -FUNDING CALL FOR PROJECTS FOR FEDERAL AND LOCAL MEASURE A WESTERN RIVERSIDE COUNTY REGIONAL ARTERIAL FUNDS AND THE COMMITMENT OF LOCAL FUNDS ******************** RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY ******************** 4 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: No. CSD 13-01 Resolution: No. CSD 13-05 CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 10 Action Minutes RECOMMENDATION: 10.1 Approve the action minutes of September 10, 2013. 11 Financial Statements for the 4th Quarter Ended June 30, 2013 RECOMMENDATION: 11.1 Receive and file the Financial Statements for the 4th Quarter Ended June 30, 2013. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT 5 CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, October 8, 2013, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. 6 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING Next in Order: Ordinance: No. SARDA 13-01 Resolution: No. SARDA 13-05 CALL TO ORDER: Chairperson Mike Naggar ROLL CALL: DIRECTORS: Comerchero, Edwards, Roberts, Washington, Naggar SARDA PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Agency Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. SARDA CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Successor Agency to the Temecula Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. 12 Action Minutes RECOMMENDATION: 12.1 Approve the action minutes of August 27, 2013. 13 Financial Statements for the 4th Quarter Ended June 30, 2013 RECOMMENDATION: 13.1 Receive and file the Financial Statements for the 4th Quarter Ended June 30, 2013. 7 14 Approval and transmittal of the Long -Range Property Management Plan in accordance with Health and Safety Code Section 34191.5 RECOMMENDATION: 14.1 Adopt a resolution entitled: RESOLUTION NO. SARDA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE LONG-RANGE PROPERTY MANAGEMENT PLAN PREPARED BY THE SUCCESSOR AGENCY PURSUANT TO HEALTH AND SAFETY CODE SECTION 34191.5, DETERMINING THAT APPROVAL OF THE LONG-RANGE PROPERTY MANAGEMENT PLAN IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH 15 Recognized Obligation Payment Schedule for the period January 1, 2014 through June 30, 2014 (ROPS13-14B) RECOMMENDATION: 15.1 Adopt a resolution entitled: RESOLUTION NO. SARDA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JANUARY 1, 2014 THROUGH JUNE 30, 2014 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA ADJOURNMENT Next regular meeting: Tuesday, October 8, 2013, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. 8 TEMECULA HOUSING AUTHORITY — no meeting TEMECULA PUBLIC FINANCING AUTHORITY — no meeting 9 RECONVENE TEMECULA CITY COUNCIL CITY COUNCIL BUSINESS 16 Appointment of an Ad Hoc Subcommittee for Winchester Hills RECOMMENDATION: 16.1 Appoint two members of the City Council to serve on the Winchester Hills Ad Hoc Subcommittee. DEPARTMENTAL REPORTS 17 Community Development Department Monthly Report 18 Public Works Department Monthly Reports CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: Tuesday, October 8, 2013, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NONCE TO THE PUBLIC The agenda packet (including staff reports) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the agenda packet may also be accessed on the City's website — www.citvoftemecula.orq — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — www.cityoftemecula.orq — and will be available for public review at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951) 694- 6444. 10 PRESENTATIONS The City of Temecula PROCLAMA TION WHEREAS, Rabbi Hurwitz, Director of Chabad of Temecula Valley, has brought care and support to members of our community for over fourteen years, establishing Chabad Jewish Center of Temecula, personally serving its members; celebrating with them during happy occasions and providing comfort in times of need; and WHEREAS, Rabbi Hurwitz and his wife Dina have been married for seventeen years and they have seven beautiful children; and WHEREAS, through Rabbi Hurwitz' efforts, the Menorah Lighting Event is held each year at the Temecula Duck Pond; and WHEREAS, earlier this year, Rabbi Hurwitz was diagnosed with ALS, also known as Lou Gehrig's Disease; and WHEREAS, we admire Rabbi Hurwitz for his willingness to share with the community his courageous fight against ALS, and as a City Council, we thank him for his service and pledge our support to stand by him, as he fights this life-threatening disease. NOW, THEREFORE, I, Michael S. Naggar, on behalf of the City Council of the City of Temecula, hereby proclaim September 24, 2013, to be "Rabbi Hurwitz Day" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Temecula to be affixed this twenty-fourth day of September, 2013. Michael S. Naggar, Mayor Susan W. Jones, MMC, City Clerk The City of Temecula PROCLAMA TION WHEREAS, Susan G. Komen Inland Empire Race for the Cure is the signature education and fundraising event held at the Promenade Temecula on Sunday, October 20, 2013; and WHEREAS, seventy-five percent of the net proceeds from the Race for the Cure and other year-round events stay in in the Inland Empire funding local community grants providing access to life-saving programs and services to those in need; and WHEREAS, since the inaugural Komen Inland Empire Race for the Cure in 1999, Komen Inland Empire has invested nearly $6 million dollars in our local communities impacting women, men, and families fighting breast cancer; and WHEREAS, these programs provide breast health/breast cancer education, screening, patient navigation, diagnostic services, financial aid, and treatment support programs; and WHEREAS, Susan G. Komen Inland Empire is fueled by a dedicated board of directors, staff, and passionate volunteers serving as advocates in our communities; and WHEREAS, the remaining 25 percent supports the Susan G. Komen for the Cure Award and Research Grant Program for breast cancer research. Susan G. Komen is the largest funder of breast cancer research outside the U.S. Government; and WHEREAS, as a result of medical research, the death rate for breast cancer has decreased by 30 percent in the last 25 years and more than 2.9 million women are breast cancer survivors today; and WHEREAS, over the past 30 years, Komen's Research investment has contributed to many of the advances that now help women affected by breast cancer live longer and healthier lives; and WHEREAS, our vision is a world without breast cancer. Our promise is to save lives and end breast cancer forever by empowering people, ensuring quality care for all, and energizing science to find the cures. NOW, THEREFORE, I, Michael S. Naggar, on behalf of the City Council of the City of Temecula, hereby proclaim the month of October, 2013 to be "Susan G. Komen Inland Empire Race for the Cure Month" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Temecula to be affixed this twenty-fourth day of September, 2013. Michael S. Naggar, Mayor Susan W. Jones, MMC, City Clerk The City of Temecula PROCLAMA TION WHEREAS, the citizens of the City of Temecula have great admiration and the utmost gratitude for all the men and women who have selflessly served their country and this community in the Armed Forces and have borne the brunt of battle; and WHEREAS, veterans have paid the high price of freedom by leaving their families and communities and placing themselves in harm's way for the good of all; and WHEREAS, the contributions and sacrifices of the men and women from the City of Temecula who served in the Armed Forces have been vital in defending the hard won freedoms and liberties of our Constitution that are treasured by our citizens; and WHEREAS, many citizens of our community have been awarded the Purple Heart Medal in recognition of being wounded while engaged in combat with an enemy force, construed as a singularly meritorious act of essential service; and WHEREAS, September 10, 2013, has officially been designated as the day in the City of Temecula to remember and recognize veterans who are recipients of the Purple Heart Medal. NOW, THEREFORE, I, Michael S. Naggar, on behalf of the City Council of the City of Temecula, hereby herby proclaims Temecula as a Purple Heart City, one of very few cities in the State of California so designated, honoring the service and sacrifice of our Nation's men and women in uniform wounded or killed by the enemy, while serving to protect the freedoms enjoyed by all Americans. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Temecula to be affixed this twenty-fourth day of September, 2013. Michael S. Naggar, Mayor Susan W. Jones, MMC, City Clerk CONSENT CALENDAR Item No. 1 Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET SEPTEMBER 10, 2013 — 7:00 PM The City Council meeting convened at 7:00 P.M. CALL TO ORDER: Mayor Mike Naggar Prelude Music: Natasha Ragland Invocation: Rabbi Yitzchok Hurwitz of Chabad of Temecula Valley Flag Salute: John Telesio ROLL CALL: Comerchero, Edwards, Roberts, Washington, Naggar PRESENTATIONS/PROCLAMATIONS Because Nice Matters in Temecula Week Proclamation 20th Anniversary of Leidschendam-Voorburg, Netherlands Sister City Proclamation Constitution Week Proclamation PUBLIC COMMENTS The following individuals addressed the City Council: • John Ruiz • Robert Rosenstein • Mark Margolin • Chris Kuban • Dr. George Rambach • Chuck Rear • Patrice Lynes CITY COUNCIL REPORTS CONSENT CALENDAR 1 Standard Ordinance and Resolution Adoption Procedure — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. Action Minutes 091013 1 RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 2.1 Approve the action minutes of August 27, 2013. 3 List of Demands — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 13-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 City Treasurer's Report as of July 31, 2013 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 4.1 Approve and file the City Treasurer's Report as of July 31, 2013. 5 Agreement for Theater Ticketing Software Services for the Old Town Temecula Community Theater — Continued off calendar. RECOMMENDATION: 5.1 Approve an Agreement with Vision One for ticketing software services for the Old Town Temecula Community Theater, for a three-year term, and authorize additional payments up to $40,000 annually, not to exceed $120,000 for the term of the agreement. 6 Recycled Water Agreement with the Rancho California Water District for French Valley Parkway Interchange, PW07-04 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. Action Minutes 091013 2 RECOMMENDATION: 6.1 Approve the Recycled Water Agreement with Rancho California Water District (RCWD) to provide recycled water for the French Valley Parkway/Interstate 15 Overcrossing and Interchange Improvements — Phase I, PW07-04. 7 Professional Services Agreement for the Design of the Repair and Remediation of the Old YMCA Building at Margarita Park, PW12-10 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 7.1 Approve an Agreement with Meyer and Associates, in the amount of $237,690, for design of the repair and remediation of the old YMCA building at Margarita Park, PW12-10; 7.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $23,769, which is equal to 10% of the agreement amount. 8 Adopt a Mitigated Negative Declaration and Mitigation Monitoring Plan and Award a Contract for the Demolition of the old Temecula Marine Building — Murrieta Creek Bridge and Overland Drive Extension, PW00-26 and PW13-03 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 8.1 Adopt the Mitigated Negative Declaration and Mitigation Monitoring Plan for the Murrieta Creek Bridge and Overland Drive Extension, PW00-26; 8.2 Award a Contract to Unlimited Environmental, in the amount of $53,600, for the demolition of the old Temecula Marine Building, PW13-03; 8.3 Authorize the City Manager to approve change orders not to exceed the contingency amount of $15,000, which is equal to 28% of the contract amount; 8.4 Make a finding that the demolition of the old Temecula Marine Building, PW13- 03, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 9 Professional Services Agreement for Fire Station 73 Living Quarters Upgrade, PW13-07 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. Action Minutes 091013 3 RECOMMENDATION: 9.1 Approve an Agreement with Ruhnau Ruhnau Clarke, in the amount of $81,000, for design of Fire Station 73 Living Quarters Upgrade, PW13-07; 9.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $15,000, which is equal to 18.52% of the agreement amount. RECESS At 8:01 P.M., the City Council recessed and convened as the Temecula Community Services District Meeting. At 8:08 P.M., the City Council resumed with the remainder of the City Council Agenda. RECONVENE TEMECULA CITY COUNCIL CITY COUNCIL BUSINESS 12 Planning Commission Appointments — Re -appointed Commissioner Stan Harter and Commissioner John Telesio for a full three-year term (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington and electronic vote reflected unanimous approval. RECOMMENDATION: 12.1 Appoint two applicants to serve full three-year terms on the Planning Commission through June 15, 2016. CITY MANAGER REPORT CITY ATTORNEY REPORT City Attorney Thorson announced there was nothing to report. Action Minutes 091013 4 ADJOURNMENT At 8:14 P.M., the City Council meeting was formally adjourned to Tuesday, September 24, 2013, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] Action Minutes 091013 5 Item No. 3 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: September 24, 2013 SUBJECT: List of Demands PREPARED BY: Pascale Brown, Accounting Manager Jill Dickey, Accounting Assistant RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $6,069,511.74. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 24th day of September, 2013. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 13- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 24th day of September, 2013, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk CITY OF TEMECULA LIST OF DEMANDS 08/29/2013 TOTAL CHECK RUN $ 915,391.48 09/05/2013 TOTAL CHECK RUN 4,748,820.13 08/29/2013 TOTAL PAYROLL RUN: 405,300.13 TOTAL LIST OF DEMANDS FOR 09/24/2013 COUNCIL MEETING: $ 6,069,511.74 DISBURSEMENTS BY FUND: CHECKS: 001 GENERAL FUND 135 BUSINESS INCUBATOR RESOURCE 150 AB 2766 FUND 165 SARDA AFFORDABLE HOUSING 170 MEASURE A FUND 190 TEMECULA COMMUNITY SERVICES DISTRICT 194 TCSD SERVICE LEVEL D 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 197 TEMECULA LIBRARY FUND 210 CAPITAL IMPROVEMENT PROJECTS FUND 300 INSURANCE FUND 320 INFORMATION TECHNOLOGY 330 SUPPORT SERVICES 340 FACILITIES 375 SUMMER YOUTH EMPLOYMENT PROGRAM 395 2011 FINANCING LEASE 2001 & 2008 COPS 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 477 CFD- RORIPAUGH 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT $ 188,095.15 122.19 10,000.00 1,827.40 16.80 98,289.98 374.68 8,450.06 2,581.75 4,710,895.08 9,315.91 21,925.68 3,028.24 32,286.77 76.66 533,996.88 775.23 3,350.00 1,321.33 1,350.97 168.01 286.42 1,480.92 802.94 929.13 7,368.46 25.07 721.94 124.58 2,911.31 250.89 908.92 418.76 1,010.14 104.02 7,195.53 238.04 7,777.49 229.94 192.83 25.83 196.85 1,466.55 124.69 1,026.78 79.75 65.06 $ 5,664,211.61 CITY OF TEMECULA LIST OF DEMANDS 08/29/2013 TOTAL CHECK RUN 09/05/2013 TOTAL CHECK RUN 001 GENERAL FUND $ 247,045.65 140 COMMUNITY DEV BLOCK GRANT 1,670.82 165 SARDA AFFORDABLE HOUSING 6,056.03 190 TEMECULA COMMUNITY SERVICES DISTRICT 102,234.18 192 TCSD SERVICE LEVEL B 198.95 194 TCSD SERVICE LEVEL D 1,900.94 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 422.30 197 TEMECULA LIBRARY FUND 1,117.80 300 INSURANCE FUND 4,104.11 320 INFORMATION TECHNOLOGY 21,4 1 7.88 330 SUPPORT SERVICES 6,719.16 340 FACILITIES 9,307.95 375 SUMMER YOUTH EMPLOYMENT PROGRAM 952.85 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 79.02 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 53.00 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 62.97 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 11.50 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 127.69 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 23.11 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 32.83 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 216.74 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 2.16 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 9.78 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 6.68 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 144.72 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 30.91 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 17.82 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 15.60 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 36.04 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 3.19 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 134.04 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 71.75 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 194.36 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 328.74 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 7.84 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 8.60 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 185.02 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 59.62 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 2.71 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 8.60 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 272.68 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 3.79 $ 915,391.48 4,748,820.13 405,300.13 TOTAL BY FUND: $ 6,069,511.74 apChkLst 08/29/2013 1:07:40PM Final Check List CITY OF TEMECULA Page: 1 Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 2251 08/29/2013 000389 NATIONWIDE RETIREMENT SOLUTION 2254 08/29/2013 010349 CALIF DEPT OF CHILD SUPPORT 2255 08/29/2013 014685 COMPASS BANK 2256 08/15/2013 005405 GILLILAND, ROBIN 160174 08/27/2013 002185 POSTMASTER 160175 08/29/2013 016265 ACE ELECTRIC 160176 08/29/2013 003951 ALL AMERICAN ASPHALT 160177 08/29/2013 001323 ARROWHEAD WATER INC 160178 08/29/2013 004205 BALLET FOLKLORICO 160179 08/29/2013 015592 BAMM PROMOTIONAL PRODUCTS, INC 160180 08/29/2013 004040 BIG FOOT GRAPHICS 160181 08/29/2013 008605 BONTERRA CONSULTING 160182 08/29/2013 014718 BURT, KRISTA A. Description Amount Paid Check Total OBRA- Project Retirement Payment Support Payment 2011 refund 2001 & 2008 cops debt svc reimb:dutch tiles:duck pond CIP proj Postage for tcsd w/s'13 rec guides refund:business license Release stp ntc:PDQ Entrprs/pvmnt rehab bottled water svc:rrsp skate park bottled water svc:PBSP bottled water svc:tem public library bottled water svc:theater bottled water svc:children's museum bottled water svc:history museum bottled water svc:CRC bottled water svc:FOC bottled water svc:harveston center bottled water svc: city council bottled water svcs:TES pool bottled water svcs:TVE2 TCSD Instructor Eamings TCSD Instructor Eamings awards:adult softball sports prgms TCSD instructor earnings 5/18-7/26 CONSULT SVCS:RRSP DESILT BASIN TCSD Instructor Eamings 3,590.20 1,650.77 533,996.88 1,806.41 7,778.71 36.00 6,710.75 6.47 27.64 83.81 32.38 28.82 22.57 153.01 17.26 24.83 38.79 41.23 24.83 227.50 175.00 3,992.76 168.00 950.40 3,590.20 1,650.77 533,996.88 1,806.41 7,778.71 36.00 6,710.75 501.64 402.50 3,992.76 168.00 950.40 291.68 291.68 Pagel apChkLst Final Check List Page: 2 08/29/2013 1:07:40PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 160183 08/29/2013 002363 CC POA 39th annual trng symposium:LS,TH 160184 08/29/2013 004248 CALIF DEPT OF JUSTICE-ACCTING 160185 08/29/2013 006114 CASEY, MARGIE 600.00 600.00 April Fingerprinting svcs:Police, HR 4,249.00 June Fingerprinting svcs:Police 32.00 4,281.00 Reimb:team pace act, IT trng rm 74.11 Reimb:team pace activity 160186 08/29/2013 014726 CHAPTER 13 STANDING SUPPORT PMT CASE TRUSTEE 160187 08/29/2013 004405 COMMUNITY HEALTH Community Health Charities Payment CHARITIES 160188 08/29/2013 013379 COSSOU, CELINE TCSD Instructor Eamings TCSD Instructor Eamings 160189 08/29/2013 001264 COSTCO WHOLESALE misc supplies:tcsd special events 160190 08/29/2013 014580 DANCE THEATRE COLLECTIVE Settlement:danceXchange 8/20 160191 08/29/2013 012614 DBX, INC. INSTALL NEW SVC PEDESTAL:PW TRAFFIC 160192 08/29/2013 004192 DOWNS COMMERCIAL Fuel for city vehicles:PW Maint FUELING INC Fuel for city vehicles:B&S dept Fuel for city vehicles:Code Enf Fuel for city vehicles:PW, TCSD Fuel for city vehicles:TCSD Fuel for city vehicles:PW Traffic Fuel for city vehicles:PW land dev Fuel for city vehicles:PW CIPAand dev 160193 08/29/2013 012217 DUDEK MAY ENVIRO CONSULT:PED/BICYCLE BRIDGE 160194 08/29/2013 002390 EASTERN MUNICIPAL WATER DIST 160195 08/29/2013 001056 EXCEL LANDSCAPE INC 93.73 167.84 182.77 182.77 20.00 20.00 122.50 193.20 315.70 427.00 427.00 315.00 315.00 5,829.00 5,829.00 1,850.23 559.43 341.56 2,491.75 234.55 688.27 284.46 494.22 6,944.47 872.00 872.00 Aug water meter:39656 Diego Dr 393.16 Aug water meter:39569 Seraphina Rd 997.95 1,391.11 billing adj:Indscp maint agreemnt fee 100.00 July Indscp maint svc:marg streetscape 600.00 700.00 Page2 apChkLst Final Check List Page: 3 08/29/2013 1:07:40PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 160196 08/29/2013 003347 FIRST BANKCARD CENTER 008736 SUBWAY SJ Interview panel 8/5:H R 53.80 006912 LAKE ELSINORE, CITY OF MN Lake Elsinore:state of city address 28.00 008668 WES FLOWERS MN sympathy floral arrangemnt:Hult 109.69 014885 TEMECULA CATERING AA bus attraction mtg:eco dev 7/19 1,180.60 006952 PAYPAL JH verisign payflow pro transaction 59.95 004566 CALIF DEPT -TOXIC SUB GB toxic main/US EPA fees 22.50 CONTROL 015361 ALLEN DISPLAY & STORE KH misc supplies:recreation 234.20 EQUIP 016171 DIGIPLEX TEMECULA KH summer day camp excursion 7/25 495.00 016171 DIGIPLEX TEMECULA KH summer day camp excursion 7/25 220.00 016171 DIGIPLEX TEMECULA KH summer day camp excursion 7/25 500.00 016171 DIGIPLEX TEMECULA KH summer day camp excursion 7/25 150.00 006952 PAYPAL KH verisign payflow pro transaction 257.90 014583 PALUMBO'S RISTORANTE, LLC KH recreation & spec events mtg 8/2 60.61 016259 ISTOCKPHOTO LP KH design svc:FNV recreation guide 230.99 016260 DUTCHCRAFTERS.COM KH windmill:recreation dept 164.00 016258 MODERN TRIBE INC. MH website software:IT 50.00 AA credit:fraud chg dispute -0.84 AA credit:fraud chg dispute -0.99 016261 AFTERSHOCK BREWING CO. AA bus promo:eco dev 66.88 014885 TEMECULA CATERING AA bus attraction mtg:eco dev 7/19 47.85 015639 REZA CAFE AA meals: city attorney mtg 7/23 48.43 014583 PALUMBO'S RISTORANTE, LLC AA SWT -now mtg 7/24:RR, JC 129.30 006912 LAKE ELSINORE, CITY OF AA Lake Elsinore:state of city address 28.00 014062 ID CARD GROUP MH color ribbon:ID card printer 110.56 014885 TEMECULA CATERING AA bus attraction mtg:eco dev 7/19 203.40 016065 AMERICAN DIGITAL MH SDLT back up tapes: IT 875.33 CORPORATON 013851 STORM SOURCE, LLC MH appointment plus:IT 40.00 014432 LANAIR GROUP, LLC MH Shortel system hardware:IT 120.91 003571 INTL ASSN OF PLUMBING AND PR regis:lAPMO plumbing code 8/23 165.00 Pages apChkLst Final Check List Page: 4 08/29/2013 1:07:40PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 001590 CALIF REDEVELOPMENT ASSN PR regis:Calif RDA legis & litigation 189.00 011383 CAL STATE SAN MARCOS PR credit:CSU san marcos tuition -188.00 UARSC 007282 AMAZON.COM, INC SJ misc ofc supplies:HR 27.17 007282 AMAZON.COM, INC SJ misc ofc supplies:HR 25.54 014583 PALUMBO'S RISTORANTE, LLC SJ meals:closed council mtg 7/23 224.73 007282 AMAZON.COM, INC SJ misc ofc supplies:HR 37.45 007282 AMAZON.COM, INC SJ misc ofc supplies:HR 54.16 015639 REZA CAFE SJ classification study group mtg 7/29 55.53 6,076.65 160197 08/29/2013 002982 FRANCHISE TAX BOARD SUPPORT PMT 135.00 135.00 160198 08/29/2013 002982 FRANCHISE TAX BOARD SUPPORT PMT 49.32 49.32 160199 08/29/2013 016277 FULGAR, MARK refund:sec dep:rm rental:Ronald Reagan 200.00 200.00 160200 08/29/2013 015750 GMU GEOTECHNICAL, INC. VIBRATION MONITOR SRVCS:MAIN ST 5,761.25 5,761.25 BRIDGE 160201 08/29/2013 009608 GOLDEN VALLEY MUSIC Settlement:Classics...Merc:Aug 896.78 896.78 SOCIETY 160202 08/29/2013 014402 GROEPPER, BROOKE ELIZABETH TCSD instructor earnings 154.00 TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings 160203 08/29/2013 008081 HALL & FOREMAN INC JULY ENG SVCS:OT STORM DRAIN REHAB 160204 08/29/2013 006688 HEMET-TEMECULA EAC unemployment insurance trng:HR 160205 08/29/2013 004221 INLAND EMPIRE AFFILIATE OF sponsorship:race for the cure 2013 160206 08/29/2013 003296 INTL CODE COUNCIL renewal mbrship #0547650:Lankenau, S. 160207 08/29/2013 016266 KIM, ELIZABETH refund: library: lost material 1,108.80 714.00 2,268.00 1,075.20 537.60 5,857.60 4,859.44 4,859.44 70.00 70.00 22,500.00 22,500.00 225.00 225.00 6.99 6.99 Page4 apChkLst Final Check List Page: 5 08/29/2013 1:07:40PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 160208 08/29/2013 016268 KOLLHOFF, ALEXANDRA refund: library: lost material 16.99 16.99 160209 08/29/2013 014817 LAPP, JEREMY SCOTT Settlement:Cabaret...Merc 8/25 910.00 910.00 160210 08/29/2013 004905 LIEBERT, CASSIDY & affordable care act trng:Garibay, 1. 75.00 75.00 WHITMORE 160211 08/29/2013 006177 LONG, LISA PERFORMANCE:HOT SUMMER 500.00 500.00 NIGHTS 8/30 160212 08/29/2013 014228 LSK, LLC SEP FACILITY LEASE 4,993.56 4,993.56 PMT:HARVESTON CTR 160213 08/29/2013 004813 M & J PAUL ENTERPRISES INC jumpers & bounces:tcsd special event 7/4 2,995.00 2,995.00 160214 08/29/2013 013982 MCI COMM SERVICE Aug xxx-0346 general usage 30.34 Aug xxx-0714 gen usage:PD mall alarm 31.01 61.35 160215 08/29/2013 016264 MASTERS WORD CHRISTIAN refund:sec dep:rm rental:Harveston CENTER 160216 08/29/2013 016280 MAYERS, JAMES CARL Refund:Harveston II CFD 03-6 160217 08/29/2013 010728 MCKNIGHT, ELINOR PINKSTON Performance:TVM 160218 08/29/2013 015259 MERCURY DISPOSAL battery recycling prgm:planning dept SYSTEMS, INC. 160219 08/29/2013 001986 MUZAK LLC 160220 08/29/2013 002292 OASIS VENDING 160221 08/29/2013 003964 OFFICE DEPOT BUSINESS SVS DIV 160222 08/29/2013 002105 OLD TOWN TIRE &SERVICE Aug dish network prgm:43230 bus pk dr Aug dish network prgr:41952 sixth st July dish network prgm:41952 sixth st July dish network prgm:43230 bus pk dr 150.00 150.00 775.23 775.23 500.00 500.00 374.68 374.68 128.31 55.00 55.00 128.31 misc kitchen supplies:civic center 505.15 misc kitchen supplies:foc 366.62 32.31 537.46 Misc office supplies:HR dept 121.29 Misc office supplies:HR dept Misc office supplies:HR dept Misc office supplies:PW Land Dev Misc office supplies:PW Land Dev 122.20 13.37 30.20 5.31 City Vehicle Maint Svcs:PW Street Maint 178.30 City Vehicle Maint Svcs:PW Street Maint 292.37 3,537.00 3,715.30 Pages apChkLst Final Check List Page: 6 08/29/2013 1:07:40PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 160223 08/29/2013 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs:PW Park Maint 36.35 36.35 160224 08/29/2013 007959 ONEIL SOFTWARE INC Barcode labels: City Clerk Records 140.00 140.00 160225 08/29/2013 003663 PECHANGA BAND OF LUISENO 6/17-7/26 tribal monitoring:btrfld 10,760.00 10,760.00 160226 08/29/2013 001320 PELLETIER, JULIE reimb:teen summer day camp 7/9 104.50 104.50 160227 08/29/2013 001999 PITNEY BOWES 9/16-12/15 postage mtr/postage: Stn 84 93.15 93.15 160228 08/29/2013 006653 PLAYPOWER LT FARMINGTON play equip parts: temeku hills park 636.68 636.68 160229 08/29/2013 010338 POOL & ELECTRICAL misc pool supplies/chemicals:var pools 52.35 52.35 PRODUCTS INC 160230 08/29/2013 000254 PRESS ENTERPRISE Jul advertising:Hot Summer Nights' 13 1,495.50 1,495.50 COMPANY INC 160231 08/29/2013 013725 PROCRAFT INC Garage door maintenance: Sta 92 237.50 237.50 160232 08/29/2013 000262 RANCHO CALIF WATER Jul water meter:41951 Moraga Rd 2,375.12 DISTRICT Jul water meter: 29119 Margarita Rd Jul 01-31-61237-2 Calle Elenita July Various Water Meters Jul var water meters:TCSD svc lev C Jul water meter:41375 mccabe ct 286.51 120.34 702.01 36,267.84 257.13 40,008.95 160233 08/29/2013 000947 RANCHO REPROGRAPHICS Reprographic srvcs:citywide slurry seal 16.80 Reprographic srvcs:f.v. pkwy ph I 10.80 27.60 160234 08/29/2013 009725 RAZAVI, MANDIS Digital camera workshops 8/24 525.00 525.00 160235 08/29/2013 004584 REGENCY LIGHTING outdoor flood lights: harveston center 307.60 307.60 160236 08/29/2013 002412 RICHARDS WATSON & Credit:billing adj/June '13 legal -29,441.21 GERSHON June 2013 legal services 64,289.08 34,847.87 160237 08/29/2013 010777 RIVERSIDE CO EXECUTIVE Jul -Aug animal shelter services 24,534.94 24,534.94 OFFICE 160238 08/29/2013 016281 RIVERSIDE CO EXPLORERS stafftrn/educ:various police staff 1,175.00 1,175.00 Pages apChkLst Final Check List Page: 7 08/29/2013 1:07:40PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 160239 08/29/2013 000406 RIVERSIDE CO SHERIFFS stafftrng/educ:Police:RH,MH 7/10 120.00 120.00 DEPT 160240 08/29/2013 016256 ROSALES, DAVID Performance:photography exhibition 8/24 400.00 400.00 160241 08/29/2013 016267 RUSSELL, AMANDA refund: library: lost material 19.95 19.95 160242 08/29/2013 006554 SHAFFER, FRED A. Performance:Hot Summer Nights 8/30 500.00 500.00 160243 08/29/2013 008529 SHERIFFS CIVIL DIV- SUPPORT PAYMENT 300.00 300.00 CENTRAL 160244 08/29/2013 009213 SHERRY BERRY MUSIC Jazz © the Merc 8/22 378.00 378.00 160245 08/29/2013 016263 SIQUEIROS, TANIA refund:sec dep:rm rental:Harveston 150.00 150.00 160246 08/29/2013 010765 SMOKY MOUNTAIN CATERING Deposit:Commission Recogn 10/28 842.00 842.00 160247 08/29/2013 000374 SO CALIF EDISON Relocate srvc/La Serena Way:Btrfld Stg 86,271.42 86,271.42 160248 08/29/2013 000537 SO CALIF EDISON Aug 2-21-981-4720:30153 Tem pkwy tpp 21.14 Aug 2-28-904-7706:32329 Overland LS3 141.73 Jul 2-35-707-0010:33451 s [my 79 Ped 57.67 Aug 2-35-164-3770:43487 Butterfield stg 29.08 Jul 2-35-164-3515:32932 Leena way 27.08 Aug 2-35-164-3663:42335 Meadows pkwy 27.08 Jul 2-33-357-5785:44747 Redhawk 31.07 Aug 2-14-204-1615:30027 Front st rdio 4541 Jul 2-30-099-3847 29721 Ryecrest 26.75 Aug 2-35-164-3242:44270 Meadows pkwy 28.26 Aug 2-34-624-4452 Stn 95 1,125.93 Jul 2-28-331-4847:32805 Pauba LS -3 91.80 1,653.00 Page:7 apChkLst Final Check List Page: 8 08/29/2013 1:07:40PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 160249 08/29/2013 001212 SO CALIF GAS COMPANY 160250 08/29/2013 002503 SOUTH COAST AIR QUALITY 160251 08/29/2013 000519 SOUTH COUNTY PEST CONTROL INC 160252 08/29/2013 015273 STONE, JOSHUA STEPHEN 160253 08/29/2013 000305 TARGET BANK BUS CARD SRVCS 160254 08/29/2013 003677 TEMECULA MOTORSPORTS LLC 160255 08/29/2013 010493 TEMECULA TOWNE CENTER ASSOC LP 160256 08/29/2013 000306 TEMECULA VALLEY PIPE & SUPPLY 160257 08/29/2013 004274 TEMECULA VALLEY SECURITY CENTR 160258 08/29/2013 003862 THYSSENKRUPP ELEVATOR.BRNCH 37 160259 08/29/2013 010276 TIME WARNER CABLE 160260 08/29/2013 000161 TYLER TECHNOLOGIES, INC (Continued) Description Amount Paid Check Total Aug 095-167-7907-2:30650 Pauba Rd Jul 015-575-0195-2:32211 Wolfvlyrd Aug 028-025-1468-3:41375 McCabe Ct Jul 0 55-475-6169-5: P H B S P Aug 026-671-2909-8:Comm Theater Aug 181-383-8881-6:Museum Aug 021-725-0775-4:Senior Center Aug 129-582-9784-3:43230 Bus pk dr Aug 133-040-7373-0:Maint Fac Aug 091-024-9300-5:30875 Rancho Aug 101-525-0950-0:28816 Pujol St Aug 129-535-4236-7:Civic Center FY 12/13 emissions fee:Stn 95 FY 12/13 fuel dispensing system:Stn 95 pest control srvcs: villages slope pest control services: pbsp TCSD Instructor Eamings TCSD Instructor Eamings Misc supplies:Skate Park Supplies:Mary Phillips Senior Center Veh repair & maint:police motorcycles Sept lease payment: pd mall office misc plumbing supplies: var parks misc plumbing supplies: old town foc re -key & duplicate keys: fire dept elevator maint srvcs: theater Aug high speed internet:32211 Wolfvly Sep high speed internet:civic center Jul Permitting & Land Mgmt software 160261 08/29/2013 014413 U.S. DEPARTMENT OF SUPPORT PAYMENT EDUCATION 136.37 116.55 18.29 136.60 31.30 22.30 68.30 36.29 18.29 509.00 21.29 1,043.66 144.46 137.85 94.00 70.00 486.00 540.00 31.89 111.64 595.70 1,458.33 53.67 519.52 80.78 524.00 100.60 4,201.53 3,752.63 2,158.24 282.31 164.00 1,026.00 143.53 595.70 1,458.33 573.19 80.78 524.00 4,302.13 3,752.63 203.70 203.70 Pages apChkLst Final Check List Page: 9 08/29/2013 1:07:40PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 160262 08/29/2013 002110 UNITED RENTALS NORTH misc equip rentals: pw street maint 23.91 AMERICA misc equip rentals: pw street maint 57.79 81.70 160263 08/29/2013 000325 UNITED WAY United Way Charities Payment 20.00 20.00 160264 08/29/2013 004794 VALLEYWINDS COMMUNITY Performance:Hot Summer Nights 8/30 187.50 187.50 160265 08/29/2013 016094 VAVRINEK, TRINE, DALY & CO AUDIT SRVCS:FINANCE DEPT FY 12/13 17,000.00 17,000.00 LLP 160266 08/29/2013 004261 VERIZON 160267 08/29/2013 004789 VERIZON 160268 08/29/2013 004861 VON RICHTER, POLLY Aug xxx-0074 general usage Aug xxx-5072 general usage Aug xxx-8165 alarm lines:enterprise cir Aug xxx-8625 gen usage:Civic Center Aug Internet svcs:Tem PD DSL Aug Internet svcs: Library reimb:ACA & W/C training 3,873.22 2,428.54 98.39 98.39 6,498.54 49.99 174.99 224.98 67.71 67.71 160269 08/29/2013 003730 WEST COAST ARBORISTS INC 7/16-31/13 TREE TRIM MAINT 420.00 SRVCS:CITYWID 7/16-31 tree trims/removals:prks & 2,507.00 7/16-31 tree trims/removals:villages 138.00 160270 08/29/2013 000621 WESTERN RIVERSIDE FY 13/14 Clean Cities Coalition Dues 10,000.00 COUNCIL OF 160271 08/29/2013 016276 WETTER, DEAN refund:sec dep:rm rental:Harveston refund:rm rental:Harveston 160272 08/29/2013 000341 WILLDAN ASSOCIATES INC 160273 08/29/2013 004567 WITCHER ELECTRIC 160274 08/29/2013 000348 ZIGLER, GAIL 999608 08/22/2013 016237 CHAPTON, DONALD 999609 08/22/2013 016235 DEY, JESSE 999610 08/22/2013 016236 DHALIWAL, BALTEJ 200.00 369.00 3,065.00 10,000.00 569.00 Jun eng srvcs:PW Traffic 362.50 Jun eng srvcs:PW Traffic 400.00 762.50 replace stolen wire: margarita park 7,920.00 7,920.00 Reimb:supplies/photo exhibition 260.27 260.27 refund: rod run VIP entry: 8500.302 100.00 100.00 refund: CPR/AED: 8250.205 32.00 32.00 refund: bright scholars: 6000.201 221.00 221.00 Page9 apChkLst Final Check List Page: 10 08/29/2013 1:07:40PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 999611 08/22/2013 016246 DOBINE, DENISE refund:sec dep:rm rental:CRC Pool 999612 08/22/2013 015901 FAMILY HOPE FOSTER FAMILY refund:sec dep:rm rental:CRC 999613 08/22/2013 016240 FOSTER, HOLLY refund: Boot Camp with a kick: 3551.204 999614 08/22/2013 015605 HANSEN, PAMELA refund: flip flop & hop: 1790.202 999615 08/22/2013 016247 HARRIS, MARQUIS refund:sec dep:rm rental:CRC Pool 999616 08/22/2013 016234 HARRIS, TIMOTHY refund: bear cub university: 4005.201 999617 08/22/2013 016249 LUTZ, CANDICE refund: Tiny Tots camp: 1830.203 999618 08/22/2013 016204 NICHOLSON, MARLYSS refund:CA Notary Public: 3025.202 999619 08/22/2013 016238 SALCICCIA, ANNA refund: broadway bound: 1780.202 999620 08/22/2013 016239 SANABRIA, ALEXIS refund:boot camp with a kick: 3551.204 50.00 50.00 200.00 200.00 20.00 20.00 65.00 65.00 50.00 50.00 115.20 115.20 40.00 40.00 50.00 50.00 65.00 65.00 20.00 20.00 Grand total for UNION BANK OF CALIFORNIA: 915,391.48 Pagel 0 apChkLst Final Check List Page: 11 08/29/2013 1:07:40PM CITY OF TEMECULA 118 checks in this report. Grand Total All Checks. 915,391.48 Pagel 1 apChkLst Final Check List Page: 1 09/05/2013 11:57:02AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 2257 09/04/2013 003486 LAWYERS TITLE COMPANY escrow:land acq:44987 OT front st 4,512,311.20 4,512,311.20 160275 09/05/2013 004973 ABACHERLI, LIN DI TCSD instructor earnings 595.00 595.00 160276 09/05/2013 015083 AIR GAS USA, LLC misc stage supplies: Theater 25.53 25.53 160277 09/05/2013 006915 ALLIES PARTY EQUIPMENT event equip rental:hot summer nights 314.34 event equip rental:hot summer nights 131.37 445.71 160278 09/05/2013 004240 AMERICAN FORENSIC NURSES SEP STAND BY FEE:POLICE 1,248.00 1,248.00 (AFN) 160279 09/05/2013 013950 AQUA CHILL OF SAN DIEGO 160280 09/05/2013 004307 ARCH CHEMICALS, INC. drinking h2o sys maint:civ ctr/senior 176.04 drinking water sys maint:senior center 33.48 water filter sys maint:fnance 27.00 236.52 JUL WATER MAINT:HARV LAKE/DUCK 3,900.00 POND AUG WATER MAINT:HARV LAKE/DUCK Pi 3,900.00 7,800.00 160281 09/05/2013 001323 ARROWHEAD WATER INC drinking water:aquatics: tes & chs pools bottled water svcs:TVE2 160282 09/05/2013 007065 B & H PHOTO VIDEO INC 160283 09/05/2013 013482 BAS SECURITY 160284 09/05/2013 005665 BLACK'S TOWING 160285 09/05/2013 004462 C D W GOVERNMENT INC 160286 09/05/2013 003138 CAL MAT 160287 09/05/2013 000647 CALIF DEPT OF CONSUMER AFFAIRS MISC SUPPLIES:INFO TECH AUG SECURITY:HARVESTON LAKE PARK Apr towing svcs:Police #TE131090156 misc supplies: info tech 100.74 28.82 129.56 612.94 612.94 1,564.00 1,564.00 315.00 315.00 610.09 610.09 asphalt material:citywide street repairs 468.99 asphalt material:citywide street repairs 451.85 asphalt material:citywide street repairs 376.59 asphalt material:citywide street repairs 299.08 asphalt material:citywide street repairs 317.81 1,914.32 Regis eng lic renewal:Pourkazemi, John 115.00 115.00 160288 09/05/2013 000398 CALIF MUNI TREASURERS 13/14 CMTA mb: Hennessy, Jennifer ASSN 155.00 155.00 Pagel apChkLst Final Check List Page: 2 09/05/2013 11:57:02AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 160289 09/05/2013 004618 CALIF NARCOTIC OFFICERS ASSN 160290 09/05/2013 004971 CANON FINANCIAL SERVICES, INC 160291 09/05/2013 016064 CDCE, INC. 160292 09/05/2013 002945 CONSOLIDATED ELECTRICAL DIST. 160293 09/05/2013 001393 DATA TICKET, INC. 160294 09/05/2013 002990 DAVID TURCH&ASSOCIATES 160295 09/05/2013 003945 DIAMOND ENVIRONMENTAL SRVCS (Continued) Description Amount Paid Check Total stafftmg/seminar:pd:TJ, JM SEP COPIER LEASES:CIVIC CENTER Toughbook tablets: Paramedics misc electrical supplies: var parks misc electrical supplies: var parks misc electrical supplies: var parks misc electrical supplies: old town JULY PARKING CITATION PROCESSING:POLICE JULY FED. LEGISLATIVE CONSULT SVCS:CM portable restroom services:var parks portable restroom svcs:var parks portable restroom services:var parks portable restroom services:var parks portable restroom services:var parks portable restroom services:var parks portable restroom services:var parks portable restroom services:var parks portable restroom services:var parks portable restroom services:var parks portable restrooms:4th of July portable restrooms:4th of July portable restrooms:food network event portable restrooms:30875 rancho vista portable restrooms:4th of July 160296 09/05/2013 004222 DIAMONDBACK FIRE & fire & rescue equipment: Sta 92 RESCUE, INC 450.00 3,004.54 24,298.28 70.20 179.55 88.51 151.20 1,141.65 3,500.00 52.80 52.80 52.80 49.65 52.80 52.80 52.80 52.80 52.80 52.80 130.00 479.70 976.92 269.28 1,583.00 450.00 3,004.54 24,298.28 489.46 1,141.65 3,500.00 3,963.75 66.69 66.69 Page2 apChkLst Final Check List Page: 3 09/05/2013 11:57:02AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 160297 09/05/2013 004192 DOWNS COMMERCIAL FUELING INC 160298 09/05/2013 012170 E -Z UP DIRECT.COM, LLC 160299 09/05/2013 000165 FEDERAL EXPRESS INC 160300 09/05/2013 014830 FIBERLINK COMMUNICATION CORP 160301 09/05/2013 000795 FRED PRYOR SEMINARS -CARE ERTRAC Description Amount Paid Check Total Fuel for city vehicles:PW Maint 2,306.97 Fuel for city vehicles: info tech 59.60 FUEL FOR CITYVEHICLES:PW CIP/LANG 285.97 FUEL FOR CITYVEHICLES:PW LAND DE' 176.69 Fuel for city vehicles:PW Traffic 398.03 Fuel for city vehicles:PW, TCSD 2,487.42 Fuel for city vehicles:TCSD 141.79 Fuel for city vehicles:B&S Dept 499.94 Fuel for city vehicles:Police 50.43 6,406.84 E -Z Up shelter:info tech 366.12 366.12 Aug Express mail services 50.83 50.83 Jul MDM monthly usage 144.60 144.60 business seminar 10/8:HR:PVR 149.00 business seminar 10/8:HR:CC 149.00 business seminar 10/8:HR:IG 149.00 447.00 160302 09/05/2013 009097 FULL COMPASS SYSTEMS soundAighting/misc supplies:theater 72.18 soundAighting/misc supplies:theater 42.20 credit:soundAighting/supplies:theater -54.25 soundAighting/misc supplies:theater 54.25 soundAighting/misc supplies:theater 87.82 soundAighting/misc supplies:theater 245.86 448.06 160303 09/05/2013 016184 FUN EXPRESS, LLC misc supplies:halloween carnival 10/25 1,770.87 1,770.87 160304 09/05/2013 003946 GT ENTERTAINMENT entertainment:hot summer nights 8/16 500.00 500.00 160305 09/05/2013 005405 GILLILAND, ROBIN Reimb:items for sept 11th event 629.80 629.80 160306 09/05/2013 015876 GKAT, INC. misc stage supplies: Theater 400.00 400.00 160307 09/05/2013 000177 GLENN IES OFFICE PRODUCTS misc office supplies:TCSD Admin 6843 INC misc computer supplies:info tech misc office supplies: PW misc office supplies:finance MISC OFC SUPPLIES:PREVENTION, FS# 39.70 151.43 51.56 54.20 365.32 Pages apChkLst Final Check List Page: 4 09/05/2013 11:57:02AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 160308 09/05/2013 003792 GRAINGER 160309 09/05/2013 000186 HANKS HARDWARE INC Description Amount Paid Check Total MISC STAGE SUPPLIES: THEATER MISC STAGE SUPPLIES: THEATER MISC STAGE SUPPLIES: THEATER MISC STAGE SUPPLIES: THEATER MISC STAGE SUPPLIES: THEATER MISC STAGE SUPPLIES: THEATER July misc maint supplies:PW July misc maint supplies:history museum misc maint supplies:theater misc maint supplies:children's museum misc maint supplies: library misc hardware supplies:civic ctr prkg misc maint supplies:crc misc maint supplies: crc misc maint supplies: var park sites misc maint supplies: var park sites misc hardware supplies:PW misc hardware supplies July misc maint supplies:civic center MISC HARDWARE SUPPLIES:C. MUSEUfi MISC HARDWARE SUPPLIES:LIBRARY hardware supplies:tcsd sports prgm misc maint supplies: harveston ctr misc maint supplies: pw street maint misc supplies: PW traffic div 160310 09/05/2013 002109 HD SUPPLY CONSTR. SUPPLY MISC MAINT SUPPLIES: PW STREET LTD MAINT 160311 09/05/2013 004406 IGOE & COMPANY INC Aug flex benefit plan pmt 160312 09/05/2013 013695 INLAND EMPIRE SHRED IT shred services 8/12:Police shred services 7/22:Police shred services 7/15:Police SHRED SERVICES: RECORDS DIV shred services: Records Div shred services: Records Div shred services: Records Div shred services: Records Div shred services: Records Div 160313 09/05/2013 003266 IRON MOUNTAIN OFFSITE OFFSITE MEDIA STORAGE: RECORDS 160314 09/05/2013 013200 JAROTH INC Sep pay phones:duckpond,LibraryCRC 268.78 90.89 161.58 44.57 33.35 20.34 619.51 17.88 7.54 587.00 61.48 111.23 391.86 33.19 88.52 1,103.96 13.69 60.95 228.30 98.39 587.15 365.59 157.03 138.29 99.36 635.08 4,786.49 47.14 47.14 160.00 160.00 15.00 15.00 15.00 60.00 60.00 16.73 15.00 16.73 15.00 228.46 553.59 553.59 212.64 212.64 Page4 apChkLst Final Check List Page: 5 09/05/2013 11:57:02AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 160315 09/05/2013 004115 K T U &ASSOCIATES 160316 09/05/2013 001282 KNORR SYSTEMS INC Description Amount Paid Check Total JULY MASTER PLAN U PDATE:TRAILS, BI KEWAYS swimming pool equip: crc pool 2,571.00 2,571.00 447.10 447.10 160317 09/05/2013 000209 L & M FERTILIZER INC misc small tool parts: erosion control 32.85 misc small tool parts: erosion control 82.50 115.35 160318 09/05/2013 007188 LAERDAL MEDICAL CORP. CPR Class supplies: Medics 366.07 366.07 160319 09/05/2013 012218 LAKE CHEVROLET Vehicle repairs:Sr. Ctr bus 1,751.56 1,751.56 160320 09/05/2013 014432 LANAIR GROUP, LLC software server monitoring:ShoreTel 2,400.00 2,400.00 160321 09/05/2013 016110 LDCO, INC. AUG CONST CONTRACT:TCC 56,310.59 56,310.59 RENOVATION 160322 09/05/2013 005090 LOS RANCHITOS HOME, Property dues: APN 922-190-035 25.00 25.00 OWNERS ASSOC. 160323 09/05/2013 004087 LOWES INC BACKSTAGE SUPPLIES: THEATER 770.35 160324 09/05/2013 004141 MAINTEX INC misc custodial supplies: var parks 310.50 credit:hardware supplies: Theater -100.63 669.72 misc custodial supplies: old town 102.58 413.08 160325 09/05/2013 014184 MALCOLM SMITH Veh repair & maint:police motorcycles 985.51 MOTORCYCLES, INC Veh repair & maint:police motorcycles 397.30 Veh repair & maint:police motorcycles 160326 09/05/2013 000217 MARGARITA OFFICIALS ASSN JULY OFFICIATING SVCS:SPORTS PRGRMS 160327 09/05/2013 014431 MARTLAND, BETTE B art work:20th anniv w/Netherlands 177.45 1,560.26 407.00 407.00 200.00 200.00 160328 09/05/2013 014392 MC COLLOUGH, JILL DENISE AUG PLANT LEASE MAINT:CIVIC CTR 525.00 Aug lease interior plantscape:library 200.00 725.00 160329 09/05/2013 015959 MEHEULA MUSIC performance:Theater 9/6 2,500.00 2,500.00 160330 09/05/2013 015955 METRO FIRE & SAFETY, INC. kitchen hood inspection: CRC 205.00 kitchen hood inspections: var facilities 205.00 410.00 160331 09/05/2013 012580 MINUTEMAN PRESS misc printing svcs:planning 45.21 45.21 Pages apChkLst Final Check List Page: 6 09/05/2013 11:57:02AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 160332 09/05/2013 013965 MONOPRICE, INC. misc supplies: info tech 160333 09/05/2013 010908 MR APPLIANCE OF WINCHESTER 160334 09/05/2013 001986 MUZAK LLC 23.06 23.06 maint srvc/cleaning & sanitizing 284.25 kitch equip maint srvcs:pbsp snackbar 524.50 808.75 Sep dish network programing:foc 128.31 Sep dish network prgm:41952 6th St 160335 09/05/2013 015122 NI GOVERNMENT SERVICES, July satellite phone svc:Fire/EOC INC. 160336 09/05/2013 002292 OASIS VENDING 160337 09/05/2013 000249 PETTY CASH 160338 09/05/2013 002072 RANCHO CALIF WATER DIST-FEES 160339 09/05/2013 000262 RANCHO CALIF WATER DISTRICT COFFEE SUPPLIES:MPSC misc kitchen supplies:foc misc kitchen supplies:civic center Petty Cash Reimbursement Deposit/pin ck recycled irrig:F.V.Pkwy Jul var water meters:Fire 55.00 183.31 151.75 151.75 268.56 125.19 319.53 713.28 567.20 567.20 1,000.00 1,000.00 692.03 Jul water meter:30875 Rancho vista 622.33 Jul water meter-comm:30600 Pauba rd 989.52 Jul var water meters:PW 1,859.02 Jul var water meters:TCSD svc lev C 31,316.57 35,479.47 Pages apChkLst Final Check List Page: 7 09/05/2013 11:57:02AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 160341 09/05/2013 000537 SO CALIF EDISON 160342 09/05/2013 001212 SO CALIF GAS COMPANY 160343 09/05/2013 005786 SPRINT 160344 09/05/2013 000305 TARGET BANK BUS CARD SRVCS Description Amount Paid Check Total Aug 2-00-397-5067:TCSD svc lev C 2,617.29 Aug 2-34-333-3589:41702 Main St 25.92 Aug 2-30-520-4414:32781 Tem pkwy LS3 901.42 Aug 2-35-074-2847:27495 Enterprise cir w 45.08 Aug 2-27-371-8494:42189 Winchester 34.93 Aug 2-02-351-4946:41845 6th St 2,527.83 Aug 2-31-419-2873:43000 Hwy -395 24.74 Aug 2-35-421-126041955 4th St LS3 19.05 Aug 2-31-536-3226:28690 Mercedes 1,928.32 Aug 2-35-664-9053:29119 Margarita Rd 470.86 Aug 2-00-397-5042:43200 bus pk dr #1 3,567.60 Aug 2-32-903-8293:41000 Main St 20,787.67 Aug 2-29-223-8607:42035 2nd St PED 649.13 Aug 2-19-171-8568:28300 Mercedes St 85.87 Aug 2-18-937-3152:28314 Mercedes 1,106.53 Aug 2-31-912-7494:28690 Mercedes St 1,748.33 Aug 2-31-536-3655:41904 Main St 1,409.49 Aug 2-29-807-1093:28079 Diaz rd PED 25.57 Aug 2-29-807-1226:28077 Diaz rd PED 25.57 Aug 2-31-031-2616:27991 Diaz rd PED 25.90 Aug 2-31-282-0665:27407 Diaz rd PED 26.07 Aug 2-31-536-348141902 Main St 222.01 Aug 2-29-657-2787:41638 Winchester 24.91 Aug 2-29-933-3831:43230 Bus pk dr 2,346.06 Aug 2-31-031-2616:27991 Diaz rd PED 2740 Aug 2-29-953-8082:31523 Wolfvly rd 28.40 Aug 2-25-393-4681:41951 Moraga Rd 796.32 Aug 2-29-295-3510:32211 Wolfvly rd 1,772.51 Aug 2-29-224-0173:various fire stns 2,900.54 Aug 101-525-1560-6:27415 Enterprise cir 52.29 Aug 055-461-2483-4:40135 Village rd 23.30 Jul 26 -Aug 25 cellular usage/equip 5,085.60 Supplies:FIT 5k/10k run event 9/8 165.36 Misc supplies:CRC 57.87 Supplies:High Hopes Program 34.16 46,171.32 75.59 5,085.60 257.39 160345 09/05/2013 006192 TRISTAFF GROUP TEMP HELP W/E 08/18 P. LAULU 1,104.00 TEMP HELP W/E 08/11 P. LAULU 966.00 2,070.00 160346 09/05/2013 004261 VERIZON Aug xxx-2886 gen usage:Harveston 91.25 91.25 160347 09/05/2013 014486 VERIZON WIRELESS 8/16-9/15 Broadband usage:City 538.71 538.71 Page:7 apChkLst Final Check List Page: 8 09/05/2013 11:57:02AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 999621 08/29/2013 016269 AMBAYEC, RIZALINA refund:sec dep:rm rental:Harveston 200.00 200.00 999622 08/29/2013 016270 KINDREICH, ERINA refund: library: lost mat'I 14.50 14.50 999623 08/29/2013 016271 MAGTOTO, PAMELA refund:sec dep:rm rental:Harveston 200.00 200.00 999624 08/29/2013 016272 PHILLIPS, PAT refund:sec dep:rm rental:Harveston 200.00 200.00 999625 08/29/2013 016263 SIQU EIROS, TAN IA refund:rm rental:Harveston 360.00 360.00 999626 08/29/2013 016273 SWENTON, JAKE refund:sec dep:rm rental:Harveston 200.00 200.00 999627 08/29/2013 016274 HUFFMAN, WINSOME refund: library: lost mat'I 14.95 14.95 999628 08/29/2013 016275 LOPEZ, JOCELYN refund:sec dep:rm rental:Harveston 200.00 200.00 999629 08/29/2013 016279 OYENIYI, JUDY refund: shallowwa: 3955.102 9.60 9.60 999630 08/29/2013 016278 SANDOVAL, BIANCA refund: bear cub univ: 4005.201 144.00 144.00 999631 08/29/2013 011250 SLOJKOWSKI, DEBORAH refund: library: lost mat'I 13.95 13.95 Grand total for UNION BANK OF CALIFORNIA: 4,748,820.13 Pages apChkLst Final Check List Page: 9 09/05/2013 11:57:02AM CITY OF TEMECULA 84 checks in this report. Grand Total All Checks. 4,748,820.13 Page9 Item No. 4 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: September 24, 2013 SUBJECT: Financial Statements for the 4th Quarter Ended June 30, 2013 PREPARED BY: Pascale Brown, Accounting Manager RECOMMENDATION: 1. Receive and file the Financial Statements for the 4th Quarter Ended June 30, 2013; 2. Approve a transfer of $29,000 in General Fund for Legal Services from the Public Works Department line item budget; 3. Approve a transfer of $82,000 in General Fund Fire Department from the Police Department line item budget. BACKGROUND: The attached Financial Statements reflect the unaudited activity of the City for the 4th Quarter Ended June 30, 2013. Please see the attached Financial Statements footnotes for an analytical review of financial activity for each of the various funds. The transfer of $29,000 is needed for Legal Services due to legal support related to negotiations with the represented employee union for a successor Memorandum of Understanding. In addition, there were one-time costs associated with litigation against the County of Riverside for the fast tracking of the liberty Quarry project. The transfer of $80,000 is needed in the Fire department due to unplanned overtime exceeding annual projections during this high fire season. FISCAL IMPACT: None ATTACHMENTS: 1. Combining Balance Sheet as of June 30, 2013 2. Statement of Revenues, Expenditures and Changes in Fund Balance -Budget and Actual for the 4th Quarter Ended June 30, 2013 3. Combining Statement of Net Assets as of June 30, 2013 4. Combining Statement of Revenues, Expenses and Changes in Net Assets for the 4`" Quarter Ended June 30, 2013 5. Statement of Net Assets - Fiduciary Fund as of June 30, 2013 6. Statement of Changes in Fiduciary Net Assets for the 4`" Quarter Ended June 30, 2013 CITY OF TEMECULA COMBINING BALANCE SHEET as of June 30, 2013 Energy General Gas Tax DIF Fees Recovery Efficiency Fund Fund Fund JAG Fund Conserv. Grant Business Incubator Resource CDBG Fund TEAM Fund ASSETS: Cash and Investments $ 31,857,057 $ - $ 5,516,246 $ $ - $ 126,789 $ - $ 119,729 Receivables 8,986,051 203,967 11,097 8,335 346 260,409 - Due from Other Funds 148,957 - - Advances to SARDA - Deposits 72,583 Inventory 3,058 Land Held for Resale - TOTAL ASSETS $ 41,067,706 $ 203,967 $ 5,527,343 $ $ 8,335 $ 127,135 $ 260,409 $ 119,729 LIABILITIES AND FUND BALANCES LIABILITIES: Due to Other Funds $ - $ 203,967 $ - $ $ 8,335 $ - $ 236,111 $ Other Current Liabilities 9,997,041 17,659 3,566 24,298 Deferred Revenue 3,507,197 - - - TOTAL LIABILITIES 13,504,238 203,967 17,659 8,335 3,566 260,409 FUND BALANCES: Nonspendable: Advances to SARDA Deposits 72,583 Inventory 3,058 Land Held for Resale Notes and Loans Prepaid Costs Restricted For: Community Development Projects - - - - Capital Projects - 5,509,684 - - Debt Service - - - - Business Incubator Project - - - 123,569 - Parks and Recreation - - - - Public Works - - 119,729 Committed To: Contractual Obligation - Encumbrances 306,075 Economic Uncertainty 12,024,917 Assigned To: Capital Projects 4,480,394 Comprehensive Annual Leave 1,363,160 Mercedes, Intern, TEAM 268,417 Theater Reconstruction - Unrealized Gains 87,176 Unassigned 8,957,688.26 TOTAL FUND BALANCES 27,563,468 5,509,684 123,569 119,729 TOTAL LIABILITIES and FUND BALANCES $ 41,067,706 $ 203,967 $ 5,527,343 $ - $ 8,335 $ 127,135 $ 260,409 $ 119,729 NOTE: Balances are unaudited 1 CITY OF TEMECULA COMBINING BALANCE SHEET as of June 30, 2013 AB2766 SLESF RLarry Caital obinson City Housing Measure A pro ect Fund Fund Reward Fund Fund Financing Lease 2001 and 2008 COPS Fund TOTAL ASSETS: Cash and Investments $ 333,330 $ $ 25,003 $ 4,012,717 $ 5,703,416 $ 9,232,347 $ $ 56,926,634 Receivables 33,149 26 18,610,313 424,288 5,551,507 34,089,488 Due from Other Funds - 598,653 747,610 Advances to SARDA 5,250,954 - 5,250,954 Deposits 72,583 Inventory 3,058 Land Held for Resale 4,400,388 4,400,388 TOTAL ASSETS $ 366,479 $ LIABILITIES AND FUND BALANCES LIABILITIES: Due to Other Funds Other Current Liabilities Deferred Revenue TOTAL LIABILITIES $ 25,029 $ 32,274,372 $ 6,127,704 $ 15,382,507 $ $ 101,490,715 $ $ - $ - $ - $ - $ $ 448,413 10 4,089,934 - 6,570,508 20,703,016 18,081,160 - 21,588,357 10 22,171,094 6,570,508 42,739,786 FUND BALANCES: Nonspendable: Advances to SARDA 5,250,954 5,250,954 Deposits - 72,583 Inventory - 3,058 Land held for resale 4,400,388 4,400,388 Notes and Loans 352,166 352,166 Prepaid Costs - - Restricted For: Community Development Projects - 99,770 - 99,770 Capital Projects 366,479 - 6,127,704 12,003,867 Debt Service - - Business Incubator Project 123,569 Parks and Recreation Public Works 119,729 Reward 25,019 25,019 Committed To: - Contractual Obligation - Encumbrances 306,075 Economic Uncertainty 12,024,917 Assigned To: - Capital Projects 8,811,999 13,292,393 Comprehensive Annual Leave - 1,363,160 Mercedes, Intern, TEAM 268,417 Theater Reconstruction Unrealized Gains 87,176 Unassigned 8,957,688 TOTAL FUND BALANCES 366,479 - 25,019 10,103,278 6,127,704 8,811,999 - 58,750,929 TOTAL LIABILITIES and FUND BALANCES $ 366,479 $ - $ 25,029 $ 32,274,372 $ 6,127,704 $ 15,382,507 $ - $ 101,490,715 NOTE: Balances are unaudited 2 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND for the 4th Quarter Ended June 30, 2013 Annual Amended Budget Total Percentage Activity of Budget REVENUES: Sales Tax - State $ 21,567,203 $ 20,774,740 96% Sales Tax - Triple Flip 6,849,041 6,849,041 100% Franchise Fees 3,557,570 3,500,735 98% Motor Vehicle In Lieu - State 53,840 53,840 100% Motor Vehicle In Lieu -Triple Flip 5,991,022 5,991,022 100% Property Tax 4,960,857 5,142,660 104% Property Tax Relief (Homeowner) 78,015 77,339 99% Property Transfer Tax 551,754 614,188 111% Transient Occupancy Tax 2,544,372 2,504,630 98% Vehicle Code Fines 599,560 675,287 113% Development Services: Building & Safety 1,687,114 1,757,679 104% Fire 752,327 918,685 122% (1) Land Development 611,318 1,265,562 207% (2) Planning 927,804 658,097 71% (3) Public Works - NPDES 6,696 3,317 50% Park Maintenance 1,908,692 1,859,794 97% Police 506,842 445,455 88% Advertising 54,270 44,310 82% Bids and Proposals 10,350 10,825 105% Business Licenses 300,000 298,300 99% GASB 31 Fair Market Value on Investment (120,000) (240,342) 200% (4) Investment 130,000 114,489 88% Lease/Rental Income 81,072 83,989 104% Miscellaneous 8,000 129,704 0% Operating Transfers In State Gas Tax 2,935,672 2,694,237 92% SLESF 165,775 78,616 47% Reimbursements: Grants - 16,301 0% Financing 119,000 129,000 108% CIP 2,228,358 2,032,864 91% Other 91,639 360,122 393% (5) TOTAL REVENUES $ 59,158,163 $ 58,844,486 99% NOTES: 1) The variance is due to higher than anticipated tenant improvement for sprinkler and alarm systems. 2) The variance is due to fees received for the Hospital, Campanula Apartments, Mercedes, Lennar Home projects, which occurred earlier than anticipated. 3) The variance is due to anticipated development projects that have been delayed in submitting their project applications. 4) The variance is due to the change in the fair value of investments as they approach maturity, as well as fluctuating 5) The variance is due to a reimbursement received from the County of Riverside of property tax administrative fees paid in prior fiscal years pursuant to a settlement agreement. CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL EXPENDITURES: City Council Community Support City Manager Economic Development City Clerk City Attorney Strategic Budgeting Operations Finance Support Services Human Resources Planning Building & Safety Land Development Public Works CIP Administration Parks Maintenance Police Fire Animal Control Non -Departmental TOTAL EXPENDITURES (excluding transfers) Revenues Over/(Under) Expenditures Other Financing Sources (Uses): Transfers Out Revenues Over/(Under) Expenditures and Other Financing Sources (uses) Beginning Fund Balance as of 7/01/2012 Ending Fund Balance as of 6/30/2013 GENERAL FUND for the 4th Quarter Ended June 30, 2013 Annual Amended Budget $ 442,676 87,500 1,664,133 976,648 1,027,900 791,300 1,007,760 1,306,899 339,933 486,646 1,736,580 2,017,886 1,137,241 5,425,037 2,228,358 4,004,062 22,330,045 4,810,394 465,000 4,442,970 Year -to -Date Activity $ 421,070 87,500 1,618,836 922,787 999,272 820,040 910,070 1,289,533 328,248 425,340 1,620,040 1,912,007 1,118,716 5,049,041 2,159,324 3,678,388 21,986,796 4,889,776 462,585 4,442,949 Year -to -Date Encumbrances Activity and Encumbrances Percentage of Budget $ - $ 421,070 95% 87,500 100% 1,618,836 97% 922,787 94% 999,272 97% 820,040 104% (1) 44,880 954,950 95% 1,289,533 99% 328,248 97% 1,000 426,340 88% 52,426 1,672,466 96% 39,745 1,951,752 97% 132 1,118,848 98% 29,994 5,079,035 94% 2,159,324 97% 131,987 3,810,375 95% 3,654 21,990,450 98% 2,257 4,892,033 102% (2) 462,585 99% 4,442,949 100% 56,728,968 55,142,318 2,429,195 3,702,168 (5,859,629) (5,859,575) (3,430,434) (2,157,407) 29,720,875 29,720,875 $ 26,290,441 $ 27,563,468 306,075 55,448,393 98% NOTES: (1) The variance in City Attomey is due to legal support related to negotiations with the represented employee union for a successor Memorandum of Understanding. (2) The variance in Fire services is due to unplanned overtime exceeding annual projections during this high fire season. CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GAS TAX FUND for the 4th Quarter Ended June 30, 2013 REVENUES: Section 2103 - 2107 Investment Interest TOTAL REVENUES Other Financing Sources (uses): Tran sfers Out Revenues Over/(Under) Other Financing Sources (uses) Beginning Fund Balance as of 7/01/2012 Ending Fund Balance as of 6/30/2013 Annual Amended Budget Total Percentage of Activity Budget $ 2,641,080 $ 2,352,842 89% 3,400 3,660 108% 2,644,480 2,356,502 89% (3,005,672) (2,760,492) 92% (361,192) (403,990) 403,990 403,990 $ 42,798 $ 5 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DEVELOPMENT IMPACT FUND for the 4th Quarter Ended June 30, 2013 Annual Amended Budget REVENUES: Total Percentage of Activity Budget Open Space $ 311,861 $ 366,801 118% Investment Interest - 36,327 0% Quimby 293,859 395,591 135% Street Improvements 1,742,532 723,288 42% Traffic Signals 251,394 127,103 51% Parks 1,021,879 1,055,933 103° Corporate Facilities 139,358 202,896 146% Fire Protection 189,554 193,448 102% Library 227,197 353,376 156% Public Art 12,996 46,100 355% Police 226,367 233,771 103% TOTAL REVENUES 4,416,997 3,734,634 85% (1) Other Financing Sources (uses): Transfers Out (10,133,329) (3,941,282) 39% (2) Revenues Over/(Under) Other Financing Sources (uses) (5,716,332) (206,648) Beginning Fund Balance as of 7/01/2012 5,716,332 5,716,332 Ending Fund Balance as of 6/30/2013 $ - $ 5,509,684 NOTES: (1) The variance in revenues is due to the timing of developers pulling permits. (2) Transfers out for Capital Project expenditures are made on a reimbursement basis to the CIP fund after expenditures have been incurred. REVENUES: Grant Revenue CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL RECOVERY ACT JAG FUNDING for the 4th Quarter Ended June 30, 2013 TOTAL REVENUES Annual Amended Budget Total Percentage Activity of Budget $ 4,375 $ 4,375 98% 4,375 4,375 98% EXPENDITURES: Operating Expenditures 4,375 4,375 98% TOTAL EXPENDITURES 4,375 4,375 98% Revenues Over/(Under) Expenditures Beginning Fund Balance as of 7/01/2012 Ending Fund Balance as of 6/30/2013 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL ENERGY EFFICIENCY CONSERVATION GRANT for the 4th Quarter Ended June 30, 2013 Annual Amended Budget Total Percentage Activity of Budget REVENUES: Grant Revenue $ 290,604 $ 153,131 53% TOTAL REVENUES 290,604 153,131 53% EXPENDITURES: Other Financing Sources (uses): Transfers Out Revenues Over/(Under) Expenditures and Other Financing Sources (uses) Beginning Fund Balance as of 7/01/2012 Ending Fund Balance as of 6/30/2013 (290,604) (153,131) 53% 8 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL BUSINESS INCUBATOR RESOURCE for the 4th Quarter Ended June 30, 2013 Annual Amended Budget REVENUES: YTD Activity Encumbrances Total Percentage Activity of Budget Rental Income $ 16,850 $ 9,316 $ - $ 9,316 55% (1) Transfer In 150,000 150,000 150,000 100% Investment Interest 400 732 732 183% TOTAL REVENUES 167,250 160,048 - 160,048 96% EXPENDITURES: Operating Expenditures 65,000 36,479 1,091 37,570 56% (2) TOTAL EXPENDITURES 65,000 36,479 1,091 37,570 58°k Revenues Over/(Under) Expenditures 102,250 123,569 Beginning Fund Balance as of 7/01/2012 Ending Fund Balance as of 6/30/2013 $ 102,250 $ 123,569 NOTES: (1) The variance in rental income is due to anticipated Anchor Tenant rental that did not occur this fiscal year. (2) The variance in operating expenditures is due to less than expected maintenance during this fiscal year. CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL COMMUNITY DEVELOPMENT BLOCK GRANT for the 4th Quarter Ended June 30, 2013 Annual YTD Percentage of Amended Activity Encumbrances Total Activity Budget Budget REVENUES: Grant Revenue $ 1,553,854 $ 443,066 $ $ 443,066 29% (1) TOTAL REVENUES 1,553,854 443,066 443,066 29% EXPENDITURES: Salaries and Wages Other Outside Services TOTAL EXPENDITURES Revenues Over/(Under) Expenditures Other Financing Sources (uses): Transfers Out Revenues Over/(Under) Other Financing Sources (uses) Beginning Fund Balance as of 7/01/2012 78,192 78,491 78,491 100% 75,662 73,341 2,321 75,662 100% (2) 153,854 151,832 2,321 154,153 1,400,000 291,234 (1,400,000) (291,234) Ending Fund Balance as of 6/30/2013 99% 21% (3) NOTES: (1) The Five-year consolidated Plan and Annual Action Plan was approved and adopted by Council. Revenues are based on reimbursements as expenditures are incurred. (2) The variance is due to sub recipient encumbrances that are recorded for the entire Fiscal Year. (3) Approval of Plans and Specifications, and Authorization to Solicit Construction Bids for the Temecula Community Center Renovation Project was approved by City Council on June 11, 2013. This project will be carry forward to fiscal year 2013-14. CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TEMECULA ENERGY EFFICIENCY ASSET TEAM for the 4th Quarter Ended June 30, 2013 REVENUES: Reimbursements TOTAL REVENUES Annual YTDPercentage of Amended Activity Total Activity Budget Budget $ 119,729 $ 119,729 0% 119,729 119,729 0% EXPENDITURES: Other Outside Services - - - 0% TOTAL EXPENDITURES - - - 0% Revenues Over/(Under) Expenditures - 119,729 Other Financing Sources (uses): Transfers Out - - 0% Revenues Over/(Under) Other Financing Sources (uses) 119,729 Beginning Fund Balance as of 7/01/2012 Ending Fund Balance as of 6/30/2013 $ - $ 119,729 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL AB 2766 FUND for the 4th Quarter Ended June 30, 2013 REVENUES: AB 2766 Investment Interest TOTAL REVENUES Annual Amended YTD Activity Budget Total Percentage of Activity Budget $ 123,814 $ 124,362 $ 124,362 100% 1,500 1,960 1,960 131% 125,314 126,322 126,322 101% EXPENDITURES: Other Outside Services 36,788 26,787 26,787 73% TOTAL EXPENDITURES 36,788 26,787 26,787 73% Revenues Over/(Under) Expenditures 88,526 99,535 Other Financing Sources (uses): Transfers Out (159,413) 0% (1) Revenues Over/(Under) Other Financing Sources (uses) Beginning Fund Balance as of 7/01/2012 Ending Fund Balance as of 6/30/2013 (70,887) 99,535 266,944 266,944 $ 196,057 $ 366,479 NOTES: (1) The alignment study for the Santa Gertrudis Creek Pedestrian Bicycle Trail Extension and Interconnect has been completed. The consultant is working on plans, specifications and estimate. This project will be carried over to Fiscal Year 2013-14. CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF) for the 4th Quarter Ended June 30, 2013 Annual Amended Budget Total Percentage of Activity Budget REVENUES: AB 3229 - COPS $ 165,775 $ 78,616 47% (1) TOTAL REVENUES 165,775 78,616 47% Other Financing Sources (uses): Transfers Out (165,775) (78,616) 47% (1) Revenues Over/(Under) Other Financing Sources (uses) Beginning Fund Balance as of 7/01/2012 Ending Fund Balance as of 6/30/2013 NOTES: (1) The second payment from the County of Riverside Sheriff is expected by the end of September 2013. CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL LARRY ROBINSON REWARD for the 4th Quarter Ended June 30, 2013 REVENUES: Transfer In Investment Interest TOTAL REVENUES Annual Amended YTD Activity Budget Total Percentage of Activity Budget $ 25,000 $ 25,000 $ 25,000 100% 19 19 0% 25,000 25,019 25,019 100% EXPENDITURES: Other Outside Services 0% TOTAL EXPENDITURES 0% Revenues Over/(Under) Other Financing Sources (uses) Beginning Fund Balance as of 7/01/2012 Ending Fund Balance as of 6/30/2013 25,000 25,019 $ 25,000 $ 25,019 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CITY HOUSING FUND for the 4th Quarter Ended June 30, 2013 Annual YTD Total Percentage Amended Activity Encumbrances Activity of Budget Budget REVENUES: Property Tax Distribution $ 250,000 $ 250,000 $ $ 250,000 100% Bond Proceeds Interest/Loan Interest/Fo 74,652 137,215 137,215 184% (1) Monitoring Fees 10,032 10,032 10,032 100% Rental Income 161,000 161,000 161,000 100% Operating Transfers In 150,000 - 0% TOTAL REVENUES 645,684 558,247 558,247 86% EXPENDITURES: OPERATING EXPENDITURES: Affordable Housing Project 150,000 0% (2) Salaries & Benefits 363,452 353,884 353,884 97% Operating and Administrative Expenditures 261,526 183,116 1,276 184,392 71% (3) TOTAL EXPENDITURES 774,978 537,000 1,276 538,276 69% Revenues Over/(Under) Expenditures and Other Financing Sources (uses) (129,294) 21,247 Beginning Fund Balance as of 7/01/2012 10,082,031 10,082,031 Ending Fund Balance as of 6/30/2013 $ 9,952,737 $ 10,103,278 NOTES: (1) The variance in forgivable loans and interest is due more than anticipated loan payoffs during this fiscal year. (2) The Affordable Housing Project has not yet started this fiscal year. This project is carried forward to fiscal year 2013-14. (3) The variance in operating expenditures is due to less than anticipated consulting services for Real Estate Economic housing for this fiscal year. CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL REVENUES: Investment Interest Measure "A" TOTAL REVENUES MEASURE A for the 4th Quarter Ended June 30, 2013 Annual YTD Total Percentage Amended Activity Encumbrances Activity of Budget Budget $ 32,000 $ 38,256 $ - $ 38,256 120% 2,420,905 2,473,038 - 2,473,038 102% 2,452,905 2,511,294 - 2,511,294 102% EXPENDITURES: Operating Expenditures 1,485,222 471,781 593,192 1,064,973 72% TOTAL EXPENDITURES 1,485,222 471,781 593,192 1,064,973 72% Revenues Over/(Under) Expenditures Other Financing Sources (uses): Tran sfers Out Revenues Over/(Under) Expenditures and Other Financing Sources (uses) Beginning Fund Balance as of 7/01/2012 Ending Fund Balance as of 6/30/2013 967,683 2,039,513 (5,475,580) (1,667,801) (4,507,897) 371,712 5,755,992 5,755,992 $ 1,248,095 $ 6,127,704 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CAPITAL IMPROVEMENT PROJECTS FUND for the 4th Quarter Ended June 30, 2013 Annual Account Year-to-DatePercentage Number Amended Activity Encumbrances Total Activity of Budget Budget REVENUE: Operating Transfers In $ 47,032,738 $ 15,344,029 $ $ 15,344,029 33% Grants 6,561,960 1,672,919 1,672,919 25% Reimbursements 173,808 197,948 197,948 114% Reimbursements - TUMF 35,617,719 14,216,452 14,216,452 40% Investment Interest 45,569 45,569 0% TOTAL REVENUE 89,386,225 31,476,917 31,476,917 35% (1) EXPENDITURES: Open Space Acquisition Program 165-509 510,863 265,000 - 265,000 52% Old Town Police Storefront 165-513 35,207 - 35,207 35,207 100% Pechanga Parkway Environmental Mitigation 165-516 571,619 151,282 17,153 168,435 29% Traffic Safety Bridge Light Retrofit 165-520 281,373 175,112 - 175,112 62% Murrieta Creek Bridge / Overland Drive Extension to Diaz Road 165-602 6,111,133 1,832,342 69,928 1,902,270 31% Abbott Corporation Roadway Improvements 165-620 750,000 - - 0% Medians and Parkway Citywide 165-622 258,459 0% Old Town Infrastructure Projects - Civic Center 165-643 5,775 800 800 14% Old Town Infrastructure - Parking Structure, Office and Retail 165-644 32,271 - 28,721 28,721 89% Pavement Rehabilitation Program - Citywide 165-655 8,435,816 4,582,395 3,209,859 7,792,254 92% Western Bypass Bridge Over Murrieta Creek 165-660 108,277 29,353 28,781 58,134 54% Interstate -151 State Route 79 South Ultimate Interchange 165-662 6,117,864 418,987 35,475 454,462 7% Flashing Beacons & Speed Advisory Signs 165-670 44,095 19,391 3,937 23,328 53% Temecula City Entry Monumentation 165-671 150,000 - - 0% Traffic Signal Equipment Replacement Program -Citywide 165-680 121,769 110,098 5,829 115,927 95% Signals- Rancho Cal Promenade Chardonnay 165-682 217,000 200,000 - 200,000 92% City Facilities Rehabilitation 165-701 500,000 241,955 169,129 411,084 82% Business Incubator Resource Center 165-702 135,000 114,521 4,800 119,321 88% Medians & Ornamental Pedestrian Barriers- Citywide 165-704 15,605 5,505 5,505 35% CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CAPITAL IMPROVEMENT PROJECTS FUND (continued) for the 4th Quarter Ended June 30, 2013 Annual Account Year -to -Date Percentage Number Amended Activity Encumbrances Total Activity of Budget Budget EXPENDITURES-cont'd: Citywide Stomi Drain Improvements 165-715 299,114 19,400 3,963 23,363 8% Corporate Meeting Event Space 165-716 15,000 - 0% French Valley Pkwy/I-15 Over -Crossing and Improvements- Phase I 165-719 21,989,071 12,385,566 7,865,290 20,250,856 92% Butterfield Stage Road Extension 165-723 23,046,684 6,310,166 5,069,767 11,379,933 49% French Valley Pkwy/I-15 Over -Crossing and Improvements- Phase II 165-726 13,365,476 6,141,076 5,128,930 11,270,006 84% Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek to CHS 165-738 115,000 45,341 13,847 59,188 51 % Santa Gertrudis Creek Pedestrian Bicycle Trail Extension Interconnect 165-739 271,587 26,442 243,660 270,102 Fire Station Roripaugh Ranch Site 165-741 350,035 247,855 2,450 250,305 Main Street Bridge Over Murrieta Creek Replacement 165-743 6,754,107 1,992,705 3,859,381 5,852,086 87% Old Town Civic Center 165-751 236,113 29,744 206,369 236,113 100% TCC Renovation 165-754 1,574,040 299,385 1,274,655 1,574,040 100% Theater Remediation 165-756 795,000 243,993 83,001 326,994 41% Old Town Police Store Front Sign 165-758 50,000 7,254 - 7,254 15% Sixth Street Restrooms Renovation 165-760 50,000 1,679 - 1,679 3% Open Space Santa Margarita Plan 165-762 50,000 6,879 43,121 50,000 100% Old Town Public Art 190-121 191,900 - 0% Teen Young Adult Village 190-122 100,000 0% Children's Museum Enhancement Project 190-125 114,000 29,734 10,000 39,734 35% Flood Control Channel Reconstruction and Repair 190-127 214,159 20,531 - 20,531 10% Tennis Court Lighting- Great Oak High School 190-128 440,791 64,073 376,718 440,791 100% Inclusive Play Structure at Patricia H Birdsall Sport Park 190-129 839,186 42,639 - 42,639 5% Parks Improvement Program 190-130 300,000 271,064 271,064 90% 99% 72% Sam Hicks Monument Parks Playground 190-132 158,300 1,518 - 1,518 Senior Citizen Outdoor Fitness Lot 190-133 86,600 826 826 1% YMCA Building 190-134 231,843 1,176 - 1,176 l% l% CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CAPITAL IMPROVEMENT PROJECTS FUND(continued) for the 4th Quarter Ended June 30, 2013 Annual Account Year -to -Date Percentage Number Amended Activity Encumbrances Total Activity of Budget Budget EXPENDITURES-cont'd: CRC Energy Management Retrofit 190-152 9,231 1,837 1,837 20% Water Slide Replacement CRC Pool 190-156 175 - 0% Theater Energy Efficient Lighting 190-159 222,400 222,054 222,054 100% Old Town Gymnasium 190-186 66,514 - 66,514 66,514 100% Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 190-187 134,260 24,430 82,161 106,591 79% TOTAL EXPENDITURES 96,472,712 36,584,108 $ 27,938,646 $ 64,522,754 67% (2) Revenues Over/(Under) Expenditures (7,086,487) (5,107,191) Revenues Over/(Under) Expenditures and Other Financing Sources(uses) (7,086,487) (5,107,191) Beginning Fund Balance as of 7/01/2012 13,919,190 13,919,190 Ending Fund Balance as of 6/30/2013 $ 6,832,703 $ 8,811,999 NOTES: (1) The variance in revenues is primarily due to several funded Capital Improvement projects where reimbursement for eligible expenditures have not yet been made during this Fiscal Year. Transfers will be done as progress payments are made to vendors (2) The variance in expenditures is primarily due to several major Capital Improvement projects that have not yet started. REVENUES: Transfer In CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL 2011 FINANCING LEASE 2001 and 2008 CERTIFICATES OF PARTICIPATION for the 4th Quarter Ended June 30, 2013 TOTAL REVENUES EXPENDITURES: Debt Service Principal Debt Service Interest TOTAL EXPENDITURES Revenues Over/(Under) Expenditures Beginning Fund Balance as of 7/01/2012 Annual Amended Budget Total Percentage of Activity Budget $ 2,136,036 $ 2,135,982 100% 2,136,036 2,135,982 100% 1,153,000 1,153,000 100% 983,036 982,987 100% 2,136,036 2,135,987 100% (5) 5 5 Ending Fund Balance as of 6/30/2013 $ 5 $ 20 CITY OF TEMECULA COMBINING STATEMENT OF NET ASSETS as of June 30, 2013 Insurance Fund ASSETS: Vehicles and Information Equipment Technology Fund Fund Support Facilities Services Fund Fund TOTAL Cash and Investments $ 547,559 $ 1,353,944 $ 1,100,841 $ 473,836 $ 475,558 $ 3,951,738 Receivables 1,022 2,559 4,726 1,021 1,737 11,065 Prepaid Assets 336,704 - - - 336,704 Property, Plant, and Equipment (net of accumulated depreciation) 520,473 446,700 107,289 1,074,462 TOTAL ASSETS 885,285 1,876,976 1,552,267 582,146 477,295 5,373,969 LIABILITIES AND NET ASSETS LIABILITIES: Current Liabilities 256,200 313,522 25,367 146,233 741,322 Capital Leases Payable - - 145,761 145,761 TOTAL LIABILITIES 256,200 313,522 171,128 146,233 887,083 NET ASSETS: TOTAL NET ASSETS $ 629,085 $ 1,876,976 $ 1,238,745 $ 411,018 $ 331,062 $ 4,486,886 NOTE: Balances are unaudited CITY OF TEMECULA COMBINING STATEMENT OF REVENUES, EXPENSES, and CHANGES IN NET ASSETS INTERNAL SERVICE FUNDS for the 4th Quarter Ended June 30, 2013 Insurance Fund REVENUES: Vehicles and Information Equipment Technology Fund Fund Support Facilities Services Fund Fund TOTAL Investment Interest $ 3,825 $ 8,851 $ 4,560 $ 2,841 $ 1,710 $ 21,787 Charges for Services 787,643 171,185 2,168,667 352,949 1,243,960 4,724,404 Transfer In - 66,256 500,000 - 566,256 TOTAL REVENUES 791,468 246,292 2,673,227 355,790 1,245,670 5,312,447 EXPENSES: Salaries and Wages 58,391 1,073,296 159,525 478,047 1,769,259 Operating Expenses 834,316 1,005,653 97,572 713,826 2,651,367 Interest - - 18,462 18,462 Depreciation - 163,348 92,405 39,257 295,010 TOTAL EXPENSES Revenues Over/(Under) Expenses 892,707 163,348 2,171,354 314,816 1,191,873 4,734,098 (101,239) 82,944 501,873 40,974 53,797 578,349 Net Assets as of July 01, 2012 730,324 1,794,032 736,872 370,044 277,265 3,908,537 Net Assets as of June 30, 2013 $ 629,085 $ 1,876,976 $ 1,238,745 $ 411,018 $ 331,062 $ 4,486,886 CITY OF TEMECULA STATEMENT OF NET ASSETS - Fiduciary Fund CALIFORNIA EMPLOYEE RETIREE BENEFIT TRUST FUND as of June 30, 2013 ASSETS: Cash and Investments TOTAL ASSETS LIABILITIES: Accounts Payable TOTAL LIABILITIES CERBT FUND $ 4,664,463 4,664,463 NET ASSETS: 4,664,463 Held in Trust for Retiree Benefits 4,664,463 TOTAL NET ASSETS $ 4,664,463 NOTE: Balances are unaudited 23 CITY OF TEMECULA STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS - Fiduciary Fund CALIFORNIA EMPLOYEE RETIREE BENEFIT TRUST FUND for the 4th Quarter Ended June 30, 2013 CERBT FUND ADDITIONS CONTRIBUTIONS: Employer $ 336,858 Investment Eamings 485,307 TOTAL CONTRIBUTIONS 822,165 DEDUCTIONS: Benefits 336,858 TOTAL DEDUCTIONS 336,858 TOTAL ADDITIONS Net Assets as of 7/1/2012 4,179,156 Net Assets as of 6/30/2013 $ 4,664,463 24 Item No. 5 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Kevin Hawkins, Director of Community Services DATE: September 24, 2013 SUBJECT: Agreement for Theater Ticketing Software Services for the Old Town Temecula Community Theater PREPARED BY: Bea Barnett, Theater Manager RECOMMENDATION: Approve an Agreement with Vision One for ticketing software services for the Old Town Temecula Community Theater, for a two-year term, and authorize additional payments up to $40,000 annually, not to exceed $80,000 for the term of the agreement. BACKGROUND: On March 31, 2005, the City entered into a three-year agreement with Vision One for theater ticketing software services for the Old Town Temecula Community Theater. The original agreement authorization amount was for $30,000 for the three-year term. In January of 2008, the City Council authorized an additional $20,000 in appropriation to provide on-going ticketing services. Payment to Vision One is based on the number of tickets sold through the software system. The JUL 1, 2012 — JUN 30, 2013 Theater Ticket Sales totaled $666,941.63 and the 2012-2013 Ticket Services Reimbursement line item was $37,142.37. Staff anticipates that the $80,000 appropriation over two years will be sufficient to cover software ticketing services for the total term of the agreement. The TCSD and IT Teams have met and agree that the current system is working well and compatible with our current need. Both departments recommend the renewal for a two-year term and agree that the best time to re-evaluate our Theater ticketing software services would be during the Theater Remediation process resulting in an RFP process during the 2014-2015 Fiscal Year. The resulting recommendations from this process will then be brought forth to City Council prior to the expiration of the current contract set for June 30, 2015. FISCAL IMPACT: Cost of theater ticketing software services for the Old Town Temecula Community Theater is $40,000 annually and this expense is offset by ticket sales. Sufficient funds are available in the current Fiscal Year 2013-14 expenditure account and will be budgeted in future years. ATTACHMENTS: 1. Agreement 2. Proposal ril—loWare Comphi• Bo. Offie• lalusien• ShoWareTM Software USER AGREEMENT This Agreement is made as of September 13, 2013, by and between City of Temecula ("User") and VISIONONE, Inc. a California corporation ("V-1") with respect to the following recitals of fact: This Agreement, together with the Proposal between Customer and V-1 dated September 13, 2013 (Revised) including the Investment Summary section thereof, to which this Agreement is refers (the "Proposal"), described thereon are made a part hereof by this reference, and sets forth the terms and conditions under which V-1 shall provide services to Customer. V-1 is the developer and owner of the ShoWareTM Software solution, which includes a combination of various computer software modules and electronic or "on-line" documentation and reference materials (collectively, the "ShoWareTM Software"). The ShoWareTM Software is a complete box office ticketing solution which provides for total in-house management of event schedules, advanced bookings, reserve seating, ticket sales, report generation, and other business functions associated with ticket sales. User is engaged in among other things, the sale of tickets to various sporting, entertainment and educational events (the "Events"). User wishes to acquire a non-exclusive license to use the ShoWareTM Software and acquire certain other services from V-1 related to the sale of Events tickets as herein provided. The Parties hereby agree as follows: 1. AGENCY. User hereby appoints V-1 to be its agent for the sale of tickets to Events ("Tickets") from User's box office and/or on-line, both through the ShoWareTM Software, on the terms set forth in this Agreement. 2. TERM. From July 1, 2013, expires June 30, 2015. Not to exceed $40,000 per year or $80,000 for the term of this agreement. After the term, 30 days written notice of non -renewal is required by either party to terminate this agreement. 3. LICENSE. In consideration of payment of the License Fee as described in Section 8, and in further consideration of User's agreement to abide by the terms and conditions of this Agreement, V-1 hereby grants to User, and User hereby accepts, a non-exclusive, non -transferable and non -assignable license to use the ShoWareTM Software (the "License"), only in accordance with the terms and conditions of this Agreement, including any Exhibits attached hereto. With written consent by V-1, User shall not have the right to grant sublicenses under the License. 4. OWNERSHIP and HOSTING OF SHOWARETM SOFTWARE. The ShoWareTM Software is licensed, not sold. By virtue of this Agreement, User acquires only the right to use the ShoWareTM Software and any copies User is permitted to make hereby. User does not acquire any right of ownership or title in the ShoWareTM Software. All rights, title and interest in and to the ShoWareTM Software, including without VIv1�ON ne 6781 North Palm Avenue • Suite 120 Fresno, California 93704-1074 • USA 559.432.8000 Phone 559.431.5082 Fax http://www.visionone.ws ril—loWare Comphi• Bo. Officio Solution• limitation all copyrights (whether pursuant to domestic law or international treaty), patent rights and trade secret rights, shall be and remain in V-1 or its licensors. User agrees to take such actions and execute such documents necessary to create, enforce, maintain or defend V -1's and/or its licensors' exclusive rights in the ShoWareTM Software as set forth in this Section 3. The ShoWareTM Software is protected by federal copyright law, as well as other laws, regulations and treaties regarding intellectual property rights. User acknowledges that certain third party software programs are integrated with the ShoWareTM Software ("Third Party Software") and may be subject to electronic click wrap licenses ("Third Party Agreements"). User agrees that it will not access or use the Third Party Software unless it has accepted the Third Party Agreement in accordance with the procedures required by such third party. V-1 will host the ShoWareTM Software for User on one or more of V -1's servers. Anticipated ticket sales will determine if solution is hosted on a non-exclusive application service provider basis or if V-1 will recommend or User requests a dedicated server. Should User require a dedicated server, there may be hardware costs associated with the acquisition of the appropriate hardware and those costs will be paid by the User. Associated fees and server selection will be set forth in Exhibit A. V-1 will allocate sufficient bandwidth in its discretion to optimize the application. V-1 agrees to take commercially reasonable steps to cause User's ShoWareTM Software solution to be available to Customers on the Internet approximately ninety-nine percent (99%) of the time during the term of this Agreement and to provide back-up on a regular basis in accordance with V -1's normal and customary procedures. Subject to the bandwidth allocation set forth above, V-1 agrees to use commercially reasonable efforts to ensure reasonable response times for Customers accessing User's ShoWareTM Software solution. 5. USE RESTRICTIONS. User may not transfer, sell, assign, rent, lease, or otherwise dispose of the ShoWareTM Software on a temporary or permanent basis without the prior express written consent of V- 1. User may not re -identify or render unidentifiable the ShoWare Software for any reason. User shall not remove, deface or destroy any copyright, patent notice, trademark, service mark, other proprietary markings or confidential legends placed on or within the ShoWareTM Software. User shall notify all users of the ShoWareTM Software of the terms and conditions of this Agreement. 6. OPTIONAL ADDITIONAL SERVICES. By initialing where indicated in Exhibit A, User agrees to engage V-1 to provide the additional agreed upon services: 7. EDITORIAL & ACCESS CONTROL: The services provided under this Agreement shall only be used for lawful purposes. Unless User elects to engage V-1 to provide content management as provided in Exhibit A, User shall have access through the Internet to the ShoWareTM Software and shall be responsible for maintaining all content thereon, including all relevant information concerning upcoming Events, schedules, descriptions Ticket availability and pricing. V-1 shall have no responsibility for any such content or the accuracy or timeliness thereof, provided that, V-1 reserves the right to reject and remove any content without notice to User that V-1 deems illegal, immoral, profane, improper for general viewers or damaging or potentially damaging to V-1 and ShoWareTM Software. 6781 North Palm Avenue • Suite 120 Fresno, California 93704-1074 • USA 559.432.8000 Phone 559.431.5082 Fax http://www.visionone.ws ril—loWare Comphi• Bo. Officio Solution• 8. Fees: User will pay to V-1, by its retention from Tickets sales revenue as provided below, a per Ticket charge (the "Ticket Fee"), in the amount set forth on Exhibit A. 9. Billing and Payment: V-1 will bill User by the fifteenth day of each month for the Ticket Fees attributable to the immediately preceding month and a final bill for each Event following the conclusion of such Event. All invoices will be due and payable within thirty (30) days of their date. V- 1 shall have the right to charge interest on past due amounts at the rate of one and one-half percent (1 'A%) per month until paid. All payments will be in U. S. Dollars, payable to VisionOne, Inc., 6781 North Palm, Suite 120, Fresno, CA 93704. User's failure to make such payments in full when due shall be a material default under this Agreement and V-1 shall have all remedies available at law or in equity, including without limitation, suspending all future services under this Agreement and/or render the ShoWareTM Software inoperable until such default is cured, or in the alternative to terminate this Agreement. 10. Ticket Sales and Prices. All User event tickets shall be sold through V-1 ShoWare. User shall establish the face price of all Tickets sold through the ShoWareTM Software. 11. Taxes. User shall be responsible for filling all required returns and reports and remitting all such taxes to the appropriate taxing agency within the time required by law. V-1 shall be no responsibility for the payment of any taxes and User hereby indemnifies, defends and holds V-1, its officer, directors, shareholders, employees and agents harmless from and against any and all such taxes, or assessments that may become due in connection with the sales of Tickets by User through the ShoWareTM Software and any and all penalties, late charges, interest, fines or other costs or charges associated therewith. 12. Chargebacks. User agrees to pay all credit card chargebacks for any unrecovered sum of all Tickets sold through the ShoWareTM Software which sales resulted in a credit card chargeback. 13. Cancellations, Refunds and Exchanges. If an Event is cancelled or closed after Tickets have been sold, User agrees to assume all responsibilities with regard to refunds, exchanges, and/or resolution of Customer inquiries or issues. Customers who contact V-1 regarding Event cancellations shall be directed to contact User. In the event of any cancellation, V-1 shall nevertheless be entitled to keep the Ticket Fee attributable to all Tickets sold for the cancelled Event through ShoWareTM Software notwithstanding such cancellation and any return of the Ticket price to Customers by User, as though no cancellation or closing had occurred. V-1 and User agree to inform Customers of this refund policy. 14. Settlement. User shall be responsible for maintaining its own merchant account and will remit payments to which V-1 is due within thirty (30) days of receipt of a monthly invoice from V-1. 15. Advertising. As part of the total ticketing solution, User shall include the current and approved ShoWare.com logo and wording on their web site where tickets are sold. 16. Representations and Warranties. User hereby represents and warrants to V-1 as follows: 6781 North Palm Avenue • Suite 120 Fresno, California 93704-1074 • USA 559.432.8000 Phone 559.431.5082 Fax http://www.visionone.ws ril—loWare Comphi• Bo. Officio Solution• a) This Agreement has been duly authorized, executed, and delivered by User and constitutes the valid, legal, and binding agreement of User, enforceable in accordance with its terms. b) The entering into and performance of this Agreement will not result in any breach of, or constitute a default under, any other agreement to which User is a party, including, without limitation, any agreement for the sale or other disposition of Tickets for an Event. c) User warrants that the number of Tickets put on -sale does not exceed legal, fire or other restrictions of the facility or of governmental agencies or laws. d) User shall save, defend, indemnify, and hold harmless V-1 from all claims, loses, damages, actions, causes of action, liabilities, costs and expenses of any kind, including attorney's fees, arising from any actual or claimed breach by User of any and all of User's obligations under this Agreement or under applicable law. e) User warrants that it conducts its operations in a nondiscriminatory manner in compliance with applicable Federal and State legal requirements. User agrees to indemnify and hold V-1 free and harmless from any loss, claim, cause of action or damage which may occur as a result of any claim of violation of any such Federal and/or State requirement and which results in a claim asserted against V- 1 by virtue of V -1's exclusive agency as granted herein, or any other provisions of this Agreement. 17. Miscellaneous a) Amendments: This Agreement shall not be changed, modified or amended in any respect without the mutual consent of the parties hereto, which consent shall be evidenced by a written amendment to this Agreement executed by the parties. b) Applicable Law: The Agreement shall be governed by the laws of the State of California without regard to conflicts of law principles. Any action or proceeding instituted by either Party against the other with respect to any matters arising out of or related to the Agreement shall be brought either in the Superior Court of the State of California in and for the County of Fresno or in the United States District Court for the Eastern District of California in Fresno. Promoter hereby consents to the personal jurisdiction of these courts for the purposes of any litigation commenced in such courts with respect to any matters arising out of or related to the Agreement, and Promoter hereby waives any rights it may otherwise have, by virtue of Promoter's domicile or otherwise, to request a change of venue from such court. c) Binding Effect. The Terms, condition, provisions and undertakings contained in the Agreement shall be binding upon inure to the benefit of each of the parties and their respective successors and assigns. Notwithstanding the foregoing, User shall not assign this Agreement without the prior written approval of V-1. 6781 North Palm Avenue • Suite 120 Fresno, California 93704-1074 • USA 559.432.8000 Phone 559.431.5082 Fax http://www.visionone.ws ril—loWare Comphi• Bo. Officio Solution• d) Default. If either party defaults in the performance of any covenants or agreements contained herein and such default continues for a period of thirty (30) days after written notice of default has been given to the defaulting party, the non -defaulting party shall have all the remedies available at law or in equity and, in addition, may terminate this Agreement immediately upon notice to the defaulting party. Without limiting the generality of the foregoing, if User is the party in default, V- 1 may: (i) suspend the sale of Tickets for Events through the V-1 System; (ii) terminate the Agreement. e) Limitations of Liability. The limitation of any claim of loss by User shall be no greater than the actual financial loss sustained by User by virtue of any such breach, but in no event greater than Five Hundred Dollars ($500.00). Neither party shall be liable to the other for damages in the event of any loss, damage, claim, delay or default arising by reason of Acts of God, storm, fire, flood, earthquake, labor disturbance (including strikes, boycotts, lockouts, etc.), war, civil commotion, shortages or unavailability of labor, present or future governmental law, ordinance, rule, or regulation, technical failure of the V-1 System, disruption of postal, electrical, telephone or other utility service, or other cause beyond the control of the party sought to be charged. In no event shall V-1 or User be liable for incidental or consequential damages arising out of this Agreement. f) Force Majeure. Neither party shall be liable to the other for damages in the event of any loss, damage, claim, delay or default arising by reason of Acts of God, storm, fire, flood, earthquake, labor disturbance (including strikes, boycotts, lockouts, etc.), war or terrorism, civil commotion, shortages or unavailability of labor, present or future governmental law, ordinance, rule, or regulation, technical failure of the V-1 System, disruption of postal, banking, electrical, telephone or other utility service, or other cause beyond the control of the party sought to be charged. g) No Sales Guarantees by V-1. It is understood that V-1 does not guarantee (i) that any minimum or fixed number of Tickets will be sold through the Ticket system, (ii) that short term interruptions of service will not occur during the term hereof, or (iii) that each person processing Ticket orders will be fully familiar with each or all of the Events. h) Notices. Any notice required or permitted to be given by the provisions hereof shall be conclusively deemed to have been received by a party hereto on the day it is delivered to such party at the address indicated under such party's signature below (or at such other address as such party shall specify to the other party in writing), or, if sent by registered or certified mail, on the third business day on which it is mailed to such party at said address. Unless specifically stated to the contrary herein, all notices required under this Agreement must be in writing. i) Promotion. It is understood that V-1 does not guarantee to create or undertake any specific advertising or promotions, nor does V-1 guarantee any specific distribution or dissemination of User's materials or promotional matters. j) Arbitration. Except for the right of V-1 to bring suit on an open account for any payments due V-1 under the Agreement, and notwithstanding any other provision of the Agreement, any controversy or claim arising out of, or relating to the Agreement, or the making, performance, or interpretation of the Agreement, shall be settled by arbitration in City of Temecula under the commercial arbitration rules of the American Arbitration Association then existing, and judgment on 6781 North Palm Avenue • Suite 120 Fresno, California 93704-1074 • USA 559.432.8000 Phone 559.431.5082 Fax http://www.visionone.ws ril—loWare Comphi• Bo. Oflieo Solution• the arbitration award may be entered in any court having jurisdiction over the subject matter of the controversy. Arbitration shall be conducted by a single arbitrator who shall, insofar as is possible, have a background or training in computer law, computer science, and marketing of computer related products and services. k) Attorneys' Fees. If either Party commences any action or proceeding (including arbitration) to enforce the Agreement or any right arising under the Agreement, the prevailing Party shall be entitled to recover from the other Party the actual attorneys' fees, costs and expenses (and all related fees, costs and expenses) incurred by it in connection with such action or proceeding and in connection with the enforcement of any judgment thereby obtained. I) Entire Agreement. The Agreement, and any and all exhibits, attachments, addenda and schedules attached thereto or exchanged therewith, constitute the complete and exclusive statement of the agreement between the parties with respect to the subject matter thereof, and supersede all written and oral contracts, proposals, and other communications between the parties relating to that subject matter. In the event of any conflict between the Agreement and the terms or conditions of any invoice or similar document, the terms and conditions of the Agreement shall control. m) Counterparts. The Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which shall be taken together and deemed to be one instrument. 6781 North Palm Avenue • Suite 120 Fresno, California 93704-1074 • USA 559.432.8000 Phone 559.431.5082 Fax http://www.visionone.ws ril—loWare Compi•1• Bo. Oflieo Solution• Exhibit A - User Agreement Pricing Provisions Pursuant to the terms and conditions of the User Agreement, this Exhibit A, Pricing Provisions is incorporated into and made a part hereof: Hardware: Proprietary Allocated Server Space Bandwidth: Shared Bandwidth of 45Mbit (as of April 2004) subject to change Client URL www.cityoftemecula.org & www.temeculatheater.org Software: One-time license fee: Waived Set-up Processing Fee: waived Per Ticket Fee: $1.00 Web Sale $0.20 Box Office & User Phone Sales Annual Ticket Fee: (based on ticket sold) minimums waived (Exclusive ticket Sales for 3 years) ShoWare Optional Services Listing (when requested by User): Per Order Fulfillment Fee: $1.00 Call Center/Charge by Phone Fee: TBD Custom Development/ Content Management: $120.00 per hour 6781 North Palm Avenue • Suite 120 Fresno, California 93704-1074 • USA 559.432.8000 Phone 559.431.5082 Fax http://www.visionone.ws ShoWare C...ii.t. •.. Officio Solution. IN WITNESS WHEREOF, the parties hereto have caused the Agreement to be executed as of the date first written above. "V-1" "User" VISIONONE, INC., a California corporation CITY OF TEMECULA 6781 North Palm, Suite 120 Fresno, CA 93704 Ph: 559-432-8000 41000 Main Street Temecula, CA 92590 Ph: 951-694-6444 By: Sign: Authorized Signer Print Name: Michael S. Naggar Authorized signer Bruno Boehi Title: CEO Date Print Title: Mayor Date ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney DB VISI.4N ne 6781 North Palm Avenue • Suite 120 Fresno, California 93704-1074 • USA 559.432.8000 Phone 559.431.5082 Fax http://www.visionone.ws ShoWare ,Complete Box Office Solstioes Brought to you by vosiai Ticketing Solution Proposal For City of Temecula September 13, 2013 ShoWare C.mpl.t. Box Offic. Solution. 1. Background 1.1. A New Partnership - City of Temecula and VisionOne VisionOne (V-1) is pleased to provide City of Temecula with this proposal to develop a custom ticketing solution based on the V-1 ShoWareTM software. Working collaboratively, we have been able to clarify, validate, and make more tangible City of Temecula's business objectives, and identify VisionOne's capabilities in meeting many of these goals through the development of a ShoWareTM solution. The information, findings, and recommendations from our interactions with City of Temecula have been incorporated into this Admission System proposal. VisionOne values its new business relationship with City of Temecula and is prepared to proceed with execution of the work detailed in this proposal. 1.2. About V isionOne Our U.S. Headquarters are located in Fresno, CA, and our European and Latin American divisions operate offices in Chile, Germany, Mexico, Switzerland and Brazil. This global presence enables VisionOne to leverage its collective expertise in Internet -based technologies in order to provide custom solutions to our diversified client base. VisionOne firmly believes that the Internet provides the most compelling environment for organizations to communicate and collaborate with their customers, suppliers, employees, and other stakeholders in an increasingly global economy. Our mission is to simplify the process of integrating Web -based technologies into an organization's existing operations in a manner that best promotes the underlying business objectives of the client. The VisionOne culture provides an environment where business, creative, technology, and infrastructure specialists combine their talents to develop and execute robust e-business solutions in collaboration with our clients. Our Fresno office houses 25 full-time professionals and VisionOne boasts more than 120 employees worldwide. VisionOne's primary service offerings include: •;• •;• • • • Web Development Ticketing Solutions Database Development & Integration Intranet & Extranet Development E -Commerce Development VisionOne is a member in good standing with INTIX, Pollstar, and IAAPA. Web & Application Hosting E -Consulting SAP Consulting ASP hosting at State -of -the -Art Data Center 6781 North Palm Avenue • Suite 120 Fresno, California 93704-1074 • USA 559.432.8000 Phone 559.431.5082 Fax http://www.visionone.ws ShoWare CompI.t. So• Offfc. Solution. 2. Proposal Overview - Web Development & Implementation 2.1. Project Objectives City of Temecula is looking for a ticketing vendor who can deliver intuitive functionality at a price point that is consistent with City of Temecula's financial budget. VisionOne, Inc. will demonstrate the functionality of ShoWareTM and provide City of Temecula with a unique venue promotion system. As part of this Project, City of Temecula will provide feedback regarding the solution and work with VisionOne to develop a Customer Profile and Press Release to announce the project. 2.1.1. Benefits to City of Temecula ❖ Seamless integration of ShoWareTM solution into City of Temecula website ❖ Lower convenience fees for patrons ❖ Increased affordability for patrons and increased attendance for events • Real-time, detailed overview and reporting of sales and demographics • Flexible security based on permissions and user profiles • No Server hardware to purchase or maintain • Connected to your Merchant Account (Transaction Money will flow right to your Bank account) • Multiple Sales Channels (Internet, Bar Code Admission Gate, Call Center, Outlets, Kiosks) 2.1.2. Benefits to Patron • Low Convenience Fees ❖ Ability to purchase ticket before event ❖ Real time display of available seats ❖ Individual Seat Selection ❖ Virtual View to field from selected seats ❖ Real-time transaction ❖ Graphical Interface, easy to use ❖ Safe & Secure Transactions 2.2. Prosect Scope The scope of City of Temecula's ShoWareTM implementation project is offered for one venue installation as described in the Investment Summary. 2.3. Timing & Implementation VisionOne is prepared to create, implement, and launch City of Temecula ShoWareTM solution within 120 working days of contract approval, subject to client's timely fulfillment of project responsibilities. 6781 North Palm Avenue • Suite 120 Fresno, California 93704-1074 • USA 559.432.8000 Phone 559.431.5082 Fax http://www.visionone.ws ShoWare :, Compl.t. Box Offic. Solution. 2.4. ShoWareTM Requirements for Online Transactions Backend The following is required for online ticket processing: ❖ Merchant account with online credit card processing capabilities ❖ Verisign Payflow Pro: $59.95 per month, first 1,000 transactions free then $.10 per each additional transaction (price details on http://www.verisidn.com/paymentl fee subject to change during course of contract ❖ Admission system Administration requires IE 5.5 or above ❖ Windows operating system with IE connection, DSL or above ❖ Windows compatible printer, preferably a BOCAprinter and ticket stock 2.5. Investment Reauirements The investment requirement tables for this project can be found under this same heading under Summary of Investment Requirements section of this proposal. 2.6. ShoWareTM License The Customer has the right to obtain one copy of the ShoWareTM Software in the case that VlsionOne discontinues to provide hosting of that Software. 2.7. Custom Development Custom Development services will be provided at the rate disclosed in the Investment Summary for contracted development and any services outside the original scope of the project. v.sob 6781 North Palm Avenue • Suite 120 Fresno, California 93704-1074 • USA 559.432.8000 Phone 559.431.5082 Fax http://www.visionone.ws ShoWare CompI.t. Sox Offfc. Solution. 3. Summary of Investment Requirements 3.1. SOLUTION DEVELOPMENT & IMPLEMENTATION City of Temecula Investment Summary Complete Box Office Ticketing System All pricing based on client provided estimates for ticket sales of Online: 15000 Box Office/Other: 40000 (for bandwidth sizing) Component Proposed Solution Cost Software Implementation • ShoWareTM Installation (hosted by V-1) • ShoWareTM Set-up Fee • One-time SSL and Payment Gateway Set-up • Merchant Account Integration • Server Space Allocation • Facility and Venue Presentation • Dynamic Site Layout • Ticketing Domain Name Transfer or Set-up • Creation of One (1) Seating Map Configuration. Additional Seat Maps May be Created by City of Temecula 4,-31:00 Waived Graphical Design & Development • Seamless Integration of ShoWareTM Solution into e4sting City of Temecula Website • Up to 10 Hours of Graphical Design & Development including One (1 ) Graphical Design Concept Subject to Client Approval Included Training • Up to 10 hours via WebExTM or at V-1 location Included Tota! Project Investment $-3003 Waived Online Web Orders: Invoiced @ $1.00 per ticket Paid by ticket buyer • Completely Customized Online Ticketing Solution • Built-in Shopping Cart Technology • Online Credit Card Processing and Authorization • Automatic Email Confirmations Sent to Ticket Buyer • Inventory Control • Ticket Buyer Data Collection • Unlimited Events, Performances, and Locations $ 1.00/ticket (Paid by ticket buyer) Box Office/Call Center Orders: Invoiced @ $0.20 periicket Paid by ticket buyer • Complete Box Office Ticketing System • Call Center Module • Unlimited Administration Access • Unlimited Users • Unlimited Retail Sales Outlets • 24/7 Technical Support • Fee Applies to Box Office and Call Center Tickets $ 0.20/ticket (Paid by ticket buyer) Term Exclusive ticket Sales for 3 years (Allows Third Party Broker Sales at same per ticket fee above) ne 6781 North Palm Avenue • Suite 120 Fresno, California 93704-1074 • USA 559.432.8000 Phone 559.431.5082 Fax http://www.visionone.ws (iWa re� C.mpl.t. •o• Offic. Solution. Payment Gateway VeriSign® Payflow Pro`ii • Connects to Merchant Account at Bank of Your Choice • Allows Transaction Money to Flow Directly to Your Bank Account • Up to 1,000 Free Monthly Transactions • $0.10 Per Additional Transaction • Price Details Located at: htto://www.verisian.com/bayment $ 59.95 per month (If Required) Boca Ticket Printer • Thermal printing with cutter $1500 each Custom Development (If Required) • Custom Development • Integration/Development Beyond Original Scope $ 120/hour (Optional) All costs are based on an exclusive two (2) year, from July 1, 2013 to June 30, 2015, commitment starting the day the first ticket is sold through the ShoW areTm system. Proposal definition and pricing expires 30 days after receipt. IN WITN ESS WHEREOF, V-1 and Customer have executed this Agreement to be effective as of the date first written above. "V-1" "Customer' VisionOne, Inc., a California Corporation City of Temecula By By Bruno Boehi Title CEO Title Date_ Date Proposal prepared by: Richard Kindred Sr. Business Development Consultant Ph: 702-565-0760 Email: richard.kindred0v-1.com 6781 North Palm Avenue • Suite 120 Fresno, California 93704-1074 • USA 559.432.8000 Phone 559.431.5082 Fax http://www.visionone.ws Item No. 6 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Richardson, Director of Community Development DATE: September 24, 2013 SUBJECT: City of Temecula Fiscal Year 2012-13 Consolidated Annual Performance and Evaluation Report (CAPER) PREPARED BY: Dana Weaver, Associate Planner RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) WITH THE ADDITION OF PUBLIC COMMENTS, AND AUTHORIZING STAFF TO SUBMIT THE REPORT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPOMENT (HUD) BACKGROUND: As an entitlement grantee for the United States Department of Housing and Urban Development (HUD), Community Development Block Grant (CDBG) program, the City of Temecula is required to prepare a Consolidated Annual Performance and Evaluation Report (CAPER) to analyze and summarize program accomplishments of the preceding program year. The CAPER assesses the City's progress towards completing activities identified in the 2012-13 Action Plan, which covers the period from July 1, 2012 through June 30, 2013. The CAPER also reports progress in meeting the overall five-year Consolidated Plan goals and priorities (2012-2016), and identifies areas for improvement as a result of annual self -evaluations and HUD performance reviews. The 2012-13 program year was the City of Temecula's first year as an entitlement recipient of Community Development Block Grant (CDBG) funds. Prior to this year, the City was part of the Riverside Urban County. In the 2012-2013 program year, the City of Temecula funded improvements to public facilities, infrastructure, and housing, as well as several public service activities. Accomplishments included the following: • Educated tenants and landlords about fair housing rights and mediated disputes; • Provided food to 934 families in need; • Began public facility improvements to the Temecula Community Center; • Provided domestic violence prevention services to 172 underserved families; • Provided before and after school care services to 32 underserved youth; • Provided expanded services to 153 underserved single -mothers and children; and • Provided 82 underserved youth with new clothing and school supplies. In addition, staff continued to make progress toward the development of a transitional/supportive housing complex, and toward the playground improvements planned for Sam Hicks Monument Park. The City also provided one-on-one training to public service providers, and implemented monitoring and fiscal systems to oversee and track progress of the CDBG grant program. The City of Temecula received $475,558 in Community Development Block Grant (CDBG) entitlement funds, and $1,149,392.03 CDBG transfer funds from Riverside County EDA in Fiscal Year 2012-2013. The following tables show the City's 2012-13 expenditures by category. 2012-13 CDBG ALLOCATIONS AND EXPENDITURES Category 2012-13 Allocated 2012-13 Expended Year End Balance Planning and Administration $85,112 $85,106 $0 Fair Housing $10,000 $9,999 $1 Public Services $57,000 $56,727 $273 Housing $150,000 $0 $150,000 Public Improvements - City $1,322,838 $296,558 $1,026,280 Total $1,624,950 $448,390 $1,176,554 HUD requires that at a point approximately three-quarters of the way through the program year, CDBG grantees have available in their line of credit no more than 1.5 times that year's CDBG award. The City of Temecula is compliant with this expenditure regulation with a timeliness ratio of 0.94 at the end of the program year. The timeliness ratio does not take into account the $1,149,392.03 CDBG transfer funds from Riverside County EDA, which was separate of Temecula's annual grant award. The CAPER is an annual report required by HUD. It is to be completed within 90 days after the close of the subject fiscal year. All funding allocations and projects recapped in the annual report have been previously approved by Council throughout the reporting period. By noticing the report for public review and comment, staff will be able to submit the report with any comments to HUD in compliance with its requirements. The CAPER was made available for public review during a public comment period from September 8, 2013 to September 23, 2013. A public notice announcing its availability was published in the Union Tribune San Diego on September 8, 2013. FISCAL IMPACT: The timely submittal of the CAPER to HUD enables the City to continue to receive and distribute entitlement funds on an annual basis. ATTACHMENTS: 1. Resolution 2. Exhibit A — 2012-2013 Consolidated Annual Performance and Evaluation Report RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) WITH THE ADDITION OF PUBLIC COMMENTS, AND AUTHORIZING STAFF TO SUBMIT THE REPORT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. A. The City Council adopted Resolution No. 11-42 on June 14, 2011 initiating the City to obtain entitlement community status from the U.S. Department of Housing and Urban Development (HUD), and authorized the Director of Planning to prepare and return for City Council approval all documents required for the designation as an entitlement city, including a Five -Year Consolidated Plan, an Action Plan, a Citizen Participation Plan, an Analysis of Impediments to Fair Housing, and a Community Development Needs Assessment; B. The City Council adopted Resolution No. 11-78 on November 1, 2011, approving a Citizen Participation Plan that sets forth the City's policies and procedures for citizen participation in the development of its Five -Year Consolidated Plan, Annual Action Plans, Annual Performance Reports, and any substantial amendments deemed necessary for direct administration of federal Community Development Block Grant (CDBG) funds. C. The City Council adopted Resolution No. 12-30 on April 10, 2012, approving the Five -Year Consolidated Plan and Annual Action Plan required by the HUD for the City to receive federal CDBG funds each year. D. The Consolidated Annual Performance Evaluation Report (CAPER) for 2012-13 has been prepared as required by HUD. E. The CAPER is an annual report that reviews the success of the City in achieving the goals outlined in the 2012-2016 Five -Year Consolidated Plan and Annual Action Plan. F. The City is required to submit this report because of its annual receipt of CDBG funds. G. The City Council considered the CAPER at a publicly noticed meeting on September 24, 2013, and the City Council considered all information related to this matter, including any information and comments provided during the public review period or at the public meeting. Section 3. The City Council hereby approves the Consolidated Annual Performance Evaluation Report (CAPER), attached as Exhibit A; the City Manager or the City Manager's duly authorized designee is hereby authorized to insert into Exhibit A a summary of public input provided during the meeting of September 24, 2013; delegates authority to the City Manager, or the City Manager's duly authorized designee, to submit the documents to HUD. Section 4. Mayor pro Tem Edwards did not participate in the Council consideration of this matter and was not present in the Council Chamber when the matter was presented and discussed because she is the Executive Director of the Boys and Girl's Club of Southwest Riverside County, an IRS 501(c)(3) tax exempt organization serving the applicable communities. The Boys' and Girls' Club of Southwest Riverside County is one of the non-profit service providers recommended for funding and whose property is located within 500 feet of the Temecula Community Center property which is proposed for public facilities funding. Section 5. Certification. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 24th day of September, 2013. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 13- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 24th day of September, 2013, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk CITY OF TEMECULA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRA 2012-2013 Consolidated Annual Performance and Evaluation Report (CAPER) Prepared by Community Development Department TABLE OF CONTENTS I. Executive Summary 1 11. Introduction 1 111. Activity Summaries 2 Housing 2 Public Facilities 3 Public Services 4 Economic Development 11 Planning and Administration 12 Non-CDBG Housing Activities 13 Expenditure Summary 13 IV. General Narrative 16 Geographic Distribution 16 Affirmatively Furthering Fair Housing 16 Affordable Housing 17 Continuum of Care Narrative 17 Local Service Provider Assistance 17 Senior Services 18 Homeless and Homeless Prevention Services 18 Other Actions in Support of CDBG Goals 18 Leveraging Resources 21 Citizen Comments 21 Self -Evaluation 21 ATTACHMENTS EXHIBIT A Location of Area Benefit Activities EXHIBIT B City of Temecula Low -Income Target Areas EXHIBIT C IDIS Reports EXHIBIT D Section 3 Report (HUD 60002) TABLE OF CONTENTS I. Executive Summary 1 11. Introduction 1 111. Activity Summaries 2 Housing 2 Public Facilities 3 Public Services 4 Economic Development 11 Planning and Administration 12 Non-CDBG Housing Activities 13 Expenditure Summary 13 IV. General Narrative 16 Geographic Distribution 16 Affirmatively Furthering Fair Housing 16 Affordable Housing 17 Continuum of Care Narrative 17 Local Service Provider Assistance 17 Senior Services 18 Homeless and Homeless Prevention Services 18 Other Actions in Support of CDBG Goals 18 Leveraging Resources 21 Citizen Comments 21 Self -Evaluation 21 ATTACHMENTS EXHIBIT A EXHIBIT B EXHIBIT C EXHIBIT D Location of Area Benefit Activities City of Temecula Low -Income Target Areas IDIS Reports Section 3 Report (HUD 60002) CDBG Program Administrator City of Temecula 41000 Main Street Temecula, CA 92590 951-693-3928 This report was made available for public review during a public comment period from September 8, 2013 to September 23, 2013. A public notice announcing its availability was published in the UT San Diego on September 8, 2013. A public hearing on the report was held on September 24, 2013 at the Temecula City Council meeting. III. ACTIVITY SUMMARIES HOUSING CDBG funded housing projects specifically focus on activities that promote, preserve, and assist in the development of affordable housing for low and moderate income residents, special needs groups, those at -risk of homelessness, and disproportionately impacted residents. Project Transitional/Supportive Housing Sponsor City of Temecula Description The project includes the acquisition of a facility to provide supportive housing for 15-20 families and identify a non-profit operator to operate the facility and provide supportive services. Rental housing would be provided at this facility, targeting families within the extremely low income category. Priority Need Public Facilities — High Address Temecula, CA Census Tract 432.15 Objective Decent Housing (DH) Outcome Availability/Accessibility (1) Accomplishment Type 11 — Public Facilities Proposed Accomplishments One housing facility acquired and improved. Actual Accomplishments Approved a Code Amendment expanding the geographical arca where transitional and supportive housing is permitted. Funds available in 2012-13 $150,000 Funds expended in 2012-13 $0 Cumulative expenditures $0 Accomplishment Narrative The project is in the pre -planning phase. The City is in the process of assembling financing, and identifying an appropriate location. Acquiring property for the project is anticipated in 2014. Development of approximately 20 supportive units is planned. PUBLIC FACILITIES CDBG funded public facilities projects specifically focus on activities that improve and expand infrastructure and facilities that benefit low and moderate income neighborhoods and residents. Project Temecula Community Center Rehabilitation Sponsor City of Temecula Description The project includes a complete building renovation including new parking lot lights, trash enclosure, re -roof, exterior and interior paint, lobby area expansion and new furniture, new restroom fixtures, floors, and partition walls, new flooring and cabinets throughout, replace kitchen equipment, new doors, windows, and hardware, and install energy efficient I -NAC system. CDBG funds will be used for design and construction costs. Priority Need Public Facilities — High Address 28816 Pujol Street, Temecula, CA 92590 Census Tract 432.15 Objective Suitable Living Environment (SL) Outcome Sustainability (3) Accomplishment Type 11- Public Facilities Proposed Accomplishments One public facility improved. Actual Accomplishments Project bid and awarded. Design phase complete and construction underway. Funds available in 2012-13 $1,200,000 Funds expended in 2012-13 $296,558.04 Cumulative expenditures $296,558.04 Accomplishment Narrative Environmental review completed. The project was bid and awarded in the program year. It will be completed in May 2014 using funds allocated in the 2012-2013 annual Action Plan. Project Sam Hicks Monument Park Playground Replacement Sponsor City of Temecula Description Design and construct a new play structure to replace the existing equipment including removal of old equipment and installation of new equipment, and resurfacing according to ADA Guidelines. CDBG funds will be used for design and construction costs. Priority Need Public Facilities — High Address 41970 Moreno Road, Temecula, CA 92590 Census 'Tract 432.15 Objective Suitable Living Environment (SL) Outcome Sustainability (3) Accomplishment Type 11- Public Facilities Proposed Accomplishments One public facility improved. Actual Accomplishments No facility improvements. Funds available in 2012-13 $50,000 Funds expended in 2012-13 $0 Cumulative expenditures $0 Accomplishment Narrative The project is in its initial phase of development. The project will continue in 2013-2014. PUBLIC SERVICES CDBG funded public services specifically focus on activities that provide and improve access to essential public services for low and moderate income persons and those with special needs. Project Operation School Bell Sponsor Assistance League of Temecula Valley Description The program provides clothes and school supplies to children from low income families. CDBG funds will provide clothing for children. Priority Need Public Services - High Address 28720 Via Montezuma, Temecula, CA 92590 Census 'Tract 432.15 Objective Suitable Living Environment (SL) Outcome Affordability (2) Accomplishment "Type 01 - People Proposed Accomplishments 131 persons assisted Actual Accomplishments 114 persons assisted Funds available in 2012-13 $11,400 Funds expended in 2012-13 $11,400 Cumulative expenditures $11,400 Accomplishment Narrative The Assistance League operated one youth assistance program. The Operation School Bell program delivered clothing and school supplies to 82 underserved low-income youth with a value of $90,000. The Assistance League supplemented funds from the City of Temecula with other private donations and grants. Category Total Percent;of_Total _ Total Persons 114 100% Mod -Income 3 3% Extremely low-income 90 79% Low-income 21 18% Non-Low/Mod-income 0 0% Special Needs Disabled Household Member -- Senior Headed Household -- Female Headed Household -- 5+ Person Household -- Race White 69 61% Black or African-American 10 9% Asian 1 1% American Indian or Alaskan Native 3 3% Native Hawaiian or Pacific 0 0% American -Indian or Alaska Native and White 1 1% Asian and White 1 1% Black or African American and White 1 1% American Indian or Alaska Native and Black 1 1% Multiracial 27 24% Other/No response -- Ethnicity Hispanic 35 31% Not Hispanic 79 69% Other/No response -- Project Domestic Violence Services Program Sponsor Safe Alternatives for Everyone (SAFE) Description Safe Alternatives for Everyone (SAFE) program provides a provision of services to at -risk youth and families to avoid violence and abuse. CDBG funds will be used for staff salaries and benefits. Priority Need Public Services - High Address 28910 Pujol Street, Temecula, CA 92590 Census Tract 432.15 Objective Suitable Living Environment (SL) Outcome Availability/Accessibility (1) Accomplishment Type 01 - People Proposed Accomplishments 250 persons assisted Actual Accomplishments 172 persons assisted Funds available in 2012-13 $11,400 Funds expended in 2012-13 $11,400 Cumulative expenditures $11,400 Accomplishment Narrative SAFE operated a domestic violence assistance program. The program provided family violence prevention services to 172 underserved low- income persons. The program also raised community awareness about abuse, and promoted victim safety and increased offender accountability. --_ - ._ :;ltO,gg y`-_ Tofa1 l otc# 4.0,I,`'ola .- r Total Persons 172 100% Mod -Income 172 100% Extremely low-income 0 0% Low-income 0 0% Non-Low/Mod-income 0 0% Special Needs Disabled Household Member -- Senior Headed Household — Female headed Household -- 5+ Person Household — Race White 105 61% Black or African-American 0 0% Asian 6 3% American Indian or Alaskan Native 2 1% Native Hawaiian or Pacific 0 0% American -Indian or Alaska Native and White 0 0% Asian and White 0 0% Black or African American and White 0 0% American Indian or Alaska Native and Black 2 1% Multiracial 57 33% Other/No response Funds available in 2012-13 $11,400 Ethnicity $11,400 Cumulative expenditures Hispanic 37 22% Not Hispanic 135 78% Other/No response Project Before and After School Care for Kids Sponsor Boys & Girls Club of Southwest County Description Boys & Girls Clubs of Southwest County program provides before and after school care for underserved low income youth. CDBG funds will be used for program "scholarships" to reduce child care costs for families. Priority Need Public Services - High Address 28790 PujoI Street, Temecula, CA 92590 Census Tract 432.15 Objective Suitable Living Environment (SL) Outcome Affordability (2) Accomplishment Type 01 - People Proposed Accomplishments 40 persons assisted Actual Accomplishments 32 persons assisted Funds available in 2012-13 $11,400 Funds expended in 2012-13 $11,400 Cumulative expenditures $11,400 Accomplishment Narrative The Boys & Girls Club offered "scholarships" to qualifying families for their before and after school care program. The program provided before and after school care to 32 underserved low-income youth. Category Total Pe cent ofTotal Total Persons 32 100% Mod -Income 19 59% Extremely low-income 1 3% Low-income 12 38% Non-Low/Mod-income 0% Special Needs Disabled Household Member -- Senior Headed Household -- Female Headed Household -- 5+ Person Household -- Race White 19 59% Black or African-American 4 13% Asian 2 6% American Indian or Alaskan Native 0 0% Native Hawaiian or Pacific 0 0% American -Indian or Alaska Native and White 0 0% Asian and White 0 0% Black or African American and White 2 6% American Indian or Alaska Native and Black 0 0% Multiracial 5 16% Other/No response Ethnicity Hispanic 8 25% Not Hispanic 24 75% Other/No response Project Emergency Food/Temporary Assistance for Needy Families Sponsor Senior Citizens Service Center Description The Senior Citizens Service Center program provides food and supplies to low income families in the Temecula area. CDBG funds will be used for food and other operation costs. Priority Need Public Services - Iigh Address 41538 Eastman Drive, Unit B & C, Murrieta, CA 92562 Census Tract 70% Objective Suitable Living Environment (SL) Outcome Availability/Accessibility (1) Accomplishment Type 01 - People Proposed Accomplishments 2,200 persons assisted Actual Accomplishments 934 persons assisted Funds available in 2012-13 $11,400 Funds expended in 2012-13 $11,400 Cumulative expenditures $11,400 Accomplishment Narrative The Senior Citizens Service Center operated two food assistance programs. The Emergency Food/Temporary Assistance for Needy Families program delivered food to 934 unduplicated low/mod income persons. _ - Tonal' - i' tt Total Persons 934 100% Mod -Income 26 3% Extremely low-income 651 70% Low-income 255 27% Non-Low/Mod-income 2 0% Special Needs Disabled Household Member -- Senior Headed Household -- Female Headed Household -- 5+ Person I-Iousehold -- Race White 585 63% Black or African-American 61 7% Asian 141 15% American Indian or Alaskan Native 37 4% Native Hawaiian or Pacific 12 1% American -Indian or Alaska Native and White 8 1% Asian and White 28 3% Black or African American and White 19 2% American Indian or Alaska Native and Black 0 0% Multiracial 13 5% Other/No response 40 persons assisted Actual Accomplishments Ethnicity Funds available in 2012-13 $11,400 Hispanic 255 27% Not Hispanic 679 73% Other/No response Project Expanded SMURF Childcare Program Sponsor Single Mothers United in Rewarding Fellowship Description The Single Mothers United in Rewarding Fellowship (SMURF) program provides support for underserved low income youth and single mothers through a provision of fellowship and training programs. CDBG funds will be used for educational and developmental supplies, and consultant services. Priority Need Public Services - High Address 41919 Moreno Drive, Temecula, CA 92590 Census Tract 432.15 Objective Suitable Living Environment (SL) Outcome Availability/Accessibility (1) Accomplishment Type 01- People Proposed Accomplishments 40 persons assisted Actual Accomplishments 153 persons assisted Funds available in 2012-13 $11,400 Funds expended in 2012-13 $11,127 Cumulative expenditures $11,127 Accomplishment Narrative The Single Mothers United in Rewarding Fellowship (SMURF) program provides support for underserved low income youth and single mothers. SMURF provided valuable seminars and workshops to 153 low-income single mothers and their children. The workshops provide needed support services to help single -mothers be self-sufficient and independent. Children also attend educational seminars/classes that promote respect and foster education. -:Category _ Total Pemel oif Total Total Persons 153 100% Mod -Income 10 7% Extremely low-income 108 71% Low-income 35 23% Non-Low/Mod-income 0 0% Special Needs Disabled Household Member -- Senior Headed Household -- Female Headed Household -- 5+ Person Household -- Race White 114 75% Black or African-American 13 8% Asian 7 5% American Indian or Alaskan Native 5 3% Native Hawaiian or Pacific 0 0% American -Indian or Alaska Native and White 3 2% Asian and White 0 0% Black or African American and White 0 0% American Indian or Alaska Native and Black 0 0% Multiracial 11 7% Other/No response Ethnicity Hispanic 40 26% Not Hispanic 113 74% Other/No response ECONOMIC DEVELOPMENT CDBG funded economic development projects specifically focus on activities that provide for the economic development needs of low and moderate income persons and neighborhood target areas. As discussed in Temecula's Strategic Plan for CDBG, the City successfully opened a business technology incubator designed to assist and accelerate the development of entrepreneurial companies, thus creating additional jobs. However, no CDBG funds were allocated for this project and there were no planned activities for which funds were expended for economic development in the program year. PLANNING AND ADMINISTRATION Planning and Administration funded activities specifically provide for the managing and planning required to develop housing and community development strategies to carry out actions and activities that address identified needs in the Five-year Consolidated Plan. Project Planning and Administration Description Planning and administration funding is intended to provide funding for general staff administration of CDBG programs and activities, including Integrated Disbursement and Information System (IDIS) training, program set-up, reporting, planning, and subrecipient training and monitoring. Address 41000 Main Street, Temecula, CA 92590 Funds available in 2012-13 $85,111.60 Funds expended in 2012-13 $85,105.70 Cumulative expenditures $85,105.70 Accomplishment Narrative CDBG staff carried out a wide range of administrative activities to implement programs and activities serving the target income and special needs population. Project Fair Housing Description The Fair Housing Council of Riverside County program provides fair housing education, training, & enforcement programs for low income households. CDBG funds will be used for staff salaries and benefits and other operations costs. Address 3933 Mission Inn Avenue, Riverside CA 92501 Funds available in 2012-13 $10,000.00 Funds expended in 2012-13 $9999.16 Cumulative expenditures $9999.16 Accomplishment Narrative The Fair Housing Council of Riverside County promoted fair housing by advertising in local media, attending community events in Riverside County, and distributing fliers to locations in Temecula. They served a total of 349 persons by providing information on fair housing, including processing formal intakes regarding discrimination and landlord/tenant disputes. NON-CDBG HOUSING ACTIVITIES First -Time Homebuyer Program As a result of the dissolution of California Redevelopment Agencies per ABX1 26, the City no longer offers a First Time Home Buyer program. Riverside County does offer a FTHB program through HOME funds and the City is currently working with County staff to establish a consortium agreement to participate in that program. Currently, the City of Temecula may respond to the State of California's NOFAs for FTHB Program participation through state HOME funds. Neighborhood Stabilization Program Neighborhood Stabilization Program (NSP) is administered by the Riverside County Economic Development Agency. The City did not receive any NSP funds from the Urban County in the 2012-13 program year. EXPENDITURE SUMMARY The following tables show the City's 2012-13 expenditures in different categories and in comparison to federally -mandated caps. The IDIS reports in Appendix B show additional detail on the City's expenditures. The City did not receive any program income in the 2012-13 program year, nor did it fund any activities that had the potential to generate program income. 2012-13 CDBG ALLOCATIONS AND EXPENDITURES Categoy 2012-13 Allocated 2012-13 Expended Year End Balance Planning and Administration S85,112 $85,105.70 Fair Housing $10,000 S9,999.16 $1 Public Services $57,000 $56,727 S273 Housing $150,000 $0 $150,000 Economic Development $0 $0 $0 Public Improvements - City $1,322,838 S296,558 S1,026,280 Public Facilities - Nonprofit SO $0 $0 Total $1,624,950 $448,390 $1,176,554 TIMELY CDBG EXPENDITURE CALCULATION Timeliness Ratio (1.50 limit) 2012-13 Annual Award $475,558 Total Funds Remaining at Year- end $27,161 Timeliness Ratio* 0.91 * THREE-QUARTERS OF THE WAY THROUGH THE PROGRAM YEAR, CDBG GRANTEES SHOULD NOT HAVE MORE THAN 1.5 TIMES THAT YEAR'S CDBG AWARD AVAILABLE IN THEIR LINE OF CREDIT PLANNING AND ADMINISTRATION CALCULATION Planning and Admin Calculation (20% Cap) 2012-13 Annual Award $475,558 2012-13 Program Income $0 Cap Basis* $475,558 Total Planning and Admin Expenditures $95,105.70 PIanning and Admin Percentage 20.0% *MAXIMUM AMOUNT FROM WHICH THE 20 PERCENT ADMIN CAP MAY BE CALCULATED PUBLIC SERVICES CALCULATION Public Services Calculation (15"/. Cap) Total 2012-13 Annual Funding $475,558 2012-13 Program Income $0 Cap Basis* $475,558 Total Public Services Expenditures $56,727 Public Services Percentage 11.9% *MAXIMUM AMOUNT FROM WHICH THE 15 PERCENT PUBLIC SERVICES CAP MAY BE CALCULATED ANNUAL EXPENDITURE BY ACTIVITY City IDID HUD # Description Total Allocation Prior year Expenditures 2012-13 Available 2012-13 Expenditures Total Expenditures Year End Balance 1 10 Temecula Community Center Rehabilitation $1,272,838 - $1,272,838 $296,558 $296,558 $976,280 2 11 Sam Ilicks Park Playground Replacement $50,000 - $50,000 - - $50,000 3 6 Operation School Bell $11,400 $11,400 $11,400 $11,400 4 5 Domestic Violence Services Program $11,400 - $11,400 $11,400 $11,400 - 5 7 Before And After School Care For Kids $11,400 - $11,400 $11,400 $11,400 - 6 8 Emergency Food/Temporary Assistance For Needy Families $11,400 - $11,400 $11,400 $11,400 - 7 9 Expanded SMURF Childcare Program $11,400 - $11,400 $11,127 $11,127 $273 8 14 Transitional/Supportive I- lousing $150,000 - $150,000 - - $150,000 9 12 Fair Housing $10,000 - $10,000 $9,999 $9,999 $1 10 13 Program Administration $85,112 - $85,112 $85,106 $85,106 Total $1,624,950 - $1,624,950 $448,390 $448,390 $1,176,554 IV. GENERAL NARRATIVE GEOGRAPHIC DISTRIBUTION In program year 2012-13, public improvement projects located in low-income areas were funded, and contracts were awarded for design and construction. The Temecula Community Center facility, which is currently under renovation, is in a low-income area. Four out of the six public service programs funded are also conducted in a low-income area. All clientele were served in low-income areas. Please see the maps attached as Exhibits A and B showing activity locations and the City's low-income target areas. AFFIRMATIVELY FURTHERING FAIR HOUSING In 2011-12, the City completed an Analysis of Impediments to Fair Housing Choice (Al). This document reviews demographics, lending patterns, local, state, and federal codes and regulations, fair housing complaints, and other relevant resources to determine impediments to fair housing in the community. The Al also identified actions the City will take in order to address fair housing impediments. During the 2012-13 program year, the City contracted with the Fair Housing Council of Riverside County, a local non-profit agency that offers information of fair housing law and mediates tenant -landlord disputes, as well as investigates housing discrimination complaints. No investigations were conducted in the program year. Fliers relating to fair housing topics were distributed to multiple locations in Temecula, including the public library, affordable housing complexes, and Temecula Civic Center. Information was available by phone from their Riverside office five days per week. Additional actions taken to promote fair housing include the participation in community events, advertisement in the local Temecula newspaper and on local cable access television, and maintaining a website with fair housing information. The City displays fair housing materials at City Hall, and copies of these materials are free to the public. Fair housing information is sent free of charge to those who request it. In addition, the City promotes fair housing awareness in its housing programs and works with housing providers in the City to ensure the fair and equitable treatment of persons and households seeking housing in the City. In the update of the City's Housing Element, the City committed to taking the following actions to address fair housing. • Provide incentives for affordable housing development. • Increase housing options through better definition of both transitional and supportive housing. • Provide Homebuyer Assistance. • Subdivide larger sites for development of housing for low-income households. AFFORDABLE HOUSING The City's affordable housing efforts in 2012-13 focused on expanding the supply of affordable housing and improving the ability of households to afford homeownership. The City allocated $150,000 of CDBG funds to develop a new supportive/transitional housing facility. Development of approximately 20 supportive units is planned. The project began the pre -planning phase and the City is in the process of assembling financing, and identifying an appropriate location. Acquiring property for the project is anticipated in 2014. The City is currently working with Riverside County Economic Development Department staff to establish a consortium agreement to participate in the Urban County's First Time Home Buyer (FTHB) Program funded with HOME. CONTINUUM OF CARE NARRATIVE Temecula is a member of Riverside County Continuum of Care. The Continuum of Care is coordinated by the Riverside Department of Social Services (DPSS), which also manages the Emergency Food and Shelter, and Supportive Housing Programs, both of which provide homeless County residents with rental assistance and supportive services. Riverside County also coordinates the Homeless Prevention Program, which offers short-term and medium-term assistance to homeless households or households at -risk of becoming homeless due to the economic recession. The Continuum of Care is in the process of developing a Homelessness Prevention Plan, which will contain strategies and priority actions to expand programs and services for homeless persons and those at risk of homelessness in the region. The focus will be on developing individual and family self-sufficiency and, to the extent possible, helping persons at risk of homelessness to remain in their homes. Temecula city staff actively participates in the monthly Continuum of Care board meetings and assists with this effort on an continual basis. Temecula participates in the bi-annual countywide homeless survey. Staff assists with the planning and the point -in -time count, and sponsors a community event that focuses on connecting homeless persons with local services in coordination with the homeless count. The event was held on January 23, 2013. LOCAL SERVICE PROVIDER ASSISTANCE There are many local and regional organizations that provide assistance to the homeless, persons at risk of homelessness, seniors, and other special needs groups. These organizations include the Assistance League of Temecula Valley, Boys & Girls Club of Southwest County, Court Appointed Special Advocates (CASA), Safe Alternatives for Everyone (SAFE), Senior Citizens Service Center, VNW Circle of Care, Temecula Community Pantry, Single Mothers United in Rewarding Fellowship (SMURF) and many others. The City funded five of these local service providers that serve homeless and special needs groups during the program year, and continues to support their activities. The Boys and Girls Club, which provides before and after school care to very low-income families, and Assistance League, which also serves primarily low-income youth, both received grant funding in the 2012- 2013 program year. Additionally, the Senior Citizens Service Center, which provides food, SAFE, which provides domestic violence prevention services, and SMURF, which provides assistance to single -mothers and their children, all received funding. All organizations that received funding were able to provide new expanded service to unduplicated persons of low-income. SENIOR SERVICES The Senior Citizens Service Center received funding for their emergency food and temporary assistance for needy families program in 2012-13. Those funds facilitated an increase in nutrition services provided by the center in 2012-13. HOMELESS AND HOMELESS PREVENTION SERVICES Temecula has several agencies that serve homeless populations, and the City continued to build new, and expand partnerships among private and public sector organizations to ensure a comprehensive social services infrastructure that addresses homelessness. The Community Mission of Hope (formerly the Temecula Murrieta Rescue Mission) provides many services to disadvantaged constituents including transitional housing, food, clothing, medical services and supplies. For the 2012-13 winter season, the Mission of Hope launched a Homeless Shelter Voucher Program to provide temporary shelter to homeless persons in the form of hotel/motel vouchers or apartments. The temporary inclement weather shelters were available for homeless and transitional constituents between December 1, 2012 and March 1, 2013. This program provided over 11,000 units of service to homeless persons, including shelter, showers, meals, transportation, bedding, clothing, hygiene, and counseling. Project Touch, a grassroots homeless prevention outreach organization, also provides many services to disadvantaged constituents including operating a transitional housing facility with independent living units for low-income families. Temecula staff works with Project Touch and many of the local churches to provide services to the homeless, and address homeless issues. OTHER ACTIONS IN SUPPORT OF CDBG GOALS Actions to Address Obstacles to Meeting Under -Served Needs The need for affordable housing for low-income households and seniors continues to exceed the available resources. The City has provided services, discussed previously under the Affordable Housing and Continuum of Care narrative, and has worked to create new affordable housing opportunities for under -served groups, including seniors. Fostering and Maintaining Affordable Housing The City of Temecula's Strategic Plan identifies development of new housing resources as a primary component of the City's housing strategy. The City actively encourages affordable housing, most notably through potential partnerships, and the down payment assistance program offered with HOME funds through the County of Riverside. In 2012-13, the City allocated $150,000 of CDBG funds to develop a new supportive/transitional housing facility. Development of approximately 20 supportive units is planned. The project began the pre -planning phase and the City is in the process of assembling financing, and identifying an appropriate location. Acquiring property for the project is anticipated in 2014. In 2013-14, City staff plans to explore alternative resources, including tax credits and regional and state grant opportunities. Barriers to Affordable Housing Temecula continues to work toward meeting the housing needs of its low- and moderate -income residents. Although the current economy offers significant challenges to many households, one bright side is that the housing stock affordable to low-income families has expanded significantly as a result of falling prices and historically low interest rates. A continued supply of housing affordable to all household income levels is essential to meet the needs of the residents of the City. The City recognizes the importance of balancing construction of new affordable housing with preserving and rehabilitating current affordable housing resources. Many of the City's efforts to foster and maintain affordable housing are also addressed in the Housing Element. The City recently updated its General Plan Housing Element, which was certified in 2010. The City is currently updating its Housing Element again for the 2014-2021 planning period. This update also includes a number of important programs that facilitate the development of affordable housing in Temecula. Both of these documents, City of Temecula's Strategic Plan and the Housing Element, explore barriers to producing affordable housing, including governmental and non-governmental constraints. Governmental constraints include land use controls, entitlement processing, fees, and building codes. Land use controls are necessary to ensure orderly and appropriate development and growth in the City. Fees, land dedication, and public improvements are usually required as part of land development and entitlement processing to ensure an adequate supply of infrastructure, parks, and schools to serve the development. To facilitate the development of affordable housing, the City may consider assisting developers to locate resources for funding affordable housing. Non-governmental constraints include the availability of mortgage and rehabilitation financing, the supply and cost of land, and construction costs. The City will monitor these constraints and provide incentives to reduce them when possible. Regional Housing Needs Allocation In 2012, the City received its 2014-2021 regional housing needs allocation (RHNA) from the local Council of Governments. The allocation indicated the continued need for a supply of affordable housing and targets these needs by income group. In summary, the allocation calls for 42 percent of new housing production to be affordable to low-income households and 18 percent to be affordable to moderate -income households. This is a total of 626 low-income units and 271 moderate -income units, and reflects a significant need for new affordable housing. The City's draft 2014-2021 General Plan Housing Element states that based on the state allocation of regional housing needs, Temecula will need to demonstrate the capacity to accommodate 626 housing units affordable to low-income households and 271 housing units affordable to moderate -income households during the planning period. In addition, the City will have to demonstrate the capacity to accommodate 897 units for persons earning low- and moderate -incomes. Public Housing and Resident Initiatives The City does not own any public housing. The 2012-2016 Consolidated Plan does not include plans to construct or operate public housing. Lead -Based Paint The City did not conduct any activities for which lead-based paint clearance was necessary in 2012-13. For all housing programs, the City includes provisions to identify lead-based paint hazards when necessary and contracts with certified lead-based paint inspectors as required by state law. Compliance and Monitoring City staff met with the subrecipient staff responsible for each activity prior to the beginning of the program year. All subrecipients were provided a subrecipient agreement, and informed of their obligations to collect the required information on income, household composition, and race and ethnicity. The City also provided information on subrecipient agreement policies, data collection, and financial management. The City recommended that each subrecipient read the "Playing by the Rules" guide produced by HUD. Staff provided technical assistance to subrecipients throughout the year. Each quarter, staff examined the progress each subrecipient was making toward performance targets. Public services subrecipients must report their service population with each billing. The City has placed a strong emphasis on its subrecipients gathering complete and accurate information on the persons and/or households they serve, and regularly reporting on progress. Anti -Poverty Strategy Between 2000 and 2010, the poverty rate of Temecula doubled, from 7 percent to 14 percent. The City's primary emphasis in regard to anti -poverty strategies is to provide adequate housing and fund a range of support services that assist in meeting basic needs. During the program year, the City worked with several organizations that focus on increasing self-sufficiency among lower-income populations. These organizations included SMURF, which provides a range of training services to low-income single -mothers, and the Temecula Library adult literacy program. The Senior Citizens Service Center, which was funded by an $11,400 CDBG grant, provided food to low-income families. Additional services were provided through local churches and non- profits, many of whom also offer social services to assist with job training and housing security. The City contracts with the Fair Housing Council of Riverside County to provide fair housing counseling to residents; most of the households that take advantage of this resource are low- income. The housing counseling offers advice on resolving tenant -landlord disputes, among other topics, in an attempt to help low-income households stay in their homes. LEVERAGING RESOURCES With respect to public services funded with CDBG funds, the City requires all subrecipients to identify other resources they will utilize during the program year to operate and implement CDBG-supported activities. It is the City's intent to ensure adequate non-federal and private funds are available, thus minimizing the dependence on federal funds. To best leverage the City's available resources, the City will continue to layer private and non-federal resources with federal resources. Citizen Comments The City provided public notice of the public review period and planned submission of this CAPER. The draft document was made available on the City website and at City Hall. Public notice included the address of City Hall, staff contact names, mailing addresses, phone numbers, the address of website to view the report, and information on where to direct comments and questions. If any comments are received, the City endeavors to respond to all questions or comments within 10 business days. SELF-EVALUATION What is the status of grant programs? The program year 2012-13 was Temecula's first year as a CDBG entitlement jurisdiction. The City had active grant programs for public services, housing and public facilities. Public Services The City funded six public services activities in the program year: Operation School Bell, Emergency Food/Temporary Assistance for Needy Families, Fair Housing, Before and After School Care, Domestic Violence Services, and Expanded Childcare programs. The City had no performance issues with these services. Public Infrastructure The City did not allocate funds to any public infrastructure projects in the 2012-2013 program year. Public Facilities The City funded the Temecula Community Center rehabilitation project and the Sam Hicks Monument Park Playground Replacement project in the program year. The design and environmental review were completed for Temecula Community Center renovation project. The project was bid and awarded in the program year. It will be completed in May 2014 using funds allocated in the 2012-2013 annual Action Plan. The Sam Hicks Monument Park Playground Replacement project has been slow to start. City staff will continue to work to launch this project. Economic Development No CDBG funds were allocated for economic development projects in the program year. However, through other funding sources, the City successfully opened a business technology incubator designed to assist and accelerate the development of entrepreneurial companies, thus creating additional jobs. Housing The Transitional/Supportive Housing project has been slow to start. The project is in the pre- planning phase and city staff will continue to work to launch this project. Are grant disbursements timely? HUD requires that at a point approximately three-quarters of the way through the program year, CDBG grantees have available in their line of credit no more than 1.5 times that year's CDBG award. The City of Temecula is compliant with this regulation with a timeliness ratio of 0.91 at the end of the program year. Funds are drawn from IDIS on a quarterly basis as they are expended. This does not take into account the $1,149,392.03 CDBG transfer funds from Riverside County EDA, which was separate of Temecula's annual grant award. Each mid -year, the City analyzes each project's rate of expenditure and ability to meet identified goals. If goals are unable to be met, the City will consider re -allocate funding that is likely to remain unspent. Are major goals on target? Overall, the City is progressing toward its goals of fostering the development of affordable housing, improving target areas through public facilities and increases in services, and providing supportive services to the elderly and low-income households. The City will require additional effort to meet its goal of affordable housing and park playground replacement. Additionally, the City will require additional effort in order to accomplish housing rehabilitation and economic development goals in future years. Are any activities or types of activities falling behind schedule? The Activity Summaries section of this CAPER provides a description of each activity undertaken in 2012-13 and its actual accomplishments during the year. As described previously, the transitional/supportive housing and Sam Hicks Monument Park Playground replacement projects are still in early implementation and design phase. Are the activities and strategies making an impact on identified needs? The housing and community development activities that are funded through the grant are making a positive impact in the community and specifically on the needs identified in the Consolidated Plan and Action Plan. The funded activities and strategies are vital to the City's health and well-being in many ways. The City's considerable efforts to foster neighborhood improvements will allow more residents to have access to attractive, safe, and affordable housing, community services, and public facilities. The funded public service activities provide many vulnerable citizens, such as seniors and extremely low-income persons, with essential and life -enhancing services. Each funded activity in this program year is directly related to one of the goals in the Consolidated Plan and helps further achievement of the City's community development objectives and goals. What barriers may have a negative impact on fulfilling the strategies and the overall vision? The primary barrier to achieving the Consolidated Plan goals and strategies is a lack of funding. The City's need for affordable housing, public facilities, and public services to fully serve the low- and moderate -income population is extensive, and far exceeds available funding resources. The economic recession also limits the City's ability to funds projects and program using local resources. Based on findings, what adjustments or improvements to strategies and activities might meet the City's needs more effectively? The City will devote substantial staff time to researching new funding opportunities to maximize the City's ability to meet residents' needs. The City will also evaluate all proposed activities based on factors such as leveraging and number of beneficiaries in an attempt to increase funding efficacy. EXHIBIT A City of Temecula Low to Moderate Income Census Block Groups • October 3, 2011 Ls= Low Moderate Income 2000 Census Tract. Block Group Carom Tract 43210. Block Group 2 - Crafts Tract 43211, Block (roup 2 ▪ Cosrs Tract 43215, Block Qv* 1 - Gems Tract43216. Mark Grew 1 - Celsus Tract 432_19. Mock Gray 1 - CRAM Tract 4322D, Bbd* Orap 1 CICat? ofTalsaula - Wier Staab o 0.250.5 1 1.5 2 /IIS► tyNles !�'� abac RO Census Traet432.15 Mock Ono 1 • LOW010011aM Worn* bloc* croup saliva as ataoa group can SIS or male a as madame acorns pupa Howirer, since laptop& Y an a¢epaor comaasuk ls loaMlada* Acorns Gbck group anus an donned as 0s sop 25%Of b Lal* groups Al an Aghast Prowl or foram Machan MOOR r0110M1b Some: HUD= Caron Low ab Yoderala krona Summary Dace ��U2 EXHIBIT B City of Temecula Low to Moderate Income Census Block Groups * October 3, 2011 Legend Low Moderate Income 2000 Census Tract, Block Group Census Tract 432.10, Stock Group 2 Census Tract 43.214. Block Group 2 Census Tract 43215, Blodk Group 1 - Census Tract 432.18, Block Group 1 - Census Tract 432.19, Block Group 1 Census Tract 432.20, Block Group 1 QCity of Temecula - Highways - Major Streets 0 0.25 0.5 1 1.5 2 Miles 4Uia BUCK RD A,so Census Tract 432.15 Block Group 1 • Low/moderato income block group is doknod u o block group wtth 51% or more low end moderate Income population. Howovor. since Temecula mon axcopbon community, as low/moderate Inoome block group areas aro defined as tho top 25% of tho block groups with the highest amount of tow and moderato income rosidants. Source: HUD 2000 Census Low and Moderato Income Summary Data. Census Tract 432.14 Block Group 2 EXHIBIT C 1,0ENTo� 1 •11111111 Q�w 9dAIN 0 EV e U.S. Department of Housing and Urban Development Office of Community Planning and Development Integrated Disbursement and Information System CDBG Activity Summary Report (GPR) for Program Year 2012 TEMECULA Date: 05 -Sep -2013 Time: 13:57 Page: 1 PR03 - TEMECULA Page: 1 of 10 PGM Year: 2012 Project: 0005 - Domestic Violence Services Program IDIS Activity: 5 - Domestic Violence Services Program Status: Completed 8/19/2013 5:05:20 PM Objective: Create suitable living environments Location: 28910 Pujol St Temecula, CA 92590-6700 Outcome: Availability/accessibility Initial Funding Date: 10/24/2012 Financing Funded Amount: 11,400.00 Drawn Thru Program Year: 11,400.00 Drawn In Program Year: 11,400.00 Proposed Accomplishments People (General) : 250 Actual Accomplishments Matrix Code: Battered and Abused Spouses (050) National Objective: LMC Description: Safe Alternatives for Everyone: Public service program provides a provision of domestic violence services to at -risk youth and families. Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 105 33 Black/African American: 0 0 0 0 0 0 0 0 Asian: 0 0 0 0 0 0 6 0 American Indian/Alaskan Native: 0 0 0 0 0 0 2 2 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 2 2 Other multi -racial: 0 0 0 0 0 0 57 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 172 37 Female -headed Households: Income Category: 0 Owner Renter Total Person Extremely Low 0 0 0 0 Low Mod 0 0 0 0 Moderate 0 0 0 172 Non Low Moderate 0 0 0 0 Total 0 0 0 172 Percent Low/Mod 100.0% 0 0 PRO3 - TEMECULA Page: 2 of 10 Annual Accomplishments Years Accomplishment Narrative 2012 Provided domestic violence services for 172 low income persons between July 2012 - June 2013 PGM Year: 2012 Project: 0004 - Operation School Bell IDIS Activity: 6 - Operation School Bell Status: Open Objective: Create suitable living environments Location: 28720 Via Montezuma Temecula, CA 92590-2510 Outcome: Affordability Initial Funding Date: 10/24/2012 Financing Funded Amount: 11,400.00 Drawn Thru Program Year: 0.00 Drawn In Program Year: 0.00 Proposed Accomplishments People (General) : 131 Actual Accomplishments # Benefitting Matrix Code: Public Services (General) (05) National Objective: LMC Description: Assistance League of Temecula Valley: Public service program provides clothes and school supplies to underserved low income children. Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 69 37 Black/African American: 0 0 0 0 0 0 10 2 Asian: 0 0 0 0 0 0 1 0 American Indian/Alaskan Native: 0 0 0 0 0 0 3 3 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 1 1 Asian White: 0 0 0 0 0 0 1 0 Black/African American & White: 0 0 0 0 0 0 2 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 27 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 114 43 Female -headed Households: Income Category: 0 Owner Renter Total Person Extremely Low 0 0 0 90 Low Mod 0 0 0 21 Moderate 0 0 0 3 Non Low Moderate 0 0 0 0 0 0 PRO3 - TEMECULA Page: 3 of 10 Total 0 0 0 114 Percent Low/Mod 100.0% Annual Accomplishments Years Accomplishment Narrative 2012 Provided clothes and school supplies to 114 underserved low income children between July 2012 and June 2013: Sample provided 2013 PGM Year: 2012 Project: 0006 - Before and After School Care for Kids IDIS Activity: 7 - Before and After School Care for Kids Status: Open Objective: Create suitable living environments Location: 28790 Pujol St Temecula, CA 92590-2828 Outcome: Affordability Initial Funding Date: 10/24/2012 Financing Funded Amount: 11,400.00 Drawn Thru Program Year: 0.00 Drawn In Program Year: 0.00 Proposed Accomplishments People (General) : 40 Actual Accomplishments Number assisted: # Benefitting Matrix Code: Youth Services (05D) National Objective: LMC Description: Boys & Girls Club of Southwest County: Public service program provides before and after school care for underserved low income youth. Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 19 7 Black/African American: 0 0 0 0 0 0 4 0 Asian: 0 0 0 0 0 0 2 1 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 2 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 5 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 32 8 Female -headed Households: Income Category: 0 0 0 Owner Renter Total Person PRO3 - TEMECULA Page: 4 of 10 Extremely Low 0 0 0 1 Low Mod 0 0 0 12 Moderate 0 0 0 19 Non Low Moderate 0 0 0 0 Total 0 0 0 32 Percent Low/Mod 100.0% Annual Accomplishments Years Accomplishment Narrative # Benefitting 2012 Provided before and after school care to 32 underserved low income youth between July 2012 and June 2013. PGM Year: 2012 Project: 0007 - Emergency Food/Temporary Assistance for Needy Families IDIS Activity: 8 - Emergency Food/Temporary Assistance for Needy Families Status: Open Objective: Create suitable living environments Location: 41538 Eastman Dr Ste B Murrieta, CA 92562-8007 Outcome: Availability/accessibility Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments People (General) : 2,200 Actual Accomplishments 10/24/2012 11,400.00 0.00 0.00 Matrix Code: Public Services (General) (05) National Objective: LMC Description: Senior Citizens Service Center: Public service program provides food and supplies to low income families. Number assisted: Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 585 192 Black/African American: 0 0 0 0 0 0 61 17 Asian: 0 0 0 0 0 0 141 5 American Indian/Alaskan Native: 0 0 0 0 0 0 37 20 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 12 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 8 6 Asian White: 0 0 0 0 0 0 28 5 Black/African American & White: 0 0 0 0 0 0 19 10 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 43 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 934 255 PRO3 - TEMECULA Page: 5 of 10 Female -headed Households: Income Category: Extremely Low Low Mod Moderate Non Low Moderate Total Percent Low/Mod Owner Renter Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Annual Accomplishments Years Accomplishment Narrative Person 651 255 26 2 934 99.8% 2012 Provided food and supplies for 934 low income persons between July 2012 - June 2013: Quarter 1, July - September 2012, 602 persons Quarter 2, October - December 2012, 129 persons Quarter 3, January - February 2013, 123 persons Quarter 4, April - June 2013, 80 persons PGM Year: 2012 Project: 0008 - Expanded SMURF Childcare Program IDIS Activity: 9 - Expanded SMURF Childcare Program Status: Open Location: 31805 Temecula Pkwy Temecula, CA 92592-8203 Initial Funding Date: Financing Funded Amount Drawn Thru Program Year. Drawn In Program Year Proposed Accomplishments People (General): 40 Actual Accomplishments Number assisted: 10/24/2012 11,400.00 0.00 0.00 White: Black/African American: Asian: American Indian/Alaskan Native: Native Hawaiian/Other Pacific Islander: American Indian/Alaskan Native & White: Asian White: Black/African American & White: Objective: Outcome: Matrix Code: Create suitable living environments Availability/accessibility Public Services (General) (05) # Benefitting National Objective: LMC Description: Single Mothers Untied in Rewarding Fellowship (SMURF): Public service program provides expanded childcare developmental curriculum for underserved low income youth while mothers attend fellowship programs. Owner Renter Total Total Hispanic Total Hispanic Total Hispanic Total 0 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 Person Hispanic 40 0 0 0 0 0 0 0 0 0 114 O 0 13 0 0 7 0 0 5 0 0 0 O 0 3 O 0 0 O 0 0 PRO3 - TEMECULA Page: 6 of 10 American Indian/Alaskan Native & Black/African American: Other multi -racial: Asian/Pacific Islander: Hispanic: Total: Female -headed Households: Income Category: Extremely Low Low Mod Moderate Non Low Moderate Total Percent Low/Mod Owner 0 0 0 0 0 Renter 0 0 0 0 0 Annual Accomplishments Years Accomplishment Narrative Total 0 0 0 0 0 0 0 0 0 0 0 Person 108 35 10 0 153 100.0% 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 11 0 0 0 0 0 0 0 0 153 40 0 0 # Benefitting 2012 2013 PGM Year: Project: Provided educational services to 153 underserved low income youth and single mothers between July 2012 - June 2013. 2012 0002 - Temecula Community Center Rehabilitation IDIS Activity: 10 - Temecula Community Center Rehabilitation Status: Open Location: 28816 Pujol St Temecula, CA 92590-2829 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Public Facilities : 1 Total Population in Service Area: 1,703 Census Tract Percent Low / Mod: 79.90 01/29/2013 1,272,838.40 216,110.55 216,110.55 Annual Accomplishments Years Accomplishment Narrative Objective: Outcome: Matrix Code: Create suitable living environments Sustainability Parks, Recreational Facilities (03F) National Objective: LMA Description: Project includes a complete building renovation including new parking lot light, trash enclosure, re -roof, exterior and interior paint, lobby area expansion and new furniture and partition walls, new restroom fixtures, new flooring and cabinets, replace kitchen equipment, new doors, windows, and hardware throughout, and new energy efficient HVAC system. # Benefitting 2013 Design phase of project 90 percent complete. Waiting on Separation and Transfer Agreement funds to begin construction phase. PR03 - TEMECULA Page: 7 of 10 PGM Year: 2012 Project: 0009 - Fair Housing Services IDIS Activity: 12 - Fair Housino Services Status: Location: Open Objective: Outcome: Matrix Code: Fair Housing Activities (subject to National Objective: 20% Admin Cap) (21 D) Initial Funding Date: 12/13/2012 Description: Financing Program provides fair housing services including fair housing anti -discrimination and Iandlordtenant counseling services. Funded Amount 10,000.00 Drawn Thru Program Year: 5,993.82 Drawn In Program Year. 5,993.82 Proposed Accomplishments Actual Accomplishments Number assisted: Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 Black/African American: 0 0 Asian: 0 0 American Indian/Alaskan Native: 0 0 Native Hawaiian/Other Pacific Islander: 0 0 American Indian/Alaskan Native & White: 0 0 Asian White: 0 0 Black/African American & White: 0 0 American Indian/Alaskan Native & Black/African American: 0 0 Other multi -racial: 0 0 Asian/Pacific Islander: 0 0 Hispanic: 0 0 Total: 0 0 0 0 0 0 0 0 Female -headed Households: Income Category: Owner Renter Total Extremely Low 0 Low Mod 0 Moderate 0 Non Low Moderate 0 Total 0 0 0 Percent Low/Mod Person 0 0 Annual Accomplishments Neu 4+atq-cot wr d.f./ac 111.4-- Luo/V.oa Leabk a0.l1AON1CA ttW:a orkno d RPtor.avnh vlacti rJl �lola. Page: 8 of 10 PR03 - TEMECULA IVV UIQ ICtU11ICU IU1 11 Ila VIEW. 1 III* IIHUI11 LW Ln7t.0Y*C ►I IC QNIJIICY Itt4 I CAtAYYCO aM torte. PGM Year: 2012 Project: 0010 - Program Administration IDIS Activity: 13 - Program Administration Status: Open Objective: Location: Outcome: Matrix Code: Initial Funding Date: 12/13/2012 Description: Financing Funded Amount: 85,111.60 Drawn Thru Program Year 61,946.91 Drawn In Program Year 61,946.91 Proposed Accomplishments Actual: Accomplishments Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 Black/African American: 0 0 Asian: 0 0 American Indian/Alaskan Native: 0 0 Native Hawaiian/Other Pacific Islander: 0 0 American Indian/Alaskan Native & White: 0 0 Asian White: 0 0 Black/African American & White: 0 0 American Indian/Alaskan Native & Black/African American: 0 0 Other multi -racial: 0 0 Asian/Pack Islander: 0 0 Hispanic: 0 0 General Program Administration (21A) National Objective: Total: Female -headed Households: Income Category: Extremely Low Owner Renter Total 0 0 0 0 0 0 0 0 0 Person 0 PRO3 - TEMECULA Page: 9.of 10 Low Mod 0 Moderate 0 Non Low Moderate 0 Total 0 0 0 Percent Low/Mod 0 Annual Accomplishments No data returned for this view. This might be because the applied filter excludes all data. Total Funded Amount: Total Drawn Thru Program Year. Total Drawn In Program Year: 51,424, 950.00 $295,451.28 $295.451.28 PROS - TEMECULA Page: 10 of 10 IDIS - PRO2 REPORT FOR CPD PROGRAM CDBG PGM YR 2012 Funding Agency: TEMECULA Plan Year IDIS Project Project U.S. Department of Housing and Urban Development Office of Community Planning and Development Integrated Disbursement and Information System List of Activities By Program Year And Project TEMECULA,CA IDIS Activity Name Activity ID Activity Program Status DATE: TIME: PAGE: 09-05-13 13:20 1 Funded Amount Draw Amount Balance 2012 1 Transitional/Supportive Housing 14 Project Total 2 Temecula Community Center Rehabilitation 10 Project Total 3 Sam Hicks Monument Park Playground Replacement 11 Project Total 4 Operation School Bell 6 Project Total 5 Domestic Violence Services Program 5 Project Total 6 Before and After School Care for Kids 7 Project Total 7 Emergency Food/Temporanr Assistance for Needy 8 Families Project Total 8 Expanded SMURF Childcare Program 9 Project Total 9 Fair Housing Services 12 Project Total 10 Program Administration 13 Project Total Program Total 2012 Total Program Grand Total Grand Total TransitionaVSupportive Housing Temecula Community Center Rehabilitation Sam Hicks Monument Park Rehabilitation Operation School Bell Domestic Violence Services Program Before and After School Care for Kids Emergency Food/Temporary Assistance for Needy Families Expanded SMURF Childcare Program Fair Housing Services Program Administration Open CDBG Open CDBG Open CDBG Open CDBG Completed CDBG Open CDBG Open CDBG Open CDBG Open CDBG Open CDBG CDBG CDBG $150,000.00 30.00 3150,000.00 3150,000.00 31,272,838.40 31,272,838.40 350,000.00 $0.00 3296,558.04 *296,558.04 $0.00 $150,000.00 3976,280.36 $976,280.36 $50,000.00 $50,000.00 $11,400.00 30.00 311,400.00 350,000.00 $0.00 $11,400.00 311,400.00 311,400.00 311,400.00 $0.00 30.00 311,400.00 $11,400.00 $11,400.00 311,400.00 *0.00 30.00 311,400.00 311,400.00 311,400.00 311,400.00 30.00 30.00 311,400.00 311.400.00 $11,400.00 $11,127.00 30.00 5273.00 311,400.00 $10,000.00 311,127.00 39,999.16 3273.00 30.84 $10,000.00 $85,111.60 39,999.16 $85,105.70 $0.84 55.90 $85.111.60 $85,105.70 *5.90 $1,624,950,00 *1,624,950.00 31,624,950.00 $1,624,950.00 $448,389.90 3448,389.90 $448,389.90 3448,389.90 $1,176,560.10 $1,176,560.10 31,176,560.10 31,176,560.10 IDIS Plan IDIS Project Title and Description Year Project U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT PR06 - Summary of Consolidated Plan Projects for Report Year Program DATE: 9/5/2013 TIME: 1:21:31 PM PAGE: 1/4 Amount Drawn Project Commited Thru Report Estimate Amount Year 2012 1 Transitional/Supportive Housing The project includes the acquisition of a facility CDBG $150,000.00 $150,000.00 $0.00 to provide supportive housing for 15-20 families and identify a non-profit operator to operate the facility and provide supportive services. Rental housing would be provided at this facility, targeting families within the extremely low income category. 2 Temecula Community Center Rehabilitation The project includes a complete building CDBG $1,200,000.00 $1,272,838.40 $216,110.55 renovation including new parking lot lights, trash enclosure, re -roof, exterior and interior paint, lobby area expansion and new furniture, new restroom fixtures, floors, and partition walls, new flooring and cabinets throughout, replace kitchen equipment, new doors, windows, and hardware, and install energy efficient HVAC system. CDBG funds will be used for design and construction costs. 3 Sam Hicks Monument Park Playground Replacement Design and construct a new play structure to CDBG $50,000.00 $50,000.00 $0.00 replace the existing equipment including removal of old equipment and installation of new equipment, and resurfacing according to ADA Guidelines. CDBG funds will be used for design and construction costs. 4 Operation School Bell The Assistance League of Temecula Valley CDBG $11,400.00 $11,400.00 $0.00 program provides clothes and school supplies to children from low income families. CDBG funds will provide clothing for children. 5 Domestic Violence Services Program Safe Alternatives for Everyone (S.A.F.E.) CDBG $11,400.00 $11,400.00 $11,400.00 program provides a provision of services to at - risk youth and families to avoid violence and abuse. CDBG funds will be used for staff salaries and benefits. 6 Before and After School Care for Kids Boys & Girls Clubs of Southwest County CDBG $11,400.00 $11,400.00 $0.00 program provides before and after school care for underserved low income youth. CDBG funds will be used for program zscholarships, to reduce child care costs for families. 7 Emergency FoodfTemporary Assistance for Needy Families The Senior Citizens Service Center program CDBG $11,400.00 $11,400.00 $0.00 provides food and supplies to low income families. CDBG funds will be used for food and other operation costs. 1/4 IDIS U.S. DEPARTMENT OF HOUSING AND URBAN DATE: 9/5/2013 DEVELOPMENT TIME: 1:21:31 PM OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT PAGE: 2/4 Plan IDIS Year Project Project Title and Description PR06 - Summary of Consolidated Plan Projects for Report Year Program Amount Amount Available to Drawn in Draw Report Year 2012 1 Transitional/Supportive Housing The project includes the acquisition of a facility CDBG $150,000.00 $0.00 to provide supportive housing for 15-20 families and identify a non-profit operator to operate the facility and provide supportive services. Rental housing would be provided at this facility, targeting families within the extremely low income category. 2 Temecula Community Center Rehabilitation The project includes a complete building CDBG $1,056,727.85 $216,110.55 renovation including new parking lot lights, trash enclosure, re -roof, exterior and interior paint, lobby area expansion and new fumiture, new restroom fixtures, floors, and partition walls, new flooring and cabinets throughout, replace kitchen equipment, new doors, windows, and hardware, and install energy efficient HVAC system. CDBG funds will be used for design and construction costs. 3 Sam Hicks Monument Park Playground Replacement Design and construct a new play structure to CDBG $50,000.00 $0.00 replace the existing equipment including removal of old equipment and installation of new equipment, and resurfacing according to ADA Guidelines. CDBG funds will be used for design and construction costs. 4 Operation School Bell The Assistance League of Temecula Valley CDBG $11,400.00 $0.00 program provides dothes and school supplies to children from low income families. CDBG funds will provide clothing for children. 5 Domestic Violence Services Program Safe Alternatives for Everyone (SA.F.E.) CDBG $0.00 $11,400.00 program provides a provision of services to at - risk youth and families to avoid violence and abuse. CDBG funds will be used for staff salaries and benefits. 6 Before and After School Care for Kids Boys & Girls Clubs of Southwest County CDBG $11,400.00 $0.00 program provides before and after school care for underserved low income youth. CDBG funds will be used for program ,scholarships, to reduce child care costs for families. 7 Emergency Food/Temporary Assistance for Needy Families The Senior Citizens Service Center program CDBG $11,400.00 $0.00 provides food and supplies to low income families. CDBG funds will be used for food and other operation costs. 2/4 IDIS Plan IDIS protect Title and Description Year Project U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT PRO6 - Summary of Consolidated Plan Projects for Report Year Program Project Estimate DATE: 9/5/2013 TIME: 1:21:31 PM PAGE: 3/4 Amount Drawn Commited Thru Report Amount Year 2012 8 Expanded SMURF Childcare Program 9 Fair Housing Services 10 Program Administration 11 Transitional/Supportive Housing The Single Mothers United in Rewarding CDBG Fellowship (SMURF) program provides expanded childcare developmental curriculum for underserved low income youth while mothers attend fellowship program. CDBG funds will be used for educational and developmental supplies, and staff salaries. Fair Housing Services provided by the CDBG Riverside County Fair Housing Program Administration CDBG CDBG 3/4 $11,400.00 $11,400.00 $10,000.00 S85,111.60 $150,000.00 $0.00 $10,000.00 $5,993.82 $85,111.60 $0.00 $61,946.91 $0.00 IDIS Plan IDIS Year Project Project Title and Description U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT PRO6 - Summary of Consolidated Plan Projects for Report Year Program Amount Available to Draw Amount Drawn in Report Year 2012 8 Expanded SMURF Childcare Program 9 Fair Housing Services 10 Program Administration 11 Transitional/Supportive Housing The Single Mothers United in Rewarding CDBG Fellowship (SMURF) program provides expanded childcare developmental curriculum for underserved low income youth while mothers attend fellowship program. CDBG funds will be used for educational and developmental supplies, and staff salaries. Fair Housing Services provided by the CDBG Riverside County Fair Housing Program Administration CDBG 4/4 CDBG 511,400.00 $0.00 $4,006.18 $5,993.82 523,164.69 $0.00 $61,946.91 $0.00 DATE: 9/5/2013 TIME: 1:21:31 PM PAGE: 4/4 IDIS U.S. DEPARTMENT OF HOUSING AND URBAN DATE: 9/5/2013 DEVELOPMENT TIME: 1:45:47 PM OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT PAGE: 1/1 PRO7 - Drawdown Report by Voucher Number - All Vouchers Voucher Numdler Line Ben 1019 Project ID 048 qct ID Voucher Craeled Voucher Statue Mahn Dale LOCCS Send DW Orale Number Fund Type Recplent TNI Payee TIN Program PY Orman gmoum 5535438 10 53 228/2013 009098e4 2/282013 81214C080605 EN '43918'80.9 330383649 008G 019.953.87 2 2 10 2/202013 Canceled 2282013 812MC080605 EN 330383849 330383649 008G 584.015.78 5599292 1 10 13 3/112013 Cancelled 3/112013 812910560800 EN 330383649 330383049 0086 922871.91 2 9 12 3/11/2013 Cancelled 3/11/2013 812MC060805 EN 330383849 330383649 CD8G 34,471.10 3 2 10 3/11/2013 Canceled 3/112013 81218C060605 EN 330367649 330363849 0080 578.284.44 5540940 1 10 13 3/142013 Canc96ed 3/142013 812910060800 EN 330383649 330383849 COBG $20,175.58 5540944 1 2 10 3/14/2013 Cancelled 3/142013 812910060805 EN 330383649 330383849 COBG 0124.14 5540950 1 10 13 3/142013 Canceled 3/142013 812140060605 EN 330383649 330383649 CD6G 337.52 5546774 1 10 13 329/2013 Completed 04/82013 4252013 812910060605 EN 330383849 330383849 CDBG 520 175.58 5548775 1 10 13 3/29/2013 Completed 04262013 4252013 612910060805 EN 330383849 330383849 0066 522,909.43 5546778 1 9 12 3/29/2013 Completed 0428/2013 4252013 612/AC050806 EN 330363849 330383649 CDBG 54471,10 5546777 1 2 10 3292013 Completed 04/282013 4252013 612910060805 EN 330383649 330363649 0080 364139.82 5646779 1 2 10 3/292013 Completed 04262013 4252013 812M0000905 EN 330363849 1413176e9 COBG 576,284.44 55919381 10 13 8/52013 Completed 08/132013 81122013 1312MC060805 EN 330383849 330383849 CD8G Y 518,861.90 2 9 12 8/572013 Completed 08/132013 8/122013 612910060805 EN 330383649 330383849 00812 Y 51.52272 7 2 10 8/52013 Completed 08/13/2013 8/12/2013 812MC060605 EN 330383849 330383849 0080 Y 375.688.19 4 5 5 8/52013 Completed 08/13/2013 8/12/2013 812110460605 EN 330383849 330383648 COBG Y 011.400,00 5598398 1 10 13 8222013 Completed 08272013 82612013 131261C060605 EN 330383849 330383649 0080 516.113.96 2 9 12 8222013 Completed 0827/2013 8/8/2013 812110.000605 EN 330383849 330383649 COBG 54.005,34 32 10 8272013 Completed 08272 /26 013 82013 812910060805 EN 330383649 330383649 COBG 380.447,49 4 6 9 8/V/2013 Completed 08272013 8/26/2013 6125.10060805 EN 330383649 330383849 CDBG 511.127.00 5 7 8 8/222013 Completed 08272013 8262013 812910080605 EN 330383649 330383649 1208G 811,400.00 86 7 822/2013 Completed 08272013 8262013 B1291C080605 EN 330383649 330383849 008G 511.400.00 7 4 6 8222013 Completed 08272013 8282013 8321040060605 EN 330383649 330383849 C080 911,400.00 5800857 1 10 13 8/29/2013 Canceled 829/2013 812810060605 EN 330383849 33079/049 C080 37,050.73 5601269 1 10 13 8/302013 Completed 08/31/2013 8/302013 812910060605 EN 330383649 330383849 CDBG 57.04483 TOTAL DRAWS: COBO TOTAL DRAWS: 5448.369.90 6448,348.90 1/1 IDIS U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT PRO8 - Grantee Summary Activity Report - Open Grantee Activity Number IDIS Act Pgm Yr - Project ID Activity Name Act Stat Matrix Code Initial Funding Date DATE: 9/5/2013 TIME: 1:52:43 PM PAGE: 1/1 Funded Drawn Date of Amount Amount Last Draw 1 1994-900000000094661 2 1994-900000000094662 3 1994-900000000094663 4 1994-900000000094664 14 2012-900000000136379 10 2012-900000000139270 11 2012-900000000139271 6 2012-900000000139272 5 2012-900000000139273 7 2012-900000000139274 8 2012-900000000139275 9 2012-900000000139276 12 2012-900000000139277 13 2012-900000000139278 Total HOME Committed funds adjustment CDBG Committed funds adjustment ESG Committed funds adjustment HOPWA Committed funds adjustment Transitional/Supportive Housing Temecula Community Center Rehabilitation Sam Hicks Monument Park Rehabilitation Operation School Bell Domestic Violence Services Program Before and After School Care for Kids Emergency Food/Temporary Assistance for Needy Families Open Expanded SMURF Childcare Program Fair Housing Services Program Administration Open $0.00 $0.00 Open $0.00 $0.00 Open $0.00 $0.00 Open $0.00 $0.00 Open 03C 08/13/13 $150,000.00 $0.00 Open 03F 01/29/13 $1,272,838.40 $296,558.04 08/27/2013 Open 03F 08/13/13 $50,000.00 $0.00 Open 05 10/24/12 $11,400.00 $11,400.00 08/27/2013 Completed 05G 10/24/12 $11,400.00 $11,400.00 08/13/2013 Open 05D 10/24/12 $11,400.00 $11,400.0008/27/2013 05 10/24/12 $11,400.00 $11,400.00 08/27/2013 Open 05 10/24/12 $11,400.00 $11,127.00 08/27/2013 Open 21D 12/13/12 $10,000.00 $9,999.16 08/27/2013 Open 21A 12/13/12 $85,111.60 $85,105.70 08/31/2013 1/1 $1,624,950.00 $448,389.90 IDIS - PR56 U.S. Department of Housing and Urban Development Office of Community Planning and Development Integrated Disbursement and Information System PGM PGM YEAR TIMELINESS YEAR START DATE TEST DATE CDBG GRANT AMT Current CDBG Timeliness Report Grantee : TEMECULA, CA --- LETTER OF CREDIT BALANCE -- UNADJUSTED ADJUSTED FOR PI DRAW RATIO UNADJ ADJ DATE: TIME: PAGE: 09-05-13 13:55 1 MINIMUM DISBURSEMENT TO MEET TEST UNADJUSTED ADJUSTED 2012 07-01-12 2013 07-01-13 05-02-13 1,624,950.03 1,436,969.56 1,436,969.56 0.88 0.88 05-02-14 UNAVAILABLE 1,176,560.13 1,176,560.13 ****** ****** GRANT UNAVAILABLE FOR CALCULATION IDIS - PR10 U.S. Department of Housing and Urban Development DATE: 08-22-13 Office of Community Planning and Development TIME: 19:21 Integrated Disbursement and Information System PAGE: 1 CDBG Housing Activities TEMECULA, CA U.S. Department of Housing and Urban Development Office of Community Planning and Development Integrated Disbursement and Information System CDBG Summary of Accomplishments Program Year: 2012 DATE: TIME: PAGE: 09-05-13 14:01 1 Activity Group TEMECULA Count of CDBG Activities with Disbursements by Activity Group & Matrix Code Underway Activities Completed Disbursed Count Activity Category Underway Count Completed Activities Program Year Total Activities Disbursed Count Disbursed Public Facilities and Improvements Parks, Recreational Facilities (03F) 1 $216,110.55 Total Public Facilities and Improvements Public Services Public Services (General) (05) 3 Youth Services (05D) 1 Battered and Abused Spouses (05G) 0 Total Public Services 4 General Program Administration (21A) 1 Fair Housing Activities (subject to 20% Admin Cap) (21D) Total General Administration and Planning 0 $0.00 1 $216,110.55 1 $216,110.55 General Administration and Planning Grand Total $0.00 $0.00 $0.00 0 $0.00 $0.00 $61,946.91 1 $5,993.82 0 0 1 1 0 $0.00 $0.00 $11,400.00 $11,400.00 $0.00 0 $0.00 1 $216,110.55 3 $0.00 1 $0.00 1 $11,400.00 5 $11,400.00 1 $61,946.91 1 $5,993.82 2 $67,940.73 0 $0.00 2 $67,940.73 7 $284,051.28 1 $11,400.00 8 $295,451.28 U.S. Department of Housing and Urban Development Office of Community Planning and Development Integrated Disbursement and Information System CDBG Summary of Accomplishments Program Year: 2012 DATE: TIME: PAGE: 09-05-13 14:01 2 Activity Group TEMECULA CDBG Sum of Actual Accomplishments by Activity Group and Accomplishment Type Matrix Code Accomplishment Type Open Count Completed Count Program Year Totals Public Facilities and Improvements Public Services Parks, Recreational Facilities (03F) Total Public Facilities and Improvements Public Services (General) (05) Youth Services (05D) Battered and Abused Spouses (05G) Total Public Services Public Facilities Persons Persons Persons 1,703 1,703 1,201 32 0 0 0 0 0 172 1,703 1,703 1,201 32 172 1,233 172 1,405 Grand Total 2,936 172 3,108 U.S. Department of Housing and Urban Development DATE: 09-05-13 Office of Community Planning and Development TIME: 14:01 Integrated Disbursement and Information System PAGE: 3 CDBG Summary of Accomplishments Program Year: 2012 TEMECULA CDBG Beneficiaries by Racial / Ethnic Category Housing -Non Housing Race Total Hispanic Total Hispanic Total Persons Persons Total Households Households Non Housing Grand Total White 892 309 0 0 Black/African American 88 19 0 0 Asian 157 6 0 0 American Indian/Alaskan Native 47 25 0 0 Native Hawaiian/Other Pacific Islander 12 0 0 0 American Indian/Alaskan Native & White 12 7 0 0 Asian &White 29 5 0 0 Black/African American & White 23 10 0 0 Amer. Indian/Alaskan Native & Black/African 2 2 0 0 Amer. Other multi -racial 143 0 0 0 Total Non Housing 1,405 383 0 0 White 892 309 0 0 Black/African American 88 19 0 0 Asian 157 6 0 0 American Indian/Alaskan Native 47 25 0 0 Native Hawaiian/Other Pacific Islander 12 0 0 0 American Indian/Alaskan Native & White 12 7 0 0 Asian & White 29 5 0 0 Black/African American & White 23 10 0 0 Amer. Indian/Alaskan Native & Black/African 2 2 0 0 Amer. Other multi -racial 143 0 0 0 Total Grand Total 1,405 383 0 0 * 111,111 y 11111111 U.S. Department of Housing and Urban Development DATE: 09-05-13 Office of Community Planning and Development TIME: 14:01 Integrated Disbursement and Information System PAGE: 4 CDBG Summary of Accomplishments oc`�� Program Year: 2012 TEMECULA CDBG Beneficiaries by Income Category Income Levels Owner Occupied Renter Occupied Persons Non Housing Extremely Low (<=30%) 0 0 850 Low (>30% and <=50%) 0 0 323 Mod (>50% and <=80%) 0 0 230 Total Low -Mod 0 0 1,403 Non Low -Mod (>80%) 0 0 2 Total Beneficiaries 0 0 1,405 Office of Community Planning and Development DATE: 09-05-13 U.S. Department of Housing and Urban Development TIME: 11:09 Integrated Disbursement and Information System PAGE: 1 PR26 • CDBG Financial Summary Report Program Year 2012 TFMFC1If 6 re PART I: SUMMARY OF CDBG RESOURCES 01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 02 ENTITLEMENT GRANT 03 SURPLUS URBAN RENEWAL 04 SECTION 108 GUARANTEED LOAN FUNDS 05 CURRENT YEAR PROGRAM INCOME 05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 06 RETURNS 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 08 TOTAL AVAILABLE (SUM, LINES 01-07) PART II: SUMMARY OF CDBG EXPENDITURES 09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (UNE 09 + LINE 10) 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 15 TOTAL EXPENDITURES (SUM, LINES 11-14) 16 UNEXPENDED BALANCE (UNE 08 - UNE 15) PART III: LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 18 EXPENDED FOR LOW/MOD MULTI -UNIT HOUSING 19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20) 22 PERCENT LOW/MOD CREDIT (UNE 21/LINE 11) LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 26 PERCENT BENEFIT TO LOW/MOD PERSONS (UNE 25/LINE 24) PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - UNE 29 + LINE 30) 32 ENTITLEMENT GRANT 33 PRIOR YEAR PROGRAM INCOME 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34) 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) PART V: PLANNING AND ADMINISTRATION (PA) CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 39 PA UNLIQUIDATED OBUGATIONS AT END OF PREVIOUS PROGRAM YEAR 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 41 TOTAL PA OBLIGATIONS (UNE 37 + LINE 38 - UNE 39 +LINE 40) 42 ENTITLEMENT GRANT 43 CURRENT YEAR PROGRAM INCOME 44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44) 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45) 0.00 1,624,950.03 0.00 0.00 0.00 0.00 0.00 0.00 1,624,950.03 227,510.55 0.00 227,510.55 67,940.73 0.00 0.00 295,451.28 1,329,498.75 0.00 0.00 227,510.55 0.00 227,510.55 100.00% PY: 2012 PY: PY: 0.00 0.00 0.00% 11,400.00 0.00 0.00 0.00 11,400.00 1,624,950.03 0.00 0.00 1,624,950.03 0.70% 67,940.73 0.00 0.00 0.00 67,940.73 1,624,950.03 0.00 0.00 1,624,950.03 4.18% Office of Community Planning and Development DATE: 09-05-13 U.S. Department of Housing and Urban Development TIME: 14:09 Integrated Disbursement and Information System PAGE: 2 PR26 - CDBG Financial Summary Report Program Year 2012 TFMcri u n re LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 Report retumed no data. LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 Report returned no data. LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Pian Year IDIS Project IDIS Activity Voucher Activity Name Number Matrix National Code Objective Drawn Amount 2012 2 10 5546777 Temecula Community Center Rehabilitation 03F LMA 56.1,139.92 2012 2 10 5546779 Temecula Community Center Rehabilitation 03F LMA ;76,284.44 2012 2 10 5591936 Temecula Community Center Rehabilitation 03F LMA 575,686.19 2012 5 5 5591936 Domestic Violence Services Program 05G LMC 511,400.00 Total $227,510.55 Office of Community Planning and Development DATE: 09-05-13 U.S. Department of Housing and Urban Development TIME: 14:11 Integrated Disbursement and Information System PAGE: 1 PR26 - COBG Financial Summary Report Program Year 2013 TEMECULA.CA PART I: SUMMARY OF CDBG RESOURCES 01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 02 ENTITLEMENT GRANT 03 SURPLUS URBAN RENEWAL 04 SECTION 108 GUARANTEED LOAN FUNDS 05 CURRENT YEAR PROGRAM INCOME 05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 06 RETURNS 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 08 TOTAL AVAILABLE (SUM, LINES 01-07) PART II: SUMMARY OF CDBG EXPENDITURES 09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 15 TOTAL EXPENDITURES (SUM, LINES 11-14) 16 UNEXPENDED BALANCE (LINE 08 - UNE 15) PART III: LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 18 EXPENDED FOR LOW/MOD MULTI -UNIT HOUSING 19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20) 22 PERCENT LOW/MOD CREDIT (UNE 21/LINE 11) LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 26 PERCENT BENEFIT TO LOW/MOD PERSONS (UNE 25/LINE 24) PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - UNE 29 + UNE 30) 32 ENTITLEMENT GRANT 33 PRIOR YEAR PROGRAM INCOME 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34) 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) PART V: PLANNING AND ADMINISTRATION (PA) CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 42 ENTITLEMENT GRANT 43 CURRENT YEAR PROGRAM INCOME 44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44) 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 125,774.49 0.00 125,774.49 27,164.13 0.00 0.00 152,938.62 (152,938.62) 0.00 0.00 125,774.49 0.00 125,774.49 100.00% PY: PY: PY: 0.00 0.00 0.00% 45,327.00 0.00 0.00 0.00 45,327.00 0.00 0.00 0.00 0.00 0.00% 27,164.13 0.00 0.00 0.00 27,164.13 0.00 0.00 0.00 0.00 0.00% Office of Community Planning and Development U.S. Department of Housing and Urban Development Integrated Disbursement and Information System PR26 - CDBG Financial Summary Report Program Year 2013 TEh1ECUTA CA DATE: TIME: PAGE: 09-05-13 14:11 2 LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 Report returned no data. LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 Report returned no data. LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan Year IDIS Project IDIS Activity Voucher Activity Name Number Matrix National Code Objective Drawn Amount 2012 2012 2012 2012 2012 Total 2 4 6 7 8 10 5598398 Temecula Community Center Rehabilitation 6 5598398 Operation School Bell 7 5598398 Before and After School Care for Kids 8 5598398 Emergency Food/Temporary Assistance for Needy Families 9 5598398 Expanded SMURF Childcare Program 03F 05 05D 05 05 LMA LMC LMC LMC LMC .80,/147.49 $11,400.00 $11,400.00 $11,400.00 $11,127.00 $125,774.49 EXHIBIT D Section 3 Summary Report Economic Opportunities for Low — and Very Low -Income Persons Section back of page for Public Reporting Burden statement U.S. Department of Housing and Urban Development Office of Fair Housing And Equal Opportunity OMB Approval No: 2529-0043 (exp. 11/30/2010) HUD Field Office: 1. Recipient Name & Address: (street, city. state, zip) City of Temecula 41000 Main Street Temecula, CA 92590 2. Federal Identification: (grant no.) 3. Total Amount of Award:B-12-MC-06-0605 475,558.00 4. Contact Person Dana Weaver 5. Phone: (Include area code) 951-693-3928 6. Length of Grant: One Year 7. Reporting Period: July 2012 - June 2013 8. Date Report Submitted: 09/01/2013 9. Program Code: (Use separate sheet for each program code) 10. Program Name: CDBG Part I: Employment and Training (" Columns B, C and F are mandatory fields. Include New Hires in E &F) A Job Category B Number of New Hires C Number of New Hires that are Sec. 3 Residents 0 % of Aggregate Number of Staff Hours of New Hires that are Sec. 3 Residents E % of Total Staff Hours for Section 3 Employees and Trainees F Number of Section 3 Trainees Professionals 0 Technicians Office/Clerical 0 Construction by Trade (List) Trade 0 Trade 0 Trade 0 Trade 0 Trade Other (List) 0 Total 0 • Program Codes 1 = Flexible Subsidy 2 = Section 202/811 3 = Public/Indian Housing A = Development. B = Operation C = Modernization 4 = Homeless Assistance 5=HOME 6 = HOME State Administered 7 = CDBG Entitlement 8 = CDBG State Administered 9 = Other CD Programs 10 = Other Housing Programs Page 1 of 2 form HUD 60002 (6/2001) Ref 24 CFR 135 Part 11: Contracts Awarded 1. Construction Contracts: A. Total dollar amount of alt contracts awarded on the project $ 1,520,814.00 B. Total dollar amount of contracts awarded to Section 3 businesses $0 C. Percentage of the total dollar amount that was awarded to Section 3 businesses 0 D. Total number of Section 3 businesses receiving contracts 0 2. Non -Construction Contracts: A. Total dollar amount all non -construction contracts awarded on the project/activity $143,480 B. Total dollar amount of non -construction contracts awarded to Section 3 businesses $0 C. Percentage of the total dollar amount that was awarded to Section 3 businesses 0 D. Total number of Section 3 businesses receiving non -construction contracts 0 Part 111: Summary Indicate the efforts made to direct the employment and other economic opportunities generated by HUD financial assistance for housing and community development programs, to the greatest extent feasible, toward low -and very low-income persons, particularly those who are recipients of govemment assistance for housing. (Check all that apply.) Attempted to recruit low-income residents through: local advertising media, signs prominently displayed at the project site, contracts with the community organizations and public or private agencies operating within the metropolitan area (or nonmetropolitan county) in which the Section 3 covered program or project is located, or similar methods. Participated in a HUD program or other program which promotes the training or employment of Section 3 residents. Participated in a HUD program or other program which promotes the award of contracts to business concerns which meet the definition of Section 3 business concerns. Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered project is located. Other; describe below. Public reporting for this collection of information is estimated to average 2 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB number. Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u, mandates that the Department ensures that employment and other economic opportunities generated by its housing and community development assistance programs are directed toward low- and very -low income persons, particularly those who are recipients of government assistance housing. The regulations are found at 24 CFR Part 135. The information will be used by the Department to monitor program recipients' compliance with Section 3, to assess the results of the Department's efforts to meet the statutory objectives of Section 3, to prepare reports to Congress, and by recipients as self-monitoring tool. The data is entered into a database and will be analyzed and distributed. The collection of information involves recipients receiving Federal financial assistance for housing and community development programs covered by Section 3. The information will be collected annually to assist HUD in meeting its reporting requirements under Section 808(e)(6) of the Fair Housing Act and Section 916 of the HCDA of 1992. An assurance of confidentiality is not applicable to this form. The Privacy Act of 1974 and OMB Circular A-108 are not applicable. The reporting requirements do not contain sensitive questions. Data is cumulative; personal identifying information is not included. Page 2 of 2 form HUD 60002 (11/2010) Ref 24 CFR 135 Item No. 7 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Richardson, Director of Community Development DATE: September 24, 2013 SUBJECT: Purchase of Scarborough Litter and Recycling Receptacles for Old Town Temecula PREPARED BY: Dale West, Associate Planner Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: Authorize the purchase of 76 Scarborough Litter and Recycling Receptacles from Chaparral, Inc., in the amount of $90,519.12, including applicable tax and shipping charges. BACKGROUND: In January 2012, staff presented options to the Old Town Local Review Board for replacing the existing wine barrel style trash receptacles currently used along Old Town Front Street. The Board agreed that the trash receptacles used at the Civic Center Square are an appropriate style for the replacement. In October 2012, the Infrastructure Beautification Committee reviewed the proposed trash and recycling receptacles and supported the staff recommendation, authorizing staff to go to the City Council for the purchase of the proposed trash and recycling receptacles for Old Town Temecula. On July 23, 2013, the Public Works Department posted a Request for Quotes (RFQ) on the City of Temecula's website for the purchase of 76 trash and recycling receptacles to match the existing trash receptacles used at the Civic Center and the Civic Center Square. Two quotes were received by the August 14, 2013 submission deadline. The solicitation included the City's local preference program; however, it did not impact the award of this purchase as there were no local vendors within 5% of the lowest responsive submission. Final rankings are as follows: 1. Chaparral Inc. $90,519.12 2. Grainger $110,468.36 Pursuant to the City's purchasing policy, staff recommends authorization of the purchase of the Scarborough Litter and Recycling Receptacles from Chaparral Inc. FISCAL IMPACT: $48,848.59 in grant funds (Department of Resources Recycling and Recovery City County Payment Program) and $41,670.53 in Service Level D fund balance will be utilized for this purchase, which will necessitate that the receptacles be used exclusively for Old Town Temecula streetscape improvements. The purchase amount of the new equipment is included in the Fiscal Year 2013-14 Annual Operating Budget. ATTACHMENTS: Chaparral Inc. Price Quotation Quote Date: 08/29/2013 LF Quote#: 0000155621 PO#: Project: City of Temecula - Trash and Recycling Receptacles [024] Bill To: Bidders Quote - Chaparral ATTN: Bidders Quote , CA 90022 CORPORATE 431 Lawndale Avenue Kalamazoo, MI 49048-9543 P: 800.521.2546 F: 269.381.3455 www.landscapeforms.com Federal I.D.# 38-1897577 Ship To: Bidders Quote - Chaparral ATTN: Bidders Quote Temecula, CA 92590-2764 Ship Via: Common Carrier F.O.B.: Destination Qty Description Unit Price Total Price Tagging Instructions: Bill of Lading Instructions: When ordering please confirm: . Shipping address and contact information (name and ph#) . Billing address and contact information . Is your firm or the project tax exempt? If so, exemption certificate must accompany order . Delivery schedule: Immediately upon completion Target delivery date: 36 Scarborough Litter Style: Side Panel: Options: Powdercoat Color: Liner Color: Standard Features: Standard Liner: 40 Scarborough Recycling Style: Opening Option: Sign Option Opening 1: Powdercoat Color: Liner Color: Side Opening, 30 gal. capacity Vertical Strap Lock Bronze Stormcloud Freestanding/Surface Mountable 30 gallon Polyethylene Liner Litter Single Use Recycling 5in side opening 06 -Recycle Aluminum Glass Plastic Bronze Stormcloud Page: 1 of 2 $ 1,001.00 $ 1,064.70 Item Total Shipping & Handling Sub Total Estimated Tax Document Total $ 36, 036.00 $ 42,588.00 $ 78,624.00 $ 5,190.00 $ 83,814.00 $ 6,705.12 $ 90,519.12 Ship Date: Cust #: SSR: Rep: OVMJ7 Heather Narwick Chaparral, Inc. CHP Purchaser Pun; 51110. - Seller Quote Date: 08/29/2013 LF Quote#: 0000155621 PO#: Project: City of Temecula - Trash and Recycling Receptacles [024] Bill To: Bidders Quote - Chaparral ATTN: Bidders Quote , CA 90022 CORPORATE 431 Lawndale Avenue Kalamazoo, MI 49048-9543 P: 800.521.2546 F: 269.381.3455 www.landscapeforms.com Federal I.D.# 38-1897577 Ship To: Bidders Quote - Chaparral ATTN: Bidders Quote Temecula, CA 92590-2764 Ship Via: Common Carrier F.O.B.: Destination Payment Terms: NET 30 DAYS Landscape Forms, Inc. reserves the right to change payment terms based on payment history as well as information obtained from commercial credit reporting agencies. • Purchaser is responsible for confirming options, materials, quantities, etc., for completeness and conformity to plans and specifications. • Changes to or cancellations of orders may incur a penalty charge of 30% or more. Special orders may not be changed or cancelled. • No merchandise can be returned without authorization from Landscape Forms. Returns may be subject to a disposition fee of 30-100%. • Prices based on quantities shown. Change in quantity may affect price. Prices are held for 60 days. • Landscape Forms is a supplier only and ships via common carrier. Customer is responsible for offloading and installing unless otherwise indicated above. • Mounting hardware is only available on a limited number of products. Please consult the installation recommendations or contact our corporate office to confirm. In the event hardware is provided, it MUST be used for proper installation. • Refer to Care and Maintenance guidelines for more detailed information and instructions. • All orders ship upon completion of fabrication. A one-week grace period may be available, after which storage fees will apply. • This Agreement contains the entire understanding between the parties. All prior communications are merged into this Agreement. The terms of this Agreement shall control any conflict between documents. • This Agreement may be signed by the parties separately and by facsimile, and together they shall be deemed one binding, original Agreement. • Purchaser shall pay all costs and expenses paid or incurred by Landscape Forms, Inc. in collecting any amounts due for goods purchased by Purchaser, including without limitation, reasonable attorneys' fees and collection costs. Balances on invoices not paid within 30 days of date of invoice, or within an alternate period of time as determined and indicated by Landscape Forms, shall incur interest at a rate of 18% per annum. Cash discounts are not offered. • Pricing includes selection from our standard color pallette. Optional colors and custom color matches are available for an additional fee and will extend lead-time. Please contact our corporate office for more information. • Tax is estimated. Actual tax will be charged on final invoice and shall be payable by the Purchaser. U.S. customers must provide a valid sales tax exemption or resale certificate to remove liability. • To the extent purchaser supplies or modifies the standard specifications for any products, Landscape Forms, Inc. expressly disclaims all representations and warranties related to such products or their design whether express or implied except that the products shall be manufactured in accordance with purchaser's specifications. • REMITTANCE OPTIONS: For information on paying via credit card, ACH, direct bank transfer, or wire please email us at ARCc�landscapeforms.com. Mail payments to: USD Checks CAD Cheques GBP Cheques Landscape Forms, Inc. Landscape Forms, Inc. Landscape Forms Inc. Dept 78073 PO Box 2408 PO Box 7731 PO Box 78000 Station A 1 Chaseside Detroit, MI 48278-0073 Toronto, Ontario M5W 2K6 Bournemouth, Doreset USA CAN BH1 9WZ UK Page: 2 of 2 Ship Date: Cust #: OVMJ7 SSR: Heather Narwick Rep: Chaparral, Inc. CHP rfwk% Cov4;de. Purchaser Seller Item No. 8 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Amer Attar, Acting City Engineer DATE: September 24, 2013 SUBJECT: Award of a Construction Contract for the Pavement Rehabilitation Program Bridge Decks, PW12-16 PREPARED BY: Jon Salazar, Associate Engineer RECOMMENDATION: 1. Award a Construction Contract to Peterson -Chase General Engineering Construction, Inc., in the amount of $137,499.95, for the Pavement Rehabilitation Program — Bridge Decks, PW12-16; 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $13,750, which is equal to 10% of the contract amount; 3. Make a finding that the Pavement Rehabilitation Program — Bridge Decks is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. BACKGROUND: On May 14, 2013, the City Council approved the plans and specifications for Pavement Rehabilitation Program — Bridge Decks, PW12-16, and authorized staff to solicit construction bids. The project will consist of crack sealing three bridge decks with a high molecular weight methacrylate resin. The process will seal cracks in the concrete deck surface in order to prevent water intrusion, which has the potential to degrade the integrity of the structure, thus, reducing the effective service life of the bridge. The bridges involved are Margarita Road over Santa Gertrudis Creek, Redhawk Parkway over Temecula Creek, and Butterfield Stage Road over Temecula Creek. These three bridges were identified as requiring structural maintenance in an annual report prepared by the California Department of Transportation (Caltrans) and submitted to the City. This maintenance is required in order to maintain the sufficiency rating of the structures as determined by Caltrans. The sufficiency rating is a method of evaluating a bridge's sufficiency to remain in service based on a combination of several factors. On August 29, 2013 three bids were electronically opened and publicly posted on the City's on- line bidding service, PlanetBids. The results were as follows: Staff has deemed the bid submitted by ATOM Engineering Construction, Inc. as non-responsive due to the fact that the City did not receive their original bid bond within the 24-hour period as required by the Project Specifications, "Notice Inviting Bids", Section 7, "Instructions to Bidders", Section 2, and "Proposal", Item No. "i." Staff has reviewed the bid proposals and found Peterson -Chase General Engineering Construction, Inc. to be the lowest responsible bidder. Peterson -Chase General Engineering Construction Inc. has public contracting experience and has completed similar projects in the City and for other agencies. The Engineer's Estimate for the project was $190,000. The project specifications allow for thirty (30) working days, which is an approximate duration of one and one half months. The Multiple Species Habitat Conservation Plan (MSHCP) is an element of the Riverside County Integrated Project (RCIP) to preserve open space, nature preserves and wildlife to be set aside in some areas. It is designed to protect over 150 species and conserve over 500.000 acres in Western Riverside County. The City of Temecula is a permittee to the MSHCP and as such is required to abide by the Regional Conservation Authority's (RCA) Fee Remittance and Collection Policy adopted by Resolution 07-04 on September 10, 2007. The RCA is a joint regional authority formed by the County and the Cities to provide primary policy direction for implementation of the MSHCP. Beginning July 1, 2008, the RCA required that locally funded Capital Improvement Projects contribute applicable MSHCP fees within ninety (90) days of construction contract award. Fees outside the public right of way are calculated on a cost per acre of disturbed area basis, while fees for typical right of way improvements projects are five percent of construction costs. The Pavement Rehabilitation Program — Bridge Decks project consists of methacrylate resin treatment within the existing improved right of way, therefore there is no new disturbed area subject to the five percent MSHCP fees, thus the project is exempt. FISCAL IMPACT: The Pavement Rehabilitation Program — Bridge Decks project is budgeted within the Pavement Rehabilitation Program — Citywide, which is funded with Measure A and Capital Projects Reserves. Adequate funds are available in the project accounts to construct the project. ATTACHMENTS: 1. Location Map of Margarita Road over Santa Gertrudis Creek 2. Location Map of Redhawk Parkway over Temecula Creek 3. Location Map of Butterfield Stage Road over Temecula Creek 4. Project Description 5. Contract Base Bid 1 Peterson -Chase General Engineering Construction, Inc. $137,499.95 2. Truesdell Corporation of California, Inc. $154,154.00 3. ATOM Engineering Construction, Inc. Non-responsive Staff has deemed the bid submitted by ATOM Engineering Construction, Inc. as non-responsive due to the fact that the City did not receive their original bid bond within the 24-hour period as required by the Project Specifications, "Notice Inviting Bids", Section 7, "Instructions to Bidders", Section 2, and "Proposal", Item No. "i." Staff has reviewed the bid proposals and found Peterson -Chase General Engineering Construction, Inc. to be the lowest responsible bidder. Peterson -Chase General Engineering Construction Inc. has public contracting experience and has completed similar projects in the City and for other agencies. The Engineer's Estimate for the project was $190,000. The project specifications allow for thirty (30) working days, which is an approximate duration of one and one half months. The Multiple Species Habitat Conservation Plan (MSHCP) is an element of the Riverside County Integrated Project (RCIP) to preserve open space, nature preserves and wildlife to be set aside in some areas. It is designed to protect over 150 species and conserve over 500.000 acres in Western Riverside County. The City of Temecula is a permittee to the MSHCP and as such is required to abide by the Regional Conservation Authority's (RCA) Fee Remittance and Collection Policy adopted by Resolution 07-04 on September 10, 2007. The RCA is a joint regional authority formed by the County and the Cities to provide primary policy direction for implementation of the MSHCP. Beginning July 1, 2008, the RCA required that locally funded Capital Improvement Projects contribute applicable MSHCP fees within ninety (90) days of construction contract award. Fees outside the public right of way are calculated on a cost per acre of disturbed area basis, while fees for typical right of way improvements projects are five percent of construction costs. The Pavement Rehabilitation Program — Bridge Decks project consists of methacrylate resin treatment within the existing improved right of way, therefore there is no new disturbed area subject to the five percent MSHCP fees, thus the project is exempt. FISCAL IMPACT: The Pavement Rehabilitation Program — Bridge Decks project is budgeted within the Pavement Rehabilitation Program — Citywide, which is funded with Measure A and Capital Projects Reserves. Adequate funds are available in the project accounts to construct the project. ATTACHMENTS: 1. Location Map of Margarita Road over Santa Gertrudis Creek 2. Location Map of Redhawk Parkway over Temecula Creek 3. Location Map of Butterfield Stage Road over Temecula Creek 4. Project Description 5. Contract MARGARITA RD OVER SANTA GERTRUDIS CREEK - PAVEMENT REHAB OF BRIDGE DECKS Circulation Project Location Aerial Data - March 2011 Feet 0 75 150 300 REDHAWK PKY OVER TEMECULA CREEK - PAVEMENT REHAB OF BRIDGE DECKS Circulation Project Location Aerial Data - March 2011 0 75 150 Feet 300 BUTTERFIELD STAGE RD OVER TEMECULA CREEK - PAVEMENT REHAB OF BRIDGE DECKS Circulation Project Location Aerial Data - March 2011 0 75 150 Feet 300 I 2016-17 Capital Improvement Program Fiscal Years 2014-18 PAVEMENT REHABILITATION PROGRAM -CITYWIDE Circulation Project Project Description: This project includes the environmental processing, design, construction of pavement rehabilitation, and reconstruction of major streets as recommended in the Pavement Project Cost: Prior Years Actual Expenditures Fiscal Year Ended2013 2013-14 Carryover Adopted Budget Appropriation 2014-15 Projected 2015-16 Projected 2016-17 Projected 2017-18 Total Project Projected Cost Administration $ 948,276 $ 17,450 $ 260.000 $ 260,000 $ 260,000 $ 260,000 $ 260,000 $ 2,265,726 Construction $ 7,300,646 $4,497,058 $ 3,579,525 $4,360,000 $4,160,000 $4,360,000 $4,360,000 $32,117,229 Construction $ 9,263,917 Measure A (Local Engineering $ 86,381 $ 140,878 $ 150,000 $ 150.000 $ 150,000 $ 150.000 $ 150,000 $ 977,259 Design $ 477,055 $ 155,871 $ 30,000 $ 30.000 $ 230,000 $ 30,000 $ 30,000 $ 982,926 Totals $ 8,812,358 $4,811,257 $ 3,519,525 $4,800,000 $4,800.000 $4,800,000 $4,800,000 $36,343,140 Fiscal Year Source of Funds: Prior Years Ended 2013 Actual Carryon Expenditures Budg 2013-14 Adopted 2014-15 2015-16 2016-17 Appropriation Projected Projected Projecte 2017-18 Projected TotalProject Cost Capital Project Reserves $ 3,206,393 $ 1,003,478 $ 1,273,652 $ 3,780,394 $ 9,263,917 Measure A (Local Streets and Roads) $ 5,605,965 $ 3,807,779 $ 2,245,873 $ 1,019,606 $1,024,745 $ 1,029,533 $1,033,950 $15,767,451 Unspecified* $ 3,775,255 $ 3,770.467 $ 3,766,050 $11,311,772 Total Funding: $ 8,812,358 ' $ 4,811,257 $ 3,519,525 ' $4,800,000 $4.800.000 $4,800.000 ' $4,800,000 ' $36,343,140 Future Operation & Maintenance Costs: 2013-14 2014-15 *Project cannot be constructed until a funding source is identified. 67 2015-16 2017-18 CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACT FOR PAVEMENT REHABILITATION PROGRAM - BRIDGE DECKS PROJECT NO. PW12-16 THIS CONTRACT, made and entered into the 24th day of September, 2013 by and between the City of Temecula, a municipal corporation, hereinafter referred to as "CITY', and Peterson - Chase Engineering Construction, Inc., hereinafter referred to as "CONTRACTOR." WITNESSETH: That CITY and CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACT DOCUMENTS. The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled PAVEMENT REHABILITATION PROGRAM - BRIDGE DECKS, PROJECT NO. PW12-16, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Standard Plans and Specifications, (latest edition), issued by the California Department of Transportation, where specifically referenced in the Plans, Special Provisions, and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for PAVEMENT REHABILITATION PROGRAM - BRIDGE DECKS, PROJECT NO. PW12-16. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 1612 South Clementine St. Anaheim, California 92802 (714) 517-0970 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provisions, and Technical Specifications for PAVEMENT REHABILITATION PROGRAM - BRIDGE DECKS, PROJECT NO. PW12-16. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: PAVEMENT REHABILITATION PROGRAM - BRIDGE DECKS, PROJECT NO. PW12-16 All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by CITY. 3. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of CITY or its authorized representatives. 4. CONTRACT AMOUNT AND SCHEDULE. The CITY agrees to pay, and CONTRACTOR agrees to accept, in full payment for, the work agreed to be done, the sum of: One Hundred Thirty Seven Thousand Four Hundred Ninety Nine DOLLARS and Ninety Five CENTS ($137,499.95), the total amount of the base bid. CONTRACTOR agrees to complete the work in a period not to exceed THIRTY (30) working days, commencing with delivery of a Notice to Proceed by CITY. Construction shall not commence until bonds and insurance are approved by CITY. 5. CHANGE ORDERS. All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 6. PAYMENTS A. LUMP SUM BID SCHEDULE: Before submittal of the first payment request, the CONTRACTOR shall submit to the Director of Public Works a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the Director of Public Works may require. This schedule, as approved by the Director of Public Works, shall be used as the basis for reviewing the CONTRACTOR's payment requests. B. UNIT PRICE BID SCHEDULE: Pursuant to Section 20104.50 of the Public Contract Code, within thirty (30) days after submission of a payment request to the CITY, the CONTRACTOR shall be paid a sum equal to ninety-five percent (95%) of the value of the work completed according to the bid schedule. Payment request forms shall be submitted on or about the thirtieth (30th) day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made sixty (60) days after acceptance of final payment and the CONTRACTOR filing a one-year Warranty and an Affidavit of Final Release with the CITY on forms provided by the CITY. C. Payments shall be made on demands drawn in the manner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. D. Interest shall be paid on all undisputed payment requests not paid within thirty (30) days pursuant to Public Contracts Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. 7. LIQUIDATED DAMAGES — EXTENSION OF TIME. In accordance with Government Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of one thousand dollars ($1,000.00) per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of, the CONTRACTOR including delays caused by CITY. Within ten (10) calendar days of the occurrence of such delay, CONTRACTOR shall give written notice to CITY. Within thirty (30) calendar days of the occurrence of the delay, CONTRACTOR shall provide written documentation sufficient to support its delay claim to CITY. CONTRACTOR'S failure to provide such notice and documentation shall constitute CONTRACTOR'S waiver, discharge, and release of such delay claims against CITY. 8. WAIVER OF CLAIMS. On or before making each request for payment under Paragraph 6 above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to work related to the payment. Unless the CONTRACTOR has disputed the amount of the payment, the acceptance by CONTRACTOR of each payment shall constitute a release of all claims against the CITY related to the payment. CONTRACTOR shall be required to execute an affidavit, release, and indemnity agreement with each claim for payment. 9. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract, from the Director of the Department of Industrial Relations. These rates are available from the California Department of Industrial Relations' Internet Web Site at http://www.dir.ca.gov. CONTRACTOR shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. CONTRACTOR shall comply with the provisions of Section 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, CONTRACTOR shall forfeit to the CITY, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. 10. TIME OF THE ESSENCE. Time is of the essence in this contract. 11. INDEMNIFICATION. All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR agrees to save, indemnify, hold harmless and defend CITY OF TEMECULA, TEMECULA COMMUNITY SERVICES DISTRICT, and/or SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, its officers, employees, and agents, against any and all liability, injuries, or death of persons (CONTRACTOR's employees included) and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by CONTRACTOR, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the CITY. The CONTRACTOR shall indemnify and be responsible for reimbursing the CITY for any and all costs incurred by the CITY as a result of Stop Notices filed against the project. The CITY shall deduct such costs from Progress Payments or final payments due to the CONTRACTOR. 12. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to CITY's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. 13. CONFLICT OF INTEREST. CONTRACTOR warrants that none of its partners, members or shareholders are related by blood or marriage to any employee of the CITY who has participated in the development of the specifications or approval of this project or who will administer this project nor are they in any way financially associated with any CITY officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. CONTRACTOR further warrants that no person in its employ nor any person with an ownership interest in the CONTRACTOR has been employed by the CITY within one year of the date of the Notice Inviting Bids. 14. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this Contract, CONTRACTOR shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 15. NOTICE TO CITY OF LABOR DISPUTES. Whenever CONTRACTOR has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, CONTRACTOR shall immediately give notice thereof, including all relevant information with respect thereto, to CITY. 16. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the CITY. 17. INSPECTION. The work shall be subject to inspection and testing by CITY and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plants of CONTRACTOR and any of its suppliers. CONTRACTOR shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to riot unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. 18. DISCRIMINATION. CONTRACTOR represents that it has riot, and agrees that it will riot, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 19. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this Contract, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. 20. PROHIBITED INTEREST. No member, officer, or employee of the City of Temecula or of a local public body who has participated in the development of the specifications or approval of this project or will administer this project shall have any interest, direct or indirect, in the contract or the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the contractor/consultant covenants and agrees to their knowledge that no board member, officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Temecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 21. ADA REQUIREMENTS. By signing this contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101- 336, as amended. 22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the CONTRACTOR as set forth in the Contract Documents, and to the CITY addressed as follows: Mailing and Delivery Address: Amer Attar Acting City Engineer City of Temecula 41000 Main Street Temecula, CA 92590 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR Peterson -Chase General Engineering Construction, Inc. 1792 Kaiser Avenue Irvine, CA 92614 (949) 252-0441 By: Greg Chase President By: Dick W. Vogels Vice President (Signatures of two corporate officers required for Corporations) DATED: CITY OF TEMECULA By: Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney 0B Item No. 9 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Amer Attar, Acting City Engineer DATE: September 24, 2013 SUBJECT: Approval of Project Application and Commitment of Local Funds for Riverside County Transportation Commission 2013 Multi -Funding Call for Projects PREPARED BY: Julie Dauer, Sr. CIP Specialist RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE APPLICATION FOR THE 2013 MULTI -FUNDING CALL FOR PROJECTS FOR FEDERAL AND LOCAL MEASURE A WESTERN RIVERSIDE COUNTY REGIONAL ARTERIAL FUNDS AND THE COMMITMENT OF LOCAL FUNDS BACKGROUND: On June 25, 2013, the Riverside County Transportation Commission (RCTC) announced the 2013 Multi -Funding Call for Projects. Under the provisions of MAP -21 (Moving Ahead for Progress in the 21st Century Act), RCTC is responsible for MAP - 21 federal funding programs, including Surface Transportation Program (STP), Congestion Mitigation and Air Quality (CMAQ), and the Transportation Alternative Program (TAP). The amount of available funding consists of federal and local Measure A Western Riverside County Regional Arterial funds totaling approximately $151 million. The 2014 State Transportation Improvement Program (STIP) will also provide additional programming capacity. STIP funds are primarily federal funds; however, these funds are directed to the state, and the California Transportation Commission (CTC) is responsible for allocating these funds. Projects submitted through the 2013 Multi -Funding Call for Projects will also be considered for STIP funding. Transportation projects eligible for these funds generally include construction activities on highway and arterial capacity enhancements and improvements, signal synchronizations, intersection channelization, bicycle and pedestrian improvements and transit projects. The Department of Public Works has prepared project applications for three major capital improvement projects to include the Temecula Park and Ride, Interstate -15 / State Route 79 South Ultimate Interchange, and the French Valley Parkway / Interstate -15 Overcrossing and Interchange Improvements. Each project is unique in their priority, type and capacity enhancement, and improvements, and each is eligible for the various types of funding being made available through the 2013 Multi -Funding Call for Projects. It is RCTC's desire to fund construction, therefore, projects ready for construction and meeting the general requirements and criteria will be given priority for funding. Projects approved from 2013 Multi -Funding Call for Projects are expected to be ready to construct within three years. MAP -21 requires any project phase to comply with Buy America provisions and the National Environmental Protection Act (NEPA). The project selection process will require that each project meet general criteria for each fund source or project category and will consist of Regional Significance, Project Readiness, Local Match, Safety, Air Quality, Cost Benefit, and Regional Transportation Plan (RTP/Sustainability Community Strategy (SCS) Consistency. Project evaluations will be conducted by staff and the Technical Advisory Committee (TAC), which is primarily comprised of Public Works Directors. Projects will be ranked among similar projects and/or within funding categories. Local agencies should anticipate the approval of federal funds and provide project schedules that accommodate obligation of federal funds. Projects will be reviewed and evaluated by staff and the TAC during the months of October and November. It is anticipated that project funding recommendations will be forwarded to the CTC at its December 2013 meeting. FISCAL IMPACT: The City of Temecula has identified the Temecula Park and Ride, French Valley Parkway / Interstate -15 Overcrossing and Interchange Improvements -Phase II and the Interstate -15 1 State Route 79 South Ultimate Interchange within its Five -Year Capital Improvement Program for Fiscal Year 2014-18. Total costs for each project are as follows: Temecula Park and Ride French Valley Parkway / linterstate-15 Overcrossing and Interchange Interstate-15/State Route 79 South Ultimate Interchange TOTAL $ 2,365,000 $187,849,690 $ 46,000,942 $236,215,632 The City's project applications include a funding request of $28,961,850. If awarded program funding in the amounts requested, the City's local match, when combined with existing secured funding, will fully fund the Temecula Park and Ride and the Interstate -15 / State Route 79 South Ultimate Interchange projects. The French Valley Parkway / Interstate -15 Overcrossing and Interchange Improvements project will need additional funding to move forward. These local funds are currently appropriated in the Five -Year Capital Improvement Program for Fiscal Year 2014-18. ATTACHMENTS: Resolution RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE APPLICATION FOR THE 2013 MULTI -FUNDING CALL FOR PROJECTS FOR FEDERAL AND LOCAL MEASURE A WESTERN RIVERSIDE COUNTY REGIONAL ARTERIAL FUNDS AND THE COMMITMENT OF LOCAL FUNDS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the Riverside County Transportation Commission (RCTC) has approved the release of the 2013 Multi -Funding Call for Projects including available funding consisting of federal and local Measure A Western Riverside County Regional Arterial funds for a total of approximately $151 million for transportation projects to include construction activities on highway and arterial capacity enhancements and improvements, signal synchronizations, intersection channelization, bicycle and pedestrian improvements, and transit project; and WHEREAS, RCTC has established guidelines, instructions, applications, evaluation criteria and project selection processes for the review of project applications to recommend the appropriate fund source for each project recommended to the Commission for approval; and WHEREAS, the applicant, agrees to a commitment of local agency match funds and the timely implementation of the project; and WHEREAS, the project applications contain assurances and include required documentation that each applicant must comply with; and WHEREAS, the applicant, if awarded program funding, will adhere to federal requirements including the National Environmental Protection Act (NEPA); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Temecula as follows; Section 1. Approves the filing of project applications for the 2013 Multi - Funding Call for Projects. Section 2. Appoints the Assistant City Manager, to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreement, amendments, and payment requests and so on, which may be necessary for the completion of the aforementioned processes. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 24th day of September, 2013. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 13- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 24th day of September, 2013, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk TEMECULA COMMUNITY SERVICES DISTRICT Item No. 10 ACTION MINUTES of September 10, 2013 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District Meeting convened at 8:01 P.M. CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS • Ms. Miller CSD CONSENT CALENDAR 10 Action Minutes — Approved Staff Recommendation (5-0-0) Director Washington made the motion; it was seconded by Director Edwards; and electronic vote reflected unanimous approval. RECOMMENDATION: 10.1 Approve the action minutes of August 27, 2013. 11 Agreement for 2013 Holiday Season Outdoor Ice Skating Rink — Approved Staff Recommendation (5-0-0) Director Washington made the motion; it was seconded by Director Edwards; and electronic vote reflected unanimous approval. RECOMMENDATION: 11.1 Approve an Agreement with Seaside Ice, LLC dba Ice -America, in the amount of $40,000, for the 2013 holiday season outdoor ice skating rink. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD Action Minutes 091013 1 CSD ADJOURNMENT At 8:08 P.M., the Community Services District was formally adjourned to Tuesday, September 24, 2013, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. Jeff Comerchero, President ATTEST: Susan W. Jones, MMC City Clerk/District Secretary [SEAL] CSD Action Minutes 091013 2 Item No. 11 Approvals City Attorney Finance Director City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Jennifer Hennessy, Finance Director DATE: September 24, 2013 SUBJECT: Financial Statements for the 4th Quarter Ended June 30, 2013 PREPARED BY: Pascale Brown, Accounting Manager RECOMMENDATION: Receive and file the Financial Statements for the 4th Quarter Ended June 30, 2013. BACKGROUND: The attached Financial Statements reflect the unaudited activity of the Temecula Community Services District for the 4th Quarter Ended June 30, 2013. Please see the attached Financial Statements for an analytical review of financial activity. FISCAL IMPACT: None ATTACHMENTS: 1. Combining Balance Sheet as of June 30, 2013 2. Statement of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual for the 4th Quarter Ended June 30, 2013 TEMECULA COMMUNITY SERVICES DISTRICT COMBINING BALANCE SHEET as of June 30, 2013 Parks & Service Service Level Service Level Recreation Level B C D ASSETS: Cash and Investments $ 942,431 $ 51,779 $ 1,411,555 $ 3,263,122 Receivables 130,181 9,106 32,411 169,563 Due from Other Funds - - 17,088 - Prepaid 77,628 Deposit 4,994 - - - TOTAL ASSETS LIABILITIES AND FUND BALANCES: LIABILITIES: Other Current Liabilities TOTAL LIABILITIES FUND BALANCES: Nonspendable: Deposits Restricted For: Community Services Unassigned TOTAL FUND BALANCES TOTAL LIABILTIES and FUND BALANCES NOTE: Balances are unaudited $ 1,077,606 $ 138,513 $ 1,461,054 $ 3,432,685 $ 710,350 $ 78,013 $ 171,678 $ 3,179,887 710,350 78,013 171,678 3,179,887 4,994 362,262 60,500 1,289,376 252,798 367,256 60,500 1,289,376 252,798 $ 1,077,606 $ 138,513 $ 1,461,054 $ 3,432,685 1 TEMECULA COMMUNITY SERVICES DISTRICT COMBINING BALANCE SHEET as of June 30, 2013 Service Service Level R Level L ASSETS: Summer Library Youth Program Total Cash and Investments $ 12,770 $ 292,658 $ 229,610 $ 2,495 $ 6,206,420 Receivables 79 4,072 688 - 346,100 Due from Other Funds - - 17,088 Deposit - - 4,994 TOTAL ASSETS LIABILITIES AND FUND BALANCES: LIABILITIES: $ 12,849 $ 296,730 $ 230,298 $ 2,495 $ 6,652,230 Other Current Liabilities $ $ 25,927 $ 31,528 $ 1,816 $ 4,199,199 TOTAL LIABILITIES 25,927 31,528 1,816 4,199,199 FUND BALANCES: Nonspendable: Deposits - - 4,994 Restricted For: Community Services 12,849 270,803 198,770 679 2,448,037 Unassigned TOTAL FUND BALANCES 12,849 270,803 198,770 679 2,453,031 TOTAL LIABILTIES and FUND BALANCES $ 12,849 $ 296,730 $ 230,298 $ 2,495 $ 6,652,230 NOTE: Balances are unaudited 2 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CITYWIDE OPERATIONS for the 4th Quarter Ended June 30, 2013 REVENUES: Special Tax (Measure C) Recreation Funding Recreation Program Investment Interest Development Services TOTAL REVENUES Annual Amended Budget Year to Date Activity Encumbrances $ 1,853,798 $ 1,935,943 $ 3,141,080 3,141,080 2,344,477 2,353,384 2,000 3,584 11,447 13,175 7,352,802 7,447,166 Total Percentage Activity of Budget $ 1,935,943 104% 3,141,080 100% 2,353,384 100% 3,584 179% 13,175 115% 7,447,166 101% EXPENDITURES: Parks, Medians, & Arterial Street Lighting 1,623,598 1,620,664 1,620,664 100% Seniors 390,256 379,603 379,603 97% Community Recreation Center (CRC) 682,674 672,304 - 672,304 98% Recreation Programs 971,646 971,645 3,000 974,645 100% Temecula Community Center (TCC) 296,153 288,000 288,000 97% Museum 275,259 273,915 273,915 100% Aquatics 725,989 693,921 693,921 96% Sports 387,599 386,795 386,795 100% Children's Museum 314,314 305,389 305,389 97% Community Theater 1,166,557 1,151,312 - 1,151,312 99% Cultural Arts 435,742 434,430 1,066 435,496 100% Harveston Center 371,769 368,996 368,996 99% Conference Center 53,485 47,303 500 47,803 89% Human Services 155,352 154,672 154,672 100% YMCA 19,385 15,601 15,601 80% TOTAL EXPENDITURES Revenues Over/(Under) Expenditures and Transfers Beginning Fund Balance as of July 1, 2012 Ending Fund Balance as of June 30, 2013 7,869,778 7,764,550 4,566 7,769,116 99% (516,976) (317,384) 684,640 684,640 $ 167,664 $ 367,256 3 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL B - RESIDENTIAL STREET LIGHTS for the 4th Quarter Ended June 30, 2013 Annual Amended Budget REVENUES: Year to Date Total Percentage of Activity Activity Budget Assessments $ 641,384 $ 643,759 $ 643,759 100% Recreation Funding 293,365 293,365 293,365 100% Investment Interest 38 253 253 666% TOTAL REVENUES EXPENDITURES: Salaries and Wages Street Lighting Fees Property Tax Admin Fees 934,787 937,377 937,377 100% 10,791 10,791 10,791 100% 944,749 930,537 930,537 98% 13,015 13,015 13,015 100% TOTAL EXPENDITURES 968,555 954,343 954,343 99% Revenues Over/(Under) Expenditures (33,768) (16,966) Beginning Fund Balance as of July 1, 2012 77,466 77,466 Ending Fund Balance as of June 30, 2013 $ 43,698 $ 60,500 4 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL C - PERIMETER LANDSCAPING AND SLOPE MAINTENANCE for the 4th Quarter Ended June 30, 2013 Annual Amended Budget REVENUES: Year to Date Total Percentage Activity Activity of Budget Assessments $ 1,583,693 $ 1,596,990 $ 1,596,990 101% Grant 17,089 17,089 0% Investment Interest 5,638 7,920 7,920 140% TOTAL REVENUES 1,589,331 EXPENDITURES: 1,621,999 1,621,999 Salaries and Wages 116,578 116,578 116,578 100% Landscape Maintenance 1,132,068 943,928 943,928 83% Rehabilitation 257,905 99,509 99,509 39% Operating Expenditures 528,110 444,376 444,376 84% TOTAL EXPENDITURES 2,034,661 1,604,391 1,604,391 79% Revenues Over/(Under) Expenditures Beginning Fund Balance as of July 1,2012 (445,330) 17,608 1,271,768 1,271,768 Ending Fund Balance as of June 30, 2013 $ 826,438 $ 1,289,376 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL D - REFUSE COLLECTION, RECYCLING & STREET SWEEPING for the 4th Quarter Ended June 30, 2013 Annual Amended Budget REVENUES: Year to Date Total Percentage of Activity Activity Budget Assessments $ 6,482,964 $ 6,479,796 $ 6,479,796 100% Recycling Program 5,000 5,000 5,000 100% Investment Interest 800 4,904 4,904 613% TOTAL REVENUES 6,488,764 EXPENDITURES: Salaries and Wages Refuse Hauling Operating Expenditures 6,489,700 6,489,700 121,970 121,454 121,454 100% 6,323,340 6,323,339 6,323,339 100% 67,408 50,438 50,438 75% TOTAL EXPENDITURES 6,512,718 6,495,231 6,495,231 Revenues Over/(Under) Expenditures (23,954) (5,531) Beginning Fund Balance as of July 1, 2012 258,329 258,329 Ending Fund Balance as of June 30, 2013 $ 234,375 $ 252,798 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL R - STREETS AND ROADS for the 4th Quarter Ended June 30, 2013 REVENUES: Assessments Investment Interest TOTAL REVENUES EXPENDITURES: Annual Amended Budget Total YTD Percentage Activity of Budget $ 5,532 $ 5,676 103% 50 72 144% 5,582 5,748 Emergency Street Maintenance 10,000 1,640 16% Property Tax Admin Fees 150 132 88% TOTAL EXPENDITURES Revenues Over/(Under) Expenditures Beginning Fund Balance as of July 1, 2012 Ending Fund Balance as of June 30, 2013 10,150 1,772 (4,568) 3,976 8,873 8,873 $ 4,305 $ 12,849 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL L - LAKE PARK MAINTENANCE for the 4th Quarter Ended June 30, 2013 Annual Amended Budget REVENUES: Year to Date Total Percentage of Activity Activity Budget Assessments $ 227,852 $ 228,873 $ 228,873 100% Harveston Lake Boat Fees 3,600 2,647 2,647 74% Investment Interest 1,300 1,753 1,753 135% TOTAL REVENUES 232,752 EXPENDITURES: Salaries and Wages Operating Expenditures TOTAL EXPENDITURES Revenues Over/(Under) Expenditures Beginning Fund Balance as of July 1,2012 233,273 233,273 22,803 22,803 22,803 100% 213,382 195,984 195,984 92% 236,185 218,787 218,787 93% (3,433) 14,486 256,317 256,317 Ending Fund Balance as of June 30, 2013 $ 252,884 $ 270,803 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TEMECULA LIBRARY for the 4th Quarter Ended June 30, 2013 Annual Amended Budget REVENUES: Year to Date Total Percentage Activity Activity of Budget Library Services $ 139,855 $ 143,461 $ 143,461 103% Recreation Funding 604,253 604,253 604,253 100% Investment Interest 1,500 1,848 1,848 123% TOTAL REVENUES EXPENDITURES: 745,608 749,562 749,562 101% Salaries and Wages 53,473 50,385 50,385 94% County Contract 167,645 167,440 167,440 100% Operating Expenditures 636,042 571,976 571,976 90% TOTAL EXPENDITURES Revenues Over/(Under) Expenditures Beginning Fund Balance as of July 1, 2012 Ending Fund Balance as of June 30, 2013 857,160 789,801 789,801 92% (111,552) (40,239) 239,009 239,009 $ 127,457 $ 198,770 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL MAYOR SUMMER YOUTH PROGRAM for the 4th Quarter Ended June 30, 2013 Annual Amended Budget Total Percentage of Activity Budget REVENUES: Operating Transfers In $ 5,000 $ 5,000 100% Investment Interest 2 0% TOTAL REVENUES 5,000 5,002 100% EXPENDITURES: Salaries and Wages 22,980 22,320 TOTAL EXPENDITURES 22,980 97% 22,320 97% Revenues Over/(Under) Expenditures (17,318) Beginning Fund Balance as of July 1, 2012 June 30, 2013 17,997 17,997 $ 17,997 $ 679 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY Item No. 12 ACTION MINUTES of August 27, 2013 City Council Chambers, 41000 Main Street, Temecula, California SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING The Successor Agency to the Temecula Redevelopment Agency convened at 8:10 P.M. CALL TO ORDER: Chairperson Mike Naggar ROLL CALL: DIRECTORS: Comerchero, Edwards, Roberts, Washington, Naggar SARDA PUBLIC COMMENTS • Paul Jacobs SARDA CONSENT CALENDAR 15 Action Minutes — Approved Staff Recommendation (5-0-0) Director Washington made the motion; it was seconded by Director Edwards; and electronic vote reflected unanimous approval. RECOMMENDATION: 15.1 Approve the action minutes of June 11, 2013. 16 Auto Mall Sign Loan Repayment (at the request of Mayor Naggar) — Approved Staff Recommendation (5-0-0) Director Washington made the motion; it was seconded by Director Edwards; and electronic vote reflected unanimous approval. RECOMMENDATION: 16.1 Receive and file. SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA Action Minutes 082713 1 SARDA ADJOURNMENT At 8:15 P.M., the Successor Agency to the Temecula Redevelopment Agency meeting was formally adjourned to Tuesday, September 10, 2013, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. Michael S. Naggar, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] SARDA Action Minutes 082713 2 SARDA Action Minutes 082713 3 Item No. 13 Approvals City Attorney Finance Director City Manager THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Board of Directors FROM: Jennifer Hennessy, Finance Director DATE: September 24, 2013 SUBJECT: Financial Statements for the 4th Quarter Ended June 30, 2013 PREPARED BY: Rudy Graciano, Revenue Manager RECOMMENDATION: Receive and file the Financial Statements for the 4th Quarter Ended June 30, 2013. BACKGROUND: The attached Financial Statements reflect the unaudited activity of the Successor Agency to the Temecula Redevelopment Agency for the 4th Quarter ended June 30, 2013. Please see the attached Financial Statements for analytical review of financial activity. FISCAL IMPACT: None ATTACHMENTS: 1. Statement of Fiduciary Net Assets as of June 30, 2013 2. Statement of Changes in Fiduciary Net Assets -for the 4th Quarter Ended June 30, 2013 SARDA STATEMENT OF FIDUCIARY NET ASSETS As of June 30, 2013 Successor Agency to the Former RDA ASSETS: Cash and Investments $ 22,866,273 Receivables 5,910 Bond Deferred Charges and Discount 1,297,419 Land Held for Resale 98,484 Land 3,819,108 Property, Plant, and Equipment (net of accumulated depreciation) 32,743,343 TOTAL ASSETS $ 60,830,537 LIABILITIES: Accounts Payable Advances from City-SERAF Accrued Interest Payable Escrow Account Bonds Payable and Discount TOTAL LIABILITIES NET ASSETS: TOTAL NET ASSETS Note: Balances are unaudited $ 52,928 5,250,954 1,731,801 1,080,262 88,045,855 96,161,800 (35,331,263) (1) (1) The deficit balance is primarily attributed to long term debt of the former Redevelopment Agency, which will be reduced when future revenues are received and matched with their annual debt service payments. 1 SARDA STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS for the 4th Quarter Ended June 30, 2013 Successor Agency to the Former RDA ADDITIONS: Investment Earnings $ 19,937 Reimbursement 344,372 Property Tax Distribution 7,341,065 TOTAL ADDITIONS 7,705,374 DEDUCTIONS: Abbott OPA 159,716 Affordable Housing Obligations 305,000 CSUSM Tenant Improvement 323,920 Interest Expense 5,102,924 Depreciation 1,215,995 Operations 338,567 Summerhouse Development 1,080,262 Contribution to City Housing Fund 250,000 TOTAL DEDUCTIONS 8,776,384 Change in Net Assets Net Assets as of July 1, 2012 Net Assets as of June 30, 2013 Note: (1,071,010) (34,260,253) $ (35,331,263) (1) (1) The deficit balance is primarily attributed to long term debt of the former Redevelopment Agency, which will be reduced when future revenues are received and matched with their annual debt service payments. 2 Item No. 14 Approvals City Attorney Finance Director City Manager THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Board of Directors FROM: Patrick Richardson, Director of Community Development DATE: September 24, 2013 SUBJECT: Approval and transmittal of the Long -Range Property Management Plan in accordance with Health and Safety Code Section 34191.5 PREPARED BY: Luke Watson, Senior Planner RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. SARDA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE LONG-RANGE PROPERTY MANAGEMENT PLAN PREPARED BY THE SUCCESSOR AGENCY PURSUANT TO HEALTH AND SAFETY CODE SECTION 34191.5, DETERMINING THAT APPROVAL OF THE LONG-RANGE PROPERTY MANAGEMENT PLAN IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH BACKGROUND: AB X1 26 and AB 1485 require that the Successor Agency is to adopt the attached resolution pursuant to Health and Safety Code Section 34191.5, (i) approving the Long -Range Property Management Plan (the "LRPMP") substantially in the form attached as Exhibit A to the resolution, (ii) finding that approval of the LRPMP is not a project pursuant to the California Environmental Quality Act, and (iii) directing the transmittal of the resolution to the Department of Finance. Discussion Pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court's decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Ca1.4th 231(2011)), on February 1, 2012, all real properties of the former Temecula Redevelopment Agency (the "Agency") transferred to the control of the Successor Agency to the Agency by operation of law. Pursuant to Health and Safety Code Section 34191.5(b), the Successor Agency must prepare a LRPMP that addresses the disposition and use of the real properties of the former Agency. The LRPMP must be submitted to the Oversight Board and the California State Department of Finance (the "DOF") for approval no later than six months following the issuance by DOF to the Successor Agency of a finding of completion pursuant to Health and Safety Code Section 34179.7. The DOF issued a finding of completion to the Successor Agency on April 26, 2013. The Successor Agency has prepared a LRPMP which addresses the disposition and use of the real properties of the former Agency and includes the information required pursuant to Health and Safety Code Section 34191.5(c). Pursuant to Section 34191.5(c), the LRPMP includes an inventory providing specified information, if applicable, about each of the real properties, including, the date of acquisition, the value on the date of acquisition, the estimated current value, and a history of previous development proposals. Permissible uses of the properties include the retention of the property for governmental use pursuant to Health and Safety Code Section 34181(a), the retention of the property for future development, the sale of the property, or the use of the property to fulfill an enforceable obligation. Pursuant to Health and Safety Code Section 34180(j), at the same time the Successor Agency submits the LRPMP to the Oversight Board, the Successor Agency shall submit the LRPMP to the County Administrative Officer, the County Auditor -Controller, and DOF. The attached resolution approves the LRPMP in substantial form and authorizes the Executive Director of the Successor Agency, in consultation with the Successor Agency's legal counsel, to modify the LRPMP as the Executive Director or the Successor Agency's legal counsel deems necessary or advisable. Approval of the LRPMP is not a project for purposes of the California Environmental Quality Act (CEQA) (Pub. Res. Code Section 21000 et seq.) and the CEQA Guidelines (14 Cal Code Regs 15000 et seq.) because it is an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment (CEQA Guidelines Section 15378(b)(5)). Further, it can be seen with certainty that there is no possibility that approval of the LRPMP may have a significant effect on the environment, and thus the action is exempt from CEQA (CEQA Guidelines Section 15061(b)(3)). FISCAL IMPACT: The LRPMP calls for the disposition of property previously owned by the dissolved Temecula Redevelopment Agency. Upon disposition of said property, in accordance with the LRPMP, the proceeds of a real property disposition may be required to be disbursed to appropriate taxing entities, or, may be utilized to cover any shortfall in the property tax trust fund. Any real property disposition proceeds would be disbursed to the SARDA in order to cover costs associated with enforceable obligations on the approved Recognized Obligation Payment Schedule (ROPS). ATTACHMENTS: 1. Resolution 2. Exhibit A — Long — Range Property Management Plan RESOLUTION NO. SARDA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE LONG- RANGE PROPERTY MANAGEMENT PLAN PREPARED BY THE SUCCESSOR AGENCY PURSUANT TO HEALTH AND SAFETY CODE SECTION 34191.5, DETERMINING THAT APPROVAL OF THE LONG-RANGE PROPERTY MANAGEMENT PLAN IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The Successor Agency hereby finds, determines and declares as follows: A. Pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court's decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Ca1.4th 231(2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the former Temecula Redevelopment Agency (the "Agency") transferred to the control of the Successor Agency to the Agency (the "Successor Agency") by operation of law. B. Pursuant to Health and Safety Code Section 34191.5(b), the Successor Agency must prepare a long-range property management plan which addresses the disposition and use of the real properties of the former Agency, and which must be submitted to the Oversight Board of the Successor Agency (the "Oversight Board") and the Department of Finance (the "DOF") for approval no later than six months following the issuance by DOF to the Successor Agency of a finding of completion pursuant to Health and Safety Code Section 34179.7. C. Pursuant to Health and Safety Code Section 34179.7, DOF issued a finding of completion to the Successor Agency on April 26, 2013. D. The staff of the Successor Agency has prepared and submitted to the Board of the Successor Agency the long-range property management plan attached hereto as Exhibit A (the "LRPMP"), which LRPMP addresses the disposition and use of the real properties of the former Agency and includes the information required pursuant to Health and Safety Code Section 34191.5(c). Section 2. The Successor Agency hereby approves the LRPMP substantially in the form attached hereto as Exhibit A. The Executive Director of the Successor Agency, in consultation with the Successor Agency's legal counsel, may modify the LRPMP as the Executive Director or the Successor Agency's legal counsel deems necessary or advisable. Section 3. Pursuant to Health and Safety Code Section 34180(j), Staff of the Successor Agency is hereby authorized and directed to transmit the LRPMP to the Oversight Board, the County Administrative Officer, the County Auditor -Controller, and DOF. Section 4. The staff and the Board of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution and any such actions previously taken are hereby ratified. Section 5. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) ("CEQA"). Pursuant to the State CEQA Guidelines (14 Cal Code Regs 15000 et seq.)(the "Guidelines"), the Successor Agency has determined that the approval of the LRPMP is not a project pursuant to CEQA and is exempt therefrom because it is an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment (Guidelines Section 15378(b)(5)). Further, it can be seen with certainty that there is no possibility that approval of the LRPMP may have a significant effect on the environment, and thus the action is exempt from CEQA (Guidelines Section 15061(b)(3)). Staff of the Successor Agency is hereby directed to prepare and post a notice of exemption pursuant to Guidelines Section 15062. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 24th day of September, 2013. Michael S. Naggar, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 13- was duly and regularly adopted by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 24th day of September, 2013, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary EXHIBIT A Long -Range Property Management Plan Successor Agency to the Temecula Redevelopment Agency Long Range Property Management Plan Approved by the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency September _. 2013 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY LONG RANGE PROPERTY MANAGEMENT PLAN INTRODUCTION On June 27, 2012, Governor Brown signed into law Assembly Bill 1484 (AB 1484), a budget trailer bill that makes substantial changes to the redevelopment agency dissolution process implemented by Assembly Bill 1X 26. One of the key components of AB 1484 is the requirement that all successor agencies develop a Long Range Property Management Plan that governs the disposition and use of the former non -housing redevelopment agency properties. This document is the Long Range Property Management Plan (LRPMP) for the Successor Agency of the former Temecula Redevelopment Agency. EXECUTIVE SUMMARY The former Redevelopment Agency acquired properties in an effort to revitalize blighted portions of the City. There are five (5) properties or parcels owned and controlled by the Successor Agency. All Successor Agency owned properties are within the Old Town District. Town Square Marketplace The former Redevelopment Agency acquired property on the north and south sides of Main Street within the Old Town District for the construction of the Town Square Park and Town Square Marketplace. The Town Square Park was completed in 2009 at which time the park property was deeded to the City of Temecula. The Agency retained ownership of the Town Square Marketplace properties and three (3) of the site(s) are currently vacant with fourth parcel partially vacant with the remainder being a small free public parking lot . The Successor Agency intends to sell these properties to a developer as one site. The Successor Agency will issue a request for interest and ultimately enter into a purchase as sale agreement and development agreement for the disposition of the subject property. The four (4) parcels that make up the site include: Address APN Lot Size nia 922-360-004 10,890 sq. ft. nia 922-360-005 10,890 sq. ft. n/a 922-360-006 10,019 sq. ft. nia 922-360-007 10,019 sq. ft. Children's Museum The former Redevelopment Agency acquired one (1) parcel in 2000 and renovated a blighted structure to be adaptively reused as the public Children's Museum, which is owned and run by the City of Temecula. The Children's Museum is a highly successful award winning public facility that serves a vital need within the community. The Successor Agency intends to retain this property for Governmental purposes per Section 34191.5 (c). This site includes the following parcel: Address APN Lot Size 42081 Main Street 922-036-028 19,167 sq.ft. Remainder of Report and Contact Information The remainder of this report provides detailed information on each property owned by the Successor Agency as required by Health and Safety Code Section 34191.5. Any questions or information requests related to this report should be directed to: Successor Agency to the Temecula Redevelopment Agency Community Development Department Attention: Luke Watson, Senior Planner Luke.Watson@cityoftemecula.org (951) 694-6415 Town Square Marketplace WTI wtm,: ersraoe, 2124597 Address 1 APN Acquisition Date Value at Purchase Lot Size n/a 922-360-004 01/05/2004 $550,000 10,890 sq. ft. n/a 922-360-005 06/010/1995 $259,725 10,890 sq. ft. &12/30/1999 n/a 922-360-006 09/25/2005 & $1,275,000 10,019 sq. ft. 10/25/2005 n/a 922-360-007 01/05/2004 & $920,000 10,019 sq. ft. 08/19/2005 Introduction The Town Square Marketplace site(s) were purchased as multiple parcels. The former Redevelopment Agency consolidated those parcels into the four (4) parcels described herein. The four (4) parcels are considered as one development site because of the unique nature and location of the site(s), which flank the Town Square Park. All descriptions that follow refer to the "site" as inclusive of the four (4) parcels. Purpose of Acquisition The purpose of the acquisition was to remove blighted structures and then complete construction of the Town Square Park and the development of the mixed-use Town Square Marketplace. Current Zoning Old Town SP — Downtown Core. Property Type Vacant Lots & small free public parking lot. Estimate of Current Property Value $1,881,810. This figure represents an estimate of $45 per square (41,818 SF) foot for all four (4) parcels. Proposed Sale Value While there is no proposed sale value, an estimate of sale value would match the estimate of current estimated property value of $45 per square foot or a total of $1,881,810. Proposed Sale Date The Successor Agency anticipates entering into a purchase and sale transaction within the next 18 months. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The three (3) of the parcels are vacant. One Parcel has a small free public parking lot on it, taking up a portion of the parcel. The site(s) produces no revenue. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site(s) are located within the Old Town Specific Plan area which is covered by a programed environmental impact report completed in 2010. Additionally the parking lot parcel underwent a phase I & limited phase II environmental site assessment of the soils. Both the phase I and phase II site assessments found no contamination on the site. Description of Properties Potential for Transit -Oriented Development The site(s) are located in the Old Town District which is within the Old Town Specific Plan (OTSP) area. The Old Town District is an urban downtown with a mix of commercial, retail, civic, and residential uses organized on a traditional street grid pattern that prioritizes the pedestrian. The OTSP requires the development of mixed-use projects that will continue to urbanize the district. The site(s) is located near Riverside Transit Agency bus stops, a Greyhound bus stop, and the local City run Old Town Trolley stops. In addition, the site(s) will be a short distance from the future Transit Center to be located just north of the Old Town District. The overall potential for this site(s) to develop as transit -oriented are inherent as transit infrastructure already surrounds the site(s). Description of the Planning Objectives of the Successor Agency The development of the site(s) would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown. The zoning for the subject properties is Old Town Specific Plan — Downtown Core, which has always anticipated and planned for the site(s) to be developed as a mixed-use urban development. Brief History of Development Proposals and Activity, Including Lease of the Property The site(s) were placed on the market in early 2008 through and request for proposals (RFP) process by which the former Redevelopment Agency was seeking a qualified development partner to purchase the site(s) and enter into a development agreement for the ultimate development of the property. Due to the financial crisis the selected development partner could not execute a transaction and the project was put on hold. The intent of the former Agency, and now the intent of the Successor Agency, is to wait until the economy improves enough to place the site(s) back on the market through the same RFP process. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends to sell the property per (H&SC 34191.5 (2)). Within the next 18 months the Successor Agency intends to actively market the site(s) for sale. A request for proposals will be released and the Successor Agency will interview potential development partners to enter into a purchase agreement and development agreement for the sale and ultimate development of the property. The site(s) has unique character as it sits directly in front of the Temecula Civic Center and City Hall. The Successor Agency and City have a critical interest in the quality of development that occurs and will require special consideration of all potential development partners. Children's Museum Address APN Acquisition Date Value at Purchase Lot Size 42081 Main St. Temecula, CA 92590 922-036-028 8/25/2000 $800,000 19,167 sq. ft. Introduction The Children's Museum site was purchased as part of the Temecula Community Theatre development undertaken by the Redevelopment Agency and the City of Temecula. The former Redevelopment Agency purchased the Children's Museum site along will a number of other parcels for the Temecula Community Theatre, Temecula Mercantile art Gallery and venue space and the Children's Museum. The site was always intended to be a City owned and run Children's Museum and it currently operates in that capacity. The site, in conjunction with Temecula Community Theatre and the Mercantile, are part of a larger cluster of City owned and run Civic developments and uses located within the Old Town District. The Children's Museum is an award winning facility garnering national recognition. The facility has become an institution within the community hosting thousands of children from within the City of Temecula and the region. Purpose of Acquisition The purpose of acquisition was to renovate a blighted structure to be owned and operated by the City of Temecula as the Children's Museum. Current Zoning OId Town SP — Civic Property Type Developed parcel. Children's Museum - Civic use. Estimate of Current Property Value $800,000. This figure represents the cost of the site at the time the former Redevelopment Agency purchased the property. Proposed Sale Value There is no proposed sale value as the Successor Agency intends to retain ownership of the property for governmental use. Proposed Sale Date No sale date proposed. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The site is owned by the Successor Agency. The Children's Museum on the site is owned by the City of Temecula. The City takes in a small amount of admissions fees for the operation of the Children's Museum. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site(s) are located within the OId Town Specific Plan area which is covered by a programed environmental impact report completed in 2010. Description of Properties Potential for Transit -Oriented Development The site does not present an opportunity for transit -oriented development due to the fact that it currently operates as a local civic institution and will remain in that capacity in perpetuity. Description of the Planning Objectives of the Successor Agency The development of the site would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the OId Town Specific Plan, General Plan and Redevelopment Plan is to promote the OId Town District as a mixed-use urban downtown with a mix of residential, commercial, employments and civic uses. The zoning for the site is OId Town Specific Plan — Civic which has always anticipated and planned for the site to be developed as a City owned and operated public facility. Brief History of Development Proposals and Activity, Including Lease of the Property There has only been one proposal and that was for the development of a Children's Museum. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends to retain the property for Governmental use per (H&SC 34191.5 (2)). Item No. 15 Approvals City Attorney Finance Director City Manager THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Board of Directors FROM: Patrick Richardson, Director of Community Development DATE: September 24, 2013 SUBJECT: Recognized Obligation Payment Schedule for the period of January 1, 2014 through June 30, 2014 (ROPS13-14B) PREPARED BY: Luke Watson, Senior Planner RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. SARDA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JANUARY 1, 2014 THROUGH JUNE 30, 2014 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH BACKGROUND: Pursuant to Health and Safety Code Section 34177(1)(2)(B), successor agencies are required to prepare in advance a Recognized Obligation Payment Schedule (ROPS) that is forward looking for six months and covering the period of January 1, 2014 through June 30, 2014. The ROPS lists all of the Successor Agency's financial obligations. The Successor Agency is required to submit this ROPS to the State Department of Finance and the County Auditor Controller no later than October 1, 2013. Preparation of a Recognized Obligation Payment Schedule is in furtherance of allowing the Successor Agency to pay enforceable obligations of the former Redevelopment Agency. FISCAL IMPACT: Adoption of the proposed resolution will enable the Successor Agency to fulfill its enforceable obligations. In accordance with Health and Safety Code Section 34173(e), the liability of the Successor Agency, acting pursuant to the powers granted under Part 1.85, shall be limited to the extent of, and payable solely from, the total sum of property tax revenues it receives pursuant to Part 1.85 and the value of assets transferred to it as a successor agency for a dissolved redevelopment agency. The debts, assets, liabilities, and obligations of the Successor Agency shall be solely the debts, assets, liabilities, and obligations of the Successor Agency and not of the City. ATTACHMENTS: 1. Resolution 2. Exhibit A — Recognized Obligations Payment Schedule for the period of January 1, 2014 through June 30, 2014 (ROPS 13- 14B) RESOLUTION NO. SARDA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JANUARY 1, 2014 THROUGH JUNE 30, 2014 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency does hereby find, determine and declare that: A. The Redevelopment Agency of the City of Temecula was a redevelopment agency in the City of Temecula, duly created pursuant to the Community Redevelopment Law, Part 1, commencing with Section 33000, of Division 24 of the California Health and Safety Code (hereafter the "Temecula Redevelopment Agency"). On June 12, 1988, the Board of Supervisors of the County of Riverside adopted Ordinance No. 658 adopting and approving the "Redevelopment Plan for Riverside County Redevelopment Project No. 1988-1." On December 1, 1989, the City of Temecula was incorporated. The boundaries of the Project Area described in the Plan are entirely within the boundaries of the City of Temecula. On April 9, 1991, the City Council of the City of Temecula adopted Ordinances Nos. 91-08, 91-11, 91-14, and 91- 15 establishing the Redevelopment Agency of the City of Temecula and transferring jurisdiction over the Plan from the County to the City. Pursuant to Ordinance Nos. 91- 11 and 91-15, the City of Temecula and the Redevelopment Agency of the City of Temecula assumed jurisdiction over the Plan as of July 1, 1991. The Plan has been amended by Ordinance Nos. 94-33, 06-11 and 07-20 adopted by the City Council. The Agency duly adopted its Implementation Plan for 2010-2014 on December 8, 2009 in accordance with Health and Safety Code Section 33490. B. The City Council of the City of Temecula adopted Resolution No. 12-02 January 10, 2012, pursuant to Health and Safety Code Section 34173 and applicable law electing for the City to serve as the Successor Agency for the Temecula Redevelopment Agency upon the dissolution of the Redevelopment Agency of the City of Temecula. The City Council of the City of Temecula, Acting as the Governing Body for the Successor Agency to the Temecula Redevelopment Agency, adopted Resolution No. 12-01 on February 28, 2012 declaring the Successor Agency to the Temecula Redevelopment Agency duly constituted pursuant to law and establishing rules and regulations for the operation of the Successor Agency to the Temecula Redevelopment Agency ("Successor Agency"). C. Pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court's decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Ca1.4th 231(2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the former Temecula Redevelopment Agency transferred to the control of the Successor Agency by operation of law. D. Health and Safety Code Section 34177(1), as modified by the California Supreme Court, provides that by October 1, 2013, the Successor Agency must prepare a Recognized Obligation Payment Schedule for the enforceable obligations of the former Redevelopment Agency, in accordance with the requirements of paragraph (1). The draft schedule must be reviewed and certified, as to its accuracy, by an external auditor designated at the county auditor -controller's direction pursuant to Health and Safety Code Section 34182. The certified Recognized Obligation Payment Schedule must be submitted to and approved by the Oversight Board. Finally, after approval by the Oversight Board, a copy of the approved Recognized Obligation Payment Schedule must be submitted to the County Auditor -Controller, the State Controller and the State Department of Finance ("DOF"), and be posted on the Successor Agency's web site. E. Accordingly, the Board desires to adopt this Resolution approving the Recognized Obligation Payment Schedule for the period of January 1, 2014 through June 30, 2014 in accordance with Part 1.85. Section 2. This Resolution is adopted pursuant to Health and Safety Code Section 34177. Section 3. The Board hereby approves the Recognized Obligation Payment Schedule for the period of January 1, 2014 through June 30, 2014 substantially in the form attached as Exhibit A to this Resolution and incorporated herein by reference (the "ROPS"). The Executive Director of the Successor Agency, in consultation with the Successor Agency's legal counsel, may modify the ROPS as the Executive Director or the Successor Agency's legal counsel deems necessary or advisable. Section 4. The Board hereby designates the Finance Director as the official to whom the DOF may make requests for review in connection with the ROPS and who shall provide the DOF with the telephone number and e-mail contact information for the purpose of communicating with the DOF. Section 5. Staff is hereby authorized and directed to post a copy of the Oversight Board -approved ROPS on the Successor Agency's Internet Website (being a page on the Internet website of the City of Temecula). Section 6. The officers and staff of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution, including submitting the Recognized Obligation Payment Schedule to the oversight board for approval and requesting additional review by the DOF and an opportunity to meet and confer on any disputed items, and any such actions previously taken by such officers are hereby ratified and confirmed. Section 7. The Secretary shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 24th day of September, 2013. Michael S. Naggar, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 13- was duly and regularly adopted by the Board Members of the Successor Agency to the Temecula Redevelopment Agency of the City of Temecula at a meeting thereof held on the 24h day of September 2013, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary EXHIBIT A Recognized Obligations Payment Schedule for the period January 1, 2014 through June 30, 2014 (ROPS 13-14B Recognized Obligation Payment Schedule (ROPS 13-14B) - Summary Filed for the January 1, 2014 through June 30, 2014 Period Name of Successor Agency: Temecula Name of County: Riverside Current Period Requested Funding for Outstanding Debt or Obligation Enforceable Obligations Funded with Non -Redevelopment Property Tax Trust Fund (RPTTF) Funding A Sources (B+C+D): B Bond Proceeds Funding (ROPS Detail) C Reserve Balance Funding (ROPS Detail) D Other Funding (ROPS Detail) E Enforceable Obligations Funded with RPTTF Funding (F+G): F Non -Administrative Costs (ROPS Detail) G Administrative Costs (ROPS Detail) H Current Period Enforceable Obligations (A+E): Successor Agency Self -Reported Prior Period Adjustment to Current Period RPTTF Requested Funding I Enforceable Obligations funded with RPTTF (E): J Less Prior Period Adjustment (Report of Prior Period Adjustments Column U) K Adjusted Current Period RPTTF Requested Funding (I -J) Six -Month Total County Auditor Controller Reported Prior Period Adjustment to Current Period RPTTF Requested Funding L Enforceable Obligations funded with RPTTF (E): M Less Prior Period Adjustment (Report of Prior Period Adjustments Column AB) N Adjusted Current Period RPTTF Requested Funding (L -M) Certification of Oversight Board Chairman: Pursuant to Section 34177(m) of the Health and Safety code, I hereby certify that the above is a true and accurate Recognized Obligation Payment Schedule for the above named agency. /s/ $ 4,209,671 4,209,671 $ 4,152,363 4,027,363 125,000 $ 8,362,034 4,152,363 (1,051,846) $ 3,100,517 4,152,363 4,152,363 Name Title Signature Date Recognized Obligation Payment Schedule (ROPS) 13-14B - Report of Fund Balances (Report Amounts in Whole Dollars) Pursuant to Health and Safety Code section 34177(1), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation. A B C D E F G H I J K Fund Balance Information by ROPS Period Fund Sources Comments Bond Proceeds Reserve Balance Other RPTTF Total Bonds Issued on or before 12/31/10 Bonds Issued on or after 01/01/11 Review balances retained for approved enforceable obligations RPTTF balances retained for bond reserves Rent, Grants, Interest, Etc. Non -Admin Admin ROPS III Actuals (01/01/13 - 6/30/13) 1 Beginning Available Fund Balance (Actual 01/01/13) Note that for the RPTTF, 1 + 2 should tie to columns L and Q in the Report of Prior Period Adjustments (PPAs) 3,986,241 12,577,506 1,771,812 14,603 - $ 18,350,162 2 Revenue/Income (Actual 06/30/13) Note that the RPTTF amounts should tie to the ROPS III distributions from the County Auditor - Controller 217 751 179.157 3,065,203 125,000 $ 3,370,328 3 Expenditures for ROPS III Enforceable Obligations (Actual 06/30/13) Note that for the RPTTF, 3 + 4 should tie to columns N and S in the Report of PPAs 1,080,262 2,746,564 125,000 $ 3,951,826 4 Retention of Available Fund Balance (Actual 06/30/13) Note that the Non -Admin RPTTF amount should only include the retention of reserves for debt service approved in ROPS III 438,524 $ 438,524 5 ROPS III RPTTF Prior Period Adjustment Note that the net Non - Admin and Admin RPTTF amounts should tie to columns 0 and T in the Report of PPAs. No entry required 1,051,846 - $ 1,051,846 6 Ending Actual Available Fund Balance (1 + 2 - 3 - 4 - 5) $ 3,986,458 $ 12,578,257 $ - $ - $ 870,707 $ (105,282) $ - $ 16,278,294 ROPS 13-14A Estimate (07/01/13 - 12/31/13) 7 Beginning Available Fund Balance (Actual 07/01/13) (C, D, E, G, and I = 4 + 6, F = H4 + F6, and H = 5 + 6) $ 3,986,458 $ 12,578,257 $ - $ 438,524 $ 870,707 $ 946,564 $ - $ 17,768,664 8 Revenue/Income (Estimate 12/31/13) Note that the RPTTF amounts should tie to the ROPS 13-14A distributions from the County Auditor -Controller 4,027,363 125,000 $ 4,152,363 9 Expenditures for 13-14A Enforceable Obligations (Estimate 12/31/13) 2,711,659 754,047 670,000 3,907,209 125,000 $ 8,167,915 10 Retention of Available Fund Balance (Estimate 12/31/13) Note that the RPTTF amounts may include the retention of reserves for debt service approved in ROPS 13-14A 173,148 $ 173,148 11 Ending Estimated Available Fund Balance (7 + 8 - 9 -10) $ 1,274,799 $ 11,824,210 $ - $ (231,476) $ 870,707 $ 893,570 $ - $ 13,579,964 Recognized Obligation Payment Schedule (ROPS ) 13-14B - ROPS Detail January 1, 2014 through June 30, 2014 (Report Amounts in Whole Dollars) A B C D E F G H 1 J K L M N 0 P Item # Project Name / Debt Obligation Obligation Type Contract/Agreement Execution Date Contract/Agreement Termination Date Payee Description/Project Scope Project Area Total Outstanding Debt or Obligation Retired Funding Source Six-Month Total Non-Redevelopment Property Tax Trust Fund (Non-RPTTF) RPTTF Bond Proceeds Reserve Balance Other Funds Non-Admin Admin $ 186,717,056 $ 4,209,671 $ - $ - $ 4.027,363 $ 125,000 $ 8,362,034 1 Trustee Admin Fees Fees 4/24/2002 6/30/2013 US Bank as Trustee for Bondholders Trustee Fees for TAB Bond Issues No 1-1988 8,000 N 8,000 $ 8,000 2 Abbott OPA OPA/DDA/Constructi on 2/12/2002 2/12/2021 Abbott Vascular Property Tax Reimbursment No 1-1988 1,443,078 N $ - 3 Abbott OPA OPA/DDA/Constructi on 2/12/2002 2/12/2021 Abbott Vascular Reimbursement for Development Improvements No 1-1988 750,000 N 209,671 305,590 $ 515,261 4 SERAF Payment Reimbursment SERAF/ERAF 5/10/2011 5/10/2016 Low-Mod Housing Fund Loan of Low Mod to Redeye. Fund for SERAF No 1-1988 5,250,954 N $ - 5 Temecula Gardens L.P Loan Agreement OPA/DDA/Constructi on 7/1/1998 7/1/2027 Temecula Gardens L.P. Loan for Affordable Housing No 1-1988 4,270,000 N $ - 6 2002 TAB FY 2012/13 Debt Service (aa) Bonds Issued On or Before 12/31/10 4/24/2002 7/28/2005 US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities No 1-1988 41,030,694 N 1,508,547 $ 1,508,547 7 2006 TAB Series A FY 2012/13 Debt Service (aa) Bonds Issued On or Before 12/31/10 12/1/2006 7/30/2005 US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities No 1-1988 28,586,403 N 352,119 $ 352,119 8 2006 TAB Series B FY 2012/13 Debt Service Bonds Issued On or Before 12/31/10 12/1/2006 7/30/2005 US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities No 1-1988 4,984,260 N 69,344 $ 69,344 9 2007 TAB FY 2012/13 Debt Service Bonds Issued On or Before 12/31/10 10/17/2007 7/30/2005 US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities No 1-1988 27,409,928 N 397,624 $ 397,624 10 2010 Housing TAB Series A & B FY 2012/13 Debt Service (aa) Bonds Issued On or Before 12/31/10 2/24/2010 7/31/2005 US Bank as Trustee for Bondholders Bonds Issues to Fund Affordable Housing No 1-1988 29,764,529 N 496,348 $ 496,348 11 2011 Housing TAB Fiscal Year 2012/13 Debt Service (aa) Bonds Issued After 12/31/10 3/1/2011 7/31/2005 US Bank as Trustee for Bondholders Bonds Issues to Fund Affordable Housing No 1-1988 37,034,206 N 551,047 $ 551,047 12 AMCAL Pujol Fund L.P. OPA OPA/DDA/Constructi on 2/22/2011 2/23/2066 AMCAL Pujol Fund, L.P. Grant for construction of Affordable Housing No 1-1988 - Y $ - 13 Old Town Infrastructure Projects Improvementilnfrastr ucture 7/1/2007 7/29/2011 RBF / Pardell / LH Engineering / Edge Old Town Infrastructure Improvements No 1-1988 - N $ - 14 Promenade Parking Garage OPA OPA/DDA/Constructi on 7/24/2007 7/29/2005 Forrest City Loan for Public Parking Garage No 1-1988 20,000 N $ - 15 Professional Services Agreement Professional Services 3/22/2011 6/29/2013 Environmental Science Associates Jefferson Corridor Specific Plan EIR No 1-1988 - N $ - 16 Professional Services Agreement Professional Services 3/22/2011 6/30/2013 Inland Planning & Design Jefferson Corridor Specific Plan No 1-1988 13,920 N $ - 17 CSUSM Campus Funding Agreement Business Incentive Agreements 11/24/2009 11/24/2019 Cal State San Marcos Satellite Campus Development No 1-1988 97,704 N 97,704 $ 97,704 18 Summerhouse Housing Associates, L.P., OPA OPA/DDA/Constructi on 9/22/2009 9/22/2064 Summerhouse Housing Associates, L.P. Loan for Affordable Housing No 1-1988 1,080,262 N $ - 19 3rd and Front OPA OPA/DDA/Constructi on 2/22/2011 2/22/2066 Front Street Plaza Partners LLC Loan for Affordable Housing No 1-1988 4,000,000 N 4,000,000 $ 4,000,000 20 Agency Administration Admin Costs 7/1/2012 6/30/2013 Multiple Payees Agency Staff Compensation / Agency Admin No 1-1988 250,000 N 125,000 $ 125,000 21 6th Street Promissory Note City/County Loans On or Before 6/27/11 3/12/1996 12/31/2016 City of Temecula Loan for acquisition of property for public parking lot No 1-1988 723,118 N 241,040 $ 241,040 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Recognized Obligation Payment Schedule (ROPS) 13-14B - Report of Prior Period Adjustments Reported for the ROPS III (January 1, 2013 through June 30, 2013) Period Pursuant to Health and Safety Code (HSC) section 31186 (a) (Report Amounts in Whole Dollars) ROPS III Successor Agency (SA) Se f -reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a). SAs are required to report the differences between then actual available unding and their actual expenditures for the ROPS III (July through December 2013) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 13-140 (January through June 2014) period will be offset by the SA's self-, eported ROPS III prior period adjustment HSC Section 34186 (a)also specifies that the prier period adjustments self-reported by SAs are subject to audit by the county auditor -controller (CAC) and the Slate Controller. ROPS III CAC PPA: To be completed by the CAC upon submittal of the ROPS 13-148 by the SA to Finance and the CAC A B C D E F 0 H I .1 K L M 5 0 P Q R S T U v W X 1 Y Z AA AB Item• Project Name / Debt Obligetiuo Non-RPTTF Expenditures RPTTF Expenditures LMIHF (Includes LMIHF Due Diligence Rev. -ow (0061 retained balnncns) Bond Proceeds Reserve Balance (Includes Other Funds end Asso is DDR retained balances) Other rands her Admin Admin Not SA Non•Admin and Admin PPA Nor•.Admin CAC Admin CAC Net CAC Non - Admin and Admin PPA Authorized Actual Authorized Actual Authorized Actual Authorized Actual Authorized Available RPT 5F (6095 II! distributed +all other available 0101 1/1113) Net Lesser of Authorized/ Available Actual Dlfforonco Of M is less Than N, the difference is zero) Authorized Avallnble RPTTF (ROOS III dislnbutod • 01101her ave../ os of 1,1/131 Nor Leaser o1 Authorized Available Actual Difference (If R is less then S, the differs,xo is zero) Net Difference (Amount Used to Offset ROPS 13.148 Requested RPTTF (0 +5)) Not Loeser of Authorized/ Available Actual 0iffernnce (If 0 ic!n-„; then N.r, Mu dffferanco -.a 701o) Net Loeser of Authorized/ Available Actual 0)10,6nce (If Y is less than Z. the difference .s zero) Net Difference (Amount Used to Offset ROPS 13-148 Requested RPTTF rX + AA) S - S - 5 1,061.887 5 7.939.929 6 - ., - S - 5 - 5 /.808.4''C 5 - 5 3.808410 5 2.756.504 S 1,051,846 S 125.000 9 - S 125.000 5 125 020 5 - 5 1.051,840 5 - 5 - 5 - - - S - 5 5 truzloo Admor Fee: 16.080 4 16,080 4.200 5 1,.eeo 5 3 - S 11,090 5 - $ • $ 2 Abbots OPA 5 - S - 5 - $ - 5 - • 5 $ 3 Abbott OPA 305.590 5 305.590 S 305.503 S • S - 5 305.590 S - $ • $ 1 SFRAF Peymer.: Reimb;usreenl 5 - $ - S 3 - _ - 5 - 5 - 5 5 Temecula Gardens LP Loan Agreement _ - 6 - 5 - 3 - $ s - 5 - 5 6 2052 TAB FY 2012/13 Deb'. Service(asl 1,110.543 5 '..118543 816.043 $ 500.000 S - 5 - 5 000.000 5 - 5 . S 7 2006 TAB Serres A F Y 2012/13 Debt Service (an) 537.818 5 52-010 357.618 5 '82.000 S - $ . S 180.000 5 5 . 5 - 0 2006 TAB Sertes 6 FY 2012/13 Debt Service 70.619 $ 72.610 70.61P $ - S - S - $ - s $ - S 0 2007 TAB FY 2012/13 Debt Service 404.433 5 404 033 404.433 5 - S - - 5 - 0 5 - S 10 2010 Housing 7A8 Series A & 8 FY 2012/13 Debt Service (as) 500.248 $ 503.248 500.248 $ - a - $ - $ - S 5 . s 11 2011 Housing TAB Fiscal Your 2012/13 Debt Sorvico (aa) 554,047 $ :54 0^ / 554.047 5 - 5 5 - 5 • 5 $ • 5 - /2 AMCAL Pujol Fund L P OPA 1.0.09707 1,754 38.7 s - S - S - - - S - S - S - S 13 Cid Town Wrestn:cnrre Projects 182,270 S - 5 - S • $ - $ - 5 - 5 • S 14 Promenade Ps7no 9 Garage CPA 20.030 5 - 5 - 5 - $ - S - 5 S . S 'S Profets0nel Services Agreement 94.610 5 94,010 49.836 6 44.614 S - $ - 5 44014 0 5 $ 15 Professional Sonic. Agreement 15.462 S 19.462 0.700 S 9,702 5 - 5 . 0 0.702 5 - 3 . 5 17 CSUSM Campus Funding Agreement 105.900 5 180,960 180.060 5 - 4 5 - s - S 5 - $ - 16 Summerhouso Housing Associates. L 9. OPA '' 300.262 S • 5 - 8 • s - s - s S . s - 19 3rd end Front ORA 4.003.C36 0 - 5 - S - $ - 5 - $ S - S - 20 Agency Administration S - 5 - •25.303 S '25.000 125.030 S - 5 - 5 $ - 4 S - 5 - 5 - $ - 5 - 5 1 - 5 - $ S - - s - s - 3 S - 5 s - 5 - S - 5 - 5 - 5 - $ - s $ . - - - $ - S - 5 S - 5 5 - 4 - 5 - $ . S - S $ ' S S - S - 6 - $ - s - 5 - $ - S S - S - S - $ - 5 - 5 - 5 . 5 5 - 5 _ 5 - 5 - 2 - $ - 6 - 5 - s 5 - $ - 0 - 5 - 0 • 5 - S - 3 - 5 - 5 . 5 - $ - 0 - $ 5 s- $ - $ - $ - . 5 $ - .. - $ - $ - S - 5 S - $ 3 - 5 - $ - S - s a - $ ' s 5 - S $ 5 ' 5 - S 5 '$ $ - 3 - 5 - 5 - 5 $ - 5 S S . 5 - $ 5 - 5 5 - 5 - S 5 - s $ s 5 - 3 _ - 5 S - 5 S 5 - 5 - 5 5 . 5 $ - 5 - 5 - $ . S 5 - 5 - 5 S 2 - 5 - - - 5 - 5 - 5 - 5 5 0 - S 5 .$ - - 5 $ - $ - $ - s 5 - S - _ - S 5 - 5 - 5 - 5 - 8 - 5 - • 5 $ 5 - S $ - 5 - $ - $ - s $ - 5 - S - $ • $ - 5 • _ - 5 $ $ $ S . 5 - - $ - $ 3 - 5 - $ 5 - s - 5 - 5 . 5 _ $ - 5 - 5 - 5 . 5 - 5 . $ . 5 s s $ • 5 s $ s 5 - 5 - $ - S - 5 5 - . 3 - s - s - $ • - 5 - s - $ - s s • s - S - s - $ - s $ - 5 s • $ 5 • $ - 3 - 0 - 5 -- -s s 5 S - S - s . 5 s - s - s - 5 - s - s - 5 • $ 5 - 5 - 5 - S - S - 5 $ - 5 - $ - $ - 5 . 5 - $ 5 - 5 $ - $ - S - 5 - $ - - S - $ $ - S . $ $ - _ - 5 - 5 ' 5 S - 5 - 5 • S - s - 5 - $ . 5 5 - 5 5- $ - 5 i 5 . 6 5 - $ - $ - 5 - _ - 5 - S - s Recognized Obligation Payment Schedule 13-14B - Notes January 1, 2014 through June 30, 2014 Item # Notes/Comments COUNCIL BUSINESS Item No. 16 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Susan W. Jones, City Clerk DATE: September 24, 2013 SUBJECT: Appointment of an Ad Hoc Subcommittee for Winchester Hills RECOMMENDATION: Appoint two members of the City Council to serve on the Winchester Hills Ad Hoc Subcommittee. BACKGROUND: The Winchester Hills property is approximately 90 acres of vacant land adjacent to Interstate 15 and Ynez (adjacent to the Mercedes Benz of Temecula under construction). The owner has expressed interest in beginning the process of developing the property with a mix of commercial/residential and visitor servings. The ad-hoc subcommittee will meet on an as -needed basis to review the possible land use policy issues for the build -out of the property, meet with Staff and the property owner, Steve Bieri, and report back to the City Council on land use policy direction for the build -out of the property. FISCAL IMPACT: None ATTACHMENTS: None DEPARTMENTAL REPORTS Item No. 17 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Richardson, Director of Community Development DATE: September 24, 2013 SUBJECT: Community Development Department Monthly Report PREPARED BY: Lynn Kelly -Lehner, Senior Management Analyst RECOMMENDATION: Receive and file. The following are the recent highlights for the Community Development Department in August. CURRENT PLANNING ACTIVITIES New Cases: Planning received 41 new applications for administrative, minor cases, and home occupations, including five applications for public hearings, during the month of August. A detailed account of current planning activities is attached to this report. Roripaugh Ranch Specific Plan: KB Home plans to construct 98 single-family homes within the Roripaugh Ranch Specific Plan Area. On May 15, 2013, the Planning Commission approved KB Home's application for Pinnacle. The model home complex is under construction and 21 building permits have been pulled. On June 19, 2013, the Planning Commission approved Home Product Review Applications for Standard Pacific and Van Daele Development. Standard Pacific will build 200 single-family homes under the marketing names Montego and Cambridge. Van Daele Development will construct 113 single-family homes, 56 marketed as Verona and 57 as Sorrento. The three builders will construct 411 homes in four of five available planning areas in the panhandle. An application has not been filed for the remaining planning area, Planning Area 2. (PETERS) Mercedes-Benz of Temecula: Mercedes-Benz of Temecula, located at Temecula Center Drive (northwest corner of Ynez Road and Waverly Lane), was approved at the July 9, 2008 Planning Commission hearing. A Supplemental EIR was also adopted at that hearing. The Planning Commission approved a Major Modification on February 20, 2013 to reduce the size of the dealership building from approximately 80,000 square feet to 50,258 square feet, and revise the architecture of the building. The grading permit was issued to the applicant on April 1, 2013, and the building permit was issued on April 23, 2013. Construction of the project is ongoing and opening of the dealership is anticipated in Spring 2014. (RICHARDSON, FISK) Subaru: On February6, 2013, the Planning Commission approved an application fora Major Modification for the construction of a new 2,040 square foot Subaru sales building at the existing Mazda of Temecula site located at the southwest corner of Ynez Road and DLR Drive. The new building will include an indoor display area for vehicles and administrative offices. Servicing of Subaru vehicles will occur within the existing service bay area of the Mazda dealership. The permit for precise grading was issued on April 29, 2013 and a building permit for the building foundation was issued on April 22, 2013. Construction of the building has been completed and the Subaru dealership opened for business in August 2013. (FISK) Temecula Valley Hospital: City Council approved the Temecula Valley Hospital project on January 22, 2008. Vertical construction for the first hospital bed tower began on February 13, 2012 and was substantially complete on May 16, 2012. A Certificate of Occupancy for the Phase I hospital bed tower was received from the Office of Statewide Health Planning and Development (OSHPD) on July 19, 2013. United Health Services, who owns and operates the hospital, has started to train staff with a planned opening for patients by September 30, 2013. On May 31, 2013, staff received a Major Modification application to modify the site plan and heliport Conditional Use Permit to relocate the heliport from an area near the northeast corner of the hospital building. UHS has indicated that the heliport needs to be relocated based on concerns from the FAA and the aeronautical division of Caltrans. UHS is proposing two phases of movement for the heliport: Phase I would place the heliport to the west of the hospital building, in one of the parking lot areas. Phase II would place the heliport on the roof of the second hospital tower. In both cases the proposed locations result in a change to the flight path that move it away from the Summerhouse residential project and changes the path to either head directly into or away from the prevailing wind direction (rather that perpendicular to the prevailing winds), as directed by the FAA and Caltrans. This application is under review and will require the preparation of a Supplemental EIR before being scheduled for public hearing. (FISK) LONG RANGE PLANNING The Long Range Planning Division works toward larger scale and longer time -frame projects. These activities can range from an environmental review to a new specific plan or a General Plan amendment. Some of the major projects and long range planning activities currently in progress are described below. HikeBikeTemecula (Multi -Use Trails and Bikeways Master Plan Update): On October 9, 2012, City Council adopted a resolution to reaffirm and clarify the Bike Lane and Trail Program Map. The map identifies existing bike lanes and trails, but also identifies missing gaps needed to complete a citywide network. The map classifies future bike lanes and trail routes to develop an Old Town to Wine Country Trail, a Lake Skinner Trail, and a Temecula Loop around the entire City. In February 2013, the Trails Subcommittee, consisting of Mayor Naggar and Council Member Washington, directed staff to solicit proposals for an update to the Multi -Use Trails and Bikeways Master Plan. City Council awarded the contract to KTU+A on May 14, and a kickoff meeting was held with the Trails Subcommittee on June 25, 2013. Phase I will focus on public outreach and workshops and Phase II will update the new Multi -Use Trails and Bikeways Master Plan. On August 27, City Council approved an amendment to the contract to include a sidewalk gap analysis within the Master Plan Update. Next steps in the process include developing a website, survey, and public workshops. A community workshop is scheduled for October 2013. (PETERS, LEHNER) Uptown Jefferson Specific Plan: The Uptown Jefferson Specific Plan Area encompasses approximately 560 acres and is located north of Rancho California Road, west of Interstate 15, south of Cherry Street, and east of Diaz Road. In January 2011, City Council established the Jefferson Avenue Ad Hoc Subcommittee, comprised of Council Members Ron Roberts and Jeff Comerchero. The Specific Plan is intended to guide the revitalization of this area over the next 30 years. A project website, www.envisionjefferson.orq, tracks the visioning process, Steering Committee meetings, and provides ongoing updates to the public. Staff is currently developing the Specific Plan based on the eight recommendations and goals that emerged from the public visioning process. The Environmental Impact Report will be prepared simultaneously with the Specific Plan. Plan completion is anticipated in early 2014. On May 2nd, the Envision Jefferson Avenue project was awarded the American Planning Association's Inland Empire Section 2013 Education Award. The project also won an honorable mention award for the Southern California Association of Governments 2013 Compass Blueprint Awards Program. On June 13, 2013, staff held a Developer Focus Group for the Uptown Jefferson Specific Plan to determine the feasibility of the Specific Plan based upon anticipated market conditions, economic demands, demographic trends, and available financing mechanisms. Staff provided an overview of the Specific Plan framework, market analysis, and build -out scenario to a panel of four developers who have successfully executed projects similar to those expected to be developed in the future Specific Plan area. Paul Marra of Keyser Marston Associates (KMA) moderated the panel. Staff received valuable feedback and direction for moving forward with the preparation and implementation of the Specific Plan. On July 16, 2013, staff held the first of six public Uptown Jefferson Specific Plan Steering Committee Meetings. Two commissioners from the Planning Commission, Community Services Commission, Public/Traffic Safety Commission sit on the Steering Committee. There were approximately 35 attendees at the meeting. Staff presented a recap of the visioning process, the eight visioning recommendations, overview of form -based code principles, draft districts map, building heights, residential density, and the anticipated 30 -year build out scenario. On August 28, 2013, staff held the second Uptown Jefferson Steering Committee meeting. There were approximately 25 attendees at this meeting. Staff presented a recap summary of the topics presented at the July 16th meeting, as well as a presentation on the draft districts map and district descriptions, anticipated land use mix within each district, draft land use matrix, administration of legal non -conforming land uses, building types, frontage types and build -to line requirements. The next Steering Committee meeting will be held on September 19, 2013 in the Conference Center at 6:00 p.m. This meeting will include a discussion of the future hypothetical street grid network concept, block size standards and implementation, future street cross sections, and public realm. (RICHARDSON, WATSON, INNES, WEST) Uptown Jefferson Specific Plan Environmental Impact Report: The preparation of a Program Environmental Impact Report (EIR) is underway for the Uptown Jefferson Specific Plan. Environmental Science Associates (ESA) is preparing the EIR document. The Initial Study and Notice of Preparation (NOP) were routed for circulation to responsible, trustee agencies and the Office of Planning and Research (OPR) on June 10, 2013. The NOP comment period ended July 12, 2013. An EIR Scoping meeting was held on June 27, 2013, which provided interested parties the opportunity to submit their comments related to the future analysis that will be done for the EIR. All property owners within the Uptown Jefferson Specific Plan area were noticed for this meeting. The meeting notice also provided instructions on how interested parties could submit comments on the NOP. The Administrative Draft EIR was submitted on August 28, 2013 and staff is currently reviewing the draft document. (RICHARDSON, WATSON, INNES, WEST) Twin Cities Transit Center Feasibility and Siting Study: On October 25, 2012, the Riverside Transit Agency (RTA) selected Psomas Engineering as the lead consultant to pursue a siting and feasibility study for the Twin Cities transit center. The purpose of this study is to evaluate viable sites for a multi -modal transit center, to be located either in the City of Temecula or Murrieta. The study will evaluate which sites will best serve the needs of RTA, as well as the citizens of Temecula and Murrieta, while providing convenient connections to future Bus Rapid Transit (BRT), future High Speed Rail, third party carriers, and bicyclists. The project is funded with a combination of Federal, State and local monies, totaling $9.1 million. The multi -modal transit center is anticipated to consist of 10-14 bus bays. A Mitigated Negative Declaration will be completed for the selected preferred transit center site. Steering Committee meetings will be held on a monthly basis from March 2013 - December 2013. (RICHARDSON, BUTLER, WATSON, GONZALEZ, INNES, WEST) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) & HOUSING Community Development Block Grant (CDBG): The total anticipated Fiscal Year 2013-14 CDBG allocation for the City of Temecula was $380,446. The Finance Subcommittee, consisting of Mayor Naggar and Councilmember Washington, recommended allocating 20 percent for program administration and fair housing services ($76,089), 15 percent for public services ($57,067) to be divided evenly between seven non-profit service providers, and the remaining 65 percent for infrastructure improvements ($247,290). The City Council adopted the Action Plan with the recommendations made by the Finance Subcommittee on April 23, 2013. The approved Annual Action Plan was submitted to HUD in May. In June, the City was notified that the total Fiscal Year 2013-14 CDBG funding amount would be $517,195. (WATSON, WEAVER) 2014-2021 Housing Element Update: State law requires the City to adopt an updated Housing Element and have it certified by the State Department of Housing and Community Development (HCD). City staff is collaborating with Pacific Municipal Consultants (PMC) to assist with the update of the Housing Element. Project efforts began in July 2012. Public outreach efforts include one workshop, a public review period, and two public hearings. On December 3, 2012, the City held a community workshop to discuss the Housing Element Update, and receive input from Temecula citizens regarding housing needs. The preliminary administrative draft was submitted to HCD in late March and staff is responding to comments. The project is on schedule for adoption by the City Council prior to October 15, 2013. (WATSON, WEAVER) ENERGY & CONSERVATION PROGRAM ACTIVITIES Western Riverside Energy Leadership Partnership: This Partnership consists of 11 WRCOG member cities, Southern California Edison (SCE), and Southern California Gas (SCG). The Partnership provides a number of incentives for participating cities, businesses, and residents to develop energy efficiency programs to "lead by example" and become models of energy efficiency within their communities. In March, Temecula was the first city in the Partnership to achieve a Gold Level status by completing 13 energy efficiency projects in FY 2012-13, thereby increasing the total kWh savings to 813,037, and increasing the annual utility cost savings for the City of nearly $100,000. Staff works with both the SCE and SCG to receive technical assistance with facility energy audits and assessments. In August, SCE approved the rebate incentive of $1,983 for replacing 29 parking lot fixtures at the Community Recreation Center (CRC) with more energy efficient induction lighting technology. The CRC lighting retrofit project will reduce the annual energy consumption by 15,000 kWh. The SCE rebate and estimated annual utility savings will be deposited into the Temecula Energy and Asset Management Fund for future energy efficiency projects. (WEST) Energy Action Plans (EAP): A draft Municipal Energy Action Plan and draft Community Energy Action Plan have been prepared for the City of Temecula. The preparation of these plans was funded through the Energy Partnership as part of the first year program development. The Municipal EAP establishes the baseline energy use and forecast energy demand of City owned and operated facilities. The Community EAP establishes the baseline energy use and demand within the community. Both EAPs establish energy reduction goals, policies, and implementation actions to achieve the goals of the EAP. Staff has identified potential energy reduction measures to achieve the proposed goals within each EAP and is waiting for comments from SCE. (WEST) Green House Gas (GHG) Emissions Inventory/Climate Action Plan: A draft Municipal GHG inventory and Community GHG inventory has been prepared for the City of Temecula. The preparation of the inventories was funded through the Energy Partnership as part of the first year program development. Baseline energy and forecast energy data, from the Energy Action Plans, were used to establish a baseline for the emission inventories. The emission inventories will be incorporated into the Western Riverside County Climate Action Plan for implementation of strategies that address state legislation AB 32 and SB 375. The Climate Action Plan proposes to address overall greenhouse gas emissions in Western Riverside County by identifying emission reduction targets, and by developing GHG emissions reduction measures. Staff has reviewed and provided comments to the Municipal and Community GHG inventories and to the Climate Action Plan. (WEST) Temecula Energy and Asset Management (TEAM) Fund: Staff is working with Public Financial Management Inc., a consultant funded through the Energy Partnership, to develop an administrative policy and procedure manual for the TEAM Fund. The TEAM Fund is designed to be self-sustaining by depositing utility rebate incentives directly into the Fund and by re -directing annual utility costs savings from energy efficiency projects into the Fund. The TEAM brings together the efforts of the Municipal Facility Energy Benchmarking and the Energy Action Plan to identify the most appropriate energy efficiency projects for programming with TEAM funds. At the June 25, 2013 City Council Meeting, City Council established the TEAM Fund, and redirected $119,728.90 in SCE and SCG rebates received in Fiscal Year 2012-13 into the Fund. A final report will be brought forward to City Council for approval. (WEST) Solid Waste and Recycling: Staff manages the City's Solid Waste and Recycling Franchise Agreement with CR&R and acts as a liaison between the City and CR&R and their customers. Staff is currently working with CR&R to establish a special disposal rate for the City's Capital Improvement Program (CIP) projects. The new rate will reduce the City's overall cost of CIP projects. City staff and CR&R coordinate two Citywide Clean-up events each year. The next Citywide Clean-up is scheduled for October 5, 2013 at Chaparral High School from 8:00 A.M to 2:00 P.M. City of Temecula Residents can bring electronic waste, appliances, and large miscellaneous hard to handle items to these events. City staff also assists with outreach for the Riverside County Mobile Household Hazardous Waste Collection Events (HHWE) and the Backyard Composting Workshops. These program are open to all Riverside County residents, which provide benefit to the City of Temecula residents. The next HHWE is scheduled for September 7, 2013 at Murrieta City Hall. More information about solid waste and recycling can be found on the City's website http://www.citvoftemecula.orq/Temecula/Residents/TrashRecvclinq/. (WEST) SPECIAL PROJECTS Old Town Trolley Program: On April 9, 2013, the Old Town Steering Committee Meeting, consisting of Mayor Naggar and Council Member Roberts, approved a pilot program for the Old Town Trolley with Brewen's Empire Trolley. The pilot program, which ran from May 4 through August 3, provided free, public transportation throughout Old Town that is convenient to restaurants, shops, and the Civic Center. The trolley encourages visitors to park in the public Civic Center parking garage. The Old Town Steering Committee met for pilot program updates on June 17th and July 24th. On August 1, 2013, the Steering Committee proposed to extend the Old Town Trolley Program to cover five Hot Summer Nights in August and Saturday service until January 2014. (RICHARDSON, LEHNER) BUILDING & SAFETY Inspections: During the month of August, Building and Safety conducted 2,038 inspections. On average, there were 92.63 inspections per day, or 26.46 inspections per inspector, per day. Permits: During the month of August, Building and Safety issued 346 construction permits. Of these permits, 46 were dwelling units. Some of these permits included: New Construction Mercedes Benz Detail Building located at 40920 Temecula Center Drive Tenant Improvements Temecula Community Center Renovation located at 28816 Pujol Street Rockin Ramen Restaurant located at 31805 Temecula Parkway, Suite 9 Rock'n Jenny's Italian Subs located at 40420 Winchester Road Mariposa Ice Cream located at 29073 Overland Drive Non -Construction Certificate of Occupancy Relax Spa located at 27715 Jefferson Avenue Foreclosure Tracking: Building & Safety works with the local real estate community to monitor foreclosures, real estate owned properties, and properties in default in both commercial and residential development. The following charts demonstrate the past six months of foreclosure tracking activities in Temecula. Residential Foreclosure Tracking Commercial Foreclosure Tracking MARCH 2013 APRIL 2013 MAY 2013 JUNE 2013 JULY 2013 AUGUST 2013 DEFAULT 133 147 137 140 136 110 FORECLOSED 197 189 156 154 137 120 REO 103 98 83 76 79 71 TOTALS 433 434 376 370 352 301 Commercial Foreclosure Tracking MARCH 2013 APRIL 2013 MAY 2013 JUNE 2013 JULY 2013 AUGUST 2013 DEFAULT 9 6 8 7 7 7 FORECLOSED 2 4 3 6 3 3 REO 71 68 41 58 59 40 TOTALS 82 78 52 71 69 50 CODE ENFORCEMENT In the month of August, Code Enforcement responded to 76 web complaints from constituents. In addition, they opened 214 cases, 136 of which were residential and 78 were commercial. Code Enforcement also pulled 800 non -conforming signs in the community. The breakdown of Code Enforcement responses can be found in the following chart. In response to notification received from citizens, Code Enforcement networked with Temecula Police Department, regarding 23 vehicles (cars, boats, trailers, and RVs). These vehicles were illegally parked, abandoned, or blocking the public right of way. Twenty five people were assisted at the Community Development counter. Office staff also attended the Abandoned Vehicle Abatement Board of Directors Meeting on August 14, 2013. AUGUST 2013 - Code Enforcement Cases TYPE OF CODE CASE RESIDENTIAL COMMERCIAL TYPE TOTAL Abandoned or Inoperable Vehicle 10 1 11 Vacant Home / Property Maintenance / Rodent infested 7 0 7 Business or Home Occupation w/o license 4 2 6 Abandoned Home / Vandalism 0 0 0 Trash and Debris / Parking lot maintenance 9 0 9 Overgrown Vegetation / Weeds / Fire Hazard 50 5 55 Green Pool / Vector Control 7 0 7 Graffiti 4 0 4 Noise 4 0 4 Trailer / RV Stored 10 0 10 Construction w/o Permit 6 1 7 Encroach Public ROW / Trash Cans 15 2 17 Other / Homeless Encampment 1 0 1 Other / Smoking Ordinance / Safety Issue 0 0 0 Other / Safety Issue - Pool no fence/gate 0 0 0 Other/Parking 6 2 8 Signs Pulled - Violations 3 65 68 136 78 214 Web Complaints 76 TOTAL NUMBER OF CASES 290 Planning Agenda Report 8/1/2013 through 8/31/2013 cently ; , proved APN # • PA13-0169 Tem. Com. Church Craft Fair 922130016 VICTORIA HERNANDEZ An outdoor craft/vendor fair to be conducted on the third Saturday of every month for one year from 9 a.m. to 1 p.m. at Temecula Community Church, located at 29825 Santiago Road. Submitted Date Approved Date Jul 11 2013 TBD • PA13-0171 Wahoo's TUP APN # 921810026 KENNY TAYLOR A Major Temporary Use Permit to allow Wahoo's Fish Tacos to conduct free community concerts consisting of live music, food, alcohol, and vendors within their parking lot on August 3, September 7, and October 26, 2013 between the hours of 6 p.m. and 9 p.m. at 29073 Overland Drive. Submitted Date Approved Date Jul 12 2013 TBD • PA13-0177 River Springs TUP APN # 921750014 KENNY TAYLOR A Major Temporary Use Permit to allow River Springs Charter School to occupy an existing 16,978 square foot building for charter school educational services for Kindergarten thru 8th grade students at 26770 Ynez Court (Related Application: CUP PA13-0167). Submitted Date Approved Date Jul 19 2013 Aug 6 2013 1 of 6 Planning Agenda Report 8/1/2013 through 8/31/2013 • PA13-0086 Scheduled for Hearing APN # 1GLESIA NI CRISTO MOD 944290006 KENNY TAYLOR A Major Modification for Iglesia Ni Cristo to make architectural/building facade changes to their existing building located at 29385 Rancho California Road. Submitted Date Anticipated DRC Meeting Date Hearing Planned Apr 11 2013 TBD • PA11-0276 Bella Linda Zone Change, PDO APN # 961450012 ERIC JONES A Zone Change and Planned Development Overlay (PDO) Application for a two phased residential project. Both the General Plan and Zoning designations are currently Professional Office (PO). The application proposes to create a Medium Density Residential section (Courtyard Housing) and a High Density Residential Section (Apartments). The PDO will provide architectural and landscape design guidelines. The project is located on the northeast corner of Pechanga Parkway and Loma Linda Road and totals 25.56 acres (APNs: 961-450-012, 013, 003) (Related Applications: PA11-0275 and PA11-0277). Submitted Date Anticipated DRC Meeting Date Hearing Planned Oct 27 2011 TBD APN # • PA11-0275 Bella Linda DP 961450012 ERIC JONES A Development Plan Application for a residential project. Consisting of 325 multi -family apartment units. The project will also feature 49 single-family cluster units (senior units). The project totals 25.56 acres and is located on the northeast corner of Pechanga Parkway and Loma Linda Road (APNs 961-450-012, 013, 003) (Related Applications: PA11-0276, 0277). Submitted Date Anticipated DRC Meeting Date Hearing Planned Oct 27 2011 TBD APN # • PA11-0277 Bella Linda TTM 961450012 ERIC JONES A Tentative Tract Map Application to create 54 separate residential lots from three existing Tots. Four additional lots will also be created: Lots A - C will contain the public right-of-way through the center lines of Pechanga Parkway and Loma Linda Road, and Lot D will consist of a private road. The project totals 25.56 acres and is located on the northeast corner of Pechanga Parkway and Loma Linda Road (APNs 961-450-012, 013, 003) (Related Applications: PA11-0276 & PA11-0275). Submitted Date Anticipated DRC Meeting Date Hearing Planned Oct 27 2011 TBD • PA11-0157 Arco Major Modification APN # 959080017 ERIC JONES A Major Modification application to allow an existing gas station/convenience store to add 1,000 square feet to the existing store for a deli and outdoor seating at 44239 Margarita Road. Submitted Date Anticipated DRC Meeting Date Directors Hearing Jun 62011 Oct 3 2013 • PA12-0197 Iglesia Ni Cristo Office MOD 2 of 6 APN # 944290006 KENNY TAYLOR Planning Agenda Report 8/1/2013 through 8/31/2013 A Major Modification to allow a new 3,500 square foot church office to replace an existing modular building in the same location at 29385 Rancho California Road. Submitted Date Anticipated DRC Meeting Date Hearing Planned Oct 9 2012 TBD 3 of 6 Planning Agenda Report 8/1/2013 through 8/31/2013 • PA13-0167 New Submittals Pending DRC Meeting River Springs CUP APN # 921750014 KENNY TAYLOR A Minor Conditional Use Permit allowing River Springs Charter School to occupy an existing 16,978 square foot building for charter school educational services to adolescent students Kindergarten thru 8th grade located at the southeast corner of Ynez Road and Ynez Court at 26770 Ynez Court Submitted Date Anticipated DRC Meeting Date Hearing Planned Jul 10 2013 TBD • PA13-0175 Happy Days Hookah APN # 920100030 KENNY TAYLOR A Minor Conditional Use Permit for Happy Days Hookah and Vapor Lounge to allow indoor smoking of hookah and tobacco products for members age 18 and over within an existing building. Proposed hours of operations are from 3 p.m. to 1 a.m. seven days per week at 27287 Nicolas Road (Chaparral Village). Submitted Date Anticipated DRC Meeting Date Hearing Planned Jul 18 2013 TBD • PA13-0200 APN # Field House Sports Complex CUP 921281010 KENNY TAYLOR A Conditional Use Permit to allow The West Coast Sports Group LLC to operate an indoor sports training facility within an existing 108,927 square foot building at 28381 Vincent Moraga drive. Submitted Date Anticipated DRC Meeting Date Hearing Planned Aug 28 2013 TBD • PA13-0201 Refuge Brewery TUP APN # 921040018 VICTORIA HERNANDEZ A Major TUP to allow Refuge Brewery to hold a private event for the 120 Club, serving food and alcohol from 5 p.m. to 8 p.m. on October 6, 2013 at 43040 Rancho Way, Suite 200. Submitted Date Anticipated DRC Meeting Date Hearing Planned Aug 282013 TBD • PA13-0203 Relentless Brewing CUP APN # 909252011 KENNY TAYLOR A Minor Conditional Use Permit for Relentless Brewing to operate a beer manufacturing facility within two suites totaling 2,528 square feet, including 495 square feet of the suites to be utilized for retail sales and a tasting area at 42030 Avenida Alvarado, Suite E & F. Submitted Date Anticipated DRC Meeting Date Hearing Planned Aug 29 2013 9/19/2013 TBD APN # • PA13-0206 Redhawk RDP 962020012 KENNY TAYLOR A Development Plan application for Ashbrook Communities to construct 77 single family homes on a condominum lot consisting of three elevations and four floor plans ranging in size from 2,294 square feet to 2,542 square feet. The project is located in Tract 34715 of the Redhawk Specific Plan, generally located at the northeast corner of Peach Tree Street and Deer Hollow Way. (Related Application: PA13-0207 - Tentative Tract Map) 4 of 6 Planning Agenda Report 8/1/2013 through 8/31/2013 Submitted Date Anticipated DRC Meeting Date Hearing Planned Sep 3 2013 10/3/2013 TBD • PA13-0207 Redhawk Residential Condo Map APN # 962020012 KENNY TAYLOR A Tentative Tract Map for condominium purposes for 77 detached residential units on 7.72 acres generally located at the northeast corner of Peach Tree Street and Deer Hollow Way. (Related Application: PA13-0206 - Development Plan) Submitted Date Anticipated DRC Meeting Date Hearing Planned Sep 3 2013 10/3/2013 TBD • PA13-0068 Tower Plaza Addition and Mod APN # 921260022 KENNY TAYLOR A Major Modification to add additional 1,564 sq ft. for proposed new restaurant and professional office suites (Tower Plaza Center) Submitted Date Anticipated DRC Meeting Date Hearing Planned Mar 26 2013 TBD • PA13-0187 Belle Maison Home Product APN # 953390007 ERIC JONES A Home Product Review application for Bella Maison by Lennar Homes. The tract features one and two story homes on 37 lots generally located on the northwest corner of Butterfield Stage Road and Chemin Clinet. Submitted Date Anticipated DRC Meeting Date Hearing Planned Aug 1 2013 TBD • PA13-0162 Black Market Brewery TUP APN # 909282007 ERIC JONES A Temporary Use Permit to allow Black Market Brewery to host a 4th anniversary party with catered food and live music on August 10th, 2013 from 1 p.m. to 9 p.m. at 41740 Enterprise Circle #109. Submitted Date Anticipated DRC Meeting Date Hearing Planned Jun 282013 TBD • PA13-0155 Shearwater Creek DP APN # 922110013 ERIC JONES A Development Plan to construct a 141 unit attached residential project with a pool and clubhouse for project residents, located on the west side of Pujol Street at the southern end of Pujol Street (APNs: 922-110-013, 922-110- 014) (Related Application: PA13-0156 - Condo Map) Submitted Date Anticipated DRC Meeting Date Hearing Planned Jun 18 2013 TBD APN # • PA13-0141 UHS Heliport Major Mod 959080001 STUART FISK Major Modification and Supplemental EIR for the Temecula Valley Hospital Development Plan and Heliport Conditional Use Permit to relocate the heliport from the east side of the project site to the west side of the site at 31700 Temecula Parkway. Submitted Date Anticipated DRC Meeting Date Hearing Planned 5 of 6 Planning Agenda Report 8/1/2013 through 8/31/2013 May 31 2013 6/27/2013 TBD 6 of 6 gra ram Avir ItPrikUeAVki- tAURRI*7 ,11 ii,„41104er 1.1\ 1. Recently Approved 2. Scheduled for Hearing 3. New Submittals Pending DRC Meeting Item No. 18 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Amer Attar, Acting City Engineer DATE: September 24, 2013 SUBJECT: Public Works Department Monthly Reports RECOMMENDATION: Receive and file the attached Public Works Department Monthly Reports for the month August and September 2013. CAPITAL IMPROVEMENT PROJECTS Monthly Activity Report August / September 2013 Prepared by: Amer Attar Submitted by: Amer Attar Date: 9/24/2013 PROJECTS UNDER CONSTRUCTION Old Town Civic Center This project constructed the Old Town Civic Center. Dedication ceremony was held on 12/9/10 and the City started operations from the new structure on 12/20/2010. Resolution of punchlist and added work items are complete. Closure of the project is being delayed by business concerns of the general contractor. Pechanga Parkway Storm Drain Improvements - Environmental Mitigation This project includes construction of a mitigation site for the Wolf Valley Creek Channel Improvements - Stage 1. At the 02/12/2013 meeting, the City Council approved the plans and specifications and authorized the Department of Public Works to advertise for construction bids for the 3.4 acres of riparian habitat. Bids were opened on 06/13/2013 and the construction contract was awarded by City Council to Nature's Image on 07/24/2013. Work will start after the nesting seasons ends on September 15, 2013. Main Street Bridge Over Murrieta Creek (Replacement) This project will replace the existing Main Street Bridge over Murrieta Creek. Construction is in progress. Concrete placed for Abutment 1 wall on 08/26/2013; placement for Abutment #2 wall is scheduled on 09/20/13. Assembling of bridge structure in place is to begin in early October. Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek This project includes the construction of an approx. 150' long ped/bike bridge over Santa Gertrudis Creek near Chaparral H.S. This portion of the project is complete. The mitigation/monitoring portion of the project, which involves removal of invasive plant species from the creek channel, and a subsequent two-year monitoring period, began on September 17th, 2012. Maintenance and monitoring is ongoing. French Valley Parkway / Interstate 15 Over -Crossing and Interchange Improvements - Phase I Project includes widening of southbound 1-15 from Warm Springs Creek to the Winchester Road off - ramp, widening of the Winchester Road off -ramp, construction of the new southbound off -ramp at French Valley Parkway, and construction of the westbound portion of French Valley Parkway from the off -ramp to Jefferson Avenue. Project is under construction JUN2012 - DEC2013. See project web page for construction updates: http://www. cityofte mecu Ia. o rg/Temecula/Govern ment/Publ icWo rks/French Va I ley. htm. Ronald Reagan Sports Park Desilting Basin Environmental Mitigation 1 This project installed landscape and irrigation improvements on a 0.26 acre Habitat Creation Area and maintaining it for five years in accordance with a Habitat Mitigation and Monitoring Program. The work was completed on 01/20/2011. The project is now in the 5 -year maintenance/monitoring program. Great Oak High School Tennis Court Lighting This project will Install lights around the tennis courts at Great Oaks High School. Bids were opened on 05/23/2013. At the 06/11/2013 meeting, the City Council awarded the contract to MDE Group, Inc. This project started construction on July 31, 2013 and is expected to be completed the second week of October 2013. Pavement Rehabilitation Program - Ynez Road This project will rehabilitate Ynez Road from Winchester Road to Solana Way. Project was awarded to All American Asphalt at the 06/26/12 City Council Meeting. Construction is on-going. It is scheduled for completion by mid-October 2013. Temecula Community Center Renovation City Council awarded the contract to LDCO, Inc. on 06/11/2013. First day of work was July 15, 2013. Work on demolition is ongoing. French Valley Parkway Environmental Mitigation This project implemented the riparian mitigation requirement of the HMMP that was developed for the French Valley Parkway Interchange project. Work involved creation of a 2.73 acre riparian site through planting native plant species and removing non-native & invasive plant species. Construction started on October 2, 2012 and was completed November 5, 2012. This site will be monitored and maintained for 5 years. Roripaugh Ranch Street Improvements Phase II Contract was awarded on 12/11/2012. First day of work was 01/14/2013. Mass grading, retaining walls and underground utility work is ongoing. Theater Energy Efficient Lighting Including Technology and Equipment Upgrade The Notice to Proceed was issued for the procurement of the equipment on 01/02/2013. The vendor has provided all purchased equipment. Theater staff has installed all the lights and equipment and the new system is up and running as on 08/12/2013. Citywide Slurry Seal Fiscal Year 2012-13 This annual maintenance project will slurry various street throughout the City. The project was awarded to American Asphalt South at the 05/28/2013 City Council Meeting. Construction is underway and expected to be completed by mid-September 2013. Pavement Rehabilitation Program - Rancho Vista Road This project rehabilitated Rancho Vista Road from Margarita Road to Paseo Goleta. Project was awarded at the 04/09/2013 City Council Meeting to RJ Noble Company. Construction was substantially complete just prior to the start of the school year at the nearby Temecula Valley High School on 08/13/2013. 2 Fire Station 84 Roof Replacement This project will replace the roof at Fire Station 84. Bids were opened on 07/25/2013. The contract was awarded to All Weather Roofing on 08/13/2013. Construction is expected to start at the end of Summer 2013. Community Recreation Center Picket Ornamental Fence Replacement This project will replace the picket ornamental fence at the Community Recreation Center (CRC). The fence is being manufactured now and construction activities is to begin after that is done, and not before 09/03/2013 in order to avoid disrupting the CRC's summer schedule. Pavement Rehabilitation Program - Rancho California Road This project will rehabilitate Rancho California Road from Jefferson Avenue to Ynez Road. Project was awarded to R.J Noble at the July 23, 2013 City Council Meeting. Project is tentatively scheduled to start in late September of 2013. CITYWIDE CONCRETE REPAIRS FY 2013-14 The City Council approved the solicitation of bids at the June 11, 2013 City Council meeting. Bids were opened on August 8, 2013. The City Council awarded the contract to Above All Names Construction Service at the August 27, 2013 City Council meeting. Project is scheduled to start in late September. Murrieta Creek Bridge -Overland Drive Phase 1 Demolition City Council approved the plans and specifications and authorized staff to solicit bids on July 23, 2013. Bids were opened on August 27, 2013. The City Council awarded the contract to Unlimited Environmental at the September 10, 2013 meeting. 3 PROJECTS BEING ADVERTISED FOR BIDS Special Needs Play Structure This project will install play structure for youth and special needs kids upon completion. The Park and Recreation Subcommittee chose Margarita Park as the site of the improvements based on the conceptual plan. An RFP has been sent out for a purchase/install vendor. Responses were received on 05/15/2013 and are under review. Pavement Rehabilitation Program - Bridge Decks Bids were opened on 08/29/2013. Peterson -Chase General Engineering Construction is apparent low bidder. Contract award is scheduled for the 09/24/2013 City Council meeting. 4 PROJECTS IN DESIGN Murrieta Creek Bridge and Overland Drive Extension from Commerce Center to Diaz Rd The project includes the extension of Overland Drive from Commerce Center Drive to Diaz Road with a bridge over Murrieta Creek. Consultant is preparing an Environmental Assessment and Individual Permit Application for USACE. These applications should be approved by mid March of 2014. Western Bypass Bridge Over Murrieta Creek This project involves the design, environmental clearance, and construction of a new bridge over Murrieta Creek at the westerly terminus of Western Bypass and an extension of Pujol Street to the new structure. Once constructed, this will serve as the southerly connection of the Western Bypass Corridor. The Mitigated Negative Declaration was adopted. Applications to the various environmental agencies have been submitted. Review of the 100% Plans and Specs is on-going. Old Town Gymnasium This projects involves the design of the approximately 9,000 square foot gymnasium adjacent the Boys & Girls Club on Pujol Street. Consultant is finalizing the design plans. Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension and Interconnect The project will provide a Class I bicycle trail that connects the existing Santa Gertrudis Creek Pedestrian/Bicycle Trail at Ynez Road to the Murrieta Creek Multi -Purpose Trail at Diaz Road. The alignment study has been completed. Extension of time for the Bicycle Transportation Account funds was approved on 05/01/2009. The consultant is working on 90% plans, specifications and estimate. 1-15 / SR -79S Ultimate Interchange Caltrans review of 95% PS&E (6th) is complete. Consultant is preparing 100% PS&E submittal. Pavement Rehabilitation Program - Winchester Road This project will rehabilitate the portion of Winchester between Jefferson Avenue and Ynez Road. Caltrans has approved the plans and will issue the encroachment permits shortly. Winchester Road is scheduled to bid on the first quarter of 2014. French Valley Parkway / Interstate -15 OverCrossing and Interchange Improvements - Phase II 60% PS&E under Caltrans review through September 2013. Old Town Temecula Community Theater Remediation City Council approved the plans and specifications at the 04/23/2013 meeting. The project will be rebid. PAVEMENT REHABILITATION PROGRAM - CITYWIDE, FY 2012/2013 This project will rehabilitate portions of Margarita Road, Ynez Road, Temecula Parkway, Overland Drive and Old Town Front Street. City returned 50% plan check comments to consultant. Consultant submitted 90% plans in mid July. They are under City review. 5 Old Town Front Street Storm Drain This project involves replacement of the cross gutter in Old Town Front Street, approx. 800' north of Temecula Parkway. Design alternative involving catch basins on Old Town Front Street and a 'bubbler' system to discharge into the existing parking lot ribbon gutter has been selected. Design work continues. Old YMCA Building Remediation An RFP for design was posted on PlanetBids with a due date of 08/15/2013. Proposals were reviewed. The City Council approved a design agreement with Meyer and Associates at the 09/10/2013 City Council meeting. 6 DEPARTMENT OF PUBLIC WORKS MONTHLY ACTIVITY REPORT STREET MAINTENANCE DIVISION FISCAL YEAR 2013 - 2014 Date Submitted: September 10, 2013 Submitted By: Amer Attar Prepared By: Rodney Tidwell 1ST QUARTER Jul -13 Aug -13 Sep -13 j FISCAL YEAR TO DATE SCOPE OF WORK Unit Cost WORK COMPLETED COST WORK COMPLETED COST WORK COMPLETED COST WORK COMPLETED COST TOTAL COST FOR LAST FISCAL YEAR {{ ASPHALT CONCRETE 4 Square Footage: 52.97 17,310 j $ 51,410 70 8,040 $ 23,878.80 $ - 25,350 f $ 75,289.50 S 233,623 17 Tons: 94 i 71 165 Parking Lot Slurry Seal Square Footage 0 j Gallons 0 4i r i PORTLAND CEMENT CONCRETE ! Square Footage: $2.97 0 i $ 0 I$- $ 0 i $ $- PCC Yards: 0 j $ - 0l $ $ - 0 l $ - $ - STRIPING & PAVEMENT MARKINGS: Curb & Lines (linear feet): $0.07 0 i $ - 23,162 $ 1,621.34 $ - 23,162 $ 1,621,34 $ 10,171.70 Painted Legends (each): $8.00 243 i $ 1,944.00 229 $ 1,832.00 $472 $ 3,776 00 $ 38,624.00 Median Noses (each): 0 j 102 102 $ - $ 424.97 Raised Pavement Markers (each): 0 i 0 0 $ - * Thermo Plastic Legends (each): 49 0 49 $ SIGNS & BANNERS No. of Signs REPLACED: 526.39 30 $ 791 70 38 $ 1,002.82$ - 68 $ 1,794.52 $ 16,071.51 Material (cost per sign): $50 00 $ 1,500.00 $ 1,900.00$ - t $ 3,400.00 $ 30,450 00 No. of Signs INSTALLED: 526.39 5 $ 131.95 7 $ 184.73 $- 12 $ 316.68 $ 4,750.20 Material (cost per sign): $50.00 $ 250 00 $ 350.00 $• $ 600.00 $ 9,000.00 No. of Signs REPAIRED: $26 39 30 $ 791 70 121 $ 3,193.19 i $- 151 $ 3,984.89 $ 24,463.53 Material (cost per sign): 550.00 $ 1,500.00 $ 6,050.00 $$ 7,550.00 $ 46,350.00 No. of BANNERS installed: 526.39 70 $ 1,847.30 6 $ 158.34 $- 76 $ 2,005.64 $ 23,434.32 GRAFFITI REMOVAL No. of Locations: 137 169 i i 306 Square Footage: 36,193 2,623 I 38,816 ((I DRAINAGE FACILITIES CLEANED 1 ! Catch Basins: 526.39 216 $ 5,700.24 183 $ 4,829.37 $ 399 i $ 10,529.61 $ 42,672.63 Down Drains: 526.39 0 $ - 0 $ - $- 0 i $ - $ 26.39 Under sidewalk Drains 526.39 86 $ 2,269.54 0 $ - $ - 86 $ 2,269.54 $ 13,960.31 Detention Basins: 526.39 14 $ 369.46 4 $ 105.56 i $ - 18 $ 475.02 $ 2,955.68 TREES TRIMMED No of Trees Trimmed: 526.39 98 $ 2,586.22 72 $ 1,900.08 $ - 170 $ 4,486.30 $ 22,273.16 R.O.W. WEED ABATEMENT Area Abated (square feet): 50 034 3,000 : $ 102.00 i $ - $ - 3,000 $ 102.00 $ 2,89' 16 i I The Street Maintenance Division also responds to service requests for a variety of other reasons, the total number of Service Order Requests, some of which include work reported above Is reported monthly. SERVICE ORDER REQUESTS No. of SOR's: 54 61 115 Personnel assigned to the Street Maintenance Division are on-call and respond to after hours emergencies or support City sponsored special events i Overtime Hocrs 539 59 189 $ 7,482.51 42 j $ 1,662.78 S - 231 $ 9,145 29 $ 32,681 55 TOTALS $ 78,677.32 1 $ 48,669.01$ - $ 127,346.33 $ 554,824.28 R:IMAINTAINeAOACRPTUULY AUG SEPT. STREET MAINTENANCE CONTRACTORS The following contractors have performed the following projects for the month of August, 2013 DATE STREET/CHANNEL/BRIDGE DESCRIPTION TOTAL COST ACCOUNT OF WORK SIZE CONTRACTOR: RENE'S COMMERCIAL MANAGEMENT Date: 08.12.13 ('I lY\\'IDE WEED ABATEMENT AND TRASH PICK UP ALONG CITY RIGHT-OF-WAY TOTAL. COST $ 7,430.00 Date: "COPAL COST Date: TOTAL COST Date: TOTA I. COST CONTRACTOR: Date: It TOTAL COST Date: TOTAL. COST CONTRACTOR: Date: TOTAL COST Date: # TOTAL COST TOTAL COST ACCOUNT #5401 - 0 - TOTAL COST ACCOUNT #5402 $7,430.00 TOTAL COST ACCOUNT #99-5402 - 0 - R:IMAINTAI NVNOACTRPT DEPARTMENT OF PUBLIC WORKS CONTRACTED MAINTENANCE WORK COMPLETED FISCAL YEAR 2013-2014 Date Submitted: September 10, 2013 Submitted By: Amer Attar Prepared By: Rodney Tidwell SCOPE OF WORK JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Year to Date ASPHALT CONCRETE Square Footage _-------�-------- ___ ------ ----5 –- -----_--- -------------------- ------------------- --------------- -----_----__-___w_W---- ----.— 0 Cost $______ -___ $ - $ - ____$_________�__-__ —____w-�_ _ PORTLAND CEMENT CONCRETE Square Footage__ ___ 0______M _______5_� -------- ----- ------- --------- Cost$_—___–___------ $------_____ -$ __�_________. $ —______� $-----------------$---------- $ -- DRAINAGE FACILITIES Channels (each) -----------0-------- _ --------------------- ------------- 0 Cost_$ ----------- ___ $ - $ �_---_ ____________ -$----------- =--- $--------- $_---__—_------ ------------------------ STRIPING AND PAVEMENT MARKINGS Striping (linear feet) 0 0 Sandblasting (linear feet)0 0 Legends (each) 0 – _______ ---- ___ ..... – 0 --------- Cost _ – – $-W_ 8,500.00 $ - $ _ ����____. -------_------.... $ - $ $_ $ 8,500.00 TREES TreesTrimmed________ 0____W__. 0 TreesRemoved 0 _r_ ------5-- _–___,_�T . __-------T____W–_____-------- ___ �_.______�____________-�____ ___ ---------------- ____ ___–_ _P__________ -------8-------- Cost $ $ $ $ =_-_--$-------- _$ _--__---- – _ __ – – -$–---------._______ WEED ABATEMENT ROW Area Abated (Square Feet) 0 .-- _____ 0 ___ ..... ___ Other Public Lands Abated (Square Feet)______ 0��____ ---���� __ _____ _____________ _____ ____ 8 _______ Cost $ 7,430.00 $ - $ $ $ $ 7.430.00 _$___-_ MISC. MAINT ACTIVITES Cost $ -$ - $ $ - $ - $ - $ - TOTAL CONTRACTED MAINT COSTS $ 8,500.00 $ 7,430.00 $ - $ - $ - $ - $ 15.930.00 R:IMAINTAINWIOACRTPJULY THRU DEC CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS STREET MAINTENANCE DIVISION GRAFFITI REMOVAL FISCAL YEAR 2013-2014 Month Number Square of Calls Footage Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Totals 137 169 3,193 2,623 306 5,816 3,500 3,000 2,500 .. 1,000 500 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Square o Number Footage of Calls 180 160 140 120 - 100 Ta u 15 80 6 z - 60 40 20 REQUESTS TO SPEAK City Council Meeting 09/24/13 Date REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. 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