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061212 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET JUNE 12, 2012 – 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 6:00 P.M. – The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1) Conference with real property negotiators pursuant to Government Code Section 54956.8 regarding the acquisition of the City of the YMCA building located at 29119 Margarita Road, Temecula 92591 on a portion of Margarita Park. The parties to the negotiations for the acquisition of this building are: YMCA of Riverside City and County and the City of Temecula. Negotiators for the City of Temecula are: Bob Johnson, Aaron Adams, and Tamra Irwin. Under negotiation are the price and terms for the acquisition of the building. 2) Conference with legal counsel—Potential litigation. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(c) with respect to one matter of pending potential litigation and will discuss whether to initiate litigation against the County of Riverside relating to its certification of the Final Environmental Impact Report for the Liberty Quarry Project. 3) Conference with real property negotiators pursuant to Government Code Section 54956.8 regarding one parcel of real property owned by the City of Temecula consisting of approximately 30.2 acres (APN 909-370-002) located northwesterly of Diaz Road and Dendy Parkway. The parties to the negotiations for an amendment to the terms of sale of this property are: Wild Rivers Temecula LLC and the City of Temecula. Negotiators for the City of Temecula are: Bob Johnson, Patrick Richardson, and Luke Watson. Under negotiation are the price and terms of the sale of the property to Wild Rivers Temecula LLC. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. Next in Order: Ordinance: 12-05 Resolution: 12-44 1 CALL TO ORDER: Mayor Chuck Washington Prelude Music: Temecula Valley Piano Competition Winners Invocation: Rabbi Barry Ulrych of Congregation B'nai Chaim of Murrieta Flag Salute: Mayor Pro Tem Naggar ROLL CALL: Comerchero, Edwards, Naggar, Roberts, Washington PRESENTATIONS/PROCLAMATIONS Federal Legislative Update — David Turch PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 2 Action Minutes RECOMMENDATION: 2.1 Approve the action minutes of May 22, 2012; 2.2 Approve the action minutes of May 23, 2012. 3 List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 City Treasurer's Report as of April 30, 2012 RECOMMENDATION: 4.1 Approve and file the City Treasurer's Report as of April 30, 2012. 5 First Amendment to Agreement for Law Enforcement Services RECOMMENDATION: 5.1 Approve the First Amendment to Agreement for Law Enforcement Services between County of Riverside and City of Temecula to include converting one Patrol Officer, one Special Enforcement Team position, and two Traffic/Motorcycle Team positions into four new POP Team positions. 6 Records Destruction Approval RECOMMENDATION: 6.1 Approve the scheduled destruction of certain City records in accordance with the City of Temecula approved Records Retention Policy. 7 Sponsorship Agreement with Safe Alternatives for Everyone (S.A.F.E.) RECOMMENDATION: 7.1 Approve the Sponsorship Agreement with Safe Alternatives for Everyone in the amount of $10,000 to provide the Temecula Valley with quality and needed services for children, youth, and families who have experienced or are at risk of abuse and violence. 3 8 Voter Approved Measure C Annual Special Tax Levy RECOMMENDATION: 8.1 Adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE AMOUNT OF THE SPECIAL TAX LEVY FOR FISCAL YEAR 2012-2013 TO PROVIDE FOR RECREATION AND HUMAN SERVICES PROGRAMS AND THE OPERATION, MAINTENANCE AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, MEDIAN LANDSCAPING, AND ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS 9 Agreements for Building Plan Review Services for Fiscal Year 2012-13 RECOMMENDATION: 9.1 Approve an agreement for Building Plan Review Services with Bureau Veritas, Inc. in the amount of $50,000; 9.2 Approve an agreement for Building Plan Review Services with Esgil Corporation in the amount of $50,000. 10 Agreement for Landscape Plan Check and Inspections Services for Fiscal Year 2012-13 RECOMMENDATION: 10.1 Approve an agreement with Blanca Y. Price to perform Landscape Plan Check and Inspection Services for Fiscal Year 2012-13 in the amount of $90,000. 11 Agreement with Hardy & Harper, Inc. for Citywide Paving Maintenance Services RECOMMENDATION: 11.1 Approve an agreement with Hardy & Harper, Inc. to provide annual Paving Maintenance Services to the City in the amount of $400,000 for Fiscal Year 2012-13. 12 Agreement with Rene's Commercial Management for Weed Abatement Maintenance Services RECOMMENDATION: 12.1 Approve an agreement with Rene's Commercial Management to provide annual Weed Abatement Maintenance Services to the City in the amount of $200,000 for Fiscal Year 2012-13. 4 13 Agreement with Ryan Monteleone Excavation, Inc. for Excavation, Backfill, and Grading Paving Maintenance Services RECOMMENDATION: 13.1 Approve an agreement with Ryan Monteleone, Inc. to provide annual Excavation, Backfill and Grading Paving Maintenance Services to the City in the amount of $300,000 for Fiscal Year 2012-13. 14 Agreement with WURM'S Janitorial Services, Inc. for Janitorial Maintenance Services RECOMMENDATION: 14.1 Approve an agreement with WURM'S Janitorial Services, Inc. to provide annual Janitorial Maintenance Services to the City in the amount of $251,557.37 for Fiscal Year 2012-13. 15 Agreement with the California Highway Patrol for Construction Zone Enhanced Enforcement Program Services on Phase I of the French Valley Parkway Interchange Improvement Project RECOMMENDATION: 15.1 Approve the Department of California Highway Patrol's standard Reimbursable Letter of Agreement, Form CHP 465, for use in implementing the Construction Zone Enhanced Enforcement Program (COZEEP) on the French Valley Parkway/Interstate 15 Overcrossing and Interchange Improvement Project — Phase I; 15.2 Authorize the City Manager to execute multiple Reimbursable Letters of Agreement up to a total of $100,000. 16 Professional Services Agreement for a Preliminary Investigation of the Old Town Temecula Community Theater Remediation, PW12-04 RECOMMENDATION: 16.1 Appropriate funding in the amount of $73,400 from the General Fund (Settlement Fund Balance) to the Old Town Temecula Community Theater Remediation, PW12-04; 16.2 Approve an agreement with Meyer and Associates in the amount of $58,400 for a preliminary investigation of the Old Town Temecula Community Theater Remediation, PW12-04; 16.3 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $15,000, which is equal to approximately 25% of the agreement amount. 5 17 Construction Contract for Citywide Concrete Repairs — PW12-07 RECOMMENDATION: 17.1 Award the construction contract for Citywide Concrete Repairs Project — PW12- 07, to Above All Names Construction Services, Inc. in the amount of $127,777.77 for Fiscal Year 2012-2013; 17.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $25,555.55, which is equal to 20% of the contract amount; 17.3 Make a finding that the Citywide Concrete Repairs Project is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 18 Amendments to Annual Agreements for various services required by the Public Works, Traffic Division — Fiscal Year 2012-13 RECOMMENDATION: 18.1 Approve the following amendments to annual agreements in the amounts stated for Fiscal Year 2012-13 for various Traffic Division operational needs. First Amendment with DBX, Inc. $30,000 Second Amendment with McCain, Inc. $30,000 First Amendment with Willdan Engineering $30,000 19 Second reading of Ordinance No. 12-04 RECOMMENDATION: 19.1 Adopt an ordinance entitled: ORDINANCE NO. 12-04 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 3.30 TO THE TEMECULA MUNICIPAL CODE TO ESTABLISH A LOCAL VENDOR PREFERENCE PROGRAM AND AMENDING SECTIONS 3.28.020, 3.28.220, 3.28.260, AND 3.32.010 OF THE TEMECULA MUNICIPAL CODE TO INTEGRATE THE LOCAL VENDOR PREFERENCE POLICY INTO THE CITY'S PURCHASING SYSTEM ******************** RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY ******************** 6 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: No. CSD 12-01 Resolution: No. CSD 12-04 CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 20 Action Minutes RECOMMENDATION: 20.1 Approve the action minutes of May 22, 2012. 21 Second Amendment with Excel Landscape, Inc. for Landscape Maintenance Services for Fiscal Year 2012-13 RECOMMENDATION: 21.1 Approve a Second Amendment with Excel Landscape, Inc., to provide continued Landscape Maintenance Services and the addition of new and supplemental landscape maintenance service areas for $2,182,123.49 for Fiscal Year 2012-13; 7 21.2 Authorize the General Manager to approve additional work not to exceed the contingency amount of $218,212.35, which is equal to 10% of the amendment amount. 22 First Amendment to Concession Agreement at Patricia H. Birdsall Sports Park RECOMMENDATION: 22.1 Approve the First Amendment with Stadium Pizza Redhawk, LLC to extend the term through July 31, 2012. CSD PUBLIC HEARING Any person may submit written comments to the Community Services District before a public hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing. 23 Temecula Community Services District Proposed Rates and Charges for Fiscal Year 2012-13 RECOMMENDATION: 23.1 Adopt a resolution entitled: RESOLUTION NO. CSD 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B — RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C — PERIMETER LANDSCAPING, SERVICE LEVEL D — RECYCLING AND REFUSE COLLECTION AND SERVICE LEVEL R— EMERGENCY UNPAVED ROAD MAINTENANCE SERVICES FOR FISCAL YEAR 2012-2013 CSD BUSINESS 24 Request to allow Non -Motorized Scooters in Temecula Skate Park (at the request of Council Member Edwards) RECOMMENDATION: 24.1 Approve non -motorized scooters in the Temecula Skate Park, during specified scooter sessions, per the amended Skate Park schedule. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT 8 CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, June 26, 2012, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. 9 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING Next in Order: Ordinance: No. SARDA 12-01 Resolution: No. SARDA 12-12 CALL TO ORDER: Chairperson Chuck Washington ROLL CALL: DIRECTORS: Comerchero, Edwards, Naggar, Roberts, Washington SARDA PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Agency Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. JOINT CITY COUNCIL/SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY BUSINESS 25 Adoption of the Fiscal Year 2013-2017 Capital Improvement Program Budget RECOMMENDATION: 25.1 The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-13 25.2 The Successor Agency to the Temecula Redevelopment Agency adopt a resolution entitled: RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-13 10 26 Adoption of the Fiscal Year 2012-13 Annual Operating Budget RECOMMENDATION: 26.1 The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2012-13 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 26.2 The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS 26.3 The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012-13 26.4 The Successor Agency to the Temecula Redevelopment Agency adopt a resolution entitled: RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY ADOPTING THE FISCAL YEAR 2012-13 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA ADJOURNMENT Next regular meeting: Tuesday, June 26, 2012, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. 11 TEMECULA HOUSING AUTHORITY — no meeting TEMECULA PUBLIC FINANCING AUTHORITY — no meeting 12 RECONVENE TEMECULA CITY COUNCIL CITY COUNCIL BUSINESS 27 Amendment to the Stormwater/Urban Runoff Management and Discharge Controls Ordinance (Vater Quality Ordinance) RECOMMENDATION: 27.1 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 12 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING CHAPTER 8.28 OF THE TEMECULA MUNICIPAL CODE RELATING TO STORM WATER AND URBAN RUNOFF MANAGEMENT AND DISCHARGE CONTROL, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO PREPARE A MANUAL SETTING FORTH THE ADMINISTRATIVE RULES, PROCEDURES, AND REQUIREMENTS NECESSARY TO IMPLEMENT THIS ORDINANCE 27.2 Authorize the City Attorney to prepare and submit a `Certified Statement of Adequate Legal Authority' to the San Diego Regional Water Quality Control Board certifying that the City's Water Quality Ordinance has adequate legal authority to ensure full compliance with the new NPDES MS4 permit. CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: Tuesday, June 26, 2012, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NONCE TO THE PUBLIC The agenda packet (including staff reports) will be available for viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the packet may also be accessed on the City's website — www.cityoftemecula.oro Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the Agenda, after the posting of the Agenda, will be available for public review in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — www.cityoftemecula.orq — and will be available for public review at the respective meeting. If you have any questions regarding any item of business on the Agenda for this meeting, please contact the City Clerk's Department, (951) 694-6444. 13 CONSENT CALENDAR Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET MAY 22, 2012 – 7:00 PM 5:45 P.M. – The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matter(s): 1) Conference with legal counsel—Potential litigation. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(c) with respect to one matter of pending potential litigation and will discuss whether to initiate litigation against the County of Riverside relating to its certification of the Final Environmental Impact Report for the Liberty Quarry Project. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. At 5:45 P.M., Mayor Washington called the Closed Session meeting to order. The City Council meeting convened at 7:00 P.M. CALL TO ORDER: Mayor Chuck Washington Prelude Music: Joshua Jurkosky Invocation: Pastor Ted Leavenworth of Reliance Church Flag Salute: Council Member Edwards ROLL CALL: Comerchero, Edwards, Naggar, Roberts, Washington PUBLIC COMMENTS The following individuals addressed the City Council: • Reyna Reyne • Raymond Karel Lindemans • Pauline Lombard CITY COUNCIL REPORTS CONSENT CALENDAR 1 Standard Ordinance and Resolution Adoption Procedure - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. 052212 1 RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 2.1 Approve the action minutes of May 8, 2012. 3 List of Demands - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 12-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Financial Statements for the Nine Months Ended March 31, 2012- Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 4.1 Receive and file the Financial Statements for the Nine Months Ended March 31, 2012. 5 Approval of Election Resolutions - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 5.1 Adopt a resolution entitled: RESOLUTION NO. 12-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REQUESTING THE SERVICES OF THE COUNTY REGISTRAR OF VOTERS TO CONDUCT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2012 052212 2 5.2 Adopt a resolution entitled: RESOLUTION NO. 12-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2012, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES 6 Support for SB 1186 (Steinberg & Dutton), at the request of Council Member Roberts - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 6.1 Adopt a resolution entitled: RESOLUTION NO. 12-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA SUPPORTING SENATE BILL 1186 (STEINBERG & DUTTON) AIMED TO HELP CALIFORNIA BUSINESSES COMPLY WITH THE REQUIREMENTS OF THE AMERICANS WITH DISABILITY ACT WITHOUT FRIVOLOUS LAWSUITS 7 Agreement for funding the acquisition of open space property (APN 940-300-026) between Western Riverside County Regional Conservation Authority and the City of Temecula - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 7.1 Accelerate the appropriation and funding in the amount of $119,000 from Development Impact Fee Open Space from Fiscal Year 2012-13 to Fiscal Year 2011-12; 7.2 Adopt a resolution entitled: RESOLUTION NO. 12-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "AGREEMENT FOR FUNDING THE ACQUISITION OF OPEN SPACE PROPERTY BETWEEN WESTERN RIVERSIDE COUNTY REGIONAL CONSERVATION AUTHORITY AND CITY OF TEMECULA" (APN 940-300-026) 052212 3 8 Cooperative Agreement between the City of Temecula and the Temecula Community Services District - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 8.1 Approve a Cooperative Agreement for the purchasing of supplies, equipment and services, and for providing maintenance and construction services for City affiliated entities. 9 Amendments to Annual Agreements for various services required by the Public Works Street Maintenance Division for Fiscal Year 2012-13 - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 9.1 Approve the following amendments to annual agreements in the amounts stated for Fiscal Year 2012-13 for routine street maintenance and emergency services for various Street Maintenance Division needs. General Engineering Contractor Services CalMat Co. dba Vulcan Materials Company $100,000 Main Street Signs $75,000 Traffic Striping Pacific Striping, Inc. $330,000 Vehicle/Equipment Maintenance Don Blakely dba Blakely's Truck Service $30,000 10 Amendments to Annual Agreements for various services required by the Public Works Capital Improvements Projects (CIP) Division for Fiscal Year 2012-13 - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 10.1 Approve the amendments to the following annual agreements in the amounts stated for Fiscal Year 2012-13 for routine services for various Public Works CIP Division needs on as needed basis. Appraisal Services California Property Specialists, Inc. $50,000 Epic Land Solutions, Inc. $50,000 052212 4 Geotechnical Services Construction Testing & Engineering, Inc. Converse Consultants, Inc. Leighton Consulting, Inc. Title Services Chicago Title Engineering & Survey Services RBF Consulting, Inc. Harris & Associates, Inc. $100,000 $100,000 $100,000 $40,000 $100,000 $100,000 Landscape and Plan Check Services David Neault Associates, Inc. $ 100,000 11 Acceptance of Improvements and Notice of Completion for the Pedestrian/Bicycle Bridge over Santa Gertrudis Creek to Chaparral High School and City Trail System, PW05-11 - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 11.1 Accept the construction of the Pedestrian/Bicycle Bridge over Santa Gertrudis Creek to Chaparral High School and City Trail System, PW05-11, as complete; 11.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one year Maintenance Bond in the amount of 10% of the contract amount; 11.3 Release the Materials and Labor Bond seven months after filing of the Notice of Completion if no liens have been filed. 12 Agreement with Bonterra Consulting for environmental mitigation services for the French Valley Parkway/Interstate 15 Interchange Project, PW07-04 and PW02-11 - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 12.1 Approve the Agreement for Consultant Services with Bonterra Consulting in an amount not to exceed $165,060 to provide biological & annual monitoring and reporting services for the French Valley Parkway/Interstate 15 Overcrossing and Interchange Improvements Project; 12.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $16,506, which is 10% of the agreement amount. 052212 5 13 First Amendment to the Utility Agreement with Southern Californian Edison for Phase I of the French Valley Parkway/Interchange Project, PW07-04 - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 13.1 Approve the First Amendment to the Utility Agreement with Southern California Edison in an amount not to exceed $51,110.57 to perform construction related activity associated with the relocation of electrical utilities for the French Valley Parkwayllnterstate 15 Overcrossing and Interchange Improvements Project. 14 Agreement with Marine Biochemist for Water Management/Maintenance Services at the Harveston Lake Park and Temecula Duck Pond - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 14.1 Approve an Agreement for Minor Maintenance Services for the Water Management/Maintenance Services at the Harveston Lake Park and Temecula Duck Pond with Marine Biochemist, a business of Arch Chemicals, Inc., in the amount of $56,800 for Fiscal Year 2012-13. 15 Resolution of Intent to create a Murrieta Creek Joint Powers Authority — Approved Staff Recommendation (4-0-1, Council Member Edwards abstained) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval, with Council Member Edwards abstaining. RECOMMENDATION: 15.1 Adopt a resolution entitled: RESOLUTION NO. 12-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REGARDING ITS INTENT TO CREATE A MURRIETA CREEK JOINT POWERS AUTHORITY At 7:19 P.M., the City Council convened as the Temecula Community Services District and the Successor Agency to the Temecula Redevelopment Agency. At 7:56 P.M., the City Council resumed with regular business. CITY COUNCIL BUSINESS 26 Local Vendor Preference Program - Approved Staff Recommendation (5-0-0) Council Member Naggar made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 052212 6 26.1 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 12-04 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 3.30 TO THE TEMECULA MUNICIPAL CODE TO ESTABLISH A LOCAL VENDOR PREFERENCE PROGRAM AND AMENDING SECTIONS 3.28.020, 3.28.220, 3.28.260, AND 3.32.010 OF THE TEMECULA MUNICIPAL CODE TO INTEGRATE THE LOCAL VENDOR PREFERENCE POLICY INTO THE CITY'S PURCHASING SYSTEM 26.2 Authorize staff to pursue a study within six months of implementation of the Local Vendor Preference Program to accurately quantify the local and regional economic benefits of the program. By way of a PowerPoint presentation, Director of Finance Wilson and Fiscal Services Manager Cardenas presented the staff report as per agenda material. Stephen Eldred addressed the City Council. 27 Resolution approving and authorizing the execution of a Lease Termination Agreement with the YMCA of Riverside City and County, Inc. and the appropriation of funds required to purchase the facility (at the request of Park and Recreation Ad Hoc Subcommittee Members Chuck Washington and Jeff Comerchero) - Approved Staff Recommendation (5-0-0) Council Member Roberts made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 27.1 Adopt a resolution entitled: RESOLUTION NO. 12-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING AND AUTHORIZING THE EXECUTION OF A LEASE TERMINATION AGREEMENT WITH YMCA OF RIVERSIDE CITY AND COUNTY, INC. REGARDING THE YMCA BUILDING LOCATED IN MARGARITA COMMUNITY PARK 27.2 Appropriate $1,609,915 for purchase of the facility to be funded with an advance from General Fund reserves and subsequent repayment from Park and Recreation Development Impact Fees (DIF). By way of PowerPoint presentation, Executive Director of Community Services Adams presented the staff report as per agenda material. DEPARTMENTAL REPORTS CITY MANAGER REPORT 052212 7 CITY ATTORNEY REPORT With respect to the Closed Session item, City Attorney Thorson advised that there was no action to report. ADJOURNMENT At 8:42 P.M., the City Council meeting was formally adjourned to Wednesday, May 23, 2012, at 9:00 AM, for the purpose of a Budget Workshop, Civic Center - Conference Center, 41000 Main Street, Temecula, California. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] 052212 8 ACTION MINUTES TEMECULA CITY COUNCIL BUDGET WORKSHOP CONFERENCE CENTER 41000 MAIN STREET MAY 23, 2012 — 9:00 AM The City Council Budget Workshop convened at 9:00 A.M. CALL TO ORDER: Mayor Chuck Washington Flag Salute: Mayor Pro Tem Mike Naggar ROLL CALL: Comerchero, Edwards, Naggar, Roberts, Washington PUBLIC COMMENTS Wayne Hall addressed the City Council. CITY COUNCIL REPORTS CITY COUNCIL BUSINESS 1 Review of the Proposed FY 2012-13 Preliminary Annual Operating Budget — Reviewed and discussed. RECOMMENDATION: 1.1 Review and discuss the proposed fiscal year 2012-13 Preliminary Annual Operating Budget, and provide direction to staff as appropriate. 2 Review of the Proposed Fiscal Years 2013-2017 Capital Improvement Program — reviewed and discussed. Council Member Naggar requested that a project sheet be added to include a 250- 500 acre area in the Santa Margarita Ecological Reserve (SMER) to be primarily used as a preservation of habitat area, but also camping, educational purposes, biking and hiking trails, flora and fauna. Council consensus provided that $50,000 be added for this purpose. RECOMMENDATION: 2.1 Review and discuss the proposed fiscal years 2013-2017 Capital Improvement Program (CI P) and provide direction to staff as appropriate. 1 CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT At 11:15 A.M., the City Council meeting was adjourned to Tuesday, June 12, 2012, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. ATTEST: Susan W. Jones, MMC City Clerk [SEAL] 2 Chuck Washington, Mayor Item No. 3 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Genie Wilson, Director of Finance DATE: June 12, 2012 SUBJECT: List of Demands PREPARED BY: Pascale Brown, Accounting Manager Jada Shafe, Accounting Specialist RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $5,225,970.40. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 12th day of June, 2012. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 12- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk CITY OF TEMECULA LIST OF DEMANDS 05/10/2012 TOTAL CHECK RUN $ 1,327,173.51 05/17/2012 TOTAL CHECK RUN 2,123,934.99 05/24/2012 TOTAL CHECK RUN 948,288.19 05/10/2012 TOTAL PAYROLL RUN: 418,859.39 05/24/2012 TOTAL PAYROLL RUN: 407,714.32 TOTAL LIST OF DEMANDS FOR 06/12/2012 COUNCIL MEETING: $ 5,225,970.40 DISBURSEMENTS BY FUND: CHECKS: 001 GENERAL FUND $ 2,823,247.27 130 RECOVERY ACT JAG FUNDING 6,517.28 150 AB 2766 FUND 1,636.10 165 SARDA AFFORDABLE HOUSING 48,495.74 190 TEMECULA COMMUNITY SERVICES DISTRICT 496,418.66 192 TCSD SERVICE LEVEL B 76,905.57 194 TCSD SERVICE LEVEL D 2,147.97 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 9,378.93 197 TEMECULA LIBRARY FUND 7,145.85 210 CAPITAL IMPROVEMENT PROJECTS FUND 637,207.96 300 INSURANCE FUND 8,001.66 320 INFORMATION TECHNOLOGY 121,881.31 330 SUPPORT SERVICES 15,729.25 340 FACILITIES 28,968.66 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 3,484.52 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 1,699.01 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 1,660.89 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 2,076.55 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 327.91 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 1,964.96 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 1,088.05 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 933.89 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 9,337.98 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 107.41 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 322.53 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 109.04 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 6,622.74 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 2,699.37 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 965.25 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 663.23 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 1,353.50 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 69.63 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 5,393.73 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 2,309.32 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 8,788.43 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 12,714.79 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 220.91 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 424.47 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 31,686.51 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 2,161.90 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 97.58 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 462.89 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 10,912.79 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 171.96 700 CERBT CALIFORNIA EE RETIREE-GASB45 4,882.74 $ 4,399,396.69 CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 483,938.86 165 SARDA AFFORDABLE HOUSING 22,869.13 190 TEMECULA COMMUNITY SERVICES DISTRICT 209,016.06 192 TCSD SERVICE LEVEL B 740.04 194 TCSD SERVICE LEVEL D 3,294.81 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 1,885.95 197 TEMECULA LIBRARY FUND 2,442.93 300 INSURANCE FUND 2,743.10 320 INFORMATION TECHNOLOGY 38,823.65 330 SUPPORT SERVICES 11,869.66 340 FACILITIES 23,436.87 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 155.24 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 103.97 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 123.15 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 22.58 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 250.47 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 45.53 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 64.32 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 425.44 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 3.30 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 19.27 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 11.71 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 283.78 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 60.38 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 34.75 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 30.52 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 70.84 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 5.73 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 263.01 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 140.54 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 381.19 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 645.52 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 16.02 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 16.98 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 363.02 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 117.17 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 5.29 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 16.98 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 535.18 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 9.66 700 CERBT CALIFORNIA EE RETIREE-GASB45 21,291.11 826,573.71 TOTAL BY FUND: $ 5,225,970.40 apChkLst Final Check List Page: 1 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 1916 05/10/2012 000245 PERS- HEALTH INSUR Blue Shield HMO Payment 0.00 PREMIUM PERS Health Admin Cost Payment 84,155.78 84,155.78 1917 05/10/2012 000389 NATIONWIDE RETIREMENT OBRA- Project Retirement Payment 2,722.90 2,722.90 SOLUTION 1918 05/10/2012 010349 CALIF DEPT OF CHILD Support Payment 738.45 738.45 SUPPORT 1919 05/10/2012 000444 INSTATAX (EDD) State Disability Ins Payment 21,725.79 21,725.79 1920 05/10/2012 000283 INSTATAX (IRS) Federal Income Taxes Payment 76,437.25 76,437.25 1921 05/10/2012 001065 NATIONWIDE RETIREMENT Nationwide Retirement Payment 14,519.83 14,519.83 SOLUTION 1922 05/10/2012 000246 PERS (EMPLOYEES' PERS ER Paid Member Contr Payment 132,118.53 132,118.53 RETIREMENT) 1923 05/10/2012 000642 TEMECULA CITY FLEXIBLE Child Care Reimbursement Payment 7,865.38 7,865.38 9991 05/03/2012 014811 MORRELL, MATTHEW refund:sec dep:rm rental:Harveston 150.00 150.00 9992 05/03/2012 014811 MORRELL, MATTHEW refund:indoorrental:Harveston 100.00 100.00 151826 05/08/2012 002185 POSTMASTER Postage for S/F'12 Recreation Guide 7,446.30 7,446.30 151827 05/10/2012 003552 AFLAC AFLAC Cancer Payment 3,118.26 3,118.26 151828 05/10/2012 014654 ACADEMY OF BALLET ARTS sttlmnt: Coppelia 5/2-5/3 2,903.80 2,903.80 151829 05/10/2012 008552 ADKINS DESIGN CONSULTING APR GRAPHIC DESIGN SVCS: 2,364.19 2,364.19 THEATER 151830 05/10/2012 005068 ADKISSON, CANDICE reimb: flowers mpsc mothers day 5/2 167.95 167.95 151831 05/10/2012 009374 ALLEGRO MUSICAL VENTURES PIANO TUNING SVCS: THEATER 202.33 202.33 151832 05/10/2012 014531 ALLEN EMBROIDERY SERVICE staff shirts: family fun night 561.09 staff shirts: FAM events 518.09 1,079.18 Pagel apChkLst Final Check List Page: 2 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 151833 05/10/2012 004422 AMERICAN BATTERY batteries for fire vehicles: Stn 84 CORPORATION 151834 05/10/2012 012841 AMERICAN COUNCIL OF (3)'12 subdivision map act/indexes 151835 05/10/2012 004240 AMERICAN FORENSIC NURSES DUI & drug screenings: Police (AFN) DUI & drug screenings: Police June Stand By Fee: Police 151836 05/10/2012 000747 AMERICAN PLANNING 4/12-3/13 APA mb: Jones, Eric ASSOCIATION 345.71 345.71 89.08 89.08 466.18 381.42 1,248.00 2,095.60 310.00 310.00 151837 05/10/2012 001323 ARROWHEAD WATER INC Bottled wtr svcs: CRC 645 Bottled wtr svcs: TV Museum 19.03 Bottled wtr svcs: Theater 48.34 Bottled wtr svcs: TCC 16.87 BOTTLED WTR SVCS: TES POOL 645 BOTTLED W1-1:4 SVCS: AQUATICS 645 Bottled wtr svcs: Library 84.26 Bottled wtr svcs: Fld Op Ctr 87.50 Bottled wtr svcs: MPSC 58.59 Bottled wtr svcs: Ch Museum 32.38 Bottled wtr svcs: CM 38.83 BOTTLED W1-1:4 SVCS: SKATE PARK 645 BOTTLED WTR SVCS: PBSP 31.63 Bottled wtr svcs: VRMS 33.14 476.37 151838 05/10/2012 007065 B & H PHOTO VIDEO INC microphones: library 1,135.82 1,135.82 151839 05/10/2012 014433 BOWCON COMPANY, INC Feb const: ped/bicycle bridge 31,109.94 31,109.94 151840 05/10/2012 003138 CAL MAT PW PATCH TRUCK MATERIALS 337.79 337.79 151841 05/10/2012 014822 CALIFORNIA DELTA refund:permit proc error:B12-0447 79.20 79.20 151842 05/10/2012 014820 CAO, YIN refund: massage hearing fee 2,501.00 2,501.00 151843 05/10/2012 003775 CHAPARRAL HIGH SCHOOL every 15 min: screens/panels rental 425.00 425.00 151844 05/10/2012 014726 CHAPTER 13 STANDING SUPPORT PMT 182.77 182.77 TRUSTEE 151845 05/10/2012 014827 CHAVEZ, JOSE refund: theater security deposit 500.00 500.00 Page2 apChkLst Final Check List Page: 3 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 151846 05/10/2012 004931 CHICAGO TITLE COMPANY title reports xx-045-3:french valley 500.00 title reports xx-043-l:french valley 500.00 title reports xx-005-7:french valley 500.00 1,500.00 151847 05/10/2012 004405 COMMUNITY HEALTH Community Health Charities Payment 51.00 51.00 CHARITIES 151848 05/10/2012 000442 COMPUTER ALERT SYSTEMS alarm maint: library 322.44 322.44 151849 05/10/2012 013286 CONN EXON TELECOM INC Apr Enterprise 911 svc:IT 250.00 250.00 151850 05/10/2012 014521 COSTAR GROUP MAY WEBSITE SUBSCR: ECO DEV 348.00 348.00 INFORMATION, INC 151851 05/10/2012 001264 COSTCO WHOLESALE executive membership upgrade 50.42 50.42 151852 05/10/2012 011870 CRIME SCENE STERI-CLEAN, LLC 151853 05/10/2012 004192 DOWNS COMMERCIAL FUELING INC 3/28 trauma clean up svc: police 4/27 trauma clean up svc: police Fuel for City vehicles: TCSD Fuel for City vehicles: TCSD Fuel for City vehicles: Police Fuel for City vehicles: CC/Info Tech Fuel for City vehicles: B&S Fuel for City vehicles: Code Enf Fuel for City vehicles: Idv/npdes Fuel for City vehicles: cip/Idv/npdes Fuel for City vehicles: PW Maint Fuel for City vehicles: PW Traffic 151854 05/10/2012 000523 EASTERN MUNICIPAL WATER newwater/sewer:rohpaugh fire stn DIST 151855 05/10/2012 014812 ESCHENAU ER, SCOTT refund:sec dep:rm rental:Harveston 151856 05/10/2012 003665 EXCEL COMMERCIAL Apr long distance phone svcs 500.00 500.00 382.91 1,000.00 2,408.02 74.96 103.64 438.83 624.82 278.04 279.91 1,623.58 474.56 6,689.27 33,364.00 33,364.00 150.00 150.00 55.21 55.21 Pages apChkLst Final Check List Page: 4 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 151857 05/10/2012 003347 FIRST BANKCARD CENTER 014808 OSAKA DAIICHI HOTEL RR foreign exchange transaction fee 19.69 014810 MIKIMOTO SHINJIYUSHIMA RR meal:sister city trip Japan 4/12 28.51 014810 MIKIMOTO SHINJIYUSHIMA RR foreign exchange transaction fee 0.85 002377 BEST BUY COMPANY INC JC iphone protective case 86.19 014809 SCI VENDING RR meal:sister city trip Japan 4/12 5.00 014808 OSAKA DAIICH I HOTEL RR htl:sister city trip Japan 4/12 262.73 014808 OSAKA DAIICHI HOTEL RR foreign exchange transaction fee 7.88 014808 OSAKA DAIICH I HOTEL RR htl:sister city trip Japan 4/12 656.48 000867 WESTIN HOTEL, THE RR htl:sister city trip Japan 4/12 25.00 002283 EMBASSY SUITES HOTEL RR htl:sister city trip Japan 4/12 181.91 014808 OSAKA DAIICH I HOTEL RR htl:sister city trip Japan 4/12 314.63 014808 OSAKA DAIICHI HOTEL RR foreign exchange transaction fee 9.43 014821 CPE STORE INC, THE GW books: forensic acctg/audit 499.04 006952 PAYPAL GW Verisign Payflow Pro Transaction 59.95 2,157.29 151858 05/10/2012 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 50.00 50.00 151859 05/10/2012 007639 GAMBLE, TRACY refund:sec dep:kitchen rental:conf ctr 150.00 150.00 151860 05/10/2012 013552 GANDS PRODUCTIONS LLC sttlmnt: Country at the Merc 5/5 769.50 769.50 151861 05/10/2012 012066 GEOCON WEST, INC 3/19-4/15 geotech svc:roripaugh 6,737.50 6,737.50 151862 05/10/2012 014634 GREAT WESTERN PARK water slide replacement: crc pool 78,055.78 78,055.78 151863 05/10/2012 004188 HARRIS & ASSOCIATES Mar const svcs: FV interchange 18,579.80 18,579.80 151864 05/10/2012 004133 HDL SOFTWARE LLC HDL Web Yearly Renewal Module 1,658.85 business license software:info tech 6,108.60 7,767.45 151865 05/10/2012 001517 HEALTH & HUMAN RESOURCE MAY EAP SVCS: HR 664.40 664.40 CTR 151866 05/10/2012 010210 HOME DEPOT SUPPLY INC, recreation supplies: crc 456.27 456.27 TH E Page4 apChkLst Final Check List Page: 5 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 151867 05/10/2012 002701 HUB INT'L INSURANCE Mar '12 special events premiums 619.73 619.73 SERVCS INC 151868 05/10/2012 000194 IC MA RETIREMENT -PLAN ICMA Retirement Trust 457 Payment 7,230.12 7,230.12 303355 151869 05/10/2012 012883 JACOB'S HOUSE INC Jacob's House Charity Payment 140.00 140.00 151870 05/10/2012 014432 LANAIR GROUP, LLC 151871 05/10/2012 003726 LIFE ASSIST INC SHORETEL EQUIP REPAIR/MAINT: LIBRARY SHORETEL EQUIP REPAIR/MAINT: INFO MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS retumed product: Paramedics RETURNED PRODUCT: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS 151872 05/10/2012 013769 LIGHTSQUARED LP APR SATTELITE PHONE SVC: FIRE/CM 151873 05/10/2012 014772 LOTA, RAYMOND A photo booth:father/daughter dance 151874 05/10/2012 014365 MAILFINANCE, INC. Apr mail machine lease: Central Services 151875 05/10/2012 000217 MARGARITA OFFICIALS ASSN Apr officiating srvcs:softball sports 151876 05/10/2012 014536 MARKEN, KERI E. Apr cataloging srvcs: History Museum 151877 05/10/2012 014813 MARTINEZ, FABIAN refund:sec dep:rm rental:TCC 151878 05/10/2012 014814 MEJIA, ASHLEY refund:sec dep:rm rental:TCC 151879 05/10/2012 006571 MELODY'S AD WORKS INC. Apr reimbursement:marketing expenses MAY MARKETING & PROMO SRVCS:OLC 600.00 600.00 1,200.00 581.01 423.62 217.18 452.13 2.52 579.58 45.58 72.07 -941.44 -452.13 323.77 130.89 17.89 149.04 848.00 677.21 4,068.00 1,620.00 150.00 150.00 53.10 1,452.67 149.04 848.00 677.21 4,068.00 1,620.00 150.00 150.00 4,000.00 4,053.10 Pages apChkLst Final Check List Page: 6 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 151880 05/10/2012 003076 MET LIFE INSURANCE MetLife Dental Insurance Payment 7,056.66 7,056.66 COMPANY 151881 05/10/2012 014719 MK PRESTIGE BUILDERS, INC. Aprprgss pmt:crc roof rehab 84,072.62 84,072.62 151882 05/10/2012 010908 MR APPLIANCE OF ice maker repair:pbsp snack bar 200.00 200.00 WINCHESTER 151883 05/10/2012 004238 MURRIETA, CITY OF Advertising cost:twin cities mrktg pgrm 1,500.00 Cooperative agrmnt:french valley/I-15 53,752.95 55,252.95 151884 05/10/2012 002925 NAPA AUTO PARTS Misc parts & supplies:pw maint 3.22 3.22 151885 05/10/2012 013557 NAVAL SURFACEWARFARE Lease pmt:police night vision equip 600.00 600.00 CENTER 151886 05/10/2012 009337 NOLTE ASSOCIATES INC 2/26-3/31 eng srvcs:ped bridge 1,083.25 1,083.25 151887 05/10/2012 002139 NORTH COUNTY TIMES Apr public notices: Planning Dept 408.96 408.96 151888 05/10/2012 002292 OASIS VENDING Vending & kitchen supplies:foc 104.46 Vending & kitchen supplies:civic center 1,059.41 1,163.87 151889 05/10/2012 003964 OFFICE DEPOT BUSINESS SVS Misc office supplies:pd old town office 89.71 DIV Business cards - Police 211.49 301.20 151890 05/10/2012 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs: TCSD 325.74 325.74 151891 05/10/2012 013127 ON STAGE MUSICALS Great American Songbook 5/6/12 3,788.37 3,788.37 151892 05/10/2012 001171 ORIENTAL TRADING COMPANY Misc supplies: children's museum 130.74 130.74 INC 151893 05/10/2012 014823 PEARSON, DOUGLAS refund:90% appl fee:PA12-0072 3,208.50 3,208.50 151894 05/10/2012 005820 PRE -PAID LEGAL SERVICES PrePaid Legal Services Payment 221.25 221.25 INC 151895 05/10/2012 014354 PROQUEST, LLC 8/1/12-7/31/13 ancestry software:library 885.00 885.00 151896 05/10/2012 002612 RADIO SHACK INC Misc supplies:info tech 107.71 107.71 Pages apChkLst Final Check List Page: 7 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 151897 05/10/2012 000262 RANCHO CALIF WATER DISTRICT 151898 05/10/2012 000271 RBF CONSULTING 151899 05/10/2012 013832 RBF CONSULTING Description Amount Paid Check Total Apr Floating meter- comm:PW 156.89 Apr var water meters:Fire Stns 577.83 Apr water meter:28640 Pujol St 7.93 Apr var water meters:TCSD svc lev C 20,459.32 Apr Reclaimed-LSCP:WoIf crk dr N 212.31 Apr var water meters:TCSD & PW 1,278.01 Apr var water meters:TCSD 2,880.29 25,572.58 MAR ENG SRVCS: I-15/ULT. INTRCHG 6,245.91 6,245.91 MAR RIPARIAN HABITAT 949.95 949.95 P LANS/SP ECS: F.V.P KW 151900 05/10/2012 011663 READY, MARC 1 year software maint:TATEMS 167.00 167.00 151901 05/10/2012 003591 RENES COMMERCIAL Weed abatement:french vly pkwy 1,475.00 1,475.00 MANAGEMENT 151902 05/10/2012 002110 RENTAL SERVICE EQUIP RENTAL & MAINT:PW MAINT 20.28 20.28 CORPORATION 151903 05/10/2012 000406 RIVERSIDE CO SHERIFFS FY11/12 facility expenses 257,553.99 257,553.99 DEPT 151904 05/10/2012 001365 RIVERSIDE COUNTY OF Health permit:Western Days '12 285.00 285.00 151905 05/10/2012 014579 ROADWAY ENGINEERING Marconst:library parking expansion 32,071.05 32,071.05 151906 05/10/2012 007582 SAFEGUARD DENTAL & VISION SafeGuard Vision Plan Payment 632.91 632.91 151907 05/10/2012 014815 SELTZER, BILL refund:sec dep:rm rental:conf ctr 100.00 100.00 151908 05/10/2012 011386 SHABEC, RUDY Reimb:safety vests embroidery srvcs 86.20 86.20 151909 05/10/2012 008529 SHERIFFS CIVIL DIV- SUPPORT PAYMENT 100.00 100.00 CENTRAL 151910 05/10/2012 008529 SHERIFFS CIVIL DIV- SUPPORT PAYMENT 100.00 100.00 CENTRAL Page:7 apChkLst Final Check List Page: 8 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 151911 05/10/2012 009746 SIGNS BYTOMORROW 151912 05/10/2012 000645 SMART & FINAL INC 151913 05/10/2012 000537 SO CALIF EDISON 151914 05/10/2012 000519 SOUTH COUNTY PEST CONTROL INC Description Amount Paid Check Total anodized brown letters: theatertckt ofc PUBLIC NTC POSTINGXX-0281: PLANN If PUBLIC NTC POSTINGXX-0032: PLANN If PUBLIC NTC POSTINGXX-0075: PLANN If PUBLIC NTC POSTINGXX-0021: PLANN If PUBLIC NTC POSTINGXX-0180: PLANNIf PUBLIC NTC POSTINGXX-0274: PLANN If Artist Hospitality: Theater MISC SUPPLIES:MPSC MISC SUPPLIES:MPSC 180.17 296.20 148.10 148.10 148.10 296.20 296.20 69.33 224.57 159.74 Apr 2-29-974-7899:26953 Ynez LS -3 179.20 Apr 2-31-031-2590:28301 Rancho cal 4048 Apr 2-05-791-8807:31587 Tem pkwy 9,655.00 Apr 2-29-657-2563:42902 Butterfield 176.26 Apr 2-25-350-5119:45602 Redhawk pkwy 22.03 Apr 2-30-066-2889:30051 Rancho vista 22.16 May 2-01-202-7330:var LS -1 allnite 76,280.04 Apr 2-01-202-7603:var LS -1 allnite 27,807.12 Apr 2-29-479-2981:31454 Tem pkwy TCI 98.64 Apr 2-20-798-3248:C. Museum 958.80 Apr 2-10-331-2153:28816 Pujol St 744.69 Apr 2-27-805-3194:42051 Main St 2,750.29 Apr 2-31-936-3511:46488 Pechanga pkwy 43.42 pest control srvcs: harveston park 94.00 1,513.07 453.64 118,778.13 pest control srvcs: sunset park 94.00 pest control srvcs: rrsp 94.00 282.00 151915 05/10/2012 012652 SOUTHERN CALIFORNIA May gen usage:0141,0839,2593,9306 478.63 478.63 151919 05/10/2012 007762 STANDARD INSURANCE Mandatory Life Insurance Payment 8,777.20 8,777.20 COMPANY 151920 05/10/2012 012723 STANDARD INSURANCE Voluntary Supp Life Insurance Payment 773.50 773.50 COMPANY 151921 05/10/2012 003000 STATE WATER RESOURCES Ntc of intent filing fee:F.V. Pkwy 1,008.00 1,008.00 151922 05/10/2012 014541 STEVE'S TOWING, INC Towing services: Police 205.00 205.00 151923 05/10/2012 003840 STRONGS PAINTING painting srvcs: crc rehab 8,750.00 8,750.00 151924 05/10/2012 007273 STUMPS PRINTING COMPANY MISC SUPPLIES:FATHER/DAUGHTER 190.66 190.66 INC DANCE 5/18 Pages apChkLst Final Check List Page: 9 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 151925 05/10/2012 011897 TAG/AMS INC APR DOT RANDOM DRUG TESTING:HR 65.00 65.00 151926 05/10/2012 001547 TEAMSTERS LOCAL 911 Union Dues Payment 4,682.00 4,682.00 151927 05/10/2012 014740 TED ENTERPRISES, INC. Apr prgss pmt:calle festa storm drain 98,162.55 98,162.55 151928 05/10/2012 000168 TEMECULA FLOWER CORRAL Sunshine fund 67.82 67.82 151929 05/10/2012 003677 TEMECULA MOTORSPORTS MOTORCYCLE 760.69 LLC REPAIR/MAINT:TEM.P.D. MOTORCYCLE REPAIR/MAINT:TEM.P.D. 572.07 MOTORCYCLE REPAIR/MAINT:TEM.P.D. 199.39 MOTORCYCLE REPAIR/MAINT:TEM.P.D. 66.22 1,598.37 151930 05/10/2012 009194 TEMECULA VALLEYNEWS APR ADVERTISING: THEATER 696.40 696.40 151931 05/10/2012 000306 TEMECULA VALLEY PIPE & Misc supplies:csd maint 7.56 7.56 SUPPLY 151932 05/10/2012 004274 TEMECULA VALLEY SECURITY locksmith srvcs: theater 20.00 20.00 CENTR 151933 05/10/2012 011090 TEMECULA VALLEY TRANSPORTATION SRVCS:MPSC 861.40 861.40 TRANSPORTATION EXCURSION 151934 05/10/2012 014413 U.S. DEPARTMENT OF SUPPORT PAYMENT 138.57 138.57 EDUCATION 151935 05/10/2012 007766 UNDERGROUND SERVICE Apr undrgmd svcs alert tickets:PW 129.00 129.00 ALERT 151936 05/10/2012 000325 UNITED WAY United Way Charities Payment 51.00 51.00 151937 05/10/2012 004789 VERIZON May SW DSL:PD:Jones, C. 39.95 39.95 151938 05/10/2012 001342 WAXIE SANITARY SUPPLY INC CLEANING SUPPLIES:CIVIC CENTER 1,206.80 1,206.80 151939 05/10/2012 003730 WEST COAST ARBORISTS INC 4/1-15 TREE TRIMMING SRVCS:PW 5,831.00 5,831.00 MAINT 151940 05/10/2012 012343 WEST COAST PERFORMING Ticket to Ride -Tribute to Beatles 5/5/12 4,110.72 4,110.72 Page9 apChkLst Final Check List Page: 10 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 151941 05/10/2012 000341 WILLDAN ASSOCIATES INC Description Amount Paid Check Total MAR PLAN CHECK SRVCS:PW TRAFFIC 2/27-3/30 eng & survey srvcs:pw traffic 2/27-3/30 feasibility study: GOHS ped 151942 05/10/2012 013613 WORTHINGTON, PAULA refund:F/D Night & Family Fun supplies 1,640.36 1,040.00 2,410.00 5,090.36 104.87 104.87 Grand total for UNION BANK OF CALIFORNIA: 1,327,173.51 Page:10 apChkLst Final Check List Page: 11 05/10/2012 12:03:28PM CITY OF TEMECULA 124 checks in this report. Grand Total All Checks. 1,327,173.51 Pagel 1 apChkLst Final Check List Page: 1 05/1712012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 9993 05/11/2012 014833 BAREZ, STEPHANIE refund:sec dep:rm rental:Harveston 150.00 150.00 9994 05/11/2012 014834 BENNETT, BRITTEN refund:sec dep:rm rental:Harveston 200.00 200.00 9995 05/11/2012 003979 CALVARY CHAPEL OF refund:sec dep:rm rental:Harveston 200.00 200.00 MURRIETA 9996 05/11/2012 014835 CORNERSTONE CHRISTIAN refund:sec dep:rm rental:Harveston 200.00 200.00 9997 05/11/2012 014836 LUDWIG, PERRY refund:father/daughter party 4415.101 9998 05/11/2012 014837 RAMOS, MONETTE refund:sec dep:rm rental:Harveston 9999 05/11/2012 014838 RICHARD, DESIREE refund:sec dep:rm rental:Harveston 99910 05/11/2012 014839 SOUVANLASY, VIVI refund:exploring world of bks 1625.104 151943 05/17/2012 001104 AR MA Membership: 92035 Flores, Gwyn 151944 05/17/2012 004973 ABACHERLI, LINDI TCSD instructor earnings 151945 05/17/2012 005068 ADKISSON, CANDICE reimb: mother's day tea supplies 151946 05/17/2012 004180 ADVISORS MARKETING promo items:tcsd special events GROUP, LLC 151947 05/17/2012 011322 AIR CLEANING SYSTEMS INC plymovent maintenance: Stn 92 151948 05/17/2012 014829 ALL TRONIX tv replacement bulb: Stn 12 30.00 30.00 200.00 200.00 200.00 200.00 32.00 32.00 220.00 220.00 680.00 680.00 53.64 53.64 4,899.81 4,899.81 365.50 365.50 160.55 160.55 151949 05/17/2012 009374 ALLEGRO MUSICAL VENTURES PIANO TUNING: THEATER 170.00 piano tuning: library 151950 05/17/2012 014531 ALLEN EMBROIDERY SERVICE uniform svc: code enflpark rangers volunteer shirts: tcsd Promo items:volunteer recognition - 170.00 340.00 25.86 1,009.38 94.82 1,130.06 151951 05/17/2012 014841 ASKARZOI, YASAMIN refund:balance on account:TCSD 108.00 108.00 151952 05/17/2012 011961 AT&T MOBILITY Apr Trip wire:graffitti:Police 137.18 137.18 151953 05/17/2012 004205 BALLET FOLKLORICO TCSD Instructor Earnings 280.00 280.00 151954 05/17/2012 011007 BARNETT, KIRK reimb: repair parts stove 476.83 476.83 151955 05/17/2012 014831 BASICS ETC, CORPORATION relocation exp: PW02-11 fvp ph II 80,000.00 80,000.00 151956 05/17/2012 013799 BASKIN ROBBINS-TOGO'S desserts:father/daughterdance 5/18 358.50 358.50 TEMECULA 151957 05/17/2012 004040 BIG FOOT GRAPHICS TCSD instructor earnings 595.00 TCSD instructor earnings 409.50 1,004.50 151958 05/17/2012 005716 BIRTH CHOICE OF TEMECULA refund:sec dep:picnic rental:RRSP INC 151959 05/17/2012 014329 BOOK WHOLESALERS, INC (8) BOOKS: LIBRARY (6) BOOKS: LIBRARY (8) BOOKS: LIBRARY 150.00 150.00 171 .02 100.37 112.04 383.43 Pagel apChkLst Final Check List Page: 2 05117/2012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check* Date Vendor 151960 05/17/2012 014825 BREWER, ELSA 151961 05/17/2012 009082 C B CTECHNICAL INC 151962 05/17/2012 006908 C C & COMPANY INC 151963 05/17/2012 000924 CALIF ASSOC OF PUBLIC 151964 05/17/2012 000647 CALIF DEPT OF CONSUMER AFFAIRS 151965 05/17/2012 010939 CALIF DEPT OF INDUSTRIAL 151966 05/17/2012 014512 CALIFORNIA VIRTUAL 151967 05/17/2012 004228 CAMERON WELDING SUPPLY 151968 05/17/2012 014840 CASH, KELLY (Continued) Description Amount Paid Check Total performance: hot summer ngts 7/8/11 Mist Technical Supplies: Theater entertainment:mpsc mothers day tea regist: webinar 6/14 Bilby, David '12 engineer lic 54853:Attar, Amer 139731 elevator insp: Theater refund:sec dep:rm rental:TCC HELIUM TANK REFILLS:RECREATION EVENTS helium tank refills:recreation events refund:sec dep:rm rental:Harveston 151969 05/17/2012 000442 COMPUTER ALERT SYSTEMS 1st qtr fire/security alarms:harveston 151970 05/17/2012 002945 CONSOLIDATED ELECTRICAL DIST. 151971 05/17/2012 012353 CONSTRUCTION TESTING 151972 05/17/2012 014663 CONTROL TECH WEST, INC. 151973 05/17/2012 001264 COSTCO WHOLESALE 151974 05/17/2012 010650 CRAFTSMEN PLUMBING & HVAC INC 151975 05/17/2012 013560 CROWN BUILDING MAINT CO INC 151976 05/17/2012 014769 DUBOIS CHEMICALS, INC. 151977 05/17/2012 002390 EASTERN MUNICIPAL WATER DIST 151978 05/17/2012 004068 ECALDRE MANALILI-DE VILLA, AILEEN 151979 05/17/2012 014419 ELLIOTT, MICHAEL G. mist electrical supplies: Ch Museum misc electrical supplies: pkg garage MAR GEOTECH SVC:PEDIBIKE BRIDGE DEC GEOTECH SVCS:PEDIBIKE BRIT LED traffic signal lamps: pw traffic Artist Hospitality: Theater MISC SUPPLIES: DOG HOUSE PGRIv building inspection:margarita YMCA JANITORIAL SRVCS:VAR CITY FAC IL IT IES - APR JANITORIAL SVCS: FLD OP CTF APR JANITORIAL SVCS: HARVESTOI APR ,JANITORIAL SVCS:VAR CITY FF hvac sensors: civic center May water meter:39569 Seraphina Rd May water meter:39656 Diego Dr TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings Apr ldscpinsp svcs: parks 151980 05/17/2012 004829 ELLISON WILSON ADVOCACY May legislative cnslt svc: CM LLC 250.00 134.80 300.00 35.00 125.00 225.00 150.00 58.15 56.50 150.00 195.00 150.85 200.95 731.00 6,582.50 818.90 184.03 291 .93 1,400.00 131 .84 763.80 233.96 4,077.02 892.56 153.88 167.96 420.00 392.00 280.00 98.00 224.00 252.00 140.00 232.75 3,000.00 250.00 134.80 300.00 35.00 125.00 225.00 150.00 114.65 150.00 195.00 351.80 7,313.50 818.90 475.96 1,400.00 5206.62 892.56 321.84 2,038.75 3,000.00 3,500.00 3,500.00 Page 2 apChkLst Final Check List Page: 3 05117/2012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check# Date Vendor 151981 05/17/2012 013430 ENERSPECT MEDICAL SOLUTIONS 151983 05/17/2012 001056 EXCEL LANDSCAPE (Continued) Description Amount Paid Check Total CPR Class Supplies: Paramedics 2,970.04 AED pgrm supplies: Paramedics 103.86 AED supplies: Paramedics irrigation repairs: vail ranch slope landscape rehab: harveston slope landscape maint: harveston slopes irrigation repairs: mirada slope irrigation repairs: villages slope plant installation: harveston slopes irrigation repair: rancho highlands landscape seeding:redhawk dog park irrigation repairs:vintage hills slope tree planting: murrieta creek trail eagle scout tree proj:redhawk park irrigation repair: harveston slope irrigation repair: vail ranch slope landscape maint: harveston park landscape maint: sports park Apr landscape maint: parks Apr landscape maint: medians Apr landscape maint: city facilities Apr landscape maint: margarita rd Mar landscape maint: margarita rd Apr landscape maint: south slopes Apr landscape maint: north slopes reagan monument site svcs:rrsp landscape maint: sunset park landscape maint: sports park landscape maint: murr creek trail landscape maint: villages slopes landscape maint: vintage hills irrigation mainline repairs: slopes Apr landscape maint: parks landscape maint: sports park landscape maint: crowne hill 151984 05/17/2012 003053 FAGAN, MATTHEW performance: Merc 5/12 151985 05/17/2012 009953 FEDERAL CLEANING MAY JANITORIAL SVCS: PD MALL CONTRACTORS OFFICE 905.47 3,979.37 438.01 6,278.00 6,338.00 159.53 590.43 11,750.00 221 .72 443.25 693.34 170.00 143.18 166.46 373.69 221 .72 259.15 50,935.88 16,469.70 9,443.13 700.00 700.00 34,844.87 19, 749.97 6,816.53 452.88 221 .72 190.80 1,059.13 923.48 890.00 47, 825.10 227.32 1,175.71 220 ,872.70 200.00 200.00 625.00 625.00 151986 05/17/2012 003747 FINE ARTS NETWORK sttlmnt: Happy Mother's Day 5/13 927.51 927.51 151987 05/17/2012 009097 FULL COMPASS SYSTEMS MISC SUPPLIES: THEATER 264.23 MISC SUPPLIES: THEATER 24.38 288.61 151988 05/17/2012 007866 G C S SUPPLIES INC tonerfink cartridges: info tech 1,271 .45 1,271.45 151989 05/17/2012 003946 G T ENTERTAINMENT dj/mc svcs: tcsd expo 5/12 1,158.13 dj/mc svcs:father/daughter dance 393.95 1552.08 151990 05/17/2012 014842 GARRISON, ROBIN refund:sec dep:rm rental:Harveston 200.00 200.00 151991 05/17/2012 000173 GENERAL BINDING binding supplies: central svcs 275.91 275.91 CORPORATION 151992 05/17/2012 008805 GEOTECHNICAL SERVICES INC equip maint:watersample meter 97.50 97.50 151993 05/17/2012 003792 GRAINGER maint supplies: Stn 84 88.15 88.15 151994 05/17/2012 002174 GROUP 1 PRODUCTIONS video svcs: State of the City 15,000.00 15,000.00 Page 3 apChkLst Final Check List Page: 4 05117/2012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check# Date Vendor (Continued) Description Amount Paid Check Total 151995 05/17/2012 005311 H2O CERTIFIED POOL WATER Apr fountain maint: citywide 175.00 SPCL. 151996 05/17/2012 000186 HANKS HARDWARE INC Apr fountain maint: civic center 500.00 Apr pool maint: CRC/TES Hardware supplies: Aquatics HARDWARE SUPPLIES: PW MAINT Hardware supplies: PW Traffic Hardware supplies: Fire Hardware supplies: Parks Hardware supplies: Harveston 151997 05/17/2012 001135 HEALTHPOINTE MEDICAL employee industrial care svcs: HR GROUP INC 900.00 1575.00 155.74 396.13 12.04 588.52 793.39 307.76 2,253.58 25.00 25.00 151998 05/17/2012 012204 HERITAGE FAMILY MINISTRIES TCSD Instructor Earnings 364.00 TCSD Instructor Earnings 500.50 864.50 151999 05/17/2012 013615 HERNANDEZ, HEATHER TCSD Instructor Earnings 2,025.00 2,025.00 152000 05/17/2012 003198 HOME DEPOT, THE mist tools/equip: TCC CERT 431.27 431.27 152001 05/17/2012 014797 HUANG, JANICE K. ID Printer ink: TCC 293.00 293.00 152002 05/17/2012 014816 HUGGINS, VERONIKA V. performance: Theater 5/12 137.50 137.50 152003 05/17/2012 004406 IGOE & COMPANY INC Apr flex benefit plan pmt 200.00 200.00 152004 05/17/2012 006914 INNOVATIVE DOCUMENT Apr copier maint/usage: library 791.04 SOLUTIONS 152005 05/17/2012 001186 IRWIN, JOHN TCSD instructor earnings 118.30 Apr copier maint/usage: Citywide 3,121.60 3,912.64 TCSD instructoreamings 274.40 392.70 152006 05/17/2012 014692 JOHNSON, BARBARA TCSD Instructor Earnings KATHLEEN 336.00 336.00 152007 05/17/2012 012285 JOHNSTONE SUPPLY misc tools: civic center 53.86 53.86 152008 05/17/2012 013797 LA JOLLA BOOKING AGENCY stllmnt: DSB performance 514/12 1,909.20 1,909.20 152009 05/17/2012 014432 LANAIR GROUP, LLC SHORTEL EQUIP MAINT/REPAIR: INFO 36.02 36.02 TECH 152010 05/17/2012 003782 MAIN STREET SIGNS MISC SIGNS:PW MAINT 2,761.63 2,761.63 152011 05/17/2012 011920 MASTER CONCEPTS LLC TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings 367.50 661.50 882.00 1,102.50 1,029.00 1,102.50 367.50 955.50 294.00 1,102.50 1,102.50 1,029.00 588.00 661 .50 955.50 441.00 588.00 220.50 220.50 2,100.00 15,771.00 Page 4 apChkLst Final Check List Page: 5 05117/2012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check* Date Vendor 152012 05/17/2012 012364 MASTERS, TRACY (Continued) Description Amount Paid Check Total Reimb:photos/graphics-sff'12 rec guide 152013 05/17/2012 013311 MATERIAL HANDLING SUPPLY Forklift maint/repair:PW Maint INC 152014 05/17/2012 009835 MIRACLE PLAYGROUND SALES playground equip: Wnchstr/Nicholas INC 152015 05/17/2012 001067 MITY LITE INC 6 TABLES:CONFERENCE CENTER 152016 05/17/2012 001868 MIYAMOTO-JURKOSKY, SUSAN TCSD Instructor Earnings A. TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings 152017 05/17/2012 004586 MOORE FENCE COMPANY INC replace fence:la serena park 152018 05/17/2012 007613 MORELLI, ANTHONY 152019 05/17/2012 002139 NORTH COUNTY TIMES 152020 05/17/2012 003964 OFFICE DEPOT BUSINESS SVS DIV 152021 05/17/2012 002105 OLD TOWN TIRE & SERVICE 152022 05/17/2012 002105 OLD TOWN TIRE & SERVICE 152023 05/17/2012 002105 OLD TOWN TIRE & SERVICE refund:Sr Excursion 4100.104 Apr newspaper subscr:MPSC MISC OFFICE SUPPLIES:PD MALL OFFICE MISC OFFICE SUPPLIES:CENTRAL City Vehicle Maint Svcs:TCSD City Vehicle Maint Svcs:TCSD City Vehicle Maint Svcs:TCSD CITY VEHICLE MAINT SVCS:PW TRAFFIC City Vehicle Maint Svcs:PW CIP City Vehicle Maint Svcs:PW Land Dev CITY VEHICLE MAINT SVCS:PW MAII City Vehicle Maint Svcs:PW Land Dev City Vehicle Maint Svcs:Fire Prev 152024 05/17/2012 012100 OUR NICHOLAS FOUNDATION FY 11/12 Community Srvc Funding 152025 05/17/2012 004538 PAULEY EQUIPMENT COMPANY 152026 05/17/2012 014843 PEARSON, DEANNAL. 152027 05/17/2012 000249 PETTY CASH 152028 05/17/2012 010338 POOL & ELECTRICAL PRODUCTS INC 152029 05/17/2012 000254 PRESS ENTERPRISE COMPANY INC 152030 05/17/2012 012904 PRO ACTIVE FIRE DESIGN 152031 05/17/2012 014379 PROFESSIONAL IMAGE ADVERTISING 152032 05/17/2012 005075 PRUDENTIAL OVERALL SUPPLY 152033 05/17/2012 014844 RAINEY, CATHY Mule repair: Police refund:unable to open bus:ping error Petty Cash Reimbursement pool supplies & chemicals: citywide Apr recruitment advertising:HR Apr fire plancheck srvcs: Fire Prev Signs: Crime Prevention 5/7 Signs Crime Prevention 3119 APR UNIFORM/FLR MATITWL RENTALS:CITY FAC APR UNIFORM/FLR MAT/TWL RENT/ refund:CPRfAED 8250.105 78.50 104.79 2,368.30 1,028.38 415.80 189.00 218.40 343.00 835.00 24.00 27.30 34.37 29.22 459.02 79.26 40.01 79.37 36.27 36.27 36.27 36.27 25.00 5,000 00 277.68 35.00 495.09 167.43 910.55 7,927.33 81 .89 81.89 790.04 594.68 32.00 78.50 104.79 2,368.30 1,028 38 1,166.20 835.00 24.00 27.30 63.59 578.29 224.45 25.00 5,000.00 277.68 35.00 495.09 167.43 910.55 7,927.33 163.78 1,384.72 32.00 Page 5 apChkLst Final Check List Page: 6 05117/2012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check# Date Vendor 152034 05/17/2012 000262 RANCHO CALIF WATER DISTRICT (Continued) Description Amount Paid Check Total Apr Lndscp meter:41951 Moraga Rd 804.05 Apr Lndscp meter:Calle Elenita 42.09 Apr D.C. meter:Landings Rd 15.85 Apr Lndscp meter:40135 Village Rd 202.05 May var water meters:TCSD svc lev C 9,342.40 10,406.44 152035 05/17/2012 002654 RANCHO FORD LINCOLN Veh repair & maint: Sta 84 234.74 234.74 MERCURY 152036 05/17/2012 000947 RANCHO REPROGRAPHICS Reproduction srvcs:pavement rehab 279.03 279.03 152037 05/17/2012 003591 RENES COMMERCIAL Weed abatement:city lots 6,750.00 6,750.00 MANAGEMENT 152038 05/17/2012 014693 RILEY, MARY ELIZABETH TCSD Instructor Earnings 112.00 112.00 152039 05/17/2012 000353 RIVERSIDE CO AUDITOR Apr '12 parking citation assessments 5,935.75 5,935.75 152040 05/17/2012 000418 RIVERSIDE CO CLERK & Ntc exempt fee:Citywide concrete repairs 64.00 64.00 RECORDER 152041 05/17/2012 000406 RIVERSIDE CO SHERIFFS 318112-4/4/12:Iawenforcement 1,556,630.64 DEPT Sexual assault exams '11: police Reality Rally patrol srvcs 4/14 152042 05/17/2012 000406 RIVERSIDE CO SHERIFFS Public rcrds act tmg:douglas/saldevar DEPT 6,300.00 1,249.38 1,564,180.02 500.00 500.00 152043 05/17/2012 001365 RIVERSIDE COUNTY OF renew permit:K.Hintergardt Park 208.00 renew permit:Sam Hicks Park 208.00 416.00 152044 05/17/2012 000278 SAN DIEGO UNION TRIBUNE Apr recruitment advertising:HR 2,160.74 2,160.74 152045 05/17/2012 009213 SHERRY BERRY MUSIC Jazz @the Merc 05/10/12 545.00 545.00 152046 05/17/2012 000645 SMART & FINAL INC MISC SUPPLIES:HIGH HOPES PRGM 176.61 Misc supplies:cinco de mayo festival 50.31 Misc supplies:cultural events 1,017.73 1244.65 152047 05/17/2012 000537 SO CALIF EDISON Apr 2-30-608-9384:28582 Harveston Apr 2-02-351-5281:CRC May 2-33-777-1950:40135 Village Rd Apr 2-28-171-2620:40820 Winchester Apr 2-26-887-0789:40233 Village Rd Apr 2-27-560-0625:32380 Deerhollow Apr 2-29-974-7568:26953 Ynez TC1 May 2-33-237-4818:30499 Rancho Cal Apr 2-31-693-9784:26036 Ynez TC1 Apr 2-31-419-2659:26706 Ynez TC1 152048 05/17/2012 002503 SOUTH COAST AIR QUALITY FY 11/12 emissions fees:crc FY 11/12 operating fee:crc 152049 05/17/2012 002503 SOUTH COAST AIR QUALITY FY 11/12 hot spots prgm fee:city hall FY 11/12 hot spots prgm fee:crc FY 11/12 hot spots prgm fee:stn 84 152050 05/17/2012 000519 SOUTH COUNTY PEST pest control srvcs: temeku hills park CONTROL INC 439.35 2,082.93 321 .76 692.51 1,630.85 2,371 .77 117.44 85.13 372.17 57.36 8,171.27 112.85 303.56 416.41 113.88 113.88 113.88 341.64 94.00 Pest control srvcs:fire station 84 80.00 Apr pest control sivcs:citywide fac's 838.00 1,012.00 152051 05/17/2012 013790 STANDARD PACIFIC Refund:overpmt of fees:B11-0748 9,205.00 9,205.00 152052 05/17/2012 006145 STENO SOLUTIONS Aprtranscription srvcs:Police TRANSCR IPT ION 300.30 300.30 Page 6 apChkLst Final Check List Page: 7 05117/2012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check# Date Vendor (Continued) Description Amount Paid Check Total 152053 05/17/2012 012789 STUART, JENNIFER SARAH TCSD Instructor Earnings 152054 05/17/2012 009811 SUNNY HILLS TOWING LOWBED SRVC 152055 05/17/2012 000305 TARGET BANK BUS CARD SRVCS 152056 05/17/2012 008653 TAYLOR, JUDI 152057 05/17/2012 011736 TEMECULA TROPHY INC Veh towing srvcs:temecula police Vehicle towing srvcs: police Misc supplies: csd special events Misc. supplies:F/0 Date Night Entertainment: Western Days 5120 RECOGNITION AWARD:TEMECULA GORGE 2 name plates: Council Chambers 152058 05/17/2012 000876 TEMECULA VALLEY BALLOON Sponsorship:balloon & wine festival & WINE 152059 05/17/2012 008518 TEMECULA VALLEY Taste of Temecula Valley 4128 FOUNDATION 152060 05/17/2012 004274 TEMECULA VALLEY SECURITY Locksmith srvcs:Civic Cntr/Libr/Thtr CENTR 7,115.50 7,115.50 337.50 337.50 46.22 82.29 500.00 21 .55 43.10 26,775.00 675.00 128.51 500.00 64.65 26,775.00 2,034.40 2,034.40 78.12 78.12 152061 05/17/2012 003941 TEMECULA WINNELSON Misc plumbing supplies:csd maint 207.11 COMPANY plumbing supplies:crc 238.79 445.90 152062 05/17/2012 010276 TIME WARNER CABLE May high speed intemet:32364 Overland 44.95 44.95 152063 05/17/2012 000668 TIMMY D PRODUCTIONS INC Rental equip:ground break ceremony 5/4 325.00 325.00 152064 05/17/2012 002452 TOP LINE INDUSTRIAL Equip repair & maint:PW Maint 141.56 141.56 152065 05/17/2012 013078 TOROK, LORI A. Performance: theater May 11, 2012 1,000.00 1,000.00 152066 05/17/2012 013474 TOWN & COUNTRY TOWING Veh towing srvcs:temecula police 440.00 440.00 152067 05/17/2012 008977 VALLEY EVENTS INC Rental equip:community srvcs expo 5112 4,176.70 4,176.70 152068 05/17/2012 014784 VALLEY WIDE POWER EQUIP, Equipment repair: Sta 12 INC. 152069 05/17/2012 004789 VERIZON 63.42 63.42 May Internet svcs:Theater 134.99 May Internet svcs:30600 Pauba Rd 0.08 135.07 152070 05/17/2012 004848 VERIZON SELECT SERVICES Apr long distance phone svcs 8.63 INC Apr long distance phone svcs 4.14 12.77 152071 05/17/2012 001342 WAXIE SANITARY SUPPLY INC custodial supplies: var parks 1,963.47 1,963.47 152072 05/17/2012 014687 WESTBROOK FENCE, INC. remove & replace fence:duck pond 45,081 .90 45,081.90 152073 05/17/2012 000348 ZIGLER, GAIL Reimb:Theater dedication event 5112 225.14 225.14 Grand total for UNION BANK OF CALIFORNIA: 2,123,934 99 Page:7 apChkLst 05/17/2012 11:17:05 AM Final Check List CITY OF TEMECULA Page: 8 138 checks in this report. Grand Total All Checks. 2,123,934 .99 Page 2 apChkLst Final Check List Page: 1 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 1924 05/24/2012 010349 CALIF DEPT OF CHILD Support Payment 738.45 738.45 SUPPORT 1925 05/24/2012 000246 PERS (EMPLOYEES' PERS ER Paid Member Contr Payment 131,191.35 131,191.35 RETIREMENT) 1926 05/24/2012 001065 NATIONWIDE RETIREMENT Nationwide Retirement Payment 11,256.28 11,256.28 SOLUTION 1927 05/24/2012 000283 INSTATAX (IRS) Federal Income Taxes Payment 76,618.57 76,618.57 1928 05/24/2012 000444 INSTATAX (EDD) State Disability Ins Payment 21,754.32 21,754.32 1929 05/24/2012 000389 NATIONWIDE RETIREMENT OBRA- Project Retirement Payment 3,154.18 3,154.18 SOLUTION 99911 05/21/2012 009840 ALCANTARA, ANN MICHELLE refund:TVFEE Health 9600.207 155.00 155.00 99912 05/21/2012 014852 BATTIATA REAL refund:sec dep:rm rental:Conf Ctr 100.00 100.00 99913 05/21/2012 014853 BLAS, MARLENEE refund:sec dep:rm rental:Harveston 150.00 150.00 99914 05/21/2012 014854 BORCHERT, DAVID refund:beg basketball 2400.106 30.00 30.00 99915 05/21/2012 014855 GARCIA, VANESSA refund:tiny tots basketball 2300.106 40.00 40.00 99916 05/21/2012 014856 GRAHAM, CHRISTINA refund:basketball skills 2500.106 30.00 30.00 99917 05/21/2012 014857 HARRIS, STACI refund:bigfoots cartoon...1240.103 40.00 40.00 99918 05/21/2012 014858 JASKULKE, DEBI refund:TVFEE Health 9600.206 155.00 155.00 99919 05/21/2012 014858 JASKULKE, DEBI refund:TVFEE Health 9600.206 155.00 155.00 99920 05/21/2012 014859 RAMIREZ, SUZANNE refund:basketball skills 2400.106 22.50 22.50 99921 05/21/2012 014860 SADAT, OMAR refund:TVFEE Geography 9600.203 310.00 310.00 Pagel apChkLst Final Check List Page: 2 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 99922 05/21/2012 014861 STANLEY, TANYA 99923 05/21/2012 014862 STEVENS, JOHN 99924 05/21/2012 014863 URZUA, MARIA 99925 05/21/2012 014864 WINGLOVITZ, GARY 152074 05/24/2012 011347 AFS INC 152075 05/24/2012 000434 ACCELA.COM 152076 05/24/2012 004802 ADLERHORST INTERNATIONAL INC 152077 05/24/2012 004767 ALERT ALL CORPORATION 152078 05/24/2012 014531 ALLEN EMBROIDERY SERVICE 152079 05/24/2012 006915 ALLIES PARTY EQUIPMENT 152080 05/24/2012 012943 ALPHA MECHANICAL SERVICE INC 152081 05/24/2012 004422 AMERICAN BATTERY CORPORATION 152082 05/24/2012 004240 AMERICAN FORENSIC NURSES (AFN) 152083 05/24/2012 002187 ANIMAL FRIENDS OF THE VALLEYS 152084 05/24/2012 013950 AQUA CHILL OF SAN DIEGO 152085 05/24/2012 014377 ATYIM, TAMMY, A. Description Amount Paid Check Total refund:tiny tots basketball 2300.106 refund:vegetarian cooking 1013.102 refund:basketball skills 2500.106 refund:basketball skills 2500.106 vehicle cleaning: pw maint software lic renewal: Accela Apr training: PD K -9s Rudy/Astin public educ materials: Fire Prev uniforms: code enf/park rangers uniforms: code enf/park rangers equip rental:cultural festival 5/5 HVAC MAINT: FLD OP CTR HVAC MAINT: TV MUSEUM HVAC MAINT: TV MUSEUM signal batteries: pw traffic DUI & drug screens: Police DUI & drug screens: Police Mar animal control svcs May drinking water svc:civic ctr May drinking water svcs:police TCSD Instructor Eamings TCSD Instructor Eamings 152086 05/24/2012 004205 BALLET FOLKLORICO TCSD Instructor Eamings 20.00 20.00 130.00 130.00 40.00 40.00 80.00 80.00 400.00 400.00 28,326.07 28,326.07 283.34 283.34 4,037.93 4,037.93 360.96 107.75 468.71 729.10 729.10 283.00 150.00 50.00 483.00 325.13 325.13 889.98 466.18 1,356.16 10,000.00 10,000.00 148.70 26.94 175.64 578.20 378.58 956.78 182.00 182.00 Page2 apChkLst Final Check List Page: 3 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152087 05/24/2012 014724 BC RENTALS, INC message board supplies: PW 980.13 980.13 152088 05/24/2012 004040 BIG FOOT GRAPHICS graphic svcs'12 summer brochure 1,500.00 graphic svcs'12 summer brochure 958.00 TCSD instructor earnings 346.50 2,804.50 152089 05/24/2012 010962 BILBY, DAVID reimb: CAPPO/CSMFO cf4/14&4/17 157.66 157.66 152090 05/24/2012 004262 BIO-TOX LABORATORIES DUI & drug screens: Police 2,553.70 2,553.70 152091 05/24/2012 012583 BLANCAY PRICE Apr landscape pincks: Planning 5,760.00 5,760.00 152092 05/24/2012 008286 BRASGA, CAZI reimb: try phone replacement 283.75 283.75 152093 05/24/2012 006908 C C & COMPANY INC entertainment: Expo 5/12 700.00 700.00 152094 05/24/2012 003138 CAL MAT PW PATCH TRUCK MATERIALS 1,296.09 PW PATCH TRUCK MATERIALS 1,107.22 PW PATCH TRUCK MATERIALS 950.07 PW PATCH TRUCK MATERIALS 885.45 PW PATCH TRUCK MATERIALS 746.71 4,985.54 152095 05/24/2012 000647 CALIF DEPT OF CONSUMER '12 engineer lic: 48213 DeLaTorre, M 125.00 125.00 AFFAIRS 152096 05/24/2012 010939 CALIF DEPT OF INDUSTRIAL 115265 elevator insp: TV Museum 152097 05/24/2012 004248 CALIF DEPT OF JUSTICE-ACCTING 152098 05/24/2012 014273 CALIFORNIA PROPERTY 152099 05/24/2012 009640 CERTIFION CORPORATION 152100 05/24/2012 014726 CHAPTER 13 STANDING TRUSTEE 152101 05/24/2012 000137 CHEVRON AND TEXACO 225.00 225.00 MAR FINGERPRINTING 3,176.00 SVCS:POLIC EM R FEB FINGERPRINTING SVCS: POLICE/Hf 2,622.00 JAN FINGERPRINTING SVCS:POLICE 64.00 DUI & drug screens: police 35.00 5,897.00 relocation svc:murr crk/ovedand 6,706.25 6,706.25 Apr database subscr: police 150.00 150.00 SUPPORT PAYMENT 182.77 182.77 City vehicles fuel: Police 1,881.08 1,881.08 Pages apChkLst Final Check List Page: 4 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152102 05/24/2012 004405 COMMUNITY HEALTH Community Health Charities Payment CHARITIES 152103 05/24/2012 002945 CONSOLIDATED ELECTRICAL DIST. 152104 05/24/2012 001264 COSTCO WHOLESALE 51.00 51.00 electrical supplies: library 464.67 misc electrical supplies: parks misc electrical supplies: CRC misc electrical supplies: CRC misc supplies:harveston classes Misc supplies: Fire misc supplies: children's museum 152105 05/24/2012 013379 COUSSOU, CELINE TCSD Instructor Eamings 152106 05/24/2012 008810 CROSSTOWN ELECTRICAL & DATA 152107 05/24/2012 007057 DERN BACH, ESTHER MARIE 152108 05/24/2012 003945 DIAMOND ENVIRONMENTAL SRVCS 152109 05/24/2012 014870 DONALDSON, JOHN R. 152110 05/24/2012 004192 DOWNS COMMERCIAL FUELING INC 334.03 206.07 102.36 463.37 347.75 104.61 1,107.13 915.73 224.00 224.00 equip maint: pw traffic 6,590.00 equip maint: pw traffic TCSD instructor earnings TCSD instructor earnings portable restrooms: western days refund overpmt:eng grading:LD12-010GR Fuel for City vehicles: TCSD Fuel for City vehicles: PW Maint Fuel for City vehicles: PW cipAd/npdes Fuel for City vehicles: Code/Pln Fuel for City vehicles: B&S Fuel for City vehicles: PW Traffic Fuel for City vehicles: pw Id/npdes Fuel for City vehicles: Police Fuel for City vehicles: Land Dv Fuel for City vehicles: TCSD 152111 05/24/2012 013430 ENERSPECT MEDICAL CPR class supplies: Paramedics SOLUTIONS 152112 05/24/2012 012170 E -Z UP DIRECT.COM, LLC canopies: tcsd special events 1,560.77 8,150.77 630.00 525.00 783.14 1,155.00 783.14 2,369.00 2,369.00 2,520.45 1,915.01 537.82 484.03 428.84 339.00 208.23 63.16 62.92 28.03 6,587.49 1,174.82 1,174.82 5,461.63 5,461.63 Page4 apChkLst Final Check List Page: 5 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152113 05/24/2012 003347 FIRST BANKCARD CENTER 013338 APPLE STORE MH (2) ipads: council/cm 1,565.50 000193 IC MA RJ '12 ICMA mb due:Johnson, R 1,400.00 004811 HEWLETT PACKARD MH scanners: info tech 808.10 004811 HEWLETT PACKARD MH scanners: info tech 430.99 010865 CONSTANT CONTACT INC MH email licensing: info tech 200.00 014583 PALUMBO'S RISTORANTE, LLC SJ meal: closed council mtg 4/24 199.01 013301 RED GINGER CHINA BISTRO SJ meal: closed council mtg 4/10 173.43 004910 GLOBAL EQUIPMENT MH matt/shelving: info tech 168.26 COMPANY INC 008956 PANERA BREAD 001048 ROSAS CANTINA RESTAURANT MH refreshments:city permit mtg 4/10 SJ meal: closed council mtg 5/8 128.91 122.16 008956 PANERA BREAD GB Iunch:FEMA flood mgmnt mtg 4/18 117.72 008956 PANERA BREAD RJ refreshments:city attorney/staff 105.49 MH bank fees: Apr' 12 63.04 006952 PAYPAL RJ regist (3) AEP -IEC pgrm mtg: 5/16 60.00 000515 TEMECULA VALLEY CHAMBER PR regist: state of the city 4/26 40.00 OF 000515 TEMECULA VALLEY CHAMBER SJ regist: state of the city addresss 40.00 OF 013851 STORM SOURCE, LLC MH appointments plus: info tech 20.00 013851 STORM SOURCE, LLC MH appointments plus: info tech 20.00 007282 AMAZON.COM, INC MH misc computer supplies: info tech 14.99 007282 AMAZON.COM, INC MH misc computer supplies: info tech 9.91 007282 AMAZON.COM, INC MH misc computer supplies: info tech 940 007282 AMAZON.COM, INC MH misc computer supplies: info tech 7.98 152114 05/24/2012 003281 FOREMOST PROMOTIONS promo items:police safety pgrm 594.55 152115 05/24/2012 011145 FOSTER, JILL C. TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings 152116 05/24/2012 004074 FRANCHISE MGMT SERVICES MISC SUPPLIES: HIGH HOPES PGRM INC 2,002.00 1,901.90 1,601.60 867.53 5,704.89 594.55 6,373.03 256.35 256.35 Pages apChkLst Final Check List Page: 6 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152117 05/24/2012 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 50.00 50.00 152118 05/24/2012 009097 FULL COMPASS SYSTEMS MISC SUPPLIES: THEATER 338.69 338.69 152119 05/24/2012 007866 G C S SUPPLIES INC toner/ink cartridges: info tech 4,022.00 toner/ink cartridges: info tech 361.09 4,383.09 152120 05/24/2012 010326 G E MOBILE WATER, INC May power washer exchange: Stn 73 127.15 May power washer maint: Stn 73 59.00 May power washer rental: Stn 73 25.86 212.01 152121 05/24/2012 001937 GALLS INC uniforms: pd traffic unit 293.17 293.17 152122 05/24/2012 013552 GANDS PRODUCTIONS LLC sttlmnt: Country at the Merc 5/19 825.00 825.00 152123 05/24/2012 000177 GLENN IES OFFICE PRODUCTS Office Supplies: Fire 1,567.70 INC 152124 05/24/2012 014402 GROEPPER, BROOKE Office Supplies: City Clerk 782.41 Office Supplies: CM 207.15 Office supplies: MPSC 104.00 Office Supplies: B&S 82.40 Office supplies: PW 49.10 Office Supplies: Info Tech 31.92 OFFICE SUPPLIES: PLANNING 25.80 Office Supplies: TV Museum 2444 TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings 152125 05/24/2012 005311 H2O CERTIFIED POOL WATER emerg cleanup svcs: crc pool SPCL. 152126 05/24/2012 004479 HAMPTON INN & SUITES htl accommodations:Bluegrass Festival 152127 05/24/2012 000186 HANKS HARDWARE INC Hardware supplies: Theater Hardware supplies: civic ctr Hardware supplies: TCC Hardware supplies: Library Hardware supplies: Ch Museum Hardware supplies: Civic Ctr 152128 05/24/2012 004188 HARRIS & ASSOCIATES Apr const traffic control: paving 2,874.92 1,747.20 1,747.20 1,164.80 1,164.80 5,824.00 1,020.00 1,020.00 1,710.10 1,710.10 564.40 194.46 93.71 37.63 24.78 13.23 928.21 1,912.50 1,912.50 Pages apChkLst Final Check List Page: 7 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152129 05/24/2012 002109 HD SUPPLY CONSTR. SUPPLY MISC SUPPLIES: PW MAINT 80.82 80.82 LTD 152130 05/24/2012 010744 H EADSETS.COM INC headset: front receptionist 331.76 331.76 152131 05/24/2012 003106 HERITAGE SECURITY APR SECURITY SVCS: HARVESTON 1,344.00 1,344.00 SERVICES 152132 05/24/2012 000194 IC MA RETIREMENT -PLAN ICMA Retirement Trust 457 Payment 6,494.51 6,494.51 303355 152133 05/24/2012 012342 INLAND CUTTER SERVICE INC auto folder: support svcs 3,127.78 ydy equip maint: folder machine 550.00 3,677.78 152134 05/24/2012 013695 INLAND EMPIRE SHRED IT 5/7 doc shred svcs: Civic Ctr 50.00 5/7 doc shred svcs: Library 15.00 5/7 doc shred svcs: police mall) ofc 15.00 5/7 doc shred svcs: police substation 15.00 95.00 152135 05/24/2012 011228 INLAND PLANNING AND MAR CNSLT: JEFFERSON CORRIDOR 3,700.00 3,700.00 DESIGN INC 152136 05/24/2012 014755 JAYLOR RESTORATION, INC. pool deck maint svcs: crc pool 18,400.00 18,400.00 152137 05/24/2012 014869 JEAN -LOUIS, WON -LEE refund:sec dep:rm rental:CRC 394.00 394.00 152138 05/24/2012 014871 JEFFERSON STREET refund:eng grad dep:LD11-091GR 2,094.00 2,094.00 152139 05/24/2012 010412 JOHNSON POWER SYSTEMS asphalt equip rental:street maint 221.09 221.09 152140 05/24/2012 013924 JOHNSON PUMP SERVICE newfountain pump: town square 1,755.21 1,755.21 152141 05/24/2012 014675 KESLER, SAMUEL TCSD Instructor Eamings 403.20 403.20 152142 05/24/2012 001091 KEYSER MARSTON Apr cnslt: Affordable Housing 17,080.32 17,080.32 ASSOCIATES INC 152143 05/24/2012 007188 LAERDAL MEDICAL CORP. CPR program supplies: Paramedics 152144 05/24/2012 003726 LIFE ASSIST INC MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS 2,900.57 2,900.57 210.00 185.33 42.00 437.33 Page:7 apChkLst Final Check List Page: 8 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152145 05/24/2012 004813 M & J PAUL ENTERPRISES INC Inflatable party jumps:Expo 5/12 1,000.00 1,000.00 152146 05/24/2012 003782 MAIN STREET SIGNS MISC SIGNS:PW MAINT 3,580.68 MISC SIGNS:PW MAINT 2,403.90 5,984.58 152147 05/24/2012 004141 MAINTEX INC Misc cleaning supplies:citywide 357.22 357.22 152148 05/24/2012 010728 MCKNIGHT, ELINOR PINKSTON Performance:history museum 2/16 200.00 200.00 152149 05/24/2012 014756 MEDIMEDIA USA, INC. Lifeguard training manuals:aquatics 1,935.53 1,935.53 152150 05/24/2012 006571 MELODY'S AD WORKS INC. Reimbursement:marketing expenses 176.77 176.77 152151 05/24/2012 014867 MICHALAS, MARK refund:Face/Off book 64.94 64.94 152152 05/24/2012 001892 MOBILE MODULAR 5/12-6/10 modular bldg lease: OATC 614.18 credit:modular bldg rental:Stn 92 -220.26 393.92 152153 05/24/2012 010908 MR APPLIANCE OF ice maker repair: pbsp snack bar WINCHESTER 152154 05/24/2012 004490 MUSCO SPORTS LIGHTING INC lighting control srvcs fees: var parks 152155 05/24/2012 002925 NAPA AUTO PARTS Misc parts & supplies:pw maint 152156 05/24/2012 014872 NATIONAL MODEL refund:sec dep:rm rental:MPSC refund:rm rental credit:MPSC 152157 05/24/2012 003707 NAT'L ASSN OF PURCHASING FY12/13 mbrshp dues:M.Vollmuth 36245 MGMT 152158 05/24/2012 014489 N EHODA, MARIANNA Performance:theater 5/12 152159 05/24/2012 008820 NEIGHBORS NEWSPAPER May advertising: Western Days 152160 05/24/2012 014391 NICHOLS, KELLIE D. TCSD Instructor Eamings TCSD Instructor Eamings TCSD Instructor Eamings 586.55 586.55 3,200.00 3,200.00 29.53 29.53 150.00 72.00 222.00 180.00 180.00 75.00 75.00 250.00 250.00 525.00 525.00 175.00 1,225.00 Pages apChkLst Final Check List Page: 9 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 152161 05/24/2012 003964 OFFICE DEPOT BUSINESS SVS DIV Description Amount Paid Check Total OFFICE SUPPLIES: THEATER 94.99 MISC OFFICE SUPPLIES:FINANCE MISC OFFICE SUPPLIES:PD MALL OFFIC PRINTING SRVCS:FINANCE Printing srvcs: b&s dept 81.46 63.36 63.10 36.29 339.20 152162 05/24/2012 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs:TCSD 617.52 City Vehicle Maint Svcs:TCSD 190.66 City Vehicle Maint Svcs:TCSD 45.35 853.53 152163 05/24/2012 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs:Police 177.74 177.74 152164 05/24/2012 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs:Code Enforce 26.93 26.93 152165 05/24/2012 014823 PEARSON, DOUGLAS refund40% permit fees pd:B12-0503 96.80 96.80 152166 05/24/2012 013115 PETERSON NUGENT, KRISTIN TCSD Instructor Eamings 455.00 TCSD Instructor Eamings 336.70 791.70 152167 05/24/2012 001999 PITNEY BOWES Postage Meter Rental: Fire 92.93 92.93 152168 05/24/2012 010338 POOL & ELECTRICAL PRODUCTS INC 152169 05/24/2012 000262 RANCHO CALIF WATER DISTRICT 152170 05/24/2012 002654 RANCHO FORD LINCOLN MERCURY 152171 05/24/2012 000907 RANCHO TEMECULA CAR WASH 152172 05/24/2012 002110 RENTAL SERVICE CORPORATION 152173 05/24/2012 002412 RICHARDS WATSON & GERSHON Pool supplies & chemicals:citywide 15.31 Pool supplies & chemicals:citywide 13.14 May var water meters:TCSD svc lev C 10,603.11 28.45 May var water meters:TCSD & PW 1,296.45 May water meter:30875 Rancho vista 425.48 Apr misc water meter:30650 Pauba Rd 222.50 Apr D.C. meter:30650 Pauba Rd 15.31 12,562.85 Veh maint:fre prevention 389.10 389.10 Apr City vehicle detailing 21.00 21.00 EQUIP RENTAL & MAINT:PW MAINT 141.00 EQUIP RENTAL & MAINT:PW MAINT 23.06 164.06 Mar 2012 legal services 65,033.25 65,033.25 152174 05/24/2012 000268 RIVERSIDE CO HABITAT Apr '12 K -Rat payment 4,345.00 4,345.00 Page9 apChkLst Final Check List Page: 10 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152175 05/24/2012 001592 RIVERSIDE CO INFO Apr police radio rental:police/park 1,236.04 1,236.04 TECHNOLOGY 152176 05/24/2012 000406 RIVERSIDE CO SHERIFFS Taste of Temecula patrol srvcs 4/28 3,345.28 3,345.28 DEPT 152177 05/24/2012 001365 RIVERSIDE COUNTY OF renew permit:Temecula pool 342.00 342.00 152178 05/24/2012 004822 RIVERSIDE TRANSIT AGENCY APR TROLLEY SERVICES PAYMENT 1,636.10 1,636.10 152179 05/24/2012 011511 SCUBA CENTER TEMECULA TCSD Instructor Eamings 504.00 TCSD Instructor Eamings 28.00 532.00 152180 05/24/2012 008529 SHERIFFS CIVIL DIV - CENTRAL 152181 05/24/2012 009213 SHERRY BERRY MUSIC 152182 05/24/2012 000645 SMART & FINAL INC 152183 05/24/2012 000537 SO CALIF EDISON 152184 05/24/2012 001212 SO CALIF GAS COMPANY 152185 05/24/2012 014783 SOFTRESOURC ES, LLC SUPPORT PAYMENT 100.00 100.00 Jazz © the Merc 5/17 571.00 571.00 Misc supplies:public works 149.24 149.24 Apr 2-00-397-5059:Comm Svc UTL Apr 2-30-296-9522:31035 Rancho vista Apr 2-28-331-4847:32805 Pauba LS3 Apr 2-33-357-5785:44747 Redhawk pkwy Apr 2-30-099-3847:29721 Ryecrest 7,050.26 245.91 106.33 26.29 21.78 Apr 055-475-6169-5:PHBSP 146.86 May 015-575-0195-2:32211 Wolfvly Apr consultant srvcs:new permit sys 152186 05/24/2012 002503 SOUTH COAST AIR QUALITY FY11/12 AQMD fee:library FY11/12 AQMD fee:foc FY11/12 AQMD fee:civic center 152187 05/24/2012 000519 SOUTH COUNTY PEST CONTROL INC 152188 05/24/2012 009662 STERNBERG LANTERNS, INC 152189 05/24/2012 013387 SWEEPING UNLIMITED INC Pest control: Sta 73 replacement bollards: town square May sweeping:Parking Structure 7,450.57 121.57 268.43 24,845.40 24,84540 113.88 113.88 113.88 341.64 90.00 90.00 2,445.00 2,445.00 500.00 500.00 Pagel 0 apChkLst Final Check List Page: 11 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 152190 05/24/2012 000305 TARGET BANK BUS CARD SRVCS 152191 05/24/2012 010493 TEMECULA TOWNE CENTER ASSOC LP 152192 05/24/2012 011736 TEMECULA TROPHY INC 152193 05/24/2012 010046 TEMECULA VALLEY CONVENTION & 152194 05/24/2012 005722 TEMECULA VALLEY GARDEN CLUB 152195 05/24/2012 000311 TEMECULA VALLEY HIGH SCHOOL 152196 05/24/2012 010276 TIME WARNER CABLE 152197 05/24/2012 014413 U.S. DEPARTMENT OF EDUCATION 152198 05/24/2012 000325 UNITED WAY 152199 05/24/2012 012549 UPODIUM 152200 05/24/2012 004261 VERIZON 152201 05/24/2012 004789 VERIZON Description Amount Paid Check Total Misc supplies: Skate Park 199.62 Camera purch: Code Enforcement MISC SUPPLIES:CHILDRENS MUSEUM MISC SUPPLIES:MPSC 199.59 103.77 100.32 603.30 Jun lease payment:pd mall office 1,458.33 1,458.33 RECOGNITION AWARDS: CSD DEPT 84.58 84.58 Mar '12 Bus. Impry District Asmnts 105,632.97 105,632.97 refund:sec dep:rm rental:Conf Ctr 150.00 150.00 TVHS Band Spring Concert 5/14 387.33 387.33 Jun high speed intemet:Civic Ctr 4,267.12 May high speed internet:32211 Wolfvly 102.17 4,369.29 Support Payment 140.06 140.06 United Way Charities Payment 51.00 51.00 Veh maint supplies:Fire Sta 73 432.89 Veh maint supplies:Fire Sta 73 100.09 532.98 May xxx-0073 general usage 89.85 89.85 May Internet svcs:Civic Center May Internet svcs:Library May Internet svcs:Tem PD DSL 269.99 174.99 49.99 494.97 152202 05/24/2012 009101 VISION ONE INC APR SHOWARE TICKETING SRVCS: 1,151.60 1,151.60 THEATER 152203 05/24/2012 014849 W C HEATING & AIR refund 80% of permit fees pd:B12-0764 126.72 126.72 152204 05/24/2012 000621 WESTERN RIVERSIDE COUNCIL OF 152205 05/24/2012 008402 WESTERN RIVERSIDE COUNTY Apr '12 TU MF Payment 160,203.30 160,203.30 Apr '12 MSHCP payment 78,306.00 78,306.00 Pagel 1 apChkLst Final Check List Page: 12 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152206 05/24/2012 014868 WHITAKER, NATALIYA refund:Wolverine&X-Men bk 152207 05/24/2012 000341 WILLDAN ASSOCIATES INC APR PLAN CHECKSRVCS:TRAFFIC DIV 152208 05/24/2012 010060 WYTRYKUS, LESLIE Reimb:Cal Green Pins tests 24.98 24.98 1,457.95 1,457.95 390.00 390.00 Grand total for UNION BANK OF CALIFORNIA: 948,288.19 Page:12 apChkLst Final Check List Page: 13 05/24/2012 4:11:44PM CITY OF TEMECULA 156 checks in this report. Grand Total All Checks. 948,288.19 Page:13 Item No. 4 TO: FROM: DATE: SUBJECT: Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT City Manager/City Council Genie Wilson, Director of Finance June 12, 2012 City Treasurer's Report as of April 30, 2012 PREPARED BY: RECOMMENDATION: BACKGROUND: Rudy Graciano, Revenue Manager Approve and file the City Treasurer's Report as of April 30, 2012. Government Code Sections 53646 and 41004 require reports to the City Council regarding the City's investment portfolio, receipts, and disbursements respectively. Adequate funds will be available to meet budgeted and actual expenditures of the City for the next six months. Current market values are derived from the Local Agency Investment Fund (LAIF) reports, Union Bank of California trust and custody statements, and from US Bank trust statements. Attached is the City Treasurer's Report that provides this information. The City's investment portfolio is in compliance with the statement of investment policy and Government Code Sections 53601 and 53635 as of April 30, 2012. FISCAL IMPACT: None. ATTACHMENTS: City Treasurer's Report as of April 30, 2012 Investments Par Value City of Temecula, California Portfolio Management Portfolio Summary April 30, 2012 Market Value Book % of Value Portfolio Term City of Temecula 43200 Business Park Drive P.O. Box 9033 Temecula, CA, 92590 (951)694-6430 Days to YTM YTM Maturity 360 Equiv. 365 Equiv. Managed Pool Accounts Retention Escrow Account Letter of Credit Local Agency Investment Funds Federal Agency Callable Securities Federal Agency Bullet Securities Investments 58,120,351.39 6,037,251.05 1.00 33,558,853.70 15,000,000.00 20,000,000.00 132,716,457.14 58,120,351.39 6,037,251.05 1.00 33,593,245.07 15,169,540.00 20,178,240.00 58,120,351.39 6,037,251.05 1.00 33,558,853.70 15,000,000.00 19,988,750.00 43.80 4.55 0.00 25.29 11.30 15.06 133,098,628.51 132,705,207.14 100.00'% 1 1 1 1 1,516 1,234 1 1 1 1 1,014 805 0.213 0.000 0.000 0.362 1.784 1.198 0.216 0.000 0.000 0.367 1.808 1.215 358 237 0.567 0.575 Cash Passbook/Checking (not included in yield calculations) Total Cash and Investments 1,244,494.35 133,960,951.49 1,244,494.35 1,244,494.35 134, 343,122.86 133,949,701.49 0.000 0.000 358 237 0.567 0.575 Total Earnings April 30 Month Ending Fiscal Year To Date Current Year Average Daily Balance Effective Rate of Return 64,432.36 135,716,419.67 0.58% Reporting period 0410112012-0413012012 Run Date: 05/23/2012 - 08:43 807,840.96 140,927,965.54 0.69% Portfolio TEME CP PM (PRF_PM1) SymRept6.42 Report Ver. 5.00 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2012 Page 2 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 1 2221 6003-2 CITY COP RE2 ASSURED GUARANTY 0.00 0.00 0.00 1.000 0.986 1.000 1 104348008-1 01-2 IMP 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348006-4 01-2 RESA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348016-3 01-2 RESB2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348000-4 01-2 SPTAX2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669911-2 03-1 ACQA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669921-3 03-1 ACQB3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669902-3 03-1 BOND3 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 94669906-3 03-1 RES A3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669916-2 03-1 RES B2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669900-4 03-1 SPTAX1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593011-2 03-2 ACQ 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593009-2 03-2 EMWD 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593007-2 03-2 IMP 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593016-4 03-2 LOC 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593010-2 03-2 PWADM2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593006-2 03-2 RES 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593000-3 03-2 SPTX2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727011-2 03-3 ACQ2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727002-2 03-3 BOND 2 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 744727007-2 03-3 CITY2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727009 03-3 BAWD 1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727006-3 03-3 RES3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727000-4 03-3 SP TX 4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686001-2 03-4 ADMIN2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686005-1 03-4 PREP1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686000-1 03-4 RED1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686006-2 03-4 RES2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776002-2 03-6 BOND2 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 786776007-2 03-6 IMP2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776006-2 03-6 RES2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776000-3 03-6 SP TX3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 95453510-2 88-12 BOND2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 95453518-4 88-12 GI4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 1 2221 6003-4 CITY COP RE4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 122216008-3 CITY COPCIP2 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 1 2221 6000-2 CITY COPLPF2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94434160-1 RDA 02 INT1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94434161-2 RDA 02 PRIN2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 Run Date: 05/23/2012 - 08:43 Portfolio TEME CP PM (PRF_PM2) SymRept 6.42 Report Ver. 5.00 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2012 Page 3 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 107886008-2 RDA 06 CIPA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886001 RDA 06 PRIN First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 107886000-2 RDA 06A INT2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886018-3 RDA 06B CIP3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 1 0788601 0-2 RDA 06B INT2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886016-2 RDA 06B RES2 First American Treasury 202,118.55 202,118.55 202,118.55 0.020 0.020 0.020 1 107886030-2 RDA 07 CAPI2 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 107886027-2 RDA 07 ESC2 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 107886020-2 RDA 07 INT2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886028-2 RDA 07 PROJ2 First American Treasury 209,283.28 209,283.28 209,283.28 0.020 0.020 0.020 1 107886026-2 RDA 07 RES2 First American Treasury 1,111,051.93 1,111,051.93 1,111,051.93 0.020 0.020 0.020 1 SYSRDA 10 DS 1 RDA 10 DS 1 First American Treasury 1,269,722.48 1,269,722.48 1,269,722.48 0.020 0.020 0.020 1 SYSRDA 10A CIP2 RDA 10A CIP2 First American Treasury 07/01/2011 19,945.63 19,945.63 19,945.63 0.020 0.020 0.020 1 136343001-2 RDA 10A-INT1 First American Treasury 07/28/2011 0.00 0.00 0.00 0.000 0.000 1 1 3634 301 8-2 RDA 10B CIP2 First American Treasury 07/01/2011 1,551,845.94 1,551,845.94 1,551,845.94 0.020 0.020 0.020 1 136343000-1 RDA 10B-INT1 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 94432360-2 TCSD COP INT First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 104348006-5 01-2 RESA11 Federated Tax Free Obligations 440,410.65 440,410.65 440,410.65 0.020 0.020 0.020 1 104348016-5 01-2 RESB11 Federated Tax Free Obligations 202,739.41 202,739.41 202,739.41 0.020 0.020 0.020 1 104348000-5 01-2 SPTAX11 Federated Tax Free Obligations 256,846.06 256,846.06 256,846.06 0.020 0.020 0.020 1 94669921-5 03-01 ACQ11 Federated Tax Free Obligations 15,125.22 15,125.22 15,125.22 0.020 0.020 0.020 1 94669911-5 03-01 ACQA11 Federated Tax Free Obligations 388.86 388.86 388.86 0.020 0.020 0.020 1 94669906-5 03-01 RESA11 Federated Tax Free Obligations 864,055.73 864,055.73 864,055.73 0.020 0.020 0.020 1 94669916-5 03-01 RESB11 Federated Tax Free Obligations 222,851.39 222,851.39 222,851.39 0.020 0.020 0.020 1 94669000-5 03-01SPTAX11 Federated Tax Free Obligations 221,385.24 221,385.24 221,385.24 0.020 0.020 0.020 1 786776006-5 03-06 RES11 Federated Tax Free Obligations 337,892.76 337,892.76 337,892.76 0.020 0.020 0.020 1 786776000-5 03-06SPTAX11 Federated Tax Free Obligations 214,423.40 214,423.40 214,423.40 0.020 0.020 0.020 1 793593011-5 03-2 ACQ11 Federated Tax Free Obligations 1,753.01 1,753.01 1,753.01 0.020 0.020 0.020 1 793593009-5 03-2 EMW D11 Federated Tax Free Obligations 5,190.71 5,190.71 5,190.71 0.020 0.020 0.020 1 793593016-5 03-2 LOC11 Federated Tax Free Obligations 141,930.15 141,930.15 141,930.15 0.020 0.020 0.020 1 793593010-5 03-2 PWADM11 Federated Tax Free Obligations 397.92 397.92 397.92 0.020 0.020 0.020 1 793593006-5 03-2 RES11 Federated Tax Free Obligations 368.09 368.09 368.09 0.020 0.020 0.020 1 793593000-5 03-2 SPTX Federated Tax Free Obligations 724,823.74 724,823.74 724,823.74 0.020 0.020 0.020 1 793593007-5 03-2-IMPR11 Federated Tax Free Obligations 1,143.83 1,143.83 1,143.83 0.020 0.020 0.020 1 744727006-5 03-3 RES11 Federated Tax Free Obligations 2,171,234.10 2,171,234.10 2,171,234.10 0.020 0.020 0.020 1 744727011-5 03-3ACQ11 Federated Tax Free Obligations 1,397.01 1,397.01 1,397.01 0.020 0.020 0.020 1 94686001-5 03-4 ADMIN11 Federated Tax Free Obligations 5,516.67 5,516.67 5,516.67 0.020 0.020 0.020 1 94686005-5 03-4 PREP11 Federated Tax Free Obligations 0.02 0.02 0.02 0.001 0.001 0.001 1 94686000-5 03-4 RED11 Federated Tax Free Obligations 47,208.14 47,208.14 47,208.14 0.020 0.020 0.020 1 Run Date: M/23/2012 - 08:43 Portfolio TEME CP PM (PRF_PM2) SymRept 6.42 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2012 Page 4 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 94686006-5 03-4 RES11 Federated Tax Free Obligations 73,003.84 73,003.84 73,003.84 0.020 0.020 0.020 1 744727000-5 03-SSPTAX11 Federated Tax Free Obligations 589,193.13 589,193.13 589,193.13 0.020 0.020 0.020 1 146161000-5 146161000-5 Federated Tax Free Obligations 0712712011 0.65 0.65 0.65 0.001 0.001 0.001 1 146161006-5 RDA 11 DS11 Federated Tax Free Obligations 1,308,543.04 1,308,543.04 1,308,543.04 0.020 0.020 0.020 1 146161008-5 RDA 11ACIP11 Federated Tax Free Obligations 13,124,286.43 13,124,286.43 13,124,286.43 0.020 0.020 0.020 1 146161009-5 RDA 11ACOI11 Federated Tax Free Obligations 0.00 0.00 0.00 0.020 0.020 0.020 1 94432363 02001 Financial Security Assurance 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 793593011-1 03-2-1 ACQUI CA Local Agency Investment Fun 27,288,638.45 27,288,638.45 27,288,638.45 0.367 0.362 0.367 1 793593009-1 03-2-1 EMWD CA Local Agency Investment Fun 1,572,526.02 1,572,526.02 1,572,526.02 0.367 0.362 0.367 1 793593007-1 03-2-1 IMPRO CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 793593010-1 03-2-1 PW AD CA Local Agency Investment Fun 290,438.02 290,438.02 290,438.02 0.367 0.362 0.367 1 793593006-3 03-2-3 RESER CA Local Agency Investment Fun 3,632,327.32 3,632,327.32 3,632,327.32 0.367 0.362 0.367 1 122216008 CITY COP CIP CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 122216003-1 CITY COP RE1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 107886008-1 RDA 06 CIP-1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 107886018-2 RDA 06 CIP-2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 107886030-1 RDA 07 CAP -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 107886027-1 RDA 07 ESC -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 107886028-1 RDA 07 PRO -1 CA Local Agency Investment Fun 342.57 342.57 342.57 0.367 0.362 0.367 1 107886026-1 RDA 07 RES -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 107886006 RDA 06 RES A MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 94434166 RDA TABs RES MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 SYS95453516-1 95453516-1 USBANK 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 Subtotal and Average 58,280,038.08 58,120,351.39 58,120,351.39 58,120,351.39 0.213 0.216 1 Retention Escrow Account 194012308-16 RJ NOBLE Bank of Sacramento 12/01/2011 177,583.71 177,583.71 177,583.71 0.000 0.000 1 SYSPI aza Prtnr PI aza Prtnr Wells Fargo Bank 01/01/2012 4,000,000.00 4,000,000.00 4,000,000.00 0.000 0.000 1 PORTOLA TRRC Portola Trrc Wells Fargo Bank 01/01/2012 1,859,667.34 1,859,667.34 1,859,667.34 0.000 0.000 1 Subtotal and Average 6,204,572.02 6,037,251.05 6,031,251.05 6,037,251.05 0.000 0.000 1 Letter of Credit 104348006-1 02008 ASSURANCE CO BOND INSURANCE 07/01/2011 Subtotal and Average 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.000 0.000 1 0.000 0.000 1 Local Agency Investment Funds 94669911-1 94 669 921-1 Run Date: 05/23/2012 - 08:43 03-1 ACQ A2 03-1 ACQ B2 CA Local Agency Investment Fun CA Local Agency Investment Fun 315,746.98 315,746.98 315,746.98 0.367 0.362 0.367 1 3,910,890.03 3,910,890.03 3,910,890.03 0.367 0.362 0.367 1 Portfolio TEME CP PM (PRF_PM2) SymRept 6.42 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2012 Page 5 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Local Agency Investment Funds 744727011-1 03-3 ACQ 2 CA Local Agency Investment Fun 933,823.23 933,823.23 933,823.23 0.367 0.362 0.367 1 744727007-1 03-3 CITY 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 786776007-1 03-6 IMP 1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 SYSCITY CITY CA Local Agency Investment Fun 19,592,456.54 19,616,185.22 19,592,456.54 0.367 0.362 0.367 1 SYSRDA RDA CA Local Agency Investment Fun 1,737.22 1,739.32 1,737.22 0.367 0.362 0.367 1 SYSRDA 10 DS 2 RDA 10 DS 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 SYSRDA 10A CIP1 RDA 10A CIP1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 SYSRDA 10 CIP 1 RDA 10B CIP1 CA Local Agency Investment Fun 1,891.90 1,891.90 1,891.90 0.367 0.362 0.367 1 SYSTCSD TCSD CA Local Agency Investment Fun 8,802,307.80 8,812,968.39 8,802,307.80 0.367 0.362 0.367 1 Subtotal and Average 35,180,804.63 33,558,853.70 33,593,245.07 33,558,853.70 0.362 0.367 1 Federal Agency Callable Securities 31331KPN4 01169 Federal Farm Credit Bank 06/27/2011 1,000,000.00 1,000,930.00 1,000,000.00 1.050 1.036 1.050 787 06/27/2014 3134G1Y65 01162 Federal Home Loan Mtg Corp 01/25/2011 1,000,000.00 1,003,050.00 1,000,000.00 1.500 1.479 1.500 815 07/25/2014 3134G2NK4 01170 Federal Home Loan Mtg Corp 07/11/2011 1,000,000.00 1,001,420.00 1,000,000.00 1.125 1.110 1.125 801 07/11/2014 3134G2RX2 01173 Federal Home Loan Mtg Corp 07/25/2011 1,000,000.00 1,001,680.00 1,000,000.00 1.200 1.184 1.200 815 07/25/2014 3134G3BV1 01179 Federal Home Loan Mtg Corp 12/09/2011 1,000,000.00 1,011,760.00 1,000,000.00 1.400 1.381 1.400 1,683 12/09/2016 3134G3CL2 01181 Federal Home Loan Mtg Corp 12/16/2011 1,000,000.00 1,005,800.00 1,000,000.00 1.000 0.986 1.000 1,141 06/16/2015 3134G3PH7 01186 Federal Home Loan Mtg Corp 02/24/2012 1,000,000.00 1,006,280.00 1,000,000.00 1.000 0.986 1.000 1,576 08/24/2016 3136F9CB7 01088 Federal National Mtg Assn 03/11/2008 2,000,000.00 2,064,640.00 2,000,000.00 4.000 3.945 4.000 314 03/11/2013 3136F9DP5 01090 Federal National Mtg Assn 03/27/2008 1,000,000.00 1,033,990.00 1,000,000.00 4.000 3.945 4.000 330 03/27/2013 3136FPZD2 01157 Federal National Mtg Assn 12/03/2010 1,000,000.00 1,004,540.00 1,000,000.00 1.125 1.110 1.125 946 12/03/2014 3136FRZQ9 01171 Federal National Mtg Assn 07/20/2011 1,000,000.00 1,002,000.00 1,000,000.00 1.250 1.233 1.250 902 10/20/2014 3136FRB44 01172 Federal National Mtg Assn 07/22/2011 1,000,000.00 1,019,830.00 1,000,000.00 2.125 2.096 2.125 1,543 07/22/2016 3136FTBQ1 01176 Federal National Mtg Assn 10/24/2011 1,000,000.00 1,011,450.00 1,000,000.00 1.350 1.332 1.350 1,637 10/24/2016 3136FT4R7 01188 Federal National Mtg Assn 03/27/2012 1,000,000.00 1,002,170.00 1,000,000.00 1.000 0.986 1.000 1,610 09/27/2016 Subtotal and Average 15,000,000.00 15,000,000.00 15,169,540.00 15,000,000.00 1.784 1.808 1,014 Federal Agency Bullet Securities 31331GE47 01135 Federal Farm Credit Bank 07/29/2009 1,000,000.00 1,024,140.00 997,500.00 2.250 2.284 2.316 454 07/29/2013 31331GG37 01137 Federal Farm Credit Bank 08/04/2009 1,000,000.00 1,014,080.00 1,000,000.00 2.150 2.121 2.150 279 02/04/2013 31331GZ44 01144 Federal Farm Credit Bank 10/15/2009 1,000,000.00 1,006,150.00 1,000,000.00 1.550 1.529 1.550 167 10/15/2012 31331 KCA6 01164 Federal Farm Credit Bank 02/10/2011 1,000,000.00 1,018,250.00 1,000,000.00 1.375 1.356 1.375 650 02/10/2014 31331 KT K6 01174 Federal Farm Credit Bank 08/01/2011 1,000,000.00 1,009,820.00 1,000,000.00 0.875 0.863 0.875 822 08/01/2014 31331KE55 01175 Federal Farm Credit Bank 10/06/2011 1,000,000.00 1,016,930.00 1,000,000.00 1.300 1.282 1.300 1,619 10/06/2016 31331 KK58 01177 Federal Farm Credit Bank 10/26/2011 1,000,000.00 1,011,750.00 1,000,000.00 1.050 1.036 1.050 1,273 10/26/2015 31331 KV98 01178 Federal Farm Credit Bank 11/23/2011 1,000,000.00 1,008,850.00 1,000,000.00 0.970 0.957 0.970 1,301 11/23/2015 31331 KY79 01180 Federal Farm Credit Bank 11/29/2011 1,000,000.00 1,000,370.00 1,000,000.00 0.500 0.493 0.500 577 11/29/2013 Run Date: 05123!2012 - 08:43 Portfolio TEME CP PM (PRF_PM2) SymRept 6.42 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2012 Page 6 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Federal Agency Bullet Securities 31331K2P4 01182 Federal Farm Credit Bank 12/09/2011 1,000,000.00 1,009,840.00 1,000,000.00 1.000 0.986 1.000 1,317 12/09/2015 31331 K6P0 01183 Federal Farm Credit Bank 01/19/2012 1,000,000.00 1,004,150.00 1,000,000.00 0.850 0.838 0.850 1,358 01/19/2016 3133XTXC5 01130 Federal Home Loan Bank 06/11/2009 1,000,000.00 1,002,330.00 1,000,000.00 2.250 2.219 2.250 41 06/11/2012 3133XVEM9 01150 Federal Home Loan Bank 11/04/2009 1,000,000.00 1,007,780.00 1,000,000.00 1.625 1.603 1.625 204 11/21/2012 313372UH5 01166 Federal Home Loan Bank 03/15/2011 1,000,000.00 1,011,380.00 1,000,000.00 1.125 1.110 1.125 500 09/13/2013 313374CZ1 01168 Federal Home Loan Bank 06/22/2011 1,000,000.00 1,013,570.00 1,000,000.00 1.000 0.986 1.000 874 09/22/2014 313376V77 01184 Federal Home Loan Bank 01/23/2012 1,000,000.00 1,001,010.00 1,000,000.00 0.520 0.513 0.520 997 01/23/2015 313376YQ2 01185 Federal Home Loan Bank 02/13/2012 1,000,000.00 997,500.00 1,000,000.00 0.400 0.395 0.400 1,018 02/13/2015 313378AC5 01187 Federal Home Loan Bank 02/22/2012 1,000,000.00 998,970.00 1,000,000.00 0.500 0.493 0.500 1,116 05/22/2015 313378QH7 01189 Federal Home Loan Bank 03/28/2012 1,000,000.00 1,016,950.00 1,000,000.00 0.900 0.888 0.900 1,427 03/28/2016 31398AYM8 01139 Federal National Mtg Assn 08/10/2009 1,000,000.00 1,004,420.00 991,250.00 1.750 2.024 2.052 101 08/10/2012 Subtotal and Average 19,988,750.00 20,000,000.00 20,178,240.00 19,988,750.00 1.198 1.215 805 Total and Average 135,716,419.67 Run Date: 05/23/2012 - 08:43 132, 716,457.14 133,098,628.51 132,705,207.14 0.567 0.575 237 Portfolio TEME CP PM (PRF_PM2) SymRept 6.42 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Cash April 30, 2012 Average Purchase Stated YTM YTM Days to Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Page 7 Retention Escrow Account SYSAAA#1202 AAA#1202 COMMUNITY BANK 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 4110170281 EDGEDEV TORRY PINES BANK 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 23303800 PCL CONST Wells Fargo Bank 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 Passbook/Checking Accounts SYSPetty Cash Petty Cash City of Temecula 07/01/2011 2,910.00 2,910.00 2,910.00 0.000 0.000 1 SYSFIex Ck Acct Flex Ck Acct Union Bank of California 07/01/2011 22,934.20 22,934.20 22,934.20 0.000 0.000 1 SYSGen Ck Acct Gen Ck Acct Union Bank of California 1,209,797.15 1,209,797.15 1,209,797.15 0.000 0.000 1 SYSParking Ck PARKING CITA Union Bank of California 07/01/2011 8,853.00 8,853.00 8,853.00 0.000 0.000 1 Average Balance 0.00 1 Total Cash and Investments 135,716,419.67 Run Date: 05123!2012 - 08:43 133, 960,951.49 134,343,122.86 133,949,701.49 0.567 0.575 237 Portfolio TEME CP PM (PRF_PM2) SymRept 6.42 Fund CITY OF TEMECULA CASH BALANCES THROUGH APRIL 30, 2012 Fund Title Fund Total 001 GENERAL FUND $28,226,834.84 100 STATE GAS TAX FUND 1,621,914.11 120 DEVELOPMENT IMPACT FUND 5,427,020.03 150 AB 2766 FUND 216,152.98 160 SUPPLEMENTAL LAW ENFORCEMENT SERVICES 74,997.36 165 SARDA AFFORDABLE HOUSING 24,508,819.80 170 MEASURE A FUND 5,036,802.49 190 TEMECULA COMMUNITY SERVICES DISTRICT 419,527.67 192 TCSD SERVICE LEVEL "B" STREET LIGHTS 12.28 194 TCSD SERVICE LEVEL "D" REFUSE/RECYCLING 271,699.44 195 TCSD SERVICE LEVEL "R" STREET/ROAD MAINT 8,006.66 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 207,860.13 197 TEMECULA LIBRARY FUND 226,104.63 210 CAPITAL IMPROVEMENT PROJECT FUND 15,920,784.25 273 CFD 03-1 CROWNE HILL IMPROVEMENT FUND 4,242,151.09 275 CFD 03-3 WOLF CREEK IMPROVEMENT FUND 935,220.24 277 CFD-RORIPAUGH 28,869,252.02 280 REDEVELOPMENT AGENCY - CIP PROJECT 187,735.94 300 INSURANCE FUND 386,078.86 310 VEHICLES AND EQUIPMENT FUND 1,152,502.08 320 INFORMATION TECHNOLOGY 618,916.95 330 CENTRAL SERVICES 383,512.54 340 FACILITIES 270,620.64 375 SUMMER YOUTH EMPLOYMENT PROGRAM 17,997.82 380 SARDA DEBT SERVICE FUND 1,593,738.79 395 2011 FINANCING LEASE 2001 & 2008 COPS 1,755.84 460 CFD 88-12 DEBT SERVICE FUND 85,049.24 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 983,026.99 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 1,443,549.50 474 AD 03-4 JOHN WARNER ROAD DEBT SERVICE 135,915.86 475 CFD 03-3 WOLF CREEK DEBT SERVICE FUND 3,150,172.25 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 614,248.08 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 6,158,331.89 501 SERVICE LEVEL"OZONE 1 SADDLEWOOD 13,877.07 502 SERVICE LEVEL"OZONE 2 WINCHESTER CREEK 39,380.23 503 SERVICE LEVEL"OZONE 3 RANCHO HIGHLANDS 18,721.00 504 SERVICE LEVEL"OZONE 4 THE VINEYARDS 2,368.01 505 SERVICE LEVEL"OZONE 5 SIGNET SERIES 10,500.31 506 SERVICE LEVEL"OZONE 6 WOODCREST COUNTRY 8,089.30 507 SERVICE LEVEL"OZONE 7 RIDGEVIEW 2,228.23 508 SERVICE LEVEL"OZONE 8 VILLAGE GROVE 41,480.04 509 SERVICE LEVEL"OZONE 9 RANCHO SOLANA 13,247.80 510 SERVICE LEVEL"OZONE 10 MARTINIQUE 5,573.91 511 SERVICE LEVEL"OZONE 11 MEADOWVIEW 1,047.74 512 SERVICE LEVEL"OZONE 12 VINTAGE HILLS 23,122.35 513 SERVICE LEVEL"OZONE 13 PRESLEY DEVELOP 9,352.07 514 SERVICE LEVEL"OZONE 14 MORRISON HOMES 4,302.50 515 SERVICE LEVEL"OZONE 15 BARCLAY ESTATES 2,821.69 516 SERVICE LEVEL"OZONE 16 TRADEWINDS 58,670.77 517 SERVICE LEVEL"OZONE 17 MONTE VISTA 592.26 518 SERVICE LEVEL"OZONE 18 TEMEKU HILLS 29,289.28 519 SERVICE LEVEL"OZONE 19 CHANTEMAR 41,702.49 520 SERVICE LEVEL"OZONE 20 CROWNE HILL 113,773.79 521 SERVICE LEVEL"OZONE 21 VAIL RANCH 78,640.96 522 SERVICE LEVEL"OZONE 22 SUTTON PLACE 1,078.54 523 SERVICE LEVEL"OZONE 23 PHEASENT RUN 9,553.67 524 SERVICE LEVEL"OZONE 24 HARVESTON 150,933.75 525 SERVICE LEVEL"OZONE 25 SERENA HILLS 23,914.43 526 SERVICE LEVEL"OZONE 26 GALLERYTRADITION 311.67 527 SERVICE LEVEL"OZONE 27 AVONDALE 6,627.70 528 SERVICE LEVEL"OZONE 28 WOLF CREEK 198,087.99 529 SERVICE LEVEL"OZONE 29 GALLERY PORTRAIT 4,501.04 530 SERVICE LEVEL"OZONE 30 FUTURE ZONES 33,018.98 Grand Total: $134,343,122.86 Item No. 5 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Andre O'Harra, Chief of Police DATE: June 12, 2012 SUBJECT: First Amendment to Agreement for Law Enforcement Services PREPARED BY: Heidi Schrader, Senior Management Analyst RECOMMENDATION: Approve the First Amendment to Agreement for Law Enforcement Services between County of Riverside and City of Temecula to include converting one Patrol Officer, one Special Enforcement Team position, and two Traffic/Motorcycle Team positions into four new POP Team positions. BACKGROUND: The City of Temecula has contracted with the County of Riverside on behalf of the Sheriff's Department for law enforcement services since incorporation. On June 22, 2010, the City Council approved the existing five-year agreement for law enforcement services with the County of Riverside resulting in 104 sworn Officers. The First Amendment will serve to establish a Problem Oriented Policing Team which will work closely with the community, focusing on quality of life crimes, including graffiti and vandalism. This amendment is purely administrative, there is no fiscal impact associated with the changes which include: • Reclassify one Patrol Officer as a dedicated POP Officer • Reclassify one Special Enforcement Team Member as a dedicated POP Office- • Reclassify two Traffic/Motorcycle Team Officers which have been unfunded fortwo years as dedicated POP Officers. This will not reduce the number of sworn contracted Officers although the two Officers which were unfunded fortwo years will be funded. With the anticipated increase in population, this will result in a sworn Officer ratio of one Officer for every 991 residents. FISCAL IMPACT: There is no increase in contract costs due to this amendment; $20,404,354 is being budgeted in the Fiscal Year 2012-13 budget to cover staffing charges. ATTACHMENT: First Amendment to Agreement for Law Enforcement Services between County of Riverside and City of Temecula. FIRST AMENDMENT TO AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN COUNTY OF RIVERSIDE AND CITY OF TEMECULA IT IS MUTUALLY AGREED that the Agreement for Law Enforcement Services between the County of Riverside, a political subdivision of the State of California, on behalf of its Sheriff's Department, and the City of Temecula, a General Law City, approved by the Board of Supervisors on August 10, 2010, for services effective July 1, 2010 through June 30, 2015, is hereby amended in the following respects only: 1. ATTACHMENT A is amended to read as follows: ATTACHMENT A CITY OF TEMECULA LEVEL OF SERVICE Average Patrol Services 180.0 supported hours per day. (Approximate equivalent of thirty-seven (37) Deputy Sheriff positions @ 1,780 annual productive hours per position standard.) Dedicated Positions Two (2) Sheriff's Lieutenant positions Three (3) Sheriff's Sergeant positions Six (6) Deputy Sheriff (fully supported) positions -Special Enforcement Team Four (4) Deputy Sheriff (fully supported) positions- Mall Officers Sixteen (16) Deputy Sheriff (fully supported) positions-Traffic/Motorcycle Team Four (4) Deputy Sheriff (fully supported) positions -POP Team Two (2) Deputy Sheriff (fully supported) positions -K-9 Deputies One (1) Deputy Sheriff (unsupported) position -Gang Task Force 1 One (1) Deputy Sheriff (fully supported) position -Southwest Corridor Task Force Five (5) Deputy Sheriff (unsupported) positions -School Resource Officers (year-round) Eighteen (18) Community Service Officer II positions Three (3) Community Service Officer I positions IN WITNESS WHEREOF, the City of Temecula, by minute order or resolution duly adopted by its City Council, has caused this Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has caused this Agreement to be signed by the Chairman of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below. CITY OF TEMECULA Dated: By: Chuck Washington, Mayor ATTEST: Name Susan W. Jones, MMC Title City Clerk By: APPROVED AS TO FORM: Peter M. Thorson, Ctty Attorney Dated: ATTEST: Kecia Harper-Ihem Clerk of the Board By: Deputy 2 COUNTY OF RIVERSIDE By: John Tavaglione, Chairman Riverside County Board of Supervisors FOR A BY. DEAL R. KIPNIS OUNSEt \24 DATE Item No. 6 Approvals City Attorney Director of Finance City Manager AiA) CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Susan W. Jones, City Clerk DATE: June 12, 2012 SUBJECT: Records Destruction Approval PREPARED BY: Gwyn R. Flores, Records Manager RECOMMENDATION: Approve the scheduled destruction of certain City records in accordance with the City of Temecula approved Records Retention Policy. BACKGROUND: On January 9, 2007, the City Council approved Resolution No. 07-02 which authorizes the destruction of certain City records which have become outdated, obsolete or are excess documents, in compliance with State of California Government Code, Sections 34090 through 34090.7. Attached Exhibit A, lists records from the City Clerk Department in which certain documents have been imaged and identified within various Records Series of the Records Retention Schedule. The imaging of these records complies with the requirements of Government Code Section 34090.5. Attached Exhibit B, lists records from the Building & Safety Division in which certain documents have been imaged and identified within various Records Series of the Records Retention Schedule. The imaging of these records complies with the requirements of Government Code Section 34090.5. Attached Exhibit C, lists records from the Fire Prevention Department in which certain documents have been imaged and identified within various Records Series of the Records Retention Schedule. The imaging of these records complies with the requirements of Government Code Section 34090.5. Attached Exhibit D, lists records from the Finance Department in which certain documents have been identified within various Records Series of the Records Retention Schedule. Attached Exhibit E, lists records from the Public Works Division in which certain documents have been imaged and identified within various Records Series of the Records Retention Schedule. The imaging of these records complies with the requirements of Government Code Section 34090.5. Attached Exhibit F, lists records from the Community Services Department in which certain documents have been identified within various Records Series of the Records Retention Schedule. The City Attorney has reviewed this request and has signed the Exhibits as provided for in Resolution No. 07-02. ATTACHMENTS: 1. Destruction of Records, City Clerk Department Exhibit A, List of records recommended for destruction 2. Destruction of Records, Building & Safety Division Exhibit B, List of records recommended for destruction 3. Destruction of Records, Fire Prevention Department Exhibit C, List of records recommended for destruction 4. Destruction of Records, Finance Department Exhibit D, List of records recommended for destruction 5. Destruction of Records, Public Works Department Exhibit E, List of records recommended for destruction 6. Destruction of Records, Community Services Department Exhibit F, List of records recommended for destruction TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 12, 2012 SUBJECT: Request for Destruction of Records Attached "Exhibit A" is a listing of records maintained in the City's City Clerk Department. These documents have been identified in various Retention Groups (list attached). These records are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in City Council Resolution 07-02. Documents required for imaging complies with the requirements of Government Code Section 34090.5. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090 et seq., 1 hereby give my consent to the destruction of records under the direction of the City Clerk pursuant to the City of Temecula's adopted Destruction of Obsolete Records Policy. APPROVED: Department Head: i ( Susar W. n7,s, MMC, ty Clerk APPROVED: City Attorney: Peter M Date rson EXHIBIT A CITY OF TEMECULA CITY CLERK DEPARTMENT 2012 DESTRUCTION Date (See Attached) Item Reference Brief Description File Reference# Security Class Storage Media Storage Location 2008 701-02 & 701-03 Agendas: Permanent Image in Laserfiche -City Council -Budget Workshop -Planning Commission -Community Services Commission -Public Traffic Safety Commission -Old Town Local Review Board -Directors Hearing -Old Town Local Review Board/Old Town Specific Plan Amendment Steering Committee -City Council/TVUSD Joint Meeting 1990-1993 2005 203-32 Appeals Current + 2 N/A 2006-2007 401-13 List of Demands 4 Years After Audit N/A 2007 601-15 RFP's/RFQ's 3 Years Successful 2 Years Unsuccessful N/A 2008 701-17 Proclamations/Certificates Current + 2 N/A 2008 703-01 Records Requests Current + 2 N/A 2005-2006 704-19 Petitions Current + 2 N/A 2005-2009 1130-04 Special Event Street Closure Requests Current + 2 N/A 2007-2008 1202-02 Gas & Electric Correspondence Until Superseded N/A 2007-2008 1502-03 Alcohol Beverage Control Current + 2 N/A 2007 601-03 Bid Files 4 Years Unsuccessful N/A 2006/2007 704-13 Claim Files 3 Years After Settled N/A Various 602-00 Contracts/Agreements Permanent Image in Laserfiche City Council Agendas (701-02) January 8, 2008 January 22, 2008 February 12, 2008 February 26, 2008 March 18, 2008 March 25, 2008 April 8, 2008 April 22, 2008 CITY OF TEMECULA Records for Destruction May 13, 2008 May 27, 2008 June 10, 2008 June 24, 2008 July 8, 2008 July 22, 2008 August 12, 2008 August 26, 2008 City Council Budget Workshop Agenda (701-02) May 21, 2008 Planning Commission Agendas (701-03) January 9, 2008 January 16, 2008 February 20, 2008 March 5, 2008 March 19, 2008 April 2, 2008 April 16, 2008 May 7, 2008 May 21, 2008 June 4, 2008 June 18, 2008 July 9, 2008 July 16, 2008 August 6, 2008 Community Services Commission Agendas (701-03) January 14, 2008 February 11, 2008 March 10, 2008 April 14, 2008 May 12, 2008 May 23, 2008 June 9, 2008 July 14, 2008 Public Traffic Safety Commission Agendas (701-03) January 24, 2008 February 28, 2008 April 24, 2008 May 22, 2008 June 26, 2008 July 24, 2008 August 28, 2008 September 25, 2008 Old Town Local Review Board Agendas (701-03) January 14, 2008 February 11, 2008 March 10, 2008 Records Destruction - June 2012 April 14, 2008 June 9, 2008 July 14, 2008 September 9, 2008 September 23, 2008 October 14, 2008 October 28, 2008 November 18, 2008 November 25, 2008 December 9, 2008 December 16, 2008 August 20, 2008 September 17, 2008 October 15, 2008 November 5, 2008 November 19, 2008 December 17, 2008 August 11, 2008 October 13, 2008 November 10, 2008 December 8, 2008 October 23, 2008 December 11, 2008 August 11, 2008 September 22, 2008 Director's Hearing Agendas (701-03) January 3, 2008 February 21, 2008 February 28, 2008 March 6, 2008 March 20, 2008 March 27, 2008 April 3, 2008 Joint Meeting with Old Town Steering Committee (701-03) May 15, 2008 May 22, 2008 June 26, 2008 July 10, 2008 July 24, 2008 September 4, 2008 September 11, 2008 Local Review Board and October 23, 2008 October 30, 2008 November 6, 2008 November 20, 2008 December 4, 2008 December 18, 2008 Old Town Specific Plan Amendment December 8, 2008 Joint Temecula Valley Unified School District and City Council Committee (701-03) March 25, 2008 Appeals (203-32) 1990-1993 2005 List of Demands (401-13) 2006-2007 RFP's/RFQ's (601-15) 2007 Proclamations/Certificates 2008 Request for Records (703-01) 2008 Petitions (704-19) 2005-2006 Special Event — Street Closure Requests (1130-04) 2005-2009 Records Destruction — June 2012 Gas & Electric Correspondence (1202-02) 2007-2008 Alcoholic Beverage Control (1502-03) 2007-2008 Records Destruction — June 2012 City of Temecula List of Bid Files for Destruction (601-03) 2007 BID FILES 07-01 Murrieta Creek Multi -Purpose Trail PW01-27 07-02 Slurry Seal Project FY2006-2007 Meadowview Area PW07-03 07-03 Citywide Concrete Repairs Phase II FY 2006-2007 PW07-06 07-04 Traffic Signal Installation Rancho Ca. Rd. at Business Park Drive, West PW07-02 Records Destruction June 2012 — Bid Files City of Temecula List of Claims for Destruction (704-13) 2006 CLAIM FILES 06-505 Fiel Guhit 06-506 Laron Linton Daffin 06-507 Judy Delfabro 06-508 Julie Ward 06-509 Shane P. Fisher 06-510 Bay West Kailua Bay, LLC (Essex Realty Management) 06-511 Robert Blandino dba Blandino Trucking 06-512 Carla Jean Crab 06-513 Anita Stuehrmann 06-514 Rudolfo Tule Mares 06-515 Robert Schroeder 06-516 Mary Angela Thompson 06-517 Michele D. Mata 06-518 Luz Saucedo 06-519 Paul Beyer 06-520 Tab Salsman 06-521 Eunice Combs 06-522 Salvador Carrillo 06-523 Bart Keeler 06-524 Jesus & Sonia Nunez 06-525 Dustin Mattis c/o guardian Tamara Perkins 06-526 Isaac & Isabella Navejar 06-527 Ronald Toth 06-528 Linda Johnson 06-529 Rosenstein and Hitzeman, AAPLC 06-530 Becky Balian 06-531 Kristine Jones 06-532 Southern California Edison 06-533 Robin Lovelady Hald 06-534 Jesse Thomas Flynn 06-535 Josephine Russo Records Destruction June 2012 — Claims Files CITY OF TEMECULA LIST OF AGREEMENTS FOR DESTRUCTION (602-00) 97-51 Riverside Co. Flood Control & Water Conservation District/Newland Associates Agreement for the Temecula Creek Channel - Campanula Way Storm Drain Project 01-207 Habitat West, Inc. Maintenance Agreement for the Environmental Habitat created within Long Canyon Detention Basin 01-209 EDAW, Inc. Biological Observations & Monitoring- Long Canyon Detention Basin 01-231 STK Architecture, Inc. Design Services for the Wolf Creek Site Fire Station 01-238 Shred Force Records Destruction 02-41 R.J. Noble Company Margarita Road Widening, Interim Phase I 02-111 Teamsters Local 911, General Employees of the City of Temecula (MOU) 3 -Year Memorandum of Understanding with City Employees 02-153 County of Riverside Lease Agreement for property at Redhawk Parkway and Overland Trail (Interim Fire Station No. 92) 02-154 County of Riverside Cooperative Agreement to Provide Fire Protection, Fire Prevention, Rescue and Medical Aid Services 02-155 AGK Group, LLC Exclusive Negotiating Agreement concerning Property Located at Diaz Road and Dendy Parkway 02-256 R.E. Fleming Construction, Inc. Construction Contract for the Children's Museum Building Shell Improvements, PW02-01 CSD 02-290 Riverside County Flood Control & Water Conservation District Murrieta Creek Channel 2002-2003 Mowing Services, Project No. 7-0-0020 03-59 County of Riverside (Department of Facilities Management, Real Estate Division) Real Property Services relating to the French Valley Parkway/115 Overcrossing and Interchange 03-179 Musician's Workshop Building Lease for Property Located at 28690 Mercedes Street 04-78 MuniFinancial Engineering Report & Balloting Services relating to Roripaugh Ranch and Wolf Creek Development Areas 04-185 Iron Mountain Off-site Storage of Records — Audio & Video Storage of Council/Commission Meetings 04-304 Nichols, Melburg & Rossetto Preparation of Master Plan for the Old Town Civic Center Contracts for Destruction — June 2012 05-31 County of Riverside MOU in Support of a Riverside County Gang Task Force Program 05-45 Workforce Development Centers of Riverside County First -Source Hiring MOU 05-79 Leighton Consulting, Inc. Geotechnical and Material Testing Services for the Temecula Library 05-87 Diehl, Evans & Company, LLP Audit Services for Fiscal Years Ended June 30, 2005, 2006, and 2007 05-100 Hinderliter, De Llamas & Associates Sales Tax Consulting and Recovery Fees 05-101 General Employees of the City of Temecula (MOU) 3 -Year Memorandum of Understanding with City Employees 05-103 Redhawk Home Owner;s Association Median Maintenance Utility Reimbursement Agreement 05-130 Riverside County Transportation Commission & County of Riverside MOU to Fund the Western County Freeway Strategic Study, MOU #M-24-016 Agreement #04-31-518-01 05-145 Wilson Group, LLC (aka Ellison Wilson Advocacy LLC) State Lobbying Services 05-146 David Turch & Associates Federal Legislative Lobbying Services 05-219 Department of Finance Population Estimate for Redhawk Annexation 05-236 Rancho California Water District, (RCWD) Reimbursement Agreement for Pechanga Parkway Phase II Street Improvements 05-250 Marine Biochemists Professional Lake & Pond Management Services 05-273 Riverside County Flood Control and Water Conservation District Mowing Services Agreement for Murrieta Creek Channel, FY05-06 Mowing Services, Project No. 7-0-0020 05-329 MuniFinancial (aka Willdan Financial Services) Annual Assessment of Engineering Services 06-01 Retrofit Service Co., Inc. Energy Management Services for the HVAC at the Temecula Theater 06-03 Canty Engineering Group, Inc. (aka Psomas) Special Tax Consulting, Harveston — CFD 01-2 06-04 Fieldman Rolapp & Associates Special Tax Consulting, Harveston — CFD 01-2 06-05 Stephen G. White, MAI Appraisal Services, Harveston — CFD 01-2 06-08 Various Performers 2006 — Community Services Various Performing Arts Agreements for the Community Services Department 06-09 Zoll Medical Corporation Preventative Maintenance for AED's Located in City Facilities Contracts for Destruction — June 2012 06-14 Facilities Protection Systems Electrical Study for the Data Center Equipment 06-16 Vernon Library Services dba Integrated Technology Group (ITG) Library Radio Frequency Identification System 06-20 Fisher, Sehgal Yanez, Inc. Design Agreement for the Old Town Community Theater Kitchen Facilities 06-21 Republic Electric (aka Republic Intelligent Transportation Services) Citywide Bridge Street Light Maintenance 06-25 Diehl, Evans & Company, LLP Audit Services for Financial Statements relating to Temecula Valley International Film & Music Festival 06-27 DBX, Inc. Traffic Signal and Interconnect Upgrades, 79S, Winchester Road & Redhawk Area 06-29 CenturyTCI California, L.P. (Adelphia) High Speed Internet Services for Streaming Media 06-30 Various Ticket Service Agreements for the Old Town Temecula Community Theater Various Agencies providing Ticket Services for the Old Town Temecula Theater 06-31 Various License Agreements for use of the Old Town Temecula Community Theater Various Organizations Renting the Old Town Temecula Theater 06-32 TY Lin International Consultant Services for Bridge Inspections for Roripaugh Ranch Loop Road Bridge over Long Valley Wash 06-33 Project Design Consultants Consultant Services for Property Line Survey and Driveway Design, Pauba Road Improvements, Phase II 06-34 Tri County Pump Company Maintenance & Repair Services for Pool Pumps at the CRC 06-35 J M Diaz, Inc. dba JMD Pechanga Parkway Phase II Street Improvements 06-36 Construction Protection Services, Inc. Construction Security for Pat Birdsall Sports Park Complex 06-41 RJM Design Group Professional Services Agreement for Redhawk Parks Improvement Project 06-43 Cal Custom Design Fabricate and install custom storage for Community Dev. Conf. Room 06-44 SLM Contract Furniture Office Furniture for the new Temecula Promenade Mall Police Storefront 06-45 Nexus Integrated Services Cabling Services for the Police Storefront 06-49 Walter R. Allen, AIA Consultant Services for Pauba Road Improvements, Phase II Contracts for Destruction — June 2012 06-50 Boy Scouts of America, Troop 309 License Agreement for use of Property Located at Diaz Road and Rancho California Road for Temporary Parking 06-51 Eagle's Mark & Glass Blasters Construction & Installation of the Temecula Police Department Sign at the Promenade Mall Storefront 06-53 Sun Wireless Installation of Traffic Signal Inter-Connect Wireless Antennas on the Old Town Theater 06-55 Full Value Entertainment, Inc. Provide 5 Teen Concerts to be held at the CRC 06-56 URS Corporation Consultant Services for Western Bypass — Phase I Alignment Study 06-59 Miracle Playground Sales Retrofit Existing Play Equipment at Loma Linda Parks 06-60 Reinhart-Fontes Associates, Inc. Appraisal Services for the Black Property 06-61 Rancho California Water District Reimbursement Agreement relating to Pauba Road Improvements - Phase II 06-62 J.M. Diaz, inc., dba JMD Roadway Signage & Striping Design Services related to Patricia Birdsall Sports Complex 06-66 Comp USA On-Site Training for the Planning Department for Word Templates for use with the SIRE Application 06-67 RK Engineering, Inc. Consulting Services for Temecula Civic Center Traffic Impact Analysis 06-68 Nobel Systems ARCSDE Implementation Services 06-69 NuVision Productions Photography Services 06-70 Leighton Consulting, Inc. Professional Consultant Services — Temecula Education Center Preliminary Soil Testing 06-71 Nexus Integrated Services Pat Birdsall Sports Park Cabling 06-72 Republic Electric (aka Republic Intelligent Transportation Services) Traffic Signal Evaluation and Coordination, Winchester Rd., Rancho Ca. Rd. and 79 South 06-73 T.Y. Lin International Professional Consultant Services for Bridge Inspections — Bridges over Long Valley Wash and Santa Gertrudis Creek, CFD 03-02 06-80 Mt. San Jacinto College Custom Microsoft Project Server Integration 06-81 Mt. San Jacinto College Microsoft SQL Reporting Services & Visual Studio NET 2005 Integration Training 06-82 Integrated Media Systems Audiovisual System Design & Integration 06-83 Rancho California Water District Soil Excavation & Temporary Entry Agreement, RCWD Project No. D11185 Contracts for Destruction — June 2012 06-84 Morningstar Productions, LLC Event Productions for Every 15 Minute Program 06-85 Computer Alert Systems, Inc. Birdsall Sports Complex — Offices Alarm Installation Services 06-86 National Multiple Sclerosis Society License Agreement for Fundraising Event on April 22, 2006 06-87 Vanir Construction Management, Inc. Construction Management Services-Wolf Creek Fire Station PW01-11 06-89 Musicians Workshop Sponsorship Agreement for Temecula Valley International Jazz Festival July 7-9, 2006 06-90 Temecula Valley Balloon & Wine Festival Advertising Agreement for June 2-4, 2006 Event 06-91 Temecula Valley International Film & Music Festival Sponsorship Agreement for September 13-17, 2006 Event 06-93 Safe Alternatives for Everyone Funding Agreement 06-94 Jon and Jane Laskin Promotion Agreement 06-95 Nobel Systems Consultant Services for Geodatabase Conversion Services 06-98 Vali Cooper & Associates, Inc. Professional Services Agreement for Construction Management & Inspection Services 06-100 Crosstown Electrical & Data, Inc. Intersection Traffic Monitoring System, PW05-05 06-102 Securitas Security Services, USA, Inc. Security Services for Fire Station 95 06-103 IPlntegration, Inc Statement of Work — Patricia H. Birdsall Sports Park Video Surveillance System 06-104 Timmy D' Productions Non-Exclusive Agreement 06-105 LSA Associates, Inc. Professional Consultant Services — Temecula Education Center Environmental Services 06-106 Advanced Infrastructure Management, Inc. Professional Design Services-GIS Data Based Asset Management Systems 06-107 Leighton Consulting, Inc. Professional Consultant Services — Temecula Education Center Rough Grading Geotechnical Testing & Monitoring and Survey Services, 06-108 Easy Turf Synthetic Turf Installation, Jefferson Av. Medians, Winchester Road Widening 06-109 Alan Cook of Group One Videotaping Services for July 4th 2006 06-110 Federal Building Services, Inc. Annual Contract Agreement for Maintenance Services Contracts for Destruction — June 2012 06-112 Edge Development, Inc. Basketball Court Construction at Kent Hintergardt Memorial Park 06-113 Charles Abbott Associates, Inc. Fire Prevention Outside Plan Check Services 06-114 Willdan Serving Public Agencies Fire Prevention Outside Plan Check Services 06-115 Schirmer Engineering Fire Prevention Outside Plan Check Services 06-117 CalMat dba Vulcan Materials Company Annual Agreement for the Purchase of Asphalt Products FY2006-2007 06-118 NPG, Inc. Citywide Routine Maintenance for FY06/07 06-119 Toran Development & Construction Citywide Routine Maintenance for FY06/07 06-120 Strong's Painting Citywide Routine Maintenance for FY06/07 06-121 Tiger Equipment Grading & Excavation Citywide Routine Maintenance for FY06/07 06-122 Rizzo Construction Citywide Routine Maintenance for FY06/07 06-123 Pacific Striping, Inc. Citywide Routine Maintenance for FY06/07 06-124 Becker Engineering Citywide Routine Maintenance for FY06/07 06-125 Rene's Commercial Management Citywide Routine Maintenance for FY06/07 06-126 Monteleone Development Citywide Routine Maintenance for FY06/07 06-127 Imperial Paving Co., Inc. Citywide Routine Maintenance for FY06/07 06-130 Kelley Display, Inc. Purchase/Replacement of Citywide Banners 06-131 Pyro Spectaculars, Inc. 3 year Agreement for Fourth of July Fireworks Display 06-132 CD Toons DJ Services for the December 9th, 2006 Employee Holiday Party at Pala Mesa Resort 06-133 G/M Business Interiors Consulting Services for Furniture Purchase at Temecula Library 06-136 Nexus Integrated Services Cabling Services for the Police Storefront in Old Town 06-137 Randy Kopp Audio Performance Services for Special Events in Old Town 06-138 Alhambra Group Architecture Design Services for Various City Parks 06-140 Muzak Maintenance Services to Sound Systems at Various City Facilities 06-141 South County Pest Control, Inc. Pest Control Services at Various City Facilities 06-142 Diamond Environmental Services Portable Restroom Services at Various City Facilities Contracts for Destruction —June 2012 06-145 Temecula Valley Security Center, Inc. Locksmith Services for various City Facilities 06-146 Conduit Networks Shoretel Phone System Installation for New Library 06-147 Straight Line Glass & Mirror Co., Inc. Maintenance Services and Emergency Repair for Windows at Various City Facilities 06-148 Vortex Industries, Inc. Maintenance Services for Doors at Various City Facilities 06-149 Cal-Dor Specialties San Diego Automatic Door Maintenance Services at Mary Phillips Senior Center 06-150 Bio-Tox Laboratories DUI Drug and Alcohol Screening for the Police Department 06-151 G/M Business Interiors Furniture Purchase for the Old Town Police Storefront 06-152 Steno Transcription Service, Inc. Report Transcription Services for the Police Department 06-153 Donahue & Company, Inc. Real Estate Appraisal Services for various CIP Projects FY06-07 06-154 Lea Associates, Inc. Real Estate Appraisal Services for various CIP Projects FY06-07 06-155 Mason & Mason Real Estate Appraisers & Consultants Real Estate Appraisal Services for various CIP Projects FY06-07 06-156 Robert Shea Perdue Real Estate Appraisal Real Estate Appraisal Services for various CIP Projects FY06-07 06-157 Riggs & Riggs, Inc. Real Estate Appraisal Services for various CIP Projects FY06-07 06-158 Converse Consultants Geotechnical & Material Testing Services for various CIP Projects, FY06/07 06-159 Ninyo & Moore Geotechnical & Material Testing Services for various CIP Projects, FY06/07 06-160 Petra Geotechnical, Inc. Geotechnical & Material Testing Services for various CIP Projects, FY06/07 06-162 Nolte Associates, Inc. Engineering & Construction Survey Services for various CIP Projects, FY06/07 06-163 Main Street Signs Annual Purchase Agreement for Citywide Street Name Signs, FY06/07 06-164 Kramer. Firm, Inc. Telecommunication Facilities Application Review Consulting Services 06-165 Roger Cantrell Architectural Plan Review Services for Planning Contracts for Destruction — June 2012 06-166 Rizzo Construction, Inc. Annual Maintenance Agreement for Community Services FY06/07 06-167 Moore Fence Co., Inc. Annual Maintenance Agreement for Community Services FY06/07 06-168 Strong's Painting Annual Maintenance Agreement for Community Services FY06/07 06-169 Alexander Pacific Electrical Contractors, Inc. Annual Maintenance Agreement for Community Services FY06/07 06-170 NPG, Inc. Annual Maintenance Agreement for Community Services FY06/07 06-171 Imperial Paving Co., Inc. Annual Maintenance Agreement for Community Services FY06/07 06-172 Monteleone Contractors, Inc. Annual Maintenance Agreement for Community Services FY06/07 06-173 Craftsmen Plumbing Heating & Cooling Annual Maintenance Agreement for Community Services FY06/07 06-174 Power Distributors, Inc. Annual Maintenance Agreement for Community Services FY06/07 06-176 Odyssey Power Yearly Maintenance for the Data Center Equipment 06-178 J & J, Inc. Traffic Signal Battery Backup System 06-179 Inland Empire Property Services, Inc. Weed Abatement Services 06-180 Haz Mat Trans, Inc. Hazardous Waste Disposal for FY2006-2007 06-183 P & D Consultants Building Inspection Services for the Building & Safety Department 06-184 Community Works Design Group Landscape Plan Check & Inspection Services for the Planning Department 06-185 LGC Inland, Inc. Geotechnical Inspection and Material Testing Services for the Verizon Fiber Optic Project 06-187 Kobata Associates, Inc. Landscape Plan Check & Inspection Services for various CIP Projects 06-190 KRW & Associates Engineering Plan Check, Map, and Legal Description Review for FY2006-07 06-191 Arts Council of Temecula Valley Special Events Community Grant Agreement 06-192 Community Design Group Landscape Plan Check & Inspection Services for the Community Service Department 06-193 Arts Council of Temecula Valley Community Grant Agreement to Continue and Enhance Cultural Arts Programs within Temecula Contracts for Destruction — June 2012 06-194 Lamar Advertising Companies Lease Agreement for the Old Town Billboard 06-195 Melody's Ad Works, Inc. Promoting and Marketing Special Events in Old Town 06-196 Keyser Marston Associates, Inc. Real Estate Economic Consulting Services 06-197 Keyser Marston Associates, Inc. Affordable Housing Consulting Services 06-198 Certified Pool Water Specialists Swimming Pool Maintenance Services 06-199 American Forensic Nurses Phlebotomy Services for the Police Department 06-200 Data Ticket, Inc. Parking Citation Processing Services 06-201 Johnson Power Systems Preventative Maintenance Inspections for the City's Emergency Generators 06-202 Steam Superior Carpet Cleaning Services at various City Facilities 06-203 Rene's Commercial Management Weed Control Services at various City Facilities 06-206 Counts Unlimited, Inc, Citywide Traffic Count Date Collection Services for FY06/07 06-208 GCS Supplies, Inc. Purchase of City's Toner/Ink Cartridges 06-209 Flo -Systems, Inc. Sewage Pumps Life Station Maintenance Services 06-210 Ramsey Backflow & Plumbing Backflow Testing and Repair Services at Various City Facilities 06-211 Water Specialist Consultant Recycled Water Inspection and Testing Services at Various City Facilities 06-212 Trueline Resurfacing, Striping, and Caulking Services at Various City Facilities 06-213 Conduit Networks Implementation of the Active Directory and Desktop Management for New Library 06-215 Esgil Corporation Plan Review Services for the Building & Safety Department 06-217 Catherine Matthews Consultant Services Agreement for Street Addressing Services 06-218 SC Signs Service Agreement for Public Notice Sign Services 06-219 Temecula Valley Fire Equipment Company Fire Extinguisher Services at Various City Facilities 06-220 Rain for Rent, Inc. Temporary Irrigation Pipes for Slope near Reagan Sports Park 06-222 Various Instruction Agreements for Community Services Various Instruction Agreements for the Community Services Department Contracts for Destruction — June 2012 06-223 Southwest Point of Sale Purchase & Installation Agreement for Cash Register System at the Temecula Children's Museum 06-224 Temecula Valley Chamber of Commerce Operating/Marketing Agreement 06-225 Economic Development Corporation of Southwest California Operating/Marketing Agreement 06-226 The Theater Foundation Sponsorship Agreement for Temecula OnStage Event, September 1-3, 2006 06-227 The Drifters Car Club Sponsorship Agreement for the Temecula Fall Car Show and Old Town Cruise, October 6-7, 2006 06-228 The Inland Empire Affiliate of the Susan G. Komen Breast Cancer Foundation Sponsorship Agreement for the Race for the Cure Event, October 15, 2006 06-229 Temecula Valley Convention & Visitors Bureau (CONVIS) Marketing Funding Support Agreement 06-231 MTGL, Inc. Geotechnical & Material Testing for the Maintenance Facility Field Operations Center, Phase II, PW03-06 06-235 Library Systems and Services, LLC Transfer of 30,000 Items from Current Library to New Library 06-236 Integrated Media Systems Purchase & Installation of Software Licensing and Maintenance of an Additional Cable Franchise Government Channel in the Council Chambers 06-238 Margarita Officials Association City Softball Officiating Services 06-239 Nestle Waters North America, Inc. Service Agreement for Arrowhead Water Dispenser Rental and Delivery Services 06-241 Nexus Integrated Services Cabling Services for City Hall and other Offsite Facilities 06-242 Clear Image Window Cleaning & Pressure Washing Window Cleaning Services at Various City Facilities 06-243 Mr. Appliance of Winchester Preventative Maintenance Services for Kitchen Equipment at Various City Facilities 06-244 American Fence Company Lease of Fence for Dog Park at Redhawk Community Park 06-245 AEI-CASC Engineering Engineering Services to Assist with the Review of Water Quality Management Plans & Facility Inspections as Required in the City's NPDES Permit 06-246 Securitas Security Services USA Security Services Throughout the City's Park System Contracts for Destruction — June 2012 06-247 Overland Pacific & Cutler, Inc. Relocation Services for the Dalton 111 Project 06-249 Coastal Emergency Medical Consultants Medical Direction Services for the Automated External Defibrillators 06-250 TekWorks Wireless System to Provide Patrons at the New Temecula Library with Wi-Fi Access 06-251 Kelley Display, Inc. Shipping & Cleaning of Banners in Old Town 06-252 Old Town Tire & Services, LLC Maintenance Agreement for various City Vehicles 06-253 Temecula Auto Repair & Radiator, Inc. Maintenance Agreement for various City Vehicles 06-254 Nth Generation Installation of a Tiered Storage Information Lifecycle Management (ILM) System to Protect the City's Critical Data 06-255 Duvall Design Fabrication and Installation of Artwork in the Form of Two Hot Air Balloons in the Children's Area of the Library 06-257 Adkins Consulting Graphic Design Services for the Cultural Arts Division, the Temecula Public Library, and the Patricia H. Birsdall Sports Park Grand Openings 06-260 Allegro Piano Service Maintain Pianos at the Old Town Community Theater 06-261 Edwin & Patricia Schwartz Regulatory Agreement 06-264 Reinhart -Fontes Associates, Inc. Appraisal Services for Apartment Land 06-265 Total Imaging Solutions Digital Microfiche/Microfilm Viewer Scanner Systems for the Temecula Library 06-267 EnGEN Corporation Geotechnical Testing & Inspection Services for Pauba Road Improvements, Phase Il 06-268 Leighton Consulting, Inc. Geotechnical Services related to Old Town Civic Center (Mercedes & Main Street Improvements) 06-271 Apple One Temporary Staffing Services 06-272 Manpower Temporary Staffing Services 06-273 Kimco Temporary Staffing Services 06-274 TriStaff Temporary Staffing Services 06-276 Conduit Networks Implementation of the Shore Tel Phone System and Support for the New Library 06-277 AAE Incorporated Citywide Engineering and Traffic Surveys for FY06/07 06-278 Lighting Resources, LLC Disposal of Universal Waste Generated at City Facilities Contracts for Destruction — June 2012 06-279 Woodcrest Vehicle Center Purchase and Installation of Tomar Preemption devices 06-280 D.A. Hogan & Associates Synthetic Turf Inspection Services for the Patricia H. Birdsall Sports Complex, PW01-17CSD 06-284 Aquatic Design Group Consulting Design Services for the Temecula Elementary School Swimming Pool 06-285 Various Performers 2006 — Temecula Theater Various Performing Arts Agreements for the Temecula Theater 06-286 Economics & Politics, Inc. Consultant Services 06-291 Sutherlin Contracting, Inc. Bus Bench Upgrades 06-292 Global Community Foundation License Agreement for use of Property Located at the TCC 28816 Pujol St. 06-294 County of Riverside Household Hazardous Waste Collection held at City Hall Parking Lot September 16, 2006 06-296 The Outdoor Channel License Agreement for use of property located at Diaz Road and Rancho California Road 06-297 Musicians Workshop License Agreement for use of property located at Third St. and Mercedes St. in Old Town (Temecula Valley International Jazz Festival) 06-298 Marco Industries, Inc. (dba Mar -Co Equipment Co. Preventive Maintenance Services to the City's Floor Maintenance Equipment 06-301 Rusco, Inc. Purchase & Installation of Gear Lockers at Fire Station 73 06-302 HDL Coren & Cone Consulting Services for the Redevelopment Agency Tax Allocation Bonds 06-303 Psomas/Canty Engineering Group, Inc. Weed Abatement Liens and Tax Levy 06-304 Tri County Pump Company Maintenance & Repair Services for Pool Pumps at CRC 06-305 Republic Electric (aka Republic Intelligent Transportation Services) Citywide Street Light Maintenance 06-308 W.B. Productions Timing Services at the FIT Program 5k/10k Walk - Run 06-309 Golden Valley Music Society, Inc. Procurement of Musical Services 06-310 AmeriComp Yearly Maintenance of Printers at Various City Facilities 06-311 Tri -City Electric Traffic Monitoring Antenna Installation at Old Town Community Theater Contracts for Destruction — June 2012 06-312 Maurice Printers, Inc. dba Robinson Printing Printing of the City Community Newsletter 06-313 Fieldman, Rolapp & Associates Consulting Services for the Redevelopment Agency Tax Allocation Bonds 06-316 National Business Investigations, Inc. dba Minders Protective Services Security Services for Special Events in Old Town 06-317 Boy Scouts of America, Troop #309 License Agreement for parking for the 2006 Fall Car Show and Old Town Cruise Event 06-318 ESRI, Inc. Annual Maintenance of ESRI Software used in GIS 06-320 HDL Coren & Cone, Inc. Property Tax Consulting Services 06-328 Sun City Granite Repaint Existing Paver Lettering at the Temecula Duck Pond 06-329 Magician Randall Kappe ParaMagic Show to be performed at the Public Safety Expo 2006 on November 4, 2006 06-330 JAMS Hearing Officer Services for Administrative Citation Appeals 06-332 Herman Weissker, Inc. Removal & Replacement of Southern California Edison Pull Box, Temecula Public Library 06-333 Robert Shea Perdue Real Estate Appraisal Appraisal of Property Located at 42061 Main Street 06-334 Comtronix of Hemet Installation of Police Lights, Sirens, Radios, Radar, etc. on New Police Motorcycles 06-335 Republic Intelligent Transportation Services Traffic Signal Poles Relocation relating to Pauba Road Improvements — Phase II 06-336 CPS Security Solutions, Inc. Construction Security Services for the Temecula Public Library 06-337 United Site Services of California, Inc. Fence Rental & Installation Services for Temecula Education Center 06-338 Oasis Vending Vending & Coffee Services for City Hall 06-342 Sprint -Nextel of California, Inc. Two -Year Agreement for Renewal of City Cellular Services 06-343 Temecula Sister City Association Community Grant Agreement 06-345 Jeff Kerber Pool Plastering, Inc. Temecula Elementary School Pool Renovation 06-348 D D L Traffic, Inc. Removal & Replacement of Traffic Signal Battery Backup System at Winchester Road & Highway 79 South 06-350 Alan Cook of Group One Video Taping of Temecula's Holiday Parade Contracts for Destruction — June 2012 06-351 Quality Code Publishing Temecula Municipal Code Service 06-353 Group 1 Productions Video Highlighting the City's Summer Activities and Programs 06-354 Waterscape Creations, Inc. Construction of Water Features for the Temecula Public Library 06-355 Sudhakar Company International Construction Services for Pechanga Parkway Phase II Street Improvements, Roadway Signage & Striping Contractor Services 06-356 Sherry Berry Music Promotion Agreement for the Old Town Community Agreement 06-357 Kaku Associates Old Town Parking Demand Study 06-361 European Cafe, Inc. Food & Beverage Sales Agreement for the Temecula Public Library and the Old Town Temecula Community Theater 06-362 Crossroads Software, Inc. Purchase and Implementation of Handheld Traffic Citation System 06-364 Rizzo Construction, Inc. Construction Agreement for Patricia H. Birdsall Sports Park Concession Stand Improvements 06-365 Trade In.Com dba Office Furniture Solutions Office Furniture for Fire Station 84 06-366 Aqua Tech Systems Install Chlorination System at Temecula Elementary School Swimming Pool 06-367 Concrete Alternatives Concrete Overlay Systems — Temecula Public Library 06-368 Yamada Enterprises Installation and Re -working of Book Shelving — Temecula Public Library 06-369 Austin -Foust Associates, Inc. Professional Consultant Services for Pechanga Parkway Improvements — Phase II Traffic Study 06-370 Loretta A. Worthey Regulatory Agreement 06-372 Public Resource Management Group Preparation and Filing of the City's Eligible Claims for FY 05/06 & 06/07 for Reimbursable State Mandated Costs 06-373 Various Independent Contractors Agreements for Community Services Department 2006 Various Recreational Instruction Agreements for Various Classes offered through the Recreation Brochure 2006 Contracts for Destruction — June 2012 TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 12, 2012 SUBJECT: Request for Destruction of Records Attached 'Exhibit B" is a listing of records maintained in the City's Building and Safety Department. These documents have been identified in various Retention Groups (list attached). These records are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in Resolution No. 07-02. Documents required for imaging complies with the requirements of Government Code Section 34090.5. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090 et seq., l hereby give my consent to the destruction of records under the direction of the City Clerk pursuant to the City of Temecula's adopted Destruction of Obsolete Records Policy. APPROVED: Department Head Rich/Joh% on, Building 'Qfficial Date APPROVED: City Attorney: Peter T Orson 7 ---- Date it !0:111`...i, `1113; r '.�ti EXHIBIT B CITY OF TEMECULA BUILDING & SAFETY DEPARTMENT 2012 DESTRUCTION BARCODE/BOX NUMBER TUFF/RECORD SERIES DESCRIPTION RETENTION SEE ATTACHED LIST 805-08 BUILDING PERMITS PERMANENT/ BC0003055, BC0003056, IMAGE IN LASERFICHE BC0003059, BC0003060, BC0003061, BC0003062 SEE ATTACHED LIST 805-07 BUILDING PLANS PERMANENT/ BOXES 180,186,187, IMAGE IN LASERFICHE 188,189,190,203, 204,220,223,224, 226,227,229,234, 236,239,240,241, 242,243,245,247, 249,252,253,259 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number Barcode No. 0003055 40465 AMESBURY (TRACT) LN B10-2019 40469 AMESBURY (TRACT) LN B10-2024 40473 AMESBURY (TRACT) LN B10-2022 40480 AMESBURY (TRACT) LN B10-1144 40484 AMESBURY (TRACT) LN B10-1143 27347 ANSELMO (TRACT) WY B10-1103 27356 ANSELMO (TRACT) WY B10-1106 44892 ATHEL (TRACT) WY B10-0016 44878 ATHEL (TRACT) WY B10-0014 44876 ATHEL (TRACT) WY B10-0020 44874 ATHEL (TRACT) WY B10-0050 44872 ATHEL (TRACT) WY B10-0017 44882 ATHEL (TRACT) WY B10-0018 44884 ATHEL (TRACT) WY B10-0051 44886 ATHEL (TRACT) WY B10-0021 44888 ATHEL (TRACT) WY B10-0015 44898 ATHEL (TRACT) WY B10-0019 44896 ATHEL (TRACT) WY B10-0052 31173 AVENIDA DEL REPOSO B11-1002 42755 BEAMER (TRACT) CT B10-1279 42851 BEAMER (TRACT) CT B10-1934 42864 BEAMER (TRACT) CT B10-2131 42867 BEAMER (TRACT) CT B11-0074 42880 BEAMER (TRACT) CT B10-1933 42899 BEAMER (TRACT) CT B10-1834 30887 BEL MONTE CT B10-1829 44929 BELLFLOWER (TRACT) LN B11-0328 44931 BELLFLOWER (TRACT) LN B11-0325 44932 BELLFLOWER (TRACT) LN B11-0324 44933 BELLFLOWER (TRACT) LN B11-0319 44934 BELLFLOWER (TRACT) LN B11-0318 44940 BELLFLOWER (TRACT) LN B11-0326 44942 BELLFLOWER (TRACT) LN B11-0323 44945 BELLFLOWER (TRACT) LN B11-0220 31234 BLACK MAPLE (TRACT) DR B10-1907 31242 BLACK MAPLE (TRACT) DR B10-1905 31238 BLACK MAPLE (TRACT) DR B10-1903 31226 BLACK MAPLE (TRACT) DR B10-1904 32649 BODLEY (TRACT) CT B10-1739 32681 BODLEY (TRACT) CT B10-1741 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 32694 BODLEY (TRACT) CT B10-1738 32697 BODLEY (TRACT) CT B10-1737 42490 BRADSHAW (TRACT) DR B10-1614 42522 BRADSHAW (TRACT) DR B10-1615 42525 BRADSHAW (TRACT) DR B10-1616 42538 BRADSHAW (TRACT) DR B10-1612 42541 BRADSHAW (TRACT) DR B10-1611 42554 BRADSHAW (TRACT) DR B10-1618 42602 BRADSHAW (TRACT) DR B10-1130 27246 BRANDON (TRACT) LN B10-0429 27264 BRANDON (TRACT) LN B10-0432 27336 BRANDON (TRACT) LN B10-1101 43248 BROOKWAY DR B11-0812 41915 BUSINESS PARK DR B10-0207 41915 BUSINESS PARK DR B10-1566 43448 BUSINESS PARK DR B09-1960 46352 CABIN (TRACT) CT B10-1768 46359 CABIN (TRACT) CT B10-1756 46362 CABIN (TRACT) CT B10-1758 46369 CABIN (TRACT) CT B10-1754 46372 CABIN (TRACT) CT B10-1755 46379 CABIN (TRACT) CT B10-1757 46382 CABIN (TRACT) CT B11-0539 46389 CABIN (TRACT) CT B11-0536 46392 CABIN (TRACT) CT B11-0537 46399 CABIN (TRACT) CT B11-0538 42939 CALA ROSSO B11-0998 30980 CALLE FUENTE B11-0824 41791 CASCADES CT B11-0893 44898 CHECKERBLOOM (TRACT) DR B10-1906 44906 CHECKERBLOOM (TRACT) DR B09-1902 27470 COMMERCE CENTER DR B10-1370 32446 CORTE BARELA B11-0790 31448 CORTE MALLORCA B10-1283 31935 CORTE SAGUNTO B11-1331 31397 CORTE SAN LEANDRO B11-0895 32327 CORTE SAN VINCENTE B11-0275 32300 CORTE SANTA CATALINA B11-0830 45822 DAVIANA (TRACT) WY B10-0297 45826 DAVIANA (TRACT) WY B10-0294 45830 DAVIANA (TRACT) WY B10-0296 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 45838 DAVIANA (TRACT) WY B10-0298 45842 DAVIANA (TRACT) WY B10-0293 45846 DAVIANA (TRACT) WY B10-0295 30470 DEL REY RD B10-1249 46282 DURANGO DR B11-0475 46436 DURANGO (TRACT) DR B10-0319 46450 DURANGO (TRACT) DR B10-0320 32102 ELK GROVE (TRACT) CT B10-0957 32111 ELK GROVE (TRACT) CT B10-0956 32120 ELK GROVE (TRACT) CT B10-0954 32129 ELK GROVE (TRACT) CT B10-0958 32138 ELK GROVE (TRACT) CT B10-0999 32147 ELK GROVE (TRACT) CT B10-1002 32156 ELK GROVE (TRACT) CT B10-1001 32163 ELK GROVE (TRACT) CT B10-1000 32731 FREESIA WY B11-1010 42274 GEORGE CUSHMAN CT 104 B10-1297 44912 HONEY LOCUST (TRACT) DR B10-1471 44914 HONEY LOCUST (TRACT) DR B10-1447 44916 HONEY LOCUST (TRACT) DR B10-1451 44918 HONEY LOCUST (TRACT) DR B10-1453 44920 HONEY LOCUST (TRACT) DR B10-1449 45971 HUNTER LODGE (TRACT) LN B10-0385 45963 HUNTER LODGE (TRACT) LN B10-0387 45955 HUNTER LODGE (TRACT) LN B10-0384 45947 HUNTER LODGE (TRACT) LN B10-0386 45939 HUNTER LODGE (TRACT) LN B10-0382 45931 HUNTER LODGE (TRACT) LN B10-0383 46191 HUNTER TRAIL B10-1704 27699 JEFFERSON AVE 207 B10-0054 27699 JEFFERSON AVE 305 B10-1299 39525 LIEFER RD B10-2154 39859 LONGLEAF ST B11-1046 42176 LYNDIE LN B10-1306 27309 MADISON AVE B10-0979 32242 MCCABE CT B11-0630 32572 MILLER (TRACT) CT B10-1121 32572 MILLER (TRACT) CT B10-1280 32588 MILLER (TRACT) CT B10-1122 32604 MILLER (TRACT) CT B10-1123 32620 MILLER (TRACT) CT B10-1124 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 39834 N GENERAL KEARNY RD B11-0712 28465 OLD TOWN FRONT ST 102 B10-0565 28780 OLD TOWN FRONT ST D2 B10-0634 28975 OLD TOWN FRONT ST 100 B09-0512, B09-0513 & B09-1783 46775 PEACH TREE (TRACT) ST B10-1164 46815 PEACH TREE (TRACT) ST B10-1166 46825 PEACH TREE (TRACT) ST B10-1161 46835 PEACH TREE (TRACT) ST B10-1165 41237 PINETREE CR B10-1082 41284 PLACER LAFITE B09-1276 29740 RANCHO CALIFORNIA RD 100 B10-0606 31493 RANCHO PUEBLO B10-1298 31524 RANCHO PUEBLO B09-0181 46197 ROCKY TRAIL (TRACT) LN B10-1414 46201 ROCKYTRAIL(TRACT) LN B10-1411 46205 ROCKY TRAIL (TRACT) LN B10-1408 43355 SAN FERMIN PL B10-1320 30604 SOUTHERN CROSS RD B11-0715 30445 SPICA CT B11-1044 31157 STRAWBERRY TREE LN B10-0326 31159 STRAWBERRY TREE LN B10-0337 31161 STRAWBERRY TREE LN B10-0338 31163 STRAWBERRY TREE LN B10-0330 31166 STRAWBERRY TREE LN B10-0333 31167 STRAWBERRY TREE LN B10-0327 31171 STRAWBERRY TREE LN B10-0339 31172 STRAWBERRY TREE LN B10-0341 31173 STRAWBERRY TREE LN B10-0331 31175 STRAWBERRY TREE LN B10-1446 31177 STRAWBERRY TREE LN B10-1450 31178 STRAWBERRY TREE LN B10-1978 31179 STRAWBERRY TREE LN B10-1452 31180 STRAWBERRY TREE LN B10-1974 31181 STRAWBERRY TREE LN B10-1448 31182 STRAWBERRY TREE LN B10-1982 31183 STRAWBERRY TREE LN B10-1470 31183 STRAWBERRY TREE LN B10-1472 31184 STRAWBERRY TREE LN B10-1973 31186 STRAWBERRY TREE LN B10-1977 31188 STRAWBERRY TREE LN B10-1979 31190 STRAWBERRY TREE LN B10-1975 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 31192 STRAWBERRY TREE LN B10-1983 31160 SUNFLOWER WY B10-0329 31162 SUNFLOWER WY B10-0336 31164 SUNFLOWER WY B10-0341 31169 SUNFLOWER WY B10-0334 31170 SUNFLOWER WY B10-0332 31174 SUNFLOWER WY B10-0335 31176 SUNFLOWER WY B10-0328 33239 SUSAN GRACE CT B11-0735 31045 TEMECULA PARKWAY B10-1366 31741 TEMECULA PARKWAY A B11-0997 31754 TEMECULA PARKWAY A B11-0696 31829 TEMECULA PARKWAY B3 B10-1077 31934 TEMECULA PARKWAY B09-1616 32225 TEMECULA PARKWAY B11-0638 33321 TEMECULA PARKWAY 101 B10-0247 33321 TEMECULA PARKWAY 102 B10-0248 32483 TEMECULA PARKWAY 115 B10-0643 44064 TERRAZA CT B11-0028 45343 TESIBEN CT B10-1585 46343 TETON TRAIL B10-0744 46346 TETON TRAIL B10-0745 46353 TETON TRAIL B10-0746 46356 TETON TRAIL B10-0743 45426 TOURNAMENT LN B11-0928 33020 TULLEY RANCH RD B11-1021 29118 VALLEJO AVE B11-1306 33137 VIA ALVARO B11-1049 32212 VIA CORDARO B11-0770 42072 VIA CUESTA AL SOL B11-0613 27280 VIA INDUSTRIA A&B B10-0252 27363 VIA INDUSTRIA B10-1515 27363 VIA INDUSTRIA B10-1516 27381 VIA INDUSTRIA B09-1975 27440 VIA INDUSTRIA A B11-1303 30528 VIA NORTE B11-0786 30865 VIA NORTE B08-0539 28362 VINCENT MORAGA DR B11-1310 40460 WGASA PL B10-0377 41602 WILLOW RUN RD B11-0300 39848 WINCHESTER RD C B10-1322 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 40435 40756 40820 40820 40820 40756 40756 40760 40770 40820 40820 40820 40820 40820 41900 33077 33392 26520 26531 26531 26531 27450 27450 27576 29528 WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WOLFE (TRACT) WOLFE YNEZ YNEZ YNEZ YNEZ YNEZ YNEZ YNEZ YNEZ Barcode No. 0003056 42130 42144 32460 44633 32986 29982 44718 30891 32212 30887 43064 45856 43357 43422 Agena St Agena St Akes Pass Alighchi Way Anasazi Dr Avenida Cima Del Sol Avita Cr Bardmoor Dr Beaver Creek Ln Bel Monte Ct Blackdeer Loop #D Boulder Way Business Park Dr Business Park Dr #105 RD RD 270 RD 1560 RD 2150 RD 2400 RD 280 RD 290 RD RD 780 RD 2120 RD 2253 RD 2270 RD 2285 RD 2390 RD 100 ST ST RD RD A RD A RD B RD RD 122 RD H1 RD B10-0283 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B10-1366 B11-0831 B11-0478 B11-1420 B10-1916 B11-1142 B11-1785 B10-2179 B10-1730 B10-1909 B11-0244 B09-0710 B09-1047 B11-1427 B09 -1036-B09-1037 TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 12, 2012 SUBJECT: Request for Destruction of Records Attached "Exhibit C" is a listing of records maintained in the City's Fire Prevention Division. These documents have been identified in Record Series 1302-08 (list attached) and have been imaged into the City's LaserFiche Imaging System and are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in Resolution No. 07-02. The imaging of these records complies with the requirements of Government Code Section 34090.5. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090 et seq., I hereby give my consent to the destruction of records under the direction of the City Clerk pursuant to the City of Temecula's adopted Destruction of Obsolete Records Policy. APPROVED: Department Head: APPROVED: City Attorney: Steve Gallegos, Fire Chief E Zq-� Date R 'b'nrs de,riu, 1 na; EXHIBIT C CITY OF TEMECULA FIRE PREVENTION 2012 DESTRUCTION BARCODE/ TUFF/ BOX RECORDS NUMBER SERIES DESCRIPTION RETENTION 0002072 1302-08 31891 RANCHO CALIFORNIA RD TO 31524 RANCHO PUEBLO PERMANENT/ 606 -1337,F06 -0451,F06 -0521,F06 -0434,F06 -0533,F05-0505, IMAGE IN F05 -0506,F05 -0552,F05 -0520,F05 -0476,F04 -0162,F05-0529, LASERFICHE B03-3661 0002056 1302-08 40900 WINCHESTER RD PERMANENT/ F02 -0049,801-3210,601-2389,F02-0194,601-2758 IMAGE IN LASERFICHE 0002092 1302-08 32605 79 S/TEMECULA PARKWAY PERMANENT/ F04 -0322,F04 -0439,602-3226,604-1613,F05-0588,605-3678, IMAGE IN F05 -0607,F05 -0532,F06 -0152,F06-0091,605-3278,605-3092, LASERFICHE 606 -3357,606 -3358,F06 -0474,F05 -0324,F05-0466,605-1121, B05 -2209,F05-0518 0002093 1302-08 32605 TO 32819 79 S/TEMECULA PARKWAY PERMANENT/ F06 -0216,F06 -0590,605 -3923,F06 -0215,F06-0494,606-2398, IMAGE IN F06 -0255,F05 -0623,1304 -2913,604 -2386,F05 -0022,F04-0400, LASERFICHE B04 -3013,F05 -0138,F06-0593 0002091 1302-08 27555 COMMERCE CENTER TO 41740 ENTERPRISE CIRCLE PERMANENT/ F05 -0403,F05 -0404,604 -3784,F05 -0203,604-1245,F05-0254, IMAGE IN F05 -0177,F04 -0493,605 -1251,F05 -0318,F06 -0418,F03-0354, LASERFICHE B05-4149 0002096 1302-08 31795 RANCHO CALIFORNIA RD TO 31515 RANCHO PUEBLO PERMANENT/ F07 -0009,F07 -0074,606 -2919,F07 -0077,F07-0036,806-2215, IMAGE IN F06 -0509,F06 -0532,606 -2748,F05 -0535,605-2038,F05-0538, LASERFICHE 605 -2039,F05 -0539,F05-0533 0002100 1302-08 42164 TO 42208 REMINGTON AVE PERMANENT/ 604 -2743,F04 -0396,F04 -0010,F04 -0144,604-2596,B04-2359, IMAGE IN F04 -0143,F04 -0482,F04 -0009,F06 -0099,F03 -0282,F04-0141, LASERFICHE 604 -3336,F04 -0007,F05 -0003,F06 -0423,F07-0039,606-1730 0002089 1302-08 43418 TO 43466/43462 BUSINESS PARK DR PERMANENT/ F06 -0279,F06 -0280,F06 -0281,F06 -0282,F06 -0283,F06-0284, IMAGE IN F06 -0285,F06 -0286,F06 -0287,F06 -0288,F06 -0289,F06-0290, LASERFICHE F06 -0291,F06 -0292,F06 -0293,F06 -0294,F06 -0295,F06-0297, F06 -0298,F06-0296 0002101 1302-08 422222 TO 42266 REMINGTON AVE PERMANENT/ F04 -0142,F04 -0008,604 -4319,F05 -0570,607-0182,F04-0006, IMAGE IN F04 -0140,F05-0395,604-3791,603-2884 LASERFICHE 0002098 1302-08 41973 THRU 41995 REMINGTON AVE PERMANENT/ B05 -2184,605 -2185,F05 -0488,F05 -0489,F05 -0490,F06-0547, IMAGE IN F06 -0499,F05 -0413,805 -2538,F05 -0484,F05 -0482,F05-0483, LASERFICHE 1306 -0808,F06 -0464,F06 -0383,F06-0352 0002055 1302-08 40900 WINCHESTER RD PERMANENT/ B01 -2389,F02-0049 IMAGE IN LASERFICHE 0002087 1302-08 43462 BUSINESS PARK DR TO 27470 COLT CT PERMANENT/ F06 -0488,F06 -0489,F06 -0490,F06 -0491,F06 -0492,F06-0536, IMAGE IN F06 -0367,F06 -0368,F06 -0369,F06 -0370,F06 -0371,F06-0566, LASERFICHE F06 -0567,F06 -0537,F05 -0258,605-2435,605-2444,F05-0320, F05 -0314,604-3888,604-3247,F05-0208 0002088 1302-08 42072 5TH STREET TO 31213 79 S/TEMECULA PARKWAY PERMANENT/ F05 -0456,F04 -0336,F05 -0151,604-3152,605-0764,F04-0487, IMAGE IN F05 -0283,B05 -3232,B05 -3237,F06 -0008,F06 -0223,F05-0475, LASERFICHE B05-1065 0002099 1302-08 42092 TO 42146 REMINGTON AVE PERMANENT/ F04 -0479,F04 -0326,F04 -0327,F04 -0083,F04 -0477,F04-0324, IMAGE IN F04 -0478,F04 -0325,F05 -0546,605 -1911,F05 -0542,F05-0346, LASERFICHE B05 -1394,F05 -0268,F04 -0323,F04-0476,605-1343,604-0693 0002090 1302-08 42026 AVENIDA SONOMA TO 43426 BUSINESS PARK DR PERMANENT/ Page 1 of 4 Page 2 of 4 B06 -1743,F06 -0504,B06 -1414,F06 -0535,F06 -0564,F06-0570, F06 -0540,F06 -0539,F06 -0569,F06 -0568,F06-0538,605-1407, B05 -1426,F06-0565 IMAGE IN LASERFICHE 0002083 1302-08 26531 YNEZ RD PERMANENT/ F05 -0418,F04 -0420,F05 -0614,B04 -4149,F05 -0544,F04-0019, IMAGE IN F04 -0168,B04 -0253,F05 -0188,F05 -0421,605-2226,B05-1305, LASERFICHE B05 -2237,605 -4254,F04 -0150,F04 -0082,F04 -0233,F04-0123 0002084 1302-08 26531 YNEZ RD TO 31010 AVENIDA BUENA SUERTE PERMANENT/ B05 -0218,B04 -3078,F05 -0301,B05 -2198,F05 -0133,F04-0023, IMAGE IN B05 -4230,F04 -0381,F05 -0615,F05 -0287,605-2154,F04-0060, LASERFICHE F04 -0097,F05 -0658,B05-051926610 0002102 1302-08 42266 REMINGTON AVE TO 43620 RIDGE PARK DR PERMANENT/ B06 -0970,F06 -0174,F04 -0005,F04 -0139,F05-0286,604-4083, IMAGE IN F05 -0239,F05 -0007,B06 -1138,F05 -0206,B04 -1373,F06-0431, LASERFICHE B04 -0391,B04 -4343,F05 -0367,B05-0200 0002071 1302-08 32226 PAUBA RD TO 31771 RANCHO CALIFORNIA RD PERMANENT/ B04 -2869,B04 -2057,B04 -3182,B04 -2701,B04 -0831,B04-1493, IMAGE IN B04 -1083,B06 -2395,F06 -0502,F05 -0350,F05-0357,605-0707 LASERFICHE 0002080 1302-08 31333 79 S/TEMECULA PARKWAY TO 28860 OLD TOWN FRONT STREET PERMANENT/ B06 -2825,B04 -3028,605 -1673,B03 -2921,606-1501,B06-2554, IMAGE IN B06 -2552,B05 -0206,B06 -2267,B06 -2268,B06 -2758,B07-0146, LASERFICHE B06 -0020,B06 -1663,B06-3059 0002070 1302-08 31950 PAUBA RD PERMANENT/ F05 -0581,F05 -0440,F06 -0154,F06 -0424,B06 -2169,F06-0095, IMAGE IN F04 -0098,F02 -0261,B04 -0293,B02 -1874,B03 -2277,F04-0188 LASERFICHE 0002085 1302-08 28377 FELIX VALDEZ TO 41911 5TH STREET PERMANENT/ F05 -0504,F05 -0485,605 -0532,F05 -0023,F06-0018,604-3768, IMAGE IN B04 -0791,F04 -0408,F05 -0212,B05 -4180,F04-0408,604-3768, LASERFICHE F05-0564 0002039 1302-08 42095 TO 42261 ZEVO DR PERMANENT/ B05 -0788,B05 -0451,F04 -0371,F05 -0146,F04 -0370,F05-0145, IMAGE IN F04 -0369,F05 -0144,F04 -0369,F05 -0143,F04 -0367,F05-0142, LASERFICHE B04 -0440,604-0445,F04-0278 0002074 1302-08 44274 GEORGE CUSHMAN CT TO 31044 JEDEDIAH SMITH RD PERMANENT/ F05 -0609,604 -4107,F05 -0568,B05 -1970,F05 -0560,F05-0515, IMAGE IN B04 -4315,F05 -0175,605-0347,F05-0290 LASERFICHE 0002104 1302-08 39716 WINCHESTER RD TO 26201 YNEZ RD 104 PERMANENT/ F06 -0121,F06 -0117,B05 -1715,F07 -0067,F07 -0063,B07-1203, IMAGE IN B06 -2012,B06 -3141,F07 -0054,F07 -0041,F04-0445 LASERFICHE 0002082 1302-08 31974 WOODSIDE CT TO 31843 RANCHO CALIFORNIA RD PERMANENT/ B06 -0667,606 -2253,B06 -2220,B05-1127,606-0144,607-0010, IMAGE IN B05 -0303,F05 -0159,F05 -0665,F06 -0100,F06 -0422,F06-0497, LASERFICHE B06 -1970,F06 -0466,F06-0522 0002034 1302-08 42108 ROICK TO 28866 SARASOTA PERMANENT/ F05 -0183,B05 -1181,F04 -0305,F03 -0305,F03 -0224,B03-3163, IMAGE IN B04 -3855,B05 -3905,B04 -4312,604-2744,B04-1601,604-2842, LASERFICHE B04 -0610,B04 -3208,604 -0117,B05 -0747,B04 -0569,B04-0671 0002047 1302-08 40780 WINCHESTER RD PERMANENT/ B01 -2191,B01 -3280,F02 -0061,F02-0093,601-3256 IMAGE IN LASERFICHE 0002105 1302-08 26431 YNEZ TO 42301 ZEVO DR PERMANENT/ F06 -0517,607 -0732,F07 -0142,F06 -0486,F06 -0415,F06-0551, IMAGE IN F06 -0508,B06 -2617,F05 -0671,606 -1015,F07 -0477,F06-0485, LASERFICHE F05 -0659,F05 -0624,B05 -3508,F04 -0355,F04-0356 0002081 1302-08 40280 PASEO DEL SOL TO 40620 WINCHESTER RD PERMANENT/ B06 -1710,B05 -1808,B06 -0158,605-0174,B06-0536,605-3921, IMAGE IN B06 -0058,B05 -3057,B05 -1379,B06-1231,604-1702,606-2759, LASERFICHE B05-0837,606-1832,606-1347,606-0387,606-1190,605-2644, F05-0472,607-0235 0002086 1302-08 30571 TO 32675 79 S/TEMECULA PARKWAY PERMANENT/ F05 -0205,F05 -0061,F05 -0053,B04 -3663,B04 -3664,F05-0062, IMAGE IN F05 -0054,F05 -0348,B05 -1180,603 -2549,B04 -2655,F05-0009, LASERFICHE F05 -0409,F05 -0319,F05-0349,605-0422 0002075 1302-08 27452 JEFFERSON AVE TO 41607 MARGARITA RD PERMANENT/ Page 2 of 4 Page 3 of 4 B06 -2557,F06 -0484,805 -3579,805 -0376,B01 -3358,F04-0240, B05 -3918,805 -3362,B05 -3622,B05-1573,805-0415,805-2757, B04 -0200,B05 -3820,F06 -0232,F06 -0253,F06-0523,606-2255, F06 -0470,F06 -0506,1303 -2535,F06 -0262,B06-1035 IMAGE IN LASERFICHE 0002073 1302-08 41720 WINCHESTER RD TO 27401 YNEZ RD PERMANENT/ F04 -0446,606 -1797,F05 -0275,605-0974,804-0790,F04-0393, IMAGE IN F04 -0072,604 -2389,B04 -2387,B04 -3882,F04 -0394,F04-0073, LASERFICHE B04 -2884,B05-3776 0002103 1302-08 42355 RIO NEDO TO 39782 WINCHESTER RD PERMANENT/ F06 -0409,806 -1742,F07 -0010,F06 -0498,F06 -0584,F07-0085, IMAGE IN F06 -0473,F06 -0351,F06 -0200,B06 -0038,F06 -0115,F06-0224, LASERFICHE F06 -0544,B06 -1969,F06 -0493,605 -3198,F06 -0531,F06-0122, F06 -0180,B07-0443 0002079 1302-08 27275 ANSELMO WAY TO 41625 ENTERPRISE CIRCLE S PERMANENT/ B06 -1096,605-1581,606-2462,B06-2166,806-0145,806-0146, IMAGE IN B06 -1795,B06 -0180,B05 -0219,B06 -0850,806-0472,B06-2937, LASERFICHE B05 -1473,1304-2679,1305-4223,605-4223,B05-1605,606-2042, B06 -2750,B05-3061 0001963 1302-08 26610 YNEZ RD PERMANENT/ B99 -3448,B99 -2972,B00 -2972,B99-3587,600-1726 IMAGE IN LASERFICHE 0002076 1302-08 27430 YNEZ RD THRU 42301 ZEVO DR PERMANENT/ B04 -4076,604 -3057,B06 -0930,B05 -0699,F06 -0006,F06-0299, IMAGE IN F06 -0069,605 -1298,B06 -3276,604-2630,B06-2765,605-1654, LASERFICHE B05 -3530,B04 -4278,F06 -0001,F06 -0002,F06-0077 0001966 1302-08 28459 OLD TOWN FRONT ST PERMANENT/ F05 -0281,F05 -0363,B05 -1399,605 -1949,B05 -0326,F04-0430, IMAGE IN F05 -0347,F05 -0374,F05 -0369,F05 -0368,605-2180,F05-0153, LASERFICHE F04 -0373,F05 -0370,F05 -0442,B05-2293,605-1579 0001965 1302-08 41915 BUSINESS PARK DR, 42520 RIO NEDO, 27644 YNEZ RD PERMANENT/ B99 -0575,B98 -2267,B00 -1668,B97 -1010,F04 -0419,F05-0436, IMAGE IN F04 -0339,B04 -2331,F04 -0450,B05 -1453,605-3239,F05-0579, LASERFICHE B06-0019,805-0662 0002077 1302-08 30667 MAP THRU 26531 YNEZ RD PERMANENT/ F03 -0107,F03 -0108,F03 -0318,F03 -0109,F03 -0110,F03-0111, IMAGE IN F03 -0112,805 -2649,F04 -0289,B05 -1594,604-1069,B04-2915, LASERFICHE B05-3552,805-2198 0001958 1302-08 41533 TO 41619 MARGARITA RD PERMANENT/ F06 -0226,F06 -0376,F06 -0326,F05 -0263,B05 -1507,F05-0491, IMAGE IN B05 -3165,805 -0612,B06 -0137,803 -1615,F05 -0194,B04-0279, LASERFICHE B02 -2900,B04 -0039,B04 -0040,F04 -0018,F04-0298 0002033 1302-08 3 BETTERWORLD THRU 2600 RIO NEDO PERMANENT/ B03 -2420,F04 -0132,F04 -0353,F05 -0524,F05-0525,805-2372, IMAGE IN F05 -0531,B05 -2371,604 -4105,F05 -0486,F05 -0547,F05-0548, LASERFICHE F05 -0024,604 -4007,F04 -0204,F04 -0079,F03 -0225,F04-0377, B04 -0796,F03 -2917,B04-3394,604-1495 0002068 1302-08 40395 WINCHESTER RD TO 26690 YNEZ RD PERMANENT/ B05 -3653,F06 -0020,F05 -0555,F06-0010,606-2056,604-3559, IMAGE IN B06 -2214,606 -2674,F06 -0475,F06 -0472,B04 -0762,F06-0467, LASERFICHE F06 -0512,B04 -4043,604 -2343,B05 -1826,B05-1146 0002067 1302-08 28820 SINGLE OAK DR PERMANENT/ F05 -0252,F05 -0463,F05 -0541,F05-0462,605-2278,699-1862, IMAGE IN B00-1566 LASERFICHE 0002038 1302-08 27645 YNEZ RDTO 42065 ZEVO DR PERMANENT/ F06 -0161,F04 -0449,B05 -0526,F05 -0227,F03 -0343,F04-0033, IMAGE IN F04 -0389,B05 -1672,B05 -2290,F05 -0373,B05-2381,604-3637, LASERFICHE F05 -0399,F04 -0390,F04 -0029,804-2935,1303-2918,B03-2919, F05 -0211,F05 -0213,F05-0298 0002066 1302-08 42580 RIO NEDO TO 28820 SINGLE OAK DR PERMANENT/ B05 -2218,F06-0195,802-1316,605-0828,605-2277,805-3515, IMAGE IN F05 -0500,F05 -0567.F06 -0389.F05-0295 LASERFICHE 0002065 1302-08 31350 RANCHO VISTA TO 43620 RIDGE PARK DR PERMANENT/ B02 -3310,604 -3875,F06 -0319,F06 -0334,F05 -0234,F05-0228, IMAGE IN B05 -0705,605 -0968,F06 -0237,806-0975,F06-0428 LASERFICHE 0002037 1302-08 31350 RANCHO VISTA TO 43620 RIDGE PARK DR PERMANENT/ Page 3 of 4 Page 4 of 4 B02 -3310,B04 -3875,F06 -0319,F06 -0334,F05 -0234,F05-0228, B05 -0705.B05 -0968.F06 -0237,B06 -0975.F06-0428 IMAGE IN LASERFICHE 0002031 1302-08 28459 OLD TOWN FRONT STREET THRU 43500 RIDGE PARK PERMANENT/ DR IMAGE IN B04 -1499,F05 -0441,F04 -0488,B03 -0195,B05 -2314,B06-0220, LASERFICHE B06 -0670,B04 -3031,806 -1932,B04 -1902,B06 -0979,F06-0387, F04 -0364,B03 -1817,605 -3917,B05 -3505,806-1376,B06-0399, F06 -0453,F06 -0463,F06 -0318,F06 -0462,B06 -1933,F05-0155, B04 -2790,B04-0398 0002035 1302-08 42430 SUVA LANE TO 40820 WINCHESTER STE 2765 PERMANENT/ B05 -1714,B04 -1026,B05 -1656,B04 -2733,F06 -0129,B04-0983, IMAGE IN F05 -0468,F05 -0210,B05 -0770,F05 -0271,F06 -0196,B04-3783, LASERFICHE B05 -4245,F06 -0193,F06 -0119,B05 -0745,F06-0094,1306-0547 0002036 1302-08 41593 WINCHESTER RD TO 2611 YNEZ RD PERMANENT/ F05 -0325,604 -0475,F04 -0175,604-3806,F05-0592,605-3717, IMAGE IN B05 -3721,F06 -0430,B05 -3802,B04 -2554,F05 -0425,F05-0279, LASERFICHE F04 -0337,F05 -0191,F05 -0610,604 -2638,F05 -0185,B05-1670, F05-0514 0002069 1302-08 39140 PALA VISTA DR TO 31950 PAUBA RD PERMANENT/ B04 -4166,804 -3339,B04 -4276,F05 -0449,F05 -0461,F06-0362, IMAGE IN B04 -1705,F06 -0330,B04 -4324,B02 -3263,F03 -0078,B05-2896, LASERFICHE B05-2984 0002098 1302-08 41973 THRU 41995 REMINGTON AVE PERMANENT/ B05 -2184,B05 -2185,F05 -0488,F05 -0489,F05 -0490,F06-0547, IMAGE IN F06 -0499,F05 -0413,B05 -2538,F05 -0484,F05 -0482,F05-0483, LASERFICHE B06 -0808,F06 -0464,F06 -0383,F06-0352 0002072 1302-08 31891 RANCHO CALIFORNIA RD TO 31524 RANCHO PUEBLO PERMANENT/ B06 -1337,F06 -0451,F06 -0521,F06 -0434,F06 -0533,F05-0505, IMAGE IN F05 -0506,F05 -0552,F05 -0520,F05 -0476,F04 -0162,F05-0529, LASERFICHE B03-3661 0002054 1302-08 40820 WINCHESTER RD PERMANENT/ SPRINKLER PLANS AND TECHNICAL REPORTS IMAGE IN LASERFICHE 0001924 1302-08 27270 MADISON AVE PERMANENT/ F05 -0355,F05 -0444,B05 -1779,B03 -1007,B04 -1491,B05-0205, IMAGE IN F04-0172 LASERFICHE Page 4 of 4 TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 12, 2012 SUBJECT: Request for Destruction of Records Attached "Exhibit D" is a listing of records maintained in the City's Finance Department. These documents have been identified in various Retention Groups (list attached). These records are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in City Council Resolution No. 07-02. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090 et seq., 1 hereby give my consent to the destruction of records under the direction of the City Clerk pursuant to the City of Temecula's adopted Destruction of Obsolete Records Policy. APPROVED: Department Head: APPROVED: City Attorney: • ..i Genie- ilso Chief Financial Officer Date Peter t . horson Dat Fc Jc EXHIBIT D CITY OF TEMECULA FINANCE DEPARTMENT 2012 CC DESTRUCTION BARCODE/BOX NUMBER TUFF/RECORDS SERIES DATES DESCRIPTION RETENTION 0003093 409-11 1993- SALES TAX REPORTS 4 YEARS AFTER AUDIT 2008 0003144 401-06 1999- ACCOUNTING & REVENUE 4 YEARS AFTER AUDIT 2008 FILES 0002975 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 1ST - ARTS 0002976 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 ASPEN - CC & CO. 0002977 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CALMAT - CHART 0002978 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CHERRY - C REFUNDS 0002979 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 DALESIO - ELLISON 0002980 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 EMED - FIREHOUSE 0002981 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 FIRST - GLENEAGLES 0002982 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 GLENNIES - G REFUNDS 0002983 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 HDL - HOMETOWN 0002984 401-06 2007- NP 4 YEARS AFTER AUDIT 2008 HORIZON - J REFUNDS 0002985 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 K - LISA 0002986 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 LOCAL - MEYER 0002987 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 MICHELLES - M REFUNDS 0002988 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 NTH - N REFUNDS 0002989 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 OCB - PENTAX 0002990 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 PERFECTING - PETTY 0002991 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 PFFK BANK - Q REFUNDS 0002992 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 R2I -RCW D 0002993 401-06 2007- NP 4 YEARS AFTER AUDIT 2008 RCWD 0002994 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 RANCHO CUCAMONGA - RIV CO TRANSP 0002995 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 RIV CO TREASURER - SHREDFORCE 0002996 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 SIEGEL - SCE 0002997 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 SCE 0002998 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 SCE - SUNSET 0002999 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 SUPERCO - TEMECULA VALLEY PRINT 0003000 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 TEMECULA VALLEY RV - U REFUNDS 0003001 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 VAIL - VERIZON 0003002 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 VERIZON 0003003 401-06 2007- NP 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003004 401-06 2007- NP 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003005 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003006 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003007 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003088 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003089 401-06 2007- NP 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003090 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0002615 401-07 2006- NR 4 YEARS AFTER AUDIT 2007 A -S 0002616 401-07 2006- A/R 4 YEARS AFTER AUDIT 2007 T -Z 0003146 401-07 2007- A/R 4 YEARS AFTER AUDIT 2008 A - R 0003147 401-07 2007- A/R 4 YEARS AFTER AUDIT 2008 S - Z 0003101 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 JULY DAILY CASH RECEIPTS 0003102 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 JULY DAILY CASH RECEIPTS 0003103 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 AUGUST DAILY CASH RECEIPTS 0003104 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 SEPTEMBER DAILY CASH RECEIPTS 0003105 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 OCTOBER DAILY CASH RECEIPTS 0003106 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 NOVEMBER DAILY CASH RECEIPTS 0003107 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 DECEMBER DAILY CASH RECEIPTS 0003108 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 JANUARY/FEBRUARY DAILY CASH RECEIPTS 0003109 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 FEBRUARY DAILY CASH RECEIPTS 0003110 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 MARCH DAILY CASH RECEIPTS 0003111 402-02 2007- 2008 RECEIPTS AND BILLING FILES APRIL DAILY CASH RECEIPTS 4 YEARS AFTER AUDIT 0003112 402-02 2007- 2008 RECEIPTS AND BILLING FILES MAY DAILY CASH RECEIPTS 4 YEARS AFTER AUDIT 0003113 402-02 2007- 2008 RECEIPTS AND BILLING FILES MAY/JUNE DAILY CASH RECEIPTS 4 YEARS AFTER AUDIT 0003114 402-02 2007- 2008 RECEIPTS AND BILLING FILES JUNE DAILY CASH RECEIPTS 4 YEARS AFTER AUDIT 0003120 402-02 2007- 2008 CASH RECEIPTS POSTING LISTS 4 YEARS AFTER AUDIT 0003121 402-02 2007- 2008 CASH RECEIPTS POSTING LISTS 4 YEARS AFTER AUDIT 0002956 402-06 2007- 2008 BUSINESS LICENSE A - G 4 AFTER TERMINATION 0002957 402-06 2007- 2008 BUSINESS LICENSE H - PO 4 AFTER TERMINATION 0002958 402-06 2007- 2008 BUSINESS LICENSE PR - WA 4 AFTER TERMINATION 0002959 402-06 2007- 2008 BUSINESS LICENSE WE - Z 4 AFTER TERMINATION 0002974 403-02 2007- 2008 BANK STATEMENTS JULY - MAY 4 YEARS AFTER AUDIT 0002920 403-02 2007- 2008 BANK STATEMENTS FISCAL AGENT 4 YEARS AFTER AUDIT 0002930 403-08 2007- 2008 A/P POSTING LISTS, LIST OF DEMANDS 4 YEARS AFTER AUDIT 0003128 409-12 2007- 2008 TOT 4 YEARS AFTER AUDIT 0002960 601-01 2007- 2008 PURCHASING A - BIO 4 YEARS AFTER AUDIT 0002961 601-01 2007- 2008 PURCHASING BI - CR 4 YEARS AFTER AUDIT 0002962 601-01 2007- 2008 PURCHASING DA - EX 4 YEARS AFTER AUDIT 0002963 601-01 2007- 2008 PURCHASING FA - HI 4 YEARS AFTER AUDIT 0002964 601-01 2007- 2008 PURCHASING HO - LY 4 YEARS AFTER AUDIT 0002965 601-01 2007- 2008 PURCHASING MC - NE 4 YEARS AFTER AUDIT 0002966 601-01 2007- 2008 PURCHASING NI - RAM 4 YEARS AFTER AUDIT 0002967 601-01 2007- 2008 PURCHASING RAM - SPH 4 YEARS AFTER AUDIT 0002968 601-01 2007- 2008 PURCHASING SPO - TY 4 YEARS AFTER AUDIT 0002969 601-01 2007- 2008 PURCHASING UHS - ZU 4 YEARS AFTER AUDIT 0002970 601-01 2007- 2008 PURCHASING POSTING LIST 4 YEARS AFTER AUDIT 0002971 601-01 2007- 2008 PURCHASING POSTING LIST 4 YEARS AFTER AUDIT 0003770 601-15 2002 & 2008 PURCHASING RFQ/RFP'S FOR AUDIT SERVICES 3 YEARS AFTER CLOSED 0002918 305-02 403-01 2006- 2007 2007- 2008 CLAIMS CANCELLED CHECKS 3 YEARS AFTER SETTLED 4 YEARS AFTER AUDIT TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 12, 2012 SUBJECT: Request for Destruction of Records Attached "Exhibit E" is a listing of records maintained in the City's Public Works Division. These documents have been identified in various Retention Groups (list attached) and have been imaged into the City's LaserFiche Imaging System and are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in Resolution No. 07-02. The imaging of these records complies with the requirements of Government Code Section 34090.5. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090 et seq., I hereby give my consent to the destruction of records under the direction of the City Clerk pursuant to the City of Temecula's adopted Destruction of Obsolete Records Policy. APPROVED: Department Head: APPROVED: City Attorney: R:uimnslde,truet.rys e \JF reg Butr, ubli I►/orks Director/City Engineer ;/ . . Date EXHIBIT E CITY OF TEMECULA PUBLIC WORKS DEPARTMENT 2012 DESTRUCTION BARCODE/ BOX NUMBER TUFF/ RECORD SERIES DESCRIPTION RETENTION 0000254 203-08 CONDITIONAL USE PERMITS: CUP1,CUP2,CUP3,CUP4,CUP5,CUP6,CUP8,CUP10 CUP12,CUP13,CUP14,CUP15 PERMANENT/IMAGE IS IN LASERFICHE 0000248 203-24 PLANNING APPLICATIONS: PA92-0012,PA92-0013,PA92-0020,PA92-0002,PA92-0031, PA92-0032, PA92-0033, PA92-0040, PA92-0054, PA92-0055, PA92-0058,PA92-0059,PA92-0061,PA93-0004,PA93-0008, PA93-0009, PA9 3-0010,PA93-0012 ,PA93-0017,PA93 -0018, PA93-0021,PA93-0025,PA93-0027,PA93-0029,PA93-0038, PA93-0042,PA93-0044,PA93-0048,PA93-0049,PA93-0051, PA93-0061, PA93-0066, PA93-0067, PA93-0087, PA93-0089, PA93-0092, PA93-0093, PA93-0099, PA93-0102, PA93-0107, PA93-0112, PA93-0118, PA93-0120, PA93-0124, PA93-0125, PA93-0131. PA9 3-0132. PA93-0171 PERMANENT/IMAGE IS IN LASERFICHE 0000320 203-24 PLANNING APPLICATIONS: PA94-0095, PA94-0103, PA94-0109, PA94-0111, PA94-0113, PA94-0122, PA94-0127, PA94-0129, PA94-0129, PA94-0131, PA94-0131. PA94-0134. PA94-0193 PERMANENT/IMAGE IS IN LASERFICHE 0000238 203-24 PLANNING APPLICATIONS: PA96-0079, PA96-0090, PA96-0098, PA96-0100 PA96-0106, PA96-0107, PA96-0190, PA96-0199, PA96-0202, PA96-0225, PA96-0228, PA96-0232, PA96-0243, PA96-0266, PA96-0268, PA96-0271, PA96-0278, PA96-0291, PA96-0131, PA96-0132, PA96-0141, PA96-0153, PA96-0157, PA96-0160, PA96-0170 PERMANENT/IMAGE IS IN LASERFICHE 0000303 203-24 PLANNING APPLICATIONS: PA97-0089,PA97-0107,PA97-0118,PA97-0124,PA97-0125, PA97-0127.PA97-0129 PERMANENT/IMAGE IS IN LASERFICHE 0000275 203-24 PLANNING APPLICATIONS: PA97-0246,PA97-0247,PA97-0254,PA97-0257,PA97-0278, PA97-0279,PA97-0283,PA97-0286,PA97-0288,PA97-0301, PA97-0304, PA97-0305, PA97-0333, PA97-0342, PA97-0355, PA97-0357, PA97-0358, PA97-0364, PA97-0368, PA97-0370, PA97-0375,PA97-0377,PA97-0381,PA97-0382,PA97-0383, PA97-0385,PA97-0388 PERMANENT/IMAGE IS IN LASERFICHE 0000262 203-24 PLANNING APPLICATIONS: PA96-0305,PA97-0004,PA97-0007,PA97-0015,PA97-0023, PA97-0028, PA97-0045, PA97-0055, PA97-0060, PA97-0077, PA97-0087.PA97-0088 PERMANENT/IMAGE IS IN LASERFICHE 0000316 203-24 PLANNING APPLICATIONS: PA98-0097,PA98-0102,PA98-0118,PA96-0119,PA98-0118,PA98-0126, PA98-0129, PA98-0141, PA98-0143, PA98-0149, PA98-0154, PA98-0157, PA9 8-017 0 ,PA98 -0176, PA98-0184, PA98-0191, PA98-0192, PA98-0193, PA98-0192.PA98-0206. PA98-0209.PA98-0219 PERMANENT/IMAGE IS IN LASERFICHE 0000259 203-24 PLANNING APPLICATIONS: PA98-0003,PA98-0012,PA98-0014,PA98-0017,PA98-0029, PA98-0038, PA98-0039, PA98-0045, PA98-0054 ,PA98-0064, PA98- 0066, PA98-0083. PA98-0086. PA98-0088. PA98-0090 PERMANENT/IMAGE IS IN LASERFICHE 0000234 203-24 PLANNING APPLICATIONS: PA98-0224,PA98-0227,PA98-0235,PA98-0242,PA98-0253, PA98-0254,PA98-0263,PA98-0270,PA98-0291,PA98-0293, PA98-0299, PA98-0300, PA98-0302, PA98-0305, PA98-0307, PA98-0309, PA98-0311, PA98-0313, PA98-0318, PA98-0322, PA98-0328. PA98-0331. PA98-0336. PA98-0337. PA98-0347 PERMANENT/IMAGE IS IN LASERFICHE 0000236 203-24 DEVELOPMENT PLANS: PP230,PP232,PP233,PP234,PP235,PP236,PP239,PP240, P P241. P P242. P P243. P P 24 4. P P24 5. P P 246. P P24 7 PERMANENT/IMAGE IS IN LASERFICHE 0000237 203-24 DEVELOPMENT PLANS: PERMANENT/IMAGE PP10714,PP10717,PP10745,PP10753,PP10767,PP10769 PP 10806,PP10822,PP 10864, PP10909, PP 10922, PP10923 P P 10928, P P 10942, P P 10967, P P 10969, P P 10972, P P 10976 P P 10979, P P 1100 0, P P 110 01 IS IN LASERFICHE 0000255 203-24 DEVELOPMENT PLANS: PERMANENT/IMAGE PP9629,PP9634,PP9637,PP9639,PP9643,PP9652,PP9653, PP9683, PP9690,PP9693,PP9713, PP9714, PP9737,PP9770, PP9797, PP9810, PP9814,PP9828, PP9838, PP9844, PP9885, P P 9910. P P 9923. P P 9985. P P 9974. P P 100 54. P P 10060. P P 100 65 IS IN LASERFICHE 0000253 203-24 DEVELOPMENT PLANS: PERMANENT/IMAGE PP11609,PP11621,PP11622,PP11644,PP11654,PP11669, PP11688,PP11694,PP11756,PP11759,PP11767,PP11801, PP 11817,PP11819,PP11827,PP11858,PP11862,PP11876, PP11884,PP11894,PP11905.PP12009 IS IN LASERFICHE 0000251 405-09 BOND FILES: PERMANENT/IMAGE CDF88-3,CDF88-12,CDF88-12,AD159,AD155,AD161 IS IN LASERFICHE 0000235 203-24 PLANNING APPLICATIONS: PERMANENT/IMAGE PA97-0392,PA97-0393,PA97-0395,PA97-0396,PA97-0398, PA97-0399, PA97-0404, PA97-0406, PA97-0408, PA97-0409, PA97-0414, PA97-0431, PA97-0445, PA97-0447 IS IN LASERFICHE 802-02 LAND DEVELOPMENT UTILITY PERMITS: LD97-001,LD97-003,LD97-004,LD97-005,LD97-006,LD97-007, LD97-009, LD97-011,LD97-012, LD97-014, LD97-015,LD97-016, LD97-017,LD97-018, LD97-019, LD97-020, LD97-022,LD97-023, LD97-024,LD97-026,LD97-028,LD97-029,LD97-030,LD97-031, LD97-032, LD97-033, LD97-034,LD97-035,LD97-036, LD97-038, LD97-039, LD97-040, LD97-042, LD97-043, LD97-044,LD97-045, LD97-047,LD97-048,LD97-049,LD97-050,LD97-051,LD97-052, LD97-053, LD97-054,LD97-055, LD97-057, LD97-058, LD97-060, LD97-061,LD97-062,LD97-063,LD97-064,LD97-066,LD97-067, LD97-068, LD97-069, LD97-070,LD97-072,LD97-073, LD97-074, LD97-075,LD97-076,LD97-077,LD97-079,LD97-080,LD97-081, LD97-0851D97-0861D97-087, LD97-088. LD97-089 0000366 802-02 LAND DEVELOPMENT CONSTRUCTION PERMITS: PERMANENT/IMAGE LD02-001,LD02-003,LD02-004,LD02-006,LD02-007,LD02-008, L D 02-0 09, L D 02-010, L D 02-011, L D 02-012 , L D 02-013, L D 02-014 , LD02-015,LD02-016,LD02-017, LD02-018, LD02-019,LD02-020, L D02-022, L D02-023, LD02-025, LD02-026, LD02-027, L D02-028, LD02-031,LD02-032,LD02-033,LD02-034,LD02-035,LD02-036, LD02-037,LD02-038,LD02-039,LD02-040,LD02-041,LD02-042, LD02-043,LD02-044,LD02-045,LD02-050,LD02-051,LD02-052, LD02-053,LD02-054,LD02-055, LD02-056, LD02-057,LD02-058, LD02-059,LD02-061,LD02-062,LD02-063,LD02-064,LD02-065, LD02-066,LD02-067,LD02-069,LD02-070,LD02-071,LD02-075 IS IN LASERFICHE LD02-076,LD02-077,LD02-078,LD02-079,LD02-080,LD02-081, LD02-084, LD02-085, LD02-087, LD02-088,LD02-089, LD02-090, LD02-091,LD02-092,LD02-093,LD02-094,LD02-095,LD02-096, LD02-097, LD02-099, LD02-104, LD02-105, LD02-106,LD02-107, LD02-108, LD02-109, LD02-110,LD02-111,LD02-112, LD02-115, LD02-116, LD02-117, LD02-120, LD02-121,LD02-122, LD02-123, LD02-124, L D02-126, L D 02-127, L D 02-128, L D02-129, L D 02-130, LD02-131, LD02-132,LD02-133, LD02-134, LD02-135,LD02-136, LD02-137, LD02-138,LD02-139, LD02-140,LD02-141, LD02-142, LD02-144, LD02-145, LD02-146,LD02-147,LD02-155, LD02-159, LD02-161,LD02-162, LD02-173, LD02-174, LD02-176, LD02-178, LD02-179,LD02-181,LD02-182, LD02-183, LD02-184, LD02-186, LD02-188,LD02-189,LD02-190,LD02-191,LD02-192,LD02-193, LD02-195, LD02-196, LD02-197,LD02-200,LD02-201, LD02-202, LD02-203,LD02-204, LD02-205,LD02-206,LD02-207, LD02-212 L D 02-213 , L D 02-214, L D 02-216 , L D 02-217, L D 02-218, L D 02-221, LD02-222, LD02-223, LD02-224, LD02-225, LD02-226,LD02-229, LD02-230 0000099 802-02 LAND DEVELOPMENT CONSTRUCTION PERMITS: PERMANENT/IMAGE LD93-110,LD93-112,LD93-113,LD93-115,LD93-116,LD93-117, LD93-118,LD93-119,LD93-121,LD93-123,LD93-124,LD93-126, LD93-127, LD93-130, LD93-131, LD93-132,LD93-133,LD93-134, LD93-135,LD93-136, LD93-137,LD93-138,LD93-139, LD93-140, LD93-141,LD93-142, LD93-143, LD93-151, LD93-153, LD93-154, LD93-156, LD93-157, LD93-158, LD93-159, LD93-160,LD93-163, LD93-164, LD 93-165. L D93-168. L D93-169. L D93-171, L D93-172, IS IN LASERFICHE LD93-173,LD93-175,LD93-178,LD93-180,LD93-181,LD93-182, LD93-185, LD93-186, LD93-187,LD93-188, LD93-189, LD93-190, LD93-191, LD 93-192, LD 93-193, L D93-194, LD 93-197, L0 93-198, LD93-200, LD93-206, L D93-207, L D 93-208, LD93-209, LD93-210, LD93-211 .LD93-212 0000101 802-02 LAND DEVELOPMENT CONSTRUCTION PERMITS: PERMANENT/IMAGE LD93-002,LD93-003,LD93-007,LD93-008,LD93-009,LD93-013, IS IN LASERFICHE LD93-015,LD93-016,LD93-017,LD93-021,LD93-022,LD93-024, LD93-025,LD93-027,LD93-029,LD93-030,LD93-031,LD93-034, LD93-035, LD93-036,LD93-037,LD93-038, LD93-039, LD93-040, LD93-041,LD93-042,LD93-043,LD93-044,LD93-045,LD93-046, LD93-047,LD93-048,LD93-049,L093-050,LD93-051,LD93-052, LD93-053,LD93-054,LD93-058,LD93-059,LD93-060,LD93-061, LD93-062, LD93-066, LD93-067,LD93-068, LD93-069, LD93-070, LD93-072, LD93-073, LD93-074,LD93-075, LD93-076, LD93-077, LD93-078,LD93-079,LD93-080,LD93-081,LD93-082,LD93-084, LD93-086,LD93-087,LD93-089,LD93-090,LD93-091,LD93-093, LD93-094,LD93-095,LD93-097,LD93-098,LD93-099,LD93-101, LD93-102, L D 93-103, LD93-107. LD93-108 0000242 802-02 LAND DEVELOPMENT GRADING PERMITS: PERMANENT/IMAGE LD96-003,L096-019,LD96-020,LD96-023,LD96-025,LD96-030, IS IN LASERFICHE LD96-035,LD96-042,LD96-045, LD96-049, LD96-050, LD96-053, LD96-055,LD96-056,LD96-060,LD96-061,LD96-063,LD96-064, LD96-065, LD96-076, LD96-078, LD96-082,LD96-083,LD96-087, LD96-088,LD96-089,LD96-090,LD96-091,LD96-092,LD96-093, LD96-094,LD96-096,LD96-097,LD96-099,L096-101,LD96-103, LD96-107,LD96-111,LD96-114, LD96-115, LD96-116, LD96-117, • LD96-118, LD96-119, LD96-124, LD96-129, LD96-130, LD96-132, LD96-135,LD96-136,LD96-138,LD96-140,LD96-141,LD96-143, LD96-148,LD96-149,LD96-152,LD96-153,LD96-154,LD96-161, LD96-163, LD96-167,LD96-175, LD96-178 LAND DEVELOPMENT UTILITY PERMITS: LD96-004,LD96-005,LD96-008,LD96-009,LD96-010,LD96-011, LD96-013, LD96-014, LD96-015, LD96-016,LD96-018, LD96-022, LD96-024, LD96-025, LD96-026, LD96-027, LD96-028, LD96-029, LD96-032,LD96-033,LD96-034,LD96-038,LD96-039,LD96-040, LD96-041,LD96-043,LD96-044,LD96-045,LD96-046,LD96-047, LD96-048,LD96-049,LD96-052,LD96-054,LD96-058,LD96-061, LD96-062, LD96-064, LD96-065, LD96-068,LD96-069, LD96-070, LD96-072, LD96-073, LD96-074, L096-075,LD96-076, LD96-077, LD96-078, LD96-079,LD96-080,LD96-083, LD96-085,LD96-086, LD96-090,LD96-091,LD96-092,LD96-094,LD96-095,LD96-096, LD96-100,LD96-103, LD96-105, LD96-106, LD96-108,LD96-109, L D 96-110. L D96-111. L D96-112 0000221 802-02 LAND DEVELOPMENT CONSTRUCTION PERMITS: PERMANENT/IMAGE LD00-001,LD00-004,LD00-005,LD00-006,LD00-008,LD00-009, IS IN LASERFICHE LD00-010, LD00-012,LD00-013, LD00-014, LD00-015,LD00-016, LD00-017, LD00-018,LD00-019, LD00-020, LD00-021,LD00-022, L000-023, LD00-025, LD00-026, LD00-028, LD00-029, LD00-030, LD00-031,LD00-032,L000-034,L000-035,LD00-036,L000-037, LD00-039,L000-040,LD00-041,LD00-042,LD00-043,LD00-044, LD00-045,LD00-046,LD00-047,LD00-048, LD00-049,LD00-050, LD00-051,LD00-052,LD00-053,LD00-054,LD00-056,LD00-057, LD00-058,LD00-059,LD00-060,LD00-061,L000-062,LD00-063, L D 00-0 64 , L D 00-065, L D 00-066, L 0 00-067, L D 00-068 , L 000-069, LD00-070,L000-071,LD00-073,L000-074,LD00-075,LD00-076, LD00-077,LD00-078,LD00-079,LD00-081,LD00-082,LD00-084, LD00-085, LD00-086, LD00-087, LD00-089, LD00-090,LD00-092, LD00-093, LD00-095, LD00-096, LD00-097,LD00-098,LD00-099, LD00-100, LD00-101, LD00-105, LD00-106,LD00-107, LD00-108, L000-109,LD00-110,LD00-111,LD00-112, LD00-113, LD00-114, L000-115, L D00-116, L D00-117, L D00-118, L D 00-119, L D00-120, LD00-121,LD00-122,LD00-123,LD00-124,LD00-125,LD00-127, LD00-129,LD00-131,LD00-132,L000-133,LD00-134,LD00-135, LD00-136,LD00-138,LD00-139,LD00-140,LD00-141,LD00-143, LD00-144, LD00-145,LD00-146, LD00-147, LD00-148,LD00-149, LD00-150,LD00-151,LD00-152,LD00-153,LD00-155,LD00-156, LD00-157, LD00-159, LD00-160, LD00-161, LD00-162,LD00-163, L000-164, LD00-170,LD00-171, LD00-172, LD00-174, LD00-175, LD00-178, LD00-180,LD00-182, LD00-183, LD00-184, LD00-185, LD00-186. LD00-189. LD00-190. LD00-191. LD00-193,LD00-194. L000-195, LD00-196, LD00-197,LD00-198,LD00-199, LD00-200, LD00-201,LD00-202,L000-203,LD00-204,LD00-206,LD00-207, LD00-208,LD00-209,LD00-211,LD00-212 0000344 802-02 LAND DEVELOPMENT UTILITY PERMITS: PERMANENT/IMAGE LD00-001,LD00-003,LD00-004,LD00-005,L000-006, LD00-007,LD00-008,L000-009,LD00-010,LD00-011, LD00-012,LD00-013, LD00-014, L000-014, LD00-015, LD00-016, LD00-017,LD00-018,LD00-019,L000-020, LD00-021,L000-022,LD00-023,LD00-024, LD00-025, LD00-026, L000-027, LD00-028,LD00-029,LD00-030, LD00-031,LD00-032,LD00-033,LD00-034,LD00-035, LD00-036, LD00-037,LD00-038, L000-039, LD00-040, LD00-041,L000-042,LD00-043,LD00-044,LD00-045, LD00-046,LD00-047,LD00-050,LD00-051,LD00-052, LD00-053,LD00-054, LD00-055,LD00-056,LD00-057, L000-058,LD00-059,LD00-060,LD00-061,LD00-062, LD00-063, LD00-064,LD00-065, LD00-066, L000-067, LD00-068,LD00-071,LD00-072,LD00-073,LD00-074, LD00-075,LD00-076, LD00-077,LD00-078,LD00-079, L000-080,LD00-081,LD00-082,LD00-083,LD00-084, L D00-085, L 000-086, L D00-087, L D00-088, LD00-089, LD00-090,L000-091,LD00-092,LD00-093,L000-094, LD00-095,LD00-096,LD00-097,LD00-098,LD00-099 , L000-101, LD00-102,LD00-103, LD00-104,LD00-107, LD00-108, LD00-112,LD00-113, LD00-114, LD00-115, LD00-116, LD00-117,L000-118,LD00-120,L000-121, LD00-122,LD00-123, LD00-124, L000-126,LD00-127, LD00-128,LD00-129,LD00-130,LD00-131,LD00-132, L000-133, L D00-135, L D00-136, L D00-137, L000-139, LD00-140,LD00-142, L000-143,LD00-144,L000-145, L000-146, LD00-147,LD00-148, LD00-149,LD00-150, LD00-151,LD00-152 IS IN LASERFICHE 0003315 802-02 LAND DEVELOPMENT GRADING PERMITS: PERMANENT/IMAGE LD07-005 THRU LD07-0130 IS IN LASERFICHE LAND DEVELOPMENT CONSTRUCTION PERMITS: LD07-007THRU LD07-0221 LAND DEVELOPMENT UTILITY PERMITS: LD07-0001 THRU LD07-141 0000381 803-01 TRACT FILES: PERMANENT/IMAGE TR23143-4,TR23143-5,TR23143-6,TR23143-7 IS IN LASERFICHE 0000350 803-01 TRACT FILES: PERMANENT/IMAGE TR23371,TR23371-8,TR23371-9,TR23371-10,TR23371-11, TR23371-12,TR23371-13 IS IN LASERFICHE 0000298 803-01 TRACT FILES: PERMANENT/IMAGE TR19872,TR19872-1,TR19872-2,TR19872-3,TR19872-4 IS IN LASERFICHE 0000347 803-01 TRACT FILES: PERMANENT/IMAGE TR 23371 IS IN LASERFICHE 0000318 803-01 TRACT FILES: PERMANENT/IMAGE TR20643,TR20644,TR20735,TR20735-1,TR20735-3,TR20735-7 IS IN LASERFICHE TR20735-8,TR20735-9,TR20881,TR20882, TR20882-1 0000240 803-01 TRACT FILES: PERMANENT/IMAGE TR26861,TR26861-1,TR26861-2,TR26861-3,TR26861-4 IS IN LASERFICHE 803-02 PARCEL MAP FILES: PM27232,PM27239 0000352 803-02 PARCEL MAP FILES: PERMANENT/IMAGE PM19580,PM21382,PM21383 IS IN LASERFICHE 0003648 1160-02 TRAFFIC IMPACT STUDIES: PERMANENT/IMAGE TM33891 SILVER OAKS/SUMMERHOUSE 2005 IS IN LASERFICHE CITYWIDE SPEED SURVEY 2006, 2005 BUTTERFIELD SHOPPING CENTER 2005 CROWN PLAZA 2008 TEMECULA EDUCATION CENTER 2003 SANTA MARGARITA ANNEXATION AREA EIR 2008 PALA/CASINO TRAFFIC SIGNAL 1999 (PROPOSED) HARVESTON 2000 NICOLAS 2004 REDHAWK TOWN CENTER 0003649 1160-02 TRAFFIC IMPACT STUDIES: PERMANENT/IMAGE SUNRIDGE COMMUNITY CHURCH 2000 IS IN LASERFICHE CITY TRAFFIC MODEL 2003 PW01-14 RED LIGHT EVAL 2001 TVUSD HIGH SCHOOL #4 2004 TVUSD DISTRICT EXPANSION 2004 TVUSD EIR 2003 TVUSD CLASSROOM BLDG 19 2003 NHS 2004 REDHAWK 2006 WOLF CREEK 2000 RANCHO VIEW PROFESSIONAL CENTER 2007 RORIPAUGH RANCH REVISED 2001 RORIPAUGH RANCH 1999 RORIPAUGH RANCH MIDDLE SCHOOL 2002 LDS CHURCH 2003 VAIL RANCH TOWNE SQUARE PM30177 2001 GUIDANT CORPORATION 2002 PROMANADE MALL EXPANSION 2006 MEADOWS VILLAGE 2002 ABBOTT 2001 0003650 1160-02 TRAFFIC IMPACT STUDIES: TEMECULA REGIONAL HOSPITAL 2005, 2006, 2008 RAINBOW CANYON 2003 CIVIC CENTER 2006 TEMECULA LANE II 2003 TEMECULA LANE 2005 SANTA MARGARITA ANNEXATION LA PAZ COMMERCIAL CENTER 2004 MIXED USE RESIDENTIAL 2002 LAQUINTA INN 2004 THE LINFIELD SCHOOL 2001, 2003 PAUBA ROAD LINK 2003 FLETCHER JONES 2008 PHS 2006 RANCHO COMMUNITY CHURCH 2002 PUJOL APARTMENTS 2006 TEMECULA VILLAGE/TEMECULA RIDGE 2000 RANCHO HIGHLANDS 2005 RANCHO HIGHLANDS II 2005 BEL VILLAGGIO/OVERLAND 2001 MORGAN HILL TM30347 & 30406 2002 RANCHO TEMECULA TOWN CENTER 2003 PERMANENT/IMAGE IS IN LASERFICHE 0000265 806-04 PROJECT FILES: PW94-21 PERMANENT/IMAGE IS IN LASERFICHE 0000227 806-04 PROJECT FILES: PW94-21 PERMANENT/!MAGE IS IN LASERFICHE 0000264 806-04 PROJECT FILES: PW94-21 PERMANENT/IMAGE IS IN LASERFICHE 0000263 806-04 PROJECT FILES: PW94-21 PERMANENT/IMAGE IS IN LASERFICHE 0000268 806-04 PROJECT FILES; PW94-21 PERMANENT/IMAGE IS IN LASERFICHE 0000207 806-04 PROJECT FILES: PW95-05 PERMANENT/IMAGE IS IN LASERFICHE 0000192 806-04 PROJECT FILES: PW95-08 PERMANENT/IMAGE IS IN LASERFICHE 0000317 806-04 PROJECT FILES: PW95-08 PERMANENT/IMAGE IS IN LASERFICHE 0000256 806-04 PROJECT FILES: PW95-12 PERMANENT/IMAGE IS IN LASERFICHE 0000208 806-04 PROJECT FILES: PW95-10,PW95-16 PERMANENT/IMAGE IS IN LASERFICHE 0000239 806-04 PROJECT FILES: PW95-12,PW95-26,PW96-02,PW96-09 PERMANENT/IMAGE IS IN LASERFICHE 0000228 806-04 PROJECT FILES: PW95-24,PW97-01,PW97-28,PW98-11,PW98-12,PW98-14 P W 98-15, P W 99-04, P W 99-13 PERMANENT/IMAGE IS IN LASERFICHE 0000193 806-04 PROJECT FILES: PW96-13,PW96-15,PW97-07 PERMANENT/IMAGE IS IN LASERFICHE 0000241 806-04 PROJECT FILES: PW97-25 PERMANENT/IMAGE IS IN LASERFICHE 0000233 806-04 PROJECT FILES: PW97-19,PW97-21 PERMANENT/IMAGE IS IN LASERFICHE 0000250 806-04 PROJECT FILES:PERMANENT/IMAGE PW97-15SW,PW98-16 IS IN LASERFICHE 0000223 806-04 PROJECT FILES: PW98-02,PW98-03,PW98-06,PW98-07,PW98-08,PW98-09 PERMANENT/IMAGE IS IN LASERFICHE 0000231 806-04 PROJECT FILES: PW99-19,PW99-20 PERMANENT/IMAGE IS IN LASERFICHE 0000232 806-04 PROJECT FILES: PW00-05CSD,PW01-07,PW99-21,PW01-01 PERMANENT/IMAGE IS IN LASERFICHE 0000225 806-04 PROJECT FILES: PW00-14,PW00-17,PW00-18,PW00-22,PW00-23 PERMANENT/IMAGE IS IN LASERFICHE 0000209 806-04 PROJECT FILES: PW00-16 PERMANENT/IMAGE IS IN LASERFICHE 0000249 806-04 PROJECT FILES: PW00-08CSD PERMANENT/IMAGE IS IN LASERFICHE 0000210 806-04 PROJECT FILES: PW02-06,PW03-02 PERMANENT/IMAGE IS IN LASERFICHE 0000229 806-04 PROJECT FILES: PW02-03,PW02-04,PW02-12,PW00-31,PW01-16 PERMANENT/IMAGE IS IN LASERFICHE 0003429 806-05 COMPLETED PROJECT FILES: PW06-07 PERMANENT/!MAGE IS IN LASERFICHE 0000354 803-02 PARCEL MAP FILES: PM28530 PERMANENT/IMAGE IS IN LASERFICHE 0000261 803-01 803-02 TRACT FILES: TR27473,TR27509,TR27545,TR27690,TR27827,TR27827-1 PARCEL MAP FILES: PM27788 PERMANENT/IMAGE IS IN LASERFICHE 0003438 1141-09 TECHNICAL REPORTS: WOLF CREEK CHANNEL SECTION CLOMR, PECHANGA PARKWAY DRAINAGE STUDY, MURRIETA CREEK HYDRAULIC STUDY, ANNUAL REPORTS REGIONAL WATER QUALITY BOARD- 2002- 2008 PERMANENT/IMAGE IS IN LASERFICHE 0003437 1141-09 TECHNICAL REPORTS: WOLF CREEK CHANNEL SECTION CLOMR, PECHANGA PARKWAY DRAINAGE STUDY, MURRIETA CREEK HYDRAULIC STUDY, ANNUAL REPORTS REGIONAL WATER QUALITY BOARD- 2002- 2008 PERMANENT/IMAGE IS IN LASERFICHE 0003281 1141-09 TECHNICAL REPORTS: PW99-11, PW00-26, PW03-05, PW06-04, PW06-05, PW06-07, PW06-10. PW06-14 PERMANENT/IMAGE IS IN LASERFICHE 0002705 1141-09 TECHNICAL REPORTS: PA03-0677, PA04-0394, PA04-0544, PA05-0139,PA05-0365,PA06-0278, PA99-0335,PA99-0344, PA06-0389, PA99-0376,PA99-0357, PA99-0292, PA99-0038, TM24134, PA02-0157, TM21382, PA07-0085, PA07-0200, PA07-0229, PA07-0240, PA08-0115, PA08-0128, PA08-0133, PA08-0134 PERMANENT/IMAGE IS IN LASERFICHE 0003434 1141-09 TECHNICAL REPORTS: LAND DEV. APPRAISAL REPORTS PERMANENT/IMAGE IS IN LASERFICHE 0003435 1141-09 TECHNICAL REPORTS: AD 159, PASEO DEL SOL -LAND USE AGREEMENTS, TM 28309, RANCHO COMMUNITY CHURCH - CALTRANS ENCROACHMENT PERMIT, OLD TOWN TEMECULA MARKET ASSESSMENT, WINCHESTER HILLS TRAFFIC ANALYSIS, PM28657, PM 23496, PROPOSED SANTA MARGARITA ANNEXATION, SANTA MARGARITA ANNEXATION, 1- 15/215 CORRIDOR PLANNING STUDY, WESTERN BYPASS CORRIDOR, PECHANGA CREEK FLOOD PLAN STUDY 0000146 802-02 LAND DEVELOPMENT PERMITS: PERMANENT/IMAGE LD93-208,LD93-111,LD94-047 IS IN LASERFICHE 203 24 PLANNING APPLICATIONS: PA93-0196, PA94-0025,PA93-0104 803-01 TRACT FILES: TR23167,TR23177,TR11087-2,TR21592,TR 18518-1,TR20154,TR21561 803 02 PARCEL MAPS: PM20882-1,PM22286,PM12293,PM 12890,PM13271,PM13340, PM 19145, PM25139, P M9428, PM 17454 802-05 ENCROACHMENT PERMITS: 203 08 E91 -073,E90 -144,E90 -192,E90 -252,E91 -247,E92 -609,E91-282 USE PERMITS: PUP660.TEM91-037,TEM91-033 0000202 803-01 TRACT MAPS: PERMANENT/IMAGE 803-02 TR20882-1,TR11087-2,TR24134-3,TR23167-3,TR23177, TR21561,TR18518,TR20154 PARCEL MAPS: IS IN LASERFICHE 203-24 PM21592, PM22286,PM25059, PM25633,PM19580,PM20171, PM13340,PM26759,PM25139,PM13271,PM18254,PM19582-4, PLANNING APPLICATIONS: PA94-0025, PA93-0104, PA93-0196 802-02 LAND DEVELOPMENT GRADING PERMITS: LD93-028,LD94-047 802-05 ENCROACHMENT PERMITS: E91 -073,E90 -192,E90 -252,E91 -247,E90 -129,E90 -141,E91-282, 806-04 E91-231, PROJECT FILES: PW 93-06,PW 92-05,PW 94-19 BOND FILES: 405-09 AD 159 TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 12, 2012 SUBJECT: Request for Destruction of Records Attached "Exhibit F" is a listing of records maintained in the City's Community Services Department. These documents have been identified in various retention groups (list attached) and are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in City Council Resolution 07-02. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090.5, I hereby give my consent to the destruction of records under the di-ection of the City Clerk pursuant to the City of Temecula's adopted . estruction of Obsolete Recor dd3 'olicy � L / APPROVED: Department Head: APPROVED: City Attorney: Aaron Adams, Executive Director of Community Services Date is t,,,11,. ,,:;,,,.r EXHIBIT F CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT 2012 DESTRUCTION BARCODE/BOX NUMBER TUFF/RECORD SERIES DATES DESCRIPTION RETENTION 0003198 1401-10 1996-1999 FACILITY RENTAL CONTRACTS CURRENT + 2 0003199 1401-10 1990-2002 FACILITY RENTAL CONTRACTS & CLASS RECEIPTS CURRENT + 2 0003019 1401-10 2006 & 2008 ACTIVITY REGISTRATIONS CURRENT + 2 0003020 1401-10 2008 ACTIVITY REGISTRATIONS CURRENT + 2 0003016 1401-10 2008 ACTIVITY REGISTRATIONS CURRENT + 2 0003018 1401-10 2008 ACTIVITY REGISTRATIONS CURRENT + 2 0003017 1401-10 2008 ACTIVITY REGISTRATIONS CURRENT + 2 0003192 1401-10 2009 ACTIVITY REGISTRATIONS CURRENT + 2 0003193 1401-10 2009 ACTIVITY REGISTRATIONS CURRENT + 2 0003194 1401-10 2009 ACTIVITY REGISTRATIONS CURRENT + 2 0003195 1401-10 VARIOUS ACTIVITY REGISTRATIONS & INSTRUCTOR FILES CURRENT + 2 0003197 1401-10 VARIOUS FACILITY RENTAL FILES CURRENT + 2 0003021 1401-10 2007-2008 FACILITY RENTAL FILES CURRENT + 2 0000820 1404-03 1991-2002 RECREATION PROGRAM OUTLINES CURRENT + 2 0000810 1404-03 1996-1998 RECREATION PROGRAM OUTLINES CURRENT + 2 Item No. 7 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Aaron Adams, Executive Director of Community Services DATE: June 12, 2012 SUBJECT: Sponsorship Agreement with Safe Alternatives for Everyone (S.A.F.E..) PREPARED BY: Tamra Irwin, Senior Management Analyst RECOMMENDATION: Approve the Sponsorship Agreement with Safe Alternatives for Everyone in the amount of $10,000 to provide the Temecula Valley with quality and needed services for children, youth, and families who have experienced or are at risk of abuse and violence. BACKGROUND: The City of Temecula has been sponsoring S.A.F.E. for the past ten years. S.A.F.E. provides needed services to public. Their mission is to serve children, youth and families affected by or at risk of abuse and violence in the community. In the last year, S.A.F.E. served 1,876 clients through their programs. The programs offered include: • Case Management—Families presenting to S.A.F.E. receive case management for a period that is designated by each family's unique needs. Some case management services are intensive and require multiple meetings to address immediate family crisis. While others are less intensive requiring 3-6 months of services. • Basic Needs Assistance—This service provision has proven to be a keystone in the agency's service delivery, because these basic needs address and alleviate immediate family needs such as food, gasoline, emergency hotel stays and critical childcare/medication, etc. S.A.F.E. has seen an increase in this service request with families needing not just food but a plethora of basic needs assistance in order to make the next steps towards family safety. Financial assistance is also available via the Southwest Family Justice Center through our staff housed at their facility. • Resource and Referral—S.A.F.E. provides appropriate resources and referrals to all callers requesting services regardless of their presenting issues. There are times when S.A.F.E. is not able to provide a direct service, however, their trained staff is able to research, and ascertain from clients on the phone through assessment, the needs and then direct clients to resources within our community. They complete the research for clients in crisis to assist in alleviating their stress at the moment they call our office. S.A.F.E. realizes that accessing services can be difficult and frustrating and we offer options to callers that they may not have considered in maneuvering through the social services network of help. • Family Justice Center—This is the primary location where victims of domestic violence are able to receive comprehensive crisis services from multiple agencies under one roof. S.A.F.E. has a designated staff person on site to assist clients with restraining orders, court accompaniment, case management, shelter referrals and placement. S.A.F.E.'s service provision also extends to offer a 10 -week domestic violence education group for victims. Their goal is to assist victims in safely making decisions for themselves and their families so that returning to the abuser is not a viable option. • Parent Project—This parenting program is designed for families with very challenging pre -teens and teens that are actively engaging in "at risk" behaviors such as drug and alcohol usage, school truancy, teen dating violence to name a few. S.A.F.E. staff partners, with Temecula Police Officers, to offer this program two times per year. FISCAL IMPACT: Funds for Safe Alternatives for Everyone have been appropriated in the Fiscal Year 2011-12 Community Services Funding line item for the recommended sponsorship amount of $10,000. ATTACHMENTS: 1. Sponsorship Agreement between the City of Temecula and Safe Alternatives for Everyone 2. Annual Report SPONSORSHIP AGREEMENT BETWEEN THE CITY OF TEMECULA AND SAFE ALTERNATIVES FOR EVERYONE This Agreement is made and effective as of June 12, 2012, by and between the CITY OF TEMECULA ("City") a Municipal Corporation, and SAFE ALTERNATIVES FOR EVERYONE ("SAFE"), a California nonprofit corporation. In consideration of the mutual covenants, conditions and undertakings set forth herein, the parties agree as follows: 1. RECITALS. This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct: A. SAFE was established in 1998 with the goal of helping all children and families in the Temecula Valley live in violence -free homes, schools and communities. B. SAFE provides the following services: family case management, referral and resource support, public education workshops, family assessment and teen violence prevention. C. The City desires to sponsor SAFE by donating Community Services Funding. D. The funds are to be used to offer desperately needed services for the citizens of the Temecula Valley dealing with violence, abuse, and the threat of violence and abuse inflicting great harm on children and the community. 2. TERM. This Agreement shall commence on June 12, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2012 unless sooner terminated pursuant to the provisions of this Agreement. 3. CONSIDERATION. In exchange for the City's Community Support Funding in the amount of Ten Thousand dollars ($10,000.00), the City of Temecula shall receive the benefits and services listed in Exhibit "A." 4. ALLOCATION OF FUNDS. SAFE shall allocate and use the City's Community Support Funding of $10,000 to provide the Temecula Valley with quality and needed services for children, youth and families who have experienced or are at risk of abuse and violence. 5. CASE MANAGEMENT. SAFE shall coordinate and case manage services for children, youth, and families. 6. WRITTEN REPORT. SAFE shall prepare and submit a written report evaluating SAFE program and its accomplishments. This written report shall be completed and submitted to the City no later than May 31, 2012. C:\Program Files (x86)\Neevia.Com\Document Conveiter\temp\1419.dolx 7. FINANCIAL REVIEW. SAFE shall provide an annual financial review prepared by an independent certified public accountant of SAFE. This financial review shall be completed and submitted to the City no later than May 31, 2012. The financial review shall provide a general summary report on how funds were expended and used to benefit Temecula residents and shall include documentation, including but riot limited to, copies of invoices, receipts and cancelled checks to support the Community Support Funding. The financial documentation is subject to an audit, as determined by City staff. 8. INDEMNIFICATION. SAFE agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or Redevelopment Agency of the City of Temecula, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or Redevelopment Agency of the City of Temecula, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or Redevelopment Agency of the City of Temecula. 9. INSURANCE. SAFE shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. C:\Program Files (x86)\Neevia.Com\Document Conveiter\temp\1419.do2x c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or Redevelopment Agency of the City of Temecula, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Redevelopment Agency of the City of Temecula, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. C:\Program Files (x86)\Neevia.Com\Document Converter\temp\1419.doix 10. GOVERNING LAW. The City and SAFE understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 11. LEGAL RESPONSIBILITIES. SAFE shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. SAFE shall at all times observe and comply with all such ordinances, laws and regulations. The City, district and/or Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of SAFE to comply with this section. 12. ASSIGNMENT. SAFE shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. 13. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: Mailing Address: CITY OF TEMECULA P.O. Box 9033 Temecula, CA 92589-9033 Attention: Assistant City Manager Use this Address for a Delivery City of Temecula Service or Hand -Deliveries Only: Attn: City Manager's Office 41000 Main Street Temecula, CA 92589-9033 To Consultant: Safe Alternatives for Everyone (SAFE) 28910 Pujol Street Temecula, CA 92590 Attention: Melissa Donaldson, Executive Director (951) 587-3900 C:\Program Files (x86)\Neevia.Com\Document Conveiter\temp\1419.do4x 14. INDEPENDENT CONTRACTOR. A. SAFE shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of SAFE shall at all times be under SAFE's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of SAFE or any of SAFE's officers, employees, or agents except as set forth in this Agreement. SAFE shall riot at any time or in any mariner represent that it or any of its officers, employees or agents are in any mariner officers, employees or agents of the City. SAFE shall riot incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. B. No employee benefits shall be available to SAFE in connection with the performance of this Agreement. Except for the fees paid to SAFE as provided in the Agreement, City shall riot pay salaries, wages, or other compensation to SAFE for performing services hereunder for City. City shall not be liable for compensation or indemnification to SAFE for injury or sickness arising out of performing services hereunder." 15. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. C:\Program Files (x86)\Neevia.Com\Document Conveiter\temp\1419.do5x 16. AUTHORITY TO EXECUTE THIS AGREEMENT. The person o- persons executing this Agreement on behalf of SAFE warrants and represents that he or she has the authority to execute this Agreement on behalf of SAFE and has the authority to bind SAFE to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA SAFE — Safe Alternatives for Everyone (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Robert C. Johnson, City Manager Melissa Donaldson, Executive Director ATTEST: By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT [Enter Name], [Enter Title] Melissa Donaldson Alternatives for Everyone 28910 Pujol Street Temecula, CA 92590 (951) 587-3900 Melissasafefamiliesca.or C:\Program Files (x86)\Neevia.Com\Document Converter\temp\1419.dc6c PM Initials: n q Date: // EXHIBIT "A" SAFE ALTERNATIVES FOR EVERYONE CITY OF TEMECULA'S SPONSORSHIP BENEFITS SAFE shall provide the following benefits and services for the citizens of the City of Temecula: • Case Management - This service is provided to every family that comes to SAFE for assistance. Each family receives an assessment to determine the issues and needs of the family as well as on-going sessions with the Family Care Coordinator. The service coordination provided to be invaluable to the families who were struggling with multiple issues and unable to identify services they needed to alleviate the abuse and violence affecting their family. • Temecula Police Activities League ("PAL") - This program serves over 100 youth with recreational and educational programs. A new program PAL started was the Making Choices component. This program provides three months of instruction helping middle school youth learn to make healthy choices in their school and home lives. PAL also started a Youth Leadership component for young people who may not have ever had the opportunity to learn and participate in a leadership role. Other activities were deep sea fishing, art camp, beach camping, mountain camping, walk -run club etc. • Basic Needs Assistance - SAFE budgets over $10,000 to provide direct financial assistance to families who are struggling to make ends meet. Financial assistance is provided to clients who are committed to working with SAFE to improve their families and eliminate abuse and violence. Emergency child care funding is available to women who need to re-enter the work force after leaving a domestic violence relationship, utility assistance, emergency shelter, college entrance fees, gift cards for diapers and formula and the list goes on. • Anger Management — This 12 week curriculum is for young people who have been identified by the courts, schools and their families as having made poor choices due to their inability to control their feelings. • Youth Violence Prevention Services - The services provided for helping these youth include one-on-one sessions with our Youth Services Specialist, anger management, supervised community service opportunities to teach youth to give back, restitution sessions for those who have committed a low level crime to teach them the repercussions of their actions on the victims among other services. • Resource and Referral — SAFE provides many families resources throughout the county. No matter what the need, SAFE will research the available resources to help that family find what will help them, whether it is a service SAFE provides or not. We will not be just one number families have to call in their search. We want the phone call to SAFE to either be the last or be the one that helps. C:\Program Files (x86)\Neevia.Com\Document Converter\temp\1419.d7 • In -Home Services - In home visitations are for families who do not have the ability to come to the office due to transportation issues or staff feels it is important to see the family in their environment for behavioral evaluations and programs. In home visits can occur if a family member is handicapped or has medical issues as well. C:1Program Files (x86)\Neevia.Com\Document Conveiter\temp\1419.docx SAFE Alternatives for Everyone Working Together To End Family Violence City of Temecula Community Services Funding 2011-2012 Annual Report S.A.F.E. past year of services and programs has been busy with many of our ongoing services and the introduction of some new programming and offerings this year. Our mission remains the same to serve children, youth and families affected by or ask of abuse and violence in the community. We served 1876 clients through our programs. P.A.L. enrolled 424 youth this past year and we offered over 3000 activity slots. Youth had the opportunity to get involved in many different activities provided over the year that included community service, Girls Circle & Boys Council, our Mountain Bike Club, Boxing, and other recreational activities. This year our youth in the P.A.L. program completed over 1200 hours of community service. Law enforcement officers in both Temecula and Murrieta have again been an integral component in making this P.A.L. program successful through their volunteer hours as mentors and supervising events. Services offered and provided to the community: Case Management — Families presenting to S.A.F.E. receive case management for a period that is designated by each family's unique needs. Some case management services are intensive and require multiple meetings to address immediate family crisis. While others are less intensive requiring 3-6 months of services. Basic Needs Assistance- This service provision has proven to be a keystone in our agency's service delivery, because these basic needs address and alleviate immediate family needs such as food, gasoline, emergency hotel stays and critical childcare/medication etc. We have seen an increase in this service request with families needing not just food but a plethora of basic needs assistance in order to make the next steps towards family safety. Financial assistance is also available via the Southwest Family Justice Center through our staff housed at this location. Resource and Referral — S.A.F.E. provides appropriate resources and referrals to all callers requesting services regardless of their presenting issues. There are times when S.A.F.E. is not able to provide a direct service however our trained staff is able to research, and ascertain from clients on the phone through assessment the needs and then direct clients to resources within our community. We complete the leg work for clients that are in crisis to assist in alleviating their stress at the moment they call our office. At S.A.F.E. we realize that accessing services can be difficult and frustrating and we offer options to callers that they may not have considered in maneuvering through the social services network of help. Family Justice Center — Our FJC is the primary location where victims of domestic violence are able to receive comprehensive crisis services from multiple agencies under one roof. S.A.F.E. has a designated staff person on site to assist clients with restraining orders, court accompaniment, case management, shelter referrals and placement. Additionally, the Riverside District Attorney's office is housed at this location and advocates are there to serve domestic violence victims. S.A.F.E.'s service provision also extends to offer a 10 week domestic violence education group for victims. The full complement of services between S.A.F.E., Inland Legal Services and the DA.'s office allows for a comforting and responsive service delivery that will address immediate safety, emotional, and financial needs with resources and services. Our goal is to assist victims in safely making decisions for themselves and their families so that returning to the abuser is not a viable option. Parent Project —This parenting program is designed for families with very challenging pre -teens and teens that are actively engaging in "at risk" behaviors such as drug and alcohol usage, school truancy, teen dating violence to name a few. S.A.F.E. staff coupled with Temecula Police Officers offer this program 2 times per year. This class has proven to be highly successful for parents and many teens subsequently join our P.A.L. program and have been active members for years. We continually support parents during and after their Parent Project enrollment. Our Temecula/Murrieta Police Activities League had over 400 youth enrolled last year. Some of the programs offered over the year include: 1. Teen Anger Management- This class is offered to teens that have had past/present anger issues that resulted in them being suspended from school or having difficulty within their family relationships. This curriculum based class is focused on problem solving and skill development for teens so that they can learn new methods of dealing with their anger issues. Teens also learn and practice assertive communication skills versus aggressively communicating. This class is for teens that have perpetrated violence against others. 2. Victim Awareness — This class has been widely successful and highly utilized by our Temecula/Murrieta Youth Court participants. Many teens are mandated to complete our program as a requirement of their sentencing through youth court and juvenile probation. The goal of this course is to reduce recidivism and to instill empathy in the young people towards their victims. Teens learn about the true costs and impact their actions have had on their family, courts and the community. 3. Community Service - Last year our teens completed over 1200 hours of community service. Some of their community service projects included a Thanksgiving food drive to support our community's food pantries. Students collected over 500 pounds of non -perishables that were distributed to families in need in our community. Additionally, our Teen Leadership students have volunteered at the Teen Violence Injury Prevention EXPO hosted by Southwest Healthcare to educate and bring awareness to teens about the importance of being safe during sports, leisure activities and also refraining from alcohol and drug usage. 4. Recreational Activities - P.A.L. offers a host of activities with the main goal of having fun and making new friends. We offer field trips, camping, fishing, kayaking, movie nights, going to Storm Games etc, all in the name of fun for youth and our law enforcement volunteers. The goal is for youth to have opportunities they may not have had, build relationships with law enforcement and make new friends. 5. New This Year, we are excited to start our Equestrian program the summer of 2012 with the primary location in Murrieta; we have a core group of volunteers and most importantly our horses. A select number of P.A.L. youth will learn all about the care, temperament and ultimately learn to ride these horses. This program again will pair law enforcement with our youth in a unique relationship that will foster empathy in caring for an animal while also developing a trusting relationship with adults. Item No. 8 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Aaron Adams, Executive Director of Community Services DATE: June 12, 2012 SUBJECT: Voter Approved Measure C Annual Special Tax Levy PREPARED BY: David Bilby, Senior Debt Analyst RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE AMOUNT OF THE SPECIAL TAX LEVY FOR FISCAL YEAR 2012-2013 TO PROVIDE FOR RECREATION AND HUMAN SERVICES PROGRAMS AND THE OPERATION, MAINTENANCE AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, MEDIAN LANDSCAPING, AND ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS BACKGROUND: Beginning Fiscal Year 1997-98, the Community Services, Parks and Recreation and Arterial Street Lights Rates and Charges previously levied by the Temecula Community Services District (TCSD) were replaced by the City of Temecula's Parks/Lighting Services Special Tax approved by the voters as Measure C on March 4, 1997. The purpose of the Parks/Lighting Services Special Tax is to provide for the ongoing operations, maintenance and servicing of the City's public parks, recreational facilities; recreational and human services programs; landscaped median maintenance costs; and energy costs for arterial street lighting and traffic signals. The Parks/Street Lighting Services Special Tax is levied in the same manner, at the same time as the TCSD Rates and Charges, and collected on the annual property tax bill for Fiscal Year2012-13. The maximum annual tax has been established at $74.44 per single-family residential dwelling unit, $55.83 per multi -family residential dwelling unit, $148.88 per acre of vacant property in a residential zone, $297.76 per acre of vacant property in a non-residential zone, $446.64 per acre of non- residential improved property, $148.88 per acre of golf course property and $37.22 per acre for agricultural uses. For Fiscal Year 2012-13, the total proposed operating budget for parks; recreational and human services programs; recreational facilities; and landscaped medians is $10,758,277. As per the budget the anticipated revenue based on the assessed rate from all taxable parcels within the City for Fiscal Year 2012-13 is $3,745,320. The difference in operating costs over levy revenue is offset by recreational revenues, user fees, interest income, fund balance and REST Program contributions. Pursuant to City Ordinance 96-21, the City Council is also empowered to establish the amount of the tax levy each fiscal year. As a result, it is recommended that the amounts to be levied for Fiscal Year 2012-13 shall be the maximum tax rate approved by voters within the following categories: $ 74.44 per single family residential dwelling unit $ 55.83 per multi -family residential dwelling unit $ 148.88 per acre of vacant property in a residential zone $ 297.76 per acre of vacant property in a non-residential zone $ 446.64 per acre of non residential improved property $ 148.88 per acre of golf course property $ 37.22 per acre of agricultural property This will be the seventeenth (17th) consecutive year that the General Fund has contributed to the funding of the parks, programs, facilities, and services provided by the TCSD. To make the City's levy of the special tax consistent with the County's application of ad valorem property taxes and with the City's historical administration of the special tax, City Staff further recommends that the tax rate be set at $0.00 for any parcel of property that: (i) qualifies for an exemption from ad valorem taxation under California law, (ii) is owned by a federally recognized Tribal Government, (iii) is owned by a homeowners association and used by the owners and/or occupants of the respective residential development in a manner incidental to residential occupancy or (iv) is zoned for use as open space. FISCAL IMPACT: The $3,745,320 in Special Tax revenue will fund park maintenance, cultural arts, and recreational facilities throughout the City. ATTACHMENTS: Resolution to Levy the Parks/Lighting Special Tax RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE AMOUNT OF THE SPECIAL TAX LEVY FOR FISCAL YEAR 2012-2013 TO PROVIDE FOR RECREATION AND HUMAN SERVICES PROGRAMS AND THE OPERATION, MAINTENANCE AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, MEDIAN LANDSCAPING, AND ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Pursuant to the authority of Article XI, Section 7 of the California Constitution, Government Code Section 37100.5, and other applicable law, the City Council adopted, and the voters of the City of Temecula approved, Ordinance No. 96- 21, levying and assessing a special tax on each parcel of property in the City of Temecula for each fiscal year, commencing with fiscal year 1997-1998. Section 2. The maximum amount of said special tax for each fiscal year as established by Ordinance No. 96-21 is $74.44 per single-family residential dwelling unit, $55.83 per multi -family residential dwelling unit, $148.88 per acre of vacant property in a residential zone, $297.76 per acre of vacant property in a non-residential zone, $446.64 per acre of non-residential improved property and $37.22 per acre for agricultural uses. Section 3. The City of Temecula has experienced a large amount of mixed use (both residential and commercial) development primarily within the Temecula Old Town area. As a result, all mixed use development assessment for the Special Tax will be calculated using the number and type of dwelling units and the per acre charge for non-residential improved property. Section 4. Pursuant to Ordinance No. 96-21 the City Council is empowered to establish the amount of the special tax levy annually each fiscal year, in amounts not to exceed the maximum amounts specified in Section 2 of this Resolution, as is required to provide an adequate level of service in accordance with the purposes set forth in the Ordinance. Section 5. The City Council hereby determines that the maximum rates will be required in order to provide an adequate level of service in accordance with the purposes set forth in Ordinance No. 96-21, and hereby establishes the following amounts to be levied as a special tax for Fiscal Year 2012-2013: $ 74.44 per single-family residential dwelling unit $ 55.83 per multi -family residential dwelling unit $148.88 per acre of vacant property in a residential zone $297.76 per acre of vacant property in a non-residential zone $446.64 per acre of non-residential improved property $148.88 per acre of golf course property $ 37.22 per acre of agricultural property Section 6. Notwithstanding Section 5 of this Resolution the tax rate shall be $0.00 for any parcel of property that: (i) qualifies for an exemption from ad valorem taxation under California law, (ii) is owned by a federally recognized Tribal Government, (iii) is owned by a homeowners association and used by the owners and/or occupants of the respective residential development in a manner incidental to residential occupancy or (iv) is zoned for use as open space. Section 7. The special tax shall be collected in the same manner, on the same dates, and shall be subject to the same penalties and interest as other charges and taxes fixed and collected by the County of Riverside on behalf of the City of Temecula. Said special tax, together with all penalties and interest thereon, shall constitute a lien upon the parcel upon which it is levied until it has been paid, and said special tax, together with all penalties and interest thereon, shall until paid, constitute a personal obligation of the City of Temecula by the persons who own the parcel on the date the tax is due. All laws applicable to the levy, collection and enforcement of property taxes, including, but not limited to, those pertaining to the matters of delinquency, correction, cancellation, refund and redemption, are applicable to the special tax, except for California Revenue and Taxation Code Section 4831. Section 8. The revenue raised by the special tax shall be placed in a special fund to be used only for the purposes of operating, maintaining and servicing public parks and recreational facilities, recreational and community services programs, median landscaping, arterial street lights and traffic signals throughout the City of Temecula and administrative expenses incurred by the City in connection therewith. Section 9. The special tax shall not be imposed upon a federal or state governmental agency or another local governmental agency or upon any parcel of property that is exempt from the special tax imposed by this ordinance pursuant to any provision of the Constitution or any paramount law. Section 10. The Director of Finance is hereby ordered to transmit or cause to be transmitted to the County Auditor of the County of Riverside, California before August 10, 2012, the property tax roll with the special tax enumerated for each parcel not exempt therefrom; and the County Auditor is hereby designated, required, empowered, authorized, instructed, directed and ordered to make collection of such special tax as shown on that roll and to perform any and all duties necessary therefore. Section 11. If a property owner subject to the special tax challenges or questions the levy of the special tax against such property owners' property, such property owner must appeal the levy by filing an appeal with the City Clerk before 5:00 p.m. on December 3, 2012, pursuant to procedures established by the City. Section 12. If a property owner subject to the special tax believes that payment of the special tax for fiscal year 2012-2013 would create a hardship for that property owner during that fiscal year, such property owner must appeal the levy by filing a hardship appeal with the City Clerk before 5:00 p.m. on December 3, 2012, pursuant to the procedures established by the City, in order to be considered under the hardship appeal program. Section 13. If any provision of this Resolution or the application thereof to any person or circumstances is held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any other provision or applications, and to this end the provision of this Resolution are declared to be serverable. The City Council does hereby declare that it would have adopted this Resolution and each section, subsection, sentence, clause, phrases, parts or portions hereof are declared invalid or unconstitutional. Section 14. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 12th day of June, 2012. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 12- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk Item No. 9 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Richardson, Director of Development Services DATE: June 12, 2012 SUBJECT: Agreements for Building Plan Review Services for Fiscal Year 2012-13 PREPARED BY: Rich Johnston, Building Official Theresa Harris, Development Processing Coordinator RECOMMENDATION: 1. Approve an agreement for Building Plan Review Services with Bureau Veritas, Inc. in the amount of $50,000; 2. Approve an agreement for Building Plan Review Services with Esgil Corporation in the amount of $50,000. BACKGROUND: The City of Temecula Building and Safety Division has utilized outside plan review consulting services since inception to assist with the level of plan review services required. Plan review services include accurate code interpretation, review of construction plans for all applicable code disciplines, and identification of areas of noncompliance. On April 29, 2010, the City of Temecula issued a Request for Proposal (RFP) for Plan Review Services. Eleven firms responded to the RFP and were evaluated by a panel for completeness, experience, and ability to provide services to the city. The Plan Review Consulting firms of Bureau Veritas and Esgil Corporation were determined to be the top two most competitively priced and qualified proponents, and have been recommended to perform plan review services for the Building and Safety Division on a rotational basis. FISCAL IMPACT: Sufficient funds have been budgeted in the Building and Safety's 2012-2013 Budget line item 001.162.999.5248, Consulting Services. ATTACHMENTS: Agreements AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND BUREAU VERITAS, INC PLAN REVIEW SERVICES THIS AGREEMENT is made and effective as of July 1, 2012, between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Bureau Veritas, Inc, a Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Fifty Thousand Dollars ($50,000) annually unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One million ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall riot exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does riot imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but riot limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: 14. ASSIGNMENT Bureau Veritas, Inc Attn: Sid Danandeh 1181 California Ave, Suite 202 Corona, CA 92881 The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Bureau Veritas, Inc. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporaf/on.) By: By: Chuck Washington, Mayor ATTEST: Isam Hasenin, Chief Operating Officer By: By: Susan W. Jones, MMC, City Clerk Pete Guisasola, Director of Municipal Code Compliance APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Bureau Veritas, Inc. Attn: Sid Danandeh 1181 California Ave, Suite 202 Corona, CA 92881 951-493-1060 Phone 951-493-4161 Fax S idDanandehs.bu reauveritas.com PM Initials: D Date: IJ EXHIBIT A Tasks to be Performed The specific elements (scope of work) of this service include: PLAN REVIEW SERVICES SCOPE OF WORK 1. Plan pickup and delivery should be done within 24 hours after receiving notice from the City at the expense of the Consultant. 2. Perform complete plan review of submitted plans to determine compliance with adopted codes (listed below) including any amendments to the Temecula Municipal Code: California Building Code (CBC) California Plumbing Code (CPC) California Mechanical Code (CMC) California Fire Code (CFC) California Residential Code (CRC) 2008 California Building Energy Efficient Standards (CBES) Energy Conservation Disabled Access 3. Consultant shall provide plan correction lists to the City who will provide them to the applicant. 4. Consultant shall not receive or distribute plans directly to the applicant without prior authorization from the City. 5. Plan Review turn -around times shall be no more than 10-12 business days for new submittals and 5-7 business days for re -submittals. 6. Perform all necessary liaison with the applicant's designee, by telephone, fax, mail, e- mail or meeting in Consultant's main office, and perform all necessary rechecks to achieve conformance to the regulations. 7. Perform all necessary liaison with the Building Official or his designee, by mail, e-mail, telephone, fax or in Consultant's main office regarding any discretionary code issues. 8. Perform plan review of revisions to plans that have previously been approved for permit issuance charged hourly based on the Consultants approved rate schedule (see Exhibit B Payment Rates and Schedule). 9. Perform extra work when requested in writing by the City including accelerated plan review on an as -needed basis. 10. Attend meetings related to proposed building projects at the request of the Building Official at locations other than Consultant's office. EXHIBIT B Payment Rates and Schedule Bureau Veritas will provide complete Building Plan Check Services at 60% of the City of Temecula's collected Plan Check Fee. Building Plan Checks for all Occupancy Groups except Residential below the minimum threshold in the Fee Table will be at the rate of $100/hour. Residential Plan Checks below the Fee Table threshold will be at the rate of $75/hour. Services include first review and all subsequent reviews up to and including approval of the plans. Revisions to approved plans will be assessed at the hourly rates listed below Plan pickup and delivery shall be part of the plan review services and will be included in the fees above. Plans will be picked up from the City within 24 hours of receipt of notification. We will also provide special services using the submitted hourly rate schedule updated annually, when requested by the City. Hourly rates as shown in the schedule below will also be charged for additional services that may be desired by the City including inspection services. Personnel Charges (for optional services requested by the City) Staff Level Classifications Hourly Billing Rate* Plan Review Engineer $100 Certified Plans Examiner $75 Fire Plans Examiner $85 CASp Specialist $85 Certified Inspector $59 Clerical Support $59 Expedited Plan Review: Expedited plan review can be completed when requested by the City. These plans will be completed at reduced plan review turnaround times and will be charged at an increased rate to be determined by the City, Bureau Veritas and the applicant. Professional Reimbursement: The hourly billing rates include the cost of salaries of the Bureau Veritas employees, plus sick leave, vacation, holiday and other fringe benefits. The percentage added to salary costs includes indirect overhead costs and fee (profit). All employees classified as "non-exempt" by the U.S. Department of Labor will be compensated at 1-1/2 times salary, as per State and Federal wage and hour laws. Billing rates will be calculated accordingly for these overtime hours. No overtime will be charged without prior consent from the City. Direct Expenses: Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus fifteen percent (15%) for items such as: a. Maps, photographs, reproductions, printing, equipment rental and special supplies related to the work. b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work. Mileage will be reimbursed at the current IRS rate. Other in-house charges for prints, reproductions and equipment use, etc. will be at standard company rates. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective July 1, 2012 through June 30, 2013, and may be adjusted thereafter with consultation with the City. AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND ESGIL CORPORATION PLAN REVIEW SERVICES THIS AGREEMENT is made and effective as of July 1, 2012, between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Esgil Corporation, a Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Fifty Thousand Dollars ($50,000) annually unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One million ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall riot exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does riot imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but riot limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: 14. ASSIGNMENT Esgil Corporation Attn: Kurt Culver 9320 Chesapeake Dr., Suite 208 San Diego, CA 92123 The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Esgil Corporation (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporaf/on.) By: By: Chuck Washington, Mayor ATTEST: By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Kurt Culver, President Chuck Mendenhall, Vice President Esgil Corporation Attn: Kurt Culver 9320 Chesapeake Dr., Suite 208 San Diego, CA92123 858-560-1468 Phone 858-560-1576 Fax PM Initials: p Date: �/ EXHIBIT A Tasks to be Performed The specific elements (scope of work) of this service include: PLAN REVIEW SERVICES SCOPE OF WORK 1. Plan pickup and delivery should be done within 24 hours after receiving notice from the City at the expense of the Consultant. 2. Perform complete plan review of submitted plans to determine compliance with adopted codes (listed below) including any amendments to the Temecula Municipal Code: California Building Code (CBC) California Plumbing Code (CPC) California Mechanical Code (CMC) California Fire Code (CFC) California Residential Code (CRC) 2008 California Building Energy Efficient Standards (CBES) Energy Conservation Disabled Access 3. Consultant shall provide plan correction lists to the City who will provide them to the applicant. 4. Consultant shall not receive or distribute plans directly to the applicant without prior authorization from the City. 5. Plan Review turn -around times shall be no more than 10-12 business days for new submittals and 5-7 business days for re -submittals. 6. Perform all necessary liaison with the applicant's designee, by telephone, fax, mail, e- mail or meeting in Consultant's main office, and perform all necessary rechecks to achieve conformance to the regulations. 7. Perform all necessary liaison with the Building Official or his designee, by mail, e-mail, telephone, fax or in Consultant's main office regarding any discretionary code issues. 8. Perform plan review of revisions to plans that have previously been approved for permit issuance charged hourly based on the Consultants approved rate schedule (see Exhibit B Payment Rates and Schedule). 9. Perform extra work when requested in writing by the City including accelerated plan review on an as -needed basis. 10. Attend meetings related to proposed building projects at the request of the Building Official at locations other than Consultant's office. EXHIBIT B Payment Rates and Schedule COMPENSATION FOR PLAN REVIEW SERVICES 1. The compensation paid by the City to the Consultant for each plan review shall be 60% of the "Plan Check Fee" collected by the City. Compensation for structural -only plan reviews is reduced to 35% of the "Plan Check Fee" collected by the City. The single fee includes all rechecks, plan check conferences at Consultant's office, reviewing plans that are initially found to be incomplete and for the transmitting of plans back to the jurisdiction. 2. Compensation for revisions shall be calculated either the same as the percentage of plan review fee or shall be based on Consultant's current Labor Rates Schedule*. The method of calculating compensation for each such plan reviewed shall be as agreed to by the Building Official and Consultant. 3. Compensation for work performed accelerated, extra work and meetings shall be based on the attached Consultant's Labor Rates Schedule as modified each year. Item No. 10 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Richardson, Director of Development Services DATE: June 12, 2012 SUBJECT: Agreement for Landscape Plan Check and Inspection Services for Fiscal Year 2012-13 PREPARED BY: Theresa Harris, Development Processing Coordinator RECOMMENDATION: Approve an agreement with Blanca Y. Price to perform Landscape Plan Check and Inspection Services for Fiscal Year 2012-13 in the amount of $90,000. BACKGROUND: The Development Services Department's Planning Division has, for the past eighteen years, utilized the services of a landscape architectural firm to provide plan check and inspection services. The Planning Division requires the services of a licensed Landscape Architect for their expertise in utilization of appropriate plant types to be used in our climatic region, for calculation of project site landscape water budget, and irrigation system design. The licensed Landscape Architect is also utilized for their professional inspection of irrigation line installation, pressure testing of the irrigation system, irrigation head coverage and plant installation. On May 3, 2010 the City of Temecula issued a Request for Proposal (RFP) for Landscape Plan Check and Inspection Services. Seven (7) landscape architectural firms responded to the RFP. A panel reviewed the submittal for completeness, experience and ability to provide services for the City. The landscape architectural firrn of Blanca Y. Price was determined to be the most competitively priced and qualified proponent. and was recommended to perform landscape plan check and inspection services for the Planning Department. FISCAL IMPACT: Adequate funds have been included in the FY 2012-13 Planning Department's line item 001.161.999.5250, Other Outside Services. All consultant fees will be paid by applicants and deposited into the City's General Fund in accordance with the approved fee schedule shown in Exhibit B of the agreement. Fees will also be collected pursuant to the City's User Fee Schedule for staff processing. ATTACHMENTS: Agreement AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND BLANCA Y. PRICE LANDSCAPE PLAN CHECK AND INSPECTION SERVICES THIS AGREEMENT is made and effective as of July 1, 2012, between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Blanca Y. Price, a Sole Proprietor (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Ag ree me nt. 4. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Ninety Thousand Dollars ($90,000) annually unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation insurance is required only if Consultant employs any employees. Consultant warrants and represents to the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency that it has no employees and that it will obtain the required Worker's Compensation Insurance upon the hiring of any employees. 4) Professional Liability Coverage: One million ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not Tess than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does riot imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but riot limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: 14. ASSIGNMENT Blanca Y. Price 39140 Del Sol Court Murrieta, CA 92562 The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Blanca Y. Price (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of thecorporation.) By: By: Chuck Washington, Mayor ATTEST: Blanca Y. Price, Owner By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Blanca Y. Price 39140 Del Sol Court Murrieta, CA 92562 951-837-3432 Phone B IancaYPricmal I.com PM Initials: n p Date: �J !✓ EXHIBIT A Tasks to be Performed The specific elements (scope of work) of this service include: SCOPE OF WORK FOR BLANCA Y. PRICE There are two stages of plan checks that are anticipated. The first series of plan checks will occur at the Development Review Committee (DRC) stage. The second series of plan checks will occur when the applicant submits construction drawings for the landscaping based on conceptual plan approval and conditions of approval formulated by staff and the Planning Commission. Three landscape inspections will be performed on site. The first is to verify that all irrigation as been installed according to plans and specifications. The second is to verify that the planting and irrigation have been installed and running according to plans and specifications. The third is a bond release inspection which occurs no Tess than a year from the final approval of the project installation. Development Review Committee Review — Plans submitted by the applicant at this stage are conceptual 1. The Consultant will pick up the plans at the City two times per week (preferably on Monday and Thursday). Two sets of landscape plans along with one copy of the conceptual grading plan, architectural site plan and architectural elevations will be made available to the Consultant to assure that landscaping is compatible with the architecture and appropriate for the proposed grading. 2. The Consultant may be required to meet with the project planner to discuss the project or visit the site prior to beginning the review. This option will be left up to the individual planner. 3. The Consultant will review the plans to verify consistency with the City Development Code, other Ordinances and the Citywide Design Guidelines. A site visit may be necessary to become familiar with the site and surrounding area. Two sets of plans will be redlined with comments notifying the applicant of necessary revisions to bring the plans into conformance with the City requirements. One redlined plan set is for the Consultants reference. Items not addressed in the City Development Code or applicable Ordinances but that are outside of professional norms will also be marked for explanations from the applicant. Plans will be crosschecked against the architectural and grading plans. 4. The Consultant will return one set of the redlined plans along with plan check comments to the project planner within 14 days of receipt of the first submittal and seven days for the second and third submittal. On Fast-track projects, Consultant will complete conceptual review within four calendar days. Plan Check comments will also be sent to the project planner via e-mail for use by the City. One set of plans will be kept on file at the Consultant's office so that if questions arise from either the project planner or the applicant, the Consultant with full knowledge of the project can provide answers. 5. Once the applicant has resubmitted revisions, the Consultant will pick up the plans at the City and re -check them for conformance. Should all revisions have been made and all questions answered, the plans will be returned to the project planner with a letter recommending approval. If all revisions are not made, one set of plans will be redlined again and returned to the applicant for revisions. Conceptual Landscape Plans that have been substantially changed from the original submittal will be subject to an additional fee. Construction Documents Review 1. The Consultant will pick up plans at the City two times per week (preferably on Monday and Thursday). Two sets of landscape construction plans, one copy of the approved conceptual landscape plan, conditions of approval and final precise grading plan will be made available to the Consultant to verify consistency with City Development Code, other Ordinances, and Citywide Design Guidelines. Two Sets of landscape construction plans will be redlined with comments notifying the applicant of necessary revisions to be made to bring the plans into conformance with City requirements. Items not addressed in the City Development Code or applicable Ordinances but that are outside of professional norms will also be marked for explanations from the applicant. Plans will be crosschecked against the final precise grading plans. 2. The Consultant will return one set of redlined plans along with plan check comments to the project planner. Plan check comments will also be sent to the planner via e-mail. Comments/redlines shall be returned to the planner within two weeks after notification of plan pick up. Comments shall also be broken up into groups. The first group of comments addresses landscape issues related directly to the landscape architect. The second group of comments addresses landscape issues as they relate to site planning or grading issues. Comment shall be both in digital (e-mail) and hard copy format. One set of plans will be kept on file at the Consultant's office so that if questions arise from either the project planner or the applicant, the Consultant with full knowledge of the project can provide answers. 3. Once the applicant has resubmitted revisions, the Consultant will pick up the plans at the City and re -check them for conformance. Should all revisions have been made and all questions answered, the plans will be returned to the project planner with a letter recommending approval. If all revisions are not made, one set of plans will be redlined again and returned a second time for revisions. This process will continue until plans are brought into conformance with City standards, professional norms, and approved landscape plans. Plan checks beyond the third check will be subject to an additional per sheet fee. 4. The Consultant will review the cost estimate and notify the project planner that the estimate is appropriate for bonding requirements. Landscape Inspection Three landscape inspections will be performed for each project. The first landscape inspection will include a pressure test (where applicable) and verification that installation of irrigation meets conformance to plans and specifications. The second inspection will be performed once the landscaping installation is complete to assure irrigation coverage and installation of plant material according to plans and specifications. A third inspection will occur for bond release at one year from final approval of landscape. A written report will be provided to the project planner after each inspection indicating the status, if desired by the project planner. The Consultant will send a copy of the report to the applicant/contractor so that they will know which items need correction or completion. Each landscape inspection will be billed at the agreed upon rate. Inspections will be completed in no more than three(3) working days after notification. Landscape Architectural Resources The Consultant shall be available to act as a resource for City staff responding to general questions or questions regarding specific projects. Should staff require tasks to be performed, the Consultant shall provide services based on a mutually agreed upon flat rate fee. Attendance at Meetings The Principal Landscape Architect shall be available to attend Development Review Committee and Planning Commission meetings as requested by the City of Temecula Planning Staff based on an agreed upon fee. Payment Rates and Schedule Exhibit of fee schedule for plan check and inspections in the following exhibits. EXHIBIT B Payment Rates and Schedule Following is the breakdown of fees proposed for the plan check and inspection services outlined in the scope of work. These fees are based on present insurance coverage of $1,000,000.00 for errors and omissions. 1. Conceptual Plan Review Project Acreage Fee 0 - 5 acres $360 >5 - 10 acres $600 >10 - 20 acres $780 >20 - 50 acres $960 >50 acres $960 plus $20 per acre over 50 acres Multiple reviews will be covered under the initial conceptual review cost, unless substantial changes to the conceptual landscape plan have been made by the applicant that are not as a result of the comments from the Consultant. Additional conceptual reviews for plans that have been substantially altered will be billed at a new and separate flat fee of $100.00 per sheet. Plan checks beyond the 3rd check shall be billed at a flat rate of $100.00 per sheet 2. Construction Plan Review The following fees are based on reviewing a maximum of three submittals from the applicant. Should additional reviews be necessary, they will be charged at the rate of $100.00 per sheet. Square Footage of Landscaping Flat Plan Check Fee 0 - 5,625 $720 5,625 - 22,500 $1,340 22,501 - 30,375 $1,650 30,376 - 37,125 $1,940 37,126 - 45,000 $2,270 45,001 - 56,250 $2,590 56,251 - 67,500 $2,920 67,501 - 78,750 $3,240 78,751 - 90,000 $3,560 90,000 & up $3,560 + .0075 for each s.f. above 90,001 s.f. Plan checks beyond the 3rd check $100/sheet 3. Landscape Inspections Flat rate of $250.00 per inspection a. First Inspection - Irrigation Inspection b. Second Inspection - Landscape and Irrigation Coverage Inspection c. Third Inspection - Bond Release Inspection 4. Landscape Architectural Resource Attendance at Development Review Committee and Planning Commission meetings will be performed at the flat fee of $300.00/meeting. Should staff require other tasks to be performed, not included within this scope of work, services will be charged at an hourly rate of $110.00. Item No. 11 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Agreement with Hardy & Harper, Inc. for Citywide Paving Maintenance Services PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: Approve an agreement with Hardy & Harper, Inc. to provide annual Paving Maintenance Services to the City in the amount of $400,000 for Fiscal Year 2012-13. BACKGROUND: On March 8, 2012, the Public Works Department posted on the City of Temecula website a Request for Proposals (RFP) for paving maintenance services. The Public Works Department received three proposals. A review panel was formed to provide a fair and thorough evaluation of the three proposals that were submitted. After a thorough evaluation and rating process, it was determined that Hardy & Harper, Inc. was the best qualified firm with the most cost effective proposal. As a result, staff is recommending the approval of the Hardy & Harper, Inc. agreement for city wide paving maintenance services. FISCAL IMPACT: Sufficient funds have been included in the proposed Annual Operating Budget for Fiscal Year 2012-13 in the appropriate expenditure accounts. ATTACHMENTS: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND HARDY & HARPER, INC. PAVING MAINTENANCE SERVICES THIS AGREEMENT is made and effective as of June 12, 2012, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Hardy & Harper, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for four additional one year term(s). In no event shall the contract be extended beyond June 30, 2017. 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Four Hundred Thousand Dollars and No Cents ($400,000) annually unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. c. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any 1 disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contractor from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub -contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. 8. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. 2 b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 9. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 10. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 11. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 3 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 4 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City 's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. g. By executing this Agreement, Contractor hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 12. TIME OF THE ESSENCE Time is of the essence in this Agreement. 13. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any mariner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 5 14. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any mariner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 15. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 16. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during hisiher tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 6 19. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 20. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 21. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 22. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but riot limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: 23. ASSIGNMENT Hardy & Harper, Inc. Contact Person: Robin Coleman 1312 East Warner Avenue Santa Ana, CA 92705 The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 7 24. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Ag ree me nt. 25. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 26. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 27. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA HARDY & HARPER, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor Steve Kirschner, Vice President ATTEST: By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Kristen S. Paulino, Corporate Secretary Peter M. Thorson, City Attorney CONTRACTOR HARDY & HARPER, INC. Contact Person: Robin Coleman 1312 East Warner Avenue Santa Ana, CA 92705 Phone Number: (714) 444-1851 Fax Number: (714) 444-2801 rcoleman@hardyandharper.com 9 PM Initials: D jJ Q Date: EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for the future paving maintenance at the various locations upon real and personal property of the City. Work will include maintenance services, and emergency call -out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. • Patching • Crack Sealing • Oil Spot Treatment • Pavement Cleaning • Sealcoating • Striping • Licensed personnel for Traffic Control • Ability to perform work at night at no extra charge • Ability to provide minor concrete work (curb & gutter) • Ability to work on weekends & holidays • Provide 24-hour Emergency Response 10 EXHIBIT "B" PAYMENT RATES AND SCHEDULE EXHIBIT B CITY OF TEMECULA PAYMENT RATES AND SCHEDULE PRICING SHEET Labor Breakdown All Labor Overtime -1 ''/ Times (After 8 Hours/Saturdays) Double Time —2 Times (Sunday /Holidays) Equipment Breakdown $ 74.00 Per Hour $ 102.00 Por Hour $ 130.00 Per Hour Flatbed Truck with Compressor Mount $ 200.00 Per Day Bob Tail Truck 9-11 Yards $ 250.00 Per Day Concrete Flatbed Truck $ 200.00 Per Day Dump Truce & Pup Trailer $ 240.00 Per Day Air Compressor $ 80.00 Per Day Water Truck $ 260.00 Per Day Flatbed Truck with 3 — 5 Ton Roller Combo $ 260.00 Per Day Dump Truck with Skip loader & Trailer Combo $ 400.00 Per Oay 10-12 Ton Roller with Trailer $ 350.00 Per Day 3-5 Ton Roller with Trailer $ 300-00 Per Day Berm Machine $ 8o . 00 Per Day Bobcat with Bucket $ 450.00 Per Day Bobcat with Grinder $ 6o o. oo Per Day Arrow Board with Truck $ 120.00 Per Day Standard Set — (Common Repair Crew) Four Man Crew Skip loader Dump Truck 3-5 Ton Roller Flatbed with Compressor & Tools Less than 8 Hours — (4 Hours Minimum) Materials $ 3,300.00 $ 1,650.00 Per Day Per Day Asphalt $ 2.25 Per SF Asphalt Plant Opening on Saturdays $ 1.50 Per SF Base Rock Class II $ 15.00 Per Ton Tack Material $ 4.00 Per Gallon Concrete $ 350.00 Min. Load Concrete After 4 Yards $ 100.00 Per Yard AWFAI11 RPT far TAVINCIMAPMENANCP Sr2VICAMRIP fir PAVING w ihlGVANCEdae 11 Item No. 12 Approvals City Attorney Director of Finance City Manager Ai -19 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Agreement with Rene's Commercial Management for Weed Abatement Maintenance Services PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: Approve an agreement with Rene's Commercial Management to provide annual Weed Abatement Maintenance Services to the City in the amount of $200,000 for Fiscal Year 2012-13. BACKGROUND: On March 8, 2012, the Public Works Department posted on the City of Temecula website a Request for Proposals (RFP) for weed abatement maintenance services. The Public Works Department received two proposals. A review panel was formed to provide a fair and thorough evaluation of the two proposals that were submitted. After a thorough evaluation and rating process it was determined that Rene's Commercial Management was the best qualified firm with the most cost effective proposal. As a result, staff is recommending the approval of the Rene's Commercial Management agreement for weed abatement maintenance services. FISCAL IMPACT: Sufficient funds have been included in the proposed Annual Operating Budget for Fiscal Year 2012-13 in the appropriate expenditure accounts. ATTACHMENTS: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND RENE B. MARTINEZ, SR. dba RENE'S COMMERCIAL MANAGEMENT FOR FUTURE REPAIR, IMPROVEMENT AND MAINTENANCE UPON REAL AND PERSONAL PROPERTY OF THE CITY OF TEMECULA THIS AGREEMENT is made and effective as of June 12, 2012, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and RENE B. MARTINEZ, SR. dba RENE'S COMMERCIAL MANAGEMENT, (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for four additional one year terms. In no event shall the contract be extended beyond June 30, 2017. 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall riot exceed Two Hundred Thousand Dollars and No Cents ($200,000) annually unless additional payment is approved as provided in this Agreement. b. Contractor shall riot be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the mariner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. c. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of 1 receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contractor from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub -contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. 8. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends 2 or terminates a portion of this Agreement such suspension or termination shall riot make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 9. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 10. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 11. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. 3 a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City 's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. g. By executing this Agreement, Contractor hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 12. TIME OF THE ESSENCE Time is of the essence in this Agreement. 13. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall riot at any time or in any mariner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall riot incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall riot pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall riot be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 5 14. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any mariner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 15. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 16. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during hisiher tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 6 19. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 20. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 21. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 22. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but riot limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: 23. ASSIGNMENT Rene's Commercial Management Contact Person: Rene B. Martinez, Sr. 1002 Luna Way San Jacinto, CA 92583 The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 7 24. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Ag ree me nt. 25. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 26. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 27. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA RENE B. MARTINEZ, SR. dba RENE'S COMMERCIAL MANAGEMENT (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor Rene B. Martinez, Sr., Owner ATTEST: By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Rene's Commercial Management Contact Person: Rene B. Martinez, Sr. 1002 Luna Way San Jacinto, CA 92583 Phone Number: (951) 487-0247 9 PM Initials: Date: EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for the future repairs, improvement and maintenance upon real and personal property of the City. Work will include maintenance services, and emergency call -out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. The Contractor shall provide necessary personnel, equipment, and supplies to accomplish the requested weed abatement and related service within the City owned property. A. Weed Abatement Maintenance Specification: 1. Disking Weed abatement by disking shall be accomplished by cultivating with a double -throw disc at sufficient depth turning and loosening the soil, placing all weeds under the soil surface. Disking is the plowing of weeds using reasonable care so as to not disturb under/over ground utilities, destruction to fencing, buildings, equipment, supplies or adjoining land, including fire due to reckless/negligent of land. The requirement for the finished product shall be clearance between the property that has the debris and other adjoining parcels of land. a. Cross Disking- Where the nature of soil is such that it is not receptive to the cutting edge of the disk the area shall be cross -disked to reduce the magnitude of any exposed combustibles. 10 b. Dust Control- It shall be the Contractor's sole responsibility to comply with Federal, State and Local laws, Regulations and Ordinances including but riot limited to South Coast Air Quality Management Division (SCAQMD) Rule 403. B. Weed Control 1. Spraying a. The Contractor shall perform spraying on City properties to prevent weed growth. Spraying shall consist of (1) use of a pre -emergent herbicide to prevent weed growth during the growing season following application, and (2) use of a systematic herbicide to kill regrowth and/or summer weeds. Soil sterilants may not be used unless directed by the City. b. It shall be the Contractor's responsibility to apply herbicides as necessary to keep all properties appropriately free of weeds throughout the year, Weeds shall riot exceed a maximum two (2) inches in height. It is the Contractor's responsibility to control summer weeds such as, but riot limited to: Russian thistle, puncture vine, morning glory, anise, kikuyu grass, and bermuda grass. It is also the Contractor's responsibility to control perennial and/or woody plants such as but not limited to: blackberry and coyote brush. c. It shall be the Contractor's responsibility to determine the most appropriate times of the year to apply herbicides, fungicides, and pre -emergents. d. It is the Contractor's responsibility to independently monitor all contract areas and perform touch-up spraying. Monitoring shall as a minimum include a weekly physical inspection of spray areas. Touch-up spraying shall be required at any time that weed growth occurs. The Contractor shall mow if weed growth on sprayed lots exceeds 4" in height. e. The Contractor shall use the necessary equipment in order to accomplish the work in a satisfactory mariner. The Contractor shall arrange operations so that the herbicides will riot be distributed beyond the limit of property sprayed. The Contractor shall apply the herbicides using nozzles and pressure necessary for a proper application. f. The Contractor shall supply water for the chemical mix. g. The materials used by the Contractor must be of such composition and of sufficient strength to kill weeds, but may not sterilize the soli for a period in excess of one year following application. The chemicals used shall not be toxic or harmful in any manner to animals or human beings when used in prescribed manner. The materials used shall not harm desirable vegetation such as trees of turf. The material used shall not be flammable or leave an oily residue that will discolor or leave a slippery film on sidewalks and curbs. The City may at any time during the spraying operation take samples to check materials being used. Upon request, the Contractor shall provide the City with information regarding chemicals applied to specified location, the Contractor shall upon request provide the City with specimen labels of chemicals applied. In the event the treatment is not effective, the Contractor will be required to remove all growth from the area within the limits of the spray application. 11 C. Mowing a. Mowing shall be performed as directed by the City, on City and private property. Weeds will be mowed with a flair mower to a maximum height of 2". b. It is the intention of this specification to provide for mulching as would be furnished by a Flail Mower so that no grass or stubble shall exceed 2" in height. Weeds shall be removed from against fences, trees, and other obstructions. If the City determines that mowing practices or the condition of the weeds does not provide adequate mulching, the Contractor is to remove the mulching weeds. c. The Contractor shall sweep sidewalks and roadways of plant material after cutting to maintain a clean, neat condition. D. Material a. The Contractor shall supply all new and replacement material for all new construction or replacement necessary as per City Standard Construction Drawings. All replacements, whether due to disease, pest infestation or Contractor negligence shall be Contractor responsibility and considered part of the bid item without separate payment made therefore. Fertilizers shall conform to the California Food and Agriculture Code. Commercial fertilizers shall be complete fertilizers furnishing the required percentages of nitrogen, phosphoric acid, potash, and other necessary micronutrients as needed to keep turf, and shrubs in a healthy and vigorous growing condition. Any tree stakes, tree ties, and/or guy wires needing replacement shall be replaced with new materials as per the City Standard Specifications, at the expense of the Contractor. E. Pest Management a. All landscape areas shall be maintained free of disease and harmful insects without compensation beyond the base bid. b. The City of Temecula seeks to control pests without harming non -target organisms, or negatively affecting air and water quality and public health. The Contractor shall give preference to reasonably available nonpesticide alternatives when conducting pest management activities on City property and public right-of-ways. Chemical controls should only be applied when monitoring indicates that preventative and non -chemical methods are not keeping pests below acceptable levels. When pesticides are required, the least toxic and the least pesticide that will provide adequate pest control is applied. Pesticides should not be applied on a prescheduled basis. The Contractor may employ Integrated Pest Management (IMP) practices when controlling pests. IMP uses cultural, mechanical, physical, and biological control methods before using pesticides. 12 F. Litter and Leaves a. Litter, trash, leaves, clippings, and other debris shall be removed from the work sites two (2) times per week or unless otherwise specified, more often to maintain a neat and clean appearance. Green Waste must be properly recycled at an authorized transfer station or composting facility. Litter that is recyclable must be recycled. All excess material shall become the property of the Contractor to be legally disposed of as Contractor sees fit. The City of Temecula will not reimburse the Contractor for any fees incurred. G. Sweeping Parking Lot a. Parking lots are to be swept with an approved mechanical sweeper or manually to a level comparable to that provided by a mechanical sweeper. Lots are to be kept free of debris, weeds and litter in order to maintain a neat and clean appearance. H. Public Safety a. The Contractor shall conduct maintenance operations so as to last possible obstruction to the public and to abutting property owners. b. No material or equipment shall be stored on City property. Any materials or equipment brought to the site for use during any day shall be places where it will not interfere with the free and safe passage of traffic and pedestrians. Such materials and equipment shall be removed at the end of each day or when maintenance operations are suspended for any reason. c. If a hazardous condition is observed and the City notifies the Contractor either directly or by telephone, the Contractor shall correct the condition immediately. If the Contractor fails to correct the hazardous condition immediately, the City reserves the rights to install or have installed the necessary lights, barricades, etc. The cost involved shall be deducted from any money due or to become due the Contractor. d. Full compliance with this section shall be considered as included in the contract price paid and no separate payment will be made therefore. I. Traffic Control a. The Contractor shall adhere to all Cal -OSHA and Department of Transportation standards and requirements and take all necessary safety precautions to insure that maintenance work does not endanger the health and safety of the public or cause hazards to the safety of landscape maintenance employees. Construction signs, lights, barricades, etc. shall conform to the latest revision of the Manual of Uniform Traffic Control Devices, California Department of Transportation,(Caltrans MOTCD). 13 b. Traffic lanes shall be kept open at all times except when maintenance work may require temporary closing of the lane immediately adjacent to the work area. At no time shall there be less than one traffic lane open in each direction. The Contractor shall minimize closing of traffic lanes by parking maintenance vehicles for loading and unloading of materials and landscape maintenance equipment in the left hand turn lane(s) at the beginning of the median taper. Appropriate safety devices such as traffic cones, warning signs, early warning safety directional boards and/or barricades shall still be used as required. c. Whenever the Contractor's operations create a condition hazardous to the traffic or to the public, the Contractor shall, without cost to the City, furnish, erect and maintain such barricades, lights, signs and other devices and take such other precautions as are necessary to prevent damage or accidents or injury to the public and the Contractor's employees. The Contractor shall also furnish such flagmen as are necessary to give adequate warning to traffic or to the public of and dangerous condition to the public. All flagging costs shall be born solely by the Contractor. d. It is the Contractor's responsibility to provide for the safety of traffic and the public. This includes responsibility to inspect, and identify conditions that render any portions of the jobsite unsafe. The City shall be notified immediately of any unsafe conditions that requires major correction. The Contractor shall be responsible for making minor corrections, including, but not limited to: filling holes in turf areas and paving, using barricades of traffic cones to alert the public to the existence of hazards, and replacing valve box covers. e. Pedestrian travel shall be maintained at all times both sides of all streets where work as part of this contract is being performed. All temporary pedestrian walkways shall be at least four (4) feet wide and fully accessible to handicapped pedestrians. In all cases, pedestrian walkways shall be separated from vehicular traffic by a clear area of at least six (6) feet. J. Fuel Conservation and Low Emission Equipment a. The Contractor shall implement strategies in work operations to reduce fossil fuel consumption and emissions such as: use hand powered equipment when possible; minimize use of gas -powered blowers; select the smallest, most fuel-efficient equipment to accomplish the work; consider vehicles that operate on natural gas or biodiesel; maintain equipment properly and keep it well -tuned; and emphasize employee carpooling to jobsites. K. Use Local Products and Supplies a. The Contractor shall use local products and supplies to the extent possible to minimize fuel consumption and emissions. 14 L. Equipment Refueling and Repair a. The Contractor shall refuel and repair equipment in a safe mariner to protect against accidental spills. Limit refueling to specific and limited areas on a site. Measures shall be taken to prevent, control, and clean-up spills. Clean-up shall be immediate, automatic and routine and performed by a trained staff member or a licensed cleaning company. Contact the local emergency response team agencies to report all minor or major spills. Contractor shall be aware of and abide by Spare -the Air Day fueling advisories. M. Other Requirements a. Licensed personnel for any applications for tree spraying along Public Right -of Ways. b. Vegetation and trash maintenance with City Channels, (V -ditches maintain by City). c. Some applications must be performed at night during grave yard hours at no extra charge. d. Licensed personnel for field rodent control with Public Right -of Ways. e. Maintenance of City's vacant lots. f. Provide 24 -hours Emergency Service, within 2 hours response time. 15 EXHIBIT "B" PAYMENT RATES AND SCHEDULE Rene's Commercial Management CLIENT; Gary of Temrrula, CA 1002 Luna Way * San Jacinto, CA 92583 * Tel. (951) 8311-0239 EXHIBIT B TIME & MATERIAL RATES FOR Jtr1.Y 2111 2 / 2013 "Open" RIGHT-OF-WAYS: WEED SPRAYING: 1) Pre -emergent Applications: 2) Post -emergent Applications: NOTE: (1 mile = 5,280 ft. x 8 ft. wide = shout 1 acre) MAJOR ARTERIALS: WEED SPRAYING: I) Pre -emergent Applications: 2) post -emergent Applications: DATE: Mutuli 20, 2012 5225.00/acre $175.00/acne S 75,00/mile S 55.00/mile MECHANICAL WEED ABATEMENT OR LABOR W/EOUIPMEN'f: Fonnurr & Pick-up Man / Equipmczu Per Hour $40.00 $35.0(} GENERAL LABOR. TRASH PICK-UP. Enrernencv Response Rate T5-5.00 $45.00 HAULING. FIELD RODENT CONTROL ETC: Foreman & Pick-up Per Man hour Per hour $38.00 $30.00 TRACTOR / MOWING/lmplemenl: Equipment with Operator: 585,00 /l -h. (Rate includes transportation cost) Emergency Response Rate $55.(X) $45.00 (Mirtinrunr 3 Hours Charge) All of these rales reflect current "Prevailing Wage and Certified Payroll". Rene B. Martinez Sr. — Cellular Phone: (951) 830.0239 — 24 Iloura 16 Item No. 13 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Agreement with Ryan Monteleone Excavation, Inc. for Excavation; Backfill, and Grading Paving Maintenance Services PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: Approve an agreement with Ryan Monteleone, Inc. to provide annual Excavation, Backfill and Grading Paving Maintenance Services to the City in the amount of $300,000 for Fiscal Year 2012-13. BACKGROUND: On April 16, 2012, the Public Works Department posted on the City of Temecula website a Request for Proposals (RFP) for excavation, backfill and grading maintenance services. The Public Works Department received seven proposals. A review panel was formed to provide a fair and thorough evaluation of the seven proposals that were submitted. After a thorough evaluation and rating process; it was determined that the Ryan Monteleone Excavation, Inc. was the best qualified firm with the most cost effective proposal. As a result, staff is recommending the approval of the Ryan Monteleone Excavation, Inc. agreement for city wide excavation, backfill and grading maintenance services. FISCAL IMPACT: Sufficient funds have been included in the proposed Annual Operating Budget for Fiscal Year 2012-13 in the appropriate expenditure accounts. ATTACHMENTS: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND RYAN MONTELEONE EXCAVATION, INC. FOR MAINTENANCE SERVICES THIS AGREEMENT is made and effective as of June 12, 2012, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and RYAN MONTELEONE EXCAVATION, INC. a Corporation, (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for four additional one year term(s). In no event shall the contract be extended beyond June 30, 2017 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Three Hundred Thousand Dollars and No Cents ($300,000) annually unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. c. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any 1 disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contractor from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub -contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. 8. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. 2 b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 9. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 10. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 11. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 3 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 4 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City 's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. g. By executing this Agreement, Contractor hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 12. TIME OF THE ESSENCE Time is of the essence in this Agreement. 13. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any mariner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 5 14. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any mariner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 15. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 16. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during hisiher tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 6 19. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 20. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 21. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 22. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but riot limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: 23. ASSIGNMENT RYAN MONTELEONE EXCAVATION, INC. Contact Person: Ryan Monteleone 23905 Clinton Kith 114-286 Wildomar, CA 92595 The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 7 24. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Ag ree me nt. 25. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 26. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 27. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA RYAN MONTELEONE EXCAVATION, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor Ryan Monteleone, President ATTEST: By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Alexandra Monteleone, Vice President RYAN MONTELEONE EXCAVATION, INC. Contact Person: Ryan Monteleone 23905 Clinton Keith 114-286 Phone Number: (951) 677-8308 Fax Number: (951)304-1469 PM Initials: n Date: (� D 9 EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for the future repairs, improvement, maintenance services and/or construction at the various locations upon real and personal property of the City. Work will include emergency repairs, emergency maintenance, maintenance work, and/or minor construction work. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Ag ree me nt. Work may include: Earthwork Project Completion and Closeout Public Safety Fuel Conservation and Low Emission Equipment Use Local Products and Supplies Equipment Refueling and Repair Miscellaneous 10 EXHIBIT "B" PAYMENT RATES AND SCHEDULE RYAN MONTELEONE EXCAVATION , INC 24 Hour cell number (951) 538-6537 Operated and fuel time and equipment rate for 2012- 2013. Equipment: Rate per hour : Saturday/+8hrs Holiday/Sunday Regular rate *per hour overtime *overtime rate D4G Dozer 5125.00 5140.50 $156.00 D6RLGP 5160.00 5175.50 $191.00 D6RXL $165.00 $180.50 $196.00 D6R W/ SLOPE 5175,00 $190.50 $206.00 824 Dozer $160.00 5190.50 5206.00 D8k 5185.00 $200.50 5216.00 1)8R 5185.00 5200.50 $216.00 D9R $235.00 5250.50 5266.00 D10R 5245.00 5260.50 5276.00 200 Excavator 5135.00 5150.00 5166.00 800 Excavator 5300.00 $315.50 $331.00 650 Excavator $280.00 $295.50 5311.00 400 Excavator $183.00 $198.50 $214.00 220 Excavator $155.00 $170.50 5186.00 350 Excavator $165.00 $180.50 5196.00 430E Backhoe $ 145.00 5160,50 5176.00 450E Backhoe 5155.00 5170.50 $186.00 30 MF Skip/Mower 595.00 5111,50 5126.50 980 loader $175.00 $190.50 5206.00 450C loader $165.00 $180.50 5196.00 950 Loader 5165.00 $180.50 5196.00 977 Loader $180.00 5195.50 $211.00 973 Loader $175.00 $190.50 $206.00 963 Track Loader 5165.00 $180.50 5196,00 12G Motor grader 5165.00 $180.50 $196.00 140 Motor grader $165.00 $180.50 $196.50 623 Scraper $165.00 5180.50 5196.00 860 Scraper 5140.00 $155.50 $171.00 613 Scraper $135.00 5150.00 5166.00 11 EXHIBIT "B" PAYMENT RATES AND SCHEDULE Continue 657 Push Pull $285.00 $300.50 $316.00 627 Push Pull Scraper $235.00 5280.50 $296.00 10 wheel dump/pup $95.00 $111.00 $126.50 Hi -Side Semi/ End Dump $110.00 5125.50 $141.00 4,000 gal w -truck 585.00 5100.50 5116.00 2500 gal w -truck 585.00 $100.50 5116.00 6x6 off road dump truck $165.00 5180.50 5196.00 26 Wheel Lowbed Truck 5110.00 5125.50 $141.00 246 skid steer $ 95.00 $111.50 $126.50 Single drum roller $ 95.00 $111.50 $126.50 Double drum roller $ 95.00 $111.50 5126.50 Foreman 569.95 $99.96 $139.50 Pick-up $46.00 546.00 $46.00 Grade checker 554.00 $69.50 585.00 Laborer 552.03 578.05 5104.06 Operator $68.95 $98.43 $138.50 3" trash pump $40.00 540.00 540.00 Light tower $42.00 $42,00 542.00 Street sweeper 595.00 $111.50 $126.50 *Overtime wages begin after 8 hours of working time. Rate used beyond 8 hours on weekdays and all hours on Saturday. Any city work will be under current prevailing wa-qe rates. 12 Item No. 14 Approvals City Attorney Director of Finance City Manager 0/x -r - CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Agreement with WURM'S Janitorial Services. Inc. for Janitorial Maintenance Services PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: Approve an agreement with VVURM'S Janitorial Services, Inc. to provide annual Janitorial Maintenance Services to the City in the amount of $251,557.37 for Fiscal Year 2012-13. BACKGROUND: On January 8, 2012, the Public Works Department posted on the City of Temecula website a Request for Proposals (RFP) for janitorial maintenance services. The Public Works Department received five proposals. A review panel was formed to provide a fair and thorough evaluation of the five proposals that were submitted. After a thorough evaluation and rating process, it was determined that the WURM'S Janitorial Services, Inc. was the best qualified firm to provide janitorial maintenance services. As a result, staff is recommending the approval of the WURM'S Janitorial Services, Inc. Agreement for Janitorial Maintenance Services. FISCAL IMPACT: The amount to provide scheduled janitorial maintenance services is $241,557.37. In addition, an estimated $10,000 is being requested for non-scheduled janitorial services. Sufficient funds have been included in the proposed Annual Operating Budget for Fiscal Year 2012-13 in the appropriate expenditure accounts. ATTACHMENTS: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND WURM'S JANITORIAL SERVICES, INC. FOR CITY FACILITY JANITORIAL SERVICES THIS AGREEMENT is made and effective as of June 12, 2012, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and WURM'S Janitorial Services, Inc., a Corporation, (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for four additional one year terms. In no event shall the contract be extended beyond June 30, 2017. 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Two Hundred Fifty One Thousand Five Hundred Fifty Eight Dollars and Thirty Seven Cents ($251,557.37) annually unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. c. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, 1 Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Ag ree me nt. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 8. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the 2 Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 9. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 10. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City 's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 4 g. By executing this Agreement, Contractor hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 11. TIME OF THE ESSENCE Time is of the essence in this Agreement. 12. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall riot at any time or in any mariner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall riot incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall riot pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 13. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 14. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 5 15. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 16. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 17. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 18. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 19. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 20. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 21. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set 6 forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: 22. ASSIGNMENT WURM'S Janitorial Services, Inc. Contact Person: Larry D. Stewart 544 Bateman Circle Corona, CA 92880 The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 23. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 24. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 25. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 7 26. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA WURM'S Janitorial Services, Inc (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor Larry D. Stewart, President ATTEST: By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Barbara J. Stewart, Secretary Peter M. Thorson, City Attorney CONTRACTOR WURM'S Janitorial Services, Inc. Contact Person: Larry D. Stewart 544 Bateman Circle Corona, CA 92880 Phone Number: (951) 582-0003 Fax Number: (951) 582-0008 Pres.wurms@sbcglobal.net 9 PM Initials: D Q Date: v EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for the future janitorial maintenance services at the various locations upon real and personal property of the City. Work will include maintenance services, and emergency call -out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. A. General Standards Include the Following: 1. It is the intent of the City to maintain each facility at a high standard of cleanliness. These specifications are intended to establish an acceptable level of service. Cleaning frequencies are established as general guidelines; they are not to be construed as absolute. All items not specifically included but found to be necessary to properly clean the building, shall be included as though written into these Cleaning Specifications. 1. The term "clean" includes but not limited to the removal of trash, dirt, dust, lint, webs, marks, stain, spots, spillages, graffiti, odor, film, gum, grease, tar, etc.. 2. The VENDOR(S) shall ensure that all employees are trained in generally accepted cleaning practices. Such practices shall include but not be limited to the proper operation of power cleaning equipment (such as floor care equipment), the proper use and handling of chemical products ( such as cleaners, strippers, sealers and waxes), and the proper cleaning methods for building materials such as ceramic tile, vinyl, wood, metal and glass. 10 3. The VENDOR(S) shall be responsible for complying with all applicable safety and health regulations including, but not limited to, California Code of Regulations (CCR) Title 8, Section 32202 General Industry Safety Orders. 4. The VENDOR(S) staff shall not place or use mops, brooms, or any equipment in traffic areas or other locations in any manner that would create safety hazards. The VENDOR(S) staff shall provide and place appropriate warnings signs for wet or slippery floor areas. 5. 6. 7. Bi — weekly shall be defined as two (2) times per week. Bi — monthly shall be defined as two (2) times per month. The VENDOR(S) is advised that CITY facilities are frequently used for citywide meetings and special events, etc. and shall require additional services. Therefore the VENDOR(S) shall assure a level of flexibility in staff scheduling so as to provide for servicing of all restrooms, offices, etc. VENDOR(S) will be notified of the scheduling by Facility Supervisor. 8. The VENDOR(S) shall damp mop, buff, strip and scrub all, vinyl, resilient, concrete and tile floors. The VENDOR(S) shall wax floors as requested by City. 9. City Facilities are serviced daily or as shown in Exhibit B excluding all City Holidays, see EXHIBIT "E" 10. Clean and stock all facilities between the hours of 10:00 PM and 6:00 AM. 11. Record and submit weekly maintenance activities, vandalism, and graffiti on Facility Maintenance Checklist (Exhibit 0) 12. Provide all necessary equipment, tools, chemicals, supplies, etc. necessary to perform specified work. City to provide all paper products (toilet paper, seat covers, paper towels, hand soap and trash can liners).VENDOR(S) shall submit request to City for products weekly. 13. MSDS, the VENDOR(S) will be required to provide MSDS sheets for every chemical utilized by their employees at the City Facilities.( Maintenance Supervisor shall review and approve all chemicals used) 14. All chemical containers and /or spray bottles shall be properly labeled with name of contents. B. Daily Trash Pick -Up and Removal to Include the Following: 1. The VENDOR(S) shall empty all waste receptacles on a daily basis. near trashcans/wastebaskets are not to be removed if not labeled. 2. The VENDOR(S) shall ensure all waste receptacles are maintained free condition. Clean plastic liners are required. 3. The VENDOR(S) shall remove all trash, recyclables, and waste to a location (e.g. dumpster) for disposal. 11 Any item or items in clean and odor - designated central C. General Daily Cleaning Responsibilities: 1. The VENDOR(S) shall clean/dust furniture, counters and cabinets. 2. The VENDOR(S) shall clean/dust all vertical and horizontal surfaces. 3. The VENDOR(S) shall spot clean finger marks, smudges, graffiti, dirt build-up, and or accumulation around light switches, doors, door frames, door glass, counters, moldings, ceiling, walls, vents registers and partitions, etc. 4. The VENDOR(S) shall clean all glass entrances (glass entrance includes: glass doors adjacent windows and window frames, glass reception partitions, and blinds). 5. The VENDOR(S) shall clean all metal trim (push plates, kick plates, door jams, windows frames, etc.). 6. The VENDOR(S) shall spot clean all interior glass partitions, display cases, mirrors, interior doors, etc. 7. The VENDOR(S) shall sanitize, wash and polish all drinking fountains, remove all hard water deposit, sinks, basins, fixtures, etc., and related counter tops. 8. The VENDOR(S) shall clean elevator interior and exterior walls, floors and tracks. 9. The VENDOR (S) shall pick-up and remove all trash as described above. 10. The Vendor shall clean the interior and exterior of all kitchen equipment such as: refrigerators, freezers, ovens, sinks, stoves, grill, etc. D. General Daily Floor Care (excluding restrooms and showers) 4. The VENDOR(S) shall maintain floors in such a manner as to promote longevity and safety upon completion of work. All floors shall be left in a clean, high luster shine. Carpets shall be spot cleaned and kept free of stains and dirt. 5. The VENDOR(S) shall remove and replace furniture as required to perform work. 6. The floor care shall consist of the following: • VENDOR(S) shall wet mop or machine scrub as required all hard tile (ceramic, quarry, etc.) floors. • VENDOR(S) shall burnish all waxed floor surfaces to high luster, as needed, to maintain a high luster. • VENDOR(S) shall post safety signs indicating slip hazards and/ or wet floor when buffing, damp or wet mopping. 7. Carpet care shall consist of the following: 12 • The VENDOR(S) shall vacuum all carpeted floors completely. • The VENDOR(S) shall spot clean and/or shampoo all carpeted floors as needed to remove spots, stains or spills. E. Daily Requirements for All Entrances and Patio Areas 1. The VENDOR(S) shall clean/monitor (pick up papers, leaves, trash, dirt, broken glass, food, food wrappers, gum, cigarettes butts and other conspicuous trash) outside stairways, entryways, and patios. 2. The VENDOR(S) shall sweep to remove loose dirt and other materials including cobwebs. 3. The VENDOR(S) shall clean all tables and benches. 4. The VENDOR(S) shall empty all waste receptacles, ashtrays, and replenish sand, at all entry areas to building. 5. The VENDOR(S) shall clean all entrance mats. 6. The VENDOR(S) shall clean all stairwells. 7. The VENDOR(S) shall clean the inside and outside of all glass doors. F. Daily Cleaning Requirements of Kitchens -City facilities have a Varity of Kitchens, conference rooms and lunchroom areas. Vendor will be responsible for keeping these cleaned daily. 1. The VENDOR(S) shall clean all commercial or residential kitchen equipment, including but not limited to stoves, ovens, grills, microwaves, mixers, toaster ovens, dishwashers, paper towel and soap dispensers, etc. 2. The VENDOR(S) shall clean kitchen hoods and filters as needed 3. The VENDOR(S) shall clean the exterior and interior of all refrigerators, freezers, cabinets, ice makers, etc. 4. The VENDOR(S) shall clean all table tops, counters, cabinets, walls, floors, ceilings, light fixtures, etc. 5. The VENDOR(S) shall replenish all hand towel paper products in kitchens, lunchrooms or conference rooms. G. Daily Cleaning Requirements for Restrooms and Showers (Fixtures) 1. The VENDOR(S) shall clean and sanitize all commodes, urinals, lavatories, showers areas etc., with a proper cleaner. 2. The VENDOR(S) shall remove: incrustation, stains, scale, deposits, hairs, and build-up inside and outside of all commodes, urinals, lavatories, showers areas, etc., with a germicidal detergent. 13 3. The VENDOR(S) shall clean all restroom dispensers, mirrors, partitions, doors, walls, ceilings, moldings, vents, shelves, hinges, frames, trim, and baseboards. 4. The VENDOR(S) shall pour one (1) gallon of hot water down floor drains/sinks weekly. 5. The VENDOR(S) shall maintain floors at all times in a mariner as to promote longevity and safety. (clean and free of stain, scuff marks and debris). Floors should be mopped or machine scrub daily as needed with a germicidal detergent 6. The VENDOR(S) shall empty all waste receptacles. 7. The VENDOR(S) shall replenish all soap, paper products in restroom including paper towels, toilet paper and seat protectors. H. Supplies 1. The VENDOR(S) shall refill all towels, tissue, seat covers, soap, air freshener, batteries and feminine product dispensers throughout City Facilities. (City representative will collect money from feminine product dispensers) No refill/extra supplies shall be stocked in the area of the dispenser. I. Daily Finishing Touches 1. The VENDOR(S) shall restore all furniture, wastepaper baskets, etc., to their original position. J. Semi -Annual Service to be performed during the first thirty (30) days and every (6) months thereafter or until contract is terminated. 1. The VENDOR(S) shall clean or remove foreign matter from window ledges, and frames and clean all interior window glass up to 6' high. All other window glass will be cleaned by others. 2. The VENDOR(S) shall clean all baseboards and floor drains. Baseboards consist of surfaces, edges, corners and grout. Cleaning requires the removal of grime, dirt, wax build-up, cleaning compound and finish residue, which builds up, on the baseboards, corners, edges and grout. (Note: Vendor(s) shall complete a major clean up (strip and re -wax) of all hard surfaces floors this includes all baseboards, edges, corners, grout, walls, and ledges within the first thirty (30) Every six (6) months thereafter, all tile/linoleum/vinyl resistant floors shall be scrubbed, striped and re -waxed. 3. City expects floors to be maintained in a clean high luster shine. If Vendor(s) does not maintained floors properly Vendor(s) will be asked to strip, re -wax and buff at his own expense and time. 14 K. Special Requirements 1. The VENDOR(S) shall provide and maintain a sign -in log at each facility. This log shall note the arrival and departure of all Vendors' staff or Vendor's Sub Contractor. All Vendors' staff shall wear uniforms while performing duties. 2. Uniform are defined as a clean, long or short -sleeved (no sleeveless, smocks or tanks tops) shirt with collar, worn with pants (no mid-calf, Bermuda or short pants) with the company name on the shirt in a conspicuous locations. All uniforms are to be of same color. VENDOR(S) is responsible for all uniforms and attire worn by custodial staff. 3. The VENDOR(S) issued photo identification cards are to be worn on the uniform while each employee is working in any CITY FACILITY. 4. At least one worker per crew shall be fluent in English. (Speak, read and understand English) L. Safety/Security Measures 1. Security is a great concern of the CITY. The Vendor is advised that failure to fully comply with the security requirements of the contract shall result in the termination of the contract. 2. The keys to CITY Facilities are to be used for the purpose of accessing VENDOR(S) staff to the facilities for the performance of contracted services only. 3. The VENDOR(S) shall be issued a set of keys and shall assume all responsibilities for the use and return of the keys. 4. All the keys issued to the VENDOR(S) shall remain the property of the CITY and shall be returned upon demand or the termination/expiration of the contract. 5. If any key or access card is lost or stolen, the VENDOR(S) shall notify the Facility Supervisor via phone or fax within 24 hours of the loss identifying the facility for which the keys were lost; who lost the key; where they were lost; date and time loss was discovered; and what actions the VENDOR(S) has taken to prevent future loss. The VENDOR(S) is advised that he will be assessed $25.04 dollars for each key or card lost by himself or his staff. Unauthorized duplication of keys to CITY facilities is a misdemeanor under Chapter 3, Section 469 of the California Penal Code. 6. Turn off lights upon completion of cleaning operations. 7. Do not read or remove any materials left on desks, file cabinets, etc. 8. Do not use computers or telephones for personal calls. 9. Do not open drawers, doors, etc. of office furniture. 10. Secure and check all doors and windows upon completion of cleaning operations and set security alarm system. 15 M. Alarm Systems 1. The CITY has alarm systems in numerous facilities. In some instances these are multiple systems within a facility. The VENDOR(S) will be issued alarm codes for each site and be instructed in the correct operation of the system. It is imperative that the individual operating the alarm system be fluent in English. In the event of a life-threatening emergency the VENDOR(S) shall instruct staff to use the Standard Operating Procedures for emergency response. CALL 911 2. False Alarms: Failure to operate the alarm system correctly shall result in a false alarm. The VENDOR(S) shall be responsible for calling Alarm Company and canceling any false alarms. N. Drug — Free Work Place 1 The City of Temecula prohibits the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance, alcohol or other drug that the employee knows or reasonably should know could interfere with the safe and effective performance of duties or operation of equipment in the workplace. O. Background Investigation 1. The VENDOR(S) shall submit a complete background check package for each employee ( Including Sub VENDOR'S) who will require access to CITY facilities. 16 EXHIBIT "B" PAYMENT RATES AND SCHEDULE FACILITY LOCATION SQ. FT. ADDRESS PRICE PER MONTH PER. SQ. FT.* TOTAL PRICE PER MONTH TOTAL PRICE PER YEAR DAYS OF SERVICE Temecula Community Center 5,900 28816 Pujol St. .110 649.68 7,796.16 7 DaysNVee k Mary Phillips Senior Center 6,148 41845 6th St. .110 676.99 8,123.88 7 DaysNVee k Temecula Valley Museum 7,200 28314 MercedesSt. .110 792.83 9,513.96 7 DaysNVee k Imagination Workshop 7,600 42081 Main St. .110 836.88 10,042.56 7 DaysNVee k Temecula Public Library 34,003 30620 Pauba Road .099 3379.20 40,550.40 7 DaysNVee k Community Recreation Center 24,680 30875 Rancho Vista .099 2452.69 29,432.28 7 DaysNVeek Facility Operations Center 11,400 43230 Business Park .080 919.38 11,032.56 5 DaysNVeek Civic Center 96,795 41000 Main St. .060 5822.44 69,869.28 5 DaysNVee k Harveston Center 3,493 40135 Village Rd. .110 384.63 4,615.56 7 DaysNVee k Harveston Community Room/Office 1,342 28582 Harveston Rd. .110 147.28 1,767.36 7 DaysNVeek Old Town Theater 26,672 42051 Main St. .110 2937.01 35,244.12 7 DaysNVee k Parking Garage Police Office 2,200 41000 Main St .110 242.25 2,907.00 7 DaysNVee k YMCA 8,069 29119 Margarita .110 888.52 10,662.24 7 DaysNVeek Contractor's Signature SUBTOTAL 20,129.78 241,557.37 17 EXHIBIT "B" PAYMENT RATES AND SCHEDULE Continue ' The price per Sq. Ft. will be used as a basis for establishing a price for custodian services of any new facility, of similar use, that maybe added to this contract during its term. ADDITIONAL SERVICE ITEMS DESCRIPTION SCOPE OF WORK HOURLY RATE Per Man Regular Hor Per Man Over Time Per Man Holiday Provide Additional General Janitorial Maintenance Services for Special Events Request by The City Representative. Provide Specified general janitorial maintenance services, such as cleaning office areas, kitchens, office or recreation building restrooms, hallways, multipurpose rooms, etc. 13.50 20.25 20.25 Provide a Price for SQ. FT. To Extract Carpets with truck mounted carpet extractor. From time to time City may request this service from Vendor(s) PRICE PER SQ. FT. .22 Contractor's Signature 18 Item No. 15 Approvals City Attorney Director of Finance City Manager Si -6r - Ad rA. CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Agreement with the California Highway Patrol for Construction Zone Enhanced Enforcement Program Services on Phase 1 of the French Valley Parkway Interchange Improvement Project PREPARED BY: Amer Attar, Principal Engineer Avlin R. Odviar, Senior Engineer — CIP RECOMMENDATION: 1. Approve the Department of California Highway Patrol's standard Reimbursable Letter of Agreement, Form CHP 465, for use in implementing the Construction Zone Enhanced Enforcement Program (COZEEP) on the French Valley Parkway/Interstate 15 Overcrossing and Interchange Improvement Project — Phase I; 2. Authorize the City Manager to execute multiple Reimbursable Letters of Agreement up to a total of $100,000. BACKGROUND: In accordance with the approved Traffic Management Plan for the project, the City must implement the Construction Zone Enhanced Enforcement Program (COZEEP) during construction. COZEEP is a statewide program which allows public agencies to hire California Highway Patrol (CHP) officers to patrol construction zones on State highways. COZEEP is used to increase traffic enforcement above normal levels to reduce the potential for traffic accidents, reduce traffic speeds, and minimize traffic problems. CHP officers may be used to slow down, stop, or direct traffic to safely accommodate critical construction operations such as the erection or removal of bridge falsework over traffic lanes, setting up lane closures at night, deploying temporary detours, and other complex operations. The duties, times, durations, and personnel of COZEEP operations are dynamic. They are developed, modified, deployed, and regularly revisited in response to the contractor's construction activities and the judgment of the jurisdictional agencies (City of Temecula, City of Murrieta, CHP, Caltrans). As the project progresses, so too does the scope of COZEEP. For this reason, it is imperative that the mechanism which facilitates COZEEP operations be flexible and responsive. The Reimbursable Letter of Agreement (CHP 465) is a form developed by the State to implement COZEEP. Agreements are executed locally for amounts up to $50,000. The cost is estimated based on an analysis of the contractor's construction schedule, the desired level of COZEEP coverage, and the CHP officer/vehicle rates. An appropriate term for the agreement is selected based on this information as well as the budgetary programming practices of both agencies. Upon execution of an agreement, the City is required to deposit to the State the full amount of the agreement. At the end of the term, the State will close out the agreement and automatically send to the City a refund for services not used or an invoice for payment of additional services utilized. This process is repeated as necessary through the completion of construction. Should those needs exceed $100,000; a separate council action will be sought at that time. FISCAL IMPACT: The French Valley Parkway/Interstate 15 Overcrossing and Interchange Improvement Project — Phase I is included in the City's Capital Improvement Program Fiscal Years 2012-2016 with multiple sources of funds. There are sufficient Measure A — Local Streets and Roads funds within the project account 210-165-719-5805 to cover the cost of multiple agreements up to a total of $100,000. ATTACHMENTS: 1. Sample — Reimbursable Letter of Agreement, CHP 465 2. Project Location 3. Project Description From: 9515062002 Page: 2/3 Date: 4/11/2012 3:26:12 PM $TAT>= OF CALIFORNIA DHPAR PANT OF CAUPORIIA Hf0MWAV PATROL REIMBURSABLE LETTER OF AGREEMENT CHP 485 (Rev. 4-11) OPI 071 THIS AGREEMENT, Reimbursable Services Control Log # R- made and entered into this day of , by and between the State of California, acting by and through the Department of California Highway Patrol, hereinafter called CHP, and , hereinafter called WITNESSETH: By and in consideration of the covenants and conditions herein contained, and CHP do hereby agree to the following terms and conditions: 1. When ❑ traffic control J security services ❑ vehicle inspections ❑ other details for are required, CHP agrees to provide uniformed personnel with motorcycles and/or patrol vehicles to assist with the 2. The term of this agreement will be to 3. CHP Coordinator shall be , telephone number 4. In the event of a disaster or unforeseen emergency, this agreement may be canceled without prior notice by CHP. 5. This agreement may be amended in writing by mutual consent of the parties hereto, 6. The hours and miles indicated in this agreement are for estimate purposes only. Actual time and vehicle mileage will be charged. This includes travel between the CHP Division or Area office and the service location. 7. The rates indicated in this agreement are for estimate purposes only. Any increases in overhead, mileage, damaged uniforms, privately -owned safety equipment, salaries and benefits are governed by collective bargaining agreement and/ or statute. In the event of a rate increase, agrees to pay the increased rates. 8. In consideration for the above services and upon receipt of an Itemized Invoice, _ _. _ _ agrees to reimburse CHP for the actual costs incurred at the time services are provided. Rates charged to shall in no event exceed the actual costs to the CHP to perform the requested services. The following cost Information is for estimate purposes only: Sergeant: hrs. a $ $ Officer: hrs. a $ $ Vehicle mileage: miles Q $ $ Motorcycle mileage: miles Q S $ Other expenses: $ TOTAL ESTIMATED COSTS (Estimate exceeding $50,000 shall be forwarded on a CHP 78, Contract Request, to Business Services Section, Contract Services Unit): $ 9. Payment/Deposit/Purchase Order shall be required before services can be performed. a. Amount of Deposit collected: $ b Check Number/Purchase Order Number. c. Cash Receipt Number. An internationally Accredited Agency Chp465_411.pdf 10. From: 9515062002 Page: 3/3 Date: 4/11/2012 3:28:13 PM agrees that additional charges, which are directly related to the services provided, may be assessed for CHP supplies. additional equipment utilized, damage to uniforms, or property repaired or replaced at CHP's expense. 11. If the CHP uniformed employee has reported to the assigned location and has worked less than four (4) hours, agrees to pay every assigned uniform employee a minimum of four (4) hours overtime. Exception: This does not apply to those cases when the hours worked are part of an extended shift. 12, will not be charged for cancellations made more than 24 hours prior to the scheduled assignment. 13. 14. agrees that if cancellation is made within 24 hours prior to the scheduled assignment and the assigned CHP uniformed employee(s) cannot be notified of such cancellation, a minimum of four (4) hours overtime will be charged for each assigned uniformed employee. agrees that if cancellation is made within 24 hours prior to the scheduled assignment and the CHP employee is notified of such cancellation,_ will only be charged a short notice cancellation fee of $50.00 per assigned CHP uniformed employee. 15. AH cancellation notices to CHP must be made during normal CHP business hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding legal holidays. Cancellation notices shall only be accepted by the appropriate CHP Division or Area office. 18. CHP agrees to make reasonable efforts to notify those CHP uniformed employees of the cancellation. 17. No additional gifts, donations, or gratuities may be accepted by the California Highway Patrol employees on their behalf or on behalf of the Department, informal squad fund or other local funds. 18. A county, city, district, or other local public body must provide the state with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement. STATE OF CALIFORNIA REQUESTOR'S NAME Department of California Highway Patrol Commander Signaturo Date Signature Printed Name Prinfpd Name Title Title Location Code - address tn4r` _ City State La Coda aOP ped egiq form by Dale UJY.; TOlephane Number This agreement under $50,000 is exempt from Department of General Services' approval in accordance with the State Administrative Manual. CMP 406 frinV. 0118) OPt 071 pox An rnfemat onaNy Accredaed Agency Chpita ,.. Dar FRENCH VALLEY PARKWAYI INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS - PHASE I Circulation Project Location Aerial Data - March 2010 0 250 500 Feet 1,000 56 2011-12 2015-16 $15,300 2013-14 City of 7;014,Cr.,14Za � FRENCH VALLEY PARKWAY / INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS PHASE 1 Circulation Project Project Description: Project will include the design, right-of-way acquisition, utility relocation, and construction activities to portions of the French Valley Parkway and Interstate -15 over -crossing and inter- change. The project will add a new southbound off -ramp from Interstate -15 to French Valley Parkway, construct the northern half of French Valley Parkway from the off -ramp to Jefferson Avenue, widen the existing southbound off -ramp from Interstate -15 to Winchester, and construct a new auxiliary lane between French Valley Parkway and the Winchester Road southbound off -ramp. Other features include permanent and temporary retaining walls, erosion control and irrigation, and a new traffic signal and road- way improvements at the intersection of French Valley Parkway and Jefferson Avenue. Project requires oversight by Caltrans and coordination with the City of Murrieta. Benefit: Project will improve traffic circulation by providing another southbound off -ramp from Interstate -15 and add a lane to the Interstate -15 southbound off -ramp to Winchester. Proiect Status: The plans, specifications, and estimates, are expected to be complete during fiscal year 2012. Construction is expected to be complete by the end of fiscal year 2013. Department: Public Works Account No. 210.165.719 Priority: 1 Project Cost: Actuals to Date 2011-12 2012-13 Future Total Project 2013-14 2014-15 2015-16 Years Cost Administration $ 353,949 $ 210,389 $ 200,000 $25,000 $ 789,338 Acquisition $2,256,952 $ 1,704,666 $ 160,830 $60,000 $35,000 $70,000 $ 3,961,618 Construction $18,200,000 $ 8,855,000 $ 27, 055, 000 Construction $ 444,203 $ 444,203 Engineering $ 2,000,000 $ 1,000,000 $ 3,000,000 Design $1,382,796 $ 648,303 $ 1,167, 801 $ 2,031,099 Environmental $ 15,000 $ 35,000 $35,000 $35,000 $70,000 $ 190,000 MS HCP $ 245,000 $ 245,000 Totals $3,993,697 $23,023,358 $10,090,000 $60,000 $35,000 $70,000 $ - $ 37, 272, 055 Source of Funds: Actuals to Date 2011-12 2012-13 Future Total Project 2013-14 2014-15 2015-16 Years Cost Capital Project Reserves $ 160,830 $60,000 $35,000 $70,000 $ 325,830 DIF (Street Improvements) $ 444,203 $ 444,203 Measure A -Local Street and Road $ 977,181 $ 724,369 $ 1,167, 801 $ 2,869,351 Reimbursement/Other (Murrieta Land Donation) $ 1,631,631 $ 1,631,631 TU M F (CETA P/ROTC) (1) $20,000,000 $ 8,761,369 $ 28, 761, 369 TU M F (ROTC) (2) $2,462,295 $ 2,462,295 TUMF (wRcoG)(3) $ 110,018 $ 667,358 $ 777,376 Total Funding: $3,993,697 $23,023,358 $10,090,000 $60,000 $35,000 $70,000 $ - $ 37, 272, 055 Future Operation & Maintenance Costs: 2012-13 2014-15 $15,000 $15,606 (1) TUMF (CETAP/RCTC) - Funding is pursuant to the RCTC Agreement No. 11-72-0036-00 in the amount of $20,000,000 to date. (2) TUMF (RCTC) - Funding is pursuant to the RCTC Agreement No. 06-72-048-00 for a total of $75,517,000 ($5,715,000 -ROW and $2,000,000- PS&E) . Phase 1 is $1,682,000 -ROW and $203, 784- PS&E - See also Phase 11. (3) TUMF (WRCOG) - Zone funding is pursuant to WRCOG Agreement No. 05 -SW -TEM -1064 for a total of $4,078,000 ($1,165,000-PS&E) - See also Phase II. 57 Item No. 16 Approvals City Attorney Director of Finance City Manager Atd CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Professional Services Agreement for a Preliminary Investigation of the Old Town Temecula Community Theater Remediation, PW 12-04 PREPARED BY: Amer Attar, Principal Engineer David McBride, Senior Engineer RECOMMENDATION: 1. Appropriate funding in the amount of $73,400 from the General Fund (Settlement Fund Balance) to the Old Town Temecula Community Theater Remediation, PW12-04; 2. Approve an agreement with Meyer and Associates in the amount of $58,400 for a preliminary investigation of the Old Town Temecula Community Theater Remediation, PW12-04; 3. Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $15,000, which is equal to approximately 25% of the agreement amount. BACKGROUND: The Old Town Temecula Community Theater is inclusive of two structures; a 361 seat multi-level performing arts theater with a dance studio and classrooms encompassing approximately 21,490 square feet and the Mercantile Building ("The Merc"), which is approximately 2,150 square feet and serves as the ticket office, visual arts display space, a 48 seat performance area, concessions and restrooms. Between and adjacent to these structures is a courtyard, fountain and wooden covered walkways throughout. Shortly after opening the facility (October 4, 2005), water intrusion damage began to occur and over the subsequent years other design and construction issues with the facility became known. During the summer of 2009, the City commissioned a report detailing the causes of damage to the facility. This report became the basis for a lawsuit which was ultimately settled out of court for roughly $3.42M. With the conclusion of the legal matters, the City is now in a position to remediate these deficiencies. The remediation design consists of two phases; (1) preliminary investigation, and (2) design of full working drawings and specifications for construction. The purpose of the preliminary investigation is to address the following: * Define the scope of the work/repairs, priorities and most effective methods and materials to utilize. Estimate the cost of work and alternatives, with consideration for: the facility's aesthetic, long term maintenance, elements with a significant cost and operation impact. This will help define what can be accomplished with the funding available. * Define and specify the major cost components, materials to be used and clearly identify the types of waterproofing. The object of the preliminary investigation is to define what work needs to be done and its priority, determine the most effective material and methods (aesthetic, long term maintenance and cost), prepare an estimate for the work, and determine the scope of the work that can be done with the settlement funding available. The proposed budget for the entire project will be considered as part of the Fiscal Year 2012-13 Capital Improvement Program Budget. Staff solicited proposals from qualified architectural firms to undertake the preliminary investigation, and on May 16, 2012, the City received five proposals. Upon review of the proposals by staff, it was clear that Meyer and Associates was the best choice to undertake this effort. Meyer and Associates has successfully completed several similar projects with other public agencies. The proposed fee of $58,400 was negotiated and considering the scope of work, the fee is reasonable. A contingency of $15,000 or 25 percent of the contract, higher than the standard ten percent, is recommended in order to promptly address more extensive evaluation of unforeseen damages discovered while the preliminary investigation is being carried out. FISCAL IMPACT: The appropriation of $73,400 from General Fund (Settlement Fund Balance) will provide adequate funds to undertake the preliminary investigation for the Old Town Temecula Community Theater Remediation, Account No. 210.165.756. ATTACHMENTS: Agreement AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND RANDY MEYER dba MEYER AND ASSOCIATES PW12-04 Old Town Temecula Community Theater Remediation (Preliminary Investigation) THIS AGREEMENT is made and effective as of June 12, 2012, between the City of Temecula , a municipal corporation hereinafter referred to as "City"), and Randy Meyer dba Meyer and Associates, a d/b/a (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on June 12, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than December 31, 2014, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES AND NON -RESPONSIBILITY OF EXISTING CONDITIONS Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. Generally, the tasks in Exhibit A constitute Consultant's preliminary investigation for the remediation of various construction and design defects and deficiencies at the Old Town Temecula Community Theater and the adjacent Merc Building (collectively the "Theater") located at 42051 Main Street, Temecula, following the conclusion of a lawsuit entitled "City of Temecula, etc. v. Tovey Schultz Construction, et al., Riverside Superior Court, case number RIC 541908. The remodeling, remediation and/or rehabilitation of the Theater requires that certain assumptions be made regarding conditions therein, and because of those assumptions may not be verifiable without expending additional testing, inspection and/or analysis, the City agrees and acknowledges that Consultant shall not in any way be liable or responsible in law, equity, or otherwise for the pre-existing design and conditions of the Theater. 3. PERFORMANCE Consultant shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. Prevailing wages are required on all City Agreements involving Construction, Design, and Preconstruction Phases of Construction (including, but not limited to, Inspection and Land Surveying Work), and Maintenance (except for Janitorial or Security Guards) for work on City property. 4. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute by this Consultant from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Consultant shall provide a copy of prevailing wage rates to any staff or sub -contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Consultant shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Consultant shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this contract, by him or by any subcontractor under him, in violation of the provisions of the Agreement. 5. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed $58,400 for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work up to twenty five percent (25%) of the amount of the Agreement as approved by City Council. Any additional work in excess of this amount shall be approved by the City Council. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall riot make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 7. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. c. With respect to the design of public improvements, the Consultant shall riot be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A, without the written consent of the Consultant. 9. INDEMNIFICATION, HOLD HARMLESS, AND DUTY TO DEFEND a. Indemnity for Design Professional Services. In the connection with its design professional services, but subject to the limitations of Section 2 hereof, Consultant shall hold harmless and indemnify City, and its elected officials, officers, employees, servants, designated volunteers, and those City agents serving as independent contractors in the role of City officials (collectively, "Indemnitees"), with respect to any and all claims, demands, damages, liabilities, losses, costs or expenses, including reimbursement of attorneys' fees and costs of defense (collectively, "Claims" hereinafter), including but riot limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate in whole or in part to the negligence, recklessness, or willful misconduct of Consultant or any of its officers, employees, sub -consultants, or agents in the performance of its professional services under this Agreement. b. Other Indemnities. In connection with any and all claims, demands, damages, liabilities, losses, costs or expenses, including attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered by Paragraph 9.a. above, but subject to the limitations of Section 2 hereof, Consultant shall defend, hold harmless and indemnify the Indemnitees with respect to any and all Damages, including but not limited to, Damages relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to acts or omissions of Consultant or any of its officers, employees, subcontractors, or agents in the performance of this Agreement, except for such loss or damage arising from the sole negligence or willful misconduct of the City, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Damages with counsel of City's choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant's duty to defend pursuant to this Section 9.b. shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions of Indemnitees." 10. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One million ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 11. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall riot be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 12. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any mariner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall riot be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 13. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall riot without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 14. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: 15. ASSIGNMENT Meyer and Associates Attn: Randy Meyer 23265 South Pointe Drive, Suite 102 Laguna Hills, CA 92653 The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 16. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Ag ree me nt. 17. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 18. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during hislher tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 20. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA RANDY MEYER dba MEYER AND ASSOCIATES (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor ATTEST: By: By: Randy Meyer, Owner SUSAN W. JONES, MMC, CITY CLERK APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Randy Meyer dba Meyer and Associates Randy Meyer 23265 South Pointe Drive, Suite 102 Laguna Hills, CA 92653 (949) 380-1151 (949) 380-8117 meyerarch@earthlink.net PM Initials: D �J Q Date: EXHIBIT A TASKS TO BE PERFORMED The specific elements (scope of work) of this service include: EXHIBIT B PAYMENT RATES AND SCHEDULE CX-4 l E T- "A' OLD TOWN TEMECULA COMMUNITY THEATER DEDICATED OCTOBER 4, 2005 CITY Of TEMECULA CEEY COUNCIL 1011 COMERCH0RO. MAYOR RON ROBERTS. MAYOR TROMP MICHAEL 5. MADCAP'. COUNCILMEMBER CHUCK WASHINGTON. COUNCILMEMBER MARYANN EDWARDS. COUNCILMEMRER SHAWN O. NELSON, OTT MANAGER scope of work understanding/approach scope of work Exil\ OA ► scope of work Understanding/Approach INTRODUCTION The project requires a qualified architectural firm to undertake a preliminary investigation to determine a suitable scope for the remediation efforts, including materials, methods and a cost estimate for the work to be undertaken to repair damages to the Old Town Temecula Community Theater located at 42051 Main Street, Temecula, CA 92590. PROJECT DESCRIPTION Completed in 2005, the Old Town Temecula Community Theater, located at 42051 Main Street, Temecula, CA is inclusive of two structures: a 361 seat multi-level Performing arts Theater encompassing approximately 21,490 square feet which also contains a dance studio and classrooms, and the Mercantile Building ("The Merc") which is approximately 2,150 square feet and serves as the ticket office, visual arts display space, a 48 seat performance area, concessions and restrooms. Between and adjacent to these structures is a courtyard, and there are wooden covered walkways throughout. Shortly after opening the facility, water intrusion damages began to occur. Over the next few years other problems became known. The City, during the summer of 2009, commissioned a detailed investigation of the causes of damages to the facility. The investigation report concluded: A. The exterior cedar cladding system is deficient and has failed. The system needs to be replaced and/or encased with a proper system that considers the long term sustainability (cost, maintenance, aesthetics). In addition, the metal flashings constructed are deficient in many areas. The results of the water intrusion from these deficiencies need to be addressed (e.g., wood sheathing or stud dry rot, drywall staining or damage, etc). B. The exterior balcony decks (plywood layers with shims under a pedestrian coating) have failed or they are deficient (e.g., improperly supported — flexure cracks) as are the concealed drainage system within the balcony and there are installed items (gutters, rail posts) that were not sealed properly or present opportunities for water intrusion. The support structure(s) for the deck needs to be addressed and a proper system with less maintenance needs to be employed to correct the problem long term. Ext --,I EAT I C. The waterproofing system at the exterior doors (hollow metal with welded steel frames) and exterior windows (fixed wood sash assemblies clad with cedar) are also deficient. The new waterproofing system needs to be properly incorporated into the existing doors. Many of the existing windows are showing signs of deterioration, the faces are weathered and the waterproofing system is not properly incorporated into the window jamb. The windows shall be properly incorporated into the new exterior cladding and waterproofing. The City will consider replacement of the wood windows with a window assembly requiring less maintenance and a longer useful live. D. The roofing systems (corrugated metal and modified built-up system) have a number of deficiencies. Metal flashing (dormer to roof intersection, counter flashing interface with wood siding, sheet metal pan flashing) are deficient and/or not properly sealed, roof gutters are not sealed, standing seam ribs at dormers obstruct water flow and various other items addressed in the investigation. E Exterior Balcony Railing / Gutters_ The rail post bases are not sealed. The exterior metal clad elevator shaft allows for water intrusion. The concealed drainage systems within the deck and to the roof systems have deficiencies. F. Interior moisture damage to plywood sheathing, wood studs or drywall need to be addressed. G. Exterior untreated wood throughout the facility shall be a consideration for treatment with wood preservatives or replacement. Our goal here is to ensure a long term sustainable system with a reasonable maintenance effort. The scope of work requires a preliminary field investigation which shall consist of: 1. Research and review the damages to the facility and develop a preliminary scope of work/repair. The work product shall include an analysis by a Waterproofing Consultant with extensive experience in building envelopes and waterproofing as to the most effective methods and materials to employ in remediating deficiencies. The Waterproofing Consultant will conduct on-site investigations and provide leak testing at important locations. 2. Prepare detailed and prioritized scope of improvements based on a construction budget of $2,150,000. The scope of improvements shall consider, at a minimum, the deficiencies or damages outlined above or in the initial investigation report and propose innovative or cost effective EXT'1A \t measures to address the deficiencies. While some work does not require consideration of alternatives (e.g. repair of damaged drywall), the City does want to consider alternatives for the types of materials for the building envelope (e.g, cement, cement fiber, vinyl, etc.), work elements that have an aesthetic or long term maintenance component and elements that represent a significant cost impact. As part of this investigation, upon the City's decision of the major components, the typels) of flashing and waterproofing methods shall be well defined. In summary, the preliminary investigation shall definitively define the scope of remediation improvements, estimate the cost of the work and define the waterproofing elements, methods, and standards to be adhered to. The City intends to use this document as the model for what is developed into full working drawings & specifications (not a part of this RFP and Proposal) for future remediation improvements with the funds available. GENERAL SCOPE OF SERVICES The consultant shall: 1. Review the project plans & investigations and perform a site review of the existing facilities. The Waterproofing Consultant site visit will include water testing as well as visual review of selected building components. 2. Work with the City's project manager on completion of the components of the preliminary investigation outlined above. Include time for one (1) two-hour meeting with City Staff to outline the decisional alternatives of the investigation. 3. Finalize the preliminary investigation scope and cost estimate after the City has decided on the various alternative elements. -Xt-‘‘EAT omit scope of work Scope of Work The following Scope of Services reflects our interpretation of required work tasks necessary to achieve the desired preliminary investigation and report for remediation improvements to the existing Old Town Community Theater in the City of Temecula. It is the intent to produce a preliminary investigation and report that meet the objectives of the City of Temecula in terms of work scope, budget limitations, accessibility, design quality, innovation, and established schedules. To assure achievement of this goal, adjustments to this program can be made. The proposed scope of work will include, but may not be limited to, the following: A. GENERAL REQUIREMENTS 1. Meet with the City Staff to coordinate project design. We will attend project meetings with City Staff or design committees required for normal design and processing of the work. If necessary, we will also attend public meetings, Commission level presentations, or City Council presentations. Meet with City Staff to discuss project alternatives. 2. Provide design services that will be consistent with information presented in the City's Request for Qualifications as clarified by this Statement of Qualifications. 3. Provide recommendations in relation to the Project Description, Budget and desired Scope of Improvements. The City's maximum construction budget is $2,150,000. B. BUILDING EVALUATION SURVEY — ROOFING & WATERPROOFING A Visual Survey of the roofing and waterproofing area(s) will be provided by the Waterproofing Consultant paying special attention to the following: ✓ Waterproofing & Roofing Membrane ✓ Surfacing/Claddings Conditions ✓ Sheet Metal Flashings ✓ Window Flashings ✓ Drains ✓ Sealants ✓ Penetrations ✓ Deck Tape ✓ Counter Flashings From the Visual Survey, a narrative report shall be developed including the following components: 1. Executive Summary. The Executive Summary will discuss the overall condition of the waterproofing and roofing membranes as well as components of the system that have an impact on the immediate and long-term serviceable life. 2. Recommendations. Recommendations will accompany the report listing repairs, maintenance and upgrades for the waterproofing and roofing. The recommendations will be based upon; penetration types, condition of the membrane(s), flashings, drainage, and sheet metal. After a review of the conditions and the written report is developed, provide specific recommendations related to all water testing that may be required to identify leak locations. \�"A 3. Budget. Budgetary considerations will be based upon the condition of the existing system(s), type of repairs/replacement required and the usage of the space/tenant needs. 4. Building Plan/Photographic Essay. A Building Plan depicting the individual exterior building elevations, roof areas, deck areas, penetrations, drainage, and deficiencies will be generated from findings. The building plan will be supported by the Photographic Essay, which serves to visually document the overall condition and deficiencies noted. C. LEAK INVESTIGATION/WATER TEST - ROOFING & WATERPROOFING The Waterproofing Consultant shall perform a Review of the areas where leaks have occurred and perform two (2) days of water testing at locations determined during the Building Evaluation, as necessary, and/or investigation as required to determine the source and cause of leaks into the building. Utilize the necessary means to control water in the areas where leaks will be created. As part of the review and tests, provide the following: 1. Photographic documentation of the areas tested with results. 2. Written recommendations for correction, including the type of materials and methods. The work shall be performed from the hours of 8:00 a.m. until reasonably allowed by the City. The Consultant cannot be responsible for any water damage to existing materials that occur during the course of the investigation. The Consultant may need to remove interior building materials such as ceiling tiles and/or drywall, etc., in order to visually observe where water is coming into the building. The cost of repairs to finishes and/or areas damaged by water from the tests shall not be the responsibility of the Consultant. Please note, that any area that cannot be accessed during the course of the test be identified so that no water or leak that occurs in this area will be tested. If the area can be accessed, however it is limited, the Consultant will make every attempt to test the area and limit the amount of water that may enter the location. The City shall provide site restrictions prior to commencement of the work. Due to possible limited hours of operation, any coordination that is required should be provided prior to the start of work. The Consultant is not responsible for the structural condition of the building. D. STRUCTURAL INVESTIGATION Water intrusion from various sources has occurred since 2005. The purpose of structural investigation services is to assess structural systems that may have been damaged by the water intrusion. Finding will be provided in a written narrative. 1. Review existing building drawings for the original construction, and research codes and other resources to determine capacities of existing materials. 2. Review the pervious investigative report prepared for the project by WWWCOT dated September 2, 2009 discussing the concerns, and coordinate conclusions and recommendations via meetings or telephone with that Consultant, as appropriate. 3. Review new investigative findings of the Waterproofing Consultant and Architect. 4. Perform up to five (5) site observations to observe visible construction and condition of the project buildings. E XH- I \T " A t\ 5. Conduct limited independent calculations to help in evaluating the risk associated with the project. 6. Attend one (1) meeting with the Architect and the City to discuss the findings. Attend project Team meetings with the Architect as necessary. 7. Submit a letter report discussing the observations and findings, and providing recommendations as appropriate. E. ARCHITECTURAL INVESTIGATION, FINAL RECOMMENDATIONS, & ESTIMATE 1. Visit and become familiar with the project site. Review physical limitations and opportunities of the existing building, including configuration and existing construction details. Review existing building documents. City shall furnish documents(s) showing the existing building improvements. 2. Meet with City Staff to discuss possible concerns and verify program requirements. Review project "wish list" as furnished by the City to ascertain the requirements of the project and arrive at a mutual understanding of requirements with the City. 3. 4. Provide Visual Survey jointly with the Waterproofing Consultant attention to previously noted areas of deficiency. Review the City's proposed schedule and construction budget requirements. 5. Consult with Waterproofing Consultant regarding findings recommendations. Review final waterproofing report. 6. Attend and witness water testing. Provide input and review findings. paying special and proposed 7. Participate in at least 5 structural investigations by the Structural Engineer to review water damage to the existing building structure caused by moisture infiltration. These investigations will occur at visually accessible areas of the structure. Findings will be based on visual observations and speculated at areas inaccessible to view. 8. Consult with Structural Engineer regarding findings and proposed recommendations. Review final Engineer's report. 9. Along with Waterproofing Consultant, provide recommendations (with alternates) for corrections including methods and materials. 10. Meet with City to discuss methods, materials, and alternates. 11. Coordinate with Estimating Consultant and provide preliminary cost estimate for remediation improvements. Recommendations and cost estimate shall consider the City's $2,150,000 construction budget. 12. Coordinate input from Waterproofing Consultant, Structural Engineer, and Estimating Consultant and provide final report of findings, estimate, and recommendations for remediation improvements. F. RESPONSIBILITIES OF THE CITY 1. Provide documents accurately and thoroughly describing the existing buildings and the existing site. If necessary, coordinate and pay for required testing for hazardous materials, including lead paint, mold, and asbestos investigation and report. Provide hazardous materials abatement specifications if necessary. "PP's 2. Coordinate and monitor document reviews, checking, and approvals. Pay all agency fees. 3. Pay for reproduction of final report in excess of copies provided in this Proposal. 4. Provide any required environmental surveys and reports. 5. Provide City's standard report format if necessary. 6. Provide review submissions to City, County, State or Federal Agencies if necessary. 7. Provide access to all areas of the site and building as necessary for consultant reviews. 8. Coordinate meetings and presentations. 9. Provide building repairs and patching due to any necessary testing performed by the Consultant. Consultant is not responsible for repair of finishes or other items damaged by water testing or other investigative reviews occurring during the course of investigations. 10. Provide information regarding the schedule of operation of the facility. 11. Provide any additional information required by the Consultant for proper performance of the work. G. EXCLUSIONS BY MEYER AND ASSOCIATES (Excluded services can be provided upon request by the City). 1. All Consultant or Sub -Consultant services that are not listed as services to be included in our Scope of Services. 2. All Sub -Consultants and disciplines that are not listed as participants on our project team. 3. Excluded services include but may not be limited to the following: a. Construction documents of any kind. b. Artist's renderings or illustrations. Models. c. Environmental impact reports or similar documents. d. Review, permit or similar fees to governmental agencies. e. Preparation or modification of documents due to City changes to previously approved documents or City changes to previous City direction. f. Printing or reproduction of documents in addition to those provided for in this Proposal. g. Studies or analyses not specifically listed as included. Any off-site studies or analyses. Investigations of existing electrical or mechanical building systems, barriers to the disabled, seismic conditions, etc. h. Field utility investigations. Similar onsite surveys or investigations. Measurements of existing buildings or site improvements. i. Geotechnical investigations, soils reports, or other similar investigations or documents. Ex ps3i7— "A I j. Off-site services. k. Consulting of any kind with respect to hazardous materials such as asbestos, mold, or lead paint. I. Building maintenance analyses or reports. m. Destructive testing or x-ray services. n. Materials demolition or removal for evaluations (by City Staff). o. Providing specialized testing equipment or specialty testing by specialty consultants other than listed in this Proposal. p. Fire sprinkler, fire alarm, or smoke control investigation. q. Stage or theater equipment investigation design or stage construction documents. r. Egress analysis. s. Security system or alarm system evaluation. t. Acoustical study. u. Traffic or parking studies or reports. v. Furniture or equipment review. w. Audio or video system review. x. Value engineering. y. Certifications of as -built or record documents for completeness or accuracy. z. Repair of areas damaged or disturbed by the investigations included in this Proposal. \-\-\ \`'E).`' meyer and associates architecture. landscape architecture, pork and recreation planning May 16, 2012 Department of Public Works City Hall 41000 Main Street Temecula, CA 92590 SUBJECT: FEE FOR ARCHITECTURAL SERVICES PRELIMINARY INVESTIGATION OLD TOWN COMMUNITY THEATER REMEDIATION CITY OF TEMECULA, CALIFORNIA We are pleased to submit the following Professional Fee for the provision of professional architectural services for a Preliminary Investigation for the Old Town Community Theater Remediation in the City of Temecula. This Fee is presented in accordance with the City's Request for Proposals and our Proposal of May 16, 2012. The Fee is valid for 1 80 calendar days from date of submittal. Identification of Offeror: MEYER AND ASSOCIATES 23265 South Pointe Drive Suite 102 Laguna Hills, CA 92653 Tel: 949/380-1151 Fax: 949/380-8117 meyerarch@earthlink.net Contact: Randall K. Meyer Yours truly, MEYER AND ASSOCIATES Randall K. Meyer, Authorized Representative Landscape Architect 3082 Architect C14364 23265 south pointe drive, suite 102 laguna Bills. calitornia 92653 (lel) 949/380-1 1 51 (Fox) 949/380-81 17 rcnndoll k, meyer architect (_:14364 landscape architect 3082 fee Not -To -Exceed Fee Meyer and Associates proposes to complete the Scope of Work for the following not -to - exceed lump sum fee: City Business License Allowance: $ 200.00 General Requirements: 6 City Staff Meetings. $ 3,750.00 2 Presentations (Commission/Council). $ 1,250.00 Building Evaluation/Survey: $ 6,625.00 Leak Investigation/Water Test: $ 14,260.00 Structural Investigation: $ 5,175.00 Architectural Investigation. Reviews. $ 1,000.00 2 City Meetings. $ 1,250.00 Visual Survey. $ 1,000.00 Waterproofing Consultation. $ 250.00 Water Testing. $ 2,000.00 Structural Review. $ 2,500.00 Structural Consultation. $ 250.00 Recommendations. $ 3,320.00 Estimating. $ 7,900.00 Final Report. $ 5,640.00 Reimbursable Allowances: Final Report (6 Copies). $ 600.00 Subconsultant Reimbursables (Waterproofing). $ 350.00 Subconsultant Reimbursables (Structural). $ 350.00 Subconsultant Reimbursables (Estimating). $ 350.00 Architect's Reimbursables. $ 350.00 TOTAL NOT -TO -EXCEED FEE $ 58,370.00 The above fees include costs for transportation, telephone, interim submittals, and normal insurance coverage. Meyer and Associates understands the City will furnish information and services listed after our Scope of Services. These fees have been based on the Project Description and Scope of Services. Meyer and Associates will provide construction documents for improvements within the limits of the Project Description and Scope of Services. Documents for improvements exceeding the Project Description and Scope of Services are not included. Should the Project Description or Scope of Services be altered, the fee may be adjusted accordingly. Services will be billed on an hourly basis for actual work performed up to the total not -to - exceed fee. The breakdown of fees above is a guideline only to illustrate individual fee components of overall services. Actual work performed will be responsive to specific job requirements and may vary significantly from the itemized listing above fee Standard Hourly Rates 1. MEYER AND ASSOCIATES will provide services, as may be required and authorized by the City, for hourly fees in accordance with the following schedule: Principal $ 125.00 Project Coordinator $ 125.00 Project Architect $ 100.00 Project Landscape Architect $ 100.00 Architectural Designer $ 85.00 Landscape Architectural Designer $ 85.00 AutoCAD Operator $ 60.00 Word Processor $ 30.00 Site visit or Meeting $ 750.00 Subconsultant Services cost + 15% 2. MHP will provide services as may be required and authorized by the City, for hourly fees in accordance with the following schedule: Principal $ 150.00 Engineer $ 130.00 Project Manager $ 120.00 Designer $ 105.00 AutoCAD Draftsperson $ 85.00 Clerical $ 70.00 (Additional Site Visit or Meeting) $ 600.00 3. D7 CONSULTING will provide services, as may be required and authorized by the City, for hourly fees in accordance with the following schedule: General Consulting $ 225.00 CAD Draftsman $ 100.00 Administrative $ 80.00 4. O'CONNOR CONSTRUCTION MANAGEMENT will provide services, as may be required and authorized by the City, for hourly fees in accordance with the following schedule: Senior Project/Construction Manager $ 155.00 Senior Estimator/V.E. Support $ 155.00 Senior Scheduler $ 155.00 Constructability Reviewer $ 155.00 Computer Consultant $ 120.00 Notes: 1. The above schedule is for straight time. Overtime will be charged at 1.50 times the standard hourly rates. Sundays and holidays will be charged at 2.00 times the standard hourly rates. 1 fee Fee Notes 1. Consultation in connection with Contractor disputes, arbitration, litigation, court appearances and additional consultants will be quoted separately and is not a part of this proposal. 2. Additional billing classifications may be added to the above listing during the year as new positions are created. 3. It should be noted that the foregoing wage rates are effective through January 1, 201 3. The rates may be negotiated with the City after that date to compensate for labor adjustments and other increases in costs. 4. Services of outside consultants not listed in this proposal shall be billed at our direct cost, plus 15% of the actual cost of their services for coordination. 5. Reimbursable items, such as the cost of blueprinting, graphic reproduction, FAX, and plotting shall be billed at our direct cost plus 15%. Auto travel will be charged at $0.40 per mile. 6. It is the responsibility of Meyer and Associates to schedule the project's completion under normal conditions without the use of its staff on an overtime basis. If the City adjusts the deadline or requests that work be completed earlier than originally scheduled and thus requires overtime, the fees shall be adjusted to cover the increased costs incurred by Meyer and Associates. The hourly rates for overtime will be one and one-half (1 '/z ) times the standard hourly rates except for Sundays and holidays, which will be two (21 times the standard hourly rates. 7. We will bill on a monthly basis in proportion to the time spent on the project. All billing statements are due upon receipt. Interest will be charged at the rate of 1 %z % per month on the past due balance thirty days and over. Meyer and Associates shall have the right to stop work should accounts become past due. 8. Fees contained herein are valid for 180 days from the date of this Proposal. OLD TOWN TEMECEJLA COMMUNITY THEATER DEDICATED OCTOBER 4. 7005 CITY Oi TEMECULA CITY COUNCIL JEFF COMERCHIRO, MAYOR RON ROBERTS, MAYOR PRO TLM MICHAEL S. HACGAR, COUNCILMEMBER CHUCK WASHINGTON, COUNCILMEMBER MARYANN EDWAROS, COUHCILMEMIER SHAWN D. NELSON. CITY MANAGER schedule of work project schedule schedule of proposed hours E-X.H E71 schedule of work Project Schedule (Estimated) Subject to alterations in the best interest of the City of Temecula we propose to schedule this project as follows (please reference our Scope of Work) based upon our previous scheduling experience and track record. Task Work Weeks Notice -To -Proceed (Actual Date Unknown) 00 Subconsultant Agreements. 00 - 02 Building Evaluation Survey Visual Survey. 03 Report. 04 Photo Essay. 04 Leak Investigation/Water Test Day 1 Testing. 05 Day 2 Testing. 05 Photo Documentation. 05 Written Recommendations. 06 Structural Investigation Review Existing Structural Design. 01 - 02 Review Existing Report/New Findings. 01 - 02 Site Observations. 03 - 08 Analysis and Report. 09 Architectural Investigation, Estimate, Report Review Buildings and Related Documents. 01 - 02 Staff Meeting/Budget Review/Schedule Review. 01 Visual Survey. 03 Consult With Waterproofing Consultant. 04 Water Testing. 05 - 06 Structural Investigations. 03 - 08 Consult With Structural Engineer. 09 Recommendations. 10 - 12 Meet With City. 13 Estimating. 14 - 15 Final Report. 14 - 15 Schedule Clarification The time during which the Consultant is delayed in its work by the acts of neglect of the City or its employees or those under it by contract or otherwise, or by Act of God which the Consultant could not have foreseen and provided for and which is not due to any fault or negligence on the part of the Consultant, shall be added to the time of completion of the work and the Consultant shall not be liable for any damages on account of such delay. Scheduling Commitment Meyer and Associates will proceed with the project immediately upon receipt of approval and Notice to Proceed from the City. This project will be given a high priority for the duration of the work. Our office is committed to meeting the deadlines set forth in the schedule presented above. Schedule of Proposed Hours l_Kt-r 1gl 1 It �1 I CLERICAL (HOURS) ao d oila co tD O til 466 46 4666 46U61.111z6±-72 Q 4mU❑ ESTIMATOR (HOURS) II! .. !!!! i!!„ !I!!!. A. 40.0 I!ol N 42.0 QmU 46 466❑ 466❑uj it Y QmU❑ STRUCTURAL ENGINEER (HOURS) !!! 0000 ..!o,!o!!!I .I!00 dNddN N 4.46M d QmU Qat 466❑ 46(J❑WLL.C7=-.-iY Q QmU❑ WATERPROOFING CONSULTANT (HOURS) 4'00 cv w ui OLe ain d ! ! ! ! I ! i ! 1 1 ! I ! ! ! ! ! O , ('i 83.0 1 466 4th 4mUci 46661.0±'-;12 4 466❑ ARCHITECT (HOURS) ! !!! gog00000000 64:6 0iro('4 ("4 aoo oIc!o v 0 N N d .- 466 4 6 4666 4 6 U❑ W LL c7 =- Y 4 4 6 6❑ 0 1. Building Evaluation Survey. A. Visual Survey. B. Narrative Report. C. Photographic Essay. 2. Leak Investigation/Water Test. A. Documentation (3 Man Team). B. Report. 3. Structural Investigation. A. Reviews. B. Site Observations. C. Team Meeting. D. Report. 4. Architectural Investigation. A. Reviews. B. City Meeting. C. Visual Survey. D. Waterproofing Consultation. E. Water Testing. F. Structural Review. G. Structural Consultation. H. Recommendations. I. City Meeting. J. Estimating. K. Final Report. 5. Estimating. A. Preliminary Cost Estimate. 6. Reimbursable Services. A. Printing/Reproduction/Plotting. B. Miscellaneous (Waterproofing Consultant). C. Miscellaneous (Estimator). D. Miscellaneous (Structural Engineer) 7. Estimated Total Hours Q Item No. 17 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Construction Contract for Citywide Concrete Repairs — PVV12-07 PREPARED BY: Amer Attar, Principal Engineer Chris White, Assistant Engineer - CIP RECOMMENDATION: 1. Award the construction contract for Citywide Concrete Repairs Project — PW 12- 07, to Above All Narnes Construction Services, Inc. in the amount of $127,777.77 for Fiscal Year 2012-13; 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $25,555.55, which is equal to 20% of the contract amount; 3. Make a finding that the Citywide Concrete Repairs Project is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. BACKGROUND: The Citywide Concrete Repairs Project is an annual project which repairs various concrete facilities maintained by the City. The project consists of the removal and replacement of damaged curb & gutter, sidewalk, driveway approaches, under sidewalk drains, cross gutters, ADA ramps and spandrels at various locations. On April 24, 2012, City Council approved the plans and specifications and authorized staff to solicit construction bids. On Wednesday, May 23, 2012, nine bids were electronically opened and publicly posted on PlanetBids. The results were as follows: 1. Above All Names Construction Services, Inc. $ 127,777.77 2. B & T Works, Inc. $ 135,731.00 3. Victor Concrete $ 137,853.50 4. Hardy and Harper $ 143,294.30 5. Hunter General Engineering, Inc. Non -Responsive 6. RSB Group, Inc. Non -Responsive 7. El Camino Construction & Engineering Corp. Non -Responsive 8. Tryco General Engineering Non -Responsive 9. Kormx, Inc. Non -Responsive Staff has deemed the bids submitted by Hunter General Engineering, Inc., as non-responsive due to the fact that the City did not receive their original bid package on-line prior to the bid opening as required by the project Specifications, Notice Inviting Bids Section Number "7" and Instruction to Bidders, Section 2, "Proposal", Item Number "i." Staff has deemed the bids submitted by RSB Group, Inc., EL Camino Construction & Engineering Corp., Tryco General Engineering and Kormx, Inc., as non-responsive due to the fact that the City did not receive their original bid bonds within the 24-hour after bid opening as required by the project Specifications, Notice Inviting Bids Section Number "7" and Instruction to Bidders, Section 2, "Proposal", Item Number "i." Staff has reviewed the bid proposals and found Above All Names Construction Services, Inc., to be the lowest responsible bidder for this project. Above All Names Construction Services, Inc. has completed similar work for other cities. The Engineer's Estimate for the project was $144,645.50. The project specifications allow for 40 working days, which is an approximate duration of two months. Since the lowest bid is below the Engineer's Estimate, staff is requesting authorization of a 20% contingency to perform additional concrete repairs needed at various locations throughout the City. The Multiple Species Habitat Conservation Plan (MSHCP) is an element of the Riverside County Integrated Project (RCIP) to conserve open space, nature preserves and wildlife to be set aside in some areas. It is designed to protect over 150 species and conserve over 500,000 acres in Western Riverside County. The City of Temecula is a permittee to the MSHCP and as such is required to abide by the Regional Conservation Authority's (RCA) Fee Remittance and Collection Policy adopted by Resolution 07-04 on September 10, 2007. The RCA is a joint regional authority formed by the County and the Cities to provide primary policy direction for implementation of the MSHCP. Beginning July 1, 2008 the RCA will require that locally funded Capital Improvement Projects contribute applicable MSHCP fees within 90 -days of construction contract award. Fees outside the public right of way are calculated on a cost per acre of disturbed area basis, while fees for typical right-of-way improvements projects are 5% of construction costs. Projects funded by TUMF or Measure A are exempt from MSHCP fees, as those programs contribute directly to the MSHCP. The Citywide Concrete Repairs Project consists of the removal and replacement of concrete facilities within the existing improved right-of-way, therefore there is no new disturbed area subject to the 5% MSHCP fees, thus the project is exempt. FISCAL IMPACT: The Citywide Concrete Repairs Project part of the Department of Public Works Maintenance Division Budget for Routine Street Maintenance funded with Measure A. Upon approval of the Fiscal Year 2012-13 budget, sufficient funds will be available for the contract amount of $127,777.77 plus the 20% contingency amount of $25,555.55 for a total encumbrance of $153,333.32. ATTACHMENTS: 1. Contract 2. Citywide Concrete Repair List CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACT FOR CITYWIDE CONCRETE REPAIRS — FY 2011-12 PROJECT NO. PW12-07 THIS CONTRACT, made and entered into the 1s` day of July, 2012 by and between the City of Temecula, a municipal corporation, hereinafter referred to as "CITY", and Above All Names Construction Services, Inc., hereinafter referred to as "CONTRACTOR." WITNESSETH: That CITY and CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACT DOCUMENTS. The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled CITYWIDE CONCRETE REPAIRS — FY 2011-12, PROJECT NO. PW12-07, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Standard Plans and Specifications, (latest edition), issued by the California Department of Transportation, where specifically referenced in the Plans, Special Provisions, and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for CITYWIDE CONCRETE REPAIRS — FY 2011-12, PROJECT NO. PW12-07. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 1612 South Clementine St. Anaheim, California 92802 (714) 517-0970 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provisions, and Technical Specifications for CITYWIDE CONCRETE REPAIRS — FY 2011-12, PROJECT NO. PW12-07. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: CITYWIDE CONCRETE REPAIRS — FY 2011-12, PROJECT NO. PW12-07 All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by CITY. 3. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of CITY or its authorized representatives. 4. CONTRACT AMOUNT AND SCHEDULE. The CITY agrees to pay, and CONTRACTOR agrees to accept, in full payment for, the work agreed to be done, the sum of: One Hundred Twenty Seven Thousand Seven Hundred Seventy Seven Dollars and Seventy Seven Cents ($127,777.77), the total amount of the base bid. CONTRACTOR agrees to complete the work in a period not to exceed 40 working days, commencing with delivery of a Notice to Proceed by CITY. Construction shall not commence until bonds and insurance are approved by CITY. 5. CHANGE ORDERS. All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 6. PAYMENTS A. LUMP SUM BID SCHEDULE: Before submittal of the first payment request, the CONTRACTOR shall submit to the Director of Public Works a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the Director of Public Works may require. This schedule, as approved by the Director of Public Works, shall be used as the basis for reviewing the CONTRACTOR's payment requests. B. UNIT PRICE BID SCHEDULE: Pursuant to Section 20104.50 of the Public Contract Code, within 30 days after submission of a payment request to the CITY, the CONTRACTOR shall be paid a sum equal to 95% of the value of the work completed according to the bid schedule. Payment request forms shall be submitted on or about the 30th day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made 60 days after acceptance of final payment and the CONTRACTOR filing a one-year Warranty and an Affidavit of Final Release with the CITY on forms provided by the CITY. C. Payments shall be made on demands drawn in the mariner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. D. Interest shall be paid on all undisputed payment requests not paid within 30 days pursuant to Public Contracts Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. 7. LIQUIDATED DAMAGES — EXTENSION OF TIME. In accordance with Government Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of $1,000 per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of, the CONTRACTOR including delays caused by CITY. Within ten calendar days of the occurrence of such delay, CONTRACTOR shall give written notice to CITY. Within 30 calendar days of the occurrence of the delay, CONTRACTOR shall provide written documentation sufficient to support its delay claim to CITY. CONTRACTOR'S failure to provide such notice and documentation shall constitute CONTRACTOR'S waiver, discharge, and release of such delay claims against CITY. 8. WAIVER OF CLAIMS. On or before making each request for payment under Paragraph 6 above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to work related to the payment. Unless the CONTRACTOR has disputed the amount of the payment, the acceptance by CONTRACTOR of each payment shall constitute a release of all claims against the CITY related to the payment. CONTRACTOR shall be required to execute an affidavit, release, and indemnity agreement with each claim for payment. 9. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract, from the Director of the Department of Industrial Relations. These rates are available from the California Department of Industrial Relations' Internet Web Site at http://wwvv.dir.ca.gov. CONTRACTOR shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. CONTRACTOR shall comply with the provisions of Section 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, CONTRACTOR shall forfeit to the CITY, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. 10. TIME OF THE ESSENCE. Time is of the essence in this contract. 11. INDEMNIFICATION. All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR agrees to save, indemnify, hold harmless and defend CITY OF TEMECULA, TEMECULA COMMUNITY SERVICES DISTRICT, and/or SUCCESOR AGENCY OF THE TEMECULA REDEVELOPMENT AGENCY, its officers, employees, and agents, against any and all liability, injuries, or death of persons (CONTRACTOR's employees included) and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by CONTRACTOR, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the CITY. The CONTRACTOR shall indemnify and be responsible for reimbursing the CITY for any and all costs incurred by the CITY as a result of Stop Notices filed against the project. The CITY shall deduct such costs from Progress Payments or final payments due to the CONTRACTOR. 12. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to CITY's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. 13. CONFLICT OF INTEREST. CONTRACTOR warrants that none of its partners, members or shareholders are related by blood or marriage to any employee of the CITY who has participated in the development of the specifications or approval of this project or who will administer this project nor are they in any way financially associated with any CITY officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. CONTRACTOR further warrants that no person in its employ nor any person with an ownership interest in the CONTRACTOR has been employed by the CITY within one year of the date of the Notice Inviting Bids. 14. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this Contract, CONTRACTOR shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 15. NOTICE TO CITY OF LABOR DISPUTES. Whenever CONTRACTOR has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, CONTRACTOR shall immediately give notice thereof, including all relevant information with respect thereto, to CITY. 16. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the CITY. 17. INSPECTION. The work shall be subject to inspection and testing by CITY and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plants of CONTRACTOR and any of its suppliers. CONTRACTOR shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to riot unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. 18. DISCRIMINATION. CONTRACTOR represents that it has riot, and agrees that it will riot, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 19. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this Contract, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. 20. PROHIBITED INTEREST. No member, officer, or employee of the City of Temecula or of a local public body who has participated in the development of the specifications or approval of this project or will administer this project shall have any interest, direct or indirect, in the contract or the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the contractor/consultant covenants and agrees to their knowledge that no board member, officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Temecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 21. ADA REQUIREMENTS. By signing this contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101- 336, as amended. 22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the CONTRACTOR as set forth in the Contract Documents, and to the CITY addressed as follows: Mailing Address: Street Address: Greg Butler Director of Public Works/City Engineer City of Temecula P.O. Box 9033 Temecula, CA 92589-9033 Greg Butler Director of Public Works/City Engineer City of Temecula 41000 Main Street Temecula, CA 92590-3606 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR Above All Names Construction Services, Inc. 1648 W. Persimmon Street Rialto, Ca. 92377 (909) 421-1770 By: John Pedregon President By: Karen Pedregon Secretary/Treasury (Signatures of two corporate officers required for Corporations) DATED: CITY OF TEMECULA By: Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney vg City of Temecula Department of Public Work FY 2011-2012 Concrete Repair List Project No. PW12-07 LOCATION SCOPE OF WORK Sidewal k ar Ramp Panel (SF) ADA Access Ramp (SF) Res. Drive Approach (SF) Cross Gutter (SF) Spandrel Under ��F) :Sidewalk Drain (EA) 31581 Seastar Place Sidewal k R & R Sidewalk 10 6 60.00 W/B Loma Linda 200' Before Pechanga (by Iightpole) Sidewal k R & R Sidewalk 20 6 120.00 SIE c/o Pechanga @ Deer Hdlow Ramp Panel R & R Ramp Panel 8 6 48.00 31163 Lahontan Street Sidewalk R & R Sidewalk 25 6 150.00 Greenboro Drive @ Murfield Drive Cross Gutter R & R Cross Gutter 20 6 120.00 SUBTOTALS - AREA 1 0.00 378.00 0.00 0.00 120.00 0.00 0.00 W/B Sunny Meadows 150' wto Capri Sidewalk R & R Sidewalk 20 6 120.00 Temecula Parkway @ Meadows Parkway (SIW Corner) Sidewal k R & R Sidewalk 5 6 30.00 33365 Via Chapparo Sidewalk R & R Sidewalk 25 6 150.00 33365 Via Chapparo Curb and Gutter R & R Curb and Gutter 25 1 25.00 Across from 32156 Calle Resaca Sidewalk R & R Sidewalk 35 6 210.00 Across from 41637 Corte Higuera Sidewalk R & R Sidewalk 20 6 120.00 Across from 32504 San Marco Drive Sidewalk R & R Sidewalk 10 6 60.00 32462 San Marco Drive Sidewalk R & R Sidewalk 10 6 60.00 Across from 43786 Calabro Street Sidewalk R & R Sidewalk 16 6 96.00 43683 Alcoba Drive Sidewalk R & R Sidewalk 10 6 60.00 1 of 7 City of Temecula Department of Public Work 32935 Valence Court SCOPE OF WORK Sidewalk R & R Sidewalk FY 2011-2012 Concrete Repair List 10 6 Sidewal k or Ramp Panel (SF) 60.00 ADA Access Ramp (SF) Res. Drive ApproacKH. (SF) Cross Gutter (SF) Project No. PW12-07 Spandrel (SF) Under Sidewalk Drain (EA) 32913 Adelante Street Sidewalk R & R Sidewalk 7 8 56.00 E/B Sassari Court 50' before Adelante Street Sidewalk R & R Sidewalk 15 6 90.00 Across from 43869 Sassari Court Sidewalk R & R Sidewal k 20 6 120.00 Across from 43877 Sassari Court Sidewalk R & R Sidewal k 10 6 60.00 43502 Modena Drive Sidewalk R & R Sidewalk 10 6 60.00 E/B Campanula Way 50' past Vdta Street Sidewalk R & R Sidewal k 10 6 60.00 E/B Campanula Way 150' before Camino Del Sd Sidewalk R & R Sidewalk 20 6 120.00 Capri Way (West Side) Sidewalk R & R Sidewalk 40 6 240.00 32482 Rosa Court Sidewalk R & R Sidewalk 10 6 60.00 32012 Calle Espinoza Sidewalk R & R Sidewalk 20 6 120.00 31976 Calle Espinoza Sidewalk R & R Sidewalk 15 6 90.00 43001 Corte Cabrera Curb and Gutter R & R Curb and Gutter 10 1 10.00 32009 Calla Gerona Sidewal k R & R Sidewalk 16 6 96.00 Across from 31390 Calla Carrasco Sidewal k R & R Sidewalk 30 6 180.00 31530 Calla Carrasco Driveway Approach R & R Driveway Approach 3 6 18.00 2 of 7 City of Temecula Department of Public Work FY 2011-2012 Concrete Repair List Project No. PW12-07 LOCATION S/E clo Calle Ballentine SCOPE OF WOR K: ADA Access R & R ADA Access Ramp Ramp 20 8 Sidewalk or Ramp Panel (SF) ADA Access Ramp (SF) 160.00 Res. Drive Approach (SF) Cross Gutter (SF) Spandrel (SF) Under Sidewalk Drain (EA) S/E clo Corte A meria Ramp Panel R & R Ramp Panel 8 8 64.00 31490 Corte Rimda Curb and Gutter R & R Curb and Gutter 10 1 10.00 31495 Corte Rimda Sidewalk R & R Sidewalk 36 6 216.00 31435 Corte Rimda Sidewalk R & R Sidewalk 15 6 90.00 31747 Via Campanario Sidewalk R & R Sidewalk 15 6 90.00 SIB Margarita Road 30' past Pio Pico Sidewalk R & R Sidewal k 12 6 72.00 Campo Drive @ Corte Portofino (south side) Sidewalk R & R Sidewalk 20 6 120.00 NIB Margarita Road 100' Nio Lucky Center Sidewalk R & R Sidewalk 30 6 180.00 E/B Campanula Way 100' past Volta Street Sidewalk R & R Sidewalk 15 6 90.00 E/B Deportola Way 100' past Dives Way Sidewalk R & R Sidewal k 24 12 288.00 NIB Margarita Road between Pauba Road and Rancho Vista Road (by school drive entrance) Sidewalk R & R Sidewalk 15 6 90.00 NIB Margarita Road between Pauba Road and Rancho Vista Road (by school drive entrance) Sidewalk R & R Sidewalk 20 6 120.00 SUBTOTALS - AREA 2 45.00 3738.00 160.00 18.00 0.00 0.00 0.00 30566 Spica Curb and Gutter R & R Curb and 10 Gutter 1 10.00 3 of 7 City of Temecula Department of Public Work FY 2011-2012 Concrete Repair List Project No. PW12-07 30566 Spica Driveway R & R Driveway Approach Approach 20 6 Sidewal k or Ramp Panel (SF) ADA Access Ramp (SF) Res. Drive Approach (SF)• 120.00 Crass Gutter Spandrel (SF) (F) Under Sidewalk Drain (EA) Across from 41875 C Street (by cemetary Under Sidewalk R & R Under drive approach) Drain Sidewalk Drain 1 1.00 42879 Santa Suzanne Curb and Gutter R & R Curb and Gutter 10 1 10.00 41864 Borealis Drive Curb and Gutter R & R Curb and Gutter 10 1 10.00 42466 Cosmic Drive Curb and Gutter R & R Curb and Gutter 10 1 10.00 42189 Agena Street Sidewalk R & R Sidewalk 12 6 72.00 42220 Agena Street Sidewalk R & R Sidewalk 15 6 90.00 Across from 42234 Agena Street Sidewalk R & R Sidewalk 16 6 96.00 42106 Cosmic Drive Curb and Gutter R & R Curb and Gutter 10 1 10.00 Via La Vida @ Margarita Road Sidewalk R & R Sidewalk 5 6 30.00 30020 Santa Cecelia Sidewalk R & R Sidewalk 20 6 120.00 Preece Lane @ Via Mondo (S/W corner) Sidewalk R & R Sidewalk 25 6 150.00 Preece Lane @ Via Mondo (S/E corner) Sidewalk R & R Sidewalk 25 6 150.00 Preece Lane @ Via Mondo n/s Sidewalk R & R Sidewalk 25 6 150.00 Preece Lane @ Gatewood Way sie corner ADA Access R & R ADA Access Ramp Ramp 20 12 240.00 43870 Gatewood Way Sidewalk R & R Sidewalk 20 6 120.00 4 of 7 City of Temecula Department of Public Work FY 2011-2012 Concrete Repair List Project No. PW12-07 LOCATION SCOPE OF WOR K: Sidewal k or Ramp Panel (SF) ADA Access Ramp (SF) Res. Drive Approach (SF) Cross Gufter (SF) Spandrel (SF) Under Sidewalk Drain (EA) Gatewood Way @ Longvale Court Sidewal k R & R Sidewalk 8 6 48.00 Gatewood Way @ Longvale Court Curb and Gutter R & R Curb and Gutter 5 1 5.00 29891 Longvale Court Sidewalk R & R Sidewalk 25 6 150.00 Preece Lane 50' w/o Tierra Vista Curb and Gutter R & R Curb and Gutter 10 1 10.00 Preece Lane 50' w/o Buckeye Sidewalk R & R Sidewalk 120 6 720.00 Preece Lane 180' w/o Buckeye Sidewal k R & R Sidewalk 50 6 300.00 Preece Lane 200' w/o Buckeye Sidewal k R & R Sidewalk 10 6 60.00 43531 Calle Carabana Ramp Panel R & R Ramp Panel 8 8 64.00 43531 Calle Carabana Ramp Panel R & R Ramp Panel 8 8 64.00 43531 Calle Carabana Sidewal k R & R Sidewalk 10 6 60.00 SUBTOTALS - AREA 3 65.00 2444.00 240.00 120.00 0.00 0.00 1.00 33211 Pujol Street Driveway Approach R & R Drive Approach 10 6 60.00 28434 Pujol Street Sidewal k R & R Sidewalk 15 6 90.00 S/E clo Mercedes @ Moreno Road Spandrel R & R Spandrel 8 6 48.00 S/E cio Mercedes @ Moreno Road ADA Access Ramp R & R ADA Access Ramp 12 8 96.00 S/E clo Mercedes @ Moreno Road Ramp Panel R & R Ramp Panel 24 10 240.00 5 of 7 City of Temecula Department of Public Work FY 2011-2012 Concrete Repair List Project No. PW12-07 LOCATION SCOPE OF WOR K: &G •LF) Sidewal k or Ramp Panel (SF) ADA Access Ramp (SF) Res. Drive Approach (SF) Cross Gutter (SF) Spandrel (SF) Under Sidewalk Drain (EA) SIE c/o Mercedes @ Moreno Road Cross Gutter R & R Curb and Gutter 12 8 96.00 SUBTOTALS - AREA 4 0 00 330.00 96.00 60.00 96.00 48.00 0.00 Across from 29731 Calle Palmas Sidewal k R & R Sidewalk 38 6 228.00 Across from 29960 Corte Cantera Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 Across from 30006 Corte Cantera Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 27587 Swallow Ct Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 39560 Linnit Court Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 39560 Warbler Circle Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 30165 Deer Meadow Road Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 41998 Via Renate Sidewal k R & R Sidewalk 5 6 30.00 SUBTOTALS - AREA 5 0.00 258.00 0.00 0.00 0.00 0.00 6.00 NIE corner of Margarita Road @ Overland Drive Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 Margarita Rd westside 40' past Courtney PI Sidewal k R & R Sidewalk 10 6 60.00 Margarita Rd westside 100' past Courtney PI Sidewal k R & R Sidewalk 35 6 210.00 41770 Margarita Road Sidewalk R & R Sidewalk 10 6 60.00 6 of 7 City of Temecula FY 2011-2012 Project No. PW12-07 Department of Public Work Concrete Repair List LOCATION Item SCORE OF WORK W C&G (LF) Sidewal k ar Ramp Panel (SF) ADA Access Ramp (SF) Res. Drive Approach (SF) Cross Gutter (SF) Spandrel (SF) Under Sidewalk Drain (EA) Humber Drive @ Rio Grande N/E corner Sidewal k R & R Sidewalk 48.00 Yukon Road @ Rancho California Road Curb and Gutter N/W corner R & R Curb and Gutter 8.00 41770 Margarita Road Cross Gutter R & R Cross Gutter 40 240.00 41770 Margarita Road Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 Across from 29657 N. General Kearny Road Sidewal k R & R Sidewalk 30 1.5 45.00 Across from 29657 N. General Kearny Road Sidewalk R & R Sidewalk 10 60.00 W/B Rancho California Road 150' w/o Ynez Road Sidewal k R & R Sidewalk 10 SUBTOTALS - AREA 6 E/B Zevo 500' before Diaz Road Under Sidewalk Drain R & R Under Sidewalk Drain 1 SUBTOTALS - AREA 7 GRAND TOTALS 8.00 0.00 118.00 60.00 543.00 0.00 7691.00 0.00 0.00 496.00 0.00 0.00 198.00 240.00 0.00 456.00 0.00 0.00 48.00 2.00 1.00 1.00 10.00 7 of 7 Item No. 18 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Amendments to Annual Agreements for various services required by the Public Works, Traffic Division — Fiscal Year 2012-13 PREPARED BY: Jerry Gonzalez, Associate Engineer - Traffic RECOMMENDATION: Approve the following amendments to annual agreements in the amounts stated for Fiscal Year 2012-13 for various Traffic Division operational needs. First Amendment with DBX, Inc. $ 30,000 Second Amendment with McCain, Inc. $ 30,000 First Amendment with Willdan Engineering $ 30,000 BACKGROUND: Previously, the City Council approved agreements with the above listed firms to provide on-call services and/or products. The original agreements allow for term extensions to provide continued services to the community for Fiscal Year 2012-13. During the fiscal year, services and/or products are requested from each vendor as needed and purchase orders are drawn accordingly from the corresponding budget accounts. FISCAL IMPACT: Adequate funds will be availat e in the Public Works Department, Traffic Division budget, upon approval of the Fiscal Year 2012-13 budget. ATTACHMENTS: Agreement Amendments FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND DBX, INC. TRAFFIC SIGNAL EQUIPMENT REPLACEMENT PROGRAM THIS FIRST AMENDMENT is made and entered into as of June 12, 2012 by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and DBX, Inc. a Corporation, (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On December 1, 2011, the City and Contractor entered into that certain Agreement entitled "Agreement for Traffic Signal Equipment Replacement Program", in the amount of Thirty Thousand Dollars and No Cents ($30,000). b. The parties now desire to extend the term of the agreement to June 30, 2013, increase the payment in the amount of Thirty Thousand Dollars and No Cents ($30,000), and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2013 unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The FIRST Amendment amount shall not exceed Thirty Thousand Dollars and No Cents ($30,000) for additional Traffic Signal Equipment Replacement Program for a total Agreement amount of Sixty Thousand Dollars and No Cents (S60,000). 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA DBX, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor James Perry, President ATTEST: By: _ By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Charles Perry, Vice President Peter M. Thorson, City Attorney CONSULTANT DBX, INC. Charles Perry, Vice President 42024 Avenida Alvarado, Suite A Temecula, CA 92590 951/296-9909 951/296-9978 PM Initials: Date: 2 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. D B Inc. x 4£481 A' lDAALVW O, SUIT! A TOMQIX,LA C.AWChNU IO» 1451) 2164109 PAX rH6I} 997$ EQUIPMENT, LABOR & MATERIAL RATES FOR EXTRA WORK AIR COMPRESSOR A►R TOOLS COMPACTORS ROLLER CONCRETE SAW 80eCAT At1ROWSOARD TRENCHER 314 T TRUCK SAW/LIFT TRUCK/ t TONS DUMP TRUCK ELECTRICIANS CEMENT MASON CEMENT MASON COMM & SYSTEMS TECH COMM & SYSTEMS TECH COMM & SYSTEMS TECH CRANE/OPERATOR NavarnM? 22, 2211 ]'.QUIPMEAT RPTE3 Z ;AIRCPI )*SORT] 016.026 !AIRTOI [ATM ] 30.40 ;AtRTOI IATOL) 40.80 Al RTOI IATOLJ 80 COMM- ,3I (COMP] 4250 I OVI6I (I -R3 3570 ;SAWCOj IASOP) 3345 ITRACS; (150] A ;TRAF,J;FIAS) T1I ;TRENC) (D-1'11 £676 (TRLCK) [TUT' 12.20 ;TH6C{I rrs,T I) 20-28 TRL.N) (7RUFij 2AXL VASA RMS 05 05/HOUR 75 9,1iHOLR 73.37, OLR 72 !18,1-OLR ©7.72 OLR 65.0! I'OLR CRANE afro, $120.71'HOUR (4 MQtUf;MIM'MUMt 19.001HOut .04/Hour 1.04Maur 1,47Mour 3,82/Hour 29.95Mour 19.0futiodr 25,83Mour 3.18/Huff 34.lEMour 30.321Hour 32.97/Hour 51.281Hour MATERIAL RATE$ • ALL MATERIALS WILL INCLUDE TAX NIQ A 15% STANDARD MARKUP. 3 SECOND AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND McCAIN, INC. TRAFFIC SIGNAL EQUIPMENT THIS SECOND AMENDMENT is made and entered into as of June 12, 2012 by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and McCain, Inc. a Corporation, (hereinafter referred to as "Vendor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2010, the City and Vendor entered into that certain Agreement entitled "Agreement for Traffic Signal Equipment", in the amount of Thirty Thousand Dollars and No Cents ($30,000). b. On July 1, 2011 the City and Vendor entered into the First Amendment to that certain Agreement entitled "Agreement for Traffic Signal Equipment," to extend the term of the agreement to June 30, 2012, and to increase the payment in the amount of Thirty Thousand Dollars and No Cents ($30,000). c. The parties now desire to extend the term of the agreement to June 30, 2013, increase the payment in the amount of Thirty Thousand Dollars and No Cents ($30,000), and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2013 unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Vendor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The SECOND Amendment amount shall not exceed Thirty Thousand Dollars and No Cents ($30,000) for additional Traffic Signal Equipment for a total Agreement amount of Ninety Thousand Dollars and No Cents ($90,000). 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 1 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA McCAIN, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor ATTEST: Bv: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT By: Theresa Schaffer, Corporate Treasurer JoAnn Mills, Vice President of HR McCAIN, INC. Attn: Leann Arnold 2365 Oak Ridge Way Vista, CA 92801 760/734-5057 760/727-8184 Iarnold@mccain-inc.com PM Initials: rIl Q Date: 3 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Vendor. �: ■ r1 1111• -Cain Attn:iamRail Uribe Via E-mail QUOTATION Estimator: Leanne Amold Quote #: Z031810LA2 REV 2 (760)734-5057 Agency: Temecula FX(760)727-8184 Job Name: Budgetary Pricing. Temecula Bid Date: 4.18.1 1 REVISED 426.12 Bid Item Qnty Description Price Extension 1 332 CABINET, ANODIZED S 10.151.00 $10,151.00 EQUIPPED AS FOLLOWS: DUEL FAN PANEL FOR 332 CORBIN LOCKS 170E CONTROLLER W/412C PROM MODULE BITRAN 233 PROGRAM 400 MODEM WIC -2 CABLE 210 EDI CONFLICT MONITOR UNIT (2) 204 FLASHER (3) 242 ISOLATOR, EDI (4) 430 F.T.R. (12) 200 LOAD SWITCH (10) RENO A&E 222 DETECTOR FLUORESCENT LAMP KIT. 1 LIGHT, 2 SWITCH. 332 DRAWER/SHELF FOR 332 POLICE PRE-EMPT CORD W/BUTTON MANUAL ADVANCE, 332 CERTIFICATION OF COMPLIANCE (4) 3!4-X18"X4" ANCHOR BOLTS 1 BBS INVERTER DIMENSIONS 24M11-WBE S3,265.00 $3,265.00 (INVERTER MOUNTED IN 332 CABINET) BBS COMBO BYPASS SWITCH KIT 622047-1 FOR 24M11-WBE (4) BBS BATTERY 12VDC 79AH BATTERY CABINET,27X24X8,ANODIZED 4 MISCELLANEOUS CONTROLLER EQUIPMENT 1 170E CONTROLLER W/412C PROM MODULE 52,055.00 $2,055.00 BITRAN 233 PROGRAM 1 400 MODEM W/C-2 CABLE $201.00 $201.00 10 204 FLASHER $22.75 $227.50 10 242 ISOLATOR, EDI 532.00 $320.00 10 430 F.T R. $23.50 $235.00 10 200 LOAD SWITCH 519.00 $190.00 10 RENO A&E 222 DETECTOR $165.00 51,650.00 ALUMINUM HOUSING L.E.D.S ARE FURNISHED BY OTHERS ALUMINUM BACKPLATES STANDARD CALTRANS COLORS (GREEN/BLACK) L.E.D. PEDESTRIAN SIGNAL MODULES ARE FURNISHED BY OTHERS CALTRANS FRAMEWORK WITH BRONZE TERMINAL COMPARTMENTS 5x7 PUSHBUTTONS A.D.A. (50MM) PUSHBUTTONS 1 3 SECTION SIGNAL HEAD [XXXJ1=- $163.55 $163.55 WNISORS & BACKPLATE FRAMEWORK NOT INCLUDED 1 4 SECTION SIGNAL HEAD [XXXXJ12' $224.15 $224.15 WNISORS & BACKPLATE FRAMEWORK NOT INCLUDED 1 5 SEC STACKED SIGNAL HEAD (XXXXX)12- $285.00 $285.00 WNISORS & BACKPLATE FRAMEWORK NOT INCLUDED 1 5 SEC CLUSTER SIGNAL HEAD (XXXXXJ12' $285.00 $285.00 WNISORS & BACKPLATE FRAMEWORK NOT INCLUDED 1 MAS, MOUNT ONLY $78.45 578.45 1 MAT, MOUNT ONLY $103.00 $103.00 1 SV -1-T LOD OR ROD FRAMEWORK ONLY $243.10 $243.10 1 SV -2 -TA - FRAMEWORK ONLY $178.15 $178.15 1 SV -3 -TA - FRAMEWORK ONLY $271.85 $271.85 1 TV -1-T LOD OR ROD - FRAMEWORK ONLY $297.80 $297.80 1 TV -2-T - FRAMEWORK ONLY $325.10 $325.10 1 PEDESTRIAN SIGNAL HOUSING, EMPTY $59.00 $59.00 1 SP -1-T LOD OR ROD FRAMEWORK $235.00 $235.00 1 SP -2-7 FRAMEWORK $263.35 $263.35 5 1 PPB SIGN R62D DOUBLE SIDED (RIGHT AND LEFT ARROWS) 1 A.D.A. PPB CAP & SWITCH 1 PPB FRAME ASS'Y, ADJUSTABLE, 5X7 1 PPB FRAME ASSY, POST TOP. 5X7 1 TERM COMP ASSY, SIDE MT, BRONZE, GRN, DOOR & BLOCK 1 TERM COMP ASSY, TOP MT, BRONZE, GRN. DOOR & BLOCK Lead Time for Cabinets, 6-8 Weeks ARO Lead Time for Signal Equipment 30 Days ARO FOB Destination, Freight Allowed 8.75% Sales Tax Applies But is NOT Included Pnces fine for 30 days Freight included. Add sales tax. 6 $12.00 $36.95 $33.60 $33.60 $152.00 $208.65 $12.00 $36.95 $33.60 $33.60 $152.00 5208.65 FIRSTAMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND WILLDAN ENGINEERING ON-CALL TRAFFIC ENGINEERING SERVICES THIS FIRST AMENDMENT is made and entered into as of June 12, 2012 by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Willdan Engineering, a Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2011, the City and Consultant entered into that certain Agreement entitled "Agreement for On -Call Traffic Engineering Services", in the amount of Twenty Thousand Dollars and No Cents. b. The parties now desire to extend the term of the agreement to June 30, 2013, increase the payment in the amount of Thirty Thousand Dollars and No Cents ($30,000), and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as "This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2013 unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 5 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The FIRST Amendment amount shall not exceed Thirty Thousand Dollars and No Cents ($30,000) for additional On -Call Traffic Engineering Services for a total Agreement amount of Fifty Thousand Dollars and No Cents ($50,000). 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA WILLDAN ENGINEERING (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor ATTEST: Bv: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT By: Lew Gluesing, Director of Engineering William C. Pagett, Senior Vice President Willdan Engineering Lew Gluesing, Director of Engineering 13191 Crossroads Parkway N., Suite 405 562/908-6200 562/695-2120 Fax Igluesing@willdan.com 2 PM Initials: Date: B ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Consultant. WILLDAN ENGINEERING Schedule of Hourly Rates Effective July 1, 2011 to June 30, 2012 ENGINEERING Principal Engineer.. $200.00 Director 180.00 Deputy Director 180.00 Principal Project Manager 180.00 City Engineer 180.00 Project Manager 180.00 Program Manager 180.00 Supervising Engineer 160.00 Senior Engineer 145.00 Senior Design Manager 145.00 Design Manager 135.00 Associate Engineer 135.00 Senior Designer 130.00 Senior Design Engineer 11 130.00 Senior Design Engineer I 125.00 Designer li 120.00 Designer I 115.00 Design Engineer II 120.00 Design Engineer 1...... 115.00 Senior Drafter 110.00 Drafter 11 100.00 Drafter I 95.00 Technical Aide 85.00 CONSTRUCTION MANAGEMENT Director 180.00 Deputy Director 180.00 Project Manager 180.00 Senior Construction Manager 155.00 Construction Manager 145,00 Assistant Construction Manager 120.00 Utility Coordinator 125.00 Labor Compliance Manager.. 120.00 Labor Compliance Specialist .95.00 INSPECTION SERVICES Supervising Public Works Observer 120.00 Senior Public Works Observer.. 110.00 Public Works Observer.-......... ............... "100.00/110.00 Assistant Public Works Observer "100.00/110.00 SURVEYING Principal Project Manager Supervisor - Survey & Mapping ........ Senior Survey Analyst Certified Party Chief Senior Calculator Calculator II Calculator I Survey Analyst 11 Survey Analyst 1, Survey Party Chief Field Party (One) Field Party (Two) Field Party (Three) 180.00 155.00 130.00 130.00 120.00 110.00 100.00 115.00 100.00 115.00 180.00 235.00 295.00 LANDSCAPE ARCHITECTURE Principal Project Manager 180.00 Principal Landscape Architect.... ..... . ................. 150.00 Senior Landscape Architect 125.00 Associate Landscape Architect 115.00 Assistant Landscape Architect 100.00 BUILDING AND SAFETY Director 180.00 Deputy Director 180.00 Principal Project Manager 180.00 Supervising Plan Check Engineer 150.00 Building Official 150.00 Plan Check Engineer 140.00 Deputy Building Official 140.00 Inspector of Record 140.00 Senior Plans Examiner 125.00 Supervising Building Inspector 125.00 Plans Examiner 115.00 Senior Building Inspector 115.00 Supervisor Code Enforcement 115.00 Building Inspector... "105.00/110.00 Supervising Construction Permit Specialist ... 105.00 Senior Construction Permit Specialist 100.00 Senior Code Enforcement Officer 95.00 Assistant Building Inspector ""95.00/110.00 Code Enforcement Officer.. 80.00 Construction Permit Specialist 80.00 Assistant Construction Permit Specialist 85.00 Pians Examiner Aide 75.00 Assistant Code Enforcement Officer70.00 PLANNING Director. Deputy Director Principal Planner Principal Community Development Planner Senior Planner Senior Community Development Planner . Associate Planner • Associate Community Development Planner1 Assistant Community Development Planner 1 Assistant Planner 1 Planning Technician Community Development Technician ......................... 80.00 80.00 50.00 50.00 30.00 30,00 15.00 15.00 05.00 05.00 .85.00 Ari nn ADMINISTRATIVE Computer Data Entry 65.00 Clerical 65.00 Word Processing 65.00 Personal Computer Time 30.00 Mileage reimbursement will be charged at the current Federal guideline rate at the time of billing. Vehicles will be charged at a monthly rate of $500.00. •" Prevailing Wage Project, Use $110.00 Addilienal billing classilicaliens may be added to the above listing during the year as new positions are created. Consultation in connection with litigation and court appearances will be quoted separately. The above schedule Is or straight time. Overtime will be charged at 1.25 times. and Sundays and holidays, 1.70 times the standard Cates. Blueprinting, reproduction, messenger services, and printing will be invoiced et cost plus fifteen percent (15%). A sub consultant management fee of fifteen percent (15%) will be added to the direct cost of ell sub consultant services to provide for the cost of administration. consultation, and coordination. Valid July 1, 2010 thru June 30, 2011, thereafter, the rates maybe raised once per year to the value of change of the Consumer Price Index for the Los Angeles/Orange County/Sacramento area, but nct more than five percent per year. 3 Item No. 19 ORDINANCE NO. 12-04 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 3.30 TO THE TEMECULA MUNICIPAL CODE TO ESTABLISH A LOCAL VENDOR PREFERENCE PROGRAM AND AMENDING SECTIONS 3.28.020, 3.28.220, 3.28.260, AND 3.32.010 OF THE TEMECULA MUNICIPAL CODE TO INTEGRATE THE LOCAL VENDOR PREFERENCE POLICY INTO THE CITY'S PURCHASING SYSTEM THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1: The City Council of the City of Temecula hereby adds Chapter 3.31 to the Temecula Municipal Code is amended to read: Chapter 3.30 Local Vendor Preference Program 3.30.010 DEFINITIONS A. "Local Vendor" means a vendor, contractor, or consultant who has a valid physical business address located within the boundaries of the City of Temecula, at least six months prior to bid or proposal opening date, from which the vendor, contractor, or consultant operates or performs business on a day-to-day basis, and holds a valid business license issued by the City of Temecula and designates, for sales tax purposes, the City of Temecula as the point of sale for retail transactions within the City. Post office boxes are not verifiable and shall not be used for the purpose of establishing such physical address. B. "Minor Public Project" means public projects described in Section 3.32.010 up to forty five thousand dollars ($45,000) may be performed by City employees by force account, by negotiated contracts or by purchase order C. "Solicitation" shall mean the City's process to obtain bids, quotes, or proposals as provided in Chapters 3.28 and 3.32 for the purchase of goods or services or Minor Public Projects. 3.30.020 FINDINGS A. Annually, the City of Temecula spends a considerable amount purchasing supplies, equipment, maintenance services, public projects, and professional services. A substantial portion of the funds used to make these purchases come from taxes and fees derived from local businesses. R:/Ords 2012/Ords 12-04 1 B. The City Council has determined that funds generated in the community should, to the extent possible, be placed back in the local economy. Retaining local dollars within a community reduces economic export, increases the financial productivity of taxpayer dollars and increases the consumption of local goods and services while fostering a sustainable community. C. In working towards a sustainable economy, the City Council recognizes that sustainable procurement policies are an important early step on the City's path to a sustainable community. Leveraging the purchasing power of the City to buy local products and services instead of products and services from outside the City, strengthens the local economic activity and employment as well as sets an example that helps foster and maintain a vital economic community for future generations. D. The City Council has determined that it is in the best interest of the City to give a preference to Local Vendors in making such purchases whenever the application of such a preference is reasonable in light of the dollar - value received in relation to such expenditure. E. The City Council further finds that this action is necessary to encourage, promote, stimulate, preserve, and grow the local economy. 3.30.030 STATEMENT OF POLICY A. It is the policy of the City to promote employment and business opportunities for local residents and firms on all contracts and give preference to local residents, workers, businesses, vendors, contractors, and consultants to the extent consistent with the law and interest of the public. B. Local Vendors must otherwise normally qualify to receive the bid pursuant to Chapters 3.28 and 3.32 of the City of Temecula Municipal Code and other applicable law. C. The provisions of this Chapter shall be construed and implemented in accordance with applicable federal and state laws. 3.30.040 LOCAL VENDOR PREFERENCE IN PURCHASING SUPPLIES AND EQUIPMENT A. In the Solicitation of supplies and equipment, as provided in Chapter 3.28, the City Council or the City Manager may give a preference pursuant to this Chapter to Local Vendors in making such purchase or awarding such contract. R:/Ords 2012/Ords 12-04 2 B. If the vendor that submits the lowest responsive bid or quote is not a Local Vendor as defined herein, the lowest responsive bid or quote submitted by a Local Vendor that is within five percent (5%) of the lowest bid or quote may be deemed to be the lowest bidder. However, said Local Vendor must elect to reduce its bid or quote to match the bid or quote of the lowest bidder, in writing, within one (1) business day (excluding weekends and holidays) of being notified of their status by the City. C. If the lowest Local Vendor within five percent (5%) of the lowest bid or quote does not elect to reduce its bid or quote to match the bid or quote of the lowest bidder, then the next lowest Local Vendor shall be given the opportunity to match the bid or quote of the lowest bidder as set forth above, providing that this Local Vendor is also within five percent (5%) of the lowest bid or quote that has been deemed responsive. D. In order for a Local Vendor to be eligible to claim the preference, the Local Vendor must request the preference in the response to the Solicitation and provide a copy of its current business license issued by the City. 3.30.050 LOCAL VENDOR PREFERENCE IN SERVICES A. In the Solicitation of contracts based on evaluation criteria which best serves the needs of the City and provides the City with the highest quality and cost effectiveness (such as services), as provided in this Title, the City Council or the City Manager may give a preference pursuant to this Chapter to Local Vendors in making such purchase or awarding such contract. B. The equivalent of a five percent (5%) preference will be added to final evaluated score of each Local Vendor. If the five percent (5%) preference causes the Local Vendor to have the best overall score, the Local Vendor may be deemed the Vendor that best serves the needs of the City and provides the City with the highest quality and cost effectiveness. However, said Local Vendor must elect to reduce the price portion of its bid, quote, or proposal to match the price portion of the lowest bidder, in writing, within one (1) business day (excluding weekends and holidays) of being notified of their status by the City. C. If the Local Vendor does not elect to reduce the price portion of its bid, quote, or proposal to match the price portion of the lowest bidder, then the next lowest Local Vendor shall be given the opportunity to match the price portion of the lowest bidder as set forth above, provided the five percent (5%) preference causes said Local Vendor to have the best overall score, and provided the Local Vendor is deemed the Vendor that best serves the needs of the City and provides the City with the highest quality and cost effectiveness. R:/Ords 2012/Ords 12-04 3 D. In order for a Local Vendor to be eligible to claim the preference, the Local Vendor must request the preference in the response to the Solicitation and provide a copy of its current business license issued by the City. E. The vendor, contractor, or consultant will also, to the extent legally possible, solicit proposals for subcontractors and subcontractors for work associated with the proposed contract from local firms as opportunities occur and hire qualified local firms whenever feasible. 3.30.060 LOCAL VENDOR PREFERENCE IN MINOR PUBLIC WORKS CONTRAC A. Pursuant to the Public Contracts Code and Chapter 3.32, public projects (i.e. public works construction) must be awarded to the lowest responsive, responsible bidder with certain exceptions. Section 3.32.010 provides that certain public projects up to forty five thousand dollars ($45,000) may be performed by City employees by force account, by negotiated contracts or by purchase order ("Minor Public Projects"). B. In the bidding of, or letting for procurement of Minor Public Projects, as provided in Chapter 3.32, the City Council or the City Manager may give a preference pursuant to this Chapter to Local Vendors in making such purchase or awarding such contract. c. If the vendor that submits the lowest responsive bid or quote is not a Local Vendor as defined herein, the lowest responsive bid or quote submitted by a Local Vendor that is within five percent (5%) of the lowest bid or quote may be deemed to be the lowest bidder. However, said Local Vendor must elect to reduce its bid or quote to match the bid or quote of the lowest bidder, in writing, within one (1) business day (excluding weekends and holidays) of being notified of their status by the City. D. If the lowest Local Vendor within five percent (5%) of the lowest bid or quote does not elect to reduce its bid or quote to match the bid or quote of the lowest bidder, then the next lowest Local Vendor shall be given the opportunity to match the bid or quote of the lowest bidder as set forth above, providing that this Local Vendor is also within five percent (5%) of the lowest bid or quote that has been deemed responsive. E. In order for a Local Vendor to be eligible to claim the preference, the Local Vendor must request the preference in the Solicitation and provide a copy of its current business license issued by the City. R:/Ords 2412/Ords 12-04 4 F. The Local Vendor selected for the work shall use good faith efforts to sub- contract the purchase of supplies, equipment, and services to Local Vendors. The Local Vendor shall submit evidence of such good faith efforts at the time of submission of bids. Good faith efforts may be evaluated by placing advertisements inviting proposals in local newspapers, sending request for proposals to local sub -contractors, or by demonstrating that no local subcontractors are qualified to perform the work or provide the supplies, equipment, or services. Any notice inviting bids which may require the use of sub -contractors shall include notification of this subsection. The City Council or City Manager may reject as non- responsive the bid of any contractor proposing to use sub -contractors that fail to comply with the requirements of this subsection. 3.30.070 EXCEPTIONS TO LOCAL VENDOR PREFERENCE POLICY The local preference set forth in this Chapter shall not apply to the following purchases or contracts. A. Supplies, equipment, and services provided under a cooperative purchasing agreement. B. Purchases or contracts which are funded in whole or in part by a governmental entity and the laws, regulations, or policies governing such funding prohibit application of a local preference. C. Purchases made or contracts let under emergency or non-competitive situations. D. Purchases with an estimated cost of $5,000.00 or less. E. Application of the Local Vendor preference to a particular purchase, contract, or category or contracts for which the City Council is the awarding authority may be waived at the City Council's discretion. 3.30.080 QUALITY AND FITNESS The local preference set forth in this Chapter shall in no way be construed to inhibit, limit or restrict the right and obligation of the City Council and the City Manager to compare quality and fitness for use of supplies, equipment, and services proposed for purchase and compare the qualifications, character, responsibility, and fitness of all persons, firms, or corporations submitting bids or proposals. In addition, the preferences set forth in this Chapter shall in no way be construed to prohibit the right of the City Council or the City Manager from giving any other preference permitted by law or this Title. R:/Ords 2012/Ords 12-04 5 3.30.090 APPLICATION The Local Vendor Preference provided in this Section shall apply to new contracts for supplies, equipment, and services first solicited on or after July 12, 2012. This Section shall be implemented in a manner consistent with otherwise applicable provisions of this Title. 3.30.100 VERIFICATION OF LOCAL VENDOR PREFERENCE ELIGIBILITY Any vendor, contractor, or consultant claiming to be a Local Vendor shall so certify in the bid, in writing to the City Manager. The City Manager shall not be required to verify the accuracy or any such certifications, and shall have sole discretion to determine if a vendor, contractor, or consultant meets the definition of "Local Vendor". The decision of the City Manager declaring that any person or business is not a Local Vendor shall be subject to appeal pursuant to the provisions of Section 3.28.350 with respect to purchases of supplies, equipment or services and Section 3.32.060 with respect to Minor Public Projects. 3.30.110 ENFORCEMENT A. The information furnished by each bidder requesting a Local Vendor Preference shall be submitted to the Purchasing Officer under penalty of perjury. B. No person or business shall knowingly or fraudulently obtain, retain, attempt to obtain or retain, or aid another in fraudulently obtaining or retaining or attempting to obtain or retain certification as a Local Vendor for the purpose of this Section. C. No person or business shall willfully and knowingly make a false statement, whether by affidavit, report, or other representation, to a City official or employee for the purpose of influencing the certification or denial of certification of any entity as a Local Vendor. D. A business which has obtained City certification as a Local Vendor by reason of having furnished incorrect supporting information or by reason of having withheld information, and which knew or should have known, the information furnished was incorrect or the information withheld was relevant to its request for certification, and which by reason of such certification has been awarded a contract to which it would not otherwise have been entitled, shall: 1. Pay the City any difference within the contract amount and what the City's costs would have been if the contract had been properly awarded. R:/Ords 2012/Ords 12-04 6 2. In addition to the amount described in sub section (1) above be assessed a penalty in an amount of not more than ten percent (10%) of the amount of the contract involved; and 3. Be ineligible to transact any business with the City for a period of not less than three (3) months and not more than twenty-four (24) months as determined in the sole discretion of the City Manager. The City Manager shall also have the right to terminate all or any part of any contract entered into with such person or business. E. The penalties identified in (D) above shall also apply to any business that has previously obtained proper certification and, as a result of a change in its status would no longer be eligible for certification, fails to notify the City of this information prior to responding to a Solicitation or accepting a contract award. 3.30.120 PROMULGATION OF ADMINISTRATIVE RULES A. The City Manager is authorized to adopt administrative rules supplemental to the provisions of this Chapter as necessary or appropriate to implement the provisions of this Chapter. B. The provisions of this section and the rules adopted by the City Manager shall be provided to potential bidders, vendors, and contractors to the widest extent practicable." Section 2. The City Council of the City of Temecula hereby amends Section 3.28. 020, Scope of Chapter, of the Temecula Municipal Code to read as follows: The procedures established by this chapter shall apply only to the purchase of supplies, equipment and services, and shall not apply to public projects as defined in Section 20161 of the California Public Contracts Code. Purchases made pursuant to this Chapter shall also be subject to the provisions of Chapter 3.30, The Local Vendor Preference Program. Section 3: The City Council of the City of Temecula hereby amends Section 3.28. 220, Award of Formal Bid Contracts, of the Temecula Municipal Code to read as follows: R:/Ords 2412/Ords 12-04 7 Except as otherwise provided in this chapter, formal bid contracts shall be awarded by the city council to the lowest responsible bidder, subject to the provisions of Chapter 3.30, Local Vendor Preference Program. The determination of lowest responsible bidder shall be at the discretion of the city council pursuant to findings and recommendations presented by the purchasing agent at the time of award of contract. Section 4: The City Council of the City of Temecula hereby amends Section 3.28. 260, Minimum Number of Informal Bids, of the Temecula Municipal Code to read as follows: Open market purchases shall, wherever possible, be based on at least three informal bids, and shall be awarded to the bidder offering the most advantageous bid to the city after consideration of price, quality, durability, servicing, delivery time, standardization and other factors, subject to the provisions of Chapter 3.30, Local Vendor Preference Program. Section 5: The City Council of the City of Temecula hereby amends Section 3.32. 010, Scope of Chapter, of the Temecula Municipal Code to read as follows: The provisions of this chapter shall apply to the construction on public projects not more than one hundred seventy-five thousand dollars ($175,000). Public projects of forty-five thousand dollars ($45,000) or less may be performed by city employees by force account, by negotiated contract or by purchase order, subject to the provisions of Chapter 3.30, Local Vendor Preference Program. Public projects of one hundred seventy-five thousand dollars ($175,000) or less may be let to contract by informal procedures as set forth in this chapter. Section 6. If any section or provision of this Ordinance is for any reason held to be invalid or unconstitutional by any court or competent jurisdiction, or contravened by reason of any preemptive legislation, the remaining sections and/or provisions of this Ordinance shall remain valid. The City Council hereby declares that it would have adopted this Ordinance, and each section or provision thereof, regardless of the fact that any one or more section(s) or provision(s) may be declared invalid or unconstitutional or contravened via legislation. R:/Ords 2012/Ords 12-04 8 Section 7. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same, or the summary thereof, to be published and posted pursuant to the provisions of law and this Ordinance shall take effect thirty (30) days after passage. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 12th day of June, 2012. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 12- was duly introduced and placed upon its first reading at a meeting of the City Council of the City of Temecula on the 22nd day of May, 2012, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula ata meeting thereof held on the 12th day of June, 2012, the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk R:/Ords 2012/Ords 12-04 9 TEMECULA COMMUNITY SERVICES DISTRICT Item No. 20 ACTION MINUTES of May 22, 2012 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District Meeting convened at 7:19 P.M. CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS None. CSD CONSENT CALENDAR 16 Action Minutes - Approved Staff Recommendation (5-0-0) Director Edwards made the motion; it was seconded by Director Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 16.1 Approve the action minutes of May 8, 2012. 17 Financial Statements for the Nine Months Ended March 31, 2012 - Approved Staff Recommendation (5-0-0) Director Edwards made the motion; it was seconded by Director Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 17.1 Receive and file the Financial Statements for the Nine Months Ended March 31, 2012. 18 Cooperative Agreement between the Temecula Community Services District and the City of Temecula. - Approved Staff Recommendation (5-0-0) Director Edwards made the motion; it was seconded by Director Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 18.1 Approve a Cooperative Agreement for the purchasing of supplies, equipment and services, and for providing maintenance and construction services for City affiliated entities. 19 Amendments to Annual Agreements for various services required by the Maintenance Division for Fiscal Year 2012-13- Approved Staff Recommendation (5-0-0) Director Edwards made the motion; it was seconded by Director Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 19.1 Approve the following amendments to annual agreements in the amounts stated for Fiscal Year 2012-13 for routine and emergency services for various Maintenance Division needs. General Maintenance Contract Services Craftsmen Plumbing, Heating & Cooling, Inc. $200,000 Del Rio Enterprise, Inc. $100,000 Moore Fence Company, Inc. $100,000 Strong's Painting $100,000 Witcher Electric $100,000 T.D. Grogan Construction, Inc. $50,000 Power Distributors, Inc. $50,000 Musco Sports Lighting, LLC $50,000 20 Acceptance of Improvements and Notice of Completion for the Margarita Road Right -of - Way Enhancements, PW10-04 - Approved Staff Recommendation (5-0-0) Director Edwards made the motion; it was seconded by Director Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 20.1 Accept the construction of the Margarita Road Right -of -Way Enhancements, PW10-04, as complete; 20.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one year Maintenance Bond in the amount of 10% of the final contract amount; 20.3 Release the Materials and Labor Bond seven months after the filing of the Notice of Completion if no liens have been filed. 21 User Fees proposed for City Facility (formerly YMCA) - Approved Staff Recommendation (5-0-0) Director Edwards made the motion; it was seconded by Director Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 21.1 Adopt a resolution entitled: RESOLUTION NO. CSD 12-03 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA APPROVING SCHEDULE OF FEES FOR THE RECREATIONAL CITY FACILITY LOCATED AT MARGARITA COMMUNITY PARK (FORMERLY YMCA) CSD DEPARTMENTAL REPORT 22 Community Services Department Monthly Report CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT At 7:22 P.M., the Temecula Community Services District meeting was formally adjourned to Wednesday, May 23, 2012, at 9:00 AM, for the purpose of a Budget Workshop, Civic Center - Conference Center, 41000 Main Street, Temecula, California. Jeff Comerchero, President ATTEST: Susan W. Jones, MMC City Clerk/District Secretary [SEAL] Item No. 21 Approvals City Attorney Director of Finance City Manager 24* TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Second Amendment with Excel Landscape, Inc. for Landscape Maintenance Services for Fiscal Year 2012-13 PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: 1. Approve a Second Amendment with Excel Landscape, Inc., to provide continued Landscape Maintenance Services and the addition of new and supplemental landscape maintenance service areas in the amount of $2,182,123.49 for Fiscal Year 2012-13: 2. Authorize the General Manager to approve additional work not to exceed the contingency amount of $218,212.35, which is equal to 10% of the amendment amount. BACKGROUND: The Temecula Community Services Department (TCSD) released a Request for Proposal (RFP) to provide landscape maintenance services on March 22, 2010. A three-year contract, with the option of three one-year extensions, was awarded to Excel Landscape, Inc. in the amount of $2,121,224 for Fiscal Year 2010-11. The First Amendment was approved on June 14, 2011 in order to extend the term of the Agreement and increase the payment for additional services in the amount of $2,147,624. The Second Amendment is now requested to approve the third year of the contract as permitted per the original contract. The cost to provide landscape maintenance services for Fiscal Year 2012-13 is $2,182,123.49 plus an additional ten percent contingency. This additional year of service will increase the total contract amount to $7,096,128.64. FISCAL IMPACT: The amount to provide landscape maintenance services is $2,182,123.49 plus ten percent contingency. Sufficient funds have been included in the proposed Annual Operating Budget for Fiscal Year 2012-13 in the appropriate expenditure accounts. ATTACHMENTS: Second Amendment SECOND AMENDMENT TO AGREEMENT BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND EXCEL LANDSCAPE, INC. LANDSCAPE MAINTENANCE SERVICES THIS SECOND AMENDMENT is made and entered into as of June 12, 2012 by and between the Temecula Community Services District, a community services district (hereinafter referred to as "City"), and Excel Landscape, Inc., a Corporation, (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On June 22, 2010 the City and Contractor entered into that certain Agreement entitled "Agreement for Landscape Maintenance Services", in the amount of $2,121,224 plus contingency in the amount of $212,122.40. b. On June 14, 2011 the City and Contractor entered into the First Amendment to that certain Agreement entitled "Agreement for Landscape Maintenance Services," to add scope of work, extend the term of the agreement to June 30, 2012, increase the payment in the amount of $2,147,624, and to increase the contingency in the amount of $214,762.40. c. The parties now desire to add scope of work, extend the term of the agreement to June 30, 2013, increase the payment in the amount of $2,182,123.49 increase the contingency in the amount of $218,212.35, and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2013 unless sooner terminated pursuant to the provisions of this Ag ree me nt. 3. Section 3 of the Agreement entitled "PAYMENT" at paragraph is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The Second Amendment amount shall not exceed Two Million One Hundred Eighty One Thousand One Hundred Twenty Three Dollars and Forty Nine Cents ($2,181,123.49), plus 10% Contingency of Two Hundred Eighteen Thousand Two Hundred Twelve Dollars and Thirty Five Cents ($218,212.35) for additional Landscape Maintenance for a total Agreement amount of Six Million Four Hundred Fifty Thousand Nine Hundred Seventy One Dollars and Forty Nine Cents 1 ($6,450,971.49), plus Contingency in the amount of Six Hundred Forty Five Thousand Ninety Seven Dollars and Fiftenn Cents ($645,097.15), for a total of Seven Million Ninety Six Thousand Sixty Eight Dollars and Sixty Four Cents ($7,096,068.64). 4. Exhibit "A" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES Excel Landscape, Inc. DISTRICT (Two Signatures of corporate o/ncers required unless corporate documents authorize only one person to sign the agreement on /'l bohalf of tho cwporatiomft By: By: Jeff Comerchero, TCSD President Jose Alfaro, President ATTEST: By: By: Susan W. Jones, MMC, City Clerk/District Secretary APPROVED AS TO FORM: Josie C. Alfaro, SecretarylTreasurer By: Peter M. Thorson, City Attorney CONSULTANT Excel Landscape, Inc. Contact Person: Jose Alfaro 710 Rimpau Ave Corona, CA 92879 Phone Number: (951) 735-9650 Fax Number: (951)735-0469 3 PM Initials: n Q � Date: t/ v ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. Site # Site Name EXHIBIT A Pricing Sheet for Landscape Maintenance Services NEIGHBORHOOD PARK SERVICE AREAS Monthly Price Annual Price P-01 Veterans Park $1,693.55 $20,322.64 P-02 Sam Hicks Monument Park $1,459.38 $17,512.54 P-03 Calle Aragon Park $281.01 $3,372.12 P-04 Bahia Vista Park $281.01 $3,372.12 P-05 Loma Linda Park $1,094.07 $13,128.79 P-06 Riverton Park $1,823.75 $21,885.06 P-07 John Magee Park $477.72 $5,732.60 P-09 Voorburg Park $374.68 $4,496.16 P-10 Nicolas Road Park $1,094.07 $13,128.79 P-11 Butterfield Stage Park $1,094.07 $13,128.79 P-12 Temecula Duck Pond $2,553.44 $30,641.33 P-13 Rotary Park $318.48 $3,821.74 P-14 Nakayama Park $337.21 $4,046.54 P-15 Winchester Creek park $1,459.38 $17,512.54 P-16 Long Canyon Creek Park $1,412.54 $16,950.52 P-17 Vail Ranch Park $5,835.64 $70,027.69 P-18 Stephen Michael Jr. Linen Park $729.69 $8,756.27 P-19 Pablo Apis Park $729.69 $8,756.27 P-20 Crowne Hill Park $1,313.25 $15,759.04 P-21 Meadows Park $1,823.75 $21,885.06 P-22 Pauba Ridge Park $1,823.75 $21,885.06 P-23 Serena Hills Park $1,184.93 $14,219.11 P-24 Harveston Lake Park $3,304.68 $39,656.13 P-25 Sunset Park $598.55 $7,182.62 P-26 Paseo Gallante Park $661.31 $7,935.72 P-27 Temecula Creek Trail Park $1,681.38 $20,176.52 P-28 Redhawk Community Park $5,360.73 $64,328.81 P-29 Wolf Creek Trail Park $2,607.77 $31,293.27 P-30 Wolf Creek Park $2,203.12 $26,437.42 SS -01 Via Eduardo Streetscape $224.81 $2,697.70 SS -02 La Serena Way Streetscape $210.76 $2,529.09 SS -03 Margarita Road R.O.W. $600.00 $7,200.00 FC -01 Nada Lane $182.66 $2,191.92 T-01 Santa Gertrudis Trail $384.05 $4,608.56 T-02 Temecula Creek Village Trail $187.34 $2,248.08 T-03 Murrieta Creek Trail $1,022.88 $12,274.52 $48,425.10 $581,101.20 Authorized Signature 4 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services MEDIANS SERVICE AREAS Site # Site Name Monthly Price M-01 Rancho Cal. Rd. Medians M-02 Ynez Rd. Medians M-03 Butterfield Stage Medians M -03A Butterfield Stage Medians M-04 Margarita Rd. Medians (North) M-05 Margarita Rd. Medians (South) M-06 Winchester Rd. at Jefferson M -06A Winchester Rd. Medians M-07 Pechanga Parkway Medians M-08 Meadows Parkway (North) M-09 Paseo Del Sol Medians M-10 Harveston Medians (Date/Marg) M-11 Jefferson Ave. Medians M-13 Redhawk Medians M-14 Temecula Parkway Medians M-15 Wolf Valley Rd. Medians M-16 Diaz Rd. Medians/Parkway M-17 Meadows Parkway (South) M -17A Meadows Parkway (South) M-18 Murrieta Hot Springs Rd. Medians FVV-01 1-15 ON/OFF Ramps $936.70 $936.70 $585.44 $600.00 $662.25 $141.44 $141.44 $2,200.00 $1,405.05 $663.18 $663.18 $2,256.51 $140.51 $936.70 $1,798.46 $46.84 $515.19 $154.56 $475.00 $450.00 $2,285.55 $17,994.69 Annual Price $11,240.40 $11,240.40 $7,025.25 $7,200.00 $7,946.96 $1,697.30 $1,697.30 $26,400.00 $16,860.60 $7,958.20 $7,958.20 $27,078.12 $1,686.06 $11,240.40 $21,581.57 $562.02 $6,182.22 $1,854.67 $5,700.00 $5,400.00 $27,426.58 $215,936.25 Authorized Signature 5 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services SPORTS PARKS/SCHOOL SITE SERVICE AREAS Site # Site Name Monthly Price SP -01 Ronald Reagan Sports Park SP -02 Paloma Del Sol Park SP -03 Pala Community Park SP -04 Kent Hintergardt Park SP -05 Margarita Community Park SP -06 Temeku Hills Park SP -07 Harveston Community Park SP -08 Patricia H. Birdsall Sports Park SC -01 Temecula Middle School SC -03 James L. Day Middle School SC -04 TVHS Tennis Court SC -06 Vail Ranch Middle School SC -07 Paloma Elementary School SC -08 Pauba Valley Elementary School SC -09 Great Oak High School Tennis Court $9,543.90 $4,153.89 $2,585.95 $3,934.09 $3,732.98 $4,162.79 $7,288.88 $11,568.25 $405.78 $484.09 $553.92 $806.22 $806.22 $404.00 $533.92 Annual Price $114,418.84 $49,846.68 $31,031.37 $47,209.12 $44,795.80 $49,953.46 $87,466.61 $138,818.94 $4,869.36 $5,809.04 $6,407.03 $9,674.61 $9,674.61 $4,847.98 $6,407.03 $50,935.87 $611,230.47 6 Authorized Signature ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services COMMUNITY FACILITIES SERVICE AREAS Site # Site Name Monthly Price F-01 Community Recreation Center F-02 Mary Phillips Senior Center F-03 City Hall F-04 Temecula Community Center F-05 Fire Station # 84 F-06 Old Town Temecula F-10 Temecula Children's Museum F-12 Temecula Community Theater F-13 Temecula Public Library F-15 Wolf Creek Fire Station # 92 F-17 Civic Center/Town Square/Parking F-18 Harveston Center F-19 Roripaugh Fire Station F-20 Overland Training Center F-22 Fire Station # 73 $1,634.54 $548.91 $1,124.04 $351.26 $538.60 $2,023.27 $288.50 $74.94 $1,041.61 $383.11 $772.78 $300.00 $450.00 $176.10 $185.47 Annual Price $19,614.50 $6,586.87 $13,488.48 $4,215.15 $6,463.23 $24,279.26 $3,462.04 $899.23 $12,499.32 $4,597.32 $9,273.33 $3,600.00 $5,400.00 $2,113.20 $2,225.60 $9,893.13 $118,717.54 7 Authorized Signature ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services SLOPE SERVICE AREAS (NORTH) Site # Site Name S-01 Saddlewood/Pavillion Point S-02 Winchester Creek 1 and 2 S-04 The Vineyards S-05 Signet Series S-06 Woodcrest Country S-07 Ridgeview S-09 Rancho Solana S-10 Martinique S-11 Meadowview Estates S-14 Mirada/Morrison Homes S-15 Barclay Estates S-17 Monte Vista S-18 Temeku Hills S-19 Chantemar/Campos Verdes S-22 Sutton Place S-24 Harveston S-25 Serena Hills S-27 Avondale Monthly Price Annual Price $1,267.00 $15,204.00 $1,376.95 $16,523.39 $193.00 $2,316.00 $1,237.33 $14,847.96 $721.26 $8,655.11 $540.00 $6,480.00 $51.52 $618.22 $257.59 $3,091.11 $37.00 $444.00 $421.00 $5,052.00 $470.00 $5,640.00 $51.00 $612.00 $3,602.00 $43,224.00 $1,864.97 $22,379.64 $162.00 $1,944.00 $5,533.09 $66,397.04 $1,669.20 $20,030.39 $295.06 $3,540.73 $19,749.97 $236,999.59 8 Authorized Signature ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services SLOPE SERVICE AREAS (SOUTH) Site # Site Name S-03 Rancho Highlands S-08 Village Grove S-12 Vintage Hills S-13 Presley (Veranda, Country Glen) S-16 Tradewinds S-20 Crowne Hill S-21 Vail Ranch S-23 Pheasant Run S-26 Gallery Homes Tradition S-28 Wolf Creek S-29 Gallery Homes Portraits Monthly Price $1,395.31 $5,133.63 $3,126.10 $1,076.74 $812.45 $5,576.78 $9,532.23 $250.05 $52.50 $7,791.66 $97.42 $34,844.87 9 Annual Price $16,743.72 $61,603.56 $37,513.20 $12,920.88 $9,749.40 $66,921.36 $114,386.76 $3,000.60 $630.00 $93,499.92 $1,169.04 $418,138.44 Authorized Signature ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services NEW LANDSCAPE MAINTENANCE SERVICE AREAS Maintenance Service Areas Price per SQ. FT. Monthly Annually Sports Park Service Area (includes ballfield prep) .0125 .15 sq. ft. Neighborhood Park Service Area .0100 .12 sq. ft. Slope Service Area .0075 .09 sq. ft. Median Service Area .0200 .2400 sq. ft. Community Facility Service Area .0200 .2400 sq. ft. Trail Service Area .0070 .0840 sq. ft. Ballfield Preparation (Single field/Mon-Fri $975.00 $11,700.00 per fld. Includes trash removal) Ballfield Preparation (Single field/Sat. and Sun. $930.00 $11,160.00 per fld. Includes trash removal) • Up to three fields for same amount. Authorized Signature 10 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services LANDSCAPE MAINTENANCE EXTRA WORK PRICE SHEET I. Turf Maintenance (All turf areas) 1. Mowing (Including bagging of clippings) 2. Edging 3. String Trimming 4. Aerification (Core/3") 5. Aerification (Deep Tine/6") 6. Weed Removal (Manual) 7. Pest Control (Manual) 8. Fertilization (Placement only) 9. Materials (Fertilizer, Soil Amends) Unit Cost $ .002 .05 .10 .002 n/a 20.00 35.00 .001 20.00% II. General Landscape Maintenance (Planters and Slope areas) 1. Edging (Ground Cover) 2. Trimming (Shrubs, Ground Cover) 3. Pruning/Shrubs, Vines, Roses 4. Pruning/Trees (To 18") 5. Weed Removal (Manual) 6. Pest Control (Manual) 7. Fertilization (Placement only) 8. Vegetation Removal 9. Materials (Fertilizer, Soil Amends) III. Plant Material (Installed all areas) 1. Annual Color (4" Container) 2. Ground Cover 3. One Gallon 4. Five Gallon 5. Fifteen Gallon 6. 24" Box Tree 7. Seeded Turf 8. Sodded Turf 9. Hydroseed 11 .15 .02 .04 40.00 25.00 45.00 .003 .02 20.00% sq. ft. linear ft. linear ft. sq. ft. sq. ft. per man hr. per man hr. sq. ft. mark-up linear ft. sq. ft. sq. ft. each per man hr. per man hr. sq. ft. sq. ft. mark-up 1.50 each 20.00 flat 8.00 each 20.00 each 85.00 each 225.00 each .15 sq. ft. 1.25 sq. ft. .10 sq. ft. 10. Soil Preparation (Existing area) 11. Soil Preparation (New area) 12. Wood Mulch ATTACHMENT A .20 sq. ft. .15 sq. ft. 40.00 cu. Yd. Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services LANDSCAPE MAINTENANCE EXTRA WORK PRICE SHEET CONTINUE IV. Irrigation System Maintenance Unit Cost 1. Inspection $ 45.00 per hr. 2. Repair (Main line, Lateral line, Sprinklers) 45.00 per hr. 3. Parts 20.00% mark-up V. General Pest Control 1. Written Recommendation by PCA 2. Qualified Applicator (QAC) 3. Trained Applicator 4. Material 12 200.00 each 65.00 each 35.00 each 20.00% mark-up Authorized Signature Item No. 22 Approvals City Attorney Director of Finance City Manager ffro-r- TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Aaron Adams, Executive Director of Community Services DATE: June 12, 2012 SUBJECT: First Amendment to Concession Agreement at Patricia H. Birdsall Sports Park PREPARED BY: Barbara Smith, Senior Management Analyst RECOMMENDATION: Approve the First Amendment with Stadium Pizza Redhawk, LLC to extend the term through July 31, 2012. BACKGROUND: On June 22, 2010 the Temecula Community Services District (TCSD) entered into an agreement with Stadium Pizza Redhawk, LLC to provide concession services at Patricia H. Birdsall Sports Park. The agreement term was for two (2) years with a possible two (2) year extension. Stadium Pizza Redhawk, LLC agreed to pay 10% of gross sales on a quarterly basis. Stadium Pizza has fulfilled all aspects of their agreement by offering excellent food and service to our park visitors as well as providing all concession payments on a timely basis. In March 2012 both the concessionaire and TCSD agreed to extend this agreement for an additional year, but in May 2012, TCSD received notice that the concessionaire could not continue doing business and exercised the 90 -day termination clause. TCSD will be preparing a Request for Qualifications (RFQ) for concessionaire services. While TCSD will make every attempt to expedite the RFQ process, we will need to extend the existing agreement through the end of July, 2012. FISCAL IMPACT: In Fiscal Year 2011-12 concession payments in the amount of $9,900 were received by the TCSD. TCSD will work to minimize the down time once a new concessionaire is selected as to not interrupt this service and revenue source. ATTACHMENTS: 1. First Amendment 2. Original Agreement FIRST AMENDMENT TO FOOD AND BEVERAGE SALES AGREEMENT BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND STADIUM PIZZA REDHAWK, LLC FOR THE PATRICIA H. BIRDSALL SPORTS PARK THIS FIRST AMENDMENT is made and entered into as of June 12, 2012 by and between the Temecula Community Services District, a community services district (hereinafter referred to as "City"), and Stadium Pizza Redhawk, LLC, a Corporation (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: A. On June 22, 2010 the City and Consultant entered into that certain Agreement entitled "Food and Beverage Sales Agreement between Temecula Community Services District and Stadium Pizza Redhawk, LLC for the Patricia H. Birdsall Sports Park. b. The parties now desire to extend the term of the agreement to July 31, 2012, and to amend the Agreement as set forth in this Amendment. follows: 2. Section 6 of the Agreement entitled "TERM" is hereby amended to read as "This Agreement shall commence on July 1, 2010 and shall remain and continue in effect until July 31, 2012, unless sooner terminated or extended pursuant to the provisions of this Agreement. 3. Section 7 of the Agreement entitled "PAYMENT TO THE CITY" at paragraph "b" is hereby amended to read as follows: For the privilege of operating the Food Concession Area pursuant to the terms of this Agreement, Concessionaire shall pay to the City ten percent (10%) of the Gross Revenues of the Concessionaire from its sales pursuant to this Agreement. Said sum shall be paid to the City within ten (10) calendar days following the end of each calendar quarter. Final payment shall be paid within ten (10) calendar days following July 31, 2012. 4. Section 15 of the Agreement entitled "WRITTEN NOTICE" is hereby amended to read as follows: "Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. 1 Mailing Address: City of Temecula Attn: General Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: General Manager 41000 Main Street Temecula, CA 92590 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES STADIUM PIZZA REDHAWK, LLC DISTRICT By: By: Jeff Comerchero, TCSD President Anthony J. Turski, President ATTEST: By: By: Susan W. Jones, MMC, City Heather Turski, Managing Partner Clerk/District Secretary APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Stadium Pizza Redhawk, LLC Anthony J. Turski, President 31950 Temecula Parkway #1, Temecula, CA 92592 909 262-4878 Pizzaman1988@earthlink.net 3 PM Initials: Date: FOOD AND BEVERAGE SALES AGREEMENT BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND STADIUM PIZZA REDHAWK, LLC FOR THE PATRICIA H. BIRDSALL SPORTS PARK THIS AGREEMENT is made and effective as of June 22, 2010, between the Temecula Community Services District, a municipal corporation ("City") and Stadium Pizza Redhawk, LLC, a California Limited Liability corporation ("Concessionaire"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. RECITALS. This Agreement is made with respect to the following facts and for the following purposes, which each of the parties acknowledge to be true and correct: a. The City has constructed and will operate the Patricia H. Birdsall Sports Park. The Sports Park includes sports fields, picnic facilities and a food concession area. b. The Sports Park current contracted concessionaire has relinquished their contract with the City as of July 1, 2010. c. City circulated a request for proposal for the food concession at the Sports Park and following receipt and evaluation of the responses, selected Concessionaire to provide high quality food and beverage services for the Sports Park Food Concession Area. d. City desires to have a Concessionaire, and Concessionaire desires, to provide for the sale of high quality food and beverages at the Sports Park from the Food Concession Area. 2. Definitions. As used in this Agreement the following words and phrases shall be defined as follows: a. "City Supplied Equipment" shall mean the equipment provided by the City for the operation of the food and beverage sales operation as described in Exhibit B, City Supplied Equipment. b. "Concessionaire Supplied Equipment" shall mean such equipment as is necessary for the providing of food and beverage sales as required by this Agreement, except for the City Supplied Equipment. c. "Director" shall mean the Director of Community Services of the City of Temecula or his or her designee. r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc d. "Director of Finance" shall mean the Director of Finance of the City of Temecula or his or her designee. e. "Food Concession Area" shall mean that portion of the Sports Park designated as the food concession area which is described and depicted on Exhibit A, Food Concession Area. f. "Gross Revenue" shall mean all the money or other things of value received by or owed to Concessionaire for the food and beverages sold pursuant to this Agreement prior to payment of expenses. g. "Sports Park" shall mean the Patricia H. Birdsall Sports Park located at 32380 Deer Hollow Way, Temecula, California. h. "City" shall mean the Temecula Community Services District. 3. EXCLUSIVE AGREEMENT FOR FOOD AND BEVERAGE SALES AT FOOD CONCESSION AREA. Concessionaire shall have an exclusive agreement to provide for the sale of high quality food and beverages from the Food Concession Area to patrons of the Sports Park and members of the public in accordance with the terms of this Agreement. The City reserves the right to contract with other food vendors in areas of the Sports Park outside of the Food Concession Area for special events. The City shall provide notice of each Special Event to the Concessionaire two (2) weeks prior to each Special Event. 4. MAINTENANCE OF EOUIPMENT AND PHYSICAL PLANT OF FOOD CONCESSION AREA a. The City shall provide equipment for the operation of the food and beverage sales operation as described in Exhibit B, City Supplied Equipment ("City Equipment"). City shall maintain the City Supplied Equipment in good working order and replace such items of the City Supplied Equipment when the equipment cannot be repaired; provided, however, Concessionaire shall be responsible for the repair or replacement of City Supplied Equipment damaged or destroyed by the negligent or willful acts of Concessionaire or its employees or agents, excepting normal wear and tear. Concessionaire shall clean the City Supplied Equipment in accordance with applicable law and standard commercial food handling practices. b. Concessionaire shall provide such equipment as is necessary for the providing of food and beverage sales as required by this Agreement, except for the City Supplied Equipment ("Concessionaire Supplied Equipment"). At the termination or expiration of this Agreement, the City shall have the option, but not the obligation, to purchase the Concessionaire Supplied Equipment at its then fair market value. r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc c. City shall arrange for and be responsible for the timely payment of electricity, water, gas, security system and exterior pest control for the Food Concession Area. d. Concessionaire shall arrange for and be responsible for all other services within the Food Concession Area necessary and convenient for the sales of food and beverages as required by this Agreement, including, but not limited to, telephone and telecommunications facilities and lines, interior pest control and interior custodial services. Director and Concessionaire may agree in writing upon shared responsibilities and costs for the exterior custodial services. e. All signage for the Concessionaire's food and beverage operation at the Food Concession Area, including sign content, shall be approved in writing by the Director prior to placement. The name of the facility shall be "The Stadium Snack Shack." 5. FOOD AND BEVERAGE SALES OPERATIONAL REQUIREMENTS. In performing the services required by this Agreement, Concessionaire shall comply with the following operational requirements: a. Concessionaire shall provide food and beverages at the Food Concession Area during the following hours: (1) Monday through Friday from 3:30 p. m. to 9:00 p.m.; and (2) Saturdays from 8:00 a.m. to 7:00 p.m. Additional hours shall be provided upon the prior written approval of the Concessionaire and the Director. Concessionaire shall not sell beer, wine or other alcoholic beverages as part of its beverage service. b. Prior to commencement of the sales from the Food Concession Area and not less than calendar quarter thereafter the Director shall review and, after consulting with Concessionaire, approve the menus and quality of offerings for the Sports Park operations. Concessionaire shall not sell any items from the Food Concession Area without the prior written consent of the Director. c. Director shall approve in writing the food and beverage price lists, which approvals shall not be unreasonably withheld. Concessionaire's prices for food and beverages shall not exceed the prices on this approved list. d. Concessionaire shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Concessionaire shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar high quality food and beverage services as are required of Concessionaire in meeting its obligations under this Agreement. e. As of the date of this Agreement, the Riverside County Health Department is requiring the City to obtain all applicable health permits and licenses as the owner of the facility in which the food and beverages services described in this Agreement will be conducted. City shall obtain such permits and license. Concessionaire shall cooperate with the r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc City in providing information which might be required to obtain such permits and licenses. Concessionaire shall operate and manage the food and beverage services described in this Agreement in full compliance with the terms of such permits and licenses and with any changes or modifications to said permits and licenses. To the extent the laws, regulations or opinions of the Riverside Health Department may change, Concessionaire shall obtain such permits and licenses as required by applicable laws and regulations. f. Concessionaire shall at its own cost and expense procure and keep in force during the term of this Agreement all necessary permits and licenses and shall require any subcontractors to have all necessary permits and licenses during the course of the term of the Agreement, including, without limitation: (1) City of Temecula business license; (2) County of Riverside Health Department food handler permits; and (3) California State Board of Equalization sellers permit. g. Concessionaire shall be responsible for the payment of all applicable taxes for products or services under its control, including without limitation, any possessory interest tax which might be imposed, and for the maintenance of appropriate records showing payment of taxes. Concessionaire shall pay and discharge before delinquency all taxes and assessments, if any, which may be levied during the term of the Agreement as a result of Concessionaire's operations. Concessionaire shall not permit any liens to be asserted against City's property during the term of this Agreement. h. Employees of Concessionaire shall at all times be neatly and cleanly uniformed at no expense to City. The style and colors of uniforms for employees shall be approved by the Director. i. Concessionaire shall train and closely supervise all employees so that they are aware of and continually practice high standards of cleanliness, courtesy and service. Concessionaire's employees shall follow all applicable sanitary practices, rules and requirements governing restaurant employees. Concessionaire's employees shall at all times reflect personal cleanliness and neatness. Unkempt and unclean employees will not be tolerated by the City. The City shall provide written notice regarding any unkempt and unclean employees to.the Concessionaire. j. Concessionaire's employees shall not, either by act or language, offend or disturb patrons of normal sensitivity during the course of providing services at the Sports Park. Concessionaire's employees shall not interfere with a program or special event presented at the Sports Park. The Director shall be the sole judge in the determination of such matters. k. To the extent required by law, Concessionaire's employees shall be fingerprinted and undergo the State required background check for working in a public park. 1. Concessionaire shall provide an adequate number of personnel to properly service and attend to the patrons. r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc m. Concessionaire shall respond promptly to all complaints from patrons and shall report to City on each complaint and the resolution thereof. If City believes a complaint to be of a serious nature, City shall notify Concessionaire in writing. Concessionaire shall respond to such notification within four (4) calendar days. n. Not less than once each calendar month during the first year of the term of this Agreement, the Director and Concessionaire shall meet to discuss the operation of the food and beverage services and the financial viability of the operation. o. All promotions with other food vendors or any subcontracts shall be approved in advance and in writing by the Director. p. Concessionaire shall allow City Staff access to the Food Concession area as necessary or convenient to the City to insure compliance with the terms of this Agreement. 6. TERM. a. This Agreement shall commence on July 1, 2010 and shall remain and continue in effect until June 30, 2012, unless sooner terminated or extended pursuant to the provisions of this Agreement. City shall have the right to extend this Agreement for two one (1) year periods with the first beginning on July 1, 2012 and the second beginning on July 1, 2013. City shall exercise its option to extend the Agreement on or before April 1 of the year of expiration. b. Concessionaire shall not be required to provide food and beverage services pursuant to this Agreement until such time as the Director issues a notice to commence sales upon the opening of the Sports Park. 7. PAYMENT TO THE CITY. a. Concessionaire shall sell its food and beverages to patrons of the Sports Park and members of the public from the Food Concession Area. City shall not be required to pay or otherwise compensate Concessionaire for providing food and beverage services at the Sports Park. b. For the privilege of operating the Food Concession Area pursuant to the terms of this Agreement, Concessionaire shall pay to the City ten percent (10%) of the Gross Revenues of the Concessionaire from its sales pursuant to this Agreement. Said sum shall be paid to the City within ten (10) calendar days following the end of each calendar quarterly. c. As used in this Agreement, "Gross Revenue" shall mean all the money or other things of value received by or owed to Concessionaire for the food and beverages r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc sold pursuant to this Agreement prior to payment of expenses; provided, however, sales taxes pursuant to Section 7200 et seq. of the Revenue and Taxation Code shall not be included in Gross Revenues. d. Concessionaire shall maintain a system of books and records in accordance with generally accepted accounting principles showing all Concessionaire's revenues received in connection with the sales of food and beverages pursuant to this Agreement. The Director of Finance shall review and approve the system of books and records and shall be authorized to require the preparation and maintenance of additional accounting records and reports. Said records shall be kept for not less than three (3) years after the expiration of the term of this Agreement and any extensions thereof. City and its authorized agents may inspect or audit such books and records at any time during regular business hours upon one (1) business day's notice. If a City audit uncovers an underreporting of Gross Revenues in the amount of five percent (5%) or more during a one year period, Concessionaire shall pay the City's costs in performing the audit. e. Prior to the commencement of the term of this Agreement, Concessionaire shall deposit in a local bank, or savings and loan company having F.D.I.C., or F.S.L.I.C., in favor of the City of Temecula, the amount of One Thousand Dollars ($1,000.00). If Concessionaire defaults in payments to the City or any of the terms, provisions, covenants and conditions of this Agreement, City may use, apply, or retain the whole or any part of this security for any payment due to the City of any expenses or payment in default or for any other sum which the City may spend or be required to spend by reason of Concessionaire's default. The security deposit or any balance remaining of the security deposit, less any deductions per this subsection, shall be returned to Concessionaire, without interest, within fourteen (14) days of the termination or expiration of this Agreement. In the event City uses part or all of the security deposit as provided herein, Concessionaire shall replenish the security deposit in the amount used within ten (10) days of notice from City. City may require, at any time, that the security deposit be increased in proportion to the amount that minimum monthly rent or payment has increased. 8. TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, terminate this Agreement, or any portion hereof, by serving upon the Concessionaire at least ninety (90) calendar days prior written notice. Upon receipt of said notice, the Concessionaire shall continue to provide the services required by this Agreement, unless the notice provides otherwise. b. Concessionaire may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the City at least ninety (90) calendar days prior written notice. Upon receipt of said notice, the Concessionaire shall continue to provide the services required by this Agreement, unless the Director otherwise agrees in writing. r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc c. In the event this Agreement is terminated pursuant to this Section, the Concessionaire shall pay to the City the amounts which may be due to the City under this Agreement through the time of termination. 9. DEFAULT OF CONCESSIONAIRE. a. Concessionaire's failure to comply with the provisions of this Agreement shall constitute a default. b. If the Director determines that Concessionaire is in default in the performance of any of the terms or conditions of this Agreement, he or she shall serve the Concessionaire with written notice of the default. Concessionaire shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Concessionaire fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate or suspend this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. c. In the event the Director determines that Concessionaire's default poses an immediate risk to the health or safety of patrons of the park, the Food Concession Facility or the public, he may suspend the Agreement without prior written notice to Concessionaire. Upon such immediate suspension, the Director shall initiate the default procedures set forth in this Section. d. The City and Concessionaire agree that waiver by the City or Concessionaire of any breach or violation of any term or condition of this Agreement shall not be deemed to be a waiver of any other term or condition contained herein or a waiver of any subsequent breach or violation of the same or any other term or condition. 10. INDEMNIFICATION. Concessionaire agrees to defend, indemnify, protect and hold harmless the City, Temecula Community Services District ("City"), their officers, officials, agents, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City or TCSD may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Concessionaire's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City, TCSD, their officers, officials, agents, employees and volunteers. 11. INSURANCE REQUIREMENTS. Concessionaire shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc damages to property, which may arise from or in connection with the performance of the work hereunder by the Concessionaire, its agents, representatives, or employees. as: a. Minimum Scope of Insurance. Coverage shall be at least as broad (1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. (2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Concessionaire owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. (3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. b. Minimum Limits of Insurance. Concessionaire shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the Director of Finance. At the option of the Director of Finance, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, TCSD, their officers, officials, agents, employees or volunteers; or the Concessionaire shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc (1) The City, the TCSD, their officers, officials, agents, employees and volunteers are to be covered as insured's as respects: liability arising out of activities performed by or on behalf of the Concessionaire; products and completed operations of the Concessionaire; premises owned, occupied or used by the Concessionaire; or automobiles owned, leased, hired or borrowed by the Concessionaire. The coverage shall contain no special limitations on the scope of protection afforded to the City, TCSD, their officers, officials, agents, employees or volunteers. (2) For any claims related to this Agreement, the Concessionaire's insurance coverage shall be primary insurance as respects the City, TCSD, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City, TCSD, their officers, officials, agents, employees or volunteers shall be excess of the Concessionaire's insurance and shall not contribute with it. (3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, TCSD, their officers, officials, agents, employees or volunteers. (4) The Concessionaire's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (5) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Concessionaire shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Concessionaire's insurer may provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc 12. INDEPENDENT CONTRACTOR. a. Concessionaire is and shall at all times remain as to the City a wholly independent Contractor. The personnel performing the services under this Agreement on behalf of Concessionaire shall at all times be under Concessionaire's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Concessionaire or any of Concessionaire's officers, employees, or agents except as set forth in this Agreement. Concessionaire shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Concessionaire shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Concessionaire in connection with the performance of this Agreement. Except for the rights of Concessionaire as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Concessionaire for performing services hereunder for City. City shall not be liable for compensation or indemnification to Concessionaire for injury or sickness arising out of performing services hereunder. 13. LEGAL RESPONSIBILITIES. Concessionaire shall keep itself informed of all applicable local, State and Federal laws, ordinances, and regulations which in any manner affect those employed by it or in any way affect the performance of its obligations pursuant to this Agreement. Concessionaire shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable for any failure of the Concessionaire to comply with this section. 14. RELEASE OF INFORMATION. a. All information gained by Concessionaire in performance of this Agreement shall be considered confidential and shall not be released by Concessionaire without City's prior written authorization. Concessionaire, its officers, employees, agents or subcontractors, shall not without written authorization from the Director or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Concessionaire gives City notice of such court order or subpoena. b. Concessionaire shall promptly notify City should Concessionaire, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc performed there under or with respect to any project or property located within the City. City retains the right be present at any deposition, hearing or similar proceeding. Concessionaire agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Concessionaire. However, City's right to review any such response does not imply or mean the right or obligation by City to control, direct, or rewrite said response. 15. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, retum receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. To CITY: Use this Address for a Delivery Service: or Hand -Deliveries ONLY City of Temecula Community Services District Mailing Address: P.O. Box 9033 Temecula, California 92589-9033 Attention: Director of Community Services City of Temecula Community Services District 43200 Business Park Dr. Temecula, CA 92590 Attention: Director of Community Services • The City intends to relocate to a new City Hall on or about September of 2010. Please call 951-694- 6444 to determine if the City has relocated. After the City has relocated, please use the following address for a delivery service or hand -deliveries ONLY: City of Temecula Community Services Department Attention: Director of Community Services 41000 Main Street Temecula, CA 92590 To Concessionaire: Stadium Pizza Redhawk, LLC 31950 Temecula Parkway #1 Temecula, California 92592 Attention: Anthony James Turski, President r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc 16. ASSIGNMENT. Due to the special services being performed by Concessionaire pursuant to this Agreement, and the importance of providing quality food and beverage services, Concessionaire shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the Director. 17. GOVERNING LAW; LITIGATION. The City and Concessionaire understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any Iitigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the revailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 18. PROHIBITED INTEREST. No officer, or employee of the City of Temecula shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Concessionaire, or Concessionaire's sub -contractors, during his/her tenure or for one year thereafter. The Concessionaire hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the Concessionaire or Concessionaire's sub -contractors for the services to be provided under this Agreement. • Concessionaire further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 20. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Concessionaire warrants and represents that he or she has the authority to execute this Agreement on behalf of Concessionaire and has the authority to bind Concessionaire to the performance of its obligations hereunder. 21. EXHIBITS. The following Exhibits are attached to this Agreement and incorporated herein as though set forth in full: a. Exhibit A b. Exhibit B Description of Food Concession Area City Supplied Equipment r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TE ECULA Chuck Washington, Presid Attest: • L. c.nCswQA • cc Susan W. Jones, MMC, City Clerk %Clat`i3 Approved as to form: Peter M. Thorson, City Attorney r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc CONCESSIONAIRE: STADIUM PIZZA REDHAWK, LLC a California Limited Liability corporation By: Name: .-) Title: By: Nam Title: '4 17 t/.Pree.0 (Two Signatures of Corporate Officers Required For Corporations) FSM Initials: 0 DATE: p (,////0 c:\documents and settings\roberto.cardenas\local settings\temporary internet files\content.outlook\gn9i5bm5\06-22-10 food concession agreement stadium.doc EXHIBIT "A" Stadium Snack Shack Menu Stadium Mini Pizza- Cheese or Pepperoni $4.50 Stadium Large Pizza- Cheese or Pepperoni ( pre -order) $15.00 Sandwiches- Hot Pastrami $4.50 Turkey Roast Beef- regular or BBQ Ham • all sandwiches served on French roll with cheese - must. and mayo on side w/ pickle and chips Salads- BBQ Chicken or Chicken Ceasar$5.00 Stadium Hot dogs- Plain - with Chili & Cheese Polish Sausage -Plain - with sauerkraut Hamburger- Plain w/ French fries$4.00 - Cheese added w/ French fries Double Cheese Burger w/ French fries $2.50 $3.00 $3.00 $3.50 $4.50 $5.50 Nachos w/ cheese $3.00 -with Jalapenos +.50 -with Chili +.50 Chicken fingers and French fries $4.50 French Fries- Plain -with Chili -with Cheese +.50 $2.00 +.50 r:\sire reports et al\administration12010\06-22-10 food concession agreement stadium.doc pu;r EXHIBIT "A" Stadium Snack Shack Menu Candy - Ice Cream sandwiches- Popsicles - Bag of Chips or Pretzels Drinks- Soda Gatorade Water Hot Chocolate Coffee * Prices and Menu subject to change S0/ $1.50 $1.50 $1.00 $1.00 Lg. $2.00 Lg. $3.00 Sm. $2.00 Lg. $2.00 $1.00 $1.00 r:\sire reports et alladministration\2010106-22-10 food concession agreement stadium.doc Po' Exhibit B City Supplied Equipment Commercial Refrigerator (reach -in) Con-imercial Freezer (reach -in) Ice Machine Restaurant Range with Oven Commercial Fryer Three Compartment Sink Preparation Sink Janitorial Floor Sink Commercial Hot Water Heater Po)r TEMECULA COMMUNITY SERVICES DISTRICT PUBLIC HEARING Item No. 23 Approvals City Attorney Director of Finance City Manager ffro-r• TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Aaron Adams, Executive Director of Community Services DATE: June 12, 2012 SUBJECT: Temecula Community Services District Proposed Rates and Charges for Fiscal Year 2012-13 PREPARED BY: David Bilby, Senior Debt Analyst RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. CSD 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B — RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C — PERIMETER LANDSCAPING, SERVICE LEVEL D — RECYCLING AND REFUSE COLLECTION AND SERVICE LEVEL R — EMERGENCY UNPAVED ROAD MAINTENANCE SERVICES FOR FISCAL YEAR 2012-2013 BACKGROUND: The purpose of the Temecula Community Services District (TCSD) Rates and Charges are to provide necessary services to property owners within the City of Temecula. The TCSD operates under the authority of Community Services District Law and its boundaries are the same as those of the City of Temecula. Property owners pay only for the TCSD services used or made available to their property through separate rates and charges on their property tax bill. The Community Services, Parks and Recreation and Service Level A Rates and Charges previously levied by the TCSD were replaced by the City's Parks/Lighting Services Special Tax, approved by the voters as Measure C on March 4, 1997. Although the TCSD continues to operate and maintain the parks and recreational facilities through a cooperative agreement with the City, the actual levy budget for the special tax is scheduled to be considered and approved by the City Council on June 12, 2012. As a result, the TCSD is currently comprised of the following four (4) remaining service levels: 1. Service Level B - Residential Street Lighting. Operational, administrative, maintenance and utility costs of residential street lights within the TCSD maintenance system. 2. Service Level C - Perimeter Landscaping. Operational, administrative, maintenance and utility costs for all perimeter landscaping and slope maintenance areas maintained by the TCSD. 3. Service Level D - Recycling and Refuse Collection. Operational and administrative costs of the recycling and refuse collection services for residential households. 4. Service Level R - Emergency Unpaved Road Maintenance. Operational, administrative, construction and maintenance costs for certain unpaved roads in the City. Service Level B includes only those parcels within residential subdivisions that receive residential street lighting services. The proposed rate of $25.68 per property owner has not been increased from last fiscal year. Service Level C includes only those parcels within residential subdivisions receiving TCSD perimeter landscaping and slope maintenance. The zones and rates are identified as follows: Zone # 1 Zone # 2 Zone # 3 Zone # 4 Zone # 5 Zone # 6 Zone # 7 Zone # 8 Zone # 9 Zone # 10 Zone # 11 Zone # 12 Zone # 13 Zone # 14 Zone # 15 Zone # 16 $116.00 $ 89.00 $116.00 $ 46.00 $175.00 $ 100.22 $ 89.00 $175.00 $ 46.00 $116.00 $175.00 $116.00 $ 46.00 $ 89.00 $175.00 $175.00 Zone # 17 Zone # 18 Zone # 19 Zone # 20 Zone # 21 Zone # 22 Zone # 23 Zone # 24 Zone # 25 Zone # 26 Zone # 27 Zone # 28 Zone # 29 Zone # 30 Zone # 31 Zone # 32 $ 46.00 $ 70.00 $225.00 $175.00 $129.00 $116.00 $ 20.00 $100.00 $200.00 $270.00 $ 70.00 $129.00 $357.70 $ 0.00 $ 29.52 $675.18 The rate levels for Zones 6, 29, 31 and 32 are subject to a Consumer Price Index -Urban Consumers (CPI -U for Los Angeles -Riverside -Orange County, percentage change from December 2010 to December 2011) annual inflator of 2.2% while all other rate levels will not increase from last fiscal year. Zone 30 will not be assessed in the future. The property owners for Zone 30 have elected to keep the landscaping responsibilities with the Homeowner's Association (HOA). Zones 31 and 32 will not be assessed during the 2012-2013 fiscal year due to construction delays. Service Level D provides recycling and refuse services to all developed households in the City of Temecula. For Fiscal Year 2012-2013 the rate will be $237.28 which is a $14.24 annual increase from last fiscal year. The increase is due to a Consumer Price Index -Urban Consumers (CPI -U for Los Angeles -Riverside -Orange County, percentage change annual average percentage change from 2010 to 2011) increase of 2.67% and a Diesel Fuel Component Index (DFCI) increase of 35.81 %. Per our Franchise Agreement the CPI, DFCI, and changes to the land -fill tipping fee will cause our Service Level D rate and charge to change. Service Level R includes only those parcels which receive maintenance services of certain unpaved roads that become inaccessible after inclement weather. Zone R-1 provides service in the Nicolas/Liefer Road area. The maximum rate that can be charged for Zone R-1 for an improved parcel is $115.26, and for an unimproved parcel is $57.62. For Fiscal Year 2012-2013 the maximum assessment will be charged in order to provide the services as needed. As per Proposition 218 all property owners are required to be noticed as to the rates and charges that the TCSD will be assessing at least 45 days prior to the public hearing. Notices were mailed on April 27, 2012 calling for a June 12, 2012 public hearing. On April 24, 2012 the TCSD Board of Directors approved a Resolution of Intention that called for the public hearing to be held on June 12, 2011. The levy and collection of the TCSD Rates and Charges is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 21080 (b)(8) of the California Public Resources Code and Section 15273 of the State Guidelines because the rates and charges are necessary to maintain existing services within the TCSD. The total revenue for all service levels as written in the attached 2012/13 Engineer's Annual Levy Report is $8,713,336 which varies slightly from the Annual Operating Budget due to timing differences in the production of the two documents. The revisions did riot result in any rate increases. FISCAL IMPACT: The $8,713,573 in revenue generated from the TCSD Rates and Charges will fund residential streetlights, perimeter landscaping; recycling and refuse collection services and emergency unpaved road maintenance in the City of Temecula. This number is consistent with the 2012/13 Engineer's Annual Levy Report and Annual Operating Budget. ATTACHMENTS: 1. Resolution - Service Levels B, C, D and R 2. Engineer's Annual Levy Report RESOLUTION NO. CSD 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B — RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C — PERIMETER LANDSCAPING, SERVICE LEVEL D — RECYCLING AND REFUSE COLLECTION AND SERVICE LEVEL R — EMERGENCY UNPAVED ROAD SERVICES FOR FISCAL YEAR 2012-2013 THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Upon incorporation of the City of Temecula, effective December 1, 1989, voters approved the formation of the Temecula Community Services District ("TCSD"), to provide specified services to properties within its jurisdiction. Section 2. Pursuant to Government Code Section 61115, the TCSD has prescribed, revised and collected rates and charges for the services furnished by it, and has elected to have these rates and charges collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, property taxes within the TCSD in the manner prescribed by Government Code Section 61115. By previous resolution, the TCSD proposed to continue such rates and charges for the operation, maintenance, service and administration of residential street lighting, perimeter landscaping, recycling and refuse collection and emergency unpaved road maintenance services for Fiscal Year 2012- 2013. Section 3. Pursuant to Government Code Section 61115, the TCSD caused a written report ("Report") to be prepared and filed with the Secretary of the TCSD, which Report contains a description of each parcel of real property and the proposed amount of the rates and charges for Fiscal Year 2012-2013. The Report is based upon a budget adopted by the Board of Directors for the proposed services for specific areas where such services are provided, including necessary staff and administrative expenses. A summary of the Report containing the proposed rates and charges is attached hereto as Exhibit A, entitled "Project Summary", and incorporated herein by this reference. A copy of the Report is on file in the office of the Secretary of the TCSD, and is available for public inspection. Section 4. By previous resolution, the Board of Directors acknowledged the filing of the Report, and appointed a time and place for a public hearing on the Report and the proposed rates and charges. Notice of the public hearing was mailed on April 27, 2012 calling for a public hearing on June 12, 2012. Notice was published as required by law and affidavits of publication and mailing are on file with the Secretary of the TCSD. Section 5. At the public hearing on June 12, 2012, the Board of Directors will hear and consider all oral and written objections, protests and comments by any interested person concerning the Report, the proposed rates and charges, and the method of collection of such rates and charges. Section 6. The Board of Directors hereby finds that, based on the Report and the District budget, the rates and charges as set out on Exhibit "A" do not exceed the reasonable cost of the services to be provided by the TCSD for Fiscal Year 2012-2013. Section 7. The Board of Directors hereby overrules any and all objections and protests and adopts the rates and charges for residential street lighting, perimeter landscaping, recycling and refuse collection and emergency unpaved road maintenance services for Fiscal Year 2012-2013 as set out on Exhibit A. Section 8. The TCSD shall collect such rates and charges at the same time and in the same manner and by the same persons as, together with and not separately from, the property taxes collected within the TCSD. These rates and charges shall be delinquent at the same time and thereafter be subject to the same delinquency penalties as such property taxes. All laws applicable to the levy, collection, and enforcement of property taxes, including, but not limited to, those pertaining to the matters of delinquency, correction, cancellation, refund and redemption, are applicable to these rates and charges, except for California Revenue and Taxation Code Section 4831. However, if for the first year the charge is levied, the real property to which the charge relates has been transferred or conveyed to a bona fide purchaser for value, or if a lien or a bona fide encumbrancer for value has been created and attaches thereon, prior to the date on which the first installment of such taxes appear on the roll, then the charge shall not result in a lien against the property, but instead shall be transferred to the unsecured roll for collection. Section 9. If a property owner subject to these rates and charges questions the classification of the owner's property for Fiscal Year 2012-2013, or claims that an error has been made with respect to the implantation of the rates and charges or the application of the rates and charges to the owner's property for that fiscal year, such property owner must appeal the levy by filing an appeal with the Secretary of the TCSD before 5:00 p.m. on December 1, 2012, pursuant to procedures established by the TCSD, in order to be considered under the appeal of classification or correction of errors program. Section 10. If a property owner subject to these rates and charges believes that payment of the rates and charges for Fiscal Year 2012-2013 would create a hardship for that property owner during that fiscal year, such property owner must appeal the levy by filing a hardship appeal with the TCSD Secretary before 5:00 p.m. on December 1, 2012, pursuant to procedures established by the TCSD, in order to be considered under the hardship appeal program. Section 12. The TCSD Secretary is hereby ordered to transmit or cause to be transmitted to the County Auditor of the County of Riverside, California before August 10, 2012, the Report and the property tax roll with such rates and charges enumerated for each parcel not exempt there from; and the County Auditor is hereby designated, required, empowered, authorized, instructed, directed and ordered to make collection of such rates and charges as shown on that roll and to perform any and all duties necessary therefore. Section 13. Pursuant to the California Environmental Quality Act, the levy and collection of these rates and charges is exempt from CEQA pursuant to California Public Resources Code Section 21080(b)(8) and Section 15273 of the State Guidelines because the rates and charges are necessary to maintain existing improvements within the TCSD. Section 14. The District Secretary shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Community Services District of the City of Temecula this 12th day of June, 2012. Jeff Comerchero, President ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Community Services District of the City of Temecula, do hereby certify that the foregoing Resolution No. CSD 12- was duly and regularly adopted by the Board of Directors of the Temecula Community Services District of the City of Temecula at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City ClerklBoard Secretary EXHIBIT A PROJECT SUMMARY TEMECULA COMMUNITY SERVICES DISTRICT SERVICE LEVELS B, C AND D On January 1, 2012, Willdan Financial Services was retained by the City of Temecula to prepare the Annual Levy Report for the Temecula Community Services District (TCSD) for the Fiscal Year 2012-2013. Pursuant to the Community Services District Law, Division 3 of Title 6 of the Government Code of the State of California, commencing with Section 61000 et seq., the TCSD has the power to levy and collect rates and charges in order to carry on its operations and to provide the services and facilities furnished by it. The levy and collection of the rates and charges is accomplished by the identification and description of each parcel within a specific service level. A Service Level is a defined area that provides a specific service, operation and maintenance and/or program to only those parcels contained within that service level, as follows: 1. Service Level B - Residential Street Lighting. Operational, administrative, maintenance and utility costs of residential street lights within the TCSD maintenance system. 2. Service Level C - Perimeter Landscaping. Operational, administrative, maintenance and utility costs for all perimeter landscaping and slope maintenance areas maintained by the TCSD. 3. Service Level D — Recycling and Refuse Services. Operational and administrative costs of the recycling and refuse collection services for residential households. 4. Service Level R — Emergency Unpaved Road Maintenance. Operational, administrative, construction and maintenance costs of certain unpaved roads in the City. The Financial Analysis contained herein includes Service Levels B, C, D and R with their total budgets for Fiscal Year 2012-2013 to be as follows: SERVICE LEVEL BUDGET Service Level B $ 975,962 Service Level C $ 38,235 $ 65,521 $ 60,505 $ 7,742 $ 43,497 $ 30,193 $ 18,254 $ 147,970 $ 8,487 $ 12,406 $ 2,967 $ 114,206 $ 33,822 $ 15,513 $ 10,003 $ 67,526 $ 2,579 $ 101,352 $ 77,124 $ 217,728 $ 284,345 $ 4,403 $ 11,228 $ 271,870 $ 60,554 $ 2,339 $ 9,052 $ 310,486 $ 4,984 $ 0.00 $ 0.00 $ 0.00 $ 2,034,890 RATE LEVEL N/A Zone 1 Zone 2 Zone 3 Zone 4 Zone 5 Zone 6 Zone 7 Zone 8 Zone 9 Zone 10 Zone 11 Zone 12 Zone 13 Zone 14 Zone 15 Zone 16 Zone 17 Zone 18 Zone 19 Zone 20 Zone 21 Zone 22 Zone 23 Zone 24 Zone 25 Zone 26 Zone 27 Zone 28 Zone 29 Zone 30 Zone 31 Zone 32 Service Level PARCEL CHARGE $ 25.68 $116.00 $ 89.00 $116.00 $ 46.00 $175.00 $100.22 (1) $ 89.00 $175.00 $ 46.00 $116.00 $175.00 $116.00 $ 46.00 $ 89.00 $175.00 $175.00 $ 46.00 $ 70.00 $225.00 $175.00 $129.00 $116.00 $ 20.00 $100.00 $200.00 $270.00 $ 70.00 $129.00 $357.70 (1) $ 0.00 (3) $ 29.52 (1), (2) $675.18 (1), (2) C Total (1) This rate increased by 2.2% CPI -U. (2) These zones will not be assessed for FY 2012-2013 due to delay in construction and/or completion of project. (3) This Zone has been eliminated, HOA has taken over landscaping responsibilities. Service Level D $6,541,008 Service Level R $ 10,150 N/A Improved Parcel Vacant Parcel $237.28 $115.26 $ 57.62 TOTAL TCSD BUDGET FOR SERVICE LEVELS B, C, D and R: $ 9,562,010 DISTRICT BUSINESS Item No. 24 Approvals City Attorney Director of Finance City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Aaron Adams, Executive Director of Community Services DATE: June 12, 2012 SUBJECT: Request to allow Non -Motorized Scooters in Temecula Skate Park (at the request of Council Member Edwards) PREPARED BY: Gail Zigler, Administrative Assistant RECOMMENDATION: Approve non -motorized scooters in the Temecula Skate Park, during specified scooter sessions, per the amended Skate Park schedule. BACKGROUND: In 1994, as part of the Rancho California Sports Park Improvement Project, the City of Temecula constructed a skate park at the Rancho California Sports Park. As part of the design process, project committee members toured existing skate park facilities and held public workshops to gather comments and suggestions from interested in-line skaters and skateboarders. Based on the information gathered a Master Plan for the skate park was approved and adopted by both the Community Services Commission and the Board of Directors. Based on several factors, it was determined by the design committee and the City's Risk Manager that the Temecula Skate Park would be open to only in-line skaters and skateboarders. The City has operated the Temecula Skate Park since 1994 allowing only in-line skaters and skateboarders to utilize the park; however, recently there has been an increased demand from riders of non -motorized scooters to have access to the Temecula Skate Park. A recent presentation to City staff by local scooter riders has brought to attention the new innovation and technology that has been incorporated into scooter design which has made them more amenable for use in the skate park environment. Additionally, in keeping up with skating trends, several area skate parks are now allowing scooters access to their skate parks during dedicated scooter sessions. Local scooter riders are leaving Temecula to ride in other skate parks that allow the scooters. Staff has analyzed the option of allowing scooter sessions in the Temecula Skate Park, and after reviewing the proposal with Risk Management and the City Attorney's office, and at the recommendation of the Community Services Commission, staff is proposing that the Board of Directors approve the use of non -motorized scooters in the Temecula Skate Park during specified sessions beginning July 1 2012. Attached is a revised schedule which specifies hours of operation for scooters only, as well as a revised Liability Waiver that will limit the City's exposure to liability from such activity. All applicable skate park fees and safety gear requirements apply. FISCAL IMPACT: No fiscal impact anticipated. ATTACHMENTS: 1. Revised Skate Park Hours of Operation 2. Skate Park Information Page 3. Liability Waiver i Citu of Temecula General Information: The City of Temecula Skate Park Is located at 42569 Margarita Road. The park Includes a concrete skateboard facility, an official size roller hockey arena, picnic facilities, restroom, equipment rental and plenty of parking. Thls one -acre skate park offers the ultimate skateboarding and In-line skating experience. The park consists of a competition 60 -foot diameter bowl and ramp entry, A 10 -foot wide apron connects the upper bowl with a street plaza skate area, The street plaza boasts a pyramid, fun box, curbs, ramps, stairs and a 20 -foot handrail, The park is staffed and open to the public for various sessions per day, 7 days a week. Special beginner sessions are also offered. The facility Is lighted for night skating and can accommodate a maximum of 30 skaters at one time. ;111 participants must have a signed Isaiver form prior to park entry! APPROPRIATE SAFETY GEAR REQUIRED! If you do not have safety gear, you may rent It at the park. Adinission A resident/non-resident card Is required, Each card Is $1 annually, Type Resident Non -Resident Eta FREE $5/sesslon Rental Items & Fees Appropriate safety gear Is required to use Skate Park. 1�IIl Hand/Wrist Guards Helmet Elbow Pads Knee Pads All Items Els $2/palr $2 $1/palr $1/palr $5 Roller Hocky Arena The regulation slze (180 foot by 85 foot) roller hockey arena accommodates roller hockey enthusiasts of every age, In addition to regularly scheduled open skate time, the arena Is used extensively by local non-profit youth hockey leagues and hosts a variety of roller hockey tournaments, Community Open Skate Dix Ilnis Mon -Fri 8:OOam-3:45'm Skate Park FREE to i Residents! Summer Hours: Jun 4 -Au. S Days Session Hours Mon/Wed/Fri Session 1 4:OOpm - 6:30pm Saturday Session 2 7:OOpm - 9:30pm TueTThu Session 1 1 :OOpm - 3:30pm Sunday Session 2 4:OOpm - 6:30pm Saturday Session 1 4:OOpm - 6:30pm Session 2 7:OOpm - 9:30pm Sunday Session 1 1:OOpm - 3:30pm Session 2 4:OOpm - 6:30pm Fall Hours: Begin Aug 9 Session Hours Days Monday - Friday Session 1 4:30pm - 8:OOpm Saturday Session 1 4:OOpm - 6:30pm Session 2 7:OOpm - 9:30pm Sunday Session 1" 1:OOpm - 3:30pm Session 2 4:OOpm - 6:3Opm Note: Sunday Session 1 is for beginners only. Scheduled Closin'es: Qiltt4 Jul 4 Oct 26 Nov 22 Nov 30 Dec 24 Dec 25 Dec 31 Du Sessions ODef Wed None Frl None Thu None Fri None Mon None Tue None Mon None 47 Fall/Spring Schedule (Changing Schedule to make it two sessions per night w/scooters) Monday, Wednesday, Friday Session 1 (Skate Boards Only) 4:00-6:OOpm Session 2 (Scooters Only) 6:00-8:OOpm Tuesday, Thursday Session 1 (Scooters Only) 4:00-6:OOpm Session 2 (Skaters Boards Only) 6:00-8:OOpm Saturday Session 1 (Skate Boards Only) 4:00-6:30pm Session 2 (Scooters Only) 7:00-9:30pm (Rotate Sessions Every Other Month) Sunday Session 1 (Scooters Only) 1:00-3:30pm Session 2 (Skate Boards Only) 4:00-6:30pm (Rotate Sessions Every Other Month) SUMMER SCHEDULE (Changing Schedule to make it three sessions per night w/scooters) Monday, Wednesday, Friday Session 1 (Skate Boards Only) Session 2 (Scooters Only) Session 3 (Skate Boards Only) 2:00-4:OOpm 4:00-6:OOpm 6:00-8:OOpm Tuesday, Thursday Session 1 (Scooters Only) 9:00-11:OOam Session 2 (Skate Boards Only) 11:OOam-1:OOpm Session 3 (Scooters Only) 1:00-3:OOpm Saturday Session 1 (Scooters Only) 9:00-11:OOam Session 2 (Skate Boards Only) 11:OOam-1:OOpm Session 3 (Scooters Only) 1:00-3:OOpm (Rotate Sessions Every Other Saturday) Sunday Session 1 (Scooters Only) 1:00-3:30pm Session 2 (Skate Boards Only) 4:00-6:30pm (Rotate Sessions Every Other Sunday) CITY OF TEMECULA SKATE PARK MINOR LIABILITY WAIVER (Under Age 18) Parent/Leszal Guardian First Name: Last Name: Address: City: State: Zip: Home Telephone: Emergency/Cell Phone Number: DOB: Resident (circle one) YES NO Gender(circle one) M F Skater/Participant First Name/Last Name Birth Date Gender M/F M/F M /F M /F Consent/Release Hold Harmless The minor whose name appears below ("the minor") intends to use the Temecula Skate Park ("the Park") for activities that include, but are not limited to, using skateboards, scooters, roller skates and bicycles within the Park ("the Activity"). I understand that participating in the Activity may involve a risk of serious personal injury or death. I, in my capacity as parent/guardian of the minor, for the minor child, and his/her heirs, executors and assigns, waive, release and discharge the City of Temecula, and its officers, agents, employees and volunteers (collectively "the City"), from any and all claims for damages for death, personal injury or property damage which he/she may have, or which may hereafter accrue to him/her, which are related to, arise out of, or are in any way connected with, participating in the Activity, even though that liability may arise out of active negligence or carelessness on the part of the City. I, in my capacity as parent/guardian of the minor, on behalf of the minor, and his/her heirs, executors and assigns, agree to defend, indemnify and hold harmless the City from any and all liability, claims, demands, or actions, whether personal to the minor or to a third party, which are related to, arise out of, or are in any way connected with, participating in the Activity, even though that claim, demand or action, may arise out of active negligence or carelessness on the part of the City. I understand that by signing this document the minor is, among other things, giving up the right to sue the City of Temecula, and its officers, agents, employees and volunteers. I give permission to the City of Temecula to photograph the minor or otherwise use the minor's likeness for use in the City of Temecula's publicity material or publications, and will not seek compensation of any type or amount for such use. I acknowledge and certify that I have had sufficient opportunity to read this entire document, that I understand its contents, that I execute it freely, intelligently and without duress of any kind, and that I agree to be bound by its terms. Date: Name of Minor (please print) Name of Guardian (please print) Signature of Guardian 11086-0501\1430503v1.doc CITY OF TEMECULA SKATE PARK ADULT LIABILITY WAIVER (Over Age 18) Skater/Particiaant First Name: Last Name: Address: City: State: Zip: Home/Cell Telephone: Emergency Phone Number: DOB: Resident (circle one) YES NO Gender(circle one) M F Consent/Release Hold Harmless I intend to use the Temecula Skate Park ("the Park") for activities that include, but are not limited to, using skateboards, scooters, roller skates and bicycles within the Park ("the Activity"). I understand that participating in the Activity may involve a risk of serious personal injury or death. I, for myself, and my heirs, executors and assigns, waive, release and discharge the City of Temecula, and its officers, agents, employees and volunteers (collectively "the City"), from any and all claims for damages for death, personal injury or property damage which I may have, or which may hereafter accrue to me, which are related to, arise out of, or are in any way connected with, participating in the Activity, even though that liability may arise out of active negligence or carelessness on the part of the City. I, for myself, and for my heirs, executors and assigns, agree to defend, indemnify and hold harmless the City from any and all liability, claims, demands, or actions, whether personal to me or to a third party, which are related to, arise out of, or are in any way connected with, participating in the Activity, even though that claim, demand or action, may arise out of active negligence or carelessness on the part of the City. I understand that by signing this document I am, among other things, giving up the right to sue the City of Temecula, and its officers, agents, employees and volunteers. I acknowledge and certify that I have had sufficient opportunity to read this entire document, that I understand its contents, that I execute it freely, intelligently and without duress of any kind, and that I agree to be bound by its terms. Date: Name (please print) Signature 11086-0501\1430503v 1.doc JOINT CITY COUNCIL/ SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY BUSINESS Item No. 25 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULAISUCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: City Manager/City Council Executive Director/Board of Directors FROM: Robert C. Johnson, City Manager DATE: June 12, 2012 SUBJECT: Adoption of the Fiscal Year 2013-2017 Capital Improvement Program Budget PREPARED BY: Genie Wilson, Director of Finance Roberto Cardenas, Fiscal Services Manager RECOMMENDATION: 1. The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-13 2. The Successor Agency to the Temecula Redevelopment Agency adopt a resolution entitled: RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-13 BACKGROUND: The CIP is the City's plan for providing public improvements which exceed $30,000 in cost, have long-term life spans, and are non-recurring. The proposed CIP document serves as a planning tool for the coordination of financing and scheduling of all capital improvement projects over the next five years. On February 23, 2012, a Strategic Business Plan and Budget Workshop was held with Council to kick off the budget process, provide direction to staff as appropriate, and to begin the implementation of a Citywide Strategic Business Plan. A component of the Strategic Business Plan includes the integration of the budget with the Quality of Life Master Plan (QLMP). All projects presented in the CIP are carefully programmed in concurrence with the City's Quality of Life Master Plan to ensure the community's capital improvement needs are met both now and in the future. The framework for the CIP is further defined in the City's CIP fiscal policy to provide a structure within which fiscal decisions can be made and to optimize all available resources toward the accomplishment of the City's Core Values as defined in the QLMP. On May 23, 2012, the City Council held a public workshop to review and discuss the proposed CIP. At the workshop, an overview of the Capital Improvement Program Budget was presented to City Council. City Council Members and staff discussed in details several projects within the CIP. CIP Development: The CIP was developed by taking recommendations provided by the staff and the City Council during a series of workshops. The primary focus of these workshops was to identify community needs in the areas of roads and streets, bridges, public buildings, parks and recreation facilities, and housing projects. All projects were reviewed to ensure consistency with the provisions of the City's General Plan, as well as the long-term vision of the City as developed by the City Council. At the Public and Traffic Safety Commission Meeting on May 24, 2012, the Circulation portions of the document were reviewed and the proposed projects were approved. The Community Services Commission, at their May 14, 2012 meeting, reviewed the Parks and Recreation portion of the document and approved the proposed projects. Also on May 16, 2012, the Planning Commission found the proposed CIP to be consistent with the General Plan in accordance with Government Code Section 65403 of the State Planning and Zoning Law. On May 23, 2012, the City Council held a workshop to review and discuss the proposed CIP. At this workshop, an overview of the Capital Improvement Program Budget was presented to the City Council. City Council Members and staff discussed, in detail, several projects within the CIP. At the direction of City Council, staff added a project sheet for the Ecological Reserve Open Space Concept Plan. Projected Costs: Overall, the proposed fiscal years 2013-2017 total remaining projected cost is $367,518,698. A total of forty nine (49) projects are included in the program, consisting of fourteen (14) Circulation projects, twenty four (24) Infrastructure projects, ten (10) Parks and Recreation projects, and one (1) Housing project. The following illustrates the associated costs for each project classification and total cost: Type of Project Number of Projects Cost of Projects Circulation 14 $312,869,992 Infrastructure / Other 24 34,260,051 Parks and Recreation 10 5,027,844 SARDA i Housing 1 15,360,811 TOTAL 49 $367,518,698 Projected Revenues: Projected revenue from identified sources for the Five -Year Capital Improvement Program is $257,594,447, which is sufficient to fund the remaining project costs of $325,854,107 (projected costs of $437,811,068, less unspecified amounts of $111,956,961). Through the first two years of the five-year program, there is adequate funding for all proposed projects, with over $105 million in funded projects in the fiscal year 2012-13. Also, included in this five-year plan are twenty seven (27) projects which currently do not fit into the five-year window, but warrant consideration and review in this document. These projects are listed as Future Years and are listed by project type on pages 139-140 of the attached document. CIRCULATION PROJECTS There are fourteen (14) Circulation projects with total remaining projected costs of $312,869,992. The Circulation projects represent 85% of the total remaining projected cost. The following projects are of significant interest and satisfy the City's Core Value of Transportation Mobility and Connectivity. • Butterfield Stage Road Extension • French Valley Parkwayilnterstate-15 Over -Crossing and Interchange Improvements -Phase I and Phase II • Interstate -151 State Route 79 South Ultimate Interchange • Main Street Bridge Over Murrieta Creek (Replacement) • Murrieta Creek Bridge and Overland Drive Extension to Diaz Road (Acquisition) • Pavement Rehabilitation Program — Citywide The fiscal year 2012-13 has a total circulation funding requirement of $80,479,633 and contains ten (10) "Level I" projects. All of these projects will have a significant impact on traffic circulation and, ultimately, the quality of life in the City. INFRASTRUCTURE / OTHER PROJECTS There are twenty four (24) Infrastructure / Other projects with total remaining projected costs of $34,260,051. The following projects are of significant interest and satisfy the City's Core Values as follows: • Bike Lane and Trail Program (Transportation Mobility and Connectivity) • Business Incubator and Resource Center (Economic Prosperity) • City Facilities Rehabilitation (Healthy and Livable City) • Ecological Reserve Open Space Concept Plan (Healthy and Livable City) • Library Parking Phase II (Healthy and Livable City) • Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension Interconnect (Transportation Mobility and Connectivity) • Teen/Young Adult Village (Healthy and Livable City • Temecula Community Center Renovation (Healthy and Livable City The fiscal year 2012-13 has a total Infrastructure / Other projects funding requirement of $6,754,273 and contains twelve (12) "Level I" projects. PARKS AND RECREATION PROJECTS There are ten (10) Parks and Recreation projects with total remaining projected costs of $5,027,844. The following projects are of significant interest and satisfy the City's Core Values as follows: • Children's Museum Enhancement Project (Healthy and Livable City • Flood Control Channel Reconstruction and Repair (Healthy and Livable City) • Tennis Court Lighting - Great Oak High School (Healthy and Livable City • Inclusive Play Structure (Healthy and Livable City • Parks Improvement Program (Healthy and Livable City • Reclaimed Water Irrigation Retrofit -Various Sites (A Sustainable City • Senior Citizen Outdoor Fitness Lot (Healthy and Livable City The fiscal year 2012-13 has a total Parks and Recreation projects funding requirement of $2,236,750 and contains two (2) "Level I" projects. SARDA / HOUSING PROJECTS There is one (1) SARDA/Housing project with total remaining projected costs of $15,360,811 programmed in fiscal year 2012-13 CIP - $15,210,811 in SARDA and $150,000 CDBG. The project is of significant interest and satisfies the City's Core Value of Economic Prosperity. Affordable Housing The fiscal year 2012-13 has a total Affordable Housing projects funding requirement of $15,360,811 and contains one (1) "Level I" project. FISCAL IMPACT: The adoption of the Fiscal Year 2013-17 Five -Year Capital Improvement Program establishes the project appropriations for fiscal year 2012-13 in an amount of $104,831,467. Projects which do riot have sufficient funds within the funding source will not proceed until the funding has been secured. ATTACHMENTS: 1. Resolution No. 12- 2. Resolution No. SARDA 12- 3. Proposed Capital Improvement Program Budget Fiscal Years 2013-2017 RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-2013 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated there under (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as a Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. Section 2. On May 16, 2012, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. Section 3. The City Council hereby finds and declares that the requirements of Government Code Section 65402(a) shall not apply to: (1) the disposition of the remainder of a larger parcel which was acquired and used in part for street purposes; (2) acquisitions, dispositions, or abandonments for street widening; or (3) alignment projects, provided such dispositions for street purposes, acquisition, dispositions, or abandonments for street widening, or alignment projects are of a minor nature. Section 4. The City Council hereby finds that the acquisition of land necessary for the City of Temecula Capital Improvement Program FY 2013-17 is consistent with the General Plan. Section 5. That certain a document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program FY 2013-17" included herein, are appropriations for FY 2012-13, and are hereby adopted. The CIP appropriations for the FY 2011-12 which have not been completed, encumbered, nor included in the FY 2013-17 CIP, are hereby carried over for each applicable project to the FY 2012-13. Certain Development Impact Fees from future revenue may be used to replace the expenditure of current capital reserve funds in the CIP. Section 6. Council Member Edwards did not participate in the discussion concerning the Murrieta Creek Improvements project because her employer, the Boys and Girls Club, is located within 500 feet of this project and it is likely to affect her employer and its property. Council Member Edwards hereby abstains in the approval of this Resolution as such approval relates to the Murrieta Creek Improvements project. Council Member Naggar did not participate in the discussion concerning the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to Great Oak High School project because he has an interest in real property within 500 feet of the boundaries of these projects and they are likely to affect this property. Council Member Naggar hereby abstains in the approval of this Resolution as such approval relates to the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project. Section 7. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. C. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. The City Manager may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. D. The City Manager may authorize transfers up to $30,000 between approved Capital Improvement Program projects. E. Notwithstanding Section 7.B. above, pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 8. Certification: The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 12th day of June, 2012. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 12- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-13 THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated there under (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as an Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. Section 2. On May 16, 2012, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. Section 3. The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency hereby finds and declares that the requirements of Government Code Section 65402(a) shall not apply to: (1) the disposition of the remainder of a larger parcel which was acquired and used in part for street purposes; (2) acquisitions, dispositions, or abandonments for street widening; or (3) alignment projects, provided such dispositions for street purposes, acquisition, dispositions, or abandonments for street widening, or alignment projects are of a minor nature. Section 4. The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency hereby finds that the acquisition of land necessary for the City of Temecula Capital Improvement Program FY 2013-17 is consistent with the General Plan. Section 5. That certain document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program FY 2013-17" included herein appropriations for FY 2012-13, is hereby adopted. The CIP appropriations for the FY 2011-12 which have not been completed, encumbered, nor included in the FY 2013-17 CIP, are hereby carried over for each applicable project to the FY 2012-13. Certain Development Impact Fees from future revenue may be used to replace the expenditure of current capital reserve funds in the CIP. Section 6. Council Member Edwards did not participate in the discussion concerning the Murrieta Creek Improvements project because her employer, the Boys and Girls Club, is located within 500 feet of this project and it is likely to affect her employer and its property. Council Member Edwards hereby abstains in the approval of this Resolution as such approval relates to the Murrieta Creek Improvement project. Council Member Naggar did not participate in the discussion concerning the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project because he has an interest in real property within 500 feet of the boundaries of these projects and they are likely to affect this property. Council Member Naggar hereby abstains in the approval of this Resolution as such approval relates to the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project. Section 7. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. C. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. The City Manager may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. D. The City Manager may authorize transfers up to $30,000 between approved Capital Improvement Program projects. E. Notwithstanding Section 7.B. above, pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 8. Certification: The Secretary shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 12th day of June, 2012. Michael S. Naggar, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 12- was duly and regularly adopted by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City ClerklBoard Secretary CITY OF TEMECULA c:a. ,ita.i I mpr velment Pro..,.1 ram Fiscal Year 2013-17 CITY COUNCIL MEETING JUNE 14, 2012 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS INTRODUCTION Page No. Transmittal Message 5 Resolution Adopting Capital Improvement Program 9 California Society of Municipal Finance Officers (CSMFO) Certificate of Award 13 City Organizational Chart 14 Description of Level Ranking and Future Years Projects 15 Description of Revenue Sources 16 Parameters for CIP Budget Costs Estimates 18 SUMMARIES Projected Revenue Summary 19 Project Summary by Type of Project 20 Expenditure Summary by Project 30 CIP Major Revenue Sources 31 Comparison Between Projected Revenue and Costs 32 CIRCULATION PROJECTS Abbott Corporation Roadway Improvements 44 Butterfield Stage Road Extension 46 Flashing Beacons and Speed Advisory Signs 48 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 50 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 52 Interstate -15 / State Route 79 South Ultimate Interchange 54 Main Street Bridge Over Murrieta Creek (Replacement) 56 Medians and Parkways -Citywide 58 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road 60 Pavement Rehabilitation Program—Citywide 62 Traffic Signal Equipment Replacement Program — Citywide 64 Traffic Signal Installation — Citywide 66 Traffic Signal Interconnect Equipment Installation 68 Western Bypass Bridge Over Murrieta Creek 70 1 P I CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS (continued) INFRASTRUCTURE / OTHER PROJECTS Page No. Bike Lane and Trail Program 74 Business Incubator and Resource Center 76 City Facilities Rehabilitation 78 Citywide Storm Drain Improvements 80 Corporate Meeting and Event Space 82 Ecological Reserve Open Space Concept Plan 84 Fire Station 73 Living Quarters Upgrade .86 Fire Station Roripaugh Ranch Site 88 Library Parking Phase II 90 Medians and Ornamental Pedestrian Barriers -Citywide 92 Murrieta Creek Improvements 94 OId Town Police Store Front Sign 96 OId Town Public Art 98 Old Town Sidewalk Rehabilitation 100 Open Space Acquisition Program 102 Pechanga Parkway Environmental Mitigation 104 Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension and Interconnect 106 Sixth Street Restrooms Renovation 108 Teen / Young Adult Village 110 Temecula City Entry Monumentation 112 Temecula Community Center Renovation 114 Temecula Park and Ride 116 Theater Energy Efficient Lighting Including Technology and Equipment Upgrade 118 Theater Remediation 120 2 CITY OF TEMECULA a Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS (continued) PARKS and RECREATION PROJECTS Page No. Children's Museum Enhancement Project 124 Flood Control Channel Reconstruction and Repair 126 Inclusive Play Structure 128 Neighborhood Park Security Lighting 130 Parks Improvement Program 132 Reclaimed Water Irrigation Retrofit - Various Sites 134 Ronald Reagan Sports Park Channel Silt Removal and Desiltation Pond 136 Sam Hicks Monument Park Playground Replacement 138 Senior Citizen Outdoor Fitness Lot 140 Tennis Court Lighting — Great Oak High School 142 SARDA / HOUSING PROJECT Affordable Housing 146 FUTURE YEARS PROJECTS Circulation...... 149 Infrastructure / Other.... 149 Parks and Recreation............ 150 APPENDIX Glossary of Terms 151 Index 154 Map of Major CIP Projects 157 3 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 TRANSMITTAL MESSAGE Honorable Mayor and Members of the City Council: It is with great pleasure that I submit the City of Temecula's Capital Improvement Program (CIP) Budget for Fiscal Years 2012-13 through 2016-17. This document is the result of more than 500 hours of planning and development in several workshops, including a City Council Workshop held on May 23, 2012. All projects presented in this five-year budget have been carefully programmed to ensure the community's capital improvement needs are met both now and in the future. CITY OF TEMECULA PROFILE AND DEMOGRAPHICS The City of Temecula is a fast growing community, which extends across 30 square miles of gently rolling hills and comprises approximately 103,092 residents of various cultural backgrounds. The City maintains approximately 302 miles of the 345 total miles of streets within its boundaries. Additionally, the City has 39 parks on 309 developed acres, providing extensive recreational opportunities for both Temecula citizens and surrounding communities. The Temecula Valley Unified School District provides 34 schools for 28,671 students in Kindergarten through 12th grade. The City of Temecula focuses on community needs and quality of life through day-to-day operations, a proactive economic development element, and by meeting the City's capital improvement needs. ECONOMIC DEVELOPMENT POLICY The City's economic development policy centers on providing a broad range of infrastructure improvements to encourage both tourism and business investment in the City of Temecula. By providing a commercial and residential core that is attractive, of high quality, and possesses adequate infrastructure to support the residential, business and tourist population, Temecula has quickly become a destination location for a broad spectrum of the population. Significant improvements in this budget document include Butterfield Stage Road Extension, French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements — Phase I and Phase II, Interstate-15/State Route 79 South Ultimate Interchange, Main Street Bridge Over Murrieta Creek (Replacement), Murrieta Creek Bridge and Overland Drive Extension to Diaz Road, Pavement Rehabilitation -Citywide, Bike Lane and Trail Programs, and various Tennis Court Improvements. All of these projects will provide additional opportunities and access to the City and improve the overall quality of life. CAPITAL BUDGET POLICY The purpose of the CIP Budget document is to serve as a planning tool, which coordinates the financing and scheduling of major projects undertaken by the City. The CIP Budget document has been prepared in accordance with generally accepted accounting principles. This document is dynamic and, consequently, must be revised annually to address changing needs, priorities, and financial conditions. The capital improvements presented in this document are the City's major projects, which exceed $30,000 in cost, have long-term life spans, and are generally non-recurring. These projects include land and right-of-way acquisition, design, construction or rehabilitation of public buildings or facilities, public infrastructure design and construction, park design and construction, and redevelopment projects. 5 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 TRANSMITTAL MESSAGE (continued) The City's goal in providing a CIP Budget is to develop a multi-year plan for capital improvement, update it annually, and follow through with all capital improvements in accordance with the plan. In determining the relative merit of a proposed project, key management team members evaluate projects for feasibility, community enhancement, infrastructure and historic preservation, and safety. PLAN DEVELOPMENT On February 23, 2012, a Strategic Business Plan and Budget Workshop was held with Council to kick off the budget process, provide direction to staff as appropriate, and to begin the implementation of a Citywide Strategic Business Plan. A component of the Strategic Business Plan includes the integration of the budget with the Quality of Life Master Plan (QLMP). The Quality of Life Master Plan (QLMP) provides the framework for the City's Strategic Budgeting activities. The City Council has set priorities and guided staff in developing six Core Values upon which to focus time and resources (as identified in the QLMP). These areas include: 1. Healthy and Livable City 2. Economic Prosperity 3. A Safe and Prepared Community 4. A Sustainable City 5. Transportation Mobility and Connectivity 6. Accountable and Responsive City Government All projects presented in the CIP are carefully programmed in concurrence with the City's Quality of Life Master Plan to ensure the community's capital improvement needs are met both now and in the future. The project sheets have been updated to include the specific Core Value(s) each project satisfies. The framework for the CIP is further defined in the City's CIP fiscal policy to provide a structure within which fiscal decisions can be made and to optimize all available resources toward the accomplishment of the City's Core Values as defined in the QLMP. This CIP budget document was developed by incorporating input from key management team members based on community comments and feedback received throughout the year. Through several workshops, the team then identified and evaluated community needs in the areas of roads/streets, bridges, public buildings, parks and recreation facilities. Each proposed project was reviewed and discussed to ensure funding, timing, and necessity. The CIP City Council Workshop held on May 23, 2012, provided the City Council with an opportunity to review each project in detail, and to receive public comments concerning the five-year program. All projects were evaluated by the City's Planning Commission to ensure consistency with the provisions of the City of Temecula General Plan, while considering the City's long-term vision as developed by the City Council. The proposed circulation, infrastructure, and parks and recreation projects were reviewed and approved by the Planning Commission, Public/Traffic Safety Commission, and the Parks and Recreation Commission. 6 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 TRANSMITTAL MESSAGE (continued) Projects in this document have been scheduled in each of the five fiscal years based on community needs, as determined by the City Council and availability of funding. Priority rankings in each major category (Circulation, Infrastructure/Other, Parks and Recreation, and Successor Agency to the Temecula Redevelopment Agency/ Housing) have been assigned in accordance with the priority guidelines as shown on the Description of Priorities page herein. Additionally, since many projects in the CIP are conceptual in nature, the general outline for cost estimates provided in last year's CIP document was revised and utilized as shown on the Parameters for CIP Budget Cost page herein. The fiscal years 2013-17 CIP identifies a total of forty nine (49) projects consisting of fourteen (14) Circulation projects totaling $312,869,992; the Infrastructure/Other section consists of twenty four (24) projects totaling $34,260,051; the Parks and Recreation section consists of ten (10) projects totaling $5,027,844; and the Successor Agency to the Temecula Redevelopment Agency (SARDA) I Housing) section consists of one (1) project totaling $15,360,811. The total cost to complete all of the proposed projects is $367,518,698, of which $104,831,467 is programmed for fiscal year 2012-13. Also of note, in this document, there is over $111.9 million in projects with unspecified funding sources. These projects have been identified as necessary infrastructure for the City, and will require that funding sources be identified before the projects can commence. Number of Pro iects Type of Project 14 Circulation 24 Infrastructure/Other 10 Parks and Recreation 1 SARDA / Housing 49 Cost of Projects $312,869,992 34, 260, 051 5,027,844 15,360,811 $367,518,698 CIP BUDGET INFORMATION PROVIDED Information included in this document is as follows: ■ Description of Levels provides the guidelines used in prioritizing projects. ■ Parameters for CIP Budget Cost Estimates provides standard estimating criteria for project costs. ■ Description of Revenue Sources provides a general description of sources of revenue for the CIP. ■ Projected Revenue Summary provides five-year projections for each of the major sources of funds to be utilized for capital improvements. ■ Project Summary by Type of Project provides summary information of the Capital Improvement projects arrayed on spreadsheets by the type of project and priority. CITY OF TEMECULA 1 Capital Improvement Program Fiscal Year 2013-17 TRANSMITTAL MESSAGE (continued) • Comparison Between Projected Revenue and Costs provides summary information of costs versus revenue in each fiscal year by source of funds. • Project Description Sheets each sheet provides a Project Description, Benefit/Core Value, Project Status, Department, Level, Project Cost (including the fiscal year or years in which the project is anticipated to be constructed), Source of Funds, Future Operation & Maintenance Costs, and a location map. Project description categories include Circulation, Infrastructure/Other, Parks and Recreation, and SARDA/Housing. • Future Years Projects provide an opportunity for long range planning that exceeds the five-year period in each of the major groupings (Circulation, Infrastructure, Parks and Recreation, Redevelopment and Affordable Housing). CONCLUSION The revenue estimates, although conservative, are strictly estimates. The actual amount of funds available for construction will vary based upon the state of the economy. The City's major revenue sources are primarily received from various County programs, State grant programs, and Special Districts. The City Council will be updated throughout the year on the status of projects and corresponding revenue sources. The fiscal years 2013-17 Capital Improvement Program is a result of a total team effort of both City staff and City Council. There are 39 projects which are scheduled to begin design, construction and/or be completed in fiscal year 2012-13. These projects are intended to enhance the safety and quality of life for all citizens in the City of Temecula. I would like to thank staff and the City Council for all of the contributions that were made in developing the capital budget that will serve as the footprint for Temecula's future. Sincerely, Robert C. Johnson City Manager 8 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 RESOLUTION OF THE CITY COUNCIL RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-2013 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated there under (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as a Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. Section 2. On May 16, 2012, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. 9 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 RESOLUTION OF THE CITY COUNCIL (continued) Section 3. The City Council hereby finds and declares that the requirements of Government Code Section 65402(a) shall riot apply to: (1) the disposition of the remainder of a larger parcel which was acquired and used in part for street purposes; (2) acquisitions, dispositions, or abandonments for street widening; or (3) alignment projects, provided such dispositions for street purposes, acquisition, dispositions, or abandonments for street widening, or alignment projects are of a minor nature. Section 4. The City Council hereby finds that the acquisition of land necessary for the City of Temecula Capital Improvement Program FY 2013-17 is consistent with the General Plan. Section 5. That certain a document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program FY 2013-17" included herein, are appropriations for FY 2012-13, and are hereby adopted. The CIP appropriations for the FY 2011-12 which have not been completed, encumbered, nor included in the FY 2013-17 CIP, are hereby carried over for each applicable project to the FY 2012-13. Certain Development Impact Fees from future revenue may be used to replace the expenditure of current capital reserve funds in the CIP. Section 6. Council Member Edwards did not participate in the discussion concerning the Murrieta Creek Improvements project because her employer, the Boys and Girls Club, is located within 500 feet of this project and it is likely to affect her employer and its property. Council Member Edwards hereby abstains in the approval of this Resolution as such approval relates to the Murrieta Creek Improvements project. Council Member Naggar did not participate in the discussion concerning the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to Great Oak High School project because he has an interest in real property within 500 feet of the boundaries of these projects and they are likely to affect this property. Council Member Naggar hereby abstains in the approval of this Resolution as such approval relates to the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project. Section 7. That the following controls are hereby placed on the use and transfers of budget appropriations: A. B. C. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. The City Manager may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. 10 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 RESOLUTION OF THE CITY COUNCIL (continued) D. E. The City Manager may authorize transfers up to $30,000 between approved Capital Improvement Program projects. Notwithstanding Section 7.B. above, pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 8. Certification: The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 12th day of June, 2012. ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ) ) ss ) Chuck Washington, Mayor I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 12- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: 11 Susan W. Jones, MMC City Clerk ECULA CITY OF TEM ■ Capital Improvement Program Fiscal Year 2013-17 CSMFO CERTIFICATE OF AWARD r r r� r CaCifornia Society of iunicipaCFinance Officers Certificate of Award Excellence Award in Capital Budget Fiscal Year 2011-2012 Presented to the City of Temecula For meeting the criteria established to achieve the Excellence Award in Capital Budget. February 29, 2012 Scott Johnso,(/ CSMFO President Chu Thai, Chair Professional Standards and Recognition Committee Dedicated Frcellence in Municipal Financial Reporting 13 CITY OF TEMECULA ■ Capital Improvement Program Fiscal Year 2013-17 CITY ORGANIZATIONAL CHART Citizens of Temecula 2 City Attorney J City Clerk J City Council JJ City Manager J 1 - Commissions 2 1 Administrative Services i i Development Services ) Community Services/ Recreation 1 Public Works J 14 1 Police / Fire J CITY OF TE MECULA Capital Improvement Program Fiscal Year 2013-17 DESCRIPTION OF LEVEL RANKING AND FUTURE YEARS PROJECTS LEVEL 1: LEVEL 11: LEVEL 111: The project is urgent and must be completed as soon as feasible. Failure to address the project may impact the health, safety, or welfare of the community or have a potential significant impact on the financial well-being of the City. The project must be initiated or financial opportunity losses may result. The project is important and addressing it is necessary. The project impacts safety, law enforcement, health, welfare, economic base, quality of life, and has been identified as a priority in the Quality of Life Master Plan. The project will enhance quality of life and will provide a benefit to the community. Completion of the project will improve the community by providing cultural, recreational, and/or aesthetic value, or is deemed as a necessary improvement to a public facility. FUTURE YEARS PROJECTS: The project will be an improvement to the community, but does not necessarily need to be completed within a five- year capital improvement program time frame. 15 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 DESCRIPTION OF REVENUE SOURCES Assembly Bill 2766 (AB 2766) State funds that are available to implement programs and projects that reduce air pollution from motor vehicles. Bicycle Transportation Account (BTA) State funds that are available for projects that improve safety and convenience for bicycle commuters. Capital Project Reserves City General Funds retained for capital improvement projects. Community Development Block Grant (CDBG) Federal funds allocated to local government, usually through a local clearinghouse (Riverside County Economic Development Agency), based on a formula, but required to be applied for and used within a broad functional area such as community development. Community Facilities District (CFD) A tool that allows the City to construct desired and authorized public improvements with costs of the projects paid for by the benefited properties within the boundaries of a designated area. The costs are then financed through the issuance of bonds payable over a period of years. Development Impact Fees (DIF) Fees generated by development applications to offset the effect of development to include infrastructure, fire protection, public facilities and services, libraries, roads, schools, parks, traffic signal mitigation and open space/public art. Fees are determined by the cost of the project at the time of application. Highway Bridge Program (HBP) Authorized by the Federal Transportation Equity Act for the 21st Century (TEA - 21), this program provides for the replacement or rehabilitation of public highway bridges over waterways, other topographical barriers, other highways or railroads. Housing -Related Parks Program (HCD) Authorized by the Department of Housing and Community Development, this program provides funds for parks and recreation projects that benefit the community and add to the quality of life. Allocations are based on affordable housing units. Measure A (Local Streets and Roads) Funds generated from the one-half percent sales tax levied throughout Riverside County to carry out transportation projects by the County and cities. 16 CITY OF TE MECULA Capital Improvement Program Fiscal Year 2013-17 DESCRIPTION OF REVENUE SOURCES (continued) Quimby The City's park -in -lieu or park development fee is assessed under provisions of the Subdivision Map Act which allows the City to require the dedication of land or the payment of a fee in lieu of land to be used for the purchase (or development) of park property. RDA Affordable Housing Tax Allocation Bonds (TABS) This Agency has the authority to pay for public improvements that will be repaid from tax revenue received by the Agency. The size of the bond issue is dependent on the amount of tax revenue received. No additional tax is paid by properties within the redevelopment area. The Agency receives its revenue from its ability to collect the full amount of taxes paid by all new development (above a base figure established by the County). Reimbursements/Other Funding made available from other agencies or sources on a reimbursement, donation, and contribution basis. The actual agreement states the conditions of monies specific to a particular project. Safe, Accountable, Flexible, Efficient, Transportation Equity Act — Legacy for Users (SAFETEA—LU) Signed into law on August 10, 2005, and provides for highways, highway safety, and public transportation to improve safety, reduce traffic congestion, and other activities related to solving transportation problems. This new program takes off where STP, TEA -21, and ISTEA left off. Senate Bill 621 and Senate Bill 821 Represents a regional organization made up of tribal governments primarily within Riverside and San Bernardino counties. TASIN member tribes contribute a percentage of their gaming revenues to the Indian Gaming Special Distribution Fund (SDF), as established by the State Legislature, to offset the impacts of Indian gaming on public services and infrastructure. State Transportation Improvement Program (STIP) Augmentation State funds from a Proposition 1B bond measure that shall be used as additional augmentation funding for the five-year State Transportation Improvement Programs. Transportation Uniform Mitigation Fee (TUMF) Multi -jurisdictional development impact fee paid for by new development to provide the transportation infrastructure necessary to accommodate new development. 17 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PARAMETERS FOR CIP BUDGET COST ESTI MATES ADMINISTRATION COSTS AS A PERCENTAGE OF ESTIMATED TOTAL PROJECT COSTS Estimated Total Project Costs Over $10 Million $5 Million to $10 Million $1 Million to $5 Million $500,000 to $1 Million $100,000 to $500,000 Less than $100,000 Administration Costs ge Percenta 7% 10% 15% 20% 25% 30% DESIGN COSTS AS A PERCENTAGE OF TOTAL CONSTRUCTION COSTS Estimated Total Design Costs Construction Costs Percentage Over $10 Million 7% $5 Million to $10 Million 10% $1 Million to $5 Million 15% $500,000 to $1 Million 18% $100,000 to $500,000 20% Less than $100,000 25% ACQUISITION COSTS (vacant, per square foot) Property Zoning Industrial Property Commercial/Retail/Office Commercial — Old Town Rural/Residential Flood Plain Multi -Family Residential Single Family Residential Estimated Cost (vacant, per sq. ft.) $12.00 $20.00 $50.00 $0.50 - $2.00 $0.57 $5.00 $3.00 CONSTRUCTION COSTS Building Type Assembly Use Building (per sq. ft.) Office (per sq. ft.) Multi -Family Housing (per sq. ft.) Community Parks (per acre) Neighborhood Parks (per acre) Estimated Cost $300 $300 $175 $340,000 $250,000 Parameters for the CIP cost estimates are adjusted annually to reflect current economic conditions and cost of living increases. 18 CITY OF TEMECU LA ■ Capital Improvement Program Fiscal Year 2013-17 PROJECTED REVENUE SUMMARY FUNDING SOURCE Available Fund Balance Projected 2012-2013 Revenue Projected 2013-2014 Revenue Projected 2014-2015 Revenue Projected 2015-2016 Revenue Projected 2016-2017 Revenue Projected Funds Available Assembly Bill 2766 Capital Project Reserves Community Development Block Grant (CDBG) Community Facilities Districts Roripaugh Community Facilities District Wolf Creek Community Facilities District Development Impact Fees (DIF) Corporate Facilities Fire Facilities Library Facilities Open Space and Trails Parks and Recreation Police Facilities Public Art Quimby Street Improvements Traffic Signals Measure A Programs Measure A (Local Streets and Roads) Grants Bicycle Transportation Account (BTA) Housing Related Parks Grant (HCD) Highway Bridge Program (HBP) SAFETEA-LU STIP Augmentation Successor Agency to the Temecula Redevelopment Agency RDA Affordable Housing (TABs 2010) 2,086,667 RDA Affordable Housing (TABS 2011) 13,124,144 $ 265,426 $ 91,403 $ 92,823 $ 94,260 $ 95,714 $ 97,185 $ 736,811 4,544,569 3,043,593 7,324,614 139,648 139,648 139,648 15,331,720 1,400,000 320,000 320,000 320,000 320,000 2,680,000 27,098,271 57,478 8,607 27,164,356 770,854 770,854 139,358 332,467 301,863 328,672 33,930 529,526 189,554 170,362 34,507 38,376 38,984 227,197 488,733 482,345 511,714 67,579 383,021 311,861 267,060 53,164 49,269 73,955 822,564 1,021,879 882,411 176,735 169,032 253,726 361,815 226,367 197,534 30,604 31,839 46,418 179,362 12,996 12,296 11,496 10,946 10,946 102 293,859 301,785 119,273 97,185 156,739 4,596,744 1,742,532 1,610,310 247,507 459,190 151,121 88,835 251,394 231,193 35,060 65,220 21,391 1,136,290 1,001,309 1,777, 568 1,138,330 3,326,347 894,577 238,042 968,943 8,807,404 693,093 6,564,209 894,983 897,711 900,048 901,976 903,470 11,062,397 Reimbursements/Other Shea Homes Reimbursement Rancho California Water District Senate Bills Senate Bill 621 Senate Bill 821 9,711,451 Transportation Uniform Mitigation Fee (TUM F) Community and Environmental Transportation Accountability Program (CETAP) Riverside County Transportation Commission (RCTC) Western Riverside Council of Governments (WRCOG) TOTAL REVENUE $71,127,560 126,425 108,300 6,250,510 173,808 76,725 12,809,891 917,112 8,467,945 $ 38,835,170 19 1,600,000 1,600,000 500,000 6,425,109 5,302,715 6,758,252 $ 33,723,982 7,902,203 41,774,237 $ 54,222,950 31,545, 000 9,478,277 13,127,635 $ 44,242,058 $15,442,727 126,425 108,300 6,250,510 3,200,000 31,545, 000 2,086,667 13,124,144 173,808 500,000 9,711,451 76,725 19,235,000 14,122,030 79,606,346 $ 257,594,447 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY Milt OF PROJECT PROJECT SOURCE OF FUNDS ACTUALS TO DATE 2012-13 2013-14 CIRCULATION Abbott Corporation Roadway Improvements Butterfield Stage Road Extension Flashing Beacons and Speed Advisory Signs French Valley Parkway / Interstate -15 Over -Crossing and lnterchange Improvements -Phase I French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements -Phase II Interstate -15 / State Route 79 South Ultimate Interchange Capital Project Reserves / SARDA CFD (Roripaugh Ranch) Reimbursement/ Other (Shea Homes) TUMF DIF (Traffic Signals) Unspecified* Capital Project Reserves DIF (Street Improvements) Measure A -Local Street and Road TUMF (CETAP/RCTC)(1) TUMF (RCTC)(2) TUMF (WRCOG)(3) TUMF (WRCOG)(4) Capital Project Reserves CFD (Harveston) DIF (Street Improvements) Federal Highway Administration Measure A (Local Streets and Roads) Reimbursements/Other (Land Donation) SAFETEA-LU STIP Augmentation(1) TUMF (RCTC)(2) TUMF (WRCOG)(3) TUMF (WRCOG)(4) TUMF (WRCOG)(5) TUMF (WRCOG)(6) TUMF (WRCOG)(7) Unspecified(8) CFD (Crowne Hill) Reimbursement/Other (Morgan Hill) SAFETEA-LU Senate Bill 621 TUMF (RCTC/CETAP)(1) TUMF (RCTC/Region)(2) TUMF (RCTC/Region)(3) Unspecified(4) 20 15, 253,140 1,438,000 37,483 444,203 1,147, 289 765,000 2,462,295 560,523 479,571 1,005,840 75,360 8,000 1,627,914 6,000,000 4,137, 593 739,506 502,211 1,190, 582 4,691,078 4,452,000 750,000 25, 503, 383 173,808 44,095 129,831 1,722,062 12, 809, 891 917,112 1,394,780 763,792 4,151, 552 2,817,477 5,549,256 1,166, 991 91,000 6,425,109 167,500 5,289,162 700,000 750,000 1,600, 000 4,162,195 5,321,805 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY TYPE OF PROJECT 2014-15 2015-16 2016-17 Future Years TOTAL PROJECT COST TO COST COMPLETE CIRCULATION 35,000 75,000 1,600, 000 1,500,000 11,979,000 20, 874, 088 76,725 97,285 7,804,918 9,841,281 20,000 35,000 35,000 75,000 75,000 31,545,000 9,478,277 13,127, 635 12,959,313 40,854,955 21 750,000 750,000 41,923,514 26,670,374 173,808 173,808 1,438,000 81,578 44,095 20,000 20,000 325,831 325,831 444,203 2,869,351 20, 000, 000 3,379,407 560,523 1,394,780 1,635,863 1,005,840 75,360 8,000 1,627,914 6,000,000 1,600,000 31,545,000 4,137,593 10,180, 220 3,517,477 2,250,000 11,979,000 43, 480, 000 53, 814, 268 502,211 1,190, 582 1,600,000 14, 479, 254 4,452,000 97,285 13,126, 723 9,841,281 1,722,062 19, 235, 000 917,112 1,394,780 1,156, 292 1,600,000 31,545,000 9,440,714 3,517,477 2,250,000 11,979,000 43, 480, 000 53, 814, 268 1,600,000 9,788,176 97,285 13,126, 723 9,841,281 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 a PROJECT SUMMARY BY Mit OF PROJECT PROJECT SOURCE OF FUNDS ACTUALS TO DATE 2012-13 2013-14 Main Street Bridge Over Murrieta Creek (Replacement) Medians and Parkways -Citywide Murrieta Creek Bridge and Overland Drive Extension to Diaz Road Capital Project Reserves DIF (Street Improvements) HBP DIF (Medians) DIF (Street Improvements) Unspecified* Capital Project Reserves DIF (Street Improvements) Unspecified* Pavement Rehabilitation Program -Citywide Capital Project Reserves Measure A Unspecified* Traffic Signal Equipment Replacement Program- Citywide Traffic Signal Installation—Citywide Traffic Signal Interconnect Equipment Installation Western Bypass Bridge Over Murrieta Creek DIF (Traffic Signals) Unspecified* DIF (Traffic) Unspecified* DIF (Traffic Signals) Unspecified* Capital Project Reserves TUMF (WRCOG)(1) TUMF (WRCOG)(2) TUMF (WRCOG)(3) Unspecified(4) 41,729 975,063 11,048 123,541 213,600 738,639 826,126 3,676,614 17,930 272,409 263,942 639,215 13,500 526,070 6,250,510 258,459 7,122,136 3,383,745 5,737,130 142,070 217,000 11,338 104,136 231,000 3,902,289 897,711 155,000 TOTAL CIRCULATION PROJECTS $ 54,830,944 $ 80,479,633 $ 30,859,762 22 1 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY TYPE OF PROJECT 2014-15 2015-16 2016-17 Future Years TOTAL PROJECT COST TO COST COMPLETE 750,000 629,739 10, 002, 453 900,048 3,899,952 134,928 70,072 537,500 400,000 735,649 296,500 6,389,000 2,334,279 901,976 903,470 3,898,024 3,896,530 205,000 80,000 502,000 575,000 1,400,000 41,729 1,501,133 6,250,510 11,048 613,000 750,000 213,600 8,490,514 10, 002, 453 8,112,160 13, 016, 949 11,694,506 449,928 355,072 217,000 3,014,500 272,409 400,000 275,280 1,479,000 310,000 6,389,000 2,334,279 526,070 6,250,510 489,459 750,000 7,751,875 10, 002, 453 7,286,034 9,340,335 11,694,506 431,998 355,072 217,000 3,014,500 400,000 11,338 839,785 296,500 6,389,000 2,334,279 $ 80,963,417 $ 59,599,590 $ 59,567,590 $ 1,400,000 $ 367,700,936 $ 312,869,992 23 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 a PROJECT SUMMARY BY Milt OF PROJECT PROJECT SOURCE OF FUNDS ACTUALS TO DATE 2012-13 2013-14 INFRASTRUCTURE/OTHER Bike Lane and Trail Program Business Incubator- Tenant Improvement City Facilities Rehabilitation Citywide Storm Drain Improvements Corporate Meeting and Event Space Ecological Reserve Open Space Concept Plan Fire Station 73 Living Quarters Upgrade Fire Station Roripaugh Ranch Site Library Parking Phase II Medians and Ornamental Pedestrian Barriers -Citywide Murrieta Creek Improvements Old Town Police Store Front Sign Old Town Public Art Old Town Sidewalk Rehabilitation Open Space Acquisition Program Pechanga Parkway Environmental Mitigation Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect Sixth Street Restrooms Renovation Teen/Young Adult Village Temecula City Entry Monumentation DIF (Open Space) Unspecified* DIF (Corporate Facilities) Capital Project Reserves Unspecified* Capital Project Reserves DIF (Corporate Facilities) DIF (Open Space) DIF (Fire) Unspecified* CFD (Roripaugh Ranch) DIF (Fire) Reimbursement/Other (Riverside County) Capital Project Reserves DIF (Library) DIF (Street Improvements) Unspecified* Capital Project Reserves Unspecified* DIF (Police Facilities) DIF (Public Art) CDBG DIF (Open Space) CFD (Wolf Creek) AB 2766 Bicycle Transportation Account (BTA) Capital Project Reserves Unspecified* DIF (Corporate Facilities) Capital Project Reserves Unspecified* 500,000 429,326 1,947,090 2,097,100 24,228 413,056 132,412 2,800 80,447 12,987 96,612 78,920 135,000 500,000 475,806 50,000 574,429 197,929 40,000 50,000 192,358 510,863 602,407 159,413 126,425 50,000 100,000 Capital Project Reserves 150,000 24 250,000 500,000 300,000 45,684 150,000 167,060 22,000 7 • CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY TYPE OF PROJECT 2014-15 2015-16 2016-17 Future Years TOTAL PROJECT COST TO COST COMPLETE INFRASTRUCTURE/OTHER 1 250,000 500,000 325,000 250,000 266,380 500,000 500,000 150,000 653,380 826,620 1,186, 000 250,000 2,750,000 3,516,380 250,000 3,516,380 135,000 135,000 1,500,000 1,500,000 905,132 1,000,000 1,500,000 475,806 625,000 625,000 50,000 50,000 803,380 826,620 2,521,519 197,929 2,097,100 24,228 1,599,056 40,000 300,000 300,000 132,412 50,000 50,000 50,000 150,000 150,000 160,407 150,000 22,000 22,000 150,000 680,000 50,000 240,842 1,280,000 838,330 803,380 826,620 574,429 197,929 1,186, 000 40,000 300,000 150,000 50,000 238,042 1,280,000 838,330 22,000 770,854 690,407 3,575,000 25 7,071,000 172,400 223,037 78,920 7,071,000 159,413 126,425 7,071,000 50,000 50,000 100,000 3,575,000 100,000 3,575,000 150,000 150,000 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY PROJECT SOURCE OF FUNDS ACTUALS TO DATE 2012-13 2013-14 Temecula Community Center Renovation CDBG 1,200,000 DIF (Parks & Recreation) 390,400 Temecula Park and Ride AB 2766 92,126 Capital Project Reserves 272,967 Unspecified* Theater Energy Efficient Lighting Including Technology and Equipment Upgrade DIF (Parks & Recreation) 222,400 Theater Remediation Capital Project Reserves 795,000 2,084,175 YMCA Building** DIF (Parks & Recreation) 231,843 882,411 iAL INFRASTRUCTURE/OTMOJECTS Eir$ 6,180,071 $ 6,754,273 $ 4,401,330 26 i $ 5,269,142 $ 2,621,032 $ 4,713,274 $ 10,501,000 $ 40,440,122 $ 34,260,0511 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 SISECT ika TYPE OF PROJECT 2014-15 2015-16 2016-17 Future Years TOTAL PROJECT COST TO COST COMPLETE 577,398 1,421,602 176,735 169,032 149,894 1,200,000 390,400 669,524 272,967 1,421,602 1,200,000 390,400 577,398 1,421,602 222,400 222,400 2,879,175 2,879,175 1,609,915 1,609,915 27 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY Milt OF PROJECT PROJECT SOURCE OF FUNDS ACTUALS TO DATE 2012-13 2013-14 PARKS / RECREATION Children's Museum Enhancement Project DIF (Parks & Recreation) 114,000 Flood Control Channel Reconstruction and Repair Capital Project Reserves 250,000 Unspecified* Inclusive Play Structures DIF (Parks & Recreation) 346,500 DIF (Quimby) 500,000 Neighborhood Park Security Lighting Parks Improvement Program Reclaimed Water Irrigation Retrofit - Various Sites Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond DIF (Quimby) Unspecified* Capital Project Reserves DIF (Quimby) Unspecified* Capital Project Reserves Reimbursements/Other (RCWD) Capital Project Reserves Proposition 42 Reimbursements/Other (FEMA)* 318,951 88,000 171,948 250,000 50,000 28,650 Sam Hicks Monument Park Playground Replacement CDBG 50,000 DIF (Quimby) HCD 108,300 Senior Citizen Outdoor Fitness Lot DIF (Parks & Recreation) 89,800 Tennis Court Lighting - Great Oak High School DIF (Parks & Recreation) 449,500 250,000 40,000 250,000 50,000 50,000 500,000 29,650 162,500 p TOTAL PARKS / RECREATION PROJECTS $ 57$$99 $ 2,236,750 $ 1,332,150 Affordable Housing SARDA / HOUSING CDBG 150,000 SARDA Housing Tax Increment 2,842,790 SARDA Housing (2010 TABS) 4,000,000 2,086,667 SARDA Housing (2011 TABS) 1,859,666 13,124,144 TOTAL SARDA PROJECTS 8,702,456 15, 360, 811 TOTALS $ 70,292,370 $ 104,831,467 $ 36,593,242 **This agreement establishes a payment from DIF Parks and Recreation for YMCA property 28 1 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY TYPE OF PROJECT 2014-15 2015-16 2016-17 Future Years TOTAL PROJECT COST TO COST COMPLETE PARKS / RECREATION 40,000 250,000 29,648 114,000 114,000 500,000 250,000 250,000 500,000 346,500 500,000 40,000 40,000 250,000 250,000 29,648 29,648 40,000 120,000 500,000 500,000 346,500 500,000 40,000 120,000 500,000 500,000 100,000 100,000 750,000 750,000 50,000 50,000 500,000 466,195 88,000 171,948 50,000 162,500 108,300 89,800 500,000 147,244 50,000 162,500 108,300 89,800 449,500 449,500 $ 319,648 $ 569,648 $ 319,648 $ 250,000 $ 5,606,743 $ 5,027,844 SARDA / HOUSING 150,000 2,842,790 6,086,667 14, 983, 810 150,000 2,086,667 13,124,144 24, 063, 267 15, 360, 811 $ 86,552,207 $ 62,790,270 $ 64,600,512 $ 12,151,000 $ 437,811,068 $ 367,518,698 29 CITY OF TEMECULA ■ Capital Improvement Program Fiscal Year 2013-17 EXPENDITURE SUMMARY BY PROJECT INFRASTRUCTURE 9% PARKS and RECREATION 2% SARDA/ HOUSING 4% 85% CIRCULATION PROJECTED EXPENDITURES: $367,518,698 30 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 CIP MAJOR REVENUE SOURCES DIF 8% OTHER 0% FEDERAL 4% SARDA 16% STATE 16% SPECIAL DISTRICTS 11% CITY 6% 49% COUNTY PROJECTED REVENUES: $257,594,447 31 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project Available Actuals to Fund Balance Date 2012-13 Assembly Bill 2766 Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect Temecula Park and Ride 'tat Project Reserves Abbott Corporation Roadway Improvements City Facilities Rehabilitation Citywide Storm Drain Improvements Flood Control Channel Reconstruction and Repair French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase 11 Library Parking Phase 11 Main Street Bridge Over Murrieta Creek (Replacement) Murrieta Creek Bridge and Overland Drive Extension to Diaz Road Murrieta Creek Improvements Parks Improvement Program Pavement Rehabilitation Program- Citywide Reclaimed Water Irrigation Retrofit - Various Sites Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension and Interconnect Teen/Young Adult Village Temecula City Entry Monumentation Temecula Park and Ride Theater Remediation Western Bypass Bridge Over Murrieta Creek 12,987 159,413 92,126 Total Cost Total Revenue $ 265,426 $ 105,113 $ 159,413 $ 91,403 500,000 429,326 479,571 24,228 41,729 213,600 132,412 750,000 500,000 475,806 250,000 129,831 763,792 250,000 826,126 3,383,745 318,951 28,650 78,920 100,000 150,000 272,967 795,000 263,942 11,338 Total Cost $ 3,581,772 $ 7,588,162 Total Revenue $ 4,544,569 $ 3,043,593 Affordable Housing Old Town Sidewalk Rehabilitation Sam Hicks Monument Park Playground Replacement Temecula Community Center Renovation 150,000 50,000 1,200,000 Total Cost $ 1,400,000 ue $ 1,400,000 Butterfield Stage Road Extension Fire Station Roripaugh Ranch Site French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II Interstate -15 / State Route 79 South Ultimate Interchange Pechanga Parkway Improvements Environmental Mitigation 32 15,253,140 25,503,383 1,947,090 1,005,840 502,211 80,447 574,429 602,407 Total Cost $ 18,788,728 $ 26,680,219 Total Revenue $ 27,869,125 $ 57,478 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 C JECTED REVENUE AND COSTS 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost To Funds Cost Complete Available 577,398 172,400 159,413 669,524 577,398 $ 577,398 $ 841,924 $ 736,811 $ 92,823 $ 94,260 $ 95,714 $ 97,185 $ 736,811 750,000 750,000 500,000 1,500,000 1,000,000 905,132 475,806 250,000 500,000 500,000 91,000 35,000 35,000 35,000 325,831 325,831 167,500 75,000 75,000 75,000 1,635,863 1,156,292 24,228 41,729 213,600 132,412 250,000 500,000 500,000 3,902,289 8,112,160 7,286,034 50,000 50,000 50,000 29,650 29,648 29,648 29,648 466,195 147,244 78,920 100,000 100,000 150,000 150,000 272,967 2,084,175 2,879,175 2,879,175 275,280 11,338 $ 7,324,614 $ 139,648 $ 139,648 $ 139,648 $ 18,913,492 $ 15,331,720 $ 7,324,614 $ 139,648 $ 139,648 $ 139,648 $ 15,331,720 150,000 150,000 150,000 150,000 680,000 150,000 1,280,000 50,000 1,200,000 150,000 1,280,000 50,000 1,200,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 680,000 $ 2,680,000 $ 2,680,000 $ 320,000 $ 320,000 $ 320,000 $ 320,000 $ 2,680,000 1,166,991 22,000 22,000 22,000 22,000 41,923,514 26,670,374 2,521,519 574,429 1,005,840 502,211 770,854 690,407 $ 1,188,991 $ 22,000 $ 22,000 $ 22,000 $ 46,723,938 $ 27,935,210 $ 8,607 ' $ 27,935,210 33 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project DIF - Corporate Facilities Business Incubator - Tenant Improvement Corporate Meeting and Event Space Sixth Street Restrooms Renovation Total Cost Total Revenue DIF - Fire Facilities Fire Station 73 Living Quarters Upgrade Fire Station Roripaugh Ranch Site Total Cost Available Actuals to Fund Balance Date 2012-13 135,000 50,000 $ 185,000 $ 139,358 197,929 $ 197,929 Total Revenue $ 529,526 DIF - Library Facilities Library Parking Phase II Total Cost Total Revenue $ 189,554 413,056 $ 413,056 $ 227,197 DIF - Open Space / Trails Bike Lane and Trail Program Ecological Reserve Open Space Concept Plan Open Space Acquisition Program Total Cost 50,000 510,863 $ 560,863 Total Revenue $ 383,021 DIF - Parks & Recreation Children's Museum Enhancement Project Inclusive Play Structures Senior Citizen Outdoor Fitness Lot Temecula Community Center Renovation Tennis Court Lighting - Great Oak High School Theater Energy Efficient Lighting Including Technology and Equipment Upgrade YMCA Building** DIF - Police Facilities Old Town Police Store Front Sign DIF - Public Art Old Town Public Art Total Cost Total Revenue Total Cost $ 311,861 114,000 346,500 89,800 390,400 449,500 222,400 231,843 $ 1,844,443 $ 822,564 $ 1,021,879 50,000 $ 50,000 Total Revenue $ 361,815 $ 226,367 2,800 Total Cost $ 2,800 $ Total Revenue $ 179,362 DIF - Quimby Inclusive Play Structures Neighborhood Park Security Lighting Parks Improvement Program Sam Hicks Monument Park Playground Replacement 34 192,358 192,358 $ 12,996 500,000 50,000 Total Cost $ 550,000 Total Revenue $ 102 $ 293,859 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 C JECTED REVENUE AND COSTS 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost To Funds Cost Complete Available 300,000 325,000 135,000 625,000 50,000 135,000 625,000 50,000 $ 300,000 $ 325,000 $ 810,000 $ 810,000 $ 332,467 $ 301,863 $ 328,672 $ 33,930 $1,136,290 150,000 653,380 803,380 803,380 197,929 197,929 $ 150,000 $ 653,380 $ 1,001,309 $ 1,001,309 $ 170,362 $ 34,507 $ 38,376 $ 38,984 $ 1,001,309 1,186, 000 1,599, 056 1,186, 000 $ 1,186,000 $ 1,599,056 $ 1,186,000 $ 488,733 $ 482,345 $ 511,714 $ 67,579 $ 1,777,568 250,000 167,060 160,407 250,000 50,000 838,330 250,000 50,000 838,330 $ 417,060 $ 160,407 $ 1,138,330 $ 1,138,330 $ 267,060 $ 53,164 $ 49,269 $ 73,955 $ 1,138,330 882,411 176,735 169,032 149,894 114,000 346,500 89,800 390,400 449,500 222,400 1,609,915 114,000 346,500 89,800 390,400 449,500 222,400 1,609,915 $ 882,411 $ 176,735 $ 169,032 $ 149,894 $ 3,222,515 $ 3,222,515 $ 882,411 $ 176,735 $ 169,032 $ 253,726 $ 3,326,347 50,000 50,000 $ 50,000 $ 50,000 $ 197,534 $ 30,604 $ 31,839 $ 46,418 $ 894,577 45,684 240,842 238,042 $ 45,684 $ 240,842 $ 238,042 $ 12,296 $ 11,496 $ 10,946 $ 10,946 $ 238,042 40,000 50,000 162,500 500,000 40,000 100,000 162,500 500,000 40,000 100,000 162,500 $ 252,500 $ 802,500 $ 802,500 $ 301,785 $ 119,273 $ 97,185 $ 156,739 $ 968,943 35 Federal and State Grant IBTA/EDI /EECBG/FHA /H AFETEA-LU/ CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project Available Actuals to Fund Balance Date 2012-13 DIF - Road Median Improvements Medians and Parkways -Citywide DIF - Street Improvements French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase I French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase 11 Main Street Bridge Over Murrieta Creek (Replacement) Median and Ornamental Pedestrian Barriers- Citywide Medians and Parkways -Citywide Murrieta Creek Bridge and Overland Drive Extension to Diaz Road NIP DIF - Traffic Signals Flashing Beacons and Speed Advisory Signs Traffic Signal Equipment Replacement Program- Citywide Traffic Signal Installation — Citywide Traffic Signal Interconnect Equipment Installation =re A - Local Sas and Road French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase I French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase II Pavement Rehabilitation Program -Citywide Total Cost Total Revenue Improvements - Improvements - Total Cost Total Revenue Total Cost ue 11,048 $ 11,048 444,203 75,360 975,063 123,541 738,639 526,070 40,000 258,459 7,122,136 $ 2,356,806 $ 7,946,665 $ 4,596,744 $ 1,742,532 37,483 17,930 272,409 44,095 142,070 217,000 $ 327,822 $ 403,165 $ 88,835 $ 251,394 Improvements- Improvements - 1,147,289 1,722,062 1,627,914 3,676,614 5,737,130 Total Cost $ 6,451,817 $ 7,459,192 Total Revenue $ 6,564,209 $ French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase II French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase II French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase II Interstate -15 / State Route 79 South Ultimate Interchange Main Street Bridge Over Murrieta Creek (Replacement) Sam Hicks Monument Park Playground Replacement Santa Gertrudis Creek Pedestrian Bicycle Trail Extension and Intercon Proposition 42 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 36 Improvements - Improvements - Improvements - nect Total Cost Total Revenue 894,983 8,000 96,612 6,250,510 108,300 126,425 $ 104,612 $ 6,485,235 $ 6,485,235 88,000 Total Cost $ 88,000 Total R CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 C111.1111aJECTED REVENUE AND COSTS 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost To Funds Cost Complete Available 11,048 $ 11,048 231,000 629,739 444,203 75,360 1,501,133 40,000 613,000 8,490,514 526,070 40,000 489,459 7,751,875 $ 231,000 $ 629,739 $ 11,164,210 $ 8,807,404 $ 1,610,310 $ 247,507 $ 459,190 $ 151,121 $ 8,807,404 155,000 134,928 81,578 449,928 217,000 272,409 44,095 431,998 217,000 $ 155,000 $ 134,928 $ 1,020,915 $ 693,093 $ 231,193 $ 35,060 $ 65,220 $ 21,391 $ 693,093 897,711 900,048 901,976 903,470 2,869, 351 1,722,062 1,627,914 13,016,949 9,340,335 $ 897,711 $ 900,048 $ 901,976 $ 903,470 $ 17,514,214 $ 11,062,397 $ 897,711 $ 900,048 $ 901,976 $ 903,470 $11,062,397 1,600,000 1,600,000 31, 545, 000 8,000 1,600,000 1,600,000 31,545,000 31,545,000 1,600,000 1,600,000 6,250,510 6,250,510 108,300 108,300 223,037 126,425 $ 1,600,000 $ 1,600,000 $ 31,545,000 $ 41,334,847 $ 41,230,235 $ 1,600,000 $ 1,600,000 $ 31,545,000 $ 41,230,235 88.000 $ 88,000 37 SARDA /Housing (RDA -H) 1 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project Affordable Housing SARDA / Housing (2010 and 2011 TABs) Affordable Housing Affordable Housing Total Cost Total Revenue Available Actuals to Fund Balance Date 2012-13 2,842,790 $ 2,842,790 4,000,000 2,086,667 1,859,666 13,124,144 Total Cost $ 5,859,666 $ 15,210,811 Total Revenue $ 15,210,811 Butterfield Stage Road Extension Fire Station Roripaugh Ranch Site French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II Interstate -15 / State Route 79 South Ultimate Interchange Reclaimed Water Irrigation Retrofit - Various Sites Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond Total Cost Total Revenue 173,808 2,097,100 6,000,000 1,190, 582 171,948 $ 9,459,630 $ 173,808 1 Interstate -15 / State Route 79 South Ultimate Interchange $ 173,808 4,691,078 5,549,256 Total Cost $ 4,691,078 $ 5,549,256 Total Revenue $ 9,711,451 $ 76,725 Butterfield Stage Road Extension 1,438,000 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 765,000 12,809,891 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 2,462,295 917,112 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 560,523 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 1,394,780 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 4,137,593 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 739,506 4,151,552 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 2,817,477 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 38 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 C JECTED REVENUE AND COSTS 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost To Funds Cost Complete Available 2.842.790 $ 2,842,790 6,086,667 2,086,667 14, 983, 810 13,124,144 $ 21,070,477 $ 15,210,811 $ 15,210,811 500,000 173,808 2,097,100 6,000,000 1,190, 582 500,000 171,948 173,808 500,000 $ 500,000 $ 10,133,438 $ 673,808 $ 500,000 4,162,195 76,725 14,479,254 $ 673,808 9,788,176 $ 4,162,195 $ 76,725 $ 14,479,254 $ 9,788,176 $ 9,788,176 1,438,000 6,425,109 20, 000, 000 19, 235, 000 3,379,407 917,112 560,523 1,394,780 1,394,780 4,137, 593 5,289,162 10,180,220 9,440,714 700,000 3,517,477 3,517,477 750,000 1,500,000 2,250,000 2,250,000 11,979,000 11,979,000 11,979,000 20,874,088 9,478,277 13,127,635 43,480,000 43,480,000 39 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS a CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 Project Available Actuals to Fund Balance Date 2012-13 Interstate -15 / State Route 79 South Ultimate Interchange Interstate -15 / State Route 79 South Ultimate Interchange Interstate -15 / State Route 79 South Ultimate Interchange Western Bypass Bridge Over Murrieta Creek Western Bypass Bridge Over Murrieta Creek Western Bypass Bridge Over Murrieta Creek Total Cost Mr W Total Revenue Bike Lane and Trail Program City Facilities Rehabilitation Fire Station 73 Living Quarters Upgrade Flashing Beacons and Speed Advisory Signs Flood Control Channel Reconstruction and Repair French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II Interstate -15 / State Route 79 South Ultimate Interchange Median and Ornamental Pedestrian Barriers- Citywide Medians and Parkways- Citywide Murrieta Creek Bridge and Overland Drive Extension to Diaz Road Murrieta Creek Improvements Neighborhood Park Security Lighting Parks Improvement Program Pavement Rehabilitation Program- Citywide Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect Teen/Young Adult Village Temecula Park and Ride Traffic Signal Equipment Replacement Program- Citywide Traffic Signal Installation — Citywide Traffic Signal Interconnect Equipment Installation Western Bypass Bridge Over Murrieta Creek Total Cost Total Revenue Grand Total Cost 4,452,000 639,215 104,136 13,500 $ 15,207,632 $ 22,194,948 $ 22,194,948 $ 70,292,370 $ 104,831,467 venue $ 71,127,560 $ 38,835,170 **This agreement establishes a payment from DIF Parks and Recreation for YMCA property 40 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 C JECTED REVENUE AND COSTS 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost To Funds Cost Complete Available 5,321,805 97,285 7,804,918 735,649 296,500 6,389,000 4,452,000 97,285 13,126,723 1,479,000 310,000 6,389,000 97,285 13,126, 723 839,785 296,500 6,389,000 $ 18,486,076 $ 49,676,440 $ 9,478,277 $ 13,127,635 $ 128,171,008 $ 112,963,376 $ 18,486,076 $ 49,676,440 $ 9,478,277 $ 13,127,635 $ 112,963,376 250,000 500,000 9,841,281 300,000 750,000 10,002,453 50,000 40,000 250,000 3,899,952 1,421,602 70,072 537,500 400,000 2,334,279 250,000 500,000 826,620 266,380 2,750,000 500,000 20,000 250,000 250,000 12,959,313 40,854,955 50,000 40,000 250,000 3,898,024 205,000 502,000 50,000 40,000 250,000 3,896,530 7,071,000 3,575,000 80,000 575,000 1,400,000 3,516,380 1,500,000 826,620 20,000 3,516,380 1,500,000 826,620 20,000 500,000 500,000 53,814,268 9,841, 281 300,000 750,000 10,002,453 150,000 120,000 750,000 11,694,506 7,071,000 3,575,000 1,421,602 355,072 3,014,500 400,000 2,334,279 53,814,268 9,841,281 300,000 750,000 10,002,453 150,000 120,000 750,000 11,694,506 7,071,000 3,575,000 1,421,602 355,072 3,014,500 400,000 2,334,279 $ 30,647,139 $ 19,730,957 $ 50,107,865 $ 11,471,000 $ 111,956,961 $ 111,956,961 $ 36,593,242 $ 86,552,207 $ 62,790,270 $ 64,600,512 $ 12,151,000 $ 437,811,068 $ 367,518,698 $ 33,723,982 $ 54,222,950 $ 44,242,058 15,442,727 $ 257,594,447 41 CITY OF TEMECU LA ■ Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS CIRCULATION PROJECTS Abbott Corporation Roadway Improvements 44 Butterfield Stage Road Extension 46 Flashing Beacons and Speed Advisory Signs 48 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements -Phase I 50 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements -Phase II 52 Interstate -15 / State Route 79 South Ultimate Interchange 54 Main Street Bridge Over Murrieta Creek (Replacement) 56 Medians and Parkways -Citywide 58 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road 60 Pavement Rehabilitation Program -Citywide 62 Traffic Signal Equipment Replacement Program — Citywide 64 Traffic Signal Installation — Citywide 66 Traffic Signal Interconnect Equipment Installation 68 Western Bypass Bridge Over Murrieta Creek 70 43 ABBOTT CORPORATION ROADWAY IMPROVEMENTS Circulation Project Location • hU41.01. 4 141 Slik41.0018, Aerial Data - March 2010 Feet 0 260 520 1.040 44 2014-15 $ 5,202 2012-13 2016-17 $ 5,412 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 ABBOTT CORPORATION ROADWAY IMPROVEMENTS Project Description: This project includes the design and construction of roadway improvements on Motor Car Parkway, Ynez Road, Margarita Road, and Solana Way. Benefit / Core Value: This project improves traffic circulation on Motor Car Parkway, Ynez Road, Margarita Road, and Solana Way. In addition, this project satisfies the City's Core Values of Transportation Mobility and Connectivity and Economic Prosperity. Project Status: This project is estimated to end construction by June 2013. Department: Public Works—Account No. 210.165.620 Level: II Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Construction $750,000 $ 750,000 Totals $ - $750,000 $ - $ - $ - $ - $ - $ 750,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves / SARDA $750,000 $ 750,000 Total Funding: $ - $750,000 $ - $ - $ - $ - $ - $ 750,000 Future Operation & Maintenance Costs: 2013-14 $ 5,100 45 2015-16 $ 5, 306 $ 5,520 BUTTERFIELD STAGE ROAD EXTENSION Circulation Project Location iCALLE GIRASOL P 4'4 ck" -< -Z• o 0 #. T3 4413- ' k'Afp SOUTH LOOP RD 0 0 ,gr LIJ ISTA DEL N?Ofs! TE • 0 0 % RD 0 0 Aerial Data - March 2010 0 512.5 1025 Feet 2,050 46 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 BUTTERFIELD STAGE ROAD EXTENSION Prosect Description: This project includes the complete design and construction of four lanes on Butterfield Stage Road (from Rancho California Road to Murrieta Hot Springs Road), four lanes on Murrieta Hot Springs Road (from Butterfield Stage Road to the City limits), and two lanes on Calle Chapos (from Butterfield Stage Road to Walcott Road), totaling approximately 3.2 miles of road. Benefit / Core Value: This project improves traffic circulation by providing a crucial north and south arterial road on the eastern side of the City. In addition, this project satisfies the City's Core Values of Transportation Mobility and Connectivity. Protect Status:, Phase I of this project is under construction. It is anticipated that Phase II of this project will begin construction during fiscal year 2012-13. Department: Public Works—Account No. 210.165.723 Level: 1 Project Cost: Actuals to Date Future Total Project 2012-13 2013-14 2014-15 2015-16 2016-17 Years Cost Administration $ 585,319 $ 807,141 $ 100,000 $ 1,492,460 Acquisition $15,006,728 $ 2,051,352 $1,166,991 $ 17,058,080 Construction* $ 504,761 $ 22,153,126 $1,066,991 $ 23, 724, 878 Construction $ 173,808 $ 173,808 Engineering $ 21,480 $ 338,520 $ 360,000 Design $ 572,852 $ 87,052 $1,166,991 $ - $ - $ - $ - $ 659,904 Environmental $ 240,000 $ 240,000 Totals $16,691,140 $25,677,191 $1,166,991 $ - $ - $ - $ - $ 43,535,322 Actua Is Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost CFD (Roripaugh Ranch) $15,253,140 $25,503,383 $1,166,991 $ 41,923,514 Reimbursement! Other (Shea Homes) $ 173,808 $ 173,808 TUMF $ 1,438,000 $ 1,438,000 Total Funding: $16,691,140 $25,677,191 $1,166,991 $ - $ - $ - $ - $ 43,535,322 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 $ 18,360 $ 18,727 $ 19,102 $ 19,484 *Construction funding is for Phase I in fiscal year 2011-12 and Phase II in fiscal year 2012-13. Note: Assumes that only minor right-of-way acquisitions would be necessary and that all major right-of-way dedications are voluntary. 47 FLASHING BEACONS AND SPEED ADVISORY SIGNS Circulation Project Location S • NEW 48 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 FLASHING BEACONS AND SPEED ADVISORY SIGNS Circulation Project Protect Description: This project maintains the City's Neighborhood Traffic Calming Program by installing flashing beacons and/or speed advisory signs at school sites and neighborhoods. This project includes solar powered panels, chargeable batteries, and programmable timers to advise motorists of the school zone and residential speed limits. Benefit / Core Value: This project improves traffic safety in neighborhoods and school zones. In addition, this project satisfies the City's Core Values of Healthy and Livable City, A Safe and Prepared Community, and Transportation Mobility and Connectivity. Protect Status: Two school locations, along with several neighborhood streets, have been identified for installation of flashing beacons and LED speed limit display signs for installation by end of fiscal year 2013. Department: Public Works—Account No. 210.165.670 Level: Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 37,483 $ 6,000 $ 2,000 $ 8,000 Construction $ 37,483 $ 32,095 $ 16,000 $ 85,578 Design $ 37,483 $ 6,000 $ - $ - $ - $ 2,000 $ - $ 8,000 Totals $ 37,483 $ 44,095 $ - $ - $ - $ 20,000 $ - $ 101,578 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost DIF (Traffic Signals) $ 37,483 $ 44,095 $ 81,578 Unspecified* $ 20,000 $ 20,000 Total Funding: $ 37,483 $ 44,095 $ - $ - $ - $ 20,000 $ - $ 101,578 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 $ 1,020 *Project cannot be construction until a funding source is identified. 49 2015-16 $ 1,040 2016-17 $ 1,061 $ 1,082 FRENCH VALLEY PARKWAY / INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS - PHASE I Circulation Project Location 91Pirs.' • Aerial Data - March 201(1 Feet 0 250 500 1,000 50 A CITY OF TEMECUL Capital Improvement Program Fiscal Year 2013-17 FRENCH VALLEY PARKWAY / INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS -PHASE I Project Description: This project includes the design, right-of-way acquisition, utility relocation, and construction activities to portions of the French Valley Parkway and Interstate 15 over -crossing and interchange. The project will add a new southbound off -ramp from Interstate 15 to French Valley Parkway, construct the northern half of French Valley Parkway from the off -ramp to Jefferson Avenue, widen the existing southbound off -ramp from Interstate 15 to Winchester, and construct a new auxiliary lane between French Valley Parkway and the Winchester Road southbound off -ramp. Other features include permanent and temporary retaining walls, erosion control and irrigation, and a new traffic signal and roadway improvements at the intersection of French Valley Parkway and Jefferson Avenue. The project requires oversight by Caltrans and coordination with the City of Murrieta. Benefit / Core Value: This project improves traffic circulation by providing another southbound off -ramp from Interstate 15 and adds a lane to the Interstate 15 southbound off -ramp to Winchester. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Protect Status: Construction is estimated to be completed by December 2013. Department: Public Works -Account No. 210 165.719 Level: I Project Cost: Actuals to Date Future Total Project 2012-13 2013-14 2014-15 2015-16 2016-17 Years Cost Administration $ 607,271 $ 118,239 $ 56,000 $ 781,510 Acquisition $2,357,447 $ 4,072,266 $ 91,000 $ 35,000 $ 35,000 $ 35,000 $ 6,429,713 Construction $ 503,922 $10,800,000 $5,493,839 $ 16,797,761 Construction $ 444,203 $ 444,203 Engineering $ 1,860,000 $ 931,270 $ 2,791,270 Design $1,910,670 $ 30,671 $ 1,941,341 Environmental $ 765,000 $ 92,500 $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 232,500 Totals $5,379,310 $16,973,676 $6,516,109 $ 35,000 $ 35,000 $ 35,000 $ - $ 28,974,095 Source of Funds: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Capital Project Reserves $ 129,831 $ 91,000 $ 35,000 $ 35,000 $ 35,000 $ 325,831 DIF (Street Improvements) $ 444,203 $ 444,203 Measure A -Local Street and Road $ 1,147,289 $ 1,722,062 $ 2,869,351 TUM F (CETAP/RCTC)(I) $ 765,000 $ 12, 809, 891 $ 6,425,109 $ 20,000, 000 TUMF(RCTC)c) $2,462,295 $ 917,112 $ 3,379,407 TUMF (WRCOG)3) $ 560,523 $ 560,523 TUMF (WRCOG)(4) $ 1,394,780 $ 1,394,780 Total Funding: $5,379,310 $16,973,676 $6,516,109 $ 35,000 $ 35,000 $ 35,000 $ - $ 28,974,095 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 (1) TUMF (CETAPIRCTC) - Funding is pursuant to the RCTC Agreement No. 11-72-0036-00 in the amount of $20,000,000 to date ($4,700,000 -ROW $15,300,000 -Construction). (2) TUMF (RCTC) - Regional funding is pursuant to the RCTC Agreement No. 06-72-048-00 for a total of $7,517,000 ($5,517,000 -ROW and $2,000,000- PS&E). Phase I is $1,682,000 -ROW and $203,784-P5&E- See also Phase II. (3) TUMF (WRCOG) - Zone funding is pursuant to WRCOG Agreement No. 05 -SW -TEM -1064 for a total of $4,078,000 ($108,724-PS&E; $3,969,296- PS&E) - See also Phase II. (4) TUMF (WRCOG) - Zone funding is pursuant to WRCOG Agreement No. 06 -SW -TEM -1079 for a total of $11,575,000 ($975,752 -PA &E3; $8,925,000- PS&E; $1,674,248 -ROW) - See also Phase II. 51 FRENCH VALLEY PARKWAY 1 INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS - PHASE II Circulation Project Location of IGtq. WII*10( Aerial Data - March 2010 Feet 0 800 1,600 3,200 52 2012-13 I � 2014-15 � I CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 FRENCH VALLEY PARKWAY / INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS—PHASE II Circulation Project Project Description: This project includes the design and construction of a bridge over -crossing over Interstate 15 (from Jefferson Avenue to Ynez Road), including curb and gutters, pavement, sidewalks, and new traffic signals. Benefit / Core Value: This project will addresses and improves traffic circulation in the City's northern area by providing a full service interchange from Interstatel5 with on and off ramps in both directions. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Protect Status: This project is currently under design and is scheduled for completion in December 2014. Construction will be completed in future years, when funding is available. Department: Public Works—Account No. 210.165.726 Level: Project Cost: Actual s to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Administration $ 1,263,230 $ 168,821 $ 167,500 $ 75,000 $ 75,000 $ 75,000 $ 1,824,551 Acquisition $ 9,065,999 $ 1,575,000 $ 750,000 $ 7,143,088 $ 75,000 $ 75,000 $ 18,534,087 Caltrans Oversight $ 1,005,840 $ 3,460,000 $ 6,920,000 $ 6,920,000 $ 17,300,000 Construction $ 75,360 $ 23,000,000 $47,062,590 $47,062,590 $117,125,180 Design $ 3,744,555 $ 5,989,000 $ 5,989,162 $ 15,722,717 MSHCP $ 8,000 $ 2,350,000 $ 2,350,000 Totals $14,073,784 $ 7,732,821 $ 6,906,662 $ 36,028,088 $54,057,590 $54,057,590 $ - $172,856,535 Source of Funds: Actual s to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Capital Project Reserves $ 479,571 $ 763,792 $ 167,500 $ 75,000 $ 75,000 $ 75,000 $ 1,635,863 CFD(Harveston) $ 1,005,840 $ 1,005,840 DIF (Street trproverrents) $ 75,360 $ 75,360 Federal Highway Administration $ 8,000 $ 8,000 Measure A (Local Streets and Roads) $ 1,627,914 $ 1,627,914 Reimbursements/Other (Land Donation) $ 6,000,000 $ 6,000,000 SAFETEA-LU $ 1,600,000 $ 1,600,000 STIP AugmentationC1) $31,545,000 $ 31,545,000 TUMF (RCTC)(2) $ 4,137,593 $ 4,137,593 TUMF (WRCOG)n) $ 739,506 $ 4,151,552 $ 5,289,162 $ 10,180,220 TUMF (WRCOG)(4) $ 2,817,477 $ 700,000 $ 3,517,477 TUMF (WRCOGr) $ 750,000 $ 1,500,000 $ 2,250,000 TUMF (WRCOG)(6) $ 11,979,000 $ 11,979,000 TUMF (WRCOG)(n $ 20,874,088 $ 9,478,277 $ 13,127,635 $ 43,480,000 Unspecified@) $12,959,313 $40,854,955 $ 53,814,268 Total Funding: $14,073,784 $ 7,732,821 $ 6,906,662 $ 36,028,088 $54,057,590 $54,057,590 $ - $172,856,535 Future Operation & Maintenance Costs: 2013-14 2015-16 2016-17 $ 15,000 (1) STIPAugrrentation is dependent upon the State's ability to bond for transportation funds. (2) TUMF (RCTC) - Regional funding is pursuant to RCTC Agreement No. 06-72-048-00 for a total of $7,517,000 ($5,515,00 -ROW; $2,000,000-PS&E - See Phase I. (3) TUMF (WRCOG) - TUMF Zone Funding is pursuant to WRCOG Agreement No. 06-SVV-T6j1 1079 for a total of $11,575,000 ($975,752-PA&ED; $8,925,000-PS&E; $1,674,248 -ROW) - See Phase I. (4) TUMF (WRCOG) - TUMF Zone funding is pursuant to WRCOG Agreement No. 05 -SW -TEM -1064 for for WI totalling $4,078,000 (31,165,000-PS&E) - See Phase I. (5) TUMF (WRCOG) - TUMF Zone Funding prograrmed in SW Zone TIP for $2,250,000- ROW. (6) TUMF (WRCOG) - TUMF Zone Funding is eligible for construction of Winchester Interchange pursuant to 2009 Nexus. (7) TUMF (WRCOG) - TUMF Zone Funding is eligible for construction of French Valley Interchange pursuant to 2009 Nexus. (8) Roject cannot be constructed until a funding source is identified. NOTE Measure A-Highw ay Program- Roject ranked 4th w ith $45,000,000 requested. Currently no funding is available from this Program. 53 INTERSTATE -151 HIGHWAY 79 SOUTH ULTIMATE INTERCHANGE Circulation Project Location Aerial Data - March 2010 Feet 0 265 530 1,060 A 54 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 INTERSTATE -15 / STATE ROUTE 79 SOUTH ULTIMATE INTERCHANGE Prosect Description: This project includes right-of-way acquisition, design, and construction of a ramp system that will improve access to Interstate 15 (from Temecula Parkway/State Route 79 South) to accommodate traffic generated by future development of the City's General Plan land use and regional traffic volume increases forecasted for the year 2030. This project is crucial as the projected traffic volume increases currently exceeds the capacity of the existing interchange improvements constructed by Riverside County Transportation Department. Benefit / Core Value: This project will improve circulation, freeway access, and level of service at the Interstate 15 and Temecula Parkway/State Route 79 South intersection. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: The plans, specifications, and estimates package are currently being prepared for review by California Department of Transportation (Caltrans). Acquisition is estimated to be complete during fiscal year 2012-13. Construction is scheduled to start during fiscal year 2013-14, when funding is available. Department: Public Works—Account No. 210.165.662 Level: Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Administration $ 334,532 $ 165,000 $ 325,000 $ 129,450 $ 953,982 Acquisition $ 7,413,992 $ 5,000,000 $ 1,600,000 $ 12,413,992 Construction $ 104,088 $ 5,549,256 $ 8,814,000 $ 15,390,759 $24,308,847 Construction $ 4,452,000 $ 4,452,000 Engineering $ 1,200,000 $ 2,300,000 $ 3,500,000 Design $ 2,983,259 $ 384,256 $ 5,321,805 $ 7,804,918 $ 3,367,515 MSHCP $ 745,000 $ 9,841,281 $ 745,000 Totals $10,835,871 $ 5,549,256 $11,084,000 $ 17,820,209 $ - $ - $ - $45,289,336 Source of Funds: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost CFD (Crowne Hill) Reimbursement/Other (Morgan Hill) $ 502,211 $ 1,190,582 $ 502,211 $ 1,190,582 SAFETEA-LU $ 1,600,000 $ 1,600,000 Senate Bill 621 $ 4,691,078 $ 5,549,256 $ 4,162,195 $ 76,725 $14,479,254 TUMF (RCTC/CETAF)(1) $ 4,452,000 $ 4,452,000 TUMF (RCTC/Region)(2) $ 97,285 $ 97,285 TUMF (RCTC/Region)(3) $ 5,321,805 $ 7,804,918 $ 13,126,723 Unspecified(4) $ 9,841,281 $ 9,841,281 Total Funding: $10,835,871 $ 5,549,256 $11,084,000 $ 17,820,209 $ - $ - $ - $45,289,336 Future Operation S, Maintenance Costs: 2012-13 r 2013-14 $ 6,000 2014-15 $ 6,120 2015-16 2016-17 $ 6,242 $ 6,367 I $ 6,495 (1) TUMF (RCTC/CETAP) - Funding is pursuant to RCTC Agreem ent No. 11-72-041-00 ($5,400,000 to date) (2) TUMF (RCTC/Region) - Funding is pursuant to RCTC Agreem ent No. 06-72-506 ($4,452,000) (3) TUMF (RCTC/Region) - Supplemental funding will provide the required additional funds based on received construction bids. (4) Project cannot be constructed until a funding source is identified.55 MAIN STREET BRIDGE OVER MURRIETA CREEK (REPLACEMENT) Circulation Project Location 1 1 Aerial Data - March 2010 0 60 120 Feet 240 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 MAIN STREET BRIDGE OVER MURRIETA CREEK (REPLACEMENT) Circulation Project Protect Description: This project includes the design and construction of a new bridge and approach roadways which meet current safety standards and compatibility with the City's circulation element and the planned Murrieta Creek Improvement Project. The new bridge will meet the United States Army Corps of Engineer's (USACE) Creek Improvement Project needs. The cost will count towards the City's contribution to the USACE Project. Project includes removal of the existing bridge, pavement, curb and gutter, sidewalk and storm drain facilities, and environmental studies and mitigation. Benefit / Core Value: This project improves traffic safety and circulation. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Protect Status: The design to replace the existing bridge is complete and environmental clearance has been obtained from the California Department of Transportation (Caltrans). The project is estimated to be complete by December 2013. Department: Public Works—Account No. 210.165.743 Level: 1 Project Cost: Actua Is to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 308,460 $ 225,265 $ 533,725 Construction $ 41,729 $6,100,000 $ 6,100,000 Construction Engineering $ 975,063 $ 150,510 $ 150,510 Design $ 698,090 $ 6,047 $ 704,137 MSHCP $ 10,242 $ 294,758 $ - $ - $ - $ - $ - $ 305,000 Totals $ 1,016,792 $6,776,580 $ - $ - $ - $ - $ - $ 7,793,372 Actua Is Source of Funds: to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $ 41,729 $ 41,729 DIF (Street Improvements) $ 975,063 $ 526,070 $ 1,501,133 HBP $6,250,510 $ 6,250,510 Total Funding: $ 1,016,792 $6,776,580 $ - $ - $ - $ - $ - $ 7,793,372 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 $ 10,200 $ 10,404 $ 10,612 57 2016-17 $ 10,824 $ 11,041 MEDIANS AND PARKWAYS—CITYWIDE Circulation Project Location 444°F TEJjEc C8* 9„ f/ '/,,. ' I‘ y rN 0 i ?,,, 1989 ov.,<'• 44°11I0{r 0 NEW 58 CITY OF TEMECULA 2014-15 2012-13 Capital Improvement Program Fiscal Year 2013-17 MEDIANS AND PARKWAYS—CITYWIDE Circulation Project Protect Description: Pursuant to the Conditions of Approval, this project completes the missing portions of the raised landscaped median island on Rancho California Road (between Moraga Road to Lyndie Lane), Ynez Road (from Tierra Vista Road to Rancho California Road), Ynez Road (from Date Street to City boundary), and Butterfield Stage Road (from 750 feet south of La Serena Way to Chemin Clinet). Benefit / Core Value: This project improves traffic circulation by eliminating potential conflicts between left turn movements and through traffic on circulation element streets with classification of major arterial and higher. In addition, this project satisfies the City's Core Values of A Safe and Prepared Community and Transportation Mobility and Connectivity. Project Status: This project will reimburse developers for eligible improvements upon their completion. Department: Public Works—Account No. 210.165.622 Level: III Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Construction $134,589 $258,459 $231,000 $750,000 $ 1,374,048 Totals $134,589 $258,459 $231,000 $750,000 $ - $ - $ - $ 1,374,048 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Medians) DIF (Street $ 11,048 $ 11,048 Improvements) $123,541 $258,459 $231,000 $ 613,000 Unspecified* $750,000 $ 750,000 Total Funding: $134,589 $258,459 $231,000 $750,000 $ - $ - $ - $ 1,374,048 Future Operation & Maintenance Costs: 2013-14 *Project cannot be constructed until a funding source is identified. 59 2015-16 2016-17 $ 1,020 $ 1,040 $ 1,061 MURRIETA CREEK BRIDGE AND OVERLAND DRIVE EXTENSION TO DIAZ ROAD Circulation Project Location Aerial Data - March 2010 Feet 0 137.5 275 550 60 LA 2014-15 2012-13 2016-17 $ 1,040 CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 MURRIETA CREEK BRIDGE AND OVERLAND DRIVE EXTENSION TO DIAZ ROAD Circulation Project Prosect Description: This project includes the design and construction of a new bridge crossing over Murrieta Creek (between Rancho California Road and Winchester Road). This project also includes studying suitable locations for a new crossing, environmental studies, mitigation, acquisition of right-of-way, new road improvements (between Murrieta Creek and Commerce Center Drive), and installation of new traffic signals (at Overland Drive intersections with Diaz Road, Enterprise Circle West, and Commerce Center Drive). This project will be constructed in two phases. Phase 1 will construct the street improvements between Commerce Center Drive and Enterprise Circle West, and Phase 2 will connect Enterprise Circle West and Diaz Road, including the construction of the bridge over Murrieta Creek. Benefit / Core Value: This project improves traffic circulation and access to Overland Drive freeway over - crossing. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: The design for the extension of Overland Drive from Commerce Center Drive is complete. The City is working on the right-of-way acquisition and the environmental document. Construction of Phase 1 is scheduled to start during fiscal year 2012-13,and Phase 2 will be completed in future years when funding is available. Department: Public Works—Account No. 210.165.602 Level: I Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Capital Project 1 Administration $226,201 $ 170,205 $ 457,955 $ 854,361 Acquisition $184,078 $4,946,696 $ 5,130,774 Construction $738,639 $1,702,050 $ 9,159,100 $ 10,861,150 Construction $10,002,453 $ 10,002,453 Engineering $952,239 $ 68,082 $ - $ 407,182 $ - $ - $ - $ 475,264 Design $541,960 $ 541,960 Environmental $ 150,000 $ 150,000 $ 300,000 MSHCP $ 85,103 $ 457,955 $ 543,058 Totals $952,239 $7,122,136 $ - $10,632,192 $ - $ - $ - $ 18,706,567 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Capital Project Reserves $ 213,600 $ 213,600 DIF (Street Improvements) $738,639 $7,122,136 $ 629,739 $ 8,490,514 Unspecified* $10,002,453 $ 10,002,453 Total Funding: $952,239 $7,122,136 $ - $10,632,192 $ - $ - $ - $ 18,706,567 Future Operation & Maintenance Costs: 2013-14 *Project cannot be constructed until a funding source is idglntified. 2015-16 $ 1,020 $ 1,061 PAVEMENT REHABILITATION PROGRAM—CITYWIDE Circulation Project Street Location Ynez Road Anticipated Year of Construction Funding Source 2012-13 Measure A and Capital (Winchester Road to Solana Way) Projects Reserve Margarita Road - Project 2 2012-13 (A\,enida Barca to Solana Way) Capital Projects Reserves Rancho California Road (Jefferson A\enue to Ynez Road) Winchester Road (Jefferson Avenue to Ynez Road) 2012-13 Measure A 2012-13 Capital Projects Resenies Rancho Vista Road (Margarita Road to Paseo Goleta) To Be Determined 2013-14 Measure A 2013-14 Unspecified To Be Determined 2014-15 Measure A Unspecified To Be Determined 62 2015-16 Measure A / Unspecified CITY OF TEMECULA 2014-15 2016-17 2012-13 Capital Improvement Program Fiscal Year 2013-17 PAVEMENT REHABILITATION PROGRAM—CITYWIDE Circulation Project Prolect Description: This project includes the environmental processing, design, construction of pavement rehabilitation, and reconstruction of major streets as recommended in the Pavement Management System. Benefit / Core Value: This project improves pavement conditions so that the transportation needs of the public, business industry, and government can be met. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Protect Status: A priority list of rehabilitation projects has been developed. Installations are completed on an ongoing basis. Department: Public Works—Account No. 210.165.655 Level: I Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Administration $ 465,726 $ 500,000 $ 260,000 $ 260,000 $ 260,000 $ 260,000 $ 2,005,726 Construction $3,639,829 $ 8,200,875 $ 4,360,000 $ 4,360,000 $ 4,160,000 $ 4,360,000 $ 29,080,704 Construction $3,676,614 $ 5,737,130 $ 897,711 $ 900,048 $ 901,976 $ 903,470 $ 13, 016, 949 Engineering $ 33,759 $ 200,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 833,759 Design $ 363,426 $ 220,000 $ 30,000 $ 30,000 $ 230,000 $ 30,000 $ - $ 903,426 Totals $4,502,740 $ 9,120,875 $ 4,800,000 $ 4,800,000 $ 4,800,000 $ 4,800,000 $ - $ 32,823,615 Actuals Source of Funds. to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Capital Project Reserves $ 826,126 $3,383,745 $3,902,289 $ 8,112,160 Measure A $3,676,614 $ 5,737,130 $ 897,711 $ 900,048 $ 901,976 $ 903,470 $ 13, 016, 949 Unspecified* $ 3,899,952 $ 3,898,024 $ 3,896,530 $ 11,694,506 Total Funding: $4,502,740 $ 9,120,875 $ 4,800,000 $ 4,800,000 $ 4,800,000 $ 4,800,000 $ - $ 32,823,615 Future Operation & Maintenance Costs: 2013-14 *Project cannot be constructed until a funding source is identified. 63 2015-16 TRAFFIC SIGNAL EQUIPMENT REPLACEMENT PROGRAM — CITYWIDE Circulation Project Location �F T r.1vitc r/ (77/A *.71;), , .` le'' *" c 11 I i ( 4' lk%6 . I rr:,C J, 4 ` `� ' j $'/ • • Q e4 4, , ( s 7 ' 1989 _..40 Ips + NEW 64 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TRAFFIC SIGNAL EQUIPMENT REPLACEMENT PROGRAM - CITYWIDE Circulation Project Prolect Description: This project includes the replacement and upgrade of existing traffic signal equipment, including battery back-up systems, LED traffic signal indications, traffic signal controller cabinets, service cabinets, safety street lighting, illuminated street name signs, and traffic signal controllers. Benefit / Core Value: This project enhances traffic safety and supports the long-term maintenance and rehabilitation of City assets and infrastructure. In addition, this project satisfies the City's Core Values of Healthy and Livable City, A Safe and Prepared Community, and Transportation Mobility and Connectivity. Prosect Status: A priority list of rehabilitation projects has been developed. Replacements are completed on an ongoing basis. Department: Public Works -Account No. 210.165.680 Level: 1 Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 17,930 $ 10,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 30,000 Fixtures/Furn/Equip $ 17,930 $132,070 $150,000 $200,000 $200,000 $ 75,000 $ 775,000 Totals $ 17,930 $142,070 $155,000 $205,000 $205,000 $ 80,000 $ - $ 805,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Traffic Signals) $ 17,930 $142,070 $155,000 $134,928 $ 449,928 Unspecified* $ 70,072 $205,000 $ 80,000 $ 355,072 Total Funding: $ 17,930 $142,070 $155,000 $205,000 $205,000 $ 80,000 $ - $ 805,000 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 L$ 1,000 $ 1,000 $ 1,000 j $ 1,000 $ 1,000 *Project cannot be constructed until a funding source is identified. 65 TRAFFIC SIGNAL INSTALLATION—CITYWIDE Circulation Project Signal Location Complete Year Funding Source Meadows Parkway at Pauba Road* $ 217,000 2012-13 DIF (Traffic) Vail Ranch Parkway at Tehachapi Pass $ 295,000 2014-15 Unspecified Meadows Parkway at DePortola* $ 242,500 2014-15 Unspecified De Portola Road at Campanula Way (East)* $ 260,000 2015-16 Unspecified Meadows Parkway at Leena Way* $ 242,000 2015-16 Unspecified Rancho Califonia Road at Temecula Ridge* $ 280,000 2016-17 Unspecified Rancho California Road at Tee Drive $ 295,000 2016-17 Unspecified Rancho California Road at Promenade Chardonnay $ 295,000 2017-18 Unspecified Meadows Parkway at Campanula Way (West)* $ 260,000 2017-18 Unspecified Butterfield Stage Road at Rancho Vista Road $ 295,000 2018-19 Unspecified Rancho Vista Road at Avenida de la Reina $ 270,000 2018-19 Unspecified Ynez Road at Rancho Way $ 280,000 2019-20 Unspecified $ 3,231,500 *DIF Traffic Developer Reimbursement Fiscal Year 2012-13 $ 217,000 Fiscal Year 2013-14 $ - Fiscal Year 2014-15 $ 537,500 Fiscal Year 2015-16 $ 502,000 Fiscal Year 2016-17 $ 575,000 Fiscal Year 2017-18 $ 555,000 Fiscal Year 2018-19 $ 565,000 Fiscal Year 2018-19 $ 280,000 TOTAL $ 3,231,500 66 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TRAFFIC SIGNAL INSTALLATION -CITYWIDE Circulation Project Prolect Description: This project includes the design, construction, and installation of traffic signals at various locations throughout the City including, Rancho California Road, Ynez Road, Butterfield Stage Road, and Redhawk annexation area. Benefit / Core Value: This project improves traffic safety and circulation throughout the City. In addition, this project satisfies the City's Core Values of Healthy and Livable City, A Safe and Prepared Community, and Transportation Mobility and Connectivity. Prosect Status: A priority list of traffic signals has been developed. The traffic signals scheduled for installation will be designed and constructed on the scheduled fiscal year. Department: Public Works -Account No. 210.165.682 Level: I Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $217,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 200,000 Construction $217,000 $467,500 $432,000 $505,000 $1,330,000 $ 2,951,500 Design $ - $217,000 $ - $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000 Totals $ - $217,000 $ - $537,500 $502,000 $575,000 $1,400,000 $ 3,231,500 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost DIF (Traffic) $217,000 $ 217,000 Unspecified" $ 537,500 $ 502,000 $ 575,000 $1, 400, 000 $ 3, 014,500 Total Funding: $ - $217,000 $ - $ 537,500 $ 502,000 $ 575,000 $1, 400, 000 $ 3, 231,500 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 $ 2,000 $ $ 4,000 $ 4,000 $ 4,000 $ 8,000 *Project cannot be constructed until a funding source is identified. 67 TRAFFIC SIGNAL INTERCONNECT EQUIPMENT INSTALLATION Circulation Project Location LINKS C` ti1P�� HOOQ���',. 4,' SS,C Gp0� � `�P � �O p�� CRYS�At A1�� p� .G�4�\pP �� Q J Go AN LP CO Q g cAt.L- A OON 5''-� gP\� GORT5ONOfe4 Pe sPJc?" so v AGOy 0 ,c 2r ' Fp ��� F\MO� !G� ����`� GALE ESP/Nos T.Z1 GO CARRA SCO �/A GQ `-' C C 'i'''' � 7 AVA L Jl41 G�\� a P �s)�2�'2,F O O O -J pC.c i > ' O O �aRERA i PEscio O Aerial Data - March 2010 0 500 1,000 Feet 2,000 68 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TRAFFIC SIGNAL INTERCONNECT EQUIPMENT INSTALLATION Circulation Project Protect Description: This project consists of installing conduit to interconnect traffic signals on various roadways using fiber optic cable or copper to complete missing links. Benefit / Core Value: This project improves circulation by connecting several existing and future signals to the existing traffic operations center to allow for remote monitoring and trouble shooting. In addition, this project satisfies the City's Core Values of Healthy and Livable City, A Safe and Prepared Community, and Transportation Mobility and Connectivity. Project Status: The first phase of installation of traffic signal interconnect equipment has been completed. Additional funding is required to complete this project. Department: Public Works—Account No. 210.165.712 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 43,695 $ 10,000 $ 53,695 Construction $228,714 $375,000 $ 603,714 Design $272,409 $ - $ - $ 15,000 $ - $ - $ - $ 15,000 Totals $272,409 $ - $ - $400,000 $ - $ - $ - $ 672,409 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Traffic Signals) $272,409 $ 272,409 Unspecified* $400,000 $ 400,000 Total Funding: $272,409 $ - $ - $400,000 $ - $ - $ - $ 672,409 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 500 $ 1,000– $ 1,020 *Project cannot be constructed until a funding source is identified. 69 WESTERN BYPASS BRIDGE OVER MURRIETA CREEK Circulation Project Location ;pPlt.rgi *744'4) Aerial Data - March 2010 0 125 250 Feet 500 70 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 WESTERN BYPASS BRIDGE OVER MURRIETA CREEK Circulation Project Protect Description: This project includes construction of a new bridge over Murrieta Creek at the future Western Bypass corridor and Temecula Parkway. It included finalizing and updating the existing bridge design, constructing the new bridge and approach roadways, curb and gutters, sidewalks, storm drain facilities, environmental studies and mitigation. The completed project will tie the southern leg of the future Western Bypass corridor and will meet the Army Corps of Engineers (ACOE) Murrieta Creek Improvement Project needs. Benefit / Core Value: This project improved traffic safety and circulation. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Protect Status: The design is scheduled for completion in the summer of 2012. Construction is contingent upon the developer's participation and the appropriation of the required additional funds. Department: Public Works -Account No. 210.165.660 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Administration $207,605 $ 7,284 $ 259,200 $ 474,089 Acquisition $ 32,529 $ 28,401 $ 45,000 $ 105,930 Construction $ 639,215 $104,136 $ 8,570,582 $ 8,570,582 Construction $ 13,500 $ 296,500 $ 310,000 Engineering $ 257,117 $ 257,117 Design $ 676,523 $ 79,789 $ 5,000 $ 761,312 Environmental $916,657 $115,474 $ - $ 190,000 $ - $ - $ - $ 190,000 MSHCP $ 428,529 $ 428,529 Totals $916,657 $115, 474 $ - $ 9,755,428 $ - $ - $ - $ 10, 787, 559 Source of Funds: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Capital Project Reserves $ 263,942 $ 11,338 $ 275,280 TUMF (WRcoG)(1) $ 639,215 $104,136 $ 735,649 $ 1,479,000 TUMF (WRcoG)(2) $ 13,500 $ 296,500 $ 310,000 TUMF (WRcoG)(3) $ 6,389,000 $ 6,389,000 Unspecified(4) $ 2,334,279 $ 2,334,279 Total Funding: $916,657 $115,474 $ - $ 9,755,428 $ - $ - $ - $ 10,787,559 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 $ 10,000 2016-17 $ 10,200 $ 10,404 (1) TUMF Zone funding is pursuant to WRCOG Agreem ent 05 -SW -TEM -1063 for $1A79,000 ($431,140) PA&ED: $1,047,860 PS&E) (2) TU MF Zone funding is pursuant to WRCOG Agreem ent 05 -SW -TEM for $310,000 ROW (3) TUMF Zone funding is eligible for construction per 2009 Nexus. (4) Project cannot be constructed until a funding source is identified 71 CITY OF TE MECULA Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS INFRASTRUCTURE / OTHER PROJECTS Bike Lane and Trail Program 74 Business Incubator and Resource Center 76 City Facilities Rehabilitation 78 Citywide Storm Drain Improvements 80 Corporate Meeting and Event Space 82 Ecological Reserve Open Space Concept Plan 84 Fire Station 73 Living Quarters Upgrade 86 Fire Station Roripaugh Ranch Site 88 Library Parking Phase II 90 Medians and Ornamental Pedestrian Barriers -Citywide 92 Murrieta Creek Improvements 94 OId Town Police Store Front Sign 96 OId Town Public Art 98 Old Town Sidewalk Rehabilitation 100 Open Space Acquisition Program 102 Pechanga Parkway Environmental Mitigation 104 Santa Gertrudis Creek Pedestrian / Bicycle Trail Extension and Interconnect 106 Sixth Street Restrooms Renovation 108 Teen / Young Adult Village 110 Temecula City Entry Monumentation 112 Temecula Community Center Renovation 114 Temecula Park and Ride 116 Theater Energy Efficient Lighting Including Technology and Equipment Upgrade 118 Theater Remediation 120 73 BIKE LANE AND TRAIL PROGRAM Infrastructure 1 Other Project Location 1 City of Temecula Old Town to Wine Country Trail I. Lake Skinner Trail - Temecula Loop Existing Trails (Off Road) Proposed Trails (Off Road) Bike Lane (Class II) - Striped on both sides Bike Lane (Class II) - Striped on one side; black side not striped ME Bike Lane (Class II) Proposed Aerial Data - March 2010 0 0.5 1 2 Miles 74 2016-17 2014-15 2012-13 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 BIKE LANE AND TRAIL PROGRAM Infrastructure / Other Project Prolect Description: This project includes a phased completion of segments to develop an Old Town to Wine Country Trail (east -west connection), a Lake Skinner Trail (north -south connection), and a Temecula Loop around the entire City. In addition, this project has built in efficiencies that take advantage of existing and planned Capital Improvement Projects, such as the Butterfield Stage Road Extension, the Santa Gertrudis Bicycle Interconnect, and pavement rehabilitation projects that include striping of bicycle lanes. Benefit / Core Value: This project provides alternative modes of transportation and increasing connectivity and accessibility to Old Town, Wine Country, and the City's many schools, parks, trails, and open space areas. In addition, this project satisfies the City's Core Values of A Sustainable City and Transportation Mobility & Connectivity. Project Status: This project is expected to be completed by 2 01 7. During the first fiscal year of 2012-13, emphasis will be placed on negotiating access and maintenance agreements with the Riverside County Flood Control District and the Metropolitan Water District. During the second, third, and fourth years, segments that involve engineering, design, and construction will be completed. Other segments previously identified as capital improvements will be completed pursuant to their respective project timelines. Department: Planning / Public Works / Temecula Community Services Level: Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 250,000 $ 65,880 $ 65,880 Construction $ 250,000 $250,000 $250,000 $ 150, 000 $2,750,000 $ 3,650,000 Construction $ - $ - $250,000 $250,000 $250,000 $ 266,380 $2,750,000 $ 3,766,380 Engineering $ 10,500 $ 10,500 Design $ 40,000 $ 40,000 Totals $ - $ - $250,000 $250,000 $ 250,000 $ 266,380 $2,750,000 $ 3,766,380 Actua Is Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost DIF (Open Space) $ 250,000 $ 250,000 Unspecified* $250,000 $250,000 $ 266,380 $2,750,000 $ 3,516,380 Total Funding: $ - $ - $250,000 $250,000 $250,000 $ 266,380 $2,750,000 $ 3,766,380 Future Operation & Maintenance Costs 2013-14 *Project cannot be constructed until a funding source is identified. 75 2015-16 BUSINESS INCUBATOR AND RESOURCE CENTER Infrastructure / Other Project Location Aerial Data - June 2011 62.5 125 Feet 250 76 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 BUSINESS INCUBATOR AND RESOURCE CENTER Infrastructure / Other Project Protect Description: This project will include office space for small technology related start-up businesses, as well as conference room space, recreational space, and daycare facilities. Construction of improvements to the former City Hall facility include repair or rehab of the elevator, roof, and HVAC system. Benefit / Core Value: The business incubator program assists and accelerates the successful development of entrepreneurial companies, thus creating additional jobs, product, and innovation to Temecula and the region. In addition, this project satisfies the City's Core Value of Economic Prosperity. Protect Status: This project is estimated to be complete by the end of fiscal year 2012-13. Department: Public Works —Account No. 210.165.702 Level: II Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Construction $135,000 $ 135,000 Totals $ - $135,000 $ - $ - $ - $ - $ - $ 135,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Corporate Facilities) $135,000 $ 135,000 Total Funding: $ - $135,000 $ - $ - $ - $ - $ - $ 135,000 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 3,000 $ 3,060 $ 3,121 $ 3,184 $ 3 247 77 $ 3312 CITY FACILITIES REHABILITATION Infrastructure / Other Project Location �F T r.1vitC 1/ (77/A . c 1/ �, ; R 11 / ,C J, o ie -, 1989...'" ,,,,, ov -‘)Ars . NEW ov- 78 ULA 2014-15 2012-13 2016-17 CITY OF TEMEC Capital Improvement Program Fiscal Year 2013-17 CITY FACILITIES REHABILITATION Infrastructure / Other Project Proiect Description: This project facilitates rehabilitation projects at City owned and operated facilities such as the City Hall, Civic Center, Community Recreation Center, Field Operations Center, Escallier House & Barn, Harveston Center, Mary Phillips Senior Center, Mercantile Building, Old Town Parking Garage, Old Town Sixth Street Parking Lot, S.A.F.E., Temecula Children's Museum, Temecula Community Center, Temecula Public Library, Temecula Valley Museum, Temecula Wedding Chapel, Pool and Locker Room at Temecula Elementary School, and Maintenance Facility. The rehabilitation could include, but not limited to, parking lot rehabilitation and light replacements, heating ventilation and air conditioner (HVAC) upgrades, roof repairs, carpet replacement, cabinet re-facing/replacement, re -stucco, concrete repairs, and replacement of fences. Benefit / Core Value: This project minimizes emergency repair costs, prolongs the service life of facilities, and upgrades aging facility components. In addition, this project satisfies the City's Core Values of Healthy and Livable City and A Safe and Prepared Community. Project Status: A priority list of rehabilitation projects has been developed. Rehabilitation of projects are completed on an ongoing basis. Department: Public Works—Account No. 210.165.701 Level: II Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 450,000 Construction $375,000 $375,000 $375,000 $375,000 $375,000 $375,000 $ 2,250,000 Design $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 Totals $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $ - $ 3,000,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reser es $500,000 $500,000 $500,000 $ 1,500,000 Unspecified* $500,000 $500,000 $500,000 $ 1,500,000 Total Funding: $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $ - $ 3,000,000 Future Operation & Maintenance Costs 2013-14 *Project cannot be constructed until a funding source is identified. 79 2015-16 NIA CITYWIDE STORM DRAIN IMPROVEMENTS Infrastructure / Other Project Location �F T r.1vitC 1:49 1/ (77/A . c 1/ �, ; R 11 / �C J, o ie -, 1989...'" ,,,,, ov -uArs . NEW ov- 80 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 CITYWIDE STORM DRAIN IMPROVEMENTS Infrastructure / Other Project Protect Description: This project includes the design and construction of storm drain improvements on several streets that flood during each storm event. This project includes the improvement of the southern end of Old Town Front Street and/or other locations. Benefit / Core Value: This project improves safety and circulation while maintaining the integrity of the streets during inclement weather. In addition, this project satisfies the City's Core Values of A Safe and Prepared Community Healthy and Transportation Mobility and Connectivity. Project Status: A priority list of improvement projects has been developed. Improvements are completed on an ongoing basis. Department: Public Works—Account No. 210.165.715 Level: Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $108,720 $ 88,724 $ 197,444 Construction $ 310,673 $ 302,523 $ 613,196 Construction $429,326 $475,806 $ - $ - $ - $ - $ - $ 905,132 Engineering $ 4,525 $ 27,475 $ 32,000 Design $ 5,408 $ 33,584 $ 38,992 M S HCP $ 23,500 $ 23,500 Totals $429,326 $475,806 $ - $ - $ - $ - $ - $ 905,132 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $ 429,326 $ 475,806 $ 905,132 Total Funding: $429,326 $475,806 $ - $ - $ - $ - $ - $ 905,132 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 $ 2,500 $ 2,550 $ 2,601 $ 2,653 81 $ 2,706 L Infrastructure 1 Other Project Location 82 CITY OF TEMECULA 2012-13 2014-15 $ 35,324 2016-17 $ 35,324 Capital Improvement Program Fiscal Year 2013-17 CORPORATE MEETING AND EVENT SPACE Infrastructure / Other Project Prolect Description: This project includes tenant improvements needed to create a high quality designed rental conference and event space in the 4,000 square feet of unimproved space located in the Civic Center complex. Tenant improvements may include restrooms, a kitchen, and sound and lighting. Benefit / Core Value: This project provides for a high quality event space that can be rented by the community and/or corporate partners. In addition, this project satisfies the City's Core Value of Economic Prosperity. Prosect Status: This project is estimated to be completed by the end of fiscal year 2014-15. Department: Temecula Community Services Level: II Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 5,000 $ 5,000 $ 10,000 Construction $220,000 $ 280,000 $ 500,000 Design $ - $ - $ 75,000 $325,000 $ - $ - $ - $ 75,000 Fixtures/Furn/Equip $ 40,000 $ 40,000 Totals $ - $ - $300,000 $325,000 $ - $ - $ - $ 625,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Corporate Facilities) $300,000 $ 325,000 $ 625,000 Total Funding: $ - $ - $300,000 $325,000 $ - $ - $ - $ 625,000 Future Operation & Maintenance Costs 2013-14 83 2015-16 $ 35,324 ECOLOGICAL RESERVE OPEN SPACE CONCEPT PLAN Infrastructure/Other 10140 Aerial Data - March 2010 Highways Rivers/Streams City Boundary Santa Margarita Ecological Reserve Boundary Feet 0 1,250 2,500 5,000 84 2012-13 2014-15 2016-17 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 ECOLOGICAL RESERVE OPEN SPACE CONCEPT PLAN Infrastructure / Other Project Proiect Description: A Concept Plan for approximately 250 acres of the Santa Margarita Ecological Reserve (SMER) to be leased by the City of Temecula from San Diego State University for fifty years. The Master Plan will establish a framework for developing an Open Space Preserve that could include multi -use trails, a ranger station, and an interpretive center with educational opportunities Benefit / Core Value: The project will provide residents with access to open space, multi -use trails, and outdoor education opportunities associated with the Santa Margarita River, which is one of the last free flowing rivers in Southern California. This portion of the SMER contains vast resources including geological features (Temecula Gorge), riparian and woodland habitat, and various wildlife communities. The project helps accomplish the City's goal of providing trails consistent with the City's Trails Master Plan and satisfies the City's Core Value of A Healthy & Livable City. Project Status: This project will be completed by September 2012. Department: Planning—Account No. 210-165.762 Level: II Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Design $ 50,000 $ 50,000 Totals $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Source of Funds: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Open Space) $ 50,000 $ 50,000 Total Funding: $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Future Operation & Maintenance Costs 2013-14 85 2015-16 FIRE STATION 73 LIVING QUARTERS UPGRADE Infrastructure / Other Project Location Aerial Data - March 2010 0 100 200 Feet 400 r 86 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 FIRE STATION 73 LIVING QUARTERS UPGRADE Infrastructure / Other Project Project Description: This project increases living, sleeping, and bathroom space to properly accommodate the number of staff working and living at the facility. This project will be phased as to not interrupt functionality of the current station. Benefit / Core Value: This project provides a health and safety benefit for the large number of personnel assigned to Fire Station 73. In addition, this project satisfies the City's Core Value of A Safe and Prepared Community. Protect Status: This project has not yet started as funding is required to complete this project. This project is estimated to begin by the end of fiscal year 2014-15. Department: Fire Level: III Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 Future Total 2016-17 Years Project Cost Administration $ 30,000 $ 190,000 $ 220,000 Construction $ 1,200,000 $ 1,200,000 Construction $ - $ - $ - $150,000 $ 1,480,000 $ - $ - $ 1,630,000 Engineering $ 50,000 $ 50,000 Design $ 120, 000 $ 30,000 $ 150, 000 Fixtures/FurnlEquip $ 10,000 $ 10,000 Totals $ - $ - $ - $150,000 $ 1,480,000 $ - $ - $ 1, 630, 000 Actuals Source of Funds to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost DIF (Fire) $150,000 $ 653,380 $ 803,380 Unspecified* $ 826,620 $ 826,620 Total Funding: $ - $ - $ - $150,000 $ 1,480,000 $ - $ - $ 1,630,000 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 *Project cannot be constructed until a funding source is identified. 87 2015-16 2016-17 $ 1,000 $ 1,020 FIRE STATION RORIPAUGH RANCH SITE Infrastructure I Other Project Location -CALLE CHAPOS - - SOUTH LOOP RD 'MAI 1. ANDREA CIR 0 . ' • , • 1 • * $.7 • itlk . •r- FIELD STAGE RD Aerial Data - March 2010 0 100 200 Feet 400 88 2012-13 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 FIRE STATION RORIPAUGH RANCH SITE Infrastructure / Other Project Prolect Description: This project includes the acquisition, design, and construction of a fire station at the intersection of Butterfield Stage Road and Calle Chapos. Benefit / Core Value: This project provides fire protection and enhances response time to the northeast portion of the City. In addition, this project satisfies the City's Core Value of A Safe and Prepared Comm unity. Protect Status: The construction work on this project is complete, with work remaining on the installation of the mainline utilities. This project is estimated to be fully completed by fall 2012-13. Department: Riverside County Fire / City Fire Services —Account No. 210.165.741 Level: Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 10,643 $ 51,588 $ 62,231 Construction $ 3,333,926 $577,809 $ 3,911,735 Construction Engineering $ 301,380 $ 8,688 $ 310,068 Design $ 16,625 $ 10,489 $ - $ - $ - $ - $ - $ 27,114 Fixtures/Furn/Equip $ 381,616 $ 73,784 $ 455,400 Utilities $ 50,000 $ 50,000 Totals $ 4,044,190 $772,358 $ - $ - $ - $ - $ - $ 4,816,548 Source of Funds: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost CFD (Roripaugh Ranch) $ 1,947,090 $574,429 $ 2,521,519 DIF (Fire) $ 197,929 $ 197,929 Reimbursement/Other (Riverside County) $ 2,097,100 $ 2,097,100 Total Funding: $ 4,044,190 $772,358 $ - $ - $ - $ - $ - $ 4,816,548 Future Operation & Maintenance Costs: 2013-14 $1,100,000 2014-15 $1,122,000 2015-16 2016-17 $1,144,440 $1,167,329 $1,190,675 Note: Annual operating cost of staffing this station will be proposed when development of the adjacent area is complete. 89 90 CITY OF TEMECULA ■ Capital Improvement Program Fiscal Year 2013-17 LIBRARY PARKING PHASE II Infrastructure / Other Project Prolect Description: This project includes the study, design, and construction of alternatives to provide additional parking for the Temecula Library. In addition, an alternative to expand the current on-site parking will be studied for future construction consideration. Benefit / Core Value: This project provides additional parking for library patrons, meetings, and special programs. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Prosect Status: Construction of the alternative expansion is scheduled for future years. Department: Public Works / Temecula Community Services —Account No. 210.190.153 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 80,000 $ 140,000 $ 220,000 Construction $250,000 $ 910,000 $ 1,160,000 Construction $413,056 $1,186,000 $ 1,599,056 Engineering $ 40,000 $ - $ - $ 45,000 $ - $ - $ - $ 85,000 Design $ 67,284 $ 91,000 $ 158,284 Totals $437,284 $ - $ - $1,186,000 $ - $ - $ - $ 1,623,284 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost Capital Project Reserves $ 24,228 $ 24,228 DIF (Library) $413,056 $1,186,000 $ 1,599,056 Total Funding: $437,284 $ - $ - $1,186,000 $ - $ - $ - $ 1,623,284 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 $ 5, 000 $ 5,100 2015-16 2016-17 $ 5,202 $ 5,306 $ 5,412 91 MEDIANS AND ORNAMENTAL PEDESTRIAN BARRIERS - CITYWIDE Infrastructure / Other Project Location i Aerial Data - March 2010 Feet 10,000 92 2012-13 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 MEDIANS AND ORNAMENTAL PEDESTRIAN BARRIERS—CITYWIDE Infrastructure / Other Project Protect Description: This project includes the preliminary study, design and construction of a raised concrete median (with stamped concrete), and ornamental pedestrian barriers to provide neighborhood traffic calming and a safe crossing at locations with heavy pedestrian traffic (including Deer Hollow Way and Serafina Road, and other locations within the City). Benefit / Core Value: This project provides a safe crossing for pedestrians at various locations within the City. In addition, this project satisfies the City's Core Values of A Safe and Prepared Community, A Sustainable City, and Transportation Mobility and Connectivity. Prosect Status: This project is currently in the traffic study phase and will be constructed in future years when funding is available. Department: Public Works—Account No. 210.165.704 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 10,000 $ 40,000 $ 50,000 Construction $ 40,000 $200,000 $ 200,000 Construction $300,000 $ 300,000 Engineering $ - $ 40,000 $ - $ 20,000 $ - $ - $ - $ 20,000 Design $ 30,000 $ 40,000 $ 70,000 Totals $ - $ 40,000 $ - $300,000 $ - $ - $ - $ 340,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Street Improvements) $ 40,000 $ 40,000 Unspecified* $300,000 $ 300,000 Total Funding: $ - $ 40,000 $ - $300,000 $ - $ - $ - $ 340,000 Future Operation & Maintenance Costs: 2013-14 2014-15 2015-16 2016-17 $ 2,000 $ 2,040 $ 2,081 $ 2,122 *Project cannot be constructed until a funding source is identified. 93 MURRIETA CREEK IMPROVEMENTS Infrastructure / Other Projects Location Aerial Data - March 2010 0 612.5 1.225 Feet 2.450 94 CITY OF TEMECULA ■ Capital Improvement Program Fiscal Year 2013-17 MURRIETA CREEK IMPROVEMENTS Infrastructure / Other Project Prosect Description: This project includes the design of the proposed United States Army Corps of Engineers and Riverside County Flood Control improvements to the Murrieta Creek (within the City limits). Benefit / Core Value: This project helps prevent flooding of Old Town Temecula. In addition, this project satisfies the City's Core Values of A Safe and Prepared Community and A Sustainable City. Project Status: The City is working with Riverside County to form a Joint Powers Authority to further the implementation of this project. More focused design efforts, under local control, will commence in the coming fiscal year. Department: Public Work's—Account No. 210.165.735 Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Level: I Future Total Years Project Cost Administration $ 7,412 $ 7,412 Design $125,000 $ 50,000 $ 50,000 $ 50,000 $ 275,000 Totals $ 132,412 $ - $ - $ 50,000 $ 50,000 $ 50,000 $ - $ 282,412 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Capital Project Reserves $132,412 $ 132,412 Unspecified* $ - $ 50,000 $ 50,000 $ 50,000 $ 150,000 Total Funding: $ 132,412 $ - $ - $ 50,000 $ 50,000 $ 50,000 $ - $ 282,412 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 *Project cannot be constructed until a funding source is identifed. 95 2016-17 N/A OLD TOWN POLICE STORE FRONT SIGN Infrastructure / Other Project Location Aerial Data - June 2011 0 60 120 Feet 240 96 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 OLD TOWN POLICE STORE FRONT SIGN Infrastructure / Other Project Protect Description: This project consists of the design and installation of a visible identification sign for the Old Town Police Store Front consistent with the recently adopted Old Town Specific Plan. Benefit / Core Value: This project will assist the public in identifying and locating the Old Town Police Store Front. In addition, this project satisfies the City's Core Values of A Safe & Prepared Community and Accountable & Responsive City Government. Project Status: This project will be completed during fiscal year 2012-13. Department: Public Works—Account No. 210.165.758 Level: I Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 10,000 $ 10,000 Construction $ - $ 30,000 $ - $ - $ - $ - $ - $ 30,000 Design $ 10,000 $ 10,000 Totals $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Fblice Facilities) $ 50,000 $ 50,000 Total Funding: $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 97 2015-16 2016-17 OLD TOWN PUBLIC ART Infrastructure 1 Other Project Location 46-41 Aerial Data - March 2010 Feet 0 62.5 125 250 98 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 OLD TOWN PUBLIC ART Infrastructure / Other Project Prosect Description: This project consists of a public art piece that will be placed in Old Town, and will feature elements of water and lighting to attract the interest of pedestrians. Benefit / Core Value: This project brings an additional focal point to Old Town. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Prosect Status: This project is currently in the concept phase and is estimated to be completed by June 2013. Department: Temecula Community Services / Planning—Account No. 210.190.121 Level: III Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost Construction $ 2,800 $192,358 $ 45,684 $ 240,842 Totals $ 2,800 $192,358 $ 45,684 $ - $ - $ - $ - $ 240,842 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost DIF (Riblic Art) $ 2,800 $192,358 $ 45,684 $ 240,842 Total Funding: $ 2,800 $192,358 $ 45,684 $ - $ - $ - $ - $ 240,842 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 99 2016-17 N/A OLD TOWN SIDEWALK REHABILITATION Infrastructure / Other Project Location Aerial Data- March 2010 Feet 0 120 240 480 100 2012-13 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 OLD TOWN SIDEWALK REHABILITATION Infrastructure / Other Project Protect Description: This project will establish programs that will provide financial assistance to property owners to construct sidewalks, remove boardwalk plan boards, reorient street lights, and plant street trees, as specified in the Old Town Specific Plan. Benefit / Core Value: This projects promotes a sustainable City by encouraging mixed-use infill development along major transportation corridors and by promoting a "walkable" community. In addition, this project satisfies the City's Core Values of Healthy and Livable City and Transportation Mobility and Connectivity. Project Status: This project is implemented in concurrence with private development as it occurs. Department: Public Works Level: II Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Construction $150,000 $150,000 $150,000 $150,000 $680,000 $ 1,280,000 Totals $ - $ - $150,000 $150,000 $150,000 $ 150, 000 $680,000 $ 1,280,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost CDBG $150,000 $150,000 $150,000 $150,000 $680,000 $ 1,280,000 Total Funding: $ - $ - $150,000 $150,000 $150,000 $150,000 $680,000 $ 1,280,000 Future Operation & Maintenance Costs 2013-14 2014-15 2015-16 2016-17 $ 5,000 $ 5,100 $ 5,202 $ 5,306 101 OPEN SPACE ACQUISITION PROGRAM Infrastructure / Other Project Location �F T r.1vitC 1:49 Tc -Ar 1/ (77/A . c 1/ �, ; R 11 / ,C J, o ie -, 1989...'" ,,,,, ov -‘)Ars . NEW ov- 102 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 OPEN SPACE ACQUISITION PROGRAM Infrastructure / Other Project Protect Description: This project provides matching funds for the acquisition of selected parcels west of the City within the identified escarpment area. Benefit / Core Value: This project maintains the natural esthetic of the escarpment. In addition, this pro- ject satisfies the City's Core Values of A Sustainable City, and Accountable and Responsive City Govern- ment. Prosect Status: For protection of open space, the City to consider acquiring parcels on the market as they become available. Department: Planning—Account No. 210.165.509 Level: I Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Acquisition $510,863 $167,060 $160,407 $ 838,330 Totals $ - $510,863 $167, 060 $160,407 $ - $ - $ - $ 838,330 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Open Space) $510,863 $167, 060 $160,407 $ 838,330 Total Funding: $ - $510,863 $167,060 $160,407 $ - $ - $ - $ 838,330 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 103 2015-16 2016-17 N/A PECHANGA PARKWAY ENVIRONMENTAL MITIGATION Infrastructure / Other Project Location Aerial Data - March 2010 0 300 600 Feet 1,200 104 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 PECHANGA PARKWAY ENVIRONMENTAL MITIGATION Infrastructure / Other Project Prolect Description: This project includes the design, construction, and implementation of an environmental mitigation site required for the Pechanga Parkway Project, including acquisition and planting of the mitigation site in Temecula Creek. In addition, this project provides water to plant material and monitoring the mitigation site for five years. Benefit / Core Value: This project increases environmental mitigation areas. In addition, this project satisfies the City's Core Value of A Sustainable City. Protect Status: The design and construction of new wetlands will be complete by end of fiscal year 2013. Upon the approval of the resource agencies, the maintenance of the created area is estimated to be completed by end of fiscal year 2017. Department: Public Works -Account No. 210.165.516 Level: I Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 59,495 $ 42,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 109,495 Acquisition $ 20,442 $ 5,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ - $ 25,442 Construction $410,000 $ 410,000 Construction Engineering $ 15,000 $ 15,000 Design $ 30,000 $ 30,000 Environmental $ 510 $ 79,907 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 160,417 M S HCP $ 20,500 $ 20,500 Tota I s $ 80,447 $602,407 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ - $ 770,854 Actua Is Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost CFD (Wolf Creek) $ 80,447 $602,407 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 770,854 Total Funding: $ 80,447 $602,407 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ - $ 770,854 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 105 2015-16 2016-17 N/A SANTA GERTRUDIS CREEK PEDESTRIAN/BICYCLE TRAIL EXTENSION AND INTERCONNECT Infrastructure / Other Projects Location 106 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 SANTA GERTRUDIS CREEK PEDESTRIAN 1 BICYCLE TRAIL EXTENSION AND INTERCONNECT Infrastructure / Other Project Prosect Description: This project includes project planning and preliminary engineering for the extension and interconnect of the existing Santa Gertrudis Creek Pedestrian/Bicycle Trail (from Ynez Road to the Murrieta Creek Multi -Purpose Trail). The extension and interconnect will provide access and under -crossings at Ynez Road, Interstate 15, and Jefferson Avenue, and a continuous paved trail along the Santa Gertrudis Creek to interconnect with the Murrieta Creek Multi -Purpose Trail. Benefit / Core Value: This project provides additional pedestrian and bicycle trails for the community. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Prosect Status: The project is currently in the design phase and will be constructed in future years when funding is available. Department: Public Works—Account No. 210.165.739 Level: III Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 67,357 $ 35,428 $ 378,000 $ 480,785 Construction $6,000,000 $ 6,000,000 Construction $ 96,612 $126,425 $ 223,037 Engineering $ 33,000 $ 33,000 Design $121,162 $250,410 $ 371,572 Environmental $ 360,000 $ 360,000 MSHCP $188,519 $285,838 $ - $ - $ - $ - $ 300,000 $ 300,000 Totals $188,519 $285,838 $ - $ - $ - $ - $7,071,000 $ 7,545,357 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost AB 2766 $ 12,987 $159,413 $ 172,400 Bicycle Transportation Account (BTA) $ 96,612 $126,425 $ 223,037 Capital Project Reserves $ 78,920 $ 78,920 Unspecified* $ 7,071,000 $ 7,071,000 Total Funding: $188,519 $285,838 $ - $ - $ - $ - $ 7,071,000 $ 7,545,357 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 N/A 1 NIA 1 N/A 1 NIA 1 N/A *Project cannot be constructed until a funding source is identified. 107 SIXTH STREET RESTROOMS RENOVATION Infrastructure / Other Project Location Aerial Data- March 2010 Feet I LI 200 4UU 108 2014-15 2016-17 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 SIXTH STREET RESTROOMS RENOVATION Infrastructure / Other Project Prolect Description: This project consists of the renovation of the sixteen year old restrooms on Sixth Street. The renovation includes installing energy efficient fixtures, upgrading other equipment, and giving the restroom a facelift. Benefit / Core Value: This project provides up to date fixtures and equipment to better serve the community and provide more efficient energy and water usage. In addition, this project satisfies the City's Core Values of A Healthy & Livable City and a Sustainable City. Prosect Status: This project will be completed by June 2013. Department: Public Works—Account No. 210.165.760 Level: I Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Construction $ 50,000 $ 50,000 Totals $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Actuals Source of Funds: to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Corporate Facilities) $ 50,000 $ 50,000 Total Funding: $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Future Operation & Maintenance Costs 2012-13 2013-14 109 2015-16 TEEN i YOUNG ADULT VILLAGE Infrastructure / Other Project Location �F T r.1vitC 110 2012-13 2014-15 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TEEN/YOUNG ADULT VILLAGE Infrastructure / Other Project Protect Description: This project consists of initially completing a feasibility study to determine teen/young adult program needs. The Teen/Young Adult Village is envisioned to be a public/private partnership on approximately ten or more acres that will include a variety of teen entertainment, social and educational venues. These activities may also include a bowling alley, recording studio, dance or band performance area, refreshment area or restaurant, movie venue, ice rink, graphic arts studio, auto mechanic workshop, water park, and other teen activities. Benefit / Core Value: This project provides additional programs and services for teens and young adults of the community. In addition, this project satisfies the City's Core Value of A Healthy and Livable City. Project Status: The feasibility study portion of this project will be initiated by December 2012. The public/ private portion of this project is estimated to begin in future years when funding is available. Department: Temecula Community Services—Account No. 210.190.122 Level: III Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 210,000 $ 210,000 Construction $100,000 $ 2,100,000 $ 2,100,000 Design $100,000 $ 215,000 $ 315,000 Fixtures/Furn/Equip $ - $100,000 $ - $ - $ - $ 1,050,000 $ - $ 1,050,000 Totals $ - $100,000 $ - $ - $ - $ 3,575,000 $ - $ 3,675,000 Actuals Source of Funds to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Capital Project Reserves $100,000 $ 100,000 Unspecified* $ 3,575,000 $ 3,575,000 Total Funding: $ - $100,000 $ - $ - $ - $ 3,575,000 $ - $ 3,675,000 Future Operation & Maintenance Costs: 2013-14 *Project cannot be constructed until a funding source is identified. 111 2015-16 2016-17 $ 60,000 TEMECULA CITY ENTRY MONUMENTATION Infrastructure / Other Project Location 4)1'11144 of Y -c Aerial Data - March 2010 0 250 500 Feet t000 112 CITY OF TEMECULA 2016-17 $ 5,412 Capital Improvement Program Fiscal Year 2013-17 TEMECULA CITY ENTRY MONUMENTATION Infrastructure / Other Project Prolect Description: This project includes the design and construction an entry monument to replace the monument at the north end of the City. The new monument will be designed and constructed by the developer pursuant to the Fee Credit Agreement, dated October 9, 2007, and will be reimbursed pursuant to Section 4.H. of the Agreement. The developer's obligation for this project is $36,000. Benefit / Core Value: This project provides identification and recognition for the City. In addition, this project satisfies the City's Core Values of Healthy and Livable City and Economic Prosperity. Prosect Status: The start date for this project is dependent on the developer. Department: Temecula Community Services / Planning—Account No. 210.165.671 Level: III Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Construction $150,000 i $ 150,000 Totals $ - $150,000 $ - $ - $ - $ $ - $ 150,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $150,000 $ 150,000 Total Funding: $ - $150,000 $ - $ - $ - $ - $ - $ 150,000 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 $ 5,100 $ 5,202 $ 5,306 113 $ 5,520 TEMECULA COMMUNITY CENTER RENOVATION Infrastructure 1 Other Project Location Aerial Data - March 2010 0 125 250 Feet 500 1 "14 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TEMECULA COMMUNITY CENTER RENOVATION Infrastructure / Other Project Prosect Description: This project will include the design and construction of the renovation of the 6,230 square foot Temecula Community Center, including seismic upgrades, energy efficient HVAC systems, windows, and other tenant improvements. Benefit / Core Value: This project will upgrade the building to current building codes and standards and make it more energy efficient. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Protect Status/: This project is in design development and is estimated to be completed by fiscal year 2012-13. Department: Public Works—Account No. 210.165.754 Level: I Project Cost: Actuals to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 270,400 $ 270,400 Construction $ 1,100, 000 $ 1,100, 000 Construction $ 390,400 $ 390,400 Engineering $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Design $ 150,000 $ 150,000 Fixtures/Furn/Equip $ 10,000 $ 10,000 Utilities $ 10,000 $ 10,000 Totals $ - $ 1,590,400 $ - $ - $ - $ - $ - $ 1,590,400 Actuals Source of Funds: to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost CDBG $ 1,200,000 $ 1,200,000 DIF (Parks & Recreation) $ 390,400 $ 390,400 Total Funding: $ - $ 1,590,400 $ - $ - $ - $ - $ - $ 1,590,400 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 3,000 $ 3,300 $ 3,600 $ 3,900 115 TEMECULA PARK AND RIDE Infrastructure / Other Project Location kW" Aerial Data - March 2010 0 150 300 Feet 600 1 116 LA 2012-13 2016-17 $ 1,530 CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 TEMECULA PARK AND RIDE Infrastructure / Other Project Prolect Description: This project includes the acquisition of property, the design, and the construction of a Park and Ride facility in the vicinity of Temecula Parkway and La Paz Street. Benefit / Core Value: This project enables and encourages Temecula residents to carpool when commuting. In addition, this project satisfies the City's Core Value of A Sustainable City. Project Status: The design of this project is complete. This project has been designated as a Transportation Control Measure (TCM) project pursuant to the Air Quality Management Plan/State Implementation Plan (AQMP/SIP) to meet air quality conformity. The 2012 Regional Transportation Plan (RTP) and the current 2011 Federal Transportation Improvement Program (FTIP) identifies the Temecula Park and Ride as a committed (programmed in the first two years of the TIP) TCM project. Once a TCM is committed for implementation in the first two years of the FTIP, the committed TCM must be operational by the completion date in the prevailing FTIP or FTIP amendment. The Temecula Park and Ride must be completed by December 31, 2015 in order to fulfill these requirements. Department: Public Works—Account No. 210.165.747 Level: 1 Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 38,880 $ 240,000 $ 278,880 Acquisition $187,530 $ 187,530 Construction $272,967 $ 1,600,000 $ 1,600,000 Construction $ 1,421,602 $ 1,421,602 Engineering $365,093 $ - $ - $ 64,000 $ - $ - $ - $ 64,000 Design $138,683 $ 15,000 $ 153,683 MSHCP $ 80,000 $ 80,000 Totals $365,093 $ - $ - $ 1,999,000 $ - $ - $ - $ 2,364,093 Actua Is Source of Funds: to Date 2012-13 2013-14 Future Total 2014-15 2015-16 2016-17 Years Project Cost AB 2766 $ 92,126 $ 577,398 $ 669,524 Capital Project Reserves $272,967 $ 272,967 Unspecified* $ 1,421,602 $ 1,421,602 Total Funding: $365,093 $ - $ - $ 1,999,000 $ - $ - $ - $ 2,364,093 Future Operation & Maintenance Costs: 2013-14 2014-15 *Project cannot be constructed until a funding source is identified. 117 2015-16 $ 1,500 $ 1,561 THEATER ENERGY EFFICIENT LIGHTING INCLUDING TECHNOLOGY AND EQUIPMENT UPGRADE Infrastructure 1 Other Project Location Aerial Data - March 2010 0 55 110 Feet 220 1I0 Future Operation & Maintenance Costs CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 THEATER ENERGY EFFICIENT LIGHTING INCLUDING TECHNOLOGY AND EQUIPMENT UPGRADE Infrastructure / Other Project Prosect Description: This project will update of the Theater's lighting console and theatrical lighting fixtures providing significant energy efficiency and cost savings including energy costs, labor costs, and maintenance costs making it a viable and "Green" system for many years to come. Benefit / Core Value: The Theater's seven year old lighting console cueing/programming architecture is out of date and no longer supported via hardware or software updates. The proposed retrofit to LED sources for theatrical lighting and interior house and work lights satisfies the City's Core Value of A Sustain- able City. Project Status: This project is estimated to be completed by June 2013. Department: Temecula Community Services—Account No. 210.190.159 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Fixtures/Furn/Equip $222,400 $ 222,400 Totals $ - $222,400 $ - $ - $ - $ - $ - $ 222,400 Actua Is Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost DIF (Parks & Recreation) $222,4 00 $ 222, 400 Total Funding: $ $222,400 $ $ $ $ $ $ 222,400 2012-13 2013-14 2014-15 2015-16 2016-17 119 THEATER REMEDIATION Infrastructure 1 Other Project Location Aerial Data - March 2010 0 55 110 Feet 220 1 2U 2014-15 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 THEATER REMEDIATION Infrastructure / Other Project Protect Description: This project addresses design and construction deficiencies at the Old Town Community Theater primarily related to problems with the exterior cedar siding, decks and exposed timber. Benefit / Core Value: This project minimizes emergency repair costs, prolongs the service life, and cor- rects design and construction defects at this facility. In addition, this project satisfies the City's Core Value of Healthy Livable City, and A Safe and Prepared Community. Project Status: The design of the remediation priorities of this project has been initiated. Construction is estimated to be completed by end of fiscal year 2013-14. Department: Public Works—Account No. 210.165.756 Level: 1 Project Cost: Actuals to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 70,000 $ 70,000 $ 140,000 Construction $ 500,000 $ 1,929,175 $ 2,429,175 Construction $ - $ 795,000 $ 2,084,175 $ - $ - $ - $ - $ 2,879,175 Engineering $ 25,000 $ 50,000 $ 75,000 Design $ 190,000 $ 35,000 $ 225,000 Preliminary Study $ 10,000 $ 10,000 Totals $ - $ 795,000 $ 2,084,175 $ - $ - $ - $ - $ 2,879,175 Actuals Source of Funds: to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $ 795,000 $ 2,084,175 $ 2,879,175 Total Funding: $ - $ 795,000 $ 2,084,175 $ - $ - $ - $ - $ 2,879,175 Future Operation & Maintenance Costs 2012-13 2013-14 Note: Settlement funds received in fiscal year ending 2011 for this project. 121 2015-16 2016-17 $ 22 CITY OF TE MECULA Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS PARKS and RECREATION PROJECTS Children's Museum Enhancement Project 124 Flood Control Channel Reconstruction and Repair 126 Inclusive Play Structure 128 Neighborhood Park Security Lighting 130 Parks Improvement Program 132 Reclaimed Water Irrigation Retrofit - Various Sites 134 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 136 Sam Hicks Monument Park Playground Replacement 138 Senior Citizen Outdoor Fitness Lot 140 Tennis Court Lighting - Great Oak High School 142 123 CHILDREN'S MUSEUM ENHANCEMENT PROJECT Parks and Recreation Project Location Aerial Data - March 2010 Feet 0 50 100 200 124 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 CHILDREN'S MUSEUM ENHANCEMENT PROJECT Parks and Recreation Project Protect Description: As exhibits and play experiences in the Children's Museum become outdated, this project allows for the re -design and replacement of exhibit areas or refurbishment of existing exhibits. This process allows the museum visitor to experience new and updated play experiences. Benefit / Core Value: This project enhances existing exhibit areas of the Children's Museum. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Protect Status: This project will be completed by June 2013. Department: Temecula Community Services—Account No. 210.190.125 Level: II Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 10,000 $ 10,000 Construction $ 90,000 $ 90,000 Design $ - $ 14,000 $ - ' $ - ' $ - $ - $ - $ 14,000 Totals $ - $114,000 $ - $ - $ - $ - $ - $ 114,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Parks & Recreation) $114,000 $ 114,000 Total Funding: $ - $114,000 $ - ' $ - ' $ - $ - $ - $ 114,000 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 612 $ 624 $ 637 $ 649 $ 662 125 FLOOD CONTROL CHANNEL RECONSTRUCTION AND REPAIR Parks and Recreation Project Location �F T r.1vitc r/'7%A 1 1 I ,\, 'y R47. 11 . I ! r ...II Jr• Q rc-Ar ittA 4146 1989 ,t,�~ T NS t NEW o4 126 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 FLOOD CONTROL CHANNEL RECONSTRUCTION AND REPAIR Parks and Recreation Project Prolect Description: This project repairs and reinforces the earth and berms between specific park sites and flood control channels, and fortifies the banks to prevent further erosion into the park sites. These park sites include Pala Community Park, Margarita Community Park, Butterfield Stage Park, and Long Canyon Creek Park. Benefit / Core Value: This project prevents further erosion into specific park sites. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Prosect Status: A priority list of projects has been developed. Repairs and reinforcements are completed on an ongoing basis. Department: Public Works / Temecula Community Services—Account No. 210.190.127 Level: 1 Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 35,000 $ 35,000 $ 70,000 Construction $155,000 $175,000 $250,000 $250, 000 $ 830,000 Construction $250,000 $250,000 $ 500,000 Engineering $ - $250,000 $ 20,000 $ - $250,000 $ - $250,000 $ 20,000 Design $ 40,000 $ 40,000 Environmental $ 20,000 $ 20,000 $ 40,000 Totals $ - $250,000 $250,000 $ - $250,000 $ - $250,000 $ 1,000,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $250,000 $250,000 $ 500,000 Unspecified* $250,000 $250,000 $ 500,000 Total Funding: $ - $250,000 $250,000 $ - $250,000 $ - $250,000 $ 1,000,000 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 500 $ 500 1 $ 500 *Project cannot be constructed until a funding source is identified. 127 $ 500 $ 500 INCLUSIVE PLAY STRUCTURE Parks and Recreation Location �F T r.1vitc 128 Tc -Ar LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 INCLUSIVE PLAY STRUCTURE Parks and Recreation Project Prosect Description: This project includes the development of an inclusive special needs play park area within existing parks. The area will be fenced and include a play apparatus appropriate for youth with special needs, as well as picnic tables, benches, and a water feature. Benefit / Core Value: This project provides a play area for youth with special needs. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Prosect Status: This project is in the planning phase and is estimated to be completed by June 2013. Department: Temecula Community Services—Account No. 210.190.129 Level: 11 Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 90,000 $ 90,000 Construction $686,500 $ 686,500 Design $ 70,000 $ 70,000 Totals $ - $846,500 $ - $ - $ - $ - $ - $ 846,500 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Parks & Recreation) $346,500 $ 346,500 DIF (Quimby) $500,000 $ 500,000 Total Funding: $ - $846,500 $ - $ - $ - $ - $ - $ 846,500 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 510 $ 520 $ 531 $ 541 $ 552 $ 563 129 NEIGHBORHOOD PARK SECURITY LIGHTING Parks and Recreation Project Location MAYACAMAS p'it - G dU ` CT pv▪ - ��� ao14\''G"T Sk ,i4 ice 1 1 •4' \q- D W C "O\ i l' ARNY R° n -."'V4 rl'. Y8°GARS O' RpL XE O r i} i r 4. EGi fi' r1 -� *r, �.r+ . .L- 4 T;'a f - z 71� Aerial Data - March 2010 Feet 0 125 250 9J0 cORTE COED 130 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 NEIGHBORHOOD PARK SECURITY LIGHTING Parks and Recreation Project Prolect Description: This project includes the addition of low intensity security lighting at various neighborhood parks, which may include Serena Hills Park, Sunset Park, and Veterans Park. Benefit / Core Value: This project enhances the safety of City residents in neighborhood parks and facilitates police patrols in these areas. In addition, this project satisfies the City's Core Values of Healthy and Livable City and A Safe and Prepared Community. Prosect Status: A priority list of lighting projects has been developed. Installations are completed on an ongoing basis. Department: Temecula Community Services—Account No. 210.190.151 Level: II Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 20,000 Construction $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 140,000 Totals $ - $ - $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ - $ 160,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF ((auimby) $ 40,000 $ 40,000 Unspecified* $ 40,000 $ 40,000 $ 40,000 $ 120,000 Total Funding: $ - $ - $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ - $ 160,000 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 $ 4,080 $ 4,162 $ 4,245 $ 4,330 *Project cannot be constructed until a funding source is identified. 131 PARKS IMPROVEMENT PROGRAM Parks and Recreation Project Location �F T r.1vitc 1:49 Tc -Ar 1/ (77/A . c 1/ �, ; R 11 / ,C J, o ie 4. 1989,,,,, ov-‘)Ars. NEW ov- 132 LA 2016-17 2014-15 2012-13 CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 PARKS IMPROVEMENT PROGRAM Parks and Recreation Project Prolect Description: This project facilitates rehabilitation and improvement projects at City parks such as Ronald Reagan Sports Park, Patricia H. Birdsall Sports Park, Pala Community Park, Paloma Del Sol Park, Kent Hintergardt Memorial Park, Loma Linda Park, and Butterfield Stage Park. The rehabilitation and improvement projects will include parking lot repairs and resurfacing, raised and cracked concrete sidewalk replacement, playground surfacing removal and replacement, fencing repair and replacement, irrigation system efficiency upgrades, lighting system efficiency upgrades, on-site drainage improvements, and other similar projects. Benefit / Core Value: This project protects the City's vast investment in parks and open space facilities. In addition, this project satisfies the City's Core Values of Healthy and Livable City, A Safe and Prepared Community, and Accountable and Responsive City Government. Prosect Status: A priority list of rehabilitation projects has been developed. Rehabilitations are completed on an ongoing basis. Department: Public WorksiTemecula Community Services—Account No. 210.190.130 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Construction $300,000 $300,000 $ 250,000 $250,000 $250,000 $ 1,350,000 Tota I s $ - $300,000 $300,000 $250,000 $250,000 $250,000 $ - $ 1,350,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $250,000 $250,000 $ 500,000 DIF (Quimby) $ 50,000 $ 50,000 $ 100,000 Unspecified* $250,000 $250,000 $250,000 $ 750,000 Total Funding: $ - $300,000 $300,000 $250,000 $250,000 $250,000 $ - $ 1,350,000 Future Operation & Maintenance Costs 2013-14 *Project cannot be constructed until a funding source is identified. 133 2015-16 N/A RECLAIMED WATER IRRIGATION RETROFIT—VARIOUS SITES Parks and Recreation Project Location �F T r.1vitc 1/ (77/A 11 1\\ / �C J, ••Q ti '§' 1989 _..40 Ips + NEW 134 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 RECLAIMED WATER IRRIGATION RETROFIT—VARIOUS SITES Parks and Recreation Project Prolect Description: This project identifies irrigation areas throughout the City and retrofits these sites in order to provide reclaimed water use and promote the preservation of potable water. The proposed sites may include medians, slope areas, or park sites. Staff will work closely with Rancho California Water District to pursue reimbursement for the areas that are retrofitted. Benefit / Core Value: This project includes a savings on costs used to irrigate landscaping. In addition, this project satisfies the City's Core Value of A Sustainable City. Prosect Status: City staff is working on a Memorandum of Understanding (MOU) with Rancho California Water District for reimbursement for the areas that are retrofitted. Department: Temecula Community Services / Public Works—Account No. 210.190.150 Level: III Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 50,000 $ 50,000 Construction $ 450,000 $ 450,000 Design $ 50,000 $ 50,000 Totals $ - $ - $ 550,000 $ - $ - $ - $ - $ 550,000 Source of Funds: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Capital Project Reserves $ 50,000 $ 50,000 Reimbursements/Other (RCUVD) $ 500,000 $ 500,000 Total Funding: $ - $ - $550,000 $ - $ - $ - $ - $ 550,000 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 $ 2,040 I $ 2,081 $ 2,122 $ 2,165 $ 2,208 135 RONALD REAGAN SPORTS PARK CHANNEL SILT REMOVAL AND DESILTING POND Parks and Recreation Project Location `pl 1/,Il,. Aerial Data - March 2010 0 100 200 Feet 400 136 2016-17 2012-13 2014-15 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 RONALD REAGAN SPORTS PARK CHANNEL SILT REMOVAL AND DESILTING POND Parks and Recreation Project Protect Description: This will include excavating, hauling away, and disposing of silt in the channel location in Ronald Reagan Sports Park, and the desiltation pond west of the sports park, as well as mitigation. Part of this project was completed in December 2007, in accordance with City Resolution No. 07-105, Declared Local Emergency. Benefit / Core Value: This project will increase the flow capacity of the channel in order to prevent flooding in the sports park, and increase the capacity of the pond to hold storm water and reduce down stream sedimentation. In addition, this project satisfies the City's Core Value of A Safe and Prepared Comm unity. Project Status: The design for restoring the Best Management Practices (BMP) of the Storm Water Pollution Prevention Plan and the Required Water Quality Management Plan by desilting the basin near the sports park is nearly complete. Removal of silt and construction of the mitigation site is estimated to be completed by end of fiscal year 2012. Upon approval by the resource agencies, the maintenance of the mitigation site is estimated to be complete during fiscal year 2016-17. Department: Public Works / Temecula Community Services -Account No. 210.190.187 Level: Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $184,020 $ 19,376 $ 5,200 $ 5,200 $ 5,200 $ 5,200 $ 224,196 Construction $203,104 $ 9,274 $ 24,450 $ 24,448 $ 24,448 $ 24,448 $ 310,172 Design $191,775 $ 191,775 Totals $ 578,899 $ 28,650 $ 29,650 $ 29,648 $ 29,648 $ 29,648 $ - $ 726,143 Source of Funds: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $318,951 $ 28,650 $ 29,650 $ 29,648 $ 29,648 $ 29,648 $ 466,195 Proposition 42 $ 88,000 $ 88,000 Reimbursements/Other (FBV14)* $171,948 $ 171,948 Total Funding: $578,899 $ 28,650 $ 29,650 $ 29,648 $ 29,648 $ 29,648 $ - $ 726,143 Future Operation & Maintenance Costs 2013-14 2015-16 *Part of this project was completed in December 2007and FEMA requires approval for additional funds. 137 SAM HICKS MONUMENT PARK PLAYGROUND REPLACEMENT Parks and Recreation Project Location Aerial Data - March 2010 0 100 200 Feet 400 138 LA 2012-13 CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 SAM HICKS MONUMENT PARK PLAYGROUND REPLACEMENT Parks and Recreation Project Prolect Description: This project includes the design and construction of a new innovative play area to replace the existing equipment, including removal of old equipment and installation of new equipment, and resurfacing according to ADA Guidelines. Benefit / Core Value: This project provides an enhanced play environment and improved access for the disabled. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Project Status: This project is estimated to be completed by the end of fiscal year 2013-14. Department: Temecula Community Services—Account No. 210.190.132 Level: III Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 50,000 $ 7,500 $ 7,500 Construction $108,300 $155,000 $ 263,300 Design $ 50,000 $ 50,000 Tota I s $ - $158,300 $162,500 $ - $ - $ - $ - $ 320,800 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost CDBG $ 50,000 $ 50,000 DIF (Quimby) $ 162,500 $ 162,500 HCD $108,300 $ 108,300 Total Funding: $ - $158,300 $162,500 $ - $ - $ - $ - $ 320,800 Future Operation & Maintenance Costs: 2013-14 2014-15 2015-16 2016-17 $ 204 $ 208 $ 212 139 SENIOR CITIZEN OUTDOOR FITNESS LOT Parks and Recreation Project Location Aerial Data - March 2010 0 80 160 Feet 20 140 2012-13 2014-15 $ 624 2016-17 $ 649 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 SENIOR CITIZEN OUTDOOR FITNESS LOT Parks and Recreation Project Project Description: This project includes the design and development of an outdoor exercise area for mature adults to be located in Margarita Community Park. Construction of the exercise area will be located in a park and consist of ADA accessible surfacing, four to ten exercise apparatus for mature adults, shade covering, water fountain, and fencing. Benefit / Core Value: This project provides a venue for seniors and mature adults to exercise. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Prosect Status: This project is estimated to be completed by end of fiscal year 2012-13. Department: Temecula Community Services—Account No. 210.190.133 Level: III Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 19,800 $ 19,800 Construction $ - $ 60,000 $ - $ - $ - $ - $ - $ 60,000 Design $ 10,000 $ 10,000 Totals $ - $ 89,800 $ - $ - $ - $ - $ - $ 89,800 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Parks & Recreation) $ 89,800 $ 89,800 Total Funding: $ - $ 89,800 $ - $ - $ - $ - $ - $ 89,800 Future Operation & Maintenance Costs 2013-14 $ 612 141 2015-16 $ 637 $ 662 TENNIS COURT LIGHTING - GREAT OAK HIGH SCHOOL Parks and Recreation Project Location LIVE OAK RANCH RO Aerial Data - March 2010 0 125 250 Feet 500 142 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 TENNIS COURT LIGHTING —GREAT OAK HIGH SCHOOL Parks and Recreation Project Prosect Description: This project includes the installation of a lighting system on all eight tennis courts at Great Oak High School. Through a joint use agreement with Temecula Valley Unified School District (TVUSD), these courts can be used by the public on weekends, holidays, and after school hours. Benefit / Core Value: This project provides eight additional tennis courts for public use. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Prosect Status: This project is in the planning phase and is estimated to be completed by end of fiscal year 2012-13. Department: Temecula Community Services—Account No. 210.190.128 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Acquisition $ 48,000 $ 48,000 Construction $357,500 $ 357,500 Construction $ - $449,500 $ - $ - $ - $ - $ - $ 449,500 Engineering $ 39,000 $ 39,000 Fixtures/Furn/Equip $ 5,000 $ 5,000 Totals $ - $449,500 $ - $ - $ - $ - $ - $ 449,500 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Parks & Recreation) $449,500 $ 449,500 Total Funding: $ - $449,500 $ - $ - $ - $ - $ - $ 449,500 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 6,120 $ 6,242 $ 6,367 $ 6,495 $ 6,624 143 i44 CITY OF TEMECU LA ■ Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY (SARDA) PROJECT Affordable Housing 146 145 AFFORDABLE HOUSING Successor Agency to the Temecula Redevelopment Agency (SARDA) / Housing Project Location Aerial Data - March 2010 IECEM Feet 0 250 500 1,000 146 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 AFFORDABLE HOUSING Successor Agency to the Temecula Redevelopment Agency (SARDA) / Housing Project Protect Description: This project involves working with development partners to develop affordable housing projects in Old Town and Pujol neighborhood which meet the State Planning and Redevelopment mandates. Benefit / Core Value: This project provides housing for all income types, encourages mixed-use infill development along major transportation corridors, and works towards the appropriate jobs and housing balance. In addition, this project satisfies the City's Core Values of Healthy and Livable City and Economic Prosperity. Protect Status: SARDA continues to pursue quality affordable housing development partners for the construction and management of affordable housing developments within the City. Three funding agreements are anticipated to be entered into for the development of affordable housing during fiscal year 2012-13. Department: SARDA—Account No. 165.800.815 Level: Project Cost: Actuals to Date Future Total Project 2012-13 2013-14 2014-15 2015-16 2016-17 Years Cost Acquisition $ 1,859,667 $ 7,537,954 $ 9,397,621 Construction $ 6,842,789 $ 7,822,857 $ 14,665,646 Totals $ 8,702,456 $15,360,811 $ - $ - $ - $ - $ - $ 24,063,267 Actuals Source of Funds: to Date Future Total Project 2012-13 2013-14 2014-15 2015-16 2016-17 Years Cost CDBG SARDA Housing $ 150,000 $ 150,000 Tax Increment $ 2,842,790 $ 2,842,790 SARDA Housing (2010 TABS) $ 4,000,000 $ 2,086,667 $ 6,086,667 SARDA Housing (2011 TABS) $ 1,859,666 $13,124,144 $ 14,983,810 Total Funding: $ 8,702,456 $15,360,811 $ - $ - $ - $ - $ - $ 24,063,267 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 $ 10,000 $ 10,300 $ 10,506 $ 10,716 $ 10,930 147 143 CITY OF TEMECULA ■ Capital Improvement Program Fiscal Year 2013-17 FUTURE YEARS PROJECTS CIRCULATION Project Department Future Years Cherry Street Extension Diaz Road to Jefferson Avenue Diaz Road Widening from Winchester Road to Rancho California Road Jefferson Avenue Median from Winchester Road to Rancho California Road La Paz Street Widening from Ynez Road to State Route 79 South Nicolas Valley - Community Facilities District (Liefer Road) Pauba Road Improvements - east of Margarita Road on the north side Rainbow Canyon Road Widening from Pechanga Parkway to City Limit Rancho California Road East of Meadows Parkway Rancho Way Extension from Diaz to Margarita Road Western Bypass Corridor - Phase I Western Bypass Corridor - Phase 11 Temecula Creek Crossing Ynez Road Widening from Rancho Vista Road to La Paz Street Ynez Road Widening from Tierra Vista Road to Rancho Vista Road Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works TOTAL 11,180, 000 1,500,000 2,300,000 2,500,000 4,088,508 130,000 8,000,000 470,000 28, 337, 000 10, 536, 600 11, 300, 000 16, 777, 300 6,344,000 580,000 $104,043,408 INFRASTRUCTURE / OTHER Project Department Future Years Margarita Under -Crossing Pedestrian and Bicycle Bridge Overcrossing into Old Town Old Town Gymnasium Southside Branch Library Southside Recreation Center 149 Public Works Planning Com m unity Services Com m unity Services Com m unity Services 1,650,000 1,890,000 4,630,000 6,640,000 4,500,000 TOTAL $ 19,310,000 CITY OF TEMECULA Proposed Capital Improvement Program Fiscal Year 2013-17 FUTURE YEARS PROJECTS (continued) PARKS and RECREATION Project Department Future Years Butterfield Stage Park Restroom Community Services 250,000 Ronald Reagan Sports Park North/Sourth Fields Back Stops, Dugout, and Parking Lot with Trash Enclosures Ronald Reagan Sports Park Upper Soccer Paving and Materials/Equipment Storage Bays Community Services 481,250 Shade Structures for Play Structure Community Services 200,000 Sports Complex - Joint Use (Riverside County Flood Control District) Community Services 8,250,000 Ynez Road and Overland Landscaping Community Services 200,000 Vail Ranch Park Improvements Comm unity Services 800,000 Vail Ranch Park Site D Comm unity Services 1,843,000 Community Services 857,000 TOTAL $ 12,881,250 150 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 GLOSSARY OF TERMS Abatement — Abatement usually applies to tax levies, special assessments, and service charges. Accounting System — The methods and records established to identify, assemble, analyze, classify, record, and report a government's transactions and to maintain accountability for the related assets and liabilities. Adoption — Formal action by the City Council that sets the spending limits for the fiscal year. Appropriation — A legal authorization granted by the City Council to make expenditures and incur obligations for specific purposes. Americans With Disabilities Act Of 1990 (ADA) — A federal law providing for a wide range of protection to individuals which directly benefit District members. Assessment District — A separate local government agency formed to provide specific local public improvements that directly benefit District members. Audit — A systematic collection of the sufficient, competent evidential matter needed to attest to fairness of management's assertions in the financial statements or to evaluate whether management has efficiently and effectively carried out its responsibilities. Budget — A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. Budgetary Control — The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. Capital Improvement — Construction or major repair of City buildings, infrastructure, and facilities such as streets, roads, highways, bridges, curbs, gutters, sidewalks, storm drains, traffic signals, streetlights, gas and water distribution facilities, and parks. Capital Improvement Program (CIP) — Annual appropriations in the City's budget for capital purposes such as street improvements, building construction, and park improvements. Capital Expenditures — Expenditures resulting in the acquisition of or addition to the government's general fixed assets having a unit cost of $5,000 or more and a useful life of greater than one year. Infrastructure assets of $100,000 or more are also recorded capital expenditures. Capital Outlay — Expenditures which qualify as capital costs according to accounting standards. This includes furniture, fixtures, machinery, equipment, and other relatively minor fixed assets. Capital Project — A specific undertaking involving the procurement, construction or installation of facilities and related equipment which improves, preserves, enhances, or modernizes the City's provision of municipal services, has a long-term useful life, and for which costs exceed $25,000. 151 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 GLOSSARY OF TERMS (continued) Construction Engineering — Engineering work during the construction process that ensures projects are constructed in accordance with design parameters and specifications. The primary construction engineering functions are construction inspections, laboratory services, field surveys and design plan updates or interpretations. Contingency — A budgetary reserve set-aside for emergency or unanticipated expenditures. Contractual Services — Contracts for professional services. Core Value: The Quality of Life Master Plan (QLMP) provides the framework for the City's Strategic Budgeting activities. The City Council has set priorities and guided staff in developing six (6) Core Values upon which to focus time and resources (as identified in the QLMP). These areas include: 1. Healthy and Livable City 2. Economic Prosperity 3. A Safe and Prepared Community 4. A Sustainable City 5. Transportation Mobility and Connectivity 6. Accountable and Responsive City Government Department — An organizational unit comprised of programs and program managers. A single director manages each department. Encumbrances — An amount of money committed for the payment of goods and services not yet received or paid for. Expenditures — Decreases in net current assets. Fiscal Year — The period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Temecula has a fiscal year of July 1 through June 30. Fund — An accounting entity with a set of self -balancing accounts recording revenues and expenditures and transactions for specific activities. Fund Balance — The difference between the assets (revenues and other resources) and liabilities (expenditures incurred or committed to) for a particular fund. Future Years — The intent of the future period is to project out to ten (10) years, projects that are anticipated by staff and the City Council that will ultimately have a very large impact on the City and surrounding area. General Fund — Accounts for tax and other general fund revenues (e.g., sales taxes, property taxes, fines and forfeitures, investment interest, etc.) and records the transactions of general governmental services (e.g., police, fire, library, parks and recreation, public service, etc.). Goals — The desired result of accomplishments within a given time frame, usually a fiscal year. Grants — Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose. 152 • CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 GLOSSARY OF TERMS (continued) Objectives — The necessary steps to achieve a desired goal. Operations & Maintenance — Office supplies and other materials used in the normal operations of City departments. Includes items such as books, maintenance materials, and contractual services. Organization — A unit of operation having specific responsibilities and duties and collectively form an Agency. The terms organization and division is used interchangeably throughout the budget document (i.e., Accounting Organization, Traffic Division, etc.). Resources — Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. Revenues — The yield of taxes and other sources of income that a governmental unit collects and receives for public use. Special Assessment — A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. Taxes — Compulsory charges levied by a government to finance services performed for the common benefit. This term does riot include specific charges made against particular persons or property for current or permanent benefits, such as special assessments; nor does the term include charges for services rendered only to those paying such charges (i.e., sewer service charges). Transfers In/Out — Payments from one fund to another fund primarily for work or services provided. Unspecified — Funds that have not been identified for various proposed projects. 153 P I ■ CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 INDEX Page No. Abbott Corporation Roadway Improvements 44 Affordable Housing 146 Bike Lane and Trail Program 74 Butterfield Stage Road Extension 46 Business Incubator and Resource Center 76 Children's Museum Enhancement Project 124 City Facilities Rehabilitation 78 Citywide Storm Drain Improvements 80 Corporate Meeting and Event Space 82 Ecological Reserve Open Space Concept Plan 84 Fire Station 73 Living Quarters Upgrade 86 Fire Station Roripaugh Ranch Site 88 Flashing Beacons and Speed Advisory Signs 48 Flood Control Channel Reconstruction and Repair 126 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements— Phase I 50 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements— Phase II 52 Inclusive Play Structure 128 Interstate -15 / State Route 79 South Ultimate Interchange 54 Library Parking Phase II 90 Main Street Bridge Over Murrieta Creek (Replacement) 56 Medians and Ornamental Pedestrian Barriers -Citywide 92 Medians and Parkways — Citywide 58 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road 60 Murrieta Creek Improvements 94 Neighborhood Park Security Lighting 130 154 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 INDEX (continued) Page No. Old Town Police Store Front Sign 96 Old Town Public Art 98 Old Town Sidewalk Rehabilitation 100 Open Space Acquisition Program 102 Parks Improvement Program 132 Pavement Rehabilitation Program — Citywide 62 Pechanga Parkway Environmental Mitigation 104 Reclaimed Water Irrigation Retrofit — Various Sites 134 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 136 Sam Hicks Monument Park Playground Replacement 138 Santa Gertrudis Creek Pedestrian / Bicycle Trail Extension and Interconnect 106 Senior Citizen Outdoor Fitness Lot 140 Sixth Street Restrooms Renovation 108 Teen / Young Adult Village 110 Temecula City Entry Monumentation 112 Temecula Community Center Renovation 114 Temecula Park and Ride 116 Tennis Court Lighting — Great Oak High School 142 Theater Energy Efficient Lighting Including Technology and Equipment Upgrade 118 Theater Remediation 120 Traffic Signal Equipment Replacement Program — Citywide 64 Traffic Signal Installation - Citywide 66 Traffic Signal Interconnect Equipment Installation 68 Western Bypass Bridge Over Murrieta Creek 70 155 155 City of Temecula Capital Improvement Program Fiscal Years 2012-2016 Major Capital Improvement Projects Circulation Projects Map No. Page No. Description 1 46 Butterfield Stage Road Extension 2 50 French Valley Pkwy /1-15 Overcrossing and Interchange Improvements - Phase I 3 52 French Valley Pkwy / 1-15 Overcrossing and Interchange Improvements - Phase II 4 54 Interstate -15 / State Route 79 South Ultimate Interchange 5 56 Main Street Bridge Over Murrieta Creek I 60 Pavement Rehabilitation 6 Margarita Road - Phase 2 (Avenida Barca to Solana Way) 7 Rancho California Road (Jefferson Avenue to Ynez Road) 1 8 Rancho Vista Road (Margarita Road to Paseo Goleta) 9 Winchester Road (Jefferson Avenue to Ynez Road) 10 Ynez Road (Winchester Road to Solana Way) All Other Projects 1 Map No. Page No. Description 1 146 Affordable Housing 2 88 Fire Station Roripaugh Ranch Site 3 128 Inclusive Play Structure 4 90 Library Parking Phase II 5 84 Ecological Reserve Open Space Concept Plan 6 142 Tennis Court Lighting - Great Oak High School 0 Circulation Projects All Other Projects ?:5+ Santa Margarita Ecological Reserve Boundary • • U V� N771 t�URRET/{NOT SAR1ty�'Sa9 ''� ��' E OA IF # I Iii ATA*0 ivAvio_eopw Psi .60. 00 BUCK RD 7 7 Item No. 26 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULAJSUCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: City Manager/City Council Executive Director/Board of Directors FROM: Robert C. Johnson, City Manager DATE: June 12, 2012 SUBJECT: Adoption of the Fiscal Year 2012-13 Annual Operating Budget PREPARED BY: Genie Wilson, Director of Finance Heidi Schrader. Senior Management Analyst RECOMMENDATION: 1. The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2012-13 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 2. The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS 3. The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012-13 4. The Successor Agency to the Temecula Redevelopment Agency adopt a resolution entitled: RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY ADOPTING THE FISCAL YEAR 2012-13 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS DISCUSSION: Attached for your review is the proposed Annual Operating Budget for fiscal year 2012-13, which includes the following information for the City of Temecula and Successor Agency of the Redevelopment Agency (SARDA): • Transmittal Message • Citywide Long Term Goals • General Financial Policies • City Organizational Chart • Summary Schedules of Revenues, Expenditures, and Changes in Fund Balance; • Revenue Detail by Fund; • Revenues by Source; • Expenditure Summary by Category; • Summary of Authorized Positions; • Functional Organizational Charts, Annual Accomplishments, Objectives and Performance Measures by Department and; • Expenditure Summaries by Category and Personnel Allocation by Department,; Strategic Budget Approach A City Council budget workshop was held on February 28, 2012 to begin the fiscal year 2012-13 operating budget process. The primary purpose of the workshop was to introduce the implementation of a Citywide Strategic Business Plan which included the integration of comprehensive fiscal policies, regular performance feedback, true costing for activities and increased departmental accountability consistent with the Quality of Life Master Plan (QLMP). Staff also presented a listing of major projects which encompass the QLMP to be completed or started by June 30, 2012 and listing of major projects identified for major focus in fiscal year 2012-13. In addition, staff presented a Five -Year Budget Forecast to demonstrate the City's ability to meet its goals while maintaining a 20% Fund Balance Reserve for Economic Uncertainty. A significant effort has been made during the budget process to align departmental budget objectives and subsequent performance measures to the Citywide goals or QLMP Core Values. It is staff's belief that the objectives as outlined in the budget document will have a direct affect in meeting the Core Values as set forth in the QLMP. These Core Values have been identified as: • Healthy and Livable City • Economic Prosperity • A Safe and Prepared City • A Sustainable City • Transportation Mobility and Connectivity • Accountable and Responsive City Government In addition, staff has drafted fiscal policies to formally provide guidance as it relates to budgeting, financial reporting, staffing, asset management, debt and investments. These policies have been reviewed by the Finance Committee, Mayor Washington and Councilmember Naggar, and are included in the attached Budget. Staff will review and update these policies on an annual basis and add to the policies as necessary. Current Condition/State of California May Revision Budget On Monday, May 14, 2012, the Governor presented his May Budget Revision to the proposed budget released in January of this year. The Governor's Budget originally estimated that the State faced a $9.2 billion budget deficit for fiscal year 2012-13. The May Revision estimates the deficit has increased to $15.7 billion as a result of a reduced revenue outlook, higher costs to fund schools, and decisions by the federal government and courts to block budget cuts. The May Revision includes the assumed passage of a proposed initiative at the November election for temporary increases to personal income tax on the state's wealthiest taxpayers for seven years and a sales tax increase of one-quarter percent for four years. The measure, which is estimated to generate $8.5 billion, guarantees that these new revenues will be used to prevent deeper cuts to schools, protect local public safety funding, and assist in balancing the budget. It remains to be seen if sufficient support is available from the public to approve these temporary tax increases. In June 2011, the Governor of California signed ABx1 26, which dissolved redevelopment agencies, including the Temecula Redevelopment Agency. While this law was challenged by the California Redevelopment Association and other entities, it was upheld in a Court ruling released in December 2011 and redevelopment agencies were dissolved on February 1, 2012. Revenues that would have been directed to former redevelopment agencies are now provided to their successor agencies in order to pay the debts and obligations of the former redevelopment agencies. The State anticipates the elimination of redevelopment agencies will provide additional property tax funding for education totaling $818 million in 2011-12 and $991 million in fiscal year 2012-13. Current Condition — General Fund Despite current economic conditions, the City of Temecula remains in a healthy financial condition, able to meet operating expenditures without any reductions in City public service levels and without dipping into reserves. Recent population information for 2012 released by the Census Bureau and incorporated into the population data released by the California Department of Finance, estimates Temecula population as of January 1, 2012, as 103,092. This is an increase from the prior year population estimate of 101,255. Based upon the Strategic Budgeting and Operations Department's revised estimate of revenues and expenditures for the current Fiscal Year, it appears that most revenue estimates will be met or exceeded, and that actual expenditures will be less than the budgeted appropriation amounts. General Fund Revenues The projected General Fund revenues are $58.2 million for Fiscal Year 2012-13, which reflects a $3,290,571, or 6.0%, increase from Fiscal Year 2011-12 revenue estimates. General Fund revenues have increased primarily as a result of reprogramming park maintenance activities and related revenues from TCSD to the General Fund and anticipated increases in sales tax as a result of the addition of new businesses and anticipated growth. Revenues are also expected to increase as a result of new development projects and a continued economic recovery. In addition, $1,872,660 of Special Taxes is now recorded in General Fund to offset Parks Maintenance and arterial streetlight maintenance costs which were brought to the General Fund as part of a Departmental restructuring. The most significant revenue increases are identified below: • $1,886,479 in Sales Tax revenues • $1,872,660 in Special Tax revenues • $393,736 in Development Fees • $138,356 in Transient Occupancy Tax • $80,115 in Franchise Fees • $74,893 in Park Facility Maintenance • $66,772 in Property Taxes • $59,402 in Motor Vehicle in Lieu Triple Flip The increases were offset by revenue reductions in other categories due to grant programs which are expected to be completed in Fiscal Year 2011-12 and reductions caused by the State eliminating certain revenues to local governments. Some of the significant decreases are summarized below: • $248,200 in Planning grant programs • $110,000 in Reimbursements from the Redevelopment Agency • $71,789 in Police grant programs • $51,960 in Motor Vehicle License Fees • $28,406 in Federal Emergency Management Agency (FEMA) grant programs General Fund Expenditures The proposed budget of $57.97 million reflects an increase in General Fund expenditures of $2,769,117 or 5.0% from the Fiscal Year 2011-12 budget. The primary increases contributing to this include: 1) Restructuring the Community Services functional organization to include $3.89 million of Parks Maintenance in the General Fund, offset by a $2.1 Million reduction in General Fund recreation funding 2) addition of a contract Fire Marshal position and additional Police costs to maintain the police officer ratio of one officer per thousand residents, as well as a full year of Animal control contract expenditures 3) an increase in NPDES compliance costs 4) an increase in Economic Development activity as focus increases in developing new business opportunities within the City. Overall the authorized Full Time Equivalent (FTE) positions were reduced by 39 from the prior year. This equates to a total of 156 authorized positions versus 195 authorized in Fiscal Year 2011-12. All the reductions included vacant unfunded positions as well as positions vacated due to attrition or promotion. In addition, twelve (12) existing positions were upgraded and opened for internal recruitment. They include: Department Human Resources City Manager Development Services Planning Economic Development Code Enforcement Community Services Community Services Community Services Community Services Community Services Community Services Position Eliminated Senior Human Resources Analyst Deputy City Manager New Position Assistant Planner Associate Planner Administrative Assistant Administrative Assistant Senior Recreation Coordinator Museum Services Manager Project Sports Coordinator New Position New Position Proposed Position Human Resources Manager Director of Community Relations Senior Management Analyst Associate Planner Economic Development Analyst! Code Enforcement Officer Senior Recreation Coordinator Recreation Supervisor Recreation Supervisor Recreation Coordinator Recreation Supervisor - YMCA Office Specialist - YMCA In addition, there are fourteen (14) proposed position reclassifications which include: Department Support Services Support Services Information Technology City Manager Economic Development SARDA Building and Safety City Clerk Fire Public Works Public Works Public Works Public Works Public Works Current Position Office Assistant - AM Office Assistant - PM Webmaster Management Analyst Human Services/Teen Manager Management Analyst Office Assistant Office Assistant Office Specialist Maintenance Superintendent Maintenance Supervisor Maintenance Supervisor Office Assistant Junior Engineer Proposed Position Office Specialist - AM Office Specialist - PM Senior IT Specialist Senior Management Analyst Economic Development Analyst! Senior Planner Office Specialist Office Specialist Senior Office Specialist Maintenance Manager Maintenance Superintendent Maintenance Superintendent Office Specialist Assistant Engineer As a result of the structural reorganization, an Administrative Services Department was established to combine internal support functions into one department. Administrative Services now includes Strategic Budgeting and Operations, Information Technology, Accounting and Purchasing, Human Resources, Central Services and Support Services. In addition, parks maintenance was placed in the Public Works Department. The following is a summary of significant items by department in the proposed Annual Operating Budget for fiscal year 2012-13: City Council: No significant changes. Community Support: Transferred funding for several sponsorships to Community Services operating budget resulting in a decrease of $49,650. City Manager: Increase in salary costs due to reorganization of personnel. Economic Development: Increase in salary costs due to reorganizing personnel in order to increase focus on developing or attracting new businesses to the City. Staff from this department was moved from the now dissolved Redevelopment Agency and the oversight for this activity is Development Services. City Clerk: Decrease in salary costs due to restructuring which moved administrative support personnel into Administrative Services Group. This is offset slightly by an increase of $90,000 for election costs. City Attorney: Decrease due to the completion of litigation in fiscal year 2011-12. Strategic Budgeting and Operations: New department created to coordinate City Budget efforts and to draft and implement policies and procedures as part of the City's Strategic Business Plan. Personnel were moved from the Finance Department (now Accounting and Purchasing). Accounting and Purchasing: New title for Finance Department to clearly define the new role of the department as an internal support group. The primary focus on this group is Accounting and Purchasing functions. Expenditures for this and the Strategic Budgeting and Operations Department were split based on function. Support Services: New department created to coordinate reception services. Staff from this department was moved from the City Clerk Department. Human Resources: Decrease due to personnel reorganization, offset by addition of a Human Resources Manager position. Planning: Decrease due to grant expenditures in fiscal year 2011-12 which aren't anticipated in future years, as well as fiscal year 2011-12 consultant costs related to the Liberty Quarry hearings. This is also offset slightly by an increase in salaries due to a new position (Senior Management Analyst), and moving staff from the now dissolved Redevelopment Agency. Public Works: Increase due to moving expenditures related to maintenance of Old Town and maintenance of arterial streetlights from Community Services to Public Works. In addition, there is an additional $200,000 in NPDES compliance costs. Parks Maintenance: New department created for maintenance of all City parks. These expenditures had been programmed in Community Services. Police: Increase based on funding two officers for a full year that had been funded at 1/4 year in fiscal year 2011-12 in order to maintain the City's ratio of one sworn officer per thousand residents. This also incorporates the development of a new Problem Oriented Policing (POP) Team that will be responsible for addressing quality of life issues such as vandalism and graffiti. Fire: Increase based on adding a dedicated Deputy Fire Marshall position contracted from CAL Fire as well as anticipated contract cost increases. Animal Control: Increase based on projecting a full year of Animal Control services at the new facility as well as Debt Service savings in fiscal year 2011-12 due to construction savings being used to cover a portion of the Debt Service payment. Non -Departmental: The Recreation funding contribution to Community Services is proposed to be decreased by $2,499,147 due to moving Parks Maintenance to the General Fund. Operating Transfers Out: Debt Service for the 2011 Financing Lease has been moved "above the line" and included as part of the total operating expenditure budget in order to ensure that the City meets all operational obligations prior to utilizing fund balance for capital projects. There will be a transfer to pay Debt Service of $2,136,138 for the 2011 Financing Lease, which consolidated the 2001 and 2008 Certificates of Participation, leading to a significant reduction in interest costs and term, although payments on an annual basis will increase. There is also an anticipated transfer of $614,848 from the General Fund to pay for Capital Improvement Projects. There is a contribution of $883,745 from the General Fund to pay for a portion of the pavement management projects throughout the City. The City and Parks Facility Rehabilitation is programmed for $750,000. $795,000 is