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HomeMy WebLinkAbout022812 Budget WorkshopIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694 -6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] CITY COUNCIL REPORTS AGENDA TEMECULA CITY COUNCIL BUDGET WORKSHOP CONFERENCE CENTER 41000 MAIN STREET FEBRUARY 28, 2012 — 5:00 PM CALL TO ORDER: Mayor Chuck Washington Flag Salute: Council Member Comerchero ROLL CALL: Comerchero, Edwards, Naggar, Roberts, Washington PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CITY COUNCIL BUSINESS 1 Strategic Business Plan and Budget Workshop RECOMMENDATION: 1.1 CITY MANAGER REPORT CITY ATTORNEY REPORT Review and discuss the Strategic Business Plan and Budget Overview for Fiscal Year 2011 -12 Mid -Year Operating Budget, and Fiscal Year 2012 -13 Annual Budgets, and provide direction to staff as appropriate. 1 ADJOURNMENT Next regular meeting: Tuesday, March 13, 2012, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (including staff reports) will be available for viewing at the Main Reception at City Hall (41000 Main Street, Temecula) or at the Temecula Library (30600 Pauba Road, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the packet may as well be accessed on the City's website — www.citvoftemecula.orq Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the Agenda, after the posting of the Agenda, will be available for public review at the Main Reception at the Civic Center (41000 Main Street, Temecula — 8:00 — 5:00 PM). In addition, such material will be made available on the City's web — www.cityoftemecula.orq — and will be available for public review at the respective meeting. If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Clerk's Department — 951- 694 -6444. 2 Item No. 1 TO: FROM: DATE: SUBJECT: PREPARED BY: Genie Wilson, Director of Finance Heidi Schrader, Senior Management Analyst RECOMMENDATION: Review and discuss the Strategic Business Plan and Budget Overview for Fiscal Year 2011 -12 Mid -Year Operating Budget, and Fiscal Year 2012 -13 Annual Budgets, and provide direction to staff as appropriate. DISCUSSION: In prior years, City staff prepared the Annual Operating Budget utilizing informal Council direction. Once the budgets were prepared, a public workshop was held in May in order to present recommendations to the City Council and receive direction prior to preparation of the final budget documents for adoption. For fiscal year 2012 -13, staff has added a workshop at the start of the budget process. The goal of this workshop is to formalize the budget process and to begin the implementation of a Citywide Strategic Business Plan. Components of this plan include integration of the budget with the Quality of Life Master Plan, adoption of fiscal policies, regular performance feedback, true costing for activities, and increased department accountability. Attached for your review is the Strategic Business Plan and Budget Workshop Agenda. This workshop will include an overall budget picture for the current fiscal year based on mid -year review, as well as a list of major projects which have been identified with the goal of completion or encumbrance of funds by the end of fiscal year 2011 -12. The fiscal year 2012 -13 discussion includes a review of the Five -Year Budget Forecast, as well as a preview of the fiscal policies which will be adopted as part of the budget process. These policies will also be used to direct the preparation of the fiscal year 2012 -13 budgets. There is a list of the major projects for fiscal year 2012 -13 which are identified for major focus in the upcoming fiscal year. This workshop will serve as the beginning of the fiscal year 2012 -13 budget process. FISCAL IMPACT: Plan and Budget Workshop ATTACHMENTS: CITY OF TEMECULA AGENDA REPORT City Manager /City Council Robert C. Johnson, City Manager February 28, 2012 Strategic Business Plan and Budget Workshop Approvals City Attorney Director of Finance City Manager igtd There is no fiscal impact associated with this Strategic Business Strategic Business Plan and Budget Workshop Agenda T Ewt CITY OF TEMECULA STRATEGIC BUSINESS PLAN and BUDGET WORKSHOP AGENDA Fiscal Year 2012 -2013 1. Introduction 1 Purpose of Workshop 2. Overview of Strategic Business Plan a. Integration with Quality of Life Master Plan (QLMP) i. Healthy and Livable City ii. Economic Prosperity iii. A Safe and Prepared Community iv. A Sustainable City v. Transportation Mobility and Connectivity vi. Accountable and Responsive City Government b. Budget and Business Plan Timeline —18 months i. Phase I — Fiscal Year 2012 -13 Fiscal Policies, Key Projects, and Performance Measures ii. Phase II — Fiscal Year 2013 -14 True Costing for Activities, Breakdown of Maintenance and Operational Costs, Increased Department Responsibility and Accountability in Budgeting 3. Overview of Fiscal Year 2011 - 2012 Midyear Budget a. Overall Budget Picture i. General Fund Revenues — increases ii. General Fund Expenditures — savings b. Major Projects - Projects which encompass QLMP core values identified for primary focus. The goal for these projects is completion or encumbrance of funds by the end of the fiscal year i. Healthy and Livable City • Inclusive Play Structure (special needs) — Request for Proposals for Design Proposals • Senior Citizen Outdoor Fitness PAR Course — Request for Proposals • Temecula Community Center — Renovation • On Street Parking for Library — Completed by 6/30/12 • MOU to utilize TVUSD and Linfield Schools Tennis Courts — Completed by 6/30/12 • Duck Pond Fencing — Completed Replacement ii. Economic Prosperity • Diaz Property — Sold for Water Park Development • Old City Hall conversion to City Business Incubator Program — In Progress • AMCAL / Dalton Affordable Housing Developments - Under Construction O CITY OF TEMECULA STRATEGIC BUSINESS PLAN and BUDGET WORKSHOP AGENDA (continued) Fiscal Year 2012 -2013 iii. Sustainable City • Liberty Quarry - Project Denied • Roripaugh Open Space — CSUSM Research Station — Tentative Agreement Reached • Temecula Trails Linkage Plan — Completed • Escarpment Open Space Acquisition — Ongoing iv. Transportation, Mobility and Connectivity • French Valley Parkway Interchange Phase One — Under Construction • Butterfield Stage Road Extension — Phase 1 Complete • Pavement Rehab (Margarita Road — Avenida Barca to Solana) Under Construction • Pavement Rehab (Ynez Road — Winchester to Solana) Under Construction • Santa Gertrudis Creek Pedestrian Bridge — Complete v. Accountable and Responsive City Government • West Wing at Old City Hall — Primary Storage — In Progress • Employee Classification Plan Completed vi. A Safe and Prepared Community • Problem Oriented Policing (POP) Team - Implementation 4. Discussion of Fiscal Year 2012 - 2013 Annual Operating Budget a. Review of 5 Year Budget i. Revenues ii. Expenditures iii. Debt Service iv. Pavement Management System v. Asset Management vi. 20% Reserve b. Fiscal Policies for approval with Fiscal Year 2012 -2013 Budget i. Fund Balance and Reserves ii. Staffing Policy iii. Asset Management iv. Financial Plan Purpose and Organization v. Financial Reporting and Budget Administration vi. Investments vii. Capital Financing and Debt Management viii. lnterfund Transfers and Loans Policy ix. Appropriations Limitation 0 CITY OF TEMECULA STRATEGIC BUSINESS PLAN and BUDGET WORKSHOP AGENDA (continued) Fiscal Year 2012 -2013 c. Strategic Business Plan — Key Goals and Outcomes i. Healthy and Livable City ii. Economic Prosperity iii. A Safe and Prepared Community iv. A Sustainable City v. Transportation Mobility and Connectivity vi. Accountable and Responsive City Government d. Major Projects for the new fiscal year - Projects rolled over for completion in this fiscal year, as well as any projects identified for major focus this next year i. Healthy and Livable City • Temecula Community Center — Rehabilitation - Under Construction • Inclusive Play Structure — Construction Phase — Under Construction • Senior Citizen Outdoor Fitness PAR Course — Under Construction • Temecula Community Theater — Design and Award Construction • Tennis Court Enhancement and Program Expansion - Ongoing ii. Economic Prosperity • AMCAL — Completed • Dalton Affordable Housing Developments - Under Construction • Jefferson Corridor Specific Plan Completed • Business Incubator — Continued Expansion • Development of Affordable Housing Opportunities iii. A Safe and Prepared Community • Roripaugh Ranch Fire Station — Relocation of Temecula Citizen Corps • Park and Public Facility Security Cameras - Masterplan iv. A Sustainable City • Temecula Trails Linkage Plan — Ongoing • Escarpment Open Space Acquisition — Ongoing • Reclaimed Water Retrofit — Pursue Grant with RCWD v. Transportation Mobility and Connectivity • Pavement Rehab (Margarita Road — Avenida Barca to Solana) Complete • Pavement Rehab (Ynez Road — Winchester to Solana) - Complete • Pavement Rehab (Rancho California Road — Jefferson to Ynez) Under Construction • Pavement Rehab (Winchester Road — Jefferson to Ynez) - Under Construction • Pavement Management System Update — In Progress • I- 15/SR79 South Ultimate Interchange — Out to Bid 0 CITY OF TEMECULA STRATEGIC BUSINESS PLAN and BUDGET WORKSHOP AGENDA (continued) Fiscal Year 2012 -2013 • Main Street Bridge — Under Construction • French Valley Parkway Interchange (Phase 1 — Under Construction; Phase 2 — Design) • Murrieta Creek and Overland Drive Extension - Acquisition vi. Accountable and Responsive City Government • Permit Software Replacement — Implementation in Progress