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Home My WebLink About032707 CC Agenda In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting v.ill enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 43200 BUSINESS PARK DRIVE MARCH 27,2007 -7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 6:15 P.M. - Closed Session of the City Council pursuant to Government Code Section: 1. Conference with City Attorney and legal counsel pursuant to Government Code Section 54956.9(c) with respect to one matter of whether to initiate litigation. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. Next in Order: Ordinance: 07-02 Resolution: 07-24 CALL TO ORDER: Mayor Chuck Washington Prelude Music: Tara Honda, Mary Loyd, and Devin Eisenbarger Invocation: Pastor Matt Hsieh of Rancho Baptist Church Flag Salute: Council Member Edwards ROLL CALL: City Council: Comerchero, Edwards, Naggar, Roberts, Washington PRESENTA TIONS/PROCLAMA TIONS 70th Weddina Anniversarv Certificate PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Council on items that appear within the Consent Calendar or ones that are not listed on the agenda. Speakers are limited to two (2) minutes each. If you desire to speak to the Council on an item which is listed on the Consent Calendar or a matter not listed on the agenda, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business matters on the agenda, a "Request to Speak" form must be filed with the City Clerk prior to the Council addressing that item. There is a five minute (5) time limit for individual speakers. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, ten (10) minutes will be devoted to these reports. CISISENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Standard Ordinance and Resolution Adootion Procedure RECOMMENDATION: 1 .1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Minutes RECOMMENDATION: 2.1 Approve the minutes of February 27, 2007; 2.2 Approve the minutes of March 6, 2007. 3 Resolution aoorovina List of Demands RECOMMENDATION: 2 3.1 Adopt a resolution entitled: RESOLUTION NO. 07-_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Acceotance of certain Public Streets into the Citv-Maintained Svstem within Tract MaD Nos. 23143. 23143-1. 23143-5. 23143-6. 23143-10 and 23143-11 (Located east of Butterfield Staae Road and south of Pauba Road within the Crowne Hill Subdivision1. RECOMMENDATION: 4.1 Adopt a resolution entitled: RESOLUTION NO. 07-_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY-MAINTAINED SYSTEM (WITHIN TRACT NOS. 23143, 23143-1, 23143-5, 23143-6, 23143-10, AND 23143-11) 5 Second Amendment to Professional Services Aareement for NPDES Permits Review. Plan Check and Insoection Services RECOMMENDATION: 5.1 Approve the Second Amendment to the Professional Services Agreement with AEI CASC Engineering for review of Water Quality Management Plans (WQMP) Plan Check and Inspection Services in the amount of $35,000 and authorize the Mayor to execute the Amendment. 6 Fourth Amendment for Consultant Services for French Vallev Parkwav Southbound Off- Ramo to Jefferson Avenue. Phase I - Proiect No. PWOO-24 RECOMMENDATION: 6.1 Approve the Fourth Amendment to the consultant agreement with Moffatt & Nichol Engineers in an amount not to exceed $632,058 for additional services necessary to complete the Plans, Specifications, and Estimate for the French Valley Parkway Southbound Off-Ramp to Jefferson Avenue, Phase I - Project No. PWOO-24; and authorize the Mayor to execute the amendment to the agreement. 7 Old Town Infrastructure Imorovements - Proiect No. PW06-07(1A1. RECOMMENDATION: 7.1 Approve a construction contract for Project No. PW06-07(1A), Old Town Infrastructure Improvements - Site Demolition Preparation; Demolition of 41910 & 3 41934 Main Street (Le., Food Pantry & McLaughlin Buildings) to Haz Mat Trans, Inc. in the amount of $85,000 and authorize the Mayor to execute the contract; 7.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $8,500, which is equal to 10% of the contract amount. 8 Comoletion and Acceotance of the Rancho Vista Road Sidewalk Proiect - Proiect No. PW05- Q1 RECOMMENDATION: 8.1 Accept the construction of the Rancho Vista Road Sidewalk, Project No. PW05-01, as complete; 8.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond and accept a one year Maintenance Bond in the amount of 10% of the contract amount; 8.3 Release the Materials and Labor Bond seven months after filing the Notice of Completion if no liens have been filed. 9 Comoletion and Acceotance of Traffic Sianallnstallations at Jefferson Avenue/Sanborn Avenue and Redhawk Parkwav/Overland Trail - Proiect Nos. PW05-07 & PW05-08 RECOMMENDATION: 9.1 Accept the project, Traffic Signal Installation at Jefferson Avenue/Sanborn Avenue & Redhawk Parkway/Overland Trail Project Nos. PW05-07 & PW05-08 as complete; 9.2 File a Notice of Completion, release the performance Bond; and accept a one (1) year Maintenance Bond in the amount of 10% of the contract amount; 9.3 Release the Materials and Labor Bond seven (7) months after filing of the Notice of Completion, if no liens have been filed. 10 Aooroval of the Plans and Soecifications and Authorization to Solicit Construction Bids for the Slurrv Seal Proiect FY2006-2007. Meadowview Area - Proiect No. PW07-03 RECOMMENDATION: 10.1 Approve the plans and specifications and authorize the Department of Public Works to solicit construction bids for the Slurry Seal Project FY2006-2007, Meadowview Area, Project No. PW07-03. 11 Suooort for AB 1003 (Jeffries) - At the reauest of Mavor Pro Tem Naaaar RECOMMENDATION: 11.1 Adopt a resolution entitled: 4 RESOLUTION NO. 07-_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA EXPRESSING THE CITY COUNCIL'S SUPPORT FOR ASSEMBLY BILL 1003 (JEFFRIES), WHICH WOULD PROVIDE THAT A LOCAL OR REGIONAL AGENCY CONTRIBUTING AN UNSPECIFIED PORTION OF A STATE HIGHWAY'S PROJECT COSTS FROM LOCAL REVENUES THE ABILITY TO REQUEST THE DEPARTMENT OF TRANSPORTATION TO PROVIDE DEDICATED PERSONNEL OR OTHER RESOURCES IN ORDER TO EXPEDITE THE DEPARTMENT'S REVIEW OF THE PROJECT. 12 Aoorove Economic Develooment Event Soonsorshio Aareements RECOMMENDATION: 12.1 Approve the Event Sponsorship Agreement in the amount of $35,000 for the Temecula Valley Balloon & Wine Festival. In addition, the Festival requests that the City will provide temporary logistical support of traffic control signs and devices to assist with public safety during the Festival estimated at $1 ,600; 12.2 Approve the Event Sponsorship Agreement in the amount of $60,000 for the Temecula Valley International Film and Music Festival; 12.3 Approve the Event Sponsorship Agreement in the amount of $15,000 cash, and city-support costs in the amount up to $9,000 for the Temecula Valley International Jazz Festival. 13 Contract with the Riverside Land Conservancv to orovide strateaies for ooen soace acauisition. RECOMMENDATION: 13.1 Approve a contract with the Riverside Land Conservancy in the amount of $76,000; 13.2 Authorize the City Manager to approve additional services up to ten percent of the amount of the agreement not to exceed $7,600; 13.3 Approve a budget appropriation of $83,600 from the General Fund Designated Fund Balance. 14 Contract to Preoare an EIR for the Santa Maraarita Ecoloaical Reserve Area Annexation. RECOMMENDATION: 14.1 Approve the contract with Albert A. Webb in the amount of 92,000; 14.2 Authorize the City Manager to approve additional services up to ten percent of the amount of the agreement not to exceed $9,200. 5 15 Convevance of Aaencv Prooertv at Theater To Citv: Transfer of Quimbv Act Funds RECOMMENDATION 15.1 Approve a Cooperative Agreement between the City of Temecula and the Redevelopment Agency of the City of Temecula for the purchase of the Black Property from the Agency Low and Moderate Income Housing Fund and the Development of the Old Town Park Plaza. TEMECULA COMMUNITY SERVICES DISTRICT MEETING CSD PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board of Directors on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the Board of Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items, a "Request to Speak" form must be filed with the City Clerk Prior to the Board of Directors addressing that item. There is a five (5) minute time limit for individual speakers. Anyone wishing to address the Board of Directors should present a completed pink "Request to Speak" form to the City Clerk. When you are called to speak, please come forward and state your name and address for the record. CSD CONSENT CALENDAR 16 Minutes RECOMMENDATION: 16.1 Approve the minutes of March 6, 2007. 17 Comoletion and Acceotance of the Erie Stanlev Gardner Exhibit - Proiect No. PW04-15CSD RECOMMENDATION: 17.1 Accept the Project, Erie Stanley Gardner Exhibit, Project No. PW04-15, as complete; 17.2 Direct the City Clerk to file a Notice of Completion, release the Performance Bond, and accept a one (1) year Maintenance Bond in the amount of 10% of the contract amount; 6 17.3 Release the Materials and Labor Bond seven (7) months after filing of the Notice of Completion, if no liens have been filed. 18 Youth Master Plan RECOMMENDATION: 18.1 Approve a contract between the Temecula Community Services District (TCSD) and Moore lacofano Goltsman, Inc. (MIG) for the development of a Comprehensive Youth Master Plan in the amount of $67,825; 18.2 Approve a 10% contingency in the amount of $6,782; 18.3 Approve an appropriation of funds in the amount of $74,607 from TCSD Fund Balance. CSD DEPARTMENTAL REPORT 19 Communitv Services Deoartment Monthlv Reoort CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGERS REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT TEMECULA REDEVELOPMENT AGENCY MEETING RDA PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Redevelopment Agency on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the Board of Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items, a "Request to Speak" form must be filed with the City Clerk Prior to the Board of Directors addressing that item. There is a five (5) minute time limit for individual speakers. Anyone wishing to address the Board of Directors should present a completed pink "Request to Speak" form to the City Clerk. When you are called to speak, please come forward and state your name and address for the record. 7 RDA CONSENT CALENDAR 20 Minutes RECOMMENDATION: 20.1 Approve the minutes of March 6, 2007. 21 Convevance of Aaencv Prooertv at Theater to Citv: Transfer of Quimbv Act Funds RECOMMENDATION 21.1 Approve a Cooperative Agreement between the City of Temecula and the Redevelopment Agency of the City of Temecula for the purchase of the Black Property from the Agency Low and Moderate Income Housing Fund and the Development of the Old Town Park Plaza. RDA DEPARTMENTAL REPORT 22 Redevelooment Deoartment Monthlv Reoort RDA EXECUTIVE DIRECTORS REPORT RDA AGENCY MEMBERS REPORTS RDA ADJOURNMENT RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING Any person may submit written comments to the City Council before a public hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing. COUNCIL BUSINESS 23 Prooosed Ordinance of the Citv of Temecula orohibitina the non-oermitted use. storaae. manufacturina. and sale of fireworks. RECOMMENDATION: 23.1 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 07-_ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 8.36 TO THE TEMECULA MUNICIPAL CODE PROHIBITING 8 THE NON-PERMITTED USE, STORAGE, MANUFACTURING, AND SALE OF FIREWORKS DEPARTMENTAL REPORTS 24 Police Deoartment Monthlv Reoort 25 Plannina Deoartment Monthlv Reoort 26 Citv Council Travel/Conference Reoort - Februarv 2007 27 Public Works Deoartment Monthlv Reoort CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: City Council Regular, Tuesday, April 10, 2007, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 43200 Business Park Drive, Temecula, California. g PROCLAMA TIONS AND PRESENTATIONS The City of Temecula Certificate of Congratulations Presented To: Phillip and June Greer The City Council of the City of Temecula would like to congratulate you both on your 70th Wedding Anniversary. We, along with your son Earl and your grandchildren, wish you many more years of love, health, and happiness together. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this 27"' day of March, 2007. Chuck Washington, Mayor Susan W. Jones, MMC, City Clerk CONSENT CALENDAR I~-- . , II ITEM NO.1 II , II - . . . I I II II __. . I I~-- . , II ITEM NO.2 II , II - . . . I I II II __. . I MINUTES OF A REGULAR MEETING OF THE TEMECULA CITY COUNCIL FEBRUARY 27,2007 The City Council convened in Closed Session at 6:00 p.m. and its regular meeting commenced at 7:00 p.m., on Tuesday, February 27, 2007, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. Present: 3 Council Members: Edwards, Naggar, and Mayor Washington Absent: 2 Council Members: Comerchero and Roberts. PRELUDE MUSIC The Prelude Music was provided by Kyle and Aaron Witteman. INVOCATION The invocation was given by Reverend Jonathan Maxey of Grace Chapel of Temecula Valley. PLEDGE OF ALLEGIANCE The pledge of allegiance was presented by Council Member Edwards. PRESENTA TIONS/PROCLAMA TIONS Certificate of Achievement to Mackenzie Donaldson for attainina the rank of Eaale Scout In honor of having attained the rank of Eagle Scout, the City Council presented MacKenzie Donaldson a pin and a Certificate of Achievement. In appreciation for the pin and Certificate of Appreciation, Mackenzie Donaldson thanked the City Council for its recognition. Proclamation for Can-Do Dav In order to encourage and inspire new expressions of the Can Do Spirit, Mayor Washington, on behalf of the City Council, proclaimed March 3, 2007, Can-Do Day. Accepting the Can-Do Day Proclamation, Mr. Peters, Mr. Minkler, Mr. Aquillino, Ms. Woods, and Ms. Harrison, representing the Board of Directors of Friends of Ronald Reagan, thanked the City Council for the recognition, and advised that a special event for the public will be held at the Ronald Reagan Sports Park on Saturday, March, 3, 2007, at 2:00 p.m. PUBLIC COMMENTS No additional comments. R:\Minutes\022707 CITY COUNCIL REPORTS No additional comments. CONSENT CALENDAR 1 Standard Ordinance and Resolution Adootion Procedure RECOMMENDATION: 1 .1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Resolution aoorovina List of Demands RECOMMENDATION: 2.1 Adopt a resolution entitled: RESOLUTION NO. 07-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 3 First Amendment to Aareement with Data Ticket. Inc. RECOMMENDATION: 3.1 Approve the First Amendment of $18,000 to the Agreement between the City of Temecula and Data Ticket, Inc. for Parking Citation Processing for a total contract amount of $33,000.00. 4 ~econd Amendment to Aareement for Law Enforcement Services RECOMMENDATION: 4.1 Approve the Second Amendment to the Agreement for Law Enforcement Services between the County of Riverside and the City of Temecula to include adding one Lieutenant and reclassifying one Community Service Officer II (CSO II) to Community Service Officer I (CSO I). R:\Minutes\022707 2 5 Aooroval of 2006-07 Mid-Year Budaet Adiustments RECOMMENDATION: 5.1 Adopt a resolution entitled: RESOLUTION NO. 07-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, AMENDING THE FISCAL YEAR 2006-2007 ANNUAL OPERATING BUDGET 5.2 Adopt a resolution entitled: RESOLUTION NO. 07-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, REVISING THE SCHEDULE OF AUTHORIZED POSITIONS 6 Amendment to the Animal Shelter J PA Aareement RECOMMENDATION: 6.1 Approve the amended Joint Powers Authority (JPA) agreement relating to the Southwest County Animal Shelter. 7 Parcel MaD No. 34820. Located West of Maraarita Road. North of Santiaao Road RECOMMENDATION: 7.1 Approve Tract Map No. 34820 in conformance with the Conditions of Approval; 7.2 Approve the Subdivision Improvement Agreement and accept the cash deposit as security for the agreement; 7.3 Approve the Subdivision Monument Agreement and accept the cash deposit as security for the agreement. 8 Aooroval of the Relocation Plan for Rorioauah Ranch Soecific Plan Off Site Imorovements RECOMMENDATION: 8.1 Approve the Relocation Plan for Roripaugh Ranch Specific Plan Off Site Improvements. R:\Minutes\022707 3 9 National Pollutant Discharae Elimination Svstem (NPDES) Permit - Imolementation Aareement RECOMMENDATION: 9.1 Approve the Implementation Agreement and authorize the annual expenditure amount of $129,769.35. 10 Award of Construction Contract for the Widenina of the South Side of Rancho California Road from Old Town Front Street/Jefferson Avenue to Interstate 15 - Proiect No. PW02-19 RECOMMENDATION: 10.1 Award a construction contract for Project No. PW02-19, widening of the south side of Rancho California Road from Old Town Front Street/Jefferson Avenue to Interstate 15, to Sean Malek Engineering in the amount of $1,574,951.00 and authorize the Mayor to execute the contract; 10.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $157,495.10, which is equal to 10% of the contract amount; 10.3 Approve a transfer of Capital Reserve Funds in the amount of $600,000.00 from the Murrieta Creek Flood Control Basin project, $250,000.00 from the 79S Median project, and $35,000.00 from the Localized Storm Drain project to fully cover the administrative and construction costs for this project. (Item No. 10 was pulled for separate discussion; see pages 5 and 6.) 11 Temecula Outreach 2007 (at the reauest of Mavor Washinaton and Mavor Pro Tem Naaaar) RECOMMENDATION: 11 .1 Authorize the use of additional staff time above 5 hours to commit to the organization and development of Temecula Outreach 2007; 11.2 Approve an appropriation of $30,000 from General Fund Undesignated Fund Balance for equipment costs and production costs associated with Temecula Outreach 2007. (Item No. 11 was pulled for separate discussion; see page 6.) R:\Minutes\022707 4 12 Amendment NO.6 for Professional Environmental Enpineerina Services. Pechanaa Parkwav Phase II Street Imorovements - Proiect No. PW99-11 RECOMMENDATION: 12.1 Approve Amendment NO.6 to the agreement with Michael Brandman Associates to provide professional environmental services for the Pechanga Parkway Phase II Improvements, Project No. PW99-11, for an amount not to exceed $4,006.25, and authorize the Mayor to execute the agreement. 13 A~proval of Deposit/Reimbursement Aareement for the orooosed CFD 07-1 (Promenade Mall Parkina Imorovements) RECOMMENDATION: 13.1 Adopt a resolution entitled: RESOLUTION NO. 07-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING DEPOSIT/REIMBURSEMENT AGREEMENT FOR PROPOSED COMMUNITY FACILITIES DISTRICT 07 -1 (PROMENADE MALL PARKING IMPROVEMENTS) MOTION: Mayor Pro Tem Naggar moved to approve Consent Calendar Item Nos. 1-9 and 12- 13 (Item Nos. 10 and 11 were considered under separate discussion.) Council Member Edwards seconded the motion and electronic vote reflected aooroval with the exception of Council Members Comerchero and Roberts who were both absent. CONSENT CALENDAR ITEMS PULLED UNDER SEPARATE DISCUSSION 10 Award of Construction Contract for the Widenina of the South Side of Rancho California Road from Old Town Front Street/Jefferson Avenue to Interstate 15 - Proiect No. PW02-19 RECOMMENDATION: 10.4 Award a construction contract for Project No. PW02-19, widening of the south side of Rancho California Road from Old Town Front Street/Jefferson Avenue to Interstate 15, to Sean Malek Engineering in the amount of $1,574,951.00 and authorize the Mayor to execute the contract; 10.5 Authorize the City Manager to approve change orders not to exceed the contingency amount of $157,495.10, which is equal to 10% of the contract amount; 10.6 Approve a transfer of Capital Reserve Funds in the amount of $600,000.00 from the Murrieta Creek Flood Control Basin project, $250,000.00 from the 79S Median project, and $35,000.00 from the Localized Storm Drain project to fully cover the administrative and construction costs for this project. R:\Minutes\022707 5 For Mayor Pro Tem Naggar, Director of Public Works Hughes informed that the widening of the south side of Rancho California Road will add a designated lane to the southbound on-ramp to the 1-15 freeway and a second left turn movement into Old Town which will greatly improve the capacity of that route; and noted that the project will take seven months to complete. MOTION: Mayor Pro Tem Washington moved to approve Consent Calendar Item No. 10. Council Member Edwards seconded the motion electronic vote reflected aooroval with the exception of Council Member's Comerchero and Roberts who were absent. 11 Temecula Outreach 2007 (at the reauest of Mavor Washinaton and Mavor Pro Tem Naaaar) RECOMMENDATION: 11.3 Authorize the use of additional staff time above 5 hours to commit to the organization and development of Temecula Outreach 2007; 11.4 Approve an appropriation of $30,000 from General Fund Undesignated Fund Balance for equipment costs and production costs associated with Temecula Outreach 2007. Mayor Pro Tem Naggar advised that he, along with Mayor Washington, will begin a series of town hall meetings throughout the community to answer any questions that the community may have on any past and upcoming City projects, commenting on the importance of keeping the community apprised of all upcoming City projects and developments. Echoing Mayor Pro Tem Naggar's comments, Mayor Washington noted that conducting town hall meetings will be an effective way in keeping the community updated of all on-going and future projects, advising that this will be a new way that the City does business. Speaking enthusiastically about the City, Council Member Edwards relayed the importance of keeping its residents apprised of upcoming projects. MOTION: Mayor Pro Tem Naggar moved to approve Item No. 11. Council Member Edwards seconded the motion and electronic vote reflected aoqroval with the exception of Council Members Comerchero and Roberts who were both ,absent. At 7:27 p.m., the City Council convened as the Temecula Community Services District and the Temecula Redevelopment Agency. At 7:43 p.m., the City Council resumed with regular business. R:\Minutes\022707 6 RECONVENE TEMECULA CITY COUNCIL 26 Aooroval for levvina an assessment for Fiscal Year 2007-2008 in connection with the Temecula Vallev Tourism Business Imorovement District (TVTBID) RECOMMENDATION: 26.1 Conduct a public hearing to consider protests regarding the levy of an assessment in conjunction with the Temecula Valley Tourism Business Improvement District; 26.2 Instruct the City Clerk to tabulate any written protests which might be received prior to the close of the public hearing regarding the formation of the proposed District; 26.3 If the City Clerk reports that there is not a majority protest received regarding this District, then adopt a resolution entitled: RESOLUTION NO. 07-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA LEVYING AN ASSESSMENT FOR FISCAL YEAR 2007-08 IN CONNECTION WITH THE TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT (TVTBID) Senior Debt Analyst VonRichter provided a staff report (of written record). Mr. Doug Lieber, representing the Temecula Creek Inn, introduced fellow Directors and highlighted on the following: o That over 40,000 visitor guides were distributed to perspective visitors of the City as well as perspective businesses o That leisure brochures were distributed at trade shows o That familiarization trips were booked o That over 24,000 tourism related phone calls were received o That there were 20,000 walk-in visits to the Visitors Bureau o That the hotel occupancy averaged high 70s compared to other cities in the competitive set o That the Visitors Bureau invested a large amount of time to foster community relations o That the Visitors Bureau promoted all event attendees that came to the region o That over 400 special events were marketed throughout the year. Mr. Lieber thanked the City Council for its ongoing support and extended an invitation to the Annual Convention and Visitors Bureau meeting to be held at the Old Town Theater. At this time, the public hearing was opened and due to no speakers, it was closed. For Mayor Washington, City Clerk Jones informed that no majority protests were received. Mayor Pro Tem Naggar advised the Can Do Committee that the City Council would be in full support of its organization. R:\Minutes\022707 7 Mayor Washington thanked Mr. Lieber for his presentation and advised that the Visitors Bureau would have the City Council's full support. MOTION: Council Member Edwards moved to approve staff recommendation. Mayor Pro Tem Naggar seconded the motion and electronic vote reflected aooroval with the exception of Council Members Comerchero and Roberts were both absent. 27 Plannina Aqolication Nos. PA05-0109 and PA05-0234. a Tentative Tract Map f33584) for condominium ourooses to subdivide 7.2 acres into three lots (one residential condominium lot. one recreation lot. and one ooen soace lot). and a Planned Develooment Overlav to orovide for develooment standards for the site that are soecific to sinale-familv homes on condominium lots throuah the adootion of orooosed PDO-11 Sections 17.22.220 throuah 17.22.234. including the PDO text and Develooment Standards - 6l1tinued from the Januarv 23. 2007 Citv Council Meetina RECOMMENDATION: 27.1 Continue Planning Application Nos. PA05-0109 and PA05-0234 to the April 10, 2007 Council Hearing to allow the applicant and staff to continue to work on revisions to the Planned Development Overlay document to include additional details for development design criteria for the project. At this time, the public hearing was opened. At the request of staff, Item No. 27 will be continued to the April 1 0, 2007, City Council meeting. MOTION: Council Member Edward moved to continue Item No. 27 to the April 10, 2007, City Council meeting. Mayor Pro Tem Naggar seconded the motion and voice vote reflected aooroval with the exception of Council Membe's Comerchero and Roberts who were both absent. DEPARTMENTAL REPORTS 28 Plannina Deoartment Monthlv Reoort 29 Police Deoartment Monthlv Reoort 30 Economic Develooment Deoartment Monthlv Reoort 31 Citv Council Travel/Conference Reoort - Januarv 2007 32 Public Works Deoartment Monthlv Reoort 33 Buildina and Safetv Deoartment Monthlv Reoort CITY MANAGER REPORT No additional comments. R:\Minutes\022707 8 CITY ATTORNEY REPORT With respect to closed session, City Attorney Thorson advised that there was no formal action to report under the Brown Act and stated for the record that Mayor Pro Tem Naggar did not participate on Item NO.1 a (real property at Rancho California Road and Butterfield Stage.) ADJOURNMENT At 7:51 p.m., the City Council meeting formally adjourned to Tuesday, March 6, 2007, at 5:30 p.m., for a Closed Session with the regular session commencing at 7:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula, California. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk R:\Minutes\022707 9 MINUTES OF A REGULAR MEETING OF THE TEMECULA CITY COUNCIL MARCH 6, 2007 The City Council convened in Closed Session at 6:00 p.m. and its regular meeting commenced at 7:00 p.m., on Tuesday, March 6, 2007, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. Present: 5 Council Members: Comerchero, Edwards, Naggar, Roberts and Mayor Washington. Absent: o Council Members: None. PRELUDE MUSIC The Prelude Music was provided by Matthew Nunez. INVOCATION The invocation was given by City Manager Nelson. PLEDGE OF ALLEGIANCE The pledge of allegiance was presented by Council Member Roberts. PRESENTA TIONS/PROCLAMA TIONS Communitv Beautification Officer Presentation Principal Planner Brown introduced newly hired Beautification Officer, Zara Smith. The City Council welcomed Ms. Smith to the City. Sister Citv Presentation Mayor Washington announced that six students of Margarita Middle School along with their chaperones, will be traveling to Nakyama, Japan to learn and exchange ideas; and that an effort to off-set the cost of the trip, Mayor Washington, on behalf of the City of Temecula, will present each student with a check for $200.00 and a few items of Temecula to share with new friends abroad. The following students were presented with a check: o Alice Brown o Richard Crowder o Felippe Rosenthal o Rebecca Speck o Brandon Warren o Jake Wadleigh R:\Minutes\030607 Museum Services Manager Gilliland informed that the students will be staying with families in Nakyama, Japan, and experience their daily routine such as going to school and learning the Japanese culture. The City Council wished the students well in their travels. PUBLIC COMMENTS No additional comments. CITY COUNCIL REPORTS A. Council Member Edwards advised that after some investigation regarding group homes in surrounding neighborhoods, it has come to the Council's attention that due to the Fair Housing Act that was passed by the Federal Government in 1988, group homes are protected and that local jurisdictions would not have any jurisdiction over them. Ms. Edwards advised that she joined a State-wide task force consisting of 90 cities that will pull itsefforts to gain some legal rights for local governments in order to protect its citizens; and advised that she will be providing more information to the public as it becomes available. CONSENT CALENDAR 1 Standard Ordinance and Resolution Adootion Procedure RECOMMENDATION: 1 .1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Minutes RECOMMENDATION: 2.1 Approve the minutes of February 13, 2007. 3 Resolution aoorovina List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 07 -20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Citv Treasurer's Reoort as of Januarv 31. 2007 RECOMMENDATION: R:\Minutes\030607 2 4.1 Receive and file the City Treasurer's Report as of January 31, 2007. 5 Winchester Road/Route 79 North Corridor Beautification Prolect - Proiect No. PW06-15., Professional Services Aareement for Enaineerina and Landscaoe Architectural Services RECOMMENDATION: 5.1 Approve an agreement with RBF Consulting in an amount not to exceed $179,916.00 to provide professional engineering and landscape architectural design services for project No. PW06-15, and authorize the Mayor to execute the agreement; 5.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $17,991.60, which is equal to 10% of the agreement amount; 5.3 Approve an acceleration in the amount of $38,000.00 from the Fiscal Year 2007- 2008 appropriation to cover the design phase and administrative costs for Fiscal Year 2006-2007. 6 Tract MaD No. 32113 (located on the north side of Reminaton Avenue aooroximatelv 1130 feet southwest of Diaz Road) RECOMMENDATION: 6.1 Approve Tract Map No. 32113 in conformance with the Conditions of Approval. 7 Professional Services Aareement. Kimlev-Horn and Associates Santiaao Detention Basin. Phase 1- Proiect No. PW06-12 RECOMMENDATION: 7.1 Approve the agreement with Kimley-Horn and Associates, Inc. to provide professional engineering and design services for the preparation of plans, specifications and estimates for construction of the Santiago Detention Basin, Project No. PW06-12, Phase 1 for the not to exceed amount of $65,250.00, and authorize the Mayor to execute the agreement; 7.2 Authorize the City Manager to approve amendments not to exceed the contingency amount of 10% of the contract or $6,525.00. R:\Minutes\030607 3 8 Rorioauah Ranch Proiect - Aooroval of Fourth Ooeratina Memorandum RECOMMENDATION: 8.1 Adopt a resolution entitled: A RESOLUTION NO. 07-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE FOURTH OPERATING MEMORANDUM FOR THE DEVELOPMENT AGREEMENT BETWEEN ASHBY USA LLC AND THE CITY OF TEMECULA FOR THE RORIPAUGH RANCH PROJECT MOTION: Mayor Pro Tem Naggar moved to approve the Consent Calendar. Council Member Comerchero seconded the motion and electronic vote reflected aooroval with the exception of Council Member Edwards who abstained on Item NO.6. At 7:17 p.m., the City Council convened as the Temecula Community Services District, the Temecula Redevelopment Agency, and the Temecula Public Financing Authority. At 7:21 p.m., the City Council resumed with regular business. RECONVENE TEMECULA CITY COUNCIL COUNCIL BUSINESS 14 Adootion of Resolution Initiatina Annexation Proceedinas for the Santa Maraarita Ecoloaical Reserve Area RECOMMENDATION: 14.1 Adopt a resolution entitled: RESOLUTION NO. 07 -23 A RESOLUTION OF APPLICATION BY THE CITY COUNCIL OF THE CITY OF TEMECULA REQUESTING THE LOCAL AGENCY FORMATION COMMISSION TO TAKE PROCEEDINGS CONCURRENTLY FOR THE ANNEXATION OF CERTAIN UNINHABITED TERRITORY DESCRIBED HEREIN AS THE SANTA MARGARITA ECOLOGICAL RESERVE AND SURROUNDING AREAS TO THE CITY OF TEMECULA AND THE TEMECULA COMMUNITY SERVICES DISTRICT AND THE EXTENSION OF THE CITY'S SPHERE OF INFLUENCE TO MATCH THE ANNEXATION BOUNDARIES Via overheads, Principal Planner Brown provided a staff report (of record). For Mayor Pro Tem Naggar, Principal Planner Brown advised that a portion of the proposed annexation was a part of the fire that occurred last year. In response to Council Member Comerchero's query, Principal Planner Brown noted that the two letters of opposition were from private parcels. R:\Minutes\030607 4 City Attorney Thorson advised that the letters that were received were from Mr. Gary Johnson of Granite Construction Company, Mr. Peter Gonzalez, property owner, and Mr. David Nieto, trustee of the Nieto Family Trust (property owner); and advised that tonight on the dais a letter from Attorney Allen Haynie, representing Latham and Watkins, was submitted. Clarifying for the Council, City Attorney Thorson noted that tonight's decision would be a vote to decide whether or not to undertake an application for annexation. Council Member Roberts requested that staff provide a color coded GIS map that would depict U.S. Government Land, State of California Land, private land, and San Diego State University Land. At this time, the public hearing was opened. The following individuals spoke in favor of the proposed annexation: o Mr. Clif Hewlett, Temecula o Ms. Susan Miyamoto, Temecula o Ms. Spring Strahm, Temecula. The above-mentioned individuals spoke in favor of the annexation for the following reasons: o That Save our Southcoast Hills (SOS) will be cosponsoring a living sign to propose No Grave/ Quarry, to be held on March 18,2007, at 1 :30 p.m. at Patricia H. Birdsall Sports Park, inviting the public to attend; and advised that SOS Hills would be in full support of the annexation o That residents of the surrounding area would be in support of the proposed annexation of the Santa Margarita Ecological Reserve Area o That the San Diego University Field Stations Program would be in full support of the annexation Mr. Allen Haynie, representing Granite Construction Company, relayed his opposition to the proposed annexation noting that there currently would a shortage of aggregate reserves and would be available for mining; and noted that the annexation would violate a number of policies as stated per Local Agency Formation Commission (LAFCO); and noted that there would be no justification for the annexation. At this time, the public hearing was closed. Relaying his full support of the proposed annexation, Mayor Pro Tem Naggar clarified that the City Council has not taken a position with regard to the quarry issue, and that the process to do so would be conducted in fair and impartial way. Noting his strong support for the annexation, Council Member Comerchero stated that scrutiny for the quarry issue should be undertaken at City Hall Council Chambers by the City Council whom will be working for those most affected by the quarry, the citizens of Temecula. Echoing previously made comments, Council Member Edwards relayed the importance of the City Council having a voice over what may be a huge impact on its residents. R:\Minutes\030607 5 Council Member Roberts stated that the City Council would simply be protecting the quality of life for its citizens and noted that he would be in full support of the annexation. Noting that this would be the beginning of a long process, Mayor Washington noted that due to the City being impacted by a granite quarry, it would be entirely appropriate for the City to undertake the annexation process. MOTION: Mayor Pro Tem Naggar moved to approve Item NO.14. Council Member Comerchero seconded the motion and electronic vote reflected unanimous aooroval. CITY MANAGER REPORT No additional comments. CITY ATTORNEY REPORT With respect to closed session, City Attorney Thorson advised that there was no formal action to report under the Brown Act. ADJOURNMENT At 7:49 p.m., the City Council meeting formally adjourned to Tuesday, March 22, 2007, Joint City CouncillTemecula Valley Unified School Board meeting at 5:30 p.m., for a Closed Session with the regular session commencing at 7:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula, California. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk R:\Minutes\030607 6 I~-- . , II ITEM NO.3 II , II - . . . I I II II __. . I Approvals City Attorney Director of Finance City Manager JM.( iJll (J(L, CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Genie Roberts, Director of Finance DATE: March 27, 2007 SUBJECT: List of Demands PREPARED BY: Pascale Brown, Accounting Manager Leah Thomas, Accounting Specialist RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 07- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: Resolution List of Demands RESOLUTION NO. 07- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCil OF THE CITY OF TEMECUlA DOES HEREBY RESOLVE AS FOllOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $7,546,775.95. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 27th day of March ,2007. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 07- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 27th day of March, 2007, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk CITY OF TEMECULA LIST OF DEMANDS 03/0112007 TOTAL CHECK RUN: $ 2,376,928.86 03/08/2007 TOTAL CHECK RUN: 2,162,863.35 03/15/2007 TOTAL CHECK RUN: 2,553,410.20 03/08/2007 TOTAL PAYROLL RUN: 453,573.54 TOTAL LIST OF DEMANDS FOR 03/27/07 COUNCIL MEETING: $ 7,546,775.95 DISBURSEMENTS BY FUND: CHECKS: 001 GENERAL FUND $ 2,188,212.23 165 RDA DEV- LOW/MOD SET ASIDE 1,156,686.88 190 COMMUNITY SERVICES DISTRICT 422,857.62 192 TCSD SERVICE LEVEL "B" STREET LIGHTS 60,055.98 193 TCSD SERVICE LEVEL "C" LANDSCAPE/SLOPE 150,754.19 194 TCSD SERVICE LEVEL D 1,213.22 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT 9,753.78 197 TEMECULA LIBRARY FUND 12,810.84 210 CAPITAL IMPROVEMENT PROJECTS FUND 2,114,493.51 280 REDEVELOPMENT AGENCY - CIP PROJECT 43,404.48 300 INSURANCE FUND 291,168.10 310 VEHICLES FUND 13,261.43 320 INFORMATION SYSTEMS 114,623.06 330 SUPPORT SERVICES 14,529.32 340 FACILITIES 20,919.66 390 TCSD 2001 COPS DEBT SERVICE 120,225.00 460 CFD 88-12 DEBT SERVICE FUND 338,233.11 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 20,000.00 $ 7,093,202.41 001 GENERAL FUND $ 303,344.29 165 RDA LOW/MOD - 20% SET ASIDE 5,270.34 190 TEMECULA COMMUNITY SERVICES DISTRICT 93,963.13 192 TCSD SERVICE LEVEL B 114.34 193 TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE 4,993.13 194 TCSD SERVICE LEVEL D 837.56 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT 563.62 210 CAPITAL IMPROVEMENT PROJECTS FUND 49.12 280 REDEVELOPMENT AGENCY - CIP PROJECT 3,466.93 300 INSURANCE FUND 1,220.64 320 INFORMATION SYSTEMS 26,684.90 330 SUPPORT SERVICES 3,790.28 340 FACILITIES 9,275.26 453,573.54 TOTAL BY FUND: $ 7,546,775.95 apChkLst Final Check List Page: 1 03/0112007 11:20:07AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 114097 03/01/2007 010790 ALEXAN DER, DEBBRA Refund: Cite 46858 H.Examiner dismissed 300.00 300.00 114098 03/01/2007 006915 ALLIE'S PARTY EQUIPMENT Misc equip. rentals: Children's Museum 89.56 89.56 114099 03/01/2007 000747 AMERICAN PLANNING Mb: AICP,APA,CIES07 Patrick Richardson 440.00 440.00 ASSOCIATION 114100 03/01/2007 008279 AMERICOMP IN FOSYSTEMS INC Misc computer supplies: library 2,639.88 Misc computer supplies: Info Sys 702.53 3,342.41 114101 03/01/2007 000101 APPLE ONE INC Temp help PPE 213/07 Henry, X. 540.72 Temp help PPE 2/3/07 Jepsen, L. 353.23 Temp help PPE 2/3/07 Jepsen, L. 168.98 1,062.93 114102 03/01/2007 002648 AUTO CLUB OF SOUTHERN Membership: Jason Gumbert 60644966 47.00 CALIF Membership: Steve Dominick 38716074 47.00 Membership: Mark Levis 080925362 47.00 141.00 114103 03/01/2007 005946 AYERS DISTRIBUTING COMPANY Pre-filled Plastic Eggs 07 Spring Egg 645.00 645.00 114104 03/01/2007 002541 BECKER CONSTRUCTION SRVS Barricade roadwork: PVI/ 1,561.16 1,561.16 INC 114105 03/01/2007 004262 BIO-TOX LABORATORIES DUI drug & alcohol screening: Police 1,275.89 DUI drug & alcohol screening: Police 1,080.76 2,356.65 114106 03/01/2007 010780 BORNMANN, GLADYS Refund: Cite 53287 per H.Officer 300.00 300.00 114107 03/01/2007 004176 BROADWING Jan-Feb Lg distance & internet svcs 749.15 749.15 TELECOMMUNICATIONS 114109 03/01/2007 005055 BROWN, STEPHEN Refreshments Interview Panel: Code Enfer 156.46 156.46 114108 03/01/2007 010770 BROWN, DEBBIE EE Computer Purchase Program 1,525.68 1,525.68 114110 03/01/2007 006908 C C & COMPANY INC Entertainmentholidays in Old Town 525.00 Entrmnt:high hopes pgrm Dynamite Dave 150.00 675.00 114111 03/01/2007 005863 CAL DOR SPECIALTIES INC service: auto front entry door@ mpsc 826.96 826.96 Page:1 apChkLst Final Check List Page: 2 03/0112007 11:20:07AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114112 03/01/2007 003138 CAL MAT PW patch truck materials 1,197.68 PW patch truck materials 555.56 PW patch truck materials 361.91 PW patch truck materials 252.93 PW patch truck materials 251.06 PW patch truck materials 113.14 2,732.28 114113 03/01/2007 000484 CALIF ASSN FOR LOCAL Mb: CALED 9/06-8/07 Aaron Adams 80.00 80.00 ECONOMIC 114114 03/01/2007 001267 CALIF DEPT OF MOTOR Vehicle code books:police 148.18 148.18 VEHICLES 114115 03/01/2007 005338 CALIFORNIA RETAIL SURVEY Publication:Calif Retail Survey 2007 160.00 160.00 114116 03/01/2007 004971 CANON FINANCIAL SERVICES, Mar Copier Lease Agrmnt: Ch/Pd/FirelLibr 4,744.84 INC Mar Copier Lease Agrmnt: History 133.54 Mar Copier Lease Agrmnt: Fire st. 12 69.96 4,948.34 114117 03/01/2007 006114 CASEY, MARGIE Reimb:Laptop Cases ComercherolNaggar 347.83 347.83 114118 03/01/2007 010434 CATERERS CAFE Refreshments:tcsd Father/Daugh Date Ngt 2,391.28 2,391.28 114119 03/01/2007 005417 CINTAS FIRST AID & SAFETY First Aid Cabinet: Library 276.31 276.31 114120 03/01/2007 004414 COMMUNITY WORKS DESIGN Nov-Dec Idscp plancklinsp svcs:tcsd 2,600.00 2,600.00 GROUP 114121 03/01/2007 000442 COMPUTER ALERT SYSTEMS Security Code Change: City Hall 15.00 15.00 114122 03/01/2007 000447 COMTRONIX OF HEMET Vehicle Pa & Switching Systm: Tcsd 5,069.34 5,069.34 114123 03/01/2007 010650 CRAFTSMENT PLUMBING & New water heater:fire stn 73 4,600.00 HVACINC Repair Leak Fire Systm Bckflw:Theater 412.99 Plumbing Repairs: Crc 95.00 5,107.99 114124 03/01/2007 010486 D D L TRAFFIC INC Traffic signal maint: PW 39,757.50 Traffic signal maint: PW 510.00 40,267.50 114125 03/01/2007 004123 D L PHARES & ASSOCIATES Mar Lease Charges: Police Storefront 2,556.79 2,556.79 114126 03/01/2007 010785 D.R. HORTON, INC. K-Rat Fee Adjustment: KR06-0005 23,045.00 23,045.00 Page2 apChkLst Final Check List Page: 3 03/0112007 11:20:07AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114127 03/01/2007 010772 DESIGN & CONSTRUCTION Publication: '07 Sq Ft Cost Book 64.79 64.79 114128 03/01/2007 010629 DOWLING ASSOCIATES INC Traffix software: PW traffic division 4,256.13 4,256.13 114129 03/01/2007 004192 DOWNS COMMERCIAL FUELING Fuel for City vehicles: PW Maint 1,412.82 INC Fuel for City vehicles: TCSD 1,398.06 Fuel for City vehicles: Pin & Code 312.48 Fuel for City vehicles: F'VV 117.41 Fuel for City vehicles: RDA 94.95 Fuel for City vehicles: Police 83.79 Fuel for City vehicles: TCSD 73.80 Fuel for City vehicles: PW & Econ Dev 49.18 Fuel for City vehicles: PW Traffic 39.87 3,582.36 114130 03/01/2007 002390 EASTERN MUNICIPAL WATER Feb 190304-02 Seraphina Rd Ldscp 144.51 DIST Feb 95366-02 Diego Dr Ldscp 44.71 189.22 114131 03/01/2007 004592 ELITE BOBCAT SERVICE INC Release Retention/R.Vista Sidewalk Prjt 19,849.60 19,849.60 114132 03/01/2007 005115 ENTERPRISE RENT A CAR INC mileage:vehicle rntl sister cities 8.18 8.18 114133 03/01/2007 001056 EXCEL LANDSCAPE irrigation repairs: slopes @ vail ranch 2,729.54 Indscp: rrsp-repair erosion@soccrfld 2,486.64 Idscp impr:vail ranch pkwy 883.38 irrigation repairs: slopes @ vail ranch 451.59 irrigation repairs: medians @ Margarita 68.48 6,619.63 114134 03/01/2007 002797 EXPERTEES~' Polo shirts: Econ Dev promotion prgm 3,914.30 City Embroiderd Shirts: City Council 160.61 4,074.91 114135 03/01/2007 000165 FEDERAL EXPRESS INC 2/5-2113/07 Express mail services 182.16 2114-2/20/07 Express mail services 56.52 238.68 114136 03/01/2007 010795 FORECAST PUBLIC ARTWORKS Subscription: Public Art Review M.Betz 24.00 24.00 114137 03/01/2007 010493 FOREST CITY COMMERCIAL Mar Lease Pmts:Police Mall storefront 1,458.33 1,458.33 MGMT 114138 03/01/2007 007274 FORGE, THE Refreshments:sister cities Daisen Guests 1,601.97 1,601.97 114139 03/01/2007 007866 G C S SUPPLIES INC Printer toner supplies: Citywide 700.23 700.23 114140 03/01/2007 010028 G M BUSINESS INTERIORS Office furniture:PBSP 11,789.75 Humanscale Furniture: Library 3,762.26 15,552.01 Page:3 apChkLst Final Check List Page: 4 03/0112007 11:20:07AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114141 03/01/2007 005947 GOLDEN STATE OVERNIGHT 1/11-2/14/07 Express Mail Svc:Fire Prey 64.01 64.01 114142 03/01/2007 005664 GOSCH TOWING & RECOVERY Towing Services: police 225.00 Towing Services: Police 225.00 450.00 114143 03/01/2007 007069 GRAY, DARIN Reimb: Internet Crimes:2112-16 688.21 688.21 114144 03/01/2007 000520 H D L COREN & CONE INC Jan-Mar 07 Property Tax Consulting:Finan 5,000.00 5,000.00 114145 03/01/2007 004552 H M S CONSTRUCTION INC Jan Prgss:Trffc Signals Rdhwk Pky/Ovrlnd 44,775.00 44,775.00 114146 03/01/2007 000186 HANKS HARDWARE INC Hardware supplies: TCSD 811.42 Hardware supplies: TCSD 544.78 Hardware supplies: Theater 138.39 Hardware supplies: PW Maint 117.04 Hardware supplies: CRC 83.43 Hardware supplies: Theater 65.60 Hardware supplies: library 65.14 Hardware supplies: Info Sys 36.58 Hardware supplies: History Museum 30.19 Hardware supplies: F'VV 28.36 Hardware supplies: B&S 25.34 Hardware supplies: TCSD 24.60 Hardware supplies: Fire stn 73 7.77 Hardware supplies: City Hall 4.62 Hardware supplies: Children's Museum 2.46 1 ,985.72 114147 03/01/2007 010744 HEADSETS.COM INC wireless phone headsets: CM office 527.57 527.57 114148 03/01/2007 010732 HEALTH ZONE NATURAL FOODS Refrshmnts:theater performance 2/16-17 549.30 549.30 114149 03/01/2007 001135 HEALTH POINTE MEDICAL Jan pre-employment physicals 355.00 GROUP INC Jan-Feb pre-employment physicals 135.00 490.00 114150 03/01/2007 003198 HOME DEPOT, THE Misc hardware supplies: TCSD 116.24 Misc hardware supplies: TCSD 58.77 Misc hardware supplies: TCSD 56.55 Misc hardware supplies: TCSD 47.28 Misc hardware supplies: TCSD 43.34 Misc Hardware Supplies: Library 9.78 Misc Hardware Supplies: TCSD 8.07 340.D3 114151 03/01/2007 010788 HOUCK, JOANNE M. Refund: Cite 53796 reduced fine 55.00 55.00 Page:4 apChkLst Final Check List Page: 5 03/0112007 11:20:07AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114152 03/01/2007 001060 HYATT Htl: 07 Lg CA Cities 3/13-16 Dan York 561.00 561.00 114153 03/01/2007 007767 I C COMPOUND COMPANY Misc cleaning/coating supplies: PW 742.45 742.45 114154 03/01/2007 007981 I D EDGE INC 10 Printer/Cables: CRC Skate Park 3,276.77 3,276.77 114155 03/01/2007 004406 IGOE & COMPANY INC Feb flex benefit plan pmt 589.68 589.68 114156 03/01/2007 001407 INTER VALLEY POOL SUPPLY Pool sanitizing chemicals:crcltes pools 187.22 187.22 INC 114157 03/01/2007 004908 JIFFY LUBE 1878 City Vehicle Oil Chg:Bldg & Safety 36.50 36.50 114158 03/01/2007 002424 KELLEY DISPLAY INC Shipping Banners:Old Town Western Days 165.15 165.15 114159 03/01/2007 002789 KIMCO STAFFING SERVICES INC Temp help PPE 2/18/07 Kodani/Board 1,240.48 Temp Help PPE 2/11/07 Bagdasarian N 638.00 Temp Help PPE 2/18/07 Bagdasarian N 638.00 Temp help PPE 2/11/07 Kodani, 638.00 Temp help PPE 2/11/07 Board, M 595.95 3,750.43 114160 03/01/2007 001282 KNORR SYSTEMS INC Aquatics: Pool Mntc supplies 33.68 33.68 114161 03/01/2007 010120 L G C INLAND INC Jan GeotechnicallMat Testing Svcs:PW 5,316.50 5,316.50 114162 03/01/2007 007188 LAERDAL MEDICAL CORP. Medical Training: paramedics 1,553.61 1,553.61 114163 03/01/2007 006744 LAMAR CORPORATION, THE billboard advertising: RDA 2,000.00 billboard advertising: RDA 750.00 2,750.00 114164 03/01/2007 001690 LAUTZENHISERS STATIONERY Record books:city clerk 1,648.42 1,648.42 INC 114165 03/01/2007 000482 LEIGHTON CONSULTING INC Apr-Dec 06 prgss pmt:Public Library 20,313.00 20,313.00 114166 03/01/2007 009285 LEISURE MORE CORP pet waste bags: various parks 523.34 523.34 114167 03/01/2007 009388 LETS GET PERSONAL Uniform Shirts:B&S Dept 1,168.90 1,168.90 PageS apChkLst Final Check List Page: 6 03/0112007 11:20:07AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114168 03/01/2007 004230 LINCOLN EQUIPMENT INC Supplies: Pace Clock Aquatics Program 752.34 752.34 114169 03/01/2007 009521 LIONEL'S VINYL'S Outdoor directional signs: police 560.30 560.30 114170 03/01/2007 002634 L1TELlNES INC security lights: sports parks 703.05 703.05 114171 03/01/2007 008743 LONNIE SMITH CONSTRUCTION Refund:Devel Depst 31685 Pia Pica Rd 995.00 995.00 INC 114172 03/01/2007 004087 LOWES INC Misc hardware supplies: citizen corp 447.84 447.84 114173 03/01/2007 004776 M P SIGNS Lettering:Fire Stn 84 Vehicle's 1,360.00 Add'l Lettering:Fire Stn 84 Vehicles 150.00 1,510.00 114174 03/01/2007 003782 MAIN STREET SIGNS Misc sign supplies:PW Maint 4,116.05 4,116.05 114175 03/01/2007 001967 MANPOWER TEMPORARY temp help w/e 02/18 MP/DC/MG 1,945.82 SERVICES temp help w/e 02/11 DC/MGIMP 1,862.50 3,808.32 114176 03/01/2007 004307 MARINE BIOCHEMISTS Feb water maint:Harveston/Duck Pond 4,855.00 4,855.00 114177 03/01/2007 010781 MCCURDY, ROBERT Refund: Cite 52132 per H.Officer 300.00 300.00 114178 03/01/2007 010782 MCDONALD, LESLIE R Refund: Cite 53760 per H.Officer 50.00 50.00 114179 03/01/2007 007210 MIDORI GARDENS Jan Idscp maint srvcs:Parks 67,139.28 irrigation repairs:Vail Ranch 12/14 437.71 irrigation repairs:Community Park 12/8 424.89 irrigation repairs:Sunset Park 12/14 302.56 irrigation repairs:Sunset Park 12/14 80.76 68,385.20 114180 03/01/2007 008091 MILLMORE'S WAA CREW City vehicles detailing srvcs:PW Depts 150.00 City vehicles detailing srvcs:PW Depts 125.00 City vehicle detailing srvcs:City Van 25.00 City vehicles detailing srvcs:B&S 20.00 320.00 114181 03/01/2007 004534 MOBILE SATELLITE VENTURES Mar EOC Stn Satellite Phone Svcs 72.40 72.40 LP 114182 03/01/2007 010798 MORAIS JR., ANTONIO reimb:laptop repairsfT.V.VoI.Fire Co 84 100.00 100.00 114183 03/01/2007 002727 MUNICIPAL MGMT ASSOCIATION '07 membership dues:G.Yates 65.00 65.00 Page:6 apChkLst Final Check List Page: 7 03/0112007 11:20:07AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114184 03/01/2007 001986 MUZAK -SOUTHERN CALIFORNIA Mar "on-hold" phone music:City Fac's 129.72 129.72 114185 03/01/2007 002925 NAPA AUTO PARTS Misc. parts & supplies:PWMaint 34.09 34.09 114186 03/01/2007 004898 NEIGHBORHOOD HEAL THCARE FY 06/07 Community SIYC Funding Prgm 5,000.00 5,000.00 114187 03/01/2007 002139 NORTH COUNTY TIMES Jan advertising:Cultural Art events 1,824.56 1,824.56 114188 03/01/2007 003964 OFFICE DEPOT BUSINESS SVS misc office supplies:PO OT Store Front 292.03 DIV misc office supplies: PO Mall store 155.98 misc office supplies: PO Mall store 25.89 473.90 114189 03/01/2007 006721 OFFICEMAX - A BOISE COMPANY misc office supplies:Finance 627.01 misc office supplies:Finance 95.62 722.63 114190 03/01/2007 001171 ORIENTAL TRADING COMPANY misc.supplies:volunteer recognition 369.49 369.49 INC 114191 03/01/2007 002297 OVERLAND PACIFIC & CUTLER Jan Consulting:Civic Center 2,556.25 2,556.25 INC 114192 03/01/2007 007591 PAUL LASLO & ASSOCIATES recognition shirts:city council 409.09 409.09 114193 03/01/2007 000249 PETTY CASH Petty Cash Reimbursement 328.92 328.92 114194 03/01/2007 001999 PITNEY BOWES 3/1/07-2/29/08 equip maint-postage mtr 1,582.00 Apr-Jun '07 postage meter rental 269.11 3/1/07-2129/08 equip maint-postage 165.00 2,016.11 114195 03/01/2007 010338 POOL & ELECTRICAL PRODUCTS pool supplies & chemicals: CRCfTES 357.12 357.12 INC 114196 03/01/2007 003493 PRO-CRAFT Res ImplY Prgm: Robles, Margarita 498.00 498.00 114197 03/01/2007 005075 PRUDENTIAL OVERALL SUPPLY Jan uniform/fir mts/tvvi rentals:City 1,158.40 credit:chrgs not per contract -4.70 1,153.70 114198 03/01/2007 001416 QUICK CRETE PRODUCTS INC Palm Series Waste Containers:Pbsp 4,359.57 4,359.57 114199 03/01/2007 002012 R D 0 EQUIPMENT COMPANY PW Maint backhoe maint svcs 2,279.61 2,279.61 Page:? apChkLst Final Check List Page: 8 03/0112007 11:20:07AM CITY OF TEMECUlA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114200 03/01/2007 010664 R W SMITH & COMPANY Ice Maker/Concession Facility:Pbsp 3,488.48 3,488.48 114201 03/01/2007 002072 RANCHO CALIF WATER DIST- Partial Pmt-Aeriallmagery/Digital Elev. 22,027.50 22,027.50 FEES 114202 03/01/2007 000262 RANCHO CALIF WATER DISTRICT TCSD Various Water Meters 10,566.77 TCSD Various Water Meters 8,937.38 Feb 01-04-47210-0 T.E.S. Pool 541.21 Feb 01-02-02001-0 Rancho Vista Rd 421.70 Fire Various Water Meters 295.50 Feb 01-04-10033-2 Margarita Rd 277.36 PW Various Water Meters 239.67 RDA Various Water Meters 70.13 Feb 01-06-99000-14 Pujol st 7.02 21,356.74 114203 03/01/2007 010787 REillY, SCOTT OR MARGIE Refund: Cite 42652 reduced 60.00 60.00 114204 03/01/2007 003591 RENES COMMERCIAL City R-O-Ws weed abatement 19,975.00 MANAGEMENT weed abate/debris clean up City R-O-Ws 5,000.00 24,975.00 114205 03/01/2007 002110 RENTAL SERVICE equipment rental:PW Maint 45.37 45.37 CORPORATION 114206 03/01/2007 004498 REPUBLIC INTELLIGENT Jan add'l traf sgnl call out svcs 2,750.72 2,750.72 114207 03/01/2007 003072 RIVERSIDE AREA RAPE CRISIS FY 06/07 Community Srvc Funding Prgm 5,000.00 5,000.00 CTR 114208 03/01/2007 000418 RIVERSIDE CO CLERK & Res Imprv Prgm:Judy DeRosa 11.00 11.00 RECORDER 114209 03/01/2007 000418 RIVERSIDE CO CLERK & Res Imprv Prgm:John & Unda Orosco 11.00 11.00 RECORDER 114210 03/01/2007 000418 RIVERSIDE CO CLERK & Res Imprv Prgm:Eddie & Cindy Elder 11.00 11.00 RECORDER 114211 03/01/2007 000418 RIVERSIDE CO CLERK & Res Imprv Prgm:Ben & Delores Abalos 11.00 11.00 RECORDER 114212 03/01/2007 000267 RIVERSIDE CO FIRE July - Sept 06:fire services 884,674.53 884,674.53 DEPARTMENT 114213 03/01/2007 001365 RIVERSIDE COUNTY OF renew permit:CRC 491.00 491.00 Page:8 apChklst Final Check List Page: 9 03/0112007 11:20:07AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114214 03/01/2007 003587 RIZZO CONSTRUCTION INC concession stand imprv:PBSP 75,925.00 75,925.00 114215 03/01/2007 000271 ROBERT BEIN VVM FROST & Dec Prof SVcs:I-15/79s Ult. Intrchng 6,595.46 6,595.46 ASSOC 114216 03/01/2007 000277 S & S ARTS & CRAFTS INC Supplies for the Children's Museum 50.15 50.15 114217 03/01/2007 009196 SACRAMENTO THEATRICAL misc supplies:Theater 91.40 91.40 LIGHTING 114218 03/01/2007 010799 SAN DIEGO BLOOD BANK FY 06/07 Community Srvc Funding Prgm 1,000.00 1,000.00 114219 03/01/2007 010786 SCHINDLER FIRM, THE refund:security depositlMPSC 150.00 150.00 114220 03/01/2007 010783 SCHLlCKENMEYER, VIRGINIA M. Refund: Cite 58393 per H.Officer 300.00 300.00 114221 03/01/2007 010089 SECURITAS SECURITY SRVCS 2/2-8107 Security Srvcs:Fire Stn 95 1,243.82 1,243.82 USA 114222 03/01/2007 010745 SHERWIN WILLIAMS painting supplies:Harveston lake Park 35.82 35.82 114223 03/01/2007 004609 SHREDFORCE INC Feb doc.shred svcs:PD OT Store Front 32.50 Fec doc.shred svcs:PD Mall Store Front 24.00 Feb doc. shredding svcs:CRC 22.50 79.00 114224 03/01/2007 000645 SMART & FINAL INC senior swing dance supplies:MPSC 173.67 Hospitality supplies for Theater 101.96 supplies:family fun nights 52.27 327.90 114225 03/01/2007 002718 SO CALIF CITY CLERKS ASSN SCCCA Mtg 3/22107 S. Jones Poway,Ca 35.00 35.00 114226 03/01/2007 000537 SO CALIF EDISON Feb 2-02-351-4946 MPSC 781.01 Feb 2-27-615-1750 Fire stn 73 562.36 Feb 2-18-937-3152 T.Museum 511.12 Feb 2-23-365-5992 Fire stn 92 509.53 Feb 2-11-007-0455 6th St 401.05 Feb xxx-9929 Front St 299.91 Feb 2-21-911-7892 Old Town Prk lot 184.67 Feb 2-28-904-7706 Overland Trail 138.81 Feb 2-19-171-8568 Wedding Chpl 77.27 Feb 2-21-981-4720 Hwy 79S 73.14 Feb 2-14-204-1615 Front St Rdio 35.93 Feb 2-27-371-8494 Offsite Storage 20.96 3,595.76 Page:9 apChkLst Final Check List Page: 10 03/0112007 11:20:07AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114227 03/01/2007 001212 SO CALIF GAS COMPANY Feb 091-024-9300-5 CRC 4,611.36 Feb 125-244-2108-3 Library 986.64 Feb 026-671-2909-8 Theater 452.06 Feb 021-725-0775-4 MPSC 380.20 Feb 095-167-7907-2 Fire Stn 84 339.01 Feb 101-525-0950-0 TCC 209.62 Feb 181-383-8881-6T. Museum 133.53 Feb 196-025-0344-3 C. Museum 83.41 7,195.83 114228 03/01/2007 000519 SOUTH COUNTY PEST CONTROL pest control srvcs:Fire Stn 73 96.00 INC pest control services:Code Enf 94.00 pest control services:Code Enf 84.00 pest control srvcs:Fire Stn 73 48.00 pest control srvcs:Fire Stn 92 42.00 364.00 114229 03/01/2007 005786 SPRINT Jan 15 - Feb 14 Acct Level Chrgs 31.37 31.37 114230 03/01/2007 008337 STAPLES BUSINESS misc. office supplies:history museum 102.50 102.50 ADVANTAGE 114231 03/01/2007 003000 STATE WATER RESOURCES Storm water permit:W.C.Fire Stn pw01-11 284.00 284.00 114232 03/01/2007 003840 STRONGS PAINTING painting srvcs:PBSP office 750.00 750.00 114233 03/01/2007 006289 SUDHAKAR COMPANY INT'L City roadway work:Pechanga Pkwy Ph II 8,431.00 8,431.00 114234 03/01/2007 010215 T & T JANITORIAL Feb janitorial serv:Library 4,080.00 Feb janitorial serv:C. Museum 912.00 Feb janitorial serv:History Museum 864.00 Feb janitorial serv:MPSC 737.76 Feb janitorial serv:TCC 708.00 7,301.76 114235 03/01/2007 000305 TARGET BANK BUS CARD SRVCS supplies:family fun nights 107.75 recreation supplies:TCC 103.61 Hospitality supplies for Theater 58.45 recreation supplies:C. Museum 17.34 287.15 114236 03/01/2007 010679 TEMECULA AUTO City vehicle maint srvcs:Paramedics 467.19 REPAIR/RADIATOR City Vehicle Maint Srvcs:Fire Prev 429.68 City Vehicle Maint Srvcs:Code Enforce 59.95 956.82 114237 03/01/2007 006914 TEMECULA COPIERS INC. Jan City Fac's copier maintlusage 3,337.13 Jan Copiers Maint & Usage:Library 444.78 3,781.91 114238 03/01/2007 001035 TEMECULA ENVIRONMENTAL street sweeping:PW-Pauba/La Primavera 576.03 576.03 Page:10 apChkLst Final Check List Page: 11 03/0112007 11:20:07AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114239 03/01/2007 000307 TEMECULA TROPHY COMPANY Father/Daughter Date Night supplies 43.10 Nametags:Library staff 35.02 78.12 114240 03/01/2007 000515 TEMECULA VALLEY CHAMBER membership dues:Tem.Citizens Corp 235.00 235.00 OF 114241 03/01/2007 010800 TEMECULA VALLEY CHRISTIAN FY 06/07 Community Srvc Funding Prgm 1,000.00 1,000.00 CNTR 114242 03/01/2007 009194 TEMECULA VALLEY NEWS Feb advertising:Cultural Arts Pgrm 267.52 267.52 114243 03/01/2007 000312 TEMECULA VALLEY PLAYHOUSE add'l discount Scrooge Dec'06 production 571.50 571.50 114244 03/01/2007 003598 TEMECULA VINTAGE SINGERS FY 06/07 Community Srvc Funding Prgm 1,000.00 Magical Mystery Tour production 10/29 100.10 1,100.10 114245 03/01/2007 008379 THEATER FOUNDATION, THE add'l discount:Chorus Line Gala 10/19 52.50 52.50 114246 03/01/2007 010276 TIME WARNER CABLE Feb-Mar high speed internet MPSC 9.54 9.54 114247 03/01/2007 004145 TIME WARNER TELECOM Feb City phones general usage 1,049.76 1,049.76 114248 03/01/2007 000319 TOMARK SPORTS INC supplies & equip:sports pgrm 1,787.24 tennis net:margarita comm park 282.33 2,069.57 114249 03/01/2007 007433 TOVEY SHULTZ CONSTRUCTION Jan prgs pmt #6:Field Oper. Ctr P\W3-06 508,391.76 508,391.76 INC 114250 03/01/2007 010789 TRAVIGLlA, SIRILUK OR Refund: Cite 53915 H.Examiner dismissed 325.00 325.00 NICHOLAS 114251 03/01/2007 006192 TRISTAFF GROUP temp help w/e 02118 D. Pinkerton 572.00 temp help w/e 02/11 D. Pinkerton 343.20 temp help w/e 02/04 D. Pinkerton 114.40 1,029.60 114252 03/01/2007 009912 U R S CORPORATION 11/25/06-01/12/07 Eng Svcs:W.Bypass 38,548.01 38,548.01 825 02126/2007 005460 U S BANK CFD 88-12 Debt Service Pmt 338,233.11 338,233.11 824 02127/2007 005460 U S BANK Add'l FY 06/07 SS#1 Pmt 20,000.00 20,000.00 114253 03/01/2007 007118 US TELPACIFIC CORPORATION Feb Internet IP Addresses Block 1,565.77 1 ,565.77 Page:11 apChkLst Final Check List 03/0112007 11:20:07AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid 114254 03/01/2007 004261 VERIZON Feb xxx-0073 general usage 367.58 Feb xxx-0074 general usage 260.50 Feb xxx-3526 fire alarm 86.85 Feb xxx-3984 M.Naggar 58.02 Feb xxx-3564 alarm 57.88 Feb xxx-7786 C. Washington 31.10 Feb xxx-0714 PO Mall Alarm 30.95 Feb xxx-4723 Police Storefront 29.87 Feb xxx-5275 PO OSL 29.87 Feb xxx-5473 Moraga Rd 29.20 Feb xxx-5696 Sports Complex 28.95 Feb xxx-2676 general usage 28.95 Feb xxx-9074 McLaughlin Bldg 28.95 Feb xxx-8573 general usage 28.95 Feb xxx-6084 general usage 27.97 114255 03/01/2007 004789 VERIZON ONLINE Internet svcs xx9647 @ Library 439.95 Internet svcs/EOC backup @ stn 84 39.95 Internet svcs xx9549 Police Storefront 14.18 114256 03/01/2007 004864 VINEYARD OF THE NEWWINE- FY 06/07 Community Srvc Funding Prgm 5,000.00 114257 03/01/2007 001342 WAXIE SANITARY SUPPLY INC custodial supplies: CRC 345.85 114258 03/01/2007 003730 WEST COAST ARBORISTS INC 1/16-31/07 tree trimming svcs:Parks 850.50 1/16-31/07 tree trimming svcs:Slopes 110.25 114259 03/01/2007 004268 WESTERN FIRE COMPANY Fire extinguisherTem. Citizen Corp 420.00 114260 03/01/2007 010784 YANEZ, CHERYL Refund: Cite 42641 per H.Officer 325.00 114261 03/01/2007 000348 ZIGLER, GAIL reimb:gift giving campaign supplies 93.12 Page: 12 Grand total for UNION BANK OF CALIFORNIA: Check Total 1,125.59 494.08 5,000.00 345.85 960.75 420.00 325.00 93.12 2,376,928.86 Page:12 apChkLst 03/0112007 11:20:07AM Final Check List CITY OF TEMECULA Page: 13 167 checks in this report. Grand Total All Checks: 2,376,928.86 Page:13 apChkLst Final Check List Page: 1 03/0812007 1:14:09PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 826 03/0812007 000245 PERS - HEALTH INSUR PREMIUM PERS Health Admin Cost Payment 76,235.33 Blue Shield HMO Payment 0.00 76,235.33 827 03/0812007 000444 INSTATAX (EDD) State Disability Ins Payment 20,143.01 20,143.01 828 03/0812007 000283 INSTATAX (IRS) Federal Income Taxes Payment 81,998.53 81,998.53 829 03/0812007 001065 NATIONWIDE RETIREMENT Nationwide Retirement Payment 23,072.51 23,072.51 SOLUTION 830 03/0812007 000246 PERS (EMPLOYEES' PERS ER Paid Member Contr Payment 115,169.19 115,169.19 RETIREMENT) 831 03/0812007 000389 U S C M WEST (OBRA), OBRA - Project Retirement Payment 3,111.82 3,111.82 NATIONWIDE RETIREMENT 832 03/0812007 000642 TEMECULA CITY FLEXIBLE Child Care Reimbursement Payment 10,508.05 Child Care Reimbursement Payment 0.00 10,508.05 114262 03/0812007 009575 AD T SECURITY SERVICES INC. Mar Alarm Svcs: 41934 Main St #107 56.94 56.94 114263 03/0812007 003552 AFLAC AFLAC Cancer Payment 3,018.86 3,018.86 114264 03/0812007 004973 ABACHERLI, L1NDI TCSD instructor earnings 760.00 760.00 114265 03/0812007 003679 AEI CASC ENGINEERING Dec WQMP plnck svcs: PW 2,873.27 Dec WQMP plnck svcs: PW 2,718.75 5,592.02 114266 03/0812007 003859 ALL ABOUT SELF STORAGE 2/25/07-3/25/07 tcsd storage unit g702 100.00 100.00 114267 03/0812007 008595 AMERICAN INTL GROUP INC Workers' Comp Premium Feb '07 97,866.00 97,866.00 114268 03/0812007 000747 AMERICAN PLANNING Mb:'07 APAlCAIE/CAL Pin Commissioners 252.00 252.00 ASSOCIATION 114269 03/0812007 000936 AMERICAN RED CROSS Aquatics prgm:Lifeguard CPR Trng Fees 144.00 Aquatics prgm:Lifeguard CPR Trng Fees 24.00 Aquatics prgm:Lifeguard CPR Trng Fees 16.00 Aquatics prgm:Lifeguard CPR Trng Fees 8.00 Aquatics prgm:Lifeguard CPR Trng Fees 8.00 200.00 114270 03/0812007 008279 AMERICOMP IN FOSYSTEMS INC Misc computer equip:Library 107.75 107.75 Page:1 apChkLst Final Check List Page: 2 03/0812007 1:14:09PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114271 03/0812007 005772 AMTEK INC cell phone accessories:info sys 822.26 822.26 114272 03/0812007 000101 APPLE ONE INC Temp help PPE 2/10/07 Henry, X. 540.72 Temp help PPE 2/17/07 Henry, X. 480.64 Temp help PPE 2/17/07 Jepsen, L. 299.60 Temp help PPE 2/10/07 Jepsen, L. 299.60 Temp help PPE 2/17/07 Jepsen, L. 225.30 Temp help PPE 2/10/07 Jepsen, L. 210.28 2,056.14 114273 03/0812007 001323 ARROWHEAD WATER INC Bottled wtr svcs @ City Hall 305.45 Bottled wtr svcs @ Maint Facility 129.02 Bottled wtr svcs @ CRC 81.67 Bottled vvtr svcs @ City Hall 42.01 Bottled vvtr svcs @ Theater 20.86 Bottled vvtr svcs @ TV Museum 19.00 Bottled vvtr svcs @ Children's Museum 8.61 Bottled vvtr svcs @ Skate Park 8.61 Bottled vvtr svcs @ TCC 7.75 622.98 114274 03/0812007 003466 BASKET & BALLOONS TOO! Econ Dev Gift basket: Author R.Bradberry 107.75 107.75 114275 03/0812007 004040 BIG FOOT GRAPHICS TCSD instructor earnings 367.50 367.50 114276 03/0812007 000128 BROWN & BROWN OF CALIF INC D.LC. Ins renewal 2/26/07-2/26/08 100,701.56 Property Ins renewal 2/26/07-2/26/08 76,458.00 Empire/Excess D.LC. Ins 2/26/07-2126/08 62,029.69 Axis/Excess D.LC. Ins 2/26/07-2/26/08 46,406.25 Policy renewal 009666567: 219/07-219/08 4,294.00 Policy 169744659 extension to 2/9/07 88.00 289,97750 114277 03/0812007 009530 BURN INSTITUTE - INLAND Spirit Awards/table for 10 Fire Staff 1,000.00 1,000.00 EMPIRE 114278 03/0812007 003138 CAL MAT PW patch truck materials 1,225.80 PW patch truck materials 37730 1,603.10 114279 03/0812007 008613 CALIF BANK & TRUST Retention/Esrw 2160075819 WfCrk S.P. 14,647.00 14,647.00 114280 03/0812007 009067 CALIF BANK & TRUST Retention/Esrw Edge Devel:T.Library 13,035.35 13,035.35 114281 03/0812007 010349 CALIF DEPT OF CHILD SUPPORT Support Payment Case # DF099118 25.00 25.00 114282 03/0812007 004228 CAMERON WELDING SUPPLY Helium tanks rental/refill:TCSD 40.48 40.48 Page2 apChklst Final Check List Page: 3 03/0812007 1:14:09PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114283 03/0812007 000131 CARL WARREN & COMPANY INC 11/15/06-2127/07 Claim adjuster svcs 167.04 167.04 114284 03/0812007 010434 CATERERS CAFE refreshments:City Mgr Office Meetings 87.70 87.70 114285 03/0812007 005417 CINTAS FIRST AID & SAFETY First Aid Supplies: City HalllMaint Fac 144.70 144.70 114286 03/0812007 002989 CLEAR IMAGE WINDOW Window c1eaning:library grand opening 1,200.00 1,200.00 CLEANING 114287 03/0812007 004405 COMMUNITY HEALTH CHARITIES Community Health Charities Payment 107.05 107.05 114288 03/0812007 010811 CORTEZ, JOHN reimb:Dinner w/Firefighters supplies 157.42 157.42 114289 03/0812007 001264 COSTCO WHOLESALE Computer purchase prgm:J.Robinson 1,777.86 1,777.86 114290 03/0812007 010432 D & M ROOF REPAIR Res ImplY Pgm:B.Crookshank 775.00 775.00 SPECIALISTS 114291 03/0812007 003945 DIAMOND ENVIRONMENTAL Portable restroom: redhawk comm park 59.02 SRVCS Portable restroom: riverton park 57.98 Portable restroom: veteran's park 57.98 Portable restroom: long canyon park 57.98 Portable restroom: vail ranch park 57.98 290.94 114292 03/0812007 004417 DISCOUNT SCHOOL SUPPLY Recreation Supplies: Children's Museum 41.46 41.46 114293 03/0812007 008230 DOUGLAS E BARNHART INC Dec-Jan Prgs Pmt#25:W.C.Sports Cmplx 278,284.00 278,284.00 114294 03/0812007 004192 DOWNS COMMERCIAL FUELING Fuel for City vehicles: TCSD 1,254.99 INC Fuel for City vehicles: PW Maint 1,062.96 Fuel for City vehicles: B&S 412.52 Fuel for City vehicles: B&S 366.43 Fuel for City vehicles: PW land Dev 347.87 Fuel for City vehicles: PW land Dev 332.20 Fuel for City vehicles: Planning & Code 279.05 Fuel for City vehicles: PWCIP 117.54 Fuel for City vehicles: PWTraffic 92.99 Fuel for City vehicles: Police 59.10 Fuel for City vehicles: Code Enforcement 46.65 4,372.30 Page:3 apChkLst Final Check List Page: 4 03/0812007 1:14:09PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114295 03/0812007 000161 EDEN SYSTEMS INC '07 Eden Software Support 29,609.37 29,609.37 114296 03/0812007 005880 EDGE DEVELOPMENT INC. Jan Prgs Pmt# 19:Library PWOQ-07 302,016.60 stop Notice:Ca Field Ironworker/Library -2,877.73 ret. wlh pmt#19:Library PWOO-07 -13,035.35 286,103.52 114297 03/0812007 002939 ENVIRONMENTAL SYSTEMS GIS Software Maintenance 15,403.57 15,403.57 RESEARCH 114298 03/0812007 001056 EXCEL LANDSCAPE irrigation repairs: sports park/school 427.64 427.64 114299 03/0812007 004464 EXXONMOBIL CARD SERVICES City vehicle fuel usage: City Mgr 67.73 67.73 114300 03/0812007 000206 FEDEX KINKOS INC Laminate poster boards:planning 66.41 Credit: Commercial Account Chgs -64.01 2.40 114301 03/0812007 003347 FIRST BANKCARD CENTER SOUTHWEST AIRLINES AE Air:CALBO Mtg:10 B&S staff3/12-16 1,392.50 APPDEV ONLINE STORE GR software purchase/Finance 1,296.00 LAWRENCE WELK RESORT HP tickets-MPSC excursion 2/7/07 800.00 THEATRE GOVERNMENT FINANCE GR GFOA Conf 6/10-13/07 G.Roberts 355.00 OFFICERS CALIF PARKS & RECREATION HP registr/trng conf:K.Harrington 319.00 SOC SOUTHWEST AIRLINES HP Airiare:trng conf-K.H.lOT 3/6-10 294.60 TOXCO INC. HP 5 pk Recycle Big Green Boxes 266.00 SAN DIEGO PADRES GY Gift Giving Campaign supplies 252.00 IOMEGA DIRECT GR dvd external drive 158.97 JOE'S CRAB SHACK GY rirshmnts:HR Staff Pin Mtg 2/8 105.40 BLACK ANGUS GY rirshmnts:CERT trng mtg 1/24/07 70.29 OU bank charges 70.00 PA YPAL OU registr:SCAN NATOA 60.00 FISH HOUSE INC. GYrirshmnts:EOC Pin Mtg 2/15/07 50.82 RED LOBSTER GY rirshmnts:PTSC Chair Mtg 02/20/07 47.20 HILTON RR meal:S.C.A.G. mtg 1/31/07 32.01 EXXONMOBIL CARD SERVICES RR fuel usage/I-15 joint policy comm mtg 30.00 PENFOLD'S CAFE GY rirshmnts:HR Bus.Mtg w/O.York 2/12 19.68 5,619.47 Page:4 apChkLst Final Check List Page: 5 03/0812007 1:14:09PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114302 03/0812007 010325 FORT DEARBORN LIFE Voluntary Supp Life Insurance Payment 909.00 909.00 114303 03/0812007 002982 FRANCHISE TAX BOARD Support Payment Case # 452379267 75.00 75.00 114304 03/0812007 010326 G E 10NICS INC 01 Refill Tanks: Reverse Osmosis Washer 112.75 Feb Maint Fee: Rev. Osmosis Washer 50.00 Feb Rental Fee: Rev. Osmosis Washer 21.55 184.30 114305 03/0812007 003792 GRAINGER water pump & parts for exhibit: iVvtcm 398.49 Credit: product returned -211.65 186.84 114306 03/0812007 008361 GRAPE STOMPERS SQ DANCE TCSO instructor earnings 175.00 CLUB TCSO instructor earnings 108.50 TCSO instructor earnings 94.50 TCSO instructor earnings 75.60 TCSO instructor earnings 66.50 TCSO instructor earnings 49.00 569.10 114307 03/0812007 007643 HAERR, DENISE Students TrvI Spnsrshp:Sister City/Japan 1,200.00 1,200.00 114308 03/0812007 000186 HANKS HARDWARE INC Hardware supplies: PW Maint 618.97 Hardware supplies: TCSO Parks 192.93 Hardware supplies: Info Sys 39.37 Hardware supplies: City Hall 37.24 Hardware supplies: Library 35.99 Hardware supplies: B&S 27.98 Hardware supplies: Children's Museum 27.03 Hardware supplies: CRC 8.60 Hardware supplies: MPSC 4.91 993.02 114309 03/0812007 010744 HEADSETS.COM INC Telephone headsets: HR 310.21 310.21 114310 03/0812007 004811 HEWLETT PACKARD Computer Supplies:Police 6,846.33 6,846.33 114311 03/0812007 005748 HODSON, CHERYL A. Support Payment 19.15 19.15 114312 03/0812007 003198 HOME DEPOT, THE Mise Hardware Supplies: CRC 99.70 Mise Hardware Supplies: Library 71.50 Mise Hardware Supplies: TCSO 36.26 207.46 114313 03/0812007 000194 I C M A RETIREMENT-PLAN I C M A Retirement Trust 457 Payment 11,007.09 11,007.09 303355 PageS apChkLst Final Check List Page: 6 03/0812007 1:14:09PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114314 03/0812007 001407 INTER VALLEY POOL SUPPLY Pool sanitizing chemicals:crc/tes pools 149.77 149.77 INC 114315 03/0812007 010119 IRS-OIC Sup Pmt Offer #1 000497587 452379267 140.11 140.11 114316 03/0812007 001186 IRWIN, JOHN TCSD instructor earnings 1,062.60 1,062.60 114317 03/0812007 007671 JONES, MARYL YN TCSD instructor earnings 490.00 490.00 114318 03/0812007 010802 JONES, STEPHEN Refund: Security Deposit CRC 1212106 100.00 100.00 114319 03/0812007 006750 KB HOME COASTAL, INC. Refund:permitltract 25004Naldemosa 7,615.60 7,615.60 114320 03/0812007 002424 KELLEY DISPLAY INC 3/9-3/10 Rod Run st Banners: Econ Dev 3,240.05 3,240.05 114321 03/0812007 006302 KIDZ LOVE SOCCER, INC TCSD instructor earnings 567.00 TCSD instructor earnings 510.30 TCSD instructor earnings 510.30 TCSD instructor earnings 510.30 TCSD instructor earnings 396.90 TCSD instructor earnings 340.20 TCSD instructor earnings 283.50 TCSD instructor earnings 283.50 TCSD instructor earnings 170.10 TCSD instructor earnings 113.40 TCSD instructor earnings 56.70 3,742.20 114322 03/0812007 001282 KNORR SYSTEMS INC pool maintenance supplies: aquatics 305.73 305.73 114323 03/0812007 000209 L & M FERTILIZER INC Misc tools & equip: Fire Stn 84 101.15 Misc tools & equipment: PW Maint 46.28 147.43 114324 03/0812007 000210 LEAGUE OF CALIF CITIES '07 Membership Dues Riverside Co Div 100.00 100.00 114325 03/0812007 004412 LEANDER, KERRY D. TCSD instructor earnings 269.50 TCSD instructor earnings 169.75 TCSD instructor earnings 169.75 609.00 114326 03/0812007 010656 LEUSCHEN, AI DEE TCSD Instructor Earnings 262.50 TCSD Instructor Earnings 262.50 TCSD Instructor Earnings 94.50 TCSD Instructor Earnings 94.50 714.00 Page:6 apChkLst Final Check List Page: 7 03/0812007 1:14:09PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114327 03/0812007 004905 LIEBERT, CASSIDY & WHITMORE Jan HR legal svcs for TE06G-01 598.00 598.00 114328 03/0812007 009521 LIONEL'S VINYL'S Wall Graphic:Police Mall Substation 1,118.03 1,118.03 114329 03/0812007 004087 LOWES INC Misc Supplies: Temecula Citizen Corp 84.61 84.61 114330 03/0812007 003782 MAIN STREET SIGNS signs/supplies: PW Maint 2,615.63 2,615.63 114331 03/0812007 004141 MAINTEX INC repair custodial equipmentfTCSD 165.00 165.00 114332 03/0812007 002693 MATROS, ANDREA TCSD Instructor Earnings 182.00 TCSD Instructor Earnings 136.50 318.50 114333 03/0812007 003796 MEDIEVAL TIMES DINNER- teen excursion 3/23/07 1,279.50 1,279.50 TOURN. 114334 03/0812007 006571 MELODY'S AD WORKS Mar consulting svcs:B1uegrass Festival 2,500.00 Reimb Exp:Spring Festivities/Old Town 165.81 2,665.81 114335 03/0812007 003076 MET LIFE INSURANCE COMPANY MetLife Dental Insurance Payment 7,900.20 7,900.20 114336 03/0812007 007210 MIDORI GARDENS Dec '06ldscp maint:PBSP 15,510.00 irrigation repairs: Vail Ranch Park 12/9 657.78 irrigation repairs: Sunset Park 01/08/07 271.45 credit:amount exceeds agreement -510.00 15,929.23 114337 03/0812007 008091 MILLMORE'S WAA CREW City vehicles detailing svcs:PW Depts 125.00 125.00 114338 03/0812007 001384 MINUTEMAN PRESS qty 1000 envelopes:Bldg & Safety 167.16 167.16 114339 03/0812007 002257 MOST DEPENDABLE FOUNTAINS drinking fountain parts:various Parks 562.00 562.00 114340 03/0812007 010624 MT SAN ANTONIO COLLEGE Fire Instr 1 B/Carlos Rodriquez 3/26-4/5 142.00 142.00 114341 03/0812007 002727 MUNICIPAL MGMT ASSOCIATION '07 membership dues:A. Adams 65.00 65.00 114342 03/0812007 010797 MUSSER, DAVID TCSD Instructor Earnings 171.50 TCSD Instructor Earnings 73.50 TCSD Instructor Earnings 49.00 294.00 Page:? apChkLst Final Check List Page: 8 03/0812007 1:14:09PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114343 03/0812007 001986 MUZAK -SOUTHERN CALIFORNIA Mar satellite sound sys srvcs:Old Town 69.11 69.11 114344 03/0812007 002925 NAPA AUTO PARTS misc. parts & supplies:PWMaint 10.63 10.63 114345 03/0812007 000233 NELSON, SHAWN reimb:Feb internet svcs 44.95 44.95 114346 03/0812007 010273 NIXON PEABODY LLP Jan '07 legal se~ces 12,301.70 12,301.70 114347 03/0812007 010807 NORTH, GRENVILLE refund:admin citation 2519 50.00 50.00 114348 03/0812007 002100 OBJECT RADIANCE INC TCSD Instructor Earnings 210.00 TCSD Instructor Earnings 84.00 294.00 114349 03/0812007 006721 OFFICEMAX - A BOISE COMPANY 2 - 5-Drawer Filing Cabinets: West Wing 1,531.49 1 ,531.49 114350 03/0812007 002105 OLD TOWN TIRE & SERVICE City Vehicle RepairlMaint Svcs 740.30 City Vehicle Repair/Maint SVcs 486.62 City Vehicle Repair/Maint SVcs 384.36 City Vehicle Repair/Maint SVcs 242.03 City Vehicle Repair/Maint SVcs 135.09 City Vehicle Repair/Maint SVcs 135.09 City Vehicle Repair/Maint SVcs 77.37 City Vehicle Repair/Maint SVcs 77.37 City Vehicle Repair/Maint SVcs 77.37 City Vehicle Repair/Maint SVcs 70.71 2,426.31 114351 03/0812007 010809 OREGON DMV photo request:Police Dept 6.50 6.50 114352 03/0812007 004088 PALA MESA RESORT DepositExecutive Staff Retreat 4/19-20 500.00 500.00 114353 03/0812007 003955 PANE CONSULTING SERVICE (2) jackets exchange:Pln Commissioners 31.23 31.23 (PCS) 114354 03/0812007 002099 PASCOE MANAGEMENT LLP Mar '07 Old Town Restroom Lease 826.00 826.00 114355 03/0812007 001958 PERS LONG TERM CARE PERS Long Term Care Payment 220.12 220.12 PROGRAM 114356 03/0812007 002498 PETRA GEOTECHNICAL INC Nov Prof Svcs:PBSP 1,667.50 1,667.50 114357 03/0812007 010510 PFF BANK & TRUST rel.retention/escrow #34-01 022 W.C. Stn 45,121.64 45,121.64 Page:8 apChkLst Final Check List Page: 9 03/0812007 1:14:09PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114358 03/0812007 009161 POLETTI, GUSTAVO TCSD Instructor Earnings 283.50 283.50 114359 03/0812007 010338 POOL & ELECTRICAL PRODUCTS supplies & chemicals: CRCfTES Pools 172.40 INC supplies & chemicals: CRCfTES Pools 82.04 254.44 114360 03/0812007 005820 PRE-PAID LEGAL SERVICES INC PrePaid Legal Services Payment 512.15 512.15 114361 03/0812007 000254 PRESS ENTERPRISE COMPANY annual subscription:City Mgr Dept 165.37 165.37 INC 114362 03/0812007 010726 R & S OVERHEAD DOORS CRC Roll Up Door Repair 5,280.00 retrofit rollup door motor mntc sys:CRC 935.00 6,215.00 114363 03/0812007 004029 R J M DESIGN GROUP INC Consultant Services: Redhawk Parks 1,900.83 Consultant Services: Redhawk Parks -1,028.27 872.56 114364 03/0812007 000262 RANCHO CALIF WATER DISTRICT Various Water Meters 1,041.90 Feb 01-24-46000-1 Rancho Vista Rd 97.71 Feb 01-24-46500-1 Calle Tajo 78.25 Feb 01-08-38009-0 Fire stn 92 62.15 1,280.01 114365 03/0812007 004498 REPUBLIC INTELLIGENT release retentionTraf Sgnl Pole Reloc. 2,736.16 2,736.16 114366 03/0812007 000411 RIVERSIDE CO FLOOD CONTROL NPDES Permit Implementation Agrmnt 129,769.35 129,769.35 114367 03/0812007 001592 RIVERSIDE CO INFO Jan emerg. radio rental:Police 1,906.45 1,906.45 TECHNOLOGY 114368 03/0812007 000406 RIVERSIDE CO SHERIFFS DEPT Jan '07 Booking Fees 22,086.27 22,086.27 114369 03/0812007 010203 ROBERT CLAPPER CONST Jan prgs pmt# 5: W.C.Fire stn/PW01-11 406,094.75 406,094.75 SRVCSINC 114370 03/0812007 004598 S T KARCHITECTURE INC Feb Dsgn:WolfCreek Fire Stn 3,727.50 3,727.50 114371 03/0812007 007582 SAFEGUARD DENTAL & VISION SafeGuard Vision Plan Payment 1,143.47 1,143.47 114372 03/0812007 001500 SAN DIEGO REGIONAL TRAIN Supervisor Acad:C. Damko Jan-Feb '07 650.00 650.00 CTR 114373 03/0812007 006815 SAN DIEGO, COUNTY OF Support Payment Acct # 581 095025 12.50 12.50 Page:9 apChkLst Final Check List Page: 10 03/0812007 1:14:09PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114374 03/0812007 010089 SECURITAS SECURITY SRVCS 2/9-15/07 Security Srvcs:Fire Stn 95 1,400.72 1,400.72 USA 114375 03/0812007 006714 SHERATON HOTEL Htl:CALBO mtg:3/12-16/07:7 B1S Staff 2,156.40 2,156.40 114376 03/0812007 008529 SHERIFF'S CIVIL DIV - CENTRAL Support Payment LO File # 2005033893 150.00 150.00 114377 03/0812007 000537 SO CALIF EDISON Feb 2-00-397-5042 City Hall 5,553.70 Mar 2-27-805-3194 Theater 3,024.80 Jan 2-19-683-3263 various mtrs 1,410.72 Feb 2-02-502-8077 West Wing 1,403.84 Feb 2-00-397-5067 various mtrs 1,181.92 Feb 2-27-560-0625 PBSP 220.37 Feb 2-27-643-1046 McLaughlin Bldg 192.99 Feb 2-28-904-7383 various mtrs 114.30 13,102.64 114378 03/0812007 000926 SO CALIF EDISON remove street light @WolfVly Fire Stn 3,336.94 3,336.94 114379 03/0812007 001212 SO CALIF GAS COMPANY Feb 091-085-1632-0 T.E.S. Pool 3,409.25 Feb 101-525-1560-6 Fire Stn 73 430.24 Feb 133-040-7373-0 West Wing 159.13 Feb 164-525-0321-8 McLaughlin Bldg 158.D7 4,156.69 114380 03/0812007 004282 SOUTHWEST TRAFFIC SYSTEMS (4) vehicle safety equip/install:PW 10,999.43 10,999.43 114381 03/0812007 000293 STADIUM PIZZA INC rirshmnts:stafftrng 2126 C. Museum 109.45 109.45 114382 03/0812007 007762 STANDARD OF OREGON Mandatory Life Insurance Payment 10,933.14 10,933.14 114383 03/0812007 003000 STATE WATER RESOURCES Storm water permitS.Gertrudis Crk 237.00 237.00 114384 03/0812007 006145 STENO SOLUTIONS Feb transcription srvcs: Police 883.20 883.20 TRANSCRIPTION 114385 03/0812007 009061 STURDIVANT, ANGELA P. TCSD Instructor Earnings 369.60 TCSD Instructor Earnings 336.00 TCSD Instructor Earnings 235.20 940.80 114386 03/0812007 000305 TARGET BANK BUS CARD SRVCS Rrecreation Supplies:Teen Prgm 101.18 Recreation Supplies:C. Museum 52.51 153.69 114387 03/0812007 001547 TEAMSTERS LOCAL 911 Union Dues Payment 5,090.00 5,090.00 Page:10 apChkLst Final Check List Page: 11 03/0812007 1:14:09PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114388 03/0812007 004788 TEMECULA ROOFING Res ImplY Prgm:Radabaugh, Scott/Estella 1,224.00 1,224.00 114389 03/0812007 000307 TEMECULA TROPHY COMPANY recogn awards:Team PACEfTCSD 488.70 488.70 114390 03/0812007 000515 TEMECULA VALLEY CHAMBER State/City Address:4 Pin Comm 4/5/07 140.00 140.00 OF 114391 03/0812007 004274 TEMECULA VALLEY SECURITY locksmith services:Library 80.00 80.00 CENTR 114392 03/0812007 010808 TIFFANY, KARA refund:Edible Art Club 15.00 15.00 114393 03/0812007 010276 TIME WARNER CABLE Mar high speed intemet CW 54.95 54.95 114394 03/0812007 007709 TOYOTA OF TEMECULA VALLEY City vehicle maint svcs:Planning 499.42 499.42 114395 03/0812007 008517 UNITED SITE SERVICES OF 2/3/07-3/2/07 Sec.Fencing:Ed Ctr Grading 298.68 CA,INC 1/6/07-212/07Sec.Fencing:Ed Ctr Grading 298.68 Feb sec.fencing:Main street Bridge 26.40 623.76 114396 03/0812007 000325 UNITED WAY United Way Charities Payment 73.00 73.00 114397 03/0812007 004261 VERIZON Feb xxx-9897 general usage 89.69 89.69 114398 03/0812007 010245 VILLA, DOLORES Retirement Medical Payment 645.17 645.17 114399 03/0812007 010810 VILLEGAS, GILBERT refund :sec.depositlCRC 150.00 150.00 114400 03/0812007 000339 WEST PUBLISHING CORP Jan Judicial Updates for Law Library 229.00 229.00 Grand total for UNION BANK OF CALIFORNIA: 2,162,863.35 Page:11 apChkLst 03/0812007 1:14:09PM Final Check List CITY OF TEMECULA Page: 12 146 checks in this report. Grand Total All Checks: 2,162,863.35 Page:12 apChkLst Final Check List Page: 1 03/1512007 2:22:05PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 833 03/14/2007 005460 U S BANK 2001 Cert/Participation 4/1 debt svc pmt 120,225.00 120,225.00 114401 03/15/2007 004765 ACTIVE NETWORK INC, THE Refund:Shayna Akiba #1206.102 96.00 Refund:Taylor Thompson #1125.102 50.00 Refund:Martin Betz #3007.101 35.00 Refund:Sofia Himes #1115.106 30.00 211.00 114402 03/15/2007 008552 ADKINS DESIGN CONSULTING Graphic art design:Cultural Arts pgrms 202.03 202.03 114403 03/15/2007 008698 ADVANCED APPLIED Feb Svcs City Speed Surveys 2,440.00 2,440.00 ENGINEERING 114404 03/15/2007 010841 ALLIS ENGINEERING Interim pmt:business relocation/Civic 11,000.00 11,000.00 114405 03/15/2007 009767 AL TA LOMA CHARTER INC Bus rental:tcsd teen prgrm Six Flags 975.71 975.71 114406 03/15/2007 008131 AMERICAN ASSOC OF Refund: CRC Rental (1) staff Hour 42.00 42.00 114407 03/15/2007 004240 AMERICAN FORENSIC NURSES April Stand By Fee: Police 700.00 700.00 114408 03/15/2007 007280 AMERICAN MEDICAL RESPONSE- CPR pgrm supplies:paramedics 216.00 216.00 AMR 114409 03/15/2007 008279 AMERICOMP IN FOSYSTEMS INC Misc computer supplies: Info Sys 1,078.11 1,078.11 114410 03/15/2007 000101 APPLE ON E INC Temp help PPE 2/24/07 Jepsen, L. 525.70 525.70 114411 03/15/2007 001323 ARROWHEAD WATER INC Bottled wtr svcs @ Library 98.98 98.98 114412 03/15/2007 008966 AUSTIN FOUST ASSOCIATES INC Jan traffic study srvcs Pechanga Pkwy 2,703.38 2,703.38 114413 03/15/2007 010796 AVILA'S INVESTMENT Refreshments:Tcc Cert Training 271.22 271.22 114414 03/15/2007 003466 BASKET & BALLOONS TOO! Econ Dev Gift baskets for trade shows 387.75 387.75 114415 03/15/2007 002541 BECKER CONSTRUCTION SRVS Citywide AC Saw Cutting: PI/V 7,650.00 7,650.00 INC Page:1 apChkLst Final Check List Page: 2 03/1512007 2:22:05PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114416 03/15/2007 008646 BERLlNE, BYRON Periormance: '07 Bluegrass Festival 3,500.00 3,500.00 114417 03/15/2007 002377 BEST BUY COMPANY INC EE R. Jensen Computer Purchase Prgm 1,509.24 1,509.24 114418 03/15/2007 004040 BIG FOOT GRAPHICS TCSD instructor earnings 700.00 700.00 114419 03/15/2007 010828 BOHORQUEZ, DAVID Refund: Security Deposit CRC 2117/07 150.00 150.00 114420 03/15/2007 000128 BROWN & BROWN OF CALIF INC policy renewal: 68712337 3/30/07-08 SJ 350.00 350.00 114421 03/15/2007 005889 BROWN, PASCALE ee computer purchase prgm 2,000.00 Reimb: CSMFO Conf:3/6-9/07:Modesto 258.49 2,258.49 114422 03/15/2007 005103 BUCKLEY, TIM Reimb:Firehouse Conf:2127-3/1/07 147.25 147.25 114423 03/15/2007 007470 BURNETT, BRIAN M Periormance: '07 Bluegrass Festival 1,200.00 1,200.00 114424 03/15/2007 010817 BURNS, DAVID Periormance:Bluegrass Festival 3/17-18 1,000.00 1,000.00 114425 03/15/2007 010829 BYFORD-BROWN, GAIL Refund: Circuit Toning #3510.102 35.00 35.00 114426 03/15/2007 003138 CAL MAT PW patch truck materials 1,247.68 PW patch truck materials 747.89 PW patch truck materials 316.68 2,312.25 114427 03/15/2007 005384 CALIF BAGEL BAKERY & DELI Refreshments:Temecula Citzen Corp Trng 598.01 Refreshments:civic center meeting 191.26 Refreshments for meeting:planning 134.69 923.96 114428 03/15/2007 009847 CALIFORNIA PRESENTERS Artist Conf:513G-6/1/07 B.Beers Cardiff 445.00 445.00 114429 03/15/2007 010597 CALIFORNIA LANDSCAPE Alteration of walkway: library PWOO-07 1,524.00 1,524.00 DESIGN 114430 03/15/2007 004896 CAPLINGER, DENNIS F. Periormance: '07 Bluegrass Festival 3,500.00 3,500.00 114431 03/15/2007 003775 CHAPARRAL HIGH SCHOOL Refund: Rate Adj CRC Rental 72.00 72. 00 114432 03/15/2007 009539 CHARLES ABBOTT ASSOCIATES Feb Fire Prevo plan check review 2,649.03 2,649.03 INC Page2 apChkLst Final Check List Page: 3 03/1512007 2:22:05PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114433 03/15/2007 000137 CHEVRON USA INC City vehicles fuel: CM & PO 376.98 376.98 114434 03/15/2007 000912 CITY CLERKS ASSN OF CALIF '07 CCAC ann'l conf: G.Flores 4/11-4/13 395.00 395.00 114435 03/15/2007 006957 CITY TRAFFIC ENGINEERS '07 Tiff Comm Wrkshp:4/27 Paul Jacobs 90.00 90.00 ASSOC. 114436 03/15/2007 005418 CLEAN FLO INTERNATIONAL pump filters:duck pond/harveston lake 487.22 487.22 114437 03/15/2007 010760 COLONIAL ROOTS genealogy books: library 70.00 70.00 114438 03/15/2007 010654 COMMUNITY VETERINARY Veterinary srvcs:police K-9 Casper 430.75 430.75 HOSPITAL 114439 03/15/2007 004414 COMMUNITY WORKS DESIGN Nov-Dec Idscp/insp svcs:Planning 14,600.00 GROUP Nov-Dec Lndsp/lnsp Svcs: 79s Median 1,081.25 Nov-Dec Lndscp/lnsp SVcs: Library 816.75 16,498.00 114440 03/15/2007 001193 COMP USA INC Computer Supplies: Info Sys 1,120.95 1,120.95 114441 03/15/2007 000442 COMPUTER ALERT SYSTEMS Apr-Jun Alarm monitoring:var city 2,342.85 2,342.85 114442 03/15/2007 000447 COMTRONIX OF HEMET VCR Maintenance: Police 75.00 75.00 114443 03/15/2007 009735 CONSTRUCTION PROTECTIVE Nov Const Security Svcs:PBSP 10,370.00 SERVIC July Const Security Svcs:PBSP 1,870.00 Sept Const Security Svcs:PBSP 1,683.00 Oct Const Security Svcs:PBSP 1,683.00 May Const Security Svcs:PBSP 1,496.00 June Const Security Svcs:PBSP 1,496.00 Aug Const Security Svcs:PBSP 1,496.00 Dec Const Security Svcs:PBSP 1,088.00 21,182.00 114444 03/15/2007 002631 COUNTS UNLIMITED INC Citywide Traffic Count Data Collections 3,000.00 3,000.00 114445 03/15/2007 010650 CRAFTSMENT PLUMBING & Plumbing Srvcs-Install Grease Trap: Crc 13,700.00 13,700.00 HVACINC 114446 03/15/2007 009524 CREATIVE HANDS ART SCHOOL TCSD instructor earnings 567.00 TCSD instructor earnings 252.00 819.00 114447 03/15/2007 004408 CUB SCOUT PACK Refund: Security Deposit CRC 215/07 150.00 150.00 Page:3 apChkLst Final Check List Page: 4 03/1512007 2:22:05PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114448 03/15/2007 003272 DAISYWHEEL RIBBON Plotter Supplies: GIS 261.61 COMPANY INC Plotter Supplies: GIS 87.20 348.81 114449 03/15/2007 010823 DOMINICK, VINCENT Refund: Fire Fee B07-0472 67.00 67.00 114450 03/15/2007 004192 DOWNS COMMERCIAL FUELING Fuel for City vehicles: TCSD 78.06 78.06 INC 114451 03/15/2007 005880 EDGE DEVELOPMENT INC. Rei Stp ntc:American Sheet Mtl/Library 143,000.00 143,000.00 114452 03/15/2007 010837 ELDER, EDDIE Refund: Cite 2511 dismissed 250.00 250.00 114453 03/15/2007 004829 ELLISON WILSON ADVOCACY March State lobbying services 3,500.00 3,500.00 LLC 114454 03/15/2007 001056 EXCEL LANDSCAPE Jan Indscp maint:sprts pks 44,371.22 Feb Indscp maint:sprts pks 44,371.22 Jan Indscp maint:south slopes 34,124.40 Feb Indscp maint:south slopes 34,124.40 Jan Indscp maint:north slopes 29,372.80 Feb Indscp maint:north slopes 29,372.80 Jan Indscp maint:medians 11,307.00 Feb Indscp maintmedians 11,307.00 Jan Indscp maint: various city sites 8,336.11 Feb Indscp maint: various city sites 8,336.11 Idscp repair:replace plants on slope 416.73 255,439.79 114455 03/15/2007 001701 EXCEL RENTAL CENTER Parts For Tractor: Tcsd 208.17 208.17 114456 03/15/2007 000165 FEDERAL EXPRESS INC 2/21/07-2/26/07 Express mail services 65.16 65.16 114457 03/15/2007 010826 FERNANDEZ, MARIGOLD Refund: Security Deposit CRC 2/18/07 150.00 150.00 114458 03/15/2007 003747 FINE ARTS NETWORK Pymt Adj TN/RHPS/ACL productions 823.51 823.51 114459 03/15/2007 010844 FOWLER, VICTORIA Interim pmt:Business relocation/Civic 11,000.00 11,000.00 114460 03/15/2007 000170 FRANKLIN QUEST COMPANY INC Day timer supplies: Planning 153.57 153.57 114461 03/15/2007 010648 FRED BUSH & ASSOCIATES Kitchen equip:PBSP concession 16,263.85 16,263.85 Page:4 apChkLst Final Check List Page: 5 03/1512007 2:22:05PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114462 03/15/2007 007866 G C S SUPPLIES INC Printer toner supplies:Citywide 714.99 Printer toner supplies:Citywide 393.48 1,108.47 114463 03/15/2007 010270 GATES, ANDREW Periormance:Bluegrass Festival 3/17-18 1,200.00 1,200.00 114464 03/15/2007 000177 GLENNIES OFFICE PRODUCTS Office Supplies: Fire Prey/Paramedics 613.38 INC Office Supplies: Planning 578.88 Office supplies: PW 555.72 Office Supplies: Info SyslGIS 264.61 Office Supplies: B&S 195.83 Office Supplies: central svcslreception 162.79 Office Supplies: Econ Dev 79.65 Office supplies: HR 7.27 2,458.13 114465 03/15/2007 009608 GOLDEN VALLEY MUSIC Periormance: Young Composers 3/3/07 428.89 428.89 SOCIETY 114466 03/15/2007 005664 GOSCH TOWING & RECOVERY Towing srvcs: police 150.00 150.00 114467 03/15/2007 008444 GREAT OAK HIGH SCHOOL FY 06/07 Comm Svc Funding Program 2,500.00 2,500.00 114468 03/15/2007 010279 GRIFFITH AIR TOOL INC Repair to Jack Hammers: PW 2,964.48 2,964.48 114469 03/15/2007 000186 HANKS HARDWARE INC Hardware supplies: aquatics 40.82 40.82 114470 03/15/2007 003299 HAYES, BARNEY Periormance: '07 Bluegrass Festival 400.00 400.00 114471 03/15/2007 010744 HEADSETS.COM INC Telephone Hand Sets:Cm & Hr 145.11 145.11 114472 03/15/2007 001135 HEALTH POINTE MEDICAL Feb pre-employment physicals 320.00 320.00 GROUP INC 114473 03/15/2007 000871 HILTON Htl:'07 CA Debtllnvst Cf:A.Adams 3/22-23 121.55 121.55 114474 03/15/2007 007792 HINTON, BEVERLY L. TCSD instructor earnings 104.30 104.30 114475 03/15/2007 010210 HOME DEPOT SUPPLY INC, THE Misc Hardware Supplies: Various Parks 157.21 157.21 114476 03/15/2007 003198 HOME DEPOT, THE Misc Hardware Supplies: Various Parks 106.67 106.67 PageS apChkLst Final Check List Page: 6 03/1512007 2:22:05PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114477 03/15/2007 001517 HORIZON HEALTH Mar Employee Assistance Prgm svcs 897.60 897.60 114478 03/15/2007 010805 ICON WATER SYSTEMS INC Water Filter Replacements:Fire Stn 73 74.00 74.00 114479 03/15/2007 010830 INGLE, STEVEN Refund: Creative Writing #3016.102 18.00 18.00 114480 03/15/2007 001407 INTER VALLEY POOL SUPPLY Pool sanitizing chemicals:crc/tes pools 275.19 INC Pool sanitizing chemicals:crc/tes pools 80.88 356.D7 114481 03/15/2007 000198 INTL COUNCIL OF SHOPPING Trade Show Space:Spring Conv 5120-23 100.00 100.00 114482 03/15/2007 003266 IRON MOUNTAIN OFFSITE Feb Info sys tape storage:Records 374.22 374.22 114483 03/15/2007 009393 J M DIAZ INC Nov Design Svcs:Pechanga PkwyPhase II 245.00 245.00 114484 03/15/2007 007241 JAEGER CORPORATION Refund:Grading Deposit LD05-D17GR 995.00 995.00 114485 03/15/2007 000820 K R W & ASSOCIATES Dec-Feb Engineering Plan Ck svcs 2,450.00 2,450.00 114486 03/15/2007 010832 KERRN, FENINA Refund: Notary Public Seminar#3102.101 65.00 65.00 114487 03/15/2007 001091 KEYSER MARSTON ASSOCIATES Jan Real estate economic svcs: RDA 4,812.49 INC Feb affordable housing svcs:RDA 793.75 5,606.24 114488 03/15/2007 010827 KHOSHATEFEH, PARISA Refund: Neda/Niki #1506.102 60.00 60.00 114489 03/15/2007 002789 KIMCO STAFFING SERVICES INC Temp help PPE 3/4/07 Kodani, Kimberly 638.00 Temp help PPE 2/25/07 Kodani,Kimberly 486.48 1,124.48 114490 03/15/2007 006744 LAMAR CORPORATION, THE Mar billboard advertising: RDA 3,130.00 Mar billboard advertising: RDA 250.00 3,380.00 114491 03/15/2007 005787 LAWRENCE, LUANA Refund: Security Deposit TCC 3/3/07 150.00 150.00 114492 03/15/2007 010836 LEE, ROXANN Refund: Cite 2512 dismissed 50.00 50.00 114493 03/15/2007 003726 LIFE ASSIST INC Medical Supplies:Temecula Citizen Corp 2,472.12 Medical Supplies: Paramedics 925.20 3,397.32 114494 03/15/2007 002634 L1TELlNES INC Light poles & fixtures:oId town 1,741.88 1,741.88 Page:6 apChkLst Final Check List Page: 7 03/1512007 2:22:05PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114495 03/15/2007 005963 LORMAN EDUCATION SERVICES Plat/Subdivision Cf:S.Fisk/E.Jones 5/3 598.00 598.00 114496 03/15/2007 006897 LORY, SUSAN, J. TCSD instructor earnings 403.20 TCSD instructor earnings 280.00 TCSD instructor earnings 280.00 TCSD instructor earnings 268.80 TCSD instructor earnings 245.00 TCSD instructor earnings 220.50 TCSD instructor earnings 201.60 TCSD instructor earnings 196.00 TCSD instructor earnings 196.00 TCSD instructor earnings 196.00 TCSD instructor earnings 176.40 TCSD instructor earnings 100.80 TCSD instructor earnings 98.00 TCSD instructor earnings 84.00 TCSD instructor earnings 73.50 3,019.80 114497 03/15/2007 005969 LYONS, TIMOTHY J. Performance: '07 Bluegrass Festival 150.00 150.00 114498 03/15/2007 004141 MAINTEX INC custodial supplies:park sites 235.97 credit:billed incorrect price/#916783 -17.67 218.30 114499 03/15/2007 001967 MANPOWER TEMPORARY temp help wle 02125 DC/MG/MP 1,280.16 1,280.16 SERVICES 114500 03/15/2007 010833 MASEK, SUSAN refund Youth Dining & Social Etiquette 91.00 91.00 114501 03/15/2007 006571 MELODY'S AD WORKS Reimb Exp:Bluegrass Festival 151.00 151.00 114502 03/15/2007 008091 MILLMORE'S WAA CREW City vehicle detailing svcs:PW Depts 75.00 City vehicle detailing svcs:Land Dev 50.00 125.00 114503 03/15/2007 001384 MINUTEMAN PRESS business cards:P.Richardson 116.96 Business cards: M. Beile 43.93 business cards:J. Deards 43.37 204.26 114504 03/15/2007 001868 MIYAMOTO-JURKOSKY, SUSAN TCSD Instructor Earnings 350.00 350.00 A. 114505 03/15/2007 001892 MOBILE MODULAR 12/10-1/08 modular bldg rental:Fire stn 832.40 1/9-217 modular bldg rental:Fire Stn 92 832.40 1,664.80 114506 03/15/2007 004586 MOORE FENCE COMPANY install 4 gates on dugouts:Harv.Comm.Prk 1,576.00 1,576.00 Page:? apChkLst Final Check List Page: 8 03/1512007 2:22:05PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114507 03/15/2007 001214 MORNINGSTAR PRODUCTIONS, Equipment rental:Bluegrass Festival 4,458.80 4,458.80 LLC 114508 03/15/2007 007011 MORRIS MYERS MAINTENANCE Feb restroom janitorial svcs:Parks 5,815.00 5,815.00 114509 03/15/2007 003996 MUSIC HERITAGE, INC. FY 06/07 Community Svc Funding Award 2,000.00 2,000.00 114510 03/15/2007 002925 NAPA AUTO PARTS misc. parts & supplies:PWMaint 171.85 171.85 114511 03/15/2007 000915 NATIONAL NOTARY (5 yrs) membership dues:M. Ballreich 200.00 200.00 ASSOCIATION 114512 03/15/2007 010504 NEXTEL COMMUNICATIONS Jan 26 - Feb 25 cell phone usage 913.63 Police cell phone usage/equip 323.13 1,236.76 114513 03/15/2007 010372 NGUYEN, CHAU N. Refund:Cite 48494 Dismissed by Officer 50.00 50.00 114514 03/15/2007 009337 NOLTE ASSOCIATES INC 1/19-2/15/07 consult svcs:Pech. Pkwy 87.83 87.83 114515 03/15/2007 002139 NORTH COUNTY TIMES Feb Recruitment Ads:Pln/B&SfTcsd 713.30 Feb public ntcs:City Clerk/Planning 389.40 1,102.70 114516 03/15/2007 010289 NUMARA SOFTWARE INC Track It Barcoding Sftware/Support:Libr. 2,836.78 2,836.78 114517 03/15/2007 009570 o C B REPROGRAPHICS dupl blueprints:1st Street Bridge 280.71 280.71 114518 03/15/2007 002292 OASIS VENDING coffee/kitchen supplies:City Hall 188.51 coffee/kitchen supplies:West Wing 51.72 240.23 114519 03/15/2007 006721 OFFICEMAX - A BOISE COMPANY office supplies:Finance 816.29 office supplies:Finance 80.95 office supplies:Finance 58.77 office supplies:Finance 42.64 998.65 114520 03/15/2007 001171 ORIENTAL TRADING COMPANY Rec supplies:Childrens Museum 118.40 118.40 INC 114521 03/15/2007 002256 P & D CONSULTANTS INC Jan inspection srvcs: Bob Henderson 10,473.60 10,473.60 114522 03/15/2007 005656 PAPA Cont.Educ.lP.P.A. MW/DC/DT 4/18 195.00 195.00 Page:8 apChkLst Final Check List Page: 9 03/1512007 2:22:05PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114523 03/15/2007 010838 PASCH ELL & COMPANY refund:withdraw permit/26780 Ynez Rd 747.00 747.00 114524 03/15/2007 000249 PETTY CASH Petty Cash Reimbursement 857.40 857.40 114525 03/15/2007 009161 POLETTI, GUSTAVO TCSD Instructor Earnings 94.50 94.50 114526 03/15/2007 010338 POOL & ELECTRICAL PRODUCTS supplies & chemicals: CRCfTES pools 26.23 26.23 INC 114527 03/15/2007 010822 PORCELLO ESTATE BUYERS refund :sec.deposit/l'v1 PSC 150.00 refund :sec.depositlMPSC 150.00 300.00 114528 03/15/2007 000253 POSTMASTER Express Mail & Postal Svcs 44.40 44.40 114529 03/15/2007 007056 PREMIERE PACKAGING copy paper supplies: Central Svcs 2,262.75 2,262.75 INDUSTRIES 114530 03/15/2007 000254 PRESS ENTERPRISE COMPANY Feb recruitment ads:Pln/B&SfTCSD 2,209.01 2,209.01 INC 114531 03/15/2007 008846 PRINGLE, GARY reimb:rirshmntslcommand post volunteers 72.21 72.21 114532 03/15/2007 003493 PRO-CRAFT Res ImplY Prgm: Curry, Ron And Karen 488.00 488.00 114533 03/15/2007 004529 QUAID TEMECULA HARLEY- Feb maint svcs:Police motorcycles 3,469.52 3,469.52 DAVIDSON 114534 03/15/2007 010664 R W SMITH & COMPANY Kitchen Appliances:Pbsp Concession 5,384.27 5,384.27 114535 03/15/2007 000262 RANCHO CALIF WATER DISTRICT Various TCSD Water Meters 8,711.48 Various PWWater Meters 926.27 Various Fire Water Meters 252.64 Various RDA Water Meters 71.20 Feb 01-20-00196-1 Nacke Dr. 33.02 Feb 01-20-00197-1 Nacke Dr. 31.35 10,025.96 114536 03/15/2007 002110 RENTAL SERVICE Purchase Sidewalk Grinder:Pw Maint 3,728.11 CORPORATION equipment rental:PW Maint 643.03 4,371.14 114537 03/15/2007 004498 REPUBLIC INTELLIGENT Jan Eng Svcs:79s Traf Sgnl Coordination 2,776.50 2,776.50 Page:9 apChkLst Final Check List Page: 10 03/1512007 2:22:05PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114538 03/15/2007 009595 RHOADES CONSULTING TCSD Instructor Earnings 199.50 199.50 CONNECTION 114539 03/15/2007 007402 RICHARD BRADY & ASSOCIATES Jan design:Field Operations Ctr 5,458.00 5,458.00 114540 03/15/2007 006483 RICHARDS, TYREOSHA I. TCSD Instructor Earnings 462.00 TCSD Instructor Earnings 122.50 584.50 114541 03/15/2007 001365 RIVERSIDE COUNTY OF Oct-Dee '06 add'l vector control svcs 2.00 Oct-Dee '06 vector control svcs 2,900.52 2,902.52 114542 03/15/2007 001365 RIVERSIDE COUNTY OF renew permit:CRC pool/spa 570.00 570.00 114543 03/15/2007 000271 ROBERT BEIN WM FROST & Jan prof svcs:Civic Ctr street ImplY 28,713.86 ASSOC Jan Prof Svcs:I-15/79s Ult. Intrchg 26,835.23 55,549.09 114544 03/15/2007 000873 ROBERTS, RONALD H. Reimb:Lobby for Metrolink:2/26-3/01 74.84 74.84 114545 03/15/2007 006365 RUBIN, STEVEN P. TCSD Instructor Earnings 336.00 336.00 114546 03/15/2007 010835 RUNKLE, PAUL refund:security deposit/CRC 150.00 150.00 114547 03/15/2007 002226 RUSSO, MARY ANNE TCSD Instructor Earnings 700.00 TCSD Instructor Earnings 690.90 TCSD Instructor Earnings 420.00 1,810.90 114548 03/15/2007 000277 S & S ARTS & CRAFTS INC mise supplies:camival fun event 181.62 181.62 114549 03/15/2007 010834 SAMARITAN REACH refund:security deposit/CRC 150.00 150.00 114550 03/15/2007 010840 SCAFIDI, MARIE Reimb:Hmelnd Security Cf:2/2G-23 530.67 530.67 114551 03/15/2007 010089 SECURITAS SECURITY SRVCS 2/23-3/01/07 Security SIYcs:Fire Stn 95 1,357.96 USA 2/16-22/07 Security SIYcs:Fire stn 95 1,357.96 2,715.92 114552 03/15/2007 004609 SHREDFORCE INC Mar doc. shredding svcs:PD Mall Stn 24.00 Mar doc. shredding svcs:CRC 22.50 46.50 114553 03/15/2007 008823 SILVER STAR PAINTING Res ImplY Prgm: Casteel, Maria 1,690.00 1,690.00 114554 03/15/2007 004460 SILVERADO BLUEGRASS BAND periormance:Bluegrass Festival 3/17-18 2,000.00 2,000.00 Page:10 apChklst Final Check List Page: 11 03/1512007 2:22:05PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114555 03/15/2007 010846 SINGLE OAK DEVELOPMENT LLC refund:Sidewalk Imprv128780 Single Oak 20,000.00 20,000.00 114556 03/15/2007 000537 SO CALIF EDISON Feb 2-01-202-7330 various mtrs 59,920.39 Feb 2-05-791-8807 various mtrs 10,772.35 Feb 2-28-629-0507 Library 5,959.54 Mar 2-02-351-5281 CRC 4,741.76 Feb 2-20-798-3248 C. Museum 884.84 Feb 2-10-331-2153 TCC 729.07 Feb 2-28-583-2937 Hwy-79 PED 15.28 83,023.23 114557 03/15/2007 010816 SOLANA BEACH, CITY OF Mistakenly depst into our acct 325.00 325.00 114558 03/15/2007 010821 SOUTHWEST AREA ACTIVITIES refund :sec.depositlCRC 150.00 150.00 114559 03/15/2007 005724 SOUTHWEST FAMILY YMCA FY 05/06 Community Srvc Funding Award 1,500.00 1,500.00 114560 03/15/2007 010600 SPECTRUM MECHANICAL INC. HVAC servicing:library 711.56 711.56 114561 03/15/2007 005786 SPRINT Credit:Ovrchg for Cell Phones -1,020.27 Jan 15- Feb 14 '07 Acct level Chrgs 9,313.78 8,293.51 114562 03/15/2007 005786 SPRINT Jan 26-Feb 25 Cell Phone usage 322.70 Dec 26 - Jan 25 Cell phone usage 243.D7 565.77 114563 03/15/2007 005578 STAMEY, DAVID W Periormance:Bluegrass Festival 3/18/07 1,000.00 1,000.00 114564 03/15/2007 003599 T Y L1N INTERNATIONAL Jan Svcs:Roripaugh/Btrfld Stage Bridges 1,423.75 1,423.75 114565 03/15/2007 000305 TARGET BANK BUS CARD SRVCS misc. office supplies:PW Depts 274.73 misc. office supplies:PW Depts 48.48 323.21 114566 03/15/2007 009500 TEMEC ELECTRONICS, INC Computer Supplies:I.S.lLibrary 190.65 Feb misc tools & equip:PWTraffic Div 32.39 electrical supplies:TCSD 21.64 244.68 114567 03/15/2007 000307 TEMECULA TROPHY COMPANY recognition awards:Sister Cities event 314.63 Recognition award:Sister Cities 146.49 nameplate:T. Buckley 9.16 470.28 114568 03/15/2007 000515 TEMECULA VALLEY CHAMBER State/City Address:ArbogastlRamos 4/5 70.00 70.00 OF Page:11 apChkLst Final Check List Page: 12 03/1512007 2:22:05PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114569 03/15/2007 007340 TEMECULA VALLEY FIRE EQUIP. Fire Extinguishers:PwVehicles 73.16 73.16 CO 114570 03/15/2007 005722 TEMECULA VALLEY GARDEN FY 06/07 Community Svc Funding Award 500.00 500.00 CLUB 114571 03/15/2007 004873 TEMECULA VALLEY HISTORICAL FY 06/07 Community Svc Funding Award 1,500.00 1,500.00 SOC 114572 03/15/2007 009761 TEMECULA VALLEY MASTER FY 06/07 Community Svc Funding Award 1,500.00 1,500.00 CHORALE 114573 03/15/2007 003074 TEMECULA VALLEY ROSE FY 06/07 Community Svc Funding Award 2,000.00 2,000.00 SOCIETY 114574 03/15/2007 004274 TEMECULA VALLEY SECURITY locksmith serv'ices:PBSP 80.00 CENTR locksmith serv'ices:parkslcity hall 46.10 126.10 114575 03/15/2007 000977 TEMECULA VALLEY SPECIAL FY 06/07 Community Svc Funding Award 1,000.00 1,000.00 114576 03/15/2007 003140 TEMECULA VALLEY TCSD Instructor Earnings 109.20 TAEKWONDO TCSD Instructor Earnings 81.90 TCSD Instructor Earnings 54.60 245.70 114577 03/15/2007 008379 THEATRE FOUNDATION, THE 35% disc adj/School House Rock prod. 742.10 742.10 114578 03/15/2007 010276 TIME WARNER CABLE 3/10-4/9 high speed internet CityHall 156.02 3/15-4/14 high speed internet Stn92 44.95 200.97 114579 03/15/2007 004308 TOWNE & COUNTRY AUTO & Towing Srvcs:Police 200.00 200.00 TOWING 114580 03/15/2007 010558 TRADE IN.COM INC Office Furniture & Install:Fire stn 84 15,252.39 Credit:Amount Exceeds Agreement -249.46 15,002.93 114581 03/15/2007 003031 TRAFFIC CONTROL SERVICE INC Feb traffic cntrl safety devices:PW 561.38 561.38 114582 03/15/2007 003691 TRAFFICWARE CORPORATION Simtraffic V7 Upgrd:PwTraffic Div 2,868.00 2,868.00 114583 03/15/2007 010347 TRIPLE THREAT ACADEMY Rumors production 2/15-3/4/07 2,476.35 2,476.35 114584 03/15/2007 006192 TRISTAFF GROUP temp help w/e 03/04 D.Pinkerton 572.00 temp help w/e 02/25 D.Pinkerton 457.60 1,029.60 Page:12 apChkLst Final Check List Page: 13 03/1512007 2:22:05PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 114585 03/15/2007 007766 UNDERGROUND SERVICE ALERT Mar undrgrnd svcs alert tickets:PW 425.60 425.60 114586 03/15/2007 004368 VAll COOPER & ASSOCIATES Jan Inspect Svcs:Roripaugh Ranch ImplY 15,111.00 INC Jan inspection svcs:Fiber Optics Install 23,543.00 38,654.00 114587 03/15/2007 006807 VANIR CONSTRUCTION Jan prof svcs:W.C.Fire Stn 18,636.94 18,636.94 114588 03/15/2007 007717 VERISIGN, INC. One Secure Site Pro SSL 10 3 yr license 2,480.00 2,480.00 114589 03/15/2007 004261 VERIZON Feb xxx-a900 GIS Library 768.62 Feb xxx-7530 GIS Library 463.14 Feb xxx-5509 general usage 146.97 Feb xxx-1540 Old Town Prk Lot 89.69 Feb xxx-0049 general usage 44.59 Feb xxx-1999 general usage 39.35 Feb xxx-6620 general usage 33.69 1,586.05 114590 03/15/2007 004279 VERIZON CALIFORNIA INC. Feb access-(EQN) C. Mus.phone line 648.77 Feb access-(E05) CRC phone line 351.04 999.81 114591 03/15/2007 009101 VISION ONE INC Feb Showare ticketing sIYcs:Theater 894.20 894.20 114592 03/15/2007 001342 WAXIE SANITARY SUPPLY INC janitorial supplies:City HallMlest Wing 235.84 janitorial supplies:Theater 91.80 janitorial supplies:C.Museum 51.77 379.41 114593 03/15/2007 009782 WELLS, AILEEN refund:VVhale Watching/A. Wells 27.00 refund:VVhale Watching/L.Morgan 22.00 49.00 114594 03/15/2007 003730 WEST COAST ARBORISTS INC 2/1-15/07 Citywide Tree Maint Svcs 7,420.00 2/1-15107 tree trimming svcs: slopes 1,022.50 8,442.50 114595 03/15/2007 000621 WESTERN RIVERSIDE COUNCIL Feb '07 TUMF payment 281,097.00 281,097.00 OF 114596 03/15/2007 008402 WESTERN RIVERSIDE COUNTY Feb '07 MSHCP payment 47,879.00 47,879.00 114597 03/15/2007 002109 WHITE CAP INDUSTRIES INC maintenance supplies:PWMaint Div 506.77 506.77 114598 03/15/2007 010400 WILLIAM BAINES CONTRACTORS release retention:E.S.Gardner Exhibit 6,425.60 6,425.60 INC 114599 03/15/2007 010677 WOLFE, CONSTANCE, W TCSD Instructor Earnings 50.00 50.00 Page:13 apChkLst 03/1512007 2:22:05PM Bank: union UNION BANK OF CALIFORNIA Check # Date Vendor 114600 03/15/2007 010193 WOOLSTENHULME, LUCIA 114601 03/15/2007 010107 YAMADA ENTERPRISES 114602 03/15/2007 001544 YEAGER SKANSKA INC 114603 03/15/2007 003434 Z E P MANUFACTURING COMPANY Final Check List CITY OF TEMECULA (Continued) Description Amount Paid Page: 14 Check Total TCSD Instructor Earnings 118.30 118.30 8,315.55 1,144,019.48 170.92 2,553,410.20 Addtl book shelving:Library PWOQ-Q7 release retention:Ubrary PWQQ-Q7 7,483.99 831.56 Dec-Jan prgs pmt #6:Educ.Cntr grading 1,144,019.48 vehicle maint supplies:PW Maint 170.92 Grand total for UNION BANK OF CALIFORNIA: Page:14 apChkLst 03/1512007 2:22:05PM Final Check List CITY OF TEMECULA Page: 15 204 checks in this report. Grand Total All Checks: 2,553,410.20 Page:15 I~-- . , II ITEM NO.4 II , II - . . . I I II II __. . I Approvals City Attorney Director of Finance City Manager JM.~ 1112. ~ CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: March 27, 2007 SUBJECT: Acceptance of certain Public Streets into the City-Maintained System within Tract Map Nos. 24143, 23143-1,23143-5,23143-6,23143-10, and 23143-11 (Located east of Butterfield Stage Road and south of Pauba Road within the Crowne Hill Subdivision) PREPARED BY: Daniel A. York, Deputy Director of Public Works/City Engineer Steve Charette, Associate Engineer RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 07- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY-MAINTAINED SYSTEM (WITHIN TRACT NOS. 23143, 23143-1, 23143-5,23143-6,23143-10, AND 23143-11) BACKGROUND: Tract Map Nos. 23143, 23143-1,23143-5,23143-6,23143-10, and 23143-11 were recorded by the County Recorder on December 31,2001. The owner dedicated to public use for street and public utility purposes streets designated as lettered lots on the six maps. The City Clerk accepted the offers of dedication. Public Works Staff reviewed and inspected the public improvements and all required repairs and replacements were satisfactorily completed. However, the one-year Warranty Bonds and Labor and Materials Bonds have not been released. The Warranty Bonds will be released at the end of the one-year period in March, 2008. The Labor and Materials Bonds will be released six months into the one-year warranty period in September, 2007. The public streets now being accepted by this action are as follows: Tract 23143 Sage Court, Wakeen Circle, Janda Court, Faber Court, Topeka Way, Rudy Court, and portions of Pauba Road, Crowne Hill Drive, Wyandotte Street and Via Del Monte. Tract 23143-1 A portion of Butterfield Stage Road, a portion of Royal Crest Place, Harwick Lane, Stonefield Lane, Gateshead Court, Majestic Court, Regents Hill Circle, and Vandemere Court. Tract 23143-5 A portion of Old Kent Road. Tract 23143-6 Trestle Lane, Pliance Way, John Way, Cinnamon Lane, Bigh Court, Larry Lee Lane, Paraguay Drive and portions of Butterfield Stage Road, Crowne Hill Drive, and Fox Road. Tract 23143-10 Monroy Circle, Pampa Court, Hill Street, Fiji Way, Suva Lane, Stanko Circle and portions ofCrowne Hill Drive, Royal Crest Place, and Wyandotte Street Tract 23143-11 Northshire Circle, Harwick Lane, Paoli Court, Topeka Court, Esser Court and portions of Butterfield Stage Road, Pauba Road and Crowne Hill Drive. FISCAL IMPACT: Periodic surface and / or structural maintenance will be required every 5 to 8 years. ATTACHMENTS: Resolution No. 07 - with Exhibits "A - B" inclusive. EXHIBIT "A" TO RESOLUTION NO. 2007 - Accepting certain public streets offered to and accepted by the City of Temecula as indicated on Tract Map Nos. 23143, 23143-1, 23143-5, 23143-6,23143-10,23143-11 into the City-Maintained Street System as described as follows: Tract MaD 23143 1. Lot "A" (portion of Pauba Road) of said Tract Map No. 23143 2. Lot "B" (portion of Via Del Monte) of said Tract Map No. 23143 3. Lot "C" (portion of Crowne Hill Drive) of said Tract Map No. 23143 4. Lot "D" (Sage Court) of said Tract Map No. 23143 5. Lot "E" (Wyandotte Street) of said Tract Map No. 23143 6. Lot "F" (Wakeen Circle) of said Tract Map No. 23143 7. Lot "G" (Janda Court) of said Tract Map No. 23143 8. Lot "H" (Faber Court) of said Tract Map No. 23143 9. Lot "I" (Topeka Way) of said Tract Map No. 23143 10. Lot "J" (Rudy Court) of said Tract Map No. 23143 Tract MaD 23143-1 1. Lot "A" (portion of Butterfield Stage Road) of said Tract Map No. 23143-1 2. Lot "B" (portion of Royal Crest Place) of said Tract Map No. 23143-1 3. Lot "C" (Stonefield Lane) of said Tract Map No. 23143-1 4. Lot "D" (Vandamere Court) of said Tract Map No. 23143-1 5. Lot "E" (portion of Regents Hill Circle) of said Tract Map No. 23143-1 6. Lot "F" (Majestic Court) of said Tract Map No. 23143-1 7. Lot "G" (Gateshead Court) of said Tract Map No. 23143-1 8. Lot "H" (portion of Harwick Lane) of said Tract Map No. 23143-1 9. Lot "I" (portion of Regents Hill Circle) of said Tract Map No. 23143-1 Tract MaD 23143-5 1. Lot "A" (portion of Old Kent Road) of said Tract Map No. 23143-5 Tract MaD 23143-6 1. Lot "A" (portion of Butterfield Stage Road) of said Tract Map No. 23143-6 2. Lot "B" (Larry Lee Lane) of said Tract Map No. 23143-6 3. Lot "C" (portion of Trestle Lane) of said Tract Map No. 23143-6 4. Lot "D" (John Way) of said Tract Map No. 23143-6 5. Lot "E" (portion of Crowne Hill Drive) of said Tract Map No. 23143-6 6. Lot "F" (portion of Trestle Lane) of said Tract Map No. 23143-6 7. Lot "G" (Pliance Way) of said Tract Map No. 23143-6 8. Lot "H" (Paraguay Drive) of said Tract Map No. 23143-6 9. Lot "I" (Cinnamon Lane) of said Tract Map No. 23143-6 10. Lot "J" (Bigh Court) of said Tract Map No. 23143-6 11. Lot "K" (Fox Road) of said Tract Map No. 23143-6 Tract MaD 23143-10 1. Lot "A" (portion of Crowne Hill Drive) of said Tract Map No. 23143-10 2. Lot "B" (Hill Street) of said Tract Map No. 23143-10 3. Lot "C" (Stanko Circle) of said Tract Map No. 23143-10 4. Lot "D" (Fiji Way) of said Tract Map No. 23143-10 5. Lot "E" (Suva Lane) of said Tract Map No. 23143-10 6. Lot "F" (portion of Royal Crest Place) of said Tract Map No. 23143-10 7. Lot "G" (Monroy Circle) of said Tract Map No. 23143-10 8. Lot "H" (portion of Royal Crest Place) of said Tract Map No. 23143-10 9. Lot "I" (portion of Wyandotte Street) of said Tract Map No. 23143-10 10. Lot "J" (Pampa Court) of said Tract Map No. 23143-10 Tract MaD 23143-11 1. Lot "A" (portion of Butterfield Stage Road) of said Tract Map No. 23143-11 2. Lot "B" (portion of Pauba Road) of said Tract Map No. 23143-11 3. Lot "C" (portion of Crowne Hill Drive) of said Tract Map No. 23143-11 4. Lot "D" (Northshire Circle) of said Tract Map No. 23143-11 5. Lot "E" (portion of Harwick Lane) of said Tract Map No. 23143-11 6. Lot "F" (Paoli Court) of said Tract Map No. 23143-11 7. Lot "G" (Esser Court) of said Tract Map No. 23143-11 8. Lot "H" (Topeka Court) of said Tract Map No. 23143-11 RESOLUTION NO. 07-00 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY-MAINTAINED SYSTEM (WITHIN TRACT MAP NOS. 23143,23143-1,23143-5 AND 23143-6, 23143-10, 23143-11) THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, On December 31, 2001, the County Recorder recorded Tract Map Nos. 23143, 23143-1, 23143-5, 23143-6, 23143-10, and 23143-11 in which offers of dedication for street and public utility purposes were accepted by the City of Temecula from Crowne Hill Meadows, L.P., a Washington Limited Partnership; and, 'l WHEREAS, City Public Works Staff reviewed and inspected the public improvements and all repairs and replacements were satisfactorily completed; and, WHEREAS, Only the Warranty Bond and Labor and Material Bond pertaining to this tract have not been released; and, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula hereby accepts into the City-Maintained .Street System the streets offered to and accepted by the City of Temecula described in Exhibits "A" and "B" attached hereto. . PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 27th day of March, 2007. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 07- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 27th day of March, 2007, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Susan W. Jones, MMC City Clerk r EXHIBIT "B" TO RESOLUTION NO. 2007 - - TRACT NO. 23143 VICINITY MAP ~ ~CT SITE YJ,.nI1'\'Y \lAP HOT TO SCIILE ~ N i; ;;; 5! -----tl PAR"':::- -,c ..J 1'1 i';"1.'. " 1"';~19 m :.: m ~~ !;J ci z ... u .< '" ... \ L EXHIBIT "B" TO RESOLUTION NO. 2007 - TRACT NO. 23143-1 VICINITY MAP PR<U:CT SITE I -~ TO SNf DIEGO \ -- u...l.Il1.1.i. I )lAP NOT TO SCALE It PAUBA .~ .J-- r-- ROAD -" j: ~Iz l;:ii 47 ..u H 11'.1) -'Yo / -2-2.o;;t: 2", ~.'. 00 zz ~~ w. w. z . /"'..> ----- /", ~/", .t '" o a: Cl ..J lJJ H U. a: lJJ >- >- ::l CD -' -:- 19 SHEET NO 10 T NO.tl tOT'.}" t'BARRIERSTRIPI I I ~ " ~ I ~ 17 flil;";<t: ~I: ~ Ill! 15 ~ I 9 ~ I .. U JUS' li\ 1400~~~Ni5.34'04'E .~.~ 316.50' "', 0t73.ti4'} NsS~~'E/ " z - tJ'2.0'21~~~' ~..\.\.OO'5' ......3'010.146. ''f1,liJ. 1,,191. .~. RO'l~L c CRES1 I'L~CE v:~ co n ~~ ww ZZ 00. m. 00 zz ~~ w. w. ZZ .. INDEX MAP --------- --,,------- ~ EXH\B\T "B" TO RESOLUT\ON NO. 2007 - - TRACT NO. 23143-5 V\C\N\TY MAP ----- -~ ~ TO $Ifl. OIEGO YJrnrrrY u:AE "'" 10 SC/J-E so<<L SlOE ... \ ~ ~ ~ t \ .. , 1O..,aa to " " '; "::i, .. \ .. ~ .. '" 19 _'" ~,&\~!>...3 _,..-r "y' .1 --' il""": -4.!>~I'&r . ./ ~.6. \ '&'& INDEX MAe. -- ~CT SITE ;: lJ'EN s>N:X. oj ::Ii 3 3.10 /1I.1P ... , t: , r; I , I ~ ~I ml EXHIBIT "B" TO RESOLUTION NO. 2007 - TRACT NO. 23143-6 VICINITY MAP ,ot!! ~\~ PRO,ECT SITE TO SN\I DIEGO \ \ VICINITY MAP NOT TO SCALE , .,/ ,,- I / TRACT No. ,/ /" 23143-4 / I M.B. 2BII7~-.1 ',J " - / ( ~\'~ \,-....ifi,i.t ,.- , / ,- I '-' ,,/~ " // I '- ,~ TRACT No. 23'43-3 M.B. 28"61';'73 peL. .2 REllAINlER ::ARCEl MAP NO. 22429 P.M.E. 147/14-19 ~ ,,,,<' ')."'...") .... ,,0" -(-.............. ...-<......'0....1 ~..... .. .(Q.' <;1-.- ,....... \ --- -- INDEX MAP EXHIBIT "B" TO RESOLUTION NO. 2007 - TRACT NO. 23143-10 VICINITY MAP -~ PRO...ECT SITE / ~ TO SAN DIEGO , VI",.uluJ. J. YAP NOT TO SCAlE lH"l 1 REMAINDER PARCEL HAP NO. 22l.29 P.M.S. 11.~'/1l..13 P,CL. 6 ~ REMAINDER .f~ ~.O . ( (;4~" :,.. ".... ~~ ~ . ...<...<..J;.tU'..'" , " TRACT NO. I ~ I i ! ~ 0{ ~ I i \ '4 d I. ~'r I I . TRACT NO. 23143-9 M.B. ~13 1,z..-ID4- 23143-1 M.B. 241/19-88 ,. INDEX MAP EXHIBIT "B" TO RESOLUTION NO. 2007 - TRACT NO. 23143-11 VICINITY MAP ~ PRo...ECT SITE TO SMl DIEGO , \ V1~.uIl&.& j YAP NOT TO SC.M...E m N ~ ~ '"i d '" '. z m .. S! L' ro ..: '" :i .. ____ "'ILL I\.. """-- -_<!>-~- ~---- ~ _/ ,. " 32 " ',", .. @ 231.43-1 /- 1Rf:r.r= \_~'S-Cr M.S. 241n9~a8 t1.: 12 --., (~" " cr. ~jZ~-:.:=::-i::::::~- -, '<RF"/" _ --__ - _/ ......., Sr~ --,~- ~ 1\'o..lo ------- ~ INDEX MAP I~-- . , II ITEM NO.5 II , II - . . . I I II II __. . I Approvals City Attorney Director of Finance City Manager ~f'" /1/2 (J(L, CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: March 27, 2007 SUBJECT: Second Amendment to Professional Services Agreement for NPDES Permits Review, Plan Check and Inspection Services PREPARED BY: Daniel A. York, Deputy Director of Public Works/City Engineer Aldo Licitra, Associate Engineer/NPDES RECOMMENDATION: That the City Council approve the Second Amendment to the Professional Services Agreement with AEI CASC Engineering for review of Water Quality Management Plans (WQMP) Plan Check and Inspection Services in the amount of $35,000.00 and authorize the Mayor to execute the Amendment. BACKGROUND: Under EPA's National Pollutant Discharge Elimination System (NPDES) program, the Regional Water Quality Control Board issued a Waste Discharge permit (NPDES permit) to the City of Temecula (City) and its co-permittees on July 14, 2004, as a mandate to prevent non-permitted discharges from into our municipal storm drain systems. The NPDES permit also mandates that the City require developers to submit WQMPs to demonstrate how pollutants will be mitigated throughout the life of their completed development. The NPDES permit also mandates that the City conduct detailed inspections at existing businesses to determine whether the facilities and operations are in compliance with the State regulations. As a result of the above obligations, the City has contracted with AEI-CASC to review WQMPs and perform inspections. AEI-CASC also serves as the NPDES training consultantforall permit holders in Riverside County. The Second Amendment in the amount of $35,000.00 is necessary to cover additional commercial plan check and inspection services as required for the City to fulfill the States NPDES regulations and to further staff's NPDES training. FISCAL IMPACT: The Second Amendment in the amount of $35,000.00 plus the First Amendment amount of $5,000.00 and the original agreement amount of $20,000.00 for a total Agreement amount of $60,000.00. Adequate funds are available in the Public Works NPDES Compliance FY2006/2007 Budget. ATTACHMENTS: AEI-CASC Engineering - Second Amendment SECOND AMENDMENT TO AGREEMENT BElWEEN CITY OF TEMECULA AND AEI.CASC ENGINEERING NPDES PERMITS WATER QUALITY MANAGEMENT PLANS (WQMP) PLAN CHECK and INSPECTION SERVICES THIS SECOND AMENDMENT is made and entered into as of March 27, 2007 by and between the City of Temecula. a municipal corporation ("City") and AEI.CASC Engineering: ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with respect to the following facts and purposes: A. On July 17, 2006 the City and Consultant entered into that certain agreement entitled "City of Temecula Agreement for Plan Check and Inspection Services ("Agreement") in the amount of Twenty Thousand Dollars and No Cents ($20,000.00). B. The Agreement was amended on February 6, 2007 in the amount of Five Thousand Dollars and No Cents ($5,000.00) for a total contract amount of Twenty Five Thousand Dollars and No Cents ($25,000.00) the Agreement as amended shall be referred to as the "Agreement". C. The parties now desire to increase the payment for additional Plan Check and Inspection Services in the amount of Thirty Five Thousand Dollars and No Cents ($35,000.00) and amend the Agreement as set forth in this Amendment. 2. Section 5 a. Pavment of the Agreement is hereby amended to read as follows: a. The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B for services described in Section B of Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full. The Second Amendment amount shall not exceed Thirty Five Thousand Dollars and No Cents ($35,000.00) for additional plan check and inspection services. The First Amendment amount of Five Thousand Dollars and No Cents ($5,000.00) and the original agreement amount, of Twenty Thousand Dollars and No Cents ($20,000.00) for a total agreement amount of Sixty Thousand Dollars and No Cents ($60,000.00). 3. Exhibit B to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC, City Clerk Approved As to Form: Peter M. Thorson, City Attorney CONSULTANT AEI-CASC Engineering 937 S. Via Lata, Suite 500 Colton, CA 92324 (909) 783-0101 Ceazar Aguilar, Vice President Richard J. Sidor, Corporation Secretary (Two Signatures Required For Corporations) 2 ATTACHMENT A NPDES PERMITS WATER QUALITY MANAGEMENT PLANS (WQMP) PLAN CHECK and INSPECTION SERVICES 3 AEI-cASC ENGINEERING HOURLY FEE RATE SCHEDULE January I, 2006 The following rates sh.lI.pply 10 services provided on .Ume....d.m.terl.1 basis. Rales rellected .re hourly. IillmrL CM,tructl"" M.""PMfMI PresldonVPrineip.1 SI75.00 Re.idetll Engi...... SI2g.00 C1oricalMlscelloncou. Office Work S63.00 Assistant Resident Engineer Sllg.OO Senior Field Inspector SIOI.OO Qlll Field Inspcctor 1 SI6.00 En.lnccrlng Director SI45.00 Field Inspector 2 S95.00 Seolor Plojecl Managerl ProjC<l Monlgor SI37.00 Aailllnll'1oject MlIII8erlScnior Project Engin.... SlIg.OO lIIItIIIII. Senior DesisnorlPn>ject EnginccrlClleulllor SIIO.OO PllMing Director SI39.00 Dcsisn EnSi....rlDcsisner SI05.00 Project Mlnlger SI26.00 CAnD llcIigncr S96.00 Senior Planner SIII.OO Senior CADD Drifter SI9.00 PllMor SI05.00 CADD Drafter S6I.OO Assistant Planner S9O.00 W"ao OuaIJlW S01IIca ofJum Engineering Director SI45.00 Three Person Survey/OPS Crew S255.00 Senior Project Managerl Project Manager SI37.00 Two PClSOn SUlVeylOPS Crew 5230.00 Assistant Project ManagerlSenior Project Engineer SIIS.OO One Person SurveylGPS Crew $200.00 Scientist $112.00 Senior ProjC<l Mlnagerl ProjC<l Manlger SI37.00 Senior Field Inspector SIOI.OO Survey Analyst $110.00 [ ." I Anllyst I $16.00 EnvinInmeaIaI AnllyJIlI 595.00 I/JMr. Field IIUpCClor I $86.00 Utigstion ConsultantlExpcrt Wimess S352.00 FieldL,_... II 595.00 Computer Time $32.00 Two Penon Sunpling Crew SI88.00 REIMBURSABLE EXPENSES The following e"penses will be billed al cosl plus 15%: Renrodqctlon Sorvt.,..: Includes blueprintins. copying, printing and plotting. I..house plots will be billed at $6.00 per sheet for each client set and for a final inhouse review set. The client is welcome to contract directly with ar outside reprographic firm for those services not provided in-house. B!!nteJ Eaulnmont Ind F...: Any equipment rental and any fees .dvanced by our firm including plan check .m filing fee.. Commer(!lal Deliverv ServlC':~: Including Express Mail, Federal Express, UPS and independent courier services. .lJi:J1np.. riek-Un ond nol!y.erv Sorvl.o.: These services provided by our firm will be reimbursed at $41.00 per hour. In addition, mlleage will be billed at $.55 per niile with no markup. Travel Ernon.o" Mileage to and from the job site.will be billed at. rate of S.55 per mile with no markup and trave . time for .urv.ey crews will be billed at $90.00 per hour, per man, on..way. Airfare will be billed at cost plus 15%. Per Diem: Per diem for overnight stays will be billed at $t34 per day, per man. 'YJS'yer !If ~uhroqatlon: If the client requires a Waiver of Subrogation for Workman's Compensation Insurance, the client will be required to ll'Y the additional insurance premium for this request The approximate amount for th. waiver is $250.00. . NOTE:' .Invoicing will be submitted' on a monthly, progressive cycle. s \\~t I-" ~ \\~, ~'2'l~ ~~~% .,1 ""51 ,,~\ r.i 1.~:tI\- .,"" \.:'~l ~'.l' ''-:..,g :.\\6. ..\;; ~ fi\$.fi\ .,.~t;'.;; ;. g~ ..... t;; cD.. ;. ~ i '0 0. '" .... l 51 5\. ..;\ g 8..g. "'';io. i\ ;l~ 1-"1-" d .. Zd \\l\ \ ~ \~~- to- t:l % s.ll\~ \$ t;t:~ ""~ :r." . .:~...;. I." .t'l <.\g '}\,.; '"",~ g~ ~ .$ "'.... II> S. '" .... g. .ll ~l ~ ........ .... II> 1 g$. .\ i\ \\~,\ i%1 to-to- 'a~\ 1 ~~('I\g i" i t\ll \ ~ \~i. to- ;t ,".' ~$.~ li;',5\ ~ ""...."" :~i ;t'- -< t' f.'..l ,~ Y.1 "IS . . C;~ "."l, ':l gs' .$ ~ ...... ~ s, 0 .. g5\ S ... ~\ 0. II> l 5\5\ ...i .... i\ ~- \\ ""! i~~\ to- 0. ... ~\\ ~ f 0" %.0 . -z illl ~ ~.$. to- t: lit \ lit . '\\~l I-~~" g~\i ~.. \\\\ \ $. . \;i_ I- ;; if~ -""S i;,,'\~ s, ~~ ;; i ~ . o l $~ .~ U>~ ss, ...\ \\ ~l 1-1- AEI.cASC ENGINEERING HOURLY FEE RATE SCHEDULE Jlnulry I, 1006 The following rates shall apply to services provided on a time -and-malerial basis. Rales renecled are hourly. fiItImL C"".trudlDIf MIIII....MI PrelidenllPrincipal 5175.00 RClldont Engln.... S12g.00 OcricallMiscellaneous Office Work S63.00 Alsistlf\l Resident Engineer SII8.00 Senior field Inspector SIOI.OO Qr/l Field Inspeelor I S86.00 Engineering Direclor SI45.00 Field Inspector 2 S95.00 Senior Project Maoaser/ Project Manager SI37.00 AalIlInl Project ManagcrlScnior Ptoject Engineer SII8.00 ",.""",. Senior DlsignerlProject Engineer/Calculator SI\O.OO Planning Director SI39.00 Delil" EnginecrlDcsigner S\05.00 Project Mansger S\26.00 CADD Deligncr $96.00 Senior Planner SI18.00 Senior CADD Drafter S89.00 Planner SI05.00 CADD Vrafter $68.00 Assistant Planner $90.00 W_a' 0II11l11v SmIlC8 ofrIa.cE Engineering Director SI45.00 Tlucc Person Survcy/OPS Crew S255.00 Senior Project Managerl Project Manager SI37.00 Two Person Survcy/GPS Crew $230.00 Assistanl Project Managcrtsenior Project Engineer SI\8.00 One Person SUrvcylOPS Crew $200.00 Scientist SII2.00 Senior Project Manager! Projeel Manager SI37.00 Senior Field Inspector S\OI.OO SUrvey Analyst SIIO.OO En,'.. .. , iaI Analyst I $86.00 1ln1:... ,,,IAnalystll $95.00 ma: Field Inspector I $86.00 Lhigation ConsultanllExpcrt Witness $352.00 Field Inspector II $95.00 Computer Time S32.00 Two PcnonSampling C~ Slg8.00 REIMBURSABLE EXPENSF./i The folloVling expenses will be billed al cosl plus 15%: Re",!,duetlon S~rvll''': Includes blueprinting, copying. printing and plotting. In-house plots will be billed al S6.00 per sheet for each.client set and for a final inhouse review set The client is welcome to contract directly with ar outside reprographic firm for those services not provided in-house. .~ntoJ Enulnm'nt ond F..~: Any equipmenl renlal and any fees advanced by our firm. including plan check an< filing rccs. Commercial Deliverv Servl~u: Including Express Mail, Federal Express, UPS and independent courier services. 'n-lInu., !,Ifl<-Un 9!,d nellve,v Servl...: These services provided by our firm will be reimbursed at $41.00 per hour. In addition, mileage will be billed al $.55 per mile wilh no markup. J..vel Em'n.'" Mileage 10. and from the job site will be billed at a rate of $.55 per mile with no markup and trave time for survey crews will be billed al $90.00 pet hour, per man, on..way. Airfare will be billed at cost plus 15%.- Per Diem: Per diem for overnighl slays will be billed at $134 pet day, per man. WIly.. !if Sub.neatian: If the clienl requires a Waiver of Subrogation for Workman's Compensation Insurance. the client will" be required 10 ply Ihe additional insurance premium for. this request. Theapproximale amount for th. waiver is $250.00. NOTE: invoicing will be submitted on. monthly, progressive cycle. I I I 1-'," - ~.. II l.~;: .. 81 '8 I.... J ~ lD 11 iia I~~i _~ Il i\9 0 gco'~ t-';ggg~~ i .... - flli'o.oc:: m;;uun ~ !~ t 1 c j .w.; ~ Ill" I c' iii 11i '''1 llll/) ~ - i ! ~c. ~ 81 l ",~_-e-~~ ."'~ .\ ~ ~f31] s~ ~.i&~2- OO~ j ... .28.0.... >.1Il . 8. ;gC&"--e.... - ~1i.~ stc D~ ~ ~~g gOq oJ "es c:'~\L ci'J :J 'lp.!ci g ~8:I:g ~~ m ~~~ci2 Il~.llilli! ~ ~ It.5 ~I.I! l i;l 1 1 :iS~l~~I.ilgl! '0 cn.i,~ ...... >c :5 'IS.!l . ~ 'IS to c :i iiii~~tl l:!ci _~...'IS ~o~gggr02-1- ~1~711l8iI~i ollSl.~)'_ .~~~ i" ~U;.~il()~g t'~ jju <~u:~..:! , . '" t .5 I B J!i '9~ i~~ ~I~! ~u~8 o .. z o. -z 1:!~hl .!! e' a-.j5' GQ.~O: ~ 51 !. \_ _ ....J - ."."."." ; ~..- c- rim 1!~tHl~ ~i ~B .:11 l'\ I- I- ~ 21 - i t ~\ :11 .8.1 I~-- . , II ITEM NO.6 II , II - . a . I I II II __. . I Approvals City Attorney Director of Finance City Manager V fJll CJa.- CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: March 27, 2007 SUBJECT: Fourth Amendment for Consultant Services for French Valley Parkway Southbound Off-Ramp to Jefferson Avenue, Phase I - Project No. PWOO-24 PREPARED BY: Amer Attar, Principal Engineer Avlin R. Odviar, Associate Engineer RECOMMENDATION: That the City Council approve the Fourth Amendment to the consultant agreement with Moffatt & Nichol Engineers in an amount not to exceed $632,058.00 for additional services necessary to complete the Plans, Specifications, and Estimate for the French Valley Parkway Southbound Off-Ramp to Jefferson Avenue, Phase I - Project No. PWOO-24; and authorize the Mayor to execute the amendment to the agreement. BACKGROUND: On January 14, 2003 the City Council approved an Agreement for Pofessional Consultant Services (Agreement), in the amount of $1,091,693.00, with Moffatt & Nichol Engineers to develop the Project Report and Environmental Document for the proposed French Valley Parkway/Interstate 15 Overcrossing and Interchange Improvements PW02-11 and to prepare the Plans, Specifications, and Estimate for the Interim Southbound Off-Ramp to Jefferson Avenue - Phase I. Three amendments and five contract change orders have since been approved for additional services not included in the original Agreement or as needed to supplement existing tasks, bringing the total Agreement amount to $2,107,858.92. The Fourth Amendment covers additional engineering services needed to develop the project Plans, Specifications, and Estimate including Retaining Walls, Landscape Architecture, and Project Management the French Valley Parkway Southbound Off-Ramp to Jefferson Avenue, Phase I - Project No. PWOO-24, in an amount not to exceed $632,058.00. With this amendment, the total Agreement amount is $2,739,916.92. FISCAL IMPACT: The City of Temecula has identified the French Valley Parkway Southbound Off-Ramp to Jefferson Avenue, Phase I within its Capital Improvement Program. Several funding sources are identified including Development Impact Fees, Measure A, and Transportation Uniform Mitigation Fees. Adequate funds are available in Account No. 210-165-719- 5802 to cover the amount of Amendment No.4, $632,058.00. With this amendment, the total Agreement amount is $2,739,916.92. ATTACHMENTS: 1. Project Location. 2. Project Description. 3. 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Oil .::: 1 p;.,p;., 5~ E-<E-< FOURTH AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND MOFFAT & NICHOL ENGINEERS FRENCH VALLEY PARKWAY/I-15 OVERCROSSING AND INTERCHANGE IMPROVEMENT, PROJECT NO. PW02-11 AND FRENCH VALLEY PARKWAY INTERIM SOUTHBOUND OFF-RAMP TO JEFFERSON AVENUE - PHASE I PROJECT NO. PWOO-24 THIS FOURTH AMENDMENT is made and entered into as of March 27, 2007 by and between the City of Temecula, a municipal corporation ("City") and Moffat & Nichol Engineers ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with respect to the following facts and purposes: A. On January 14, 2003 the City and Consultant entered into that certain agreement entitled "City of Temecula Agreement for design services ("Agreement") in the amount of One Million Ninety One Thousand Six Hundred Ninety Three Dollars and No Cents ($1,091,693.00). B. The Agreement was amended on May 24, 2005 (Amendment #1) for additional design services in the amount of Seven Hundred Ten Thousand Five Hundred Fifty Three Dollars and Forty Cents ($710,553.40), and again on February 14, 2006 (Amendment #2) in the amount of Twenty One Thousand Six Hundred Thirty Dollars and No Cents ($21,630.00) and again on December 12, 2006 (Amendment #3) in the amount of Two Hundred Eighty Three Thousand Nine Hundred Eighty Two Dollars and Fifty Two Cents ($283,982.52) for additional design services for the Project Report (PR), Environmental Documents (ED), and to complete the design (Plans, Specifications & Estimate). C. The parties now desire to increase the payment for design services to complete the Project Report and Environmental Document in the amount of Six Hundred Thirty Two Thousand Fifty Eight Dollars and No Cents ($632,058.00) and amend the Agreement as set forth in this Amendment. 2. Section 5a Pavment of the Agreement is hereby amended to read as follows: a. The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B for services described in Section B of Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full. The Fourth Amendment amount shall not exceed Six Thousand Fifty Eight Thousand Fifty Eight Dollars and No Cents ($632,058.00) for additional design services to complete the PRand ED for a total agreement amount, of Two Million Seven Hundred Thirty Nine Thousand Nine Hundred Sixteen Dollars and Ninety Two Cents ($2,739,916.92). 3. Section 1 Term. This Agreement shall commence on January 14. 2003 and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2008, unless sooner terminated pursuant to the provisions of this Agreement. 1 R:\CIP\Projects\PW02-11\ConsultantDoc\4~ AmendMoffat & Nichol 4. Exhibit A and B to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC, City Clerk Approved As to Form: Peter M. Thorson, City Attorney CONSULTANT Moffat & Nichol Engineers P.O. Box 22648 Long Beach, CA 90801 (909) 937-0125 Shing-Ching R. Chan, P.E Principal in Charge Timothy J. Rellaford, P.E., Sr. Vice President George R. Hale, P.E. Project Manager 2 R:\CIP\Projects\PW02-11\ConsullantDoc\4~ AmendMoffat & Nichol ATTACHMENT A FRENCH VALLEY PARKWAY/I-15 OVERCROSSING AND INTERCHANGE IMPROVEMENT, PROJECT NO. PW02-11 AND FRENCH VALLEY PARKWAY INTERIM SOUTHBOUND OFF-RAMP TO JEFFERSON AVENUE - PHASE I PROJECT NO. PWOO-24 Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Consultant. 4 R:\CIP\Projects\PW02-11\ConsultantDoc\4~ AmendMoffal & Nichol ~IIIII-'~ MOFFATT & NICHOL CITY OF TEMECULA PROJECT NO. PWOO-24 FRENCH VALLEY PARKWAY SOUTHBOUND OFF-RAMP TO JEFFERSON AVENUE - PHASE I AMENDMENT NO.4 - SCOPE OF WORK RETAINING WALLS-PERMANENT AND TEMPORARY In order to minimize impact to Right-of-Way at the French Valley off-ramp, the City of Temecula and the City of Murrieta have requested Moffatt & Nichol to provide Preliminary and Final Retaining Wall Designs. Up to 700 (seven hundred) lineal meters of retaining wall is proposed along the French Valley Parkway off-ramp and along French Valley Parkway from the off-ramp terminus to Jefferson Avenue. The retaining wall height is anticipated to be up to 8 (eight) meters. A temporary retaining wall, up to 300 (three hundred) meters long, is proposed along the median of French Valley Parkway to support the approach embankment. Work tasks will be completed in general conformance with Caltrans' publication "Guide to Project Delivery Workplan Standards Release 8.0A, July 01,2006, amended July 07, 2006. The guide defines a Work Breakdown Structure (WBS 8.0A) which provides Major Tasks and Sub Tasks with a brief work description followed by a list of "Guidance" references to relevant Caltrans' manuals. Caltrans identifies up to 7 levels of a Work Breakdown Structure. Level 5 is used for major tasks of work and level 6 is used for sub tasks in the form; XXX.XX Where Major Tasks are listed below they are for general headings and do not describe items of actual work. Only where Sub Tasks are listed are items included in this scope of work. WBS 8.0A Level 6 Tasks and Guidance, where referenced below, are incorporated by reference into this scope of work. GENERAL The structure design processes, including the design, plans, calculations, ."'lM~', special provisions, cost estimate, quality control, and deliverables shall conform to the OSFP Information and Procedures Guide and the requirements in this Statement of Work for Structures. Deliverables shall be submitted for review and approval at stages specified herein. The identification, binding, sizes of prints, and media types for deliverables shall also conform to the OSFP Iriformation and Procedures Guide. 215 Structures General Plans and Preliminary Design Data Work involved in the preparation of preliminary plans and related estimates, including structures general plans and the preparation of foundation recommendations and "The Log of Test Borings." Preliminary Plan Approval Process (i.e. Type Selection Meetings, Seismic, Retrofit Strategy Meetings, review of buildings/culverts/any other miscellaneous details as required) is part of this activity. Approved preliminary plans are the approved general plans. 215.05 Structure Site Data: Bridge Site Data Submittal form DS-P0048, the "Bridge Site Data: Non-Standard Retaining Wall" will be completed. The submittal will include the civil wall plan and profile, typical sections, and background data required for the structural design. 215.20 Foundation Plan: Prepare a Draft Foundation Plan for use by the geotechnical engineer and for submittal with the Type Selection Report. 215.35 Preliminary Design: Gather and verify needed data to begin structure design activities. The work involved will consist of the following: . Review available existing conditions and requirements . Review the Project Report . Review available utility information and other pertinent project information . Conduct a field review . Review the Bridge Site Data submittal package, including attachments . Develop two (2) alternatives including mechanically stabilized earth (MSE) and Cantilever on Pile Retaining Walls 215.50 Foundation Field Investigation and Foundation Report and Log of Test Borings: This activity includes the sub-surface investigations and preparation of the Foundation Report. See attachment. 215.65 Approved Preliminary Plans (Type Selection IStrategy Meeting): The culmination of preliminary design work will lead to the submittal and presentation for review and approval of the Structure Type Selection Report for the "Preferred Alternative." This process shall be considered the "Structure Type Selection" process and no further design work shall be performed until written approval of the structure type is received. The Structure Type Selection Report shall contain a general plan, foundation plan, general plan estimate, vicinity map, structure type selection memo, and project seismic design criteria. The Preliminary Foundation Report shall accompany the Structure Type Selection Report. One Structure Type Selection Review Meeting will be attended. This meeting will be held in Sacramento, Califomia. At the meeting, M&N shall present the proposed structure and shall briefly discuss pertinent issues. After the meeting, M&N shall prepare a meeting summary. Within two weeks after receiving written approval of the structure type, M&N shall furnish 40 reduced copies of the updated General Plan. Structure Type Selection Deliverables are as follows: . 14 copies of Structure Type Selection Report . 1 copy of approved Bridge Site Data Submittal form and attachments . 4 copies of Preliminary Foundation Report Structure Post-Type Selection Deliverables are as follows: . 2 copies of Structure Type Selection Meeting Summary . 2 copies of updated General Plan Estimate . 40 copies of Approved General Plan 240 Draft Structures PS&E Work involved in the development of the final design and preparation of draft structures plans, specifications, and estimate. 240.10 Design: This includes all work done by an engineer to produce the original structure design calculation and to develop information necessary to prepare the unchecked details The structure design shall conform to the current edition of the Bridge Design Specifications (BDS) and updated design policies issued by Caltrans DES (as of the date of this contract). Contract Plans shall be prepared in accordance with the most current editions of applicable Caltrans manuals as of the date of this contract. Current Bridge Standard Details Sheets (XS-Sheets) and current Standard Plans shall be incorporated into the Contract Plans where applicable. Each plan sheet shall bear the State of California Registered Professional Engineer registration seal with the signature, license number, and registration certificate expiration date of the engineer who is in responsible charge for developing the plan. Each plan sheet shall show the name and address of the sponsoring agency and consultant in the spaces provided below the engineer's signature and registration stamp. Each plan sheet shall show the name of the engineer who prepared the design. Unchecked Details Submittal Deliverables are as follows: . 6 copies of unchecked Structure Plans . 4 copies of draft Final Foundation Report . 4 copies of draft Road Plans 240.20 Checked Design and Plan Sheets: An engineer who is registered in the State of California shall independently check each design. Each plan sheet shall show the name of the engineer who performed the Independent Check. The Independent Check will be performed by an engineer not involved in the design. The calculations for both the design and the Independent Check shall be submitted as part of the PS&E submittal. The respective calculations shall bear the State of California Registered Professional Engineer registration seal with the signature, license number, and registration certificate expiration date of the design engineer and independent check engineer. 240.30 Draft Specifications: M&N shall prepare project specific Structure Special Provisions in accordance with Caltrans' Plans, Specification and Estimates Guide. The Structure Special Provisions shall bear the State of California Registered Professional Engineer registration seal with the signature, license number and registration certificate expiration date of the engineer who prepared the special provisions or the engineer under whose direction they were prepared. A list of contract items with item descriptions, item numbers, units of pay, and item pay codes, but without quantities or estimated unit costs, shall be included in front of the special provisions. 240.35 Quantities and Estimate, and Working Days: M&N shall prepare quantity calculations and develop unit costs for items that are applicable to this project and shall p....p"',e the structure cost estimate, utilizing the Caltrans Quantity Summary and Estimate Forms. All quantity calculations shall be independently checked and substantiated with independent calculations. An estimate of construction working day will be included with the estimate. 240.45 Reviewed Draft PS&E and Prepare Draft Structures PS&E Package: Initial PS&E Submittal Deliverables are as follows: . 13 sets of prints of checked Structure Plans . I electronic copy of checked Structure Plans . I copy of Design Calculations . I copy of Design Check Calculations . 6 copies of edited Structure Special Provisions . I copy of edited Structure Special Provisions on a microcomputer disk . 2 copies of Cost Estimate . 2 copies of original and checked quantity calculations with summary sheets . 2 copies working day schedules . 5 copies of Final Foundation Report . 3 copies of complete Road Plans . 5 copies Roadway Special Provisions (electronic) . I copy of the Consultant Quality Control Checklist First Intermediate Submittal Deliverables are as follows: . 13 sets of prints of checked Structure Plans . I electronic copy of checked Structure Plans . I copy of Design Calculations . I copy of Design Check Calculations . 6 copies of edited Structure Special Provisions . I copy of edited Structure Special Provisions on a microcomputer disk . 2 copies of Cost Estimate . 2 copies of original and checked quantity calculations with summary sheets . 2 copies working day schedules . 5 copies of Final Foundation Report . 3 copies of complete Road Plans . 5 copies Roadway Special Provisions (electronic) . I copy of the Consultant Quality Control Checklist Second Intermediate Submittal Deliverables are as follows: . 13 sets of prints of checked Structure Plans . I electronic copy of checked Structure Plans . I copy of Design Calculations . I copy of Design Check Calculations . 6 copies of edited Structure Special Provisions . I copy of edited Structure Special Provisions on a microcomputer disk . 2 copies of Cost Estimate . 2 copies of original and checked quantity calculations with summary sheets . 2 copies working day schedules . 5 copies of Final Foundation Report . 3 copies of complete Road Plans . 5 copies Roadway Special Provisions (electronic) . I copy of the Consultant Quality Control Checklist 250 Prepare Final Structures PS&E Package Work involved in addressing the District's comments on the Draft Structures PS&E and incorporating them into the final structures package. Also, incorporates any DES's Office of Office Engineer (OOE) and external agency comments on the final structure PS&E package (review package with unsigned, reduced prints) into final structures PS&E EXPEDITE package. 250.10 Finalized Structures PS&E Package: Finalized Structures PS&E Package Deliverables are as follows: . 6 sets of prints of final Structure Plans . I copy Signed Structure Plans (electronic file) . I set of full-size reproducible of final Structure Plans . I copy of Road Plans (paper) a I copy of Roadway Special Provisions (electronic) . 2 copies of Resident Engineer's Pending File . I full scale reproducible of I :50 Deck Contour Plot . 2 full scale prints of I :50 Deck Contour Plot ~lIIII~~ MOFFATT & NICHOL CITY OF TEMECULA PROJECT NO. PWOO-24 FRENCH VALLEY PARKWAY SOUTHBOUND OFF-RAMP TO JEFFERSON A VENUE - PHASE I AMENDMENT NO.4 - SCOPE OF WORK RETAINING WALLS - GEOTECHNICAL INVESTIGATION & REPORT A retaining wall has been added to the subject project along the French Valley Parkway off-ramp and French Valley Parkway from the off-ramp terminus to Jefferson Avenue. This retaining wall has a total length of slightly less than 700 meters. A temporary retaining wall is also added to retain the approach embankment fill at French Valley Parkway west of the future overcrossing and the length of the temporary sheet pile wall is about 300 meters. A geotechnical investigation is required to develop design recommendations for these walls. Geotechnical Design Report We assume that the retaining wall is a Caltrans standard wall on piles or an MSE wall and our recommendations can be included in a Geotechnical Design Report (GDR). Design recommendations for the temporary wall will also be included in the GDR. Geotechnical Field Investhmtion and Laboratorv Testinl!. Caltrans Bridge Design Specifications Section 5.3 .3 (dated August 2003) requires a horizontal spacing for boreholes to be no more than 61 meters for retaining walls. We developed the following exploration program using this guideline: Approximate I Depth (m) 15.2 Design Element Number of Borings I Std. Retaining Wall ITemp. Retaining Wall 15 6 15.2 I' , II The above exploration program will be summarized on a Boring Location Map and this map will be used to process for encroachment permits. EMI will secure permits from the Cities ofTemecula and Murrieta, and Caltrans (if needed). The City of Temecula will provide other permits if required. Traffic control may be required for some of the soil borings. After logging and sampling is completed, the spoils from the boreholes will be mixed with cement and used to backfill the boreholes. On paved roadway, the borehole will be capped with cold-patch asphalt or quick-set cement. Bulk samples of near-surface soils will be collected for maximum density tests. Generally, a split- spoon sampler will be used at an interval of 1.52 meters, alternating between a California Drive sampler and a Standard Penetration Test (SPT) sampler, to collect relatively undisturbed and disturbed samples for soil laboratory testing. Geotechnical Enl!ineerinl! Analvses. Results obtained from the field investigation and laboratory testing program will be used to establish idealized soil profiles and design strength parameters for wall foundation design. EM! will provide earth pressures only for the temporary sheet pile wall. Renort Prenaration. A Geotechnical Design Report (GDR) will be prepared to present results offield investigation and laboratory testing, engineering analyses, and design for wall foundations. COST ESTIMATE Hours and costs for geotechnical services are based on the scope of work described above, the same hourly salary and overhead factor used in the current interim project. This scope does not include the following items: . Investigation of hazardous materials . Permit fees . Meetings . Cultural resource and biological reviews . Archeologist during the geotechnical field investigation . Separate Geotechnical Design Report (GDR) · Traffic window is at least 8 hours of daylight for the soil borings ~~~~ MOFFATT & NICHOL CITY OF TEMECULA PROJECT NO. PWOO-24 FRENCH VALLEY PARKWAY SOUTHBOUND OFF-RAMP TO JEFFERSON AVENUE - PHASE I AMENDMENT NO.4 - SCOPE OF WORK LANDSCAPE ARCHITECTURE The City of Temecula has requested Moffatt & Nichol (M&N) to prepare Corridor Landscape Plans tor the French Valley Parkway Phase I and Phase II Design Project. In addition Plans, Specifications, and Estimates (PS&E) will be prepared for the Phase I French Valley Parkway Design Project only. Work tasks will be titled using the Caltrans' Work Breakdown Structure (WBS 8.0A); however, the actual design tasks will conform to the attached detailed scope of work which was developed in close coordination with Caltrans' District 8 Landscape Department. 160.10.30 Highway Planting Design Concepts: Corridor Landscape Master Plan - Schematics Landscape Design includes the following: Lynn Capouya, Inc. will prepare: . Corridor Landscape Master Plan per Task 1 M&N will prepare: . Background drawingslCAD files . Coordination . Oversight . Review of submittals Corridor Aesthetic Master Plan - Aesthetic Treatment of Bridge Rails, Retaining/Sound Wall & S/ope/Gore/Sidewalk Paving Design includes the following: Lynn Capouya, Inc. will prepare: . Corridor Landscape Master Plan per Task 2 M&N will prepare: . Background drawingslCAD files . Coordination . Oversight . Review of submittals 230.10 Highway Planting Plans: Field Investigation, Research, and Design - 100% PS&E (Phase 1 Only) includes the following: Lynn Capouya, Inc. will prepare: · PS&E for Phase 1 only including Planting, Irrigation, and Controls per Task 3 M&N will prepare: . Background drawingslCAD files . Coordination . Oversight . Review of submittals · Merging of the Landscape PS&E with the 95%, 100%, and Final Roadway PS&E TASK 1. CORRIDOR LANDSCAPE MASTER PLAN - SCHEMATIC LANDSCAPE DESIGN 1.01 Attend one (1) meeting with Caltrans/CITY planning staff to review landscape design goals and objectives and define areas of design studies 1.02 Prepare three (3) alternative landscape studies for a typical landscape areas defined including recommendation of proposed plant material selections, including street trees and perennial shrubs 1.03 Submit alternative landscape studies to Caltrans/CITY staff for review and comments 1.04 Prepare a landscape construction budget for each alternative study 1.05 Prepare a colored, rendered Corridor landscape Master Plan. The exhibit will include recommended plant materials list and schematic locations of the proposed trees. shrubs, ground covers, and vines 1.06 Prepare additional exhibits, including additional plans, sections, elevations, and appropriate enlargements, to communicate and clarify the design intent 1.07 Prepare one (1) plant photo image board of recommended plant materials 1.08 Prepare a narrative description of the proposed design solution 1.09 Prepare a Preliminary Opinion of Probable Costs for the proposed landscape improvements 1.10 Submit schematic design package for review and comments 1.11 Revise schematic design plan per Caltrans/CITY review comments 1.12 Attend a maximum of four (4) project design/review meetings during Schematic landscape Design Phase. Meetings will facilitate coordination of design issues with Caltrans and City staff. All meetings are anticipated to be conducted at Caltrans - District 8 office TASK 2. CORRIDOR AESTHETIC MASTER PLAN - AESTHETIC TREATMENT OF BRIDGE RAilS, RETAINING/SOUND WALL & SLOPE/GORE/SIDEWALK PAVING DESIGN 2.01 Attend one (1) meeting with Caltrans/CITY planning staff to review aesthetic design goals and objectives 2.02 Prepare three (3) alternative studies of typical aesthetic treatments for bridge rails, sound walls, and design solutions for slope/gore point/paving 2.03 Submit alternative studies to Caltrans/CITY staff for review and comments 2.04 Prepare a construction budget for each alternative study 2.05 Prepare a colored, rendered Corridor Aesthetic Master Plan depicting proposed aesthetic treatment of bridge railing, retaining/sound walls, and slope/gore point/sidewalk paving design 2.06 Prepare additional exhibits, including additional plans, sections, elevations, and appropriate enlargements, to communicate and clarify the design intent 2.07 Prepare image board of the proposed materials and finishes of the retaining/sound wall and slope/gore point/sidewalk paving (a maximum of two boards) 2.08 Prepare a narrative description of the proposed design solution 2.09 Prepare a Preliminary Opinion of Probable Costs for walls and paving treatments for the proposed design solution 2.10 Submit Corridor Master Plan to Caltrans/CITY staff for review and comments 2.11 Revise Corridor Master Plan per Caltrans/CITY review comments 2.12 Attend a maximum of four (4) project design/review meetings during Schematic Design Phase. Meetings will facilitate coordination of design issues with Caltrans and City staff. All meetings are anticipated to be conducted at Caltrans - District 8 office 2.13 Coordinate the final schematic design with the project development team to prepare construction documents TASK 3. FIELD INVESTIGATION, RESEARCH, AND DESIGN-100% PS&E (professional work incorporates Phase 1 project limits only): 3.01 Site Issue/Field Investigation - Review/evaluate existing site conditions/elements with Caltrans maintenance staff including review of existing landscape, grading/drainage conditions, existing irrigation equipment, utilities, etc. 3.02 Review existing site information including client-provided site information including topographic survey, layout and grading plans, utility information, and as-built irrigation and planting documentation 3.03 Attend one (1) kickoff meeting to review Caltrans/CITY requirements and standards, introduce key personnel within the project development team and review scheduling milestones within the project 3.04 Review Caltrans/CITY goals and objectives to preparing a cohesive landscape design 3.05 Coordinate site plan data and prepare base sheet information 3.06 Attend one (1) project team meeting to coordinate design issues 3.07 Prepare Plant Material List - Prepare a list of plant materials, define necessary setbacks, list soil amendments, fertilizers applications, and planting associated notes 3.08 Prepare Planting Plans (scale: 1 :500) including layout of plant and inert materials. Proposed planting improvements to be designed and delineated consistent with Caltrans standards and guidelines 3.09 Prepare Planting Details - Prepare the planting details and associated notes 3.10 Prepare Sprinkler Schedule including irrigation legend, irrigation notes, and supplemental irrigation details 3.11 Prepare Irrigation Plans (scale: 1:500) including location and coordination of points- of-connection, mainline and lateral line routes for all landscape areas. Proposed irrigation improvements to be designed and delineated consistent with Caltrans standards and guidelines 3.12 Coordinate proposed and existing crossovers and utility (water & electrical) requirements with the project team 3.13 Assist the project team in selecting appropriate locations for maintenance vehicle pullouts including coordination with Caltrans Maintenance and Landscape Architecture divisions 3.14 Assemble and edit Caltrans Standard Special Provisions (SSP's) 3.15 Prepare irrigation quantity sheets summarizing the proposed irrigation equipment, piping, crossovers, conduits and automatic controllers 3.16 Prepare Basic Engineering Estimate System (BEES) cost estimate 3.17 Implement in-house QAlQC procedures 3.18 Submit 95% PS&E for Caltrans/CITY review comments 3.19 Revise 95% PS&E package per Caltrans/CITY review comments 3.20 Submit 100% PS&E for Caltrans/CITY review comments 3.21 Revise 100% PS&E package per Caltrans/CITY review comments and resubmit CONSTRUCTION DOCUMENTS SUMMARY: L-1 L-2 thru L-6 L-7 thru L-11 L-12 thru L-14 Plant List Planting Plan (1 :500) Irrigation Plan (1 :500) Sprinkler Schedule, Legend, Notes. and Details . Specifications, Caltrans SSP . Caltrans BEES Cost Estimate ASSUMPTIONS: 1. Field investigation, Research, and Design (PSE)-Phase 2 is not included in the scope of services for this contract. 2. Pump design is not considered as part of the scope of services. Should a booster pump be required, LCI will provide irrigation design requirements to the Mechanical Engineer for use in design of the pump system. 3. Consultant may rely upon all materials provided as a result of request for information from client without independent verification. 4. Client shall provide accurate and complete, electronic base sheet information (Microstation Ver. J or later) to develop construction drawings showing proposed landscape improvements including, but not limited to, building footprints and openings, and survey information showing existing improvements including: property lines, existing contours (topography), easements, curbs, utilities, structures, light poles, paving boundaries, tree trunk locations and sizes (provide diameter at 4' high), existing landscape areas and as-built irrigation systems. 5. No sub-consultants are anticipated at this time. 6. Architect's or Engineer's Construction Documents will include vehicular hardscape information, site rough grading, fine grading and drainage. 7. Client shall provide the standard General Conditions, Special Conditions and Bidding Instructions to the Specifications/SSP's. 8. Client shall coordinate approval of necessary utilities to identify and locate conflict with any existing or required future improvements. Client shall also review utility designs with utility agencies, the Fire Marshall's office, and any other outside agencies for compliance with code requirements and to obtain any necessary approvals. 9. Submittals and coordination for Agency approvals and building permits shall be by Client unless otherwise noted. 10. Verbal request to commence each task constitutes approval of prior work. Changes in subsequent work will be considered additional services, documented and billed on an hourly basis. 11. Construction support is not a part or portion of this contract. 12. Owner shall pay all agency fees, permits and assessments. 13. Necessary preparation time and attendance at Public Hearings, Agency Meetings, and Community Outreach are not within this Scope of Services and will be considered an additional service unless otherwise noted. 14. The Client is encouraged to approve landscape construction budget at the end of the Schematic Design prior to the start of Construction Documents Phase. The construction estimate is opinion of probable and not a guarantee of costs, and should be relied upon for minimal guidance only. 15. All Architectural, Structural, Electrical and Civil Engineering work is by others. 16. The Client will provide all water and electrical points of connections. Changes to site layout after irrigation design is initiated will be subject to a contract change order. 17. LCI will submit electronic files (.dgn or .pdf format), plus one (1) set 11 x 17 bond copy to the Client for each milestone submittal. LCI will also provide one (1) set of mylar reproducibles, upon request, following final approval of construction documents by Caltrans. 18. Specifications will be Caltrans format, delivered in final form in Word 2003. TASK 4. LANDSCAPE ARCHITECTURE PS&E COORDINATION: Provide internal coordination of Plans, Specifications, and Estimate. TASK 5. OTHER DIRECT COSTS: Reproduction, mail/delivery, supplies, etc. . ~~~~ MOFFATT & NICHOL CITY OF TEMECULA PROJECT NO. PWOO-24 FRENCH VALLEY PARKWAY SOUTHBOUND OFF-RAMP TO JEFFERSON AVENUE - PHASE I AMENDMENT NO.4 - SCOPE OF WORK PROJECT MANAGEMENT Moffatt & Nichol (M&N) will provide overall Project Management needed to prepare the Project Report (PR), Environmental Document (ED), and Plans, Specifications, and Estimate (PS&E) of the French Valley Parkway Southbound Off-Ramp To Jefferson Avenue - Phase I. Project Management will include meeting attendance, schedule updates, and coordination with Caltrans and the City of Temecula (City). M&N will provide the following Project Management services as needed: 1.) Attend monthly Project Development Team meetings at Caltrans District 8 from July 2006 through July 2008. Prepare and distribute an agenda prior to each meeting and minutes following each meeting. 2.) Prepare and distribute weekly schedule updates from July 2006 through July 2008. The schedule will be color-coded to identify responsible party (City, Caltrans, or M&N). A cover letter will identify items that are past due, due the next week, and due during the following three weeks. The schedules will be submitted to the City via email each Thursday. 3.) Miscellaneous meetings will be attended at the request of the City from July 2006 through July 2008. Anticipated meetings include: a. Environmental Focus Meetings b. Utility Focus Meetings c. 65% PS&E Pre-Submittal Review Meetings d. 95% PS&E Pre-Submittal Review Meetings e. 100% PS&E Pre-Submittal Review Meetings f. Landscape Scoping Meeting g. Storm Drain Focus Meetings h. Hobie Court Focus Meetings 4.) M&N's Project Manager will provide coordination with the City of Temecula, the City of Murrieta, Caltrans District 8, Caltrans Headquarters, and resource agencies. This coordination will be via emails, phone calls, and regular mail. 5.) Management of the Retaining Wall PS&E. Provide Project Coordination, Administration, and Oversight. Attend the Type Selection Meeting in Sacramento, CA. 6.) Management of the Landscape PS&E. Provide Project Coordination, Administration, and Oversight. Note: All hours will be billed on a time and materials basis. The Fee Breakdown is based on an estimate of montWy average Project Management. Actual hours will be billed monthly. CITY OF TEMECULA PROJECT NO. PWOO-24 FRENCH VALLEY PARKWAY SOUTHBOUND OFF-RAMP TO JEFFERSON AVENUE - PHASE I MOFFATT & NICHOL ENGINEERS AMENDMENT NO.4 - SUMMARY OF FEES '_iJ<<Jllll._),!i0;~"j~:;,:;;,:."" TASK DESCRIPTION 1 Permanent Retaining Walls $ 2 Temporary Retaining Walls $ 3 Geotechinicallnvestigation and Report - Permanent Retaining Walls $ 4 Geotechinicallnvestigation and Report - Tem,?ora!y Retaining Walls $ RETAINING WALLS - TOTAL FEE $ ,""'iiI:.ilf,"';,IiIW"'\'i\lii,ji;fi!i'l"'i'!l''''~Il'-'''.,. .. ~ITt!\!o3"~!l\~_1'1l'i.nl!l!ll'~I>.~I1Ie:\'", TASK DESCRIPTION 1 Corridor Landscape Master Plan - Schematic Landscape Design Corridor Aesthetic Master Plan - Aesthetic Treatment of Bridge Rails, Retaining/Sound Walls & Slope/Gore/Sidewalk Paving Design Field Investigation Research, and Design -100% PS&E Landscape Architecture PS&E Coordination Other Direct Costs 2 $ $ $ $ $ LANDSCAPE ARCHITECTURE - TOTAL FEE $ 3 4 5 .RR7l\>I.... Q\,.;t'" "'lfi,AV~I"'s]jiit;;. .~iL l!lMI!~..JiL.... 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PWOO-24 FRENCH VALLEY PARKWAY SOUTHBOUND OFF-RAMP TO JEFFERSON AVENUE - PHASE I FEE BREAKDOWN AMENDMENT NO.4 RETAINING WALLS Task 3. Geotech Inv/Rpt, Permanent Retaining Walls COMPANY: Earth Mechanics, Inc. IPROJECT: French Valley Parkway IDIRECT LABOR SCOPE OF WORK: Geotechnical - Off-Ramp and French Valley Parkway Permanent Retaining Wall MILESTONElPHASElPROJECT SUMMARY: PS&E iino Cheang Andy Korkos Bruce Schell C. Yang R. Jie M.Than I- I- I- I- I- I- I TOTAL HOURS ... -.-. "-""'112~0 0.0 4.0 76.0 110.0 78.0 0.0 0.0 0.0 0.0 0.0 0.0 380.0 PM & Foundation Roadway Seismic Parameters and GeOlogy Foundation I Field Exploration and Lab Testing LOTS I: 1$ $ $ $ $ 1$ $ $ $ 1$ I 183.65 ~I $ 20.568.S0 1 139.92 $ - I 112.23 1 $ 448.92 80.161$ 6,092.111 103.48 $ 11.382.80 61.22 $ 4.775.16 $ 1$ 1$ I: 1$ TOTAL LABORI $ 43.268 TOTAL MULTIPLIERS $ OTHER DIRECT EXPENSES ~.,. Driiiing Rig ILaboratory Tesls lField Supplies IOutside Reproduction & Shipping I IlF.&'ftI -- - mL L ~t:ll!ll\li1ll1Sil1lWW~IfiI!!N~11"'11"''''''~\!lN.1i!ilfjj1 .. .. "-'-"L8"- - 1 $ 14.500.00 $ 14.500.liii I..S 1 $ 7,200.00 $ 7.200.00 -- -- LS 1 $ 600.00 $ 600.00 LS 1 $ 250.00 $ 250.00 o $ $ o 1 $ 1 $ o I $ 1 $ TOTAL OTHER DIRECT EXPENSES $ 22,550 ~~~.~-- I TOTAL COSTI $ 65,818 ] CITY OF TEMECULA PROJECT NO. PWOO-24 FRENCH VALLEY PARKWAY SOUTHBOUND OFF-RAMP TO JEFFERSON AVENUE - PHASE I FEE BREAKDOWN AMENDMENT NO.4 RETAINING WALLS Task 4 Geotech Inv/Rpt, Temporary Retaining Walls COMPANY: Earth Mechanics, Inc. IPROJECT: French Valley Parkway IDIRECT LABOR SCOPE OF WORK: Geotechnical- Temporary Retaining Wall MllESTONElPHASElPROJECT SUMMARY; PS&E I- I- I- I- I I I I TOTAL HOURS _1il1!iR'iB~ II 3'0.0 '$ 18365 $ 0.0 $ 139.92 $ 0.0 $ 112.23 $ 38.0 $ 80.16 $ 48.0 I $ 103.48 $ 24.0 1$ 61.22 I $ 0.0 I $ $ 0.0 I $ $ 0.0 $ $ 0.0 $ $ 0.0 $ I $ 0.0 I $ I $ 140.0 I TOTAL LABOR $ 5,509.50 j I Uno Cheang IAndy Korkos Bruce Schell C. Yan~ R. Jie M.Than IP~f& Foundation Roadway I Seismic Parameters and Geology I Foundation Field Exploration and Lab Testing LOTB 3.046.08 4.967.04 1,469.28 14,992 TOTAL MULTIPLIERS I $ OTHER DIRECT EXPENSES Id~iiing Rigitrafflc Coniroi Laboratory Tests Field Supplies Oulside Reproduction & Shipping I I I I ~"~~_\'f1!Dl_1 I I - ~"'~""I!IIi1m1!1ltJIiIw,_ -'---'--[5--- I 1 I $ 4,500.00 $ LS I 1 $ 2.850.00 $ LS I 1 I $ 180.00 I $ LS I 1 I $ 150.00 I $ o $ I $ o $ I $ 0$$ TOTAL OTHER DIRECT EXPENSES $ U6IIlIN!&.rrWl 4.500.00 2,850.00 180.00 150.00 7.680 I I I TOTAL COSTI $ 22.6721 J ~ t! ... e 0 " .. 0 .!!! ~ .c: .. . ...- ,-,-. .. ,--. ,-.- ,-..-,-, .~ .. .. .. .. .. .. .. .<l: oJ :;if '.~ ~ ::~: .:Ii :':~ '::iI Ii ':l!l .iIl ,," :-:...: :~ ;.a.: ~ ... t '.- !f .~ "..:-:-. :..or-. .~ ',T". iii: ... 1 .. .. 1 .. .. ... ... ,.; N ~ '" '" .. .;.i:>.... .. 1 .. .. ;.' 'N'; .. c;j .. '" c;j :.Q.... .. .. .. .. .. .. :::1:::-:; .. .. L '" .. c;j 1": .. '" ... .. ... '" '" '" .... c;j .. :. ..: ... 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'- i'l ~ ~ g 0fJ- ~ N ~ .. t t t s ... :!: e ). ... i!: ~ :& ... :!: g ~ ~ III i!: ~ :& ... :!: e o o " i'l ~ I~-- . , II ITEM NO.7 II , II - . a . I I II II __. . I Approvals City Attorney Director of Finance City Manager V iJlL aa.... CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: March 27, 2007 SUBJECT: Old Town Infrastructure Improvements - Project No. PW06-07 (1A) PREPARED BY: Greg Butler, Principal Engineer Mayra De La Torre, Senior Engineer RECOMMENDATION: That the City Council: 1. Approve a construction contract for Project No. PW06-07(1A), Old Town Infrastructure Improvements - Site Demolition Preparation; Demolition of 41910 & 41934 Main Street (i.e., Food Pantry & McLaughlin Buildings) to Haz Mat Trans, Inc. in the amount of $85,000.00 and authorize the Mayor to execute the contract. 2. Authorize the City Managerto approve change orders notto exceed the contingency amount of $8,500.00, which is equal to 10% of the contract amount. BACKGROUND: On June 27, 2006 the City Council approved the master plan for phase 1 of the Old Town Civic Center, which among other things includes the demolition of various existing buildings within the area of the proposed Civic Center. Prior to the demolition of the Food Pantry building located at 41910 Main Street and the McLaughlin building located at 41934 Main Street, a pre-demolition report was necessary to identify any hazardous material, if any, within the buildings. On February 20,2007, the City Manager approved a purchase order to Haz Mat Trans, Inc. to conduct the pre-demolition investigation report. The report was completed on February 27, 2007 and was incorporated into an informal request for proposal to demolish both buildings. Four (4) specialty contractors were invited to bid, but only 2 bids were received and opened on Monday, March 12,2007. The results were as follows: 1. 2. Haz Mat Trans, Inc. McLaughlin Engineering $85,000.00 $99,999.00 Staff has reviewed the bid proposals and found Haz Mat Trans. Inc. to be the lowest responsible bidder. Haz Mat Trans. Inc. has extensive experience in the demolition field and has successfully completed other projects in the City. The specifications allow for twenty five (25) working days for the completion of the project. FISCAL IMPACT: The project is included in the FY07-11 CIP as the Old Town Infrastructure Projects - Relocation of Existing Structure/Demolition & Grading and is funded with RDA - bond proceeds. Adequate funds are available in the project account no. 210-165-645-5804. The total project cost is $ $93.500. which includes the contract amount of $85.000 plus a 10% contingency of $8.500. ATTACHMENTS: 1. Location Map 2. Contract c ~ l!A ~ "'" o z ~ '4 h ~ ~. >-; <:) ~ QlOVN 31lVO ;; ~ .~ i-' -.:l .. .~ e c:w ~~ ~~ -<,9 -<,9" "'(,- ..... ~ z4' CITY OF TEMECULA CONTRACT AGREEMENT FOR CONSTRUCTION SERVICES DEMOLITION OF 41910 & 41934 MAIN STREET OLD TOWN INFRASTRUCTURE PROJECTS RELOCATION OF EXISTING STRUCTURE/DEMOLITION & GRADING PROJECT NO. PW06.Q7(1A) THIS CONSTRUCTION CONTRACT, made and entered into as of March 27, 2007 by and between the City of Temecula, and Haz Mat Trans, Inc. ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. SCOPE OF WORK. Contractor shall prepare for Site Demolition 41910 & 41934, Main Street all ofthe work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work") and shall provide and fumish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be fumished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work. The Work shall be completed within the time set forth in the Scope of Work. Contractor shall not commence the Work until such time as directed in writing by the City. 2. COST OF WORK. For the Work described in Section 1. of this Agreement Contractor shall receive the sum of Eighty Five Thousand Dollars and No Cents ($85,000.00) payable in accordance with the Schedule of Payments, attached hereto and incorporated herein as Exhibit B. Any terms other than a description of the work to be performed, costs of the work, or the payment schedule contained in Exhibits A or B is null and void and not part of this Agreement. 3. PERFORMANCE. Contractor shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 4. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives, and the quality of the workmanship shall be guaranteed for one year from date of acceptance. 5. CHANGE ORDERS. The City Manager may approve additional payment up to ten (10%) ofthe Agreement, but in no event shall the total sum of the Agreement (basic contract amount and change order(s) exceed twenty-five thousand dollars ($25,000.00). Change orders exceeding these limits shall be approved by the City Council. 6. WAIVER OF CLAIMS. On or before making final request for payment under Paragraph 2., above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this contract; the acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Contract except those previously made in R:\clpIProjecIsIPW06-17(1A)\Haz Mat Trans Demo Contract writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify agreement with each claim for payment. 7. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the labor Code of the State of Califomia, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contractor from the Director of the Department of Industrial Relations. These rates are on file with the City Clerk. Copies may be obtained at cost at the City Clerk's office of Temecula. Contractor shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Contractof shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 ofthe labor Code. Pursuant to the provisions of 1775 ofthe labor Code, Contractor shall forfeilto the City, as a penalty, the sum of $25.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. 8. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The District may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at leastten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value ofthe work performed up to the time oftermination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City pursuant to Section 3. 9. DEFAULT OF CONTRACTOR. a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the fight, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 2 R:\cipIProjecIsIPW06-17(1A)\Haz Mat Trans Demo Contract 10. INDEMNIFICATION. The Contractor agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, or liability of any kind or nature which the City, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions in performing or failing to perform under the terms of this Agreement, excepting only liability arising out of the sole negligence ofthe City. 11. LIABILITY INSURANCE. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractof, its agents, representatives, or employees. a. Minimum SCODe of Insurance. Coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). (3) Worker's Compensation insurance as required by the State of Califomia and Employer's Liability Insurance. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (3) Employer's Liability: $1,000,000 per accident for bodily injury or disease. c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City Manager. At the option of the City Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: (1) The City, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed 3 R:\cipIProjecIsIPW06-17(1A)\Haz Mal Trans Demo Contract operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. (2) For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the District, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. (3) Any failure to comply with reporting or other provisions oflhe policies including breaches of warranties shall not affect coverage provided to the District, its officers, officials, employees or volunteers. (4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (5) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (3D) days' prior written notice by certified mail, retum receipt requested, has been given to the City. e. Acceotabilitv of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the District. f. Verification of Coveraoe,. Contractor shall fumish the District with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an altemative to the City's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. g. Contractor, by executing this Agreement, hereby certifies: "I am aware of the provision of Section 3700 of the labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract." 12. TIME OF THE ESSENCE. Time is ofthe essence in this Contract. 13. INDEPENDENT CONTRACTOR. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractof shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees or agents, except as set forth in this Agreement. Contractor shall notat any time or in any manner fepresent that it or any of its officers, 4 R:lclplProjectsIPW06-17(1A)\Haz Mal Trans Demo Contracl employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. a. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 14. LEGAL RESPONSIBILITIES: The Contractor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 15. CONTRACTOR'S INDEPENDENT INVESTIGATION. No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Contract out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 16. CONTRACTOR'S AFFIDAVIT. After the completion of the Work contemplated by this Contract, Contractor shall file with the City Manager his affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 17. BOOKS AND RECORDS. Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 18. UTILITY LOCATION. District acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 19. REGIONAL NOTIFICATION CENTERS. Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 20. INSPECTION. The Work shall be subject to inspection and testing by City and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plans of Contractor and any of its suppliers. Contractor shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the Work. The Work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the Work. 5 R:\cipIProjectsIPW06-17(1A)\Haz Mat Trans Demo Contract 21. DISCRIMINATION. Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 22. WRITTEN NOTICE. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal selVice, (ii) delivery by a reputable document delivery selVice, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, retum receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: To City: City of Temecula 43200 Business Park Drive Temecula, Califomia 92590 Attention: City Manager Haz Mat Trans, Inc. P.O. Box 5129 San Bemardino, Califomia 92412 Attention: Scott Glassey 23. ASSIGNMENT. The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. To Contractor: 24. LICENSES. At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the selVices described in this Agreement. 25. GOVERNING LAW. The City and Contractor understand and agree thatthe laws of the State of Califomia shall govem the rights, obligations, duties and liabilities of the parties to this Agreement and also govem the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Temecula. 26. PROHIBITED INTEREST. No officer, or employee ofthe City ofTemecula shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's sub-contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 27. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 6 R:\cipIProjec1sIPW06-17(1A)\Haz Mat Trans Demo Contract 28. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreementto be executed the day and year first above written. CITY OF TEMECULA Chuck Washington, Mayor Attest: Susan W. Jones, MMC, City Clerk Approved As to Fonn: Gus Papagolos, Fiscal Services Manager CONTRACTOR Haz Mat Trans, Inc. P.O. Box 5129 San Bemardino, CA 92412 (909) 889-5607 F~(909)884-8966 Scott Glassey, Sales Manager Mike Hammer, General Manager (Two signatures of corporate officers required) 7 R:\cipIProjectsIPW06-17(1A)\Haz Mat Trans Demo Contract EXHIBIT A SCOPE OF WORK and SCHEDULE OF PAYMENT DEMOLITION OF 41910 & 41934 MAIN STREET TEMECULA, CALIFORNIA OLD TOWN INFRASTRUCTURE PROJECTS RELOCATION OF EXISTING STRUCTUREIDEMOLlTION & GRADING PROJECT NO. PWOa.Q7(1A) 8 R:\cipIProjec1sIPW06.17(1A)\Haz Mat Trans Demo Contract '., Hs1Z MIlT I f!!s'!~!':'s~~ Bernardino. CA 92412 . /909) B89-5607 . Fax: 19091 884-8966 0,0. H.S. #0115 . Industrial Waste Removal. EPA#CAT 080012800 Mafch 12,2007 Mayra De La Torfe, PE City of Temecula Department of Public Works 43200 Business Pafk Drive Temecula, CA 92590 RE: Request for Bid fOf Demolition of 4191 0 & 41934 Main Street Temecula, CA (Food Pantl)' & McLaughlin Buildings) Old Town Civic Centef - Site Demolition Preparation: Pfoject No. PW0607 (1A) Dear Ms. De La Torre: Haz Mat Trans, Inc. (HMT), a Califomia-Iicensed Genefal A Engineering Contfactor with Hazafdous Substance Removal Certification is pfoviding this Cost Pfoposal for demolition and felated activities intended to occur at the above feferenced site. HMT appfeciates the opportunity to provide this Cost Proposal. If you have any questions Of fequife further infofmation, please contact the undersigned at (909) 754-4234. Respectfully submitted, Haz Mat Trans, Inc. A cott Glassey Sales Manager , EXHIBIT "D" BID ITEMS PROJECT NO. PW06-07(1A) DEMOLITION OF 41910 & 41934 MAIN STREET, TEMECULA, CA (FOOD PANTRY AND MCLAUGHLIN BUILDINGS) SCHEDULE OF PRICES - BASE BID , . ITEM DESCRIPTION ESTI/tlA TED l,lNIT UNIT EXTENDED, .ND. . QUANTITY: PRICE 'AMOUNT =- 1 Mobilization/Demobilization 1 LS 5.(0).00 5,(0).00 .2 Demolition 1 LS 1.7\ ,50:).00 71,:GOO.00 3 Clear and Grub 1 LS 4,(0).00 4,(0).00 4 NPDES Compliance 1 LS 'VITLOO ?'iOO.OO 5 Remove Asbestos Tile & Mastic 1 LS 1,(0).00 1,(0).00 6 Remove Mastic on Roof 1 LS 1 ,(0).00 1,(0).00 l TOTAL AMOUNT OF BASE BID: ElGllY F1VE TV.BJlNJ DOLLARS AND Zl'R) CENTS ($ ~':.."OO) 00 1 (~;%'- (-t \YC Q ) The undersigned hereby certifies that he/she has an appropriate license, issued by the State of California to provide this work; that such license will be in full force and effect throughout the duration of construction; and that any and all subcontractors to be employed on this project will b.e similarly licensed. Dated: 3-12-07 R?117 California Contractor's License No. .,-- " ( t~f ......~:1l (1 \ I C07CTO~ I'~~ Scott Glassey Print or Type Name and Title The above bid proposal includes Addenda No's REJECTION OF BIDS: The undersigned agrees that the City of Temecula reserves the right to reject any or all bids, and reserves the right to waive informalities in a bid or bids not affected by law, if to do so seems to best serve the public interest. TIME: If the proposal is accepted, the undersigned agrees to execute the required agreement and furnish the required bonds within ten (10) working days from the date of signing of this Contract. BID DEPOSIT: There is enclosed herewith, a certified check or surety bond in the sum of ten percent (10%) of the base bid; "'.Ll>'1T T'lODSAND FIVE 'i'J("JrooiU DOLLARS and ZERO CENTS ($ 1 L 8,'$00.00 ), made payable to the City of T emecula, and the undersigned agrees that in case of his/her failure to execute the necessary contract and furnish the required bonds, the certified check or surety bond, the money payable thereon, shall be and remain the property of the City of T emecula. NOTE: The estimated quantities listed in the Proposal Bid Sheet(s) are supplied to give an indication of the general scope of work, but the accuracy of these figures is not guaranteed and Bidder shall make his/her own estimates from the drawings. In case of a variation between the unit price and the totals shown by Bidder, the unit price will be considered to be the bid. The unit price or lump sum prices to be paid for the items listed in the Proposal Bid Sheet shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in furnishing.and installing the materials complete and in place, in accordance with the details as shown on the Plans and as specified herein. Any items shown on the Plans, but not included in the bid items, shall be considered as appurtenant items. All costs shall be included within the various items of the Contractor's bid. City of Temecula Project No. PW0607 (1A) ProDosed Proiect Schedule Description Notice to Proceed Scheduling Mobilization Pull Permit Demolition, Stockpile & Haul-off Buildin~s Demolition Concrete and Asphalt, Remove Fencing & Haul-off Total Duration 1 day 5 days 9,5 days 12.5 days 25 days I~-- . , II ITEM NO.8 II , II - . a . I I II II __. . I Approvals City Attorney Director of Finance City Manager V lJiZ GG-- CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: March 27, 2007 SUBJECT: Completion and Acceptance of the Rancho Vista Road Sidewalk - Project No. PW05-01 PREPARED BY: Greg Butler, Principal Engineer Avlin R. Odviar, Associate Engineer RECOMMENDATION: That the City Council: 1. Accept the construction of the Rancho Vista Road Sidewalk, Project No. PW05-01, as complete and; 2. Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond and accept a one year Maintenance Bond in the amount of 10% of the contract amount and; 3. Release the Materials and Labor Bond seven months after filing the Notice of Completion if no liens have been filed. BACKGROUND: On June 27, 2006, the City Council awarded a construction contract for Project No. PW05-01, Rancho Vista Road Sidewalk, to Elite Bobcat Service, Inc. of Corona, California in the amount of $188,888.00. The project constructed concrete sidewalk behind existing curb and gutter along the south side of Rancho Vista Road approximately between Ynez Road and Mira Loma Drive. Parkway improvements including a retaining wall and landscape/irrigation restoration were also completed. The project meets the requirements of the State's SB 821 Bicycle and Pedestrian Facilities Program, administered by the Riverside County Transportation Commission. The Contractor has completed the work within the allowed contract time and to the satisfaction of the Director of Public Works/City Engineer, and all work will have a warranty period of one (1) year from the date of acceptance by the City. The final construction contract amount is $198,496.00. FISCAL IMPACT: The Rancho Vista Road Sidewalk. Project No. PW05-01 is funded by Senate Bill 821 and Assembly Bill 2766. The base amount of the construction contract was $188.888.00 and two (2) contract change orders were issued in the amounts of CCO NO.1 $4.875.00 and CCO NO.2 $6.275.00. increasing the total authorized construction contract amount to $200.038.00. Actual quantities for two items of work varied from estimated amounts. resulting in a savings of $1.542.00. The final construction contract amount. including all change orders and quantity imbalances. is $198,496.00. ATTACHMENTS: 1. Contractor's Affidavit and Final Release 2. Maintenance Bond 3. Notice of Completion CITY OF TEMECULA, PUBUC WORKS DEPARTMENT CONTRACTOR'S AFFIDAVIT AND FINAL RELEASE PROJECT NO. PW05-01 RANCHO VISTA ROAD SIDEWALK This is to certify that 8~ ,~...j.- .\1.t'"V1 ~ (hereinafter the .CONTRACTOR") declares to the City of Temecula, under oath, that he/sheJit has paid in full for all materials, supplies, labor, seJVices, tools, equipment, an~ all other bills contracted for by the CONTRACTOR or by any of the CONTRACTOR's agents, employees or subcontractors used or in contribution to the execution of it's contract with the City of Temecula, with regard to the building, erection, construction, or repair of that certain work of improvement known as PROJECT NO. PW05-01, RANCHO VISTA ROAD SIDEWALK, situated in the City of Temecula, State of California, more particularly described as follows: 'Ku.ni..ha Vls.h.... 2.00...4 Sl d I~~I L 'tv" i...{.c.{- 'PWO $' - ()( INSERT ADDRESS OR DESCRIBE LOCJffiON OF WORK The CONTRACTOR declares that it knows of no unpaid debts or claims arising out of said Contract which would constitute grounds for any third party to claim a Stop Notice against of any unpaid sums owing to the CONTRACTOR. Further, in connection with the final payment of the Contract, the CONTRACTOR hereby disputes the following amounts: Description Dollar Amount to Dispute Pursuant to Public Contract Code ~7100, the CONTRACTOR does hereby flilly release and acquit the City of Temecula and all agents and employees of the City, and each of them, frorn any and all claims, debts, demands, Or cause of action which exist or might exist in favor of the CONTRACTOR by reason of payment by the City of Temecula of any contract amount which the CONTRACTOR has not disputed above. CONTRACTOR Dated: z,,-llA/jtT1 By: (j.~ Signature Oo-W../-ntv/ ~I/h A-~. tt~ut .S,-~.r u/ Print Name anll Tille' , RB.EASE R.l RICPtPIlO. =~,.,." ..,. ..1tIIIiln:fD\'blIRd'8kIMIIlL..-.;o....:., ..,..Sf'EC!3.M , 1--- I I I I I I I I I I I I I I I I I I , EXECUTED IN THREE COUNTERPARTS BOND #7583491 PREMIUM: INCLUDED IN CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT PERFORMANCE BOND MAINTENANCE BOND , FOP PROJECT Nd.. PW05-01 , RANCHO VISTA ROAD SIDEWALK .,.... KNOW ALL PERSONS-SY THESE PRESENT TH\!I.T: ELITE BOBCAT SERVICE. INC.. 1320 E. SI~tH STREBT. SUI!E 100. CORONA. CA 92879 NAME AND ADDRESS CONTRACTOR;S a CORPORATION (mI in whether a Co/POilltion, Partnership or individual) , hereinafter called Principal, and FIDELITY AND DEPOSiT COMPANY OF MARYLANR,~ 801 N. BRAND BLVD.. SUITE PENTHOUSE, , 'NAME AND ADDRESS OF SURETY GLENDALE, CA 91203 hereinafter called SURETY. are held and firmly b04nd unto CITY OF TEMECULA, ' hereinafter called QwNER, in the penal sum of' EIGHTEEN THOUSAND. EIGHT HUNDRED EIGHTY';' EIGHT DOLLARS and EIGHTY ' CENTS ($ 18.888.80 ) in lawful money of the Un ted States, said sum being not less than ten (10%) of the Contract value payable by the sa d City of Temecula under the terms of the Contract, for the payment of which, we bind oUlselves, successors, and assigns, jointly and' severally, firmly by,lhese presents. THE CONDITION OF THIS OBLIGATION is sudh that whereas, the Principal entered into a certain Contract with the, OWNER, dated the 27TH day of JUNE . ,2006, a copy of which is hereto attached and made a part hereof for the construction of PROJECT NO. PW05- 01, RANCHO VISTA ROAD SIDEWALK. WHEREAS, said Contract provides that the Princi~ al will furnish a bond conditioned to guarantee for the period of one (1) year after approval of th ~ final estiinate on said job, by the OWNER, against all defects in workmanship and ,materials w lich may become apparent during said period; and . . WHEREAS, the said Contract has been complete~ and was the final estimate approved on _ DECEMBER 15 , 2006. ' NOW, THEREFORE, .HE CONDITION OF THIS <l>BLlGATlON IS SUCH, that if within one year , from the date of approval of the final estimate on s<lid job pursuant to the Contract, the work done under the terms of said Contract shall disclose po lr workmanship In the execution of said work, and the carrying out of the terms of said Contract, Jr it shall appear that defective materials were furnished thereunder, then this obligation shall r. ,main in full force and' virtue, otherwise this instrument shall be void. ' As a part of the obligation secured hereby and In a1dition to the face amount specified, costs and reasonable expenses and fees shall be included, i .cIuding reasonable attorney's fees incurred .by the City of TemecuJa in successfully enforcing t, is obligation, all to be taxed as costs and included in any judgment rendered. ' MAINTENANCE BOND 1.1-1 ~lRww:MY.fkl~lllf'B::sA<( '71, ;! " ,; The Surety hereby stipulates and -agrees ~ 1at no change, extension of time, alteration, or addition to the terms of the Contract, or to the w61< to bep".lvlIlIed thereunder, or to the specifications accompanyin\l !he same, shall in any wa) affect its obligations on this bond, and it does hereby waive notice of any such change, ext~nW~ of time, alteration, or addition to the terms of the Contract, or to the work, or to the SpeClfiC<\tions. Signed and se<iled this 11TH day~f, JANUARY, 2007. J', (Seal) FIDELITY AND DEPOSIT COMPANY OF MARYLAND SURETY BY:~'.Q.~ ELITE BOBCAT SERVICE, INC. PRINCIPAL l ; \ By: Y\ ~'Y..(">k }:\-. N'-v,r':' (N~e) 1 - r-/\oV:>. I~c . (fit/e) i r :i"- . ;.,: ii. ! .~ ~ ' i: ;;r :li' DAVID L. CULBERTSON (Name) ,ATTORNEY-'IN-FACT (fiUe) :.g. '~ ; li.. By: APPROVED AS TO FORM: ii- , i (rtame) ~. ~ ; ~ ;" " ill : i , 'I : l' , ;\ 'r ~ iI- ;. fl' . i H ~ fJ: : " iH: W !i ,I H " il II '1' " ..lilj, ',If 1..1, L f~ il i ~ Uti. ~; 11 J!I ;: if I" .. t"- ;1- Peter M. Thoman, Ci\y Attorney (rille) MAINTENANCE BOND M-2 ~.QI~V,*A:l~I~ CALIFORNIA ALL-PURPOSE A.CKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF ORANGE On 1-1l-07 before me, LEXIE SHE~"vvu - NOTARY PUBLIC personally appeared DAVID L. CULBERTSON personally known to me to be the .person whose name is subscribed to the wi thin instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person or the entity upon behalf of which the person acted, executed the instrument. WI~;;Cl/;f~::;eal. siqrra~J.>f:e of Netary '4~rc 8'.'. LEXIE SHERWOOD .,/-- COMM. #1593951 !II: g NOl'Al\YPUBUC.~ 8 . :IS ' ORANGE COUNlY ~ ~ ' Comm.Exp.JULY27,2009 ~ II"" " "" " '" ..".'" J , OPTIONAL Though .the data below is not J:equired by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.' . DESCRIPTION OF ATTACHED DOCUMENT MAINTENANCE BOND TITLE OR 'J!YPE OF u...........V.l..&i!t..j..; .l.IV.uOL..t\. OF PAGES 2 1-1l-07 .D.A.m OF &;v.....V.l..u!,u~ CAPACITY CLAIMED, BY SIl.:JJ.'/l!,~ o INDIVIDUAL o CORPORATE OFFICER TITLE(S) o PARTNER(S) o OTHER: ~ ATTORNEY-IN-FACT 0 TRUSTEE(S) SIGNER IS REPRESENTING: FIDELITY AND DEPOSIT COMPANY OF MARYLAND NAME OF PERSON IS) OR ENTITY(S) I Ii I Power of Attorney FIDELITY AND DEPOSIT COMPANY OF MARYLAND KNOW ALL MEN BY THESE PRESENTS: That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, a corporalion of the State of Maryland, by WILLIAM J. MILLS, Vice President, and ERIC D. BARNES. Assistant Secretary, in pursuance of authority granted by Article VI, Section 2, of the By-Laws of said Company, . are set forth on the reverse side hereof and are hereby certified 10 be in full force and effect on the date he, dils by nominate, constitute and appoint Richard A. COON, Charles L. FLAKE, David L. CULB n OOD, all of Anaheim, California, EACH its true and lawful agent and a U ,P d deliver, for, and on its behalf as surety, and as its acl and deed: any an xeculion of such bonds or undertakings in pursuance of these prese rt/JJIllful\~P . in . as fully and amply, to all intents and purposes. as if Ihey had been d \3' t IWaMm h gularly elected officers of the Company at its office in Baltimore, Md., ~WIt~ ' pe 0 attorney revokes that issued on behalf of Richard A. COON, Charles L. FLAKE, \g:I\<iM\:!j;: . ew P. FLAKE, Lexie SHERWOOD, dated November 7,2005. The said Assistant ~ ~~: by certify that the exlracl set forth on the reverse side hereof is a true copy of Article VI, Section 2, of the By-uy;'~~mpany, and is now in force. IN WIlNESS WHEREOF, the said Vice-President and Assislant Secrelary have hereunto subscribed Iheir names and affixed Ihe Corporate Seal of the said FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 15th day of November, A.D. 2006. ATIEST: FIDELITY AND DEPOSIT COMPANY OF MARYLAND Eric D. Barnes By: Assistant SeCretary William J. Mills J ." Ii :A: ';. /,., ; . ,,'loj'! // (!ft/Of v 1 ! ~ /Jj3a~r Vice President State of Maryland } ss' City of Baltimore . On this 15th day of November, A.D. 2006, before the subscriber, a Nolaiy Public of the State of Maryland, duly commissioned and qualified, came WILLIAM J. MILLS, Vice.Presiden~ and ERIC D. BARNES, Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, to me personally known 10 be the individuals and officers described in and who executed Ihe preceding instrument, and Ihey each acknowledged the execution of the same, and being by me duly sworn, severally and each for himself deposeth and saith, that they are the said officers of the Company aforesaid, and that the seal affixed 10 the preceding instrument is the Cv,..v'a'~ Seal of said Company, and thaI the said Corporale Seal and their signatures as such officers were,duly affixed and subscribed to the said instrumenl by the authorily and direction of the said Corporation. IN TESTIMONY WHEREOF, I have hereunto sel my hand and affixed my Official Seal the day and year first above written. ,\llllllfil', tf?~;,~i;f~;\ : \:/ ,(~:....~ \3;~)~~~.:~\t~t~ "lllll~i:~~;~\'\" ~~ a. 0."-",,,,,-- Constance A. Dunn Notary Public My Commission Expires: July 14,2007 POA-F 012-4150H RECORDING REQUESTED BY AND RETURN TO: CITY CLERK CITY OF TEMECULA P.O. Box 9033 43200 Business Park Drive Ternecula. CA 92589-9033 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The City of Temecula is the owner of the property hereinafter described. 2. The full address of the City of Temecula is 43200 Business Park Drive, Temecula, California 92590. 3. The Nature of Interest is a Contract which was awarded by the City of Temecula to Elite Bobcat Service, Inc., 1320 E. Sixth St., Suite 100, Corona, CA 92879 to perform the following work of improvement: RANCHO VISTA ROAD SIDEWALK PROJECT PROJECT NO. PW05-01 4. Said work was completed by said company according to plans and specifications and to the satisfaction of the Director of Public Works of the City of Temecula and that said work was accepted by the City Council of the City of Temecula at a regular meeting thereof held on March 27, 2007. That upon said contract the Fidelity and Deposit Company of Maryland was surety for the bond given by the said company as required by law. 5. The property on which said work of improvement was completed is in the City of Temecula, County of Riverside, State of California, and is described as follows: RANCHO VISTA ROAD SIDEWALK PROJECT PROJECT NO. PW05-01 6. The location of said property is: Rancho Vista Road, Temecula, California Dated at Temecula, California, this 27th day of March, 2007 City of T emecula Susan W. Jones MMC, City Clerk STATE OF CALIFORNIA COUNTY OF RIVERSIDE ss CITY OF TEMECULA I, Susan W. Jones CMC, City Clerk of the City of Temecula, California and do hereby certify under penalty of perjury, that the foregoing NOTICE OF COMPLETION is true and correct, and that said NOTICE OF COMPLETION was duly and regularly ordered to be recorded in the Office of the County Recorder of Riverside by said City Council. Dated at Temecula, California, this 27th day of March, 2007. City of T emecula Susan W. Jones MMC, City Clerk CIP\Projects\PW05-01\Contracts Agreements\Completion Not PW05-01 I~-- . , II ITEM NO.9 II , II - . a . I I II II __. . I Approvals City Attorney Director of Finance City Manager !#-~ /J12. ao.-- CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: March 27, 2007 SUBJECT: Completion and Acceptance of Trafffic Signal Installations at Jefferson Avenue/Sanborn Avenue & Redhawk Parkway/Overland Trail Project Nos. PW05-07 & PW05-08 PREPARED BY: Greg Butler, Principal Engineer David Bilby, Project Manager RECOMMENDATION: That the City Council: 1. Accept the project, Traffic Signal Installation at Jefferson Avenue/Sanborn Avenue & Redhawk Parkway/Overland Trail Project Nos. PW05-07 & PW05-08 as complete; and 2. File a Notice of Completion, release the performance Bond; and accept a one (1) year Maintenance Bond in the amount of 10% of the contract amount; and 3. Release the Materials and Labor Bond seven (7) months after filing of the Notice of Completion, if no liens have been filed. BACKGROUND: On June 27, 2006 the City Council awarded a construction contract in the amount of $328,000.00 to HMS Construction Inc., of San Marcos, California for traffic signal installations at the intersections of Jefferson Avenue/Sanborn Avenue and Redhawk Parkway/Overland Trail, Project Nos. PW05-07 & PW05-08. The contractor has completed the work in accordance with the approved plans and specifications and to the satisfaction of the Director of Public Works. The construction retention for this project will be released on, or about 35 days after the Notice of Completion has been recorded. FISCAL IMPACT: The traffic signal installations at the intersections of Jefferson Avenue/Sanborn Avenue & Redhawk Parkway/Overland Trail are a part of the approved Capital Improvement Program for Fiscal Years 2005-2009 and are funded with DIF Traffic Signal Funds. The total construction cost of the project was $337,915.21 which includes the base contract amount of $328,000.00 and one change order in the amount of $9,915.21. ATTACHMENTS: 1. Contractor's Affidavit and Final Release 2. Maintenance Bond 3. Notice of Completion I I I I I I I I I I I I I I I CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT CONTRACTOR'S AFFIDAVIT AND FINAL RELEASE PROJECT NO. PW05-07 & PW05-08 TRAFFIC SIGNAL INSTALLA nONS JEFFERSON A VE. AT SANBORN AVE. AND REDHAWK PARKWA Y A T OVERLAND TRAIUPASEO PARALLON This is to certify that ItlY\S c:.M.~r~hereinafter the "CONTRACTOR") declares to the City of Temecula, under oath, that he/she/it has paid in full for all materials, supplies, labor, selVices, tools, equipment, and all other bills contracted for by the CONTRACTOR or by any of the CONTRACTOR's agents, employees or subcontractors used or in contribution to the execution of it's contract with the City of Temecula, with regard to the building, erection, construction, or repair of that certain work of improvement known as PROJECT NO. PW05-07 & PW05-08, TRAFFIC SIGNAL INSTALLATIONS; JEFFERSON AVE. AT SANBORN AVE. AND REDHAWK PARf<YIJAY AT OVERLAND, TRAIUPASEO PARALLON, situated in the City of Temecula, State of California, more particularly described as follows: -\t>~ILr'c........ c;("r ~PCh.tLq) k..; Ie Q,.T O\J>Q..rl~v.f - INSERT ADDRESS OR DESCRIBE LOCATION OF WORK- The CONTRACTOR declares that it knows of no unpaid debts Of claims arising out of said Contract which would constitute grounds for any third party to claim a Stop Notice against of any unpaid sums. owing to the CONTRACTOR. Further, in connection with the final payment of the Contract, the CONTRACTOR hereby disputes the following amounts: Description Dollar Amount to Dispute , Pursuant to Public Contract Code ~7100, the CONTRACTOR does hereby fully release and acquit the City of Temecula and all agents and employees ofthe City, and each of them, ffom any . and all claims, debts, demands, or cause of action which exist or might exist in favor of the CONTRACTOR by reason of payment by the City of Temecula of any contract amount which the CONTRACTOR has not disputed above. . I CONTRACTOR ,; ,/ Dated: 3/ S /07 BY:.,,/'" ~ f ,. Signatu.t . 1. fv\.,<c.haD_1 -\+rC,h t P~S.\.k...-r Print Name and Tifle <.J RelEASE, R.l R:\CIPlPROJECTS\PW05\PW05-07 & PW05-08 Traffic Signa~ Jeffemon & RedhawklSpecificationslPE05-OLQBbiddics.doc ) ,Qe/26/2007 ION 13:01 FAX 760 731 6158 HIS Construction ~ 002/003 I I I I . . . . I I' I ,I ..;.~, CITY OF TEMECULA, PUBUC WORKS DEPARTMENT MAINTENANCE BOND FOR PROJECT NO. PWQS.07 & PW05-08 TRAFFIC SIGNAL INSTALLA770NS JEFFERSON AVE. AT SANBORN AvE AND REDHAWK PARKWAY AT OVERLAND TRAIUPASEO PARALLON KNOW ALL PIORSONS BY THESE rru:.:>C1lT THAT: HMS CONSTRUCTION, INC. 1225 LINDA VISTA DR., SAN ,MARCOS, CA 92078 NAME AND ADDRESS CONTRACTOR'S a CALIFORNIA CORPORATION, (fJlilwhelMr.~. ,.. ",:. ,.Plrirenrhlpor~ n_' hereinafter called Principal, and 330 N. Brand Blvd, #1000 SAFECO INSURANCE COMPANY OF AMERICA GLENDALE, CA 91203 NAME AND ADDRESS OF SURETY hereirWitt.er called SURETY, are held and finnly bound unto CITY OF TEMECULA. hereinaftercalledOWNER,inthepenalsumof THTR'l'Y TFREE. THOUSAND SEVEN .. HUNDRED NINETY ONE-------. DOLLARS and SIXTY ------------- CENTS.. ($ 33 . 7'91 _ 60 . l in lawful money of the United Slates, said swn being not less than ten (10%) of the Conbact value payable by 'the said City of Teme<:ula under the terms of the' Contract, for the payment of which, we bind ourselves, succes90rs, and assigns. jointly and severaRy. filTl1ly by these presents. THE CONOmON OF'lHIS OBLIGATION is such that whereas. the Principal entered into a certain CQntract with the OWN~, dated the day of' , 2006. a copy of which is hereto allached and made a part hereof for the... ...~ Jdion of PROJECT NO. PW05. 07 & PW05-o8, TRAFFIC SIGNAL INSTALLATIONS; JEffERSON AVE. AT SANBORN AVE. AND REDHAWK PARKWAY AT. OVERLAND TRAlUPA,SEO PARALLON. WHEREAS, said Contract provides that the Priilcipal will furnish a bond CXlndilioned to gllli!......,~~ for the period of 2!l! (1) year after approval of the final estimate on .said job, by the OWNER aglidnst all defects In workmanship and materials whid1 may ,become apparent during said period; and . . . ,WHEREAS. the said Contract has been completed, and wes the final estimate approved on _ ,2006. NOW, THEREFORE, THE CONDITION OF THIS OBlIGATION IS SUCH. that If within one year , from the date of approval of the final estimate on said job pursuant to'!he Contract, !he work'done under the tenns of said Contract shall disclose poor .workmanship in the execution of said work, and th& carrying out of the terms of said Contract, Of it shall appear that defective materials were furnished ther.eunder., then this obligation shaD remain in full force and virtue,' olherwise this instrument shall be void. MAlNlBlANCEBONO 101-1 R:'CIP\PI\OJECJSIJ'\W5\PWIl5. & PWII!>CI8TraIlicSlgnalsJetfe.....&IIod~~ U3/U1/ZUU7 la;l~ rA! 851 684 6475 CITY OF '.\llIIECULA PUB IlKS ~001l001 1/lI002 .el/01/2007 THU 12:32 FAX 760 731 6158 HIS Construction As a part of the obligation secured hereby and In 8ddlUon kJ the fac:e amount llpecified, costs and reasonable exp8nsetl and fees shall be Included, Including reasonable altDmey's fees InCl.lTl!d by the CIty of Temecula in sulOCeSSfully . j. J.'19 1111$ obligatiOn, all to be Iaxfld as costs and Included In any Judgment rendered. The Surety hereby wpulat8s and .............. that no chenge, extension of lime, alteration. or addition to the terms of the Contract. Of to the work to be performed thereunder, or to the speclllcellons accompanying the same, shall in any way affect its obligallol\8 on this bond, and it does hereby waive notice of lIIlY SUch change, .. .;... ...!on of time, alteration. or addition to the lerms of the Contract. 01' to the work, or to the Speclllcalions. Signedandsealedthis 1ST dayof MARCH ,'2Of:1;,7 (l5eal) SURElY SAFECO INSURANCE COMPANY By: OF AMERICt ~~ (Name) BART STEWART __~T~n~MRv-TM-R~~ (l1~.) PRINCIPAL HMS CONrUCTION, By; I AU (N8I'IlIl) ~(e. /) JQ... -r (Tille) INC. APPROVED AS TO FORM: By: (Heme) Peler M. Thorson. City AIlornSIY (Tille) MAlNTENA1lCEBOND M-2 '.. _. POWER OF Allv"rlEY SaIoco .......... Comoany of_ Gener8l1n8Ul'8nce ..,. ' . of Amerlca SaIoco PIoza SeaUIe. WA 98185 KNOW ALL BY 11lESE PRESENTS: ThaI 8AFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF AMERICA, each a WashingtDn .. ,,,.'. ,does each hef8by "lJPOlnI No. 13264 . BART STEWART; Enclnltas, California'" . Its IrIle and IawIuI 8Illlmey(s)-ln-facl. with fill au1horiIy In exec:uIe on 11& behalf fideIIIy and &UnlIy bonds or u.-taldng& and other docum&n\&0I8slm1ar__lntheCOUl'll801l1&busIness.andlnblndthe.~,,, ,,:: 8.. ',." . 1her8by. IN WITNESS WHEREOF. SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF AMERlCAhav8__8nd__.,.....n1s this 26th dayol July 2006 ~~~ STEPHANIE DALEY....ATSOrL..:::~.:::. J&RV TIM IIIKOlAJEWSKl. ~'="I':.....'" VICE-PRESIDENT. SURElY CERI'lFlCATE ExIract from the By-Laws 01 SAFECO INSURANCE COMPANY OF AMERICA and 01 GENERAL INSURANCE COMPANY OF AMERICA: 'ArtIcIeV. Section 13. - ADELtTY AND SURElY BONDS ...the -. any Vice -.the Secretary. and any _ntV"", Pnl&ldenI " . , " j fOr If18t purpose by the offlcer In charge 01 &UnlIy ... ' "',' ," _ each ...... au1horiIy In sppoInt individuais as 8IIorney&-ln-fa or under _ "" " . " ,,19 IiIlas with au1horiIy In exec:uIe on behaIJ of the _ ftdeIIIy and &UnlIy bonds and otherdocum&n\& of _ _ _ by the _In the COUI'Il8 of Its business... On any InslrumenI maIdng or eWlencIng IRldl ".,..\ ", . ~ the signalunl& may be 8ftIxed by _. On any Ins\nAnent ..', : , IRldl au1horiIy or on any bond or undert8Idng 01 the .. .'" ,..the 8881. or 8 _ _. may be' . """,. or _ or In any other manner repioducod; providsd.'. , .,lf18tthe888lshallnolbe ..'~.. ..lothevslidllyofanylRldllns\nAnentorl ,,' ..,.,.. ExIracIfrom 8 _ 01 the Boerd 01 DirBcIors of SAFECO INSURANCE COMPANY OF AMERICA and 01 GENERAL INSURANCE COMPANY OF AMERICA 8dopl8d July 28, 1970. "On anyncsrtlfica\e executed by the Secnl\eJyor8l1assislanlS8C1818ry oIthe Company setIing out, \.) The prOvIsions 01_ V. Section 13 oJ the By-Laws. and (II) A c:opyofthe_-of-atlomey.."". ,,',.executedpursuanl_.and (ii) CeI1IfyInglhalaatd_-of ..:... '. swoh,1mentlslnfuRforceand8flec\, the ~ 01 the cet1lfylng oIIic&r may be by tscslmiIs. and the 8881 of the Company may be 8 _ thereof.' I. S\eph&nIe DsIey-Wa1son . Secnl\eJy 01 SAFECO INSURANCE CoMPANY OF AMERICA and 01 GENERAL INSURANCE COMPANY OF AMERICA, do hef8by csI1ify If18t the fooegoillll8ldrad& of the By-Laws and oJ 8 Resolution 01 the Board 01 D_ ol_ coqx>r&tIoolS, and 018 Powerol-.,y_ pursusnt...,..,. .....Inleandconed, and thai_the By-Lawo.lhe_ 8nd the Powerol-.,y are &till In full force and_ IN WI1NESS WHEREOF, I hav8 _ lISt my hand and _lINl facsimile.... QfAId .. '" . ,,,,:on this day 01 ~~~ 51EPHANIEDALEY-WATSON, SECRETARY 8-<l974JDS 4105 S:arec:oearw:ttheSafecotogoam ,;:1.;", .';. ... ." ",".. ofS8fecoCorpgcation. WEB PDF " CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT :<'~""""".~:.r..-<;....-;<(~~~.iiY'..Zi!5('~.?-!.C~~~ff.t"~:...%-fi5Cr.:c-,,.p.:;c.fJ5C-.&"r.;(1o~~z=:<:'f.i(~.li5C';."&.".&-~A~~~N-~ft:.C'~~...0!'~~~ State of California .. County of Sah Diego ~/llo 7- Date ' On bEifore me, personally Bart stewart appeared 1.- - -.. K1MBE;LY-A. ;~CO l - Commlulon " 168 7499 r J ~ Notary Public . Callfomla I san DIego County ^' MvComm.E>cpirEl$Aug13.2011 .ss. Kimberly A. Rocco, Notary Public Name andTdfeof 0ffic8r (e.g~ "Jane Doe, NoIiuy PutllJe") Name($) ol Signer{s) [] personally known to me ~ proved to me on the basis of ,""~~;,,,.Jtory evidence to be the person(s) whose name(s) isl_ subscribed to the within instrument and acknowledged to me that. he/ehelthey executed the same in his/fierAfteir authortzed capacity(ies), and that by his!llerAi'leir signature(s) on the instrument the person(s). or the entity upon behalf of which the person(s) acled, executed the instrument. w~~ my hand and official seal. '7 ~ SignatureofNotalYfJubIic OPTIONAL, Thpugh the infonnaffon below is not required by Isl'v, it may prove valuabfe to persons relying on the document and oould prevent fraudulent mmtJl'8/ and reallachment o/this form to another document Place Notary. Seal Above Description of Attached Document T1Ue or Type of Document Documenl Date: Slgner(s) Other Than Named Above: Capaclty(les) Claimed by Signer(s) Signer's Name:, Bart stewart o Individual o ..corporate Officer - T1Ue(s): o Partner "-'-0 Umited 0 General. ~ Attorney in Fact ' " o Trustee . 0 Guardian or Conservator o Other: ~ Top of thumb here l:!igner Is Representing: Number of Pages: Signer's Name: o Individual ' o Corporate Officer - T1t1e(s): o Partner ~ 0 i.imited 0 General o Attorney in-Fact o Trustee o Guardian or Conservalor o Other: -- ~- Top of thumb here Signer Is Representing: ~~~~~.;,.~'Q"';@:""'G{"'0'@>-g,..~'@.<;..'@'';'~~~~"g;.~~W'';>~:;''~~~,\{'''''V''''~~~W'''''~''gv~~~ . e2004- Nal1ona1 Notary AsOO6aliDil- 9350 De Solo Ave., P.O. BOx 2402. Chatswcrth. CA 9131302402 lte!'\'1 No. 59.01 Reorder: Call ToIJ..Frea .l-aoo.s.76-6B27 RECORDING REOUESTED BY AND RETURN TO" CITY CLERK CITY OF TEMECULA P.O. Box 9033 43200 Business Park Drive Temecula, CA 92589-9033 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The City of Temecula is the owner of the property hereinafter described. 2. The full address of the City of Temecula is 43200 Business Park Drive, Temecula, California 92590. 3. The Nature of Interest is a Contract which was awarded by the City of Temecula to HMS Construction, Inc., 1225 Linda Vista Dr., San Marcos, CA 92078 to perform the following work of improvement: TRAFFIC SIGNAL INSTALLATIONS JEFFERSON AVE/SANBORN AVE & REDHAWK PARKWAY/OVERLAND TRAIL/PARALLON PROJECT NOS. PW05-07 & PW05-08 4. Said work was completed by said company according to plans and specifications and to the satisfaction of the Director of Public Works of the City of Temecula and that said work was accepted by the City Council of the City of Temecula at a regular meeting thereof held on March 27, 2007. That upon said contract the Safeco Insurance Company of America was surety for the bond given by the said company as required by law. 5. The property on which said work of improvement was completed is in the City of Temecula, County of Riverside, State of California, and is described as follows: TRAFFIC SIGNAL INSTALLATIONS JEFFERSON AVE/SANBORN AVE & REDHAWK PARKWAY/OVERLAND TRAIL/PARALLON PROJECT NOS. PW05-07 & PW05-08 6. The location of said property is: Jefferson Ave/Sanborn Ave & Redhawk Parkway/Overland TraillParallon, Temecula, California Dated at Temecula, California, this 27th day of March, 2007 City of Temecula Susan W. Jones MMC, City Clerk STATE OF CALIFORNIA COUNTY OF RIVERSIDE ss CITY OF TEMECULA I, Susan W. Jones CMC, City Clerk of the City of Temecula, California and do hereby certify under penalty of perjury, that the foregoing NOTICE OF COMPLETION is true and correct, and that said NOTICE OF COMPLETION was duly and regularly ordered to be recorded in the Office of the County Recorder of Riverside by said City Council. Dated at Temecula, California, this 27th day of March, 2007. City of Temecula Susan W. Jones MMC, City Clerk R:\CIP\PROJECTS\PW05\PW05-07 & PWQ5.08 Traffic Signals Jefferson & Redhawk\Agreement\COMPLETION NOTE PW05-07&05-08.doc Ii - ,. ITEM NO.1 0 I I Approvals City Attorney Director of Finance City Manager JAv-f'"" 11/2 (Jry CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Worksr DATE: March 27, 2007 SUBJECT: Approval of the Plans and Specifications and Authorization to Solicit Construction Bids for the Slurry Seal Project FY 2006-2007, Meadowview Area Project No. PW07-03 PREPARED BY: Amer Attar, Principal Engineer Bill McAteer, Construction Manager RECOMMENDATION: That the City Council approve the plans and specifications and authorize the Department of Public Works to solicit construction bids for the Slurry Seal Project FY2006-2007, Meadowview Area, Project No. PW07-03. BACKGROUND: As in previous years, the Slurry Seal Project FY2006-2007, Meadowview Area, Project No. PW07-03, will utilize a Rubberized Emulsion - Aggregate Slurry (REAS) to seal the project roadways against water intrusion. This is a preventative maintenance measure used periodically (i.e., five to seven years) or as needed, to prolong pavement life. It involves cleaning and crack sealing the existing roadway surface, applying the REAS and performing pavement delineation. Staff has defined the street locations based on current pavement conditions, time elapsed since the last preventative maintenance measure and geographical proximity. Type II slurry seal will be used on the selected roadways. The plans and specifications have been completed and the project is ready to be advertised for construction bids. The contract documents are available for review in the City Engineer's office. The Engineer's Construction Estimate for this project is $1,000,000. FISCAL IMPACT: Adequate funds are available in the Public Works Department Maintenance Division FY2006-2007 Operating Budget for Routine Street Maintenance, Account NO.001-164-601-5402. ATTACHMENTS: 1 . List of Streets 2. Map of Streets PW07-03 Meadowview Area Slurry Seal page 1012 STREET NAME LENGTH WIDTH PAVING AREA FINAL AD IAN CT 144.56 37.00 5,348.72 ALEXANDRIA DR 490.00 37.00 18,130.00 ANDREWS WY 276.43 37.00 10,227.91 ATMORE CT 400.00 37.00 14,800.00 AVENIDA BARCA 1,525.04 47.00 71,676.88 AVENIDA BUENA SUERTE 2,946.33 47.00 138,477.51 AVENIDA CENTENARIO 1,541.00 47.00 72,427.00 AVENIDA DEL REPOSO 4,391.85 47.00 206,416.95 AVENIDA DEL SOL 1,199.60 47.00 56,381.20 AVENIDA ESTRADA 746.57 47.00 35,088.79 AVENIDA VERDE 955.98 47.00 44,931.06 BACCARAT RD 1,156.10 47.00 54,336.70 BENWOOD CT 470.25 37.00 17,399.25 CALLE FELlCIDAD 514.33 47.00 24,173.51 CALLE FIESTA 1,509.68 47.00 70,954.96 CALLE FUENTE 238.96 47.00 11,231.12 CALLE MADERO 1,406.93 47.00 66,125.71 CALLE PINA COLADA 862.82 83.00 71,614.06 CALLE TIARA 841.34 47.00 39,542.98 CALLE TORCIDA 2,251.17 47.00 105,804.99 CAMINO CORTO 403.28 37.00 14,921.36 CAMINO DEL ESTE 1,811.56 37.00 67,027.72 CAMINO VERDE 1,438.19 37.00 53,213.03 CANNES CT 234.92 37.00 8,692.04 CARMELlTA CIR 2,463.66 47.00 115,792.02 CORTE COELHO 1,368.61 37.00 50,638.57 DEER MEADOW RD 2,947.51 41.00 120,847.91 DEL REY RD 10,338.10 47.00 485,890.70 DIEGO DR 1,097.30 37.00 40,600.10 DONOMORE CT 242.61 37.00 8,976.57 FELlCITA RD 292.73 47.00 13,758.31 HOLDEN CIR 956.05 37.00 35,373.85 JONS PL 401.22 37.00 14,845.14 KAHWEA RD 2,273.01 47.00 106,831.47 LA CADENA CT 231.68 47.00 10,888.96 LA COLIMA RD 1,616.24 47.00 75,963.28 LA CORONA CT 455.58 47.00 21,412.26 LA SIERRA RD 617.41 47.00 29,018.27 LA SOMBRA CT 229.01 47.00 10,763.47 LOS NOGALES RD 1,564.34 47.00 73,523.98 LUZ DEL SOL 267.52 47.00 12,573.44 MILANO RD 2,161.35 37.00 79,969.95 MONTE VERDE RD 909.03 47.00 42,724.41 NADA LN 1,404.81 37.00 51,977.97 NORTH GENERAL KEARNY RD 1,722.99 65.00 111,994.35 PASADA RD 387.95 47.00 18,233.65 PASEO DEL CIELO 1,956.76 47.00 91,967.72 PASEO SERENO 1,477.93 47.00 69,462.71 PW07-03 Meadowview Area Slurry Seal page 2 012 STREET NAME LENGTH WIDTH PAVING AREA FINAL POCO VIA 399.94 37.00 14,797.78 PUESTA DEL SOL 388.07 47.00 18,239.29 RAM CT 191.63 37.00 7,090.31 RITA WY 695.03 37.00 25,716.11 ROSHANIDR 191.63 37.00 7,090.31 SALERNO RD 184.96 37.00 6,843.52 SAN PASQUAL RD 2,515.00 47.00 118,205.00 SERAPHINA RD 1,419.97 37.00 52,538.89 TUOLOMNE CT 141.56 37.00 5,237.72 VALLE OLVERA 2,370.39 47.00 111,408.33 VALLE VERDE 320.29 47.00 15,053.63 VIA AGUILA 340.45 37.00 12,596.65 VIA ARBOLEDA 423.30 47.00 19,895.10 VIA CIELlTO 299.65 47.00 14,083.55 VIA CORSICA 702.36 47.00 33,010.92 VIA DE LA MESA 766.46 47.00 36,023.62 VIA HAL CON 441.24 37.00 16,325.88 VIA LOBO 1,426.83 41.00 58,500.03 VIA LOS ALTOS 582.45 47.00 27,375.15 VIA MEDIA 600.36 47.00 28,216.92 VIA MONTEREY 459.60 47.00 21,601.20 VIA NORTE 13,808.91 47.00 649,018.77 VIA PUERTA 1,014.82 37.00 37,548.34 VIA VAL VERDE 602.64 47.00 28,324.08 VIDETTE CR 149.61 37.00 5,535.57 VILLA VENECIA 520.29 37.00 19,250.73 Total Square Feet 4,362,499.91 EQUI7'"ro"i' MEADOWV/EW AREA SLURRY SEAL .. #,t?<e'Q ...0" " e. ~ ,g , < soJ. "'--- .,#'- ~~ <<,\'I.G~'1tl,O l~ "o~~,.. < Ji $Ii r~ ~.'" ~ ~""lrD..q ~ ~ . 4' ~"€" L"'- ~ " ~ OIl€R~N/) Qf? ~ < z NIr.Ol.FfN '~ . , ~~3: ~s ~~ '0 O' L ~.,"" $0 -- 0" ,,",ONTS Ii - ,. ITEM NO. 11 I I Approvals City Attorney Director of Finance City Manager ~ 1112. (J(0 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Aaron Adams, Assistant City Manager DATE: March 27, 2007 SUBJECT: Support for AB 1003 (Jeffries) - At the request of Mayor Pro Tem Naggar PREPARED BY: Tamra Middlecamp, Senior Management Analyst RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 07- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA EXPRESSING THE CITY COUNCIL'S SUPPORT FOR ASSEMBLY BILL 1003 (JEFFRIES), WHICH WOULD PROVIDE THAT A LOCAL OR REGIONAL AGENCY CONTRIBUTING AN UNSPECIFIED PORTION OF A STATE HIGHWAY'S PROJECT COSTS FROM LOCAL REVENUES THE ABILITY TO REQUEST THE DEPARTMENT OF TRANSPORTATION TO PROVIDE DEDICATED PERSONNEL OR OTHER RESOURCES IN ORDER TO EXPEDITE THE DEPARTMENT'S REVIEWOF THE PROJECT. BACKGROUND: Existing law provides that the Department of Transportation shall have full possession and control of the state highway system. Existing law provides for a local agency to engage in certain project development activities on state highway projects for which the agency is a funding partner. Existing law also authorizes the Department of Transportation to enter into agreements governing project activities to be undertaken by the department in these and other related situations. Assembly Member Jeffries introduced this bill on February 22, 2007. This bill would provide that a local or regional agency that is contributing an unspecified portion of a state highway project's costs from local revenues to request the department to provide dedicated personnel or other resources pursuant to a special agreement between the agency and the department in order to expedite the department's review of the project. Assembly Bill 1003 was heard in committee on March 25, 2007. FISCAL IMPACT: ATTACHMENTS: None. Resolution 07- RESOLUTION NO. 07 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA EXPRESSING THE CITY COUNCIL'S SUPPORT FOR ASSEMBLY BILL 1003 (JEFFRIES), WHICH WOULD PROVIDE THAT A LOCAL OR REGIONAL AGENCY CONTRIBUTING AN UNSPECIFIED PORTION OF A STATE HIGHWAY'S PROJECT COSTS FROM LOCAL REVENUES THE ABILITY TO REQUEST THE DEPARTMENT OF TRANSPORTATION TO PROVIDE DEDICATED PERSONNEL OR OTHER RESOURCES IN ORDER TO EXPEDITE THE DEPARTMENT'S REVIEW OF THE PROJECT. THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, Existing law provides that the Department of Transportation shall have full possession and control of the state highway system; and WHEREAS, Existing law provides for a local agency to engage in certain project development activities on state highway projects for which the agency is a funding partner; and WHEREAS, Existing law authorizes the department to enter into agreements governing project activities to be undertaken by the department in these and other related situations; and WHEREAS, AB 1003 would provide that a local or regional agency that is contributing an unspecified portion of a state highway project's costs from local revenues to request the department to provide dedicated personnel or other resources pursuant to a special agreement between the agency and the department in order to expedite the department's review of the project; and NOW THEREFORE BE IT RESOLVED that the City of Temecula supports AB 1003 (Jeffries) and will provide a formal letter of support to California State legislators. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 27th day of March ,2007. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 07- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 27th day of March, 2007, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk Ii - ,. ITEM NO. 12 I I Approvals City Attorney Director of Finance City Manager JAv.("" i1/L (JQ..., CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Aaron Adams, Assistant City Manager DATE: March 27, 2007 SUBJECT: Approve Economic Development Event Sponsorship Agreements PREPARED BY: Gloria Wolnick, Marketing Coordinator RECOMMENDATION: That the City Council: a) Approve the Event Sponsorship Agreement in the amount of $35,000 for the Temecula Valley Balloon & Wine Festival. In addition, the Festival requests thatthe City will provide temporary logistical support of traffic control signs and devices to assist with public safety during the Festival estimated at $1 ,600. b) Approve the Event Sponsorship Agreement in the amount of $60,000 for the Temecula Valley International Film and Music Festival. c) Approve the Event Sponsorship Agreement in the amount of $15,000 cash, and city- support costs in the amount up to $9,000 for the Temecula Valley International Jazz Festival. BACKGROUND: Staff has received sponsorship requests for the Temecula Valley Balloon & Wine Festival, Temecula Valley International Film and Music Festival, and the Temecula Valley International Jazz Festival. The City of Temecula has previously sponsored these signature events. The City of Temecula hosts a wide array of special events year-round all adding to its rich qualityof life. Residents and visitors look forward to attending these popular events each year and the events help make Temecula the unique community that it is. The events increase tourism revenue forthe City's restaurants, hotels, shopping centers and wineries. Due to the fact that these special events promote tourism in Temecula, the funding would come from the Economic Development Department budget within the City's General Fund. In addition, City support services would come from the General Fund's budget. There will be no commissions, consultant fees and/or salaries paid to any party from the City of Temecula's sponsorship. TEMECULA VALLEY BALLOON & WINE FESTIVAL Staff has received a request from The Temecula Valley Balloon & Wine Festival Association to provide $35.000 for the 2007 Temecula Valley Balloon & Wine Festival. In addition. the Festival is requesting the City to provide temporary logistical support of traffic control signs and devices to assist with public safety during the event. The Festival will be celebrating its 24'h -year anniversary at Lake Skinner and will be held June 1 - 3. 2007. 2006 Festival Recap The 2006 Festival drew approximately 36.000 spectators for the three-day event. Headliner entertainment at the 2006 Festival included Peter Frampton. Gin Blossoms. Howard Jones. Loverboy. Berlin. Led Zepagain. Queen Nation and Sticky Fingers. There were over 20 wineries that participated at the Festival. In addition to the live concerts. the Festival featured an Arts & Crafts Faire. Kids' Faire. dawn balloon ascensions and evening balloon glows. The 2006 media outreach included newsletters. press kits (Beta electronic and hard copy). custom book marks. calendar notices. flyers. posters. print. radio. television. Internet. and cable. Bright red Festival mini mailboxes with candy and balloon ornaments for painting were mailed with media day invitations to 120 media representatives. Advertising was purchased in the Press-Enterprise. North County Times. The Californian. Home Gallery Magazine. on Adelphia Cable/Cross Channels in Southern California. on San Diego television. and on Los Angeles. Inland Empire. Orange and San Diego County radio stations. The Festival received more media coverage than in previous years. They had over 20 million print impressions of the Festival in regional. national and local publications. Television coverage was on major networks KNBC. KABC and KCBS in Los Angeles. as well as San Diego stations KGTV and KUSI. The 2006 Festival was covered on more web news sites. e-zines and national newspaper sites than previous years. The Festival website was linked with all media partners. The 2007 Temecula Valley Balloon & Wine Festival event will maintain the same format as the 2006 Festival but has updated publicity and marketing methods to incorporate web communities and trends. On June 1" the Festival will kick-off with headline entertainment and a balloon glow. Saturday and Sunday offers a "Festival within a Festival." with top-name concerts. wine tasting in the Wine Gardens. Kids Faire. Arts & Crafts and Commercial exhibits and the food court. The 2007 marketing/advertising campaign will include advertising in newspapers. Commercials and promotions will be lined up with radio stations from Riverside. Orange County. Los Angeles to San Diego Counties: local cable television advertisements and collateral materials. An aggressive publicity campaign will target major television network news. network morning and feature news shows. West Coast magazines and major Southern California newspapers. In-store and other cooperative programs include outlet posters with Anheuser Busch. Vons Iron Man and ticket sales. Longs Drug Store ticket sales and radio packages with sponsorships and 15 second tags on selected stations. TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL Staff has received a request from the Musicians Workshop to sponsor the 2007 Temecula Valley International Jazz Festival in the amount of $15.000 cash plus city support costs. Staff estimates that City support costs for police. fire. community services and other staff support will be approximately $9.000. The event organizer will pay for all rental costs forthe Temecula Community Theater. The Temecula Valley International Jazz Festival organizers are The Musicians Workshop. a California Non-Profit 501 (c)(3) public benefit corporation. The 4th annual International Jazz Festival will be held July 12 - 15. 2007. This event will be similar to the 2006 Festival. Performances at the Old Town Front Street Stages will be extended and will run from 1 :00 pm - 9:00 pm on Friday - Sunday. The Festival will provide a combination of free to the public and ticketed concert events featuring internationally acclaimed performers at different venues at several locations throughout Old Town Temecula. The Festival will also include music and rhythm workshops and clinics with the performers. The PBS Ken Burns Jazz & Blues Series will be held at the Old Town Temecula Community Theater. A Main Street Art Faire is also planned for the Festival which will be held on Saturday from 11 :00 AM - 9:30 pm. The estimated attendance for the event is expected to reach approximately 10.000 people. The Musicians Workshop and the Temecula Redevelopment Agency will coordinate some of the entertainment and promotion for the Jazz Festival and Old Town Hot Summer Nights programs. Saturday events will require the closure of Main Street and 3'd Street. The street closures will be brought back to Council for separate action prior to the event. The Festival's sponsorships consists of: DownBeat Magazine. which is considered the "Bible of Jazz" around the world with monthly readership of over 200.000. as well as sponsorships by Riverside County 3'd District Supervisor Jeff Stone. Paradise Cadillac. and Paul & Diane Garrett of Better World Together. Over 4/5 of the festival's costs are donated by sponsors. The Musician's Workshop has a partnership with the Temecula Valley Convention & Visitors Bureau to market the festival to help increase festival awareness and attendance. The Musician's Workshop also has a partnership with the Temecula Valley Winegrowers Association and Temecula Art League & Dorland Art Colony to help promote Temecula as a destination for Jazz. Wine and Art. The City of Temecula sponsorship will be used exclusively to produce the "free to the public events" and pay for the entertainment at those venues. Festival proceeds will benefit the Musicians Workshop and the Temecula Valley Cultural Arts & Music Center Building Fund. 2007 Marketing and Promotion The 2007 marketing and promotion program will consist of newspaper. magazine. radio. cable. flyers. posters. festival guide and Internet. This yearwill include cross-promotional advertising with the City's Hot Summer Nights program. 2006 Event Recap The 2006 International Jazz Festival was held July 7 - 9 in Old Town Temecula. Attendance for the weekend event was estimated between 6.500 - 7.500 guests. The 2006 Festival began with a "Pre- Festival" dinner and concert for Presenting Sponsors at the Old Town Coffee House. Thirty concerts (26 free concerts and 4 ticketed concerts) occurred over four days at nine locations. Some of the International performers included: Sammy Nestico. Mose Allison. Ernestine Anderson. Dick Berk. Richie Cole. Tad Weed. John Worley. Jennifer Scott and approximately 200 other musicians from around the world. The International Jazz Festival media exposure reached over 1.5 million people via radio. newspaper. magazines and cable television. Additional coverage included flyers. posters and 25.000 official festival guides which were inserted in the Californian newspaper. The Festival had television news coverage in San Diego and Riverside Counties on KUSI Channel 9 and local station KZSW. Past radio media sponsors included KKJZ 88.1 FM. KMET 1490 AM. KMYT 94.5 FM. and KA TY 101.3 FM. Newspaper and magazine advertising for the Festival consisted of: The Californian. Neighbors Newspaper. Country Review Magazine. The Valley Business Journal. Valley Living Magazine. Los Angeles Times. LA Jazz Scent. Inland Empire Magazine and The Press-Enterprise. TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL Staff has received a request to sponsor the Temecula Valley International Film & Music Festival (TVIFF) in the amount of $60.000. This year the event will be held September 12 -16. 2007. atthe Movie Experience 1 O-plex at Tower Plaza in Temecula. The Festival's Awards Gala Night is planned to return to Pechanga Resort & Casino. The MusicFest component will be held at the courtyard at Tower Plaza. The Festival will be presented once again by Cinema Entertainment Alliance. Selected films will be limited to 100 with the primary focus on quality produced and directed films by women. area filmmakers. area musicians. comedy-genre films and documentaries. The 2007 marketing strategy will include a working partnership with the Temecula Valley Convention & Visitors Bureau to market the festival to help increase festival awareness and attendance. A cross-promotions partnership with KBH Entertainment and the MusicFest component will allow one music showcase in (Santa Monica. CA) per month to be produced solely for TVIFF which will be covered by music trade magazines. In addition. a committee formed by the Temecula Valley Woman's Club will contact area and out of area tour group sales directors and several senior citizen communities in the Temecula Valley and neighboring cities to increase festival awareness and attendance. The partnership with both MySpace.com and Music Connection Magazine will be re- negotiated. To boost event awareness. TVIFF will once again hold its highly popular Community Sneak Previews every Thursday from May to mid-August. TVIFF will continue its alliances with the American Film Institute. Rome Independent Film Festival. Australia Film Television and Radio School. Film Independent. Chapman University. San Diego State University and the USC School of Cinema and Television and the California Conservatory of the Arts. TVIFF will also include in the film program for 2007. no less than 3 Special Feature Screenings of higher profile movies (with actors and actresses in attendance) from Thursday through Saturday evening. These special screenings are followed by post screening receptions at various venues in Temecula. People and institutions approached and invited to be recipients of the 2007 Festival's Lifetime and/or Outstanding Achievement Awards are: Technicolor. KODAK. Lily Tomlin. Neil Diamond. Dolly Parton. Goldie Hawn. Kurt Russell. James Woods. Joel Shumacher. Wes Craven. and Taylor Hackford. A new award will be given to an area resident of Temecula who has made significant contributions to the growth and preservation of the arts and history of Temecula and to the Temecula Valley International Film & Music Festival. Sampling of 2006 Festival Publicity and Highlights The 2006 Temecula Valley International Film & Music Festival attendance was over 12.000. Award honorees included: Dionne Warwick. Hector Elizondo. Dennis Haysbert. John Ottman. David Straus. and Joe Neulight. Presenters included the high profile director Brian Singer and TV Producer. Howard Gordon. The 2006 Festival selected and screened 166 films. The Music Competition selected 10 artists and bands. Over 300 filmmakers. music artists. press. industry professionals participated. Some of the cities and countries represented include: Canada. Mongolia. Russia. Israel. Thailand. Argentina. England. Poland. Australia. Ireland. Spain. Italy. France. Ukraine. Montreal. Vancouver. Rhode Island. North Carolina. Kansas. Oakland. San Francisco. San Diego. Orange County. and Los Angeles. The Temecula Valley Film & Music Festival's 2006 Opening Night Short Film presentation WEST BANK STORY, won the 2007 Academy Award for Best Live Action Short Film. Mr. Ari Sandel, who was in Temecula to introduce his film last September accepted his award at the Academy Awards Ceremony. Another film, THE LITTLE MATCH GIRL, directed by Roger Allers for Disney Animation, which the Festival also screened last September- garnered an Academy Award nomination for Best Animation. Both films were chosen months earlier by the citizens of Temecula and Audience Choice winners. The Festival's Opening Night Feature Film, BEAUTIFUL DREAMER, which had its world premiere at the festival has also gone on to win Best Feature Film awards at various festivals (Australia, Beverly Hills, Florida, etc.) These films' successes help boost the Temecula Festival's growing reputation for programming quality films. With Shepley Winings and Diamond PR managing the 2006 TVIFF publicity, MYSPACE.com, Music Connection, Press-Enterprise, The Californian, Inland Empire Magazine and various area radio and cable television stations as media partners, the 2006 Festival had local, regional and nationwide television, radio, print and world wide web coverage. There were over 60 million electronic, print and world wide-web audience impressions. The 2006 Festival publicity included flyers, posters,lnternet, press releases, radio, print media and cable television. A sampling of local print media included: North County Times, The Press Enterprise, The Californian, Valley Business Journal, Neighbors Magazine, and Entertainment Roundup. Radio coverage included live remotes, interviews, and mentions by: KA TY, 101.3 FM, Smooth Jazz 1490, Q103.3, and 94.5 FM. Out of area radio coverage of the Festival included: KLDE in Houston, TX; WRCK in Syracuse, NY; KBIG in Los Angeles, CA; KTOZ in Springfield, MO; WNSN in South Bend, IN; WXRK in Cleveland, OH; WGIR in Boston, MA; KLUV in Dallas, TX and WBZA in Rochester, NY. Local radio, KATY, covered the entirety of the Festival, including interviews with Brooke Langton, filmmakers, musicians, etc. KATY DJ's also hosted Opening Night's Pre-Vintage Car Parade interviews with filmmakers, music artists and sponsors of the Festival. The syndicated entertainment news show, EXTRA, covered the Awards Gala and featured it in their Monday, September 18'h broadcast on NBC. Additional media coverage included: the Los Angeles Times, Hollywood Reporter, Los Angeles Daily News, Press-Enterprise, Orange County Register, the Reader. FISCAL IMPACT: The city-support costs for each event are included in the FY 2006-07 Operating Budget of the various support departments for the recommended sponsorship amounts. Adequate funds for the Temecula Valley International Jazz Festival have been included in the FY 2006-07 Operating Budget (Economic Development line item, account #001-111-999-5266) for the recommended sponsorship amount of $15,000 cash. City support costs up to $9,000 for city support costs have been included in the FY 2006-07 Operating Budget of the various support departments. Adequate funds for the Temecula Valley Balloon & Wine Festival have been included in the FY 2006-07 Operating Budget (Economic Development line item, account #001-111-999-5266) for the recommended sponsorship amount of $35,000. In addition, the logistical support costs are estimated at $1,600 and funds are available in the Public Works Budget. Adequate funds for the Temecula Valley International Film & Music Festival have been included in the FY 2006-07 Operating Budget (Economic Development line item, account #001-111-999-5266) for the recommended sponsorship amount of $60,000. The Economic Development Subcommittee of the City Council (Mayor Washington and Council Member Roberts) has recommended approval of these amounts. ATTACHMENTS: I. Temecula Valley Balloon & Wine Festival Attachment A - 2007 Sponsorship Benefits Attachment B - 2007 Event & Media Promotions Attachment C - 2007 Budget Attachment D - 2006 Temecula Valley Balloon & Wine Festival Recap & Financials Attachment E - 2007 Sponsorship Agreement II. Temecula Valley International Jazz Festival Attachment A - 2007 Sponsorship Benefits Attachment B - 2007 Estimated City Support Services and Costs Attachment C- 2007 Event & Media Promotions Attachment D -2007 Budget Attachment E - 2006 Temecula Valley International Jazz Festival Recap & Financials Attachment F - 2007 Sponsorship Agreement III. Temecula Valley International Film & Music Festival Attachment A - 2007 Sponsorship Benefits Attachment B - 2007 Event & Media Promotions Attachment C - 2007 Budget Attachment D - 2006 Temecula Valley Int'I Film & Music Festival Recap & Financials Attachment E - 2007 Sponsorship Agreement I. TEMECULA VALLEY BALLOON & WINE FESTIVAL ATTACHMENT A 2007 SPONSORSHIP BENEFITS r U LAo~t.-: v ~ ~~ ,~< ~ ~ 2007 Premier Sponsor $35,000 (Only one Premier Sponsorship available) 1. Identification as Premier Sponsor in all Festival materials 2. Exclusivity in Premier Sponsor's field 3. Full page, color ad in Festival program 4. Inclusion of logo in all Festival print advertising 5. Announcements in all Festival paid radio and newspaper advertising 6. Sponsor representative interviewed on projected radio remote broadcast 7. Right to use Festival logo on Premier Sponsor's materials (with Festival advance approval) 8. Representative introduced from stage and invited to speak several times during Festival 9. Four signs or banners on-site at event (Sponsor to provide) 10. Separate display tent in high-traffic area 11. Access to VIP Hospitality Tent for twenty guests 12. Linking of Premier sponsor's web site to Festival site 13. Recognized in Festival newsletter 14. Recognized in at least ten Festival news releases to general media 15. Sponsor's name in Festival brochure 16. Fifty adult Festival tickets 17. Twenty Five parking passes 18. Invitation to Sponsor Appreciation Dinner for twelve people 19. Thirty sets of Official Festival souvenir merchandise I. TEMECULA VALLEY BALLOON & WINE FESTIVAL ATTACHMENT B 2007 EVENT & MEDIA PROMOTIONS 2007 MARKETING CAMPAIGN ANALYSIS: The Temecula Valley Balloon and Wine Festival will celebrate its 24th year in 2007. This event draws 36,000-40,000 affluent spectators. Surveys taken at the event delineate an audience core of 35-54 year olds. They travel predominantly as couples. Over 60-percent own their home. Over 45-percent earn over $75,000 annually. The purpose of the marketing plan is to maxirnize our attendance by promoting the Festival to this core audience in the major Southern California markets of Los Angeles/Orange, Inland Empire/Riverside, and San Diego Counties, while extending the awareness of the Temecula Valley and the event to a broader audience that includes national media exposure. The 2007 Marketing campaign will utilize many of the techniques in the past but has updated publicity and marketing methods to incorporate web communities and trends. Radio advertising has also been refined according to entrance and exit survey results to provide more frequency to our core audience. CAMPAIGN COMPONENTS: 1. PUBLIC RELATIONS/PUBLICITY o Begins in November with local announcements and poster contest o Calendar notices distributed to long lead general interest, in-flight, wine & culinary related, travel related publications, and submitted to various calendar websites January 2007 o Provide steady flow of newsworthy and feature worthy press releases on the event, plans, entertainment and vendors. o Provide media kits and press releases to major newspaper entertainment editors, magazine entertainment editors and writers, travel, food and wine writers concentrating on west coast media, but including wire services and PR Newswire. o Provide b-rolls (EPKs) to television news anchors, entertainment reporters and feature reporters, with press kits and invitation to film from the festival including national morning news programs. o Provide PSAs to all major radio and television stations on the west coast. 2. WEB PRESS & WEB COMMUNITIES o Utilize PR Newswire to distribute to web press o Optimize press releases to increase search ranking on major engines o Develop Media User Friendly Web page that provides all press releases and press kits on line o Develop links with all participating media, media sponsors, and radio stations for Festival o Link Festival site with Youtube.com and Myspace.com o Establish the "Best Fest" online video competition of the 24th Festival for airing and competition 4 weeks after the event. Winners to be streamed on www.tvbwf.com with links to other participants, for 25th anniversary. 3. MEDIA EVENTS o Develop advanced media event four weeks before event inviting entertainment editors, wfiters and news shows requiring additional time for scheduling and editing. a. Media Event Hook i. Unusual Careers in Temecula Wine Country ii. Family business Hi. Mansions of the 92592 o Friday, June 1 Media Day i. Live broadcast of dawn balloon launch for morning news ii. Live broadcast for radio station contest and events iii. Interview of Festival executives iv. Photo event for local newspapers 4. ADVERTISING AND MARKETING a. RACK CARDS i. 20,000 Rack Cards distributed to hotels, wineries, concierges announce event dates and activities (March) b. FLYERS i. 20,000 flyers distributed two weeks prior to event announcing entertainment schedule and dates c. POSTERS i. Souvenir posters available for purchase in March ii. Event Posters distributed May 5 when tickets are distributed announcing dates, schedule of concerts and entertainment d. WEBSITE i. Branded with all festival advertising, broadcasts and collateral material ii. Linked to all advertising media and sponsors, links from media, web portals and advertising partners e. RADIO i. Radio stations confirmed: 1. Los Angeles/OC market include KOST, KYSR (STAR), KLOS, pending Jack FM, Wave 94.7 or KBIG 2. Inland Empire KATY, KFROG, Q103.3, 94.5 Smooth Jazz, pending KCXX 3. San Diego, MY 94.1 (Star), K-rock 105.3 or KGB 4. Online streaming 336 total (:30) second commercials of festival with web link to www.tvbwf.com KOST, KBIG, KISS, KYSR 98.7, HOT 92, KFI 640, AM 570 and KTLK. 5. Web and listener contests with live promos on KLOS, KOST and KYSR confirmed. 6. On Air promotions on KLOS - Cynthia Fox to present Saturday headliner- additional promos on appearance. 7. Links from all radio stations to Festival website/with Festival logo/banner f. TELEVISION i. Cross-market package with Time Warner Cable throughout Southern California market. ii. Local sponsorship with KZSW-TV g. NEWSPAPER i. News paper advertising in NC Times, The Californian and either Press- Enterprise or Los Angeles Times (pending sponsorship proposals) h. IN-STORE & OTHER COOPERATIVE PROGRAMS i. Cooler posters, outlet posters with Anheuser Busch ii. Radio packages with sponsorships and 15 second tags on selected stations Hi. Vons Iron Man and Ticket Sales iv. Longs Drug Ticket Sales 2006 RESULTS PRINT: The Festival's 2006 Marketing Campaign, Media Kit and Rack Cards received Gold Awards (1st Place) at the CalFest competition, a 254-member association of Fairs and Event associations that includes events like the Rose Parade, Fairplex/L.A. County Fair, and Miramar Air Show. The Festival increased it's print impressions three fold this year while adding web links, and web articles. Over 20 million print impressions of the Temecula Valley Balloon and Wine Festival appeared in regional, national and local publications publicized the Festival with stories and accompanying photos. Television coverage was on major networks KNBC, KABC and KCBS in Los Angeles, as well as KGTV (ABC -San Diego) and KUSI. Web links and web information sites increased in numbers this year also, and included all broadcast media partners, plus links with major television networks covering the event. WEB PRESENCE: The 2006 Temecula Valley Balloon and Wine Festival was covered on more web news sites, e-zines and national newspaper sites than previous years. The Festival website www.tvbwf.com was also linked with all media partners and in some cases carried brief descriptions on home pages. 'See attached list TELEVISION: Total Hits: Audience reach: Media Value: 11 1,269,909 $23,601 I. TEMECULA VALLEY BALLOON & WINE FESTIVAL ATTACHMENT C 2007 BUDGET 3:15PM 02116/07 Accrual Basis Temecula Valley Balloon & Wine Festival Profit & Loss Budget Overview July 2006 through June 2007 Jul '06 . Jun 07 Ordinary Income/Expense Income 4100. Sponsor Income 4110. Outside Sponsorship 4100' Sponsor income -Other Total 4100 . Sponsor Income 4200 . Admissions Income 4220 . Outside ticket sales 4230 . RV ticket sales 4235 . Friday admissions 4240 . Saturday ticket sales 4250 . Sunday ticket sales 4260 . Vons Ticket Sales 4270 . Longs Ticket Sales Total 4200 . Admissions Income 4300 . Balloon income 4320 . Corporate balloons Total 4300 . Balloon Income 4400 . Beverage Income 4415. BeerlWine 4430 . Ice Total 4400 . Beverage Income 4500 . Commercial court income 4510 . Entry fees 10tal4500 . Commercial court Income 4600, Food court income 4610 . Entry fees 10lal4600 . Food court income 4650 . Parking Income 4655 . Kids Fare 4658 . Entry Fees 4660 . Percentage % Total 4655 . Kids Fare 4700, Souvenir income 4710. Entertainment income 4810 . RV Commission 4900 . Arts and crafts Income 4910 . Entry fees Total 4900 . Arts and crafts income 5,000.00 155,000.00 160,000.00 12,000,00 38,600.00 45,000.00 193,000.00 40,000.00 55,000.00 21,500,00 405,100.00 2,500,00 2,500.00 230,000.00 2,500.00 232,500,00 64,000.00 64,000.00 51,580,00 51,580,00 55,000,00 1,500,00 3,500,00 5,000,00 40,000,00 1,300.00 1,970.00 25,500.00 25,500,00 1,044,450,00 Total Income Expense 5000 . Operating expense 5010 . Ban~ charges and fees 5012. Credit Card Charges/Fees 5015. Copy machine 5025 . Dues 5030 . Equipment repairs 5035, Insurance-liability 5045 . Lease / rent 5048 . Utilites 5055 . Mileage 5060 . Postage 5065 . Printing 5070 . Seminars & travel 5072 . Travel Expenses 5080 . Supplies 250,00 4,700,00 3,000.00 3,700.00 800.00 35,000.00 21,000,00 2,900.00 400,00 3,500,00 1,800,00 4,000,00 2,500.00 5,000.00 Page 1 3:15PM 02116/07 Accrual Basis Temecula Valley Balloon & Wine Festival Profit & Loss Budget Overview July 2006 through June 2007 5082 . Taxes 5085, Telephone I office expense Total 5000 . Operating expense 5100 . Payroll expense 5110. Wages 5115' Bonus & Commisions 5120' Payroll tax expense 5125, Employee benefit 5130. Workman's compensation 5135 . Temporary Staffing Total 5100 . Payroll expense 5200 . Board expense 5210 ' Supplies 5220 . Meetings 5230 . Shirts 5240 . Board Gift 5250' Chairman Shirts Total 5200 . Board expense 5300 . Donation expense 5315, G,Q,H.S. Baseball 5320 . Volunteer Fire Dept. 5330 . High SchoollTrash Detail Total5300' Donation expense 5400 . Command expense 5410' Food & beverages 5430 . Radios 5440 . Supplies 5450, Telephone Total 5400 . Command expense 5500 . Facilities 5515 . Fencing 5520 . Fuel 5525 . Electrical 5530 . Golf carts 5535 . Light towers 5550 . RV's & modulars 5555 . Signage 5560 . Equipment rental 5565 . Storage bins 5570 . Supplies 5575. Tents 5580, Toilets 5585 . TrashlClean.Up Total 5500 . Facilities 5700 . Marketing expense 5715 . Flyers/Rack Cards 5722 . Media Kits 5730 . Marketing supplies 5732 . Postage 5735 . Print marketing 5740. Program 5745, Radio 5750 . Marketing Firm 5757 . Web-Site 5760 . Video Production 5762, Television 5765 . Assorted Services 5770 . Newsletters Total 5700 . Marketing expense Jul'06 ~ Jun 07 18,000.00 4,500.00 111,050.00 65,000.00 4,000.00 20,000.00 4,500.00 6,500,00 25,000,00 125,000.00 250.00 1.400.00 250,00 1,000.00 1,400,00 4,300,00 8,000,00 3,000,00 3,500.00 14,500.00 1,200.00 2.400,00 500,00 2,000.00 6,100.00 12,000,00 6,500,00 27,000.00 18,500.00 11,000.00 7,500.00 4,000,00 2,300,00 500,00 1,000.00 28,000.00 12,000.00 4,500,00 134,800,00 3,000.00 1,200.00 500,00 600,00 5,500,00 21,000,00 66,000.00 31,000.00 3,600.00 500,00 6,500,00 2,800.00 4,000,00 146,200,00 Page 2 3:15PM 02116107 Accrual Basis Temecula Valley Balloon & Wine Festival Profit & Loss Budget Overview July 2006 through June 2007 Jul'06 - Jun 07 5600 . Professional fees 5810 . Accounting 5820 . Auditing 5850 . Attorney 5860 . Sponsorship Commissions Total 5800 . Professional fees 5900 . Public safety 5910 . Highway patrol 5920 . Security 5940 . Sheriffs 10tal5900 . Public safety 6000 . Sponsor expense 6040 . Sponsor Awards 6045' Sponsor Night/Thank You Total 6000 . Sponsor expense 6100' Volunteer 6110, Food 6120' T-shirts 6130. Printing 6135' Meeting Room (s) 10tal 6100, Volunteer 6200 . Admissions expense 6210, County fee - parking 6215 . County fees. tickets 6270 . Ticket printing Total 6200 . Admissions expense 6300 . Balloon expense 6310 . Accomodations 6320 . Show-up incentives 6340 . Fuel 6390 . Tethered balloons Total 6300 . Balloon expense 6400 . Beverage expense 6410' ABC license 6415, Beer 6420 . Beverage supplies 6435 ' Ice Total 6400 . Beverage expense 6500 . Commercial court expense 6510 . Printing Total 6500 . Commercial court expense 6600 . Entertainment expense 6610 . Entertainment Backllne 6620 . Producer/Booking Agent 6630 . Producer/Booking Agent Bonus 6620 . ProducerlBooking Agent. Other Total 6620 . Producer/Booking Agent 6700 . Main backstage supplies 6710 . Accommodations 6720 . Beverages 6730 . Food 6770 . Sound & Lights 6780 . Stages Total 6700 . Main backstage supplies 3,500.00 7,000,00 500.00 1,500.00 12,500.00 2,600.00 30,000.00 28,000,00 60,800.00 8,000.00 3,000.00 11,000,00 1,000,00 3,000,00 2,000.00 75.00 6,075,00 8,500.00 14,000,00 2,400.00 24,900,00 7,200.00 3,000.00 6,900,00 3,000.00 20,100.00 100,00 15,500.00 50,00 4,000,00 19,650,00 600.00 600.00 6,000.00 8,000.00 1,500,00 9,500,00 12,500.00 1,000.00 5,000,00 20,000.00 15,000,00 53,500,00 Page 3 3:15PM 02/16/07 Accrual Basis Temecula Valley Balloon & Wine Festival Profit & Loss Budget Overview July 2006 through June 2007 Jul '06. Jun 07 6900 . Entertainer acts 6910 . Kids Faire 6920 . Main stage 6930 . Wine stage 6940 . 8MI License Fee 10tal6900 . Entertainer acts 3,850.00 175,000,00 5,000,00 1,200,00 185,050,00 Total 6600 . Entertainment expense 7300 . Food court expense 7340 . Health Permit Total 7300 . Food court expense 7500 . Parking 7510 . Supplies 7520' Cones 7540 . Freeway Signs Total 7500 . Parking 7600 . Souvenir expense 7620 . Inventory purchases 7640 . Supplies 10tal7600 . Souvenir expense 7700' VIP expense 7720 . Food 7740 . Supplies Total nOD. VIP expense 7800 . Wine tasting venue expense 7810 . Glasses - plastic 7815' Glasses -tasting 7860 . Tickets 7870 . Wine 7880 . Supplies Total 7800 . Wine tasting venue expense 254,050,00 1,600,00 1,600.00 150,00 300,00 2,300.00 2,750,00 20,000.00 250,00 20,250,00 1,000.00 800.00 1,600.00 425,00 10,400.00 1,400.00 53,000.00 1,400,00 66,625.00 Total Expense 1,044,450.00 Net Ordinary Income 0.00 Net Income 0.00 Page 4 I. TEMECULA VALLEY BALLOON & WINE FESTIVAL ATTACHMENT D 2006 EVENT RECAP & FINANCIALS G H~/4Ad WorkS,IDC. PUBLIC RElATIONS AND MARKETING Marketing Report Temecula Valley Balloon &Wine Festival July 2006 PUBLICITY OVERVIEW: The 2006 Temecula Valley Balloon and Wine Festival publicity and marketing campaign began in October 2005. The process began with local publicity on vendors, volunteefs, donations and the Festival poster contest. Long lead publicity started in January with calendar notices, targeting over 100 entertainment, in-flight travel and regional publications, (Sunset, Westways, etc) as well as a list of travel writers. Target subject related magazines such as Wine Enthusiast, Vineyard and Winery Magazine and Tours and Tastings were sent pfess releases that focused on the wine tasting portion of our event, while entertainment magazines and travel magazines '0 focused on the balloons and entertainment aspects of the Festival. In March, an aggressive push to obtain maximum print and broadcast media exposure started with over 100 custom book marks produced and sent to entertainment editors, concert hot lines, travel writers, newspaper editors, television news producers and television news anchors. The bookmarks listed the entertainment and dates. A press release was also included. Television news feature editors and reporters also received advanced notice of May media days in Temecula. Local Monthly publications also received calendar notices, stories on balloon charters, photo proof sheets and the concert headliners in March. In April, bright red Temecula Valley Balloon and Wine Festival Mini Mailboxes with candy, and balloon ornaments for painting were mailed with media day invitations to 120 media reps, which included television news producers and anchors inviting them to Friday, June 2nd media day. Press kits, with hard copy press releases and a CD with photos and press releases were mailed with the Mail Boxes. Additionally all television received Beta electronic press kits. The Theme for all kits was "The Gig is Hot" and "Do You Feel Like We Feel" signifying the major hits of Loverboy and Peter Frampton, two Saturday main stage entertainers, If ) ,~. ; 21705 COMO STREET.:- WILDOMAR .:. CA (+ 92595 (951) 678-1456 <. (951) 252-5649 <. FAX (951) 678-5467 WEBSITE WWW.TEMECULACALlFORNIA.COM Q f1~/4Ad Works, Inc. PUBliC RElaTIONS AND MARKETING Weekly and daily newspapers received monthly news releases beginning in January. Six weeks prior to the event the same publications received different weekly press releases that included entertainment lineup news, winery news, balloon reservation and volunteer news. Newspaper editors also received invitations to media day June 2nd and Mailboxes. RESULTS: The Festival had more coverage increased it's print impressions three fold this year while adding web links, and web articles. Over 20 million print impressions of the Temecula Valley Balloon and Wine Festival in fegional, national and local publications publicized the Festival with stories and accompanying photos, 'See attached circulation breakdown. Television coverage was on major networks KNBC, KABC and KCBS in Los Angeles, as well as KGTV (ABC -San Diego) and KUSI. Web links and web information sites increased in numbers this year also, and included all o broadcast media partners, plus links with major television networks covering the event. WEB PRESENCE: The 2006 Temecula Valley Balloon and Wine Festival was covered on more web news sites, e-zines and national newspaper sites than previous years, The Festival website www,tvbwf.com was also linked with all media partners and in some cases carried brief descriptions on home pages. 'See attached list TELEVISION: Total Hits: Audience reach: Media Value: 11 1,269,909 $23,601 J 21705 COMO STREET <. WILDOMAR <. CA <. 92595 (951) 678-1456 ~ (951) 252-5649 <. FAX (951) 678-5467 WEBSITE WWW.TEMECULACALlFORNIA.COM Q H~/4Ad WorkS,IDC. PUBLIC RElATIONS AND MARHETING TEMECULA BALLOON AND WINE FESTIVAL Televsision News Coverage The 2006 Festival received 11 network news broadcasts, below is a sampling of those news mentions that were 30 seconds or longer. KABC-TV Channel 7 spent Friday, June 2 broadcasting live between 6 a.m. to 7 a.m. resulting in four separate segments. 1 CBS 2 Action News Team KCBS-TV CH 2 (CBS) Los Angeles 06/2/2006 6 a.m.-7 a.m. Estimated Audience: 139,946 DMA:2 Media Value: $ 1,650 2. Good Morning San Diego Weekend KUSI-TV CH 51 (IND) San Diego 0/2006 7 a.m. -8a.m. Estimated Audience: 23,713 3. Eyewitness News KABC-TV CH 7 (ABC) Los Angeles 6/3/2006 6 a.m. to 7 a.m. Estimated Audience: 209,996 DMA: 26 Media Value: $ 200 DMA:2 Media Value: $1304 3. Eyewitness News KABC-TV CH 7 (ABC) Los Angeles 6/3/2006 6 a.m. to 7 a.m. Estimated Audience: 209,996 DMA:2 Media Value: $1304 4. Channel 4 News at 6 KNBC-TV CH 4 (NBC) Los Angeles 6/2/2006 6 a.m. to 7 a.m. Estimated Audience: 266,266 DMA:2 Media Value: $1381 5. Eyewitness News at Four KABC-TV CH 7 (ABC) Los Angeles 6/212006 4 p.m. to 5 p.m. DMA:2 Media Value: $1381 6. Eyewitness News KABC-TV CH 7 (ABC) Los Angeles .,,)/2006 6 a.m. to 7 a.m. Estimated Audience: 209,996 DMA:2 Media Value: $1381 21705 COMO STREET -C. WILDOMAR -C. CA -C. 92595 (951) 678-1456 -C. (951) 252-5649 + FAX (951) 678-5467 WEBSITE WWW.TEMECULACALlFORNIA.COM 8 o ,( ) \ . ,,-" H~/4Ad WOrkS,IDC. PUBLIC RElATIONS AND MARKETING ADVERTISING AND MARKETING: Advertising was purchased in the Press-Enterprise, North County Times, The Californian, Home Gallery Magazine, on Adelphia Cable/Cross Channels in Southern California, on San Diego Television, and on Los Angeles, Inland Empire, Orange and San Diego County radio stations. A cooperative vendor/sponsor program was established with several broadcast media that allowed the television and radio media to sell advertising sponsorships to their clientele. These sponsors then advertised the Festival either in 30-second or 50-second spots where the Temecula Valley Balloon and Wine Festival received 15 to 30 seconds of airtime within their commercials. The sponsor in turn received vendor space at the Festival, with recognition as a Festival sponsor. This process enhanced our advertising budget and increased our frequency with all broadcast media. Broadcast media selling sponsorships included Adelphia (cable television in the Inland Empire), K-Frog, Q-103, KOST 103.5 FM, and KLOS 95.5 FM. Only radio stations that provided some form of on-air promotion or added value to the Festival's advertising budget were utilized. This resulted in over $285,875 in added value advertising and promotions on radio. The cooperative program with Adelphia and contest giveaways on KGTV added $103,500 to our television budget. 21705 COMO STREET + WILDOMAR -c. CA -c. 92595 (951) 678-1456 + (951) 252-5649 + FAX (951) 678-5467 WEBSITE WWW.TEMECULACALlFORNIA.COM g MEDIA PARTNERS: RADIO H~/4Ad WOrkS,IDC. PUBLIC RElATIDNS AND MARHElING KLOS 95.5 Live mentions on the popular morning team show of Mark and Brian Live mentions on Noon Time Cynthia Fox Live appearance of Cynthia Fox on June 3 (Estimated added value $50,000) KOST 103.5 Give aways on Mark and Kim Morning Show Week of May 22 ING Direct Partnership increased advertising by 20 spots during May 29-June 2, REWARDS PROGRAM- included 10 mentions/week for Web-Based Program and special contest. Direct Marketing Email promotion. with hyperlink to www.tvbwf.com (Estimated Promotional Value $42,500) KBIG 104.3 Web Based Promotion provided 10 mentions plus drove listeners to website for contest. Direct Marketing Email promoting Community 104 and Rewards program, and contest, hyperlink to www.tvbwf.com. (Estimated promotional value $65,500) Big Five Trivia 1.0. offers 20 mentions per week for contest of hot air balloon flight, 4 mentions per day. (Estimated promotional Value $20,000) o KYXY 96.5 FREE FM KATY KFROG KWAVE f ) KOLA 99.9 On-air promotional package, utilizing station website and station (Estimated promotional value $24,875) On-air promotional package, utilizing station website and station (Estimated Promotional Value $26,500) (103.7 fm - KSCF) Package with Bassett Furniture Best Seat in the House adding $10,000 in advertising for the Festival Ticket giveaway and Grape Stomping event, with sponsors creating Three partners included Centex Homes, Lazy Boy, and Brookfield Homes. (Estimated added Value $22,500 in promotions, $15,000 in Tags) Ticket giveaway added 10 mentions to Festival Promotions Ticket giveaway on air promotions creating $14,000 added value. 21705 COMO STREET + WILDOMAR + CA + 92595 (951) 678-1456 .:- (951) 252-5649 .:. FAX (951) 678-5467 WEBSITE WWW.TEMECULACALlFORNIACOM o o H~/4Ad WOrkS,IDC. PUBLIC RElATIONS AND MARKETING MEDIA PARTNERS (contI: Q103 94.5 FM Ticket giveaway and sponsorship with value of $2500 Sports lounge with additional on air spots, (168 total plus 70 mentions on sponsor ads) (Estimated promotional value $7500) Ticket giveaway and sponsorship with value of $2500 ~ABLE TELEVISION ADELPHIA Cable television vendor/sponsor program resulted in 200 additional Television commercials - added value of $20,000. Adelphia also sponsored by providing an additional 200 cross-channel Commercials for the Festival adding $103,500 in advertising to our budget. CROSS CHANNEL COMMUNITIES: 200 Times per zone, in Ontario, Redlands, Westside, Beverly Hills, South Bay, East Valley, San Fernando Valley, Anaheim, Temecula, Hemet, Perris Moreno Valley, Anaheim, Brea/La HabraNorba Linda. 21705 COMO STREET -C. WILDOMAR + CA .:- 92595 (951) 678-1456 -C' (951) 252-5649 + FAX (951) 678-5467 WEBSITE WWW.TEMECULACALlFORNIACOM o o ( I , / H~/4Ad WorkS,IDC. PUBLIC RElATIONS AND MARKETING ADVERTISING SCHEDULE: (PRINT\ PUBLICATION/ZONE/radio station DATE Californian /NC Times (Sunday 131,475, Daily 115,428) Zones 6,7,8 and 9 May 7,11,12,13,14 Zones 6,7,8 and 9 May 18,19,20,21 Zone 6, 7, 8 and 9 May 25,26,27,28,29, 30, 31 Zones 6,7,8 and 9 June 1,2, 3, PRESS ENTERPRISE 300" Full Daily Circulation = 156,466 Full circulation Full circulationlThe Guide Full circulation Full CirculationlThe Guide Full Sunday Circulation =163, 753 Full Circulation/full color back of TV Guide May 17, 22, 23, 24 May 26 May 29, 30, 31 June 2 May 28 BUSINESS PRESS (7,000) Week of May 29 LA PRESNA (50,000 Distribution Week of May 29 TELEVISION: ADELPHIAlCable May 21-June 3 200 Times Per Zone, broadcast in Ontario, Redlands, Anaheim, South Bay, West Valley, Temecula, Hemet, Perris, Moreno Valley, Anaheim, Brea/North Orange County South Orange County, Westside Beverly Hills Aired on A & E, AMC, Family, Fox. HLN, OXGN. TNT, USA, WE. TBS, HLN, ABC, Animal Planet. Cartoon Network, Court lV, Comedy C, Food Network, Headline News, Lifetime, MSNBC, Sci-Fi, Spike, Travel, lV Land. KGTV-ABC - San Diego County 20 spots May 29-6/2 21705 COMO STREET + WILDOMAR.:- CA -C' 92595 (951) 678-1456 -C' (951) 252-5649 + FAX (951) 678-5467 WEBSITE WWW.TEMECULACALlFORNIACOM SIZE 3x8 (24" ad) 3x8 (24" ad) 3x8 (~4" ad) 3x8 (24" ad) 2x8" (16" ad) 2x5" (10" ad) 2x5 (10" ad) 2x5 (10" ad) Full Page Y. page 2x8" (16" ad) 30 seconds 1 Os/30s H~/4Ad WOrkS,IDC. PUBLIC RElATIONS AND MARKETING G 2006 TEMECULA V ALLEY BALLOON AND WINE FESTIVAL COUNTY PROFILE 2006 ATTENDANCE COUNTY PROFILE COUNTY PERCENT Los Angeles Orange County Riverside TemeculalMurrieta(63% ) San Diego County San Bernardino Other 15.0% 15.0% 24.0% 15.0% 15.0% 16.0% 2005 ATTENDANCE COUNTY PROFILE COUNTY PERCENT o Los Angeles Orange County Riversidellnland Empire San Diego County Desert Other 12.0% 7.3% 58.7% 13.0% 1.0% 8.0% 2004 ATTENDANCE COUNTY PROFILE COUNTY PERCENT Los Angeles Orange County Riversidellnland Empire San Diego County Desert Other ( 1 '-_/ 7.2% 9.4% 61% 16.3% 1.1% 5.0% 21705 COMO STREET -C. WILDOMAR + CA + 92595 (951) 678-1456 -C. (951) 252-5649 -C. FAX (951) 678-5467 WEBSITE WWW.TEMECULACALlFORNIACOM g o { , " WEB PRESENCE 2006 Temecula Valley Balloon Wine Festival WEBSITE AOL Digital City My SPlice. com KABC iii,tO Community Calendar KABC Tv Community Calendar Signonsandiego.com Newssurfwax.com Mypeopleconnection.com Kfrog Celebrity.com 10news.com Cfair.com Cheers2winenews.com Califdaytrips EZBoard.com Balloonlife LibbieSchraeder.com Hoteltravel.com Carsononline.com Tourtemmapguide.com Sevenguitarsshort.com KLOS 95.5 fm KOST 103.5 KBIG 104.3 KGTV Sandiegoonline Conciergeconection.com 94.5FM Smooth Jazz 94.7 FM The Wave KYXY 96.5 FM pe.com nctimes.com cityoflemecula.org temecula.org temeculacalifornia.com 411 Information (temelink.com) DATE/MONTH May/June May/June 'I May/June I May/June May/June May/June February May/June May/June May/June May/June May/June May/June May May May May May May May May June May/June May/June May/June May/June May/June May/June May/June May/June duration of campaign duration of campaign May/June May/June May/June May/June " Melody's Ad Works. Inc. Festival Web Report 2006 Page 1 of 1 Web Presence 2006 Temecula Valley Balloon Wine Festival Print Media Impressions o Publication The Californian The Californian The ~alifornian The Californian The Californian The Californian ICirculation I 1 DA TEIDA TES 19/3/05,10./19/05 111/20/05, 11/30/05 12/4/06,3/23,4/13, 14/20,4/30.,5/11,5/14 15/26, 5/28, 5/31 16/1, 6/2, 6/4,6/5 1 110./6/05, 10./17/0.5, 110/21/05,10/20/05 112/11/0.5,2/6/06 12/11/06, 3/2, 4/3, 4/6 4/9, 4/12, 4/24, 5/19, 15/21, 5/25, 5/26 5/28, 6/2, 6/4 The Press-Enterprise 5/24, 5/25 San Bernardino County Sun 5/24, 5/25 Inland Valley Daily Bulletin o 5/16/0.6, 5/16/06, Orange County Register 15/30./0.6.5/31/06 Orange County Register 15/21, 5/22, 5/30/06 San Diego Union Tribune 16/1,6/3/0.6 San Diego Union Tribune 15/22, 5/25, 5/28/0.6 Los Angeles Times 15/30.5/31,6/1,6/3 ILOS Angeles Times 4-Jun Los Angeles Times \5/28, 5/30 I North County Times I 2-Junlsan Gabriel Valley Daily Trib I 511120.061 Desert Sun Newspaper I 6/2/20.061 Pasadena Star 5/21,5/31 Arkansa Democrat Gazette na I 110/14/05,5/25,6/1 Temecula Valley News 13/06. 5/06 Ivallev Business Journal 110/05, 3/06, 5/06, 6/6 Neighbors Newspaper I I I I ( ): 2D-May Deluth News Tribune na 6-JunlOld San Diego Gazette 1-JunlUnited Times/Chinese 6/1/20.0.61 Inland Emoire Magazine Melody's Ad Works, Inc. Festival Report I Total Impressions 22,3811 44762 22,381 44762 22,3811 67143 22,3811 89524 22,381 67143 22,3811 89524 156,4661 312932 I 312932 312932 625864 625864 469398 469398 87,993 175986 100.,0.00. 200.,0.0.0. 413,349 413,349 467.2871 467,287 826698 826698 140.1861 934574 1,531,527 4594581 612610.8 1531527 91,110. 182220 59,180. 59180 55,257 55,257 43,0.0.0. 43,0.0.0. ~ I 1 20,0001 270001 100000 28,0.0.0 28,0.00 Page 1 of2 Print Impressions 2006 2006 Temecula Valley Balloon Wine Festival Print Media Impressions 0 I I I 6/1/2006 Valley Scene Magazine I I 5/22/2006 San Diegan Magazine I 5/31/2006/0range County Guide I Spring RV Journal June 951 Magazine May Country Review I rMay, June Valley Living Magazine I o ( Melody's Ad Works, Inc. Festival Report 100000 ! 40,000 10,000 10,000 100,000 583,000 40,000 1 I I 10,000\ I 20,0001 I 214178681 Page 2 of2 Print Impressions 2006 o o { ) '"'-, '" o o N " ii: '" " '" ~ ;; F= Ul ill "- e = -;> '" > ~ :l! d, 01 . " 1- > . 'i '" > ~ :l! .. 01 ~ :l! .. 01 > ~ :l! N 01 > ~ ~ 01 ~ :l! :: > ~ '" .,f ~ ~ '" "" ",0 '" 01, Co .eN ~ "-I eN = , ~'" '01 - > '" . '" g - ~- > fj~ ~~ ,.: N oj 01 ui 01 N , > c. 01" 0)"':' 05 ;>' '" 01 ;: ,.: > . i--gggl--~I~II~tI~I~II--~--g~---g~i~:--- &__~'~I~~~ ~ ~__~_~_~ ~~NN ~ N 0 >~--:2- <<lco ~ < I- o ~ Z o o ~ E j$ .c:~ffi u ~.S ~ro l!! ~~i5.o:a EoE ~ 1'! 1!i o -g.5 00 'ff 1-0::0w'5 >- ::> m <I: is W '" <I: is ill '" ~ .E J: '0 o ",E _S~ - ~-~ Q ~ ~ ~ '" ~ " ~ .9 !l! E.$.2!.$ 00 .e~ffiffireg .E>~1:t=:E Q) E 0 0 00.. B E~~'e.s ..=~:.J:::i:::i~ - " .S '0 .. j; ~ g .2 (Ii.5 ~ 0'6 .... <0 01:: C (J 0 <0 N 5~.e ffi$-a ~~ -Co:>(I) ai~~ ~ci: ~.E.8.5 s::s::.... >w cE:>1ii lEtll~ ~~ &~~:;2 ~~5 <(<0 -----~---w-----~---- <I: :r 15 t: ?- m ::> Ul o is ~ ItI .f: s:gw ~ e.e ....OO:E ~5D- ~;;2E :2.:.;1:;2 "5. 2jj I- 's:: > ~ "ON ~.o ~& U>Ul 00 ~~ l!:l!: (jU~ >- mm(/) >< ;2;2~ ~ " " ~ is e ~ U> ... '" ~ "" <1:0 1-1" U>"- "'''' i:: ~ WW U>U> i2t2 0.0. z"" <l:ww -1-1- zzz "ww f2 (lHI) _U>Ul ~ww <1:"" 00.0. <I: ;: 0. ~ W Q <I: :l! u. :3~W ~lgMf ~ i > ~ " .. N " ii: co " '" ~ ;; F= Ul w "- Q Z W co w ~ Q W " o U> z o "- U> TEMECULA VALLEY BALLOON & WINE FESTIVAL JUNE zrd - ~h, 2006 FESTIVAL INFORMATION TICKETS: Friday Night Only - Adults $15.00, Youth 12 and under FREE Saturday Only - Adults $22.00 Youth 7-12 $5.00 Children 6 and unde~ FREE Sunday Only - Adults $15.00 Youth 7-12 $5.00 Children 6 and under FREE Sunday Only - Active Military Discount - Half Price for entire family Must show Military ID - available at entrance on Iv From 6:00 a.m. to 8:00 a.m. $5.00 off price adult admission HOURS: Friday - 5:00 to 10:00 p.m. Saturday 6:00 a.m. to 10:00 p.m. Sunday 6:00 a.m. to 6:00 p.m. ALCOHOUC BEVERAGES/COOLERS: NO alcoholic beverages or glass containers will be allowed into the festival. Beer, wine and non-alcoholic beverages will be sold at the event. Beer and wine WILL NOT be sold to anyone under the age of 21. Please bring a valid photo I.D. to purchase beer and wine. NO FOOD. PICNIC BASKETS. OR COOLERS WILL BE ALLOWED ON FESTIVAL GROUND!;!. ANIMALS: Animals are NOT allowed in the Festival Area and SHOULD NOT be left in vehicles. SUNRISE BALLOON LAUNCH: Saturday and Sunday 6:30 a.m. - weather Dermittino. Balloons must return to the around before 8:30 a.m. due to the weather currents. BALLOON GLOW: Friday evening and Saturday evening after sundown (weather permitting). BALLOON RIDES: Hot air balloon flights are available. BALLOON RIDE RESERVATIONS may be made by phoning 1/800/965-2122. DIRECTIONS: Interstate 15 exit EAST on Rancho California Road. Watch for directional signs to Lake Skinner (past the wineries approximately 10 miles east of 1-15). PARKING TICKETS: Autos - $5.00. Buses and Motor Homes - $10.00. NO OVER NIGHT PARKING ENTERTAINMENT: Cost is included in price of admission. TELEPHONES AND ATM'S: ATM machines will be provided. WINE TASTING: Taste wines from many wineries in our Wine Garden. Wine tasting is an additional charge. The hours of wine tasting are 5:00 to 9:00 pm Friday, 11:00 a.m. to 7:00 p.m. Saturday and 11:00 a.m. to 5:00 p.m. Sunday. Tickets sold on festival grounds in Wine Garden. Also, wine and beer can be purchased by the glass from a booth located in the main stage area or the Wine Garden area. Please see reverse side for hours of ticket sales and tasting times. VOLUNTEERS: To join the Balloon and Wine Festival Team; volunteer for the day or the weekend by phoning 951/676-6713. INFORMATION OR ADDmONAL QUESTIONS: Phone Temecula Valley Balloon &. Wine Festival Office 951/676-6713 or visit the web site: www.TVBWF.com. Karen ~ 2006 Updated Festival Information MAIN STAGE ENTERTAINMENT Fridav Jen 1. ~ = Entertainment starts at ~ Hodges Taylor Berlin Balloon Glow Loverboy Saturday. June 3. 2006 - Entertainment starts at 1:00, Main Stage concert begins at 1:00 pm (specific times will be available at later date) Intercept Animotion Howard Jones Gin Blossoms Peter Frampton Balloon Glow :;undav. June 4. 2006 Sunday is tribute day with the following groups performing on the main stage beginning at 1:00 pm Led Zepagain (Tribute to Led Zeppelin) Queen Nation (a Tribute to Queen) Stickey Fingers (Stones Tribute) FESTIVAL TICKET PRICES Friday Adults $15.00 - Children 12 and under free Parking $5.00 - Buses & Motor Homes (day only) $10.00 Saturday Adults $22.00 - Juniors 7-12, $5.00; Children 6 and under free Parking $5.00 - Buses & Motor Homes (day only) $10.00 Sunday Adults $15.00 - Juniors 7-12, $5.00; Children 6 and under free Parkinl! $5.00 - Buses & Motor Homes (day only) $10.00 ALCOHOL T CKET COSTS AND PURCHASE TIMES ALCOHOL TICKET SALES Friday Saturday Sunday 5:00 PM - 8:30 PM 10:00 AM - 8:30 PM 10:00 AM - 4:30 PM Beer Wine Wine Tasting (7 tastes & glass) Additional Taste $ 4.00 $ 6.00 $15.00 $ 2.00 ,ALCOHOL POURING TIMES WINE TASTING IN WINE GARDEN Friday Saturday Sunday 5:00 PM - 9:00 PM 11:00 AM - 9:00 PM 11:00 AM - 5:00 PM WINE AND BEER BY THE GLASS (purchased at booth in Main Stage area or Wine Garden area) Friday Saturday Sunday 5:00 PM - 9:00 PM 10:00 AM - 9:00 PM 10:00 AM - 5:00 PM Karen -. 2006 Updated Festival Information TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION FlNANCIAL STATEMENTS JUNE 30, 2006 \ l PREPARED BY SHAFER & MACRAE, CPAs CERTIFIED PUBLIC ACCOUNTANTS TEMECULA, CALIFORNIA ) Shafer ~ MacRae CER..TIFIED PUBLIC ACCOUNTANTS Richard A. Shafer Douglas C. MacRae 28780 Single Oak Drive. Suite 200 Temecula, CA 92590 (951) 296-0785 Fax: (951) 296-0789 INDEPENDENT AUDITOR'S REPORT To the Board of Directors of Temecula Valley Balloon & Wine Festival Association We have audited the accompanying statement of financial position of Temecula Valley Balloon & Wine Festival Association (a nonprofit organization) as of June 30, 2006 and the related statements of activities and cash flows for the year then ended. These financial statements are the responsibility of the Org~n;'7~t:ion's management. Our responsibility is to "~p.v~s an opinion on these financial statements based on our audit. ) We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial ~;"'vments. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position ofTemecula Valley Balloon & Wine Festival Association as of June 30, 2006 and the changes in its net assets and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America ~.t, ~~ Temecula, CA January 17, 2007 TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION ST ATEl\ollir~.l OF FINANCIAL POSITION JUNE 30. 2006 ASSETS CURRENT ASSETS: Cash Accounts receivable, net of allowance Inventory Prepaid expenses TOTAL CURRENT ASSETS PROPERTY AND EQUIPMENT, net TOTAL ASSETS LIABILITIES AND NET ASSETS CURRENT LIABILITIES: Accounts payable and accrued expenses TOTAL LIABILITIES NET ASSETS: Unrestricted TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS \ I See accompanying accountants' audit report. $ 525,224 135,330 14,648 12,489 687,691 6,362 $ 694,053 $ 308,476 308,476 385,577 385,577 $ 694,053 TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION STATElVu,iu OF ACTIhllES ,FOR THE YEAR ENDED JUNE 30. 2006 REVENUE Contributions $ 159,600 Admissions 392,180 Concessions and other support 453,966 TOTAL REVENUE 1,005,746 EXPENSES Festival costs 786,529 General and administrative 225,706 TOTAL EXPENSES 1,012,235 DECREASE IN NET ASSETS (6,489) NET ASSETS, beginning of year 392,066 NET ASSETS, end of year $ 385,577 ) ) See accompanying accountants' audit report. TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30. 2006 CASH FLOWS FROM OPERATING ACTIVITIES: Decrease in net assets $ (6,489) Adjustments to reconcile change in net assets to net cash provided by operating activities: Depreciation 1,335 (Increase)1 decrease in: Accounts receivable 54,928 Inventory (5,256) Prepaid expenses 2,360 Increase/(decrease) in: Accounts payable and accrued expenses 30,510 NET CASH PROVIDED BY OPERATING ACTIVITIES 77,388 CASH FLOWS FROM INVESTING ACTIVITIES Payments for property and equipment (4,589) ) NET CASH USED IN INVESTING ACTIVITIES (4,589) NET INCREASE IN CASH 72,799 CASH, beginning of year 452,425 CASH, end of year $ 525,224 Interest expense $ ) See accompanying accountants' audit report. TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION NOTES TO FINANCIAL STATEMENTS NOTE 1 - Nature of Activities and Summary of Significant Accounting Policies Nature of Activities Temecula Valley Balloon & Wine Festival Association (the Association) was organized in 1991. The Association is a nonprofit organization and is dedicated to enhancing the charitable, cultural, educational and economic development of the region. The Association's support comes primarily from admission and concession fees related to the festival and from contributions. Basis of Accountinl! The financial statements of the Association have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables, payables and other liabilities. Basis of Presentation ) Financial statement presentation follows the recommendations of the Financial Accounting Standards Board in its Statement of Financial Accounting Standards (SF AS) No. 117, Financial Statements of Not -for-Profit Organizations. Under SFAS No. 117, the Organization is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets and permanently restricted net assets. The Association has no permanently or temporarily restricted net assets. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estiinates and assumptions that affect certain reported amoUIits and disclosures. Accordingly, actual results could differ from those estimates. Revenue Recol!Ilition J Contributions received are recorded as unrestricted, temporarily or permanently restricted net assets, depending on the nature of the restriction. When a restriction expires (that is, when a stipulated time restriction ends or pmpose restriction is accomplished), temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. The Association does not have anY permanently restricted net assetsl at June 30, 2006. TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION NOTES TO FINANCIAL STATEMENTS NOTE 1 - Nature of Activities and Summary' of Significant Acconnting Policies (continued) Contributed Services The Association receives a substantial amount of donated services in carrying out the Association's pmpose. AppwAimately 11,000 hours of donated services were received during the year ended June 30, 2006. These services were not recognized in the financial statements because they did not meet the criteria for recognition under SF AS No. 116. Income Taxes The Association is exempt from federal taxes .under Internal Revenue Code Section 50 1 (c)(4). ~ash and Cash Eouivalents \ , Cash and cash equivalents (when existing) include all mouies in banks and highly liquid investments with maturity dates of less than three months. The carrying value of cash and cash equivalents approximates fair value because of the short maturities of those financial instruments. Inventorv Valuatiol! Inventories are stated at the lower of cost or market determined by the specific identification method. Pronertv. Eouinment and Leasehold LUVLV,'ements Acquisitions of property and equipment in excess of $1,000 are capitalized. Property, equipment and leasehold improvements are carned at cost if purchased or at estimated fair value if donated to the Association. Depreciation is provided on the straight-line method over the estimated useful lives of the individual assets. Equipment Furniture and fixtures Leasehold improvements Vehicles 7 years 7 years 10 years 5 years ') J TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION NOTES TO FINANCIAL STATEMENTS NOTE 2 - Cash The total cash held by the Association at June 30, 2006 includes $420,160 in monies that are deposited at Union Bank of California and are not covered by the FDIC. It is the opinion of management that the solvency of the referenced financial institution is not of particular concern at this time and that the monies in excess of $ 100,000 are short-term in nature, pending payment of festival expenses. NOTE 3 - Property and Equipment Property and equipment at June 30, 2006, consisted of the following: 30,199 2,800 ( 26.637) $63_62 Depreciation expense in the amount of $1,335, was recorded in the year ending June 30, 2006. Furniture and equipment Leasehold improvements Less: accumulated depreciation $ " ) NOTE 4 -Operating Lease Commitment The Association leases its office facility under a non-cancelable operating lease, which expired July 31, 2005 and continues month-to-month, with monthly rents in the amount of$I,750. Rent expense for the year ended June 30, 2006 was $20,972. The Association currently leases a copier for its office. The copier is under a five-year lease that began on January 28,2003. Future minimum rental payments are: For the vear ending June 30. 2007 2008 2009 2010 and thereafter $ 2,436 1,421 $ 3.857 \ i I. TEMECULA VALLEY BALLOON & WINE FESTIVAL ATTACHMENT E 2007 SPONSORSHIP AGREEMENT ADVERTISING AGREEMENT BETWEEN CITY OF TEMECULA AND TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION This Agreement, made this 27th day of March. 2(1)7, by and between the CITY OF TEMECULA, (hereinafter referred to as "City"), and TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION, a California nonprofit corporation (hereinafter referred to as ("TVBWFA"). A. TVBWFA will operate the "Temecula Valley Balloon & Wine Festival" on June 1 - 3, 2007. The Temecula Valley Balloon & Wine Festival is a special event located at Lake Skinner featuring approximately 50 hot air balloons, main stage entertainment, arts and crafts fair, tethered balloon rides and a wine venue featuring the Temecula Valley. On June 1st, the Festival will kick-off with headline entertainment and a balloon glow. Attendance in previous years has been approximately 30,000 - 40,000 people for the 3-day event. Attendance for the 2006 Festival was approximately 36,000. B. The City of Temecula desires to be a Premier Sponsor of the 2007 Temecula Valley Balloon and Wine Festival. AGREEMENT NOW, THEREFORE, it is agreed by and between the parties as fOllows: A. In exchange for the payment of $35,000.00 and for providing temporary logistical support of traffic control signs and devices to assist with public safety during the event, the City of Temecula shall be designated as a "Premier Sponsor" of the 2007 Temecula Valley Balloon & Wine Festival. In exchange for being a Premier Sponsor, the City of Temecula will receive the benefits as listed in Attachment A. B. Any media visits prior to the Temecula Valley Balloon and Wine Festival coordinated by the Festival or its public relations representatives will include an invitation to visit all Temecula entities (i.e. Old Town, wineries, golf). Secondly, the Festival shall include in its basic press kit a feature article of no less than two pages, which focuses on the attractions of Temecula, including Old Town, golf, wineries, etc. This informational piece shall be provided to all media working with the Festival or its representatives on Festival-related stories. C. The TVBWFA shall submit a written request to the Assistant City Manager and the Director of Public Works requesting the use of any City owned light towers, cones, barricades, directional signs, flashing beacons, etc. no later than 60 days proceeding the first day of the Balloon & Wine Festival. Any such materials provided are at the discretion of the City of Temecula and shall be returned in the same condition as received. D. All event tickets, parking passes and official Festival souvenir merchandise shall be submitted to the City Manager no later than one full week proceeding the first day of the Festival. E. Within 90 days following the Temecula Valley Balloon and Wine Festival, TVBWFA shall prepare and submit to the Assistant City Manager a written report evaluating the Temecula Valley Balloon and Wine Festival event, its attendance/dernographics, and describing the materials in which the City was listed as a Premier Sponsor. The report should also include samples of media press clippings, flyers, pamphlets, etc. in a presentation notebook forrnat. In addition, a complete financial statement to include a balance sheet and income statement of the Festival must be included. F. TVBWFA agrees that it will defend, indemnify and hold the City and its elected officials, officer, agents, and employees free and harmless from all claims for damage to persons or property by reason of TVBWFA's acts or omissions or those of TVBWFA's employees, officers, agents, or invites in connection with the Temecula Valley Balloon & Wine Festival to the maximum extent allowed by law. G. TVBWFA shall secure from a good and responsible company or cornpanies doing insurance business in the State of California, pay for and maintain in full force and effect for the duration of this Agreement a policy of comprehensive general liability and liquor liability in which the City is named insured or is named as an additional insured with TVBWFA and shall furnish a Certificate of Liability by the City. Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached hereto, the protection offered by the policy shall; 1. Include the City as the insured or named as an additional insured covering all claims arising out of, or in connection with, the Temecula Valley Balloon & Wine Festival. 2. Include the City, its officers, employees and agents while acting within the scope of their duties under this Agreement against all claims arising out of, or in connection with Ternecula Valley Balloon & Wine Festival. 3. Provide the following rninimum limits: (A) General Liability: $2,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. (B) Liquor Liability: $2,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. 4. The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising frorn the Temecula Valley Balloon & Wine Festival. 5. Bear an endorsernent or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policy for any reason whatsoever, the City shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days beforehand. 6. Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the City, its officers, officials and employees or TVBWFA shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. H. Should any litigation be commenced between the parties, hereto, concerning the provisions of this Agreement, the prevailing party concerning the provisions of this Agreement, the prevailing party in such litigation shall be entitled to reasonable attorney's fees, in addition to any other relief to which it may be entitled. I. TVBWA shall promptly furnish the City, a financial review of the TVBWA financial statements by an independent certified public accountant, which will include FY July 1, 2006 - June 30, 2007, by December 31,2007. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. DATED: TEMECULA VALLEY BALLOON & WINE ASSOCIATION CITY OF TEMECULA BY: Carol Popejoy Chuck Washington President Mayor Ternecula Valley Balloon & Wine Festival Assoc. P.O. Box 1254 Temecula, CA 92593 ATTEST: Susan W. Jones, MMC City Clerk APPROVED AS TO FORM: Peter Thorson, City Attorney ATTACHMENT A 2007 SPONSORSHIP BENEFITS 2007 Premier Sponsor $35,000 (Only one Premier Sponsorship available) 1. Identification as Premier Sponsor in all Festival materials 2. Exclusivity in Premier Sponsor's field 3. Full page, color ad in Festival program 4. Inclusion of logo in all Festival print advertising 5. Announcements in all Festival paid radio and newspaper advertising 6. Sponsor representative interviewed on projected radio remote broadcast 7. Right to use Festival logo on Premier Sponsor's materials (with Festival advance approval) 8. Representative introduced from stage and invited to speak several times during Festival 9. Four signs or banners on-site at event (Sponsor to provide) 10. Separate display tent in high-traffic area 11. Access to VIP Hospitality Tent for twenty guests 12. Linking of Premier sponsor's web site to Festival site 13. Recognized in F=estival newsletter 14. Recognized in at least ten Festival news releases to general media 15. Sponsor's name in Festival brochure 16. Fifty adult Festival tickets 17. Twenty Five parking passes 18. Invitation to Sponsor Appreciation Dinner for twelve people 19. Thirty sets of Official Festival souvenir merchandise II. TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL ATTACHMENT A 2007 SPONSORSIDP BENEFITS Musicians Workshop A Non-Profit Music Education Center W 0 r k sop Monday, March 05, 2007 2007 Temecula Valley International Jazz Festival City of Temecula Benefits 30 Pre-Festival Party - 2 Booths 30 Opening Night Concert-2 canopies 30 Theater Tickets - (2) 8' tables 30 VIP Passes - (4) chairs 15 VIP Parking Name &/or Logo in all Name &/or Logo Festival Advertising, prominently displayed Press Releases, Program, on Festival website with Official Festival Guide, hyperlink to website Banners (must be provided) T-Shirts. LOfJO Glasses The city also benefits from the regional, national and international advertising in DownBeat magazine with a monthly readership of over 200,000 in May, June & July is- sues boasting Temecula as a wine country resort destination.... recognition as a com- munity committed to continuing the legacy of the American art form called Jazz Music which is endeared around the world, and the exposure of this community as a wonderful place to live, raise a family and retire. This is on top of the over $70,000 marketing Champaign that is donated by print, radio and TV media - beginning 6 months in ad- vance of the event. The Musicians Workshop is a 501(3)(c) Non-Profit public benefit corporation Phone: (951) 678-2517 Fax: (928) 222-3009 Tax ID# 33-0958223 ernail@rnusiciansworkshop.org www.musiciansworkshop.org II. TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL ATTACHMENT B 2007 ESTIMATED CITY SUPPORT SERVICES & COSTS EXHIBIT B TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL ESTIMATED CITY SUPPORT SERVICES AND COSTS Based on the input from City departments we received estimated cost projections for the 2007 Temecula Valley International Jazz Festival. The following expenses can be anticipated for this event: Police: $1,696.00 Fire: $ 800.00 Public Works: $ 520.00 Community Services: $5,450.00 Code Enforcement: $ 480.00 TOTAL: $8,946.00 II. TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL ATTACHMENT C 2007 EVENT & MEDIA PROMOTIONS ",""*'~ I~' @]effs,one ~ !f; +;;,'~~>;~ <;"~'l r~ 'Y~' \ ~ Supmi_3tdD..lrn:i " [::Rt....,"tXfe \ I~~~:..' ;~;il"~;i'..':1t\lltll\,i\~\\\i~~;~ f:' " \\\1U\\\\\1\\\\\\\\. s', I "Paul ~piane Garre~~~~l '~'~;",:\.~~\~::~\*_~~ {i~4~\"~-\~r;~~ "-':.\" " " : ,~~., "", :.1 , "'.' 5' _200 nulSicians , 15 concerts, 9 venues Chupk N'des Jazz Music Competition Monty ~lexander, Rich,i!!Cole, Dick Berk, , ,,' .4~ . , ,,' JeffJftl1nilton'"Mike Wofford,llt!JlyHofmann, and much more.. , t. ~ It JULV 2007'" ~ , Monty A::liL..::'::~~::;;~1~~;;::::~eU;:~f;f~o~::Libr"'Y:::~:~~~~~,,,:.~,~i,,~,',~,',i~,;.1 , iiii A C~~~~(}!((t9r{~f~2:rr~::~~~#c,~~~~~ir' by, ',", "'::~~" · .'.', ,tAr~~~~;;i, c~:::'~:::,~;'~'::" \F[" VpU~'''l>. "1>$'.''''"" ~A 1;,=; Tr~'~ " . ,,~:- .>>.:~. :~;~W"'m"::Ml:~~~~.!~~::~:>.~.~..~.~~.; ::~;':~'tl~i1Jfl . "';i'c:~1t~:,":~:~'" ,t, !~,,?")W:"i\1\ _~"".'&,','''' '.~5moomi,v""<iO'l.3., p',mAN"" IQWtdE . , ~~~.>t!; ~ ,.;,.,::>>rtW'8~ MUS I <: mnll'fl. " ,'.~i&:~>;, ";,~KATY_ ~!_~_ !_~_-~ ,~,%~$\ ~,f." ~~~I!!;f,~ , ,- , '?;;-''6~~~,-;;":\~~ ~ ~" ~J ~ ~ '2 ;"-;<l1j i;', #"''j?q;,',;~ i~\MH.O:VJ "';" ,I'.'" <c', VALLE~"iE ". ~,>"..,.fAf~t~i,:,,;-.~Z;~H ~.," ",,' ~" ;!< ~~~' :',~i ..~, } l~lIIll"'''~~:_1 dL1Sli,':" ':;', .~~ 'r:~='~~S=Sj~Ja;w: _l~r, 7k&Ji DOW~TBE~ 'f! ",,,.:,',>~~:~~,1ards, Dr. Peter Horton, Lir~ty~e,~~~,~~t~r~~~~,~\'e Craig, J~~:,_ J~,"o'..,J\ _,";' Tickets'~"~9r~~tjO~;'(~Sl)(i78~25i7 :;v;,.. ~.tvijltc 2007 Temecula Valley International Jazz Festival Event Outline/Summary We are hoping to use Pechanga Theater for our Thur. July 12 Opening night, otherwise, we will use the Old Town Comrnunity Theater that night. The festival runs July 12 -15, 2007 We have changed very little from 2006 - the biggest differences will be longer hours, everyday on the Front St Stages offering free much from 1pm -9pm Fri, Sat. Sun. and we will use a tri-fold brochure available 6 weeks in advance for event promotion & information guide. Thursday, July 12 - Opening Night events times and location to be announced EVENTS IN OLD TOWN: Friday, July 13 . PBS Ken Burns Jazz & Blues Series in Old Town Temecula Community Theater 11 am-3pm - free admission - education . North & South Front St. Stages from 1 pm - 9pm - free admission - entertainment . evening music at both Front St. Bar & Grill & Coffee House 7pm - 10pm - no cover charge . Sponsor Reception in Courtyard of Old Town Community Theater - 5:30pm - by invitation . Sponsor Concert in Old Town Community Theater with Monty Alexander 7pm - by invitation . Public Concert in Old Town Community Theater with Monty Alexander 9: 15pm tickets $35 Saturday, July 14 . PBS Ken Burns Jazz & Blues Series in Old Town Temecula Comrnunity Theater 11 am-5pm - free admission - education . North & South Front St. Stages from 1 pm - 9pm - free admission - entertainment . MAIN STREET ART F AIRE - 11 am - 10pm -Main St. Street closure 6am- midnight (for cleanup) . MAIN STREET SATURDAY NIGHT STAGE 5:30pm - 1Opm. - free adrnission- entertainment . evening music at both Front St. Bar & Grill & Coffee House 7pm - 10pm - no cover charge Sunday, July 15 . PBS Ken Burns Jazz & Blues Series in Old Town Temecula Community Theater 11 am-3pm - free adrnission - education . North & South Front St. Stages from 1 pm - 9pm - free admission - entertainment . evening rnusic at both Front St. Bar & Grill & Coffee House 7pm - 10pm - no cover charge . possible. concert in Old Town Ternecula Community Theater 2pm -5pm - ticketed Total weekend attendance est. 10,000 with Sat. the biggest day. o Stage/Sound/Power provided by Starway Productions - same as last year in all aspects o There will be a 25x25 Dance Floor in front of the MAIN STREET SATURDAY NIGHT STAGE 5:30pm -10pm. o Police & Public works will only be required for Main Street Closure Sat. July 14, 6am - midnight (for st. cleanup) o 3rd st closure all 3 days for stage audience safety - limited access will be available for home or storeowners o Food & Craft booths will only be invited if their product does NOT conflict with any other local Old Town vender/store o Food & Craft booths will only be invited during the MAIN STREET ART FAIRE - 11 am - 10prn -Main St. Street closure 6am-rnidnight (for cleanup) 2007 Temecula Valley International Jazz Festival Headliners Announced As the sun sets over the Ternecula Valley, the who's who of this spectacular wine country don their finest outfits and dancing shoes and prepare for a weekend of incredible food, wine, and jazz at the 4th annual Temecula Valley International Jazz Festival Festival presented by Paradise Cadillac, the City of Temecula, Riverside County 3rd district supervisor Jeff Stone, Paul & Diane Garrett; Altura Credit Union, and Co-Sponsored by DownBeat magazine set for July 12 - 15. Thousands have anticipated this great adventure all year and eagerly await the arrival of their Official Festival Guide to plan their fun-filled weekend. The center of the jazz world turns to Old Town Temecula and the International spotlight is on. Thousands of jazz enthusiasts and wine connoisseurs will be treated to free performances by legendary artists inclUding US Congressional Certificate of Recognition of Lifetime Achievement recipients. The Chuck Niles Jazz Music Award, and music Legends like Ritchie Cole, Dick Berk, renowned Canadian band leader Tom Lavin with the Powder Blues band, and much rnore. Attendees will be treated to an experience in Old Town Ternecula with multiple stages up and down Front Street, Clinics, Workshop, and performances including our opening night kick-off party in the new Old Town Comrnunity Theater with Monty Alexander, Holly Hofrnann, Mike Wofford, Jeff Hamilton and more..., and the closure of Main Street for free concerts with Tom Lavin & the Powder Blues Band on Saturday night. As melodic jazz riffs soar through the valley, the presentation unfolds before them. Past performers include: Cybill Shepherd, Horace Silver, Samrny Nestico, Ernestine Anderson, Mose Allison, Richie Cole, HOlly Hofmann, Mike Wofford, Jeff Harnilton, Dick Berk, Julio Figueroa, Paula West, Ranee Lee, Tad Weed, Marshall Hawkins, Jennifer Scott, John Worley, and hundreds of many others - over 200 musicians. ###11# Chuck Niles Jazz Music Award Competition Accepting Submissions The 4th annual Temecula Valley International Jazz Festival presented by Paradise Cadillac, the City of Ternecula, Riverside County 3rd district supervisor Jeff Stone, Paul & Diane Garrett; Altura Credit Union, and Co-Sponsored by DownBeat magazine is now accepting submissions for the Chuck Niles Jazz Music Award Competition. We have inherited Chuck's private music collection, and we are in the beginning stages of building the Temecula Valley Cultural Arts & Music Center, that will be home to the Chuck Niles Memorial Jazz Library, and so, to help bring attention to this project, and to help keep Jazz music alive, we have created the Chuck Niles Jazz Music Award Competition as a part of the International Jazz Festival, said Founder and CEO Jon Laskin. Chuck's widow Nancy, and his daughter Tracy will serve as judges for the competition, with the finalists given $500 to help them perform at this years festival, Sat. July 14. The winner will also receive the Chuck Niles Jazz Music Award certificate, as well as a day of recording at the Parkhill Music Gwenn Gordy Studio. Musicians and bands wishing to enter may do so On-Line www.musiciansworkshop.org/ChuckNilesJazzMusicAward For more information call Jon of Jane Laskin at (951) 678-2517 or visit www.TemeculaJazzFest.com :::::::::::::::::::: DOWNBEAT MAGAZINE SPONSORS TEMECULA'S INTERNATIONAL JAZZ FESTIVAL DownBeat magazine has joined the City of Temecula, Riverside County's 3'" District Supervisor Jeff Stone, Paradise Cadillac, Paul & Diane Garrett, Altura Credit Union and many, many others in sponsoring this years Temecula Valley International Jazz Festival, was the recent announcement of event producer Jon Laskin. We have had incredible support over the years that has continued and grown with this year's festival, but having DownBeat magazine come on board really puts us on the International Jazz Festival Map. We only sponsor a handful of festivals each year, but we really like what you are doing in Temecula, and are pleased to be a part of it, said DownBeat Advertising Sales Manager Jennifer Ruban-Gentile. Laskin met DownBeat publisher, Frank Alkyer at the recent NAMM show held at the Anaheim Convention Center where Musicians Workshop's Blues Revue band was performing, and after a brief discussion about the Temecula In!,1 Jazz Festival interest was born. DownBeat, often described as "the bible of jazz", has served as an insider's guide through seven decades of evolving jazz styles focusing on the heart of the music. Through 70 years of publishing, we have developed into one of the world's most respected music publications with a readership of nearly 200,000 monthly (including pass-along). We cover not only jazz, but extend the boundaries into blues and the popular category we call "beyond" -- other musical realms as they apply to jazz, said Gentile. The 2007 Temecula Valley International Jazz Festival is a rnostly Free to the public event which runs from July 12 - 15 and this year headlines the world renown Jamaican Jazz pianist Monty Alexander, as well as over 200 musicians with performances and clinics over the 4 days at several locations in Old Town Temecula. The PBS Ken Burns Jazz Series and the Blues Series; Martin Scorsese Presents: The Blues - A Musical Journey, which includes the film by Clint Eastwood PIANO BLUES, will be presented free admission all weekend in the Old Town Temecula Community Theater. For more information call Jon or Jane Laskin at (951) 678-2517 or visit WWW.temeculaiazzfest.com H HVV J-/ II 'f ~r" II HUH 'III HlfV 111111 t' ~I ~r rr .................................................. FESTIVAL FACTS 2007 Temecula Valley International Jazz Festival event Outline/Summary The festival runs July 12 -15, 2007 We have changed very little from 2006 - the biggest differences will be longer hours, everyday on the Front St. stages offering free entertainment from 1 pm -9pm Fri, Sat. Sun. The event organizers will use a tri-fold brochure available 6 weeks in advance for event promotion & information guide. Thursday, July 12 - Opening Night events times and location to be announced EVENTS IN OLD TOWN: Friday, July 13 . PBS Ken Burns Jazz & Blues Series in Old Town Temecula Community Theater 11 am-3pm - free admission - education . North & South Front St. Stages from 1 prn - 9pm - free admission - entertainment . evening music at both Front St. Bar & Grill & Coffee House 7pm - 10pm - no cover charge . Sponsor Reception in Courtyard of Old Town Community Theater - 5:30pm - by invitation . Sponsor Concert in Old Town Community Theater with Monty Alexander 7pm - by invitation . Public Concert in Old Town Community Theater with Monty Alexander 9:15pm tickets $35 Saturday, July 14 . PBS Ken Burns Jazz & Blues Series in Old Town Temecula Community Theater 11 am-5pm - free admission - education . North & South Front St. Stages from 1 pm - 9pm - free admission - entertainment . MAIN STREET ART FAIRE - 11am - 10pm -Main St. Street closure 6am- midnight (for cleanup) . MAIN STREET SATURDAY NIGHT STAGE 5:30pm -10pm. - free admission- entertainment . evening rnusic at both Front St. Bar & Grill & Coffee House 7pm - 10prn - no cover charge Sunday, July 15 . PBS Ken Burns Jazz & Blues Series in Old Town Temecula Community Theater 11 am-3pm - free admission - education . North & South Front St. Stages from 1 pm - 9pm - free admission - entertainment . evening music at both Front St. Bar & Grill & Coffee House 7pm - 10pm - no cover charge . Possible concert in Old Town Temecula Community Theater 2pm -5pm - ticketed Total weekend attendance est. 10,000 with Sat. the biggest day. o Stage/Sound/Power provided by Starway Productions - same as last year in all aspects o There will be a 25x25 Dance Floor in front of the MAIN STREET SATURDAY NIGHT STAGE 5:30pm - 10pm. o Police & Public works will only be required for Main Street Closure Sat. July 14, 6am - midnight (for st. cleanup) o 3rd st closure all 3 days for stage audience safety - limited access will be available for home or storeowners o Food & Craft booths will only be invited if their product does NOT conflict with any other local Old Town vender/store o Food & Craft booths will only be invited during the MAIN STREET ART FAIRE - 11 am - 10pm -Main St. Street closure 6am-midnight (for cleanup) Jon Laskin Founder / Executive Director Musicians Workshop Cultural Arts & Music Center Temecula Valley Int'l Jazz Festival www.musiciansworkshoo.ora www.temeculaiazzfest.com www.[onlaskin.com t (951) 678-2517 f (928) 222-3009 II. TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL ATTACHMENT D 2007 BUDGET Budget for International Jazz Festival 2007 I Summary of Profit/Loss I I Estimated Actual 2006 I fotal Revenue" $78.950.00 $57.211.00 fotal Expenses $74.950.00 IRevenue - Expenses" 1 $4.000.00 $55.173.94 $1.437.061 Expenses: Site Estimated Actual 2007 paid Theater Fees $5.000.00 $3,646.35 Insurance/Permits/Fees $300.00 $100.00 Popup/Tables ete $2.500.00 $2.265.28 Restrooms iJ ,500.00 $714.31 $9.300.00 $6,725.94 Refreshments Food $250.00 $0.00 Refreshments $250.00 $180,00 Linens $200,00 $0,00 Ice iJ 50,00 $,0,00 $850.00 $200.00 Publicity Ann York $250,00 $200.00 Photocopying/Printing~ $2.500.00 $2.400.00 Office Supplies 1250.00 $518,00 $3,000.00 $3.;;8.00 Light/stage/Sound Sound- Man $1,000.00 $800.00 backline $500.00 $350,00 lighting $0.00 $0.00 Other $0.00 $0.00 Total Package $ J 0,000.00 $7,000.00 $11.500.00 $8.150.00 Advertising Official Festival Guide $2,800.00 $2.530.00 Print Media $1.500.00 $350.00 Radio Media $1.500.00 $1,500.00 Pacific Sons - glasses ete $1.600.00 iJ ,600,00 $7,400.00 $5,980.00 Pre-Festival BBVD $2,000.00 $0,00 Thur & Fri KiCk off i?,5oo.00 $2. 100,00 $4.500.00 $2,100.00 Entertainment All events including 2 days of "free concerfs" $30,000.00 $27,850,00 Chuck Niles Musicians $500.00 $500.00 Hotels $0.00 $750.00 Clinics/Workshops $150.00 $150,00 Hammond Rental $250.00 $250,00 Production fees J7.5oo.00 $0.00 2500 $38,400.00 $29.500.00 Total Expenses $74,950.00 $55.773.94 Revenue: Admissions Estimated 100 150 100 75 City & Corporate Sponsors 1 1 1 1 1 1 Co Sponsor Merchandise 25 30 25 7 12 1 2 Actual Estimated 2006 Actual Friday Nighf ConcE $31.00 $3.500.00 $4.085.00 Sat Nighf Concert $31.00 $1 .500.00 $2,640,00 Sunday POSTPONED $0.00 $0.00 Thursday $15.00 WOO $225.00 $5.000.00 $6.950.00 1 City@ $15.000.00 $15,000.00 $10.000.00 1 Paradise @ $10.000.00 $5,000.00 $10.000,00 1 Jeff Stone @ $10,000.00 $12,500.00 $10.000.00 1 Garrett's@ $10.000.00 $10.000,00 $10.000.00 1 Alturo @ $10.000.00 $10.000.00 $0.00 1 CAA Grant $7.500.00 S7.500.00 ~9,OO $60.000.00 $40.000.00 1 Main Sponsor @ $3.500,00 $5,000.00 $3,500.00 1 Co-Sponsor@ $1.000.00 $2,000.00 $1.000.00 FDA funding $2.250.00 $2.250,00 Coffee House $1.500.00 $1,500.00 1 Donation Sponsor $500.00 $500.00 $500.00 $1 ;'250.00 $8.750.00 o T-shirts $10.00 $250.00 $100.00 o Glasses $10.00 $300.00 $0.00 o Pins $5.00 $125.00 $0.00 o Silent Auction $54.00 $1.200.00 $436.00 o Booth Fees $75.00 $525.00 $525.00 34 Chuck Niles Camp $25.00 $300.00 $450.00 $2.700.00 $;.511.00 Total Revenue $78.950.00 $57.211.00 ** Procedes to support Musicians Workshop and Temecula Valley Cultural Arts and Music Center Building Fund ll. 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Temecula Valley International Jazz Festival 2006 Statistics >> El, - "., " 165Oll-1_ in Attendance from .July (i - 9. 2Illll'i >> 30 Concerts over four days at 9 locations, 26 Free Concerts, 4 Ticketed in the Theater >> Exposure to over 1.5 million people via radio, newspapers, magazines and cahle TV >> Hundreds of Ads on both RM and AM radio stations and print ads (approx. $70,000 donated In- Kind Trade in Advertising) >> Television news and interview coverage on KZSW >> Over 2500 related phone calls received >> Over 41.000-2Illll'i year to darewebsitemits from over 100 different countries >> Over 6,900 website hits in July 2006 >> 25,000 Official Festival Guides delivered by the Californian Newspaper >> Old Town ~:, ,~:., ,15 ,',". "', "'Record Sales" - Move to Old Town eaIIed "APerfect Fit'" ",~1Imj)'~m~Qf\y(~Tt!ifiij 41766 107328 (1.76 visits/visitor) (2.56 pages/visit) h:;(lC"'. 95315 140293 5.19 GB / Temecula Valley International Jazz Festival 2006 Summary This years International Stars included: Sammy Nestico, Mose Allison, Ernestine Anderson, Dick Berk, Richie Cole, Tad Weed, John Worley, Jennifer Scott, and around 200 other great musicians from around the world and across the United States and Canada. The 2006 Temecula Valley International Jazz Festival began wilha "'Pre-Festival" Dinner and Concert fur Presenting Sponsors that started with an elegant meal at the Old Town Coffee House, and continued with a Private command performance by one of Cana&t's JfiJmest singer.&, Jennifuc Scott. Friday Kicked off the Opening Day of the Festival and included bands on Front St. as well as at the Old Town Coffee House, with concerts happening in the Courtyard of the Old Town Temecula Community Theater, as well as inside- what a wonderful experience it was to have finished an incredible concert inside, then to walk outside into the midst of another amazing event. Sabmlay was die "'Big day~ with Main St. being closed for the Main Street Art F aire, including 2 stages on Main St. The Day began at llam with the opening of the Art Faire as well as the Chuck Niles Jazz Music Award Competition. In the evening we again had concerts inside the Old Town Temecula Community Theater, and in my opinion, that conflict was the only aspect of this years evooUhat"'didn't really wOJk~_ The Latin and then Swinging Blues sounds ofthe Powder Blues band on Main Street proved to be just too big a draw away from even the great Jazz Legendry of a singer like Ernestine Anderson. Sunday wrapped up the festival with concerts beginning at 1 pm at the Old Town Coffee House and then a wrap party -jam """";"'H at die Eagles Nest in the Pechanga Resort & Casino. Overall, an incredible success with the move to Old Town proving to be a Perfect Fit. Media SUDDort As a Non-Profit corporation, we generate over $70,000 in media support from over a dozen different Print Media, 4 Radio Stations as well as Television. We have created a strategic media plan that will generate interest in and awareness of the Temecula Valley International Jazz Festival with Riverside County as Presenting Sponsor, while specifically targeting our key markets. Because artists are internationally renowned, the Jazz Festival will attract national and international attention. Our media campaign has been developed through in-kind trades with all of our media sponsors. The negotiated media value of this campaign is approximately $70,000. Television In the past, the Temecula Valley International Jazz Festival has secured the television support of KUSI News, a San Diego station. In addition, we have had agreements with KZSU, our local television station, to present our public service announcements, specials, and news casts. We expect more in 2007. Radio KKJZ 88.1 FM, KMET 1490 AM, KMYT 94.5 FM, and KATY 101.3 FM are past media sponsors that have providing radio spots and airtime. We have been given over 15 hours of combined airtime on these stations and announcements will run six to ten times daily between the hours of 7:00 am and 9:00 pm. . K-Jazz KKJZ 88.1 FM serves Los Angeles County, Orange County and the Inland Empire with one of the highest rated jazz stations in the U.S. . Smolllh Jazz KMET 149ll AM is lhe "Inland Empire's Jazz RellOOllion S1tlIlion.. ~ In addition to its focus on jazz music, KMET 1490 AM also has a dedicated sports audience, including the fans of their new show, One Hour Golf. . KMYT 94.5 FM is a classic pop rock station that has a strong listener base in San Diego. . KA TY 101.3 FM is an adult contemporary station with upscale lisreners bi:tween lhe ages of25 - 54 who often place bit ticket items high on their shopping list. Newspapers and magazines We have secured numerous full page or part ad commitments from the following publications: The Californian, Neighbors Newspaper, Country Review Magazine, The Valley Business Journal, Valley Living Magazine, Temecula/Murrieta Valley News, Under The Sun Magazine, Los Angeles Times, LA Jazz Scene, Inland Empire Magazine, Press Enterprise and Under the Sun Magazine. Full page color ads will be published in March issues of all the magazines and monthly publications, These ads will run until the festival date. Daily and weekly publications will run multiple ads throughout their papers, with a light emphasis in the upcoming months, but a heavier campaign as the festival approaches. Main St. Art F aire IIIII Int",...olional Jazz Concerts Festival has fans, bands all jazzed up Temecula festival draws worldwide entries 10:00 PM PDT on Saturday, July 8, 2006 By DIANE A. RHODES Special to The Press-Enterprise Today's events Latin jazz concert by Johnny Bias from 1 to 5 p.m. at the Old Town Coffee House, 3rd and Mercedes, Temecula Wrap Party with Jon Laskin, Richie Cole, Dick Berk, Tad Weed and more at Eagle's Nest at Pechanga Resort & Casino 7 p.m. to 11 p.m. Free. Must be over 21. Information: 866-0Id- Town or www.musidansworkshoD_orn As a crowd of music lovers listened to the Latin jazz beat of David Mora's conga drums, artist Pam Benson captured the musicians and audience in a watercolor painting during the third annual Temecula Valley International Jazz Festival on Saturday. One of four painters demonstrating their talent during the afternoon, Benson added flavor to the jazz blowing from the Main Street Art Faire Stage in Old Town Temecula. Mora's band was the first of four that played in the Chuck Niles Jazz Music Award Competition. Thirty-five entries from as far away as Switzerland were narrowed down for the final competition. Piano player Tigran Hamasyan, 18, a USC student from Armenia, won the competition. Judges included Niles' widow, Nancy; daughter Tracy; and KJAZZ discjockey Paul James, who also served as master of ceremonies. Niles was a radio DJ in Los Angeles for fifty years. He was known as the voice of jazz. Ryan Garigliano, a Vista Murrieta High School jazz musician, was drawn to the festival by alto sax player Richie Cole, who played with the Buddy Rich Orchestra and Lionel Hampton. While waiting for Cole to perform on the Main Street stage at 8 p.m., the 16-year-old saxophonist went to a musicians clinic hosted by trumpeter John Worley in the Old Town Temecula Community Theater lobby. Paul Alvarez / The Press-Enterprise Musician Matt Finley, of New York, performs during the annual Temecula Valley International Jazz Festival in Old Town Temecula. The festival benefits local nonprofits. The informal workshop featured Worley talking about his 45 years as a professional musician, including session work with Judy Collins, Ella Fitzgerald and about 100 others. Worley, a Northern California trumpet player, appears on a T-Mobile television commercial. "! have different topics for different groups," said Worley. "Some people want to know how to play and others want to hear stories." Jon Laskin, coordinator of the event, expects about 7,000 visitors throughout the three- day festival. Five performances, taking place in the theater, required tickets. Other venues were free. He said the festival, which benefits the nonprofit Musicians Workshop and the Temecula Valley Cultural Arts & Music Center building fund, is provided as a cultural awareness and education event. "If it was a true fundraiser, ! would have charged for people to hear some of the best professional, international talent they've heard here," said Laskin. The festival featured outdoor performances at the Old Temecula Coffee House, and two stages on Front and Main streets to capture audiences within about a two-block radius of the event. Laskin, a bass player and band leader for about 25 years, likens jazz to wine, explaining how different varieties appeal to different palettes. "It's an art form that was invented to appeal to the masses," he said. "Jazz has its roots firmly in blues and gospel but now every country has embraced it in a different way -- blending it with their own original music and giving it so many interpretations." Ei Tuesday, 12 Septernber 2006 . Eme.sr.i",. ~ And.:.!......,., and Mose Allison Headline Tememla Valley J;l~~ InL I. C ;~onal Jazz r ......6.....1 7/7-9 Contributed by Ronaldo Oregano Thursday, 29 June 2006 Ernestine Anderson The Temecula Valley International Jazz Festival runs from July 7th trhough the 9th and includes some concerts free to the public in the Streets of Old Town Temecula, CA, with ticketed concerts in the Old Town Ternecula Community Theater featuring Jazz Legends Ernestine Anderson and Mose Allison. Other performers include Richie Cole with Tom Lavin, Jon Laskin & the Powder Blues Band, Julio Figueroa & Kyrios, Ed Johnson & Novo Tempo with Jennifer Scott, Rodena Preston & Gospel Music Workshop of America, John Worley, Kris Strom, Sherwood Sledge, Judy Wexler, Cuchata, the Chuck Niles Jazz Music Award Competition, Also, Sammy Nestico, Dick Berk, Tracy Niles, & Nancy Niles. A complete festival schedule follows. :::.......1>..... Anderson will 11'''';'''''' 011I Salullday, July 8 at 9:15 pm_ And......... """,.'&"./IIes tiDe ex~..",.Jjnary ex"";.........; and luscious SOWlId/ of a fresh voice with tiDe maliLlliityandwisdom of her years in music, to "'c..;" a compdi;;..~ SOI.IIOO fual: ............her a favorite II'G.I'........". in Ilbe United Slates, Europe and Asia. Once a "new sla(, in tiDe Dowirn Beal: Criliics' Poll of 1959, she is It''.,,,,,,,,..;Ji "......;..~ lIlew friends once again wherever she sings.. .AmlI Ilbat is apl: to be anywhere from 1Bosbm, San 1:"',""'...;;.".... and Toronto to Tokyo, Berlin or londoo_1Bom in 1HI01llslltm, she I.G~' singing as a 1I:=....!lIaT and .............100 when her family moved to Seatlle, lnil....... slIDe sliII makes her 1.",,",,,_ Afier "''''''''''''.!lI with IIoca! bands, she traveled with Johnny Otis, Eddie H;;.)'......u.;; and Russell Jacquet, uU;....,.;,,);.f joining one of the best of the Lionel Hampton bands, that of 1952-3 - the band lIhaI: allso included Cfdiford BroWll, Art FaJ1IiIler, Benny Golson, Quincy Jones and Mook Mmitgomery_ She made her first .-.....,,;.,.~ in 1955 with Gigi Gryce. Ernestine lived and walked in England and Sweden for several years, even pllliling music aside fur a while, but in the mid-5eventies s'he relumed to the 1\:"..Ji.\..,.estand to music. Recently, Ernestine has become an enthusiastic pamcipant irnlOOllege and high school vocal jazz d"mics, ..,(,..,,,.. she oonduc1s WOJi.;,,;.ut"" and """....., ""_ A ..........projer:1: wlminated in a pel'Iv. .......De wi1h MaIk Mmphy, Richie Cole and Bamey McClure. Ernestine's innate swing, her il......J)' mellow sound, herfau11lless didioo and her sensuality make her sland out among lItDe """'If"'''' of jazz irn i;..';;"')'s newly viitallrls'tening warlld_ Mose Allison Master singer/songwriter Mose Allisonlhas vocal p;..",..."g drenched in IItDe blues ""...,,,...ned with impeccable jazz ,J;.....'" on the piano_ For decades he has ........."...ed to write and perform his own songs and put his ""-1"1>10:..... ..l.....jJ> on ..il.,....;.... like "Sevenlih Son"by Wilrle Dixon. He is simul.",.."u/llIsly a down home Mississippi BII>........... and a mbane jazz hipster_ In his half a cenlury in the prof""'''':;u/'' he has recorded a1Ibums fur P."""ti,lijG, Columbia, Allantic, and Bluenote reoords. A tireless ~,;I.lI"" who still still toUIS throughout the year. Allison writes "'.....~.. fun of wit and wry observations, wiI:ti lines like: "Everybody's ayjn' 'Justice', just as long as ifs bUa;...,."., fils!" and-I don't want much in this wond -It's the simple things I treasure 1- 'Till I die I would get by on fame, riches and sensual pleasure.. His songs have been recorded by many blues, jazz and rock arlisls including the Who, Charlie MusselWhite, Bonnie Raitt, Karyn Allyson, Eric Clapton, Johnny Winter, Bvis Costello, leon Russel, Hot Tuna, Georgie Fame, John Mayal, Jeff BecIk, The Clash, even Roy Rogers, and Van Momson (Who ,~.J..J a tribute album: "Tell Me Something: The Songs of Mose Allison- wiI:ti nothing but Mlllse Allison tunes). Judy Wexler Judy Wexler will be opening for Mose Allison Concert Fri. July 7 - 9:115 pm n."",~.".. Wexler has become known in the SouIhem California jazz scene for her......... voice, inventive ..pp."",ch, lasty repertoire, and :,;,.. ,..."lling ability. She has headlined in venues ill Nu.~.'"",a and Solo;!."".. Caflfomia. Is'l:alilbul, the Pacilic Northwest:, New Yolk City, Rochester, NY, and the Sundaooe Film Feslival's Mlllsic Cafe, and was invited to sing at the 2006 11Il.::..,....Dllal k....."......"on for Jazz Education {INE} CQJilf""""".... ill New Yolk City . Her debut CD, enliIled Easy 011 tlhe Heart, was released 011 Rhombus R~",b in March 2005. Ammged by p;....v great, Alan Pasqllla, and produced by Judys good friend, 8...4...... Brighton, itfealures a m...J..", eclectic mix of :,.....J....L, pop tunes, and I.......... known soogs deseJVing ~......,"'" ."'....~..jfion. Easy 011 tlhe Heart received OJitical acclaim and r"'.....;....J in tlhe mp 50 ill natiooal radio airplay (JazzWeek Cha~ for six .......j",. 2006 Festival Concert Schedule Friday July 7 - Concerts South Front Street Stage I 3rd ft Front St. . 6prn. 9pm Cuchata . Latin North Front Street Stage 14th ft Front St. . 6pm. 9pm Edmund Velasco. Straight ahead Old Town Coffee House Stage I 3rd ft Mercedes . 7pm. 10pm Marcus Johnson - Smooth Jazz Theater Court Yard Stage I 42051 Main St. . Private reception for sponsors with Ed Johnson ft Novo Tempo 6pm ft Public reception 8pm Sherry Williams Old Town Temecula Community Theater I 42051 Main St. . 7pm Sponsor concert with Mose Allison concert wiith Judy Wexler opening act . 9: 15pm Mose Allison in concert with Judy Wexler opening act Satmrday July 8- C...."",,,-, .... South Front Street Stage I 3rd ft Front St. . 4p.m. 5p.m. Musicians Workshop Blues Revue Band . 6pm. 9pm Johnny BIas. Latin North Front Street Stage 14th & Front St. . 6pm. 9pm Dick Berk . Straight ahead Old Town Coffee House Stage I 3rd & Mercedes . 3pm. 7pm Sherry Williams - Vocal Jazz . 7pm. 10pm Cuchata . Latin Theater Court Yard Stage I 42051 Main St. . 6pm & 8prn TBA Old Town Temecula Community Theater I 42051 Main St. . 7pm Ernestine Anderson Concert with Sherwood Sledge opening act . 9:15pm Ernestine Anderson Concert with Sherwood Sledge opening act Main Street Art Faire I Main Street from Front St. to the bridge . 11 am . 9:30pm Art, Food & Music . . 1 pm - 5pm Chuck Niles Jazz Music Award Competition Finalists Art Faire Stage. Main Street and Front Street . 12:15p.m. David Mura (CA) . 1:15p.rn. Matt Finey (New York) . 2:15p.m. Stephanie Jordan Ensemble (New Orleans) . 3:15p.m. Steve Hall Trio (Oregon) . 4:15p.m. Tigran (CA) . 5: 15p.m. Announcement of Winner . 5:30p.m. Musicians Workshop Jazz Band Main Street Saturday Night Stage . 6:30pm. 7:30pm Julio Figueroa - Double Grammy Award winning Brazilian Latin . 8pm. 9:30pm Powder Blues Band with Richie Cole Sunday .July 9- 0:1.,=. ~ Old Town Coffee House Stage I 3rd & Mercedes . 1pm. 5pm Johnny BIas. 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TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL ATTACHMENT F 2007 SPONSORSHIP AGREEMENT SPONSORSHIP AGREEMENT BETWEEN THE CITY OF TEMECULA AND THE MUSICIANS WORKSHOP This Agreement, made this 27th day of March. 2007:, by and between the CITY OF TEMECULA, (hereinafter referred to as "City"), and MUSICIANS WORKSHOP, a California nonprofit corporation. A. MUSICIANS WORKSHOP will operate the third annual "Temecula Valley International Jazz Festival" on July 12 - 15, 2007. The Temecula Valley International Jazz Festival is a special event held at various locations within Old Town Temecula. The Festival will offer free concerts, an art faire, music and rhythm workshops and clinics with the performers. B. The City of Temecula desires to be a "Presenting Sponsor" of the 2007 Temecula Valley International Jazz Festival. AGREEMENT NOW, THEREFORE, it is agreed by and between the parties as follows: In exchange for the payment of fifteen thousand dollars ($15,000.00), and city support costs in the amount up to $9,000 (Exhibit B) the City of Ternecula shall be designated as a "Presenting Sponsor" of the 2007 Temecula Valley International Jazz Festival. MUSICIANS WORKSHOP shall pay for all rental costs for the Temecula Community Theater. A. In exchange for being a Presenting Sponsor, the City of Temecula will receive the benefits as listed in Exhibit A. B. The city sponsorship of fifteen thousand dOllars ($15,000) will be used to produce the "free to the public events" and pay for the entertainment at those venues at the Temecula Valley International Jazz Festival. C. The Temecula Valley International Jazz Festival proceeds will be distributed as follows: 50% to Musicians Workshop 50% to The Temecula Valley Cultural Arts & Music Education Center Building Fund D. Within 60 days after conclusion of the Jazz Festival, MUSICIANS WORKSHOP shall prepare and submit to the Assistant City Manager a written report evaluating the Jazz Festival event, its attendance, media coverage, description of the materials in which the City was listed as a Title Sponsor. In addition, a complete financial statement to include a balance sheet and income statement of the Festival must be included. E. MUSICIANS WORKSHOP agrees that it will defend, indemnify and hold the City and its elected officials, officer, agents, and employees free and harmless from all claims for damage to persons or by reason of MUSICIANS WORKSHOP's acts or ornissions or those of MUSICIANS WORKSHOP's employees, officers, agents, or invites in connection with the Temecula Valley International Jazz Festival to the rnaxirnum extent allowed by law. F. MUSICIANS WORKSHOP shall secure from a good and responsible company or companies doing insurance business in the State of California, pay for and maintain in fUll force and effect for the duration of this Agreement a policy of comprehensive general liability and liquor liability in which the City is narned insured or is named as an additional insured with MUSICIANS WORKSHOP and shall furnish a Certificate of Liability by the City. Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached hereto, the protection offered by the policy shall; 1. Include the City as the insured or named as an additional insured covering all claims arising out of, or in connection with, the Temecula Valley International Jazz Festival. 2. Include the City, its officers, employees and agents while acting within the scope of their duties under this Agreement against all clairns arising out of, or in connection with Temecula Valley International Jazz Festival. 3. Minimum Scope of Insurance. Coverage shall be at least as broad as: (A) Insurance Services Office Commercial General Liability coverage provided on ISO-CGL Form No. CG 00 01 11 85 or 88. 4. Minimum Limits of Insurance. Consultant shall maintain limits no less than: (A) General Liability: One million dOllars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate lirnit shall be twice the required occurrence Iirnit. (B) Liquor Liability: One million dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. 5. The insurer shall agree to waive all rights of subrogation against the City, its officer, officials, employees and volunteers for losses arising from the Temecula Valley International Jazz Festival. 6. Bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policy for any reason whatsoever, the City shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days beforehand. 7. Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or elirninate such deductible or self-insured retention as respects the City, its officers, officials and ernployees or MUSICIANS WORKSHOP shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. G. Should any litigation be commenced between the parties, hereto, concerning the provisions of this Agreement, the prevailing party concerning the provisions of this Agreement, the prevailing party in such litigation shall be entitled to reasonable attorney's fees, in addition to any other relief to which it rnay be entitled. IN WITNESS WHEREOF, the City has caused its corporate name and seal to be hereunto subscribed and affixed by Chairperson and attest to by the City Clerk, both thereunto duly authorized, and the Temecula Valley International Jazz Festival, has hereunto subscribed this Contract day, month, and year hereinabove written. DATED: TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL CITY OF TEMECULA BY: Jon Laskin Founder and Executive Director MUSICIANS WORKSHOP 27315 Jefferson Ave., J.231 Temecula, CA 92590 Chuck Washington Mayor ATTEST: Susan W. Jones, MMC City Clerk APPROVED AS TO FORM: Peter Thorson, City Attorney EXHIBIT A TEMECULA VALLEY INTERNATIONAL JAZZ. FESTIVAL SPONSORSHIP BENEFITS ~~1 ks ~~1 Musicians Workshop A Non-Profit Music Education Center Monday, March 05, 2007 2007 Temecula Valley International Jazz Festival City ofTemecula Benefits 30 Pre.Festival Party . 2 Booths 30 Opening Night Concert.2 canopies 30 Theater Tickets . (2) 8' tables 30 VIP Passes - (4) chairs 15 VIP Parking Name &/or Logo in all Name &/or Logo Festival Advertising, prominently displayed Press Releases, Program, on Festival website with Official Festivai Guide, hyperiink to website Banners (must be provided) T-Shirts. Lop"o Glasses The city also benefits from the regional, national and international advertising in DownBeat magazine with a monthly readership of over 200,000 in May, June & July is. sues boasting Temecula as a wine country resort destination.... recognition as a com- munity committed to continuing the legacy of the American art form called Jazz Music which is endeared around the world, and the exposure of this community as a wonderful place to live, raise a family and retire. This is on top of the over $70,000 marketing Champaign that is donated by print, radio and TV media. beginning 6 months in ad. vance of the event. The Musicians Workshop is a 501 (3) (c) Non-Profit public benefit corporation Phone: (951) 678.2517 Fax: (928) 222-3009 Tax ID# 33-0958223 email@musiciansworkshop.org www.musiciansworkshop.org EXHIBIT B TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL ESTIMATED CITY SUPPORT SERVICES AND COSTS Based on the input from City departments we received estimated cost projections for the 2007 Temecula Valley International Jazz Festival. The following expenses can be anticipated for this event: Police: $1,696.00 Fire: $ 800.00 Public Works: $ 520.00 Community Services: $5,450.00 Code Enforcement: $ 480.00 TOTAL: $8,946.00 III. TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL ATTACHMENT A 2007 SPONSORSillP BENEFITS ATTACHMENT A TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL SPONSORSHIP BENEFITS . Recognition of the City ofTemecula's sponsorship in all Festival collateral materials. · Recognition of City ofTemecula's sponsorship in all applicable broadcast and print media advertising, Festival flyers, brochures and signage. · Acknowledgment of City of Temecula's sponsorship prior to and after every film screening, live music performances, workshops and panel discussions. . Full page, black and white inside Cover Page Advertisement in the Festival Program. . 20 tickets to Opening Night 20 tickets to the Awards Gala & 20 tickets to MusicFest. · 20 Sponsors Passes for access to all screenings, workshops/panels, Hospitality Suite, and all filmmaker/music artists receptions. · 50 film screening, MusicFest & workshops/panels tickets for giveaway to City employees. . Access to TVIFF VIP Hospitality Suite. . Invitation to TVIFF VIP Pre-Awards Gala Meet & Greet Cocktail Reception. · Hyperlink from the Film Festival website to the City's website. · Prominent City of Temecula logo/name placement in the Festival website and Sponsor Display boards. · Presenting opportunities for City ofTemecula officials and staff in various Festival components (from presenters to hosts/hostesses in all prime Festival special events). As Host City, the City of Temecula will always be acknowledged as a cooperative entity in the event titling regardless of who, if any, the eventual Presenting or Title Sponsor will be. III. TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL ATTACHMENT B 2007 EVENT & MEDIA PROMOTIONS - - - - - INTERNA1IONA'- rlLM & MUSil fLS [IV!\!. it,", - ---^ ~ TEMECULA VALLEY 2007 Festival Schedule of Events Sept. 12-16.2007 Opening Night Festivities Wednesday, Sept. 12. Movie Experience at Tower Plaza An All-Star Mini Parade, A Movie Prerniere, A Music Performance and a Post Screening Party will usher in the 2007 event. General Screenings Thursday, Sept. 13- Sunday, Sept.16, Movie Experience atTower Plaza, 11AM-11 pm Four (4) days of Screening contemporary feature length films, short films, student films, documentaries and animation. MusicFest Friday, Sept. 14 and Saturday, Sept. 15, Courtyard @ Tower Plaza An all day showcase of the top music artists of the 2007 TVIFF Up and coming, unsigned Music Artists representing all genres of music are showcased before an international audience of music industry professionals and music loving fans. The Black Tie Awards Gala Sunday, Sept. 16, 2007, Pechanga Resort & Casino Lifetime and Career Achievement Awards are presented to film and music artists who have achieved and made significant contributions to the film and music industry. 2007 recipients, TBA. Master Classes, Workshops and Panels Film and Music producers, directors, writers share their knowledge and expertise with festival attendees on various subjects such as Writing, Directing, Producing, Marketing and Distribution Closing Day Festivities Sunday, Sept. 16, Movie Experience at Tower Plaza Special Screenings of 'Best of the Fest' selections. Jury and Audience Choice Awards are announced at the Festival's Awards Gala. Special Receptions during the 5-day event at various Ternecula locations, TBA Cinema Entertainment Alliance . Temecula Valley International Film & Music Festival 27393 Ynez Road, Suite 262, Temecula, CA 92591' (951) 699-5514' FAX (951) 699-5503 ~. ~. TEMECULA yALlEY PROGRAMMING & MARKETING STRATEGIES FOR 2007 TVIFF The goal for the 2007 T emecula Valley International Film and Music Festival is the same as it has always been: to do the best festival ever. To do this means we have to improve on every component of the festival - from ticket sales to sponsorships to attendance and to finding unique diverse films and music artists for a standout film and music program for 200713111 Annual Temecula Valley Intemational Film and Music Festival. Tour Groups and Group Sales For the first time, we will have a committee whose responsibility is to go after different tour groups within Southern California and encourage them to include the Temecula Valley International Film Festival as part of their 2007 tour. This same committee will also be calling on Activity Directors of several senior citizen communities in Temecula, Murrieta, Menifee, and neighbor cities of Hemet, Fallbrook and Escondido. MySpace.com and Music Connection Magazine The partnership with both MySpace.com and Music Connection Magazine will be re-negotiatecl. Both entities contributed to an unprecedented event awareness exposure for 2006 TVIFF. Publicity. PR Media Relations Shepley, Winings and Diamond PR laid a very good and effective public relations ground work in 2006 for an even wider coverage ofTVIFF in 2007. Temecula Valley Convention and Visitor's Bureau We are going to continue working in tandem with the TVCVB for a stronger, aggressive and wider marketing reach. TVCVB sponsored a special screening with post screening reception at Embassy Suites, with film festival participants in attendance. Film Program, MusicFest, Awards Gala Honorees Current film and music alliances with the Rome Independent Film Festival, Toronto Intemational Film Festival/ Film Circuit Group, the Australia Film, Television and Radio School, USC School of Cinema-Television, the American Film Institute, Music Connection, KBH Entertainment, Chapman University and Califomia Conservatory of the Arts are expected to continue on for 2007 TVIFF. Potential honorees we are working on for 2007 are: Lily Tomlin, Actress/Comedienne, Lifetime Achievement Morgan Freeman, Actor, Lifetime Achievement James Woods, Actor, Outstanding Career Achievement Sissy Spacek I Jacqueline Bissett, Actress, Lifetime Achievement Technicolor, Distinguished Institution Award Taylor Hackford, Director, Outstanding Achievement Dolly Parton, Music Artist, Lifetime Achievement James Taylor, Music Artist, Lifetime Achievement III. TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL ATTACHMENT C 2007 BUDGET ~ ~. TEMECULA VAllEY 2007 TVIFF BUDGET EXPENSES Festival Marketing Printing Graphics Design Promo Trailer Signage Merchandise MusicFest CD Production and Replication PRlMedia Relations/Marketing (LA & Beyond) Festival Program Writer/Editor Publicity/Advertising Festival Operations Office Rent Theater Rental Video Projection Equipment Rental Transportation Limousines Air Fare Cargo VanlTruck Sound/Lighting Systems Rental Party Equipment Rentals Mailing/Shipping/Film Print Freight Office SupplieS/Computer/Copying Expenses Accommodations Security Telephone INebsite I-losting/Maintenance Trophies/Plaques/Certificates Insurance Hospitality Suite $ 6,000 $ 3,500 $ 2,500 $ 2,000 $1,000 $1,000 $15,000 $5,000 $20,000 $7,800.00 $10,000 $6,000 $6,000 $6,000 $500 $5,500 $5,500 $5,500 $2,000 $3,500 $2,000 $5,000 $1,000 $1,600 $3,000 $1,000 Sub Total: $56,000 Sub Total: $71,300.00 2007 TVIFF Budget, page 2 Special Events Opening Night $1,500- Awards Gala Night $50,000- Closing Wrap Party $1,500- Media Day $1,500- Talent/Performance Fees $3,000 Sub Total: 57,500 -Festival wi" make every effort to have these special events underwr/Jten Festival Staff/Administrative Expenses Festival Director $20,000 Film Programming Director $5,000 Sponsorship Dev. & Benefits Fulfillment $3,500 Technical Operations Director $2,500 MusicFest Director $2,500 Special Events Coordinator $2,500 Projectionist $2,000 Film PrintlTraffic Coordination $1,000 Office Asst.Nolunteers Coord. $1,500 Bookeeping Services $1,000 Scholarships $2,000 Miscellaneous/Contingency $5,000 Loan Reimbursements $17,000 Sub Total: $65,500 Total Festival Expense Budget: $250,300.00 _fii^ ~... TEMECULA VALLEY 2007 TVIFF BUDGET Projected Income Sponsorships (cash) General Admissions (5 screenings, 6 screens, 4 days@$7, avg, 25 attendees) Opening Night (150 paid Tix @$25) Awards Gala (300 paid tix @$95) Entry Fees (Film / Music: 300 paid@$25/1oo@$10-studententry) All Oay Film Pass 110 paid tix, 4 days@$15) Festival Pass (55 paid tix @$175) WorkshopS Pass (200 paid tix @$15) Merchandise (T -shirtslMugslhatslPrograms) Total Projected Cash Sponsorships and Sales: Less Event Expenses: PROJECTED NET PROCEEDS: 'includes City sponsorship $185,000' $ 21,000 $3,750 $28,500 $8,500 $6,600 $9,625 $3,000 $3,000 $268, 975.00 $250, 300.00 $18,675.00 III. TEMECULA V ALLEY INTERNATIONAL FILM & MUSIC FESTIVAL ATTACHMENTD 2006 EVENT RECAP & FINANCIALS The 2006 Annual Temecula Valley International Film & Music Festival (TVIFF) opened with an all star vintage car parade and a Hollywood style red carpet welcome at the Tower Plaza's Movie Experience and wrapped up the week with a glitzy and spectacular Black Tie Awards Gala at the Pechanga Resort & Casino Grand Ballroom. By all accounts, the 121h year edition of the Temecula Valley International Film & Music Festival was a great success. From a documentary about garage bands in Seattle, a short comedy about Israelis and Palestinians, a Disney animated short, an alternative rock band from Canada, twin pop artists from Colorado, the films and bands festival attendees saw and heard last September represented artistic diversity and excellence. Here are some of the festival highlights and figures: 166 films, 10 bands and over 300 filmmakers, music artists, Press, Industry professionals participated. Approxinately over12,000 attended the 5-day event, September 13-17, 2006. . Cities and countries represented include: Canada, Russia, Israel, Thailand, Argentina, England, Poland, Australia, Mongolia, Ireland, Spain, Italy, France, Ukraine, Montreal, Vancouver, Ottawa, New York, Chicago, Los Angeles, Rhode Island, San Francisco, Seattle, San Diego, Idyllwild, Orange County, California, Temecula and more. Wednesday night's Opening Night featured the world premiere of BEAUTIFUL DREAMER and the Temecula premiere of the short film, WEST BANK STORY. Attendance was over 600. Three theaters had to be used to accommodate Opening Night attendees. Actors James Denton, Barry Corbin and Actress Brooke Langton were present along with the producers, directors, supporting cast and crew of both films. Thursday night featured the world premiere of Temecula filmmaker, Robin Berg's documentary, Speargun Hunter. The sold out screening was sponsored by Temecula-based Outdoor Channel. Post screening reception followed at Scarcella's Italian Grill. Speargun Hunter was voted the Audience Choice for Best Documentary. Friday night featured a special screening of New York filmmaker Ishai Settonis THE BIG BAD SWIM. The sold -out screening was sponsored by the Temecula 2 Valley Convention and Visitors Bureau. Post screening reception followed at the Embassy Suites. The BIG BAD SWIM garnered a Special Jury Recognition Award. Film Showcases presented included a diverse array of films from high school students of the California Conservatory of the Arts, Idyllwild Arts Academy and the My City Now (a City Projects presentation featuring the works of high school students from nine US cities with high Latino population). Other Film Showcases presented include: USC.School of Cinema & Television, The American Film Institute's Directing Workshop for Women, Rome Independent Film Festival, Australia Film, Radio and Television School and the Toronto International Film FestivaUFilm Circuit Group. Workshops and Panels on Screenwriting, Producing, Film Finance/Distribution and the art, craft and business of Music were presented by film and music industry experts. Special treat to attendees include the participation of TVIFF Outstanding Achievement Award honoree for Film Composing, John Ottman (Superman Returns, X Men, Usual Suspects, etc). Two-day MusicFest This year's Music Critique Panelists include an impressive roster of music industry professionals. Heading the list was TVIFF Outstanding Achievement honoree for Film Composing, John Ottman. Other panelists include Art Ford, President, June St. Entertainment and former BMG Music Publishing film and television music marketing VP; Bernard Baur Review Editor, A&R Reporter and Feature Writer of Music Connection Magazine; Music Supervisor, G. Mark Roswell; Creative Director Adam Wolf; Music Publishing Executive, Rhonda Bedikian. The featured music artists include: LUCIDREAMS (Canada), JANA ANDERSON, (Los Angeles) HELlPHINO (Los Angeles), lastonedone (Orange County), TUBBY (San Diego), THIS THAT & THE OTHER (Temecula), ARDEN KAYWIN (Los Angeles), MEKIEL REUBEN (Chicago), KATE & KACEY COPPOLA (Denver) and DAVID BLAIR (Canada). Award Honorees: Dionne Warwick, Honoree/Legendary Music Artist, Lifetime Achievement; Hector Elizondo, Honoree/Actor, Lifetime Achievement; Dennis Haysbert, Honoree/Actor, Outstanding Career Achievement John Ottman. Honoree/Film Composer, Outstanding Career Achievement 3 David Straus, Joe Neulight, Honorees/Mayor's Visionary Award Award presenters include Howard Gordon, producer of TV series hit '24' and The Unit and Bryan Singer, director of blockbuster movies such as X Men, X Men 2 and Superman Returns. Mayor Pro-Tem Chuck Washington presented Hector Elizondo's award. Steve Montal with ayor Ron Roberts did the honors for David Straus and Joe Neulight. A musical tribute to Dionne Warwick's music was performed by Dionne Warwick' son David. Actress/P,,(,vllller Beverly Todd presented Dionne Warwick's award. . The Jurv Award Winners Best Feature Film: Beautiful Dreamer, directed by Terry Farley (USA) Best Documentary: Nothing and Never, directed by: Dmitry Nepochatov (Ukraine) Best Short Film: Binta & For the Oysters (tie). Binta is directed by Javier Fesser (Spain) and For the Oysters is directed by Dawn Pomee (Thailand). Best Animation: Lunchbox, directed by Jiyeon Cho Best Student Film: Son Up, directed by Andrew Shearer (Chapman University) Special Jury Recognition: Last of the Spanish Mustangs, Big Bad Swim and The Cop, Criminal and The Clown The Audience Award Winners Best Feature Film: Beautiful Dreamer, directed by Terry Farley (USA) Best Short Film: No "I" in Security, directed by: Eric Lee (USA) Best Documentary: Speargun Hunter, directed by Robin Berg (USA) Best Animation: The Little Match Girl, Directed by Roger Allers (USA) Best Student Film: West Bank Story, directed by Ari Sandel (USC) Community Support Strong support came from area organizations such as the Temecula Valley Woman's Club (Hospitality Suite support and event marketing assist) and the Temecula Valley Convention and Visitors Bureau, Musicians Workshops (Youth Orchestra at Opening Night) and area businesses (event marketing assist) as the Outdoor Channel ( BetaSP dubs of films;KZSW- TV (video projection assist); Miramonte Winery (Sneak Previews). SPONSORS: MAJOR SPONSORS: City of Temecula .Pechanga Resort and Casino. Paradise Chevrolet - Cadillac Rancon Real Estate. Abbott Vascular. The Outdoor Channel. Harold Matzner 4 BLACK TIE AWARDS GALA PRESENTING SPONSOR: Pechanga Resort & Casino CONTRIBUTING CASH SPONSORS: Murrieta Day Spa. Temecula Valley Convention and Visitors Bureau . Pacific Trust Bank . Eve Craig . Shea Homesrrrilogy CONTRIBUTING SPONSORS, BLACK TIE AWARDS GALA: Omni Tech TV Services Callaway Vineyards & Winery . Moomba . Timmy D Productions . Starway Productions . Affordable Limousines MAJOR FOUNDATION SUPPORT: Verizon Foundation MUSICFEST SPONSORS: HeyDay Records . Timmy d. Productions . Rocktron Broadjam . GHS Strings . Taxi . Music Connection . Whittaker Music Potter Productions . Tim Moyer OPENING NIGHT SPONSORS: California Pizza Kitchen . PRESTO'S Gourmet Scarcella's Italian Grill . A Flower Factory . Saffron's . Rosa's Cafe . Timmy d Productions . Chipotle's . Karl Straus Brewing Company VENUE SPONSORS: The Garrett Group, LLC . Tower Plaza . Movie Experience, Sanborn Theaters Inc. . Miramonte Winery HOTEL SPONSORS: Pechanga Resort & Casino. Holiday Inn Express . T emecula Creek Inn . Embassy Suites . Hampton Inn & Suites . South Coast Resort Winery & Spa MEDIA SPONSORS: The Press Enterprise . The Californian . Neighbors Newspaper Valley Business Journal .* KATY 101.3FM . KTMO, 0103.3 .* KMYT 94.5 Smooth Jazz. SmoothJazz 1490 . KlSW-TV . Country Living Magazine CONTRIBUTING IN.KlND SPONSORS: FUJIFILM . Power House Graphics . CR&R 951 Eagle's Mark Awards and Signs. Class Act Tuxedo & Rental . Eve Craig EXTRA SPACE Storage. Aloha Spirit Growers. SimpliCreative . Moyer Computer Services. Write Bros. Inc. . Preziosa Floral Design PRINT & COPY SPONSORS: Valley Printing . FedExKinko's . Potamus Press FILM PRINT AND VIDEO, SHIPPING SPONSOR: Federal Express HOSPITALITY surrE SPONSORS: Starbucks Coffee . Intemational Furnishing & Design FOOD AND BEVERAGE DONORS: Mount Palomar Winery . WinCo Foods . KFC Ralph's Supermarket . Carl's Jr. . Pizza Factory . Burger King . Vons California Bagel Bakery . McDonalds . Stater Bros. . Albertson's . T J's Pizza Co. . Food 4 Less . Pick Up STiX . Marie Callenders . Golden Spoon . Chipotle . Karl Straus Brewing Company . Rosa's Cafe . Rosa's Cantina Miramonte Winery . Hungry Howie's Pizza FILM PARTNERS AND ALLIANCES: American Film Institute. USC School of Cinema-Television. California Conservatory of the Arts. Toronto International Film Festival Group /Film Circuit Temecula Valley Woman's Club. Write Bros., Inc. . Australia Film Television Radio School. Chapman University. USC School of Cinema -Television Idyllwild Arts Academy 5 2006 TVIFF Media Coverage and Impressions With Shepley Winings and Diamond PR managing the 2006 TVIFF publicity, MYSPACE.com, Music Connection, Press Enterprise, The Californian, Inland Empire Magazine and various area radio and cable television stations as media partners, the 2006 TVIFF had local, regional and nationwide television, radio, print and world wide web coverage-- boasting of an unprecedented media impressions of over 60 million electronic, print and world wide-web audience. The popular entertainment news magazine show, EXTRA, covered the Awards Gala and featured in their Monday, Sept. 18 broadcast (On NBC, Channel 4 local) , our Lifetime Achievement Award honoree, Dionne Warwick. Los Angeles Times ran a story on the importance of short films in worldwide festival programming, with a feature article on our Opening Night Short Film, WEST BANK STORY by ARi SANDEL. The front page boxed caption read: GET YOUR SHORT FILM FIX IN SOUTHERN CALIFORNIA AT TEMECULA VALLEY INTERNATIONAL FILM FEST (AUGUST 31, 2006). It included the festival logo, festival information on where, when and screening schedule, phone and website info. Hector Elizondo completed a radio tour on Sept. 12 to talk about receiving the Lifetime Achievement Award at TVIFF. Stations included: KLDE in Houston, Texas; WRCK in Syracuse, NY; KBIG in Los Angeles, CA; KTOZ in Springfield, MO; WNSN in South Bend, Ind.; WXRK in Cleveland, Ohio; WGIR in Boston Mass.; KLUV in Dallas, Texas; WBZA in Rochester, NY KA TV -101.3 FM, covered the entirety of TVIFF, including interviews with Brooke Langton, filmmakers, musicians, etc. KATV OJ's also hosted Opening Night's pre Vintage Car Parade interviews with filmmakers, music artists and sponsors of TVIFF. KZSW, Channel 27(Temecula), covered the entirety ofTVIFF including pre- interviews with Festival organizers; red carpet coverage of Opening Night; interviews with artists and panelists of MusicFest; and interviews with celebrity honorees and guests at the Awards Gala. House 2 House covered Opening Night, Awards Gala and did various interviews with filmmakers, music artists and festival staff/volunteers. 6 ONLINE coverage included: MySpace.com- as part of their sponsorship, gave TVIFF banner presence on their main page ( MySpace Specials, 40 million log.ins/15 milion unique visitors per day) on rotation. They also gave TVIFF banner presence on their My Space Focusl Film Festival page, which when clicked, opens up a TVIFF home page, promoting various aspects of the festival. HOLLYWOOD NEWS CALENDAR. listed the Festival for two weeks leadng up to the start date, Sept. 13. LOS ANGELES TIMES CALENDARlive,com . headlined with TEMECULA FILM FESTIVAL invites local artists and businesses to participate in marketplace (Aug. 31. WENN NEWS. serviced photos from TVIFF Opening Night, Spet. 13, to Closing Awards Gala Night, Sept. 17 (Chloe Millar). WIRELESS FLASH. David Moye interviewed Hector Elizondo for an item on Sept. 13. Various print publications which listed, mentioned or featured the festival weeks leading to festival start date and during, included: The Hollywood Reporter -listed the festival in calendar of events (Aug. 14); Calendar of Events Preview of Fest8ival (Aug. 21); Calendar of Events for Aug. 28-Sept. 10 (Aug. 28); Calendar of Events for Sept. 5-17 (Sept. 5); Events: TVIFF (Sept. 13) Soaps In Depth Magazine - serviced TVIFF art and a quote form Beautiful Dreamer actress Lauren Woodland from Opening Night to Gabby Winkel. Los Angeles Daily News. Hector Elizondo has good things to say about Lohan (Sept. 13) The Press Enterprise - Dionne Warwick is Film Festival honorees (July 27); Film Festival honors actor, Dennis Haysbert and composer John Ottman (Aug. 3); Temecula fest will screen 120 handpicked movies for expected crowd of 12000 (Sept.7); Music's role grows at film festival (Sept. 9); TVIFF features local flavor 7 (Sept. 12); Temecula Film Festival begins laying our red carpet (Sept. 14); Festival hOllors big names in film and music with black-tie gala (Sept. 17), etc. Orange County Register. Brian Ivie preparing for directing debut at festival (Aug. 17) North County Timers! Califomian - Film Festival invites local artists and businesses to participate in marketplace (Aug. 31); West Bank Story will open 2006 Temecula Film Festival (Sept. 6); Beautiful Dreamer film selection at Film Festival (Sept. 6); West Bank Story pushes envelope, helps open film festival (sept. 7); Film Fest opens Wednesday (Sept. 8) ; Festival announces lune-up (Sept. 9); Community comes together to make film festival happen (Sept. 20), etc. The Californian also featured the festival in their Preview Guide, devoting a good portion of the guide to Festival schedule of events, film descriptions, interviews, etc. (4 pages) The National Ledger - Lindsay Lohan's latest defender is Hector Elizondo, film festival honoree (Sept. 13). The Black Voice News - Anna Wenger wrote an all encompassing article on the Festival, which appeared in their Sept. 28 publication. The Reader - Elaine Nelson covered the event for San Diego's The Reader and interviewed filmmakers and music artist participants. T emecula Valley News - Patty McCormack covered the entirety of the festival. Temecula Valley Business Journal- featured film festival news releases months prior to and leading into the Festival dates. Neighbors - featured articles on Dennis Haysbert, Dionne Warwick, Hector Elizondo; schedule of events and workshops series descriptions (July, August and September issues) Under the Sun - Calendar: Temecula valley Internationnal Film and Music Festival (Sept. 2006) Inland Empire Magazine- featured articles on TVIFF in their August and September issues. 8 I.~ I _II I I I I I I I I I I I I I I I I I Kuebler, Prudhomme & Co. Certified Public Accountants A Professional Corporation Member: AICPA CSCPA GMN .Enterprise International A Network of Independent Accountancy Firms To the Board of Directors Temecula Valley International Film & Music Festival Temecula, California We have compiled the accompanying statements of financial position of Temecula Valley International Film & Music Festival (a nonprofit organization) as of December 31, 2006, and the related statements of activities for the year then ended, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures and statements of cash flows required by generally accepted accounting principles. If the omitted disclosures and statements of cash flows were included in the financial statements, they might influence the user's conclusions about the Organization's financial position and changes in net assets. Accordingly, these financial statements are not designed for those who are not informed about such matters. We are not independent with respect to Temecula Valley International Film & Music Festival. ~5~!C February 26, 2007 43500 Ridge Park Dr., Suite 104, Temecula, CA 92590 . (951) 676-3013 . FAX (951) 676-7184 1515 West Florida Avenue, Suite A, Hemet, CA 92543 ' (951) 765-2774 . FAX (951) 765-3120 www.kpcoinc.com I I I I I I I I I I I I I I I I I I I TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL (A NON-PROFIT ORGANIZATION) STATEMENT OF FINANCIAL POSITION DECEMBER 31. 2006 ASSETS 2006 CURRENT ASSETS: Cash in Bank of America $ TOTAL CURRENT ASSETS $ LT ABILITIES AND NET ASSETS LIABILITIES: Accounts payable Advances from board member - S Montal $ 1,364 21,000 TOTAL CURRENT LIABILITIES 22,364 NET ASSETS: Unrestricted (22,364) TOTAL LIABILITIES AND NET ASSETS $ See accompanying accountants' compilatipn report. I I TEMECULA V ALLEY INTERNATIONAL FILM & MUSIC FESTIVAL (A NON-PROFIT ORGANIZATION) STATEMENT OF ACTIVITIES I YEAR ENDED DECEMBER 31. 2006 I 2006 UNRESTRICTED NET ASSETS: Support: I Entry fees $ 4,934 In-kind 287,700 Ticket sales 25,463 I Sponsorships 125,800 TOTAL SUPPORT 443,897 I Festival expenses: Accommodations 54,578 I Photography 3,558 Production fees 7,850 Profesional fees 38,000 I Rentals 11,269 , Special eVents 164,973 Total Fesival Expenses 280;228 I Administrative expenses: Accounting 3,500 I Advertising 82,784 Computer/website 2,423 Dues 250 I Education! Scholarships 2,000 Insurance 1,216 Office ,expense 22,902 I Office rent & storage 8,378 Permit fees 200 Recognition 2,357 I Security 1,500 Travel 4,314 Utilities 3,973 I Total Administrative Expenses 135,797 I TOTAL EXPENSES 416,025 INCREASE IN UNRESTRICTED NET ASSETS 27,872 I UNRESTRICTED NET ASSETS AS ORIGINALLY PRESENTED (236) PRIOR PERIOD ADJUSTMENT (50,000) I UNRESTRICTED NET ASSETS, ENDING $ (22,364) I See accompanying accountant's compilation report. III. TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL ATTACHMENT E 2007 SPONSORSIDP AGREEMENT ADVERTISING AGREEMENT BETWEEN CITY OF TEMECULA AND TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTN AL This Agreement, made this 27th day of March. 2007. by and between the CITY OF TEMECULA, (hereinafter referred to as "City"), and TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL, a California nonprofit corporation (hereinafter referred to as ("TVIFMF"). A. TVIFMF will operate the "13th Annual Temecula Valley International Film & Music Festival" on September 12 - 16, 2007. The Temecula Valley International Film & Music Festival is a special event located at the Movie Experience 10-plex at Tower Plaza in Temecula. The Festival's Awards Gala Night is planned for Pechanga Resort & Casino. The MusicFest component may be held at the courtyard at Tower Plaza. If additional subsequent event venues are held outside the City of Temecula they will be subject to the written approval of the City of Temecula. Attendance at last year's event was approximately 12,000 people. B. The City of Temecula desires to be a "Major Sponsor" of the 2007 , Temecula Valley International Film & Music Festival. AGREEMENT NOW, THEREFORE, it is agreed by and between the parties as follows: A. In exchange for the payment of sixty thousand dollars ($60,000.00), the City of Temecula shall be designated as a "Major Sponsor" of the 2007 Temecula Valley International Film & Music Festival. In exchange for being a Major Sponsor, the City of Temecula will receive the benefits as listed in Attachment A. The city sponsorship of sixty thousand dollars ($60,000) will not be used to pay for any professional independent contractors hired by the Festival for specific functions required to produce the Temecula Valley International Film and Music Festival. The City's sponsorship funds will be designated to the following categories: advertising, theater rental, video equipment projection rental, printing costs, special events catering costs and party equipment rentals. B. Within 90 days after conclusion of the Film & Music Festival, TVIFMF shall prepare and submit to the Assistant City Manager a written report evaluating the Film & Music Festival event, its attendance, media coverage, description of the materials in which the City was listed as a Major Sponsor. In addition, a complete financial statement to include a balance sheet and income statement of the Festival must be included. C. TVIFMF agrees that it will defend, indemnify and hold the City and its elected officials, officer, agents, and employees free and harmless from all claims for damage to persons or by reason of TVIFMF's acts or omissions or those of TVIFMF's employees, officers, agents, or invites in connection with the Temecula Valley International Film & Music Festival to the maximum extent allowed by law. D. TVIFMF shall file a Temporary Use Permit application with the City of Temecula no later than 60 days preceding the first day of The Temecula Valley International Film & Music Festival. E. TVIFMF shall secure from a good and responsible company or companies doing insurance business in the State of California, pay for and maintain in full force and effect for the duration of this Agreement a policy of comprehensive general liability and liquor liability in which the City is named insured or is named as an additional insured with TVIFMF and shall furnish a Certificate of Liability by the City. Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached hereto, the protection offered by the policy shall; 1. Include the City as the insured or named as an additional insured covering all claims arising out of, or in connection with, the Temecula Valley International Film & Music Festival. 2. Include the City, its officers, employees and agents while acting within the scope of their duties under this Agreement against all claims arising out of, or in connection with Temecula Valley International Film & Music Festival. 3. Minimum Scope of Insurance. Coverage shall be at least as broad as: (A) Insurance Services Office Commercial General Liability coverage provided on ISO-CGL Form No. CG 00 01 11 85 or 88. 4. Minimum Limits of Insurance. Consultant shall maintain lirnits no less than: (A) General Liability: One million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. (B) Liquor Liability: One million dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. 5. The insurer shall agree to waive all rights of subrogation against the City, its officer, officials, employees and volunteers for losses arising from the Temecula Valley International Film & Music Festival. 6. Bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policy for any reason whatsoever, the City shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days beforehand. 7. Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the City, its officers, officials and employees or TVIFMF shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. F. Should any litigation be commenced between the parties, hereto, concerning the provisions of this Agreement, the prevailing party concerning the provisions of this Agreement, the prevailing party in such litigation shall be entitled to reasonable attorney's fees, in addition to any other relief to which it may be entitled. IN WITNESS WHEREOF, the City has caused its corporate name and seal to be hereunto subscribed and affixed by Chairperson and attest to by the City Clerk, both thereunto duly authorized, and the Temecula Valley International Film & Music Festival, has hereunto subscribed this Contract day, month, and year hereinabove written. DATED: TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL CITY OF TEMECULA BY: Jo Moulton Chuck Washington Founder and Advisory Board Mayor Temecula Valley International Film & Music Festival 31468 Corte Montiel Temecula, CA 92592 ATTEST: Susan W. Jones, MMC City Clerk APPROVED AS TO FORM: Peter Thorson, City Attorney ATTACHMENT A TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL SPONSORSHIP BENEFITS . Recognition of the City ofTemecula's sponsorship in all Festival collateral materials. . Recognition of City ofTemecula's sponsorship in all applicable broadcast and print media advertising, Festival flyers, brochures and signage. . Acknowledgment of City of Temecula's sponsorship prior to and after every film screening, live music performances, workshops and panel discussions. . Full page, black and white inside Cover Page Advertisement in the Festival Program. . 20 tickets to Opening Night 20 tickets to the Awards Gala & 20 tickets to MusicFest. . 20 Sponsors Passes for access to all screenings, workshops/panels, Hospitality Suite, and all filmmaker/music artists receptions. · 50 film screening, MusicFest & workshops/panels tickets for giveaway to City employees. . Access to TVIFF VIP Hospitality Suite. · Invitation to TVIFF VIP Pre-Awards Gala Meet & Greet Cocktail Reception. . Hyperlink from the Film Festival website to the City's web site. . Prominent City ofTemecula logo/name placement in the Festival website and Sponsor Display boards. · Presenting opportunities for City ofTemecula officials and staff in various Festival components (from presenters to hosts/hostesses in all prime Festival special events). As Host City, the City of Temecula will always be acknowledged as a cooperative entity in the event titling regardless of who, if any, the eventual Presenting or Title Sponsor will be. Ii - I. ITEM NO. 13 I I Approvals City Attorney Director of Finance City Manager V !1!2- (JG...... CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Debbie Ubnoske, Director of Planning DATE: March 27, 2007 SUBJECT: Contract with the Riverside Land Conservancy to provide strategies for open space acquisition PREPARED BY: Stephen Brown, Principal Planner RECOMMENDATION: That the City Council: 1 Approve a contract with the Riverside Land Conservancy in the amount of $76,000;and 2 Authorize the City Manager to approve additional services up to ten percent of the amount of the agreement not to exceed $7,600; and 3 Approve a budget appropriation of $83,600 from the General Fund Designated Fund Balance. BACKGROUND: It has been the goal of the City Council to preserve the natural beauty of the escarpment west of the City of Temecula. Council and staff representatives recently met with The Dangermond Group (professional staff to the Riverside Land Conservancy) to discuss the possibility of joining efforts to accomplish this goal. The Dangermond Group has provided the City with a contract proposal to aid in developing an acquisition master plan. The scope identifies the studies necessary to determine funding sources and implementation processes necessary to protect the escarpment against future development either by conservation easements or by acquisition. The City will be contracting directly with the Riverside Land Conservancy and the work will be performed by The Dangermond Group. FISCAL IMPACT: The City Designated General Fund Balance of $506,226 on June 30, 2006 to fund matters relating to open space acquisition. An appropriation of $83,600 from the General Fund designated for open space acquisition is necessary to fund this contract. ATTACHMENTS: Agreement for Consulting Services AGREEMENT FOR CONSULTANT SERVICES BElWEEN THE CITY OF TEMECULA AND THE RIVERSIDE LAND CONSERVANCY OPEN SPACE ACQUISITIONS STRATEGIES THIS AGREEMENT is made and effective as of March 27, 2007, between the City of Temecula, a municipal corporation ("City") and The Dangermond Group ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM. This Agreement shall commence on March 27, 2007, and shall remain and continue in effect until tasks described herein are completed, but in no event later than March 26, 2008, unless sooner terminated pursuant to the provisions of this Agreement. . The City may, upon mutual agreement, extend the contract for one (1) year additional term contract price shall be adjusted at the beginning of each calendar year in accordance with the changes in the Consumer Price Index for all Urban Consumers in the Los Angeles- Anaheim-Riverside Area published monthly by the United States Bureau of Labor Statistics (CPI). 2. SERVICES. Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE. Consultant shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. C"\ WINDOWS\apsdoc\nettemp\4644 $ASQpdf837792.DOC 4. PAYMENT. A. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A" attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit A other than the payment rates and schedule of payment are null and void. This amount shall not exceed $76,000 (Seventy Six Thousand Dollars and No Cents) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work up to ten percent (10%) of the amount of the Agreement but in no event shall the total sum of the agreement $86,600 (Eighty Six Thousand Six Hundred Dollars and No Cents) exceed twenty -five thousand dollars ($25,000.00) or the amount approved by City Council. Any additional work in excess of this amount shall be approved by the City Council. C. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of a invoice of any disputed fees set forth on the invoice. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. A. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. B. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 4. 7. DEFAULT OF CONSULTANT. A. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the 2 performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. B. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS. A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 9. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City. 10. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. A. Minimum Scooe of Insurance. Coverage shall be at least as broad as: 3 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. B. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability coverage: One million ($1,000,000) per claim and in aggregate. (Consult with the City's Risk Manager before including this insurance provision in your agreement as this requirement may either need to be changed or excluded). C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City Manager. At the option of the City Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City, its officers, officials, employees and volunteers are to be covered as insured's as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. 4 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provIsions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceotabilitv of Insurers. Insurance is to be placed with insurers with a current AM. Best's rating of no less than AVII, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. F. Verification of Coveraae. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. 5 11. INDEPENDENT CONTRACTOR. G. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. H. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 12. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 13. RELEASE OF INFORMATION. A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 14. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (I) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, 6 that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. To City: City of Temecula Mailing Address: P.O. Box 9033 Temecula, California 92589-9033 43200 Business Park Drive Temecula, California 92590 Attention: City Manager To Consultant: Riverside Land Conservancy 4075 Mission Inn Avenue Riverside, CA 92507 Attention: Frank Heyming, President 15. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 16. LICENSES. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 17. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 18. PROHIBITED INTEREST. No officer, or employee of the City of Temecula shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's sub-contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All 7 prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 20. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney CONSULTANT: Riverside Land Conservancy 4075 Mission Inn Avenue Riverside, CA 92507 Attention: Frank Heyming, President Phone: 951. 788. 0670 Fax: 951. 788. 0679 By: Name: Title: By: Name: Title: [Signatures of Two Corporate Officers Required] 9 EXHIBIT A 10 . Temecula Escarpment $trate91' Assessment and Development Proposed Scope of Work 2.1 Ccillect and review exll'itlno backIJround Information 2.2 GIS Site Evaluation 2.3 OMhe1!found site evaluation 2.4 Review eXIStlnq and adi!"cent land uses 2.5 GrauD parcels bv ResourceslThreats 2 2 12 2 ~ 4 Total TasK;':: l10urs 22 ~ o,l~i .1 aSK i \';0 $4.290 16 RLC J. AdmIn GE Total ~- ... 2 2 20 4 16 2 6J 8 42J $120 $76U $5.320 1 ~~_._t~D" 4 4 30 18 32 ,. 8 102 $!2,25U 2 Tl\Sk netall ""'" r.~~u]![ti~ 1.1 Pre~ara~.onforMtR: 1 '2 Travel and Attendance at MIQ. 1:3 Follow-up I , :-m- 12 . 8 4 20 44 $2,400 I $4.180 8 . . . $240 12 $1,140 --< j 2 10 2 10 2 10 54 84 $11.580 . . . ~ 4 16 16 16 4 8 2 Total 1 ask a HoursJ 28 0 48 0 2 I Oull nil ti l,;osf! $5.460 SO $4.560 $0 $190 $10.210 ~I-r~r~~~ 16 16 8 40 I 2 4 4 10 Total Task 11 HOUrs) 22 10 44 4 20 100 .: . .... _. lota!./~~~~~~".Z90 "1.Z0~ $4.180. ",$240,$1.900.. ",$11,810 ~~~g;lIIf.~>g:1j,~~." "~~~~~~1fI 8"1 ~efrne Strate9t. Incl. preliminary workability and support levels 8 4 16 2 30 fl.? Finalize StratMV I 8 4 16 2 30 .- rolal Tas~ 1Z HOUrs) 16 8 32 0 4 60 loud I ask 1;( l,;01 $3,120 $960 $3,040 $0 $380 $7.500 ~_~_JiIlI1'i1n~l1'.._._.. _ . 6.1 DevelOp alternative Implementation programs, ranging frOm fUll I aCQuisitfon. to reEulato!V actions to donations 6.2 Estimate fUnding requIred to implement alternatives, With orobabUltles for success 6.3 Review WlthCi~ and releVant AQencies 6.4 KeVlse tematfve strategy o $II ~ o .~ I 4 8 12 20 32 ,. 78 "" 'i.1Jcolrect owners~hip data 7.2jEValuate own~rship data 7.3 SChedUle Owner meetlnQs 7.4 Meet wIth land owners 7.5iFOlIow-UD Reimbursable and other Expenses General RlC overhad and administration Travel: Air, Mileage, ovemight accommodations, etc. DacumenVCD production, printing, maps, copying Telephone, Fax, Mall Expenses Total Reimbursable and Other Expenses $ 3,295 $ 3,900 $ 2,000 $ 76 S 5.975 . ~~iIlII[_.'.._< "~. '!i!l1~ Not To Excced Amount $76,000 11!:Yii!,liil..:""""""1ll\llll1, PO Pete Dangermond,. President MD Michael Dangennond. GIS Mgr. AA Angela Avery, Associate GE Gall Egenes. Admin. Mgr. The Dangermond Group 03/07/2007 Ii - I. ITEM NO. 14 I I Approvals City Attorney Director of Finance City Manager ~ /J/l fu., CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Debbie Ubnoske, Director of Planning DATE: March 27, 2007 SUBJECT: Contract to prepare an EIR for the Santa Margarita Ecological Reserve Area Annexation PREPARED BY: Stephen Brown, Principal Planner RECOMMENDATION: That the City Council: 1 Approve the contract with Albert A. Webb in the amount of 92,000; 2 Authorize the City Manager to approve additional services up to ten percent of the amount of the agreement not to exceed $9,200. BACKGROUND: The City Council adopted a Resolution requesting the commencement of proceedings to annex approximately 4,600 acres southwest of the City of Temecula. Staff has subsequently prepared an Initial Environmental Assessment and has determined that an Environmental Impact Report shall be prepared to comply with the California Environmental Quality Act. This is one of several studies the City will undertake before deciding to annex the area to the City and the applicable General Plan designations and zoning for the annexation area. A noticed public hearing on these issues is expected to be held in the summer of 2007. FISCAL IMPACT: The Contract Agreement total is $101,200 which includes an additional ten percent for additional services if required. ATTACHMENTS: Agreement for Consulting Services AGREEMENT FOR CONSULTANT SERVICES BElWEEN THE CITY OF TEMECULA AND ALBERT A. WEBB ASSOCIATES SANTA MARGARITA ECOLOGICAL RESERVE AREA ANNEXATION ENVIRONMENTAL INPUT REPORT THIS AGREEMENT is made and effective as of March 27, 2007, between the City of Temecula, a municipal corporation ("City") and Albert A. Webb Associates ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM. This Agreement shall commence on March 27, 2007, and shall remain and continue in effect until tasks described herein are completed, but in no event later than March 26, 2008, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for two (2)) year additional terms: If contract is extended beyond the original term, contract price shall be adjusted at the beginning of each calendar year in accordance with the changes in the Consumer Price Index for all Urban Consumers in the Los Angeles-Anaheim-Riverside Area published monthly by the United States Bureau of Labor Statistics (CPI). 2. SERVICES. Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE. Consultant shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. P"\Finance\Agreement Samples.2007\Consultant-Prof Srvc Agrmnt.Sample. Revised 2007 Revised 2/9/07 4. PAYMENT. A. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. This amount shall not exceed $82,000.00 (Eighty Two Thousand and No Dollars) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work up to ten percent (10%) of the amount of the Agreement but in no event shall the total sum of the agreement 90,200.00. (Ninety Two Thousand Two Hundred Dollars and No Cents) exceed twenty -five thousand dollars ($25,000.00) or the amount approved by City Council. Any additional work in excess of this amount shall be approved by the City Council. C. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of a invoice of any disputed fees set forth on the invoice. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. A. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. B. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 4. 7. DEFAULT OF CONSULTANT. A. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for 2 any work performed after the date of an uncured default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. B. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS. A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, unless such data is made available for the City in written form. Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Notwithstanding the provisions of this section 8B, any techniques or tools independently developed by consultant and not developed for or paid by City shall not be intellectual property of City. C. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. 9. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising 3 out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City. 10. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. A. Minimum Scooe of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 20 10 1001. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. B. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability coverage: One million ($1,000,000) per claim and in aggregate. (Consult with the City's Risk Manager before including this insurance provision in your agreement as this requirement may either need to be changed or excluded). C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City Manager. If practical and at the option of the City Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers. 4 D. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City, its officers, officials, employees and volunteers are to be covered as insured's as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provIsions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceotabilitv of Insurers. Insurance is to be placed with insurers with a current AM. Best's rating of no less than AVII, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. F. Verification of Coveraae. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. 5 11. INDEPENDENT CONTRACTOR. G. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. H. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 12. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 13. RELEASE OF INFORMATION. A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization, except for information which is otherwise in public domain, information already known by the consultant prior to receiving it from City, or information which consultant receives from a third party who has a legal right to disclose it. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 14. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (I) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides 6 a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. To City: City of Temecula Mailing Address: P.O. Box 9033 Temecula, California 92589-9033 43200 Business Park Drive Temecula, California 92590 Attention: City Manager To Consultant: Albert A. Webb Associates 3788 McCray Street Riverside, CA 92506 Cathy Perring, 15. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 16. LICENSES. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 17. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 18. PROHIBITED INTEREST. No officer, or employee of the City of Temecula shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's sub-contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, 7 are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 20. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney CONSULTANT: Albert A Webb Associates 3788 McCray Street Riverside, CA 92506 Phone: 951. 686.1070 Fax: 951.786.0594 By: Name: Title: By: Name: Title: [Signatures of Two Corporate Officers Required] 9 EXHIBIT A 10 EXHIBIT B PAYMENT RATES AND SCHEDULE 11 ADDENDUM TO AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY OF TEMECULA AND ALBERT A. WEBB ASSOCIATES NO:Snils'}Jabilit,,:., ~~llStilt~[rri8l<~s.rio:rt}Pl'~~~~~ijQns.q()nF~rtli~g~C?~I~.,?(~eo19~iC~~.fonditions unless specifically included in writing in this Agreement, or by amendments to this Agreement or subsequent written purehase orders or services agreements, and shall not be responsibie for any liability that may arise out of failure to perform soils or geological surveys, subsurface soils or geological tests, or g~llenll.s()ilsor'geol()gi~aLtestil1g. 2. NotLiable:forGovernmental-Actiong, Consultalltshall-.ri~fbe]iable for dllrna,geSresUltingfrQnl t~~.~fi~~~?t-t"~~i?ti~:?r$?"er~~~~I:~ge~cies;incl~din~1-_.~ut.~()t.lilrtite~.to.._peIl11itpr?qe~sing; environmentaLimpactreportsl-de~cations,generlilpll.\I1$_llIld ~le;ndments- theretO:':Z'?:Ili~gIl1<ll:~rs~ :annexations(5r.tOrtSdlidatiojjS~.use.orC()iiditi()IiaI;l1se.p~rmits~i)I"()j~tor:plart -llpprovals;'.aiid.building permits. 3. IJnAuthon7.ed Chnu~p_. to Work. In the event (I) City agrees to, authorizes, or permits changes in the plans, specifications or documents prepared by Consultant, which changes are not consented to in writing by Consultant, or (2) City agrees to, authorizes or permits construction of unauthorized changes in the plans, specifications or documents prepared by Consultant, which changes are not consented to iu writing by Consultan~ or (3) City does not follow recommendations prepared by Consultant pursuant to this Agreemen~ which changed recommendations are not consented to in writing by Consultant; or (4) ~it~..~~~s~s..~:~!..~hiris,.S~iti~citi?~S..()~~?9~T~~~...~~..*~9W~~..~~~~....\\Iiih~ut.Cortstilt~rit's..consell~:.. .City acknowledges that the unauthorized chauges or reuse and their effects are not the responsibility of Consultant and City agrees to release Consultant from all liability arising from the use of such changes, and further agrees to defend, indemnify and hold harmless Consultant, its officers, directors, agents, employees and subconsultants from and agaiust all claims, demands, damages or costs, iucluding attorneys' fees, arising from the unauthorized changes. 4. ;N(}Haj.ard()l1sMaterialsW()rkorClaim~: Gi~Y~~lclt()wle<lge~that:C()nsultafit'sscopeofsetvices for this project does not include any services related in any way to asbestos andlor hazardous or toxic materials, and City hereby agrees to bring uo cause of action on any basis whatsoever against Consultant, its officers and directors, principals, employees, agents and subconsultants based upon any alleged obligation or duty to perform such services. City further agrees to defend, indemnify and hold harmless Consultan~ its officers, directors, principals, employees and subconsultants from any asbestos andlor hazardous or toxic material related claims that may be brought by third parties as a result of the services provided by Consultant pursuant ro this Agreemen~ except claims caused by the negligence or willful misconduct of Consultant. ICER\WOO52\OO1\Docs\TemeculaAdderidum 1 SCOPE OF WORK CITY OF TEMECULA ANNEXATION PROJECT CEQA COMPLIANCE Environmental Imnact Renort lEIR) · Prepare an Environmental hnpact Report (EIR), The EIR process includes: o Preparation of one Screencheck EIR. o Submittal of Screencheck EIR to City staff. o Revisions (incorporating City /City's attorney's comments) and publication of Draft EIR. o Distribution of Notice of Completion and Draft EIR to State Clearinghouse, County Clerk, Responsible Agencies and Interested Agencies and Persons for 30-day or 45-day public review. o Preparation of one Screencheck Final EIR, Response to Comments and Mitigation Monitoring Program and submit to City for review and approval. o Revisions (incorporating City/City's attorney's comments, if necessary) and publication of Final EIR. · Attendance and presentations at up to two City public hearings. · After final approval, make final revisions and prepare Final EIR document. NOTE: This scope of work does not include the preparation of findings, City Council/P1anning Commission resolutions and/or ordinances, or the preparation of Statements of Overriding Considerations. Additionally, this scope of work does not include the preparation of a Traffic Study, Air Quality Analysis or other technical studies required for completion of Environmental hnpact Report. A-I C:\Documents and Settings\Steve.Brown\Local Settings\Temporary Internet Files\0LK91 \Scope of Work Budget.doc COMPENSATION On a lump sum basis, total fees for services shown in Exhibit "A" will be $82,000. Charges for services will be billed monthly on a percent complete basis. Charges for printing, photo-copying, postage, outside services, subsistence, electronic distance measuring equipment, and for coordination or other services not specifically listed in Exhibit "A", will be billed on a time and material basis, with an estimated budget of $10,000 in addition to the contract amount shown above, in accordance with our attached Schedule of Fees. Checking and/or filing fees are not included in this contract, and shall be paid by the client directly to the appropriate governmental agency. All invoices shall be due and payable upon receipt. If invoices remain unpaid after 30 days, consultant shall cease work on project, and interest of 1.5% per month on unpaid balances shall be charged. NOTES: The preparation of technical reports is not included in the scope of work and budget. If such analysis and report preparation is determined to be required for completion of the project by the City or due to comments received during agency/public review of the CEQA documents; the preparation of such reports will be an additional expense not included in this contract. B-1 C:\Documents and Settings\Steve.Brown\LocaI Settings\Temporary Internet Files\OLK91 \Scope of Work Budget.doc Ii - I. ITEM NO. 15 I I Approvals City Attorney Director of Finance City Manager ~("" /112- (JO..., CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: John Meyer, Redevelopment Director DATE: March 27, 2007 SUBJECT: Conveyance of Agency Property at Theater to City; Transfer of Quimby Act Funds RECOMMENDATION: That the City Council approve that certain agreement entitled: COOPERATIVE AGREEMENT BETWEEN THE CITY OF TEMECULAAND THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA FOR THE PURCHASE OF THE BLACK PROPERTY FROM THE AGENCY LOW AND MODERATE INCOME HOUSING FUND AND THE DEVELOPMENT OF THE OLD TOWN PARK PLAZA BACKGROUND: In July of 1998, the Redevelopment Agency purchased the Black Property located north of Main Street and west of Old Town Front Street. The property was purchased with Affordable Housing Funds with the intent at that time of providing interim public parking and eventual affordable housing units. In October 2005, the property was developed for a portion of the Old Town Temecula Community Theater. Since the opportunity for affordable housing at the site no longer exists, the affordable housing obligation must be repaid. The Black Property's value is $950,000. The City will purchase the Black Property with a Promissory Note in this amount. The City also owns comparably valued property underlying the proposed Civic Center Park Plaza along Main Street. This property will be developed for the public purpose of the Park Plaza using park development fees or "Quimby Fees." At such time as the City is ready to develop the Park Plaza, it will designate the property for park purposes, transfer Quimby Funds to the General Fund for the value of the property, and repay the Promissory Note over the next three years. While this seems complex, it is a common method used by cities to maximize the use of special funds for their intended purposes. Additionally, it is anticipated that significant Quimby Fees will be generated in the future from the development of the Village of Old Town project and will be used for the development of the Plaza Park. The Promissory Note is flexible enough to allow the City to pay it off at any time from whatever funds are available. The money from the City's payment of the Promissory Note will be returned to the Affordable Housing Fund for future affordable housing projects. FISCAL IMPACT: A recent appraisal set the value of the Black property at $950,000. Sufficient funding from Quimby Fees exists for this transfer. ATTACHMENTS: Attachments COOPERATIVE AGREEMENT BETWEEN THE CITY OF TEMECULA AND THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA FOR THE PURCHASE OF THE BLACK PROPERTY FROM THE AGENCY LOW AND MODERATE INCOME HOUSING FUND AND THE DEVELOPMENT OF THE OLD TOWN PARK PLAZA THIS COOPERATIVE AGREEMENT made and effective as of March 27, 2007 by and between the City of T emecula, a municipal corporation ("City") and the Redevelopment Agency of the City of Temecula, a public body, corporate and politic ("Agency"). In consideration ofthe mutual covenants and obligations set forth herein, the parties agree as follows: 1. RECIT ALSTIlis Agreement is made with respect to the following facts and purposes, which each party finds and determines to be true and correct: A. TIle Community Redevelopment Law at Health and Safety Code Section 33220 authorizes and encourages cities and redevelopment agencies to aid each other and to cooperate in the planning, undertaking, construction, and operations of redevelopment projects. Sections 33220 (g) specifically authorize such cooperative agreements between a city and a redevelopment agency to assist each other in the sale or exchange of property and the development of parks and public improvements benefiting the Project Area. B. In July of 1998, the Redevelopment Agency purchased the "Black Property" located north of Main Street and west of Old Town Front Street, which is described on Exhibit A, attached hereto and incorporated herein. TIle Black Property was purchased with Agency Affordable Housing Funds with the intent at that time of providing interim public parking and eventual affordable housing units. In October 2005, the property was developed for a portion of the Old Town Temecula Community Theater which has provided significant benefits for the Old Town Area ofthe Project Area in accordance with the purposes ofthe Plan. Since the opportunity for affordable housing at the site no longer exists, it is the purpose ofthis Cooperative Agreement to provide for the repayment of the affordable housing obligation in a manner which provides further benefits for the Proj ect Area. C. The Black Property's value is $950,000. The City will purchase the Black Property with a Promissory Note in this amount. The City also owns comparably valued property underlying the proposed Civic Center Park Plaza along Main Street. TIlis property will be developed for the public purpose ofthe Park Plaza using park development fees or "Quimby Fees." At such time as the City is ready to develop the Park Plaza, it will designate the property for park purposes, transfer Quimby Funds to the General Fund for the value ofthe property, and repay the Promissory Note with these funds. 946618.1 January 22, 2007 1 2. COOPERATIONTIle City and the Agency agree to cooperate and share responsibility for the City's purchase ofthe Black Property from the Agency's Low and Moderate Income Housing Fund and for the development ofthe Park Plaza in Old Town 3. CITY RESPONSIBILITIESThe City Council approves purchase ofthe Black Property from the Agency's Low and Moderate Income Housing Fund and accepts the Grant Deed conveying the Black Property in substantially the form attached as Exhibit Band incorporated by reference. B. The City Council approves a Promissory Note on behalf of the City to the Agency in the amount of $950,000 at 700 interest for the payment of the value ofthe Black Property in substantially the fonn attached as Exhibit C and incorporated herein. C. Approves the designation ofthe Park Plaza Property described on Exhibit D, attached hereto and incorporated by reference as park property eligible for acquisition with Quimby Funds as such funds may become available. D. Authorizes payment of the Promissory Note with City funds not later than three years. E. TIle City Manager is hereby authorized, on behalf of the City and without further City Council approval, to take all actions necessary and appropriate to carry out and implement the Agreement and to administer the City's obligations, responsibilities and duties to be perfonned under the Agreement and related documents, including but not limited to: (1) the execution on behalf ofthe City of all documents, including but not limited to the Promissory Note, Grant Deed, and such other implementing agreements and documents as contemplated or described in the Agreement;(2) taking such actions as are required to fund the acquisition and development ofthe Park Plaza with Quimby Act funds, to the City for the acquisition and development ofthe Park Plaza; and (3) the repayment of the Promissory Note when funds are available, but not latter than the funding of Park Plaza with Quimby Act Funds. 4. AGENCY RESPONSIBILITIESThe Agency approves the sale ofthe Black Property to the City. B. The Agency approves the Promissory Note for the sale ofthe Black Property to the City; C. Upon the repayment ofthe Promissory Note, the proceeds and interest shall be placed into the Agency's Low and Moderate Income Housing Fund. D. The Executive Director of the Agency (or his designee), is hereby authorized, on behalf ofthe Agency, to take all actions necessary and appropriate to carry out and implement the Agreement and to administer the Agency's obligations, responsibilities and duties to be performed under the Agreement and related documents, including but not limited to: (1) the execution on behalf ofthe Agency of all documents, including but not limited to the Promissory Note, Grant Deed, and such other implementing agreements and documents as 946618.1 January 22, 2007 2 contemplated or described in the Agreement; and (2) taking such actions as are required to obtain the repayment of the Promissory Note and to deposit the proceeds into the Agency's Low and Moderate hlcome Housing Fund. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date first written above. CITY OF TEMEClTLA, a California municipal corporation Chuck Washington Mayor ATTEST: Susan W. Jones, MMC City Clerk APPROVED AS TO FORM: Peter M. 111Orson City Attorney 946618.1 January 22, 2007 3 REDEVELOPMENT AGENCY OF THE CITY OF TEMEClTLA, a public body, corporate and politic Maryann Edwards Chairperson ATTEST: Susan W. Jones, MMC Secretary/City Clerk APPROVED AS TO FORM: Peter M. Thorson Agency Attomey 946618.1 January 22, 2007 4 946618.1 January 22, 2007 EXHIBIT A DESCRIPTION OF BLACK PROPERTY 5 EXHIBIT B FORM OF GRANT DEED 946618.1 January 22, 2007 6 946618.1 January 22, 2007 EXHIBIT C FORM OF PROMISSORY NOTE 7 EXHIBIT D DESCRIPTION OF PARK PLAZA PROPERTY 946618.1 January 22, 2007 8 DESCRIPTION OF BLACK PROPERTY THE LAND REFERRED TO IN THIS POLICY IS SITUATED IN THE STATE OF CALIFORNIA COUNTY OF RIVERSIDE, CITY OF TEMECULA AND IS DESCRIBED AS FOLLOWS: LOTS 16 THROUGH 22 INCLUSIVE IN BLOCK 27 OF THE TOWN OF TEMECULA AS SHOWN BY MAP ON FILE IN BOOK 15 PAGE 726 OF MAPS, RECORDS OF SAN DIEGO COUNTY, CALIFORNIA TOGETHER WITH THAT PORTION OF RIVER STREET AS VACATED AND CLOSED TO PUBLIC USE BY RESOLUTION RECORDED AUGUST 6, 1940 IN BOOK 474 PAGE 109 OF OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA AS DESCRIBED IN PARCEL 1 OF SAID RESOLUTION, AND LYING NORTHWESTERLY OF THE SOUTHWESTERLY PROLONGATION OF THE CENTER LINE OF THE ALLEY IN SAID BLOCK 27; ALSO TOGETHER WITH THAT PORTION OF THE NORTHWESTERLY HALF OF THE ALLEY ADJOINING SAID LOTS 16 THROUGH 22 INCLUSIVE, ON THE SOUTHEAST AS VACATED AND CLOSED TO PUBLIC USE BY RESOLUTION NO. 79-68, RECORDED APRIL 23, 1979 AS INSTRUMENT NO 80863 OF OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA ALSO TOGETHER WITH THAT PORTION OF THE SOUTHEASTERLY HALF OF FOURTH STREET ADJOINING SAID LOTS 16 THROUGH 22 INCLUSIVE ON THE NORTHWEST, AS VACATED AND CLOSED TO PUBLIC USE BY RESOLUTION NO. 87-272, RECORDED JULY 29,1987 AS INSTRUMENT NO. 218023 OF OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. c:\ WINDOWS\ap~Joc\nettemp\49J2 $ASQpJf83 7815 .Joc . Trustee's No. RIV-2o.98D8B-ND '\. , '!"\ Order No..Be.cordlng ReQuestea bY Escrow or LPlmtf\}l,ffiericatl Title Company WHEN RECORDED MAIL TO: The Redevelopment Agency of the City of Temecula 4320.0. Business Park Drive P.o.. Box 90.33 Temecula, California 92589-90.33 Attn: City Clerk 319638 RECEJVED FOR RECORD AT 8:00 AM JUL 31 1998 Same as Above ;--:::;;:--- , . , , ) , SPACE ABOVE THIS LINE FOR RECORDER'S USE L. 0r DOCLlmentary Transfer Tax $ None -__....J C~ -.1QL Grantee was the foreclosing beneficiary; consideration $ 345,189. ;;3 /' unpaid debt $.3..45... 1 Aq - t:)J ~ nonexempt amount $JrmA _ Computed on the consideration or value of property conveyed. _ Computed on t11e consideration or valt!8 less {lens or encumbrances remaining at time of sa!~, First American Title Insurance Company' Signature of Declarant or Agent _1n00ill_ a _ Counlr..,..... R8alId<< Feos . ex, MAIL TAX STA1EMENTS TO.: \J\ ~ IJ, 110li.., _;J..lo,?)oq- AP #.922-0.35-0.31-8 TRA 0.13-0.13 TRUSTEE'S DEED UPON SALE FIRST AMERICAN TITLE INSURANCE COMPANY, a Corporation, (herein called Trustee) daBS hereby grant and convey, but without covenant or warranty, express or implied, to The Redevelopment Agency of the City of Temecula (herein called Grantee) the real property in the County of Riverside City of Temecula , State of California, described as follows: Exhibit nAil This conveyance is made pursuant to the authority and powers vested in said Trustee, as Trustee, or Successor TtusteEl-, or Substituted Trustee, under that certain Deed at Trust executed by Roy G. Black and Victoria Black, husband and wife as Trustor, recorded May 12/ 1993 , as Instrument No. 177366 , in Book , Page ------ of Official Records in the Office of the Recorder of Ri versicle County, California; and pursuant to the Notice of Default recorded March 30., 1998 . as Instrument No. 117535 in Book , Page ------ , of Official Records of said County, Trustee having complied with all applicable statutory requirements of the State of California and performed aU duties required by said Deed 0{ Trus1, including, among other things. as applicable, the mailing of copies of notices or the publication of a copy of the notice of default or the personal delivery of the copy of the notice of default or the posting of copies of the notice of sale or the publication of a copy thereof. At the time and place fixed in the Notice of Trustee's Sale, said TrLlstee did sell said property above described at .public auction on July. 30, 1998 10 said Grantee, being the highest bidder therefor, for $ 345,189.53 cash, laWful money of the United States. Dated: July 3D, 1998 STATE OF CAliFORNIA COUNTY OF RivAndde On Julv 30., 1998 } }ss. ) FIRST AMERICAN TITLE INSURANCE COMPANY, as Trustee t-hc. "....ri""......<::'.;'J"nl:'l.('l personally appeared ~ Mike Cowan By $M'!ft~ Mike' Cowan Assistant Secretary J~~i.i~t ::Ii , .. . No!aly Public. Cat_I. ~ X ., RlViiASIDE COUNTY ~ L~:-:.~~_ _ _~~;~~::_~ before me. personally known to me (or proved to me on the basis of satisfactory evidence) to be the person{s) whOse name(s} islars subscribed to the within instrument and acknowledged to me that he/she/they executed the sarne in his/her/their authorized capadt'j{ies), and that by his/herltheir signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. WITN ESS my hand and offlc~ seal. __ /'I d' . Signature /kA-4-1f' ~ ./'!JY. e.c/'~_ {This area for official notarial sea>> "n~t=: J1/0!l\ ( AFFIDAVIT OF NON-IVIILIT".:!lv .5~rvn:::.': STATE OF CALIFORNIA ]ss. COUNTY OF ] The Redevelooment Aaencv of the Citv of Temecula deposes and says: being first duly sworn, That he is over the age of eighteen years and competent to make this affidavit: That Rov (.;. 81 nrk Ann Vi ,.,t-rw';:::, Qlac.k.. are not, and neither is, in the militaxy service of the United States, within the meaning of the Soldiers' and Sailors' Civil Relief Act, as amended: that neither person is a member of the United States lvlarine Corps, Women's Reserve, or Women's Army Auxiliary Corps or Women's Anny Corps (WACS), or Women's Coast Guard Reserve (SPARSE), or being educated under the supervision of the United States preliminary to induction into the Military Service or under orders to report for induction under the Selective Training. and Service Act of 1940, as amended, or as a member of the Enlisted Reserve Corps under orders to report for military service or an American Citizen serving with the. forces of any nation allied with the United States in the prosecution of a war, or in the Federal Service or active duty as a member of the Army of the United States, or the United States Navy, or the lvlarine Corps, or the Coast Guard, or as an officer of the Public Health Service within the purview of the Soldiers' and Sailors' Civil Relief Act of 1940, as amended. That this affidavit is made for the pnrpose of inducing First Ameri r.;:m Ti t.lp- In~lJrAn("A ('r"lm.pa.r:T as Trustee, without leave of court first obtained, to cause certain properly to be sold lmdel' the terms of a deed of trust pursuant to the power of sale contained therein. DATED: Julv 30, 1998 The Redevelopment Agency of the City of Temecula BY:~~ r~ Ronald E.CBradley, Execto~ Director Subscribed and SWOIn to before me this .L.fl1 day of () Lt (,fA ..(J;;t. o ,19~ J------------~ MARGIE T. COHEE @ Commission # 1167659 z ~ ~. No:ory PUblic - California ~ j. Riverside County I , , My Comm. Expires Jon 5, 2002 t I . ~I?.A J~' ~1 ~.L<. J (Notary Public in and for said County and State) (Notarial Seal) 2024 (3175) UNSECURED PROMISSORY NOTE $950,000.00 ,2007 Temecula, Califomia 1. Basic Terms. For value received and pursuant to, the undersigned CITY OF TEMECULA ("City") promises to pay to the order of the REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA (the "Agency") at 43200 Business Park Drive, Temecula, Califomia 92589, or at such other place as the Agency may from time to time designate in writing, the principal amount of Nine Hundred Fifty Thousand Dollars ($950,000.00), with seven percent simple interest, on June 30, 2010; as provided in that that certain Cooperation Agreement dated as of , 2007 between the City and Agency. 2. Preoavment. City may prepay the outstanding principal balance under this Note, in whole or in part at any time without penalty. 3. Remedies. Upon the occurrence of a default, at the option of the Agency, the entire principal balance of this Note shalt without demand or notice, immediately become due and payable. No delay or omission on the part of the Agency in exercising any right or remedy shall operate as a waiver of such right or remedy. Agency may exercise all legal remedies available to it for a default ofthis Note. 4. Waivers. City hereby waives diligence, presentment, protest and demand, notice of protest, dishonor and nonpayment of this Note, and expressly agrees that, without in any way affecting the liability of City hereunder, the Agency may modify or waive any terms of the Cooperation Agreement, or any document executed in connection with or pursuant to the Cooperation Agreement. City further waives, to the fullest ex1:ent permitted by law, the right to plead any and all statutes of limitations as a defense to any demand on this Note. 5. Attomevs' Fees. If this Note is not paid when due or if any other event of default under this Note occurs, City promises to pay all costs of enforcement and collection, including but not limited to reasonable attomeys' fees, whether or not any action or proceeding is brought to enforce the provisions hereof, and payments under this Note shall first be applied to such costs before they are applied to principal. 6. Severabilitv. Every provision of this Note is intended to be severable. hl the event any term or provision hereof is declared by a court of competent jurisdiction to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the balance of the terms and provisions hereof, which terms and provisions shall remain binding and enforceable. CITY OF TEMECULA (CITY): 11087\0020\750805.2 Shawn D. Nelson City Manager ATTEST: Susan Jones, MMC City Clerk APPROVED AS TO FORM: Peter M. 111Orson City Attomey 11087\0020\750805.2 -2- CIVIC CENTER PLAZA T r-. .,,,.-'".-'/ I ~~ @1j' I ___________ ___I , , ,. l- . en .~ ! Z - - " <C . ,. . I :E ~ . . I ( - TEMECULA COMMUNITY SERVICES DISTRICT Ii - I. ITEM NO. 16 I I MINUTES OF A REGULAR MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT MARCH 6, 2007 A regular meeting of the City of Temecula Community Services District was called to order at 7:17 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula, California. ROLL CALL PRESENT: 5 DIRECTORS: Edwards, Naggar, Roberts, Washington Comerchero ABSENT: o DIRECTORS: None. Also present were General Manager Nelson, City Attorney Thorson, and City Clerk Jones. PUBLIC COMMENTS No input. CSD CONSENT CALENDAR 9 Minutes RECOMMENDATION: 9.1 Approve the minutes of February 27, 2007. MOTION: Director Edwards moved to approve the Consent Calendar. Director Roberts seconded the motion and electronic vote reflected unanimous aooroval. CSD DIRECTOR OF COMMUNITY SERVICES REPORT No additional comments. CSD GENERAL MANAGERS REPORT No additional comments. CSD BOARD OF DIRECTORS REPORTS No additional comments. R:\Minutes\030607 CSD ADJOURNMENT At 7:17 p.m., the Temecula Community Services District meeting was formally adjourned to Tuesday, March 27, 2007, at 5:30 p.m., for a Closed Session, with regular session commencing at 7:00 p.m., City Council Chambers, 43200 Business Park Drive, Temecula, California. Jeff Comerchero, President ATTEST: Susan W. Jones, MMC City Clerk/District Secretary [SEAL] R:\Minutes\030607 2 Ii - I. ITEM NO. 17 I I Approvals City Attorney Director of Finance City Manager ~~ !1!2- ~ TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Herman Parker, Director of Community Services DATE: March 27, 2007 SUBJECT: Completion and Acceptance of the Erie Stanley Gardner Exhibit, Project No. PW04-15CSD PREPARED BY: William G. Hughes, Director of Public Works Greg Butler, Principal Engineer - CIP William Becerra, Assistant Engineer RECOMMENDATION: That the Board of Directors: 1. Accept the Project, Erie Stanley Gardner Exhibit, Project No. PW04-15, as complete and; 2. Direct the City Clerk to file a Notice of Completion, release the Performance Bond, and accept a one (1) year Maintenance Bond in the amount of 10% of the contract amount; and 3. Release the Materials and Labor Bond seven (7) months after filing of the Notice of Completion, if no liens have been filed. BACKGROUND: On September 12, 2006, the Board of Directors awarded a construction contract in the amount of $68,658.00 to William Baines Contractors, Inc. This Exhibit is intended to honor the famous author and long time Temecula resident. The work includes the construction of approximately 300 Square Feet of a new mezzanine above the receiving area of the museum, which will house The Erie Stanley Gardner Exhibit. The exhibit is a replica of Mr. Gardner's office in Temecula, which includes a desk, display cases, court room railings, and books. The contractor has completed the work in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The construction retention for this project will be released on, or about 35 days after the Notice of Completion has been recorded. FISCAL IMPACT: The Erie Stanley Gardner Project, Project No. PW04-15 was funded by Museum Association and the Redevelopment Agency funds. The transfer in the amount of $10,000.00 from the Vail Ranch Park Site D project was necessary to cover the total construction and administrative costs for this project. The total construction cost was $64,256.00 ATTACHMENTS: 1. Contractor's Affidavit and Final Release 2. Maintenance Bond 3. Notice of Completion F1' i: I; :-.~ :" r_ CITYOF TEMECULA, PUBLIC WORKS DEPARTMENT TEMECULA COMMUNITY SERVICES DISTRICT CONTRACTOR'S AFFIDAVIT AND FINAL RELEASE r'~ PROJECT NO. PW04-15CSD ERLE STANLEY GARDNER EXHIBIT I'~ WILLtb.1Jo.. ~ l.J&;, This is to certify that CctvttzI'\<::rbQ..s. I"'):", . (hereinafter the .CONTRACTOR") declares to the City of T emecu/a, under oath, that heishelit has paid in full for all materials, supplies, labor, services, tools, equipment, and all other bills contracted for by the CONTRACTOR or by any of the CONTRACTOR's agents, employees or subcontractors used or in contribution to the execution of it's contract with the City .of Temecula, with regard to the building, erection, construction, or repair of that certain work of improvement known as PROJECT NO. PW04- 15CSD, ERLE STANLEY GARDNER 'EXHIBIT, situated in the City of Temecula, State of Califomia, more particularly described as follows: i.-i f" Tl:5MecuLb. VALLE!:!, &L1J'S!;uW\ 2.~14 !YIt!.PCJ=.()f:a.. ~ -n=..-!f\I="-VLA ,. JJ. INSERT' ADDRESS OR DESCRIBE LOCATION OF woRk HERE ' b ~ " The CONTRACTOR declares that it knows of no unpaid debts or claims arising out of said Contract which would constitute grounds for any third party to claim a Stop Notice against of any unpaid sums owing to the CONTRACTOR. Further, in connection with the final payment of the Contract, the CONTRACTOR hereby disputes the following amounts: ,.;. r.' , ' ~. ; Description Dollar Amount to Dispute " L. r".':' ~..' Pursuant to Public Contract Code ~7100, the CONTRACTOR does hereby fully release and acquit the City of Temecula and all agents and employees of the City, and each of them, from any and all claims, debts, demands, or cause of action which exist or might exist in favor of the CONTRACTOR by reason of payment by the City of T emecula of any contract amount which the CONTRACTOR has not disputed above. " , . ~ " r: , b. Dated: ~VA'(lI..J 1'2, ?co'l \ CONTRACTOR BY:~AUi,.C).- Signature \,j FA.-1121C.-tL r:=tw P.12J::61 De.J\, Print Name and Title I L., ~,,;: F~ i " ~ RElEASE R -1 R~CIP\PROJECTS\PW04\PW04-15 Erle Stanley Galdner Exhibil\Bid Docs\New Bid Docs.doc .. ~ - .- - . . . BOND NO.: 732786P CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT TEMECULA COMMUNITY SERVICES DISTRICT MAINTENANCE BOND PROJECT NO. PW04-15CSD ERLE STANLEY GARDNER EXHIBIT KNOW ALL PERSONS BY THESE PRESENT THAT: WILLIAM BAINES CONTRACTORS, INC. 31805 HIGHWAY 79 SOUTH, #811 TEMECULA, CA 92592 NAME AND ADDRESS CONTRACTORS a r.ORPORATION (fiff in whether 8 CotpOra#on, Partnership or indMdual) , hereinafter called Principal, and INDEMNITY COMPANY OF CALIFORNIA17780, FITCH, SUITE 200 IRVINE, CA 92614 NAME AND ADDRESS OF SURETY hereinafter called SURETY, are held and firmly bound unto CITY OF TEMECULA, _ hereinafter called OWNER in the penal sum of SIX THOUSAND EIGHT HUNDRED SIXTY SIX AND NO/lOa DOLLARS and CENTS ($ 1>.- ~hh~ 00 ) in lawful money of the United States, said sum being not less than ten (10%) of the Contract value payable by the said City of T emecula under the terms of the Contract, for the payment of which, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that whereas 'ho P,;ndoat entered into a certain Contract with the OWNER, dated the .--l2th _ day of~EPTEMBER 2006 _, a copy of which is hereto attached and made a part hereof for the construction of PROJECT NO. PW04. 15CSD, ERLE STANLEY GARDNER EXHIBIT. WHEREAS, said Contract provides that the Principal will furnish a bond conditioned to guarantee for the period of one (1) year after approval of the final estimate on said job, by the OWNER, against all defects in workrnanship and materials which may become apparent during said period; and WHEREAS, the said Contract has been completed, and the final estimate was approved on 8th JANUARY, 20~7 . NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if within one year from the date of approval of the final estimate on said job pursuant to the Contract, the work done under the terms of said Contract shall disclose poor wor1<manship in the execution of said work, and the carrying out of the terms of said Contract, or tt shall appear that defective materials were furnished thereunder, then this obligation shall remain in full force and virtue, otherwise this instrument shall be void. As a part of the obligation secured hereby and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attomeys' fees incurred by MAINTENANCE BOND M-l R:\CII"I'ROJECTS'PW041PW04-15 E1le Stanley GanlnerE,hibiNlid Doos\New BkI Oocs.doc ~ ". the City of Temecula in successfully enforcing this obligation, all to be taxed as costs and included in any judgment rendered. The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the tenns of the Contract, or to the work to be performed thereunder, or to the specifications accompanying the same, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the work, or to the Specifications. Signed and sealed this 5th day of FEBRUARY 2007 , (Seal) :~c \\ WILLIAM BAINES CONTRACTORS, INC. (Name) f!<'j:...<l,t n~T (Title) By: By: INDEMJiI/r COMPANY OF CALIFORNIA (Name) V :JANET L. SHAW, ATTnRNRV TN FACT (Title) APPROVED AS TO FORM: (Name) Peter M. Thorson, City Attorney (Title) MAlmENANCE BOND M.2 R:\CIPIPROJECTSIPW04\PW04.15 Ene S~n~y Gardner Exhib~B~ DocslNew B~ Docs.doc . ~, STATEOF CALIFORNIA COUNTY OF LOS ANGELES On FES 5 - Z007. before me, ] DEBRA K. BELL, NOTARY PUBLIC (here insert name and title of the officer) personallyappearerl JANET L. SHAW personally known to me ~il~l{MII:JOJ~l(jjljj{~lmf~~lM9 to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that helshe/they executed the same in hislherltheir authorized capacity(ies), and that by hislher/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. SignatureO~cLJjO~EAL) ~ . --.-.--....... _@.....DEBRAK.BELL ( IlJ Commission # 1430084" .5 ~~~ry Public - California .., , /.lye ANGELES County · , ", omm ExpqsJUL 30, 2007 (.. , I, This area/or OIticial Notarial Seal OPTIONAL Though the data below is not required by law, it may prove valuabie to persons relying on the document and could prevent frauduient reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT o INDiVIDUAL o CORPORATE OFFICER TiTLE OF TYPE OF DOCUMENT T1TLE(S) o PARTNER(S) o LIMiTED o GENERAL U ATTORNEY-iN-FACT o TRUSTEE(S) o GUARDIANiCONSERVATOR o OTHER: NUMBER OF PAGES DATE OF DOCUMENT SIGNER IS REPRESENTING: NAME OF PERSON(S} OR ENTITY(lES) SIGNER(S) OTHER THAN NAMED ABOVE 10-1232 (REV 10/06) ALL-PURPOSE ACKNOWLEDGEMENT ~ "... . POWER OF ATTORNEY FOR DEVELOPERS SURETY AND INDEMNITY COMPANY INDEMNITY COMPANY OF CALIFORNIA PO BOX 19725, IRVINE. CA 92623 (949) 263-3300 KNOW ALL MEN BY THESE PRESENTS. that ~xcep{ 3S expressly limiu:d. DEVELOPERS SURETY AND INDEMNITY COMPANY unt! INDEMNITY COMPANY OF CALIFORNIA. do each. hereby make. constitute and appoint: *** Cindy L. Ridley, Janet L. Shaw, Cheryl Caiger, Debra Bell, Thomas C. Moore, Gerald L. Ervin, jointly or severally*** as their true and hl\....ful Atlorn..::y(s)-in-Fucl, {Olllukc, execute, ddivcr and acknowkdge. fbr and on behalf of saiJ corporations. as sureties. bOnl..!!;, undertakings and contracts of suretyship giving and gr<lnting unto said Attorncy(s)-in-Facl full power and authority to do and to pcrti.lrln every UCI necessary. requisite or proper 10 be done in connection therewith as each of said corporations could do. but reserving to each of said corporations full power of subs tit uti 011 and revocation. and all ofthc acts of said Atwl11ey(s)-in-rac(. pursuant to these presents. arc hereby ratitied and confirmed. This Power (If Atlorney is granted anu is signed by facsimile under and by authority of the following resolutiuns adopted by the respective Board of Directors of DEVELOPERS SURETY AND INDEMNITY COMPANY und INDEMNITY COMPANY OF CALIFORNIA. effective al> of November I, ::WOO: RESOLVED. that the Chainnan of the Board. the President and any Vice President of (he corpomtion be. and that each of them hereby is. authorized to execute Powers ofAUomcy, l.jualitying the auorm:y(s) nameu in (he Powers of Anomey lO execute. on bchalf ofthc cll'llorations. bonds, undertakings and colltracts of suretyship; and that the Secrct:lry or any Assistant Secretary of the corporations be. and each of them hereby is. atllhorized to attest the executioll of any such Power of Anomey; RESOLVED. FURTHER. that the signatures ofsllch otlicers lllay be affixed to any such Power of Attorney or to any certiticate relating thereto by facsimile, and any such Power of Attorney or certificate bearing: such tacsimile signatures lihall be valid and binding upon thc corporation when so affixed and in the future with respect to any bond. undertaking or contract of suretyship to which it is attached. IN WITNESS WHEREOF. DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPAI\:Y OF CALIFORNIA have severally caused these prelients to be signed by their respective Executive Vice President and attested by their respective Secretary this 1ST day of December. 2005. ~-~ "...-:- " 'v) -~...\~ ') By, Walter A. Crowell. Secretary ~~ .............. ......~ AND ;....... ...~"'~............."'o~,... l~ .....~~POR4~....~\ i",,/v <"\~\ =ct:': OCT. ~-<.s ~~~ 10 ~o~ \'3\ 1936 /~j \~""", IOWp., ......:~:b/ .'./0.............."....... ......,.....~............ Bv: David H. Rhodes. Executive Vice. President STATE OF CALIFORNIA ] COUNTY OF ORANGE On Dccember I. 2005 betore me, Gina L. Gamer. Notarv Public (here insert name and title of the officer). personally appeared David H. Rhodes and Walter A. Crowell. personally known to me (or proved to me on the basis ofsatisfaclory evidence) to be the person(s) whOlie namels) ili/are subscribed to the within instrument and acknowledged to me that he/she/they executed the samc in hislherltheir authorized capacily(icS). and that by his/her/their signature!s) on the instrument the person(sl. or the entity upon behalf of which the person(s) acted. executed the instnunent. Signature 6m:z' p( ~ (SEAL) ""'. ,.... . ..~ if . -~_u~-GINA~L:GARNER- It Sl!@ COMM. # 1569561 ~ Si NOTARY PUBUC CALIFORNIA " 3 ORANGE COUNTY " 1J ~ _ _~c<?_rnm.~lpire~~.1~,_~ t 4~,. .". ". WITNESS my hand and official seal. CERTIFICATE The undersigned. as Assistant Secretary. of DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY Of' CALIFORNIA, docs hereby certify that the ti:lregoing Power ofAttomey remains in full force and has nol been revoked, and furthermorc, that the provisions of the resolutions of the respective Boards of Directors of said corporations set forth in the Power of Attorney. are in force as of the date of this Certificate. F'EB 5 - Z007 This Certificate is executed in the City of Irvine. California. the -----'- day of By Albert Hillebrand, Assistant Secretary ~I-~' v_ ID-1380(Rev.12/05) RECOROING REOUESTEO BY ANO RETURN TO, CITY CLERK CITY OF TEMECULA P.O. Box 9033 43200 BusIness Park Drive Temec"I.. CA 925B9-9033 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The City of Temecula is the owner of the property hereinafter described. 2. The full address of the City of Temecula is 43200 Business Park Drive, Temecula, California 92590. 3. The Nature of Interest is a Contract which was awarded by the City of Temecula to William Baines Contractors, Inc.. 31805 Highway 79 South, #811, Temecula. CA 92592 to perform the following work of improvement: ERLE STANLEY GARDNER EXHIBIT PROJECT NO. PW04-15CSD 4. Said work was completed by said company according to plans and specifications and to the satisfaction of the Director of Public Works of the City of Temecula and that said work was accepted by the City Council of the City of Temecula at a regular meeting thereof held on March 27. 2007. That upon said contract the Indemnity Company of California was surety for the bond given by the said company as required by law. 5. The property on which said work of improvement was completed is in the City of Temecula. County of Riverside, State of California, and is described as follows: ERLE STANLEY GARDNER EXHIBIT PROJECT NO. PW04-15CAD 6. The location of said property is: 28314 Mercedes Street. Temecula. California Dated at Temecula, California. this 27th day of March, 2007 City of Temecula Susan W. Jones MMC, City Clerk STATE OF CALIFORNIA COUNTY OF RIVERSIDE ss CITY OF TEMECULA I. Susan W. Jones CMC. City Clerk of the City of Temecula, California and do hereby certify under penalty of perjury, that the foregoing NOTICE OF COMPLETION is true and correct. and that said NOTICE OF COMPLETION was duly and regularly ordered to be recorded in the Office of the County Recorder of Riverside by said City Council. Dated at Temecula, California. this 27'h day of March. 2007. City of Temecula Susan W. Jones MMC. City Clerk r:ICIPIProjecIsIPW04-15\Bid DocslCompletion Nole Ii - I. ITEM NO. 18 I I Approvals City Attorney Director of Finance City Manager ~r- !11l au..- TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Herman D. Parker, Director of Community Services DATE: March 27, 2007 SUBJECT: Youth Master Plan RECOMMENDATION: That the Board of Directors: 1) Approve a contract between the Temecula Community Services District (TCSD) and Moore lacofano Goltsman, Inc. (MIG) forthe development ofa Comprehensive Youth Master Plan in the amount of $67,825. 2) Approve a 10% contingency in the amount of $6,782. 3) Approve an appropriate of funds in the amount of $74,607 from TCSD Fund Balance. BACKGROUND: On Tuesday, August 24,2006 a meeting of the Drug and Gang Task Force was held. This meeting was attended by Mayor Chuck Washington and Mayor Pro Tem Mike Naggar and School Board Members Stu Morris and Kenneth Ray. The committee discussed various options to address youth needs in our community and also received a presentation from the Police Department regarding enforcement of drug and gang activities. During the discussion it was suggested that the two governmental entities pursue the development of a comprehensive Youth Master Plan that focuses on several different components simultaneously in an effort to address the needs of our young adult population. Several ideas with regards to youth needs were discussed including arts, music and culture, sports, places for teens to hang out, private sector involvement and options, family intervention, bullying prevention, parenting and leadership training, healthy education, fitness and a variety of other issues. The committee felt that by developing this comprehensive plan with the involvement of teens we could strategically move forward addressing our young adult community needs over the next several years. It was recommended by the subcommittee that the City Council consider on September 12, 2006 a recommendation to proceed with a Request for Qualifications (RFQ) to hire a qualified firm that would prepare a comprehensive youth master plan. In September 2006 the TCSD released an RFQ to qualified firms interested in preparing this comprehensive youth master plan. The Statements of Qualifications from qualified firms were due back to the City by October 26, 2006. The Statement of Qualifications requested that qualified firms having experience preparing such strategic plans submit a Statement of Qualifications stating their experience, company profile and abilityto complete this task on time and within budget. The RFQ was mailed to 28 firms across the nation. Two Statements of Qualification were received. Through an evaluation process which consisted of an interview by a panel, including members of the committee, a school district representative and sub-committee Council Members Chuck Washington and Mike Naggar, MIG was selected as the most qualified firm to prepare our youth master plan. Over the past several weeks staff has worked closely with MIG to develop a contract and Scope of Services that addresses all components that have been identified for consideration in the Youth Master Plan. MIG will meet on several occasions with an established steering committee that will provide direction in the process. They will also conduct two community workshops to gather information and input from anyone who wishes to provide input in the youth master plan. These workshops will be publicly noticed and held during convenient hours to provide for public accessibility. MIG will also conduct several focus groups, focus group meetings to gather input from entities such as the Arts Counsel, the Boys and Girls Club of Southwest Riverside County, church organizations, SAFE, Temecula Valley Unified School District, the Police Department, teens and others. They will also conduct individual meetings with key stakeholders. In addition, a survey instrument will be developed and working with the teen counsel and other volunteers, MIG and TCSD, staff will attend teen functions and gather survey information from ouryoung adults. It is our intent to also post the survey instrument on the City's website, the Temecula Valley Unified School District website and the website of all three local high schools. Our goal is to allow anyone who wishes to provide input into this document to have the opportunity to do so. The youth master plan will be a comprehensive document that addresses a variety of different issues that face our young adult population in Temecula. It will guide Temecula in addressing those needs over the next several years. FISCAL IMPACT: fund this contract. An appropriation of $74,607 is needed from TCSD Fund Balance to ATTACHMENTS: Agreement Scope of Service March 3, 2007 AGREEMENT FOR CONSUL TANT SERVICES BETWEEN THE TEMECULA COMMUNITY SERVICES DISTRICT AND MOORE IACOFANO GOL TSMAN, INC. (MIG) THIS AGREEMENT is made and effective as of March 27, 2007, between the Temecula Community Services District ("District'), and Moore lacofano Goltsman, Inc., (MIG ) ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM. This Agreement shall commence on March 27, 2007, and shall remain and continue in effect until tasks described herein are completed, but in no event later than January 31,2008, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES. Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE. Consultant shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the District Board of Directors has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contractor from the Director of the Department of Industrial Relations. These rates are on file with the City Clerk. Copies may be obtained at cost at the City Clerk's office of Temecula. Consultant shall provide a copy of prevailing wage rates to any staff or sub- contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Consultant shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Consultant shall forfeit to the City, as a penalty, the sum of $25.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. 5. PAYMENT. a. The District agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. This amount shall not exceed Sixty-seven thousand eight hundred and twenty five dollars ($67,825) for the Prepared hy MIG, Inc. 1 March 3, 2007 total term of the Agreement unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time District's written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work up to ten percent (10%) of the amount of the Agreement but in no event shall the total sum of the agreement exceed twenty -five thousand dollars ($25,000.00) or the amount approved by District. Any additional work in excess of this amount shall be approved by the District. c. Consultant will submit invoices monthly for actual services performed. I nvoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the District disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of a invoice of any disputed fees set forth on the invoice. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The District may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement b. In the event this Agreement is terminated pursuantto this Section, the District shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the District. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the District pursuant to Section 4. 7. DEFAUL T OF CONSULTANT. a. The Consultant's failure to comply with the provIsions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, District shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and withoutfault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall Prepared hy MIG, Inc. 2 March 3, 2007 serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the District shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS. a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by District that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of District or its designees at reasonable times to such books and records, shall give District the right to examine and audit said books and records, shall permit District to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the District and may be used, reused or otherwise disposed of by the District without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the District, upon reasonable written request by the District, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. c. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. 9. INDEMNIFICATION. The Consultant agrees to defend, indemnify, and hold harmless the District, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including reasonable attorney fees and expert witness fees, or liability of any kind or nature which the District, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property to the extent caused by Consultant's negligent acts or omissions or wrongful misconduct arising out of or in any way related to the performance or non-performance of this Agreement. 10. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Prepared hy MIG, Inc. 3 March 3, 2007 a. Minimum Scooe of Insurance. Coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liabilityform No. CG 0001 11 85 or 88. (2) Insurance Services Office Business Auto Coverage form CA 00010692 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. (3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. (4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. (4) Professional Liability coverage: One million ($1 ,000,000) per claim and in aggregate. c. Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City Manager. At the option of the City Manager, either the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the District, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Prepared hy MIG, Inc. 4 March 3, 2007 d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: (1) The District, its officers, officials, employees and volunteers are to be covered as insured's as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the District, its officers, officials, employees or volunteers. (2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the District, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the District, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. (3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the District, its officers, officials, employees or volunteers. (4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (5) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice has been given to the District, except 10 days notice for non payment of premium. Consultant will be responsible for notifying District for suspension of, voiding of or reduction in coverage or in limits with thirty (30) days prior written notice by certified mail, return receipt requested. e. AcceoJabilitv of I nsurers. I nsurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the District. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coveraae. Consultant shall furnish the District with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the District. All endorsements are to be received and approved by the District before work commences. As an alternative to the District's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. Prepared hy MIG, Inc. 5 March 3, 2007 11. INDEPENDENT CONTRACTOR. a. Consultant is and shall at all times remain as to the District a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither District nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the District. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against District, or bind District in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, District shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for District. District shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 12. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The District, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 13. RELEASE OF INFORMATION. a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without District's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the District. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives District notice of such court order or subpoena. b. Consultant shall promptly notify District should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the District. District retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with District and to provide District with the opportunity to review any response to discovery requests provided by Consultant. However, District's right to review any such response does not imply or mean the right by District to control, direct, or rewrite said response. Prepared hy MIG, Inc. 6 March 3, 2007 14. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (I) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. To District: City of Temecula Mailing Address: P.O. Box 9033 Temecula, California 92589-9033 43200 Business Park Drive Temecula, California 92590 Attention: City Manager To Consultant: Moore lacofano Goltsman, Inc. (MIG) 7380 Park Ridge Blvd. #224 San Diego, CA 92120 Attention: Andy Pendoley, Project Manager 15. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the District. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the District and the Consultant. 16. LICENSES. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 17. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 18. PROHIBITED INTEREST. No officer, or employee of the City of Temecula shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non- contractual, financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's sub-contractors on this project. Contractor further agrees to notify the City in the Prepared hy MIG, Inc. 7 March 3, 2007 event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 20. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Shawn D. Nelson, City Manager (Note: Contracts exceeding $25,000 must be approved by Council and the Mayor signature would be required). Attest: Susan W. Jones, MMC, City Clerk Approved As to Form: Peter M. Thorson, City Attorney Prepared hy MIG, Inc. 8 March 3, 2007 CONSUL TANT Moore lacofano Goltsman, Inc. (MIG) 7380 Park Ridge Blvd. #224 San Diego, CA 92120 By: Name: Title: By: Name: Title: (Two Signatures of Corporate Officers Required For Corporations) Prepared hy MIG, Inc. 9 March 3, 2007 EXHIBIT A TASKS TO BE PERFORMED CONSULTANT'S SERVICES I. SCOPE OF SERVICES (Phases) Moore Iacofano Goltsman, Inc. (MIG) Description All materials, labor, transportation, supplies, equipment, incidentals, and estimated schedule necessary to provide the following: Scope of Work PHASE 1: Environmental Scan (January - June 2007) The City of Temecula Youth Master Plan will be launched during the Environmental Scan phase. To create a Youth Master Plan that represents the City's unique social, recreational, educational, artistic, and cultural dynamics, the process will reach out to involve a wide range of stakeholders -- from youth service groups to Temecula Valley Unified School District (TVUSD) and both current users of services as well as non-users. This involvement will result in a plan that reflects the vision of all community members. The community involvement program will provide youth and adults with opportunities both to learn about the planning process and to provide input, and will also involve youth and staff in assessing needs. This comprehensive outreach program will provide: D A wide variety of ways for community members to get involved and receive information; D Excellent documentation of community needs; and D Thorough stakeholder outreach to accurately assess needs. Interviews with stakeholders and focus groups from youth-serving interest groups and associations will provide additional insight into youth needs and opportunities, as well as inform the design of community questionnaires. Outreach through youth and adult questionnaires will involve residents who do not typically come to public meetings in identifying community needs. A community workshop will provide an informative and interactive venue for the entire community to learn about the planning process and provide meaningful input. Prepared hy MIG, Inc. 10 March 3, 2007 City of Temecula staff will be actively involved in the process. A "Planning Team" of key City staff will work closely with MIG throughout this process, providing staff with the opportunity to participate in crafting a vision for the future of Temecula's youth, as well as providing MIG with valuable insight into City needs and issues. Project oversight will be established during Phase I. This oversight will involve the following groups in the ongoing development of the Youth Master Plan: D A Planning Team of management staff representing City of Temecula will provide a forum for staff involvement and guidance for MIG; D A Steering Committee, consisting of key stakeholders from entities such as City Council, Community Services Commission, Art Council, TVUSD, Police, Boys and Girls Club, YMCA, and religious organizations will help guide the planning process and provide valuable input. MIG strongly encourages youth appointment to the Steering Committee and close coordination with staff representatives from Planning and Economic Development. These appointments will acknowledge the importance of community facilities and amenities in fostering youth development, enhancing community livability, and promoting economic development. D A Youth Advisory Committee, consisting of youth from the Teen Council, Boys and Girls Club, Explorers Program, and SAF.E will also help guide the planning process and provide valuable input. Additionally, Committee members could provide support in conducting community involvement activities including distributing community questionnaires and providing facilitation support at community workshops. D The City Council will provide final project approval and will have many opportunities for involvement throughout the project. During Phase I, these groups will learn about the planning process, identify preliminary community needs, and develop a preliminary vision and strategic planning framework to guide the development of the Youth Master Plan. More importantly, their involvement will represent the vanguard of the broader community's buy-in and support for implementing the Final Plan after the planning process. The following is a detailed description of tasks in Phase I: Environmental Scan. 1.1 Project Initiation and Planning Team Meeting #1 MIG will meet with the Planning Team at project initiation to identify scope elements, schedule, budget, roles and responsibilities, and logistical issues in order to develop and tailor the planning process. Based on this discussion, MIG will develop the scope, budget and timeline, and provide these items to City staff for approval and establishment of a contract for services. Timeframe: January 4,2007 1.2 Joint Meeting of the Temecula City Council and TVUSD Board MIG will attend the joint meeting of the Temecula City Council and TVUSD Board as scheduled by City staff to present a brief slides how about the proposed scope of work and to answer questions and hear comments from the Council and Board members about the project scope, schedule, budget, roles and responsibilities for the planning process prior to their approval of these items. As needed, MIG will Prepared hy MIG, Inc. 11 March 3, 2007 work with City staff after the joint meeting to address any final planning process refinements as related to the scope, budget and timeline. Timeframe: March 22, 2007 1.3 Planning Team Meeting #2 MIG will meet with the Planning Team to review and refine the following draft documents, which MIG will provide three (3) business days prior to the meeting: D Youth and Adult Questionnaires D Stakeholder Interviews Assessment Tool D Focus Groups Assessment Tool D Agenda for Joint Meeting of the Youth Advisory Committee and Steering Committee Additionally, the meeting will allow for: D Refining of the participant lists for stakeholder interviews and focus groups, if necessary; D Identifying dates for the stakeholder interviews, focus groups, Committees, and Community Workshop #1; D Coordinating distribution of the questionnaires, volunteer recruitment, and tabulation of data; and D Addressing other coordination issues, as needed. Estimated timeframe: Early April 2007 1.4 Youth and Adult Questionnaires MIG will develop two questionnaires-one to gather input from youth and a second for adults-which will help assess community members' interests, concerns and ideas related to current and future programs and facilities to serve Temecula's youth. To the greatest extent possible, the questionnaires will be designed in a format that collects the richest and most informative data while enabling the most efficient and effective data collection and tabulation methods. City staff will review one draft of the questionnaire instrument and will provide MIG with one collective set of revisions. MIG will design the questionnaires to be distributed and completed (a) in paper form through in-person intercepts and (b) electronically via the City's website. For the in-person intercept questionnaires, MIG recommends utilizing youth volunteers from the Youth Advisory Committee, the City's Teen Council, and Bill Gould who can be deployed to locations such as the City's major retail destinations, recreation facilities, the Temecula Farmer's Market, and similar locations and events. For the web-based questionnaire, MIG recommends that City staff coordinate with officials from TVUSD, private schools, and continuation schools to have students complete the questionnaire during instruction in computer laboratories. Alternatively, the paper version could be distributed via teachers in classrooms, and each high school could post a link from their website to the web-based questionnaire. City staff could also distribute the questionnaire to social service providers from the County government and community-based organizations. Prepared hy MIG, Inc. 12 March 3, 2007 Additionally, MIG recommends that City staff promote the questionnaire through the City's website, advertisements, publications, and local media stories. If City resources are available, the City could offer an incentive/award (e.g., an iPod, or a gift card) to one selected respondent to further encourage participation. Assuming these outreach measures (particularly support from the schools), MIG estimates that a total of 1,000 completed questionnaires is feasible, with at least half completed by youth, and at least half completed electronically via the City's website. MIG will provide the City with a specialized module that tailored for data entry of paper for questionnaires into a database by City staff, which MIG will then merge with the online questionnaire data. MIG will download and synthesize the online questionnaire data into a readable format to review results. Findings will be summarized in the Environmental Scan summary (see Task 1.10). Estimated timeframe: Questionnaire completed by late April 2007, and administered through late May 2007 1.5 Stakeholder Interviews MIG will work with the City to develop a stakeholder assessment tool for MIG to conduct up to ten (10) one-on-one, in-person interviews with the Mayor, City Council members, City Manager, TVUSD Superintendent, at least one TVUSD Board member, and other key civic/youth leaders. The interviews will identify key issues, priorities and perceived needs related to youth programs and community facilities, as well as desired outcomes from the Youth Master Plan. The interviews will focus on how to strengthen partnerships and how to avoid duplication of services while expanding the quality and quantity of services and facilities available to City youth. Additionally, stakeholders will recommend specific groups for including in the focus groups (see Task 1.6) and receiving direct invitations for the community workshops (see Tasks 1.9 and 2.3). City staff and MIG will identify a 1-2 day block to conduct the interviews, within which City staff will schedule the interviews. MIG will provide the Planning Team with an electronic copy of an executive summary of the findings and will incorporate the findings into the Environmental Scan document (see Task 1.10). Estimated timeframe: Mid-April 2007 1.6 Focus Groups MIG will work with the City to develop a focus group assessment tool for MIG to conduct up to eleven (11) focus groups of 2-6 people each from the following key, youth-serving groups: D Art Council D Boys and Girls Club D Chamber of Commerce D Church Youth Pastors D Community Services D Community Services Commission D Police Department D Private and continuation schools D SAF.E. D TVUSD D YMCA Board Prepared hy MIG, Inc. 13 March 3, 2007 The focus groups will identify key issues, priorities, programs, services, and community facility needs of these groups, all of whom have unique experiences and perspectives regarding the City's youth that merit additional outreach. City staff and MIG will identify a 2-day block to conduct the focus groups, within which City staff will schedule the focus groups, invite participants, and secure a facility. MIG will provide the Planning Team with an electronic copy of an executive summary of the findings and will incorporate the findings into the Environmental Scan document (see Task 1.10). Estimated timeframe: Late April 2007 (combined with Task 1.7) 1.7 Joint Meeting of the Youth Advisory Committee and Steering Committee MIG will facilitate a joint meeting of the Youth Advisory Committee and Steering Committee to (a) review the purpose of and planning process for the Youth Master Plan; (b) discuss outcomes and expectations for the planning process; and (c) identify issues and barriers to be addressed in the Youth Master Plan. MIG recommends ending the joint session after approximately 1 hour and continuing the meeting solely with the Youth Advisory Committee so as to maximize their comfort level with speaking freely about their expectations and issues. Additionally, MIG will utilize this time to request and train volunteers for conducting in-person intercept questionnaires and for providing facilitation support at Community Workshop #1. MIG recommends scheduling the joint meeting to occur at approximately 5:00 p.m. on the end of the 2-day block of focus groups (see Task 1.5) to minimize MIG travel time. City staff will secure a facility for the joint meeting and communicate any necessary information to parents regarding youths' participation the Committee. MIG will provide the Planning Team with an electronic copy of a summary report of the findings and will incorporate the findings into the Environmental Scan document (see Task 1.10). Estimated timeframe: Late April 2007 (combined with Task 1.6) 1.8 Planning Team Meeting #3 MIG will meet with the Planning Team to (a) review outcomes and executive summaries of the outreach activities conducted to-date and (b) strategize and prepare for Community Workshop #1 (see Task 1.9). Discussion items for the community workshop will include workshop format and activities, presentation and handout materials, roles and responsibilities, and other preparation needs. Estimated timeframe: Early May 2007 1.9 Community Workshop #1 MIG will work with the City to design and facilitate Community Workshop #1 to (a) explain the purpose of and planning process for the Youth Master Plan; (b) review emerging themes, issues, and ideas identified through outreach activities conducted to-date; and (c) facilitate and document community input. The workshop will likely include both small and large group interactive discussions, which will necessitate involvement of City staff and/or Committee members in small group facilitation. MIG will provide any necessary small group facilitator training prior to the workshop. City staff will secure a facility for the workshop and will conduct all outreach and public noticing prior to the event. MIG will develop an agenda, a comment card, and a PowerPoint presentation for the workshop. City staff will provide copies of the agenda C:IWINDUWSlapsdoc\nettemp\44081$ASQpdfE37653.DUC 14 March 3, 2007 and comment card for the workshop. MIG will provide the Planning Team with an electronic copy of a summary report of the findings and will incorporate the findings into the Environmental Scan document (see Task 1.10) Estimated timeframe: Mid/late May 2007 1.10 Environmental Scan Summary (Draft and Final) MIG will prepare an Environmental Scan summary with accompanying tables and images to synopsize the results of all research tasks performed in Phase 1. A data file will be provided to City staff for printing and distribution of the document to City Council members, City staff, Committee members, and others as needed. City staff will provide MIG with two (2) rounds of comments and directions for revisions. Estimated timeframe: Mid June 2007 (first draft) PHASE 2: Strategic Framework and Plan Development (July - September 2007) During the Strategic Framework and Plan Development phase, MIG will conduct meetings with the Planning Team, the Youth Advisory Committee, the Steering Committee, and the broader community at Community Workshop #2 to establish the strategic planning framework and develop and prioritize strategies to achieve the goals and outcomes, all of which will be informed by the Environmental Scan. MIG will work with the Planning Team to develop the framework for presentation to the Committees and at the workshop. The strategic planning framework created in this phase will function as the Youth master Plan's organizing structure. It will identify a guiding vision statement, supported by goals, strategies, cost estimates and funding options that illustrate the major actions necessary to move the City towards realizing its vision for the future of community facilities, programs and services for Temecula's youth. The following is a detailed description of tasks in Phase II: Strategic Framework and Plan Development. 2.1 Strategic Framework Development Based on the data generated during the Environmental Scan phase, MIG will craft a draft strategic framework that will establish the organization of the Youth Master Plan including the following elements: D Vision: the ideal future state for Temecula's youth resulting from achievement of the community's efforts D Values: desired characteristics of the community and its youth D Goals: broad courses of action to carry achieve the vision D Strategic directions: a list of strategy categories, which outline specific steps towards achieving the goals. MIG will provide the draft framework in electronic form to the Planning Team at least three (3) business days prior to Meeting #4 (see next task). Estimated timeframe: Early/mid July 2007 2.2 Planning Team Meeting #4 MIG will meet with the Planning Team to (a) review any additional community or stakeholder feedback from Phase I received by City staff; (b) review and refine the draft strategic planning framework including the vision, values, goals and strategic directions; C:IWINDUWSlapsdoc\nettemp\44081$ASQpdfE37653.DUC 15 March 3, 2007 and (c) plan the agenda and format of Youth Advisory Committee Meeting #2, Steering Committee Meeting #2, and Community Workshop #2. Estimated timeframe: Mid-July 2007 2.3 Youth Advisory Committee Meeting #2 and Steering Committee Meeting #2 MIG will facilitate separate meetings of the Youth Advisory Committee and Steering Committee to (a) review and affirm the strategic plan framework for the Youth Master Plan, including the vision, values, goals and outcomes; and (b) further develop strategies in support of goals and outcomes. To minimize travel time, MIG will conduct the meetings back-to-back on the same afternoon/evening with the Youth Advisory Committee Meeting occurring first. The Steering Committee will then convene to review and build on the Youth Advisory Committee's strategies, applying their expertise and policy knowledge to refine the strategies and actions into the most manageable and realistic format possible. Additionally, if needed, MIG will utilize this time to request and train volunteers for providing facilitation support at Community Workshop #2. City staff will secure a facility for the meetings and communicate any necessary information to parents regarding youths' participation on the Committee. MIG will provide the Planning Team with an electronic copy of a summary report of the findings. Estimated timeframe: Late July 2007 2.4 Cost Estimates and Financing Options After City staff review and provide any refinements to the strategies, MIG will develop realistic cost estimates and suggestions for financing options for desired facilities and programs for high priorities that will be implemented within the next five years. MIG will provide the Planning Team with an electronic copy of the estimates for review and refinement prior to integrating into the Draft Youth Master Plan. Estimated timeframe: Late August 2007 PHASE 3: Approval of Draft and Final Youth Master Plan (September - November 2007) During Phase 3 the Youth Master Plan will be developed in draft and final formats through review and input from the Planning Team, the Youth Advisory Committee, the Steering Committee, the Community Services Commission, the TVUSD Board, and the City Council. The following is a detailed description of tasks in Phase 3: Approval of Draft and Final Youth Master Plan. 3.1 Draft Youth Master Plan Based on the previous tasks and the input received, MIG will prepare a Draft Youth Master Plan for review by staff and the Committees. The draft will be formatted as a clear, readable and attractive document suitable for public distribution. A data file will be provided to City staff for printing and distribution of the document to City staff, Committee members, and others as needed. City staff will collect all proposed revisions and provide MIG with one set of revisions. Estimated timeframe: Early September 2007 (to Planning Team) 3.2 Planning Team Meeting #5 MIG will meet with the Planning Team to (a) review and refine the Draft Youth Master Plan prior to distribution to other stakeholders (see Task 3.1); (b) plan the agenda and c: I WINDUWSlapsdoc\nettemp\44081$ASQpdfE3 7653. Due 16 March 3, 2007 format of Youth Advisory Committee Meeting #3 and Steering Committee Meeting #3; and (c) review the schedule of and approach to the presentations of the Youth Master Plan to the Community Services Commission and joint session of the City Council and TVUSD Board. Estimated timeframe: Mid September 2007 3.3 Youth Advisory Committee Meeting #3 and Steering Committee Meeting #3 MIG will facilitate separate meetings of the Youth Advisory Committee and Steering Committee to review and refine the Draft Youth Master Plan. To minimize travel time, MIG will conduct the meetings back-to-back on the same afternoon/evening with the Youth Advisory Committee Meeting occurring first. The Steering Committee will then convene to review and build on the Youth Advisory Committee's refinement of the Draft Youth Master Plan. Both Committees will be advised of and encouraged to attend the presentations to the Community Services Commission and the joint session of the City Council and TVUSD Board, which could include a team of volunteer presenters from the Youth Advisory Committee. City staff will secure a facility for the meetings and communicate any necessary information to parents regarding youths' participation on the Committee. MIG will provide the Planning Team with an electronic copy of a summary report of the findings. Estimated timeframe: Late September 2007 3.4 Community Workshop #2 MIG will work with the City to design and facilitate Community Workshop #2 to (a) briefly review the purpose of, planning process for, and activities completed to-date for the Youth Master Plan; (b) review the strategic framework elements and draft strategies; and (c) facilitate and document community input regarding the draft and additional strategies, as well as short, medium and long-term priorities. The workshop will likely include both small and large group interactive discussions, which will necessitate involvement of City staff and/or Committee members in small group facilitation. MIG will provide any necessary small group facilitator training prior to the workshop. City staff will secure a facility for the workshop and will conduct all outreach and public noticing prior to the event. MIG will develop an agenda, a comment card, and a PowerPoint presentation for the workshop. City staff will provide copies of the agenda and comment card for the workshop. MIG will provide the Planning Team with an electronic copy of a summary report of the workshop findings. Estimated timeframe: Early/Mid October 2007 3.5 Presentation to the Community Services Commission MIG will present the Final Plan to the Community Services Commission. If desired, MIG could involve volunteer presenters from the Youth Advisory Committee. Estimated timeframe: Mid November 2007 3.6 Presentation to a Joint Meeting of the City Council and TVUSD Board MIG will present the Final Plan to a joint meeting of the City Council and TVUSD Board. If desired, MIG could involve volunteer presenters from the Youth Advisory Committee. Estimated timeframe: Late November 2007 C:IWINDUWSlapsdoc\nettemp\44081$ASQpdfE37653.DUC 17 March 3, 2007 3.7 Final Youth Master Plan Based on one set of consolidated comments collected by the City, MIG will revise the Draft Plan and deliver the Final Plan to City staff in the form of one digital copy and one camera-ready original. The City is responsible for printing and distributing the Plan. The Plan will include: vision and planning framework; actions for each strategy area; estimated costs for programs and facilities; and recommendations for potential funding sources. City staff will collect all proposed revisions identified in Tasks 3.5-3.6 and provide MIG with one set of revisions. Estimated timeframe: Late October 2007 (to staff prior to Tasks 3.5 and 3.6) C:IWINDUWSlapsdoc\nettemp\44081$ASQpdfE37653.DUC 18 EXHIBIT B PAYMENT RATES AND SCHEDULI;. c: I WINDUWSlapsdoc\nettemp\44081$ASQpdfE3 7653. 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'" m o "1 '"' ~ o o o ~ o ~ o ~ o 'i ~ ~ .. ~ o "1 ~ o ~ ~ ;" ~ o m '" -l i!i: !:i m c tll c: C Cl m 7' ;i: .. a :r !" '" c c .... OJ C Cl G> m -i )> Z Cl () o en -l OJ ;:0 m )> A Cl o ~ z TCSD DEPARTMENTAL REPORT Ii - I. ITEM NO. 19 I I REDEVELOPMENT AGENCY Ii - I. ITEM NO. 20 I I MINUTES OF A REGULAR MEETING OF THE TEMECULA REDEVELOPMENT AGENCY MARCH 6, 2007 A regular meeting of the City of Temecula Redevelopment Agency was called to order at 7:17 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula, California. ROLL CALL PRESENT: 5 AGENCY MEMBERS: Comerchero, Naggar, Roberts, Washington, and Edwards ABSENT: o AGENCY MEMBERS: None. Also present were Executive Director Nelson, City Attorney Thorson, and City Clerk Jones. PUBLIC COMMENTS No comments. RDA CONSENT CALENDAR 10 Minutes RECOMMENDATION: 10.1 Approve the minutes of February 27, 2007. MOTION: Agency Member Washington moved to approve the Consent Calendar. Agency Member Comerchero seconded the motion and electronic vote reflected unanimous aooroval. JOINT CITY COUNCIL/REDEVELOPMENT AGENCY PUBLIC HEARING 11 Fifth Amendment to the Disoosition and Develooment Aareement for the Temecula JOducation Center 11.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 07 -22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A FIFTH AMENDMENT TO THE DISPOSITION AND DEVELOPMENT AGREEMENT BElWEEN THE CITY AND AGK GROUP, LLC, FOR THE TEMECULA EDUCATIONAL COMPLEX 11.2 That the Temecula Redevelopment Agency adopt a resolution entitled: R:\Minutes\030607 RESOLUTION NO. RDA 07 -02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA APPROVING A FIFTH AMENDMENT TO THE DISPOSITION AND DEVELOPMENT AGREEMENT BElWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA AND AGK GROUP, LLC, FOR THE TEMECULA EDUCATIONAL COMPLEX Director of Redevelopment and Housing Meyer provided a staff report (of written record). At this time, the public hearing was opened and due to no speakers, it was closed. MOTION: Agency Member Comerchero moved to approve Item No. 11.1. Agency Member Roberts seconded the motion and electronic vote reflected unanimous aooroval. MOTION: Agency Member Comerchero moved to approve 11.2. Agency Member Roberts seconded the motion and electronic vote reflected unanimous aooroval. RDA EXECUTIVE DIRECTORS REPORT No additional comments. RDA AGENCY MEMBERS REPORTS No additional comments. RDA ADJOURNMENT At 7:21 p.m., the Temecula Redevelopment Agency meeting was formally adjourned to Tuesday, March 27, 2007, at 5:30 p.m., for a Closed Session, with regular session commencing at 7:00 p.m., City Council Chambers, 43200 Business Park Drive, Temecula, California. Maryann Edwards, Chairman ATTEST: Susan W. Jones, MMC City Clerk/Agency Secretary [SEAL] R:\Minutes\030607 2 Ii - I. ITEM NO. 21 I I Approvals City Attorney Director of Finance City Manager ~ 1J!2- (J(0 TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Agency Members FROM: John Meyer, Redevelopment Director DATE: March 27, 2007 SUBJECT: Conveyance of Agency Property at Theater to City; Trasnfer of Quimby Act Funds RECOMMENDATION: That the Agency Board approve that certain agreement entitled: COOPERATIVE AGREEMENT BETWEEN THE CITY OF TEMECULAAND THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA FOR THE PURCHASE OF THE BLACK PROPERTY FROM THE AGENCY LOW AND MODERATE INCOME HOUSING FUND AND THE DEVELOPMENT OF THE OLD TOWN PARK PLAZA BACKGROUND: In July of 1998, the Redevelopment Agency purchased the Black Property located north of Main Street and west of Old Town Front Street. The property was purchased with Affordable Housing Funds with the intent at that time of providing interim public parking and eventual affordable housing units. In October 2005, the property was developed for a portion of the Old Town Temecula Community Theater. Since the opportunity for affordable housing at the site no longer exists, the affordable housing obligation must be repaid. The Black Property's value is $950,000. The City will purchase the Black Property with a Promissory Note in this amount. The City also owns comparably valued property underlying the proposed Civic Center Park Plaza along Main Street. This property will be developed for the public purpose of the Park Plaza using park development fees or "Quimby Fees." At such time as the City is ready to develop the Park Plaza, it will designate the property for park purposes, transfer Quimby Funds to the General Fund for the value of the property, and repay the Promissory Note over the next three years. While this seems complex, it is a common method used by cities to maximize the use of special funds for their intended purposes. Additionally, it is anticipated that significant Quimby Fees will be generated in the future from the development of the Village of Old Town project and will be used for the development of the Plaza Park. The Promissory Note is flexible enough to allow the City to pay it off at any time from whatever funds are available. The money from the City's payment of the Promissory Note will be returned to the Affordable Housing Fund for future affordable housing projects. FISCAL IMPACT: A recent appraisal setthe value of the Black property at $950,000. Sufficient funding from Quimby Fees exists for this transfer. ATTACHMENTS: Cooperative Agreement between the City and Agency COOPERATIVE AGREEMENT BETWEEN THE CITY OF TEMECULA AND THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA FOR THE PURCHASE OF THE BLACK PROPERTY FROM THE AGENCY LOW AND MODERATE INCOME HOUSING FUND AND THE DEVELOPMENT OF THE OLD TOWN PARK PLAZA THIS COOPERATIVE AGREEMENT made and effective as of March 27, 2007 by and between the City of T emecula, a municipal corporation ("City") and the Redevelopment Agency of the City of Temecula, a public body, corporate and politic ("Agency"). In consideration ofthe mutual covenants and obligations set forth herein, the parties agree as follows: 1. RECIT ALSTIlis Agreement is made with respect to the following facts and purposes, which each party finds and determines to be true and correct: A. TIle Community Redevelopment Law at Health and Safety Code Section 33220 authorizes and encourages cities and redevelopment agencies to aid each other and to cooperate in the planning, undertaking, construction, and operations of redevelopment projects. Sections 33220 (g) specifically authorize such cooperative agreements between a city and a redevelopment agency to assist each other in the sale or exchange of property and the development of parks and public improvements benefiting the Project Area. B. In July of 1998, the Redevelopment Agency purchased the "Black Property" located north of Main Street and west of Old Town Front Street, which is described on Exhibit A, attached hereto and incorporated herein. TIle Black Property was purchased with Agency Affordable Housing Funds with the intent at that time of providing interim public parking and eventual affordable housing units. In October 2005, the property was developed for a portion of the Old Town Temecula Community Theater which has provided significant benefits for the Old Town Area ofthe Project Area in accordance with the purposes ofthe Plan. Since the opportunity for affordable housing at the site no longer exists, it is the purpose ofthis Cooperative Agreement to provide for the repayment of the affordable housing obligation in a manner which provides further benefits for the Proj ect Area. C. The Black Property's value is $950,000. The City will purchase the Black Property with a Promissory Note in this amount. The City also owns comparably valued property underlying the proposed Civic Center Park Plaza along Main Street. TIlis property will be developed for the public purpose ofthe Park Plaza using park development fees or "Quimby Fees." At such time as the City is ready to develop the Park Plaza, it will designate the property for park purposes, transfer Quimby Funds to the General Fund for the value ofthe property, and repay the Promissory Note with these funds. 946618.1 January 22, 2007 1 2. COOPERATIONTIle City and the Agency agree to cooperate and share responsibility for the City's purchase ofthe Black Property from the Agency's Low and Moderate Income Housing Fund and for the development ofthe Park Plaza in Old Town 3. CITY RESPONSIBILITIESThe City Council approves purchase ofthe Black Property from the Agency's Low and Moderate Income Housing Fund and accepts the Grant Deed conveying the Black Property in substantially the form attached as Exhibit Band incorporated by reference. B. The City Council approves a Promissory Note on behalf of the City to the Agency in the amount of $950,000 at 700 interest for the payment of the value ofthe Black Property in substantially the fonn attached as Exhibit C and incorporated herein. C. Approves the designation ofthe Park Plaza Property described on Exhibit D, attached hereto and incorporated by reference as park property eligible for acquisition with Quimby Funds as such funds may become available. D. Authorizes payment of the Promissory Note with City funds not later than three years. E. TIle City Manager is hereby authorized, on behalf of the City and without further City Council approval, to take all actions necessary and appropriate to carry out and implement the Agreement and to administer the City's obligations, responsibilities and duties to be perfonned under the Agreement and related documents, including but not limited to: (1) the execution on behalf ofthe City of all documents, including but not limited to the Promissory Note, Grant Deed, and such other implementing agreements and documents as contemplated or described in the Agreement;(2) taking such actions as are required to fund the acquisition and development ofthe Park Plaza with Quimby Act funds, to the City for the acquisition and development ofthe Park Plaza; and (3) the repayment of the Promissory Note when funds are available, but not latter than the funding of Park Plaza with Quimby Act Funds. 4. AGENCY RESPONSIBILITIESThe Agency approves the sale ofthe Black Property to the City. B. The Agency approves the Promissory Note for the sale ofthe Black Property to the City; C. Upon the repayment ofthe Promissory Note, the proceeds and interest shall be placed into the Agency's Low and Moderate Income Housing Fund. D. The Executive Director of the Agency (or his designee), is hereby authorized, on behalf ofthe Agency, to take all actions necessary and appropriate to carry out and implement the Agreement and to administer the Agency's obligations, responsibilities and duties to be performed under the Agreement and related documents, including but not limited to: (1) the execution on behalf ofthe Agency of all documents, including but not limited to the Promissory Note, Grant Deed, and such other implementing agreements and documents as 946618.1 January 22, 2007 2 contemplated or described in the Agreement; and (2) taking such actions as are required to obtain the repayment of the Promissory Note and to deposit the proceeds into the Agency's Low and Moderate hlcome Housing Fund. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date first written above. CITY OF TEMEClTLA, a California municipal corporation Chuck Washington Mayor ATTEST: Susan W. Jones, MMC City Clerk APPROVED AS TO FORM: Peter M. 111Orson City Attorney 946618.1 January 22, 2007 3 REDEVELOPMENT AGENCY OF THE CITY OF TEMEClTLA, a public body, corporate and politic Maryann Edwards Chairperson ATTEST: Susan W. Jones, MMC Secretary/City Clerk APPROVED AS TO FORM: Peter M. Thorson Agency Attomey 946618.1 January 22, 2007 4 946618.1 January 22, 2007 EXHIBIT A DESCRIPTION OF BLACK PROPERTY 5 EXHIBIT B FORM OF GRANT DEED 946618.1 January 22, 2007 6 946618.1 January 22, 2007 EXHIBIT C FORM OF PROMISSORY NOTE 7 EXHIBIT D DESCRIPTION OF PARK PLAZA PROPERTY 946618.1 January 22, 2007 8 DESCRIPTION OF BLACK PROPERTY THE LAND REFERRED TO IN THIS POLICY IS SITUATED IN THE STATE OF CALIFORNIA COUNTY OF RIVERSIDE, CITY OF TEMECULA AND IS DESCRIBED AS FOLLOWS: LOTS 16 THROUGH 22 INCLUSIVE IN BLOCK 27 OF THE TOWN OF TEMECULA AS SHOWN BY MAP ON FILE IN BOOK 15 PAGE 726 OF MAPS, RECORDS OF SAN DIEGO COUNTY, CALIFORNIA TOGETHER WITH THAT PORTION OF RIVER STREET AS VACATED AND CLOSED TO PUBLIC USE BY RESOLUTION RECORDED AUGUST 6, 1940 IN BOOK 474 PAGE 109 OF OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA AS DESCRIBED IN PARCEL 1 OF SAID RESOLUTION, AND LYING NORTHWESTERLY OF THE SOUTHWESTERLY PROLONGATION OF THE CENTER LINE OF THE ALLEY IN SAID BLOCK 27; ALSO TOGETHER WITH THAT PORTION OF THE NORTHWESTERLY HALF OF THE ALLEY ADJOINING SAID LOTS 16 THROUGH 22 INCLUSIVE, ON THE SOUTHEAST AS VACATED AND CLOSED TO PUBLIC USE BY RESOLUTION NO. 79-68, RECORDED APRIL 23, 1979 AS INSTRUMENT NO 80863 OF OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA ALSO TOGETHER WITH THAT PORTION OF THE SOUTHEASTERLY HALF OF FOURTH STREET ADJOINING SAID LOTS 16 THROUGH 22 INCLUSIVE ON THE NORTHWEST, AS VACATED AND CLOSED TO PUBLIC USE BY RESOLUTION NO. 87-272, RECORDED JULY 29,1987 AS INSTRUMENT NO. 218023 OF OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. c:\ WINDOWS\ap~Joc\nettemp\4828 $ASQpJf837658.Joc . Trustee's No. RIV-2o.98D8B-ND '\. , '!"\ Order No.Be.cordlng ReQuestea bY Escrow or LPlmtf\}l,ffiericatl Title Company WHEN RECORDED MAIL TO: The Redevelopment Agency of the City of Temecula 4320.0. Business Park Drive P.o.. Box 90.33 Temecula, California 92589-90.33 Attn: City Clerk 319638 RECEJVED FOR RECORD AT 8:00 AM JUL 31 1998 Same as Above ;--:::;;:--- , ' , , ) , SPACE ABOVE THIS LINE FOR RECORDER'S USE L. 0r DOCLlmentary Transfer Tax $ None -__....J C~ -.1QL Grantee was the foreclosing beneficiary; consideration $ 345,189. ;;3 /' unpaid debt $.3..45... 1 Aq - t:)J ~ nonexempt amount $JrmA _ Computed on the consideration or value of property conveyed. _ Computed on t11e consideration or valt!8 less {lens or encumbrances remaining at time of sa!~, First American Title Insurance Company' Signature of Declarant or Agent _1n00ill_ a _ Counlr..,..... RealId<< F... . ex, MAIL TAX STA1EMENTS TO.: \J\ ~ IJ, 110li.., _;J..lo,?)oq- AP #.922-0.35-0.31-8 TRA 0.13-0.13 TRUSTEE'S DEED UPON SALE FIRST AMERICAN TITLE INSURANCE COMPANY, a Corporation, (herein called Trustee) daBS hereby grant and convey, but without covenant or warranty, express or implied, to The Redevelopment Agency of the City of Temecula (herein called Grantee) the real property in the County of Riverside City of Temecula , State of California, described as follows: Exhibit nAil This conveyance is made pursuant to the authority and powers vested in said Trustee, as Trustee, or Successor TtusteEl-, or Substituted Trustee, under that certain Deed at Trust executed by Roy G. Black and Victoria Black, husband and wife as Trustor, recorded May 12/ 1993 , as Instrument No. 177366 , in Book , Page ------ of Official Records in the Office of the Recorder of Ri versicle County, California; and pursuant to the Notice of Default recorded March 30., 1998 ' as Instrument No. 117535 in Book , Page ------ , of Official Records of said County, Trustee having complied with all applicable statutory requirements of the State of California and performed aU duties required by said Deed 0{ Trus1, including, among other things. as applicable, the mailing of copies of notices or the publication of a copy of the notice of default or the personal delivery of the copy of the notice of default or the posting of copies of the notice of sale or the publication of a copy thereof. At the time and place fixed in the Notice of Trustee's Sale, said TrLlstee did sell said property above described at .public auction on July. 30, 1998 10 said Grantee, being the highest bidder therefor, for $ 345,189.53 cash, laWful money of the United States. Dated: July 3D, 1998 STATE OF CAliFORNIA COUNTY OF RivAndde On Julv 30., 1998 } }ss. ) FIRST AMERICAN TITLE INSURANCE COMPANY, as Trustee t-hc. "....ri""......<::'.;'J"nl:'l.('l personally appeared ~ Mike Cowan By $M'!ft~ Mike - Cowan Assistant Secretary J~~i.i~t ::Ii , .. . No!aly Public. CaI_I. ~ X ., RlViiASIDE COUNTY ~ L~:-:.~~_ _ _~ .;!;~~:: -~ before me. personally known to me (or proved to me on the basis of satisfactory evidence) to be the person{s) whOse name(s} islars subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capadt'j{ies), and that by his/herltheir signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. WITN ESS my hand and offlc~ seal. __ /'I d' . Signature /kA-4-1f' ~ ~. L!A:./'~_ {This area for official no1arial sea>> "n~t=: J1/0!l\ ( AFFIDAVIT OF NON-IVIILIT".:!lv .5~rvn:::.': STATE OF CALIFORNIA ]ss. CQUNTY GF ] The Redevelooment Aaencv of the City of Temecula deposes and says: being first duly sworn, That he is over the age of eighteen years and competent to make this affidavit: That Rov (.;. 81 nrk Ann Vi ,.,t-rw';:::, Qlac.k.. are not, and neither is, in the militaxy service of the United States, within the meaning of the Soldiers' and Sailors' Civil Relief Act, as amended: that neither person is a member of the United States lvlarine Corps, Women's Reserve, or Women's Army Auxiliary Corps or Women's Anny Corps (WACS), or Women's Coast Gnard Reserve (SPARSE), or being educated under the supervision of the United States preliminary to induction into the Military Service or under orders to report for induction under the Selective Training. and Service Act of 1940, as amended, or as a member of the Enlisted Reserve Corps under orders to report for military service or an American Citizen serving with the. forces of any nation allied with the United States in the prosecution of a war, or in the Federal Service or active duty as a member of the Army of the United States, or the United States Navy, or the lvlarine Corps, or the Coast Guard, or as an officer of the Public Health Service within the purview of the Soldiers' and Sailors' Civil Relief Act of 1940, as amended. That this affidavit is made for the pnrpose of inducing First Ameri r.;:m Ti t.lp- In~lJrAn("A ('r"lm.pa.r:T as Trustee, without leave of court first obtained, to cause certain properly to be sold lmdel' the terms of a deed of trust pursuant to the power of sale contained therein. DATED: July 30, 1998 The Redevelopment Agency of the City of Temecula BY:~~ r~ Ronald E.CBradley, Exector Director Subscribed and SWOIn to before me this .L.fl1 day of () Lt (,fA ..(J;;t , o .19~ J------------~ MARGIE T. COHEE @ Commission # 1167659 z ~ ~. No:ory PUblic - California ~ j. Riverside County I , , My Comm. Expires Jon 5, 2002 t I . ~I?.AJ~' ~1 ~li J (Notary Public in and for said County and State) (Notarial Seal) 2024 (3175) UNSECURED PROMISSORY NOTE $950,000.00 ,2007 Temecula, Califomia 1. Basic Terms. For value received and pursuant to, the undersigned CITY OF TEMEC1.TLA ("City") promises to pay to the order of the REDEVELOPMENT AGENCY OF THE CITY OF TEMEC1.TLA (the "Agency") at 43200 Business Park Drive, Temecula, Califomia 92589, or at such other place as the Agency may from time to time designate in writing, the principal amount of Nine Hundred Fifty Thousand Dollars ($950,000.00), with seven percent simple interest, on June 30, 2010; as provided in that that certain Cooperation Agreement dated as of , 2007 between the City and Agency. 2. Prenavment. City may prepay the outstanding principal balance under this Note, in whole or in part at any time without penalty. 3. Remedies. 1.Tpon the occurrence of a default, at the option of the Agency, the entire principal balance of this Note shalt without demand or notice, immediately become due and payable. No delay or omission on the part of the Agency in exercising any right or remedy shall operate as a waiver of such right or remedy. Agency may exercise all legal remedies available to it for a default ofthis Note. 4. Waivers. City hereby waives diligence, presentment, protest and demand, notice of protest, dishonor and nonpayment of this Note, and expressly agrees that, without in any way affecting the liability of City hereunder, the Agency may modify or waive any terms of the Cooperation Agreement, or any document executed in connection with or pursuant to the Cooperation Agreement. City further waives, to the fullest ex1:ent permitted by law, the right to plead any and all statutes of limitations as a defense to any demand on this Note. 5. Attomevs' Fees. If this Note is not paid when due or if any other event of default under this Note occurs, City promises to pay all costs of enforcement and collection, including but not limited to reasonable attomeys' fees, whether or not any action or proceeding is brought to enforce the provisions hereof, and payments under this Note shall first be applied to such costs before they are applied to principal. 6. Severabilitv. Every provision of this Note is intended to be severable. hl the event any term or provision hereof is declared by a court of competent jurisdiction to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the balance of the terms and provisions hereof, which terms and provisions shall remain binding and enforceable. CITY OF TEMECULA (CITY): 11087\0020\750805.2 Shawn D. Nelson City Manager ATTEST: Susan Jones, MMC City Clerk APPROVED AS TO FORM: Peter M. 11lOrson City Attomey 11087\0020\750805.2 -2- CIVIC CENTER PLAZA T r-. .,,,..,..-'/ I ~~ @1j' I ___________ ___I , , ,. l- . en .~ ! Z - - " <C . ,. . I :E ~ . . I ( - RDA DEPARTMENTAL REPORT Ii - I. ITEM NO. 22 I I Approvals City Attorney Director of Finance City Manager p,v.('" /112- 0G..- TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Agency Members FROM: John Meyer, Redevelopment Director DATE: March 27, 2007 SUBJECT: Redevelopment Departmental Monthly Report Attached for YOLlr information is the monthly report as of March 27, 2007 for the Redevelopment Department. First Time Homebuyers Program Funding in the amount of $100,000 is available for FY 06 -07. Residential Improvement Programs The program bLldget for FY 06-07 is $350,000, with $119,120 fLlnded on 18 units. The amount available to each participant is$7500. Habitat for Humanity Council entered into a Disposition and Development Agreement (DDA) with Habitat for HLlmanityto develop a home-ownership project within the PLljol Neighborhood. The project located on the northwest corner of Pujol and First Streets will consist of 5 new single-family detached homes. The houses are arranged along Pujol Street and a private lane. The preliminary grading permit has been issued and rOLlgh grading has been completed. A tentative tract map has been approved for the adjacent property for two additional single family detached homes. Dalton Mixed-Use II On May 28, 2005, the Council approved an Owner Participation Agreement with D'Alto Partners to build a mixed-Lise affordable hOLlsing project. The project will consist of 24 L1nits over 5,000 sq. ft. of retail/commercial. The project is located on the north side of Fifth Street, west of Mercedes. It is estimated that construction will be completed in April 2007. Dalton Mixed-Use III On March 28, 2006, the COLlncil approved an Owner Participation Agreement with D'Alto Partners to bLlild a mixed-Lise affordable hOLlsing project. The project will consist of 22 L1nits over 4,700 sq. ft. of retail/commercial. Vertical constrLlction has begLln. It is estimated that constrLlction will be completed in the Fall of 2007. The project is located on the north side of Fifth Street, west of Mercedes. Facade Improvement/Non-Conforming Sign Program The following facade improvement/sign projects are in process or have recently been completed: Palomar Hotel - Paint Exterior, New Windows and Doors La Menagerie - Design and Install Wood Blasted Signs State Farm InsLlrance - Design and Install Three Wood Signs. Old Town Promotions/Marketing Bluearass Festival The 7th AnnLlal BILlegrass Festival was held in Old Town on March 17 & 18, 2007. The weekend inclLlded three venLles featLlring bands playing consecLltively; indoors at the Stampede, OLltdoors at Front & 6th Street and at the Mercantile on Main Street. The featLlred bands inclLlded Byron Berline, BILlegrass Etc., Silverado, BLlrnette Family, Sligo Rags, BILlegrass Brethren, Pacific Ocean BILlegrass and TemekLl BILlegrass. The BILlegrass Festival is one of the most popLllar, second only to the car shows. Pickers were able to find a place to jam anywhere along the rLlstic streets of Old Town TemecLlla. SchedLlled workshops on the mandolin, fiddle, gLlitar and banjo were held each day and were also free. Organized jam sessions with host bands will also be part of the event. The event inclLlded food and craft vendors. Other L1pcoming events will inclLlde Western Days, May 19 & 20, the Street Painting Festival, JLlne 23 & 24 and Hot SLimmer Friday Nights beginning JLlly 13 throLlgh ALlgLlst 31. fft1d ~ ,~ ,-' ....._;?, ~ :-~-- ~ lSpecial Guest ~ 'Dave ~Stamey "Plenty \of Workshops It. 'reat .ram .Sessions ~Indoors .at 1he ,Stampede, Outdoors .on the Street, All ,concerts .are ,FREE! ,Saturday 12 noon to 6 p.m. Sunday 12 noon to 5 p.m. Jor Infomation .call: (951) &94-&412 ,or (951) &78-,1456 h www.temeculacalifornia.comorwww.tricopolisrecords.com -.' MEMB~R fi:' I~ Weekend DRY Camping in Town $10 per night. RSVP (951) 678-0831 ~i 8 ,.,,,,, MEMBER The sponsored by ... D- ; z~ noor 9 9 ~ lamood """'~c ~~ M~~~~~~~nm Country KF.~ 2. ~ environmental servites a.. ol.i6 9leavu16 P RE?~' ~rc;d;'!'~'~S::..;<;,L C Porch 1<VS4'$ ~ J GORDON SPECIALTIES :J1tU:OfJ COUNCIL BUSINESS Ii - I. ITEM NO. 23 I I Approvals City Attorney Director of Finance City Manager ~ IJIZ C'.k1.- CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Howard Windsor, Fire Chief DATE: March 27, 2007 SUBJECT: Proposed ordinance of the City of Temecula prohibiting the non-permited use, storage, manufacturing, and sale of fireworks. PREPARED BY: Eric Jones, Management Assistant RECOMMENDATION: That the City Council: 1. IntrodLlce and read by title only an ordinance entitled: ORDINANCE NO. 07- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 8.36 TO THE TEMECULA MUNICIPAL CODE PROHIBITING THE NON-PERMITTED USE, STORAGE, MANUFACTURING AND SALE OF FIREWORKS BACKGROUND: Illegal fireworks represent a public safety hazard to the City of Temecula leading to hazardous situations, injuries, personal property loss, and fires, which jeopardize the safety of the public and increase the cost of law enforcement and fire protection. The TemecLlla Police Department responded to 142 calls for service regarding fireworks in calendar year 2005 and 128 in 2006. This problem has also been experienced throLlghout unincorporated Riverside County. To develop a solution, Riverside County approved the creation of the Illegal Fireworks Task Force on April 11'h, 2006. The first recommendation from the task force was to enact a new County ordinance prohibiting the Lise, storage, manufactLlring, and sale of fireworks to deal with these problems. The ordinance also authorizes the Fire Chief to issue permits for fireworks shows and pyrotechnic special effects. This new ordinance combines all County regulations regarding fireworks into one ordinance and allows for stiffer penalties for the Lise and possession of illegal fireworks. As a result of this work, the Western Riverside Council of Government's Executive Committee has recently taken action to encoLlrage local jLlrisdictions to consider adopting the ordinance or similar provisions. Adopting a City ordinance similar to the new COLlnty Ordinance will allow the City to red Lice the pLlblic safety hazard caLlsed by illegal fireworks with greater ease. Illegal fireworks represent a pLlblic safety hazard to the City of TemecLlla for several reasons. First, fireworks are often sold to children. According to the U.S. Fire Administration, children Linder the age of 15 sLlffered 45% of all injLlries from fireworks in 2003. Second, fireworks are often stored withoLlt safety precaLltions in residential neighborhoods. I n March 2006, in Los Angeles COLlnty, a cache of illegally stored fireworks destroyed a Lakewood home when they erLlpted in a massive explosion that knocked the hOLlse off its fOLlndation and damaged several other hOLlses and cars nearby. Third, fireworks can be disassembled for the explosive powdertheycontain to make bombs and other explosive devices. FOLlrth and finally, fireworks often come from Mexico where safety regLllations for making fireworks are not as stringent as those for fireworks manLlfactLlred in the United States. The preceding information provides evidence that illegal fireworks lead to hazardoLls sitLlations, injLlries, personal property loss, and fires, which jeopardize the safety of the pLlblic and increase the cost of law enforcement and fire protection. Moreover, in light of TemecLlla's geographical location within the COLlnty of Riverside, the City is sLlbject to long and volatile fire seasons. This makes illegal fireworks even more dangeroLls to all citizens of the City and not jLlst those possessing and L1sing the fireworks. The Fire Department recommends that the COLlncil adopt the inclLlded ordinance as an effort to red Lice the pLlblic safety hazards associated with the Lise of illegal fireworks. FISCAL IMPACT: None ATTACHMENTS: Proposed ordinance prohibiting fireworks within the City of TemecLlla ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 8.36 TO THE TEMECULA MUNICIPAL CODE PROHIBITING THE NON-PERMITTED USE, STORAGE, MANUFACTURING AND SALE OF FIREWORKS THE CITY COUNCIL OF THE CITY OF TEMECULIA DOES ORDAIN AS FOLLOWS: Section 1. follows: Chapter 8.36 is hereby added to the Temecula Municipal Code to read as 'CHAPTER 8.36 FIREWORKS "8.36.010 Defmitions. Whenever, in this Chapter, or in any resolution or standard adopted by the City Council pursuant to this Chapter, the following terms are used, they shall have the meaning ascribed to them in this Section, unless it is apparent from the contex1: thereofthat some other meaning is intended. A. "AGRICULTURAL AND WILDLIFE FIREWORKS" means fireworks designed and intended by the manufacturer to be used to prevent danlage to crops or unwanted occupancy of areas by animals or birds through the employment of sound or light, or both. B. "DANGEROUS FIREWORKS" has the same meaning ascribed to it under Section 12505 ofthe California Health and Safety Code and includes all ofthe following: 1. Any fireworks which contain any ofthe following: (a) Arsenic sulfide, arsenates, or arsenites. (b) Boron. (c) Chlorates, except: (1) In colored smoke mix1:ure in which an equal or greater amount of sodium bicarbonate is included. (2) In caps and party poppers. (3) In those small items (such as ground spinners) wherein the total powder content does not exceed 4 grams of which not 946344.1 January 20, 2007 1 greater than 15 percent ( or 600 milligrams) is potassium, sodium, or barium chlorate. (d) Gallates or Gallic acid. (e) Magnesium (magnesium-aluminum alloys, called magnalium, are pennitted). (f) Mercury salts. (g) Phosphorus (red or white except that red phosphorus is pennissible in caps and party poppers). (h) Picrates or picric acid. (i) Thiocyanates. (j) Titanium, except in particle size greater than 100- mesh. (k) Zirconium. 2. Firecrackers. 3. Skyrockets and rockets, including all devices which employ any combustible or explosive material and which rise in the air during discharge. 4. offire into the air. Roman candles, including all devices which discharge balls 5. Chasers, including all devices which dart or travel about the surface ofthe ground during discharge. 6. Sparklers more than 10 inches in length or one-fourth of one inch in diameter. 7. All fireworks designed and intended by the manufacturer to create the element of surprise upon the user. 111ese items include, but are not limited to, auto-foolers, cigarette loads, exploding golf balls, and trick matches. 8. Fireworks known as devil-on-the-walk, or any other firework which explodes through means of friction, unless otherwise classified by the State Fire Marshal pursuant to applicable law. 9. Torpedoes of all kinds which explode on impact. 10. Fireworks kits. 946344.1 January 20, 2007 2 11. Such other fireworks examined and tested by the State Fire Marshal and detennined by him to possess characteristics of design or construction which make such fireworks unsafe for use by any person not specially qualified or trained in the use of fireworks. C. "EXEMPT FIREWORKS" has the same meaning ascribed to it under Section 12508 ofthe California Health and Safety Code and shall mean any special item containing pyrotechnic compositions which the State Fire Marshal has investigated and deternlined to be limited to industrial, commercial, agricultural use, or religious ceremonies when authorized by a pernlit granted by the authority having jurisdiction. D. "FIRE CHIEF" or "CHIEF" shall mean the Fire Chief ofthe County of Riverside or such person as designated by the City Council to provide fire services for the City or his or her authorized representatives. E. "FIREWORKS" has the same meaning ascribed to it under Section 12511 of the California Health and Safety Code and shall mean any device containing chemical elements and chemical compounds capable of burning independently ofthe oxygen of the atmosphere and producing audible, visual, mechanical, or thernlal effects which are useful as pyrotechnic devices or for entertaililllent. TIle ternl "FIREWORKS" includes, but is not limited to, devices designated by the manufacturer as fireworks, torpedoes, skyrockets, roman candles, model rockets, rockets, Daygo bombs, sparklers, chasers, fountains, smoke sparks, aerial bombs and fireworks kits. F. "FIREWORKS KITS" has the same meaning ascribed to it under Section 12512 ofthe California Health and Safety Code and means any assembly of materials or explosive substances, which is designed and intended by the seller to be assembled by the person receiving such material or explosive substance and when so assembled would come within the definition of "FIREWORKS." G. "PUBLIC DISPLAY OF FIREWORKS" means an entertainment feature where the public or a private group is admitted or pernlitted to view the display or discharge of DANGEROUS FIREWORKS. H. "PYROTECHNIC OPERATOR" means any licensed pyrotechnic operator, who by exanlination, experience, and training, has demonstrated the required skill and ability in the use and discharge of fireworks as authorized by the license granted. 1. "PYROTECHNIC SPECIAL EFFECTS MATERIAL" means a low explosive material, other than detonating cord, commonly used in motion picture, television, theatrical or group entertainment production for which a pernlit from the Chief is required for use or storage. 1. "SAFE AND SANE FIREWORKS" has the same meaning ascribed to it under Section 12529 of the California Health and Safety Code and 946344.1 January 20, 2007 3 shall mean any fireworks which do not come within the definition of "DANGEROUS FIREWORKS" or "EXEMPT FIREWORKS." K. "SHERIFF" shall mean the Sheriff of the County of Riverside or such person as designated by the City Council to provide fire services for the City or his or her authorized representatives. L. STATUTORY REFERENCES. Whenever a provision of this Chapter refers to a state statute, the reference shall include a successor statue and any renumbered statute. "Section 8.36.020 Prohibitions A. GENERAL. No person shall have in his possession, or keep, store, use, shoot, discharge, set off, ignite, explode, manufacture, sell, offer to sell, give or transport any FIREWORKS, DANGEROUS FIREWORKS, or SAFE AND SANE FIREWORKS, except for use as AGRICULTURAL AND WILDLIFE FIREWORKS or for use in a PUBLIC DISPLAY OF FIREWORKS pursuant to a pennit obtained under the provisions of Sections 12640 to 12654 of the Califomia Health and Safety Code, the Fire Code adopted by the City, and this Chapter. B. MANUF ACTURING PROHIBITED. The manufacturing of FIREWORKS, DANGEROUS FIREWORKS, or SAFE AND SANE FIREWORKS is prohibited except under special permits as required by local and state regulations issued by the Fire Chief. C. PYROTECHNIC SPECIAL EFFECTS MATERIAL. A permit is required to manufacture, compound, store or use PYROTECHNIC SPECIAL EFFECTS MATERIAL. Permit application shall be make to the Fire Chief and the Sheriff. A pemlit shall be granted only to a State Fire Marshal licensed PYROTECHNIC OPERATOR. D. TIle FIRE CHIEF is authorized to establish procedures for the application and issuance ofthe pemlits authorized pursuant to this section. "8.36.030. Displays A. GENERAL. Permits are required to conduct a PUBLIC DISPLAY OF FIREWORKS. Permit application shall be made to the FIRE CHIEF not less than 14 days prior to the scheduled date of the display. TIle pemlit application shall include a diagram ofthe grounds on which the display is to be held showing the point at which the fireworks are to be discharged; the location of buildings, highways and other lines of communication; the lines 946344.1 January 20, 2007 4 behind which the audience will be restrained; and the location of nearby trees, telegraph or telephone lines and other overhead obstmctions. At the time of permit application, the SHERIFF shall be consulted regarding the requirements for standby fire apparatus. B. UNDER SUPERVISION OF PYROTECHNIC OPERATOR. Public display of fireworks operations shall be under the direct supervision of a PYROTECHNIC OPERATOR. The PYROTECHNIC OPERATOR shall be responsible for all aspects of a display related to pyrotechnics. C. INSURANCE REQUIRED. The permitee shall furnish a certificate of insurance in an amount deemed adequate by the FIRE CHIEF for the payment of damages which could be caused either to a person or persons or to property by reason ofthe pernlitted display and arising from acts of the permitee, agents, employees or subcontractors. D. TIle FIRE CHIEF is authorized to establish proedures for the application and issuance ofthe permits authorized pursuant to this section. "8.36.040 Exceptions Nothing in this Chapter shall be constmed to prohibit the use of fireworks by railroads or other transportation agencies for signal purposes of illumination, or the sale or use of blank cartridges for a show or theater, or for signal or ceremonial purposes in athletics or sports or for use by military organizations. "8.36.050. Enforcement A. TIle FIRE CHIEF and his or her authorized representatives and the SHERIFF and his or her authorized representatives shall have the authority to enforce the provisions of this Chapter. B. The FIRE CHIEF and his or her authorized representatives and the SHERIFF and his or her authorized representatives shall have the authority to seize, take, and remove any FIREWORKS, DANGEROUS FIREWORKS, and SAFE AND SANE FIREWORKS in accordance with applicable law. TIle FIRE CHIEF and his authorized representative and the SHERIFF and his authorized representative may charge any person whose fireworks are seized pursuant to this section, a reasonable amount which is sufficient to cover the cost oftransporting, storing, handling, and disposing ofthe seized fireworks. C. Any person who violates any provision ofthis Chapter is guilty of a misdemeanor, and upon conviction shall be punished as set forth in Chapter 1.20 of the Temecula Municipal Code. D. Any person who violates any provision ofthis Chapter shall be subject to the enforcement remedies of Chapters 1.21 and 1.24 ofthe Temecula Municipal Code. 946344.1 January 20, 2007 5 E. Nothing in this Ordinance shall be intended to limit any of the penalties provided for under the Califomia Health and Safety Code or Penal Code with regard to the sale, use, possession, delivery, or transportation ofDANGER01.TS FIREWORKS or all ofthese, nor any other civil or criminal remedies available to the CITY, FIRE CHIEF or SHERIFF. " SECTION 2. PRIOR ORDINANCE. The provisions of Chapter 8.36 shall supercede the provisions of any ordinances in conflict therewith adopted by reference in Chapter 1.08 ofthe Temecula Municipal Code. SECTION 3 SEVERABILITY If any portion, provision, section, paragraph, sentence, or word ofthis Ordinance is rendered or declared to be invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining portions, provisions, sections, paragraphs, sentences, and words ofthis Ordinance shall remain in full force and effect and shall be interpreted by the court so as to give effect to such remaining portions of the Ordinance. 946344.1 January 20, 2007 6 DEPARTMENTAL REPORTS Ii - I. ITEM NO. 24 I I Approvals City Attorney Director of Finance City Manager ~ 11/2 (kG CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Mitch Aim, Chief of Police DATE: March 27, 2007 SUBJECT: Police Department Monthly Report The following report reflects the activity of the TemecLlla Police Department for the month of February 2007. PA TROL SERVICES Overall calls for police service ................................................................................................. 7,540 "Priority One" calls for service ....................................................................................................... 39 Average response time for "Priority One" calls.............................................................5.32 Minutes VOLUNTEERS VolLlnteer administration hours ................................................................................................... 328 Community Action Patrol (CAP) hours .......................................................................................281 Reserve officer hours (patrol) ....................................................................................................... 24 Total VolLlnteer hours............................................................................................................... 1,018 CRIME PREVENTION/GRAFFITI Crime prevention workshops condLlcted ........................................................................................ 3 Residential/business security surveys conducted ..................................................................... 3/12 BLlsinesses visited.......................................................................................................................... 3 BLlsinesses visited for past crime follow-up.................................................................................... 7 Crime prevention articles ................................................................................................................1 Total sqLlare footage of graffiti removed................................................................................... 8314 Number of Graffiti Locations....................................................................................... .65 OLD TOWN STOREFRONT Total cLlstomers served............................................................................................................... 263 Sets of fingerprints taken .............................................................................................................. 24 Police reports filed ........................................................................................................................ 17 Citations signed off ....................................................................................................................... 28 Total receipts. ... ... ... ... ... ..... ... ... ... .... ... ... ... ... ... ..... ... ... ... .... ... ... ... ... ..... ... ... ... .... ... ... ... ... ... ..... ..... $5,677 POP TEAMS On sight felony arrests ....................................................................................................................8 On sight misdemeanor arrests...................................................................................................... 12 Felony arrest warrants served ........................................................................................................3 Follow-LIp investigations................................................................................................................ 10 Presentations............................................................................................................ .0 GANG TEAM On sight felony arrests ....................................................................................................................8 On sight misdemeanor arrests...................................................................................................... 13 Felony arrest warrants served ........................................................................................................3 Follow-LIp investigations................................................................................................................ 10 Field Investigations condLlcted ..................................................................................................... 10 Presentations............................................................................................................ .0 SPECIAL ENFORCEMENT TEAM (SET TEAM) On sight felony arrests ....................................................................................................................8 On sight misdemeanor arrests...................................................................................................... 13 Felony arrest warrants served ........................................................................................................3 Misdemeanor arrest warrants served ............................................................................................. 6 Follow-LIp investigations.................................................................................................................. 9 Stolen vehicle recovered................................................................................................................. 1 DrLlgs Seized: 8.8 grams of cocaine; 1.1 grams of hashish, 47.4 grams of methamphetamine; 87.9 grams of MarijLlana TRAFFIC Citations issLled for hazardoLls violations ................................................................................... 971 D.U.I. checkpoints condLlcted .........................................................................................................1 Non-hazardoLls citations............................................................................................................. 283 Stop Light AbLlse Program (SLAP.) citations........................................................................... 216 Neighborhood Enforcement Team (NET.) citations ................................................................. 256 Parking citations.. ... ... ... ... ... ..... ... ... ... .... ... ... ... ... ..... ... ... ... .... ... ... ... ... ... ..... ... ... ... .... ... ... ... ... ... ..... .... 560 InjLlry collisions.............................................................................................................................. 19 Presentations............................................................................................................ .4 INVESTIGA TIONS Beginning Case load .................................................................................................................... 189 Total Cases Assigned dLlring FebrLlary ........................................................................................43 Total Cases Closed dLlring FebrLlary........................................................................ .56 NLlmber of commLlnity seminars condLlcted ................................................................................... 0 Presentations............................................................................................................ .0 PROMENADE MALL TEAM Calls for service........................................................................................................................... 347 Felony arrest/filings....................................................................................................................... 12 Misdemeanor arrest/filings............................................................................................................ 33 Vehicle bLlrglaries ........................................................................................................................... 6 Vehicle thefts. ... ... ... ... ... ..... ... ... ... .... ... ... ... ... ... ..... ... ... ... .... ... ... ... ... ..... ... ... ... .... ... ... ... ... ... ..... ... ... ... ..... 1 Prevention/SLlppression Programs................................................................................................. 3 Crime Awareness for Retail Merchants Theft Decoy Vehicle Crime Deterrence SCHOOL RESOURCE OFFICERS Felony arrests................................................................................................................................. 1 Misdemeanor arrests ...................................................................................................................... 5 Citations..................................................................................................................... ................... 35 Y oLlth cOLlnseled ......................................................................................................................... 240 Presentations........................................................................................................... .12 Choices and ConseqLlences Grade 4-5 BLlllying Grades 4-5 DrLlg Awareness Grade 8 SexLlal Harassment Grade 9 YOUTH ACCOUNTABILITY TEAM Orientations delivered to new program members .......................................................................... 5 School visits.................................................................................................................................. 65 Home visits........................................................................................................................ ............ 27 Presentations............................................................................................................ .1 TrLlancy Sweep............................................................................................................1 Ii - I. ITEM NO. 25 I I Approvals City Attorney Director of Finance City Manager ~ BIZ. - (JU.... CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Debbie Ubnoske, Director of Planning DATE: March 27, 2007 SUBJECT: Monthly Report The following are the recent highlights for the Planning Division of the Community Development Department for the month of February 2007. CURRENT PLANNING ACTIVITIES New Cases The Division received 66 new applications for administrative, other minor cases, and home occupations including 7 applications for public hearings during the month of February. The new public hearing cases are as follows: EXTENSION OF TIME MAJOR MODIFICATION MINOR MODIFICATION PARCEL MERGER ZONING AMENDMENT 1 1 3 1 1 Soecial Proiects & Lana Ranae Plannina Activities The Long Range Planning Division commits work efforts toward larger scale and longer time frame projects for both private and public purposes. These activities can range from a relatively simple ordinance or environmental review to a new specific plan or a general plan amendment. Some of the major special projects and long range planning activities currently in progress are described in the paragraphs below: . General Plan Land Use Map Update - Planning staff and GIS have completed revision exhibits that explain the necessary changes to the Land Use Map caused by overlapping data sets, differences in conceptual plans versus recorded maps, and changes in the built environment. Some examples of changes include streets currently shown as residential will have no land use designation, Specific Plan areas will be modified to reflect recorded maps, and new park and school sites will be noted as Open Space and Public Institutional Facilities. All property owners affected by the proposed map changes will be notified by mail prior to any hearing. Staff anticipates a Planning Commission hearing in April and a City Council hearing in April or May 2007. (PAPP) . General Plan Housing Element Update - Staff has been attending WROCOG workshops on the Regional Housing Needs Assessment in preparation for the update of the City's Housing Element. SCAG released the Draft Regional Housing Needs Assessment numbers to cities and agencies in the region in February. Staff is currently reviewing the Draft RHNA Allocation Plan. It is expected that affordable housing goals and Housing Element Update must be certified by the State Department of Housing and Urban Development by December 2008. (PAPP) . Nicolas Valley Rural Preservation Area - Staff is undergoing an opportunities and constraints analysis of the properties contained within the Nicolas Valley Rural Preservation Plan area to develop strategies to assist property owners with the construction of needed infrastructure and services. This area is lacking paved roadways, water transmission lines, wastewater collection, cable television, etc. Because of the relatively few properties in the area, assessment districts may be too costly for property owners. Staff needs to map the existing flood plain and complete a slope analysis to create a comprehensive constraints map of the area. Staff met with the Council Subcommittee in late February to brief the Council on staff strategies for bringing much needed services into the area. It was determined that a public workshop should be held to solicit input from area residents. A workshop is tentatively planned for the last week of March. (PAPP) . Mixed Use Development Standards and Traditional Neighborhood Design Criteria - Staff is in the process of developing Mixed Use Development Standards by reviewing existing projects and guidelines. This is expected to result in a recommended approach for areas of the City that are designated for Mixed Use development. (WEST) . Transit Center and Transit Oriented Development Demonstration Project - Staff is involved with the Southern California Association of Governments and the Western Riverside Council of Governments to study issues and opportunities associated with implementing transit- supportive development adjacent to the proposed Temecula Transit Center. (WEST) . Smoking Ordinances - Two citywide smoking ordinances were prepared by staff and the City Attorney to prohibit smoking in the workplace and public places; and to regulate smoking in multi-family housing by setting aside 25% or more of the units in each development as non-smoking units. The ordinances were presented to the Planning Commission on February 7, 2007 with the Commission unanimously recommending City Council approval. A City Council hearing date is tentatively scheduled for Aril 27, 2007. (PAPP) . Noise Ordinance - Staff has researched other jurisdictions noise ordinances and is in the process of developing a noise ordinance that incorporates the goals and objectives contained in the General Plan. The proposed ordinance is expected to contain provisions that would clearly define acceptable noise parameters and will permit Code Enforcement and/or the T emecula Police Department to Issue citations for noise violations. Staff met with representatives from Riverside County in January for a briefing on the County's newly adopted Noise Ordinance. A draft noise ordinance has been prepared and is being reviewed by the City Attorney. A proposed hearing date has not been set at this time. (PAPP) . Water Efficient Landscaping Ordinance - The State of California recently adopted a Model Ordinance entitled California Friendly Landscapes, which identifies requirements for design, planting and irrigation. Riverside County recently adopted a new ordinance which includes the California Friendly criteria and expands on the model ordinance. Staff has obtained a copy of the county ordinance and is comparing it to the City's existing Water Efficient Landscape ordinance to determine if it should be revised. (PAPP) . Massage Ordinance - Staff is working with the Temecula Police Department to develop a new massage ordinance that is more restrictive than the existing ordinance and will be implemented and monitored directly by the Police Department. The proposed ordinance will require each employee to undergo several hundred hours of training, to wear identification at all times and includes more severe penalties for violators and business owners. (PAPP) . Hillside Development Policy- The policies are being examined for integration into the draft- grading ordinance. Staff is working with GIS to analyze topography, soil types, environmental (habitat), and other constraints. (PAPP) . Heritage Tree Ordinance - The proposed Heritage Tree Ordinance has been prepared and is being reviewed by the City Attorney's office. The ordinance will serve to protect certain identified tree species and other large diameter trees throughout the City. A public hearing date has not been set at this time. (PAPP) . Procedures to Implement CEQA - Staff initiated project to develop local guidelines and procedure manual for processing CEQA documents, including the adoption of local exemptions. This is expected to include significance thresholds and procedures for the City to contract for the preparation of environmental impact reports. (PAPP) . WQMP Development Code Consistency - Staff is reviewing the Development Code to determine if any WQMP requirements should be added to the development standards. (WEST) . Liberty Quarry - The City Council has selected Fehr and Peers to provide transportation consulting services and PCR Services to provide air quality consulting services to review the EIR for the Liberty Quarry project when it is released for public comment. (WEST) . Old Town Specific Plan Amendment - Staff is working with the Old Town Local Review Board on an amendment to the Old Town Specific Plan. Staff is considering design guidelines that would effectively result in reducing the apparent size, bulk, scale and height of buildings and guidelines that would encourage pedestrian activity on the street within Old Town. An in-lieu parking fee for commercial development may also become part of a future amendment to the Old Town Specific Plan following the results of the parking study that is underway. (WEST) Planning Agenda Report 2-0.1-07 through 2-28-07 . PA06-0060 Redhawk Condos APN# 962020012 DANA SCHUMA A Development Plan application for a multi-family residential project to construct 98 condominium units on 8.9-acres totaling 176,944 square-feet. The project site Is located within Planning Area 13 of the Redhawk Specific Plan on the corner of Peach Tree Street and Deer Hollow Way. Originally Parcel 20. of Parcel Map 24387; APN 962-020- 0.12; (Tentative Parcel Map No. 34715 - PAD6-0D98) Submitted Date 3/8/20.0.6 Approved Date 2/7/20.0.7 . PA06-0098 Redhawk Condos APN# 962020012 DANA SCHUMA A Tentative Parcel Map application for Condominium Purposes with a Final Map Wavier for 97 units on one parcei located at the corner of Deer Hollow Way and Peach Tree Street. Original Parcel Map No. 24387; new Tentative Parcel Map No. 34715; APN 962-020-0.12; (Development Plan-PA06-0060) Submitted Date 4/5/20.0.6 Approved Date 2/7/200.7 . P A06-0293 PROMENADE MALL EXPANSION APN# 910420005 CHERYL KITZEROW/MAlT PETERS A Development Plan to expand the Promenade Mall by 126,00.0. square feet with an outdoor life-style main street Shopping center consistent with square footage ailowed in the Temecula Regional Center Specific Plan. In addition, a ConditiDnal Use Permit is requested to construct two parking garages (west garage, 2 levels, 40.,20.0. square feet and east garage, 4 levels, 332,50.0. square feet). The project site is located at the Promenade Mall, between Macy's and Edwards Cinema, addressed as 40820. Winchester Road. Submitted Date 1 0./3/2006 Approved Date 2/21/2007 . PA06-0357 QUALITY NISSAN MASTER TUP APN# 921680013 KNUTE NOLAND A Master Temporary Use Permit (Auto Dealership) for Quality Nissan located at 41895 Motor Car Parkway (APN: 921-680.-0.13). Submitted Date 11/30/2006 Approved Date 2/7/2007 APN# . PA06-0362 West Pointe Condo Map35318 909321013 CHRISTINE DAMKO A Tentative Parcel Map (PM 35318) for condDminium purposes to create 12 condominium units for the 12 buildings within the West Pointe Center located on the south east corner of Roick Drive and Via Industria. (APN: 90.9-321- 013) Submitted Date 12/5/20.0.6 Approved Date 2/8/2007 . PA06-0373 TOYOTA OF TEMECULA VALLEY APN# 921080039 KNUTE NOLAND A Master Temporary Use Permit (Auto Dealership) for Toyota of Temecula Valley located at 26631 Ynez Road (APN: 921-720.-0.0.6). 1016 Planning Agenda Report 2-01-07 through 2-28-07 Submitted Date 12/15/2006 Approved Date 2/7/2007 APN# . PA07.0017 Old Town Marketplace Maj. TUP 922046018 KATIE LECOMTE A Major Temporary Use Permit to allow for Old Town Temecula Thursday Night Market Place to include live music, local produce sales, art, wine tasting adn artesian crafts located at 28699 Old Town Front Street (Baily's), valid for the duration of one year from January 18, 2007 through January 18, 20.0.8. (APN: 922-0.46-028) Submitted Date 1/17/20.0.7 Approved Date 2016 Planning Agenda Report 2-01-0.7 through 2-28-07 APN# PA06-0002 Roripaugh PA33A TTM No. 30767 964460010 CHERYL KITZEROW/MATT PETERS A Tentative Tract Map (No. 30767) to subdivide 11.8 gross acres into 18 lots (14 residential lots) located within Planning Area 33A in the Roripaugh Ranch Specific Pian. Submitted Date DRC Meeting Date Planning Commision 1/4/200.6 2/23/200.6 4/412007 APN# PA06-0206 Cabrillo Ave TPM & Minor Excep 922180009 DANA SCHUMA A Tentative Parcel Map with Finai Map Waiver and Minor Exception to subdivide a 4.98 acre site into two parcels located at 30465 Cabrillo Avenue. (APN 922-180.-0.09) Submitted Date 7/17/20.0.6 DRC Meeting Date 8/812006 Directors Hearing 4/5/20.07 . PA07.0008 WAHOOS CUP FOR SALE OF ALCOHOL APN# 921810026 BETSY LOWREY A Minor Conditional Use Permit application fDr the sale of distilled spirits at Wahoo's, a franchised Mexican Food Restaurant, located at the southwest corner of Overland and Margarita in Margarita Crossings Shopping Center [APN: 921-810-026] Submitted Date 1/1 0./20.0.7 DRC Meeting Date 3/1/2007 Directors Hearing 4/12/20.0.7 . P AOS.01 09 Mira Lorna Condos APN# 944060006 STUART FISK A Tentative Tract Map for condominium purposes to subdivide 7.24 acres into three lots (one residential condominium lot, one recreation lot, and one open space lot) on property located at the northeast corner of Rancho Vista Road and Mira Lorna Drive (APN # 944-0.60-0.06) Submitted Date 4/13/20.0.5 DRC Meeting Date No Hearing Planned . PAOS-0234 MIRA LOMA PDO APN# 944060006 STUART FISK A PLANNED DEVELOPMENT OVERLAY TO CHANGE THE ZONING OF A 7.24 ACRE SITE LOCATED AT 29601 MIRA LOMA ROAD FROM HIGH DENSITY RESIDENTIAL TO PDO-11 TO CHANGE THE DEVELOPMENT STANDARDS FOR THE SITE (APN # 944-060.-0.0.6) Submitted Date 8/8/20.0.5 DRC Meeting Date No Hearing Planned 3016 Planning Agenda Report 2-01-0.7 through 2-28-07 . PA06-0336 Blue Marlin Minor CUP APN# 910130035 KATIE LECOMTE A Minor CDnditional Use Permit for dancing, iive entertainment (small musical combo or a disk jockey) and to authorize an upgrade to an existing type-41 iiquor iicense (on sale beer and wine) to a type-47 iiquor license (on- sale general) to authorize the sale of beer, wine and distilled spirits at an existing restaurant (Blue Marlin) located at 27590 Jefferson Avenue. Submitted Date 11/6/200.6 Anticipated DRC Meeting Date 3/8/200.7 No Hearing Planned APN# . PA07-0003 TEMECULA CEMETARY MODULAR UNIT A Major Temporary Use Permit to install a modular office structure at the Temecula Cemetary located at 41911 C Street (APN: 944-020-004) 944020004 KNUTE NOLAND Submitted Date 1/5/2007 Anticipated DRC Meeting Date Administrators Hearing 3/12/200.7 . PA07.0016 CARRIAGE MOTOR MASTER TUP APN# 921290010 ERIC JONES Master Temporary Use Permit for weekend activities to include two banners, two jolly jumps, and three canopies at Carriage Motor Company located on the east side of Ynez at 27420 Ynez. Submitted Date 1/17/2007 Anticipated DRC Meeting Date No Hearing Planned . PA07.0018 SA TURN OF TEMECULA APN# 921290011 KNUTE NOLAND A Master Temporary Use Permit (Auto Dealership) for Saturn of Temecula located at 27430 Ynez Road (APN: 921- 290.-011). Submitted Date 1/18/20.0.7 Anticipated DRC Meeting Date Administrators Hearing 2/20/200.7 APN# . PA07.0020 Albert Nige House CUP 922054013 BETSY LOWREY A Conditional Use Permit to allow a church to be located in the Albert Nige House (historic house) located at 28649 Pujol Street. No internal or external changes will be made to the house. (APN: 922-0.54-013) Submitted Date Anticipated DRC Meeting Date No Hearing Planned 1/19/20.0.7 3/15/200.7 . P A07 .0026 Paradise Chevrolet Master TUP APN# 921290009 ERIC JONES Master Temporary Use Permit for weekend activities to include four banners, three jolly jumps, one food cart, and six canopies at Paradise Chevrolet located on the east side of Ynez at 27360. Ynez. Submitted Date 1/25/2007 Anticipated DRC Meeting Date No Hearing Planned APN# 4016 Planning Agenda Report 2-0.1-07 through 2-28-0.7 . PA07.0027 ROfipaugh SPA#3 958260014 CHERYL KITZEROW/MATT PETERS Roripaugh Ranch Specific Plan Amendment #3 requesting the following modifications (1) modify density transfer provisions, (2) allow additional f1exibilities on changes to planning area size/acreage/unit counts/entry monumentation/multi-use trail at southern and eastern boundary/requirement for roundabDuts, (3) revise landscape requirements for planning areas with an M2 land use designation, (4) modify fencing master plan/details, (5) allow mixed use development in PA11 with a CUP, and (6) clarify requirements for 360. architecture. Submitted Date 1/26/20.0.7 Anticipated DRC Meeting Date 3/15/200.7 No Hearing Planned . P A07 -0029 OLD TOWN CORVETTE SHOW APN# 922073024 KNUTE NOLAND A Major Temporary Use Permit for the Old Town CDrvette Show to be held on April 29, 2007 at 28721 Old Town Front Street (The Stampede) in Old Town Temecula (APN: 922-073-024). Submitted Date 1/29/2007 Anticipated DRC Meeting Date Administrators Hearing 2/28/200.7 PA07.0031 DCH ACURA APN# 921720013 KNUTE NOLAND A Master Temporary Use Permit (AUtD Dealership) for DCH Acura located at 26705 Ynez Road (APN: 921-720- 013). Submitted Date 1/29/200.7 Anticipated DRC Meeting Date Administrators Hearing 3/15/200.7 . PA07.0032 DCH CHRYSLER JEEP DODGE APN# 921720001 KNUTE NOLAND A Master Temporary Use Permit (Auto Dealership) for DCH Chrysler Jeep Dodge located at 26845 Ynez Road (APN: 921-720.-0.0.1). Submitted Date 1/29/20.0.7 Anticipated DRC Meeting Date Administrators Hearing 2/28/2007 PA07.0033 DCH HONDA APN# 921720012 KNUTE NOLAND A Master Temporary Use Permit (Auto Dealership) for DCH Honda located at 26755 Ynez Road (APN: 921-720.- 012). Submitted Date 1/29/2007 Anticipated DRC Meeting Date Administrators Hearing 2/28/20.0.7 . PA07.0040 T V CHAMBER OF COMMERCE MIXER APN# 922032027 ERIC JONES A Major Temporary Use Permit to allow the Temecula Valley Chamber of Commerce to conduct a mixer on March 21,2007. The event will feature a large tent in the parking lot to accomodate the anticipated 20.0. - 400. guests. Beer, wine, and food will be served. The event will be held at 2860.0. Mercedes Street. Applicant provided APN: 922-032- 027-3. Submitted Date 1/31/2007 Anticipated DRC Meeting Date No Hearing Planned APN# 50f6 Planning Agenda Report . PA07-0054 2-0.1-07 through 2-28-07 DCH TEMPORARY OFFICE 921080014 TRAILERS ERIC JONES A Major Temproary Use Permit to allow two 720 sq. ft. trailers to house six DCH Dodge employees for four months. Submitted Date 2/15/2007 Anticipated DRC Meeting Date No Hearing Planned APN# . PA07-0057 Rancho Community Church 959070012 CHRISTINE DAMKO A Major Modification to develop a middle SChODI, high school, and gymnasium totalling 291,30.8 square feet located at the Rancho Community Church site, north side of Highway 79S between Jedediah Smith Road and Margarita Road. The development is part of a Planned Development Overlay (Rancho Pueblo, PA0.1-D522) Submitted Date Anticipated DRC Meeting Date No Hearing Planned 2/20/2007 APN# . PA07-0060 HOME& LIVING EXPO A T CHAPARRAL A Major Temporary Use Permit for a home and garden show that will include approximately 200 exhibits enclosed within a tent. The tent will measure 360' X 10.0'. The event will be held at Chaparral High School, 27215 Nicolas Road. 911170070 ERIC JONES Submitted Date 2/21/2007 Anticipated DRC Meeting Date No Hearing Planned . P A07 -0066 LOWE'S TEMP STORAGE CONTAINERS APN # 910330011 KNUTE NOLAND A Major Temporary Use Permit for Lowe's home improvement center, 40390. Winchester Road, for 18 temporary storage containers to hold overflow merchandise from an racking system remodel in the main store building (910- 330.-011). Submitted Date 2/28/20.07 Anticipated DRC Meeting Date Administrators Hearing 3/12/2007 . PA07-0072 MUL T1PLE SCLEROSIS WALK APN# 921020066 KNUTE NOLAND A Major Temporary Use Permit for a fundraising walk by the National Multiple Sclerosis Society at Temecula City Hall and surrounding streets on April 21, 2007 (APN: 921-020-0.66). Submitted Date 3/7/200.7 Anticipated DRC Meeting Date Administrators Hearing 4/1/2007 80f8 ,~~Q ~~"~~~~G~~~ lj@;~~ ~I rg~I~~~:Qf_ 1/ ,,~t IN~ ~ "'9'~,~~' 111H!11i E::iJ" 11 ~. _.. ~ - i~ ~ ~ . ~ __ ~. ~~ ,,/. liB III >]e ~ WI R l1 '~~ \ ~ ~~~~ '(ffi;~.~~;g; .' ) ~~ '~~E\lg SRO~Y - .~~~ ~,'\~N\'I<~~'~~~'~.~~~ ,~~~, ~~'tlf "jJ"CO"~\~ ~ ~f ~~~~ '/)' ,,~Ji~ ,'.' ?~41 '. ;~iII ~~/ I- -;'\~VV)- -'- I "" <<'<. ~~' /: ~~ ~. ~ Cr--.. '.:j)..~ ~ I ,. ~,<~ // ;)/ fD7ooi/+J II .c;j~ ~ ill j".J c-i'" ,.<</ ~ , ! 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EEl ?f1?i'lr"f. \.- ~ ~, ~ 1~ 1/ II' h..... ~ ......--- \ ~i ~~%~/)'~~ . ~ ~jt ~ \~ I \ I ;\J '. . ~)~" ., . , / ~ 7' ^ '"~"~ ~ if{l 1111\, ~"\J /I ",,- ~ ;/ \: Im_ ~C:06o~d I i'-... ~./~, J /.l!(\L ./ ", 01 ': //jl ~ P\~I '-....Jw ---".-.- ;; (^OT27/ ~ < )~ I ~,,~ I\~~ Planning Status - February ( 1. Recently Approved ( ( 2. Scheduled for Hearing 3. New Submittals Pending ORe Meeting ( """ /~./. ~~. ~lWl / '~ ./,/7 Ii - I. ITEM NO. 26 I I Approvals City Attorney Director of Finance City Manager ~ i1J!.. CJo..- CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Shawn D. Nelson, City Manager DATE: March 27, 2007 SUBJECT: City Council Travel/Conference Report - February 2007 PREPARED BY: Sue Steffen, Executive Assistant RECOMMENDATION: Receive and file On FebrLlary26, 2007 Council Member Roberts traveled to Washington, D.C. to attend the Southern California Association of Governments (SCAG) and SOLlthern California Regional Rail Authority (SCRRA-Metrolink) lobbying trip. Metrolink will reimburse the City for his expenses. Attachments: Meeting Agendas 7Javid Jurch an4 JJlssociates SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY Tuesday, February 27, 2007 1',l'S I'\lV\ lOlV,V'lt t;IO(f 10:00 a.m. Kate Hallahan Subcommittee on TransportationIHUD Appropriations 2358 Rayburn House Office Building 202-225~214J 10:30 a.m, Megan Uzzell Office of Congresswoman Hilda Solis 1414 Longworth House Office Building 202-225-5464 11:30 a,m. Allison Rose Office of Congressman Adam Schiff 326 Cannon House Office Building 202-225-4176 12:00 p.m. Victor CaStillo Office of Congresswoman Lucille Roybal-Allard 2330 Rayburn House Office Building 202-225-1766 1:30 p.m. Doug Campbell Office ofCongressrnan Howard Bennan 2221 Rayburn House Office Building 202-225-4695 2:30 p.m. Hans Heinrichs Office of Congressman Buck McKeon 2351 Rayburn House Office Building 202-225-1956 3:00 p.m. Jason Gagnon Office of Congressman Ken Calvert 2201 Rayburn House Office Building 202-225-1986 17 2nd STREET, NORTHEAST, WASHINGTON, D.C. 20002 (202) 543-3744 FEB-25-2007 15:09 99% P.02 SCHEDULE 2007 SOUTHERN CALIFORNIA CONSENSUS TRIP .subJect to change Tuesdav. Februarv 27. 2007 6:00 Welcoming Reception 101 Constitution Ave, NW. 9th Floor Reception Washington. DC 20001 (202) 742-4400 (Members and Staff and Administration Officials) Wednesday. Februarv 28. 2007 7:30 Coffee and Review of Consensus Agenda C2 Group Offices 101 COnstitution Ave. NW, 9th Floor Board Room Washington, DC 20001 (202) 742-4400 8:30 Marion Blakey, Administrator, Federal Aviation Administration (pending) C2 Group Offices 101 Constitution Ave, NW. 9th Floor Washington. DC 20001 (202) 742-4400 9:30 Rick Capka, Administrator, Federal Highway Administration (pending) C2 Group Offices 101 Constitution Ave. NW, 9th Floor Washington, DC 20001 (202) 742-4400 10:00 Tyler Duval, Assistant Secretary for POlicy (confirmed) C2 Group Offices 101 Constitution Ave. NW. 9th Floor Washington, DC 20001 (202) 742-4400 11 :00 James Simpson, Administrator, Federal Transit Administration (confinned) C2 Group Offices 101 Constitution Ave. NW. 9th Floor Washington, DC 20001 (202) 742-4400 Noon Lunch - Speaker TBD C2GroupOffices 101 Constitution Ave, NW. 9th Floor Washington, DC 20001 (202) 742-4400 1 :30 lOOlXX, Senate Environment and Public Works Committee C2 Group Offices 101 Constitution Ave, NW, gth Floor Washington, DC 20001 (202) 742-4400 2:30 Aaron KleIn, Sheny little Senate Elanklng Committee C2 Group Offices 101 Constitution Ave, NW, gth Floor Washington, DC 20001 (202) 742-4400 3:30 Jim Kolb, MaJority Staff Director, and Jim Tyman, Minority Staff Director. House Transportation and Infrastructure Committee, Subcommittee on HIghways and Transit (pending) C2 Group Offices 101 Constitution Ave, NW, g'" Floor Washington, DC 20001 (202) 742-4400 4:30 open C2 Group Offices 101 Constitution Ave, NW, g'" Floor Washington, DC 20001 (202) 742-4400 7:00 Cocktails/Dinner Honorable Mary Peters, Secretary, USDOT (invited) C2 Group Offices 101 constitution Ave. NW, g'" Floor Washington, DC 20001 (202) 742-4400 ThurSdav. March 1_ 2007 8:00 Coffee and Review of Hill Agenda C2 Group Offices 101 Constitution Ave. NW. gth Floor Washington, DC 20001 . (202) 742-4400 9:00 Leave for House Rayburn Building 9:30 Southern CalifornIa Delegation Elriefing (Presentation and discussion among attendees and delegation) 2167 Rayburn House Office Building Washington, DC 20515 11:00 Cong. ,.",,,In James Oberstar. Chalnnan of House Transportation and Infrastructure; Congressman John Mica (R..fL). Ranking Member of House T&I; Congressman Peter DeFazio (DoOR), Chair - Subcommittee on Hlghwsys and Transit of House T&I; Congressman John "Jimmy" Duncan, Ranking Member- Subcom . . ,.." ,. on Highways snd Transit of House T&I 2253 Raybum House Office Building Washington. DC 20515 (202) 11 :30 Congressman John Olver (D-MA), Chair - Subcommittee on Transportation and Housing House Appropriations Committee; Congressman Joe Knollenberg (R-MI), Ranking Subcommittee on Transportation and Housing House Ap,.", .atlons Committee '2358 Rayburn House Office Building Washington, DC 20515 (202) 12:30 Lunch Rayburn House Office Building Cafeteria B Level 1:30 Transportation to Senate Hart Building from Raybum House Office Building 2:00 Senator Barbara Boxer, Chair - Senate Environment and Public Works Committee (pendIng) Senator Diane Feinstein, Senate Appropriations Committee (pending) Hart Senate Office Building Washington. DC 20001 (202) 742-4400 3:30 Senator Christopher Dodd, Chair - Senate Banking Committee (pending) Senator Richard Shelby, Ranking Member - Senate Banking Committee (pending) Hart Senate Office Building Washington. DC 20001 (202) 742-4400 4:30 Wrap-up and Review of Hili Meetings C2 Group Offices 101 Constitution Ave. NW. 9th Floor Washington. DC 20001 (202) 742-4400 Ii - I. ITEM NO. 27 I I Approvals City Attorney Director of Finance City Manager ~ IJIl (b.., CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: March 27, 2007 SUBJECT: Department of Public Works Monthly Activity Report RECOMMENDATION: Receive and file the attached Department of Public Works Monthly Activity Reports for the month of November and FebrLlary, 2007. CAPITAL IMPROVEMENT PROJECTS Monthly Activity Report February I March 2007 Prepared By: Amer Attar Submitted by: William G. Hughes Date: March 27, 2007 PROJECTS UNDER CONSTRUCTION 1. Fire Station - Northeast Site (Roripaugh Ranch) This project will construct a new fire station in the north part of the City. The majority of work was completed by April of 2006. Roripaugh Developer (Ashby) schedule shows access and utilities to the site in August 2007. Because of this there was cost to re-mobilize and complete the project when the aforementioned items are complete, these costs are reflected in an approved change order total, which is the responsibility of the developer. In addition, a fire engine/trLlck venting system (requested/added on 2/06) will be installed when the Contractor is re-mobilized; this cost is also included in the approved change order total. 2. Patricia H. Birdsall Sports Park A new 40+ Acres sports complex has been built at the corner of Pechanga Parkway and Deer Hollow Way. Bids were opened on 9/16/04, with Douglas E. Barnhart, Inc. submitting the low bid of $13,365,055.51. The grand opening for the sports park was held on 12/2/06; the project is substantially complete. Work continues on punch list items, and is 95% complete. Work continues on kitchen improvements in the Concessions Building; estimated completion is end of March 2007. 3. Temecula Library A full service library, approximately 34,000 square feet in area, has been built on Pauba Road, just west of Fire Station #84. The City was successful in obtaining State grant to aid in funding the library. The Library grand opening was held on December 14, 2006. Punch list work continues. All work should be complete by the end of March. 4. Temecula Education Center- Rough Grading This project will provide for the grading of the proposed Temecula Education Center. Project was awarded on 4/11/06. Construction started on 5/1/06. Construction started on 5/1/06. CCO#1 to relocate/modify all impacted utilities along Diaz Road adjacent to the project was approved by the RDA Board on 10/10/06 and Diaz Road will be brought up to grade and surcharged immediately following and be completed by March 30, 2007. 5. State Route 79 South Medians Under this project raised medians have been constructed on Route 79 South within the Temecula City limits. Most of the work on this project is complete. The Contractor only has punch list items and the four monument walls to complete. The monument walls should be completed by the end of March. 6. Traffic Signal Installations . Jefferson Ave. at Sanborn Ave. & Redhawk Parkway at Overland Trail/Paseo Para lion Under this project, two new traffic signals have been installed; one at Jefferson Avenue and Sanborn and another at Redhawk Parkway and Overland Trail/Paseo Parallon. The contract was awarded to HMS Construction on 6/27/06 and signal poles were immediately ordered. Both signals are complete and operational. A final change order is pending signature by the Contractor before the contract is paid in full. 7. City Field Operations Center (Maintenance Facility and Corporate Yard) - Phase 2 This project will construct the second phase of the City's Field Operation Center, which includes the building and the corporate yard. The project was awarded on July 25, 2006, a preconstruction meeting was held on 8-10-06 and the Notice to Proceed was issued effective 8-11-06. Metal decking, roofing and metal stud framing is being installed. 1 sl and 2nd floor slabs have been poured. 8. Rancho Vista Road Sidewalk This project constructed a new sidewalk along the south side of Rancho Vista Road between Ynez Road and Mira Loma Drive (east). The contract was awarded on 06/27/06, with construction commencing on 08/21/06. Construction is complete. Acceptance of the job is on Agenda for the City Council Meeting of March 27, 2007. 9. Fire Station - Wolf Creek Site A new 3-bay heavy urban fire station will be built at the SE corner of Wolf Valley Rd & Wolf Creek Dr South. A $3,591 ,000 construction contract was awarded to RC Construction on 7/25/06. A notice to proceed for this 260 workday contract was issued on 8/15/06. Interior electrical, plumbing fixtures, windows/door frames, painting, t-bargrids, drywall, taping, tile and hard lid ceiling at Apparatus Bay, etc. is progressing. CMU perimeter wall will be demolished & reconstructed this week. Onsite Edison work is progressing - street light in conflict will be removed. Site grading has started as well as site concrete work. Work is progressing on schedule. 10. Erie Stanley Gardner Exhibit This project created an exhibit for the famous author. Construction work was completed on 01/08/07. 11. Diaz Road Realignment to Vincent Moraga Under this project, Diaz Road will be realigned starting just south of Rancho Way to Vincent Moraga Road at Rancho California Road. Business Park Drive will be aT-intersection at Diaz. Bids for this project were opened on December 4th, 2006. Elite Bobcat Service, Inc. was award the construction contract at the January 23,2007 City Council meeting. A pre-construction will be conducted this month and the construction should start in April. 12. Rancho California Road Widening, Old Town Front Street to 1-15 (Southside) This project will construct an additional eastbound lane to provide for a right turn lane to southbound 1-15, as well as modify the existing median to accommodate dual left turn lanes from westbound Rancho California Road to southbound Old Town Front Street. Caltrans has issued the encroachment permit for the portion of the work within the State right-of-way. The project was awarded construction contract on 02/27/07. Construction should start in April. 2 PROJECTS BEING ADVERTISED FOR BIDS NONE PROJECTS IN DESIGN 1. Pechanga Parkway Improvements - Phase II (SR 79 South to Pechanga Road) This project will widen Pechanga Parkway (formerly Pala Road) to its ultimate width from the Pechanga Parkway Bridge to Pechanga road. The revised Environmental Document (ED) is scheduled to be submitted to FHWA the week of March 12 and approval is expected with this last submittal. More revisions to the noise were needed before the ED could be submitted to FHWA. After FHWA approves the ED, the City can begin the Right of Way acquisition phase and submit the PS&E Package to Caltrans (Local Assistance) for their review. Once the City receives a letter of Authorization for construction from Caltrans (Local Assistance), the City can start the public bidding process for construction. 2. Murrieta Creek Bridge - Overland Drive Extension to Diaz Road This project includes studying alignments, design and construction of an extension of Overland Drive, westerly to Diaz Road, including a new bridge over Murrieta Creek. The design is being coordinated with the planned Murrieta Creek improvements overseen by Riverside County Flood Control (RCFC) and the Army Corp of Engineers (ACOE). The design consLlltant's 60% plans have been routed to the appropriate City departments, RCFC & ACOE, and the local utility agencies for review and comment. Final comments were sent to the consLlltant during the month of January and the consultant will resubmit the 90% design plans to the City within one month. 3. Murrieta Creek Multi Purpose Trail This project will build equestrian and bike trails along Murrieta Creek between Rancho California Road and Diaz Road. The project is funded in part by a $1,214,000 federal grant. All necessary approvals to advertise the project have been obtained and Council has authorized the solicitation of construction bids. The City submitted an encroachment permit application to Riverside County Flood Control District (RCFC) Dec. 13, 2006.The project will be advertised for construction bids once the Encroachment Permit is received. 4. Main Street Bridge Over Murrieta Creek (Replacement) This project will replace the existing Main Street Bridge over Murrieta Creek. Design consultant Simon Wong Engineering (SWE) and the City are continuing to pursue environmental permitting and coordination issues associated with pursuing the bridge replacement as a stand alone project separate from the Corps of Engineer's channel improvement project. SWE submitted a requested amendment their original design contract in light of these additional efforts; additional funding will be required to cover this extra work. The City was notified that anticipated Federal funding for this project was programmed for Federal Fiscal Year 201 0/2011, which could have serious ramifications to the project. Alternatives to the FFY programming decision are being explored; no significant 3 changes since last month. 5. Diaz Road Extension to Cherry Street This project was previously "On-hold'" pending data from Riverside County Flood Control. With the constrLlction of the proposed Education Center, this project has become developer driven. Plans have been routed to various utilities for identification of possible conflicts and to Riverside Flood Control and Army Corp of Engineers for verification that the proposed roadway is in conformance with the proposed detention basin within Murrieta Creek. 6. Santa Gertrudis Bicyclel Trail Undercrossing at Margarita Road This project will construct a trail for bicycles and pedestrians along Santa Gertrudis Creek under Margarita Road. Data regarding existing utilities are being incorporated into the design. RCFC has provided an Encroachment Permit. This project cannot be constructed until adequate funds are identified. An application was submitted for State Bicycle Transportation Account (BTA) funds on 12/1/06. 7. Western Bypass Corridor Alignment Study This project will complete an alignment study for the Western Bypass Corridor. The City's design Consultant, URS, has completed the preliminary work for the alignment study and the City completed their review. URS is now looking into a more detailed design and potential issues with various alternatives and will submit their finding to the City. Electronic files of one of the alignments for the southern portion of the project (south of Rancho California Road) were given to the engineer of the developer of the Villages of Old Town. They are supposed to commit to complete the plans and the constrLlction of this portion within a specified time frame. The City is waiting for a letter from the Villages of Old Town with a commitment to design and construct the southerly portion of the WBC include a timeline to accomplish these improvements. 8. Western Bypass Bridge Over Murrieta Creek This project involves the design and construction of a new bridge over MLlrrieta Creek at the westerly terminus of R-79S and an extension of Pujol Street to the new structure. Once constructed, this will serve as the southerly connection of the Western Bypass Corridor. Phase 1 work continues, including hydraulic modeling, reevaluation of profile and bridge type based on ACOE freeboard requirements, identifying impacts to adjacent developments, and securing environmental and entry permits for geological investigations (ACOE, CDFG, MWD, RCFCD). The developer of the Villages of Old may be taking over the design and construction of this project. 9. Redhawk Park Improvements, Four Sites This project will add amenities to four park sites in the recently annexed Redhawk area. RJM is currently working on master plans for the four different park sites. A dog park is planned for one of the park sites. RJM gave a presentation to a committee with members from City Council, residents and staff. This presentation included the information from past community work shops, which helped with conceptual design of the parks. Due to budgetary restraints, the construction was divided into phases over a number of years. RJM used the existing irrigation layout at the future dog park to help reduce the costs but at the same time allowed for a very flexible design that will be able to be 4 adjusted as the dog park needs change in the future. 10. Old Town Infrastructure Projects - Site Demolition and Site Prep This project involves demolishing the existing non-historic structures on the City owned parcels at the intersection Main and Mercedes to make way for the Main Street Realignment and the Old Town Parking Structure. RBF, the City's design consultant, has completed the base maps for the project and are coordinating their work with NMR, the project Architects. Design efforts will be ongoing for the next several months. Demolition plans for Mclaughlin BLlilding and old Pantry are being prepared. 11. Old Town Infrastructure Projects - Underground Utility District This project will effectively underground all overhead utility lines along Old Town Front Street, between 2nd and 6th streets, all of Main Street east of Murrieta Creek and Mercedes Street between 2nd and 6th streets. The City COLlncil approved the resolution forming the underground utility district on October 10,2006. SCE is designing their underground systems, which will be followed by design of CATV & Telephone UG systems. 60% street improvement plans have been forwarded to the utilities for their review in late January 2007. 12. Old Town Infrastructure Projects - Street Improvements, Mercedes St (2nd - 6th) & the Realignment of Main St. This project will improve Mercedes Street and realign Main Street as part of phase 1 of the Old Town Civic Center project. RBF has submitted 70% plans, which are now under City review. Water & sewer lines are also under design & are to be incorporated into the street plans. Items of interests: (a) profile for Mercedes St. is to be lowered significantly south of Main St., (b) the high point on Mercedes St. shall be in front of the proposed City Hall & Civic Plaza, (c) working w/landscape architect, SWA, on Civic Plaza details. The design process will be ongoing for the next several months. 13. Old Town Infrastructure Projects - Parking Structure & Office/Retail frontage This project will construct a parking structure, including office and retail frontage as part of phase 1 of Old Town Civic Center project. Design Architect, NMR presented architectural schemes and connection points to the parking structure. Preliminary concepts were well received. NMR is now finalizing concepts. Parking StrLlcture orientation has been revised to accommodate proper number of spaces. Design efforts are ongoing. 14. Old Town Infrastructure Projects - Civic Plaza Under this project, the plaza area for Phase 1 of the Civic Center will be constructed. SWA sub- consultant to NMR, the City's design consultant, met with Staff and RBF to work out details for the curbs, transitions and enhanced pavement in the Plaza/Mercedes/quad area. Design efforts will be ongoing for several months. 15. De Portola Road Pavement Rehabilitation Project (from Jedediah Smith to Margarita) This federally funded project includes rehabilitating De Portola Road from Jedediah Smith Road to Margarita Road. On Nov 14, 2006 CC approved the design agreement with GFB-Friedrich. Consultant has started the record research, survey and geotechnical work. City forwarded utility as- builts to GFB for coordination. 30% plans were submitted 2/12/07 and 70% plans are expected in April. This is a federally funded project. The PES Submittal/Application is in process with Caltrans; 5 they are also requiring a NESMI report, which is currently being worked on. 16.79 South to Pechanga Parkway - Dual Right Turn Lanes This project includes the design and construction of two dedicated right turn lanes on eastbound 79 South to southboLlnd Pechanga Parkway. The design will involve the minor widening of 79 South and relocation of a couple of traffic signal poles. Staff met with the design consultant the week of March 12 and a preliminary design plan will be provided to the City within a couple of weeks. 17. Santiago Detention Basin This project includes the design and construction of a desilting basin on the so Lith side of Santiago Road between Vallejo Avenue and John Warner Road. Responses to the RFP sent to various civil engineering firms in December 2006 were reviewed. Staff is negotiating a scope and a fee with the chosen consultant. The City Council approved the design contract with the chosen consultant at the March 6 meeting and Phase I of the design will begin this month. 18. Winchester Road/79-North Corridor Beautification This federally funded project will design and construct landscaping and irrigation enhancements to the existing raised medians along Winchester Road between Ynez Road and the easterly City limit. The City Council approved an agreement with RBF for the design on March 6, 2007. Design work will begin once a Purchase Order is issued. 19. Localized Storm Drain Improvements This project will fix the drainage problem at the south end of Front Street (at the MWD easement). Baseline right of way, L1ti1ities, and mapping are established. This project is currently on hold. 20. Long Canyon Detention Basin - Access Road This project will construct an access road to the Long Canyon Detention Basin. Plans and specifications are 90% complete. City is seeking FEMA funds to remove excess silt deposited within the basin before constructing the access road. Project is on hold until FEMA determination is finalized. 21. Bridge Fencing Enhancement This portion of the project will provide ArchitectLlral Enhancements to the recently constructed fencing at the Overland Drive and Rancho California Road bridges over Interstate 15. Caltrans has issued an Encroachment Permit for the construction and maintenance of the project. A cost proposal for construction has been received and sufficient funds are being sought. 22. Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek This federally funded project includes the design and construction of an approximately 200' ped/bike bridge over Santa Gertrudis Creek near Chaparral H.S. The City received a report in May 2006 identifying alternate bridge alignments, costs & recommendations. At the RCWD Board meeting on 2/8/07, it was voted to deed a parcel needed for the construction of the bridge to the City for a nominal fee. A proposal has been requested from Nolte Associates to complete the design of the bridge. This is a federally funded project, which will involve NEPA documents. 6 23. Ronald Reagan Sports Park Channel Silt Removal & Desiltation Pond This project includes restoring the Best Management Practices (BMP) of the Stormwater Pollution Prevention Plan (SWPPP), the Water Quality Management Plan (WQMP) and the RWQCB by desilting the channel & pond located near the Sports Park. A US Army Corps of Engineers Nationwide Permit application has been submitted and communication with the Department of Fish & Game is continuing. City Council authorized the Professional Services Agreement with BonTerra Consulting on 11/14/06 and the kick off meeting was held on 12/06/06. Bonterra has initiated the environmental clearance process. PROJECTS IN THE PLANNING STAGE 1. 1-15/ SR 79 South Interchange - Project Report (PR) This project will modify the 1-15/ SR 79 South Interchange to accommodate projected future traffic. This is the next step of project development after the completion of the Project Study Report. City continued development of design geometries and environmental technical studies. Status is as follows: :>> Draft Project Report - Final submittal pending Caltrans review of Environmental Document. :>> Advisory Design Exceptions - Approved 10/18/06. :>> Mandatory Design Exceptions - Approved 10/20/06. :>> Stormwater Data Report - 4th submittal is to coincide with final PR Submittal. :>> Traffic StLldy - Approved 09/11/06. :>> Modified Access Report - 1st submittal under FHWA review. :>> Geometric Approval Drawings - Under development. :>> Initial Study Assessment - Approved September 2005. :>> Acoustic Evaluation - Approved December 2005. :>> Air Quality Assessment - Approved PM10 and PM2.5 JLl12006. :>> Nat Environmental StLldy - Approved May 2006. :>> Cultural Studies - Approved November 2006. :>> Environmental Document - 2nd Submittal is under Caltrans review. 2. French Valley Parkway Overcrossing and Interchange, Project Report (PR), Plans Specifications, and Estimate (PS&E) Preparation This project will construct an interchange between Winchester Road Interchange and the 1-15/1-215 split. The project is moving through the Caltrans process. Current status is as follows: :>> Draft Project Report - Approved June 2006. :>> Project Report - Final preparation pending approval of Environmental Document. :>> Environmental DocLlment - FHWA review pending NCR determination of acceptability. :>> New Connection Report - Preparing final response to FHWA :>> Stormwater Data Report - Under Caltrans review. 7 ~ Mandatory Design Exceptions - Approved 07/18/06. ~ Advisory Design Exceptions - Approved 07/18/06. ~ Exception to Ramp Metering Policy - Approved 07/05/06. ~ Geometric Approval Drawings - Approved 07/18/06. ~ Freeway Agreements - Preparing 4th submittal for Caltrans review. ~ Risk Management Plan - Updating as necessary. ~ Project Charter - Preparing first draft. 3. French Valley Parkway Phase 1 - Southbound Off-Ramp to Jefferson, Auxiliary Lane, and Widening the Bridge over Santa Gertrudis Creek atthe Winchester Southbound Off-ramp A southbound of-Ramp to Jefferson, an auxiliary lane, and widening the bridge over Santa Gertrudis Creek at the Winchester southbound off-ramp are the components of Phase 1. The City and Caltrans have agreed that immediate action is required to relieve congestion at the Winchester Road southbound off-ramp. Status is as follows: ~ PS&E - Consultant is preparing 90% plans. ~ RIW - Establishing dedication and acquisition needs. ~ Construction Cooperative Agreement - 2nd fact sheet is under Caltrans review. ~ Declaration of Units - Preparing request for Caltrans review. ~ Utilities - Preparing documents to initiate potholing. 4. 1-15 Sign Replacement - Temecula Parkway Name Addition to Hwy 795 This project will add the newly adopted name of ''Temecula Parkway" to the appropriate freeway signs. Staff is working with Caltrans to research the as-built information and identify needed sign modifications and which signs to change. 5. Pavement Rehabilitation - STPL Project This project will rehab Rancho California Road from Ynez Rd. to the City limits on the east. RFP # 152 was sent to various consulting firms. Proposals were received on 2-22-07 and are being reviewed. 6. Auxiliary Lanes on 1-15 in Temecula A feasibility study will be condLlcted to determine if auxiliary lanes can be added between on and off-ramps on 1-15 in T emecula to improve the freeway operation. An RFP to conduct the stLldy was published on the City's website on 02/14/07. The deadline for submitting the proposals is 03/16/07. 7. 79 South Park & Ride This project will design and construct a park and ride facility on 79 South at La Paz. This project will construct a park and ride facility on 79 South at La Paz. A draft RFP has been prepared and is being reviewed. The RFP is ready to go out to select consultants. We are waiting on one final detail regarding RFP requirements for FTA grant money. 8 8. Old Town Gymnasium This project will construct a gymnasium in old town, adjacent to the Boys and Girls Club. An RFP was issued to hire an architect to design the gymnasium. Interviews were conducted on 01/22/07. The City is currently reviewing scope of services, fee schedule and project schedule with the chosen architect. 9. Temecula Community Center Expansion This project will add approximately 4000 square feet of space to the existing T emecula Community Center to accommodate more human services programs. The architect, Meyer and Associates has developed a site plan, floor plans and building elevations which have been approved by the City Council. Work on construction documents has begun. 9 CAPITAL IMPROVEMENT PROJECTS Monthly Activity Report February I March 2007 Prepared By: Amer Attar Submitted by: William G. Hughes Date: March 27, 2007 PROJECTS UNDER CONSTRUCTION 1. Fire Station - Northeast Site (Roripaugh Ranch) This project will construct a new fire station in the north part of the City. The majority of work was completed by April of 2006. RoripaLlgh Developer (Ashby) schedule shows access and utilities to the site in August 2007. Because of this there was cost to re-mobilize and complete the project when the aforementioned items are complete, these costs are reflected in an approved change order total, which is the responsibility of the developer. In addition, a fire engine/truck venting system (requested/added on 2/06) will be installed when the Contractor is re-mobilized; this cost is also included in the approved change order total. 2. Patricia H. Birdsall Sports Park A new 40+ Acres sports complex has been built at the corner of Pechanga Parkway and Deer Hollow Way. Bids were opened on 9/16/04, with Douglas E. Barnhart, Inc. submitting the low bid of $13,365,055.51. The grand opening for the sports park was held on 12/2/06; the project is substantially complete. Work continues on punch list items, and is 95% complete. Work continues on kitchen improvements in the Concessions Building; estimated completion is end of March 2007. 3. Temecula Library A full service library, approximately 34,000 square feet in area, has been built on Pauba Road, just west of Fire Station #84. The City was successful in obtaining State grant to aid in funding the library. The Library grand opening was held on December 14, 2006. Punch list work continues. All work should be complete by the end of March. 4. Temecula Education Center- Rough Grading This project will provide for the grading of the proposed Temecula Education Center. Project was awarded on 4/11/06. Construction started on 5/1/06. Construction started on 5/1/06. CCO#1 to relocate/modify all impacted utilities along Diaz Road adjacent to the project was approved by the RDA Board on 10/10/06 and Diaz Road will be brought up to grade and surcharged immediately following and be completed by March 30, 2007. 5. State Route 79 South Medians Under this project raised medians have been constructed on Route 79 South within the Temecula City limits. Most of the work on this project is complete. The Contractor only has punch list items and the four monument walls to complete. The monument walls should be completed by the end of March. 6. Traffic Signal Installations - Jefferson Ave. at Sanborn Ave. & Redhawk Parkway at Overland Trail/Paseo Parallon Under this project, two new traffic signals have been installed; one at Jefferson Avenue and Sanborn and another at Redhawk Parkway and Overland Trail/Paseo Parallon. The contract was awarded to HMS Construction on 6/27/06 and signal poles were immediately ordered. Both signals are complete and operational. A final change order is pending signature by the Contractor before the contract is paid in full. 7. City Field Operations Center (Maintenance Facility and Corporate Yard) - Phase 2 This project will construct the second phase of the City's Field Operation Center, which includes the building and the corporate yard. The project was awarded on July 25, 2006, a preconstruction meeting was held on 8-10-06 and the Notice to Proceed was issued effective 8-11-06. Metal decking, roofing and metal stud framing is being installed. 1st and 2nd floor slabs have been poured. 8. Rancho Vista Road Sidewalk This project constructed a new sidewalk along the south side of Rancho Vista Road between Ynez Road and Mira Loma Drive (east). The contract was awarded on 06/27/06, with construction commencing on 08/21/06. Construction is complete. Acceptance of the job is on Agenda for the City Council Meeting of March 27, 2007. 9. Fire Station - Wolf Creek Site A new 3-bay heavy urban fire station will be built at the SE corner of Wolf Valley Rd & Wolf Creek Dr South. A $3,591 ,000 construction contract was awarded to RC Construction on 7/25/06. A notice to proceed for this 260 workday contract was issued on 8/15/06. Interior electrical, plumbing fixtures, windows/door frames, painting, t-bargrids, drywall, taping, tile and hard lid ceiling at Apparatus Bay, etc. is progressing. CMU perimeter wall will be demolished & reconstructed this week. Onsite Edison work is progressing - street light in conflict will be removed. Site grading has started as well as site concrete work. Work is progressing on schedule. 10. Erie Stanley Gardner Exhibit This project created an exhibit for the famous author. Construction work was completed on 01/08/07. 11. Diaz Road Realignment to Vincent Moraga Under this project, Diaz Road will be realigned starting just south of Rancho Way to Vincent Moraga Road at Rancho California Road. Business Park Drive will be a T-intersection at Diaz. Bids for this project were opened on December 4th, 2006. Elite Bobcat Service, Inc. was award the construction contract at the January 23, 2007 City Council meeting. A pre-constrLlction will be conducted this month and the construction should start in April. 12. Rancho California Road Widening, Old Town Front Street to 1-15 (Southside) This project will construct an additional eastbound lane to provide for a right turn lane to southbound 1-15, as well as modify the existing median to accommodate dual left turn lanes from westbound Rancho California Road to southbound Old Town Front Street. Caltrans has issued the encroachment permit for the portion of the work within the State right-of-way. The project was awarded construction contract on 02/27/07. Construction should start in April. 2 en... o u.o o~ It) ... ... .., Wo ~ II. .. -::-.".c/}' .. 1;/2" . 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W '5 " "I ,; w '0 0( 1\1 ~ E '$ ,g n: Q) .s~ :S rJ) a: Q) c...,.." :Eui5:~ t:o'~$E -g~~~ cE (ij :3"~ ~ ,g w C ~ '0 e o () C lD I- .~ ~ e'" .9 en 1ii~ Ea .ag. ..52:! ~-g --'''' a~ uw ..9l:5 "c cno-ci c"CQ) co 8 .2 "S.!!:!?3 w 0." e ~ 8~~ ~ 0 '" ~ -,., 03:" ~o.c .g.c~ -ga~ coS2 ~'(i) a o 1J E W"o "'3:0 3: w " ~~:5 ~o.s coalS m-S"C -oc~ wo" U)a>c 8:c 11l ~~~ l:: ~ '03 0(",.0 ~ Z ~ z '" e '0 '" c o '" e '0 '" e o .. .. .. .. .. .. '" '" l!! lD l!! ~ '" .... C o 'B " 03 en "E .l!l s w C o () w ~ o 'C ~ '" o '" ;;; o CIl 0.. S TO: FROM: DATE: SUBJECT: MEMORANDUM Bill Hughes, Director of Public W orks/City Engineer ~f{ry Brad Buron, Maintenance Superintendent March 14, 2007 Monthly Activity Report - February, 2007 The following activities were performed by Public Works Department, Street Maintenance Division in-house personnel for the month of February , 2007: I. SIGNS II. TREES A. B. C. Total signs replaced Total signs installed Total signs repaired 102 89 103 A. Total trees trimmed for sight distance and street sweeping concerns 10 III. ASPHALT REPAIRS A. B. Total square feet of A. C. repairs Total Tons 5.154 76 IV. CATCH BASINS A. T olal catch basins cleaned 176 V. RIGHT-OF-WAY WEED ABATEMENT A. Total square footage for right-of-way abatement o VI. GRAFFITI REMOVAL A. B. Totallocatlons Total S.F. 65 8.314 VII. STENCILING A. 28 New and repainted I.egends B. 281 L.F. of new and repainted red curb and striping R:\MAINTAIN\MOACTRPT Alsa, City Maintenance staff respanded ta ...l1- service .order requests ranging fram weed abatement, tree trimming, sign repair, A.C. failures, litter remaval, and catch basin cleanings. This is campared to --"L service .order requests far the manth .of Januarv.2007. The Maintenance Crew has alsa put in 73 haurs of .overtime which includes standby time, special events and respanse ta street emergencies. The tatal cast far Street Maintenance performed by Can tractors far the manth of )!'ebruarv. 2007 was ~7 .645.00 campared ta $77.720.99 far the manth .of Januarv.2007. Account Na. 5402 Accaunt Na. 5401 Accaunt Na. 999-540.2 $ 7,645.00 $ $ cc: Dan Yark, Deputy Director .of Public Warks/City Engineer Ali Maghadam, Principal Engineer (Traffic) Amer Attar, Principal Eugineer (Capital hnprovements) Jerry Alegria, Senior Engineer (Land Develapment) R;\MAINTAfN\MOACTRPT STREET MAINTENANCE CONTRACTORS The following contractors have performed the following projects for the month of February, 2006 DATE ACCOUNT II CONTRACTOR: Date: 02/07 # 5402 Date: # Date: # Date: # CONTRACTOR:. Date: 02/0 I /07 # 540.2 Date: # CONTRACTOR: Date: # Date: # ~TREET/CHANNEL/BRIDGE RENE'S COMMERCIAL MANAGEMENT CITYWIDE BECKER ENGINEERING MARGARITA NORTH OF WINCHESTER TOTAL COST ACCOUNT #5401 TOTAL COST ACCOUNT #5402 TOTAL COST ACCOUNT #99-5402 DESCRIPTION OF WORK TOTAL COST SIZE KO.W. TRASH, DEBRIS AND WEED ABATEMENT I TOTAL COST $ 5,000.00 I TOTAL COST TOTAL COST I TOTAL COST REMOVED AND REPLACED DAMAGED PEDES- TRIAN CROSSING BARRICADE I TOTAL COST $ 2,645.00 I TOTAL COST I TOTAL COST TOTAL COST -0 - $ 7,645.00 - 0- R:\MAINTAIN\MOACTRPT "''' wo ~ '" ~ g ~ ~ ~" " "-"' :: co g5 W1 . .J;:. c: ~.: .~. : .~: --;i)' <i! b ... "" Wi ~. ~,~, ~ <; ~ :m >'>. "E ~ a1 ~ ~~ .m,g~ ell::J l:! " 0)"- ooana' o <Xi '" o o '" .. 0000 o o .. w Z ::> .... "'0 . ~o'" "'It'1l)~ C\I-M~ ~~l'-; '" "' <;:; 00 00 ~g~ NM~ "'r- ~a5 '" .. 0"'0 "'0. O')~~~g;;f2f'-c:t r::: ~'<;f"l.C? "'0 C2>.......I,{)C")l.Ot--O~f'- "" ,", <Xi "' "''' - ,..:....:.......- c<f N r-" CO '" oi "' <"i " 0 r- .. '" .. i,:j "''''"' "'0 0)(0(0...-0....... '" '" '" CO o~'" ~C! 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C I C) C) I F d ~ F ;1; ;1; W ll: (ij en (ij (ij C) c en 0: CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION ASPHALT (pOTHOLES) REPAIRS MONTH OF FEBRUARY, 2006 'fQ'fAL I~ TONS 02/01/07 30184 LA PRIMAVERA I R&R AC I 304 7.5 02/0 1/07 I 30184 LA PRIMAVERA I AC o.VERLA Y I 180 '" 02/05/07 I CALLE So.NORA / MIRA LOMA I AC o.VERLA Y I 427 2 02/07/07 I BUTTERFIELD STAGE / WOLF VALLEY I POTHOLES I 55 02/1 2/07 I VIA No.RTE AT CALLE PrNA COLADA I R&R AC / 774 8 02/13/07 I VIA NORTE AT CALLE PrNA COLADA I AC o.VERLA Y I 298 5 02/14/07 MEADOWVIEW AREA I AC o.VERLAY I 420 3 02/15/07 A VENIDA CENTENARIO I AC o.VERLA Y I 158 2 02/20/07 I PALMATE. VALLEJO I R&R AC I 976 18 02/2 I/07 -, PALM ATE. VALLEJO I R&R AC I 628 6.5 02/22/07 I SANTA INNES AT Co.RTE SAN GABARIEL I R&R AC I 133 3 02/23/07 /30184LAPRIMAVERA I R&R AC I 655 20 02/26/07 I MARGARITA AT o.VERLAND I POTHOLE I 4 TEMP AC 02/26/07 I PECHANGAPARKWAY I POTHOLE I 6 TEMP AC 02/27/07 I WINCHESTERATRCWD I POTHo.LE I 12 TEMP AC 02/27/07 I ZEVOATRCWD I POTHOLE I 4 TEMP AC 02/27/07 I CITYWIDE I POTHOLE I 36 TEMP AC 02/2707 I CITYWIDE I POTHOLE I 84 TEMP AC I I I I I I I I TOTAL S.F. OF REPAIRS 5.154 TOTAL TONS 76 R:\MAINT AfNIWKCMPLTD\ASPHALT.REPAIR\06,07 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION CATCH BASIN MAINTENANCE MONTH OF FEBRUARY, 2006 I I I I I I I I I L TOTAL CATCH BASINS CLEANED & CHECKED ---1Z2 R\MAINTAJN\WKCMPLETDlCATCHBASI06.D7\ CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION GRAJiJiUJREMOVAL MONTH OF FEBRUARY, 2006 DATE< L()€'A'I'ION I WORK.COMPLlLTED ~ 02/01/07 PEClIANGA P ARKW A Y S/O VIA CONSUELO I REMOVED 16 S.F. OF GRAFFITI I REMOVED 02/01/07 LOMA LINDA AT PECHANGA PARKWAY 6 S.F. OF GRAFFITI I: 02101/07 LOMA LINDA - BEECH TO REDWOo.D I REMOVED 25 S.F. OF GRAFFITI 02/02107 MARGARITA N/O RAN ClIO CALIFORNIA ROAD REMOVED 59 S.F. OF GRAFFITI 02/02107 COPPER BEACH AT YUKON REMOVED 102 S.F. OF GRAFFITI 02102107 RANCHO. CALIFORNIA Ro.AD AT YUKON REMOVED 190 S.F. OF GRAFFITI ~ 02/02107 RANCHO. CALIFORNIA ROAD AT Mo.RAGA I REMOVED 10 S.F. OF GRAFFITI ~ 02/02/0'7 MARGARITA FROM STo.NEWOOD TO. A VENIDA BARCA I REMOVED 415 S.F. o.F GRAFFITI ~ 02/0.5/07 TARGET CENTER I REMo.VED 641 S.F. o.F GRAFFITI ~ 02/05/07 MARGARITA AT PARK I REMOVED 324 S.F. o.F GRAFFITI ~ 02/05/07 43175 CORTE CALANDA REMOVED 760 S.F. o.F GRAFFITI ~ 0210.5/07 36703 YNEZ COURT REMOVED 60. S.F. o.F GRAFFITI ~ 02/05/07 MIRA Lo.MA AT EDISON PLANT REMOVED 119 S.F. o.F GRAFFITI . ~ 02105/07 TOWER PLAZA REMOVED 20 S.F. OF GRAFFITI ~ 02105107 K MART REMOVED IS S.F. OF GRAFFITI ~ 02/0.5/07 MARGARITA AT SANTA GERTRUDIS REMOVED 265 S.F. OF GRAFFITI ~ 0.2/05107 NO. GENERAL KEARNY AT NICOLAS REMOVED 315 S.F. OF GRAFFITI 02106107 I-IS AT RANCHO. CALIFORNIA ROAD REMOVED 371 S.F. o.F GRAFFITI 02/06/07 27720 JEFFERSON I REMOVED 18 S.F. o.F GRAFFITI 0.2/06/07 TEMECULA ELEMENTARY I REMOVED 34 S.F. OF GRAFFITI ~ 02/06/07 WINCHESTER AT SANTA GERTRUDIS I REMOVED 166 S.F. o.F GRAFFITI II 02/0.6/07 BUCKEYE AT PREECE I REMOVED 185 S.F. o.F GRAFFITI ~ 02/08/07 29560 RANCHO CALIFo.RNIA ROAD I REMOVED 15 S.F. OF GRAFFITI j R;\MAINT AIN\WKCMPLTD\GRAFFlTI\06.Q7 ~"If ........'.-......"......; D)\'fEi;, 02/08/07 I WINCHESTER AT SANTA GERTRUDlS I 02/08/07 I-IS S/O RANCHO CALIFo.RNIA ROAD I 02/08/07 OVERLAND BRIDGE I 02/08/07 I TIERRA VISTA AT YNEZ I 02/09/07 I RANCHO VISTA AT YNEZ I 02/0.9/07 I REDHA WK BRIDGE I 02/I2/07 I A VENIDA DE MISSIONES 02/I2/07 43713 BUCKEYE 02/12/07 TARGET CENTER 02/12/07 NO. GENERAL KEARNY AT CAMPOS VERDES I 02/I2/07 MARGARITA AT AVENIDABARCA 02/I3/07 130632 HOLL YBERRY LANE 02/13/07 I NO. GENERAL KEARNY AT CALLE PrNA COLADA 02/I4/07 BIG LOTS AT YNEZ I 0.2/15/0.7 OPOTO 22 I 02/20/07 MARGARIT A AT SANTA GERTRUDlS I 02/20/07 TARGET CENTER I 02/20/07 NO" GENERAL KEARNY AT SANTA GERTRUDlS I 02/20/07 I SOLANA AT YNEZ I 02/20./07 I JOSEPH AT SANTA GERTRUDlS I 02/20/07 I NIB I-IS AT SANTIAGO I 02/20/07 MARGARITA AT MORAGA I 02/21/07 BEHIND KOHL'S I 02/21/07 142101 MORAGA I 02/21107 I YUKON AT DANUBE 1 02/22/07 I WINCHESTER AT RUSTIC GLEN l 02/23/07 I DEER MEADOWS WORK COMPLETED REMo.VED REMOVED REMOVED REMo.VED I REMOVED I REMOVED I I I I I I 1 I I I I I I I I I I I I I I I REMo.VED REMo.VED REMOVED I REMOVED REMOVED REMOVED I REMOVED REMOVED REMOVED REMOVED REMOVED REMOVED REMOVED REMOVED REMOVED REMOVED REMOVED REMOVED REMOVED I REMOVED REMo.VED 380 545 600 245 244 32 I S.F. OF GRAFFITI 'I i' S.P. o.F GRAFFITI I I S.F. o.F GRAFFITI I S.P. OF GRAFFITI I S.P. OF GRAFFITI I S.P. OF GRAFFITI I S.F. OF GRAFFITI I 30 20 50 68 17 18 S.F. OF GRAFFITl 20 S.F. OF GRAFFITI 60 S.P. OF GRAFFITI IS S.P. OF GRAFFITI 45 S.P. o.F GRAFFITI 50 S.F. o.F GRAFFITI , S.P. OF GRAFFITI I 2S 18 S.F. OF GRAFFITI S.P. OF GRAFFITI I 7S S.F. o.F GRAFFITI S.P. OF GRAFFITI 60 S.P. o.F GRAFFITI S.P. o.F GRAFFITI 40 S.F. OF GRAFFITI 35 S.F. o.F GRAFFITI 80 S.P. OF GRAFFITI 78 S.P. OF GRAFFITI 12 S.F. OF GRAFFITI S"p. OF GRAFFITI I S.P. OF GRAFFITI II 30 R:\MA1NTAIN\WKCMPLTDlGRAFFlTI\06.07 ",,~,,:., .' .....'.;,'..^ ...,;...,;... ..,' '.i':"'.'..~,:;.'::':.:':'::",::;;:.i.:.,>; WORK COMPLETED ";,'.j:.'" .HA.TE, . . ..J.;OCAT:ION II 0.2/23/07 42145 LYNDIE LANE 102/23/07 I MARGARITA PARK I 02/23/07 1 MISCELLANEOUS AREA IN AREA #3 I 02/26/07 I RAINBOW CANYON ROAD I 02/26/0.7 1 MIRA LOMA (EDISON PLANT) ,I 02/26/07 I SIB MARGARITA AT RANCHO CALIFo.RNIA ROAD 102/26/071 NIBPECHANGAPARKWAY AT LOMALlNDA I 02/27/07 I SANTA GERTRUDIS CREEK BED I 02/27/07 I SANTA GERTRUDIS CREEK AT WINCHESTER I 02/27/0.7 1 SO. GENERAL KEARNY AT MOBIL HOME WALL 02/27/0.7 I CONGRESSIONAL DRIVE 02/27/07 I NO. GENERAL KEARNY AT CALLE PrNA COLADA 02/27/07 I Co.SMIC AT SANTA CECILIA i 0.2/27107 I SO. GENERAL KEARNY AT BRANFORD 102/281071 VIAGILBERTO AT PECHANGAPARKWAY I I I 1 I I , I I I I I 1 I I . 'IF I REMOVED I I I I I REMOVED I I I I REMOVED I I I I I I I I I I I I I I I REMOVED REMo.VED I REMo.VED I REMOVED I REMOVED REMOVED I REMOVED I REMOVED REMOVED I REMOVED I REMOVED I REMOVED I TOTAL S.P. GRAFFITI REMOVED 8.314 TOTAL LOCATIONS 65 49 S.F. OF GRAFFITI 28 S.P. OF GRAFFITI 349 S.P. o.F GRAFFITI 56 S.F. OF GRAFFITI 114 S.F. OF GRAFFITI 30 S.F. OF GRAFFITI 15 S.F. OF GRAFFITI 150. S.F. OF GRAFFITI 350 S.P. o.F GRAFFITI 60 S.P. o.F GRAFFITI 5 S.F. OF GRAFFITI 30. S.F. OF GRAFFITI 5 S.F. o.F GRAFFITI 25 S.P. OF GRAFFITI .1 25 S.P. o.F GRAFFITI I R:\MAINTA1N\WKCMPLTD\GRArrJTII06.07 ~ << ~> ~o u~ ~~ ~~ ~~ ~c ~~ o~ ~~ ~C-' ~I:"- u= = ~ " iii c > 0 Z I- U 0 l- e.. w Ul C). :::l <( > I- ..J LL :::l CJ .., w en z + :::l .., > <( :;: ..J 12 e.. <( D:: <( :;: III !"I w u.. Z III <( .., 00000000000000000000000000 00000000000000000000000000 00000000000000000000000000 ~~~~M~~~~M~~~~M~~~~M~~~~M~ ~~~~~~MMMMMNNNNN~~~~~ '" ..l ~ U ~ '"' o '"' ..... on on '" I] ...t--- <<10 .,0 ;>;M .,- -= . .... 10 ~~ '" ll) -"'iij .sQ o 0 E-<.E-< ~ I-< I-< ~ ..CI ~Q) ~Ol,.c:: t; 8] 8'S :::l 2 ():r:: ""'-- Q.) :::l 2 0 (l) Q) ",.0 t;l ~ ",'", ;>"~Po~:> u <<Ill)", Po", "''' ~ '" U 0 '" >--,~"",-<"",>--.>--.-<iZlOZCi ~~ ~... 0'0 ",0 I'< '" '" 00 _ o <<) r--:- 00'" i::' ~ '" 2 g .g ~ ~ "'" ~ ::E ~ ~ '2 ~ ~ ::E '" @ >--. .Q ~ ~ '" -S $ fr iZl ~ '" -S '" > o Z ~ -S '" U '" Ci ~ '" .0 o t: o 00 Q'I .., 1Il~ ..... II '" ..... ..... .... o o ... 0- '" '" - - <<I W, CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION RIGHT-OF-WAY TREE TRIMMING MONTH OF FEBRUARY, 2006 I 02/28/07 I 02/28/07 I 02/28/07 I II I . II I I I I I , I I II , I I , I I' ,I 'I I I " I I II ,- ,;:\,:.....'t>.,"c ,"', ">,:,:::::;:>>' ..,.,...".,'.."..... WORK COMPLETED II TRIMMED 2 R.O.W. TREES I NIB DIAZ AT WINCHESTER WINCHESTER AT J1w.t'bKSON I TRIMMED I TRIMMED I I I I I I I I I I I I I I I I I I I I I II SIB MARGARITA AT VIA CUESTA AL SOL 5 R.O.W. TREES 3 Ro..W. TREES I I I I I I I I I I I I I I I I I I I I I I I I TOTAL R.O.W. TREES TRIMMED ---1Q R\MAINTAIN\WRKCOMPLTD\TREES\06.07 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION SERVICE ORDER REQUEST LOG MONTH OF FEBRUARY, 2007 DATE DATE WORK REC'!) LOCATION REQUE$'f COMPLETED 02/01/07 30343 DEER MEADOWS ROAD I DEBRIS 02/0 1/07 02/01/07 30747 SANPASQUEL I TREES 02/01/07 02/01/07 CORTE SAN GABRIEL I POTHOLES 02/01/07 02/05/07 43056 CAMINO CASILLAS I P.C.c. REPAIRS 02/05/07 02/06/07 SANPASQUAL POTHOLES 02/06/07 02/06/07 HWY 79 SO. P.C.C, REPAIRS 02/06/07 02/07/07 REDHAWKPARKWAY R4-7 DOWN 02/07/07 02/07/07 MEADo.WS PARKWAY REMOVE SIGN 02/07/07 02/06/07 30396 VIA NORTE AC. REPAIR 02/06/07 02/09/07 ASHLEY ROSE COURT S.N.S. MISSING 02/09/07 02/12/07 VERo.NDA SLURRY SEAL 02/12/07 02/12/07 JERAMIE DRIVE A.C. REPAIR 02/12/07 02/13/07 LA SERENA DEBRIS REMOVAL 02/13/07 02/13/07 42050 MAIN STREET P.C.C. REPAIR 02/13/07 02/12/07 31063 CORTEALAMAR DEBRIS REMOVAL 02/12/07 02/14/07 31025 Co.RTEANACAPA ROOT PRUNING 02/14/07 02/14/07 41669 WINCHESTER SIGN KNOCKED DOWN 02/14/07 02/13/07 W ALCo.rr LANE S.N.S. MISSING 02/13/07 02/14/07 JEFFERSON DEBRIS REMOVAL 02/14/07 02/20/07 LIEFER ROAD Ro.AD GRADING 02/20/07 1 02/21/07 CORTEANACAPA DEBRIS REMOVAL 02/21/07 02/21/07 30213 CORTE CANTANlA TREE REMOVAL 02/21/07 i 02/21/07 LOW FLOW FENCING REQUESTED 02/21/07 j~ 02/22/07 40311 ATMORE COURT GRAFFITI 02/22/07 02/23/07 REDHAWKPARKWAY OIL IN ROAD 02/23/07 - ._,._,~_..- R:\MAJNT AIN\WRKCQMPLTD\SORS\06.07 PATE DATE WORK REC'D l;PCAT.PN .RE)QUEIiT COMPLETED 021-23/07 127615 So.NORA COURT I SINKHOLE I 02/23/07 02/23/07 /39310KIMBERLYLANE I ROAD GRADING I 02/23/07 02/26/07 I JEFFERSON AT WINCHESTER I POWER LINE DOWN I 02/26/07 02/26/07 I YNEZ S/O RANCHO CALIFo.RNIA ROAD I TRENCH FAILURE I 02/26/07 02/26/07 I MEADOWS PARKWAY I DEBRIS CLEAN-UP I 02/26/07 " 02/26/07 /42097 VIA QUESTA DEL SOL I DEBRIS CLEAN-UP I 02/26/07 02/26/07 I KIMBERLY LANE I ROAD GRADING I 02/26/07 02/27/07 I WOLF V ALLEY ROAD I FLOODED I 02/27/07 02/27/07 I 30952 CORTE DE LOS SANTOS I RAISED SIDEWALK I 02/27/07 02/27/07 I 30912 CORTE DE LOS SANTOS I DEAD TREE I 02/27/07 02/27/07 / 31900 CALLE CHAPOS I OIL SPILL I 02/27/07 02/28/07 I WINCHESTER AT MARGARITA I OIL SPILL I 02/28/07 I I I I I I I I I / I 1 I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I TOTAL SERVICE ORDER REQUESTS -TI R:\MAINTAlN\WRKCOMPLTD\SORSI06.07 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION SIGNS MONTH OF FEBRUARY, 2006 02/01107 LOMA LINDA ROAD AT E. Lo.MA LINDA I 02/01/07 I LOMA LINDA ROAD AT E. Lo.MA LINDA I 02/01107 I LOMA LINDA ROAD AT PECHANGA II 02/01107 I E. LOMA LINDA AT COMOTlLO I 02/01/07 I TEHACHAPI AT REGINA I 02/01107 I E/B RANCHO VISTA Ro.AD E/O MEADOWS PARKWAY I 02/01107 I W/B RANCHO VISTA ROAD AT BUTTERFIELD STAGE ROAD I 02/01107 I MARGARITA ROAD AT WINCO 1102/01107/ RANCHo.VISTAROAD-MEADOWSPARKWAY I 02/01107 I BUTTERFIELD STAGE ROAD I 02/02/07 I MARGARITA AT CALABRIA II 02/06/07 I RANCHO CALIFORNIA ROAD E/O MEADo.WS P ARKW A Y I 02/07/07 I RANCHO. VISTA E/O MARGARITA I 02/08/07 I RANCHO VISTA E/O MARGARITA I 02/09/07 I PIUTE AND HlA W A THA COURT I 02/09/07 / NICOLAS AT WINCHESTER ,I 0.2/12/07 I V AIL RANCH AREA II 02/12/07 I MARGARITA S/O WINCHESTER I 02/13/07 I AREA #1 I 02/13/07 I YNEZ AT WINCHESTER . 02/13/07 I MARGARITA AT NO. GENERAL KEARNY I 02/13/07 I VIA LOBO CHANNEL _.. .. I 02/13/07 I CALLE MEDUSA AT RIVERTON I 02/14/07 I WINCHESTER ROAD WORK COMPLETED REPLACE RI-I REPAIR SNS (1) I REPLACE I R26 I REPAIR / SNS (2) I INSTALL I R2-I-25 I INSTALL I R7-I (5) I REPLACE R2-1-45 I INSTALL R9-3A I INSTALL I R7-1 (5) I REPAIR I R2-I-45 (2) I INSTALLED 1 R-26 I INSTALLED /7 R-26S I INSTALLED 120R7-1 I INSTALLED 14 R7-1, 11 R7-A I REPLACED I S.N.S. I INSTALLED I RJO-6 I REPAIRED I JOSIGNS I REPLACED I R-26, R7-9A I REPAIRED 114, REPLACED 9 I REPLACED I W3-3 REPLACED I R2-45 REPLACED I REPLACED I REPAIRED 3 NO TRESPASSING RI-I L~O SIGNS R:\MAINT AIN\WKCMPLTD\StGNSI.06.07 .......... ...... '. ,. '.,C. ". ....,..,.,...... WORKCQMPEETED I 02/15/07 AREA #4 REPLACED 115 SIGNS '0.2/16/07 YNEZ AT WINCHESTER INSTALLED I R3-4 I 02/16/07 I NICOLAS AT WINCHESTER I INSTALLED I 27 DELINEATORS ,I 02/20/0.7 I RANCHO CALIFORNIA ROAD AT BUTTERFIELD STAGE I REPLACED 117 DELINEATORS 02/20/07 I CITYWIDE I REPAIRED 118 SIGNS 02/21/07 I AREAS #2 & #4 I REPLACED I 25 SIGNS 02/21/07/ AREA#4 I REPAIRED /19SIGNS 02/22/07 1 AREA #1 I REPAIRED 1 8 SIGNS 02/22/07 I AREA #2 I REPLACED I 7 SIGNS 02/22/07 1 AREA #4 I REPLACED I 7 SIGNS / REPAIRED 8 02/23/07 1 PECHANGA P ARKW A Y AT LOWER 79 SO. I REPAIRED 1 R4-7 I 02/26/07 I W/B RANCHO CALIFORNIA ROAD AT BUTTERFIELD STAGE I REPAIRED II DELINEATOR I 02/26/07 1 RANCHO CALIFORNIA ROAD AT YUKo.N I REPAIRED I R4-7 I 02/26/07 I EIB 79 SO. AT A VENIDA DE MISSIONES I REPLACED I R14-1 02/26/07 / WIB RANCHO CALIFORNIA ROAD AT MARGARITA I REPLACED I 2 DELINEATORS 02/26/07 1 WIB RANCHO CALIFORNIA ROAD AT MARGARITA I REPAIRED 14 DELINEATORS 102/26/07/ NIB YNEZATTIERRA VISTA I REPLACED 1 W3-3 I 0.2/27/07 1 NICOLAS ROAD AT WINCHESTER I INSTALL II DELINEATOR 102/27/071 VIANORTES/OLUZDELSOL I REPLACED I W3-1 1/ 02/27/07 I WINCHESTER AT REMINGTON I REPAIR 1 RI-I I 02/27/07 1 EIB WINCHESTER E/o. DIAZ I REPAIR I R26 (2) 102/27/071 FRONT STREET AT RANCHO CALIFORNIA ROAD I REPAIR I POLE ONLY I 02/27/07 I WINCHESTER AT DIAZ I INSTALL I R9-3A (4) II 02/27/07 1 LOW FLOW I REPLACED/ DELINEATORS (10) I 02/27/07 1 So.LANA E/O YNEZ I REPAIR 1 R~26 I 0.2/21/07 I YNEZ AT EQUITY I REPAIRED I R3-7 10.2/27/071 SO.GENERALKEARNY AT LA SERENA I REPAIRED 1 RI-2 102/26/071 NIB REDHAWKAT WOLF STORE I REPLACED I R-26 '10.2/28/071 RANCHO VISTA AT MIRA LOMA I REPAIRED I R4-7(4) I 02/28/07 1 NIB DIAZ AT WINCHESTER I REPAIR I R3-7 I 02/28/07 1 RANCHO CALIFORNIA Ro.AD AT JEFFERSON I REPLACED I DELINEATORS (3) IL TOTAL SIGNS REPLACED 102 TOTAL SIGNS INSTALLED 89 TOTAL SIGNS REPAIRED 103 R:\MAINTAfN\WKCMPLTDlSIGNS\.06.07 I, I .1 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION STENCILS / STRIPING MONTH OF FEBRUARY, 2007 I 02/0 1/07 Ii 02/01/07 , 02/09/07 I 02/14/07 I I 'I 1 INSTALL 200' o.F 8" WHITE LINE 81' OF RED CURB PAUBAROAD AT LA PRIMAVERA AVENIDAALVARADOATTIERRAALTA WAY NICOLAS AT WINCHESTER CITYWIDE INSTALL INSTALL INSTALL TOTAL NEW & REPAINTED LEGENDS ~ NEW & REPAINTED RED CURB & STRIPING L.F. ......ll1 3 LEGENDS 1 25 LEGENDS I I I 1 1 I I I I I I 1 1 I I I I I I R~IMAtN'f AIN\WRKCOMPLID\SlRIPING\06.07