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Home My WebLink About12072023 TS Commission AgendaIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title 11]. AGENDA TEMECULA TRAFFIC SAFETY COMMISSION SPECIAL MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA DECEMBER 7, 2023 - 6:00 PM CALL TO ORDER: Chairperson Carter FLAG SALUTE: Commissioner Sullivan ROLL CALL: Ackerman, Carter, Matics, Richardson, Sullivan PRESENTATIONS: Traffic CIP Project Updates PUBLIC COMMENT A total of 30 minutes is provided for members of the public to address the Commission on matters not listed on the agenda. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the Commission Secretary. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to TrafficSafetyCommission@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. A total of 30 minutes is provided for members of the public to address the Commission on items that appear on the Consent Calendar. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the Commission Secretary. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to TrafficSafetyCommission@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. Page 1 Traffic Safety Commission Agenda December 7, 2023 1. Approve Action Minutes of October 26, 2023 Recommendation: Attachments: That the Traffic Safety Commission approve the Action Minutes of October 26, 2023. Action Minutes DIVISION REPORTS (Receive and File) 2. Traffic Engineer's Report Attachments: Traffic Engineer's Report - October 2023 DIRECTOR REPORT COMMISSIONER REPORTS ADJOURNMENT The next regular meeting of the Traffic Safety Commission will be held on Thursday, January 25, 2023, at 6:00 p.m., in the Council Chambers located at 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The full agenda packet (including staff reports and any supplemental material available after the original posting of the agenda), distributed to a majority of the Traffic Safety Commission regarding any item on the agenda, will be available for public viewing in the main reception area of the Temecula Civic Center during normal business hours at least 72 hours prior to the meeting. The material will also be available on the City's website at TemeculaCA.gov. and available for review at the respective meeting. If you have questions regarding any item on the agenda, please contact the Public Works Department at (951) 694-6444. Page 2 Item No. 1 ACTION MINUTES TEMECULA TRAFFIC SAFETY COMMISSION REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA OCTOBER 26, 2023 - 6:00 PM CALL TO ORDER at 6:00 PM: Chairperson Carter FLAG SALUTE: Commissioner Richardson ROLL CALL: Ackerman, Carter, Matics, Richardson, Sullivan PUBLIC COMMENTS — AGENDA ITEMS The following individual(s) addressed the Commission: • Gary Oddi (Item #3 and #4) • Kathy Sizemore (Item #4) • Chris Sizemore (Item #4) CONSENT CALENDAR 1. Approve Action Minutes of July 27, 2023 and September 28, 2023 Recommendation: That the Traffic Safety Commission approve the Action Minutes of July 27, 2023 and September 28, 2023. Approved Staff Recommendation (5-0): Motion by Matics, Second by Sullivan. The vote reflected unanimous approval. BUSINESS 2. Camino Piedra Rojo - Stop Controls Anal Recommendation: That the Traffic Safety Commission: 1. Recommend the City Council adopt a Resolution establishing Multi - Way Stop Controls at the intersection of Camino Piedra Rojo and Parown Drive/Avenida Bicicleta. 2. Recommend staff implement striped pedestrian crosswalks at intersection of Camino Piedra Rojo and Parown Drive/Avenida Bicicleta pending City Council adoption of Multi -Way Stop Controls. Approved Staff Recommendation (5-0): Motion by Sullivan, Second by Matics. The vote reflected unanimous approval. 3. Complete Streets Policy Recommendation: That the Traff That the Traffic Safety Commission receive and file the report. Receive and file only, no action. 4. Electric Bicycles Feedback Recommendation: That the Traffic Safety Commission provide feedback for future consideration by Commission and City Council. Receive and file only, no action. 5. Median Modification on Rancho California Road between Yukon Road and Margarita Road Recommendation: That the Traffic Safety Commission approve the proposed median modification on Rancho California Road between Yukon Road and Margarita Road. Approved Staff Recommendation (5-0): Motion by Sullivan, Second by Ackerman. The vote reflected unanimous approval. 6. Reschedule Traffic Safety Commission Meetings of November and December 2023 Recommendation: That the Traffic Safety Commission direct Staff to cancel and reschedule the regular meetings of November and December 2023, and perform the appropriate posting and noticing requirements per the Government Code. Approved Staff Recommendation (5-0): Motion by Sullivan, Second by Ackerman. The vote reflected unanimous approval. DIVISION REPORTS (Receive and File) 7. California Highway Patrol Report 8. Police Chief s Report 9. Traffic Engineer's Report DIRECTOR REPORT COMMISSIONER REPORTS ADJOURNMENT At 7:45 PM, the Traffic Safety Commission meeting was formally adjourned to as Special Meeting on Thursday, December 7, 2023, at 6:00 PM, in the Council Chambers, 41000 Main Street, Temecula, California. Robert Carter, Chairperson Patrick A. Thomas, Director of Public Works/City Engineer Item No. 2 MEMORANDUM TO: Pat Thomas, Director of Public Works FROM: Rodney Tidwell, Maintenance Manager DATE: November 1, 2023 SUBJECT: Monthly Activity Report for October 2023 CC: Ron Moreno, Assistant Director of Public Works Amer Attar, Engineering Manager, Capital Improvements Nick Minicilli, Senior Civil Engineer — Traffic Division Julie Tarrant, Principal Management Analyst — Capital Improvements Anissa Sharp, Management Assistant — Land Development Rebecca Kiser, Senior Office Specialist — Public Works Maintenance Attached please find the Monthly Activity Report for the Month of October 2023. The attached spreadsheets detail the maintenance activities and related costs completed by both in-house crews and maintenance contractors. Attachments: Monthly Activity Report Street Maintenance Division Street Maintenance Contractors Detail Report Contracted Maintenance Work Completed Graffiti Removal Chart MEMORANDUM TO: Patrick Thomas, Director of Public Works/City Engineer FROM: Rodney Tidwell, Maintenance Manager DATE: November 1, 2023 NQ0F SUBJECT: Monthly Activity Report — October 2023 The following activities were performed by the Street Maintenance Division for the month of October 2023: 1 SIGNS A. Total signs replaced 43 B. Total signs installed 3 C. Total signs repaired 13 D. Banners Replaced 0 11. TREES A. Total trees trimmed for sight distance and street sweeping concerns 106 III. ASPHALT REPAIRS A. Total square feet of A. C. repairs 6544 B. Total Tons 70.5 IV CATCH BASINS A. Total catch basins cleaned 206 B. Down Spouts 0 C. Under sidewalks 0 D. Bowls 0 V RIGHT-OF-WAY WEED ABATEMENT A. Total square footage for right-of-way abatement 183,447 VI GRAFFITI REMOVAL A. Total locations 15 B. Total S.F. 2016 VII STENCILING A. 288 New and Repainted Legends B. 250 L.F. of new and repainted red curb and striping C. 0 Bull Nose — L.F. D. 0 Thermal Plastic E. 9 RPMs Installed Vill STREET LIGHTS A. Total street lights repaired City Maintenance staff responded to 96 service order requests ranging from weed abatement, tree trimming, sign repair, HVAC failures, litter removal, and catch basin cleanings. This is compared to 83 service order requests for the month of September 2023. City Maintenance staff also responded to 14 service order requests for street light outages and maintenance. This is compared to 11 street light -related service order requests for the month of September 2023. The Maintenance Crew put in 79 hours of overtime which includes stand-by time, special events and response to street emergencies. The total cost for Street Maintenance performed by external contractors for the month of October 2023 was 99, 58� ; compared to $268,410.84 for the month of September 2023. Account No. 5401 Account No. 5402 $ 99.580.00 Account No. 999-5401 Account No. 999-5410 Electronic Copies: Pat Thomas, City Engineer Ron Moreno, Principal Civil Engineer Amer Attar, Engineer Manager Rodney Tidwell, Maintenance Manager Julie Tarrant, Principal Management Analyst Nick Minicilli, Senior Civil Engineer Tammy Petricka, Administrative Assistant Anissa Sharp, Management Assistant Director of Public Works Assistant Director of Public Works Capital Improvements Public Works Capital Improvements Traffic Division Public Works Land Development STREET MAINTENANCE CONTRACTORS The following contractors have performed the following projects for the month of October 2023 TOTAL COST DATE DESCRIPTION ACCOUNT STREETICHANNELIBRIDGE OF WORK SIZE CONTRACTOR: NPG Date: 10/9/2023 Remove & replace damaged asphalt Redhawk Parkway @ Wolf Valley Road TOTAL COST $69,980.00 #1122317 Date: TOTAL COST $ Date: TOTAL COST $ Date: # TOTAL COST $ CONTRACTOR: Lawnscape Systems, Inc. Date: 10/11/2023 Citywide Annual ROW herbicide spraying # 441287 TOTAL COST $29,600.Op Date: TOTAL COST CONTRACTOR: Date TOTAL COST $ # Date: TOTAL COST TOTAL COST FOR ACCOUNT #5401 $ TOTAL CCST FOR ACCOUNT #5402 $ 99.580.00 TOTAL COST FOR ACCOUNT #99-5401 $ TOTAL COST FOR ACCOUNT #99-5410 $ DEPARTMENT OF PUBLIC WORKS MONTHLY ACTIVITY REPORT STREET MAINTENANCE DIVISION FISCAL YEAR 2023 - 2024 2ND QUARTER- Oct-23 _ - _ Nov 3-23 WORK SCOPE OF WORK Unit Coat WORK COMPLETED COST COST COMPLETED i ASPHALT REPAIRS Square Footage: S3.47 5,153 1 $ 17,880.91 6,544 $ 22,707.68 Tons: 24 70.5 1 Parking Lot Slurry Seal Square Footage: 11Ft Gallons: PORTLAND CEMENT CONCRETE Square Footage: $3.47 $ - $ _ PCC Yards: Date Submitted: August 1, 2022 Submitted By: Patrick Thomas Prepared By: Rodney Tidwell I ( TOTAL COST FOR WORK I WORK I COST LAST FISCAL YEAR COMPLETED COST { COMPLETED 2nd Quarter $ I $ 40,588.59 I I 1 ITENCIONG Red curb &Striping (linear feet): $0 11 8,651 I 3 $ 951.61 250 $ 27.50 I 1 S 1 $ 979.11 3,663.00 New & Repainted Legends (each): S9.00 119 j€ $ 1,071.00 208 $ 2,592.00 I ± I S $ $ Bull Noses (linear feel): $0.11 $ $ I I 9 Raised Pavement Markers-RPM's (each): 9 I 0 Thermo Plastic Legends (each): - SIGNS & BANNERS . I I ' $ 1,104.09 No. of Signs REPLACED: $28 31 39 $ 1,104.09 47 I $ { $ 4,300.00 Material (cost per sign): $50.00 $ 1,950.00 $ 2,350.00 I 1 No. of Signs INSTALLED: S28.31 2 I ! $ 56.62 3 $ 84.93 1 S 1 Ii` $ 14{ $ 141.55 250.00 Material (cost per sign): $50.00 j $ 100.00 $ 150.00 $ i No. of Signs REPAIRED: $28.31 30 ; $ 849.30 13 $ I 368.03 $ ; $ $ 1,217.33 2:150.00 Material (cost per sign): $60.00 : $ 1,500.00 $ 650.00 1 S - { I No. of BANNERS installed: $28.31 $ - 0 $ - I i $ 1 $ ' S S I $ I S GRAFFM REMOVAL I 1 No. of Locations: 10 15 ` � Square Footage: 2,921 2,016 1 DRAINAGE FACILITIES CLEANED Catch Basins. S26 31 136 $ 3,650.16 206 E $ 5,831.86 I $$ ' i $ 9,682.02 Down Drains: $28.31 $ - I $ . $ _ i $ $ _ Under sidewalk Drains $28.31 S $ _ I $ I $ Detention Basins/Bowls: $28.31 $ - $ - $ _ I $ - Bridge Deck Drains: $28.31 $ - $ 1 TREES TRIMMED No. of Trees Trimmed: $28 31 82 $ 2,321.42 106 i $ - I l $ 5,322.28 R.Q.W. WEED ABATEMENT 138.%5 Fj $ - $ 16,510.23 Area Abated (square feet): $0-090 $ 183,447 $ 16,510.23 I The Street Maintenance Division also responds to service requests. The total number of Service Order Requests, some of which Include work reported above, Is reported monthly. SERVICE ORDER REQUESTS 1 I No- of SOR's: 83 96 I I 1 Personnel assigned to the Street Maintenance Division are on -call and respond to after hours 1 emergencies orto support City -sponsored special events. I Overtime Hours: $39.59 71 I $ 2,810.89 79 $ 3,127.61 E I ' I $ 1 $ 5,938.50 TOTALS: 17,321 $ 34,446.00 193,190 $ 67,400.70 0 S I 0 S 91,846.70 $ I R:\MAINTAIN\MOACRPT\JULY AUG SEPT CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS STREET MAINTENANCE DIVISION GRAFFITI REMOVAL FISCAL YEAR 2023 - 2024 LMont]hNumber of Calls I Square Footage Jul 13 1,607 Aug 25 1,041 Sep 10 2,921 Oct 15 2,016 Nov Dec Jan Feb Mar Apr May Jun Totals 63 7,585 3,500 3,000 �c Jan Feb Mar Apr May Jun Number e of Calls 30 25 20 �o U 15 0 6 z 10 5 0