HomeMy WebLinkAbout012505 CC Agenda
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ADA Title IIJ
AGENDA
TEMECULA CITY COUNCIL
A REGULAR MEETING
CITY COUNCIL CHAMBERS
43200 BUSINESS PARK DRIVE
JANUARY 25, 2005 - 7:00 P.M.
At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items
can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which
additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M.
6:15 P.M. - Closed Session of the City Council pursuant to Government Code
Sections:
1. Conference with City Attorney and legal counsel pursuant to Government
Code Section 54956.9(c) with respect to one matter of whether to initiate
litigation by intervening through the filing of an amicus curiae brief in the
California Supreme Court in the case of Building Industry Association of San
Diego, et al. v. State Water Resources Control Board (Case No. 0042385).
2. Conference with City Attorney and legal counsel pursuant to Government
Code Section 54956.9(b)(1) with respect to one matter of potential litigation.
With respect to such matter, the City Attorney has determined that a point has
been reached where there is a significant exposure to litigation involving the
City based on existing facts and circumstances and the City will decide
whether to initiate litigation.
Public Information concerning existing litigation between the City and various
parties may be acquired by reviewing the public documents held by the City
Clerk.
Next in Order:
Ordinance: No. 2005-04
Resolution: No. 2005-11
CALL TO ORDER:
Mayor Jeff Comerchero
Prelude Music:
The Musicians Workshop Advanced Jazz Band Singers
Invocation:
Ciera Saunders of Baha'i Community Church
Flag Salute:
Councilman Roberts
Swearina in of newlv appointed Council member Marvann Edwards
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ROLL CALL:
Edwards, Naggar, Roberts, Washington, Comerchero
PRESENTATIONS/PROCLAMATIONS
Go Red for Women Dav Proclamation
PUBLIC COMMENTS
A total of 30 minutes is provided so members of the public may address the Council on
items that appear within the Consent Calendar or ones that are not listed on the agenda.
Speakers are limited to two (2) minutes each. If you desire to speak to the Council on
an item which is listed on the Consent Calendar or a matter not listed on the agenda, a
pink "Request to Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all Public Hearing or Council Business matters on the agenda, a "Request to
Speak" form must be filed with the City Clerk prior to the Council addressing that item.
There is a five (5) minute time limit for individual speakers.
CITY COUNCIL REPORTS
Reports by the members of the City Council on matters not on the agenda will be made
at this time. A total, not to exceed, ten (10) minutes will be devoted to these reports.
CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are considered to be routine and all will
be enacted by one roll call vote. There will be no discussion of these items unless
Members of the City Council request specific items be removed from the Consent
Calendar for separate action.
1 Standard Ordinance and Resolution Adoption Procedure
RECOMMENDATION:
1 .1 Motion to waive the reading of the text of all ordinances and resolutions included in the
agenda.
2 Resolution approvino List of Demands
RECOMMENDATION:
2.1 Adopt a resolution entitled:
RESOLUTION NO. 05-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS
AS SET FORTH IN EXHIBIT A
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3 Economic Development Event Sponsorship Reauests
RECOMMENDATION:
3.1 Approve the Event Sponsorship Agreement for actual City-support costs in the
amount up to $32,075 for the Temecula Fall Car Show and Old Town Cruise;
3.2 Approve the Event Sponsorship Agreement in the amount of $10,000 cash, City-
support costs in the amount up to $3,000 and no charge for the use of the Temecula
Duck Pond for the Temecula Valley International Jazz Festival;
3.3 Approve the Event Sponsorship Agreement in the amount of $35,000 for the
Temecula Valley Balloon & Wine Festival. In addition, the Festival requests that the
City will provide temporary logistical support of traffic control signs and devices to
assist with public safety during the Festival estimated at $1,038.
4 Aareement for Architectural Consultina Services between the City of Temecula and Roaer
Cantrell
RECOMMENDATION:
4.1 Approve a contract with Roger Cantrell for architectural plan review services in the
amount of $50,000;
4.2 Approve a contract contingency of 10% or $5,000;
4.3 Approve an appropriation of $50,000 to the Planning Department from the General
Fund Unreserved Fund Balance.
5 Eden Software Support Aareement
RECOMMENDATION:
5.1 Authorize the purchase of annual Financials and Payroll Software Support from
Eden Systems, Inc. for the total amount of $26,684.97.
6 Contract Amendment for Schirmer Enaineerina
RECOMMENDATION:
6.1 Approve a contract amendment with Schirmer Engineering for an additional amount
of $25,000 which will increase the total contract amount to $50,000.
7 Amendment NO.3 to the License Aareement with Safe Alternatives for Evervone
is.A.F.E.)
RECOMMENDATION:
7.1 Approve Amendment No.3 to the License Agreement between the City of Temecula
and Safe Alternatives for Everyone (SAF.E.)
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8 2005 Workers' Compensation Coveraae Annual Renewal
RECOMMENDATION:
8.1 Select American Home Assurance Company (a member of the American
International Group Companies) as the City's Employee Workers' Compensation
Insurance Carrier for Plan Year 2005 which begins on February 1, 2005, for an
annual premium amount of $567,980.
9 First Amendment to Professional Services Aareement with Haz Mat Trans. Inc. for the
demolition of improvements on City-owned properly in Old Town
RECOMMENDATION:
9.1 Approve a first amendment to Professional Services Agreement in the amount of
$8,712.00 for the demolition of improvements on City-owned property.
10 Approval of Plans and Specifications for the Temecula Public Librarv Proiect No. PWOO-
07 and authorization to solicit Construction Bids
RECOMMENDATION:
10.1 Approve the following list of construction firms as prequalified contractors eligible to
submit bids for the Temecula Public Library:
Soltek Pacific
San Diego, CA
Straub Construction, Inc
Bonsall, CA
CW. Driver, Inc.
Pasadena, CA
Taisei Construction Corp.
Cypress, CA
R.J. Daum
Garden Grove, CA
FTR International, Inc.
Irvine, CA
Howard S. Wright Construction Co.
Irvine, CA
Mallcraft, Inc.
Altadena, CA
The O.K. Earl Corporation
Pasadena, CA
C.E. Wylie Construction, Inc.
San Diego, CA
Bernards Bros, Inc.
San Fernando, CA
Erickson-Hall Construction Co.
Escondido, CA
Perera Construction and Design, Inc.
Ontario, CA
Douglas E. Barnhart, Inc.
San Diego, CA
EDGE Development, Inc.
Temecula, CA
Woodcliff Corporation
Los Angeles, CA
Tovey/Shultz Construction, Inc.
Lake Elsinore, CA
W.D. Gott Construction Co.
Upland, CA
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11 Summarv Vacation of an existina 40' access openina frontina on Ynez Road between
North Plaza Drive and Park Plaza Lane at the common propertv line of Parcel Nos. 5 and
6 of Parcel Map No. 23496 and Acceptance of two new access openinas
RECOMMENDATION:
11.1 Adopt a resolution entitled:
RESOLUTION NO. 05-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA SUMMARILY VACATING AN EXISTING 40'
ACCESS OPENING EXCEPTION TO RESTRICTED ABUTTERS
RIGHTS FOR PARCEL NOS. 5 AND 6 OF PARCEL MAP NO.
23496 LOCATED ON YNEZ ROAD BETWEEN NORTH PLAZA
DRIVE AND PARK PLAZA LANE
11.2 Approve the new locations of two 40' access openings in substantially the location
shown on the attachment to this staff report and authorize the City Engineer to
approve the specific locations which will create the new access openings. The
owner shall prepare an agreement which will quitclaim their existing access rights.
The document is subject to the approval of the City Engineer and City Attorney prior
to the recordation of the document.
12 Tract Map No. 31276 (located within the Harveston Specific Plan)
RECOMMENDATION:
12.1 Approve Tract Map No. 31276 in conformance with the conditions of approval;
12.2 Approve the Subdivision Improvement Agreement and accept the Faithful
Performance and Labor and Materials Bonds as security for the agreement;
12.3 Approve the Subdivision Monument Agreement and accept the Monument Bond as
security for the agreement.
13 Substitute Aareements and Bonds for Public Improvements in Tract Map Nos. 31503.
31503-1.31503-2. and 31503-3 (located within the Harveston Specific Plan)
RECOMMENDATION:
13.1 Accept the Substitute Subdivision Improvement Agreements and Subdivision
Faithful Performance and Labor and Materials Bonds as security for improvements
and labor and materials for Tract Map Nos. 31503, 31503-1, 31503-2, and 31503-3;
13.2 Accept the Substitute Subdivision Monument Agreements and Subdivision
Monument Bonds as security for monumentation for Tract Map Nos. 31503, 31503-
1, 31503-2, and 31503-3;
13.3 Authorize the release of the existing Faithful Performance, Labor and Materials, and
Monumentation Bonds for Tract Map Nos. 31503, 31503-1, and 31503-2, and
31503-3;
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13.4 Direct the City Clerk to so advise the developer and surety.
14 First Amendments to Fiscal Year 2004-2005 Annual Citywide Routine Maintenance
Contracts
RECOMMENDATION:
14.1 Approve the First Amendment to the Fiscal Year 2004-2005 Annual Citywide
Routine Maintenance Contract with Walter K. Becker (dba, Becker Engineering) for
an amount of $150,000 and authorize the Mayor to execute the amendment;
14.2 Approve First Amendment to the Fiscal Year 2004-2005 Annual Citywide Routine
Maintenance Contract with Monteleone Contractors, Inc. for an amount of $150,000
and authorize the Mayor to execute the amendment.
15 First Amendment to Professional Landscape Plan Check and Inspection Services
Aareement for Fiscal Year 2004-2005
RECOMMENDATION:
15.1 Approve the First Amendment to the annual professional services agreement for
Fiscal Year 2004-2005 with PELA for landscape plan check and inspection services
in the amount of $25,000 and authorize the Mayor to execute the agreement.
16 National POllutant Discharae Elimination Svstem iNPDES) Permit - Implementation
Aareement
RECOMMENDATION:
16.1 Approve the Implementation Agreement and authorize the Mayor to execute the
agreement on behalf of the City for an annual amount of $130,173.
17 Reimbursement Aareement with Rancho California Water District as part of Proiect No.
PWOO-27 - Winchester Road Widenina Proiect
RECOMMENDATION:
17.1 Approve the Reimbursement Agreement between the City of Temecula and Rancho
California Water District for the Winchester Road Widening Project- Project No.
PWOO-27 for the amount of $28,000 and authorize the Mayor to execute the
agreement.
18 Second Readina of Ordinance No. 05-01 (Transportation Uniform Mitiaation Fee)
RECOMMENDATION:
18.1 Adopt an ordinance entitled:
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ORDINANCE NO. 05-01
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TEMECULA AMENDING CHAPTER 15.08, SECTION 4(A);
SECTION 6(B), AND SECTION 11 OF THE TEMECULA
MUNICIPAL CODE, AND ALLOWING FOR FUTURE FEE
ADJUSTMENTS TO BE ESTABLISHED BY RESOLUTION
(TRANSPORTATION UNIFORM MITIGATION FEE PROGRAM)
19 Second Readina of Ordinance No. 05-02
RECOMMENDATION:
19.1 Adopt an ordinance entitled:
ORDINANCE NO. 05-02
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TEMECULA AMENDING THE TEXT WITHIN THE MARGARITA
VILLAGE SPECIFIC PLAN (SP-3) ZONING ORDINANCE FOR
PLANNING AREA 46 TO ALLOW "NO MINIMUM" BUILDING
SETBACK REQUIREMENT FROM ADJOINING PROPERTY
LINES WITHIN PLANNING AREA 46 AS LONG AS THE
ADJACENT PROPERTY IS USED SOLELY FOR RECREATION,
OPEN SPACE, OR PARKING PURPOSES (PA04-0486)
20 Second Readina of Ordinance No. 05-03
RECOMMENDATION:
20.1 Adopt an ordinance entitled:
ORDINANCE NO. 05-03
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TEMECULA APPROVING PLANNING APPLICATION NO. PA04-
0371 (SPECIFIC PLAN AMENDMENT) TO AMEND THE
RESIDENTIAL DEVELOPMENT STANDARDS OF THE RORIPAUGH
RANCH SPECIFIC PLAN TO INCLUDE A LOW-ESTATE ZONE,
AND ADD DEVELOPMENT STANDARDS FOR ACCESSORY
STRUCTURES, GARAGES, AND ENCROACHMENTS INTO YARD
AREAS (PA04-0371)
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RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF
THE TEMECULA COMMUNITY SERVICES DISTRICT,
THE CITY OF TEMECULA REDEVELOPMENT AGENCY,
AND,
THE TEMECULA PUBLIC FINANCING AUTHORITY
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TEMECULA COMMUNITY SERVICES DISTRICT MEETING
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Next in Order:
Ordinance: No. CSD 2005-01
Resolution: No. CSD 2005-02
CALL TO ORDER: President Chuck Washington
ROLL CALL:
DIRECTORS:
Comerchero, Edwards, Naggar, Roberts, Washington
PUBLIC COMMENTS
A total of 15 minutes is provided so members of the public may address the Board of
Directors on items that are not listed on the agenda or on the Consent Calendar.
Speakers are limited to two (2) minutes each. If you decide to speak to the Board of
Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to
Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all other agenda items, a "Request to Speak" form must be filed with the City Clerk
Prior to the Board of Directors addressing that item. There is a five (5) minute time limit
for individual speakers.
Anyone wishing to address the Board of Directors should present a completed pink
"Request to Speak" form to the City Clerk. When you are called to speak, please
come forward and state vour name and address for the record.
CONSENT CALENDAR
1 Minutes
RECOMMENDATION:
1.1 Approve the minutes of January 11 , 2005.
2 Tract Map No. 29133 - Service Level B. Service Level C. and Service Level D Rates
and Charaes
RECOMMENDATION:
2.1 Adopt a resolution entitled:
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RESOLUTION NO. CSD 05-_
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT
ACKNOWLEDGING THE FILING OF A REPORT WITH
RESPECT TO SERVICE LEVEL B, SERVICE LEVEL C, AND
SERVICE LEVEL 0 RATES AND CHARGES FOR TRACT MAP
NO. 29133 BEGINNING FISCAL YEAR 2005-2006 AND
SETTING A TIME AND PLACE FOR A PUBLIC HEARING IN
CONNECTION THEREWITH
3. Tract Map No. 25004 - Service Level B. Service Level C. and Service Level D Rates
and Charaes
RECOMMENDATION:
3.1 Adopt a resolution entitled:
RESOLUTION NO. CSD 05-_
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT
ACKNOWLEDGING THE FILING OF A REPORT WITH
RESPECT TO SERVICE LEVEL B, SERVICE LEVEL C, AND
SERVICE LEVEL 0 RATES AND CHARGES FOR TRACT MAP
NO. 25004 BEGINNING FISCAL YEAR 2005-2006 AND
SETTING A TIME AND PLACE FOR A PUBLIC HEARING IN
CONNECTION THEREWITH
PUBLIC HEARING
Any person may submit written comments to the Community Services District before a
public hearing or may appear and be heard in support of or in opposition to the approval
of the project(s) at the time of the hearing. If you challenge any of the project(s) in court,
you may be limited to raising only those issues you or someone else raised at the public
hearing or in written correspondence delivered to the City Clerk at, or prior to, the public
hearing.
4 Wolf Creek Specific Plan No. 12 - Service Level B - proposed residential street liahtina:
Service Level C - perimeter landscapina and slope maintenance: and Service Level D -
refuse and recvclina collection services rates and charaes
RECOMMENDATION:
4.1 Adopt a resolution entitled:
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RESOLUTION NO. CSD 05-_
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT ORDERING,
CALLING, AND GIVING NOTICE OF AN ELECTION TO BE
HELD ON MARCH 14, 2005, REGARDING SERVICE LEVEL B
AND SERVICE LEVEL C RATES AND CHARGES FOR WOLF
CREEK SPECIFIC PLAN NO. 12 IN ORDER TO ESTABLISH
SERVICE LEVEL B AND SERVICE LEVEL C RATES AND
CHARGES BEGINNING FISCAL YEAR 2005-2006 PURSUANT
TO ARTICLE XIII 0, SECTION 6, OF THE CALIFORNIA
CONSTITUTION
4.2 Approve the Election Notice, Ballot, and Procedures for the completion, return,
and tabulation of the Ballots;
4.3 Authorize staff to mail the Ballots to the affected property owners pursuant to the
aforementioned process.
DEPARTMENTAL REPORT
DIRECTOR OF COMMUNITY SERVICES REPORT
GENERAL MANAGER'S REPORT
BOARD OF DIRECTORS' REPORTS
ADJOURNMENT
Next regular meeting: Tuesday, February 8, 2005, 7:00 PM, City Council Chambers, 43200
Business Park Drive, Temecula, California.
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TEMECULA REDEVELOPMENT AGENCY MEETING
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Next in Order:
Ordinance: No. RDA 2005-01
Resolution: No. RDA 2005-01
CALL TO ORDER: Chairperson Ron Roberts
ROLL CALL
AGENCY MEMBERS: Comerchero, Edwards, Naggar, Washington,
Roberts
PUBLIC COMMENTS
A total of 15 minutes is provided so members of the public may address the
Redevelopment Agency on items that are not listed on the agenda or on the Consent
Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the
Board of Directors on an item not on the agenda or on the Consent Calendar, a pink
"Request to Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all other agenda items, a "Request to Speak" form must be filed with the City Clerk
Prior to the Board of Directors addressing that item. There is a five (5) minute time limit
for individual speakers.
Anyone wishing to address the Board of Directors should present a completed pink
"Request to Speak" form to the City Clerk. When you are called to speak, please
come forward and state vour name and address for the record.
CONSENT CALENDAR
1 Minutes
RECOMMENDATION:
1.1 Approve the minutes of January 11, 2005.
AGENCY BUSINESS
2 Status Update on the Temecula Education Center
RECOMMENDATION:
1.1 Receive and file.
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DEPARTMENTAL REPORT
EXECUTIVE DIRECTOR'S REPORT
AGENCY MEMBERS' REPORTS
ADJOURNMENT
Next regular meeting: Tuesday, February 8, 2005, City Council Chambers, 43200 Business Park
Drive, Temecula, California.
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TEMECULA PUBLIC FINANCING AUTHORITY
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Next in Order:
Ordinance: No. TPFA 2005-02
Resolution: No. TPFA 2005-05
CALL TO ORDER: Chairperson Jeff Comerchero
ROLL CALL:
AGENCY MEMBERS:
Edwards, Naggar, Roberts, Washington, and
Comerchero
PUBLIC COMMENTS
A total of 15 minutes is provided so members of the public may address the Temecula
Public Financing Authority on items that are not listed on the agenda or on the Consent
Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the
Board of Directors on an item not on the agenda or on the Consent Calendar, a pink
"Request to Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all other agenda items, a "Request to Speak" form must be filed with the City Clerk
Prior to the Board of Directors addressing that item. There is a five (5) minute time limit
for individual speakers.
Anyone wishing to address the Board of Directors should present a completed pink
"Request to Speak" form to the City Clerk. When you are called to speak, please come
forward and state vour name and address for the record.
CONSENT CALENDAR
1 Minutes
RECOMMENDATION:
1.1 Approve the minutes of January 11, 2005.
2 Second Readina of Ordinance No. TPFA 05-01 iLewina Special Taxes)
RECOMMENDATION:
2.1 Adopt an ordinance entitled:
ORDINANCE NO. TPFA 05-01
AN ORDINANCE OF THE TEMECULA PUBLIC FINANCING
AUTHORITY LEVYING SPECIAL TAXES WITHIN TEMECULA
PUBLIC FINANCING AUTHORITY COMMUNITY FACILITIES
DISTRICT NO . 03-02 (RORIPAUGH RANCH)
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EXECUTIVE DIRECTOR'S REPORT
BOARD MEMBERS' REPORTS
ADJOURNMENT
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14
RECONVENE TEMECULA CITY COUNCIL
PUBLIC HEARING
Any person may submit written comments to the City Council before a public Hearing or
may appear and be heard in support of or in opposition to the approval of the project(s)
at the time of the hearing. If you challenge any of the project(s) in court, you may be
limited to raising only those issues you or someone else raised at the public hearing or
in written correspondence delivered to the City Clerk at, or prior to, the public hearing.
21 Resolution establishina User Fee to offset cost of Architectural Consultina Services
RECOMMENDATION:
21.1 Adopt a resolution entitled:
RESOLUTION NO. 05-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA IMPOSING A PLANNING APPLICATION USER
FEE TO OFFSET THE COST OF ARCHITECTURAL PLAN
REVIEW BY THE CITY'S DESIGNATED ARCHITECTURAL
CONSULTANT IN THE AMOUNT OF $0.05 PER GROSS
SQUARE FOOTAGE OF ALL PROPOSED BUILDINGS
SUBJECT TO THE CITY'S DEVELOPMENT PLAN APPROVAL
PROCESS
COUNCIL BUSINESS
22 Temecula Vallev Student of the Month Proaram
(At the request of Councilman Washington)
RECOMMENDATION:
22.1 If so desired by the City Council, authorize $2,000 in Community Service Funding
for the Temecula Valley Student of the Month Program.
DEPARTMENTAL REPORTS
CITY MANAGER'S REPORT
CITY ATTORNEY'S REPORT
ADJOURNMENT
Next regular meeting: City Council, Tuesday, February 8, 2005, at 7:00 P.M., City Council
Chambers, 43200 Business Park Drive, Temecula, California.
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15
PROCLAMA TIONS
AND
PRESENTATIONS
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ITEM 1
ITEM 2
RESOLUTION NO. 05-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS
SET FORTH IN EXHIBIT A
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES RESOLVE. DETERMINE AND
ORDER AS FOLLOWS:
Section 1. That the following claims and demands as set forth in Exhibit A, on file in the
Office of the City Clerk, have been audited by the City Manager, and that the same are hereby
allowed in the amount of $2,937,954.54.
Section 2. The City Clerk shall certify the adoption of this resolution.
PASSED, APPROVED AND ADOPTED, this 25th day of January, 2005.
Jeff Comerchero, Mayor
ATTEST:
Susan W. Jones, CMC
City Clerk
[SEAL]
R:/Resos 2Q05/Resos 05.
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) ss
CITY OF TEMECULA )
I, Susan W. Jones, CMC, City Clerk of the City of Temecula, hereby do certify that the
foregoing Resolution No. 05-_ was duly adopted at a regular meeting of the City Council of the
City of Temecula on the 25th day of January, 2005 by the following roll call vote:
AYES:
COUNCILMEMBERS:
NOES:
ABSENT:
ABSTAIN:
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
Susan W. Jones, CMC
City Clerk
R:/Resos 2005/Resos 05-
2
.
01/05105 TOTAL CHECK RUN:
01/13/05 TOTAL CHECK RUN:
01113/05 TOTAL PAYROLL RUN:
CITY OF TEMECULA
LIST OF DEMANDS
TOTAL LIST OF DEMANDS FOR 01125/05 COUNCIL MEETING:
DISBURSEMENTS BY FUND:
CHECKS:
001
165
190
192
193
194
210
274
280
300
320
330
340
460
001
165
190
192
193
194
280
300
320
330
340
GENERAL FUND
RDA DEV.LOW/MOD SET ASIDE
COMMUNITY SERVICES DISTRICT
TCSD SERVICE LEVEL B
TCSD SERVICE LEVEL C
TCSD SERVICE LEVEL D
CAPITAL IMPROVEMENT PROJ. FUND
AD 03-4 JOHN WARNER IMPRV FUND
REDEVELOPMENT AGENCY.CIP
INSURANCE FUND
INFORMATION SYSTEMS
SUPPORT SERVICES
FACILITIES
CFD 88.12 DEBT SVC FUND
GENERAL FUND
RDA.LOW/MOD SET ASIDE
COMMUNITY SERVICES DISTRICT
TCSD SERVICE LEVEL B
TCSD SERVICE LEVEL C
TCSD SERVICE LEVEL D
REDEVELOPMENT AGENCY-CIP
INSURANCE FUND
INFORMATION SYSTEMS
SUPPORT SERVICES
FACILITIES
PREPARED BY JADA YONKER. ACCOUNTING SPECIALIST
TOTAL BY FUND:
I
GENIE ROBERTS, DIRECTOR OF FINANCE
.
$
759,101.37
1,823,820.58
355,032.59
$
2.937,954.54
$ 1,440,695.27
16,958.04
209,890.77
3,564.25
57,798.15
1.946.93
689,031.22
18,613.90
12,843.28
6,168.16
95,408.20
6.180.41
19,898.19
1.927.18
$ 2,582,921.95
$ 250.908.04
5,371.60
57,679.86
114.11
5.119.65
818.02
2,599.11
1,127.55
21,737.92
3,033.37
6,523.36 355,032.59
$ 2,937,954.54
, HEREBY CERTIFY THAT THE FOLLOWING IS TRUE AND CORRECT.
I
SHAWN NELSON, CITY MANAGER
,HEREBY CERTIFY THAT THE FOLLOWING IS TRUE AND CORRECT.
I CITY OF TEMECULA
LIST OF DEMANDS
01/06/05 TOTAL CHECK RUN: $ 759,101.37
01/13105 TOTAL CHECK RUN: 1.823,820.58
01/13105 TOTAL PAYROLL RUN: 355,032.59
TOTAL LIST OF DEMANDS FOR 01/25105 COUNCIL MEETlNG: $ 2,937,954.54
DISBURSEMENTS BY FUND:
CHECKS:
001 GENERAL FUND $ 1,440,695.27
165 RDA DEV.LOW/MOD SET ASIDE 16.958.04
190 COMMUNITY SERVICES DISTRICT 209,890.77
192 TCSD SERVICE LEVEL B 3.56425
193 TCSD SERVICE LEVEL C 57,798.15
194 TCSD SERVICE LEVEL D 1,946.93
210 CAPITAL IMPROVEMENT PROJ. FUND 689,031.22
274 AD 03-4 JOHN WARNER IMPRV FUND 18,613.90
280 REDEVELOPMENT AGENCY-CIP 12,643.28
300 INSURANCE FUND 6,168.16
320 INFORMATION SYSTEMS 95,408.20
330 SUPPORT SERVICES 8,180.41
340 FACILITIES 19,896.19
460 CFD 88-12 DEBT SVC FUND 1,927.18
$ 2,582,921.95
I 001 GENERAL FUND $ 250,908.04
165 RDA-LOW/MOD SET ASIDE 5,371.60
190 COMMUNITY SERVICES DISTRICT 57,679.86
192 TCSD SERVICE LEVEL B 114.11
193 TCSD SERVICE LEVEL C 5,119.65
194 TCSD SERVICE LEVEL D 818.02
280 REDEVELOPMENT AGENCY.CIP 2,599.11
300 INSURANCE FUND 1.127.55
320 INFORMATION SYSTEMS 21.737.92
330 SUPPORT SERVICES 3,033.37
340 FACILITIES 6,523.36 355,032.59
TOTAL BY FUND: $ 2,937,954.54
I
GENI
, HEREBY CERTIFY THAT THE FOLLOWING IS TRUE AND CORRECT.
I
SHAWN N LSON. CITY MANAGER
. HEREBY CERTIFY THAT THE FOLLOWING IS TRUE AND CORRECT.
I
apChkLst Final Check List Page: 1
01/0612005 2:09:28PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA
Check # Date Vendor Description Amount Paid Check Total
430 12/29/2004 000283 INSTATAX (IRS) Federallncorne Taxes Payment 48.20 48.20
431 12/29/2004 000444 INSTATAX (EDD) State Disability Ins Payment 12.49 12.49
432 12/29/2004 000389 U S C M WEST (OBRA), OBRA ~ Project Retirement Payment 112.56 112.56
96907 01/0612005 006253 A SAP SOFlWARE Microsoft enterprise desktop agnnnt 67,444.58 67,444.58
96908 01/0612005 004918 A W DIRECT INC 2 carrying cases: Paramedics 58.85 58.85
96909 01/0612005 005735 AEROSURF INC 1 sl Otr Internet Svc Roberts/Stone 299.70
Credit: Cancel Jeff Stone Sves -149.85 149.85
96910 01/0612005 001916 ALBERT A WEBB ASSOCIATES Sep-Ocl Eng Sves:Btlld Stage 1 ,225.66 1,225.66
96911 01/0612005 008443 ALLEN, KIRK Refund: CPR & First Aid Training 45.00 45.00
96912 01/0612005 002877 ALTA LOMA CHARTER LINES 04 Holiday lights Bus Tour 12115 751.88
04 Holiday Lights Bus Tour 12/18 751.88 1.503.76
96913 01/0612005 000747 AMERICAN PLANNING ASSOCI Mb: Ping Comm. 120504-083855 320.00
Mb: Chiniaeff 120504-001856 150.00 470.00
96914 01/0612005 000936 AMERICAN RED CROSS Lifeguard training supplies:Aquatics 665.00 665.00
96915 01/0612005 007996 AMERICAN WEST LANOSCAPE Nav Prgss:Pechanga Soundwa 58,483.84 5a,483.84
96916 01/0612005 004787 AMERIMARK DIRECT Piggy Banks: Recycle Prizes 424.87 424.87
96917 01/0612005 000101 APPLE ONE INC. Temp help PPE 12/4 Kasparian 672.30
Temp help PPE 12/11 Kasparian 672.30
Temp help PPE 12/18 Kasparian 660.15
TEMP HELP PPE 12/18 BUCHANAN 526.50
Temp help PPE 11/27 Kasparian 388.80
Temp Help PPE 12/18 Plaseenei 185.63
Temp help PPE 12/18 Milry 89.10 3,194.78
96918 01/06/2005 005335 ARTIST TOUCH STUOIO Sister City framed print gift 275.23 275.23
96919 01/0612005 005891 ASPEN PUBLISHERS, INC Basic guide to payroll subscription 250.48 250.48
Page:1
apChkLst Final Check List Page: 2
0110612005 2:09:28PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
96920 01/06/2005 003048 BOYS & GIRLS CLUB FY 04.05 Comm BVC5 Funding Award 5,000.00 5.000.00
96921 01/06/2005 008450 BREN WEST LEASING Refund: Eng Depst 27440 Bostlk Ct. 995.00 995.00
96922 01/06/2005 004176 BROAOWING Nav-Dee Lg distance & internet svcs 1,775.02 1,775.02
96923 01/0612005 000128 BROWN & BROWN OF CALIF. I Insurance bond renewal: GT 350.00
Insurance bond renewal: SN 350.00 700.00
96924 01/0612005 003979 CALVARY CHAPEL OF MURRIE 04 Holiday parade transportation fees 300.00 300.00
96925 01/06/2005 004228 CAMERON WELDING SUPPLY Misc. welding supplies for PW 200.84 200.84
96926 01/0612005 006075 CAMPBELL, KENTON SCOTT TCSD instructor earnings 421.20 421.20
96927 01/0612005 004971 CANON FINANCIAL SERVICES, Jan lease pmt for Stn73/CRC 328.63
Jan tease pmt for Fire Stn 12 69.96 398.59
96928 01/0612005 002534 CATERERS CAFE Refreshments: Spark of Love mtg 483.35
Refreshments: Spark of Love Mtg 219.10 702.45
96929 01/0612005 003775 CHAPARRAL HIGH SCHOOL Holiday Parade band transportation c 300.00 300.00
96930 01/0612005 005417 CINTAS FIRST AID & SAFETY First aid supplies: CRG 31.71 31.71
96931 0110612005 001193 COMP USA INC Misc. computer supplies: IS 84.19 84.19
96932 01/06/2005 000684 DIEHL EVANS & COMPANY LLP Fy 03/04 Rda AudiVState Control 2,900.00 2,900.00
96933 01/0612005 008230 DOUGLAS E BARNHART INC Nov Prgss:Wolf Crk Sprts Cm 70,362.00 70,362.00
96934 01/0612005 001669 OUNN EOWAROS CORPORATI Supplies for graffiti removal 221.95 221.95
96935 01/0612005 005251 EQUIPMENT REPAIR SERVICE PW Patch truck repairs 612.09
Repair PW mnte trailer jack 225.85 837.94
96936 01/06/2005 001056 EXCEL LANDSCAPE Nav Idscp impr: Comm Facilities 270.79 270.79
96937 01/06/2005 000478 FAST SIGNS Signs for Holiday Light Parade 207.91 207.91
Page2
apChkLst
0110612005
2:09:28PM
Final Check List
CITY OF TEMECULA
Page: 3
Bank: union UNION BANK OF CALIFORNIA
(Continued)
Check # Date
Vendor
Description
Amount Paid
Check Total
96938 01/0612005 000165 FEDERAL EXPRESS INC
Express mail services
243.61
243.61
96939 01/06/2005 000166 FIRST AMERICAN TiTLE
Lot Book Report: Boucher
75.00
75.00
96940 01/0612005 004239 FISHER SEHGAL YANEZ INC
Nav Desgn Svcs: Comm Theatre
6,384.75
6,384.75
96941 01/0612005 008448 FORD, ELKE
Res impr prgm: M&M Air Conditioning
58.00
58.00
96942 01/0612005 007866 G C S SUPPLIES INC
Printer Toner Supplies:Citywide
Printer Toner Supplies: Citywide
Printer Toner Supplies:Citywide
Printer Toner Supplies: Citywide
Printer Toner Supplies:Citywide
Printer Toner Supplies:Citywide
Credit: Price Adjustments
Credit: 2 Items Were Returned
499.96
396.00
248.43
183.18
98.01
42.18
-5.00
-248.43
1,214.33
96943 01/0612005 007073 GERSLEY, MISTY LYNNE
TCSD instructor earnings
leSD instructor earnings
604.80
100.80
705.60
96944 01/06/2005 005947 GOLDEN STATE OVERNIGHT
Express Mail Service:Fire Prevo
20.94
20.94
96945 01/0612005 005664 GOSCH TOWiNG & RECOVERY DUI checkpoint towing:Police
DUI checkpoint towing:Police
DUI checkpoint towing: Police
202.50
168.75
135.00
506.25
96946 01/0612005 000175 GOVERNMENT FINANCE OFFI Mb: G.Roberts P.Brown 205242001
520.00
520.00
96947 01/0612005 000711 GRAPHICS UNLIMITED L1THOG Printing: leisure Activities brochure
20,273.13
20,273.13
96948 01/0612005 008444 GREAT OAK HIGH SCHOOL
Holiday Parade band transportation c
300.00
300.00
96949 01/06/2005 002174 GROUP 1 PRODUCTIONS
04 Holiday parade video taping
3,000.00
3,000.00
96950 01/06/2005 006250 HAZ MAT TRANS iNC
Asbestos & lead abate svcs
20,150.00
20,150.00
96951 01/0612005 001135 HEAL THPOINTE MEDICAL GRO Pre-employment physicals
85.00
85.00
96952 01/06/2005 004811 HEWLETT PACKARO
Police:Compaq desktop computer
1.709.99
1,709.99
Page:3
apChkLst Final Check List Page: 4
0110612005 2:09:28PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
96953 01/0612005 004624 INFOPLACE USA Recycling Calendar Winner Prizes 675.00 675.00
96954 01/06/2005 001186 IRWIN, JOHN TCSO instructor earnings 732.00 732.00
96955 01/0612005 004603 JOHNSON POWER SYSTEMS City Hall generator prevo mnte SVCS 441.63
CRG generator prevo mnte sves 441.33
Fire Stn 84 generator prevo mnte 439.54 1,322.50
96956 01/0612005 002424 KELLEY DISPLAY INC Car show banners date chg 1,468.88 1,468.88
96957 01/0612005 006302 KIDZ LOVE SOCCER, INC TCSO instructor earnings 416.00
TCSO instructor earnings 352.00
TCSO instructor earnings 192.00
TCSO instructor earnings 160.00
TCSO instructor earnings 128.00 1 ,248.00
96958 01/0612005 004024 KOCH HEATING & AIR CONDIT Res impr prgm: Bingham, Janet 3.225.00 3,225.00
96959 01/06/2005 004412 LEANDER, KERRY D. TCSO instructor earnings 394.66
TCSO instructor earnings 380.00 774.66
96980 01/0612005 003726 LIFE ASSIST iNC Supplies For Paramedic Squad 902.16
Credit: returned items -126.80 775.36
96961 01/0612005 004013 M & M REFRIG., HEATING & A1C res imp pgrm: Betancourt, Robert 2,850.00 2,850.00
96962 0110612005 004141 MAINTEX INC custodial suppiies: City Hail 673.44
custodial supplies: City Hall 84.65 758.09
96963 0110612005 001967 MANPOWER TEMPORARY SER temp help wle 12/19 Hoof/Oankworth 1.162.40 1,162.40
96984 01/0612005 004803 MAPLOGIC CORPORATION Layout Mgr Basic & Pro user licenses 2.120.00
ArcGIS Publisher single user license 2.010.00 4,130.00
96965 01/0612005 005877 MARKETING SOLUTIONS Crime Prevention Coloring Books: Pol 507.16
Crime Prevention Stickers: Police 53.24 580.40
96966 0110612005 002693 MATROS, ANDREA TCSD Instructor Earnings 91.20
TCSD Instructor Earnings 45.60 136.80
96967 01/0612005 001905 MEYERS,OAVIOWILLlAM TCSD Instructor Earnings 128.00 128.00
96968 01/0612005 007210 MIDORI GARDENS install plants @ var. City locations 440.15
install plants @ Veterans/Sam Hicks P 300.00
install plants @ Via Eduardo 240.00
credit: incorrect billing #076987 -440.15 540.00
Page:4
apChkLst Final Check List Page: 5
01/0612005 2:09:28PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
96969 01/0612005 003039 MURRIETA VALLEY HIGH SCH holiday parade transportation expense 300.00 300.00
96970 01/06/2005 001986 MUZAK -SOUTHERN CALlFORN Jan "On-Hold- Phone Music:City Hall 120.86
Jan Music Broadcast:Old Town 64.86 185.72
96971 01/06/2005 002925 NAPA AUTO PARTS Fire Prey vehicle parts/supplies 66.42
credit item returned: Fire Prey -49.55 16.87
96972 01/0612005 003964 OFFICE DEPOT BUSINESS SVS Mise office supplies: P.O. D.T.Stn 48.14 48.14
96973 01/0612005 002105 OLD TOWN TIRE & SERVICE City Vehicle Repair/Maint SVC5 92.37
City Vehicle Repair/Maint Svcs 79.79
City Vehicle Repair/Maint Svcs 73.56 245.72
96974 01/0612005 007638 PAROELL, CHRISTOPHER A. Final Pmt-DsgnlCreation:Veteran 89,153.50 89,153.50
96975 01/0612005 004074 PARTY CITY OF TEMECULA IN MPSC Recreation Supplies 51.18 51.18
96976 01/0612005 003218 PELA Sap Idscp inspect Bves: R.C. Widening 236.50 236.50
96977 01/0612005 000249 PETTY CASH Petty Cash Reimbursement 340.60 340.60
96978 01/0612005 007484 PHILIPS MEDICAL SYSTEMS I AED's for Community Grant AED Prg 7,373.34 7,373.34
96979 01/0612005 008400 POWERLlNE COMMUNICATION lighting control software for City Parks 295.00 295.00
96980 01/06/2005 003493 PRO-CRAFT OVERHEAO DOOR Res Imp Prgm: Garcia, Albert 1,317.00
Credit: homeowner's pmt portion -295.00 1,022.00
96981 01/0612005 004627 PUBLIC SAFETY Radios for light parade 12/10/04 419.03 419.03
96982 0110612005 000947 RANCHO REPROGRAPHICS DuplBlueprints: W.C. Sports Prk 60.59 60.59
96983 01/06/2005 003742 REHAB FINANCIAL CORPORATI Nav loan collection fees: ADA 16.00 16.00
96984 01/06/2005 002110 RENTAL SERVICE CORPORATI rental equipment for PW Maint 4.29 4.29
96985 01/06/2005 002412 RICHARDS WATSON & Oct 2004 legal services 93,533.65 93,533.65
96986 01/06/2005 003698 RIVERSIDE CO ECONOMIC business attraction agrmnt pmt 75,000.00 75,000.00
PageS
apChkLst
01/0612005
2:09:28PM
(Continued)
Bank: union UNION BANK OF CALIFORNIA
Check # Date
Vendor
Final Check List
CITY OF TEMECULA
Page: 6
Description
Check Total
Amount Paid
96987 01/0612005 001365 RIVERSIDE COUNTY OF Jul-Sept Vector Control Svcs
1.356.45
1,356.45
96988 01/06/2005 000271 ROBERT BEIN WM FROST & A Sep Dsgn Svcs: Veteran's Memorial
506.69
506.69
96989 01/0612005 007999 S F M CONSTRUCTORS INC prgs Pmt #2: Veteran's Memorial
Credit Exceeds Agreement Amt
rat. w/h pmt #2: Veteran's Memorial Pr
56,861.00
-40.50
-5,686.10
51,134.40
96990 01/06/2005 008404 SAFE CHECKS payroll checks: Finance
sales tax
616.90
-43.01
573.89
96991 01/0612005 008451 SALAMANCA, MONNETTE Refund: Sec. Deposit: CRC 1/8/05
100.00
100.00
96992 01/0612005 004562 SCHIRMER ENGINEERING COR Nov plan check srvcs:Fire Prevention
96993 01/0612005 007603 SCHRAMM, NANCY L.
96994 01/0612005 007660 SEARS ROEBUCK & CO
2,200.00
2,200.00
TCSD Instructor Earnings
TCSD Instructor Earnings
TCSD Instructor Earnings
TCSD Instructor Earnings
260.80
226.80
154.00
33.60
675.20
refrigerator for City Hall
1,240.24
1.240.24
96995 01/06/2005 003506 SHIVELA MIDDLE SCHOOL BAN holiday parade transportation expense
96996 01/0612005 004609 SHREDFORCE INC
96997 01/0612005 000537 SO CALIF EOISON
96998 01/06/2005 001212 SO CALIF GAS COMPANY
96999 01/06/2005 008449 SOTO, EMILY
97000 01/06/2005 000519 SOUTH COUNTY PEST
200.00
200.00
Dee doc shredding svcs: City Hall
Dee doc shredding svcs: P.O. O.T. 8t
110.00
24.00
134.00
Oec 2.00-397-5042 City Hall
Dee 2-00-397.5067 various mtrs
Dee 2-22-575-0876 Old Town Frnt St
Dec 2-18-528-9980 Santiago Rd
5,548.32
957.15
263.19
42.93
6,811.59
Dee 091-085-1632-0 T.E.S. pool
16.77
16.77
refund: electric light bus tour
3.00
3.00
Dee pest control sves: CRG
Dee pest control svcs: City Hall
Dee pest control svcs: T. Museum
Dee pest control sves: Maint Fac
Dee pest control BVCS: TCe
Dee pest control sves: Wedding Chpl
Dee pest control svcs: MPSC
Dee pest control svcs: Police Caboose
90.00
56.00
42.00
40.00
36.00
32.00
29.00
29.00
354.00
PageS
apChkLst Final Check List Page: 7
0110612005 2:09:28PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
97001 01/06/2005 007851 SOUTHCOAST HEATING & AIR CRC HVAC repairs 210.00
CRC HVAC repairs 175.00
City Hall HV AC repair 70.00 455.00
97002 01/0612005 004420 STATE COMP INSURANCE FUN Dee workers' camp premium 70,978.97 70,978.97
97003 01/0612005 001546 STRAIGHT LINE GLASS INC Res Imp Prgm: Sroka, Reannette 925.17 925.17
97004 01/0612005 002651 SUN BADGE COMPANY PW inspector badge 81.08 81.08
97005 01/0612005 003599 T Y L1N INTERNATIONAL Oct Constr. Support:R.C. Bridge 3,215.15 3,215.15
97006 01/0612005 006465 TEMECULA AUTO REPAIR Paramedics vehicle maint'repair svcs 2.294.92
Paramedics vehicle maint/repair SVC$ 218.16
Fire Prey vehicle maintlrepair svcs 15.00 2,528.08
97007 01/0612005 005412 TEMECULA GARDEN & POWER equipment maintJrepairs: PW Maint 59.50 59.50
97008 01/0612005 003677 TEMECULA MOTORS PORTS LL Police motorcycles repair/maint 1,387.05
Police motorcycles repair/malnt 175.35 1,562.40
97009 01/06/2005 007340 TEMECULA VALLEY FIRE EQUI CRG equipment repair svcs 76.08 76.08
97010 01/0612005 000311 TEMECULA VALLEY HIGH SCH holiday parade transportation expense 300.00 300.00
97011 0110612005 003849 TERRYBERRY COMPANY ae service recognition awards 245.27 245.27
97012 01/0612005 003508 THOMPSON MIDDLE SCHOOL holiday parade transportation expense 200.00 200.00
Page:7
apChkLst Final Check List Page: 8
01/0612005 2:09:28PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
97013 01/0612005 000459 TUMBLE JUNGLE FITNESS GY TeSO Instructor Earnings 633.60
TeSO Instructor Earnings 563.20
TeSO Instructor Earnings 396.00
TeSO Instructor Earnings 352.00
TeSO Instructor Earnings 272.80
TeSO Instructor Earnings 264.00
TeSO Instructor Earnings 220.00
TeSO Instructor Earnings 156.00
TeSO Instructor Earnings 140.80
TeSO Instructor Earnings 132.00
TeSO Instructor Earnings 88.00
TeSO Instructor Earnings 88.00
TeSO Instructor Earnings 70.40
TeSO Instructor Earnings 70.40
TeSO Instructor Earnings 44.00
TeSO Instructor Earnings 906.40 4,397.60
97014 01/0612005 004895 TUMBLES, J'w. TCSD Instructor Eamings 307.20
TeSO Instructor Earnings 230.40
TeSO Instructor Earnings 211.20
TeSO Instructor Earnings 153.60
TeSO Instructor Earnings 153.60
TCSO Instructor Eamings 76.80
TeSO Instructor Earnings 76.80
TeSO Instructor Earnings 70.40 1,280.00
97015 01/0612005 002702 US POSTAL SERVICE Postage meter deposit 3.064.82 3,064.82
97016 01106/2005 006807 VANIR CONSTRUCTION Oct Constr Mgmt 5vcs: O. T. Theatre 33,864.64 33.864.64
97017 01/06/2005 004261 VERIZON Dee xxx-9897 general usage 91.53
Dee xxx-3526 Fire Alarm 84.65
Dee xxx-2676 general usage 28.22 204.40
97018 01/06/2005 004789 VERIZON ONLINE Dee Internet svcs: xx7411 72.35 72.35
97019 01/0612005 004789 VERIZON ONLINE Dee Internet svcs: xx0544 72.35 72.35
97020 01/0612005 004789 VERIZON ONLINE Dee Internet svcs: P.O. a.T. 5tn 42.35 42.35
97021 01106/2005 007208 VINCES SPAGHETTI EXPRESS Refreshments For Light Parade 114.48
Addl Refreshments:Light Parade 67.35
rfrshmnts: Holiday Lights/Festive Sight 44.50 226.33
97022 01/0612005 008442 VISTA MURRIETA HIGH SCHOO holiday parade transportation expense 300.00 300.00
Page:8
apChkLst
01/0612005
2:09:28PM
Final Check List
CITY OF TEMECULA
Page: 9
Bank: union UNION BANK OF CALIFORNIA
(Continued)
Check # Date
Vendor
Descrlpllon
Amount Paid
Check Total
97023 01/0612005 001890 VORTEX DOORS
garage doors repair & malnt: Fire Stn
753.92
753.92
97024 01/0612005 005995 WESTWAYS & JOURNEY PUBL J/F 05 Ad In Westways Magazine
4,250.00
4,250.00
97025 01/0612005 003776 ZOLL MEDICAL CORPORATION Paramedics medical supplies
548.92
548.92
Grand total lor UNION BANK OF CALIFORNIA:
759,101.37
Page:9
apChkLsl
0111312005
3:20:06PM
Final Check List
CITY OF TEMECULA
Page: 1
Bank: union UNION BANK OF CALIFORNIA
Check # Dale
Vendor
Description
Amount Paid
Check Tolal
433 01/1312005 000245 PERS (HEALTH INSUR. PREMIU PERS Health Admin Cost Payment
62,986.29
62,9a6.29
434 01/1312005 000444 INSTATAX (EDD)
Stale Disability Ins Paymenl
17,073.87
17,073.87
435 01/1312005 000283 INSTATAX'IRS)
Federal Income Taxes Payment
66,172.81
66.172.81
436 01/1312005 001065 NATIONWIDE RETIREMENT SO Nationwide Retirement Payment
19,025.04
19.025.04
437 01/1312005 000246 PERS (EMPLOYEES' RETIREME PERS ER Paid Member Contr Pmt
90,500.56
90,500.56
438 01/1312005 000389 US C M WEST (OBRA), OBRA - Project Retirement Payment
2,050.30
2,050.30
439 01/1312005 000642 TEMECULA CITY FLEXIBLE Child Care Reimbursement Payment
7,623.29
7,623.29
97026 0111312005 003552 A F LAC AFLAC Cancer Payment
1,943.50
1,943.50
97027 0111312005 004973 ABACHERLI, L1NOI TCSD instructor earnings
TCSD instructor earnings
336.00
86.00
422.00
97028 01/1312005 002038 ACTION POOL & SPA SUPPLY Pool sanitizing chemicals
57.05
57.05
97029 01/1312005 005105 ALEGRIA, GERALD EE computer purchase prgm
1 ,388.90
1,388.90
97030 01/1312005 004601 ALL THE KING'S FLAGS Freedom Base Flag Holder
45.71
45.71
97031 01/1312005 006915 ALLIE'S PARTY EQUIPMENT Holiday Tree Lighting equip rental
Parade ViP Canopy & Equip Rental
1,653.44
938.24
2,591.68
97032 01/1312005 005322 ALTERNATIVES TO DOMESTiC FY 04105 Comm Svcs Funding Award
5,000.00
5,000.00
97033 01/1312005 008457 AMERIMAX BLDG PRODUCTS Refund: Security Depst CRC 12/18
100.00
100.00
97034 01/1312005 000101 APPLE ONE INC. Temp help PPE 12/25 Kasparian
Temp help PPE 1/1 Plascencia
Temp help PPE 12/25 Plascencia
Temp heip PPE 12/18 Estrada
453.60
415.80
415.80
89.10
1.374.30
Page:l
apChkLst
01/13/2005
3:20:06PM
Final Check List
CITY OF TEMECULA
Page: 2
Bank: union UNION BANK OF CALIFORNIA
(Continued)
Cheek # Date
Vendor
Description
Amount Paid
Cheek Total
97035 01/13/2005 001323 ARROWHEAD WATER INC
Bottled wtr servs @ City Hall
Bottled wtr servs @ CRC
Bottled wtr servs @ C.Museum
Bottled wtr servs @ City Hall
Bottled wtr servs @ T.Museum
Bottled wtr servs @ Skate Park
Bottled wtr servs @ TCC
Bottled wtr servs @ TES Pool
554.28
98.88
79.16
39.86
32.41
17.02
11.47
9.69
842.77
97036 01/13/2005 003376 ARTS COUNCIL, THE
Community Services Grant agrmnt
10,000.00
10,000.00
97037 01/1312005 002648 AUTO CLUB OF SOUTHERN CA Membership: A.Martinez & D.Thurman
110.00
110.00
97038 01/1312005 002848 BADGER. THE
Sticker badges for Fire prev.
410.70
410.70
97039 01/13/2005 003137 BARKERS FOOD MACHINERY S TCC Kitchen equip prevo mntc svcs
CRC Kitchen equip prev. mnte svcs
Sr.Ctr Kitchen equip prevo mnte svcs
221.67
202.67
152.00
576.34
97040 01/1312005 006364 BARNES AND NOBLE STORE 2bks 'Hamessing AutoCad' CIP
146.45
146.45
97041 01/1312005 002381 BEAUDOIN, LINDA Retirement Medical Payment
598.10
598.10
97042 01/1312005 002541 BECKER CONSTRUCTION SRV Erosion cntrl @ SR79S & La paz Rd
7,450.00
7.450.00
97043 01/1312005 004778 BERRYMAN & HENIGAR INC Dec 04 temp B&S inspector help
Aug-Nov Design Svcs:RC Rd Widen
13,050.00
4,285.25
17,335.25
97044 01/1312005 004081 BUSINESS FURNITURE GROUP Plans storage hutch: Bldg & Safety
1,470.60
1,470.60
97045 01/1312005 000154 C S M F 0
RegistCSMFO Cf:2123-25/04:GRlPB
450.00
450.00
97046 01/1312005 005660 CALIF EMS AUTHORITY
Paramedic License: Lonny Olson
130.00
130.00
97047 01/1312005 003979 CALVARY CHAPEL OF MURRIE Oid Twn Christmas entertainment
150.00
150.00
97048 01/1312005 004228 CAMERON WELDING SUPPLY Heiium tanks relill:TCSD
29.18
29.18
97049 01/1312005 004971 CANON FINANCIAL SERVICES, Jan lease pmt for City Copiers
Credit: Misapplied Oct payment
7,658.64
-727.86
6,930.78
Page2
apChkLst Final Check List Page: 3
01113/2005 3:20:06PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
97050 01113/2005 000131 CARL WARREN & COMPANY I Dee Claim adjuster services 315.21
Dee Claim adjuster services 206.40 521.61
97051 01/13/2005 002534 CATERERS CAFE Refrshmnts:Admin Support Group Mtg 100.00 100.00
97052 01/13/2005 001249 CENTRE FOR ORG EFFECTIVE Mgmnt Academy:Attar/BrownlPatter 5,550.00 5,550.00
97053 01/13/2005 004017 COMERCHERO, JEFF Reimb:CED Steering Comm:9/30-10/2 60.00
Reimb: Congress of Cities:11/30-1213 52.00 112.00
97054 01/13/2005 004405 COMMUNITY HEALTH CHARI Community Health Charities Payment 187.00 187.00
97055 01/13/2005 000442 COMPUTER ALERT SYSTEMS T. Museum alarm repair 75.00 75.00
97056 01/13/2005 003389 CONVIS Membership:GWolnick 11-0014 525.00 525.00
97057 01/13/2005 006954 CRAFTSMEN PLUMBING & HVA Repair Sixth St restroom in Old Twn 160.00 160.00
97058 01/13/2005 005925 CYGNUS EXPOSITIONS Fire House Ann'l Cf:1/31-214:Adams 300.00
Fire House Ann'l Cf:1/31-214:Nugent 300.00
Fire House Ann'l Cf:1/31-214:Rawlings 300.00
Fire House Ann'l Cf:1/31-214:MacAda 300.00
Fire House Ann'l Cf:1/31-214:Patterson 300.00 1,500.00
97059 01/13/2005 001393 DATA TICKET INC Nav parking citation processing svcs 614.94
Nav parking citation processing svcs 200.00 814.94
97060 01/13/2005 007785 DEYO, BRYAN Reimb:Fire Rescue Cf:11/10-14 241.15 241.15
97061 01/13/2005 003945 DIAMOND ENVIRONMENTAL Jan portable restroom: Vail Ranch 57.48
Jan portable restroom: Veterans Prk 57.48
Jan portable restroom: Lg Cnyn Prk 57.48
Jan portable restroom: Riverton Prk 57.48 229.92
97062 01/13/2005 000684 DIEHL EVANS & COMPANY LLP FY 03/04 Audit Srvcs:City Audit 13,000.00 13,000.00
97063 01/13/2005 007865 DIETERICH INTERNATIONAL PW Mnte Vehicle Repairs 171.97 171.97
97064 01/13/2005 002701 DIVERSIFIED RISK Dee 04 special events premiums 441.18 441.18
Page2
apChkLst
01/1312005
3:20:06PM
Final Check List
CITY OF TEMECULA
Page: 4
Bank: union UNION BANK OF CALIFORNIA
(Continued)
Check # Date
Vendor
Description
Amount Paid
Check Total
97065 01/1312005 004192 DOWNS COMMERCIAL FUELI Fuel for city vehicles: Land Devel
Fuel for city vehicles: PW Mntc
Fuel for city vehicles: TCSD
Fuel for city vehicles: Bldg & Safety
Fuel for city vehicles: Planning/Police
Fuel for city vehicles: Traffic
Fuel for city vehicles: CIP
Fuel for city vehicies: Code Enforce
Fuel for city vehicles: City Van
642.52
599.67
508.74
386.80
240.13
148.99
107.22
57.29
19.91
2,711.27
97066 01/1312005 000395 ECONOMIC DEVELOPMENT CO Breakfast Mtg:2/10:GW/GY/AA
Breakfasf Mtg:2/10:Thomhill
90.00
30.00
120.00
97067 0111312005 001056 EXCEL LANDSCAPE Nov Idscp svcs: Sport Parks
Nov Idscp s.os: South Slopes
Nav Idscp svcs: North Slopes
Nav Idscp svcs: Medians
Nav Idscp svcs: City Facilities
32,219.00
25,731.00
22.173.00
6,924.00
6,686.00
93,733.00
97068 01/1312005 000165 FEOERAL EXPRESS INC
Express mail services
Express mail services
195.11
158.61
353.72
97069 01/1312005 000166 FIRST AMERICAN TITLE
Lot Book Report: Dillon
75.00
75.00
Page:4
apChkLst Final Check List Page: 5
01/13/2005 3:20:06PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Oate Vendor Description Amount Paid Check Total
97070 01/13/2005 003347 FIRST BANKCARD CENTER
UNITED AIRLINES GY Airtare:Cnizen Corps Mtg:Hagel 1.188.00
AMERICAN AIRLINES RR Airtare:SCAG Lobby:12/20-21 789.20
HYATT RR Hotel:Nfl League Cf:11/30-12/4 676.18
EMBASSY SUITES HOTEL JS Hotel:Udrgmd Infrastructure 633.23
AMERICAN AIRLINES JC Airtare:Nfl League Cf:3111-15 504.90
US CONFERENCE OF MAYORS JC Regist:73rd Winter Mtg:1/17-19 500.00
CROWNE PlAZA HOTELS RES JC Htl:Nt'l League Cf:11/30-12/3 443.52
NATIONAL LEAGUE OF CITIES JC Regist:Nt'l League Cf:3/11-15 395.00
AMERICAN AIRLINES JC Alr:US Mayor Cf:1/16-21/05 393.40
AMERICAN AIRLINES GY Airfare:Citizen Corps Mtg:Maher 375.69
JETBLUE AIRWAYS JS Meal:Udrgmd Infrastructure Cf:12 286.70
INTL ASSN OF PLUMBING AND AE Membership: A.Elmo 91674 250.00
MORTON'S OF INDIANAPOLIS JC Meal:Nfl League:11/30-12/3 157.68
OCEANAIRE RR Meal:Nt'l League Cf:11130-12/4 110.65
HYATT RR Hotel:SCAG Lobby:12/20-21 109.00
YOSMITE INC AE Hotel:43rd Business Mtg:2/2B-316 104.50
BLACK ANGUS HP Refrshment: Interview Panel 84.07
MONOCLE ON CAPITOL HILL JS Meal:Udrgmd Infrastructure Cf:12 69.51
ONTARIO AIRPORT RR Prkg:Nt'l League Cf:ll/30-12/4 60.00
HUNGRY HUNTER GY Refrshments:Trffc Comm.Mtg 49.07
ONTARIO AIRPORT JC Prkg:Nt'l League Cf:l 1/30-12/3 48.00
MELTING POT RESTAURANT JS Meal:Udrgrnd Infrastructure Cf:12 47.30
BLACK ANGUS GY refrshmnts:Traffic Comm mtg 44.50
ONTARIO AIRPORT RR Prkg:SCAG Lobby:12/20-21 24.00
LONG BEACH AIRPORT. CITY 0 JS Prkg:Udrgrnd Infrastructure Cf:l2/ 24.00
HYATT JC Meal:Nfl League:11/30-12/3 22.17
CHILDREN'S MUSEUM OF JC Admin:Nat'l League Cf:11/30/12/3 22.00
EXPEDIA.COM GY Airline ticket admin fees:RHfTP 15.00 7,427.27
PageS
apChkLst Final Check List Page: 6
0111312005 3:20:06PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
97071 01/13/2005 004239 FISHER SEHGAL YANEZ INC Reimburseables:Comm. Theater 173.69 173.69
97072 01/13/2005 003281 FOREMOST PROMOTIONS Crime prevention supplies:Police 993.93
Crime prevention supplies:Police 413.51 1,407.44
97073 01/13/2005 002982 FRANCHISE TAX BOARD Support payrrent Case # 452379267 75.00 75.00
97074 01/13/2005 004178 FREEDOM SiGNS................. T.Museum manufactured signs 5,387.50
Deduction: 661183401610 -25.00
Credit: Agrmnt included sales tax -387.50 4,975.00
97075 01/13/2005 000177 GLENNIES OFFICE PRODUCTS Office supplies: Human Resource 72.63
Office Supplies: City Mgr 71.03
Office Supplies: Finance 63.73 207.39
97076 01/13/2005 005947 GOLDEN STATE OVERNIGHT Express Mail Service:Fire Prevo 66.01 66.01
97077 01/13/2005 004666 GRAJEDA, ESTHER FY 03/04 CFO 88-12 Reimbursement 663.21 683.21
97078 01/13/2005 002174 GROUP 1 PRODUCTIONS C.Museum ceremony video taping 275.00 275.00
97079 01/13/2005 006469 HAGEL, BOB Reimb:State Citizen Corps Mtg:12113 111.67 111.67
97080 01/13/2005 000186 HANKS HARDWARE INC Hardware supplies: TCSO Prks 540.45
Hardware supplies: TCSD/Cily Hall 313.37
Hardware supplies:TCSD/CRC 247.46
Hardware supplies:MPSC 147.74
Hardware supplies:C.Museum 132.77
Hardware supplies:TCC 116.10
Hardware supplies: Aquatics 55.95
Hardware supplies:PW Mnte 38.83
T.Museum exhibit supplies 24.73
Hardware supplies:PW mnte 18.30 1,635.70
97081 01/13/2005 002107 HIGHMARK INC Voluntary Supp Life Insurance 622.70 622.70
97082 01/13/2005 005748 HODSON. CHERYL A. Support Payment 5.85 5.85
97083 01/13/2005 001517 HORIZON HEALTH Jan EE Assistance Program 715.14 715.14
97084 01/13/2005 000194 I C M A RETIREMENT TRUST 45 I C M A Retirement Trust 457 Pmt 9.070.24 9.070.24
Page:6
apChkLst Final Check List Page: 7
01113/2005 3:20:06PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
97085 01/13/2005 000863 I P M A Membership: Grant Yates 299.00 299.00
97086 01/13/2005 00399a INLAND VALLEY FILIPINO Refund: Security Oept CRC 12118 100.00 100.00
97087 01/13/2005 000206 KINKOS INC Stationery paper/mise supplies 16.16 16.16
97088 01/13/2005 008456 KITZEROW, CHERYL Reimb: EE AFLAC tmsf, ovrpmt 57.80 57.80
97089 01/13/2005 001282 KNORR SYSTEMS INC CRe pool equip:gaskets -Zinc Anode 961.76
Aquatics Relay equip. 48.12
CRG pool equip: Sacrificial Anode 43.83 1,053.71
97090 01/13/2005 007321 KOPP, JON R. (RANDY) EntertainmentOld Twn ESG event 300.00 300.00
97091 01/13/2005 000209 L & M FERTILIZER INC Filler cap for PW equipment 7.41 7.41
97092 01/13/2005 000210 LEAGUE OF CALIF CITIES '05 Ann'l Membership dues 100.00 100.00
97093 01/13/2005 003286 LIBRARY SYSTEMS & SERVICE Dee svcs-library system agrmnt 9,926.57
Dee svcs-library system agrmnt 1.375.08 11,301.65
97094 01/13/2005 004697 LOWES Res Impr Prgm: Smith,Alison 733.23 733.23
97095 01/13/2005 008483 MAHER, RUTH Reimb: State Council Mtg 12/13/04 70.23 70.23
97096 01/13/2005 004141 MAINTEX INC 2 toilets for Maint Fac 269.38 269.38
97097 01/13/2005 008462 MANOR, TERRA Refund:Sec. Oeposit:CRC 12118104 100.00 100.00
97098 01/13/2005 001967 MANPOWER TEMPORARY SER temp help wle 12126 Hoof/Dankworth 826.28 826.28
97099 01/13/2005 003800 MCLAUGHLIN ENGINEERING prgs Pmt #14: John Wamer Rd 18,613.90 18,613.90
97100 01/13/2005 003076 MET LIFE INSURANCE MetUfa Dental Insurance Payment 8.042.26 8,042.26
97101 01/13/2005 001384 MiNUTEMAN PRESS business cards: RS/JW/GT/JK 171.32
business cards: C. McCarthy 114.86
business cards: R. Roberts 114.86
business cards: OWLawrence 85.66 486.70
Page:7
apChkLst Final Check List Page: 8
0111312005 3:20:06PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
97102 01/1312005 007011 MORRIS MEYERS MAINTENAN Dee maint svcs:park r.r.lpicnic shelter 4,480.00 4,480.00
97103 01/1312005 000230 MUNIFINANCIAL CSO Formation Rprls:RoripaughIW.C. 3,792.50 3.792.50
97104 01/13/2005 002925 NAPA AUTO PARTS Paramedics vehicle parts/supplies 87.25
PW Main! equip parts/supplies 26.24 113.49
97105 01/1312005 002139 NORTH COUNTY TIMES Dee Old Town holiday ads 658.44
Dee Planning/City Clerk public notices 629.64
Dee recruitment ads for H.R. Dapt 269.00 1,557.08
97106 01/13/2005 002105 OLD TOWN TIRE & SERVICE City Vehicle Repair/Maint Sves 339.34
City Vehicle Repair/Maint Sves 225.64
City Vehicle Repair/Maint Sves 113.73
City Vehicle Repair/Maint Sves 21.50 700.21
97107 01/13/2005 002668 OMEGA LAKE SERVICES Dee Duck Pond water maint. svcs 378.75 378.75
97108 01/13/2005 004069 PAL OFFICE PRODUCTS Repair 2 typewriters: City Mgr Dept 144.00 144.00
97109 01/13/2005 002099 PASCOE MANAGEMENT LLP Jan lease:Old Town restroom 826.00 826.00
97110 01/1312005 003218 PELA Nav/Dee Planning Plan Check Sves 13,900.00
Nav/Dee TCSO plan check sves 5,500.00 19,400.00
97111 01/1312005 001958 PERS LONG TERM CARE PROG PERS Long Term Care Payment 288.55 288.55
97112 01/13/2005 000249 PETTY CASH Petty Cash Reimbursement 226.84 226.84
97113 01/13/2005 000580 PHOTO WORKS OF TEMECULA Dee Photo Developing for CIP 12.64 12.64
97114 01/13/2005 005820 PRE-PAID LEGAL SERVICES I PrePaid Legal Services Payment 359.75 359.75
97115 01/1312005 000254 PRESS ENTERPRISE COMPAN Oee TCSD/ROA holiday events ads 916.50 916.50
97116 01/13/2005 006151 QUADRANT SYSTEMS LLC Annual Software Support for Quadrant 1,000.00 1.000.00
97117 01/13/2005 004457 R J NOBLE COMPANY Prgs Pmt #10: R.C.Widening/Ynez 3,497.40 3,497.40
97118 01/13/2005 000262 RANCHO CALIF WATER DIST Various Water Meters 2,561.90
Various Water Meters 516.28
Various Water Meters 61.94 3.140.12
Page:8
apChkLst
01/1312005
3:20:06PM
Final Check List
CITY OF TEMECULA
Page: 9
Bank: union UNION BANK OF CALIFORNIA
(Continued)
Vendor
Description
Amount Paid
Check Total
Check # Date
97119 01/13/2005 005849 READY SET GROW PRESCHOO Refund:See. Deposit:CRC 12/02/04
100.00
100.00
97120 01/13/2005 004498 REPUBLIC ELECTRIC
Nav On-Call Traffic 5gnl Maint Svcs
807.00
807.00
97121 01/13/2005 007402 RICHARD BRADY & ASSOCIATE Nov dsgn svcs: Maint Fac Expan
3,976.00
3,976.00
97122 01/13/2005 000353 RIVERSIDE CO AUDITOR Nov parking citation assessments
2,171.00
2,171.00
97123 01/13/2005 000406 RIVERSIDE CO SHERIFFS DEP 10/14-11/10/04:lawenforcement
834,212.97
834,212.97
97124 01/13/2005 005406 RIVERSIDE CO TRAIN OFF. Mgmt 2B:J. Neuman 03/21-25/05
130.00
130.00
97125 01/13/2005 000873 ROBERTS, RONALD H. Reimb:SCAG Lobby Trip:12/20-21/04
64.26
64.26
97126 01/13/2005 002226 RUSSO, MARY ANNE TCSD Instructor Eamings
500.00
500.00
97127 01/13/2005 001942 S C SIGNS Sep-Oct posting public ntcs: City Clerk
Nov-Dee posting public ntcs: City Clrk
340.00
255.00
595.00
97128 01/13/2005 004598 S T KARCHITECTURE INC Novdsgn svcs: Wolf Creek Fire Sin
10,067.70
10,067.70
97129 01/13/2005 007582 SAFEGUARD DENTAL & VISION SafeGuard Vision Plan Payment
978.93
978.93
97130 01/13/2005 008374 SALT CITY RECORDS record archive shelving: Records Mgmt
2,049.00
2,049.00
97131 01/13/2005 005227 SAN DIEGO COUNTY OF Support Payment Case # DF099118
25.00
25.00
97132 01/13/2005 005227 SAN DiEGO COUNTY OF Support Pmt: 661183401610
25.00
25.00
97133 01113/2005 006815 SAN DIEGO. COUNTY OF Support Payment Account # 58109502
12.50
12.50
97134 01/13/2005 000645 SMART & FINAL INC High Hopes Supplies
155.40
155.40
97135 01/13/2005 002718 SO CALIF CITY CLERKS ASSN general meeting: 01/21/05 S. Jones
30.00
30.00
Page:9
apChkLst
01/13/2005
Final Check List
CITY OF TEMECULA
3:20:06PM
Page: 10
Bank: union UNION BANK OF CALIFORNIA
(Continued)
Check # Date
Vendor
Description
97136 01/13/2005 000537 SO CALIF EDISON
Jan 2.01-202-7603 arterial street lights
Dee 2-05-791.8807 various mtrs
Jan 2-00-987-0775 Vail Ranch
Jan 2-02-351-5281 CRC
Dee 2-02-502-8077 Maint Fac
Dec 2-19-683-3263 Front St Ped
Jan 2-20-798-3248 C. Museum
Jan 2-10-331-2153 TCC
97137 01/13/2005 004163 SPORTS CHALET
bicycle helmetslOTS grant PT0555
97138 01/13/2005 000293 STADIUM PIZZA
Rfrshmnts:Budget Wrkshp 12/16/04
97139 01/13/2005 007762 STANDARD OF OREGON
Mandatory Life Insurance Payment
97140 01/13/2005 001546 STRAIGHT LINE GLASS INC
Res Imp Prgm: Cavazos, Tiffany
97141 01/13/2005 000305 TARGET STORE
TCSD special event supplies
97142 01/13/2005 001547 TEAMSTERS LOCAL 911
Union Dues Payment
97143 01/13/2005 006465 TEMECULA AUTO REPAIR
Paramedics vehicle repair/maint svcs
97144 01/13/2005 004876 TEMECULA COMMUNITY CHUR Refund:See.DepositCRC 04/03/04
97145 01/13/2005 000168 TEMECULA FLOWER CORRAL Sunshine Fund
97146 01/13/2005 000307 TEMECULA TROPHY COMPAN recognition award for Jeff Stone
97147 01/13/2005 004274 TEMECULA VALLEY SECURITY Locksm~h svcs: various park sites
97148 01/13/2005 003598 TEMECULA VINTAGE SINGERS FY 04105 Comm Svc Funding Award
97149 01/13/2005 000319 TOMARK SPORTS INC
VOlleyball nets:various park sites
97150 01/13/2005 007433 TOVEY SHULTZ CONSTRUCTIO prgs pmt #9: Community Theater
97151 01/13/2005 006192 TRISTAFF GROUP
temp help w/e 12/26 LonglTidwell
Amount Paid
Check Total
14.218.49
4,993.34
4,649.67
4,073.34
1,408.49
1,222.16
1,070.86
570.81
32,207.16
1.131.38
1,131.38
106.29
106.29
2,476.50
2,476.50
494.13
494.13
31.75
31.75
3,907.00
3,907.00
28.48
28.48
100.00
100.00
145.35
145.35
76.13
76.13
45.00
45.00
1,000.00
1,000.00
150.89
150.89
291,756.57
291,756.57
a63.20
863.20
Page:10
apChkLst
01113/2005
Final Check List
CITY OF TEMECULA
3:20:06PM
Bank: union UNION BANK OF CALIFORNIA
(Continued)
Check # Date
Vendor
Description
Amount Paid
97152 01/13/2005 007766 UNDERGROUND SERVICE ALE Jan udrgrnd svcs alert tickets:PW
71.40
97153 01/13/2005 004981 UNISOURCE SCREENING & 12/16-31/04 bckgrnd screening svc
139.00
97154 01/13/2005 000325 UNITED WAY United Way Charities Payment
315.65
97155 01/13/2005 004819 UNUM LIFE INS. CO. OF AMERI LongTenn Disability Payment
7,104.80
97158 01/13/2005 004368 VAll COOPER & ASSOCIATES I Nov temp PW inspctrs:Aguilar/Wilson
38,055.25
97157 01/13/2005 004261 VERIZON Dec xxx-5509 general usage
Dee xxx-1999 general usage
Doc xxx-2629 Naggar
Dee xxx-0049 general usage
147.49
37.40
28.96
28.22
97158 01/13/2005 004279 VERIZON CALIFORNIA INC. Doc access-CRC phone line
Dee access-C. Museum phone line
348.48
292.72
97159 01/13/2005 008464 WALTERS, DORA Refund: Citation 42729
325.00
97160 01/13/2005 003730 WEST COAST ARBORISTS INC 12/1-15/04 Citywide tree main' svcs
7,500.00
97161 01/13/2005 000339 WEST PUBLISHING CORP Dec City Hall Judicial Updates
Credit: item cancelled
971.94
-6.45
97162 01/13/2005 000621 WESTERN RIVERSIDE COUNC Docember 2004 TUMF payment
13,300.00
97163 01/13/2005 008402 WESTERN RIVERSiOE COUNT December 2004 MSHCP payment
8,255.00
97164 01/13/2005 002109 WHITE CAP INDUSTRIES INC Misc supplies for PW Maint Div
99.89
97165 01/1312005 007588 WOLNICK, GLORIA reimb: business recogn forTum Key
115.56
Grand total for UNION BANK OF CALIFORNIA:
Page: 11
Check Total
71.40
139.00
315.65
7,104.60
38,055.25
242.07
641.20
325.00
7,500.00
965.49
13,300.00
8.255.00
99.69
115.56
1,823,820.58
Page:11
ITEM 3
CITY ATTORNEY
DIRECTOR OF FINAN
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Jim OGrady, Assistant City Manager
DATE: January 25, 2005
SUBJECT: Approve Economic Development Event Sponsorship Requests
PREPARED BY:
Gloria Wolnick, Marketing Coordinator
RECOMMENDATION: 1) That the City Council approve the event sponsorship agreements
and authorize the Mayor to execute the following agreements:
a) Approve the Event Sponsorship Agreement for actual city-support costs in the amount
up to $32,075 for the Temecula Fall Car Show & Old Town Cruise.
b) Approve the Event Sponsorship Agreement in the amount of $10,000 cash, city-support
costs in the amount up to $3,000, and no charge for the use of the Temecula Duck Pond for
the Temecula Valley International Jazz Festival.
c) Approve the Event Sponsorship Agreement in the amount of $35,000 for the Temecula
Valley Balloon & Wine Festival. In addition, the Festival requests that the City will provide
temporary logistical support of traffic control signs and devices to assist with public safety
during the Festival estimated at $1,038.
BACKGROUND:
Staff has received sponsorship requests for the Temecula Fall Car Show & Old Town Cruise,
Temecula Valley International Jazz Festival, and The Temecula Valley Balloon & Wine Festival
events. The City of Temecula has previously sponsored the three events. Since the events will
be held in June, July, and October it is now appropriate to bring them forward for Council
consideration so that marketing and planning can proceed.
The City of Temecula hosts a wide array of special events year-round all adding to its rich
quality of life. Residents and visitors look forward to attending these popular events each year
and the events help make Temecula the unique community that it is. The events increase
tourism revenue for the City's restaurants, hotels, shopping centers and wineries.
Due to the fact that these special events promote tourism in Temecula, the funding would come
from the Economic Development Department budget within the City's General Fund. In addition,
City support services would come from the General Funds budget. There will be no
commissions, consultant fees and/or salaries paid to any party from the City of Temecula's
sponsorship.
l\San3\city managerIWolnicl<glAgendareports\2005-06 Event Sponsorship Agreements.doc 1
Temecula Fall Car Show & Old Town Cruise
Staff has received a request from The Drifters Car Club and P & R Productions to provide city
support costs in the amount up to $32,075 for the 6th Annual Temecula Fall Car Show & Old
Town Cruise to be held on October 7th & 8th, 2005. The event will serve as a fund raiser with
approximately $8,000 of the net proceeds directed towards the Temecula Boy Scouts and
Theatre Foundation and will be appropriated based on need in October. The Temecula Police
Cadets may also be a beneficiary, but has not been determined yet.
Event activities will be similar to the 2004 car show. The event will begin on Friday evening with
the Old Town Temecula Cruise on Old Town Front Street. There will be a cross section of
approximately 550 classic cars, special interest vehicles, hot rods, and custom cars. Following
the Friday evening cruise will be headliner entertainment at a location to be determined based
on the weather.
On Saturday, October 8th, an all day "Show & Shine" will take place and trophies will be
awarded at the "Show & Shine" awards ceremony. The event will also offer a "Treasure Hunt"
giant raffle table, music, vendors and food. No alcohol will be served or sold at this event. A
media day may be held at a location within the City of Temecula prior to the October car show.
The 2004 Temecula Fall Car Show served as a fundraiser for the Veterans of Foreign Wars
Post 4089 in Temecula and the Western Eagle Foundation. The event provided $8,295 to the
local charities: $8,195 to the Veterans of Foreign Wars Post 4089 in Temecula, $100 to the
Western Eagle Foundation.
The attendance at the 2004 Temecula Fall Car Show was estimated at 40,000 - 45,000 people
for the day and a half event. There was a sell out of 550 cars that were registered for the 2004
show and more than 60 vendors. Over 75 trophies were awarded at the "Show & Shine"
awards ceremony.
P & R Productions staged several activities to enhance the event. On Friday evening, there
was a car cruise and a free "oldies" concert which paid tribute to The Coasters at Front & Main
Streets. An all day "Show & Shine" was held on Saturday. The event also offered a "Treasure
Hunt" giant raffle table, music, vendors and food. Stars from the popular 1973 movie "American
Graffiti", actor Bo Hopkins and actress Candy Clark, were on hand to sign autographs during the
event.
Marketing and publicity included posters, flyers, major car cruise magazines along with their
web sights, major newspapers, website (www.pnrevents.com). and radio throughout Southern
California. Flyers were mailed and distributed at car shows. Local marketing included
newspaper and radio promotion.
Event organizers had over $12,000 in advertising from The Press Enterprise and considerable
radio from K-Frog. As a main sponsor, The Press-Enterprise produced the Fall Car Show &
Cruise event program and provided many advertising opportunities. In addition, print
advertising was also in Neighbors Newspaper, The Californian, San Diego Union Tribune and
The Valley News. These publications also produced articles on The Temecula Fall Car Show.
Local magazine coverage included Neighbors magazine, Entertainment Round-up, Temecula
Bugle and The Country Review.
Temecula Vallev International Jazz Festival
\\San3\city manager\Wolnickg\Agendareports\2005-06 Event Sponsorship Agreements.doc2
Staff has received a request from the Musicians Workshop to sponsor the 2005 Temecula
Valley International Jazz Festival in the amount of $10,000 cash plus up to $3,000 for city
support costs, and no charge for the use of the Temecula Duck Pond. This event will provide a
combination of free and ticketed venues featuring International Jazz performances. The
Temecula International Jazz Festival is modeled after the Vancouver International Jazz Festival.
The 2005 Festival expands into a three day event which will be held July 15 - 17, 2005 at
multiple locations in Temecula, including the Temecula Duck Pond, Temeku HillS Golf &
Country Club and The Promenade in Temecula. Estimated attendance for the weekend event
is expected to reach approximately 10,000 people.
The Festival will generate profits through the sale of merchandise, ticket sales for ticketed
events and wine tasting, and private donations. The City of Temecula sponsorship will be used
exclusively to produce the "free to the public events" and pay for the entertainment at those
venues. The profits will be divided as such:
~ 50% to Musicians Workshop
~ 50% to The Temecula Valley Cultural Arts & Music Education Center Building Fund
The Economic Development Subcommittee, consisting of Council members Jeff Comerchero
and Ron Roberts, and Staff met with the Musicians Workshop and Arts Council of the Temecula
Valley on Sept. 28th to discuss plans for the 2005 Festival. The subcommittee's
recommendations for the Temecula Valley Intemational Jazz Festival were incorporated in the
City's FY 2004-05 Operating Budget, which was approved by the City Council on Tuesday, June
8, 2004.
2005 Temecula Vallev International Jazz Festival Schedule of Events
The Temecula Valley International Jazz Festival will offer free concerts on Saturday, July 17th.
~ Concerts highlighting "World Jazz" will include such performers as Bandito De Amor,
COMMON SENSE, and other performers. Concerts will be held from 3:00 p.m. - 10:00
p.m. at the Temecula Duck Pond.
~ Concerts held at The Promenade in Temecula from 1 :30 p.m. - 10:00 p.m. will highlight
"American Jazz". Performers will include jazz vocalist Paula West, David Hazeltine &
Louis Hayes. A United States Congressional Certificate of Recognition of Lifetime
Achievements will be presented to Richie Cole.
~ Shuttle service will operate "free" between the Duck Pond and The Promenade Plaza.
~ Celebrity "All Star" Jam Session will begin at 9:00 p.m.
An "Opening Night" Dance featuring Les Brown's Band of Renown will kick off the festival at a
ticketed event on Friday evening at the Temeku Hills Golf Club. On Sunday from 4:00 p.m. -
8:00 p.m. there will be a Wine Tasting & Jazz venue at The Promenade in Temecula. "An
Evening of Jazz" concert with Ranee Lee, Jennifer Scott and Rene Worst is also planned for
that evening.
2005 MarketinQ and Promotion
The 2005 marketing and promotion program will be the same as the 2004 program which will
include newspaper, magazine, radio, cable, flyers, posters, festival guides and internet.
\\San3\city manager\Wolnickg\Agendareports\2005-06 Event Sponsorship Agreements.doc3
2004 Event Recap
The inaugural International Jazz Festival was held on July 17 and 18. Attendance for the
weekend event was estimated at over 6,000 guests. Twelve bands performed at three locations
in Temecula including the Temecula Community Recreation Center, Promenade Mall, and
Temeku Hills Country Club.
Songstress/actress Cybill Shepherd, legendary piano player Horace Silver and alto sax
magician Richie Cole were the headliners. Festival music ranged from swing, funk and Latin
jazz styles, reggae, folk rock, bop and ballad jazz, and Brazilian jazz. The Dinner Dance at
Temeku Hills Country Club highlighted the 15-piece Les Brown's Band of Renown featuring
classic big band jazz sound. On Sunday, the Temecula Valley Winegrowers Association
presented "Jazz & Wine Tasting" at the Promenade Mall Plaza.
The Jazz Festival media exposure reached over 1.5 million people via radio, newspaper,
magazines and cable television. Additional coverage included flyers, posters and 16,000 official
festival guides which were inserted in the Californian Newspaper. There were over 6,500
website hits from over 60 nations world wide.
Event Organizers
The Temecula Valley International Jazz Festival organizers are The Musicians Workshop, a
California Non-Profit 501(c)(3) public benefit corporation, in collaboration with The Arts Council
of Temecula Valley.
2004 MarketinCl/Promotion
Promotion for this event began in January 2004 in the Temecula Valley Chamber of Commerce
newsletter, and press releases running in The Californian, The Valley News, Neighbors
magazine, Down Beat Magazine, Jazz Times, and LA Jazz Scene. Promotion also included
advertising in The Valley Business Journal, The Valley News, Valley Living Magazine, Country
Review, Neighbors, RV Journal, Pilipano Enquirer, and through the radio sponsors KATY
1 01.3FM and KMET 1490 AM. In addition, major media were contacted.
Temecula Vallev Balloon & Wine Festival
Staff has received a request from The Temecula Valley Balloon & Wine Festival Association to
provide $35,000 for the 2005 Temecula Valley Balloon & Wine Festival. In addition, the Festival
is requesting the City to provide temporary logistical support of traffic control signs and devices
to assist with public safety during the event. The Festival will be celebrating its 22nd-year
anniversary at Lake Skinner and will be held June 3 - 5, 2005.
The 2004 Festival drew approximately 37,000 spectators for the three-day event. Headliner
entertainment at the 2004 Festival included The Motels, Spin Doctors, The Fixx, The Knack,
Buck-O-Nine and The Drew Davis Band.
The 2004 media outreach included newsletters, rack cards, flyers, posters, print, radio,
television, Internet, and cable. A promotional partnership with Vons was also developed for
cross-promotional advertising.
A sampling of newspaper coverage consisted of The Press-Enterprise, The Californian, San
Diego Union-Tribune, North County Times, Los Angeles Times, and San Bernardino Sun.
Magazine coverage included Where Magazine, Inland Empire Magazine, RV Journal, and
\\San3\city manager\Wolnickg\Agendareports\2005-06 Event Sponsorship Agreements.doc4
Westways. The Festival had over 8 million impressions through magazine and newspaper
publicity.
Out-of-area print advertising included The San Diego Union-Tribune, North County Times and
Live Magazine. Local advertising consisted of The Press-Enterprise and The Californian.
A sampling of radio advertising and coverage included KFI, KBIG, KOST, KFROG, KOLA, KGB,
KLOS, and KABC. Television coverage included NBC, KABC, KCBS, KNBC, KGTV, KUSI, and
KNSD. Paid television advertising was contracted with Adelphia and KGTV San Diego.
Coverage included 45 news spots on morning, afternoon, and prime time news throughout the
nation including major markets of Miami, Chicago, New York, Dallas, Denver and San
Francisco.
The 2005 Temecula Valley Balloon & Wine Festival event will maintain the same format as the
2004 Festival. The Community Night will be held on Friday, June 3rd and will kick-off the
Festival with local entertainment and a balloon glow. Saturday and Sunday offers a "Festival
within a Festival," with top-name concerts, wine tasting in the Wine Gardens, Kids Faire, Arts &
Crafts and Commercial exhibits and the food court.
The 2005 marketing/advertising campaign will be comparable to the 2004 campaign.
Advertising will include print, network television, cable television, Internet and radio. Part of the
advertising/sponsorships with broadcast media will be on-air interviews and special promotions.
In-store marketing displays will be at sponsor stores including Vons Grocery and Longs Stores.
A media event will be held in late April which will include travel writers, travel editors, travel and
food/news broadcasters from major networks, radio stations and publications. A Media Day for
television news and local press will also be held Friday, June 3rd at Lake Skinner.
FISCAL IMPACT: The city-support costs for each event have been included in the FY 2004-
05 Operating Budget of the various support departments for the recommended sponsorship
amounts.
City-support costs of $32,075 for the Temecula Fall Car Show & Old Town Cruise are included
in the FY2004-05 Operating Budget of the various support departments.
Adequate funds for the Temecula Valley International Jazz Festival have been included in the
FY 2004-05 Operating Budget (Economic Development line item, account #001-111-999-5266)
for the recommended sponsorship amount of $10,000 cash. City support costs up to $3,000 for
city-support costs have been included in the FY2004-05 Operating Budget of the various
support departments.
Adequate funds for the Temecula Valley Balloon & Wine Festival have been included in the FY
2004-05 Operating Budget (Economic Development line item, account #001-111-999-5266) for
the recommended sponsorship amount of $35,000. In addition, the logistical support costs are
estimated at $1,038 and funds are available in the Public Works Budget.
ATTACHMENT (S): I. Temecula Fall Car Show and Old Town Cruise
Attachment A - Sponsorship Benefits
Attachment B - Estimated City Support Services and Costs
Attachment C - 2005 Event & Media Promotions
Attachment D - 2005 Budget
Attachment E - 2004 Fall Car Show Recap
Attachment F - Sponsorship Agreement
\\San3\city manager\Wolnickg\Agendareports\2005-06 Event Sponsorship Agreements.doc5
II. Temecula Vallev International Jazz Festival
Attachment A - Sponsorship Benefits
Attachment B - Estimated City Support Services and Costs
Attachment C- 2005 Event & Media Promotions
Attachment D -2005 Budget & Financials
Attachment E - 2004 Temecula Valley International Jazz Festival Recap
Attachment F - Sponsorship Agreement
III. Temecula Valley Balloon & Wine Festival
Attachment A - Sponsorship Benefits
Attachment B - 2005 Event & Media Promotions
Attachment C - 2005 Budget and Financial Statements
Attachment D - 2004 Temecula Valley Balloon & Wine Festival Recap
Attachment E - Sponsorship Agreement
\\San3\city manager\Wolnickg\Agendareports\2005-06 Event Sponsorship Agreements.doc6
I. TEMECULA FALL CAR SHOW AND OLD TOWN CRUISE
Attachment I A
Sponsorship Benefits
The City of Temecula's benefits as a Presenting Sponsor of the Temecula Fall Car Show and
Old Town Cruise includes the following:
. City log%r name will appear on all flyers, advertisements, poster, and event t-shirts
. City name on all press releases
. City of Temecula advertisement in the official program (subject to The Press Enterprise
printing one)
. 10 event t-shirts
. Booth space to promote the City of Temecula
IISan3\dty managerlWolnickglAgendareporls\2005-06 Event Sponsorship Agreements.doc9
Attachment I B
Estimated City Support Services and Costs
Based on the input from City departments we received estimated cost projections for the 2005
Temecula Fall Car Show and Old Town Cruise. The following expenses can be anticipated for
this event:
Police: $18,500
Fire: $ 5,000
Public Works: $ 4,225
Community Services: $ 2,000
Code Enforcement: $ 2.350
TOTAL: $32,075
\\San3\city manager\Wolnickg\Agendareports\200S-De Event Sponsorship Agreements.doc 1 0
Attachment I C
2005 Event. & Media Promotions
\\San3\cily managerlWoInickglAgendareports\2005-06 Event Sponsorohip Agreements.doc 11
..
.. Co(
39252 Winchester Rd. #107-361
Murrieta, CA 92563-3510
PH. 951-303-9599
Sixth Annual Temecula Fall Car Show & Old Town Cruise
October 7 & 8th 2005
I. Again, we would like to thank the City ofTemecula for the opportunity to submit a proposal
for the 2005 fall car event. We propose that this event would benefit the Temecula Boy
Scouts, The Theatre Foundation and possibly the Temecula Police Cadets. We will use
the same format that we have used for the last four years in promoting the Fall Car Show. In
addition, as always we will continue to refine it to be even more merchant and community
friendly.
a. We will keep the very successful Friday night cruise and a Saturday show & shine
format. We have had great success with this format, and could easily expand and
place 550 plus vehicles in Old Town Temecula.
i. Friday Night October 7, 2004: We would like to have the streets blocked off
from 2:30pm to 8pm, if we do entertainment we would like them blocked until
II pm. The crowds that came down town to watch the cruising are
tremendous, this along with the success of the merchants & vendors doing
business on Front Street, made this Friday night very successful!
11. Vendors Friday evening: will be allowed to set up starting at 3pm, allowing
them the opportunity to join in the evening festivities, they like this
arraignment. We will also have name entertainment at a sight to be
determined based on the weather.
llJ. On Saturday October 8. 2004: Streets blocked from 5:30 am to 4:30 pm. We
will use all of Front Street, and the business parking lots on the facing Front
Street, the Stampede parking lot, the 6th street parking lot; we anticipate 600
plus vehicles for this event. Most of side streets on the east side remained
open for public parking, with the streets barricades being placed with only
four to five cars facing east, and up to 10 cars facing west on Main Street to
the bridge.
IV. Our Events are always alcohol free events.
Vendors will be placed on the corners of each street same as in the fall. We
feel this is Important for our event. We want to use the 6th street parking lot
vendors. (We expect to loose the Pool lot, Butterfield SQ & the 4th street lot
for vendors in 2005) Event ends at 4: pm on Saturday.
v. In the past, we have had over $12,000.00 in advertising from The Press
Enterprise and considerable radio from KOGO & K-Frog & we just received a
request from Radio Station Astor Broadcast Group in Anaheim to participate.
We were in all major cruise magazines along with their web sights. This will
reflected in the increased registered vehicles, and public viewing. We expect
to have this media coverage continue.
VI. We will Pass out over 20,000 flyers at various shows
Vl1. Flyers will be placed in numerous Hot Rod shows and promoted at the John
Force Museum, & the NHRA Museum.
VllJ. The Hampton Inn will also be promoting the event again as our Host Hotel.
IX. We Ha e invited the American Graffiti Stars Candy Clark & Bo Hopkins to
again attend.
. Overall event costs for event organizers; Drifters Car Club will be given $400.00 for the
help in parking cars, judging and over all supervision of vendors. P&R Foundation will be
reimbursed for there marketing & sales & business expenses we give at least $8,000.00 to
our listed charities,. on a need basis to be determined in October 2004.
. The Drifters Car Club is California Non Profit organization # 2503460 as of April 15- 03
. P&R Foundation has filed for non-profit status will have a 501-3C number in a few weeks.
. Key officers are Randy Haapala, Ray Waite
. The Old Town Merchants seem to appreciate the fall event; they do not loose two full days
with road closures. I know we will stage a great event benefiting the city restaurants hotels,
& merchants.
. We will have a media day at some location within the city; we have not determined a place
of date yet!
AS HOST CITY, THE CITY OF TEMECULA WILL RECEIVE
Name or logo on all flyers (min 20,000)
Name on Posters
Logo in all Ads'
Name on T-Shirts
10 free Event T-Shirts
Booth space to promote the city of Temecula
Ad in Program book ifthe (Press enterprise will be printing one in 2005)
P&R Foundation & the Drifters Car Club have produced very
successful car events in Southern California. We expect
everything to go smoothly, because of the support we get
From the City of Temecula Service Departments
Attachment I 0
2005 Budget
\\San3\city manager\WoInickglAgendareports\2005-06 Event Sponsorship Agreemenls.doc 12
P
Fall Car Show Oct 7 & 8 2005
S 2,005.00
Revenue
Car Reoistrations $ 11,875.00
Sponsors $ 12,000.00
Vendors $ 7,400.00
T-shirt Sales $ 1,660.00
Raffle $ 1,375.00
Trophy Sponsors $ 2,850.00
Total $ 37,160.00
Expenses
Flyers $ 664.00
Final Dinner $ 300.00
Car mileaoe & Show Fees $ 1,725.00
Awards $ 1,850.00
Postaoe $ 740.00
Rentals $ 751.31
Phone $ 210.00
Music/Entertainment $ 2,000.00
Clean Up $ 1,300.00
Insurance $ 2,500.00
Communications Eouipment $ 121.20
T-shirts / hats $ 6,949.00
Souvenir Muos $ 711.62
Porta Potties $ 1,100.00
Drifters Car Club Parkino etc. $ 400.00
Supplies $ 500.00
Miscellanies costs $ 373.50
Refreshments Meetinos $ 375.00
Advertisino $ 680.00
2)10x10 Tents $ 387.97
Sponsor Plaoues $ 240.00
Reaistration Help $ 400.00
Gift aooreciation Helo $ 200.00
Permits county $ 284.00
Volunteer Awards $ 357.06
Posters $ 900.00
Web maintemnance $ 219.98
Stan Mayo DJ $ 250.00
Permits Fee's City $ 494.00
Total Expenses $ 26,983.64
Revenue $ 37,160.00
Net Revenue $ 10,176.36
Contributions $ 8,000.00
To P&R Foundation $ 2,176.36
Budget for Fall Car Show 2005
Attachment I E
2004 Fall Car Show Recap
\\San3\city manager\WoInlckg\Agendareports\200S-Da Event SponsorshIp Agreements.doc 13
~E
35177 Golden Poppy Ct.
Winchester, CA 92596
Phone 951-325-7100
Fax951-346-3712
October 25, 2004
City of Temecula
43200 Business Park Drive
Temecula, CA 92590
Dear, Mayor & Council Members
P&R Productions would like to thank the City of Temecula for all the support that we
received for the Fall Car Show & Old Town Cruise. We oould not have accomplished this
years goals for this event had it not been for the support of all the Temecula City employees.
We considered this event to be our biggest sucx:ess to date, it was a complete sellout in cars
& Vendors, the City of Temecula can be proud of this event and the contributions we made
to the Veterans of Foreign Wars and Western Eagle Foundation.
We are proud to announce that we have given a total of ~.OO to this year's charity. The
amounts are as follows $8195.'00. to the VFW, aog $100.00 to the Western Eagle
Foundation.
!-,
Attached is a copy of our accounting sheets for the event along with the media support that
we used to help make our event successful. If you have, any questions please feel free to
call.
MOST IMPORTANT FOR 20051 We would like to ask the city for earty
approval for the Fall Car Show October 7 & 8 2005, we feel it is necessary for us to be
able to promote this event no later than January 1st 2005 or sooner.
Also due to the construction in Old Town We will need to have the use of the fI"
street parking lot, ( this is very important to us in order to have a successful event)
we need this area for parking and Friday night cruise.
Best regards,
~~
Pat Vesey
CC Ray Waite
Randy Haapala
Shawn Nelson,
Jim O'Grady
~
~
c.. c..l
Telllecula's Fall Car Show fI
Old Town Front .t. Cruise Final Review
Octo"'r 8* fI ,* 2004
I. First, we would like Thank the City ofTemecula for being the Premier Sponsor of this event,
benefiting the Temecula VFW. We continued the same format oflast four years and refine it to be
even more merchant and public friendly. Our 5th anniversary show was a big success!
2. The only major problem was the 6th street parking lot. We were told that we could not use this lot one
week before the event. We had to call all the clubs that asked for special parking and tell them that
the 61/t street parking would not be available Also a lot of the Saturday Morning vendors stayed for
the full day (Taking advantage of our event and not paying the price). MOST IMPORTANT we
need this Parking lot for 2005 due to aU tbe areas tbat we bave lost to construction.
a. The Friday night cruise, was the same as last years Friday night cruise and a Saturday show &
shine. Were had a great success with SELL OUT of 550 vehicles.
i. Needs on Friday Night 2004:
ii. The Temecula Police & Public Works did a great Job!) The crowds that came down
town to watch the cruising were tremendous. This was a big benefit to the downtown
merchants and restaurants that remained open. Really Great Friday Night!
iii. Vendors Friday evening: were allowed to set up starting at 3pm to let them join in the
evening festivities, this worked great! We again had Entertainment the "Coasters" at
Main & Front Street it was a lot of for all.
iv. Only Problem Friday evening was the Stampede telling Vendon that they needed
to leave stating they own % of parking lot. This was a problem!
v. On Saturday: Streets blocked from 5:30am to 4:00 pm. We used all of Front Street, and
the business parking lots on the facing Front Street and the Stampede parking lot. All
side streets on the east side remained open for public parking, with the streets barricades
being placed with only four cars facing east, and up to 6 cars facing west on Main
Street.
vi. Next year (2004) we need the use of the 6th street parking lot having the craft
fair was a big disadvantage for us and our event.
vii. Vendors were placed on the comers of each street same as last year, and we again used
the Stampede parking lot for vendors.
viii. Event ended at 4:pm on Saturday.
IX. We had over $12,000.00 in advertising from The Press Enterprise and considerable
radio from K-Frog. We were in all major cruise magazines along with there web sights,
this reflected in the increase in vehicles and public support of the event.
3. Overall event costs for special event organizers. Drifters Car Club will be given $400.00 for the help
in parking, car judging and over all supervision of vendors. P&R Productions has given checks to the
VFW for $7,900.00 in addition to $295 we spent on their booth & insurance we also gave a check to
Western Eagle for $100.00.
This Was By Far The Best Fall Car Event Yet!
Everything Went Smoothly, Thanks To the Support
Of The City of Temecula Service Departments
I Fall Car Show 2004 Oct 8 & 9 2004
1-11ar-43 Budget Final
Revenue
CarR istrations $ 10,450.00 $ 11 875.00
S nsors $ 7,250.00 $ 14850.00
Vendors $ 9,800.00 $ 7 400.00
T-shirt Sales $ 1 800.00 $ 1,660.00
Raffle $ 2,952.00 $ 1 375.00
Tro h 5 sors $ 3,050.00 $ 2,850.00
Total $ 35 102.00 $ 40,010.00
FI"""' $ 500.00 $ 664.00
Final Dinner $ 210.00 $ 274.93
Car mileaoe & Show Fees $ 1,500.00 $ 1 725.00
Awards $ 3400.00 $ 1,850.00
pOSliiOe $ 74.00 $ 370.00
Rentals $ 891.00 $ 751.31
Phone $ 210.00
Music/Entertainment $ 2,500.00 $ 1,931.00
Clean Ui> $ 1,500.00 $ 1,100.00
Insurance $ 1,342.00 $ 2,059.84
Communications EauiDment $ 150.00 $ 121.20
T-shirts I hats $ 4 190.25 $ 6,949.00
Souvenir MuDS $ 711.62
Porta Potties $ 1,200.00 $ 1,013.84
Drifters Car Club Parkino etc. $ 400.00 $ 400.00
Suoolies $ 580.28 $ 455.00
Miscellanies costs $ 1,000.00 $ 373.50
Refreshments Meetinas $ 250.00 $ 375.00
Advert/sino $ 1,000.00 $ 680.00
211Ox10 Tents $ 387.97
rcomouter $ 1,491.61
nsor Pfaaues $ 240.00
19" CRT Crean $ 500.94
Istration Halo $ 400.00
Gilt $ 200.00
Pennils countv $ 284.00
Volunteer Awards $ 357.06
Posters $ 900.00
Web maintemnance $ 219.98
Stan Mavo OJ $ 250.00
Ra"" ~YnAnses $ 213.00
Pennils Fee's CiIv $ 480.06 $ 494.00
Total Exoenses $ 21,167.59 $ 27,953.80
Revenue $ 35,120.00 $ 40,010.00
Net Revenue $ 13,952.41 $ 12,056.20
to VFW & Westrem Eaale IMiniuml $ 8,000.00 $ 8,000.00
To P&R Foundation $ 4,056.20
7900 to VFW $100 Wastenn Eagle
Dollars that stay in our community
VFW
Western Eagle
Temecula Trophy
Hampton Inn
Costco
Alii's Party Rental
Registration Help
Robinson May
Bio Graphics
Computer $
Monitor $
EZ Ups $
Final party $
$
$
$
Posters
Flyers
Business cards/show cards
Misc costs
City Permits
Drifters Car Club
Office Depot
Advertising The Press Enterprise
Insurance
Sub total
Temecula Valley
Spectrum Enterprises
Porta Potties
Grand Total
$ 7,900.00
$ 100.00
$ 2,447.00
$ 524.00
1,491.61
501.00
388.00
274.93
751.00
400.00
139.00
$ 1,500.00
$ 664.00
$ 480.00
$ 374.00
$ 494.00
$ 400.00
$ 455.00
$ 680.00
$ 2,059.84
$ 22,023.38
$ 6,949.00
$ 1,014.00
$ 29,986.38
P&R will always do there best to keep as much revenue as possible in our community
Attachment I F
Sponsorship Agreement
\\San3\city manager\Wolnickg\AgendareportsI200S-De Event Sponsorship Agreements,doc 14
SPONSORSHIP AGREEMENT BETWEEN
THE CITY OF TEMECULA AND
THE DRIFTERS CAR CLUB
This Agreement, made this 25th day of Januarv. 2005, by and between the CITY
OF TEMECULA, (hereinafter referred to as "City"), and the Drifters Car Club.
A. The Drifters Car Club in cooperation with P & R Productions will operate
the 2005 Temecula Fall Car Show and Old Town Cruise on October 7 - 8, 2005. The
Temecula Fall Car Show and Old Town Cruise is a special event located in Old Town
Temecula involving the display of approximately 550 classic cars. No alcohol will be
served. The event will feature a Car Cruise and entertainment, which will be held Friday
evening, and a "Show & Shine" held on Saturday, in Old Town. This event is expected to
draw between 40,000 - 45,000 people for the event.
B. The City of Temecula desires to be a "Premier Sponsor" of the 2005
Temecula Fall Car Show and Old Town Cruise.
AGREEMENT
NOW, THEREFORE, it is agreed by and between the parties as follows:
A. In exchange for providing all city-support costs including Public Works,
Code Enforcement, Community Services, Fire and Police, the City of Temecula shall be
designated as a "Premier Sponsor" of the 2005 Temecula Fall Car Show and Old Town
Cruise. The estimated city-support costs are not to exceed $32,075. In the event that
City support services exceeds $32,075, the sponsor may seek City authorization for
payment above that amount. In exchange for being a Premier Sponsor, the City of
Temecula will receive the benefits as listed in Attachment A.
B. The Temecula Fall Car Show and Old Town Cruise will serve as a
fundraiser with at least $8,000 of the net proceeds directed towards the Temecula Boy
Scouts and Theatre Foundation. The Temecula Police Cadets may also be considered
as a beneficiary. The event organizers will split the proceeds with the beneficiaries on a
need basis to be determined in October 2005. P & R Productions will be reimbursed for
their services in promoting this event and for operations. The Drifters Car Club will
receive $400 for their assistance with parking, judging and vendor coordination.
C. Within 60 days following the Temecula Fall Car Show & Old Town Cruise,
the Drifters Car Club shall prepare and submit to the Assistant City Manager a written
report evaluating the sponsored event, its attendance, and describing the materials in
which the City was listed as a Premier Sponsor. The report should also include samples
of media press clippings, flyers, pamphlets, etc. in a presentation notebook format. In
addition, a complete financial statement to include a balance sheet and income
statement of the Temecula Fall Car Show & Old Town Cruise must be provided along
with a separate statement indicating the distribution of the funds. P & R Productions will
administer all money transactions for the event. P & R Productions shall prepare an
accounting for the Temecula Fall Car Show & Old Town Cruise.
\\San3\city manager\Wolnickg\Sponsored Events\Fall Car Show 2005 Agreement.doc
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D. The Drifters Car Club shall file Temporary Use Permit and Special Event
Permit applications with the City of Temecula no later than 90 days preceeding the first
day of the Temecula Fall Car Show & Old Town Cruise event.
E. Once the Temporary Use Permit and Special Event Permit applications
have been submitted and the event agreement has been executed in final form, the
Drifters Car Club will receive authorization to receive City Support Services for the
Temecula Fall Car Show & Old Town Cruise, as outlined in the agreement.
F. The Drifters Car Club agrees that it will defend, indemnify and hold the
City and its elected officials, officers, agents, and employees free and harmless from all
claims for damage to persons or by reason of the City approved non-profit organizations
acts or omissions or those of City approved non-profit organizations employees, officers,
agents, or invites in connection with the Temecula Fall Car Show & Old Town Cruise, to
the maximum extent allowed by law.
G. The Drifters Car Club shall secure from a State of California admitted
insurance company, pay for and maintain in full force and effect for the duration of this
Agreement a policy of comprehensive general liability in which the City of Temecula and
the Temecula Redevelopment Agency is named insured or is named as an additional.
insured with the Drifters Car Club and shall furnish a Certificate of Liability by the City.
Notwithstanding any inconsistent statement in the policy or any subsequent
endorsement attached hereto, the protection offered by the policy shall;
Include the City and the Temecula Redevelopment Agency as the insured
or named as an additional insured covering all claims arising out
of, or in connection with, the Temecula Fall Car Show and Old
Town Cruise.
Include the City and the Temecula Redevelopment Agency, its officers,
employees and agents while acting within the scope of their duties
under this Agreement against all claims arising out of, or in
connection with the Temecula Fall Car Show and Old Town
Cruise.
3. Provide the following minimum limits:
(A) General Liability: $2,000,000 per occurrence for bodily
injury, personal injury and property damage with a
$2,000,000 aggregate.
4. The insurer shall agree to waive all rights of subrogation against
the City, its officer, officials, employees and volunteers for losses
arising from the Temecula Fall Car Show and Old Town Cruise.
5. Bear an endorsement or shall have attached a rider whereby it is
provided that, in the event of expiration or proposed cancellation
of such policy for any reason whatsoever, the City shall be notified
by registered mail, postage prepaid, return receipt requested, not
less than thirty (30) days beforehand.
\\San3\city manager\Wolnickg\Sponsored Events\Fall Car Show 2005 Agreement.doc
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6. Any deductible or self-insured retention must be declared to and
approved by the City. At the option of the City, either the insurer
shall reduce or eliminate such deductible or self-insured retention
as respects the City, its officers, officials and employees or the
City approved non-profit organizations shall procure a bond
guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
H. Should any litigation be commenced between the parties, hereto
concerning the provisions of this Agreement, the prevailing party concerning the
provisions of this Agreement, the prevailing party in such litigation shall be entitled to
reasonable attorney's fees, in addition to any other relief to which it may be entitled.
I. The Temecula Fall Car Show and Old Town Cruise event must be held
within the City ofTemecula limits.
J. The Drifters Car Club will need to adhere to the Conditions of Approval for
the event as listed in Attachment B. Any violation of this document is subject to
termination of the sponsorship agreement between the City and the Drifters Car Club.
\\San3\city manager\Wolnickg\Sponsored Events\Fall Car Show 2005 Agreement.doc
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
DATED:
THE DRIFTERS CAR CLUB
39252 Winchester Rd. #107-361
Murrieta, CA 92563-3510
(951) 303-9599
CITY OF TEMECULA
BY:
Ray Waite
President
Jeff Comerchero
Mayor
ATTEST:
Susan W. Jones, CMC
City Clerk
APPROVED AS TO FORM:
Peter Thorson
City Attorney
\\San3\city manager\ Wolnickg\Sponsored Events\Fall Car Show 2005 Agreement.doc
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ATTACHMENT A
SPONSORSHIP BENEFITS
\\San3\city manager\Wolnickg\Sponsored Events\Fall Car Show 2005 Agreement.doc
5
I. TEMECULA FALL CAR SHOW AND OLD TOWN CRUISE
Attachment I A
Sponsorship Benefits
The City of Temecula's benefits as a Presenting Sponsor of the Temecula Fall Car Show and
Old Town Cruise includes the following:
. City log%r name will appear on all flyers, advertisements. poster, and event t-shirts
. City name on all press releases
. City of Temecula advertisement in the official program (subject to The Press Enterprise
printing one)
. 10 event t-shirts
. Booth space to promote the City of Temecula
\\San3\city managerlWolnickglAgendareports12005-06 Event Sponsorship Agreemenls.d0c9
ATTACHMENT B
MODEL CONDITIONS OF APPROVAL
\\San3\city manager\Wolnickg\Sponsored Events\Fall Car Show 2005 Agreement.doc
6
2005 GOOD OLD DAYS CAR SHOW
MODEL CONDITIONS OF APPROVAL
,2005
Mr. Joe Rivera
Central Coast Car Shows
P.O. Box 1546
Pismo Beach, CA 93448
Subject:
Planning Application No. PA04-0608 (Temporary Use Permit) for the 2005
Good Old Days Car Show to be held in Old Town Temecula on February 25,
5:00 PM - 7:00 PM, February 26 from 9:00 AM - 5:00 PM and February 27
from 10:00 AM - 4:00 PM.
Dear Mr. Rivera:
Planning Application No. PA04-0608 is hereby approved subject to the following conditions of
approval:
City of Temecula Planning Department
I. The permittee/applicant shall indemnify, protect, defend, and hold harmless, the City and any
agency or instrumentality thereof, and/or any of its officers, employees, and agents from any
and all claims, actions, or proceedings against the City, or any agency or instrumentality
thereof, or any of its officers, employees and agents, to attack, set aside, void, annul, or seek
monetary damages resulting from an approval of the City, or any agency or instrumentality
thereof, advisory agency, appeal board or legislative body including actions approved by the
voters of the City, concerning the Planning Application P A04-0608 which action is brought
within the appropriate statute oflimitations period and Public Resources Code, Division 13,
Chapter 4 (Section 21000 et seq., including but not by the way oflimitations Section 21152
and 21167). The City shall promptly notifY the permittee/applicant of any claim, action, or
proceeding brought forth within this time period. The City shall estimate the cost of the
defense ofthe action and applicant shall deposit said amount with the City. City may require
additional deposits to cover anticipated costs. City shall refund, without interest, any unused
portions ofthe deposit once the litigation is finally concluded. Should the City fail to either
R:\Planning Files\Temecula Spring Car Show\2005\2005 GOOD OLD DAYS MODEL CONDlTlONS.doc
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promptly notify or cooperate fully, permittee/applicant shall not, thereafter be responsible to
indemnify, defend, protect, or hold harmless the City, any agency of instrumentality thereof,
or any of its officers, employees, or agents. Should the Applicant fail to timely post the
required deposit, the Director may terminate this Temporary Use Permit without further
notice to the Applicant.
2. The following liability insurance requirements apply to Central Coast Car Shows as the main
sponsor ofthe 2005 Good Old Days Car Show. General Liability ($2,000,000).
3. The insurance carrier selected by Central Coast Car Shows must have a minimum A rating
and be approved by the City ofTemecula Finance Department. Along with the Certificate of
Insurance identifying coverage limits, the carrier must also sign an Additional Insured
Endorsement for the City of Temecula and the City of Temecula Redevelopment Agency.
4. Central Coast Car Shows shall require that all participating food and non-food vendors
identified on Exhibit A and the private security company used for this event provide
evidence of general liability insurance in the amount of $1 ,000,000. The certificates must
show the City ofTemecula, City ofTemecula Redevelopment Agency and the applicant as
additional insured.
5. All insurance certificates shall be submitted to and approved by the City of Temecula
Finance Department no later than January 31,2005.
6. All food and non- food vendors who are approved to be located in the road right -of-way areas
of the site plan for this event shall not set up prior to 5:00 AM on February 25 and 26, 2005.
7. All food and non-food vendors shall display a laminated authorization card provided by the
applicant indicating the name of the vendor and space number.
8. This event is approved for February 25 from 5:00 PM - 7:00 PM, February 26 from 9:00
AM - 5:00 PM and February 27 from 10:00 AM - 4:00 PM. per the approved business plan,
Exhibit B. The Conditions of Approval shall supersede the approved Business Plan where
there is a conflict between the two documents.
9. The applicant shall obtain written permission from private property owners of all parcels
used for the bypass road between Mercedes St. and First St., parking lots, car display areas
and vendor locations. Documentation of this written permission shall be provided to the City
of Temecula Planning Department fifteen (15) days prior to the start of the event.
10. All on-street car display parking within the event area shall be parallel in order to maintain
required emergency access.
R:\Planning Files\Temecula Spring Car Show\2005\2005 GOOD OLD DAYS MODEL CONDITIONS.doc
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11. The event shall be developed per the approved site plan, Exhibit A.
12. Code Enforcement Officers shall be assigned to the event on February 25,26 and 27, 2005.
City of Temecula Building and Safety Department
13. Applicant shall obtain temporary electrical permits for any electrical provided for this event.
Inspections of proper grounding of power generators and power cable installations are
required and shall be scheduled 24 hours in advance.
14. An adequate amount of handicapped parking spaces shall be provided as indicated on the
approved site plan, Exhibit A. Parking lots and spaces shall be clearly marked for
handicapped use.
15. Off-site signs are not allowed in the City ofTemecula without authorization from all property
owners and the Deputy City Manager. Applicants shall obtain permits from the City of
Temecula Planning Department for all approved sign locations.
City of Temecula Public Works Department
16. The applicant shall submit a completed Special Event Package Application to the City of
Temecula Public Works Department no later than December 20,2004 (60 days prior to the
event) with the $100 application fee.
17. All off-street parking shall be accessed through existing curb cut driveway approaches only.
No entry shall be permitted over standard curbs.
18. All NO PARKING restrictions throughout the event must be adhered to.
19. No participant shall use, sell or distribute any self-adhesive stickers during this event.
City of Temecula Fire Protection Bureau
R:\Planning Files\Temecula Spring Car Show\2005\2005 GOOD OLD DAYS MODEL CONDlTIONS.doc
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20. Applicant shall comply with all comments and conditions outlined in the attached letter from
the City of Temecula Fire Prevention Bureau dated ,2005.
Riverside County Health Department
21. Applicant shall comply with all comments and conditions outlined in the attached letter from
the Riverside County Health Department dated _,2005.
Temecula Police Department
22. Applicant shall comply with all comments and conditions outlined in the attached letter
from the Temecula Police Department dated ,2005.
Temecula Community Services Department
23. Applicant shall comply with all comments and conditions outlined in the attached letter from
the Temecula Community Services Department dated ,2005.
Should you have any further questions regarding these conditions, please do not hesitate to contact
me at (909) 694-6400.
Sincerely,
Knute Noland
Development Processing Coordinator
R:\Planning Files\Temecula Spring Car Show\2005\2005 GOOD OLD DAYS MODEL CONDITIONS. doc
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By placing my signature below, I confirm that I have read, understand and accept all the
above-mentioned Conditions of Approval. I further understand that any changes I may wish to
make to the event shall be subject to Planning Department approval.
Joe Rivera
Applicant
cc: Lynn Fanene - City of Temecula Police Department
Kevin Harrington - City of Temecula Community Services Department
Brad Buron - City of Temecula Public Works Department
Mike Horton - City of Temecula Fire Protection Bureau
John Meyer - City of Temecula Redevelopment Department
Marianne Parker - City of Temecula Planning Department (Code Enforcement)
California Highway Patrol- Temecula Office
R:\Planning Files\Temecula Spring Car Show\2005\200S GOOD OLD DAYS MODEL CONDITIONS.doc
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II. TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL
Attachment A
Sponsorship Benefits
\\San3\city managerlWolnickglAgendareports\200S..{)6 Event Sponsorship Agreements.doc 15
2005 PRESENTING SPONSOR
CREATE A WINNING PARTNERSHIP
Logo and Exclusivity
. Presenting sponsor designation of"....International Jazz Festival, presented by..."
. Festival logo and title sponsor designation may be used in sponsor's marketing and PR
. First right of refusal for 2006
Advertising
- Sponsor name and logo included in Festival advertising,
. Sponsor name and logo incorporated into media releases
. Logo on 22,000 "Official Festival Guide" Programs - distributed through The Californian Newspaper
. Logo on 500 event posters displayed throughout the community
. Logo on 250 event double sided "Window Stickers" displayed throughout the community including
entry windows of The Promenade in Temecula
Website
. Sponsor logo prominently displayed on Festival website with hotlink to sponsor website
Program
. Sponsor name prominently displayed on event program
. Half page advertisement in event program
TicketslPasses
- 20 Tickets - Opening Night Dance (Value of $700)
- 20 "Back Stage" Passes good for every location & VIP seating
for both Saturday & Sunday (Value of $2,000)
On-Site
. One (1) 10' x 10' booth in prominent location at the "World Jazz" Stage to include:
. One (l) 10' x 10' canopy
. One (1) 8' table
. Two (2) chairs
. Signage at all Entertainment Stages
. Sponsor name displayed at Information Booth
. Public address announcements read on stage throughout event
Presenting Sponsor Cash Investment: $15,000
Attachment II B
Estimated City Support Services and Costs
Based on the input from City departments we received estimated cost projections for the 2005
Temecula Valley International Jazz Festival. The following expenses can be anticipated for this
event:
Police: $ 675
Fire: $ 800
Public Works: $ 400
Community Services: $ 500
Code Enforcement: $ 625
TOTAL: $ 3,000
\\San3\cjty manager\Wolnickg\Agendareports\2005-06 Event Sponsorship Agreements.doc 16
Attachment II C
2005 Event & Media Promotions
\\San3\dty manager\WoInickg\Agendareports\200S-QS Event Sponsorship Agreements,doc 17
2005 INTERNATIONAL JAZZ FESTIVAL
FESTIVAL PLANNING & CHANGES REQUEST
Based on the success of 2004, very few changes will be requested for 2005
We are requesting that the City provide" Light Pole" Banners for 2005,
$10,000 cash sponsorship and up to $5,000 in "City-Support Costs"
When: July 15, 16, 17,2005
Friday - 7p.m. to midnight
Saturday - 12p.ni. to IOp.m.
Sunday - 4p.m. to IOp.m.
How do we make money this year?
In 2004, the biggest single expense was for the dinners (almost $10,000), at the DinnerfDance.
The dinner proved to be un-necessary (people would have been happy with Hors D' Oeuvres) . No more dinners.
In 2005 the Dance with Les Brown's Band of Renown will also be moved to Friday Night, as a "Kick-Off" Party
In addition, we want to follow the lead of the successes of other Cities that offer City funded, "Free to the public" Jazz Festivals
I had many people ask where they could purchase "preferred" seating ticktets. Other Cities, as well as keeping the event free, offer
"V.I.P., Back Stage Passes", which allow the purchaser as well as sponsors and VIP's a roped off area just in front and to both
sides of the stage. Passes will sell for $65 for Sat., $35. for Sun, or $75 for both days.
Where: The "American Jazz" Stage will remain at the Plaza in the Promenade in Temecula.
The "World Jazz" stage wants to be moved to the Duck Pond Park. As the chairman of the Concert on the Green events,
for the last five years for the Arts Council of Temecula Valley, I am fully aware to the concerns and limitations of the Duck Pond-
please note that it was I that brought the Concerts on the Green to the Duck Pond, there were previously no events there. Also
please note that it is the Arts Council's contention that they are no longer wanting to Produce events as such. As the Chairman of
the Concert on the Greens, and a Board member of the Arts Council of Temecula Valley, it is my recommendation that both Spring
and Fall Concerts on the Green funding would be better used in serving a larger number of community members, to consolidate the
Concerts on the Green into the Temecula Valley International Jazz Festival by 2006. This would use current funding (for a 90min.
show, twice a year) instead, towards an all day, three day International event.
Sunday, the "Jazz & Wine" Tasting remains at the Promenade (only one hour later - 4p.rn. to 8p.rn.)
sponsored by the Winegrowers Association of Ternecula Valley
PLEASE NOTE THAT MOVING THE "WORLD JAZZ" STAGE TO THE DUCK POND WILL HAVE LESS IMPACT
TIIAN THE CURRENT "CONCERTS ON THE GREEN" FOR THE FOLLOWING MAIN REASONS.
I) BEING AN ALL DAY EVENT,INSTEAD OF ONLY A 90 MIN. SHOW, THE PUBLIC WILL "COME & GO",
AS OPPOSED TO THE CURRENT, "ALL AT ONCE" ATIENDANCE RUSH.
2) THE PUBLIC WILL BE ENCOURAGED TO USE THE "AMERICAN JAZZ" STAGE AT THE PROMENADE FOR
PARKING, AND RIDE THE GRAPELINE SHUTfLES TO THE DUCK POND PARK
- THERE WILL BE TWO SHUTfLES RUNNING CONTlNUOUSL Y, FREE OF CHARGE.
ALL ADVERTISING WILL SUGGEST THAT FESTIVAL GOERS USE THE PARKING AT
THE PROMENADE, AND RIDE THE GRAPELlNE SHUTTLE (FREE) TO THE OTHER
LOCATIONS.
li
2005 FESTIVAL SCHEDULE
FRIDAY JULY 15. 2005
"OPENING NIGHT" DANCE
7:00p.M COCKTAILS & HORS 0' OEUVRES WIlli llIE ELUOTT CAINE TRIO
8:00 P.M.TO 12:00A.M. DANCE WIlli LES BROWN'S BAND OF RENOWN
SATURDAY JULY 16.2005
12p.M. PROFE:SSlONAL CUNICS& WORKSHOPS BEGIN AT MUSICIANS WORKSHOP
THE "WORLD JAZZ" STAGE AT THE DUCK POND - FREE TO THE PUBLIC
3P.M. T.B.A
4P.M. T.B.A
5P.M. BANDITO DE AMOR
6P.M. COMMON SENSE
8P.M. T.B.A
THE "AMERICAN JAZZ" STAGE PLAZA -THE PROMENADE IN TEMECULA - FREE TO THE PUBLIC
1 :30 T.B.A
2:30 T.B.A
3:30 MUSICIANS WORKSHOP JAZZ BAND
4:30 P.M. JAZZ VOCAUST PAULA WEST
6:()()P.M. DAVID HAZELTINE & louIS HAYES
7:30p.M. RICHIE COLE & llIE ALTO MADNESS ORCHESTRA, WITH SPECIAl GUESTS WHO WILL PRESENT A
UNITED STATES CONGRESSIONAL CERTIFICATE OF RECOGNmON OF liFETIME ACHIEVEMENTS TO RICHIE COLE.
910.11. CELEBRITY "ALL STAR" JAM SESSION
GRAPEUNE SHUTTLES WILL RUN "FREE" BElWEEN llIE DUCK POND AND llIE PLAZA
SUNDAY JULY 17.2005
"WINE & JAZZ"
4I>.M. - 8P.M. AT llIE ENTERTAINMENT PLAZA AT llIE PROMENADE IN TEMECULA. FREE ADMISSION, FOOD & WINE TASTING TICKETS
ARE 7 .FOR $15. WIlli LOGO GlASS
ENTERTAINMENT PROVIDED BY GRAMMY AWAllD WINNING BRAZlUAN PERCUSSIONIST Juuo FIGEUROA, AND HIS BAND
SPONSORED IN PART BY llIE TEMECULA VALLEY WINEGROWERS AssocIATION
6P.M. - 10P.M. "AN EVENING OF JAZZ" CONCERT WITH RANEE leE WITH JENNIFER ScoTT & RENE WORST
.~_............ 0 n....__...a__ _.... .____ .......__
2005 SPONSORSHIP INFORMATION
JULY15, 16, 17, 2005
(FRIDAY, SATURDAY, AND SUNDAY)
FESTIVAL FAST FACTS
'HEN: JULY 15, 16, 17, 2005
FRIDAY-7p.M. TO MIDNIGHT
SATURDAY-12p.M. TO 10P.M.
SUNDAY-4p.M. To10p.M.
'HERE: VARIOUS LOCATIONS THROUGHOUTTEMECULA INCLUDING THE PROMENADE IN TEMECULA
(REGIONAL MALL) THE TEMECULA COMMUNITY DUCK POND PARK, TEMEKU HILLS GOLF &
COUNTY CLUB, MUSICIANS WORKSHOP, MORE T .B,A,
'HAT: THE TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL IS PRODUCED BY JON LASKIN, FOUNDER
AND EXECUTIVE DIRECTOR & JANE LASKIN, ADMINISTRATOR OF MUSICIANS WORKSHOP. THE
FESTIVAL IS DESIGNED TO BRING TEMECULA'S LOVE OF JAZZ AND MUSICAL COMMUNITY INTO THE
SOUTHERN CALIFORNIA AND INTERNATIONAL CONCERT LIMELIGHT WITH INTERNATIONAL TALENT LIKE
HORACE SILVER, RICHIE COLE & THE ALTO MADNESS ORCHESTRA, CYBILLSHEPHERD, LES
BROWN'S BAND OF RENOWN AS WELL AS TALENT FROM AROUND THE WORLD...
IN 2005 THE FESTIVAL EXPANDS INTO A THREE DAY EVENT, BRINGING THE FINEST IN MUSIC, ART,
FOOD, AND WINE TO THE TEMECULA VALLEY.
THE TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL TARGETS A FAMIL y-oRIENTED, AUDIENCE
WITH MID TO HIGH LEVELS OF DISCRETIONARY INCOME.
YOUR COMPANY WILL BE SHOWCASED IN A VARIETY OF OUTLETS DURING OUR PRE-FESTIVAL
MARKETING CAMPAIGN. AT THE FESTIVAL, YOU GAIN DIRECT ACCESS TO THOUSANDS OF ACTIVE,
UPSCALE CONSUMERS.
YOUR COMPANY BECOMES PART OF A LARGE GRASS-ROOTS COMMUNITY CELEBRATION THAT WILL
GRqW YEAR TO YEAR TO ACHIEVE NATIONAL REGONITION AS A DESTINATION EVENT.
IEMOGRAPIDC SNAPSHOT - ESTIMATEDBASEDONAPPEARANCE.
.TIMATEDATI'ENDANCE: 10,000
VERAGE ANNuAL INCOME: $46,000 - $250,000
lOMOTIONS: RADIO, NEWSPAPER, MAGAZINE, CABLE TV
IOMOll0NAL FEES: $1,000 - $25,000
TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL
2005 Marketing/Promotion
Promotion for the 2005 Temecula Valley Intemational Jazz Festival will include the
Temecula Valley Chamber of Commerce newsletter, press releases running in The
Califomian, The Valley News, Neighbors magazine, Down Beat Magazine, Jazz Times,
and LA Jazz Scene. Promotion will also include advertising in The Valley Business
Joumal, The Valley News, Valley Living Magazine, Country Review, Neighbors, RV
Joumal, Pilipano Enquirer, and through the radio sponsors KATY 101.3FM and KMET
1490 AM. In addition, major media will be contacted.
Attachment II 0
2005 Budget & Financials
\\San3\cily managerlWoInickg\Agendareports\2005-06 Event Sponsorship Agreements.doc 18
Budget for International Jazz Festival 2005
Summar of Profll/Loss
Esfimafed Actual
otallncome $41,500.00 $0.00
ofal Exoenses $40.700.00 $0.00
ofal Profit (or Loss) $800.00 $0.00
Expenses:
SIte EstImated Adual
Room and hall fees $0.00
Site stoff $0.00
Equipment $0.00
Tables and chairs $1.000.00
$1.000.00 $0.00
Refreshments
Food $500.00
Refreshments $250.00
linens $500.00
Ice $150.00
$1,400.00 $0.00
Publicity
Graphics $0.00
Photocopying/Printing- $1.500.00
Postage $250.00
$1,750.00 $0.00
Ught/slage/Sound
Sound $0.00
Staging $0.00
lighting $0.00
Backllne $0.00
Total Package $10.000.00
$10,000.00 $0.00
Adverllslng
CaUfomian-inldnd match $500.00
Buisness Journol..jnkind motel $0.00
Neighbors-inkind match $0.00
$0.00
$500.00 $0.00
Fri Nigh/Kick-oil
Food/Bev $1,500.00
Other $500.00
$2.000.00 $0.00
Entertainment
1st night Kick-off $1.500.00
2 days of "free concerts" $18.000.00
Overhead $4.550.00
$24.050.00 $0.00
Total Expenses $40,700.00 $0.00
Income:
Admlsolons
EstImated Actual EstImated Actual
100 o Sat. BackStage Po: $65.00 $6.500.00
50 o Sun BackStage Pm $35.00 $1,750.00
other $0.00 $1.750.00
$10,000.00
Presenting Sponsors
1 City@ $10.000.00 $10.000.00
1 Paradise @ $10.000.00 $10.000.00
1 $0.00 $0.00
$20,000.00
Co Sponsor
1 1 Main Sponsor @ $3.500.00 $3,500.00
2 1 Co-Sponsor @ $2.500.00 $5.000.00
3 Donation Sponsor $1.000.00 $3.000.00
$11.500.00 $0.00
Merchandise
0 o T.shirts $15.00 $0.00
0 o Mugs $5.00 $0.00
0 o Pins $5.00 $0.00
0 o Posters $5.00 $0.00
$0.00
Total Income $41,500.00 $0.00
Attachment II E
2004 Temecula Valley International Jazz Festival Recap
\\San3\city manager\Wolnickg\Agendareports\2005-06 Event Sponsorship Agreemenls.doc 19
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Festival guide
available in
The Californian
Saturday July 17
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Cybill Shepherd
Ri chi e Co Ie. Alto Madness Orchestra
Les Brown's Band of Renown
Temecula Valley Winegrowers Association Presents
"Jazz & Wine tasting" Sunday - at the Plaza 3p.m. to 7p.m.
A/so sponsored by:
T ~ ~ GUIDANI" ~ _
EMEc~AllEy BAN~ Il'l I 1111I III! III! 11II!' ~~ lw P""~"'L'
~~.~S~;!~~E~ III, PIA~~,~/TY Yl:) __ j.~.." ~.._.$~~.
La Masters of Fine Jew1ery 1013lin .:rr 11III- - . Nflid'b.1::xJm
Life Style Family Dentistry ~~ ifJ:l: r;;:';Y.;;i.r ;._~... - , .- .' . ~"6 .
Light FIX Unlimited, Giant RVM:d1a"'S;;;ors Include: T,m\'."J,';)'IlI''':<f-''JOI'.:<.\I. .
Pacific Sons, Attraction Balloons The Californian, Country Review, Valley Living Magazine(
;... ....... ~felody'SAd Works '. Tem~c:J,I.I~yall~y~~'I!s;"Pilipino Enqui.re.r, .t<ME]"J.4~9~~~,~~
! :~Jll.noWlzard, Star\~ay Prodllctions u (9l)91~78.2517 . \YWW,mu~!ci~nsworl.tstio,^c:f,~
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"
2004 FeSTIVAL HIGHLIGHTS
"Cyblll Shepherp Performing on the "American Jazz" Stage in the Plaza
,--.--- ----
. - Horace Silver accepts U.S. Congressional Certificate of Recognition of
Lifetime Achievement presented by Cyblll Shepherd
Cybill Shepherd sings with Richie Cole
Musicians Workshop Jazz Band Singers
.'
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2004 DANCE WITH LES BROWN'S BANC
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"2004 AMERICAN JAZZ STAGE"
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"2004 WORLD JAZZ STAGE"
2004 FESTIVAL STATISTICS
. Est. over 6,000 people in attendance - over the weekend / 4 venues
. Exposure to over 1.5 million people via Radio/Newspapers/Magazines
and Cable TV
. 12 Bands, two days, at 4 Locations of both Free & Ticketed Events
. Over a dozen Magazine and Newspaper Media Coverage
. Over 600 Ad's on both FM and AM Radio Station Advertisements
. Television Coverage in San Diego & Riverside Counties - KUSI 9/51
. Over 1,500 related phone calls received
. Over 6,500 Unique website hits from over 60 Nations World Wide
. Over 1,400 hits in July 2004 alone...
. 16,000 Official Festival Guides delivered by the Californian Newspaper
According to the Promenade in Temecula it was
"The biggest sales and promotional day we have ever had..."
FESTIVAL PROCEEDS AND DONATIONS BENEFIT THE
TEMECULA VALLEY CULTURAL ARTS & MUSIC EDUCATION CENTER
OPERATING UNDER THE UMBRELLA OF MUSICIANS WORKSHOP
A NON-PROFIT 501 (c)(3) PUBLIC BENEFIT CORPORATION
ALL DONATIONS ARE TAX DEDUCTIBLE TO THE FULL EXTENT ALLOWED BY LAW
SDonsor Name
A Grape Escape Balloon Adventure
Attraction Balloons
Bandidos De Amor
Bomani Drum Ensemble
C.C. & Company
Cloud 9 Tickets
Common Sense
Cybill Shepherd
Djne~ln Delivery
EWot Caine
Extended StayAmerica
Giant RV
Grapeline
Guidant Corp.
Hampton Inn & Suite
Inland Empire Magazine
Jon & Jane Laskin ~ Production
Julio Figeuroa
KATY 101.3 FM
Ken Garcia
KMET 1490 AM
La Masters of Fine Jewlery
Lifestyle Family Dentistry
M.S.J.C Big Band
M.W. Jazz Band
Melody's Ad Works
Neighbors
Pacific Sons
Paradise Chevrolet/Cadillac
Pechanga Resort & Casino
Piano City
Piano Wizard
Pilipino Enquirer
Promenade food
Rancen
Richie Cole
Savio
Selmer
Snider Studios Photography
StarWay Productions
Studio Video Associates
Temecula Valley Bank
Temecula Valley Wineries
Temecula/Murrieta Valley News
Temeku Hills Golf & Countty Club
The Californian
The City of Temecula
The Country Review
The Promenade in Temecula
The Valley Business Journal
Tom Edwards
Valley Living Magazine
Contact Name
2004 Sponsor List.wdb - Value Budget
Dollar Amount 'roductlService
Rusty Manning
Buzzy Guiest
Betty-Lou
Lisa DiSante
Heather Pack
Elliot
Kay Carreon
Melanie Ingle
Kim Kelliher
Ken Carlisle
Laurie Dimond
Cathy Fife
Kellyl Manager
Adrian Madden
Paul McCaughey
David Cutts
Melody Brunsting
Diane Simones
Patty & Paul
Terry Gilmore
Michelle
John Mila
Mike Williams
Bella Oira
Dan Stephenson
Rick Snider
Alex
Brtan Padburg
Joan Sparkman
Peter Poole
Julie Reeder
Jeff Johnson
Tally Hoffman
Jim O'Grady
Joan Padberg
Antoinette Valdespin
Linda Wunderlich
Tom Edwards
Steve Rawlings
$500.00 In-kind
$1,000.00 In-kind
$2.500.00 Partial "In-Kind
$1,500.00 Partial "In-Kind
$1,000.00 Partial "In-Kind
$1,500.00 In-Kind
$3,000.00 Partial "In-Kind
$10,000.00 Partial "In-Kind
$1,000.00 In-kind
$2,500.00 Partial "In-Kind
$1,000.00 In-kind
$1,000.00 In-Kind
$1,000.00 In-Kind
$2.500.00 Cash
$1,000.00 In-kind
$1,000.00 In-Kind
$25,000.00 In-Kind
$2,500.00 Partial "In-Kind
$7.500.00 In-kind
$1.500.00 Partial "In-Kind
$14,700.00 In-Kind
$2,000.00 Cash and Inkind
$1,000.00 Cash
$500.00 In-Kind
$300.00 In-Kind
$1,000.00 In-Kind
$2,500.00 In-kind
$1,000.00 In-Kind
$7,500.00 Cash
$2.500.00 In-kind
$1,000.00 In-Kind
$500.00 In-Kind
$2,500.00 In-Kind
$1,000.00 In-Kind
$1,000.00 Cash
$5.000.00 Partial "In-Kind
$1,500.00 In-Kind
$250,00 Clinic
$1,000.00 In-kind
$7.500.00 In-Kind
$1,000.00 In-kind
$2,500.00 Cash
$1,000.00 In-Kind
$1,000.00 In-Kind
$1.500.00 In-kind
$2,600.00 In-kind
$10,000.00 Cash
$1,000.00 In-kind
$1,250.00 Cash
$1,000.00 In-Kind
$1,000.00 In-Kind
$1,000.00 In-Kind
TOTAL Dollar Value Amount:
$147,600.00
Expenses:
Events Costs Cash Spent Actual Value
license Fees $15.00 $15.00
Material Wall $500.00 $500.00
Logo Glosses 12x24} $1.152.00 $1.152.00
Event Banners $450.00 $450.00
$2.117.00 $2.117.00
Refreshments
food $0.00 $0.00
Refreshments $0.00 $0.00
linens $0.00 $0.00
Staff and gratuities $0.00 $0.00
SO.OO SO.OO
Publicity
Guide $1.650.00 $1.650.00
Photocopying/Printing- $300.00 $300.00
Ads $0.00 $0.00
$1.950.00 $1.950.00
Light/stage/Sound
Sound $0.00 $0.00
Staging $0.00
Lighting $0.00
Backline $0.00
Totol $3.500.00 $3.500.00
$3.500.00 $3.500.00
Advertising
R.V. Journal $450.00 $450.00
$450.00 $450.00
Dinners at Temeke
Dinners/tax/gratuity $30 pp $9.600.00 $9.600.00
Band Dinners $285.00 $285.00
$9.885.00 $9,885.00
Entertainment
Les Brown Band of Renown $6.500.00 $6.500.00
Julio Figueroa Brazilian Bane $1.500.00 $1.500.00
Bandidos De Amore $2.000.00 $2.000.00
Elliott Caine $1.500.00 $1.500.00
Bomani Africion Drummers $1.000.00 $1.000.00
Marshall Hawkins $350.00 $350.00
Richie Cole $ t .500.00 $1.500.00
Dick Berk $250.00 $250.00
Moll Zebley $300.00 $300.00
Trumpet $250.00 $250.00
Trombone $250.00 $250.00
Ken Garcia $500.00 $500.00
Common Sense $2.000.00 $2.000.00
Productions Expenses
C.C. & Compony $400.00 $400.00
Cyblll Shepherd Per Diem $500.00 $500.00
Tom Adams $500.00 $500.00
Melanie Williams $500.00 $500.00
Transportation $500.00 $500.00
$20.300.00 $20.300.00
Total Expenses $38.202.00 $38.202.00
Income:
Admissions
Estimated Actual Estimated Actual
250 120 Les Brown $50.00 $12,500.00 $6,000.00
0 $0.00 $0.00
other $0.00 $0.00
$12.500.00 $6,000.00
Sponsorships
1 1 City@ $10,000.00 $10,000.00 $10,000.00
1 1 Paradise @ $7,500.00 $7,500.00 $7,500.00
2 2 Main Sponsor @ $2,500.00 $5,000 $5,000.00
3 3 Co-Sponsor @ $1.000.00 $3,000.00 $3.000.00
1 1 Sponsor $250.00 $250.00 $250.00
$25.750.00 $25.750.00
other Income
Sunday Wine Tasting
85 85 $15.00 $1.275.00 $1.275.00
$1.275.00 $1.275.00
Merchandise
Cd Soles
0 o T-shirts $15.00 $0.00 $0.00
0 o Mugs $5.00 $0.00 $0.00
0 o Pins $5.00 $0.00 $0.00
0 o Posters $5.00 $0.00 $0.00
$0.00 $0.00
Total Income $39.525.00 $33,025.00
Printed from pe.com
~ ~lIII=
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The Prlf!&8-Entel"prlee
Locals heat up jazz festival
Page 1 of2
STAR POWER: Cybill Shepherd, Horace Silver and Richie Cole dazzle Inland fans.
II :58 PM PDT on Satnrday, July 17, 2004
By LYLE SPENCER I The Press-Enterprise
TEMECULA - Songstress/actress Cybill Shepherd, legendary piano player Horace Silver and alto sax magician Richie Cole
were the headliners, but local ensembles also made their presence felt in the inaugural Temecula Valley International Jazz
Festival on Saturday at the Promenade mall.
Shepherd, enduring star of stage and screen, dazzled an appreciative crowd with her versatile sty lings, ranging from jazz to
blues to standards. She offered tribute to Silver after presenting him a U.S. Congressional Certificate of Recognition of
Lifetime Achievement.
"I'm very honored to be at the Temecula Jazz Festival, on stage with these great musicians - and to be in the presence of one
of my idols, Horace Silver," Shepherd said.
A crowd of several hundred responded enthusiastically as
Shepherd drew from her upcoming album, "At Home with
Cybill," alongside pianist Tom Adams.
"I can sing a little," she said, noting that this would be her
11th album.
Cole, also perfonning a tribute to Silver, brought cheers of
approval preceding Shepherd. Following Shepherd was an
all-star celebrity jam, and, in the finale, the Elliott Caine
Sextet.
In the eyes of one musician, Savio violinist Jesse Mondragon,
the real star ofthe show was a Temecula woman who braved
the searing heat to do an impromptu solo dance during his
band's set.
"Oh, I just love them," Lorri Perkins, 44, said. "They're great.
I'm a music lover, and I love to get out and dance."
Frank Bellino / The Press Enterprise
Benjamin Menancio, left, and J.e. Mondragon with
Savio perfonn during the Temecula Valley
International Jazz Festival on Saturday.
Savio, fonned by Mondragon and saxophonist Benjamin Menancio after they blended on open mike night at the Rhytlun &
Brews in Old Town Temecula, had spectators swaying to their contemporary jazz sounds.
"We've been together for less than a year, but we're going to keep at it. We have a demo CD out, and we'll be recording a CD
of originals, II said Menancio, a Temecula resident who works in law enforcement.
Drummer Alex Gonzalez is from Murrieta. Completing the band are guitarist Danny Flores, percussionist David White, bass
player Vince Cabrera and Jordan Bellino on keyboards.
Cabrera is a software engineer living in San Diego. Flores and Bellino live in Murrieta, White in Temecula.
Kicking off the festival was the Mt. San Jacinto Menifee Jazz Ensemble, delighting the crowd with its eclectic sounds and the
vocals of Mishel Brown.
http://www.pe.comlcgi-bin/bi/goldyrint.cgi
8/5/04
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06 Aug 2004 - 07:09
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Summary
Traffic viewed *
First visit
01 Jul 2004 -
00:01
Unique visitors
1400
Summary
Traffic not
viewed *
* Not viewed trafic is trafic generated by robots, worms or answers with special HTTP status code
7685
8131
Last visit
31 Jul 2004 -
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Bandwidth
934.99 M8
(434.4 KB/vlsit)
316.01 MB
Month Jul 2004
Number of visits
2204
(1.57 vislts/visitor)
Pages
11231
(5.09 pages/visit)
Hits
42149
(19.12 hlts/visit)
Monthly history
III J) II! jJ III J) III JlIIl] JIll! a I
,
1 I1IJb._ __._ __.. __._ __
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2004 2004 2004 2004 2004 2004 2004 2004 2004 2004 2004 2004
Month Unique Number of Pages Hits Bandwidth
visitors visits
Jan 2004 746 913 3102 15460 340.09 MB
Feb 2004 675 833 3365 13042 268.28 MB
Mar 2004 607 772 3615 12585 260.96 MB
Apr 2004 802 987 3723 14038 320.69 MB
May 2004 625 829 4104 12733 258.94 MB
Jun 2004 800 1188 6389 17044 340.99 MB
Jul 2004 1400 2204 11231 42149 934.99 MB
Aug 2004 171 218 1198 4875 78.36 MB
Sep 2004 0 0 0 0 0
Oct 2004 0 0 0 0 0
Nov 2004 0 0 0 0 0
Dec 2004 0 0 0 0 0
Total 5826 7944 36727 131926 2.74 GB
Days of month
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Visitors domains/ countries
Domains/Countries Pages Hits Bandwidth
.. Network net 17710 68347 1.22 GB
.. Commercial com 10449 34860 841.81 MB
? Unknown ip 6238 19702 436.07 MB
!:i USA edu 327 1298 57.87 MB b
Educational
.. Non-Profit 315 974 21.20 MB t
Organizations org .
M Canada ca 312 742 19.90 MB ~
!:i United States us 236 933 37A4 MB t
..
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.
= Netherlands nl 123 531 10.62 MB I
- I
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I
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0 Japan jp 64 317 7.77 MB
!:i USA 61 199 7.59 MB
Government gov
~ United uk 60 342 10.79 MB
Kingdom
El Poland pi S7 221 820.89 KB
10 ltaly it 43 177 7.98 MB
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ill Australia au 40 186 2.19 MB
ID France fr 37 127 3A7 MB
I Israel iI 29 117 2.78 MB
CI Singapore sg 24 104 5.71 MB
I!!l Germany de 20 91 2.82 MB
<= Austria at 20 82 1.76 MB
r:::J
[] Belgium be 15 68 2.10 MB
.... Finland fi 13 58 3.15 MB
~ Russian 12 57 296.14 KB
Federation ru
[] Turkey tr 11 71 630.89 KB
.- Sweden se 9 51 977.06 KB
.-
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= Spain 8 36 573.82 KB
~ es
!lIS Dominica dm 8 28 905.33 KB
[] Taiwan tw 8 87 335 A8 KB
:c Greece gr 8 43 289.77 KB
= Hungary hu 8 19 1.83 MB
-
10 Romania ro 7 30 630.83 KB
II Saudi Arabia sa 7 24 3A9 MB
... Denmark dk 6 21 467.23 KB
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Arpanet
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2004 FESTIVAL SPONSORS
Presented by The City of Temecula
Paradise Chevrolet / Cadillac
MAIN SPONSORS:
PROFESSIONAL CLINICS SPONSORED BY:
Temecula Valley Bank
Selmer
Guidant Corp.
FREE "VENUE" SHUTTLE SERVICE PROVIDED BY:
Rancon
The Grapeline Wine Country Shuttle
ALSO SPONSORED BY:
ENTERTAINMENT CATERING PROVIDED BY:
La Masters of Fine Jewelry
Dine-In Delivery
Melody's Ad Works
ENTERTAINMENT ACCOMMODATIONS PROVIDED:
StarWay Productions
Pechanga Resort & Casino
A Grape Escape Balloon Adventure
Hampton Inn & Suites
Attraction Balloon's
Extended StayAmerica
Dr. Peter Horton
MEDIA SPONSORS INCLUDE:
Lifestyle Family Dentistry - Dr. David Cutts
Lighting FIX Unlimited
KMET 1490 AM - 600 1 min. Spots
KATY 101.3 FM - no Iminf 28 30sec Spots
Neighhors - Full Pages plus Ads
Pacific Sons
Piano City
The Californian - Multiple Ads - 16,000 OFFICIAL FESTIVAL GUIDES
Tom Edwards
The Country Review- Full Pages plus Ads
Cloud 9 Tickets
The Valley Business Journal - Full Pages plus Ads
Valley Living Magazine - Full Pages plus Ads
Piano Wizard
Scarcella's Italian Grill
Valley News - Full Pages plus Ads
C.C & Company
Pilipino Enquirer - Multiple Ads
Snider Studios Photography
OTIlER MEDIA COVERAGE INCLUDING:
LOCATION SPONSORS:
Exposure to over 1.5 million people including L.A., River-
side, San Bernadino, and San Diego Counties
The Promenade in Temecula
Temeku Hills Golf & Country Club
The City of Temecula
LA Times, LA Jazz Scene, Inland Empire Magazine, Press
Enterprise, Jazz Review.Com, Festivals.Com LA Jazz.Com
2004 FESTIVAL CREW
PRODUCED BY
JON & JANE LASKIN - MUSICIANS WORKSHOP
EVENT COORDINATOR
DAVE STOVALL
PUBLIC RELATIONS I MARKETING
MELODY BRUNSTING - MELODY'S AD WORKS
TALLY HOFFMAN AND KEN KUPPER - THE CALIFORNIAN
EVENT EMCEE
JOHN HUNNEMAN
VOLUNTEER COORDINATOR
RUTH HOBBS
V.I.P. HOSTS
OMEGA MEDINA - NATIONAL ACADEMY OF RECORDING...
- MANAGER OF THE CLASSICAL GRAMMY AWARDS
MARTHA MINKLER - EXECUTIVE DIRECTOR OF THE ARTS COUN-
CIL OF TEMECULA VALLEY
STAGE & SOUND
STARW AY PRODUCTIONS
TOM EDWARDS
Attachment II F
Sponsorship Agreement
\\San3\cily manager\Wolnickg\Agendareports\2005-QS Event Sponsorship Agreements.doc 20
SPONSORSHIP AGREEMENT BETWEEN
THE CITY OF TEMECULA
AND
THE MUSICIANS WORKSHOP
This Agreement, made this 25th day of January. 2005, by and between the CITY
OF TEMECULA, (hereinafter referred to as "City"), and MUSICIANS WORKSHOP, a
California nonprofit corporation.
A. MUSICIANS WORKSHOP will operate the second annual "Temecula Valley
International Jazz Festival" on July 15 - 17, 2005. The Temecula Valley International
Jazz Festival is a special event held at locations within the City of Temecula including
the Temecula Duck Pond, Temeku Hills Golf & Country Club and The Promenade in
Temecula. The Festival will offer free concerts, an opening night dance and a wine
tasting & jazz venue.
B. The City of Temecula desires to be a "Presenting Sponsor" of the 2005
Temecula Valley International Jazz Festival.
AGREEMENT
NOW, THEREFORE, it is agreed by and between the parties as follows:
A. In exchange for the payment of ten thousand dollars ($10,000.00), city
support costs in the amount up to $3,000, and no charge for the use of the Temecula
Duck Pond, the City of Temecula shall be designated as a "Presenting Sponsor" of the
2005 Temecula Valley International Jazz Festival. In exchange for being a Presenting
Sponsor, the City of Temecula will receive the benefits as listed in Exhibit A.
B. A. The city sponsorship of ten thousand dollars ($10,000) will be used to
produce the "free to the public events" and pay for the entertainment at those venues at
the Temecula Valley International Jazz.Festival.
C. The Temecula Valley International Jazz Festival proceeds will be
distributed as follows:
50% to Musicians Workshop
50% to The Temecula Valley Cultural Arts & Music Education Center
Building Fund
D. Within 60 days after conclusion of the Jazz Festival, MUSICIANS
WORKSHOP shall prepare and submit to the Assistant City Manager a written report
evaluating the Jazz Festival event, its attendance, media coverage, description of the
materials in which the City was listed as a Title Sponsor.
E. MUSICIANS WORKSHOP agrees that it will defend, indemnify and hold
the City and its elected officials, officer, agents, and employees free and harmless
from all claims for damage to persons or by reason of MUSICIANS WORKSHOP's
acts or omissions or those of MUSICIANS WORKSHOP's employees, officers, agents,
or invites in connection with the Temecula Valley International Jazz Festival to the
maximum extent allowed by law.
F. MUSICIANS WORKSHOP shall secure from a good and responsible
company or companies doing insurance business in the State of California, pay for and
maintain in full force and effect for the duration of this Agreement a policy of
comprehensive general liability and liquor liability in which the City is named insured or is
named as an additional insured with MUSICIANS WORKSHOP and shall furnish a
Certificate of Liability by the City. Notwithstanding any inconsistent statement in the
policy or any subsequent endorsement attached hereto, the protection offered by the
policy shall:
1. Include the City as the insured or named as an additional insured
covering all claims arising out of, or in connection with, the
Temecula Valley International Jazz Festival.
2. Include the City, its officers, employees and agents while acting
within the scope of their duties under this Agreement against all
claims arising out of, or in connection with Temecula Valley
International Jazz Festival.
3. Minimum Scope of Insurance. Coverage shall be at least as
broad as:
(A) Insurance Services Office Commercial General Liability
coverage provided on ISO-CGL Form No. CG 00 01 11 85
or 88.
4. Minimum Limits of Insurance. Consultant shall maintain limits no
less than:
(A) General Liability: One million dollars ($1,000,000)
per occurrence for bodily injury, personal injury and
properly damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is
used, either the general aggregate limit shall apply
separately to this project/location or the general aggregate
limit shall be twice the required occurrence limit.
(B) Liquor Liability: One million dollars ($1,000,000)
combined single limit per occurrence for bodily injury,
personal injury and property damage.
5. The insurer shall agree to waive all rights of subrogation against
the City, its officer, officials, employees and volunteers for losses
arising from the Temecula Valley International Jazz Festival.
6. Bear an endorsement or shall have attached a rider whereby it is
provided that, in the event of expiration or proposed cancellation
of such policy for any reason whatsoever, the City shall be notified
by registered mail, postage prepaid, return receipt requested, not
less than thirty (30) days beforehand.
7. Any deductible or self-insured retention must be declared to and
approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductible or self-insured retention as
respects the City, its officers, officials and employees or MUSICIANS
WORKSHOP shall procure a bond guaranteeing payment of losses
and related investigations, claim administration and defense
expenses.
F. Should any litigation be commenced between the parties,
hereto, concerning the provisions of this Agreement, the
prevailing party concerning the provisions of this Agreement,
the prevailing party in such litigation shall be entitled to
reasonable attorney's fees, in addition to any other relief to
which it may be entitled.
IN WITNESS WHEREOF, the City has caused its corporate name and seal to be
hereunto subscribed and affixed by Chairperson and attest to by the City Clerk, both
thereunto duly authorized, and the Temecula Valley International Jazz Festival, has
hereunto subscribed this Contract day, month, and year hereinabove written.
DATED:
TEMECULA VALLEY INTERNATIONAL
JAll FESTIVAL
CITY OF TEMECULA
BY:
Jon Laskin
Founder and Executive Director
MUSICIANS WORKSHOP
28690 Mercedes Street
Temecula, CA 92590
Jeff Comerchero
Mayor
ATTEST:
Susan W. Jones, CMC
City Clerk
APPROVED AS TO FORM:
Peter Thorson, City Attorney
TEMECULA VALLEY INTERNATIONAL JAZZ. FESTIVAL
EXHIBIT A - SPONSORSHIP BENEFITS
2005 PRESENTING SPONSOR
CREATE A WINNING PARTNERSHIP
Logo and Exclusivity
. Presenting sponsor designation of"....International Jazz Festival, presented by..."
. Festival logo and title sponsor designation may be used in sponsor's marketing and PR
. First right of refusal for 2006
Advertising
- Sponsor name and logo included in Festival advertising,
. Sponsor name and logo incorporated into media releases
. Logo on 22,000 "Official Festival Guide" Programs - distributed through The Californian Newspaper
. Logo on 500 event posters displayed throughout the community
. Logo on 250 event double sided "Window Stickers" displayed throughout the community including
entry windows of The Promenade in Temecula
Website
. Sponsor logo prominently displayed on Festival website with hotlink to sponsor website
Program
. Sponsor name prominently displayed on event program
. Half page advertisement in event program
TicketslPasses
- 20 Tickets - Opening Night Dance (Value of $700)
- 20 "Back Stage" Passes good for every location & VIP seating
for both Saturday & Sunday (Value of $2,000)
On-Site
. One (I) 10' x 10' booth in prominent location at the "World Jazz" Stage to include:
. One (I) 10' x 10' canopy
. One (1) 8' table
. Two (2) chairs
. Signage at all Entertainment Stages
. Sponsor name displayed at Information Booth
. Public address announcements read on stage throughout event
Presenting Sponsor Cash Investment: $15,000
III. TEMECULA VALLEY BALLOON & WINE FESTIVAL
Attachment III A
Sponsorship Benefits
IISan31city managerIWolnickglAgendareports\2005-06 Event Sponsorship Agreements.doc19
2005 Premier Sponsor $35,000
(Only one Premier Sponsorship available)
1. Identification as Premier Sponsor in all Festival materials
2. Exclusivity in Premier Sponsor's field
3. Full page, color ad in Festival program
4. Inclusion of logo in all Festival print advertising
5. Announcements in all Festival paid radio and newspaper
advertising
6. Sponsor representative interviewed on projected radio remote
broadcast
7. Right to use Festival logo on Premier Sponsor's materials
(with Festival advance approval)
8. Representative introduced from stage and invited to speak
several times during Festival
9. Four signs or banners on-site at event (Sponsor to provide)
10. Separate display tent in high-traffic area
11. Access to VIP Hospitality Tent for twenty guests
12. Linking of Premier sponsor's web site to Festival site
13. Recognized in Festival newsletter
14. Recognized in at least ten Festival news releases to general
media
15. Sponsor's name in Festival brochure
16. Forty adult Festival tickets
17. Twenty parking passes
18. Invitation to Sponsor Appreciation Dinner for twelve people
19. Thirty sets of Official Festival souvenir merchandise
Attachment III B
2005 Event & Media Promotions
\\San3\city managerlWolnickglAgendareports\2005-06 Event Sponsorship Agreements,doc20
22nd Annual
Temecula Valley
Balloon & Wine Festival
June 3, 4 and 5, 2005
MARKETING AND PUBLIC RELATIONS
2005 PLAN
Temecula Valley Balloon & Wine Festival
9vfeaia CO'lJerage ana .9Ltf'lJertisements
TEMECULA VALLEY BALLOON & WINE FESTIVAL
O'lJE'Ro/I'EW
The 2004 Marketing Plan, created and implemented by Melody's Ad Works, Inc., won a 2004 Bronze
Pinnacle Award at the International Fairs and Events annual competition. The 2005 plan will expand
upon the successes of this campaign that resulted in a 50% increase of broadcast exposure and doubled
the print impressions over previous years. A multi-media marketing program will be used for the 2005
Temecula Valley Balloon and Wine Festival that includes:
o Newspaper Advertising in the Inland Empire and San Diego County
o Radio Advertising in Los Angeles, Orange, and San Diego Counties, and the Inland Empire that
targets the upper middle and high-income 35-54 markets.
o Cable Advertising in Los Angeles, Orange County, and Riverside County
o Major Network! ABC TV and San Diego Channel promotions in San Diego County
o Publicity and public relations resulting in coverage in West CoastfRegional Magazines (such as
Westways, AZ Biz) as well as Southern California Newspapers, Television (ABC, NBC, CBS
AND KTLA news broadcasts) and radio PSAS
o Media Preview in April, 2005 specifically designed for television broadcast news,
celebrity/broadcast guest chefs, and travel writers.
o Media Promotional Kits distributed to key contacts
o Rack Cards distributed throughout Temecula, Wine Country and surrounding areas, also through'
City/Chamber tourism conventions
o Flyers distributed throughout Southwest Riverside County
o In-store marketing displays at sponsor stores (Vons & Longs)
o Concierge marketing to San Diego County resorts
o Internet tie-ins
.',
17498 Enterprise Circle West, Unit 01 pTemecula, Californilz 91590 p(951) 676-6713 J.(951) 676-5921 Fax
22nd Annual
Temecula Valley
Balloon & Wine Festival
June 3, 4 and 5, 2005
J.- 6 Months of Print Media Communications
o Calendar Notice
o Camping Reservation Notice
o Concert Calendar Notice
o Press Packet with Electronic/CD Press Kit and Photos
o Media Day Invitations and Announcements
o Puzzle/Cloth Tote Bag Media Kits and Media Day Announcements
J.- 3 Months of Radio Promotions
o PSAS & Mini-Press Kits
o CooperativeNendor/Station Advertising Programs
o Radio Interviews
o Radio Remotes and Ticket Giveaways
o
J.- Month Television Promotion
o Proposals for Weekend Getaway News Feature
o Proposals for Food Editors and Celebrity Chefs
o PSAs Sent to Weekend Calendars and News Letters
o Media Day Invitations
o EPK/B-RolI developed with footage of Festival
o Picnic Basket Media Kits
o Development of Web Driver/Website Partnership with KGTV/ABC in San Diego
':.
27498 Enterprise Circle West, UniJOJ pTemecula. California 91590 p(951) 676-6713 J(951) 676-5911 Fax
22nd Annual
Temecula Valley
Balloon & Wine Festival
June 3, 4 and 5, 2005
J1I!D'VE!R.'I1S19{q:
PRINT ADVERTISING
1. San Diego Union Tribune
2. Inland Empire Press-Enterprise
3. North County Times .
4. The Californian
NETWORK TELEVISION
KGTV-IO - SAN DIEGO - ABC
SAN DIEGO CHANNEL.COM CONTEST - 5/1/03-5/31/03
CABLE TELEVISION:
Through a cross channel sponsorship with Adelphia, the Temecula Valley Balloon
and Wine Festivallast year received over 200 thirty-second commercials per week
for three weeks on cable networks broadcasting in Los Angeles County, South
Orange County and the Inland -Empire/Temecula area. This will be pursued again.
INTERNET:
The Festival maintains a web site that carries event information and entertainment
schedules.
It is linked to radio and television stations covering the Festival including KFI 640 in Los
Angeles and KOGO in San Diego. The San Diego Channel 10 web link included teases
throughout a four week campaign, banner ad and contest, plus link to Festival website.
2002, 2003, and 2004 Festivals were a featured event for two weeks prior to the Festival
on AOL's DIGITAL CITY LA. The Festival was ranked one ofthe top 10 hits on AOL's
Digital City ahead of the Jay Leno Show.
27498 Enterprise Circle West, Unit OJ pTemecula, California 92590 p(95/) 676-6713 J(951) 676-5921 Fax
22nd Annual
Temecula Valley
Balloon & Wine Festival
June 3, 4 and 5, 2005
RADIO ADVERTISING:
Radio Advertising in most cases includes Internet tie-ins with the Radio Stations Event
Calendars and will be conducted for two to three weeks on most stations.
27498 Enterprise Circle West, Unit OJ pTemecu/a, California 92590 p(951) 676-6713 j(95J) 67~5921 Fax
22nd Annual
Temecula Valley
Balloon & Wine Festival
June 3, 4 and 5, 2005
LOS ANGELES/ORANGE COUNTY MARKET ADVERTISING
o KOST FM - LOS ANGELES
o KABC AM*
o KBIG FM - LOS ANGELES
o KFI - AM 640*
o KLOS 95.5 FM*
INLAND EMPIRE
o Froggy 92.9 FM*
o KFROG 95.9 and Kfrog in Victorville*
o MY 94.5 FM*
o KTMQ FM*
o KOLA 99.9 FM*
SAN DIEGO' COUNTY
o KGB*
o MY 94.1 FM*
o The Planet or Kyxy - in n~gotiations
*Stations linking websites to the Festival and carrying the Festival on their website's calendar of events.
17498 Enterprise Circle Wes4 Unit 01 pTemecu/a, California 92590 p(95/) 676-6713 J.(95/) 676-5911 Fax
Attachment III C
2005 Budget and Financial Statements
\\San3\city manager\Wolnickg\Agendareports\2005-06 Event Sponsorship Agreements.doc21
. lh
. "
3:09 PM
01/06/05
Accrual Basis
Temecula Valley Balloon & Wine Festival
Profit & Loss Budget Overview
July 2004 through June 2005
Jul '04 - Jun 05
Ordinary Income/Expense
Income
4100. Spon.or Income
4150. Program .ale.
4200 . Admissions Income
4220 . Out.lde ticket .ale.
4230 . RV ticket .ale.
4235 . Fridayadml..lon.
4240 . Saturday ticket .ale.
4250 . Sunday ticket .ale.
4260 . Yon. Ticket Sale.
4270 . Long. Ticket Sale.
4280 . Vendor Discount Ticket Sales
Total 4200 . Admissions Income
4300 . Balloon Income
4320 . Corporate balloons
Total 4300 . Balloon Income
4400 . Beverage Income
4415' Beer/Wlne
4430 . Ice
Total 4400 . Beverage Income
4500 . Commercial court Income
4510 . Entry fee.
Total 4500 . Commercial court income
4600 . Food court income
4610 . Entry fee.
Total 4600 . Food court Income
4650 . Parking Income
4655 . Kids Fare
4658 . Entry Fee.
Total 4655 . Kids Fare
4700 . Souvenir income
4610 . RV Commission
4900 . Arts and crafts Income
4910 . Entry fee.
Total 4900 . Arts and crafts Income
121.000.00
1.300.00
8,000.00
33,000.00
24,800.00
138,000.00
43,500.00
34,000.00
18,000.00
1,000.00
300,300.00
1,700.00
1,700.00
182,000.00
1,700.00
183,700.00
61.000.00
61,000.00
33,500.00
33,500.00
30,000.00
1.500.00
1,500.00
45,000.00
1,908.00
18,500.00
18,500.00
Total Income
Expense
5000 . Operating expense
5010. Bank charges and fee.
5012 . Credit Card Charges/Fees
5015' Copy machine
5025 . Due.
5030 . Equipment repair.
5035 . Insurance-liability
5045 . Lease I rent
5048 . Utilltes
5055' Mileage
5060 . Postage
5065 . Printing
5070 . Seminars & travel
5072 . Travel Expenses
5080 . Supplies
5082. Taxe.
5085 . Telephone I office expense
Total 5000 . Operating expen.e
799,408.00
150.00
3,400.00
2,700.00
2,500.00
250.00
25,000.00
20,400.00
2,400.00
700.00
5,000.00
2,000.00
5,000.00
3,500.00
5,000.00
18,000.00
5,000.00
101.000.00
Pagel
. '.
. ,.
3:09 PM
01106105
Accrual Basis
Temecula Valley Balloon & Wine Festival
Profit & Loss Budget Overview
July 2004 through June 2005
Jul '04 - Jun OS
5100 . Payroll expense
5110. Wages
5115 . Bonus & Commlslons
5125 . Employee benefit
5135. Temporary Staffing
Total 5100 . Payroll expense
5200 . Board expense
5210. Supplies
5220 . Meetings
5230 . Shirts
Total 5200 . Board expense
5300 . Donation expense
5310' M.H.S. Baseball Program
5320 . Volunteer Fire Dept.
5330 . High SchoolfTrash Detail
Total 5300 . Donation expense
5400 . Command expense
5410. Food & beverages
5430 . Radios
5440 . Supplies
5450 . Telephone
Total 5400 . Command expense
5500 . Facilities
5515. Fencing
5520 . Fuel
5525 . Electrical
5530 . Golf carts
5535 . Light towers
5550 . RV's & modulars
5555 . Slgnage
5560 . Equipment rental
5565 . Storage bins
5570 . Supplies
5575 . Tents
55BO' Toilets
55B5. TrashlClean-Up
Total 5500 . Facilities
5700 . Marketing expense
5715 . FlyerslRack Cards
5722 . Media Kits
5725 . Marketing expense-other
5730 . Marketing supplies
5732 . Postage
5735 . Print marketing
5740 . Program
5745 . Radio
5750 . Marketing Firm
5757 . Web-5lte
5760 . Video Production
5762 . Television
5765 . Assorted Services
5770 . Newsletters
Total 5700 . Marketing expense
5800 . Professional fees
5B10 . Accounting
5B20 . Auditing
Total 5BOO . Professional fees
55,000.00
2,000.00
2,700.00
21,000.00
80,700.00
100.00
1,500.00
308.00
1.908.00
8,000.00
3,000.00
3,500.00
14,500.00
1,700.00
1,500.00
400.00
1,BOO.00
5,400.00
12,000.00
2,000.00
22,000.00
12,000.00
14,500.00
6.000.00
2.500.00
4,000.00
2,500.00
300.00
22,000.00
12,000.00
8,000.00
119,BOO.00
2,500.00
2,000.00
1,000.00
500.00
1,000.00
3,000.00
14,000.00
50,000.00
27,000.00
3,600.00
650.00
6,500.00
2,500.00
2,500.00
116,750.00
2,600.00
3,500.00
6,100.00
Page 2
3:09 PM
01/06/05
Accrual Basis
Temecula Valley Balloon & Wine Festival
Profit & Loss Budget Overview
July 2004 through June 2005
Jul '04 - Jun 05
5900 . Public safety
5910. Highway patrol
5920 . Security
5940 . Sheriffs
5950 . Supplies
Total 5900 . Public safety
6000 . Sponsor expense
6040 . Sponsor Awards
6045 . Sponsor NighlfThank You
Total 6000 . Sponsor expense
6100. Volunteer
6110. Food
6120. T-shirts
6130. Printing
6135' Meeting Room (s)
Total 6100. Volunteer
6200 . Admissions expense
6210. County fee - parking
6215' County fees -tickets
6220 . Entry refund
6270 . Ticket printing
Total 6200 . Admissions expense
6300 . Balloon expense
6310 . Accomodatlons
6320 . Show~up Incentives
6340 . Fuel
6390 . Tethered balloons
Total 6300 . Balloon expense
6400 . Beverage expense
6410. ABC license
6415, Beer
6420 . Beverage supplies
6435 . Ice
Total 6400 . Beverage expense
6600 . Entertainment expense
6610' Entertainment Backllne
6620 . Producer/Booking Agent
6700 . Main backstage supplies
6710 . Accommodations
6730 . Food
6770 . Sound & Lights
6780 . Stages
Total 6700 . Main backstage supplies
6900 . Entertainer acts
6910. Kids Falre
6920 . Main stage
6930 . Wine stage
Total 6900 . Entertainer acts
2,200.00
32,000.00
22,000.00
500.00
56,700.00
6,000.00
3,200.00
9,200.00
2,500.00
2,200.00
1,200.00
600.00
6.500.00
7,500.00
12,500.00
250.00
2,400.00
22.650.00
7,000.00
3,000.00
2,500.00
3,000.00
15,500.00
300.00
12,000.00
1,000.00
5.300.00
18,600.00
5,000.00
8,000.00
8,000.00
4,000.00
12,500.00
18,000.00
42,500.00
Total 6600 . Entertainment expense
7300 . Food court expense
7340 . Health Permit
Total 7300 . Food court expense
3,200.00
80.000.00
6,000.00
89,200.00
144,700.00
1,500.00
1,500.00
Page 3
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3:09 PM
01/06/05
Accrual Basis
Temecula Valley Balloon & Wine Festival
Profit & Loss Budget Overview
July 2004 through June 2005
Jul '04 . Jun 05
7500 . Parking
7510. Supplies
7520 . Cones
Total 7500 . Parking
7600 . Souvenir expense
7620 . Inventory purchases
7640 . Supplies
Total 7600 . Souvenir expense
7700 . VIP expense
7720 . Food
7740 . Supplies
Total 7700 . VIP expense
7800 . Wine tasting venue expense
7810 . Glasses. plastic
7815. Glasses. tasting
7860 . Tickets
7870 . Wine
Total 7800 . Wine tasting venue expense
250.00
600.00
850.00
27,000.00
250.00
27,250.00
3.000.00
600.00
3.600.00
Total Expense
300.00
7,350.00
550.00
38.000.00
46,200.00
799,408.00
Net Ordinary Income
0.00
Net Income
0.00
Page 4
Attached List - Temporary use of Traffic Safety
Signs and Devices
The Temecu1a Valley Balloon and Wine Festival would like to again thank the
City of Temecu1a for its support of the festival. Each year the city has assisted
the Festival with temporary logistical support of traffic control signs and
devices. The utilization ofthese items has been invaluable in assisting with
public safety during the festival, we are again seeking the permission and
support ofthe City of Temecula to temporarily utilize the traffic safety signs
and devices as listed below:
. 250 Traffic Cones
. 150 A Frame Barricades
· 6 Barricades with "Road Closed" signs
· Portable Yellow Flashing Caution units
. 12 Stop signs
. 4 hand held stop/slow sign paddles
. 2 portable light towers
· Portable Red flashing caution units
· Signs: 4 No Left, 2 No Right, 2 Merge, 12 No Parking, 6 Road
Closed
· Misc. material: Caution tape, earplugs, gloves, etc.
)
"
TEMECULA VALLEY
BALLOON & WINE FESTIVAL ASSOCIATION
FINANCIAL STATEMENTS
JUNE 30, 2004
PREPARED BY
SHAFER & MACRAE, CPAs
CERTIFIED PUBLIC ACCOUNTANTS
TEMECULA, CALIFORNIA
Shafer ~ MacRae
CERTifIED PUBLIC ACCOUNTANTS
Richard A. Shafer
Douglas C. MacRae
28780 Single Oak Drive. Suite 200
Temecula, CA 92590
(951) 296-0785
Fax: (951) 296-0789
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors of
Temecula Valley Balloon & Wine Festival Association
We have audited the accompanying statement of financial position of Temecu1a Valley
Balloon & Wine Festival Association (a nonprofit organization) as of June 30, 2004, and
the related statements of activities and cash flows for the year then ended. These financial
statements are the responsibility ofthe Organization's management. Our responsibility is
to express an opinion on these fmancia1 statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides
a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material
respects, the financial position ofTemecula Valley Balloon & Wine Festival Association
as of June 30, 2004, and the changes in its net assets and its cash flows for the year then
ended in conformity with accounting principles generally accepted in the United States of
America.
s.~ ~ fYl(.'C\1se.
Temecu1a, CA
December 27,2004
TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION
STATEMENT OF FINANCIAL POSITION
JUNE 30. 2004
ASSETS
CURRENT ASSETS:
Cash
Accounts receivable, net of allowance
Inventory
Prepaid Insurance
$ 367,515
138,447
7,402
10,089
TOTAL CURRENT ASSETS
523,453
PROPERTY AND EQUIPMENT, net
3,079
TOTAL ASSETS
$ 526,532
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES:
Accounts payable and accrued expenses
$ 188,446
TOTAL LIABILITIES
188,446
NET ASSETS:
U nrestri cted
338,086
TOTAL NET ASSETS
338,086
TOTAL LIABILITIES AND NET ASSETS
$ 526,532
See accompanying accountants' audit report.
TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION
STATEMENT OF ACTMTIES
FOR THE YEAR ENDED JUNE 30. 2004
REVENUE
Contributions $ 130,500
Admissions 300,613
Concessions and other support 387,526
TOTAL REVENUE 818,639
EXPENSES
Festival costs 567,376
General and administrative 164,495
TOTAL EXPENSES 731,871
INCREASE IN NET ASSETS 86,768
NET ASSETS, beginning of year 251,318
NET ASSETS, end of year $ 338,086
See accompanying accountants' audit report
TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED JUNE 30. 2004
CASH FLOWS FROM OPERATING ACTIVITIES:
Increase in net assets $
Adjustments to reconcile change in net assets to
net cash provided by operating activities:
Depreciation
(Increase)/decrease in:
Accounts receivable
Prepaid expenses
Inventory
Increase/( decrease) in:
Accounts payable and accrued expenses
NET CASH PROVIDED BY OPERATING ACTIVITIES
86,768
1,081
29,837
3,738
(1,610)
(69,711)
50,103
CASH FLOWS FROM INVESTING ACTIVITIES
Payments for property and equipment
NET CASH USED IN INVESTING ACTIVITIES
(2,064)
(2,064)
NET INCREASE IN CASH
48,039
CASH, beginning of year
319,476
CASH, end of year
$
367,515
Interest expense
$
See accompanying accountants' audit report.
TEMECULA V ALLEY BALLOON & WINE FESTIVAL ASSOCIATION
NOTES TO FINANCIAL STATEMENTS
'.
NOTE 1 - Nature of Activities and Summary of Significant Accounting Policies
'.
Nature of Activities
Temecula Valley Balloon & Wine Festival Association (the Association) was organized
in 1991, The Association is a nonprofit organization and is dedicated to enhancing the
charitable, cultural, educational and economic development of the region. The
Association's support comes primarily from admission and concession fees related to the
festival and from contributions.
Basis of Accounting
The financial statements of the Association have been prepared on the accrual basis of
accounting and accordingly reflect. all significant receivables, payab1es and other
liabilities.
Basis of Presentation
Financial statement presentation follows the recommendations of the Financial
Accounting Standards Board in its Statement of Financial Accounting Standards (SFAS)
No. 117, Financial Statements of Notfor-Profit Organizations. Under SFAS No. 117,
the Organization is required to report information regarding its financial position and
activities according to three classes of net assets: unrestricted net assets, temporarily
restricted net assets and permanently restricted net assets. The Association has no
permanently or temporarily restricted net assets.
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect certain
reported amounts and disclosures. Accordingly, actual results could differ from those
estimates.
Revenue Recognition
Contributions received are recorded as unrestricted, temporarily or permanently restricted
net assets, depending on the nature of the restriction. When a restriction expires (that is,
when a stipulated time restriction ends or purpose restriction is accomplished),
temporarily restricted net assets are reclassified to unrestricted net assets and reported in
the statement of activities as net assets released from restrictions. The Association does
not have any permanently restricted net assets at June 30, 2004.
TEMECULA V ALLEY BALLOON & WINE FESTlV AL ASSOCIATION
NOTES TO FINANCIAL STATEMENTS
'.
NOTE 1 - Nature of Activities and Summary of Significant Accounting Policies
(continued)
Contributed Services
The Association receives a substantial amount of donated services in carrying out the
Association's purpose. Approximately 11,000 hours of donated services were received
during the year ended June 30, 2004. These services were not recognized in the financial
statements because they did not meet the criteria for recognition under SF AS No. 116.
Income Taxes
The .Association is exempt from federal taxes under Internal Revenue Code Section
501(c)(4).
Cash and Cash EQuivalents
Cash and cash equivalents (when existing) include all monies in banks and highly liquid
investments with maturity dates of less than three months. The carrying value of cash
and cash equivalents approximates fair value because of the short maturities of those
financial instruments.
Inventorv Valuation
Inventories are stated at the lower of cost or market determined by the specific
identification method.
PropertY. Eauipment and Leasehold hnprovements
Acquisitions of property and equipment in excess of $500 are capitalized. Property,
equipment and leasehold improvements are carried at cost if purchased or at estimated
fair value if donated to the Association. Depreciation is provided on the straight-line
method over the estimated useful lives of the individual assets.
Equipment
Furniture and fixtures
Leasehold improvements
Vehicles
7 years
7 years
1 0 years
5 years
TEMECULA V ALLEY BALLOON & WINE FESTIVAL ASSOCIATION
NOTES TO FINANCIAL STATEMENTS
NOTE 2 - Cash
'.
The total cash held by the Association at June 30, 2004 includes $327,341 in monies that
are deposited at California Bank & Trust and are not covered by the FDIC. It is the
opinion of management that the solvency of the referenced financial institution is not of
particular concern at this time and that the monies in excess of $100,000 are short-term in
nature, pending payment of festival expenses.
NOTE 3 - Property and Equipment
Property and equipment at June 30, 2004, consisted of the following:
Furniture and equipment
Less: accumulated depreciation
$ 27,460
( 24.381)
$ 3.079
Depreciation expense in the amount of$1,081 was recorded in the year ending June 30,
2004.
NOTE 4 -Operating Lease Commitment
The Association leased its office facility under a non-cancelable operating lease, which
expired March 31, 2004 and continued month-to-month until July 31, 2004, with monthly
rents in the amount of$630. On August 1, 2004, the Association entered into a one-year
operating lease for a new office facility with monthly rents in the amount of$1,700. Rent
expense for the year ended June 30, 2004 was $8,075.
The Association currently leases a copier for its office. The copier is under a five-year
lease that began on January 28,2003. Future minimum rental payments are:
For the year ending
June 30.
.
2005
2006
2007
2008 aiJ.d thereafter
$21,766
4,136
2,436
1.421
$29.759
Attachment III D
2004 Temecula Valley Balloon & Wine Festival Recap
\\San3\city manager\Wolnickg\Agendareports\2005-06 Event Sponsorship Agreements.doc22
~
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Public Relations
4:1arketing
Promotions
~ 21705 Como Street
JWlIdomar, CA 92595
Phone: (909) 556.1721
Fax: (909) 678-5467
Message: (909) 678.1456
E-Mail: Melsads@ao1.00m
Webslte: Thmecu1acalifornla.com
TEMECULA VALLEY
BALLOON AND WINE
FESTIVAL
2004
2004 PRINT MEDIA COVERAGE
.'
Over 130 publications throughout Southern California were targeted.
Major metro newspapers and monthly publications received media kits
that included CDs of press releases and photos, hard copies of press
releases and contact sheets of photos. This contact list received two
separate mailings beginning in January with calendar/event notices and
then three weeks before the Festival with press kits.
Monthly publications received calendar notices in January, and follow up
press releases three months before the event. Local monthly publications
also received entertainment lineups and information for both the May and
June issues.
Weekly and daily newspapers received monthly news releases beginning
in January. Six weeks prior to the event the same publications received
weekly releases. Press kits with all articles, entertainment schedules,
photos and a CD with all information were assembled and mailed four
weeks prior to the event.
(Poster contest and vendor application press announcements were issued
and printed in the fall of 2002)
The results:
NEWSPAPERS LOCAL:
PRESS-ENTERPRISE Circulation 164,603 daily 171,833 Sunday
The Press-Enterprise began coverage of the 2004 Festival December 20,
2003 and continued monthly coverage through June 23, 2004
Run dates of articles included:
12/20/03,1/09/04,2/17/04,2/19/04,2/24/04, 4/15/04,5/14/04 summer
supplement, 5/19/04, 5/20/04, 5/21/04 Guide advance, 5/21/04 other
sections, 5/23/04, 5/25/04, 5/27/04, 5/27/04 special supplement, 5/28/04,
5/28 guide, 5/28/04 senior supplement5/30/04, 6/2, 6/3, 6/3 early preview,
6/4,6/5,6/6,6/7,6/10,6/23/04.
Page I
~'~~ela~I,1
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!}'~.:'":"
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~;:. '
Public Relations
Marketing
f)
Promotions
J 21705 Como Street
'Wildomar, CA 92595
Phone: (909) 556.1721
Fax: (909) 678.5467
Message: (909) 678-1456
E-Mail: Melsads@aol.oom
Webslte: Thmeculacalifornla.oom
THE CALIFORNIAN Circulation 22,000
Coverage began 1/06/04 and continued through 6/07/04
Run dates included: 1/09/04, 2/19, 2/20, 4/24, 5/15, 5/28, 5/30, 6/2/04,
6/3/04, 6/3/ Preview, 6/4, 6/5, 6/6.
SAN DIEGO UNION-TRIBUNE Circulation 392, 388
Coverage began 5/29/04 and included 6/3/04
NORTH COUNTY TIMES
Circulation 253,732
ADDITIONAL NEWSPAPER COVERAGE:
Anza Valley Outlook, 10/24, 11/7/2004,4/30/04,6/4
Philipino Enquirer 12/03,3/04/04,6/04
Desert Sun 5/21, 5/28,
Victor Valley Daily Press
Inland Valley Daily Bulletin 5/28/04, 6/4/, 6/5, 6/6/04
San Bernardino Sun 5/17, 6/1, 6/4/04, 6/6/04
Neighbors 01/04- 5/04, 6/04
Rancho News 01/02/04, 4/16, 4/30,5/21/04,6/4/04
Temecula Valley News 2/20/, 5/04, 6/04
Old California Gazette
Los Angeles Times 5/27,5/30,6/32 sections, 6/4,
The Valley Business Journal .1/04, .3/04, 5/04
Julian News
Navy Dispatch
Los Angeles Daily Breeze
Hemet Valley Chronical
Press-Telegram (Long Beach)
San Diego Navy Dispatch,
Sun City Sun
Business Press
Total newspaper circulation
Total newspaper impressions for June 04
1,500
20,000
52,213
26,056
100,000
87,993
22,000
23,334
17 ,000
100,000
1,164,338
6,000
2,500
25,000
111,297
34,500
106,485
25,000
3,084
19.000
2,787,253
8,116.074
MAGAZINE COVERAGE:
RV Journal
Inland Empire Magazine
Inland Empire Family Magazine
Westways - Spring
Where Magazine
Travel Host Magazine
Live Magazine
Valley Living Magazine
Vittles, Vintage & Voyages
Page 2
TEMECULA VALLEY
BALLOON AND WINE FESTIVAL
( )
PRINT ADVERTISING SCHEDULE
CALIFORNIAN & NORTH COUNTY TIMES - CIRCULATION 253, 752)
MAY 13, 14, 16,20,21,23,26,27,28,30
JUNE 3, 4, 5 Y. PAGE ALL RUNS
SUNDAY, 7/8/04 THANK YOU AD - CALIFORNIAN ONLY
PRESS.ENTERPRISE:
May 14, 21, 28, June 4,
May 16, 19, 22, 26, 30 and June 2
FULL RUN Y. PAGE ADS
Zones 2, 3 and 4
SAN DIEGO UNION-TRIBUNE:
SUNDAY, MAY 181H
FULL RUN
LIVE MAGAZINE
Full Page/May
( )
',--'
Page 3
RADIO ADVERTISING:
Cooperative advertising programs with KLOS/KABC, Jaguar,
KFROG/Century 21, Rogan and Brow, and My 94 Greatland resulted in an
increase of 50% frequency. Additionally the Festival changed to KBIG,
and KOST, two stations that have strong south Orange County ties.
Preliminary results of the on-site survey show an increase in South
Orange County and San Diego attendance.
()
MEDIA Audience' RUN DATES DESCRIPTION
KOST 551,514 5/31-6/4 Soonsored Love Sones
KABC 363,370 5/27-6/2 9 Commercials olus ESPN ANGEL warm uC
KLAC 363,370 5/27-6/6 25 Commercials
Commercials
KFI Radio 617,383 5/27,5/28, 6/3-6/7 Chef Mario Show
KBIG 236130 5/29-6/4 19 Commercials olus ticket and on air oromo
KFROG 471330 5/22-5/26-6/7 Commercials - 65, olus tix niveawav<<
KGB 91967 5/22-6/7 San Dieeo Commercials 30+tix oiveawavs
FROGGY Local 5/21-6/7 77 Commercials & Giveawavs
KLOS 576,380 5/26-6/2 Commercials 16 clus 10 live mentions/tix
Jaguar Coop 100 coop mentions
KLOS 576,380 5/22-6/4
Mv94.1 84,510 5/26-6/7 33 Commercials/San Dieoo + Tix niveawavs
132 Commercials & giveaways
KOLA 75,412 5/27-6/7 website, 5 hour remote
MY 94.5 Local 5/26-6/7 234 commercials over 3 weeks/website
KGBB Local 5/26-6/7 234 commercials over 3 weeks/website
'based on AQH &
frequency
RADIO INTERVIEWS/LIVE BROADCASTS
o KFMB - EAT THIS RADIO - November
o KOGO, KGB & MY 94 MAY 12 interview
o BUNNY RADIO MAY 2ih interview
o CHEF LARRY - World Talk Radio, May 28th interview
o KFROG - DREW DAVIS BAND - June 3, 2004
KOLA 99.9FM LIVE REMOTE FROM FESTIVAL. JUNE 6, 2004
'. /
Page 4
TELEVISION
PAID ADVERTISING
)
ADELPHIA
200 Cross channel promotions
per markeVsubscriber area
included Beverly Hills, San
Fernando Valley, Hermosa and
Manhattan Beach, Ventura,
Thousand Oaks, Arcadia,
Temecula, Hemet, Chino,
Diamond Bar, Anaheim, Brea,
Yorba Linda and South Orange
County
Mav 23-June 6. 2004
170 commercials in
TemeculafMurrieta subscriber
area.
Networks included: ESPN, TNT,
NICK, AEN, USA
Cooperative programs with
GIANT RV Increased
commercials by 100 spots/area.
()
KGTV-10 - SAN DIEGO - ABC
SAN DIEGO CHANNEL.COM CONTEST - 5/1/03-5/31/03
COMMERCIAL SCHEDULE
Temecula Balloon & Wine
23235 Festival 25 Mon 05131/04 11 :24:52 AM :10 11-1:
Temecula Balloon & Wine
23235 Festival 25 Tue 06101/04 11 :08:07 AM :10 11.1:
Temecula Balloon & Wine
23235 Festival 25 Tue 06101/04 6:31:56 AM :10 6-71
Temecula Balloon & Wine
23235 Festival 25 Wed 06102104 6:05:56 AM :10 6-71
Temecula Balloon & Wine
23235 Festival 25 Thu 06103/04 11 :24:52 AM :10 11-1:
Temecula Balloon & Wine
23235 Festival 25 Thu 06103/04 6:31:56 AM :10 6-71
Temecula Balloon & Wine
~ 23235 Festival 25 Fri 06104/04 6:31:56 AM :10 6-71
Temecula Balloon & Wine
~;_ 23235 .. .. F,eStival._ .., 25.. _ .F~ 06104/04
jf30';!~~i;,,~;.~.~r~~~~~~~~i~~~J'.~-~'~;:~?f~;~_i!-\
i_~ ~--'>> ,-h='-T;~e~~a ~:I~n& Win; .~& ,~~ _;=-1,,~_ ,
~ 23235 Festival 75 Mon 05131/04 5:15:00 AM :30 ~I
[.:, Temecula Balloon & Wine
23235 Festival 75 Tue 06101/04 5:14:00 AM :30 5-61
Temecula Balloon & Wine
23235 Festival 75 Wed 06102104 5:07:30 AM :30 5-61
Temecula Balloon & Wine
23235 Festival 250 Thu 06103/04 9:59:26 AM :30 10-1'
Temecula Balloon & Wine
, 23235 Festival 250 Fri 06104/04 10:23:51 AM :30 10-1'
i
... Temecula Balloon & Wine
Festival
Page 5
( )
PUBLlCITYINEWS COVERAGE
Press kits promoting the event as the greatest picnic in the park were
developed and included a bound folder with press releases, schedules
and event info, an electronic press kit on CD and an electronic press kit on
beta. The Kits were mailed to 30 news anchors and producers and were
placed in customized picnic baskets that included champagne bubbles,
logo wine glass, plate clips, and a variety of toys.
COVERAGE RESULTS
Included 45 news spots on morning, afternoon and prime time news
throughout the nation including major markets of Miami, Chicago, New
York, Dallas, Denver and San Francisco. Many of the stations aired clips
several times. Live coverage from the Festival was also aired on The
Weather Channel. The list below are available on tape.
2 LIVE INTERVIEWSIIN STUDIO - Tuesday, June 1, 2004 on KNSD
(NBC) and KGTV (ABC) at 6:15, and 6:30 a.m.
NBC 7139 Today
KNSD-TV (NBC) Local TV San Diego
0610112004 5:00 - 7:00 am
()
10 News Early Edition
KGTV-TV (ABC) Local TV San Diego
0610112004 6:00 - 7:00 am
7 Eyewitness News - live from the Festival
KABC-TV (ABC) Local TV Los Angeles
0610412004 5:00 - 5:30 am
Action News Team
KCBS-TV (CBS) Local TV Los Angeles
0610412004 5:00 - 6:00 am
Fox 6 News In The Morning - Live from the Festival
XETV-TV (FOX) Local TV San Diego
0610412004 7:00 - 8:00 am
News 2 Chicago
WBBM-TV (CBS) Local TV Chicago
0610412004 4:00 - 5:00 pm
I
/
Channel 4 News At Five
KNBC-TV (NBC) Local TV Los Angeles
0610412004 5:00 - 6:00 pm
Page 6
(
News 3 Live At Five
WISC-TV (CBS) Local TV Madison
0610412004 5:00 - 5:30 pm
WCCO 4 News
WCCO-TV (CBS) Local TV MinneapolislSt. Paul
0610412004 5:00 - 5:30 pm
Primer Impacto
Univision Network National
0610412004 5:00 - 6:00 pm
Local 8 At Five
KFMB.TV (CBS) Local TV San Diego
0610412004 5:00 - 5:30 pm
News 13 Inside Las Vegas
KTNV-TV (ABC) Local TV Las Vegas
0610412004 6:00 - 7:00 pm
Evening Edition - From the Festivallshot Iiveltaped
Weather Channel National Cable National
0610412004 9:00. 11 :00 pm
()
7 News At 10:00
WSVN-TV (FOX) Local TV MiamilFt. Lauderdale
0610412004 10:00 - 11 :00 pm
KSLA News 12
KSLA-TV (CBS) Local TV Shreveport
0610412004 10:00 -10:35 pm
News 10 At 11:00
KXTV-TV (ABC) Local TV SacramentolStocktonlModesto
0610412004 11 :00 - 11 :35 pm
KUSI Morning News
KUSI-TV (IND) Local TV San Diego
0610512004 7:00 -10:00 am
Channel 5 Eyewitness News At 7 AM
KPIX-TV (CBS) Local TV San Francisco
0610512004 7:00 - 8:00 am
Eyewitness News On UPN 44
KBHK'-TV (UPN) Local TV San Francisco
0610512004 8:00 - 9:30 am
Page 7
( )
2004 ATTENDANCE COUNTY PROFILE
COUNTY PERCENT
Los Angeles
Orange County
Riverside/Inland Empire
San Diego County
Desert
Other
7.2%
9.4%
61%
16.3%
1.1%
5%
'Side notes: Los Angeles County Registered at 8.8% on Friday dropping
Saturday and Sunday. Orange County Registered at 6.51 Friday, 15.5% on
Saturday and 6.9% on Sunday. San Diego County had 15.8% on Friday, 19% on
Saturday and 14.3% on Sunday.
TemeculalMurrieta -local market is coming in at 48% of the total attendance.
The region also represents 78% of the Inland Empire attendance.
()
2003 ATTENDANCE COUNTY PROFILE
Los Angeles County 16%
Orange County 12.7%
Riverside County/Inland Empire 57%
San Diego County 12%
Other 3%
)
Page 8
Attachment III E
Sponsorship Agreement
\\San3\city manager\WolnickglAgendareports\2005-06 Event Sponsorship Agreements.doc23
ADVERTISING AGREEMENT BETWEEN
CITY OF TEMECULA AND
TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION
This Agreement, made this 25th day of January. 2005, by and between the CITY
OF TEMECULA, (hereinafter referred to as "City"), and TEMECULA VALLEY
BALLOON & WINE FESTIVAL ASSOCIATION, a California nonprofit corporation
(hereinafter referred to as ("TVBWFA").
A. TVBWFA will operate the "Temecula Valley Balloon & Wine Festival" on
June 3 - 5, 2005. The Temecula Valley Balloon & Wine Festival is a special event
located at Lake Skinner featuring approximately 50 hot air balloons, main stage
entertainment, arts and crafts fair, tethered balloon rides and a wine venue featuring the
Temecula Valley. The Community Night will be held on June 3rd and will kick-off the
Festival with local entertainment and a balloon glow. Attendance in previous years has
been approximately 30,000 - 40,000 people for the 3-day event.
B. The City of Temecula desires to be a Premier Sponsor of the 2005
Temecula Valley Balloon and Wine Festival.
AGREEMENT
NOW, THEREFORE, it is agreed by and between the parties as follows:
A. In exchange for the payment of $35,000.00 and for providing temporary
logistical support of traffic control signs and devices to assist with public safety during
the event, the City of Temecula shall be designated as a "Premier Sponsor" of the 2005
Temecula Valley Balloon & Wine Festival. In exchange for being a Premier Sponsor, the
City of Temecula will receive the benefits as listed in Attachment A.
B. Any media visits prior to the Temecula Valley Balloon and Wine Festival
coordinated by the Festival or its public relations representatives will include an invitation
to visit all Temecula entities (I.e. Old Town, wineries, golf). Secondly, the Festival shall
include in its basic press kit a feature article of no less than two pages, which focuses on
the attractions of Temecula, including Old Town, golf, wineries, etc.) This informational
piece shall be provided to all media working with the Festival or its representatives on
Festival-related stories.
C. The TVBWFA shall submit a written request to the City Manager and the
Director of Public Works requesting the use of any City owned light towers, cones,
barricades, directional signs, flashing beacons, etc. no later than 60 days proceeding the
first day of the Balloon & Wine Festival. Any such materials provided are at the
discretion of the City of Temecula and shall be returned in the same condition as
received.
D. All event tickets, parking passes and official Festival souvenir
merchandise shall be submitted to the City Manager no later than one full week
proceeding the first day of the Festival.
E. Within 90 days following the Temecula Valley Balloon and Wine Festival,
TVBWFA shall prepare and submit to the Assistant City Manager a written report
evaluating the Temecula Valley Balloon and Wine Festival event, its
attendance/demographics, and describing the materials in which the City was listed as a
Premier Sponsor. The report should also include samples of media press clippings,
flyers, pamphlets, etc. in a presentation notebook format. In addition, a complete
financial statement to include a balance sheet and income statement of the Festival
must be included.
F. TVBWFA agrees that it will defend, indemnify and hold the City and its
elected officials, officer, agents, and employees free and harmless from all claims for
damage to persons or property by reason of TVBWFA's acts or omissions or those of
TVBWFA's employees, officers, agents, or invites in connection with the Temecula
Valley Balloon & Wine Festival to the maximum extent allowed by law.
G. TVBWFA shall secure from a good and responsible company or
companies doing insurance business in the State of California, pay for and maintain in
full force and effect for the duration of this Agreement a policy of comprehensive general
liability and liquor liability in which the City is named insured or is named as an additional
insured with TVBWFA and shall furnish a Certificate of Liability by the City.
Notwithstanding any inconsistent statement in the policy or any subsequent
endorsement attached hereto, the protection offered by the policy shall;
1. Include the City as the insured or named as an additional insured
covering all claims arising out of, or in connection with, the Temecula Valley Balloon &
Wine Festival.
2. Include the City, its officers, employees and agents while acting
within the scope of their duties under this Agreement against all claims arising out of, or
in connection with Temecula Valley Balloon & Wine Festival.
3. Provide the following minimum limits:
(A) General Liability: $2,000,000 combined single limit per
occurrence for bodily injury, personal injury and property
damage.
(B) Liquor Liability: $2,000,000 combined single limit per
occurrence for bodily injury, personal injury and property
damage.
4. The insurer shall agree to waive all rights of subrogation against
the City, its officers, officials, employees and volunteers for losses arising from the
Temecula Valley Balloon & Wine Festival.
5. Bear an endorsement or shall have attached a rider whereby it is
provided that, in the event of expiration or proposed cancellation of such policy for any
reason whatsoever, the City shall be notified by registered mail, postage prepaid, return
receipt requested, not less than thirty (30) days beforehand.
6. Any deductible or self-insured retention must be declared to and
approved by the City. At the option of the City, either the insurer shall reduce or
eliminate such deductible or self-insured retention as respects the City, its officers,
officials and employees or TVSWFA shall procure a bond guaranteeing payment of
losses and related investigations, claim administration and defense expenses.
H. Should any litigation be commenced between the parties, hereto,
concerning the provisions of this Agreement, the prevailing party concerning the
provisions of this Agreement, the prevailing party in such litigation shall be entitled to
reasonable attorney's fees, in addition to any other relief to which it may be entitled.
I. TVSWA shall promptly furnish the City, a financial review of the TVSWA
financial statements by an independent certified public accountant, which will include FY
July 1, 2004- June 30, 2005, by December 31, 2005.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
DATED:
TEMECULA VALLEY BALLOON
& WINE ASSOCIATION
CITY OF TEMECULA
BY:
Carol Popejoy Jeff Comerchero
Executive Director Mayor
Temecula Valley Balloon & Wine Festival Assoc.
P.O. Box 1254
Temecula, CA 92593
ATTEST:
Susan W. Jones, CMC
City Clerk
APPROVED AS TO FORM:
Peter Thorson, City Attorney
ATTACHMENT A
SPONSORSHIP BENEFITS
2005 Premier Sponsor $35,000
(Only one Premier Sponsorship available)
1. Identification as Premier Sponsor in all Festival materials
2. Exclusivity in Premier Sponsor's field
3. Full page, color ad in Festival program
4. Inclusion of logo in all Festival print advertising
5. Announcements in all Festival paid radio and newspaper
advertising
6. Sponsor representative interviewed on projected radio remote
broadcast
7. Right to use Festival logo on Premier Sponsor's materials
(with Festival advance approval)
8. Representative introduced from stage and invited to speak
several times during Festival
9. Four signs or banners on-site at event (Sponsor to provide)
10. Separate display tent in high-traffic area
11. Access to VIP Hospitality Tent for twenty guests
12. linking of Premier sponsor's web site to Festival site
13. Recognized in Festival newsletter
14. Recognized in at least ten Festival news releases to general
media
15. Sponsor's name in Festival brochure
16. Forty adult Festival tickets
17. Twenty parking passes
18. Invitation to Sponsor Appreciation Dinner for twelve people
19. Thirty sets of Official Festival souvenir merchandise
ITEM 4
CITY ATTORNEY
DIRECTOR OF FINAN E
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
FROM:
City Manager/Ci:tfd
Debbie Ubnosk~;rector of Planning
TO:
DATE:
January 25, 2005
SUBJECT:
Agreement for Architectural Consulting Services Between the City ofTemecula and
Roger Cantrell
PREPARED BY:
Don Hazen, Principal Planner
RECOMMENDATION: That the City Council:
1. Approve a Contract with Roger Cantrell for architectural plan review services in the
amount of $50,000.
2. Approve a contract contingency of 10% or $5,000.
3. Approve an appropriation of $50,000 to the Planning Department from the General
Fund Unreserved Fund Balance.
BACKGROUND: . The Planning Department staff and Planning Commission desire an
independent architectural consultant to assist in the review of proposed development plans. The
primary responsibilities of the consultant will be to assess development plans for consistency with
the Citywide Design Guidelines and/or applicable Specific Plans, and to suggest design alternatives
that will best achieve that consistency.
Staff mailed twenty-four Requests for Proposals (RFP) and received three proposals. Staff
determined that Roger Cantrell possessed the highest qualifications and experience as a consultant
to the public sector. Mr. Cantrell is an AlA-licensed architect and AICP-certified planner and his
current list of clients include the cities of San Gabriel, Arcadia and La Canada Flintridge.
Staff encouraged Mr. Cantrell to develop a fee based on building square footage, because this will
permit an applicant to accurately determine all required filing fees before project submittal. Mr.
Cantrell's cost will be $0.05 per gross square footage of all proposed buildings, to be paid by
applicants at the time of application submittal. As part of the request for contract approval, staff is
also requesting an appropriation of $50,000 (the equivalent of one million total building square feet)
to cover the remainder of the fiscal year for consultant payments.
R;\CONTRACT.architect\councilrpt-contract.doc
FISCAL IMPACT: All consultant fees will be paid by applicants and deposited into the
General Fund. Payments to the consultant will be paid from the Planning Department budget
Account No. 001-161-999-5250 (Other Outside Services). The request for $50,000 will sufficiently
cover payments through the end of the current fiscal year, and unused funds will be returned back to
the General Fund for re-appropriation in the next fiscal year.
ATTACHMENT:
City of Temecula Agreement for Consulting Services (Architectural Plan
Review)
R:\CONTRACT -architect\councilrpt-contract.doc
2
AGREEMENT
FOR CONSULTANT SERVICES
BETWEEN THE CITY OF TEMECUlA
AND ROGER CANTREll
(ARCHITECTURAL PLAN REVIEW)
THIS AGREEMENT is made and effective as of January 25,2005, between the City
of Temecula, a municipal corporation ("City") and Roger Cantrell ("Consultant"). In consideration of
the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM. This Agreement shall commence on January 25, 2005, and shall
remain and continue in effect until tasks described herein are completed, but in no event later than
June 30, 2005, unless sooner terminated pursuant to the provisions of this Agreement.
The City may, upon mutual agreement, extend the contract for three (3) one (1) year
additional terms. If contract is extended beyond the original term, contract price shall be adjusted at
the beginning of each calendar year in accordance with the changes in the Consumer Price Index
for all Urban Consumers in the Los Angeles-Anaheim-Riverside Area published monthly by the
United States Bureau of Labor Statistics (CPI).
2. SERVICES. Consultant shall perform the services and tasks described and
set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant
shall complete the tasks according to the schedule of performance which is also set forth in attached
Exhibit A.
3. PERFORMANCE. Consultant shall at all time faithfully, competently and to
the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant
shall employ, at a minimum, generally accepted standards and practices utilized by persons
engaged in providing similar services as are required of Consultant hereunder in meeting its
obligations under this Agreement.
4. PAYMENT.
a. The City agrees to pay Consultant monthly, in accordance with the payment
rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and
Schedule, attached hereto and incorporated herein by this reference as though set forth in full,
based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment
rates and schedule of payment are null and void. This amount shall not exceed Fifty Thousand
Dollars and No Cents ($50,000.00) for the total term of the Agreement unless additional payment is
approved as provided in this Agreement.
b. Consultant shall not be compensated for any services rendered in connection
with its performance of this Agreement which are in addition to those set forth herein, unless such
additional services are authorized in advance and in writing by the City Manager. Consultant shall
be compensated for any additional services in the amounts and in the manner as agreed to by City
Manager and Consultant at the time City's written authorization is given to Consultant for the
performance of said services.
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The City Manager may approve additional work up to ten percent (10%) of the amount of the
Agreement but in no event shall the total sum of the agreement exceed five thousand dollars
($5,000.00). Any additional work in excess of this amount shall be approved by the City Council.
c. Consultant will submit invoices monthly for actual services performed.
Invoices shall be submitted between the first and fifteenth business day of each month, for services
provided in the previous month. Payment shall be made within thirty (30) days of receipt of each
invoice as to all non-disputed fees. If the City disputes any of consultant's fees it shall give written
notice to Consultant within 30 days of receipt of a invoice of any disputed fees set forth on the
invoice.
5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE.
a. The City may at any time, for any reason, with or without cause, suspend or
terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10)
days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all
work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates
a portion of this Agreement such suspension or termination shall not make void or invalidate the
remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Consultant the actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 4.
6. DEFAULT OF CONSULTANT.
a. The Consultant's failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Consultant is in default for cause under the terms of this
Agreement, City shall have no obligation or duty to continue compensating Consultantfor any work
performed after the date of default and can terminate this Agreement immediately by written notice
to the Consultant. If such failure by the Consultant to make progress in the performance of work
hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of
the Consultant, it shall not be considered a default.
b. If the City Manager or his delegate determines that the Consultant is in default
in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant
with written notice of the default. The Consultant shall have (10) days after service upon it of said
notice in which to cure the default by rendering a satisfactory performance. In the event that the
Consultant fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement without further
notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under
this Agreement.
7. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to
sales, costs, expenses, receipts and other such information required by City that relate to the
performance of services under this Agreement. Consultant shall maintain adequate records of
services provided in sufficient detail to permit an evaluation of services. All such records shall be
maintained in accordance with generally accepted accounting principles and shall be clearly identi-
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fied and readily accessible. Consultant shall provide free access to the representatives of City or its
designees at reasonable times to such books and records, shall give City the right to examine and
audit said books and records, shall permit City to make transcripts there from as necessary, and
shall allow inspection of a II work, data, documents, proceedings a nd activities related to this
Agreement. Such records, together with supporting documents, shall be maintained for a period of
three (3) years after receipt of final payment.
b. Upon completion of, or in the event of termination or suspension of this
Agreement, all original documents, designs, drawings, maps, models, computer files containing data
generated for the work, surveys, notes, and other documents prepared in the course of providing the
services to be performed pursuant to this Agreement shall become the sole properly of the City and
may be used, reused or otherwise disposed of by the City without the permission of the Consultant.
With respect to computer files containing data generated for the work, Consultant shall make
available to the City, upon reasonable written request by the City, the necessary computer software
and hardware for purposes of accessing, compiling, transferring and printing computer files.
8. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect
and hold harmless the City, its officers, officials, employees and volunteers from and against any
and all claims, demands, losses, defense costs or expenses, including attorney fees and expert
witness fees, or liability of any kind or nature which the City, its officers, agents and employees may
sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to
properly arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any
way related to the performance or non-performance of this Agreement, excepting only liability arising
out of the negligence of the City.
9. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for
the duration of the contract insurance against claims for injuries to persons or damages to properly,
which may arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, representatives, or employees.
a. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability form No. CG
00 01 11 85 or 88.
(2) Insurance Services Office Business Auto Coverage form CA 00 01
06 92 covering Automobile Liability, code 1 (any auto). If the
Consultant owns no automobiles, a non-owned auto endorsement to
the General Liability policy described above is acceptable.
(3) Worker's Compensation Insurance as required by the State of
California and Employer's Liability Insurance. If the Consultant has
no employees while performing under this Agreement, Worker's
Compensation Insurance is not required, but Consultant shall
execute a declaration that it has no employees.
b. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
(1) General Liability: $1,000,000 per occurrence for bodily injury,
personal injury and properly damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, either
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the general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be twice the
required occurrence limit.
(2) Automobile Liability: $1,000,000 per accident for bodily injury and
property damage.
(3) Worker's Compensation Insurance is required only if Consultant
employs any employees. Consultant warrants and represents to the
City that it has no employees and that it will obtain the required
Workers Compensation Insurance upon the hiring of any
employees.)
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City Manager. At the option of the City
Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as
respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a
bond guaranteeing payment of losses and related investigations, claim administration and defense
expenses.
d. Other Insurance Provisions. The general liability and automobile liability
policies are to contain, or be endorsed to contain, the following provisions:
(1) The City, its officers, officials, employees and volunteers are to be
covered as insured's as respects: liability arising out of activities
performed by or on behalf of the Consultant; products and completed
operations of the Consultant; premises owned, occupied or used by
the Consultant; or automobiles owned, leased, hired or borrowed by
the Consultant. The coverage shall contain no special limitations on
the scope of protection afforded to the City, its officers, officials,
employees or volunteers.
(2) For any claims related to this project, the Consultant's insurance
coverage shall be primary insurance as respects the City, its officers,
officials, employees and volunteers. Any insurance or self-insured
maintained by the City, its officers, officials, employees or volunteers
shall be excess of the Consultant's insurance and shall not contribute
with it.
(3) Any failure to comply with reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to
the City, its officers, officials, employees or volunteers.
(4) The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
(5) Each insurance policy required by this clause shall be endorsed to
state that coverage shall not be suspended, voided, canceled by
either party, reduced in coverage or in limits except after thirty (30)
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days prior written notice by certified mail, retum receipt requested,
has been given to the City.
e. Acceptabiliiv of Insurers. Insurance is to be placed with insurers with a
current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Self
insurance shall not be considered to comply with these insurance requirements.
f. Verification of Coveraqe. Consultant shall f umish the City with 0 riginal
endorsements effecting coverage required by this clause. The endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on
forms provided by the City. All endorsements are to be received and approved by the City before
work commences. As an alternative to the City's forms, the Consultant's insurer may provide
complete, certified copies of all required insurance policies, including endorsements affecting the
coverage required by these specifications.
10. INDEPENDENT CONTRACTOR.
a. Consultant is and shall at all times remain as to the City a wholly independent
contractor. The personnel performing the services under this Agreement on behalf of Consultant
shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its
officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any
of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant
shall not at any time or in any manner represent that it or any of its officers, employees or agents are
in any manner officers, employees or agents of the City. Consultant shall not incur or have the
power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with the
performance of this Agreement. Except for the fees paid to Consultant as provided in the
Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing
services hereunder for City. City shall not be liable for compensation or indemnification to
Consultant for injury or sickness arising out of performing services hereunder.
11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of all
local, State and Federal ordinances, laws and regulations which in any manner affect those
employed by it or in any way affect the performance of its service pursuant to this Agreement. The
Consultant shall at all times observe and comply with all such ordinances, laws and regulations.
The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure
of the Consultant to comply with this section.
12. RELEASE OF INFORMATION.
a. All information gained by Consultant in performance of this Agreement shall
be considered confidential and shall not be released by Consultant without City's prior written
authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written
authorization from the City Manager or unless requested by the City Attorney, voluntarily provide
declarations, I etters of support, testimony a t depositions, response to interrogatories 0 r other
information concerning the work performed under this Agreement or relating to any project or
property located within the City. Response to a subpoena or court order shall not be considered
"voluntary" provided Consultant gives City notice of such court order or subpoena.
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b. Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work performed
there under or with respect to any project or property located within the City. City retains the right,
but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar
proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to
review any response to discovery requests provided by Consultant. However, City's right to review
any such response does not imply or mean the right by City to control, direct, or rewrite said
response.
13. NOTICES. Any notices which either party may desire to give to the other
party under this Agreement must be in writing and may be given either by (I) personal service, (ii)
delivery by a reputable document delivery service, such as but not limited to, Federal Express, that
provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail,
certified mail, postage prepaid, return receipt requested, addressed to the address of the party as
set forth below or at any other address as that party may later designate by Notice. Notice shall be
effective upon delivery to the addresses specified below or on the third business day following
deposit with the document delivery service or United States Mail as provided above.
To City:
City of T emecula
Mailing Address:
P.O. Box 9033
Temecula, California 92589-9033
43200 Business Park Drive
Temecula, California 92590
Attention: City Manager
To Consultant:
Roger Cantrell
P.O. Box 1218
Studio City, CA 91604
14. ASSIGNMENT. The Consultant shall not assign the performance of this
Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the
City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for
actual services performed up to, and including, the date of termination or as may be otherwise
agreed to in writing between the City Council and the Consultant.
15. LICENSES. At all times during the term of this Agreement, Consultant shall
have in full force and effect, all licenses required of it by law for the performance of the services
described in this Agreement.
16. GOVERNING LAW. The City and Consultant understand and agree that the
laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties
to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning
this Agreement shall take place in the municipal, superior, or federal district court with geographic
jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the
other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's
judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.
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17. PROHIBITED INTEREST. No officer, or employee of the City ofTemecula
shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the
Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year
thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of
the City of Temecula has any interest, whether contractual, non-contractual, financial or otherwise,
in this transaction, or in the business of the Contractor or Contractor's sub-contractors on this
project. Contractor further agrees to notify the City in the event any such interest is discovered
whether or not such interest is prohibited by law or this Agreement.
18. ENTIRE AGREEMENT. This Agreement contains the entire understanding
between the parties relating to the obligations of the parties described in this Agreement. All prior or
contemporaneous agreements, understandings, representations and statements, oral orwritten, are
merged into this Agreement and shall be of no further force or effect. Each party is entering into this
Agreement based solely upon the representations set forth herein and upon each party's own
independent investigation of any and all facts such party deems material.
19. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons
executing this Agreement on behalf of Consultant warrants and represents that he or she has the
authority to execute this Agreement on behalf of the Consultant and has the authority to bind
Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written.
CITY OF TEMECULA
Jeff Comerchero, Mayor
Attest:
Susan W. Jones, CMC, City Clerk
Approved As to Form:
Peter M. Thorson, City Attorney
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CONSULTANT
Roger Cantrell
P.O. Box 1218
Studio City, CA 91604
By:
Name:
Title:
By:
Name:
Title:
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EXHIBIT A
TASKS TO BE PERFORMED
Roger Cantrell ("Consultant") and City Staff ("City") will perform the following tasks pursuant to the
terms of this Contract:
1. City staff will mail via first class postage to Consultant, one (1) full-size set of blueprints for
each projects for review, containing at a minimum, site plan, elevations, and grading plan;
and via e-mail, City staff will deliver to Consultant electronic files of same prints in a format
mutually acceptable to City and Consultant.
2. Consultant will review plans and prepare written analysis, including, but not limited to an
assessment of whether t he plans conform with the City's adopted Design Guidelines,
Development Code, and General Plan; recommendations on how the plans should be
revised to achieve, or improve consistency with said City documents; and any other
comments/illustrations Consultant deems necessary to effectively perform his tasks as
contracted. The written analysis will be sent to designated City representatives via e-mail,
no later than fourteen (14) days from receipt of e-mailed plans from City, and followed up by
a written "hard copy" letter mailed first class postage.
3. Consultant will participate in professional discussions of plans with City staff and applicants
on an "as-needed" basis by various means of communications, including e-mail, telephone
conference calls, and the occasional attendance at meetings in person. However, City will
strive to minimize the number of occurrences requiring personal attendance and will attempt
to exhaust all other methods of communication before requesting personal attendance by
Consultant. The incidental costs associated with communicating with the City and/or
applicants during the course of performing the required tasks outlined in this contract shall
be borne entirely by the Consultant, unless alternative arrangements are pre-authorized by
the City.
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ITEM 5
APPROVAL
CITY ATTORNEY
DIR. OF FINANCE
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Tim Thorson, Director of Information systems~
DATE: January 25,2005
SUBJECT: Eden Software Support Agreement
RECOMMENDATION: That the City Council authorize the purchase of annual Financials and
Payroll Software Support from Eden Systems Inc., for the total amount of $26,684.97.
BACKGROUND: The City currently uses the Eden suite of application modules for fund and
encumbrance accounting to include payroll. The approval of this request would authorize the annual
support of this software. These financial and Human Resources modules provide the City with
ultimate control of its financial processes. The Eden Financial/HR Application suite is a Windows-
based environment that interacts with Microsoft SQL databases and complies with state and federal
regulations. This product is a proprietary application and can only be obtained from Eden Systems
Inc.
FISCAL IMPACT: Adequate funds are available in the 2004-05 Fiscal Year Budget for the
Information Systems Intemal Services fund.
ATTACHMENT:
Software Support Agreement
EDENn
_systems ~~~
~~uo~~
THIS AGREEMENT, made and entered into by and
between Eden Systems, Incorporated (hereinafter
"Licensor"), a corporation duly authorized and
existing under the State of Washington and having
its principal offices at 507 Industry Drive, Seattle,
Washington 98188, and the City of Temecula,
(hereinafter "Licensee"), a govemment organization
having its principal offices at 43200 Business Park
Drive, Temecula, Califomia 92590.
Licensor desires to grant to Licensee, and
Licensee desires to acquire from Licensor a non-
exclusive right and license to use certain computer
software as hereinafter defined. Both parties agree
they are able to comply with and will satisfy the
terms and conditions as set forth In this
Agreement Both parties, intending to be legally
bound, agree to the following:
SECTION 1 - DEFINITIONS
The definition of terms set forth in this section shall
apply when such terms are used in this Agreement,
Its exhibits, and any amendments:
1.1 "Licensed Program." The computer program
specifically identified within the Exhibits herein as
applications within the InForom Gold™,
InForom™, or Command Series™ product lines,
including object code, as well as related procedural
code, and documentation of any type which
describes it.
1.2 "Licensed Documentation." The system
and other documentation made available by
Licensor, for the Licensed Program.
1.3 "Enhancements." Changes or additions,
other than Maintenance Modifications, to the
Licensed Program or Licensed Documentation that
add significant new functions or substantially
improved performance thereto by changes in
system design or coding.
1.4 "Error." Problem caused by incorrect
operation of the computer code of the Licensed
Program or an incorrect statement or diagram in
Licensed Documentation that produces Incorrect
results or causes incorrect actions to occur.
1.5 "Error Correction." Either a software
modification or addition that, when made or added
to the Licensed Program, establishes material
Pagel
.\
)
conformity of the Licensed Program to the
Licensed Documentation, or a procedure or routine
that, when observed In the regular operation of the
Licensed Program, eliminates the practical adverse
effect on Licensee of such non-conformity.
1.6 "Maintenance Modifications." Modifications
or revisions to the Licensed Program or Licensed
Documentation that correct Errors.
1.7 "Specifications." The functional performance
parameters of the Licensed Program effective on
the date of this Agreement, as set forth in Licensed
Documentation.
1.8 "Proprietary Information." Unpublished
"know-how" and "trade secrets" which shall include,
without limitation, computer programs, program
designs, algorithms, subroutines, system
specifications, test data, charts, graphs, operation
sheets, and all other technical information, owned
by Licensor or under its control, relating to the
development and production or use of the Licensed
Program and the design, configuration,
programming, and protocol of the Licensed
Program.
1.9 "Normal Working Hours." The hours
between 8AM and 5PM PST (pacific Standard
Time), on the days Monday through Friday,
excluding regularly scheduled holidays of Licensor.
1.10 "Releases." New versions ofthe
Licensed Program, as specified by Licensor, which
new versions may be prompted by Error
Corrections and/or Enhancements.
1.11 "Support Agreement Term." A fiscal
year, commencing on January 1 and ending on
December 31, during which support and services
are provided subject to the terms and conditions
set forth in Section 9, Software Support.
SECTION 2 - GRANT OF LICENSE
2.1 Scope of License. Subject to compliance by
Licensee with the terms hereof, Licensor hereby
grants to Licensee, in perpetuity unless terminated
as provided herein, a personal, non-exclusive,
nontransferable license (without the right of
sublicense), to:
.. Install, use, and execute the
Licensed Program on computers owned
or leased and used by Licensee at its
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,.
( )
Section 301 Appendix A of the code of Federal
Regulations.
4A Other Costs. Other costs, Including but not
limited to airftrainltaxi fare, charges for reasonable
and normal traveltime to and from the customer
site, parking, freight costs, reproduction charges,
and other incidentsl expenses incurred by Licensor
on account of this Agreement, shall be billed to the
Licensee.
4.5 Administrative Fee. Licensor shall have the
right to charge Licensee a 5% administrative fee
for all Invoices which are over 30 days past due.
4.6 PaymenL Payment for all fixed fees and
charges shall be in accordance with the payment
schedule set forth in Exhibit B - Billing/Payment
Schedule. Payment for all estimated fees and
charges shall be in accordance with the terms and
conditions set forth in Exhibits D - Services and E -
Committed Modifications.
4.7 Taxes. The fees and charges specified in this
section are exclusive of any federal, state, or local
excise, sales, use, and similar taxes assessed or
imposed with respect to the service and support
provided hereunder. Licensee shall pay any such
amounts upon request of Licensor accompanied by
evidence of imposition of such taxes.
SECTION 5 - PROPRIETAAY PROTECTION OF
MATERIALS
5.1 Acknowledgment of Proprietary Materials;
Limitations on Use. Licensee acknowledges
that the Licensed Program and Licensed
Documentation are unpublished works for
purposes of federal copyright law and embody
valuable confidential and secret information of
Licensor, the development of which required
the expenditure of considerable time and
money by Licensor. Licensee shall treat the
Licensed Programs and Licensed
Documentation in confidence and shall not
use, copy, or disclose, nor permit any of its
personnel to use, copy, or disclose the same
for any purpose that is not specifically
authorized under this Agreement. In the event
of a public records request for the Licensed
Program and Licensed Documentation,
Licensee shall promptly provide a copy of such
request to Licensor so that it has at least seven
business days from Licensor's receipt of such
copy in which to seek an order restraining the
Licensee from disclosing the Licensed
Program and Documentation pursuant to such
public records request. If Licensor does not
Page 3
)
obtain a restraining order within such period of
time, Licensee may disclose the Licensed
Program and Licensed Documentation
pursuant to such publiC request as Licensee
deems appropriate.
5.2 Secure Handling. Except for copies of the
Licensed Program Installed and operated upon its
computers as permitted hereunder, Licensee shall
require that the Licensed Program and Licensed
Documentation be kept on Licensee's premises
which shall be maintained in a manner so as to
reasonably preclude unauthorized persons from
gaining access thereto, and Licensee shall permit
access only as necessary for either party's use
thereof in accordance with the terms of this
Agreement.
5.3 Proprietary Legends. Licensee shall not
permit anyone other than Licensor to remove any
proprietary or other legend or restrictive notice
contained or included in any material provided by
Licensor.
5.4 Reproduction of Licensed Documentation.
Licensee may reproduce the Licensed
Documentation provided by Licensor, provided that
such reproductions are for the private internal use
of Licensee, and all such reproductions bear
Licensor's copyright notices and other proprietary
legends.
5.5 Injunctive Relief. Licensee recognizes and
acknowledges that any use or disclosure of the
Licensed Program or Licensed Documentation by
Licensee In a manner inconsistent with the
proVision of this Agreement may cause Licensor
irreparable damage for which remedies other than
injunctive relief may be inadequate. In the event of
such a violation of this Agreement. Licensor shall
be entitled, upon application to a court of
competent jurisdiction, to a temporary restraining
order or preliminary injunction, to restrain and
enjoin Licensee from such violation, without
prejudice to any other remedies available to
Licensor.
5.6 Technical Protections. Licensor may from
time to time prescribe password protection as an
additional security measure for the Licensed
Program, and Licensee shall cooperate with
Licensor in connection therewith.
5.7 Survival of Terms. The provisions of
Sections 5.1 through 5.6 shall survive termination
of this Agreement for any reason.
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/
( \
constitutes the entire Agreement between the
parties and supersedes all proposals,
presentations, representations, and
communications, whether oral or In writing,
between the parties on this subject. Neither party
shall be bound by any warranty, statement, or
representation not contained herein. In the event
of any conflict In the terms and conditions of this
Agreement, the documents shall control In the
following order:
.. This Software License and Use
Agreement;
.. Licensor's Response to Licensee's
Request for Proposal, If applicable;
c. Licensee's Request for Proposal, If
applicable.
8.2 No Assignment. Licensee shall not sell,
transfer, assign, or subcontract any right or
obligation hereunder without the prior written
consent of Licensor. Any act in derogation of the
foregoing shall be null and void; provided, however,
that any such assignment shall not relieve
Licensee of its obligations under this Agreement.
8.3 Force Majeure. Excepting provisions of this
Agreement relating to payment of license fees, and
protection of Licensor's Proprietary Information,
neither party shall be in default of the terms hereof
if such action is due to a natural calamity, or similar
causes beyond the control of such party.
8.4 Governing Law. This Agreement shall be
govemed by and construed in accordance with the
laws of the State of California.
8.5 Severability. If any provision of this
Agreement is held by a court of competent
jurisdiction to be contrary to law, the remaining
provisions of this Agreement will remain in full force
and effect.
8.6 Notice. Any notice required or permitted to be
made or given by either party under this Agreement
shall be made In writing and delivered by hand or
by certified mall, postage prepaid, addressed as
first set forth ahove or to such other address as a
party shall designate by writtan notice given to
other party.
8.7 Acceptance Testing. Within ten (10)
business days of Licensor's notification to Licensee
that the Licensed Program or portion thereof is
Installed and the applicable training adminlsterad,
Licensee shall begin performance of Acceptance
Testing, for the sole and express purpose of
determining whether the Licensed Program
operates as described In the Licensed
Documentation. Licensee must complete such
Acceptance Testing within thirty (30) days of
Page 5
( )
commencement of testing. The passage of the
thirty (30) day testing period without official written
nollflcation from Licensee to Licensor that module
of Licensed Progrem has failed Acceptance
Testing indicates that the module Is accepted and
that any portion of the license fees attached to
Licensed Program's acceptance are due and
payable.
8.8 Failure of Acceptance Testing, Retesting. If
the parties agree that the Licensed Program does
not successfully pass Acceptance Testing, the
Licensee shall notify Licensor in writing ("first notice
of failure") and shall specify with as much detell as
possible In which respects the Licensed Program
failed to pass the Acceptance Testing. Licensor
shall make such necessary corrections and
modifications In the Licensed Program to establish
a reasonable basis for additional Acceptance
Testing within a period of thirty (30) days from the
first notice of failure. Licensor shall notify Licensee
when such retesting can begin and the Licensee
shall complete Acceptance Testing within a period
of ten (10) business days from the date of
notification. if the parties agree that the Licensed
Program continues to fail Acceptance Testing, the
Licensee shall notify Licensor In writing of the
Licensee's intention to terminate and If the Licensor
fails to remedy the defect within (60) days of
receipt of said notification, the Licensee has the
right, at its option, to terminate the Agreement by
giving written notice of such termination to the
Licensor.
Upon the Licensee's termination of this Agreement
due to failure of the second Acceptance Test, the
Licensee shall promptly return the Licensed
Program and documentation and all related
materials to the Licensor.
8.9 Acts of Insolvency. The Licensee may
terminate this Agreement by written notice to the
Licensor If the Licensor becomes Insolvent, makes
a generel assignment for the benefit of creditors,
suffers or permits the appointment of a receiver for
its business or assets, becomes subject to any
proceeding under any domestic bankruptcy or
Insolvency law or publicly announces liquidation
proceedings.
8.10 Insurance. Licensor shall maintain for the
duration of the contract insurance against claims
for injuries to persons or damages to property
which may arise from or In connection with the
performance of the work hereunder by the Licensor
its agents, representatives, or employees. The
limits of this Insurance shall be consistent with the
limits established in Exhibit H. Licensor's insurer
may provide complete, certified copies of all
required Insurance policies, including
07/10/01
,
( )
9.6 Termination of Support. Support may he
terminated as follows:
.. Upon the termination of the License
Agreement; or
b. Upon notificetlon by either party to the
othar. at the beginning of any Support
Agreement Term;
Co Upon 60 days' prior written notice if the
other party has materially breached the
provisions of this Agreement and has
not cured such breach within such
notice period.
IN WITNESS WHEREOF, the parties have ceused
this Agreement to be executed as set forth below.
[Licensee)
By: Shawryj!~"I~orn
Slgnature:~.~
Tille: City Manager
Date:
[Licensor) Eden Systems, Inc.
By:
Signatur .
Title:
'pus-. t (:) <;5N1
., -to-OJ
Date:
Page 7
ATTEST:
pe~
City Attorney
-
07/10/01
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CL 690
(10-93)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG 2010 1093
()
()
ADDITIONAL INSURED-OWNERS, LESSEES OR CONTRACTORS (FORM B)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
This endorsement channes the nolicv effective on the incention date of the Dolicv unless another date is indicated below.
Endorsement effective Policy No.
12:01 A.M. standard time
52UUCJQ238DX
Countersigned by
Named Insured
EDEN SYSTEMS, INC.
(Authorized Representative)
SCHEDULE
THE CITY OF TEMECULA
Name of Person or Organization: 43200 BUISNESS PARK DRIVE
TEMECULA, CA 92590
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.) --
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the
Schedule. but only with respect to liability arising out of your ongoing operations performed for that insured.
CERTIFICATE HOLDER IS ADDITIONAL INSURED AS RESPECTS WORK PERFORMED BY THE NAMED INSURED.
CL 690 p0.93)
CL 20 10 1093
Copyright. Insurance Services Office. Inc.. 1992
Page 1 of 1
ITEM 6
APPROVAL
CITY ATTORNEY
DIRECTOR OF FINANCE
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
TO:
FROM:
DATE:
City Manager/City Council -"11 J. /
Howard Windsor, Fire Chief'~
January 25, 2005
SUBJECT:
Contract Amendment for Schirmer Engineering
PREPARED BY:
Jim McBride, Fire Marshal
RECOMMENDATION: That the City Council approve a Contract Amendment with
Schirmer Engineering for an additional amount of $25,000 which will increase the total contract
amount to $50,000.
DISCUSSION: On July 1, 2004 the City Manager approved a contract in the amount of
$25,000 with Schirmer Engineering, a Fire Protection Engineering company that performs
outside plan check services on an as needed basis. These services are utilized when staff
experiences increased levels of applications that exceed staff's abilities to process within
acceptable timeframes.
This past year there has been an increase in plan checks and an extended period of
time when the Fire Prevention Bureau experienced difficulties in filling vacant inspector
positions. During this period plan reviewers (Fire Safety Specialists) have been used to perform
field inspections in order to maintain acceptable timeframes for inspection services. Contract
and/or temporary employees in such a specialized field are not readily available or practical.
With plan reviewers out in the field extensively, a larger than normal percentage of plan checks
were outsourced in order to meet City of Temecula customer service standards for plan check
timelines. This unexpected extensive use of contract services has nearly exhausted the
originally contracted amount of $25,000; therefore it is necessary to increase the annual
contract amount to $50,000.
We are currently seeking to fill the vacant inspector's position and look forward to having
someone on staff by March. The volume of applications being sent out will decrease when we
are able to utilize all Safety Specialists for plan check. However, this amendment is necessary
to allow for the continued occasional use as needed for the remainder of the fiscal year. This will
also allow us to continue meeting the City's stated plan check processing time line goals of 12
working days. Funds for this amendment are available through salary savings from the vacant
inspector's position in the current budget.
FISCAL IMPACT: Adequate funds are available in the fiscal year 200412005 Fire Operating
Budget.
ATTACHMENTS: Contract Amendment and original Contract.
l. ~ _ .~
FIRST AMENDMENT TO AGREEMENT
BETWEEN CITY OF TEMECULA AND
SCHIRMER ENGINEERING CORPORATION
FOR OUTSIDE PLAN CHECK SERVICE
THIS FIRST AMENDMENT is made and entered into as of January 25,2005 by and between
the City of Temecula, a municipal corporation "City" and Schirmer Engineering Corporation
!"Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties
agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
A. On July 1, 2004 the City and Consultant entered into that certain agreement
entitled "City of Temecula Agreement for City of Temecula Agreement for
Outside Plan Check Service" ("Agreement").
B. The parties now desire to increase the payment for services in the amount of
$25,000.00 and amend the Agreement as set forth in this Amendment.
2. Section 4 of the Agreement is hereby amended to read as follows:
a. The City agrees to pay Consultant monthly, in accordance with the
payment rates and terms and the schedule of payment as set forth in Exhibit
B, Payment Rates and Schedule, attached hereto and incorporated herein by
this reference as though set forth in full, based upon actual time spent on the
above tasks. Any terms in Exhibit B other than the payment rates and
schedule of payment are null and void. This amount shall not exceed Fifty
Thousand Dollars and No Cents ($50,000.00) annually.
3. Except for the changes specifically set forth herein, all other terms and conditions of
the Agreement shall remain in full force and effect.
R:1F1RE MANAGEMENTlCONTRACl'SlEXPIRE 200JISCHlRMER CONTRACl' AMENDMENT 200J.DOC
I _ _ ..
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written.
CITY OF TEMECULA
BY:
Jeff Comerchero, Mayor
ATTEST:
BY:
Susan W. Jones, CMC, City Clerk
Approved As to Form:
BY:
Peter M. Thorson, City Attorney
CONSULTANT:
Schinner Engineering Corporation
11770 Bernardo Plaza Court, Suite 116
San Diego, Ca. 92128
Gamer Palenske, Engineering Manager
858-673-5845
BY:
NAME:
TITLE:
BY:
NAME:
TITLE:
(Two Signatures Required For Corporations)
R:\FIREMANAGEMENTICONTRACTS\EXP1RE 20051SCHIRMER CONTRACT AMENDMENT 2005.DOC
"
i' . _
FIRST AMENDMENT TO AGREEMENT
BETWEEN CITY OF TEMECULA AND
SCHIRMER ENGINEERING CORPORATION
FOR OUTSIDE PLAN CHECK SERVICE
THIS FIRST AMENDMENT is made and entered into as of January 25,2005 by and between
the City of Temecula, a municipal corporation "City" and Schirmer Engineering Corporation
{"Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties
agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
A. On July 1, 2004 the City and Consultant entered into that certain agreement
entitled "City of Temecula Agreement for City of Temecula Agreement for
Outside Plan Check Service" ("Agreement").
B. The parties now desire to increase the payment for services in the amount of
$25,000.00 and amend the Agreement as set forth in this Amendment.
2. Section 4 of the Agreement is hereby amended to read as follows:
a. The City agrees to pay Consultant monthly, in accordance with the
payment rates and terms and the schedule of payment as set forth in Exhibit
B, Payment Rates and Schedule, attached hereto and incorporated herein by
this reference as though set forth in full, based upon actual time spent on the
above tasks. Any terms in Exhibit B other than the payment rates and
schedule of payment are null and void. This amount shall not exceed Fifty
Thousand Dollars and No Cents ($50,000.00) annually.
3. Except for the changes specifically set forth herein, all other terms and conditions of
the Agreement shall remain in full force and effect.
R:lFIREMANAGEMENTlCONTRACTSlEXPIRE 2005\SCHIRMER CONTRACT AMENDMENT 2005.DOC
r ~ "" .,
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written.
CITY OF TEMECULA
BY:
Jeff Comerchero, Mayor
ATTEST:
BY:
Susan W. Jones, CMC, City Clerk
Approved As to Form:
BY:
Peter M. Thorson, City Attorney
CONSULTANT:
Schinner Engineering Corporation
11770 Bernardo Plaza Court. Suite 116
San Diego, Ca. 92128
Gamer Palenske, Engineering Manager
858-673-5845
BY:
NAME:
TITLE:
BY:
NAME:
TITLE:
(Two Signatures Required For Corporations)
R:1F1RE MANAGEMENT\CONTRACTSlEXPlRE 2005lSCHIRMER CONTRACT AMENDMENT 2005.DOC
"
"
FIRST AMENDMENT TO AGREEMENT
BETWEEN CITY OF TEMECULA AND
SCHIRMER ENGINEERING CORPORATION
FOR OUTSIDE PLAN CHECK SERVICE
THIS FIRST AMENDMENT is made and entered into as of January 25, 2005 by and between
the City of Temecula, a municipal corporation "City" and Schirmer Engineering Corporation
{"Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties
agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
A. On July 1, 2004 the City and Consultant entered into that certain agreement
entitled "City of Temecula Agreement for City of Temecula Agreement for
Outside Plan Check Service" ("Agreement").
B. The parties now desire to increase the payment for services in the amount of
$25,000.00 and amend the Agreement as set forth in this Amendment.
2. Section 4 of the Agreement is hereby amended to read as follows:
a. The City agrees to pay Consultant monthly, in accordance with the
payment rates and terms and the schedule of payment as set forth in Exhibit
B, Payment Rates and Schedule, attached hereto and incorporated herein by
this reference as though set forth in full, based upon actual time spent on the
above tasks. Any terms in Exhibit B other than the payment rates and
schedule of payment are null and void. This amount shall not exceed Fifty
Thousand Dollars and No Cents ($50,000.00) annually.
3. Except for the changes specificelly set forth herein, all other terms and conditions of
the Agreement shall remain in full force and effect.
R:1Ji1REMANAGEMENTlCON1RACTSlEXPIRE 20051SCHIRMER CONTRACT AMENDMENT 2005.DOC
;
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written.
CITY OF TEMECULA
BY:
Jeff Comerchero, Mayor
ATTEST:
BY:
Susan W. Jones, CMC, City Clerk
Approved As to Fonn:
BY:
Peter M. Thorson, City Attorney
CONSULTANT:
Schinner Engineering Corporation
11770 Bernardo Plaza Court, Suite 116
San Diego, Ca. 92128
Gamer Palenske, Engineering Manager
858-673-5845
BY:
NAME:
TITLE:
BY:
NAME:
TITLE:
(Two Signatures Required For Corporations)
R:IF1REMANAGEMENTlCONTRACTSlEXPIRE 2005lSCHlRMER CONTRACT AMENDMENT 2005.DOC
..,
OY/ -uoO
;
AGREEMENT
FOR CONSULTANT SERVICES
BETWEEN THE CITY OF TEMECULA
AND SCHIRMER ENGINEERING CORPORATION
THIS AGREEMENT is made and effective as of July 1. 2004, between the City of
Temecula, a municipal corporation C'City") and Schirmer Engineering Corporation(Consultant). In
consideration of the mutual covenants and conditions set forth herain, the parties agree as follows:
1. TERM. This Agreement shall commence on July 1, 2004, and shall remain
and continue in effect until tasks described herein are completed, but in no event later than June 30,
2005, unless sooner terminated pursuant to the provisions of this Agreement.
The City may. upon mutual agreement, extend the contract for one (1) year
additional temr.
2. SERVICES. Consultant shall perform the services and tasks described and
set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant
shall complete the tasks according to the schedule of performance which is also set forth in Exhibit
A.
3. PERFORMANCE. Consultant shall at all time faithfully, competently and to
the best of his or her abiUty, experience, and talent, perform all tasks described herein. Consultant
shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged
in providing similar services as are required of Consultant hereunder in meeting its obligations under
this Agreement.
4. PAYMENT.
a. The City agrees to pay Consultant monthly, in accordance with the payment rates
and terms and the schedule of payment as set forth in Exhibit 8, Payment Rates and Schedule,
attached hereto and incorporated herein by this reference as though set forth in full, based upon
actual time spent on the above tasks. Any terms in Exhibit 8 other than the payment rates and
schedule of payment are null and void. This amount shall not exceed Twenty Five Thousand
Dollars and no cents (25,000.00) for the total term of the Agreement unless additional payment is
approved as provided in this Agreement.
b. Consultant shall not be compensated for any services rendered in connection
with its performance of this Agreement which are in addition to those set forth herein, unless such
additional services are authorized in advance and in writing by the City Manager. Consultant shall be
compensated for any additional services in the amounts and in the manner as agreed to by City
Manager and Consultant at the time City's written authorization is given to Consultant for the
performance of said services.
The City Manager may approve additional work up to ten percent (10%) of the amount of the
Agreement but in no event shall the total sum of the agreement (btlSlc agreement amount and
contingency amount) exceed twenty -five thousand dollars ($25,000.00). Any additional work in
excess of this amount shall be approved by the City Council.
c. Consultant will submit invoices monthly for actual services performed.
Invoices shall be submitted between the first and fifteenth business day of each month, for services
provided in the previous month. Payment shall be made within thirty (30) days of receipt of each
invoice as to all non-disputed fees. If the City disputes any of consultant's fees it shall give written
notice to Consultant within 30 days of receipt of a invoice of any disputed fees set forth on the
invoice.
5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE.
a. The City may at any time, for any reason, with or without cause, suspend or
terminate this Agreement, or any portion hereof, by serving upon the consultant atleast ten (10) days
prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work
under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a
portion of this Agreement such suspension or termination shall not make void or invalidate the
remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Consultant the actual value of the work performed up to the time of termination, provided
that the work performed is of value to the City. Upon termination of the Agreement pursuant to this
Section, the Consultant will submit an invoice to the City pursuant to Section 4.
6. DEFAULT OF CONSULTANT.
a. The Consultant's failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Consultant is in default for cause under the terms of this
Agreement, City shall have no obligation or duty to continue compensating Consultant for any work
performed after the date of default and can terminate this Agreement immediately by written notice to
the Consultant. If such failure by the Consultant to make progress in the performance of work
hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of
the Consultant, it shall not be considered a default.
b. If the City Manager or his delegate determines that the Consultant is in default
. in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant
with written notice of the default. The Consultant shall have (10) days after service upon it of said
notice in which to cure the default by rendering a satisfactory perfonnance. In the event that the
Consultant fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement, to tenninate this Agreement without further
notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under
this Agreement.
7. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to
sales, costs, expenses, receipts and other such information required by City that relate to the
performance of services under this Agreement. Consultant shall maintain adequate records of
services provided in sufficient detail to pennit an evaluation of services. All such records shall be
maintained in accordance with generally accepted accounting principles and shall be clearly identi-
fied and readily accessible. Consultant shall provide free access to the representatives of City or its
designees at reasonable times to such books and records, shall give City the right to examine and
audit said books and records, shall permit City to make transcripts there from as necessary, and
shall allow inspection of all work, data, documents, proceedings and activities related to this
Agreement. Such records, together with supporting documents, shall be maintained for a period of
three (3) years after receipt of final payment.
b. Upon completion of, or in the event of termination or suspension of this
Agreement, all original documents, designs, drawings, maps, models, computer files containing data
generated for the work, surveys, notes, and other documents prepared in the course of providing the
services to be performed pursuant to this Agreement shall become the sole property of the City and
may be used, reused or otherwise disposed of by the City without the permission of the Consultant.
With respect to computer files containing data generated for the work, Consultant shall make
available to the City, upon reasonable written request by the City, the necessary computer software
and hardware for purposes of accessing, compiling, transferring and printing computer files.
8. INDEMNIFICA nON. The Consultant agrees to defend, indemnify, protect and
hold harmless the City, its officers, officials, employees and volunteers from and against any and all
claims, demands, losses, defense costs or expenses, including attomey fees and expert witness
fees, or liability of any kind or nature which the City, its officers, agents and employees may sustain
or incur or which may be imposed upon them for injury to or death of persons, or damage to property
arising out of Consultant's negligent or wrongful acts or omissions arising out of or in anyway related
to the performance or non-performance of this Agreement, excepting only liability arising out of the
negligence of the City.
10. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for
the duration of the contract insurance against claims for injuries to persons or damages to property,
which may arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, representatives, or employees.
a. Minimum ScoDe of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability form
No. CG 00 01 11 85 or 88.
(2) Insurance Services Office Business Auto Coverage form CA 00 01
06 92 covering Automobile Liability, code 1 (any auto). If the
Consultant owns no automobiles, a non-owned auto endorsement to
the General Liability policy described above is acceptable.
(3) Worker's Compensation insurance as required by the State of
Califomia and Employer's Liability Insurance. If the Consultant has no
employees while performing under this Agreement, worker's
compensation insurance is not required, but Consultant shall execute
a declaration that it has no employees.
(4) Professional Liability Insurance shall be written on a policy form
providing professional liability for the Consultant's profession.
b. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
(1) General Liability: $1,000,000 per occurrence for bodily injury,
personal injury and property damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, either
the general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be twice the
required occurrence limit.
(2) Automobile Liability: $1,000,000 per accident for bodily injury and
property damage.
(3) Wor1<er's Compensation as required by the State of Califomia;
Employer's Liability: One million dollars ($1,000,000) per accident for
bodily injury or disease.
(4) Professional Liability coverage: Two million ($2,000,000) per claim
and in aggregate.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City Manager. At the option of the City
Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as
respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a
bond guaranteeing payment of losses and related investigations, claim administration and defense
expenses.
d. Other Insurance Provisions. The general liability and automobile liability
policies are to contain, or be endorsed to contain, the following provisions:
(1) The City, its officers, officials, employees and volunteers are to be
covered as insured's as respects: liability arising out of activities
performed by or on behalf of the Consultant; products and completed
operations of the Consultant; premises owned, occupied or used by
the Consultant; or automobiles owned, leased, hired or borrowed by
the Consultant. The coverage shall contain no special limitations on
the scope of protection afforded to the City, its officers, officials,
employees or volunteers.
(2) For any claims related to this project, the Consultant's insurance
coverage shall be primary insurance as respects the City, its officers,
officials, employees and volunteers. Any insurance or self-insured
maintained by the City, its officers, officials, employees or volunteers
shall be excess ofthe Consultant's insurance and shall not contribute
with it.
(3) Any failure to comply with reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to
the City, its officers, officials, employees or volunteers.
(4) The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
(5) Each insurance policy required by this clause shall be endorsed to
state that coverage shall not be suspended, voided, canceled by
either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice by certified mail, retum receipt requested,
has been given to the City.
e. Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best's rating of no less than A:V1I, unless otherwise acceptable to the City. Self
insurance shall not be considered to comply with these insurance requirements.
f. Verification of Coveraae. Consultant shall fumish the City with original
endorsements effecting coverage required by this clause. The endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on
forms provided by the City. All endorsements are to be received and approved by the City before
work commences. As an altemative to the City's forms, the Consultant's insurer may provide
complete, certified copies of all required insurance policies, including endorsements effecting the
coverage required by these specifications.
10. INDEPENDENT CONTRACTOR.
a. Consultant is and shall at all times remain as to the City a wholly independent
contractor. The personnel perfonning the services under this Agreement on behalf of Consultant
shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its
officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of
Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall
not at any time or in any manner represent that it or any of its officers, employees or agents are in
any manner officers, employees or agents of the City. Consultant shall not incur or have the power
to incur any debt, obligation or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with the
performance of this Agreement. Except for the fees paid to Consultant as provided in the
Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing
services hereunder for City. City shall not be liable for compensation or indemnification to
Consultant for injury or sickness arising out of perfonning services hereunder.
11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself infonned of all
local, State and Federal ordinances, laws and regulations which in any manner affect those
employed by it or in any way affect the performance of its service pursuant to this Agreement. The
Consultant shall at all times observe and comply with all such ordinances, laws and regulations.
The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure
of the Consultant to comply with this section.
12. RELEASE OF INFORMATION.
a. All information gained by Consultant in perfonnance of this Agreement shall be
considered confidential and shall not be released by Consultant without City's prior written
authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written
authorization from the City Manager or unless requested by the City Attomey, voluntarily provide
declarations, letters of support, testimony at depositions, response to interrogatories or other
information conceming the work perfonned under this Agreement or relating to any project or
property located within the City. Response to a subpoena or court order shall not be considered
"voluntary" provided Consultant gives City notice of such court order or subpoena.
b. Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work perfonned
there under or with respect to any project or property located within the City. City retains the right,
but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar
proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to
review any response to discovery requests provided by Consultant. However, City's right to review
any such response does not imply or mean the right by City to' control, direct, or rewrite said
response.
13. NOTICES. Any notices which either party may desire to give to the other party
under this Agreement must be in writing and may be given either by (I) personal service, (ii) delivery
by a reputable document delivery service, such as but not limited to, Federal Express, that provides
a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail,
postage prepaid, retum receipt requested, addressed to the address of the party as set forth below
or at any other address as that party may later designate by Notice. Notice shall be effective upon
delivery to the addresses specified below or on the third business day following deposit with the
document delivery service or United States Mail as provided above.
To City:
City of Temecula
Mailing Address:
P.O. Box 9033
Temecula, Califomia 92589-9033
To Consultant:
43200 Business Par1< Drive
Temecula, Califomia 92590
Attention: City Manager
Schlnner Engineering Corporation
11770 Bemardo Plaza Court, Suite 116
San Diego, Ca. 92128
Gamer Palenske, Engineering Manager
868-673-5846
14. ASSIGNMENT. The Consultant shall not assign the perfonnance of this
Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent ofthe
City. Upon tennination of this Agreement, Consultant's sole compensation shall be payment for
actual services performed up to, and including, the date of tennination or as may be otherwise
agreed to in writing between the City Council and the Consultant.
15. LICENSES. At all times during the tenn ofthis Agreement, Consultant shall
have in full force and effect, all licenses required of it by law for the performance of the services
described in this Agreement.
16. GOVERNING LAW. The City and Consultant understand and agree that the
laws of the State of Califomia shall govem the rights, obligations, duties and liabilities of the parties
to this Agreement and also govem the interpretation of this Agreement. Any litigation conceming this
Agreement shall take place in the municipal, superior, or federal district court with geographic
jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the
other to enforce its rights under this Agreement, the prevailing party, as detennined by the Court's
judgment, shall be entitled to reasonable attomey fees and litigation expenses for the relief granted.
17. PROHIBITED INTEREST. No officer, or employee of the CityofTemecula
shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the
Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year
thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of
the City of Temecula has any interest, whether contractual, non-contractual, financial or otherwise, in
this transaction, or in the business of the Contractor or Contractor's sub-contractors on this project.
Contractor further agrees to notify the City in the event any such interest is discovered whether or not
such interest is prohibited by law or this Agreement.
18. ENTIRE AGREEMENT. This Agreement contains the entire understanding
between the parties relating to the obligations of the parties described in this Agreement. All prior or
contemporaneous agreements, understandings, representations and statements, oral orwritlen, are
merged into this Agreement and shall be of no further force or effect. Each party is entering into this
Agreement based solely upon the representations set forth herein and upon each party's own
independent investigation of any and all facts such party deems material.
19. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons
executing this Agreement on behalf of Consultant warrants and represents that he or she has the
authority to execute this Agreement on behalf of the Consultant and has the authority to bind
Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written.
7fr;ri
Shawn D. Nelson, City Manager
Attest:
Approved As to orm:
-~
CONSULTANT
Schirmer Engineering Corporation
By:
Name:
Title:
I
"'~
Name: ..., . .
Title: _ ?-;:z/-o~
(Two Signatures of Corporate Officers Required For Corporations)
EXHIBIT A
TASKS TO BE PERFORMED
Plan Check Services
Schirmer Engineering agrees to review architectural plans for compliance with the life safety
provisions of the current edition of the Uniform Building, Fire, Mechanical and Electrical Codes,
including state amendments.
Turnaround Time
Schirmer Engineering shall provide seven days turnaround time for initial plan review. Rechecks
are given first priority and shall be completed within three working days.
Correction List Provided
Specific correction lists are prepared for each individual project and returned to the Fire
Prevention Bureau with the plans, and a transmittal form. Each correction is written in plain
language stating the item shown on the plans that are deficient and the requirement that must be
indicated on the plans to show compliance with the code.
.
EXHIBIT B
PAYMENT RATES AND SCHEDULE
PLAN REVIEW FEES
Architectural Plan Review"
$500.00
Fire Protection Systems
. 25 heads or less
· More than 25 heads
$100.00
$200.00 per riser plus
$200.00 per hydraulic calculation
Hood Duct System
$200.00
$200.00
$200.00
$300.00
Spray Paint Booths
Nitros Oxide System
Gas Suppression System
Fire Alarm Systems
. First 10,000 square feet
· Each additional 1 0,000 square feet
$180.00
$180.00 plus
$30.00 per 10,000 square feet
Monitoring / Alarm T.!. System
Tank Installation
$200.00
$200.00
.
" Special or complex occupancies, such as retail malls, high-rise buildings, or hazardous occupancies,
. will be reviewed based upon a time and material format at the billable rate of $100.00 per hour. '
PHONE -1-866-283-7122
FAX - 847-953-5390
02.-2.-~1
DATEtMMID~C" il
06/01/2003 &
THIS CERTIFICATE IS ISS 0 AS A MATTER OF INFORMATION 'I
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR !
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. I
COMPANIES AFFORDING COVERAGE
COMPANY CONTINENTAL CASUALTY COMPANY
A
COM;ANY TRANSPORTATION INSURANCE COMPANY
. '
ACORD
PRODUCE,=,
AON RISK SERVICES, INC. OF ILLINOIS
1000 N. MILWAUKEE AVENUE
GLENVIEW,IL 60025
INSURED
AON CORPORATION AND ,.
SCHIRMER ENGINEERiNG CORPORATION
200 EAST RANDOLPH
CHICAGO, IL 60601
COMPANY
C AMERICAN CASUALTY COMPANY OF READING. PA
ILLINOIS NATIONAL INSURANE COMPANY
COMPANY E: LLOYD'S OF LONDON
ISTO THAT POLICIES THE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSueD OR MAY PERTAIN, THE INSURANCE AFFORDED B Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID ClAIMS.
CO TYPE OF INSURANCE POLICY EFFEC11VE POLICY EXPIRAllON LIMITS
LTA POLICY NUMBER DATE (MMfDDlYY) DATE (MMlDDIYY)
A GENERAL LIABILITY GL268255672 06/01/2003 06/0M2006 GENERAl AGGREGATE S 2,000,000
X COMMERCIAL GENERAL LIABILITY PRODUCTS - COMP/OP AGG S 1,000,000
ClAIMS MADE 00 OCCUR PERSONAL & ADV INJURY S 1,000,000
OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE S 1,000,000
FIRE DAMAGE (Anyone fire) S 1,000,000
MED EXf' (Anyone person) S 10,000
A AUTOMOBILE LIABILITY BUA206825S705 06/01/2003 d.06/01/2006
COMBINED SINGLE LIMIT S 1,000,000
X ANY AUTO
ALL OWNED AUTOS BODILY iNJURY S
SCHEDULED AUTOS (Per person)
HIRED AUTOS BODfL Y INJURY
S
NON-OWNED AUTOS (Pefaccident)
PROPERTY DAMAGE S
GARAGE LIABILITY AUTO ONLY. EA ACCIDENT S
ANY AUTO OTHER THAN AUTO ONLY:
EACH ACCIDENT S
AGGREGATE S
D EXCESS LIABILITY BE2860392 06/01/2003 06/01/2004 EACH OCCURRENCE S 5,000,000
X UMBRELLA FORM AGGREGATE s 5,000,000
'OTHER THAN UMBRELLA FORM S
B WORKER'S COMPENSATION AND WC268255624(AZ,CO,NV,OR,WI, WY) 06/01/2003 ,. '06/01/2006
-----...----
C EMPLOYERS' LIABILITY WC26B255638 (AOS) , -"'.'-..-- ",-,- S 1,000,000
EL EACH ACCIDENT
C THE PROPRIETOR! INCL WC268255641 (CA) EL DISEASE. POLICY LIMIT S 1,000,000
PARTNERSiEXECUTIVE
OFFICERS ARE: EXCL EL DISEASE - EA EMPLOYEE S 1,000,000
OTHER
E ERRORS & OMISSIONS QA0200238 08/31/2002 08/31/2003 LIMIT: $2,000,000
DESCRIPTION OF OPERATlONSlLOCATlONSlVEHICLEs/sPEClAL ITEMS
RE: SEC PROJECT # 2001019-000. THE CITY, ITS OFFICERS, OFFiCiALS, EMPLOYEES AND VOLUNTEERS ARE ADDITIONAL INSUREDS UNDER THE
GENERAL LIABILITY.
CITY OF TEMECULA
ATTN: SUSAN JONES
P.O. BOX 9033
TEMECULA, CA 92589-9033
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
30 DAYS WRITTEN NOTICE TO THE CERTlRCATE HOLDER NAMED TO THE lEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
AU~~ED REPRESENTATIVE
~.(/.~
S:\FMPR01\BRIDGE\AON\10224227 AON0203 25S.FP5
ITEM 7
APPROVAL
CITY ATTORNEY
DIRECTOR OF FINANC~
CITY MANAGER ~ I
CITY OF TEMECULA
AGENDA REPORT
TO:
FROM:
City Manager/City Council
Herman D. Parker, Director of Community service~
DATE:
January 25, 2005
SUBJECT:
Amendment No. 3 to the License Agreement with Safe
Alternatives for Everyone (SAFE)
PREPARED BY:
Cathy McCarthy, Development Services Administrator ~
RECOMMENDATION: That the City Council approve Amendment NO.3 to the License
Agreement between the City of Temecula and Safe Alternatives for Everyone (SAF.E)
BACKGROUND: Safe Alternatives for Everyone was established in 1998 by
concerned citizens and community leaders to help families suffering from abuse and violence.
SAFE's goals are to help all children and families in the Temecula Valley live in violence-free
homes, schools and communities. SAFE works with local law enforcement agencies,
domestic violence agencies, local hospitals, schools and community organizations to help
families remove violence from their lives and deal with the effects that violence has had on each
family member's well being. Rather than deal with the individuals involvement in a violent act,
SAFE works in a case management capacity with the entire family to ensure all family
members utilize existing community services to "help families help themselves". The SAF.E
program provides family case management, referral and resource support, public education and
family assessment.
The license agreement between the City and SAFE provides office facilities to the SAFE
staff at the Temecula Community Center (TCC) located at 28816 Pujol Street. SAFE
services and client needs are increasing along with the growth of the community. The proposed
amendment would allow the placement of a temporary modular unit in the TCC parking lot. This
would provide additional space for administrative personnel and counseling services. It is
envisioned that the modular would be needed until the TCC expansion project is completed,
which is included in the approved Capital Improvement Program (CIP). The amendment will
also extend the term of the license agreement from June 30, 2006 to June 30, 2007.
This partnership between the City of Temecula and SAFE expands the human services
offered through the City and enhances our overall ability to meet the needs within the
community.
FISCAL IMPACT:
None
ATTACHMENTS: Amendment No. 3 to the License Agreement with Safe
Alternatives for Everyone (SAFE)
R:\McCarthC\Agenda Reports\SAF,E. License Agreement Amendment No_ 3.doc
AMENDMENT NO. 3 TO LICENSE AGREEMENT
BETWEEN CITY OF TEMECULA AND SAFE
ALTERNATIVES FOR EVERYONE (S.A.F.E) FOR
USE OF REAL PROPERTY
THIS AMENDMENT NO.3 is made and entered into as of January 25, 2005 by
and between the City of Temecula, a municipal corporation ("City") and Safe
Alternatives for Everyone (S.A.F.E.), a California non-profit corporation ("Licensee").
In consideration of the mutual promises and covenants contained herein, and for other
good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties hereto agree as follows:
1. This Amendment is made with respect to the following facts and purposes which
each of the parties agrees to be true and correct:
a. On August 27, 2002, the City and Licensee entered into that
certain "License Agreement Between the City of Temecula and
Safe Alternatives for Everyone (S.A.F.E.) For Use of Real
Property." The Agreement provides for the use of a portion of the
Temecu1a Community Center for office space for the Licensee.
b. On February 11,2003, the City and Licensee entered into that
certain ;;Amendment No.1 to License Agreement Between the
City of Temecula and Safe Alternatives for Everyone (S.A.F.E.)
For Use of Real Property."
c. On May 25, 2004, the City and Licensee entered into that certain
;;Amendment No. 2 to License Agreement Between the City of
Temecula and Safe Alternatives for Everyone (S.A.F.E.) For Use
of Real Property."
d. The Original License Agreement dated August 27, 2002 as
amended by Amendment No.1 and Amendment No.2, shall be
known collective1y as the ;;Agreement."
e. The parties now desire to amend the Agreement again in order to
provide for the installation of a temporary modular building for use
by Licensee as office space and extend the term of the Agreement.
2. Section 2 ofthe Agreement is amended to read as follows:
;;2. Right to Use Portion of Communitv Center. City hereby
grants a license to Licensee to use that portion of the Community
Center described on Exhibit A, attached hereto and incorporated
806966.1 January 18, 2005
-1-
herein, for the Licensee's offices ("Office Space"), subject to the
terms and conditions of this Agreement. The City shall have the
Office Space keyed separately from the remainder of the
Community Center. The City shall have the right to use the
conference room, which is a part of the Office Space so long as its
use does not interfere with the use of the Office Space by the
Lessee. In addition, the Licensee shall have the right to install a
temporary modular building on the site of the Community Center
at the location shown on Exhibit B, attached hereto and
incorporated herein, subject to the terms of this Agreement. The
temporary modular building shall not exceed a width of twelve feet
(12'), a length of sixty feet (60'), and a height of twelve feet (12')
and, for the purposes of this Agreement, shall be considered a part
of the Office Space. Licensee shall obtain all applicable permits
and approvals from the City of Temecu1a and nothing in this
Agreement shall be construed as approval of any such permits.
Licensee shall be responsible for all costs of the temporary
modular building and its installation and shall defend, indemnify
and hold the City harmless, pursuant to Section 5, from any liens
which may attach to the Community Center site arising from the
temporary modular building."
3. Section 3 of the License Agreement is amended to read as follows:
"3. Term of License to Use Office Space. License shall
have the right to use the Office Space pursuant to this Agreement
from the August 27, 2002 until June 30, 2007. Either party may
terminate this Agreement for any reason by providing a sixty (60)
day written notice of termination to the other party."
4. Except as otherwise set forth in this Second Amendment, all other terms
of the Loan Agreement and the Promissory Note remain in full force and effect.
/ II /
1111
806966.1 January 18,2005
-2-
IN WITNESS WHEREOF, this Amendment No.3 has been executed on behalf
of the parties as of the date first written above.
SAFE ALTERNATIVES
FOR EVERYONE (S.A.F.E.)
a California non-profit corporation
By:
Name:
Title:
By:
Name:
Title:
[Signatures of two corporate officers
required. ]
806966.1 January 18, 2005
CITY OF TEMECULA, a municipal
corporation
Attest:
Jeff Comerchero
Mayor
Susan W. Jones, CMC
City Clerk
Approved as to form:
-3-
Peter M. Thorson
City Attorney
EXHIBIT B
LOCATION OF TEMPORARY MODULAR BUILDING
.",
806966.1 January 18,2005
-4-
ITEM 8
APPROVAL
CITY ATTORNEY ~
DIRECTOR OF FIt'; ~CE
CITY MANAGER / f,]J. .
]
CITY OF TEMECULA
AGENDA REPORT
FROM:
City Man~ity Council
Grant ~es, Director of Human Resources
January 19, 2005
TO:
DATE:
SUBJECT:
2005 Workers' Compensation Coverage Annual Renewal
RECOMMENDATION: That the City Council select American Home Assurance Company (a
member of the American Intemational Group Companies) as the City's Employee Workers'
Compensation Insurance Carrier for Plan Year 2005, which begins on February 1, 2005, for an
annual premium amount of $567,980.
BACKGROUND: Workers' Compensation Insurance in California continues to recover, both in the
areas of availability and cost to the insurance buyer. Because of legislation, passed in 2004,
carriers, who were severely affected by past "open rating" market competition and increased claim
costs are becoming increasingly interested in writing this line of coverage
The City's insurance broker, Mike Bush of Brown & Brown, Inc./CaISurance, requested 15 market
quotes and looked into workers' compensation pools. In addition, he worked with 4 carriers exploring
the possibility of the City becoming self-insured. Mr. Bush was requested to explore all of these
areas in an effort to ensure that the market carriers knew that the City was serious about obtaining
the best coverage at the lowest rate.
All market carriers were contacted with nine providing quotations or indications. The quote from the
American Home Assurance Company (AIG) was the most economical of the bids. Their proposal
represents a 3.8% premium increase over 2004 and is reflective of a 22.78% increase due to payroll
and a 15.48% decrease in their combined rates and the City's experience modification. The City's
experience modification decreased from 75% last year to 74% this year (using the claim information
gathered from the 2001,2002, and 2003 contract years). The American Home Assurance premium
quote for the 2005 Workers' Compensation Plan Year (2/01/05 - 1/31/06) is approximately
$567,980. This quote is $40,760 below the quote provided this year by the incumbent State
Compensation Insurance Fund and is a $104,017 savings under the premium developed using last
year's rates and modification and this year's estimated payroll. As a point of historical perspective,
the City's workers' compensation premium was $547,318 last year.
Self-insurance proposals, were obtained offering Self-insured retentions ranging from a low of
$500,000 to a high of $1,000,000. The risk of retaining liability at this level for each and every loss,
without availability of a stop loss feature, especially in view of a major catastrophe, does not appear
prudent at this time.
Based on the above listed quote, City staff recommends the City's workers' compensation coverage
be placed with American Home Assurance Company (AIG), for the 2005 Plan Year. The AIG quote
reflects the estimated amount for the contract year and may be higher or lower depending on actual
audited payroll. Staff believes the quote reflects the best that can be expected for the 2005 contract
year. Our Loss Prevention Program will remain under the leadership of the City's Safety Committee,
which has done an outstanding job as evident by our experience rating of 74%, which means that
the City's loss experience is 26% better than comparable municipal employers.
FISCAL IMPACT: No additional appropriation is requested at this time. Staff will be reviewing each
department budget and if additional appropriations are required, the request will be included in the
mid-year budget.
JAN-19-2005 WED 03:00 PM
FAX NO,
p, 01/25
-................................
II.
INSURA C
Brown & Brown, Inc./CaISurarlce
FAX TRANSMITTAL
DATE 8[ TIHE:1/19/05 2:44 PH
Total No. of Pages Induding Cover: 25
TO: Grant Yates FROM: Mike Bush
COMPANY: City of Temecula FAX NO.: (714) 939-1654
FAX NO.: ~ 694-6499 PHONE NO.: (714) 939-7453
.:rSI EMAIL: mbush@bbsocal.com
Re: Worker's Compensation Renewal Proposal
Renewal Period: 2-1-05/06
Dear Grant,
Enclosed please find our renewal proposal for Worker's Compensation effective 2-1-05.
As we discussed, we approached 15 markets, including the incumbent carrier,State
Compensation Insurance Fund. In addition, we received various proposals flcom 4
carriers who provide excess worker's compensation coverage over self-insured
retentions.
The American Home Assurance Company proposal appears to be best. It includes an
average rate decrease of 15.48% under last year, inclusive of modification (reduced
from 75% last year to 74% this year),
The quote also, as you know, contemplates a 22.78% premium increase due to
increased payroll for next year. This increase, combined with the rate reduction, makes
up a final premium increase of 3.8% over last year. $547,318 - 2004 vs. $567,980-
2005. Premium using 2004 rates and modification and 2005 estimated payroll would
be $671,997 (savings over $100,000 from last year's rates).
Please note that American Home will require 20% down and 9 stipulated payments for
the balance of the premium (no monthly audits). Accountina should accrue for thc~ final
audit. which will be done after exoiration. Also. volunteer oavroll will be picked IUP on
final audit at a rate eaual to the minimum waae for that class of business. Let's discuss
the need to keep accurate records of volunteer oavroll (The State Fund is! also
requesting the exact procedure this year.)
Please review the proposal and let me know if you have any questions.
Best regards.
Brown & Brown ofCalifomia, Inc., California Insurance Ucense OB02587
500 N. State COllege Blvd., Orange, CA 92668 . P.O. Box 6989, Orange, CA 92863 . 714-923-1880 or 800-228.7975 . 714--9:lIJ-1854 Fax
JAN-19-2005 WED 03:00 PM
FAX NO,
p, 02/25
,... ""'(
'.'1 Brown at Brown, Inc.
lNSI)RA.t!'['J:~
PROPOSAL OF
WORI<ERS' COMPENSATIONr
INSURANCE
for
CITY OF TEMECULA
Coverage Inception Date:
02..01..05
Presented by:
Michael Bush
Sr. Vice President
January 19, 2005
California Insurance I.jI:~ense 0802587
500 N, Stete College Blvd" Suite 1300
Orange, CA 92868
P.O. Box Be89
Orange, CA 92863
714/92~1850
800/228.7975
714/93\),1554 Fax
JAN-19-2005 WED 03:00 PM
FAX NO,
p, 03/25
INTRODUCTION TO BROWN & BROWN, INC.
-
Brown & Brown of California, Inc., is a full service insurance brokerage. Specializing in
Municipal and Commercial Property, Casualty and Workers' Compensation Insurance
and Risk Management Services, Brown & Brown of Califomia, Inc. represents YOl), our
Clients. We are currently ranked as the 6th largest broker in the country. .
Our philosophy is client oriented. We strive to provide our customers. with
comprehensive programs to properly confront their exposures to loss, through:
. Insurance contracts with the best available companies, with the best aV61ilable
conditions, at the lowest possible cost.
. Risk Management techniques to transfer, reduce and control exposures andl their
cost.
Our final goal is to reduce the ultimate net cost of risk for our clients and to provide
services in a professional manner.
You are professionals in your field as we are professionals in ours. By using Br,6wn &
Brown of California, Inc. to assist in developing and maintaining your insurance pmgram
you will free up your resources and add to the expertise needed for maximum effic;iency
and economy.
mb019(fw-Tem&CUlaWC..doc 2 (01/05)
JAN-19-2005 WED 03:00 PM
FAX NO,
p, 04/25
SERVICE TEAM
-
Account Executive:
Mike Bush
Senior Vice President
Direct Line: (714) 939-74153
Car Phone: (714) 342-21:;42
Home Phone: (714) 998-74179
Fax Line: (714) 939-1Ei54
Account Coordinator:
Edee Mariselli
Direct Line: (714) 923-1868
Fax Line: (714) 939-1654
Call Our Toll Free "800" Number
1-800-228-7975
mb01Sdw. Tt$ITIOOUl8 wC.aoc a (01105)
JAN-19-2005 WED 03:00 PM
FAX NO.
p, OS/25
WORI<ERS' COMPENSATION
EXPERIENCE MODIFICATION
-
Your experience modification for the current year 2005, February 1'st is
74%, Down from 75% in 2004.
THIS MODIFICATION WAS DEVELOPED BY THE CALIFORNIA WOR~[ERS'
COMPENSATION INSURANCE RATING BUREAU BASED UPON YOUR INDIVII)UAL
CLAIMS EXPERIENCE FOR THE FOLLOWING YEARS:
2003
2002
2001
mb01Gdw-TemeculaWC.doo 4 (01105)
JAN-19-2005 WED 03:00 PM
FAX NO.
MARKETS APPROACHED BY
BROWN & BROWN, INC.
American International Group Companies
(AIG) American Home Assurance
Quotation Provided
State Compensation Insurance Fund
Quotation Provided
Everest Insurance Company
Quoted $602,000
Republic Indemnity Company
Quoted $693,912
Travelers Insurance Company
Indicated $725,000+
American International Group Companies -
(AIG) Granite State
Declined
Argonaut Insurance Company
Declined
Chubb Group of Insurance Companies
Declined
Clarendon Insurance Company
Declined
Crum & Forster Insurance Company
Declined
Fireman's Fund Insurance Company
Declined
Fremont Employers Insurance Company
Declined
Hartford Insurance Companies
Declined
Insurance Company of the West
Declined
Zenith Insurance Company
Declined
rn/:i01&<fw. "fefTHICl.lla we,dOC 5 (01'05)
p, 06/25
-
JAN-19-2005 WED 03:00 PM
FAX NO,
p, 07/25
List of Carriers Approached orovidina Excess Workers' Compensation over Self-In!~ured
Retention:
. Ace American Insurance Company
. Insurance Corporation of Hanover
. Midwest Employers Casualty Company
. Continental - CNA Insurance Company
Partial list of Carriers No Lonaer Writino Workers' Compensation in California:
. Great States Insurance Company (Liquidation)
. HIH America Comp And Liability Insurance Company (Liquidation)
. Reliance Insurance Company (Liquidation)
. Credit General Insurance Company (Liquidation)
. Golden Eagle Insurance Company (Discontinued Writing)
mb019dW. Tamacula we.doc e (01/06)
JAN-19-2005 WED 03:00 PM
FAX NO,
p, 08/25
AREAS OF MAJOR CONCERN
-
(ADDRESSED BY BROWN lit BROWN, INC. AND COMPENSATION CARRIER)
1. Safety Committee
A. Carrier Loss Control Support
B. Film Library Available
C. Attendance by CalSurance
2. Written Safety Program (Review and Update)
3. Reserve Reviews (Frequency Discuss)
4, Claims Record Keeping
A. Ease of Reporting
B. Exchange of Information
5. Accident Investigation
fT1)01!ksw - 'I'emecula we.doc 7 (01/05)
JAN-19-2005 WED 03:00 PM
FAX NO,
p, 09/25
AMERICAN HOME ASSURANCE COMPANY
I. Best's Rating and Financial Size:
A++: XV; Admitted
(A Member of American International Group, Inc.)
n. Location:
Costa Mesa, CA
III. Strong Points:
. Loss Prevention
. California Workers' Compensation Specialty Company
. Largest Insurance Company in the U.S.
IV. Review Services
Per Areas of Major Concern Section
mbO'9dw - TeoMl!lCula wc.tjcx: 8 (01/05)
JAN-19-2005 WED 03:01 PM
FAX NO,
p, 10/25
STATE COMPENSATION INSURANCE FUND
. 1.
Best's Rating and Financial Size:
NR-4; Admitted
II,
Location:
Santa Ana, CA
III.
Strong Points:
. Loss Prevention
. California Workers' Compensation Specialty Company
. Largest Writer of Workers' Compensation in California
IV.
Review Services
Per Areas of Major Concem Section
mb019Qw-'tem&Cl.llaWC.doc 9 (01105)
JAN-19-2005 WED 03:01 PM
FAX NO,
p, 11/25
CURRENT PROGRAM
r, I I
JAN-19-2005 WED 03:01 PM
FAX NO,
P. 12/25
CURRENT PROGRAM AT 2004 PAYROLL ESTIMAlfE
STATE COMPENSATION INSURANCE FUND
>---
Policy Period:
Estimated Annual Premium:
Type of Policy:
02-01-04 to 02-01-05
$547,318 plus State Mandated Fees ($13.676)
One Year - Participating Plan
Classification Code 2004 Payroll Rate Premium
Municipal (non-manual) 9410 $5,628,923 13.49 $759,342
Municipal (all other) 9420 $728,356 24.57 178,9~~7
Clerical 8810 $3,780,011 2.24 84,6:r2
Subtotal: $1,022,gi71
Estimated Modification: x .~r5
Modified Premium: $767,2:28
Premium Modifier (including Estimated Premium Discount Factor): x .713:37
Estimated Total Premium: $547,3'18
California Admin. & Fraud Assessment: + 2,7:30
California CIGA Fee: + 10,946
2004 Rates
Code Without Modification With Modification 75%
9410
9420
8810
9.62
17.53
1.60
7.22
13.15
1.20
1Jt)Q19dW-TemeculaWC.dOc:: 11 (01105)
JAN-19-2005 WED 03:01 PM
FAX NO.
p, 13/25
CURRENT PROGRAM AT 2005 PAYROLL ESTIMA'rE
STATE COMPENSATION INSURANC~ FUND
....--
Policy Period:
Estimated Annual Premium:
Type of Policy:
02-01-04 to 02-01-05
$671,997 plus State Mandated Fees ($'16,792)
One Year - Participating Plan
Classification Code 2005 Payroll Rate Premil~m
Municipal (non-manual) 9410 $7,027,946 13.49 $948,0'rO
Municipal (all other) 9420 $870,849 24.57 213,9158
Clerical 8810 $4,194,966 2.24 93,9157
Total: $12,093,761 Subtotal: $1,256,(i05
Estimated Modification: x :r5
Modified Premium: $942,0104
Premium Modifier (including Estimated Premium Discount Factor): x .71337
Estimated Total Premium: $671 ,9!~7
California Admin. & Fraud Assessment: + 3,3:52
California CIGA Fee: + 13,4-40
2004 Rates
Code Without Modification With Modifioa~on 76%
9410
9420
8810
9.62
17.53
1.60
7.22
13.15
1.20
mIl019dw. TlIlT1tu;;ul;l WC.1fo.; 12 (01105)
JAN-19-2005 WED 03:01 PM
, ,
FAX NO,
p, 14/25
PROPOSALS
JAN-19-2005 WED 03:01 PM
FAX NO,
P. 15/25
PROPOSAL
AMERICAN HOME ASSURANCE COMPANY
---
Policy Period:
Estimated Annual Premium:
Type of Policy:
02-01-05 to 02-01-06
$567,980 plus State Mandated Fees ($14,915)
One Year - Participating Plan
Classification Code 2005 Payroll Rate Premil~m
Municipal (non-manual) 9410 $6,990,653 9.21 $643,8:39
Municipal (all other) 9420 $870,849 17.24 150,1:34
Clerical 8810 $4,197,966 1.69 70,9.~6
Subtotal: $864,9~ 9
Estimated Modification: x :74
Modified Premium: $640,040
Premium Modifier (including Terrorism & Est. Premium Discount Factor): x .88716
Expense Constant: + 1150
Estimated Total Premium: $567,9;80
(Approx.) California Admin. & Fraud Assessment: + 3,5:55
California CIGA Fee: + 11,3160
PAYMENT TERMS: 10% Down, Monthly Installments or Audits (Discuss)
Code
9410
9420
8810
2005 Rates
Without Modification With Modification
74%
2004 Rates
Without Modification With Modifi,i:ation
75%.'
8.17
15,29
1.50
6.05
11.32
1.11
9.62
17.53
1.60
7.22'
13.11>
1.20\
Note: 2005 premium increase due to Payroll up 22.78% over 2004
2005 Rates and Modification down 15.48% (average) under 2004
2005 Premium up 3.8% over 2004
mb019dw.TClI'1'lOQ.jI~WC.l:\QI; 14 (01~)
JAN-19-2005 WED 03:01 PM
FAX NO,
p, 16/25
PROPOSAL
STATE COMPENSATION INSURANCE FUND
-
Policy P9riod:
Estimated Annual Premium:
Type of Policy:
02-01-05 to 02-01-06
$608,740 plus State Mandated Fees ($'15,985)
One Year - Participating Plan
Classification Code 2005 Payroll Rate Premium
Municipal (non-manual) 9410 $7,027,946 10,57 $742,8!54
Municipal (all other) 9420 $870,849 19.78 172,2!54
Clerical 8810 $4,194,966 1.94 81 ,31~2
Total: $12,093.761 Subtotal: $996,4!~0
Estimated Modification: x .H
Modified Premium: $737,41~3
Premium Modifier (including Estimated Premium Discount Factor): x .82552
Estimated Total Premium: $608,7.tO
(Approx.) California Admin. & Fraud Assessment: + 3,810
California CIGA Fee: + 12,1'75
PAYMENT TERMS; 10% Down, Monthly Installments or Audits (Discuss)
Code
9410
9420
8810
2005 Rates
Without Modification With Modification
74%
2004 Rates
Withoul Modification With Modifi,~aUon
75%
8.73
16.33
1.60
6.46
12.08
1.18
9.62
17.53
1.60
7.22
13.11i
1.20;
Note; 2005 premium increase due to Payroll up 22.78% over 2004
2005 Rates and Modification down 9.41% (average) under 2004
2005 Premium up 11.2% over 2004
mbQ19dW-Tem&ClJlaWC.doc 15 (01105)
JAN-19-2005 WED 03:01 PM
FAX NO,
I
CITY OF TEMECULA
Brown & Brown of California, Inc.
CLIENT SERVICE AGREEMENT CHECKLIST
January 19,2005
I, Management Services
A. Organization of Insurance Files
B. Establishment of Insurance
Review Meetings
Monthly Q Quarterly 0 Semi-Annual Q
C. Preparation of Bid Specification
for Bidding of Insurance Program
D. Preparation of Insurance
Summary for Auditors
E. Self-Insurance Analysis
F. Summary of Insurance
G. Profit Center Cost Breakdowns
II. Workers' Compensation Services
A. Review of Rating Classifications.
B. Review of Previous Losses
C. Analyze Causes of Losses
D. Audit of Experience Modification
Worksheet
IN>019dW. 'r'emecula we.doc 16 (01105)
CURRENTLY
RECEIVING
p, 17/25
I
DESIRED ·
JAN-19-2005 WED 03:01 PM
E, Computation of Experience
Modification Three Months in
Advance of Renewal
F. Major Review of All Losses Prior
to Dividend Computation
G. Major Review of All Losses Prior
to Submission to California
Inspection Rating Bureau Rate
Modification
H. Review of Insurance Company
Audit Procedures and Client
Payroll Records
III. Loss Prevention Services
A. Operation Survey
1, Unsafe Conditions
2. Unsafe Practices
3. Accident Investigation
4. On-Site Inspections
8, Special Hazard Surveys
1. Machine Guarding
2. Noise Control
3. Industrial Hygiene
4. Fire & Explosion Analysis
5. Product Control
JTt>01Sctw. TOl1'OC\llil WC.rJiX 17 (01lM)
FAX NO,
CURRENTLY
RECEIVING
p, 18/25
DESIRED
JAN-19-2005 WED 03:01 PM
FAX NO,
p, 19/25
mI;101~w.TMlOQlIolWC.dlX' 18 (01105)
J;"J{,.rm t,,'lvl1 mM[\l\I.IJI1U In" I n....,IoI"T
WORIUItS' COMPENSAnON INSURANCI! RATING BURIAU
01_
1lCPII.1INC1 ,"flNO_
JAN-19-2005 WED 03:02 PM
FAX NO.
MM~. 10, LVV~
l'lDAm t 1
CJ:'l'X' OJ' 'rDlECOLA (A COlU')
P 0 EOX 9033, ~CULA ~ 92589
ISSUED
2/26/04
:.
p, 20/25
" :1
3 26 01 60-R
2 1 04
FRANCISCO
1610767 :3 .
stlPil.RSEm!:S JlATntG ISSUED 12/11/03
CI.Aii
""'" 'Ill
.....YIIOlL 'Ill
l\l.YROi.~ lR
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:".;r
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m-ldI-lol
389863
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~~
.~' :10000155101 '1' i' 00 3415 2961 10000204301 or I' 00 5811 4082
.,( 10000250501 or :r 00 11659 5624 10000314901 X 5' 00 3811 3173
':i'.
~:':t 1.0000:n 7201 N !' 00 12634 5791 10000332101. N J' 00 51077 79:15
10000358001 '1' F 00 3678 3100 10000431401 M :r 00 11921 2571*
t 10010017901 X l' 00 2889 2629
UNDER $2001 00 !l098 05098
.. , 1010479 N001 10S47 UtO SJ?196721 T F 01 6li07 4370
SP198448 N I' 01 12099 5701 SP199142 NO 01 9870 5266
t YP3921518 X F 01 2766 25451
UNDD $2001 01 3SSG 3584
1086867 T J' 02 2746 2536 112241'13 N002 1!l208 6163
11506511 X J' 02 120 120* 1160951 '1' :&' 02 2879 2423
1.239739 N002 24136 6977
UNDER 92001 02 2944 2944
"
""'lllCU. 'III
8810
9410
9420
3290377
4616291
7Sl12057
2&22455
4354126
55U87
2816204
3686933
401869
.47
2.96
5.29
I ~~~~~I
"-S'l~ION
RATING PIICC1DUU
.......(1)) ~-
90977 8562
I ~~ .,~;621
~: DECQG:tNE
Thl$ ...pe~eIICe raIIftll wo"'*"ool Po ptodu..<l by lSC:IF """" Oft <lata p/OYIG'" by I~ WClRB 10 ~
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40556 .21
374658 .24
92512 .21
8617
89918
19428
I ~~9[~
101'Al.f8l
387415
516288 I
TOl'Al.11Il
I040220QAO
G~tLJ
JAN-19-2005 WED 03:02 PM
FAX NO.
P. 21/25
v.
-- ... - "" L NO, 757 p,
WORKERS' COMPENSATION INSURANCE RATING BUREAU
o. UllJOll_
REJlATE f .,j ElCl'~ IlATIHO fORM PAGE 1 OF 1
CJ:'l'Y' OF TEJldECOLA (A CORP) rssOED.3 26 01 60-J
p 0 SOX 9033, ~COLA CA 92599
12/16/02 2 lOS-
.
*9410 MUNIC:I:1"AL, S~ OR I'UBLIC EMl?LOn:ES
*9420 ALI. OTSml MUNICIPAL OR l'tlBLIC EMPLOYUS
:rnANCISCO
1610767 .2
SUPE.RSEI>ES RATING IS~JUED 6/27/0~
'"-NOT Plil/'S:tCALLY SURVEYED ~ :EIORE1lI1
Q.\SI
C<lOlI Y1l 0 PAY1lOtL va - 0 0 PAYIIO\L.". 9 AAvROu YR
I!XPECIiI) TT-'-
PAY1IOIL lO$$ &An; RlCPi'CT~ lOSSES 11A'I'1O DPECIIl>l.OSSES
sno
9410
9420
2S22455
4354126
555687
2516204
3686933
401869
2360723
3363451
340934
.4:3
2.44
4,91
33107 .23
279270 ,25
63756 ..21
7615
tS956S
13389
. III 0 ldJ.(o)
2845 OJ.
;;1f Q.o\IM NUMIER -- a.AIM I'>IJM8Bl
..;'~ 20493896 '1' Ii' 99 9746 5238
'I~
',. UNtlllR $2001 99 2896 2896
f,\;'. 10000155101 'J! Ii' 00 3415 2951 10000204301 '1' l!' 00 58;11 4082
.(-
..... 10000250501 '1' Ii' 00 11659 5624 10000314901 X F 00 38'02 3168
;1: 10000317201 N l!' 00 12634 5791 10000332101 N 0 00 559.15 7999
10000359001 or F 00 3678 3100 10000431401 K :r 00 12035 2588'
10010017901 X F 00 2889 2629
tlNOER $2001 00 S098 5098
t 1010479 N001 9032 5070 51"196721 '1' F 01 6607 4370
81"198448 N 0 01 12833 5775 51"199'142 N001 15089 6148
'Y1'::l92198 X F 01 2329 2247
UNDER $2001 0:1. 330"1 3304
.
':
"
*-stJaROGA'l'tON
~1lA'INGPROCmuRE ..
~ """"'0>/ .........
78078 8968
;/1 ~~3sl ...~681
~: Cr..i:RICl'tL ERROR
~-J
(el -l..'-(h/
100394
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,. ~DC115
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(1-W)"tIl
193501
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312673
3841011
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JAN-19-2005 WED 03:02 PM
p, 22/25
FAX NO,
JAN. Ii. LUUL b: ~;rM
~\"lr Mt'l\I\C,lllHi I r\f\ I
WO.~ COMPEMAnON ~ U11NG tUUAU
..~
~1.UlNIJ'aIM EArll
1 CI 1
3 21f 0.. fO-R
C:n' OJ' '1DIE=r.A CA. CXUU')
l' 0 ~ tou I mGIcu:A Cll. ~21189
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.SUO J\L%o O!1'JlBR 1<<llIJ:c::rPAt. CIa JlUBL%C: BNP!.Oi'lIBa
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1~<30/01 2 1 02
DS QIl'IIS'1'llI :rNS J'tnID
i--NO'.L' b:(S:tQU,Y stIRWmP BY BtJRZAU
~~~
'i.uo._ 2.5101107 1
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-.......1
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2516204 2350723 20"1301
J68ts33 33634'1 27301811
4018&t 340954 ~2621!
I
I
I
Sll10
5UO
9420
.40
1.St
6,02
278115 .2!
1.4853 .27
l!i43~5 .24
&39B
491110
1544&
;j~'J
.~!.
. '.'
P.s"~
..,
. tlHC8 .2001 : lI8 :1.272 :1.272
. 20"SS896 !r l' 59 5180B 5207
'loy~." ~ $2001 $I' 28D .aSQl
10000155:10:1. !l' F 00 3411 295:1. 100002U30:z. . :' r 00 533& 3S1I3
... ~Oo0025050:z. 'Z' .. 00 U363 UU lD0003149D1 . X ~ DO 315851 310<<
j :z.00003:1.7201 11' 0 00 22023- 6&28 10000332101 MOOD 72495 8207
10aOll.3il8001 ! }' 00 3.18 3100 1110004314C2. N C 00 23710 6P4P
100100:1.'1901 X J' 00 2SS9 ,uas
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,
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urING fa.... _.... i09'1" U7437 .5'7673
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II
, 5'/6'73 !)2S6 .29 31832 14$'142 2Ha03 o 1:l:l.:!IOCtll(
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dolO:) 3WJ.S
WI:I~e16 2002'6 .~r .
JAN-19-2005 WED 03:02 PM
FAX NO.
p, 23/25
WORJ(IU', COMPENSATION 1~lUi.ftg"lUlll"'" .""...~
. Of'~ ."
~ u.11NO rQUl PAGE 1. OIF
.
-- ...,
1
CtTY OF Te~ECUL' MU~IC
~o BUSINESS PAR~ DR, TSMECULA 9zsaQ
. .0 MUNtctPA~, STATe OR PUBLIC EMPLOYiES
.9~ZO ALL OTHER MU~!e!PAL OR PUBLIC E~PLOYEES
Issueo
a/l0/00
3 26 Ot-6o-R
2 1. Q1.
EXPLORER INSURANce COMPANY
Iell GR.OUP
...-
HOME OFFTC;
""""'-
wso 1701217
_-NOT PHYS!C'LLY SURYEYED BY 8UREA~
Cl.ASS 99 ,... 'fllCl.l.1 n. 98 ~"'TllCII. ! Tl 97 ~"'YlCU.ln ~.YIlcJ ~.:..~ I 1.,-1 -- I
c;CClf 'rIl ~EP LCSSES tJ,TlC EII'<l;:BlICS3S
6S101 Z36C7Z3! z077nol 1796948 .391 Z43161.!7 6565
9410 3Jh~4'1 2730188 254 Zl.40 1."a 1278101 .%9 35767
9420 340934 32621.5 ..01991 4.70 50250 .Z6 13n65
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1469S9 ~6Z37.. 5 5.ftl 7
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2QZ'lZ051 T F 97 2346! 2259 203101&1. N F CHI 3(,48 30S3
UNDER. $2001 CHI 7263 7%63
UNOER Hool I 9a, 1272 LZn
20493896 T' F 99 a1l3 413Jl. 199!
UNOF.R. $2001 2750 2'750
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FAX NO.
p, 24/25
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JAN-19-2005 WED 03:02 PM
FAX NO.
WORKERS' COMPENSATION INSURANCE RATING BUREAU
OIl CM1IO....
ISSUO:O
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ITEM 9
APPROVAL
CITY ATTORNEY
FINANCE OIREC OR
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT'
TO:
FROM:
City Manager/City Council R 0 /1~ ^
John Meyer, Redevelopment Director~V \
DATE:
January 25, 2005
SUBJECT:
First Amendment to Professional Services Agreement with Haz Mat Trans Inc. for
the demolition of improvements on City owned property in Old Town
RECOMMENDATION: That the City Council approve a First Amendment to Professional
Services Agreement in the Amount of $8,712.00 for the demolition of improvements on City
owned property.
DISCUSSION: On November 9, 2004, the City Council approved a Professional Services
Agreement with Haz Mat Trans Inc. for the demolition of improvements on City owned property in
Old Town in the amount of $66,400. Haz Mat Trans, Inc. has removed the pumps at the above
reference properties and the depths of the wells have been determined incurring additional
requirements from the County. As a result, the original estimated fee has been revised for the
abandonment of these walls.
FISCAL IMPACT: Adequate funds are currently available in Account Number 21 0-199-130-
5700, for this purpose.
Attachment: First Amendment to the Professional Services Agreement
R:IOldtownlOT ACQIOTOemos1110.doc
FIRST AMENDMENT TO AGREEMENT
BETWEEN CITY OF TEMECULA REDEVELOPMENT AGENCY AND
HAZ MAT TRANS INC.
ASBESTOS/LEAD SURVEYS
THIS FIRST AMENDMENT is made and entered into as of January 25, 2005 by and
between the City of Temecula, a municipal corporation ("City") and HazMat Trans Inc.
("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the
parties agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
A. On November 9, 2004, the City and Consultant entered into that certain
agreement entitled "City of Temecula Agreement for Consultant Services ("Agreement") in the
amount of $66,400.00.
B, The parties now desire to increase the payment for services in the
amount of $11 ,462.00 and amend the Agreement as set forth in this Amendment.
2. Section 4. Pavment of the Agreement is hereby amended to read as follows:
The City agrees to pay Consultant monthly, in accordance with the payment rates and
schedules and terms set forth in Exhibit B for services described in Section B of Exhibit
A, attached hereto and incorporated herein by this reference as though set forth in full.
The first amendment amount shall not exceed Eight Thousand Seven Hundred Twelve
Dollars and 00/100 ($8,712.00) for additional asbestos services for a total contract
amount, of Seventy Five Thousand One Hundred Twelve Dollars and 00/100
($75,112.00)
3. Except for the changes specifically set forth herein, all other terms and conditions
of the Agreement shall remain in full force and effect.
R:\Agreements\hazmattransincagreementamend 1 demo.doc 1
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written,
CITY OF TEMECULA
BY:
Shawn D, Nelson, City Manager
ATTEST:
BY:
Susan W. Jones, CMC, City Clerk
Approved As to Form:
BY:
Peter M, Thorson, City Attorney
CONSULTANT:
Haz Mat Trans Inc.
Po. Box 5129
San Bernardino, CA 92412
PHONE (909) 889-5607
FAX# (909) 884-8966
BY:
NAME:
TITLE:
BY:
NAME:
TITLE:
R:/purchasinglagreements.all/win harveston.amend l.fieldman 2002
2
(Two Signatures Required For Corporations)
ATTACHMENT A
Attached hereto and incorporated herein is the additional scope of work and associated cost as
provided by the Consultant.
R:/purchasinglagreements.all/win harveston.amend l.fieldman 2002
3
01/10/2005 23:31
9098848965
HAZMAT:TRANS
PAGE 02
HIIZ MIlT
rans INC.
P.O. BOll 5129. San Bernardino, CA 92412. (909) B89.5607 . Fall: (909) 884-8966
D.O. H.S. #01 IS. Industrial Wa,ne Removal. EP^ !fCAT 0600 12800
December 6, 2004
Don Hillberg
City of TemecuJa
43200 Business ParK Drive
Temecula, CA 92589-9033
RE: WELL ABONDONMENTS
28674 MERCEDES STREET - 73'
41871 THIRD STREET -125'
TEMECULA, CALIFORNIA
Dear Mr, Hillberg:
Haz Mat Trans, Inc. has removed the pumps at the above referenced properties and the
depths of the wells have been determined. The following is a revised estimate (see
. letter dated October 11, 2004) for the abandonment of these wells.
Fax: (909) 693-3903
Phase III - Well Abandonment's
Mobilization and demobilization of drill rig
Well abandonment's - 198' @ $ 44.00 per ft.
(2) Two Destruction Permits (Riverside County)
Dispose of Debris
Total- Well Abandonment'.
$ 1,100.00
$ 8,712.00
$ 800.00
$ 850.00
$ 11,462.00
An additional J 8,712.00 will be required for the abandonment of these wells.
If you have any further questions or require additional information please contact me at
(909) 754-4234.
..
DATE:
TO:
MEETING OF:
AGENDA
ITEM NUMBER:
SUBJECT:
MINUTE ACTION OF THE CITY COUNCIL OF THE
CITY OF TEMECUlA, CALIFORNIA
November 10, 2004
John Meyer, Director of Housing & Redevelopment
November 9, 2004
Item No.8
Professional Services Aareement with Haz Mat Trans Inc. for the
demolition of imorovements on City-owned orooertv in Old Town
The motion was made by Mayor Pro Tem Comerchero, seconded by Councilmember Stone, to
approve staff recommendation.
RECOMMENDATION:
8.1 Approve a Professional Services Agreement in the amount of $66,400 for the
demolition of improvements on City-owned properly.
The motion carried by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCILMEMBERS: Comerchero, Stone, Washington, Naggar
4
o
COUNCILMEMBERS: None
COUNCILMEMBERS: Roberts
COUNCILMEMBERS: None
1
o
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W, Jones, CMC, City Clerk of the City of Temecula, Califomia, DO HEREBY
CERTIFY, under penalty of perjury, the foregoing to be the official action taken by the City
Council at the above meeting.
IN WITNESS WHEREOF, I have hereunto set my hand and seal this 10th day of November,
2004.
[SEAL)
APPROVAL
CITY ATTORNEY
FINANCE DIRECTOR_
CITY MANAGER
CITY. OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: John Meyer, Redevelopment Director
DATE: November 9,2004
SUBJECT: Professional Services Agreement with Haz Mat Trans Inc. for the demolition of
improvements on City owned property in Old Town
RECOMMENDATION: That the City Council approves a Professional Services Agreement in
the Amount of $66,400 for the demolition of improvements on City owned property.
DISCUSSION: Earlier this year, the City concluded land acquisitions in Old Town generally
located along the east side of Mercedes Street from Main Street to 2nd Street. The City is currently
negotiating a contract with an Architectural firm to master plan a Civic Center on this property.
In addition to the historical Escallier House and barn, these properties contain several older
residential structures and dilapidated out-buildings and related landscaping, There are several
trees, including two oaks that will not be cleared as part of this project.
,
Based on a competitive bid process, staff has selected to use Haz Mat Trans Inc. to demolish the
non-historical structures and most of the trees and landscaping. A scope of work is included in the
attached Agreement.
FISCAL IMPACT: Adequate funds are currently available in Account Number 21 0-199-130-
5700, "Land" for this purpose,
R:IOldlownIOTACQIOTOemos1110.doc
ReqMstr '
1210212004 9:16:16AM
Requisition Master Report
CITY OF TEMECULA
Page: J
Document #:
Requisition #:
Description:
Requestor:
Requested for:
Apprvl Queue:
Current Aprv:
PO Type:
Blanket expo
Contact:
Text Code:
Department:
8853 Date: 12/0212004
07114
PSA AGREEMENT WITH HAZ MAT TRANS INC.
SYERS, KATHERINE
SYERS, KATHERINE
rda Group: syersk
BROWN, PASCALE Lvi: 1 Prevo
reg Conflnnlng: N PO #:
SLlmlt - PO:
Year:
2005
Combine: N
SYERS, KATHERINE
Tran:
Restock: N
Phone: (909) 694-6412
Type
Item Code
S
Tax cd: Comm cd:
PROFESSIONAL SERVICES FOR THE
OEMOLlTION OF IMPROVEMENTS ON CITY
OWNEO PROPERTY
1099 box:
o FA? N
Amount
66,400,00
Account(s)
Account Title
Acct'lo
Amount
E 210,199.130.5700
LAND- OLD TOWN PARKING
100,00
66,400.00
RFQ: N
Vendor: 006250
Selected: Y
Order from:
Pay to:
FOB Point:
Desired:
Bill to: tern
Ship to: city1
Ship-via:
Instructs:
Encumber: Y
HAZ MAT TRANS INC
Required:
ATTN: ACCOUNTS PAYABLE P,O. BOX 9033 TEMECULA, CA 92589-9033
CITY HALL 43200 BUSINESS PARK DRIVE TEMECULA, CA 92590
Total:
66,400.00
Requlsition'ApproiiB.I History
No action taken on this requisition yet.
Date
Su
I
Purchasing Mgr Review - II
Finance Dir Review: Over $1,000
City Manager Approval - Over $5,000
Page: 7
MINUTE ACTION OF THE CITY COUNCIL OF THE
CITY OF TEMECULA, CALIFORNIA
DATE:
November 10, 2004
TO:
John Meyer, Director of Housing & Redevelopment
November 9, 2004
MEETING OF:
AGENDA
ITEM NUMBER:
Item No.8
SUBJECT:
Professional Services Aareement with Haz Mat Trans Inc. for the
demolition of imorovements on Citv-owned orooertv in Old Town
The motion was made by Mayor Pro Tem Comerchero, seconded by Councilmember Slone, to
approve staff recommendation,
RECOMMENDATION:
8.1 Approve a Professional Services Agreement in the amount of $66,400 for the
demolition of improvements on City-owned property,
The motion carried by the following vote:
AYES:
NOES:
4
COUNCILMEMBERS: Comerchero, Stone, Washington, Naggar
o
COUNCILMEMBERS: None
ABSENT:
1
COUNCILMEMBERS: Roberts
ABSTAIN:
o
COUNCILMEMBERS: None
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W, Jones, CMC, City Clerk of the City of Temecula, California, DO HEREBY
CERTIFY, under penalty of perjury, the foregoing to be the official action taken by the City
Council at the above meeting.
IN WITNESS WHEREOF, I have hereunto set my hand and seal this 10th day of November,
2004.
LJ
[SEAL]
ITEM 1 0
APPROVAL
CITY ATTORNEY
DIRECTOR OF FINANCE
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
William G, Hughes, Director of Public Works/City Engineer
DATE:
January 25, 2005
SUBJECT:
Approval of Plans and Specifications for the Temecula Public Library, Project
No. PWOO-07, and Authorization to Solicit Construction Bids
PREPARED BY:
Amer Attar, Principal Engineer
Brian Guillot, Assistant Engineer
RECOMMENDATION:
1, That the City Council approve the following list of construction firms, as pre-qualified
contractors eligible to submit bids for the Temecula Public Library project:
Soltek Pacific
San Diego, CA
Straub Construction, Inc.
Bonsall, CA
C.W. Driver Inc
Pasadena, CA
Taisei Construction Corp.
Cypress, CA
R.J, Daum
Garden Grove, CA
FTR International Inc.
Irvine, CA
Howard S. Wright Construction Co,
Irvine, CA 92606
Mallcraft Inc.
Altadena, CA
The O.K, Earl Corporation
Pasadena, CA 91101
C,E, Wylie Construction Inc,
San Diego, CA
Bernards Bros, Inc,
San Fernando, CA
Erickson-Hall Construction Co.
Escondido, CA
Perera Construction and Design Inc.
Ontario, CA
Douglas E. Barnhart Inc.
San Diego, CA
EDGE Development Inc.
Temecula, CA
Wood cliff Corporation
Los Angeles, CA
Tovey/Shultz Construction Inc.
Lake Elsinore, CA
W.o. Gott Construction Co,
Upland, CA
2. That the City Council approve the Construction Plans and Specifications and authorize the
Department of Public Works to solicit construction bids from the pre-qualified contractors for
the Temecula Public Library project, Project No. PWOO-07,
1
R:\AGENDA REPORTS\2005\012505\PWQQ-07 Appove P$&E,DOC
BACKGROUND: On December 14,1999, the City Council awarded a professional services
contract to LPA, Incorporated of Irvine, California, to provide architectural design services for the
Temecula Public Library project. During the intervening time period, the City along with the
consultant, the County of Riverside, and the T emecula Valley Unified School District worked
together to modify the design and programming elements in order to obtain grant funding for the
project from the State of California. California State Library's Office of Library Construction awarded
a grant in the amount of $8,552,414,00 for Cycle Two funding of the Library Bond Act of 2000
program enabling the project to proceed,
The project consists of the construction of a 34,000 square foot steel frame building with a clerestory
central hallway on a four (4) acre unimproved site along Pauba Road. The foundation will partially sit
on cast in drilled hole (CIDH) concrete pilings due to the projects hillside location, The public area of
the library will consist of a community room, a children's room with a story time room, a reference
library, book stacks, a heritage room, five study rooms, a technology homework room, a kitchen, and
public restroom facilities. There will also be office space, a lounge, and restrooms for the support
staff. The site work consists of the construction of all wet and dry utilities, site drainage systems,
erosion control, and retaining walls on CIDH pilings, site walkways, furnishings, and landscaping.
There is also a parking lot with 133 parking spaces that includes an arbor covered walkway, a front
courtyard, and an inspiration garden,
The Pauba Road Improvements, Project No. PWOO-09 will have to be completed in conjunction
with this project in order to provide the water line necessary to serve the Library site, as well as
provide other street improvements to enhance access to the Library. This project will be
presented to City Council in February and it is anticipated that construction will be completed
prior to the Library project.
Because of the size and complexity of the project, it was determined by staff to pre-qualify
contractors for bidding that have recent proven experience in the construction of facilities of this
type. The Public Works Department invited contractors to submit their qualifications in response to
a formal Request for Qualifications (RFQ) with a final filing date of October 27, 2004. Twenty-one
(21) contractors responded to the RFQ for which eighteen (18) have been pre-qualified as listed
above in the recommendation.
The Construction Plans and Specifications have been completed and the project is ready to be
advertised for bids. All Contract Documents are available for review in the Department of Public
Works, The Architect's Construction Estimate for the project is $9,800,000,00.
FISCAL IMPACT: The Temecula Public Library, Project No. PWOO-07, is funded through
Development Impact Fees, reimbursements from Riverside County and the Friends of the Library,
State Library Grant Funds, and Capital Project Reserves. Fiscal impacts at this time are limited to
the costs associated with advertising and preparing the bidding documents.
ATTACHMENTS:
1. Location Map
2. Project Description
2
R:\AGENDA REPORT$\2005\012505\PWOQ-07 Appove PS&E.DQC
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ITEM 11
APPROVAL
CITY ATTORNEY
FINANCE DIRECTOR
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
TO:
FROM:
City Council/City Manager
i\J.AWilliam G. Hughes, Director of Public Works/City Engineer
January 25, 2005
DATE:
SUBJECT:
Summary Vacation of an existing forty foot (40') access opening fronting on
Ynez Road between North Plaza Drive and Park Plaza Lane at the common
property line of Parcels 5 and 6 of Parcel Map No. 23496 and Acceptance of
two new access openings,
PREPARED BY:
Ron Parks, Deputy Director of Public Works
Steve Charette, Associate Engineer
RECOMMENDATION:
That the City Council:
1, ADOPT a resolution entitled:
RESOLUTION NO. 05-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULASUMMARIL YVACATING AN EXISTING FORTY FOOT
(40') ACCESS OPENING EXCEPTION TO RESTRICTED
ABUTTERS RIGHTS FOR PARCELS 5 AND 6 OF PARCEL MAP
NO. 23496 LOCATED ON YNEZ ROAD BETWEEN NORTH PLAZA
DRIVE AND PARK PLAZA LANE
2. APPROVE the new locations of two forty foot (40') access openings in substantially the
location shown on the attachment to this Staff Report and authorize the City Engineer to
approve the specific locations which will create the new access openings. The Owner shall
prepare an agreement which will quitclaim their existing access rights. The document is
subject to the approval of the City Engineer and City Attorney prior to the recordation of the
document.
BACKGROUND:
A forty foot (40') joint use access opening between Parcels 5 and 6 fronting on Ynez Road Avenue
was offered for dedication and accepted by the public as shown on Parcel Map No. 23496, recorded
on December 21, 1990, in the Office of the County Recorder of Riverside County.
On August 20,2004 four Lot Line Adjustments within Parcel Map No, 23496 were recorded with the
County Recorder's Office (Document Nos. 2004-0660740, 2004-0660745, 2004-0660749 and 2004-
0660754). The lot line adjustments included adjusting the lot line locations of Parcels 4, 5, 6 and 7
of said Tract with the resulting new Parcels identified as Parcels F, G, H, and I, respectively. The
owners of Parcels F, G, H and I are requesting that the City vacate the existing forty foot (40') joint
.1. R:\AGENDA REPORTS\2005\030B05\TM23496.YnezRd Vacation.doc
access opening along Ynez Road in conjunction with a dedication of two alternate access openings.
The two joint openings are for joint use at Parcels F and G, and at Parcels H and I. The two new
joint access openings were agreed upon as part of the Development Agreement between the City
and the owner to accommodate the anticipated driveway access needs of the proposed dealerships,
The City Council should approve the new locations of the access openings and authorize the City
Engineer to approve the specific locations which will create the new access openings, The Owner
shall prepare an agreement which will quitclaim their existing access rights. The document is
subject to the approval of the City Engineer and City Attorney prior to recordation of the document.
FISCAL IMPACT:
None,
ATTACHMENTS:
1. Resolution No, 05-_ with Exhibits "A"
-2- R:\AGENDA REPORTSI2005\030805\TM23496.YnezRd Vacation.doc
RESOLUTION NO. 05-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA SUMMARILY VACATING AN EXISTING FORTY
FOOT (40') ACCESS OPENING EXCEPTION TO
RESTRICTED ABUTTERS RIGHTS FOR PARCELS 5 AND 6
OF PARCEL MAP NO. 23496 LOCATED ON YNEZ ROAD
BETWEEN NORTH PLAZA DRIVE AND PARK PLAZA LANE
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS
FOLLOWS:
Section 1. The City Council of the City ofT emecula does hereby find, determine and declare
as follows:
a. The "Owner's Statement" of Parcel Map 23496 provides for the dedication of certain
properly within the boundary of the Parcel Map for street and public utility purposes (known
as "Ynez Road").
b. The Owner's Statement further provides that the Owner will have no rights of access to
Ynez Road, except for the general right of travel, and specifically excepts therefrom "two
adjacent twenty foot openings, one each, for Parcels 5 and 6". The legal description of said
Access Opening for Parcels 5 and 6 is set forth on Exhibit A, attached hereto and
incorporated herein by this reference.
c, The Owners of Parcel 5 and 6 of Parcel Map 23496 (hereinafter "Owner") now desires
to vacate the existing Access Opening for Parcels 5 and 6 of said map by creating two new
forty foot (40') foot joint access openings at Parcels F and G and at Parcels H and I,
respectively.
d. The City desires to effectuate the intention of the Owner by vacating the Joint Access
Opening for Parcels 5 and 6 and accept the relocated access openings for Parcels 5 and 6.
e. Streets and Highways Code Section 8333 provides the authority for the City Council to
summarily vacate an access easement if the easement has been superseded by relocation
and there are no other public facilities located within the easement.
f. The Access Opening for Parcels 5 and 6 contains no public facilities and said access
easements are no longer necessary because the access opening will be relocated to
another portion of Parcel Map 23496 as a condition of this vacation.
Section 2. The joint Access Opening for Parcel 5 and 6, as legally described on ExhibitA, is
hereby vacated and shall no longer constitute an easement or right of way or other interest in real
properly of the City of Temecula and shall revert to the Owner. This vacation is subject to the
condition, and this Resolution shall not be recorded, until such time as the City Engineer has
accepted and approved a document to be recorded concurrently with this Resolution relocating the
Access Opening for Parcels 5 and 6 to alternate locations on Parcel Map No, 23496 as shown on
LLA and as approved by separate action of the City Council.
Section 3. The City Clerk shall certify the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Temecula on the
25rd day of January, 2005.
-1-
R:\AGENDA REPORTS\2005lO30B05\TM23496.YnezRd Vacation.doc
Jeff Comerchero, Mayor
ATTEST:
Susan W.Jones, CMC, City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W, Jones, CMC, City Clerk of the City of Temecula, California, do hereby certify that
Resolution No, 2004- was duly and regularly adopted by the City Council of the City of
Temecula at a regular meeting thereof held on the 28th day of September 2004, by the following
vote:
AYES:
NOES:
ABSENT:
o
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
o
o
Susan W, Jones, CMC, City Clerk
.2-
R:\AGENDA REPORTS\2005\030805\TM23496.YnezRd Vacation.doc
EXHIBIT "A" TO RESOLUTION NO. 05-_
Summarily vacate an existing forty foot (40') access opening on
Ynez Road between North Plaza Drive and Park Plaza Lane,
subject to the approval of an alternate access to Parcels 5 and 6
Parcel Map No. 23496.
A 40 foot access opening in the westerly right of way line of Ynez Road as shown on Parcel Map No.
23496, said map on file in Book 168 of Parcel Maps, pages 44 through 45, inclusive, in the office of
the County Recorder, County of Riverside, State of California, described as follows:
Those portions of Parcels 5 and 6, dedicated to the Public as Abutter's Rights of
Access, abutting Ynez Road as shown on saide Parcel Map 23496.
-3-
r:\agdrpt\96\0123~effersn.vac
DESCRIPTION OF NEW ACCESS OPENINGS
-5-
R:\AGENDA REPORTSI2005\030805\TM23496.YnezRd Vacation.doc
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D-INOICATES PROPOSED 40' WIDE DRIVEWAY LOCATION
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PLANNING . DESIGN . CONSTRUCTION
27555 YNEZ ROAD, SUITE 400
TEMECULA, CAUFOANIA 92591-4679
951.676.8042. FAX. 951.676.7240 . www.ABF.com
DECEMBER 17, 2004
CONSULTING
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ITEM 12
APPROVAL a~._
CITY ATTORNEY ~.
DIRECTOR OF FINANCE
CITY MANAGER t.';li)
CITY OF TEMECULA
AGENDA REPORT
FROM:
f'ty Manager/City Council
f).l+villiam G. Hughes, Director of Public Works/City Engineer
January 25, 2005
TO:
DATE:
SUBJECT:
Tract Map No. 31276 located within the Harveston Specific Plan
PREPARED BY: ~onald J. Parks, Deputy Director of Public Works
Kendra Hannah, Assistant Engineer
RECOMMENDATION:
That the City Council approve:
1) Tract Map No. 31276 in conformance with the Conditions of Approval
2) Subdivision Improvement Agreement and accept the Faithful Performance and
Labor and Materials Bonds as security for the agreement and
3) Subdivision Monument Agreement and accept the Monument Bond as security
for the agreement.
BACKGROUND: Tract Map No, 31276 is a sixty (60) lot subdivision located north of
Harveston lake at the south corner of Harveston Drive and Newport Road, located within the
Harveston Specific Plan.
On May 5,2004, the City ofTemecula Planning Commission approved Tentative Tract Map 31276,
with the appropriate Conditions of Approval.
The Developer, Greystone Homes, Inc., A Delaware Corporation has met all of the Conditions of
Approval. This final map is in conformance with the approved tentative tract map. The approval of a
final subdivision map, which substantially complies with the approved tentative map, is a mandatory
ministerial act under State law.
FISCAL IMPACT: None
ATTACHMENTS:
1. Development Fee Checklist
2. Fees & Securities Report for Tract Map No. 31276
3. Project Vicinity Map
4, Tract Map No. 31276
R:\AGENDA REPORTS\2005\012505\TM 31276.doc
CITY OF TEMECULA
DEVELOPMENT FEE CHECKLIST
CASE NO. TM 31276
Staff reviewed the following fees relative to their applicability to this project.
FEE
CONDITIONS OF APPROVAL
Flood Control (ADP)
Paid. This fee is due prior to issuance of a
grading permit.
Development Impact Fee
Not Paid. This fee will be collected prior to
issuance of building permits.
2
R:IAGENOA REPORTS\2005\012505\TM 31276.doc
0 .
CITY OF TEMECULA ENGINEERING DEPARTMENT
FEES AND SECURITIES REPORT
TRACT MAP NO. 31276
DATE: Januarv25,2005
IMPROVEMENTS FAITHFUL PERFORMANCE MATERIAL & LABOR SECURITY
SECURITY
Street and Drainage $ 207,000.00 $ 103,500.00
Water $ 186,000.00 $ 93,000,00
Sewer $ 166,500.00 $ 83,250,00
TOTAL $ 537,250.00 $ 268,625,00
Monumentation $ 23,750.00 -
DEVELOPMENT FEES
RCFCD (ADP) Fee $ Paid
Development Impact Fee $ *TBD
SERVICE FEES
Planning Fee $ 561,00
Fire Fee $ 205,00
TCSD Fee $ 975.00
Plan Check Fee $ 5206.00
Monument Inspection Fee $ 1187.50
Fees Paid to Date $ 8134.50
Balance of Fees Due $ 0.00
"'To Be Determined
3
R:\AGENDA REPORTS\2005\012505\TM 31276.doc
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ITEM 13
APPROVAL
CITY ATTORNEY
DIRECTOR OF FINANC
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: ()J -v\villiam G. Hughes, Director of Public Works/City Engineer
DATE: January 25, 2005
SUBJECT: Substitute Agreements and Bonds for Public Improvements in Tract Nos.
31503,31503-1,31503-2,31503-3 (Located within the Harveston Specific
Plan)
PREPARED BY: tflRonald J, Parks, Deputy Director of Public Works
).CSteve Charette, Associate Engineer
RECOMMENDATION:
That the City Council:
1. ACCEPT substitute Subdivision Improvement Agreements and Subdivision Faithful
Performance and Labor and Materials Bonds as security for improvements and labor
and materials for Tract Map Nos. 31503,31503-1,31503-2,31503-3.
2, ACCEPT substitute Subdivision Monument Agreements and Subdivision Monument
Bonds as security for monumentation for Tract Map Nos, 31503, 31503-1, 31503-2,
31503-3,
4. AUTHORIZE the release of the existing Faithful Performance, Labor & Materials, and
Monumentation Bonds for Tract Map Nos. 31503, 31503-1, 31503-2, 31503-3,
5, DIRECT the City Clerk to so advise the developer and surety.
BACKGROUND: On January 27, 2004, the City Council approved Tract Map Nos.
31503, 31503-1, 31503-2, 31503-3, and entered into Subdivision Improvement Agreements with
Harveston LLC, A Delaware Limited Liability Company, by Lennar Homes of California. The
original subdivider has recently sold the project to Meritage Homes of California, Inc. Meritage
Homes has submitted substitute bonds and agreements, The following lists existing securities
and agreements secured by Lennar Homes and posted by Travelers Casualty and Surety
Company of America to be released:
Tract 31053
Faithful Performance Bond No. 1042 30597 in the amount of $444,000 to cover street,
drainage, sewer, and water improvements,
Labor and Materials Bond No. 1042 30597 in the amount of $222,000 to secure labor
and materials.
R:\AGENDA REPORTSI2005\012505\TM31503.Bond Substitution. DOC
Monumentation Bond No, 1042 30598 in the amount of $31,800 to secure
monumentation.
Tract 31053-1
Faithful Performance Bond No. 1042 30599 in the amount of $325,500 to cover street,
drainage, sewer, and water improvements,
Labor and Materials Bond No. 1042 30599 in the amount of $162,760 to secure labor
and materials,
Monumentation Bond No, 1042 30600 in the amount of $17,850 to secure
monumentation,
Tract 31053-2
Faithful Performance Bond No. 104230601 in the amount of $237,500 to cover street,
drainage, sewer, and water improvements.
Labor and Materials Bond No, 1042 30601 in the amount of $118,750 to secure labor
and materials.
Monumentation Bond No. 1042 30602 in the amount of $18,000 to secure
monumentation,
Tract 31053-3
Faithful Performance Bond No, 104230603 in the amount of $413,000 to cover street,
drainage, sewer, and water improvements,
Labor and Materials Bond No, 1042 30603 in the amount of $206,500 to secure labor
and materials,
Monumentation Bond No, 1042 30604 in the amount of $18,000 to secure
monumentation.
Accompanying the agreements submitted by the new owner are the following substitute bonds
posted by Arch Insurance Company as follows:
Tract 31053
Faithful Performance Bond No. SU5012197 in the amount of $444,000.
Labor and Materials Bond No, SU5012197 in the amount of $222,000.
Monumentation Bond No. SU5012201 in the amount of $31,800.
Tract 31053-1
Faithful Performance Bond No. SU5012198 in the amount of $325,500.
Labor and Materials Bond No, SU5012198 in the amount of $162,750.
Monumentation Bond No. SU5012202 in the amount of $17,850.
2
R:\AGENOA REPORTS\2005\012505\TM31503.Bond Substitution.OOC
Tract 31053-2
Faithful Performance Bond No. SU5012199 in the amount of $237,500.
Labor and Materials Bond No, SU5012199 in the amount of $118,750,
Monumentation Bond No. SU5012203 in the amount of $18,000,
Tract 31053-3
Faithful Performance Bond No. SU5012200 in the amount of $413,000.
Labor and Materials Bond No. SU5012200 in the amount of $206,500.
Monumentation Bond No, SU5012204 in the amount of $18,000.
FISCAL IMPACT: None
ATTACHMENTS:
1, Project Vicinity Map
2. Index Map for Tract Map Nos. 31053, 31053-1, 31053-2, 31053-3
3, TM31053 Substitute Subdivision Improvement Agreement (on file)
4, Substitute Subdivision Monument Agreement (on file)
5. Substitute Subdivision Faithful Performance Bond (on file)
6. Substitute Subdivision Labor and Material Bond (on file)
7. Substitute Subdivision Monumentation Bond (on file)
8. TM31053-1 Substitute Subdivision Improvement Agreement (on file)
9. Substitute Subdivision Monument Agreement (on file)
10, Substitute Subdivision Faithful Performance Bond (on file)
11, Substitute Subdivision Labor and Material Bond (on file)
12, Substitute Subdivision Monumentation Bond (on file)
13. TM31 053-2 Substitute Subdivision Improvement Agreement (on file)
14. Substitute Subdivision Monument Agreement (on file)
15, Substitute Subdivision Faithful Performance Bond (on file)
16. Substitute Subdivision Labor and Material Bond (on file)
17. Substitute Subdivision Monumentation Bond (on file)
18, TM31053-3 Substitute Subdivision Improvement Agreement (on file)
19, Substitute Subdivision Monument Agreement (on file)
20, Substitute Subdivision Faithful Performance Bond (on file)
21. Substitute Subdivision Labor and Material Bond (on file)
22. Substitute Subdivision Monumentation Bond (on file)
3
R:\AGENDA REPORTS\2005\012505\TM31503.Bond Substitution.DOC
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909.676.8042 . FAX 909.676.7240 . www.RBF.com
. . .
CONSULTING
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JOB NO,
JANUARY 14, 2004
15100669
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TRACT NO. 31053
TRACT NO. 31053-3
TRACT NO. 31053-2
TRACT NO. 31053-1
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909.676.8042 . FAX 909.876.7240 . www.ABF.com
SCALE
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JOB NO,
15100669
ITEM 14
APPROVAL fJAh r"
CITY ATTORNEY
DIRECTOROF FINANC~ r p
CITY MANAGER . 0' .)
r
CITY OF TEMECULA
AGENDA REPORT
DATE:
City Manager/City Council
~~ William G. Hughes, Director of Public Works/City Engineer
January 25, 2005
TO:
FROM:
SUBJECT:
First Amendments to Fiscal Year 2004-2005 Annual Citywide Routine
Maintenance Contract
PREPARED BY:
Bradley A. Buron, Maintenance Superintendent
RECOMMENDATION:
That the City Council:
1. Approve the First Amendment to the Fiscal Year 2004-2005 Annual Citywide Routine
Maintenance Contract with Walter K. Becker (dba, Becker Engineering) for an amount of
$150,000.00 and authorize the Mayor to execute the amendment.
2, Approve First Amendment to the Fiscal Year 2004-2005 Annual Citywide Routine
Maintenance Contract with Monteleone Contractors, Inc. for an amount of $150,000.00 and
authorize the Mayor to execute the amendment.
BACKGROUND: On June 22, 2004 the City Council approved the Fiscal Year 2004-2005
Annual Citywide Routine Maintenance Contract with Walter K. Becker (Becker Engineering) in the
amount of $200,000.00 and Monteleone Contractors, Inc. in the amount of $1 00,000.00 to provide
citywide routine maintenance and construction work throughout the City. This work generally ranges
in costs from over $1,000 to under $25,000 and involves miscellaneous repairs to drainage areas,
sidewalks, curbs, gutters, and storm drains to include excavation and emergency response during
the rainy season.
This First Amendment to these contracts is necessary due to an increase in the number of large
maintenance repair projects, and the heavy rainfall the City has experienced in the last few months.
This increase to the original contracts will allow staff to respond to emergency work in an
expeditious manner during adverse weather conditions without jeopardizing administrative
requirements, It is important to understand that the not to exceed amounts of $150,000.00 does not
necessarily mean it will be spent but rather is a ceiling to operate on an as needed basis.
Although we also have other contractors available under contract, some of the types of services
provided by others are limited and Becker Engineering and Monteleone Contractors, Inc. have been
the most consistently available and responsive. The additional contractors on contract are
specialized in different area's of construction and do not perform the same job tasks or emergency
response excavation and repairs as Becker Engineering or Monteleone Contractors, Inc. This has
resulted in Becker Engineering and Monteleone Contractors, Inc. contracts being exhausted sooner.
R:\Agenda Reports\2005\0125\Maintenance Contracts Amend 1
The First Amendment in the amount of $150,000,00 requested for Becker Engineering and the
original contract for a total contract amount of $350,000.00.
The First Amendment in the amount of $150,000.00 to Monteleone Contractors Inc, and the original
contract for a total contract amount of $250,000,00.
FISCAL IMPACT: Adequate funds have been budgeted in the FY2004-05 Budgetforthe Public
Works Maintenance Division, Routine Street Maintenance and Drainage Facility Maintenance for
Becker Engineering original contract amount of $200,000.00 plus the First Amendment amount of
$150,000,00 for a total contract amount of $350,000.00 and for Monteloene Contractors, Inc.
original contract amount of $1 00,000.00 plus the First Amendment amount of $150,000.00 for a total
contract amount of $250,000.00.
ATTACHMENT:
1. Amendment NO.1
2, Agenda Report June 24, 2003
2
R:\Agenda Reports\2005\01 25\Maintenance Contracts Amend 1
FIRST AMENDMENT TO
FISCAL YEAR 2004-2005
ANNUAL CITYWIDE MAINTENANCE CONTRACT
BETWEEN CITY OF TEMECULA AND
BECKER ENGINEERING
THIS FIRST AMENDMENT is made and entered into as of January 25, 2005 by and
between the City of Temecula, a municipal corporation ("City") and BECKER ENGINEERING
("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties
agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
A. On June 22, 2004 the City and Contractor entered into that certain agreement
entitled "City of Temecula Agreement in the amount of $200,000.00 for Fiscal Year 2004-2005
Citywide Routine Maintenance" ("Contract").
B. The parties now desire to amend the Agreement as set forth in this First
Amendment for an amount not to exceed One Hundred Fifty Thousand Dollars and No Cents
($150,000.00) for additional Fiscal Year 2004-2005 Citywide Routine Maintenance,
2. Section 3 of the Agreement is hereby amended to read as follows:
a. Contractor shall be compensated for actual work performed on the basis of
the labor and equipment rates set forth in Exhibit "B", Labor and Equipment Rates,
attached hereto and incorporated herein as though set forth in full, the cost of
materials approved by the Director pursuant to the procedures set forth in Exhibit "A".
The First Amendment amount shall not exceed One Hundred Fifty Thousand
Dollars and No Cents ($150,000.00) for additional Fiscal Year 2004-2005 Citywide
Maintenance. The maximum amount of payment under this Agreement shall not
exceed the total contract amount of Three Hundred Fifty Thousand Dollars and
No Cents ($350,000.00) unless a higher amount is approved by the City Council by
amendment to this Agreement.
3. Except for the changes specifically set forth herein, all other terms and conditions of
the Agreement shall remain in full force and effect.
1
R:lMAlNTAINlWKORDERS\CONfRACT MASTERS\2004-2005\BECKER 04-05 AMEND 1.DOC
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written,
CITY OF TEMECULA
Jeff Comerchero, Mayor
ATTEST:
Susan W, Jones, CMC, City Clerk
Approved As to Form:
Peter M. Thorson, City Attorney
CONTRACTOR
BECKER ENGINEERING
P,O, Box 890365
Temecula, CA 92589-0365
(951) 731-3991
Walter K. Becker, Owner
2
R:\MAINTAINlWKORDERS\CONTRACf MASTERS\2004-20051BECKER 04-05 AMEND I.DOC
FIRST AMENDMENT TO
FISCAL YEAR 2004-2005
ANNUAL CITYWIDE MAINTENANCE CONTRACT
BETWEEN CITY OF TEMECULA AND
MONTELEONE CONTRACTORS, INC.
THIS FIRST AMENDMENT is made and entered into as of January 25, 2005 by and
between the City of Temecula, a municipal corporation ("City") and MONTELEONE
CONTRACTORS, INC. ("Contractor"). In consideration of the mutual covenants and conditions set
forth herein, the parties agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
A. On June 22, 2004 the City and Contractor entered into that certain agreement
entitled "City of Temecula Agreement in the amount of One Hundred Thousand Dollars and No
Cents ($100,000.00) for Fiscal Year 2004-2005 Citywide Routine Maintenance" ("Contract").
B. The parties now desire to amend the Agreement as set forth in this First
Amendment for an amount not to exceed One Hundred Fifty Thousand Dollars and No Cents
($150,000.00) for additional Fiscal Year 2004-2005 Citywide Routine Maintenance.
2. Section 3 of the Agreement is hereby amended to read as follows:
a, Contractor shall be compensated for actual work performed on the basis of
the labor and equipment rates set forth in Exhibit "B", Labor and Equipment Rates,
attached hereto and incorporated herein as though set forth in full, the cost of
materials approved by the Director pursuant to the procedures set forth in Exhibit "A",
The First Amendment amount shall not exceed One Hundred Fifty Thousand
Dollars and No Cents ($150,000.00) for additional Fiscal Year 2004-2005 Citywide
Maintenance. The maximum amount of payment under this Agreement shall not
exceed the total contract amount ofTwo Hundred Fifty Thousand Dollars and No
Cents ($250,000.00) unless a higher amount is approved by the City Council by
amendment to this Agreement.
3. Except for the changes specifically set forth herein, all other terms and conditions of
the Agreement shall remain in full force and effect.
1
R:IMAINTAlN\WKORDERS\CONTRACI MASTERS\2004-2005\MONJELEONE 04-05 AMEND I.Doe
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written.
CITY OF TEMECULA
Jeff Comerchero, Mayor
ATTEST:
Susan W, Jones, CMC, City Clerk
Approved As to Form:
Peter M, Thorson, City Attorney
CONTRACTOR
MONTELEONE CONTRACTORS, INC.
35245 Briggs Rd.
Murrieta, CA 92563
(951) 538-6537
Ryan Monteleone
2
R:IMAINFAINIWKORDERS\CONTRACJ MASTERS12004-2005\MONFELEONE 04-05 AMEND l.Doe
ITEM 15
APPROVAL
CITY ATTORNEY
DIRECTOROF FINAN
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: W William G, Hughes, Director of Public Works/City Engineer
DATE: January 25, 2005
SUBJECT: First Amendment to Professional Landscape Plan Check and Inspection
Services Agreement for Fiscal Year 2004-2005
PREPARED BY:
Beryl Yasinosky, Management Analyst
RECOMMENDATION: That the City Council approve the First Amendment to the annual
professional services agreement for Fiscal Year 2004-2005 with PELA for landscape plan check and
inspection services in the amount of $25,000,00 and authorize the Mayor to execute the agreement
BACKGROUND: On June 22, 2005 the City Council approved the agreement with PELA in the
amount of $25,000,00 to provide the Public Works Department CIP Division landscape plan check
and inspection services to insure landscape improvements are constructed as part of the City's
Capital Improvement Program and are designed and constructed to City standards,
The First Amendment to the PELA agreement is necessary due to an increase in landscape plan
check and inspection services needed for on going CIP construction projects. In order to avoid any
lapse or delays in the these plan check and inspection services, the Public Works Department CIP
Division is requesting approval of this First Amendment to continue the professional services
agreement with PELA for an additional amount of $25,000,00 for Fiscal Year 2004-2005.
Landscape plan check and inspection services will continue to be provided on an hourly basis,
which is consistent with the accounting system for CIP projects. Funding for these services is
available within each respective CIP project budget.
FISCAL IMPACT: Adequate funds have been allocated from the corresponding Capital
Improvement Project Budgets for the contract amount of $25,000.00 plus the First Amendment
amount of $25,000.00 for a total contract amount of $50,000.00. The consultant will submit a cost
proposal for each service request. Once a scope of service and schedule of fees are negotiated,
funds are allocated from the corresponding project budget. Only approved CIP projects will utilize
the services under this agreement, unless directed otherwise by the City Manager or City Council.
ATTACHMENT:
First Amendment to Contract
R:\Agenda Reports\2005\012505\PELA Amend 1
FIRST AMENDMENT TO
ANNUAL FISCAL YEAR 2004-2005 AGREEMENT
PROFESSIONAL LANDSCAPE PLAN CHECK & INSPECTION
SERVICES
BETWEEN CITY OF TEMECULA AND
PELA
THIS FIRST AMENDMENT is made and entered into as of January 25, 2005 by and
between the City of Temecula, a municipal corporation ("City") and PELA ("Consultant") for
Professional Landscape Plan Check and Inspection Services, In consideration of the mutual
covenants and conditions set forth herein, the parties agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
A. On June 22, 2004 the City and Consultant entered into that certain
agreement entitled "City ofTemecula Agreement" in the amount of Twenty Five Thousand Dollars
and No Cents ($25,000.00) for Professional Landscape Plan Check and Inspection Services for
Fiscal Year 2004-2005" ("Contract").
B. The parties now desire to amend the Agreement as set forth in this First
Amendment for an amount not to exceed Twenty Five Thousand Dollars and No Cents
($25,000.00) for additional Fiscal Year 2004-2005 Landscape Plan Check and Inspection Services,
2. Section 5 Payment of the Agreement is hereby amended to read as follows:
a. The City agrees to pay Consultant monthly, in accordance with the payment
rates and schedules and terms set forth in Exhibit B for services described in
Section B of Exhibit A, attached hereto and incorporated herein by this
reference as set forth in full. The First Amendment amount shall not exceed
Twenty Five Thousand Dollars and No Cents ($25,000.00) for additional
Fiscal Year 2004-2005 Landscape Plan Check and Inspection Services for a
total contract amount of Fifty Thousand Dollars and No Cents
($50.000.00),
3. Except for the changes specifically set forth herein, all other terms and conditions of
the Agreement shall remain in full force and effect.
1
R:I.AGREEMENTS\MASTERSIANNUAL MASTER\2fXJ4-2005 ANNUAL MASTERIPELA CONTRACT 04-05 AMEND 1.Doe
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written,
CITY OF TEMECULA
Jeff Comerchero, Mayor
ATTEST:
Susan W. Jones, CMC, City Clerk
Approved As to Form:
Peter M, Thorson, City Attorney
CONTRACTOR
PELA
637 Arden Dr,
Encinitas, CA 92024
(760) 944-8463
Michael G. Elliott, ASLA
2
R:\AGREEMENTS\MASTERSIANNUAL MASTER12004-2005 ANNUAL MASTERIPELA CONTRACT 04-05 AMEND I.DOC
EXHIBIT A
SCOPE OF SERVICES AND FEES
ANNUAL FISCAL YEAR 2004-2005 AGREEMENT
FOR
PROFESSIONAL LANDSCAPE PLAN CHECK & INSPECTION SERVICES
9
r:\agrm1s\masters\2004'()5 annual masterIPELA contract2004-05Iajp
RECEIVED
JUN 0 4 2004
CITY OF TEMECULA
ENGINEEAINQ.Q.EP ARTMENT
.'
June 3, 2004
Ms. Anita J. Pyle, Administrative Secretary
CITY OF TEMECULA
Public Works Department
43200 Business Park Drive
Temecula, California 92589-9033
RE: City of Temecula, Public Works Department
Landscape Plan Check & Inspection Services
Dear Ms. Pyle,
Be!)'1 Yasinosky contacted our office regarding landscape plan check and inspection services for the
Public Works Department. The following are our proposed scope of services and fees forwarded to you
at her request:
SCOPE OF SERVICES:
A. Upon notification from the Public Works Department that construction plans are ready for
review, PELA will pick up plans at the City. Two sets of plans will be required.
B. PELA will review the plans verifying consistency with Public Works Department standards and
specifications, map conditions of approval and CC&R's. One set of plans will be red-lined with
comments notifying the applicant of necessary revisions to be made to bring the plans into
conformance with Public Works Department standards. Items not addressed in Public Works
standards but that are outside of profession norms will also be marked for explanations from the
applicant.
C. PELA will return plans and plan check comments to the Public Works Department within two (2)
weeks of receipt of the fU'St submittal; one (I) week for second and third submittals. Plan check
comments will also be provided via e-mail for use by the City.
D. Once revisions have been resubmitted by the applicant, PELA will re-check the plans for
conformance. Should all revisions have been made and all questions answered, the plans will be
ready for approval. If all revisions are not made, one set of plans and the check list will be red-
lined again and returned to the applicant a second time for revisions. This process will continue
until the plans are brought into conformance with City standards and professional norms.
E. Upon request of the Public Works Department, PELA will review and approve construction cost
estimates of proposed improvements in order to determine bonding requirements if required for
the project.
F. Upon request of the Public Works Department, PELA will provide landscape construction
inspection services in order to insure implementation is in conformance with the approved plans.
A written report will be provided to the project manager after each inspection.
637 Arden Drive. Enclnltas . California. 92024 . (760) 944-8463
Ms. Anita J. Pyle
Landscape Plan Check & Inspection Services
June 3, 2004
Page 2
FEES:
Fees for the above scope of services will be charged hourly at the following mte:
$90.00 per hour
Let me know if you need our office project experience list or personnel resumes for review.
You should have our latest certificates of insurance that cover our office until August of 2004. We will
be renewing them at that point and will forward updated documents at that time. Should you have any
questions or need additional infonnation, please feel free to contact me.
Sincerely,
p~W q. ~-t--
Michael G. Elliott
Landscape Architect, No. 2011
deity ofT""ecul. Plan ChecksIPublic Works Proposal.2004
ITEM 16
APPROVAL
CITY ATTORNEY
DIRECTOR OF FINANC
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: ~ ~illiam G, Hughes, Director of Public Works/City Engineer
DATE: January 25, 2005
SUBJECT: National Pollutant Discharge Elimination System (NPDES) Permit -
Implementation Agreement.
PREPARED BY: Ronald J, Parks, Deputy Director of Public Works
Aldo Licitra, Associate Engineer/NPDES
RECOMMENDATION: That the City Council approve the Implementation Agreement and
authorize the Mayor to execute the agreement on behalf of the City for an annual amount of
$130,173,00.
BACKGROUND: The San Diego Regional Water Quality Control Board (Board)
issued a new NPDES permit on July 14, 2004, to the Santa Margarita River Watershed
permittees of Riverside County (City of Temecula, City of Murrieta, County of Riverside, and
Riverside County Flood Control District) to regulate urban runoff, This permit is based on those
previously issued to San Diego and Orange Counties, The cost for the City of Temecula's
participation in the Implementation Agreement (IA) is estimated to be $130,173.00 annually
during the five-year permit term.
The new permit requires significant modifications to our existing NPDES program. The new
permit outlines prescriptive requirements that must be addressed in order to comply with the
State Water Resources Control Board, a nd prevent Notices of Violations a nd possible fines.
The requirements consist of: 1) Modifying existing NPDES and related pollution prevention
ordinances; 2) Developing local and watershed-wide water quality management plans; 3)
Revising existing development review and approval processes; 4) Conditioning development
projects (private and municipal) with source-and-treatment control Best Management Practices
(BMPs); 5) Enhancing our existing construction pollution prevention program; 6) Developing
industrial/commercial/municipal facilities pollution prevention programs; 7) Enhancing urban
runoff education programs; 8) Developing an Illicit Discharge Detection program; 9) Expanding
the existing year-round sampling program; 10) Preparing lengthy Annual Reports and Reports
of Waste Discharge; and 11) Establishing a cost-sharing Implementation Agreement among the
permittees.
The Implementation Agreement (IA) delegates responsibilities of the permittees, identifies costs,
and establishes a cost-sharing formula associated with the new permit among the permittees.
The Santa Margarita Watershed Benefit Assessment funds have become insufficient to continue
supporting existing NPDES program costs under the previous permit. As a result, supplemental
costs associated with the new permit are now each Permittee's responsibility and are outlined in
the attached cost summary, The permittees have developed IA costs based on each
permittee's population and benefit assessment unit (BAU), which is the area served. The
R:\AGENDA REPORTS\2005\012505\NPDES Implementation Agreement\Agenda Reportdoc
1
Riverside County Flood Control District, acting as Principle Permittee, will administer the IA as
well as the compliance activities listed in the cost summary attached. Costs outlined in the IA
are in addition to those required to maintain the City's existing NPDES programs, including the
annual permit fee.
FISCAL IMPACT: $88,000.00 has been budgeted within the Public Works NPDES
Operating Budget for F Y2004-2005, Other funds a re available in the Public Works 2004-05
Operating Budget to transfer to cover the $130,173.00 required NPDES permit
ATTACHMENTS:
1. Copy of 2004-2005 Implementation Agreement for signature.
2. Copy of Cost Summary.
R:IAGENDA REPORTS\2005\012505\NPOES Implementation AgreementlAgenda Reportdoc
2
91463.1
AGREEMENT
National Pollutant Discharge Elimination System
Stormwater Discharge Permit
Implementation Agreement
San Diego Region
(Santa Margarita Drainage Area)
This Agreement, entered into by the RIVERSIDE COUNTY FLOOD CONTROL
AND WATER CONSERVATION DISTRICT (the "DISTRICT"), the COUNTY OF RIVERSIDE
(the "COUNTY"), and the CITIES OF MURRIETA and TEMECULA (the "CITIES"), establishes
the responsibilities of each party concerning compliance with the National Pollutant Discharge
Elimination System (''NPDES'') Municipal Separate Storm Sewer System ("MS4") Discharge Permit
(the "NPDES Permit") issued by the California Regional Water Quality Control Board - San Diego
Region (CRWQCB-SDR) pursuant to Order No. R9-2004-001.
RECITALS
WHEREAS, Congress in 1987 added Section 402(p) to the Federal Clean Water Act
(CW A) (33 U,S,q1342(p)); and
WHEREAS, Section 402(p) of the CW A requires certain municipalities to obtain
NPDES Permits in order to discharge storm water from MS4s to waters of the United States; and
WHEREAS, Section 402(p) of the CW A requires operators of certain industrial
facilities to obtain NPDES Permits for storm water discharges associated with designated industrial
activities, including construction activities; and
WHEREAS, Section 402(p) further requires the United States Environmental
Protection Agency (EP A) to promulgate regulations for NPDES Permit applications; and
WHEREAS, EPA adopted such regulations in November 1990; and
WHEREAS, EP A delegated authority to the California State Water Resources Control
Board ("SWRCB") to administer the NPDES Permit process within the boundaries of the State of
California; and
WHEREAS, SWRCB has in turn delegated its NPDES permitting authority to the
California Regional Water Quality Control Boards to administer the NPDES Permit process within
the boundaries of their respective regions; and
-1-
91463.1
WHEREAS, the jurisdiction of the California Regional Water Quality Control Board-
San Diego Region ("CRWQCB-SDR") includes that portion of Riverside County known as the Santa
Margarita Region; and
WHEREAS, DISTRICT was created to provide for the control of flood and storm
waters within the County of Riverside and is empowered to investigate, examine, measure, analyze,
study and inspect matters pertaining to flood and storm waters; and
WHEREAS, on May 30,2003, DISTRICT, COUNTY and CITIES submitted a
Report of Waste Discharge as an application to renew NPDES Permit No. CASOI08766; and
WHEREAS, the application for renewal of the NPDES Permit was submitted in
accordance with the provisions of the previous NPDES Permit (Order No. R9-98-02, NPDES No.
CASOI08766) which expired on November 8, 2003; and
WHEREAS, on July 14, 2004, CR WQCB-SDR adopted Order No. R9-2004-00 I to
serve as Waste Discharge Requirements in accordance with Section 13263( a) of the California Water
Code and as an NPDES Permit pursuant to Section 402(P) of the CWA; and
WHEREAS, the NPDES Permit issued pursuant to Order No. R9-2004-001 meets
both the requirements of Section 402(P)(3)(B) of the CWA and those requirements issued under
CRWQCB-SDR discretionary authority in accordance with Section 402(a)(1 )(B) of the CW A; and
WHEREAS, the NPDES Permit designates DISTRICT as "PRINCIPAL
PERMITTEE" and DISTRICT, COUNTY and CITIES as "PERMITTEES"; and
WHEREAS, cooperation between PERMITTEES in the administration and
implementation of the NPDES Permit is in the best interest of PERMITTEES; and
WHEREAS, DISTRICT is willing to utilize its staff to coordinate the activities of
PERMITTEES to facilitate compliance with the NPDES Permit and CW A requirements; and
WHEREAS, DISTRICT established the Santa Margarita Watershed Benefit
Assessment Area (the "BENEFIT ASSESSMENT") pursuant to District Ordinance 14 on May 14,
1991 to offset the DISTRICT's program and administrative costs associated with the development,
implementation and management of the federally-mandated NPDES Program and DISTRICT is
willing to use the BENEFIT ASSESSMENT funds to support DISTRICT's role as PRINCIPAL
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91463.1
PERMITTEE and to support regional program costs to the extent that BENEFIT ASSESSMENT
funds are available; and
WHEREAS, PERMITTEES are to perform and/or execute certain activities
prescribed in the NPDES Permit that will benefit all parties.
NOW, THEREFORE, the parties hereto do mutually agree as follows:
1. Incorooration of the NPDES Permit. The NPDES Permit issued to
PERMITTEES by CRWQCB-SDR pursuant to Order No, R9-2004-001 is attached to this
Agreement as Exhibit "A" and is hereby incorporated by reference in its entirety and made a part of
this Agreement.
2, Delegation of Responsibilities. The responsibilities of each of the parties shall
be as described in the NPDES Permit and reiterated as follows:
a. DISTRICT shall assume the responsibilities and meet the
requirements of the NPDES Permit by:
(1) Complying with Section M (principal Permittee
Responsibilities), including providing COUNTY and CITIES
an opportunity to review and comment on the Watershed
Storm Water Management Plan (SWMP), Watershed SWMP
Annual Report and any other reports prepared by the District
for the Permittees.
(2) Complying with Sections A through N (Prohibitions, Non-
Storm Water Discharges, Receiving Water Limitations, Legal
Authority, SWMP, Development Planning, Construction,
Existing Development, Education, lllicit Discharge Detection
and Elimination Program, Watershed-Based Activities,
Monitoring and Reporting Program, and Standard Provisions,
respectively), as they pertain to DISTRICT facilities and
operations, at no cost to COUNTY and CITIES.
(3) Coordinating watershed efforts specified in Provision K.
-3-
91463.1
b. COUNTY and CITIES shall, at no cost to DISTRICT, assume the
responsibilities and meet the requirements ofthe NPDES Permit for
land area within their individual jurisdictions by:
(1) Complying with Sections A through N (Prohibitions, Non-
Storm Water Discharges, Receiving Water Limitations, Legal
Authority, SWMP, Development Planning, Construction,
Existing Development, Education, micit Discharge Detection
and Elimination Program, Watershed-Based Activities,
Monitoring and Reporting Program, and Standard Provisions,
respectively), as they pertain to COUNTY and CITIES
facilities and operations.
(2) Demonstrating compliance with NPDES Permit requirements
through timely implementation of the approved Individual
and Watershed SWMPs and any approved modifications,
revisions or amendments thereto.
(3) Providing to DISTRICT (on DISTRICT provided forms)
information needed to satisfy the reporting requirements as
described in the Provisions E, L and K or to respond to
information requests from the CRWQCB-SDR. COUNTY
and CITIES shall specifically:
(a) Submit their Individual SWMPs and data necessary to
prepare the Watershed SWMP and Receiving Waters
Monitoring Reports no later than September 15 of
each year.
(b) Provide information on existing MS4 facilities and/or
other data as it pertains to COUNTY or CITIES
facilities when requested by DISTRICT.
c. Public Education Program. On behalf of PERMITTEES, DISTRICT
-4-
91463.1
shall conduct public education activities on a regional basis that focus
on reducing pollution of Urban Runoff within the Santa Margarita
Region, including radio and print advertising, developing brochures,
and attending public events. DISTRICT shall also develop and
implement mechanisms to determine the effectiveness of the regional
public education program. The COUNTY and CITIES shall be
individually responsible for developing and implementing public
education programs targeted at individual communities or
stakeholders within their respective jurisdictions,
d. Monitoring Program. DISTRICT shall perform sampling of surface
water and urban runoff in accordance with the provisions of the
NPDES Permit Monitoring and Reporting Program (M&RP),
Provision n.A. The location ofthe sampling sites shall be determined
by PERMITTEES, subject to approval by CRWQCB-SDR. The
PERMITTEES shall be individually responsible for complying with
Provision II.B of the M&RP. The DISTRICT shall also enter into a
contract with a local lab to provide analysis of water quality samples
collected under the M&RP for PERMITTEES. The contract shall be
used strictly for water quality samples collected to comply with
Provision n of the M&RP.
e. Consultant's Services. In the event DISTRICT requires the services
of a consultant or consultants to assist in preparing manuals,
developing programs or performing studies relevant to the entire
Santa Margarita Region, the cost of said consultant services shall be
shared by PERMITTEES in accordance with the cost sharing
provisions set forth in Section 3 of this Agreement. COUNTY and
CITIES shall be notified in writing of DISTRICT's request for
proposals from consultants, selection of a consultant, consultant's fee,
-5-
91463.1
contract timetable and payment schedule, and be allowed the
opportunity to participate in decisions related to consultant's services.
f. Support for Regional Programs. The PERMITTEES shall jointly
provide funding for certain regional efforts that benefit the Santa
Margarita Region, including but not limited to: County
Environmental Health's Compliance Assistance Program; the County
Fire Department's Hazardous Materials Team; County Environmental
Health's Household Hazardous Waste and Antifreeze, Batteries, Oil
and Paint collection program; the DISTRICT's membership with the
California Stormwater Quality Association (CASQA) on behalf of
PERMITTEES; the DISTRICT's administration of Principal
Permittee duties, and other NPDES support activities as needed.
Where these programs are implemented countywide in support of
other NPDES permit regions, the DISTRICT shall estimate the
portion of the total cost of these regional programs that benefits the
Santa Margarita Region.
g. Regulation and Enforcement. COUNTY and CITIES shall be
responsible for the regulation and enforcement of local ordinances
and regulations within their respective jurisdictions to ensure
compliance with the NPDES Permit. This includes the exercise of
land use controls, the exercise of police powers and the enforcement
of ordinances that COUNTY or CITIES presently have adopted or
will adopt in the future.
3. Shared Costs. Costs for services to be performed in accordance with Sections
2,c., 2.d., 2.e. and 2.f. of this Agreement shall be shared by the PERMITTEES in accordance with the
procedure specified below.
In December of each year of this Agreement the DISTRICT shall:
a. Estimate the costs of services specified in Sections 2.c., 2.d., 2.e. and
-6-
91463.1
2.f. for the upcoming fiscal year (ESTIMATED COSTS);
b. Estimate the DISTRICT's internal costs for developing,
implementing and administering the NPDES program in the Santa
Margarita Region as specified in 2.a. (INTERNAL COSTS); and
c. Estimate the revenues expected from the BENEFIT ASSESSMENT
program (the "ASSESSMENT REVENUES").
d. Determine actual costs for NPDES programs administered in the
previous fiscal year.
e. Determine Credits or Debits (the "CREDITS" or "DEBITS") due to
COUNTY and CITIES based on the difference of the actual
contributions from the previous fiscal year with the actual
contributions provided by the COUNTY and CITIES for that fiscal
year.
By February 1 of each year of this Agreement, the DISTRICT, CITIES and
COUNTY, through a NPDES representative assigned by the General Manager-Chief Engineer, City
Managers, and County Executive Office, respectively, shall approve, by majority vote, ESTIMATED
COSTS for the upcoming fiscal year.
3.1 DISTRICT'S Contribution
The DISTRICT's contribution (the "DISTRICT CONTRIBUTION") to programs
specified in Sections 2.c., 2.d., 2.e., and 2.f. for the upcoming fiscal year shall be determined using
the following formula:
DISTRICT CONTRIBUTION = ASSESSMENT REVENUES - INTERNAL COSTS
- 20% ASSESSMENT REVENUE. I
Ifthe calculation yields a negative result, the DISTRICT shall have no contribution
for the upcoming fiscal year other than the INTERNAL COSTS it has incurred.
3.2 COUNTY and CITIES Contribution
The total shared COUNTY and CITIES contribution (the "COMBINED
1 District retains 20% of assessment revenue as a reserve for District's
administrative and program costs associated with the NPDES Permit pursuant to
-7-
91463.1
CONTRIBUTION") shall be determined using the following formula:
COMBINED CONTRIBUTION = ESTIMATED COSTS - DISTRICT
CONTRIBUTION
The COUNTY and individual CITIES respective pro rata share of the COMBINED
CONTRIBUTION (the "INDIVIDUAL CONTRIBUTION) shall be determined on the basis ofan
equally weighted average of population and Benefit Assessment Units within the Santa Margarita
Region of Riverside County. More specifically, such percentage contribution shall be calculated as
the equally weighted average of: .
a) the population of COUNTY or individual CITIES within the Santa Margarita
Region, divided by the total population ofthe COUNTY and CITIES in the Santa
Margarita Region and;
b) the calculated number of Benefit Assessment Units (BAD) for COUNTY or
individual CITIES, divided by the total BAU for COUNTY and individual
CITIES.
The INDIVIDUAL CONTRIBUTION shall be further adjusted by any CREDITS or DEBITS due
from the previous fiscal year.
The population of CITIES shall be determined by the latest California State
Department of Finance population figures issued in May of each year. COUNTY population shall be
based on the most current Tax Rate Area (TRA) information best fitling the NPDES PERMIT area.
The BAU count of COUNTY and CITIES shall be estimated by comparing the most
current TRA information best fitling the NPDES PERMIT area with the Assessment Rolls from the
current fiscal year's BENEFIT ASSESSMENT Engineer's Report.
COUNTY and CITIES may generate credits toward payments due by providing labor
or services in lieu of cash payments. DISTRICT shall determine value oflabor or services based on
ESTIMATED COSTS for the fiscal year.
Starting in Fiscal Year 2004-2005, DISTRICT shall invoice COUNTY and CITIES
for INDIVIDUAL CONTRIBUTION in two installments. The first installment, for 50% of
RCFC&WCD Ordinance No. 14.
-8-
91463.1
INDIVIDUAL CONTRIBUTION, shall be prepared upon approval of this agreement, or after Fiscal
Year 2004-2005 at the beginning ofthe fiscal year, by DISTRICT and paid within 60 days of receipt
of invoice from DISTRICT. The second installment, due for the balance of INDIVIDUAL
CONTRIBUTION, will be invoiced after January I of the current fiscal year and shall be paid by
April 30 or within 60 days of invoice from DISTRICT if received after March I. The COMBINED
CONTRIBUTION for COUNTY and CITIES shall not exceed $500,000 annually under this
Agreement.
4. Term ofthe Agreement. The term ofthis Agreement shall commence on the
date of execution by the last duly authorized representative of the PERMITTEES. The term ofthe
Agreement shall be indefinite or as long as required for compliance with the CW A, unless each of
the parties withdraws in accordance with the terms of this Agreement.
5. Additional Parties. Any City which incorporates after the date of issuance of
the NPDES Permit and/or after the date of execution of this Agreement may file a written request
with DISTRICT asking to be added as a party. Upon receipt of such a request, DISTRICT shall
solicit the approval or denial of PERMITTEES. If a majority of the PERMITTEES, each having
one, co-equal vote, approves the addition of the City, DISTRICT, on behalf of the PERMITTEES,
will ask CRWQCB-SDR to add the City to the NPDES Permit as an additional Permittee. Once the
City is made an additional PERMITTEE to the NPDES Permit, this Agreement shall be amended to
reflect the addition, and the City shall, thereafter, comply with all provisions of the NPDES Permit
and this Agreement. Upon execution of the amended Agreement, the City shall be responsible for
the shared costs discussed in Section 3 of this Agreement for the current and any subsequent budget
year.
6. Withdrawal from the Agreement. Any party may withdraw from this
Agreement 60 days after giving written notice to DISTRICT and CRWQCB-SDR. The withdrawing
party shall agree in such notice to file for a separate NPDES Permit and to comply with all of the
requirements established by CRWQCB-SDR. In addition, withdrawal shall constitute forfeiture of
all of the withdrawing party's share of the costs paid as described in Section 3. The withdrawing
party shall be responsible for all lawfully assessed penalties as a consequence of its withdrawal. The
-9-
91463.1
cost allocations to the remaining parties shall be recalculated in the following budget year.
7. Non-compliance with Permit Reauirements. Any party found to be in non-
compliance with the conditions of the NPDES Permit within its jurisdictional boundaries shall be
solely liable for any lawfully assessed penalties. Common or joint penalties shall be calculated and
allocated between the affected parties in equal shares.
8. Amendments to the Agreement. Except as provided in Section 5, this
Agreement may only be amended by consent of all parties to this Agreement. No amendment to this
Agreement shall be effective unless it is in writing and signed by the duly authorized representatives
of all parties to the Agreement.
9. Authorized Signatories. The General Manager-Chief Engineer of DISTRICT,
the ChiefExecutive Officer of COUNTY and the City Managers of CITIES (or their designees) shall
be authorized to execute all documents and take all other procedural steps necessary to file for and
obtain an NPDES Permit(s) or amendments thereto.
10. Notices. All notices shall be deemed duly given when delivered by hand; or
three (3) days after deposit in the U.S. Mail, postage prepaid.
II. Governing Law. This Agreement shall be governed and construed in
accordance with the laws of the State of California. Ifanyprovision or provisions ofthis Agreement
shall be determined to be invalid, illegal or unenforceable, the validity, legality and enforceability of
the remaining provisions shall not in any way be affected or impaired hereby.
12. Consentto Waiver and Breach. No term or provision hereof shall be deemed
waived and no breach excused, unless the waiver or breach is consented to in writing, and signed by
the party or parties affected. Consent by any party to a waiver or breach by any other party shall not
constitute consent to any different or subsequent waiver or breach.
13. Applicability of Prior Agreements. This Agreement and the exhibits attached
hereto constitute the entire Agreement between the parties with respectto the subject matter; all prior
agreements, representations, statements, negotiations and undertakings are superseded hereby.
14. Execution in Counterparts. This Agreement may be executed and delivered in
any number of counterparts or copies (counterparts) by the parties hereto. When each party has
-10-
91463.1
signed and delivered at least one counterpart to the other parties hereto, each counterpart shan be
deemed an original and, taken together, shan constitute one and the same Agreement, which shan be
binding and effective as to the parties hereto.
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
-11-
91463.1
/ / /
-12-
91463.1
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of
the date the last duly authorized representative executed it. This Agreement will only become
effective when fully executed by each of the parties hereto.
RECOMMENDED FOR APPROVAL:
By
WARREN D. WILLIAMS
General Manager-Chief Engineer
Riverside County Flood Control
and Water Conservation
Dated:
APPROVED AS TO FORM:
WILLIAM C. KATZENSTEIN
County Counsel
By
DAVID H. K. HUFF, Deputy
Dated:
RECOMMENDED FOR APPROVAL:
By
LARRY PARRISH
County Executive Officer
Dated:
JU:MHW:blj
11116/04
RIVERSIDE COUNTY FLOOD CONTROL
AND WATER CONSERVATION DISTRICT
By
JAMES A. VENABLE, Chairman
District Board of Supervisors
ATTEST:
NANCY ROMERO
Clerk to the Board
By
Deputy
(SEAL)
COUNTY OF RIVERSIDE
By
ROY WILSON, Chairman
Riverside County Board of Supervisors
ATTEST:
NANCY ROMERO
Clerk to the Board
By
Deputy
(SEAL)
-13-
APPROVED AS TO FORM:
By
City Attorney
ATTEST:
By
City Clerk
91463.1
CITY OF TEMECULA
By
Mayor
Dated:
-14-
APPROVED AS TO FORM:
By
City Attorney
ATTEST:
By
City Clerk
91463.1
CITY OF MURRIETA
By
Mayor
Dated:
-15-
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ITEM 17
APPROVAL
CITY ATTORNEY
DIRECTOR OF FINAN
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
TO:
FROM:
City Manager/City Council
14-Jwilliam G. Hughes, Director of Public Works/City Engineer
January 2S, 200S
DATE:
SUBJECT:
Reimbursement Agreement with Rancho California Water District
As Part of Project No. PWOO-27
Win hester Road Widening Project
PREPARED BY: Amer Attar, Principal Engineer _
Jon Salazar, Associate Engi~
RECOMMENDATION: That the City Council approve the Reimbursement Agreement
between City of Temecula and Rancho California Water District for the Winchester Road Widening
Project, Project No. PWOO-27, for the amount of $28,000.00 and authorize the Mayor to execute the
agreement.
BACKGROUND: On August 24, 2004 the City Council awarded the contract for the Winchester
Road Widening Project, Project No. PWOO-27, to Riverside Construction Company. The project
includes the relocation of three (3) Fire Hydrants, three (3) Water Meters, and two (2) Air Release
Valves, all owned and maintained by Rancho California Water District (RCWD).
Under the provisions of the reimbursement agreement, the City will pay its contractor for the
execution of Bid Items No. 1S, Relocate Fire Hydrant, No. 16, Relocate Water Meter, and No. 17,
Relocate Air Release Valve, and RCWD agrees to reimburse the City. The agreed lump sum
amount is $28,000.00, which is the contract unit price of the three items combined.
FISCAL IMPACT: All costs associated with the Reimbursement Agreement will be paid by
Rancho California Water District. There is no fiscal impact to the City.
ATTACHMENT:
1. Project Location
2. Project Description
3. RCWD Reimbursement Agreement
1
\\San2\public works\CIP\PROJECTS\PwOO\OQ-27 Winchester Widening\AgendaReports\PWOO-27RCWOReimbAgrmt.DOC
REIMBURSEMENT AGREEMENT
BETWEEN
CITY OF TEMECULA
WINCHESTER ROAD WIDENING, PROJECT NO. PWOO-27
AND
RANCHO CALIFORNIA WATER DISTRICT
THIS AGREEMENT is made and entered into as of January 25, 2005, between the CITY OF
TEMECULA, a municipal corporation, hereinafter referred to as "CITY' and Rancho California Water
District, a California Water District and existing and operating under Division 20 of the California
Water Code, hereinafter referred to as "RCWD". In consideration of the mutual promises and
covenants contained herein, the parties hereto mutually agree as follows:
Section I. PURPOSE OF THE AGREEMENT. The purpose of this Agreement is to
establish reimbursement to CITY by RCWD for the cost of the relocation and installation of certain
water improvements made necessary by the construction of Winchester Road Widening, Project No.
PWOO-27, hereinafter referred to as "PROJECT".
Section II. RCWD shall reimburse CITY for one hundred percent (100%) of the costs
(hereinafter referred to as "REIMBURSEMENT"), for the relocation and installation of certain water
improvements within the PROJECT area that are affected by the PROJECT. The costs for the
REIMBURSEMENT to CITY by R CWO shall i nciude the following i terns ass hown within the
attached Bid Result Spreadsheet:
A.
Water Items
Extended Bid Amounts
Bid Item 15 - Relocate Fire Hydrant
Bid Item 16 - Relocate Water Meter
Bid Item 17 - Relocate AirNac Valve
$ 16,500.00
$ 7,500.00
$ 4.000.00
$ 28,000.00 Total
Section III. Costs are based on construction bids received for the PROJECT under "Rancho
California Water District Items" shown within the attached Bid Result Spreadsheet. CITY has
evaluated and analyzed all bids received and selected the lowest responsible bidder for the
PROJECT as Riverside Construction (herinafter referred to as "CONTRACTOR"). RCWD has
reviewed the bids and approved CITY's selection of CITY's CONTRACTOR prior to the
commencement of the work on the PROJECT.
RCWD shall maintain as a contingency an amount equal to ten percent (10%) of the total estimated
costs of constructing the water facilities to account for unforeseen changes to the work. The CITY
shall obtain approval from RCWD prior to the approval of any change orders associated with the
relocation and installation of these facilities, and authorizing the contractor to proceed unless failure
to act immediately may affect public safety. The cost of any delay in the work due to the delayed
action of RCWD in approving change orders associated with waterline construction shall be borne
by RCWD. RCWD shall respond to water facility change orders within three business days.
CITY shall make payment to CONTRACTOR for work performed. Actual costs shall be identified
and billed to RCWD for payment on the following basis:
A. The CITY shall invoice RCWD on a monthly basis for all RCWD facilities completed
by the CONTRACTOR. RCWD shall remit payment to the City within twenty-five days of
receipt of invoice.
Section IV. It is acknowledged that RCWD has reviewed and approved all CITY plans and
specifications for the relocation and installation of the water facility improvements and has approved
the bid amount as reasonable. Management and administration of the terms expressed herein shall
be performed by CITY for the PROJECT. CITY agrees to designate Mr. Jon Salazar, Assistant
Engineer, Capital Projects, as the contact for CITY in regards to this agreement. RCWD agrees to
designate Mr. Andrew Webster, Capital Projects Manager, as a point of contact for RCWD to
facilitate the reimbursements identified herein.
Section V. INSPECTION RCWD shall provide and pay for inspection of all new and
relocated facilities specifically, Bid Items 15 through 17.
Section VI. NOTICES All notices under this Agreement shall be sent as follows:
RCWD:
Rancho California Water District
42135 Winchester Road
Temecula, CA 92590
Attn: Bob Lemons, Director of Engineering
CITY:
City of Temecula
P.O. Box 9033
Temecula, CA 92589-9033
Attn: Jon Salazar, Assistant Engineer, Capital Projects
Either party may change its address for notices by notifying the other party. All notices given at the
most recent address specified shall be deemed to have been properly given.
This Agreement is dated as of the date set forth above.
District:
RANCHO CALIFORNIA WATER DISTRICT
By:
By:
City:
CITY OF TEMECULA
By:
Jeff Comerchero, Mayor
By:
Peter M. Thorson, City Attorney
ATTEST:
Susan W. Jones, CMC/AAE, City Clerk
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ITEM 18
ORDINANCE NO. 05-01
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TEMECULA AMENDING CHAPTER 15.08, SECTION 4(A);
SECTION 6(B), AND SECTION 11 OF THE TEMECULA
MUNICIPAL CODE, AND ALLOWING FOR FUTURE FEE
ADJUSTMENTS TO BE ESTABLISHED BY RESOLUTION
(TRANSPORTATION UNIFORM MITIGATION FEE PROGRAM)
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS
FOLLOWS:
Section 1: Chapter 15.08, Section 4(A) of the Municipal Code of the City of
Temecula is hereby amended to read as follows:
4. Establishment of the Transportation Uniform Mitigation Fee
(A) Adoption. There is hereby adopted the following schedule of fees:
$ 7,248 per Single-Family Residential Unit
$ 5,021 per Multi-Family Residential Unit
$ 1.58 per Square Foot of Gross Floor Area of an Industrial Project
$ 8.51 per Square Foot of Gross Floor Area of a Retail Commercial Project
$ 5.28 per Square Foot of Gross Floor Area of a Service Commercial Project
Section 2: Chapter 15.08, Section 6(8) of the Municipal Code of the City of
Temecula is hereby amended to read as follows:
6. Procedures for the Levy, Collection and Disposition of Fees
(B) Payment of the fees.
i. The fees shall be paid at the time a building permit is issued for the
Development Project.
ii. For non-residential projects the fees shall be phased-in as follows:
From April 1, 2005 to June 30, 2005, the fee schedule shall be:
$0.52 per Square Foot of Gross Floor Area of an Industrial Project
$2.83 per Square Foot of Gross Floor Area of a Retail Commercial Project
$1.75 per Square Foot of Gross Floor Area of a Service Commercial Project
From July 1, 2005 to June 30, 2006, the fee schedule shall be:
$1.05 per Square Foot of Gross Floor Area of an Industrial Project
$5.67 per Square Foot of Gross Floor Area of a Retail Commercial Project
$3.52 per Square Foot of Gross Floor Area of a Service Commercial Project
On July 1, 2006 and thereafter, the fee schedule shall be:
$1.58 per Square Foot of Gross Floor Area of an Industrial Project
R:/Ords 200S/0rds 05-01
$8.51 per Square Foot of Gross Floor Area of a Retail Commercial Project
$5.28 per Square Foot of Gross Floor Area of a Service Commercial Project
of payment.
iii. The fees required to be paid shall be the fee amounts in effect at the time
iv. If all or part of any development project is sold prior to payment of the fee,
the property shall continue to be subject to the requirement for payment of the fee, accordingly,
the fees shall run with the land.
v. Fees shall not be waived.
vi. After April 1, 2005, fee adjustments shall be established by resolution as
adopted by the City Council.
Section 3: Chapter 15.08, Section 11 of the Municipal Code of the City of Temecula
is hereby amended to read as follows:
11. Effective Date
The provisions of this Ordinance shall take effect on April 1, 2005.
Section 4. The potential improvements to be funded through the TUMF program
represent components of the adopted General Plan that has already received the appropriate
review when the General Plan was approved. Based upon this fact, the City Council hereby
finds that the adoption of this ordinance is exempt from further review pursuant to CEQA
Guideline Sections 15162(a) and 15061(b)(3) of the CEQA Guidelines. Section 15162 states
that when an EIR has been certified for a project, no additional environmental review is required
unless there is substantial evidence that the project has changed. The Final EIR for the City
General Plan was certified on November 9, 1993.
PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Temecula
this 11th day of January, 2005.
Jeff Cornerchero, Mayor
ATTEST:
Susan W. Jones, CMC
City Clerk
[SEAL]
R:/Ords 2005/0rds 05-01
2
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, CMC, City Clerk of the City of Temecula, do hereby certify that the
foregoing Ordinance No. 05-01 was duly introduced and placed upon its first reading at a
regular meeting of the City Council on the 11th day of January, 2005 and that thereafter, said
Ordinance was duly adopted and passed at a regular meeting of the City Council on the 25'h
day of January 2005, by the following vote:
AYES:
o
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
NOES:
o
ABSENT:
o
ABSTAIN:
o
Susan W. Jones, CMC
City Clerk
R:/Ords 200S/0rds 05-01
3
ITEM 19
ORDINANCE NO. 05-02
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TEMECULA AMENDING THE TEXT WITHIN THE MARGARITA
VILLAGE SPECIFIC PLAN (SP-3) ZONING ORDINANCE FOR
PLANNING AREA 46, TO ALLOW "NO MINIMUM" BUILDING
SETBACK REQUIREMENT FROM ADJOINING PROPERTY LINES
WITHIN PLANNING AREA 46 AS LONG AS THE ADJACENT
PROPERTY IS USED SOLELY FOR RECREATION OPEN SPACE
OR PARKING PURPOSES (PLANNING APPLICATION 04-0486)
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES ORDAIN AS FOLLOWS:
Section 1. The City Council of the City of Temecula does hereby find, determine and
declare that:
A. The proposed Specific Plan Amendment is consistent with the City of Temecula
General Plan and the Margarita Village Specific Plan (SP-3); and
B. M-A Temeku Hills Development, LLC, filed Planning Application No. PA04-0486,
Specific Plan Amendment in accordance with the City of Temecula General Plan and Development
Code; and
C. The application for the Project was processed as required by law, including the
California Environmental Quality Act; and
D. The Planning Commission of the City ofT emecula held a duly noticed public hearing
on December 15, 2004 to consider the applications for the Project and environmental determination,
at which time the City staff and interested persons had an opportunity to, and did, testify either in
support or opposition to this matter; and
E. Following consideration of the entire record of information received at the public
hearings and due consideration of the proposed Project, the Planning Commission adopted
Resolution No. 2004-070, recommending approval of the Margarita Village Specific Plan (SP-3)
Amendment No.6; and
F. The City Council has held a duly noticed public hearing on January 11, 2005 to
consider the proposed Specific Plan Amendment; and
G. On January 11, 2005, the City Council of the City of Temecula held a duly noticed
public hearing on the Project at which time all persons interested in the Project had the opportunity
and did address the City Council on these matters; and
Section 2. Findinas. The City Council, in approving Planning Application No. PA04-
0486 hereby makes the following additional findings as required by Section 17 .16.020.E of the City
of Temecula Municipal Code:
A. The proposed Specific Plan Amendment is consistent with the General Plan and
Development Code.
R:/Ords 2005/0rds 05-02
B. The proposed Specific Plan Amendment would not be detrimental to the public
interest, health, safety, convenience or welfare of the city.
C. The subject property is physically suitable for the requested land use designations
and the anticipated land use developments.
D. The proposed Specific Plan shall ensure development of desirable character which
will be compatible with existing and proposed development in the surrounding neighborhood.
Section 3. Environmental Compliance. This project is exempt from CEQA review
pursuant to CEQA Guidelines Section 15061 (b) (3). The proposed project is an existing golf course
with a clubhouse and recreation amenities surrounded by detached single family residential
property. The proposed project and surrounding area is currently built out with no future plans for
expansion. The M-A Temeku Hills Development, LLC and the Temeku Hills Homeowners
Association (HOA) have worked out an agreement that involves subdividing Lot 25 (the Temeku
Hills Clubhouse and Recreation Facilities) into two parcels. The first parcel (clubhouse and parking
facilities) will be jointly owned by the new owner of the golf course and the HOA. The second parcel
(swimming pool, tennis courts and tot lot) will be deeded to the HOA. In order to allow for the
transfer of ownership to the HOA, the building setbacks need to be revised to allow a "no minimum"
building setback requirement from adjoining property lines within Planning Area 46, as long as the
adjacent property is used solely for recreation, open space or parking purposes. The proposed
project is a minor revision to the Specific Plan Zoning Ordinance allowing the clubhouse and
recreation facility property to be transferred to the Homeowner's Association. There is no possibility
that the proposed project will have a significant effect on the environment and therefore it is not
subject to CEQA.
Section 4. The City Clerk of the City of Temecula shall certify to the passage and
adoption of this Ordinance and shall cause the same or a summary thereof to be published and
posted in the manner required by law.
PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Temecula this
25th day of January, 2005.
Jeff Comerchero, Mayor
ATTEST:
Susan W. Jones, CMC
City Clerk
[SEAL]
R:/Ords 2005/0rds 05-02
2
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, CMC, City Clerk of the City of Temecula, do hereby certify that the
foregoing Ordinance No. 05-02 was duly introduced and placed upon its first reading at a regular
meeting of the City Council on the 11 th day of January, 2005, and that thereafter, said Ordinance
was duly adopted and passed at a regular meeting of the City Council on the 25th day of January,
2005 by the following vote, to wit:
AYES:
o
COUNCILMEMBERS:
NOES:
o
COUNCILMEMBERS:
ABSENT:
o
COUNCILMEMBERS:
ABSTAIN:
o
COUNCILMEMBERS:
Susan W. Jones, CMC
City Clerk
R:/Ords 2005/0rds 05-02
3
ITEM 20
ORDINANCE NO. 05-03
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TEMECULA APPROVING PLANNING APPLICATION NO.
PA04-0371 (SPECIFIC PLAN AMENDMENT) TO AMEND THE
RESIDENTIAL DEVELOPMENT STANDARDS OF THE
RORIPAUGH RANCH SPECIFIC PLAN TO INCLUDE A LOW-
ESTATE ZONE, AND ADD DEVELOPMENT STANDARDS FOR
ACCESSORY STRUCTURES, GARAGES AND
ENCROACHMENTS INTO YARD AREAS (PA04-0371).
WHEREAS, On December 17, 2002, the City Council of the City of Temecula adopted
an approved Planning Application PA94-0076 (Environmental Impact Report), PA99-0298
(General Plan Amendment), PA94-0073 (Annexation), PA94-0075 (Specific Plan, Development
Code Amendment, and Specific Plan Zoning Standards), PA94-0075 (Change of Zone), PA99-
0299 (Development Agreement), PA01-0253 (Tentative Tract Map 29661), and PA01-0230
(Tentative Tract Map 29353);
WHEREAS, On May 26, 2004, Ashby USA, LLC filed Planning Application No. PA04-
0371 (the "Application"), in a manner in accord with the City of Temecula General Plan,
Development Code, CEQA Guidelines and California State CEQA Guidelines;
WHEREAS, the Application was processed including, but not limited to public notice, in
the time and manner prescribed by State and local law;
WHEREAS, the Planning Commission considered the Application on December '15,
2004, at duly noticed public hearings as prescribed by law, at which time the City staff and
interested persons had an opportunity to, and did testify either in support or opposition to this
matter;
WHEREAS, at the conclusion of the Commission hearings and after due consideration
of the testimony, the Commission recommended approval of the Application subject to and
based upon the findings set forth hereunder;
WHEREAS, the City Council considered the Application on January 11, 2005, at a duly
noticed public hearing as prescribed by law, at which time the City staff and interested persons
had an opportunity to, and did testify either in support or opposition to this matter;
WHEREAS, at the conclusion of the Council hearing and after due consideration of the
testimony, the Council approved the Application, approved a Notice of Determination after
finding that the project proposed in the Application conformed to the City of Temecula General
Plan as amended;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TEMECULA DOES
RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. That the above recitations are true and correct and are hereby
incorporated by reference.
R:/Ords 2005/0rds 05-03
Section 2. Findings. That the City Council, in approving the Application, hereby
makes the following findings as required in Chapter 17.16.020.E of the Temecula Municipal
Code:
Section 17.16.020.E 1-4
A. The Specific Plan amendment is consistent with the general plan.
The zone change, design guidelines, development standards and various clean-up items
are consistent with the related General Plan Amendment for the City of Temecula. The
site is physically suitable for the residential uses that will eventually occur in this area.
Section 3. Environmental Compliance. The proposed project is consistent with the
original adopted and certified EIR (PA94-0076) for the project site. CEQA Guidelines Section
15162 states than when an Environmental Impact Report (EIR) has been certified for a project,
no subsequent EIR shall be prepared for that project unless there are substantial changes not
discussed or examined in the EIR. Therefore the City Council, pursuant to Section 15162 of
CEQA Guidelines finds that no additional environmental review is necessary.
Section 4. Specific Plan. The City Council of the City of Temecula hereby approves
the Specific Plan Amendment known as the Roripaugh Ranch Specific Plan Amendment No. 1
as shown on Exhibit A (the Roripaugh Ranch Specific Plan Amendment No.1, Zoning
Standards), on property locate near the future intersection of Murrieta Hot Springs Road and
Butterfield Stage Road.
Section 5. PASSED, APPROVED AND ADOPTED by the City Council of the City of
Temecula this 25th day of January, 2005.
Jeff Comerchero, Mayor
ATTEST:
Susan W. Jones, CMC
City Clerk
[SEAL]
R:/Ords 2005/0rds 05-03
2
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, CMC, City Clerk of the City of Temecula, do hereby certify that the
foregoing Ordinance No. 05-03 was duly introduced and placed upon its first reading at a
regular meeting of the City Council on the 11th day of January, 2005 and that thereafter, said
Ordinance was duly adopted and passed at a regular meeting of the City Council on the 25th
day of January 2005, by the following vote:
AYES:
NOES:
COUNCILMEMBERS:
COUNCILMEMBERS:
ABSENT:
COUNCILMEMBERS:
COUNCILMEMBERS:
ABSTAIN:
Susan W. Jones, CMC
City Clerk
R:/Ords 2005/0rds 05-03
3
EXHIBIT A
PROPOSED ZONING STANDARDS
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SECTION V
SPECIFIC PLAN ZONING ORDINANCE
OVERVIEW
Section V of the Specific Plan Amendment Addendum contains the Amended Specific Plan Zoning
Ordinance. Standards have been added the Low Density Estates (L-E) for Planning Area 10 and allowing
single-family detached units In Planning Areas 12, 14 and 15. Table 5.1 (Schedule of Permitted Uses -
Residential Districts) has been expanded to include the L-E designation. Table 5.2-1 (Accessory Structures
Setbacks) and Table 5.2-2 (Maximum Encroachments into Required Yard Areas) have been added.
5.1 PURPOSE AND INTENT
The zoning for the Specific Plan area is Specific Plan Overlay. This section of the Specific Plan
establishes zoning districts and land use regulations and standards that will control land use and
development in the land uses identified for the Specific Plan area. These regulations amend and
supersede the regulations of the Temecula Development Code. Where standards and regulations
are not specified in this Specific Plan, the requirements of the Temecula Development Code shall
provide the regulatory authority. This section also Identifies the procedures to be used to review site
plans for development projects proposed within the Specific Plan area. Special standards for
residential development are also Included here. The Site Planning and Architectural Design
Guidelines in Section 4.0 are intended to be used In conjunction with the zoning and development
standards stated here. .
The following standards will serve as the primary mechanism for implementation of the land uses for
the Roripaugh Ranch Speclfic Plan; These regulations provide an appropriate amount of flexibility
to anticipate future needs and to achieve compatibility between land uses. Principal land uses for
the Specific Plan shall be as follows:
1. Residential Land Uses:
. Low Density (L) Single-Family Detached: (P.A. 44, 19,20,21, 33A and 33B)
. Low Density Estates (L-E) Single-Family Detached (PA10)
. Low Medium (LM) Density Slngle-Famlly Detachlid: (PA 1A-4B, 16 -18)
. Medium (M1) DenSity Single-Family Detached: (PA 23 and 24)
. Medium (M2) DensitySlngle-Family Detached and Attashed slustered: (pA 12, 14; and 15;
::!2 and 31)
.. Medium (M2) Density Attached clustered: (PA 22 and 31)
2. Commercial:
. Neighborhood Commercial: (pA 11)
3. Parks and Open Space:
. Private Recreation Centers (PA 5, 30)
. Private Mini-Park (pA 1B)
. Parks (PA 6, 27)
. Open Space
. Habitat (081): (PA 8, 9A, 9B, and 13)
. Flood Control (OS2): (pA +8, 7C, 25, 26, and portions of 14 and 27)
. Landscape Slope (OS3): (PA 7A and portion of 6)
4. Elementary and Middle School: (PA: 28 and 29)
5. Fire Station: (pA 32)
Rorlpaugh Ranch Specffic Plain. Amendment NO.1
37
Deeembet, 2004
\',
SECTION V
SPECIFIC PLAN ZONING ORDINANCE
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5.2
GENERAL PROVISIONS
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This section of the development regulations states the general rules that must be ObselVOO by all
development projects In order to protect the public health, safety and welfare. These regulations
apply to all planning areas within the Roripaugh Ranch Specific Plan, unless othelVlise specified,
1. Roripaugh Ranch Site Planning and Architectural Design Guidelines
All development within the Roripaugh Ranch Specific Plan area is subject to the policy
provisions of the Site Planning (Section 4.0) and Architectural Design Guidelines (Section 4.0)
adopted by ordinance of the Temecula City Council. The Design Guidelines in conjunction with
the development standards contained in this Specific Plan and those of the Temecula
Development Code shall regulate development within the Specific Plan area. The Design
Guidelines will be administered through the City of Temecula Planning Department. All
development within the Roripaugh Ranch Specific Plan area shall be subject to the
Development Standards in this section of the Specific Plan.
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2. Code Compliance
All construction and development within the RoripaughRanch Specific Plan area shall comply
with applicable provisions of the Specific Plan, the Uniform Building Code and the various
related mechanical, electrical, plumbing and fire codes, water ordinance, grading and
excavation codes and subdivision codes, in effect in the City of Temecula at the time
gradinglbuilding permits are obtained.
3. Setback Requirements
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The setback requirements are as specified within the standards identified in the plan for each
zoning district. If not othelVlise specified, all setbacks shall be determined as the perpendicular
distance from the existing or planned street right-of-way line or property line. to the foundation
point of the closest structure.
4. Exceptions
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If specific development standards have not been established or if an issue. condition or
situation arises or occurs that is not cleariy understandable in the Specific Plan, then those
regulations and standards of the City of Temecula Development Code that are applicable for
the most similar use. condition or situation shall apply as determined by the Community
Development Director.
5.
Enforcement
u
Enforcement of the provisions herein shall be in the manner specified in .the Temecula
Municipal Code for zoning enforcement.
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6. Unspecified Uses
u
Whenever a use has not specifically been listed as being a permitted use in a particular zone
classification within the Specific Plan, it shall be the duty of the Planning Director to determine
if said use is: (1) consistent with thlllntent of the zone; and (2) compatible with other fisted
permitted uses. Any person aggrieved by the decision may appeal to the Planning
Commission.
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38
RorlPBUIlh Ranch Specific Plan. Amendment NO.1
December, 2004
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SECTION V
SPECIFIC PLAN ZONING ORDINANCE
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5.3
RESIDENTIAL DEVELOPMENT STANDARDS
The Roripaugh Ranch Specific Plan provides a mix of diverse housing products, Including five
different housing types that fall within three of the City's General Plan residential designations;
Temectila General Plan
Residential Desianation
Specific Plan Desianation
L (20,000 sq. ft.)
Slngle-Family (1-2 dU/ac)
L-I: (10,000 sq. ft.)
Single-Family (1-2 dulac)
LM (5,000 and 6,000)
Single-Family (2-5 dU/ac)
(Min. 5,000 sf lot size)
M1 and M2 (4,000 and NA)
Single-Family (7-12 dU/ac)
M1: Min. (standard) 4,000 sf lot size
M2: Min. (clustered) 3,000 sf let Gize fer lletaGhell
M2: Min. (attached) 3,000 sf lot size
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RoIfpaUllh Ranch Speclroc Plan. Amendment NO.1
Low Density Residential
Single-Family (.5-2 dU/ac)
Low Density Residential
Single-Family (.5-2 dulac)
Low Medium Density Residential
Single-Family (~dU/ac)
Medium Density Residential
Single-Family (7-12 dU/ac)
39
December, 2004
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SECTION V
SPECIFIC PLAN ZONING ORDINANCE
5.3.1 DESCRIPTION OF RESIDENTIAL DISTRICTS
LOW DENSITY RESIDENTIAL (Ll - PLANNING AREAS NOS. W,19, 20, 21, 33A AND 338
The Low Density Residential (L) zoning district is intended to' provide for the development of single-
family detached homes on large lots with a unique character of development Typlcallot sizes In the
L zoning district will be a minimum of 20,000 square feet with 1 acre minimum lots along the exterior
perimeter of Planning Areas 19, 20, 21, and 33A. Private equestrian use will only be allowed on lots
one acre or larger adjacent to the multi-use trail in Planning Areas 19, 20, 21. Planning Area 338
shall not be developed as a part of Roripaugh Ranch, this planning area shall eventually be
combined with the adjacent residential areas to the north.
LOW DENSITY ESTATES RESIDENTIAL (L-El. PLANNING AREA NO. 10
.The Low Dimslty Estates Residential (L-El zoning district is intended to provide for the
development of singJe..family detached. homes on large lots with a unique character of
development. Typical lot sizes in the L-E zoning district will be a minimum of 10,000 square
feet. .
LOW MEDIUM DENSITY (LMI - PLANNING AREAS NOS.1A, 2, 3, 4A, 48, 16, 17 and 18
The Low Medium (lM) zoning district is intended to provide for the development of single-family
homes on lots of 5,000 square feet to 6,000 square feet Planning Areas 1, 2, 3, 4A, 48, and 16
shall have a minimum lot size of 5,000 sq. ft. Planning Areas 17 and 18 shall have a minimum lot
size of 6,000 sq, ft.
MEDIUM DENSITY - STANDARD (M1 I - PLANNING AREAS NOS. 23 AND 24
The Medium (M) zoning district is intended to provide for the development of single-family homes on
lots 4,000 minimum square feet
MEDIUM DENSITY - DETACHED OR CLUSTERED (M2)- PLANNING AREAS NOS. 12, 14, 15, 22
AND 31
The Medium (M) zoning district Is intended to provide for the development of detached or clustered
single-family development on minimum lot sizes of 3,000 sq. ft, Planning Areas 12, 14 and 15 will
be allowed to have the option of clustered or detached units. Planning Areas 22 and 31 shall
contain clustered units.
40
Roripaugh Ranch Specific Plan, Amendment NO.1
December, 2004
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SECTION V
SPECIFIC PLAN ZONING ORDINANCE
5.3.2
USE REGULATIONS
The list of land uses in the following table shall be permitted In one or more ofthe residential zoning
districts as indicated In the columns corresponding to each residential zoning district. Where
indicated with a letter 'P', the use shall be a permitted use. Where indicated with a '.', the use is
prohibited within the zone. Where indicated with a letter 'C', the use shall be conditionally permitted
SUbject to approval of a conditional use permit.
Table 5.1
Schedule of Permitted Uses. ResldentlalDlslrlcls
Description of Use l l-E lM M1 M2
.
Single-famBy detached P P P P p'
Slngle-family attached - - - - P
Single-family zero lot tine . p.
- - - p
Single-famBy attached greater than two units - - - - -
Multiple family - - - - -
Manufactured homes P P P P P
Mobilehome park .
- - - - -
Facilities for the mentally disordered, handicapped, or dependent P P P P P
or neglected chUdren (six or fewer)
Facilities for the mentaBy olSordered, handicapped, or dependent - - - - -
or neglected chDdren (seven to twelve)
Alcoholism or drug abuse recovery or treatment facility (six or P P P P P
fewer)
Alcoholism or drug abuse recovery or treatment facility (seven or - - - - -
more)
Residential care facilities for the elderly (six or fewer) P P P P P
Residential care facilities for the elderly (seven or more) - - - - -
Congregate care residential faCilities for the elderly - - - - -
Boarding, rooming and lodging facUities - - - - -
Secondary dwelling units as defined by City Development Code P P P - -
Granny Flat P P P - -
Family day care homes-sman (four or fewer) P P P P P
Family day care homes~arge 1 C C C - -
Day care centers C C C - -
Bed and breakfast estabtishments - - - - -
Emergency sheRers - - - - -
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RorIpaugh Ranch Specffic Plan. Amendment NO.1
December, 2004
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Description of Use L L-E LM M1 M2
.
Transitional housing - . - - -
Nonresidential
AgriculturaVopen space uses - - - - -
Religious institutions. C C C C C
Utirrty facDities C C C C C
Educationallnstihmons - - - - -
Public 6braries - - - . -
Public museums and art galleries (not for profit) - - - - -
Kennels and catteries . - . - - -
Non commercial keeping of horses P. P - - -
Temporary real estate tract offices P P P P P
Recreational Vehicle Storage Yards - - - - -
Parking for commercial uses - - - - -
Nonprofit clubs and lodge hafts - - - - -
Convalescent facilities - . - . - -
Golf Courses - - - - -
Home occupations P P P P P
Construction Trailers" P P P P P
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1. A CUP processed for large famUy day care homes Is subject to Health and Safety Code Sectlon 1597.46(a)(3). In
accordance therewlth,r1C1tice of the appllcallem being filed shaI1 be mailed to surrounding property """"",wlhlncmelulclred
feel only and the notice shaI1lndlcate that unless a request for a hearing Is made by such SUlTOUndlng property owner or
other "affected person", the CUP win Issue within twenty days of the notice. If a hearfng Is requested, the planning
department shan schedule such hearfng within thirty days of the request and the hearing shall be held within thlrty days of
being scheduled.
2. Allowed emly within a slngle-femUy residence. .
3. The Planning Director shall have the discretion to waive submittal of an Admlnlstrativa Development Plan Ifft Is determined
thai the construction trailer wID not have an adverse Impact on adjacent residences or businesses.
4. The keeping of horses shan only be permllled In Plamlng Areas 19, 20 and 21 em 1015 abutting the multl-use trail. No more
than 1wo (2) horses and one (1) Offspring up to six (6) months of age may be kept em each one acre 101. AU horses shaI1 be
kepi In a stalVcoraI (12' x 12' for each hon;e) located a minimum distance of fifty (50) feel from nelghbollng dwellings, ten
(10) feel from the main dwelling em the lot and ten (1 0) feel from the side or rear property nne.
5. Religious InstlluUons shan not be permllled in Planning Areas lA, 2, 3, 4A and 48.
6. Planning Areas 12, 14 and 16 will be allowed to have the option of clustered or detached units. Planning Areas 22
and 31 shall conlaln clustered units.
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Roripaugh Ranch Specific Plan, Amendment No.1
December, 2004
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SECTION V
SPECIFIC PLAN ZONING ORDINANCE
5.3.3 DEVELOPMENT STANDARDS
In the Low (L), Low Eslatlls (L-E) Low Medium (LM) and Medium (M) Zones are as foDowa:
Table 5.2
Development Standards - Residential Districts
Residential Development L L~ LM LM M1 M2
Standards 20,000 10,000 5,000 6,000 4,000
(MIninun Lot Size In Feel)
Planning Area 40, 19, 20, 10 1A, 2, 3, 17 and 18 23 and 24 12,14, 15,
21,33A 4A,48 22 and 31
and 338 and 16
Minimum gross lot area (square 20,000 10,000 5,000 6,000 4,000 3,000
feet) 1 acre-
-. Lois in PA 19, 20 and 21 that
abut eastern and southem
property boundal}' shaD be a
minimum of 1 ecre. Thirty (30) foot
fuel modification zone shaD not be
included in lot area. Lois along the
western perimeter of PA 33A &
338 shaD be a minimum of 1 acre.
DwelUng units per net acre 1.2 dulac 1.7 dulae 5.2 dulac 4.0 dulac 6.1 dulac 10.1 dulac
Minimum lot frontage at front 30ft. 25ft. 25ft. 25ft. 25ft. NA
Drooertv line
Minimum lot frontage for a flag lot 25ft. 20ft. 20ft. 20ft. 20ft. NA
at front property Dne
Minimum width at required front 50ft. 40ft. 40ft. 40ft. 40ft. NA
yard setback area
Minimum lot width 60ft.. 50ft. 40ft. 40ft. 40ft. 40ft.
. The lot width for both 20,000
sq. ft. lols and 1 acre Iols shall be
substantially the same.
Minimum lot depth .90ft. 80ft. 80ft. 80ft. 80ft. NA ,.".>,"
Minimum front yard setback 25ft. 20ft. 10ft 10ft. 10ft. 10ft.
- Front entry 18 ft. 18 ft. 18ft. 18ft. 18ft. 18ft.
. Side entry garages 10 ft. 10ft. 10ft. 10ft. 1.0ft. 10ft.
- Lots abutting Murrieta Hot
Springs between Pourroy Rd.
and the MWD easement may be
reduced by three (3) feel.
MJnlm~m comer side yard 15 ft. 15ft. 15 ft. 15ft. 15 ft. 15ft.
's ac
Note: Setbacks for structures located adjacent to the Fuel Modification
Zones shall be determined at the Tentative Map stage, based on the
criteria provided by the City Fire and Planning Departments.
43
RoriJ>aUQh Ranch SpecIf'lC Plan, Amendment NO.1
December, 2004
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SECTION V
SPECIFIC PLAN ZONING ORDINANCE
--:-
Residential Development L L-I: LM LM M1 M2
Standards 20,000 10,000 .5,000 6,000 (Standard) (Chlrtend)
IMInImum Lot Size In Feet) 4,000
Planning ~ -W,19, 20, 10 1, 2, 3, 4A, 17 and 18 . 23 and 24 12,14, is,
21,33A 48 and 16 22 and 31
and 338 .
'Minimum interior side yard 10ft. 10ft. 5ft. 5ft. 5ft. 3ft.
setback
Minimum rear yard setback 20ft. 20ft. 20ft. 20ft. 15ft. 15 ft. front
- Setbacks for lots abutting - - 25ft. - - loaded
Planning Area 7 A along the garage
soulhemproperly tine shan have
a 25' minimum rear yard setback.
- Lots abutting Mulli-use Iraft in - - -
PA 19, 20 and 21.
- Setbacks for lots abutting SOft. 5ft. rear
Murrieta Hot Springs between SOft. loaded
Pourroy Rd. and the MWD garage
easement may be reduced by
staff by three (3) feel.
Minimum Rear Yard Setbacks -'
. Deep Recessed Sft. Sft. Sft. Sft. Sft. Sft.
. Rear Access - - 3ft. 3ft. 3ft. 3ft.
Maximum height 2 stories, 2 stories, 2 stories, 2% 2 Y.; stories, 2 % stories,
35 feel 3SfeeI 35 feel stories, 35 35 feel 35 feel
. feel
Maximum percentage of lot 50% SO% 60% 60% 60% 60%
coverage
Minimum Garage Size (interior 20' x 20' 20' x 20' 20' x 20' 20' x 20' 20' x 20' 20' x 20'
space)- .
. Fireplaces may project not more than two (2) leel Into the side yard setbaekprovlded the wtdlh 01 the fireplace does not exceed eight (8) leel
In width.
Note: Setbacks for structures located adjacent to the Fuel Modification
Zones shall be determined at the Tentative Map stage, based on the
criteria provided by the City Fire and Planning Departments.
44
RO<lPaugh Ranch Specific Plan. Amendment No.1
December, 2004
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SECTION V
SPECIFIC PLAN ZONING ORDINANCE
5.3.4
ACCESSORY STRUCTURE DEVELOPMENT STANDARDS
The following development standards shall apply to all residential de-.elopments In all oflhe residential
districts within the Specific Plan. In the event of a discrepancy or ambiguity of these standards, the
Director of Planning shall have the authority to determine the appropriate standard on a case-by-case
basis.
I Table 5.2-1 I
Accessory Structures Setbacks
~I Front II Rear II Side I
Accessory Minimum Distance to Front Minimum Distance to Rear Minimum Distance to Side
Structure Property Une Property Line Property Une t
Detached second Not permitted In the actual Refer to the rear yard Refer to the side yard
unit." ront yard setbacks In Table 17.06.040 setbacks In Table 17.06.040
lot the Temecula Development of the Temecula Development .
Code Code
:tached granny Not permitted In the actual Refer to the rear yard Refer to the side yard
tM ifront yard . setbacks In Table 17.06.040 setbacks In Table 17.06.040
of the Temecula Development of the Temecula Developmen
Code Code
Garage 20 ft. 0 In. (Entrance faCes 5 ft. min. but rio less than 15 5ft.mln.
street) ft.from
10 ft. 0 In. (If Entrance from centerline of alley
side not facing front yard)
Storage/utility I Not permitted II 3ft. 3ft. I
Enclosure
ISwlmmlng pool' Not permitted 1/ 5ft. 5ft. I
SwImmlngrl Not permitted 3ft. 3ft. I
Equlpmen
Ispa Not permitted 3ft. 3ft. I
jAntennas Not permitted 5ft. 5ft. I
Gazebo/garden Not permitted I Sft. I 5 ft. (10 ft.1t a comer lot) . I
structure
ISolar collector Not permitted In front yard . 3ft.0In. 3ft.0In. I
IDecks Not permitted 5ft.mln. 5ft.mlri. I
Patio covers . I 15ft. 5ft.mln. 5ft.mln. I
measured at
Ivertlcalsupports
IRoof deck II Must meet district standards I
1. On a corner lot, accessory structures are not permitted unless otherwise noted above.
2. Accessory structures with walls must be separated from other accessory and primary structures by at least
six feel
3. Second units and granny flats that are attached to the main structure shall comply with the setback and yard
requirements contained In Table 5.2.
4. Not permitted In the M1 and M2 zones.
Note: Setbacks for structures located adjacent to the Fuel Modification
Zones shall be determined at the Tentative Map stage, based on the
criteria provided by the City Fire and Planning Departments.
Rorjpaugh Ranch Specific Plan, Amendment No:1
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December, 2004
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SECTION V
SPECIFIC PLAN ZONING ORDINANCE
5.3.5 YARD ENCROACHMENT DEVELOPMENT STANDARDS
The following development standards shall apply to all residential developments in all of the residential
districts within the Speclflc Plan. In the event of a discrepancy or ambiguity of these standards, the
Director of Planning shall have the authority to determine the appropriate standard on a case-by-case
basis.
Table 5.2-2
Maximum Encroachments Into Required Yard Areas
I II Maximum Encroachments Into !
Yard Area
Item Front II Rear. \I Side'
Architectural features (such as wall projections, \ 2ft. 1\ 2ft. II 2ft. \
eaves, overhangs, extensions, decorative materials
and artwork).
It.wnlng or canopy (with no vertical supports) 4ft. 0 In. 4ft. 0 In. 3ft. 0 In.
It.wnlng or canopy (with vertical supports measured 6 ft. 0 In. 6ft. 0 In. 3ft. 0 In.
at vertical
supports).
IBalconles or stairways 3ft.6In. II 3ft. 6 In. II 3ft. 6 In. I
IBaY windows 2ft. 6 In. II 2ft. 6 In. . II 2ft. 6 In. I
IChlmneys and air conditioning units 2ft. 0 In. II 2ft.6In. II 2ft. 6 In. I
Iporch I 6ft. 0 In. II 3ft.Oln. II 3ft. 0 In. I
Istalrway landings II 6ft. 0 In. II 6ft.O!n. II 3ft. 6 In. I
1. On.a comer lot, projections permitted In a front yard setback also apply to a street side yard.
2. The deck and Its railing shall not exceed the building height limit for the applicable zoning district
Note: Setbacks for structures located adjacent to the Fuel Modification
Zones shall be determined at the Tentative Map stage; based on the
criteria provided by the City Fire and Planning Departments.
46
Roripaugh Ranch SpeCifIC Plan. Amendment No.1
December, 2004
SECTION V
SPECIFIC PLAN ZONING ORDINANCE
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SA NEIGHBORHOOD COMMERCIAL (PLANNING AREA 11)
U.1 DESCRIPTION OF NEIGHBORHOOD COMMERCIAL
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Neighborhood Commercial (Planning Area No. 11), wiI include a varlely of different types ofland uses. Uses v.thJn
this planning area include smaDer~e business activities which generally provide retaB andlor convenience
services for residents within Rortpaugh Ranch. The following are site planning guidelines relating to Planning Area
NO.11.
5.4.2
USE REGULATIONS
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The list of land uses in the foHowing table shaD be permitted in the neighborhood commercial zoning listrict Where
indicated with a Jetter "P', the use shaH be a permitted use. Where indicated With a . -', the use is prohibited within
the zone. Where indicated with a letter ''C', the use shaD be conditionally permitted subject to approval of a
conditional use perl'llit .
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Schedule of Permitted Uses. Neighborhood Commercial Center (PA-11)
Description of Use NC
A
Adutt business subject to Chapter 5.08 of the T emecuJa Municipal Code .
Aerobicsldancelgymnasticsljazzerciselmartial arts studios (less than 5,000 sq. fl. P
Aerobicsldancelgymnasticsljazzercise/martial arts studios (greater than 5,000 sq. fl. P
Alcoholism or drug treatment facilities -
Alcohol and drug treatment (outpatient) -
A1cohofic beverage sales C
Ambulance services . -
Animal hospitaVshelter -
.
Antique restoration -
Antique sales (Less than 5,000 sq. fl.) P
Apparel and accessory shops P
. Appliance sales and repairs (household and sman appliances) P
Arcades (pinball and video games) -
Art supply stores P
Auction houses -
Auditortums and conference facnities C
Automobile dealers (new and used) -
Automobile sales (brokerage)- showroom only (new and used)-no outdoor display -
Automobile repair services -
Automobile rental -
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Roripaugh Ranch Speclflc Plan, Amendment NO.1
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Decembei',2OO4
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Automobile painting and body shop
Automobile service stations with a1cohotic sales -
Automotive service stations (not selling beer and/or wine) with or without an automated P
car wash
Automobile parts-sales C
Automobile 01 changellube services with no major repair C
.
B .
Bakery goods distribution -
Bakery retal P
Bakery Wholesale -
Banks and financlallnstitutions P
Barber and beauty shops P
Bed and breakfast -
Bicycle (sales, rentals, services) P
Billiard pa~or/poolhall -
Binding of books and similar publications -
Blood bank P
Blueprint and duplicating and copy services P
Bookstores P
BuDding materials sales (with the exterior storageJsales areas greater than 50 percent of -
total sales area)
Building materials sales (with the exterior storageJsales areas greater than 50 percent of -
total sales area)
Butcher shop P
C
Cabinet shop -
Cabinet shops under 20,000 sq. fl- no outdoor storage -
Camera shop (sales/minor repairs) P
Candy/confectionery sales P
Car wash, full service/self service -
Carpet and rug cleaning -
Catering services P
Clothing sales P
Roripaugh Ranch Spee/fic Plan, Amendment No.1
48
December, 2004
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SECTION V
SPECIFIC PLAN ZONING ORDINANCE
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Coins, purchase and sales p
Communications and mlcrowava installations 1 -
Communications equipment sales 1 C
Community care facilities C
Computer sales and selVices p
Congregate care housing for the elderly 2 C
Construction equipment sales, selVices or rental -
Contracto(s equipment, sales, salVice or rental -
Convenience market -
Costume rentals p
Crematoriums -
CuUery p
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Data processing equipment and systems -
Day care centers p
Delicatessen p
Discount/department store . p
Distribution facility -
Drug store/pharmacy p
Dry cleaners . p
Dry cleaning plant -
E .
Emergency shelter -
Equipment sales and rentals (no outdoor storage) P
Equipment sales and rentals (outdoor storage) -
F
Feed and grain sales -
.
Financial, insurance, real estate offices P
Fire and police stations p
Floor covering sales p
Florist shop P
Food processing -
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RorIpaugh Ranch SpecIf/c Plan, Amendment No.1
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December, 2004
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SECTION V
SPECIFIC PLAN ZONING ORDINANCE
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. Fortunetelling, spiritualism, or simUar activity P
Freighttenninals .
Fuel storage and distribution .
Funeral parlors, mortuary -
Furniture sales (Less than 10,000 sq. Il) P
Furniture transfer and storage -
G
Garden supplies and equipment sales and service .
Gas distribution, meter and control station -
General merchandise/retail stores less than 10,000 sq. Il P
Glass and mirrors, retail sales P
Government offices P
Grocery store, retail P
Grocery store, wholesale -
Guns and firearm sales -
H
Hardware stores P
Health and exercise club P
Health food store P
Health care facility P
Heliport -
Hobby supply shop P
Home and business maintenance service -
Hospitals -
Hotels/motels -
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Ice cream partor P
Impound yard -
Interior decorating service P
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Junk or salvage yard . -
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Roripaugh Ranch Specific Plan, Amendment NO.1
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SPECIFIC PLAN ZONING ORDINANCE
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Laboratories, film, medical, research or testing centers -
Laundromat P
Laundry service (commercial) -
Ubraries, museums, and gaDeries (private) C
Liquid petroleum, sales and distribution -
Uquor stores C
Uthographlc service . -
Locksmith P
M
Machine shop -
Machinery storage yard -
Mail order business P
Manufacturing of products similar to, but not fimiled to the fonowing:
Custom-made product, processing, assembling, packaging, and fabrication of goods, within
enclosed building (no outside storage), such as jewelry, furniture, art objects, clothing, labor
intensive manufacturing, assembling, and repair processes which do nor involve frequent
truck traffic.
. Compounding of materials, processing, assembling, packaging, treabnent or fabrication of
materials and products which require frequent truck activity or the transfer of heavy or bulky -
items. Wholesaling, storage, and warehousing within enclosed building, freight hanclling,
shipping, truck services and terminals, storage and wholesaling from the premises of
unrefined, raw or semi-refined products requiring further processing and manufacturing, and
outside storage.
Uses under 20,000 sq. It with no outside storage
Massage 3 P
Medical equipment sales/rental P
Membership clubs, organizations, lodges .. C
Mini-storage or minI-warehouse facilities -
Mobilehome sales and services -
Motion picture studio -
Motorcycle sales and service -
Movie theaters . C
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Roripaugh Ranch Specific Plan. Amendment NO.1
December, 2004
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Musical and recording studio -
N
Nightdubsllavemslbarsldance dublleen dub -
Nurseries (retail) -
Nursing homes/convalescent homes C
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OfIice equipment supplies, sales/services P
OfIices, administrative or corporate headquarters with greater than 50,000 sq. ft. -
OfIices, professional services with less than 50,000 sq. ft., b!ll not fimiled to, business law, P
medical, dental, veterinarian, chiropractic, archttectural, engineering, real estate,
Insurance
p
Paint and waUpaper stores P
Parcel delivery services -
Parking lots and parking structures C
Pawnshop -
Personal service shops P
-
Pest control services
Pet grooming/pel shop P
Photographic studio .". P
Plumbing supply yard (endosed or unendosed) -
Postal distribution -
Postal SeMces P
Printing and pubrlShing (newspapers, periodicals, books, etc.,) -
Private utility facilities (Regulated by the Pubfic Utilities Commission) P
Q
Reserved -
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Radio and broadcasting studios, offices -
Radiollelevision transmitter -
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RorIpaUQh Ranch SpecjrlC Plan, Amendment No.1
December, 2004
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Recreational vehicle parb -
Recreational vehicle sales -
Recreational vehicle, trailer, and boat storage within an enclosed buftding -
Recycling conection facilities p
Recycling processing facilities -
Religious Institution, without a daycare or private school c
Religious institution, with a private school C
Religious institution, with a daycare . C
Restaurant, drive-inlfast food C
Restaurants and other eating establ'lShments p
Restaurants with lounge or live entertainment . C
Rooming and boarding houses -
.
S
Scale, public
-
Schools, business and professional C
Schools, private (kindergarten through Grade 12) C
Scientific research and development offices and laboratories -
Sofid waste disposal faaTIIy -
Sports and recreational facilities . C
SWap meet, entirely inside a permanent building -
Swap meet, outdoor -
Swimming pool supplies/equipment sales . p
T
Tailor shop p
Taxi or limousine service -
Tire sales -
Tobacco shOp p
Tool and die casting -
Transfer, moving and storage -
Transportation terminals and stations C
Truck sales/rentalslservice -
TYNCR repair p
S3
December, 2004
Roripaugh Ranch Specific Plan. Amendment No.1
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Upholstery shop -
V
Vending machine sales and services -
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Warehousing/distribution -
Walch repair P
Wedding chapels -
Welding shop -
Welding supply and service (enclosed) -
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Reserved -
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Reserved -
1. Subject to the provisions contained In Section 17.40 of the City ofTemecuIa DeveIopmet~ Code.
2. Subject to the provisions contained In SeeIlon 17.06.050.H of the CIlyofTemecula Development Code.
3. Subject to the provisions contained In Section 5.22 of the City of TemecuIa Municipal Code.
54
RorIpaugh Ranch SpecifIC Plan. Amendment NO.1
December, 2004
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SECTION V
SPECIFIC PLAN ZONING ORDINANCE
5.4.3 DEVELOPMENT STANDARDS
The following standards of development shall apply in the Neighborhood Commercial:
Table 5-4
Development Standards. Neighborhood Commercial
(Commercial Uses - PA 11)
Minimum gross area for site 2 acres for common lot centers,
30,000 square feel for single lots
Target floor area ratio . .3
Maximum floor area ratio with intensity bonus as per Section 17.08.050 .50
Front yard adjacent to street
- Butterfield stage. RoadlMurriela Hot Springs Road 20 feet; structure & parking
- "A- and -B" Street 20 feel, structure & parking
Yard adjacent to residentially zoned properly 25 feel, structure & parking
Accessory structure side/rear yard setback 1 0 feel
Minimum buDding separation:
- One story: 1 0 feet
- Two stories: 15 feel
- Three stories or more: 20 feel
Maximum building height 50 feel
Maximum percent of lot coverage 30%
Minimum required landscaped open space 20%
Fence, wall or hedge screening outdoor storage maximum height 6 feel
Minimum building setback separation:
- Two stories: 15 feel
. Three stories or more: 20 feel
RoriI>auah Ranch S-"Ic Plan. Amendment No.1
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December, 2004
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SPECIFIC PLAN ZONING ORDINANCE
5.5 PARKS AND OPEN SPACE (Planning Areas Nos.1B, 5, 6, 7A, 18, 7C, 8, 9A, 9B, 13, 27, 25, 26 and
30)
5.5.1 DESCRIPTION OF PARKS AND OPEN SPACE
Parks (P) and Open Space (OS) zoning district is intended to promote a wide range of public and
private recreational uses In the community. .These uses include community facilities, golf courses,
health clubs, pUblic parks and recreation areas, sports parks, or other outdoor athletic facilities and
similar outdoor commercial recreational uses. .
5.5.2 USE REGULATIONS
The list of land uses in the following table shall be permitted in one or more of the park and open
space zoning district as indicated In the columns corresponding to each zoning district. Where
indicated with a letter uP', the use shall be a permitted use. Where Indicated with a '-', the use is
prohibited within the zone. Where Indicated with a letter 'C', the use shall be conditionally permitted
subject to approval of a conditional use permit
Table 5-5
Schedule of Permitted Uses. Parks and Rec;ealional Uses
Schedule of Uses P P OS, OS. Os.
(Private) (Public)
Planning Area 1B,5 6 and 27 e,9A. 78; 7C, Portions
and 30 9B, and 25 and of 6 and
13, 26 7A
Agricultural Uses - - - - -
Athletic Field P P - - -
-c-
Bicycle paths P P - P P
Campground - - - - -
Caretakers quarters - - - - -
Cemeteries, mausoleums and related uses - - - - -
Game courts, badminton, tennis, racquetball P P - - -
Golf driving range not part of a golf course
- - - - -
Golf course and clubhouse P P
- - -
Government and public utility faCilities C C P P
-
Gymnasium P P
- - -
Microwave antennaltower'
- - - - -
Nature centers/exhibits
- - - - -
Nurseries
- - - - -
Group Picnic Facilities P P - - -
RorIIl8l1!1h Ranch SpecIflc Plan, Amendment No.1
56
December, 2004
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SECTION V
SPECIFIC PLAN ZONING ORDINA~CE
Private parks and recreation facUities P P P P
-
Parking areas P P - - -
Public parks and recreational facUities P P - P P
Recreational vehicle park - -
- - -
Riding stable, public or private -
. - - - -
Shooting ganeries, ranges, archery courses -
- - - -
Single-family dweOings - -
- - -
Tree Farms
. - - - - -
1. See Zoning Appendix of Development Code 17.40 for antenna information.
Roripaugll Ranch Specffic Plan. Amendment NO.1
57
December,2OO4
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SPECIFIC PLAN ZONING ORDINANCE
5.5.3 DEVELOPMENT STANDARDS
In the Parks and Open Space districts development standards are as follows:
Table ~
Development Standards - Parks and Open Space Standards
Development Standards p OS
Planning Area 1 B, 5, 6,27 and 7 A, 7B; 7C, 8,
31 9A, 98, 13, 25
. and 26
Minimum lot size 10,000 sq. ft. -
Maximum lot coverage 25% . -
. Maximum height 35 feet' -
Floor area ratio .1 . -
Setback for parking areas and structures 25 feet -
.
Minimum open spacellandscaping 75% 100%
1. Excludes light poles and convnunlcalion 1acIIitIes.
58
Rorlpaugh Ranch Specfflc Plan. Amendment NO.1
December, 2004
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SPECIFIC PLAN ZONING ORDINANCE
5.6 PUBucnNsmuTIONAL DISTRICTS (PLANNING AREAS 28 AND 29)
5.6.1 DESCRIPTION 010 SCHOOL DISTRICT AND PUBUC INSmunONAL DISTRICT
The purpose of this district is to facilitate the construction of an Elementary School site and Middle
School site. Planning Area 28 will be developed as a Middle School site and Planning Area 29 will
be developed as an Elementary School site.
5.6.2 USE REGULATIONS
Planning Areas 28 and 29 shall only be designated to be used as a Middle School site and an
Elementary School site, respectively.
59
Rorfpaugh Ranch SJJeCffic Plan, Amendment No.1
December, 2004
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SPECIFIC PLAN ZONING ORDINANCE
5.7 PUBUC INSTITUTIONAL (PLANNING AREA 32)
5.7.1 DESCRIPTION OF PUBUC INSTITUT10NAL (FIRE STATION)
The purpose of this district is to facilitate construction of public and quasi-public uses in appropriate
areas of the city. Planning Area 32 will be developed as a fire station on a 1.5-acre site.
5.7.2 USE REGULATIONS
Planning Area 32 shall only be designated as a Fire Station.
Roripaugh Ranch Specific Plan, Amendment NO.1
60
December, 2004
r:
SECTION V
SPECIFIC PLAN ZONING ORDINANCE
. 5.8 PARKING REQUIREMENTS
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Refer to Chapter 17.24 of the City Development Code for parking requirements.
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61
December, 2004
TEMECULA COMMUNITY
SERVICES DISTRICT
ITEM 1
MINUTES OF A REGULAR MEETING
OF THE TEMECULA REDEVELOPMENT AGENCY
JANUARY 11, 2005
A regular meeting of the City of Temecula Redevelopment Agency was called to order at 7:40
P.M., in the City Council Chambers, 43200 Business Park Drive, and Temecula.
ROLL CALL
PRESENT: 4
AGENCY MEMBERS
Comerchero, Naggar, Washington, and
Roberts
ABSENT: 0
AGENCY MEMBERS:
None
Also present were Executive Director Nelson, City Attorney Thorson, and City Clerk Jones.
PUBLIC COMMENTS
No input.
CONSENT CALENDAR
1 Minutes
RECOMMENDATION:
1.1 Approve the minutes of December 14, 2004.
MOTION: Agency Member Comerchero moved to approve Consent Calendar Item NO.1. The
motion was seconded by Agency Member Washington and electronic vote reflected approval
EXECUTIVE DIRECTOR'S REPORT
No comment.
AGENCY MEMBERS' REPORTS
No comments.
R:\Minutes.rdaI011105
ADJOURNMENT
At 7:40 P.M., the Temecula Redevelopment Agency meeting was formally adjourned to
Tuesday, January 25, 2005 in the City Council Chambers, 43200 Business Park Drive,
Temecula, California.
Ron Roberts, Chairman
ATTEST:
Susan W. Jones, CMC
City Clerk/Agency Secretary
[SEAL]
R:lMinutes.rdaI011105
2
. ITEM 2
APPROVA
CITY ATTORNEY
DIRECTOR OF FINA
CITY MANAGER
TEMECULA COMMUNITY SERVICES DISTRICT
CITY OF TEMECULA
AGENDA REPORT
TO:
FROM:
Board of Directors
Herman D. Parker, Director of Community services~
January 25, 2005
DATE:
SUBJECT:
Tract Map No. 29133 - Service Level B, Service Level C and Service
Level 0 Rates and Charges
PREPARED BY:
Barbara Smith, Managernent Analyst ~
RECOMMENDATION:
Adopt a resolution entitled:
RESOLUTION NO. CSD 05-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA
COMMUNITY SERVICES DISTRICT ACKNOWLEDGING THE FILING OF A
REPORT WITH RESPECT TO SERVICE LEVEL B, SERVICE LEVEL C, AND
SERVICE LEVEL D RATES AND CHARGES FOR TRACT MAP NO. 29133
BEGINNING FISCAL YEAR 2005-2006 AND SETTING A TIME AND PLACE FOR
A PUBLIC HEARING IN CONNECTION THEREWITH
BACKGROUND: The Temecula Community Services District (TCSD) operates under
the authority of Community Services District Law and provides residential street lighting, perimeter
slope landscaping maintenance and refuselrecycling collection services to numerous residential
subdivisions within the City of Temecula through Service Level "B", Service Level "C" and Service
Level "D". The boundaries of the TCSD are coterminous with the City, and the City Council also
serves as the Board of Directors of the TCSD.
Tract Map No. 29133 is a future 8 lot residential development. The development consists of
approximately 4.8 gross acres of vacant property located to the east of Ynez Road between Pauba
and Santiago Roads. The property owner has requested that the TCSD establish the future parcei
charges necessary to provide ongoing revenue for residential street lighting, perimeter slope
landscaping maintenance, and refuselrecycling collection services within this development.
R:\SMrnIB\Elections\29133 Election\Staff-Notice of Hearing. doc
01/18/2005
Beginning Fiscal Year 2005-2006, the following TCSD rates and charges are proposed for
residential street lighting, perimeter slope landscaping maintenance, and refuselrecycling collection
services within Tract Map No. 29133:
Service Level B
$ 25.68 per residential parcel
Service Level C
$270.00 per residential parcel
Service Level D
$180.70 per occupied parcel*
Pursuant to the provisions of Proposition 218, the TCSD is required to hold a public hearing and
obtain voter or property owner approval in order to establish certain new rates and charges. In
addition, a report must be prepared and filed with the SecretarylCity Clerk which identifies all of the
affected parcels and the amount of the proposed rates and charges. To remain in compliance with
Proposition 218 a notice was mailed on January 21,2005 to the property owner identifying the
proposed rates and charges and date of the Public Hearing. The Public Hearing is held at least 45
days after the mailing of the notices. If the proposed rates and charges are not rejected pursuant to
a written protest, then the TCSD will conduct a mailed ballot proceeding not less than 45 days after
the public hearing. The proposed rates and charges for Service Level B and Service Level C cannot
be imposed unless the property owner has approved the new charges. In accordance with
Proposition 218, property owners shall receive notice of the proposed charges for Service Level D,
however, mailed ballot proceedings are not required to impose rates and charges for
refuselrecycling collection services.
Staff recommends that the Board of Directors adopt the resolution to accept the filing of the report
on the proposed residential street lighting, perimeter slope landscaping maintenance and
refuselrecycling collection services rates and charges for Tract Map 29133 beginning in Fiscal Year
2005-2006 and schedule a public hearing concerning this issue for March 8, 2005. Staff will then
proceed with noticing the owner of Tract Map No. 29133 regarding the proposed rates and charges
and the public hearing date. If there is no rnajority protest against the rates and charges on March
8, 2005 staff will then proceed with the mailed ballot process for Service Level B and Service Level
C.
FISCAL IMPACT: If voter approved, upon build out of the development, the proposed
rates and charges of $25.68 and $270.00 per parcel will generate an annual levy of $205.44 for the
Service Level Band $2,160.00 for Service Level C. *The proposed Service Level 0 charge of
$180.70 per parcel is the FY 2004-2005 rate. This rate will change base on a contractual
agreement with CR&R, Inc. At the FY 2004-2005 assessment rate this charge will generate an
annual levy of $1 ,445.60. (Pursuant to Proposition 218, Service Level D rate may be increased by
the TCSD for Fiscal Year 2005-2006 after conducting an additional public hearing. However, mailed
ballot proceedings are not required to increase Service Level D rates and charges.) Actual costs for
providing long-term residential street lighting and perimeter slope landscaping maintenance services
within Tract Map No. 29133 will be absorbed into Service Level B and Service Level C upon
installation of said improvements. The owner of Tract Map No. 29133 has paid the administrative
and mailing costs associated with the public notices and ballot inforrnation required per Proposition
218.
ATTACHMENTS:
1.
2.
3.
4.
Vicinity Map
TCSD Landscape Maintenance Area
Notice of Public Hearing
Resolution of Intention
R:\SMITHB\Elections\29133 Election\Staff-Notice of Hearing. doc
01/18/2005
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ATTACHMENT 2
13
I
11
RAE LANE
TCSD MAINTAINED
LANDSCAPE
TOTAL AREA :10,630
SQFT
~
PROJECT
6ALLERY TRADITIONS
TRACT # 2'1133
SHEET TITLE
TCSD SLOPE EXHIBIT
ISSUE,
SCALE: 1"=50'
DATE,12/21/04
IAN DAVIDSON. LANDSCAPE ARCHITECTURE
3744 TENTH STREET, SUITE 200
RIVERSIDE. CA 92501
DRAHN BY, 55
909683 1283 . fAX 909 683 .(3S2
H\AIl: IDlAOAOLCOM
R{GISTAATION NO. 2611
APPROVAL
SHE;ET NO.
L-I
ATTACHMENT 3
NOTICE OF PUBLIC HEARING
TEMECULA COMMUNITY SERVICES DISTRICT
PROPOSED IMPOSITION OF SERVICE LEVEL B, SERVICE
LEVEL C AND SERVICE LEVEL 0 RATES AND CHARGES
AGAINST RESIDENTIAL LOTS WITHIN TRACT MAP NO. 29133
BEGINNING IN FISCAL YEAR 2005-2006
Pursuant to the request of the property owners of 8 future residential lots within
Tract Map No. 29133, the Temecula Community Services District (TCSD) has initiated
proceedings to assume responsibility for residential street lighting, parkway landscape
maintenance and refuse/recycling collection services within Tract Map No. 29133
beginning with the 2005-2006 fiscal year. In response to this request, and in
accordance with Government Code Section 61621.2, the TCSD has caused a written
report ("Report") to be prepared and filed with the Secretary of the TCSD, which
contains a description of the parcels within Tract Map No. 29133 and the proposed
amounts of the annual rates and charges for each parcel beginning in Fiscal Year
2005-2006.
The TCSD Board of Directors will conduct a public hearing at the following date,
time and location on the Report and the proposed imposition of rates and charges
within Tract Map No. 29133:
Date:
Time:
Location:
March 8, 2005
7:00 p.m.
City Council Chambers
City Hall
43200 Business Park Drive
Temecula, California 92590
At the public hearing, the City Council and TCSD Board of Directors will hear and
consider all objections or protests, if any, to the Report and to the proposed rates and
charges. Any property owner may file with the City Clerk a written protest against the
rates and charges at any time prior to the conclusion of the public hearing.
The TCSD operates under the authority of the Community Services District Law
and provides residential street lighting, perimeter landscaping and slope maintenance,
street and road maintenance, and trashlrecycling collection services in the City of
Temecula. The boundaries of the TCSD are the same as those of the City of
Temecula, and the City Council also serves as the Board of Directors of the TCSD.
R\SMITHB\Elections\29133 Election\Notice of Public Hearing.doc
01118/2005
Property owners only pay for the services that they actually receive through
separate rates and charges on their property tax bill. The services proposed to be
provided to Tract Map No. 29133 by the TCSD are divided into three (3) service levels:
1. Service Level B - Residential Street Liohts. The revenues from this
Service Level are used to finance the operation, maintenance, utility
costs and administration of residential streetlights. The annual charge
is calculated by dividing the total estimated cost for the fiscal year by
the total number of improved residential lots with residential
streetlights. For fiscal year 2005-2006, this amount is proposed to be
no more than $25.68 per residential parcel.
2. Service Level C - Perimeter Landscapino and Slope Maintenance. The
revenues from this Service Level are used to finance the operation,
maintenance, utility costs, improvements, and administration of all
perimeter landscaping and slope maintenance areas maintained by
the TCSD. The annual charge is calculated by dividing the total
estimated cost for the fiscal year for landscaping and slope
maintenance by the total number of proposed residential lots. For
fiscal year 2005-2006, this amount is proposed to be $270.00 per
residential parcel.
3. Service Level D - Refuse/recvclino Collection. The revenues from this
Service Level are used to finance the operation and administration of
the trashlrecycling collection program, including recycling and street
sweeping services, for all single-family residential homes. The annual
charge is calculated by dividing the total estimated cost of residential
service for the fiscal year by the total number of improved residential
lots. For fiscal year 2005-2006 this rate has not been determined,
however the fiscal year 2004-2005 rate is $180.70 per occupied
residential parcel.
If you have any questions about this notice or the proposed rates and charges,
please do not hesitate to contact the TCSD at (909) 694-6480.
-2-
990211 11086-00007rdwl1021060
ATTACHMENT 4
RESOLUTION NO. CSD 05-_
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA
COMMUNITY SERVICES DISTRICT ACKNOWLEDGING THE FILING OF A
REPORT WITH RESPECT TO SERVICE LEVEL B, SERVICE LEVEL C, AND
SERVICE LEVEL D RATES AND CHARGES FOR TRACT MAP NO 29133
BEGINNING FISCAL YEAR 2005-2006 AND SETTING A TIME AND PLACE FOR
A PUBLIC HEARING IN CONNECTION THEREWITH
THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICE
DISTRICT HEREBY FINDS, RESOLVES, DECLARES, DETERMINES AND ORDERS AS
FOLLOWS:
Section 1. Upon incorporation of the City of Temecula, effective December 1, 1989, voters
approved the formation of the Temecula Community Services District ("TCSD"), to provide specified
services to properties within its jurisdiction.
Section 2. The TCSD provides long-term residential street lighting, perimeter landscaping
and Slope landscape maintenance, and refuselrecycling collection services in numerous residential
developments within the City of Temecula. Pursuant to Government Code Sections 61621 and
61621.2, the TCSD has prescribed, revised and collected rates and charges for residential street
lighting (Service Level B), perimeter landscaping and slope maintenance (Service Level C), and
refuselrecycling collection (Service Level D) services furnished by it, and has elected to have these
rates and charges collected on the tax roll in the same manner, by the same persons, and at the
same time as, together with and not separately from, its general taxes in the manner prescribed by
Government Code Sections 61765.2 to 61765.6, inclusive.
Section 3. The TCSD hereby initiates proceedings to provide residential street lighting,
perimeter landscaping and slope maintenance, and refuselrecycling collection services within Tract
Map 29133 beginning Fiscal Year 2005-2006. Pursuant to Government Code Section 61621.2, the
TCSD has caused a written report ("Report") to be prepared and filed with the Secretary of the
TCSD, (Exhibit A) which Report contains a description of the real property and the proposed amount
of the Service Level B, Service Level C, and Service Level D rates and charges required for
residential street lighting, perimeter landscaping and slope maintenance, and refuselrecycling
collection services provided to each parcel within Tract Map No. 29133 beginning fiscal year 2005-
2006. The TCSD proposes to collect the rates and charges at the same time, in the same manner,
by the same persons and together with and not separately from, the property taxes collected within
the TCSD. These rates and charges shall be delinquent at the same time and thereafter be subject
to the same delinquency penalties as such property taxes. All laws applicable to the levy, collection,
and enforcement of property taxes, including, but not limited to, those pertaining to the rnatters of
delinquency, correction, cancellation, refund and redemption, shall be applicable to these rates and
charges, except for California Revenue and Taxation Code Section 4831. However, if for the first
year the charges are levied, the real property to which the charge relates has been transferred or
conveyed to a bona fide purchaser for value, or if a lien of a bona fide encumbrance for value has
been created and attaches thereon, prior to the date on which the first installment of such taxes
appear on the roll, then the charge shall not result in a lien against the property, but instead shall be
transferred to the unsecured roll for collection.
Section 4. The Board of Directors hereby acknowledges the filing of the Report, and appoints the
day of March 8, 2005 at the hour of 7:00 p.m., or as soon thereafter as feasible, in the City Council
Chambers at City Hall, 43200 Business Park Drive, Temecula, California, 92590, as the tirne and
place for the public hearing on the Report and the proposed Service Level B, Service Level C, and
Service Level D rates and charges. At the public hearing, the Board of Directors will hear and
consider all objections or protests, if any, to the Report. The Board may continue the hearing from
time to time.
Section 5. The Secretary of the TCSD is hereby directed to give notice of the filing of the
Report and of the time and place of hearing on the Report pursuant to the requirements of
Government Code Section 61765.2 and Section 6 of Article XIIID of the California Constitution.
Section 6. The Secretary shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED by the Board of Directors of the Temecula Community
Services District this 25th day of January, 2005.
Chuck Washington, President
ATTEST:
Susan W. Jones, CMC/AAE
City Clerk/District Secretary
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA)
I, Susan W. Jones, City Clerk/District Secretary for the Temecula Community Services District, do
hereby certify that Resolution No. CSD 05- was duly and regularly adopted by the board of
Directors of the Temecula Community Services District at a regular meeting thereof held on 25th of
January, 2005.
AYES:
BOARD MEMBERS
NOES:
BOARD MEMBERS
ABSENT:
BOARD MEMBERS
Exhibit A
PROJECT SUMMARY
CITY OF TEMECULA
TRACT MAP NO. 29133
INITIAL LEVY REPORT
Service Levels B, C and D
Temecula Community Services District (TCSD)
Commencing Fiscal Year 2005-2006
INTENT MEETING:
PUBLIC HEARING:
January 25, 2005
March 8, 2005
INTRODUCTION:
A. The TCSD
Since December 1, 1989, the T emecula Community Services District ("TCSD") has
provided residential street lighting, perimeters landscaping and slope maintenance, refuse
and recycling collection and other services to properties within its jurisdiction. The
boundary of the TCSD is coterminous with the boundary of the City of Temecula ("City").
To fund its services and maintain improvements within its boundaries, the TCSD collects
rates and charges ("Charges"). The TCSD was formed, and Charges are set and
established, pursuant to the Community Services District Law, Title 6, Division 3 of the
California Government Code.
Pursuant to Government Code Sections 61621 and 61621.2, the TCSD has prescribed,
revised and collected rates and charges for residential street lighting (Service Level B),
perimeter landscaping and slope maintenance (Service Level C), refuse/recycling
collection (Service Level D), and road improvement and maintenance (Service Level R)
services furnished by the TCSD, and has elected to have these rates and charges collected
on the tax roll in the same manner, by the same persons, and at the same time as, together
with and not separately from, its general taxes in the manner prescribed by Government
Code Sections 61765.2 to 61765.6, inclusive. As required by these sections of the
Government Code, the TCSD Board approves an Annual Levy Report each year
describing the proposed rates and charges for that year.
B. This Report
This Initial Levy Report ("Report") is prepared and presented to the Board pursuant to
Section 61621.2 of the Government Code to prescribe Rates and Charges beginning in FY
2005-2006 for the parcels and territory identified as Tract Map No. 29133.
The territory identified and described in this Report includes all parcels within the Tract
Map No. 29133, a future residential subdivision that consists of 4.8 gross acres of vacant
property located to the east of Ynez Road between Pauba and Santiago Roads, with 8
planned residential units. The owner of record (sole property owner) has requested that
the TCSD establish the parcel charges necessary to provide ongoing revenue for
residential street lighting, perimeter landscaping and slope maintenance, and
refuse/recycling collection services within this future residential subdivision.
PLANS AND SPECIFICATIONS
A. Period Covered By Report
This Report describes rates and charges to be imposed for Fiscal Year 2005-2006. The
expectation of the TCSD is that these rates and charges will continue to be imposed on an
annual basis thereafter in connection with the TCSD's annual rate and charge levy
proceedings.
B. Parcels Affected By This Report
The rates and charges set forth in this Report shall affect all residential parcels included on
Tract Map No. 29133, recorded in book 338 of Maps, Pages 1-3 with the Riverside
County Recorders Document # 2003-491641.
C. Description of Service Levels
The proposed services to be provided to parcels within Tract Map No. 29133 include:
residential street lighting; perimeter landscaping and slope maintenance; and
refuselrecycling collection.
Service Level B, Residential Street Lighting - includes all developed single family
residential parcels and residential vacant parcels for which the TCSD provides on-going
servicing, operation, and maintenance of local street lighting improvements. The rate and
charge for Service Level B for Tract Map No. 29133 for Service Level B is 25.68 per year
which will generate annual revenue of $205.44.
Service Level C, Perimeter Landscaping and Slope Maintenance - includes all developed
single family residential parcels and residential vacant parcels for which the TCSD
provides on-going servicing, operation, and maintenance of perimeter landscaped areas
and slopes within the public right-of-ways and dedicated easements adjacent to and
associated with each development. The landscaped areas associated with this particular
development include, but are not limited to, perimeter slope and landscaping, as follows:
The parkways and down slope from the west side of lot 1 to Y nez Road and a small
triangle section along the south side of lot I. Open space lot 9.
The cost of providing these services for these areas of slopes and landscaping is estimated
to be $2,160.00 per year. This cost shared equally between all 8 residential lot property
owners sets the annual rate for Service Level C at $270.00 per residential lot.
Service Level D, Refuse and Recycling Services - provides for the operation and
administration of the refuselrecycling collection program including street sweeping
services for all single-family residential homes within the TCSD. The current cost of
providing these services to single family residential homes for Fiscal Year 2004-2005 is
$180.70 per year. This rate will be adjusted on an annual basis as per a contractual
agreement between the City and CR&R, rnc the City of Temecula's franchised hauler. As
per this agreement change to the rate are based on the previous year's cpr and Riverside
County Waste Management's tipping fee rate at the County landfills. Thus, the cost of
providing this service to the 8 parcels that will be identified as developed with a
residential home within Tract Map No. 29133, based on FY 2004-2005 rate would be
$1,445.60 per year.
METHOD OF APPORTIONMENT
The cost to provide services within Tract Map No. 29133 will be fairly distributed among
each assessable property by the same methods and formulas applied to all parcels within
the various Service Levels of the TCSD.
The following is the formula used to calculate each property's TCSD charges and is
applied to Service Level B (Residential Street Lighting); Service Level C (Perimeter
Landscaping and Slope Maintenance); and Service Level D (Refuse/Recycling
Collection):
Total Balance to LevylTotal Parcels (in Service Level) = Parcel Charge
The following table reflects the levy calculation for each Service Level.
TABLE I
Proposed Service Level Charges
For Tract Map No. 29133
Estimated Bude:et and Chare:es for Fiscal Year 2005-2006
SERVICE LEVEL
Total Levy
Budget
Planned
Levy Units
Charge Per
Levy Unit
Service Level B:
Residential Street Lighting
Service Level C:
Local Landscaping and
Slopes
Rate Level #11 (C-ll)
$205.44
8
$25.68
$270.00
8
$2,160.00
Service Level D:
Refuse/recycling Collection
*Based of FY 2004-2005 rate.
$1,445.60
8
$180.70*
The following tables (Table II through IV) show the methodology used to compute the
levy for each parcel affected by this Report.
TABLE II
Parcel Charge Calculation for
Service Level B
Parcel
Char e
$25.68
$25.68
A charge is imposed on all residential parcels developed or undeveloped. Parks, open
space areas, easements and non-buildable parcels are not charged.
TABLE III
Parcel Charge Calculation for
Service Level C
Pro e T e
Sin Ie family residential
Single family vacant
Parcel
Char e
$270.00
$270.00
A charge is imposed on all residential parcels developed or undeveloped. Parks, open
space areas, easements and non-buildable parcels are not charged.
TABLE IV
Parcel Charge Calculation for
Service Level D
Parcel
Char e
$180.70
This charge is imposed only on developed single-family residential parcels (with a
residential home). This rate is for FY 2004-2005 and will change for FY 2005-2006.
APPENDIX A - PARCEL LISTING (FY 2005-2006)
The actual parcels subject to rates and charges for Service Level B, Service Level C and
Service Level D beginning Fiscal Year 2005-2006 shall be those parcels within Tract Map
No. 29133 identified on the Riverside County Secured Roll at the time all TCSD rates and
charges are submitted to the County Auditor/Controller for inclusion on the tax roll for
that fiscal year.
The rates and method of apportionment outlined in this Report are consistent with the
rates and methods previously approved by the TCSD Board of Directors for each
applicable Service Level contained herein. However, all rates and methods described in
this Report are subject to revision and modification within the prescribed parameters of
the law. The actual rates and charges applied on the tax roll each fiscal year shall be
apportioned and submitted according to the rates and method described in the final TCSD
Annual Levy Report presented and approved by the Board of Directors at an annual Public
Hearing.
The following pages encompass a complete listing of all parcels within Tract Map No.
29133 subject to the TCSD Service Level B, Service Level C and Service Level D rates
and charges beginning Fiscal Year 2005-2006. This listing shows the rate and charge that
will be charged to each parcel based on development with a single family residential unit.
The rates and charges applied to each newly subdivided residential parcel will reflect the
services provided and the development of each respective parcel at the time the rates and
charges are applied.
Fiscal Year 2005-2006
Rates and Charges
Tract 29133
Lot No. Svc Level B Svc Level C Svc Level D Total
I $25.68 $270.00 $180.70 $476.38
2 $25.68 $270.00 $180.70 $476.38
3 $25.68 $270.00 $180.70 $476.38
4 $25.68 $270.00 $180.70 $476.38
5 $25.68 $270.00 $180.70 $476.38
6 $25.68 $270.00 $180.70 $476.38
7 $25.68 $270.00 $180.70 $476.38
8 $25.68 $270.00 $180.70 $476.38
9 Open Space Not Assessable
Total $205.44 $2,160.00 $1,445.60 $3,811.04
--Rates for Service Level D for Fiscal Year 2005-2006 may be increased by further action of the
City Council.
ITEM 3
APPROVA
CITY ATTORNEY
DIRECTOR OF FINA
CITY MANAGER
TEMECULA COMMUNITY SERVICES DISTRICT
CITY OF TEMECULA
AGENDA REPORT
TO:
FROM:
Board of Directors
Herman D. Parker, Director of Community service€
January 25, 2005
DATE:
SUBJECT:
Tract Map No. 25004 - Service Level B, Service Level C and Service
Level D Rates and Charges
PREPARED BY:
Barbara Smith, Management Analyst ~C~
Adopt a resolution entitled:
RECOMMENDATION:
RESOLUTION NO. CSD 05-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA
COMMUNITY SERVICES DISTRICT ACKNOWLEDGING THE FILING OF A
REPORT WITH RESPECT TO SERVICE LEVEL B, SERVICE LEVEL C, AND
SERVICE LEVEL D RATES AND CHARGES FOR TRACT MAP NO. 25004
BEGINNING FISCAL YEAR 2005-2006 AND SETTING A TIME AND PLACE FOR
A PUBLIC HEARING IN CONNECTION THEREWITH
BACKGROUND: The Temecula Community Services District (TCSD) operates under
the authority of Community Services District Law and provides residential street lighting, perimeter
slope landscaping maintenance and refuse/recycling collection services to numerous residential
subdivisions within the City of Temecula through Service Level "B", Service Level "C" and Service
Level "0". The boundaries of the TCSD are coterminous with the City, and the City Council also
serves as the Board of Directors of the TCSD.
Tract Map No. 25004 is a future 79 lot residential development. The development consists of
approximately 33.75 gross acres of vacant property located to the north of Nicolas Road and east of
Seraphina Road. The property owner has requested that the TCSD establish the future parcel
charges necessary to provide ongoing revenue for residential street lighting, perimeter slope
landscaping maintenance, and refuselrecycling collection services within this development.
R:\SMITIJB\Elections\25004 Election\Staff-Notice of Hearing.doc
01/18/2005
Beginning Fiscal Year 2005-2006, the following TCSD rates and charges are proposed for
residential street lighting, perimeter slope landscaping maintenance, and refuselrecycling collection
services within Tract Map No. 25004:
Service Level B
$ 25.68 per residential parcel
Service Level C
$129.00 per residential parcel
Service Level 0
$180.70 per occupied parcel'
Pursuant to the provisions of Proposition 218, the TCSD is required to hold a public hearing and
obtain voter or property owner approval in order to establish certain new rates and charges. In
addition, a report must be prepared and filed with the SecretarylCity Clerk which identifies all of the
affected parcels and the amount of the proposed rates and charges. In order to remain in
compliance with Proposition 218 a notice was mailed on January 21,2005 to the property owner
identifying the proposed rates and charges and date of the Public Hearing. The Public Hearing
must be held at least 45 days after the mailing of the notices. If the proposed rates and charges are
not rejected pursuant to a written protest, then the TCSD will conduct a mailed ballot proceeding not
less than 45 days after the public hearing. The proposed rates and charges for Service Level Band
Service Level C cannot be imposed unless the property owner has approved the new charges. In
accordance with Proposition 218, property owners shall receive notice of the proposed charges for
Service Level 0, however, mailed ballot proceedings are not required to impose rates and charges
for refuselrecycling collection services.
Staff recommends that the Board of Directors adopt the resolution to accept the filing of the report
on the proposed residential street lighting, perimeter slope landscaping maintenance and
refuselrecycling collection services rates and charges for Tract Map 25004 beginning in Fiscal Year
2005-2006 and schedule a public hearing concerning this issue for March 8, 2005. Staff will then
proceed with noticing the owner of Tract Map No. 25004 regarding the proposed rates and charges
and the public hearing date. If there is no majority protest against the rates and charges on March
8, 2005 staff will then proceed with the mailed ballot process for Service Level B and Service Level
C.
FISCAL IMPACT: If voter approved, upon build out of the development, the proposed
rates and charges of $25.68 and $129.00 per parcel will generate an annual levy of $2,028.72 for
the Service Level Band $10,191.00 for Service Level C. 'The proposed Service Level 0 charge of
$180.70 per parcel is the FY 2004-2005 rate. This rate will change base on a contractual
agreement with CR&R, Inc. At the FY 2004-2005 assessment rate this charge will generate an
annual levy of$14,275.30. (Pursuant to Proposition 218, Service Level D rate may be increased by
the TCSD for Fiscal Year 2005-2006 after conducting an additional public hearing. However, mailed
ballot proceedings are not required to increase Service Level D rates and charges.) Actual costs for
providing long-term residential street lighting and perimeter slope landscaping maintenance services
within Tract Map No. 25004 will be absorbed into Service Level B and Service Level C upon
installation of said improvements. The owner of Tract Map No. 25004 has paid the administrative
and mailing costs associated with the public notices and ballot information required per Proposition
218.
ATTACHMENTS:
1.
2.
3.
4.
Vicinity Map
TCSD Landscape Maintenance Area
Notice of Public Hearing
Resolution of Intention
R:\SMITHB\Elections\25004 Election\Staff-Notice of Hearing. doc
01/1812005
ATTACHMENT 1
II)
N
I
TRACT NO. 25004'
YICINITY MAP
NO SCALE
ATTACHMENT 2
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ATTACHMENT 3
NOTICE OF PUBLIC HEARING
TEMECULA COMMUNITY SERVICES DISTRICT
PROPOSED IMPOSITION OF SERVICE LEVEL B, SERVICE
LEVEL C AND SERVICE LEVEL D RATES AND CHARGES
AGAINST RESIDENTIAL LOTS WITHIN TRACT MAP NO. 25004
BEGINNING IN FISCAL YEAR 2005-2006
Pursuant to the request of the property owners of 79 future residential lots within
Tract Map No. 25004, the Temecula Community Services District (TCSD) has initiated
proceedings to assume responsibility for residential street lighting, parkway landscape
maintenance and refuse/recycling collection services within Tract Map No. 25004
beginning with the 2005-2006 fiscal year. In response to this request, and in
accordance with Government Code Section 61621.2, the TCSD has caused a written
report ("Report") to be prepared and filed with the Secretary of the TCSD, which
contains a description of the parcels within Tract Map No. 25004 and the proposed
amounts of the annual rates and charges for each parcel beginning in Fiscal Year
2005-2006.
The TCSD Board of Directors will conduct a public hearing at the following date,
time and location on the Report and the proposed imposition of rates and charges
within Tract Map No. 25004:
Date:
Time:
Location:
March 8, 2005
7:00 p.m.
City Council Chambers
City Hall
43200 Business Park Drive
Temecula, California 92590
At the public hearing, the City Council and TCSD Board of Directors will hear and
consider all objections or protests, if any, to the Report and to the proposed rates and
charges. Any property owner may file with the City Clerk a written protest against the
rates and charges at any time prior to the conclusion of the public hearing.
The TCSD operates under the authority of the Community Services District Law
and provides residential street lighting, perimeter landscaping and slope maintenance,
street and road maintenance, and trashlrecycling collection services in the City of
Temecula. The boundaries of the TCSD are the same as those of the City of
Temecula, and the City Council also serves as the Board of Directors of the TCSD.
R:\SMITHB\Elections\25004 Election\Notice of Public Hearing.doc
01/18/2005
Property owners only pay for the services that they actually receive through
separate rates and charges on their property tax bill. The services proposed to be
provided to Tract Map No. 25004 by the TCSD are divided into three (3) service levels:
1. Service Level B - Residential Street Liohts. The revenues from this
Service Level are used to finance the operation, maintenance, utility
costs and administration of residential streetlights. The annual charge
is calculated by dividing the total estimated cost for the fiscal year by
the total number of improved residential lots with residential
streetlights. For fiscal year 2005-2006, this amount is proposed to be
no more than $25.68 per residential parcel.
2. Service Level C - Perimeter Landscapino and Slope Maintenance. The
revenues from this Service Level are used to finance the operation,
maintenance, utility costs, improvements, and administration of all
perimeter landscaping and slope maintenance areas maintained by
the TCSD. The annual charge is calculated by dividing the total
estimated cost for the fiscal year for landscaping and slope
maintenance by the total number of proposed residential lots. For
fiscal year 2005-2006, this amount is proposed to be $129.00 per
residential parcel.
3. Service Level D - Refuse/recvclino Collection. The revenues from this
Service Level are used to finance the operation and administration of
the trashlrecycling collection program, including recycling and street
sweeping services, for all single-family residential homes. The annual
charge is calculated by dividing the total estimated cost of residential
service for the fiscal year by the total number of improved residential
lots. For fiscal year 2005-2006 this rate has not been determined,
however the fiscal year 2004-2005 rate is $180.70 per occupied
residential parcel.
If you have any questions about this notice or the proposed rates and charges,
please do not hesitate to contact the TCSD at (909) 694-6480.
-2-
99021111086-00007rdwl1021060
ATTACHMENT 4
RESOLUTION NO. CSD 05-_
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA
COMMUNITY SERVICES DISTRICT ACKNOWLEDGING THE FILING OF A
REPORT WITH RESPECT TO SERVICE LEVEL B, SERVICE LEVEL C, AND
SERVICE LEVEL D RATES AND CHARGES FOR TRACT MAP NO 25004
BEGINNING FISCAL YEAR 2005-2006 AND SETTING A TIME AND PLACE FOR
A PUBLIC HEARING IN CONNECTION THEREWITH
THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICE
DISTRICT HEREBY FINDS, RESOLVES, DECLARES, DETERMINES AND ORDERS AS
FOLLOWS:
Section 1. Upon incorporation of the City of Temecula, effective December 1, 1989, voters
approved the formation of the Temecula Community Services District ("TCSD"), to provide specified
services to properties within its jurisdiction.
Section 2. The TCSD provides long-term residential street lighting, perimeter landscaping
and slope landscape maintenance, and refuselrecycling collection services in numerous residential
developments within the City of Temecula. Pursuant to Government Code Sections 61621 and
61621.2, the TCSD has prescribed, revised and collected rates and charges for residential street
lighting (Service Level B), perimeter landscaping and slope maintenance (Service Level C), and
refuse/recycling collection (Service Level D) services furnished by it, and has elected to have these
rates and charges collected on the tax roll in the same manner, by the same persons, and at the
same time as, together with and not separately from, its general taxes in the manner prescribed by
Government Code Sections 61765.2 to 61765.6, inclusive.
Section 3. The TCSD hereby initiates proceedings to provide residential street lighting,
perimeter landscaping and slope maintenance, and refuselrecycling collection services within Tract
Map 25004 beginning Fiscal Year 2005-2006. Pursuant to Government Code Section 61621.2, the
TCSD has caused a written report ("Report") to be prepared and filed with the Secretary of the
TCSD, (Exhibit A) which Report contains a description of the real property and the proposed amount
of the Service Level B, Service Level C, and Service Level D rates and charges required for
residential street lighting, perimeter landscaping and slope maintenance, and refuselrecycling
collection services provided to each parcel within Tract Map No. 25004 beginning fiscal year 2005-
2006. The TCSD proposes to collect the rates and charges at the same time, in the same rnanner,
by the same persons and together with and not separately from, the property taxes collected within
the TCSD. These rates and charges shall be delinquent at the same time and thereafter be subject
to the same delinquency penalties as such property taxes. All laws applicable to the levy, collection,
and enforcement of property taxes, including, but not limited to, those pertaining to the matters of
delinquency, correction, cancellation, refund and redemption, shall be applicable to these rates and
charges, except for California Revenue and Taxation Code Section 4831. However, if for the first
year the charges are levied, the real property to which the charge relates has been transferred or
conveyed to a bona fide purchaser for value, or if a lien of a bona fide encumbrance for value has
been created and attaches thereon, prior to the date on which the first installment of such taxes
appear on the roll, then the charge shall not result in a lien against the property, but instead shall be
transferred to the unsecured roll for collection.
Section 4. The Board of Directors hereby acknowledges the filing of the Report, and appoints the
day of March 8, 2005 at the hour of 7:00 p.m., or as soon thereafter as feasible, in the City Council
Chambers at City Hall, 43200 Business Park Drive, Temecula, California, 92590, as the time and
place for the public hearing on the Report and the proposed Service Level B, Service Level C, and
Service Level 0 rates and charges. At the public hearing, the Board of Directors will hear and
consider all objections or protests, if any, to the Report. The Board may continue the hearing from
time to time.
Section 5. The Secretary of the TCSD is hereby directed to give notice of the filing of the
Report and of the time and place of hearing on the Report pursuant to the requirements of
Government Code Section 61765.2 and Section 6 of Article XIIID of the California Constitution.
Section 6. The Secretary shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED by the Board of Directors of the Temecula Community
Services District this 25th day of January, 2005.
Chuck Washington, President
ATTEST:
Susan W. Jones, CMC/AAE
City Clerk/District Secretary
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA)
I, Susan W. Jones, City Clerk/District Secretary for the Temecula Community Services District, do
hereby certify that Resolution No. CSD 05- was duly and regularly adopted by the board of
Directors of the Temecula Community Services District at a regular rneeting thereof held on 25th of
January, 2005.
AYES:
BOARD MEMBERS
NOES:
BOARD MEMBERS
ABSENT:
BOARD MEMBERS
Exhibit A
PROJECT SUMMARY
CITY OF TEMECULA
TRACT MAP NO. 25004
INITIAL LEVY REPORT
Service Levels B, C and D
Temecula Community Services District (TCSD)
Commencing Fiscal Year 2005-2006
INTENT MEETING:
PUBLIC HEARING:
January 25, 2005
March 8, 2005
INTRODUCTION:
A. The TCSD
Since December 1, 1989, the Temecula Community Services District ("TCSD") has
provided residential street lighting, perimeters landscaping and slope maintenance, refuse
and recycling collection and other services to properties within its jurisdiction. The
boundary ofthe TCSD is coterminous with the boundary ofthe City of Temecula ("City").
To fund its services and maintain improvements within its boundaries, the TCSD collects
rates and charges ("Charges"). The TCSD was formed, and Charges are set and
established, pursuant to the Community Services District Law, Title 6, Division 3 of the
California Government Code.
Pursuant to Government Code Sections 61621 and 61621.2, the TCSD has prescribed,
revised and collected rates and charges for residential street lighting (Service Level B),
perimeter landscaping and slope maintenance (Service Level C), refuse/recycling
collection (Service Level D), and road improvement and maintenance (Service Level R)
services furnished by the TCSD, and has elected to have these rates and charges collected
on the tax roll in the same manner, by the same persons, and at the same time as, together
with and not separately from, its general taxes in the manner prescribed by Government
Code Sections 61765.2 to 61765.6, inclusive. As required by these sections of the
Government Code, the TCSD Board approves an Annual Levy Report each year
describing the proposed rates and charges for that year.
B. This Report
This Initial Levy Report ("Report") is prepared and presented to the Board pursuant to
Section 61621.2 of the Government Code to prescribe Rates and Charges beginning in FY
2005-2006 for the parcels and territory identified as Tract Map No. 25004.
The territory identified and described in this Report includes all parcels within the Tract
Map No. 25004, a future residential subdivision that consists of 33.75 gross acres of
vacant property located to the north of Nicolas Road and east of Seraphina Road, with 79
planned residential units. The owner of record (sole property owner) has requested that
the TCSD establish the parcel charges necessary to provide ongoing revenue for
residential street lighting, perimeter landscaping and slope maintenance, and
refuse/recycling collection services within this future residential subdivision.
PLANS AND SPECIFICATIONS
A. Period Covered By Report
This Report describes rates and charges to be imposed for Fiscal Year 2005-2006. The
expectation of the TCSD is that these rates and charges will continue to be imposed on an
annual basis thereafter in connection with the TCSD's annual rate and charge levy
proceedings.
B. Parcels Affected By This Report
The rates and charges set forth in this Report shall affect all residential parcels included on
Tract Map No. 25004, recorded in book 345 of Maps, Pages 20-25 with the Riverside
County Recorders Document # 2003-281148.
C. Description of Service Levels
The proposed services to be provided to parcels within Tract Map No. 25004 include:
residential street lighting; perimeter landscaping and slope maintenance; and
refuse/recycling collection.
Service Level B, Residential Street Lighting - includes all developed single family
residential parcels and residential vacant parcels for which the TCSD provides on-going
servicing, operation, and maintenance of local street lighting improvements. The rate and
charge for Service Level B for Tract Map No. 25004 for Service Level B is 25.68 per year
which will generate annual revenue of $2,028.72.
Service Level C, Perimeter Landscaping and Slope Maintenance - includes all developed
single family residential parcels and residential vacant parcels for which the TCSD
provides on-going servicing, operation, and maintenance of perimeter landscaped areas
and slopes within the public right-of-ways and dedicated easements adjacent to and
associated with each development. The landscaped areas associated with this particular
development include, but are not limited to, perimeter slope and landscaping, as follows:
The parkways along Murrieta Hot Springs Road within the project's northern boundary.
Along the east side of Lot 80 and on the down slopes to the street. Starting at the southern
boundary of lot 69 and the parkway around the knuckle on Suzi Lane with an expanded
areas on the south side of Suzi Lane and within the parkway on the north side of Suzi Lane
to the eastern boundaries of lots 22 and 68.
The cost of providing these services for these areas of slopes and landscaping is estimated
to be $10,191.00 per year. This cost shared equally between all 79 residential lot property
owners sets the annual rate for Service Level C at $129.00 per residential lot.
Service Level D, Refuse and Recycling Services - provides for the operation and
administration of the refuse/recycling collection program including street sweeping
services for all single-family residential homes within the TCSD. The current cost of
providing these services to single family residential homes for Fiscal Year 2004-2005 is
$180.70 per year. This rate will be adjusted on an annual basis as per a contractual
agreement between the City and CR&R, rnc the City of Temecula's franchised hauler. As
per this agreement change to the rate are based on the previous year's CPI and Riverside
County Waste Management's tipping fee rate at the County landfills. Thus, the cost of
providing this service to the 79 parcels that will be identified as developed with a
residential home within Tract Map No. 25004, based on FY 2004-2005 rate would be
$14,275.30 per year.
METHOD OF APPORTIONMENT
The cost to provide services within Tract Map No. 25004 will be fairly distributed among
each assessable property by the same methods and formulas applied to all parcels within
the various Service Levels of the TCSD.
The following is the formula used to calculate each property's TCSD charges and is
applied to Service Level B (Residential Street Lighting); Service Level C (Perimeter
Landscaping and Slope Maintenance); and Service Level D (RefuselRecycling
Collection):
Total Balance to Levy/Total Parcels (in Service Level) = Parcel Charge
The following table reflects the levy calculation for each Service Level.
TABLE I
Proposed Service Level Charges
For Tract Map No. 25004
Estimated Budl!et and Charl!es for Fiscal Year 2005-2006
SERVICE LEVEL Total Levy Planned Charge Per
Budget Levy Units Levy Unit
Service Level B:
Residential Street Lighting $2,028.72 79 $25.68
Service Level C:
Local Landscaping and
Slopes $10,191.00 79 $129.00
Rate Level #7 (C-7)
Service Level D:
Refuse/recycling Collection $14,275.30 79 $180.70*
*Based ofFY 2004-2005 rate.
The following tables (Table II through IV) show the methodology used to compute the
levy for each parcel affected by this Report.
TABLE II
Parcel Charge Calculation for
Service Level B
Parcel
e Char e
$25.68
$25.68
A charge is imposed on all residential parcels developed or undeveloped. Parks, open
space areas, easements and non-buildable parcels are not charged.
TABLE III
Parcel Charge Calculation for
Service Level C
Pro e T e
Single family residential
Single family vacant
Parcel
Char e
$129.00
$129.00
A charge is imposed on all residential parcels developed or undeveloped. Parks, open
space areas, easements and non-buildable parcels are not charged.
TABLE IV
Parcel Charge Calculation for
Service Level D
Pro e T e
Single family residential
Parcel
Char e
$180.70
This charge is imposed only on developed single-family residential parcels (with a
residential home). This rate is for FY 2004-2005 and will change for FY 2005-2006.
APPENDIX A - PARCEL LISTING (FY 2005-2006)
The actual parcels subject to rates and charges for Service Level B, Service Level C and
Service Level 0 beginning Fiscal Year 2005-2006 shall be those parcels within Tract Map
No. 25004 identified on the Riverside County Secured Roll at the time all TCSD rates and
charges are submitted to the County Auditor/Controller for inclusion on the tax roll for
that fiscal year.
The rates and method of apportionment outlined in this Report are consistent with the
rates and methods previously approved by the TCSD Board of Directors for each
applicable Service Level contained herein. However, all rates and methods described in
this Report are subject to revision and modification within the prescribed parameters of
the law. The actual rates and charges applied on the tax roll each fiscal year shall be
apportioned and submitted according to the rates and method described in the final TCSD
Annual Levy Report presented and approved by the Board of Directors at an annual Public
Hearing.
The following pages encompass a complete listing of all parcels within Tract Map No.
25004 subject to the TCSD Service Level B, Service Level C and Service Level 0 rates
and charges beginning Fiscal Year 2005-2006. This listing shows the rate and charge that
will be charged to each parcel based on development with a single family residential unit.
The rates and charges applied to each newly subdivided residential parcel will reflect the
services provided and the development of each respective parcel at the time the rates and
charges are applied.
Fiscal Year 2005-2006
Rates and Charges
Tract 25004
Lot No. Svc Level B Svc Level C Svc Level D Total
1 $25.68 $129.00 $180.70 $335.38
2 $25.68 $129.00 $180.70 $335.38
3 $25.68 $129.00 $180.70 $335.38
4 $25.68 $129.00 $180.70 $335.38
5 $25.68 $129.00 $180.70 $335.38
6 $25.68 $129.00 $180.70 $335.38
7 $25.68 $129.00 $180.70 $335.38
8 $25.68 $129.00 $180.70 $335.38
9 $25.68 $129.00 $180.70 $335.38
10 $25.68 $129.00 $180.70 $335.38
11 $25.68 $129.00 $180.70 $335.38
12 $25.68 $129.00 $180.70 $335.38
13 $25.68 $129.00 $180.70 $335.38
14 $25.68 $129.00 $180.70 $335.38
15 $25.68 $129.00 $180.70 $335.38
16 $25.68 $129.00 $180.70 $335.38
17 $25.68 $129.00 $180.70 $335.38
18 $25.68 $129.00 $180.70 $335.38
19 $25.68 $129.00 $180.70 $335.38
20 $25.68 $129.00 $180.70 $335.38
21 $25.68 $129.00 $180.70 $335.38
22 $25.68 $129.00 $180.70 $335.38
23 $25.68 $129.00 $180.70 $335.38
24 $25.68 $129.00 $180.70 $335.38
25 $25.68 $129.00 $180.70 $335.38
26 $25.68 $129.00 $180.70 $335.38
27 $25.68 $129.00 $180.70 $335.38
28 $25.68 $129.00 $180.70 $335.38
29 $25.68 $129.00 $180.70 $335.38
30 $25.68 $129.00 $180.70 $335.38
31 $25.68 $129.00 $180.70 $335.38
32 $25.68 $129.00 $180.70 $335.38
33 $25.68 $129.00 $180.70 $335.38
34 $25.68 $129.00 $180.70 $335.38
35 $25.68 $129.00 $180.70 $335.38
36 $25.68 $129.00 $180.70 $335.38
37 $25.68 $129.00 $180.70 $335.38
PI!: 1 Sub Total $950.16 $4,773.00 $6,685.90 $12,409.06
Lot No. Svc Level B $129.00 Svc Level D $335.38
38 $25.68 $129.00 $180.70 $335.38
39 $25.68 $129.00 $180.70 $335.38
40 $25.68 $129.00 $180.70 $335.38
41 $25.68 $129.00 $180.70 $335.38
42 $25.68 $129.00 $180.70 $335.38
43 $25.68 $129.00 $180.70 $335.38
44 $25.68 $129.00 $180.70 $335.38
45 $25.68 $129.00 $180.70 $335.38
46 $25.68 $129.00 $180.70 $335.38
47 $25.68 $129.00 $180.70 $335.38
48 $25.68 $129.00 $180.70 $335.38
49 $25.68 $129.00 $180.70 $335.38
50 $25.68 $129.00 $180.70 $335.38
51 $25.68 $129.00 $180.70 $335.38
52 $25.68 $129.00 $180.70 $335.38
53 $25.68 $129.00 $180.70 $335.38
54 $25.68 $129.00 $180.70 $335.38
55 $25.68 $129.00 $180.70 $335.38
56 $25.68 $129.00 $180.70 $335.38
57 $25.68 $129.00 $180.70 $335.38
58 $25.68 $129.00 $180.70 $335.38
59 $25.68 $129.00 $180.70 $335.38
61 $25.68 $129.00 $180.70 $335.38
62 $25.68 $129.00 $180.70 $335.38
63 $25.68 $129.00 $180.70 $335.38
64 $25.68 $129.00 $180.70 $335.38
65 $25.68 $129.00 $180.70 $335.38
66 $25.68 $129.00 $180.70 $335.38
67 $25.68 $129.00 $180.70 $335.38
68 $25.68 $129.00 $180.70 $335.38
69 $25.68 $129.00 $180.70 $335.38
70 $25.68 $129.00 $180.70 $335.38
71 $25.68 $129.00 $180.70 $335.38
72 $25.68 $129.00 $180.70 $335.38
73 $25.68 $129.00 $180.70 $335.38
74 $25.68 $129.00 $180.70 $335.38
75 $25.68 $129.00 $180.70 $335.38
76 $25.68 $129.00 $180.70 $335.38
77 $25.68 $129.00 $180.70 $335.38
78 $25.68 $129.00 $180.70 $335.38
79 $25.68 $129.00 $180.70 $335.38
PI! 2 Total $1,078.56 $5,418.00 $7,589.40 $14,085.96
PI! 1 Total $950.16 $4,773.00 $6,685.90 $12,409.06
Tract Total $2,028.72 $10,191.00 $14,275.30 $26,495.02
**Rates for Service Level D for Fiscal Year 2005-2006 may be increased by further action ofthe
City Council.
ITEM 4
APPROVAL
CITY ATTORNEY
DIRECTOR OF FINA
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
TO:
FROM:
Board of Directors
Herman D. Parker, Director of Community service€
January 25, 2005
DATE:
SUBJECT:
Wolf Creek Specific Plan No. 12 - Service Level B, Proposed
Residential Street Lighting: Service Level C, Perimeter Landscaping
and Slope Maintenance and Service Level 0, Refuse and Recycling
Collection Services Rates and Charges
PREPARED BY:
Barbara Smith, Management Analyst {?'(.S
RECOMMENDATION:
That the Board of Directors:
1. Adopt a resolution entitled:
RESOLUTION NO. CSD 05-_
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA
COMMUNITY SERVICES DISTRICT ORDERING, CALLING AND
GIVING NOTICE OF AN ELECTION TO BE HELD ON MARCH 14,2005
REGARDING SERVICE LEVEL B AND SERVICE LEVEL C RATES AND
CHARGES FOR WOLF CREEK SPECIFIC PLAN NO. 121N ORDER TO
ESTABLISH SERVICE LEVEL B AND SERVICE LEVEL C RATES AND
CHARGES BEGINNING FISCAL YEAR 2005-2006 PURSUANT TO
ARTICLE XIIID, SECTION 6 OF THE CALIFORNIA CONSTITUTION.
2. Approve the Election Notice, Ballot, and Procedures for the Completion, Return and
Tabulation of the Ballots.
3. Authorize staff to mail the ballots to the affected property owners pursuant to the
aforementioned process.
BACKGROUND: The Temecula Community Services District (TCSD) operates under the
authority of Community Services District Law and provides residential street lighting services,
perimeter and slope maintenance, and refuse/recycling collection services to numerous residential
subdivisions within the City of Temecula through Service Levels B, C and D.
R:\SMITHB\Elections\Wolf Creek\Staff-Notice ofElectioD.doc
01/12/2005
Pursuant to the request of the property owner, staff has initiated proceedings to assume the
responsibility for long-term residential street lighting services, perimeter landscaping and slope
maintenance, and refuse/recycling collection services within the Wolf Creek Specific Plan No. 12
beginning Fiscal Year 2005-2006. On November 23, 2004 and in accordance with Proposition 218,
the Board of Directors adopted the resolution of intention to file the levy report on lots within the Wolf
Creek Specific Plan No. 12. The Notice of Public Hearing was subsequently mailed to the property
owner identifying the proposed TCSD Rates and Charges for each affected parcel as follows:
Service Level B
$25.68 per residential parcel
Service Level C
$129.00 per residential parcel
Service Level D
$179.86 per occupied residential parcel
At tonight's Public Hearing, the Board of Directors must hear and consider all objections or protests to
the levy report for Wolf Creek Specific Plan No. 12 and the proposed rates and charges. If the property
owner presents a written protest, the Board must reject the proposed fee and abandon any further
proceedings. In this instance, a homeowner's association would be required to assume the street
lighting and perimeter landscape maintenance responsibilities.
However, if the property owner does not submit a written protest against the proposed rates and
charges, the Board of Directors may then adopt the proposed fee subject to an election requiring a
majority approval of the affected property owners. In this instance, the Board of Directors can order
and call an election for March 14, 2005, and authorize staff to proceed with mailing a notice and ballot
to the property owners of the Wolf Creek Specific Plan No. 12, a copy of which is attached for your
review.
Pursuant to the ballot process, staff is also recommending the approval of the attached Procedures for
the Completion, Return and Tabulation of Ballots. The ballot procedure explains the process for
completion, return and tabulation of the ballot and will be included as part of the mailed ballot
documents. The ballot can only be cornpleted by the property owner of each parcel. In order to be
counted, the ballot must be completed in compliance with these procedures and returned to the City
Clerk/District Secretary prior to 8:30 a.m. on March 14, 2005. The City Clerk/District Secretary will open
the ballot on March 14, 2005 at 9:00 a.m. in the Main Conference Room in City Hall. The results of the
election shall be announced by the City Clerk/District Secretary at that time, and presented to the
Community Services District for formal certification at it's meeting on March 22, 2005.
FISCAL IMPACT: In the event that the Board of Directors calls for an election, staff will prepare the
notices, ballot and election procedures in-house.
If approved, upon build-out of the development, the proposed rates and charges of $25.68 and $129.00
per parcel will generate an annual levy of $46,506 and $233,619 respectively, for the Service Level B
and Service Level C maintenance programs. The proposed Service Level D charge of $179.86 per
parcel will generate an annual levy of $325,726. As per the contractual agreement with CR&R, Inc.,
the City franchised trashlrecycling hauler, this rate shall be adjusted with the Consumer Price Index
(CPI) and Riverside County Tip Fee. Pursuant of Proposition 218, these amounts may be increased by
the TCSD only after conducting a public hearing, however, mailed ballot proceedings are not required
to increase Service Level 0 rates and charges. Actual costs for providing long-term residential street
lighting and perimeter landscaping and slope maintenance services within the Wolf Creek Specific Plan
No. 12 will be absorbed into Service Level B and Service Level C upon installation of said
irnprovements.
ATTACHMENTS:
1.
2.
3.
Resolution Calling and Noticing the Election and Exhibits.
Procedures for Completion, Return and Tabulation of Ballots.
Vicinity Map
R:\SMITHB\Elections\Wolf Creek\Staff.Notice of Election.doc
01/12/2005
Attachment 1
RESOLUTION NO. CSD 04-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT ORDERING,
CALLING AND GIVING NOTICE OF AN ELECTION TO BE
HELD ON MARCH 14, 2005 REGARDING SERVICE LEVEL B
AND SERVICE LEVEL C RATES AND CHARGES FOR THE
WOLF CREEK SPECIFIC PLAN NO. 12 IN ORDER TO
ESTABLISH SERVICE LEVEL B AND SERVICE LEVEL C
RATES AND CHARGES BEGINNING FISCAL YEAR 2005-2006
PURSUANT TO ARTICLE XIIID, SECTION 6 OF THE
CALIFORNIA CONSTITUTION
THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES
DISTRICT HEREBY FINDS, RESOLVES, DECLARES, DETERMINES AND ORDERS AS
FOLLOWS:
Section 1. Upon incorporation of the City of Temecula, effective December 1,
1989, voters approved the formation of the Temecula Community Services District ("TCSD"), to
provide specified services to properties within its jurisdiction.
Section 2. Pursuant to Government Code Sections 61621 and 61621.2, the
TCSD has prescribed, revised and collected rates and charges for services furnished by it, and
has elected to have these rates and charges collected on the tax roll in the same manner, by
the same persons, and at the same time as, together with and not separately from, property
taxes collected within the TCSD in the manner prescribed by Government Code Sections
61765.2 to 61765.6, inclusive.
Section 3. Pursuant to Government Code Section 61621.2, the TCSD
caused a written report ("Report") to be prepared and filed by the Secretary of the TCSD, which
Report contains a description of each parcel of real property within the Wolf Creek Specific Plan
No. 12 and the proposed amount of the rates and charges against each parcel for fiscal year
2005-2006. The Report containing the proposed rates and charges is attached hereto as
Exhibit A, entitled "Project Summary," and incorporated herein by this reference. A copy of the
Report is on file in the office of the Secretary of the TCSD, and is available for public inspection.
Section 4. By previous resolution, the Board of Directors acknowledged the
filing of the Report, and appointed a time and place for a public hearing on the Report and the
proposed rates and charges. Notice of the public hearing was mailed and published as required
by law and affidavits of publication and mailing are on file with the Secretary of the TCSD.
Section 5. On January 25, 2005, the Board of Directors conducted a public
hearing on the Report and the proposed rates and charges. At the public hearing, the Board of
Directors heard and considered all oral and written objections, protests and comments by any
interested person concerning the Report, the proposed rates and charges, and the method of
collection of such rates and charges.
R:\SMITHB\Elections\ Wolf Creek\Reso-Election.DOC
Section 6. The Board of Directors hereby finds and determines that, based
on the Report and the District budget, the rates and charges as set out on Exhibit A do not
exceed the reasonable cost of the services to be provided by the TCSD within the Wolf Creek
Specific Plan No. 12 for fiscal year 2005-2006.
Section 7. The Board of Directors hereby finds and determines that written
protests have not been filed by a majority of owners of identified parcels. The Board of
Directors hereby overrules any and all objections and protests and adopts the rates and
charges for fiscal year 2005-2006 as set out on Exhibit A for the services to be provided by the
TCSD for fiscal year 2005-2006.
Section 8. The TCSD shall collect such rates and charges at the same time
and in the same manner and by the same persons as, together with and not separately from,
the property taxes collected within the TCSD. These rates and charges shall be delinquent at
the same tirne and thereafter be subject to the same delinquency penalties as such property
taxes. All laws applicable to the levy, collection, and enforcement of property taxes, including,
but not limited to, those pertaining to the matters of delinquency, correction, cancellation, refund
and redernption, are applicable to these rates and charges, except for California Revenue and
Taxation Code Section 4831. However, if for the first year the charge is levied, the real property
to which the charge relates has been transferred or conveyed to a bona fide purchaser for
value, or if a lien of a bona fide encumbrancer for value has been created and attaches thereon,
prior to the date on which the first installment of such taxes appear on the roll, then the charge
shall not result in a lien against the property, but instead shall be transferred to the unsecured
roll for collection.
Section 9. If a property owner subject to these rates and charges questions
the classification of the owner's property for fiscal year 2005-2006, or claims that an error has
been made with respect to the implementation of the rates and charges or the application of the
rates and charges to the owner's property for that fiscal year, such property owner must appeal
the levy by filing an appeal with the Secretary of the TCSD before 5:00 p.m. on December 1,
2005, pursuant to procedures established by the TCSD, in order to be considered under the
appeal of classification or correction of errors program.
Section 10. If a property owner subject to these rates and charges believes
that payment of the rates and charges for fiscal year 2005-2006 would create a hardship for that
property owner during that fiscal year, such property owner must appeal the levy by filing a
hardship appeal with the Secretary of the TCSD before 5:00 p.m. on December 1, 2005,
pursuant to procedures established by the TCSD, in order to be considered under the hardship
appeal program.
Section 11. The Secretary of the TCSD is hereby ordered to transmit or cause
to be transmitted to the County Auditor of the County of Riverside, California before August 10,
2005 the Report and the property tax roll with such rates and charges enumerated for each
parcel not exempt there from; and the County Auditor is hereby designated, required,
empowered, authorized, instructed, directed and ordered to make collection of all such rates
and charges as shown on that roll and to perform any and all duties necessary therefore.
R:\SMITHB\Elections\WolfCreek\Reso-Election.DOC - 2 -
Section 12. Pursuant to the California Environmental Quality Act (CEQA), the
levy and collection of these rates and charges is exempt from CEQA pursuant to Public
Resources Code Section 21080(b)(8) and Section 15273 of the State CEQA Guidelines
because the rates and charges are necessary to maintain existing improvements within the
TCSD.
Resolution.
Section 13. The Secretary of the TCSD shall certify to the adoption of this
Section 14. The Service Level B and Service Level C rates and charges
adopted by this resolution shall take effect only if they are approved by a majority of the property
owners of the property subject to the rates and charges voting at an election to be held on
March 14, 2005. The Board of Directors hereby calls said election and orders that said election
be conducted as a mail ballot election pursuant to the requirements of Article XIIID, Section 6 of
the California State Constitution.
Section 15. The notice and ballot to be submitted to the property owners shall
be substantially in the form attached as Exhibit B and incorporated herein by reference.
Section 16. The Board of Directors hereby approves the Procedures for the
Completion, Return and Tabulation of Ballots ("Ballot Procedures") presented to the Board at
this meeting and directs such procedures be placed on file in the office of the Secretary of the
Temecula Community Services District and open to public inspection.
Section 17. All ballots must be received by the Secretary of the Temecula
Community Services District no later than 8:30 a.m. on March 14, 2005. In all particulars not
recited in this Resolution, the election shall be held and conducted as provided in the Ballot
Procedures.
Section 18. The Secretary of the Temecula Community Services District is
hereby authorized to canvass the returns of the election. The officers and staff of the Ternecula
Community Services District are hereby authorized and directed to take such further action as
may be necessary or appropriate in preparing for and conducting the election.
PASSED, APPROVED AND ADOPTED by the Board of Directors of the
Temecula Community Services District this 25th day of January, 2005.
Chuck Washington, President
ATTEST:
Susan W. Jones, CMC/AAE
City Clerk/District Secretary
[SEAL]
R:\SMITHB\Elections\WolfCreek\Reso-Election.DOC - 3 -
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE ss
CITY OF TEMECULA
I, Susan W. Jones, CMS, District Secretary, HEREBY CERTIFY that the foregoing
Resolution No. CSD 05- was duly adopted by the Board of Directors of the Temecula
Community Services District at the regular meeting thereof, held on the 25th day of January,
2005, by the following vote of the Board of Directors.
AYES:
DIRECTORS:
NOES:
DIRECTORS:
ABSENT:
DIRECTORS:
ATTEST:
Susan W. Jones, CMC/AAE
City Clerk/District Secretary
[SEAL]
R:\SMITHB\Elections\WolfCreek\Reso-Election.DOC - 4 -
Exhibit A
Parcel Charge per Parcel
Property Type UnitX Parcel = Charge Multiplier
Single Family Residential Rate for Service Level B 1.00 $25.68 $25.68 Per Parcel
Single Family Residential Rate for Service Level C-7 1.00 $129.00 $129.00 Per Parcel
R:\SMITHB\Elections\ Wolf Creek\Reso-Election.DOC - 5 -
Exhibit B
NOTICE OF ELECTION
PROPOSED SERVICE LEVELS BAND C RATESAND CHARGES FOR WOLF CREEK
SPECIFIC PLAN NO. 12 BEGINNING FISCAL YEAR 2005-2006.
Pursuant to the request of property owners, the Temecula Community Services District (TCSD) has
initiated proceedings to assume maintenance of perimeter landscaping and slope areas within the Wolf
Creek Specific Plan No. 12 beginning with the Fiscal Year 2005-2006. Pursuant to this request, and
pursuant to Government Code Section 61621.2, the TCSD caused a written report ("Report") to be
prepared and filed with the Secretary of the TCSD, which contains a description of each residential
parcel of property to be charged for this maintenance and the proposed amount of the maintenance
charge for each parcel for Fiscal Year 2005-2006.
The proposed Service Level B rate and charge against each of the above-mentioned parcels within the
Wolf Creek Specific Plan No. 12 beginning Fiscal Year 2005-2006 is $25.68. The proposed levy rate
of $25.68 per parcel provides revenue for residential street lighting services within this subdivision.
The proposed Service Level C rate and charge against each of the parcels beginning Fiscal Year 2005-
2006 is $129.00. The proposed levy rate of $129.00 per parcel provides revenue for the maintenance
of perimeter landscaping and slope areas within this subdivision. This amount was calculated by
dividing the total estimated maintenance cost upon build-out of the development $233,619.00 by the
total number of single-family residential parcels within the subdivision.
On January 25, 2005 the Board of Directors will conduct a public hearing on the Report and the
proposed Service Levels B and C rates and charges. At the public hearing, the Board of Directors will
hear and consider all objections or protests to the Report and to the proposed rates and charges. At the
conclusion of the public hearing, if the Board determines any written or oral protests against the
proposed fees are less than a majority of owners of the parcels on which the proposed fees were to be
imposed, then they will levy the rates and charges subject to approval by the property owners subject
to the proposed rates and charges.
The Board of Directors encourages you to return the enclosed ballot indicating whether you support or
oppose the proposed Service Levels B or C rates and charges. Ballots may be mailed to the City
ClerklDistrict Secretary at P.O. Box 9033, Temecula, California, 92589-9033, or otherwise delivered
to the City ClerklDistrict Secretary at 43200 Business Park Drive, Temecula, California, 92590 no
later than 8:30 a.m. on March 14, 2005.
The proposed Service Levels B and C rates and charges will be abandoned if the ballots are not
returned in favor of the proposed rates and charges. In the event the proposed charges are abandoned,
the property owners will continue to assume responsibility for perimeter landscaping and slope
maintenance services within their property boundaries.
Enclosed is your ballot and the District's Procedures for the completion, return and tabulation of
Ballots. Please consult these Procedures for details regarding the ballot process. You may also contact
the City ClerklDistrict Secretary's Office at (951) 694-6444; by mail, at P.O. Box 9033, Temecula,
California, 92589-9033; or in person, at 43200 Business Park Drive, Temecula, California 92590, for
further information regarding this matter.
R\SMITHB\Elections\Wolf Creek\Ballot Notice and Procedures.doc
0111212005
Attachment 2
TEMECULA COMMUNITY SERVICES DISTRICT PROCEDURES FOR THE
COMPLETION, RETURN, AND TABULATION OF BALLOTS
I. Completion of Ballots
* Who may complete a ballot
A ballot may be completed by the owner of the parcel to be charged. As used in these
Procedures, the term "owner" includes the owner's authorized representative. If the owner of the
parcel is a partnership, joint tenancy, or tenancy in common, a ballot may be completed by any
of the general partners, joint tenants, or tenants in common. Only one ballot may be completed
per property owner.
* Duplicate ballots
If a ballot is lost, destroyed or never received, the City ClerklDistrict Secretary will provide a
duplicate ballot to the owner upon receipt of a request in writing to the City Clerk, at P.O. Box
9033, Temecula, California, 92589-9033, or otherwise delivered to the City ClerklDistrict
Secretary at 43200 Business Park Drive, Temecula, California 92590. The duplicate ballot will
be marked to show the date on which the ballot was provided and to identifY it as a duplicate
ballot.
* Marking and signing the ballot
To complete a ballot, the owner of the parcel must (1) mark the appropriate box supporting or
opposing the proposed rate and charge, and (2) sign, under penalty of perjury, the statement on
the ballot that the person completing the ballot is the owner of the parcel or the owner's
authorized representative. Only one box may be marked on each ballot. Ballots must be
completed in ink.
* Only ballots provided by the District will be accepted
The District will only accept ballots mailed or otherwise provided to owners by the District.
Photocopies, faxes, and other forms ofthe ballot will not be accepted.
II. Return of Ballots
* Who may return ballots
A ballot may be returned by the owner of the parcel or by anyone authorized by the owner to
return the ballot.
R:\SMITHB\EJections\Wolf Creek\8allot Notice and Procedures. doc
01/12/2005
* Where to return ballots
Ballots may be mailed to the City Clerk/District Secretary's Office, at P.O. Box 9033, Temecula,
California, 92589-9033, (the District has provided a return postage-paid envelope). Ballots may
also be delivered in person to the City Clerk/District Secretary's Office at 43200 Business Park
Drive, Temecula, California 92590. Ballots may not be returned by fax.
* When to return ballots
All returned ballots must be received by the City ClerklDistrict Secretary's Office prior to
8:30 a.m. on March 14, 2005. The City Clerk/District Secretary will stamp on the ballot the
date of its receipt.
* Withdrawal of ballots
After returning a ballot to the District, the person who signed the ballot may withdraw the ballot
by submitting a written request in person to the City ClerklDistrict Secretary at 43200 Business
Park Drive, Temecula, California 92590. Such request must be received by the City
ClerklDistrict Secretary prior to 8:30 a.m. on March 14,2005. If any ballot has been withdrawn,
the person withdrawing the ballot may request a duplicate ballot. The City ClerklDistrict
Secretary will retain all withdrawn ballots and will indicate on the face of such ballots that they
have been withdrawn.
III. Tabulation of Ballots
* Which ballots will be counted
Only ballots which are completed and returned in compliance with these procedures will be
counted. Ballots received by the City ClerklDistrict Secretary after 8:30 a.m. on March 14, 2005
will not be counted. Ballots which are not signed by the owner will not be counted. Ballots with
no boxes marked, or with more than one box marked, will not be counted. Ballots withdrawn in
accordance with these procedures will not be counted.
The City ClerklDistrict Secretary will keep a record of each duplicate ballot provided to an
owner and will verify, prior to counting any duplicate ballot, that only one ballot has been
returned for the parcel. If a non-duplicate ballot has been returned, the District will count the
non-duplicate ballot and disregard all duplicate ballots. If only duplicate ballots have been
returned, the District will count the earliest provided duplicate ballot and disregard the later
provided duplicate ballots.
R\SMITH8\Elections\Wolf Creek\Ballot Notice and Procedures.doc
01/12/2005
* How ballots will be tabulated
Ballots may be counted by hand, by computer or by any other tabulating device.
* Who will tabulate ballots
Ballots will be tabulated by the City ClerklDistrict Secretary.
* When and where will the ballots be tabulated
Ballots will be opened and tabulated on Monday, March 14, 2005 at 9:00 a.m. in the Main
Conference Room at City Hall, 43200 Business Park Drive, Temecula, California, 92590. This
process is open to the general public.
* Results of tabulation
The results of the tabulation will be announced following the completion of the tabulation and
entered in the minutes of the next Board of Directors meeting March 22,2005.
IV. Resolution of Disputes
In the event of a dispute regarding whether the signer of a ballot is the owner of the parcel to
which the ballot applies, the District will make such determination from the last equalized
assessment roll and any evidence of ownership submitted to the City ClerklDistrict Secretary.
The District will be under no duty to obtain or consider any other evidence as to ownership of
property and the District's determination of ownership will be final and conclusive.
In the event of a dispute regarding whether the signer of a ballot is an authorized representative
of the owner of the parcel, the District may rely on the statement on the ballot, signed under
penalty of perjury, that the person completing the ballot is the owner's authorized representative
and any evidence submitted to the City Clerk/District Secretary. The District will be under no
duty to obtain or consider any other evidence as to whether the signer of the ballot is an
authorized representative of the owner and the District's determination will be final and
conclusive.
V. General Information
For further information, contact the City ClerklDistrict Secretary at (951) 694-6444; by mail, at
P.O. Box 9033, Temecula, California, 92589-9033; or in person, at 43200 Business Park Drive,
Temecula, California 92590.
R:ISMITHBlElectionslWolf CreekIBallot Notice and Procedures.doc
01/12/2005
Attachment 3
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TCSD
DEPARTMENTAL
REPORT
APPROVAL
CITY ATTORNEY
DIRECTOR OF FINANCE
CITY MANAGER c-".,V
(f
CITY OF TEMECULA
AGENDA REPORT
FROM:
Board of Directors
Herman D. Parker, Director of Community services~
TO:
DATE:
January 25, 2005
SUBJECT:
Departmental Report
PREPARED BY:
Gail L. Zigler, Administrative Secretary itiJ
Harveston Community Park is located in the Harveston Development, a large Specific Plan
development in the northern part of the City east of Interstate 15. The park site will include two
dedicated full size lighted soccer fields; 2 lighted ball field with 90' bases; age appropriate play
areas; a group picnic area; community building; restroomlconcessionlmaintenance building; parking
with approximately 300 spaces; benches; tables; drinking fountains and walkways. A dedication and
ribbon cutting cerernony is scheduled for January 25, 2005 at 2:00pm. A grand opening celebration
event is scheduled for Saturday, January 29, 2005. Festivities include a dj, face painting, balloon
art, bounce jumps, arts and crafts, hot dogs and popcorn.
The conceptual Master Plan for the Wolf Creek Sports Complex is complete. The 43 acre park will
offer parking, restroomlconcession buildings, maintenance building, four lighted basketball courts,
four lighted soccer and four lighted softballlbaseball fields, tot play equipment, picnic areas and
walkways. This project has been bid and a contract has been awarded, and the grading portion of
the project has begun.
The Community Services Department is pleased to announce the Imagination Workshop, Temecula
Childrens Museurn is the recipient of a Thea Award. This award is given by the Themed
Entertainment Association to honoring excellence within the themed entertainment and experience
design environrnents. The award will be presented to the City at the annual gala held February 5,
2005 at the Disneyland Hotel in Anaheim. Some of the other recipients of the award include "The
Revenge Of The Mummy" attraction in Orlando, Florida, by Universal Creative; the "International Spy
Museum" in Cleveland, Ohio; and, the live show "Aladdin" by Walt Disney Engineering.
Final plans for the library have been submitted to the California Office of Library Construction for
their approval, which is anticipated by the end of this month. Upon their approval the project will be
formally advertised for public bid with an anticipated bid opening date of early March.
R:\ZIGLERGIXDEPTRPT\O I 05 .doc
The Community Services Department has received confirmation that we have received two (2) State
awards from the California Parks and Recreation Society (CPRS). We have received an award of
excellence for facility design forthe Irnagination Workshop, Temecula Childrens Museum and also
an Award of Excellence for youth development programs for the Childrens Museum. These awards
wiil be presented to the Cornmunity Services Department at the annual CPRS Conference to be
held in Sacramento March 10 -12,2005.
The Development Services Division continues to participate in the development review for projects
within the City including Wolf Creek, Roripaugh, Viilages of Old Town and Harveston, as well as
overseeing the development of parks and recreation facilities, and the contract for refuse and
recycling, cable television services and assessment administration.
The Maintenance Division continues to oversee the maintenance of all City parks and facilities, and
assist in all aspects of Citywide special events.
The Recreation Division recently distributed the WinterlSpring Guide to Leisure Activities. Staff is
busy registering participants for classes, activities and excursions, and planning and programming
upcoming special events.
R:\ZIGLERG\XDEPTRPT\O IOS.doc
REDEVELOPMENT
AGENCY
ITEM 1
MINUTES OF A REGULAR MEETING
OF THE TEMECULA COMMUNITY SERVICES DISTRICT
JANUARY 11, 2005
A regular meeting of the City of Temecula Community Services District was called to order at
7:39 P.M., at the City Council Chambers, 43200 Business Park Drive, Temecula, California.
ROLL CALL
PRESENT:
4
DIRECTORS:
Comerchero, Naggar, Roberts, and
Washington
ABSENT:
o
DIRECTORS:
None
Also present were General Manager Nelson, City Attorney Thorson, and City Clerk Jones.
PUBLIC COMMENTS
No comments.
CONSENT CALENDAR
1 Minutes
RECOMMENDATION:
1.1 Approve the minutes of December 14, 2004.
MOTION: Director Naggar moved to approve Consent Calendar Item NO.1. The motion was
seconded by Director Comerchero and electronic vote reflected approval.
DIRECTOR OF COMMUNITY SERVICES REPORT
No additional comments.
GENERAL MANAGER'S REPORT
No additional comment.
BOARD OF DIRECTORS' REPORTS
No additional comments.
R:\Minutes.csdI011105
ADJOURNMENT
At 7:39 P.M., the Temecula Community Services District meeting was formally adjourned to
Tuesday, January 25, 2005, at 7:00 P.M., City Council Chambers, 43200 Business Park
Drive, Temecula, California.
Chuck Washington, President
ATTEST:
Susan W. Jones, CMC
City Clerk/District Secretary
[SEAL]
R\Minutes.csdIOl1105
2
ITEM 2
APPROVAL
CITY AITORNEY fJt;J;;
DIRECTOR OF FINANCE
CITY MANAGER 6!/D .
TEMECULA REDEVELOPMENT AGENCY
AGENDA REPORT
FROM:
Executive Director/Agency Members ~
I'
John Meyer, Redevelopment Director
TO:
DATE:
January 25, 2005
SUBJECT:
Status Update on the Temecula Education Center
RECOMMENDATION: Receive and File
BACKGROUND: On March 16, 2004 the Agency entered into a Disposition and
Development Agreement (DDA) with the AGK Group, LLC to develop the Temecula Education
Complex. On December 7, 2004 the Agency Board approved the Second Amendment to the
DDA increasing the financial contribution and extending the schedule of performance six
months. At that meeting, the Council requested a monthly update on the status of this project.
DISCUSSION:
Schedule of Performance/Entitlement Timeline
Contained within the DDA, the Schedule of Performance established deadlines for the
significant milestones for the development of this project. Per the DDA and Second
Amendment, the developer must close escrow on at least Phase I of the project within 22
months after date of agreement (January 15, 2006). Phase I includes at a minimum, the
apartments, the core tower and one educational tower, one retail building and associated
parking. There are three primary conditions for the closing included in the DDA. They are:
a. The developer receives the necessary City approvals
b. The developer has the necessary private financing in place
c. The developer has 50% of the non-residential buildings pre-leased
In order to meet these deadlines and requirements, the project architect compiled an
Entitlement Timeline to provide both the project team and City staff a calendar for processing
the Master Conditional Use Permit. The project team and City staff have been meeting on a bi-
weekly basis to maintain a high level of coordination. .
The developer's project team provided a pre-application submittal to the Planning Department in
mid November and received comments back from City staff at the end of December. On
Thursday, January 13, 2005, representatives from Planning and Redevelopment met with the
project architect and landscape architect to review the latest architectural plans for the Campus
project. The purpose of the meeting was to give staff the opportunity to review the progress of
the architect prior to him completing the drawings in preparation for the project's re-submittal.
R;\EducationCOlTlllex\January 25, 2005 Council Update.doc
We were very p leased with the direction the project is going. We looked at renderings and
details of the mixed-use building, the apartments, and the retail buildings. The Planning Staff
was pleased with the level of detail and style of design proposed by the architect. They will now
finish the architectural drawing in time to make their re-submittal to the Planning Department on
January 26, 2005, which meets the scheduled deadline for that task.
Per the Entitlement Timeline (attached for your review) we expect the conditional use permit to
go before the Planning Commission as early as the first meeting in May. Further, we would
expect the developer to be able to close on Phase I of the project in September 2005.
Soil Remediation/License Agreement
As discussed during the Second Amendment to the DDA, the soil studies have determined
there is a need for significant soil remediation. The developer is completing h is a nalysis to
determine the best method of remediation and foundation design. Currently, his best alternative
is to move a significant amount of dirt on to the property and stockpile it in a manner to
compress the moisture out from under the location of the buildings. This process will allow him
to use less expensive foundation design for the buildings. While saving on construction costs,
this method will require additional time as the stockpiles need to remain in place for 4-6 months.
The developer has asked the Agency to consider a license agreement to allow him to perform
the soil remediation on the entire property prior to closing on Phase I. This will allow the
developer to start this process while finishing up the entitlement process, thus saving 3-4
months. Staff believes this is a suitable request.
The developer is working on the scope of work and cost estimate to complete this initial grading
work and should be completed within the next 30 days. We should be in a position to bring the
license agreement to the City Council in March, which will allow the Developer to begin the
grading work sooner for the project.
Development Agreement
The Developer has asked the City to consider a Development Agreement to freeze the City's
development impact and user fees. This of course will not affect TUMF or MSCHP fees. This
will be brought forward concurrently with the Master Conditional Use Permit. It will be
recommended the fees are tied to the March 2004 date that the DDA was approved.
Pre-Excavation Agreement
Because cultural resources were found on the project site, a Pre-Excavation Agreement is
required prior to any further work on the project site. Our Assistant City Attorney has drafted the
Agreement. It will be a three party agreement between the City, the Developer and the
Pechanga Band of Luiseno Indians. The purpose of the Agreement is to formalize the
procedures for the treatment of cultural resources in conjunction with the development of the
project. The agreement also formalizes the procedures for tribal monitoring during excavation
and grading. The agreement is pursuant to the mitigation measures found in the project's EIR.
We have sent the draft agreement to the Pechanga Band for its review.
Site Condition
The City has been working to clean up the project site. Most of the improvements left over from
the rodeos and tractor races have been removed, along with a variety of other refuse and
rubbish. A few abandoned vehicles remain and code enforcement staff has arranged for their
removal pending the ability of the tow company to access the site.
R:\EducationcomplexlJanuary 25, 2005 Council Update.doc
CONCLUSION: Staff believes the developer remains committed to moving the project
forward as quickly as possible. He has spent considerable resources on project design and
special studies. Further, he has done a credible job in working with the projects Educational
Partners. We look forward to the on-going cooperation and development of the Temecula
Education Center.
Attachments:
Entitlement Timeline
Site Plan
R:\Educationcomplex\January 25, 2005 Council Update.doc
ENTITLEMENT TIMELINE
Task Start Day Task Start Duration Cumulative Task
Totals Comclellon
1 City of Temecula Approve DDA 0 3/17/04 0 3/17/04
2 Soils Engineer Locate Fault Line 1 3/18/04 21 21 4/7/04
3 Civil Engineer Maps Fault Line 22 4/8/04 35 57 5/13/04
4 Cultural and Solis Delays 58 5/14/04 79 181 9/14/04
Design Team Begin Design of Site and 182 9/15/04 62 243 11/15/04
5 All Buildings and
Tentative Map
6 City of T emecula Pre App Review 244 11/16/04 42 285 12/27/04
7 Design Team Finalize City Submittal 285 12/27/04 32 320 1/31/05
Documents
Complete Design Level 320 1/31/05
8 Design Team Submittal to Planning
Department
9 City of Temecula DRC Issues Conditions of 320 1/31/05 35 355 3/7/05
Approval
Public Notices, Staff
10 City of T emecula Report, Planning 355 3/7/05 56
Commission
Planning Commission
11 City of Temecula Hearing - PDO and 411 5/2/05
Tentative Map Approval
Prepare Rough Grading
12 Civil Engineer Plans, On & Off Site 355 3/7/05 76 432 5/23/05
Improvement Drawings,
Final Mapping
Prepare Construction
13 Architect documents for Phases 355 3/7/05 93 448 6/8/05
lA, lB, and IC
14 Civil Engineer Submit to Engineering 432 5/23/05
Plan Check
15 City of T emecula Engineering Plan Check 90 523 8/22/05
16 Architect Submit to Building Plan 448 6/8/05
Check
17 City of Temecula Building Plan Check 448 6/8/04 85 533 9/1/05
18 City of Temecula Approval of Engineering 526 8/25/05
Documents
19 City of T emecula Approval of Building 533 9/1/05
Plans
20 City of Temecula Preparation for Grading 526 8/25/05 7 533 9/1/05
Permit Issuance
DDA Pre Lease and
21 Funding Commitment 505 8/4/05 28 533 9/1/05
Sign off
22 CLOSE ON PHASE lA, 18, 534 9/2/05
ANDIC
23 City of Temecula Issue Grading Permit 534 9/2/05
24 Developer Complete Rough
Grading, On and Off Site 538 9/6/05 181 719 3/6/06
Improvements
25 City of Temecula Certify Building Pads 538 9/6/05 124 663 1/9/06
26 City of Temecula issue Building Permits 670 1/16/06
27 Developer START VERTICAL 670 1/16/06
CONSTRUCTION
TEe TIMELlNE
JANUARY 12, 2005
SITE PLAN
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RDA
DEPARTMENTAL
REPORT
APPROVAL
CITY ATTORNEY
FINANCE DIRECTOR
CITY MANAGER
TEMECULA REDEVELOPMENT AGENCY
AGENDA REPORT
TO: Executive Director/Redevelopment Agency Members
FROM: John Meyer, Redevelopment Director ~
DATE: January 25, 2005
SUBJECT: Monthly Departmental Report
Attached for your information is the monthly report as of January 25, 2005 for the
Redevelopment Department
First Time Homebuvers Proaram
Funding in the amount of $100,000 is available for FY 04 -<J5.
ResidentiallmDrovement Proarams
The program budget for FY 04-05 is $250,000, with $90,500 funded on 26 units.
Habitat for Humanitv
Council entered into a Disposition and Development Agreement (DDA) with Habitat for
Humanity to develop a home-ownership project within the Pujol Neighborhood, The project
located on the northwest corner of Pujol and First Streets, will consist of 5 new single-family
detached homes. The houses are arranged along Pujol Street and a private lane, Habitat has
resubmitted final grading plans, street improvements and final map to Public Works for review,
Old Town Community Theater
Council awarded the construction contract to Tovey/Shultz Construction, Inc, at the February
10, 2004 City Council meeting in the amount of $7,168,000. Construction has begun and
should be completed in the summer of 2005.
R:\SYERSKIMONTHLL YljanOS.doc
1
CamDus Proiect
The Redevelopment Agency entered into a Disposition and Development Agreement with AGK
Group, LLC, on March 16, 2004 to develop, construct and operate an educational facility. The
facility will consist of mixed-income apartments, retail facilities, parking and participating college
universities, The project should be completed in Fall of 2006.
Facade ImDrovement/Non-Conformina Sian Proaram
The following facade improvement/sign projects are in process or have recently been
completed:
. Hitching Post
Sign Program
. Penfold Building
Sign Program - Completed
. Homes Magazine
Sign Program - Completed
. Old Town Coffee House
Sign Program
Old Town Promotions/Marketina
COUNTRY CHRISTMAS IN OLD TOWN
Country Christmas in Old Town concluded on December 19, 2004. Another Country
Christmas in Old Town kicked off on November 20 with Santa Claus being pulled by a
horse drawn carriage followed by strolling carolers. Santa was at his workshop every
Saturday and Sunday from 11 a.m. to 3 p.m. at the Country Porch located at Third and
Front Streets. Santa Photos were available for both children and pets alike. Musicians
Workshop performed every Saturday from 12:00 p,m, to 1 :00 p,m, at the Wild Cactus.
And every weekend included that Giant Elf Dynamite Dave,
It was a Country Christmas every weekend through December 19, 2004 where dozens
of carolers greeted with song and filled Old Town with holiday cheer. The event
included performers such as the Vintage Singers, dressed in Victorian era holiday
clothing strolling and caroling along Main Street; the Motif Barbershop quartet; and the
Lost Canyon Rangers, Community Music Day featured local schools and community
performance groups in a full day of musical celebration. Jazz and symphonic bands
from Vail Ranch Middles School, followed by Temecula Middle School, Temecula Valley
High School and Murrieta Valley High School Jazz Bands. Calvary Chapel of Murrieta
presented their performance bands and choirs in a two-hour performance.
The Valley Palateers held an art exhibit at the Wild Cactus parking Lot on December 4
from 11 a,m, to 3 p,m. The fine art group is comprised primarily of senior citizens who
have been painting for over 10 years.
R:\sYERSKIMONTHLL Yljan05.doc
2
The old western town came alive during the holiday season, with many of the stores
known for their holiday displays and unique gift selections.
Additional events in Old Town will include the Bluegrass Festival in March, Youth Jazz in
April, Western Days in May and the Street Painting Festival in June.
R:\sYERSKIMONTHLL VljanOS.doc
3
TEMECULA PUBLIC
FINANCING AUTHORITY
ITEM 1
MINUTES OF A REGULAR MEETING
OF THE TEMECULA PUBLIC FINANCING AUTHORITY
JANUARY 25,2005
A regular meeting of the City of Temecula Public Financing Authority was called to order at
7:40 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula.
ROLL CALL
PRESENT:
4
AUTHORITY MEMBERS: Naggar, Roberts, Washington, and
Comerchero
ABSENT:
o
AUTHORITY MEMBER: None
Also present were Executive Director Nelson, City Attorney Thorson, and City Clerk Jones.
PUBLIC COMMENTS
No input.
CONSENT CALENDAR
1 Minutes
RECOMMENDATION:
1.1 Approve the minutes of December 7, 2004.
MOTION: Authority Member Naggar moved to approve Consent Calendar Item NO.1. The
motion was seconded by Authority Member Roberts and electronic vote reflected approval
At this time the City Council and the Community Services District were reconvened.
JOINT CITY COUNCIL. TEMECULA PUBLIC FINANCING AUTHORITY. AND COMMUNITY
SERVICES DISTRICT PUBLIC HEARING
2 Formation of Temecula Public Financina Authoritv Community Facilities District No. 03-
02 IRoriDaUqh Ranch)
RECOMMENDATION:
2.1 That the City Council hold a public hearing regarding the proposed bond
financing by the Temecula Public Financing Authority Community Facilities
District No. 03-02 (Roripaugh Ranch) of various pUblic improvements;
2.2 That the City Council adopt a resolution entitled:
R\Minutes.tpfaIOl1105
RESOLUTION NO. 05-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA MAKING FINDINGS WITH RESPECT TO AND
APPROVING THE ISSUANCE OF BONDS BY THE TEMECULA
PUBLIC FINANCING AUTHORITY - RORIPAUGH RANCH 03-
02
2.3 That the City Council adopt a resolution entitled:
RESOLUTION NO. 05-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA APPROVING JOINT COMMUNITY FACILITIES
AGREEMENTS RELATING TO THE FINANCING OF PUBLIC
IMPROVEMENTS AND IMPLEMENTATION OF ACQUISITION
AGREEMENT, AND APPROVING MAINTENANCE
AGREEMENT FOR LONG VALLEY WASH RECREATIONAL
TRAILS - RORIPAUGH RANCH
2.4 That the Temecula Community Services District adopt a resolution entitled:
RESOLUTION NO. CSD NO. 05-01
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT APPROVING
JOINT COMMUNITY FACILITIES AGREEMENT RELATING TO
THE FINANCING OF PUBLIC IMPROVEMENTS - RORIPAUGH
RANCH
2.5 That the Public Financing authority hold the continued public hearings regarding
the formation of the proposed Temecula Public Financing Authority Community
Facilities District No. 03-02 (Roripaugh Ranch - the CFD), the levy of special
taxes in the CFD, and the issuance of bonds by the Public Financing Authority for
the CFD;
2.6 That the Temecula Public Financing Authority adopt a resolution entitled:
RESOLUTION NO. TPFA 05-01
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA PUBLIC FINANCING AUTHORITY OF
FORMATION OF TEMECULA PUBLIC FINANCING
AUTHORITY COMMUNITY FACILITIES DISTRICT NO. 03-02
(RORIPAUGH RANCH), AUTHORIZING THE LEVY OF A
SPECIAL TAX WITHIN THE DISTRICT, PRELIMINARILY
ESTABLISHING AN APPROPRIATIONS LIMIT FOR THE
DISTRICT AND SUBMITTING LEVY OF THE SPECIAL TAX
AND THE ESTABLISHMENT OF THE APPROPRIATIONS LIMIT
TO THE QUALIFIED ELECTORS OF THE DISTRICT
R:\Minutes.tpfaIOl1105
2
2.7 That the Temecula Public Financing Authority adopt a resolution entitled:
RESOLUTION NO. TPFA 05-02
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA PUBLIC FINANCING AUTHORITY DETERMINING
THE NECESSITY TO INCUR BONDED INDEBTEDNESS
WITHIN TEMECULA PUBLIC FINANCING AUTHORITY
COMMUNITY FACILITIES DISTRICT NO. 03-02 (RORIPAUGH
RANCH) AND SUBMITTING PROPOSITION TO THE
QUALIFIED ELECTORS OF THE DISTRICT
2.8 That the Temecula Public Financing Authority adopt a resolution entitled:
RESOLUTION NO. TPFA 05-03
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA PUBLIC FINANCING AUTHORITY CALLING
SPECIAL ELECTION WITHIN COMMUNITY FACILITIES
DISTRICT NO. 03-02 (RORIPAUGH RANCH)
2.9 That the Public Financing Authority hold an election regarding the CFD;
2.10 That the Temecula Public Financing Authority adopt a resolution entitled:
RESOLUTION NO. TPFA 05-04
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA PUBLIC FINANCING AUTHORITY DECLARING
RESULTS OF SPECIAL ELECTION AND DIRECTING
RECORDING OF NOTICE OF SPECIAL TAX LIEN -
RORIPAUGH RANCH 3-02
2.11 That the Temecula Public Financing Authority introduce and read by title only an
ordinance entitled:
ORDINANCE NO. TPFA 05-01
AN ORDINANCE OF THE TEMECULA PUBLIC FINANCING
AUTHORITY LEVYING SPECIAL TAXES WITHIN TEMECULA
PUBLIC FINANCING AUTHORITY COMMUNITY FACILITIES
DISTRICT NO. 03-02 (RORIPAUGH RANCH)
Finance Director Roberts briefly reviewed the staff report (of record) and introduced Bond
Attorney Thimmig who, in more detail, explained the necessary actions and procedure for the
formation of this Community Facilities District; highlighted technical changes made to the Rate
and Method of Apportionment for the Levy of Special Taxes; and advised that the five land
owners are entitled to one vote for each acre or portion of each acre owned within the District.
Councilman Washington commended Mr. Thimmig on his clear and concise description on the
formation of a Community Facilities District, bond issuance, and election process.
R\Minutes.tpfaI01110S
3
City Attorney Thorson advised that part of the proposed recommendation would be to approve
the Maintenance Agreement for Long Valley Wash; that the Homeowners Association will be
required to fund the maintenance and insurance cost; and noted that typographical changes
were made to Section 8 to change the name of AQency to ~ and to include the indemnity
provision.
At this time, the public hearing was opened.
Mr. Kevin Everett, representing Ashby USA, LLC, advised that he was present to answer
questions.
There being no additional input, the public hearing was closed,
MOTION: Authority Member Naggar moved to adopt Resolution Nos. 05-05 and 05-06. The
motion was seconded by Councilman Washington and electronic vote reflected unanimous
approval.
MOTION: Authority Member Naggar moved to adopt Resolution Nos. CSD 05-01. The motion
was seconded by Councilman Roberts and electronic vote reflected unanimous approval.
At this time, a short recess was taken to execute the Joint Community Facilities Agreements.
There being no property owners or registered voters within the District to file written protests,
Chairman Comerchero opened the continued public hearing. There being no public comment,
the public hearing were closed.
MOTION: Authority Member Washington moved to adopt Resolution Nos. TPFA 05-01, TPFA
05-02, and TPFA 05-03. The motion was seconded by Councilman Roberts and electronic vote
reflected unanimous approval.
Having opened the one ballot received from Ashby USA, City Clerk Jones advised that of the
256 qualified landowner votes, 173 was cast by Ashby USA in favor of the special taxes.
MOTION: Authority Member Naggar moved to adopt Resolution Nos. TPFA 05-04. The motion
was seconded by Councilman Washington and electronic vote reflected unanimous approval.
City Attorney Thorson introduced and read by title only Ordinance No. TPFA 05-01.
MOTION: Authority Member Naggar moved to adopt introduce Ordinance No, TPFA 05-01.
The motion was seconded by Councilman Roberts and electronic vote reflected unanimous
approval.
At this time, the City Council meeting was recessed and the Community Services District was
adjourned.
EXECUTIVE DIRECTOR'S REPORT
No additional comment.
R\Minutes.lpfaI011105
4
BOARD OF DIRECTORS' REPORTS
No comments.
ADJOURNMENT
At 8:00 P.M., the Temecula Public Financing Authority meeting was formally adjourned to
Tuesday, January 25, 2005.
Jeff Comerchero, Chairman
ATTEST:
Susan W. Jones, CMC
City Clerk/Agency Secretary
[SEAL]
R\Minutes.tpfaIOll105
5
ITEM 2
ORDINANCE NO. TPFA 05-01
AN ORDINANCE OF THE TEMECULA PUBLIC FINANCING
AUTHORITY LEVYING SPECIAL TAXES WITHIN TEMECULA
PUBLIC FINANCING AUTHORITY COMMUNITY FACILITIES
DISTRICT NO. 03-02 (RORIPAUGH RANCH)
WHEREAS, on August 24, 2004, this Board of Directors of the Temecula Public
Financing Authority (the "Authority") adopted a resolution entitled "A Resolution of the Board of
Directors of the Temecula Public Financing Authority Declaring Its Intention to Establish a
Community Facilities District and to Authorize the Levy of Special Taxes Therein - Roripaugh
Ranch" (the "Resolution of Intention"), stating its intention to establish the Temecula Public
Financing Authority Community Facilities District No. 03-02 (Roripaugh Ranch) pursuant to the
Mello-Roos Community Facilities Act of 1982, Section 53311 et seq. of the California
Government Code (the "Law"), to finance costs of certain public improvements (the "Facilities"),
and to finance the costs to eliminate a fixed special assessment lien (the "Prior Lien"); and
WHEREAS, the Resolution of Intention called for a public hearing on the District to be
held on September 28, 2004; and
WHEREAS, on September 28, 2004, this Board of Directors adopted a Resolution
amending the Resolution of Intention (the "Amending Resolution") to add additional facilities
eligible to be funded by the District and to change the date of the public hearing from
September 28, 2004 to November 9, 2004; and
WHEREAS, on November 9, 2004, this Board of Directors opened the public hearing
and continued the public hearing to November 23, 2004, on November 23, 2004 this Board of
Directors opened the continued public hearing and again continued the public hearing to
December 7,2004; and
WHEREAS, on December 7, 2004, this Board of Directors opened the continued public
hearing and adopted a resolution making findings of complexity of the District, and then
continued the public hearing to January 11, 2005; and
WHEREAS, notice was published as required by the Law of the public hearing called
pursuant to the Resolution of Intention relative to the intention of this Board of Directors to form
the District and to provide for the costs of the Facilities, and the costs to eliminate the Prior
Lien; and
WHEREAS, on January 11, 2005 this Board of Directors held the continued public
hearing as required by Law relative to the determination to proceed with the formation of the
District and the Rate and Method; and
WHEREAS, at the public hearing all persons desiring to be heard on all matters
pertaining to the formation of the District and the levy of special taxes in the District were heard,
substantial evidence was presented and considered by this Board of Directors and a full and
fair hearing was held; and
WHEREAS, subsequent to said hearing, this Board of Directors adopted resolutions
entitled "A Resolution of the Board of Directors of the Temecula Public Financing Authority of
R:/TPFA Ords 200SITPFA Ords 05-01
Formation of Temecula Public Financing Authority Community Facilities District No. 03-02
(Roripaugh Ranch), Authorizing the Levy of a Special Tax Within the District, Preliminarily
Establishing an Appropriations Limit for the District and Submitting Levy of the Special Tax and
the Establishment of the Appropriations Limit to the Qualified Electors of the District" (the
"Resolution of Formation"), "A Resolution of the Board of Directors of the Temecula Public
Financing Authority Determining the Necessity to Incur Bonded Indebtedness Within Temecula
Public Financing Authority Community Facilities District No. 03-02 (Roripaugh Ranch) and
Submitting Proposition to the Qualified Electors of the District" (the "Resolution of Necessity")
and "A Resolution of the Board of Directors of the Temecula Public Financing Authority Calling
Special Election Within Community Facilities District No. 03-02 (Roripaugh Ranch)", which
resolutions established the District, authorized the levy of a special tax with the District, and
called an election within the District on the proposition of incurring indebtedness, levying a
special tax and establishing an appropriations limit within the District, respectively; and
WHEREAS, on January 11, 2005 an election was held within the District in which only
one of the eligible landowner electors voted, and the landowner voted in favor of said
propositions.
NOW, THEREFORE, the Board of Directors of the Temecula Public Financing Authority
ordains as follows:
Section 1. By the passage of this Ordinance this Board of Directors hereby authorizes
and levies special taxes within the District, pursuant to the Law, at the rate and in accordance
with the rate and method of apportionment of special taxes for the District approved by the
Resolution of Formation (the "Rate and Method") which Resolution is by this reference
incorporated herein. The special taxes are hereby levied commencing in the current fiscal year
and in each fiscal year thereafter until payment in full of any bonds issued by the Authority for
the District (the "Bonds") as contemplated by the Resolution of Formation and the Resolution of
Necessity, and payment in full all costs of administering the District.
Section 2. The Authority Treasurer is hereby authorized and directed each fiscal year
to determine the specific special tax rate and amount to be levied for each parcel of real
property within the District, in the manner and as provided in the Resolution of Formation.
Section 3. Properties or entities of the State, federal or local governments shall be
exempt from any levy of the special taxes, to the extent set forth in the Rate and Method
attached as Exhibit B to the Resolution of Intention. In no event shall the special taxes be
levied on any parcel within the District in excess of the maximum tax specified in the Rate and
Method.
Section 4. All of the collections of the special tax shall be used as provided for in the
Law and in the Resolution of Formation including the payment of principal and interest on the
Bonds, the replenishment of the reserves for the Bonds, the payment of the costs of the
Authority and the City of Temecula in administering the District, and the costs of collecting and
administering the special tax.
Section 5. The special taxes shall be collected from time to time as necessary to meet
the financial obligations of the District on the secured real property tax roll in the same manner
as ordinary ad valorem taxes are collected. The special taxes shall have the same lien priority,
and be subject to the same penalties and the same procedure and sale in cases of delinquency
as provided for ad valorem taxes. In addition, the provisions of Section 53356.1 of the
California Government Code shall apply to delinquent special tax payments. The Treasurer is
R:fTPFAResas200SfTPFA05-01
2
hereby authorized and directed to provide all necessary information to the auditor/tax collector
of the County of Riverside and to otherwise take all actions necessary in order to effect proper
billing and collection of the special tax, so that the special tax shall be levied and collected in
sufficient amounts and at the times necessary to satisfy the financial obligations of the District
in each fiscal year until the Bonds are paid in full and provision has been made for payment of
all of the administrative costs of the District.
Notwithstanding the foregoing, the Treasurer may collect one or more installments of
the special taxes on anyone or more parcels in the District by means of direct billing by the
Authority of the property owners within the District, if any of the Bonds bear interest at a
variable interest rate, or otherwise if, in the judgment of the Treasurer, such means of collection
will reduce the administrative burden on the Authority in administering the District or is
otherwise appropriate in the circumstances. In such event, the special taxes shall become
delinquent if not paid when due as set forth in any such respective billing to the applicable
property owners.
Section 6. If for any reason any portion of this Ordinance is found to be invalid, or if the
speCial tax is found inapplicable to any particular parcel within the District, by a Court of
competent jurisdiction, the balance of this Ordinance, and the application of the special tax to
the remaining parcels within the District shall not be affected.
INTRODUCED, and the first reading occurred on January 11, 2005; and
PASSED, APPROVED AND ADOPTED, by the Board of Directors of the Temecula
Public Financing Authority at a meeting held on the 25th day of January, 2005.
Jeff Comerchero, Chairperson
ATTEST:
Susan W. Jones, CMC
City Clerk/Authority Secretary
[SEAL]
R:ITPFA Reses 2005ITPFA 05-01
3
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, CMC, City Clerk/Authority Secretary of the Temecula Public
Financing Authority, HEREBY DO CERTIFY that the foregoing Ordinance No. TPFA 05-01 was
duly introduced and placed upon its first reading at a regular meeting of the Temecula Public
Financing Authority on the 11th day of January, 2005, and that thereafter, said Ordinance was
duly adopted and passed at a regular meeting of the Board of Directors of the Temecula Public
Financing Authority on the 25th day of January, 2005, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
AGENCY MEMBERS:
AGENCY MEMBERS:
AGENCY MEMBERS:
AGENCY MEMBERS:
Susan W. Jones, CMC
City Clerk/Authority Secretary
R:fTPFA Reses 200SfTPFA 05-01
4
ITEM 21
CITY ATTORNEY
DIRECTOR OF FINANC
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Debbie Ubnoske, Director of Planning
DATE: January 25,2005
SUBJECT: Resolution Establishing User Fee to Offset Cost of Architectural Consulting Services
PREPARED BY:
Don Hazen, Principal Planner
RECOMMENDATION: That the City Council Adopt a Resolution entitled:
RESOLUTION NO. 05-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
IMPOSING A PLANNING APPLICATION USER FEE TO OFFSET THE COST OF
ARCHITECTURAL PLAN REVIEW BY THE CITY'S DESIGNATED
ARCHITECTURAL CONSULTANT, IN THE AMOUNT OF $0.05 PER GROSS
SQUARE FOOTAGE OF ALL PROPOSED BUILDINGS SUBJECT TO THE CITY'S
DEVELOPMENT PLAN APPROVAL PROCESS
BACKGROUND: Upon City Council approval of a consultant contract for architectural
services, the City Council will need to establish a fee schedule to offset the consultant costs to
review plans submitted with Development Plan applications. The consultant fee stipulated in the
contract is $0.05 per gross square footage of new buildings being proposed.
In order to recover the costs charged by the consultant, staff has prepared a Resolution establishing
a user fee in the amount of $0.05 per gross square footage of new buildings, to be collected from
applicants at the time of filing a Development Plan application. Staff conducted a formal request for
proposals and based on the review of responses received, believes the fee of $0.05 per gross
building square footage is fair and reasonable. In accordance with State law, the effective date of
the fee will be March 25, 2005.
FISCAL IMPACT: All consultant fees will be paid by applicants and deposited into the
General Fund. Payments to the consultant will be paid from the Planning Department budget
Account No. 001-161-999-5250 (Other Outside Services).
ATTACHMENT:
Resolution No. 05 - _' Establishing a Planning Application User Fee
R:\CONTRACT .architect\councilrpt-fee.doc
RESOLUTION NO. 05"_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ESTABLISHING AND IMPOSING A PLANNING
APPLICATION USER FEE TO OFFSET THE COST OF
ARCHITECTURAL PLAN REVIEW BY THE CITY'S
DESIGNATED ARCHITECTURAL CONSULTANT, IN THE
AMOUNT OF $0.05 PER GROSS SQUARE FOOTAGE OF ALL
PROPOSED BUILDINGS SUBJECT TO THE CITY'S
DEVELOPMENT PLAN APPROVAL PROCESS
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS
FOLLOWS:
Section 1. The City Council finds that it is necessary to contract with an architectural
consultant in order to ensure that new development is consistent with the General Plan
Community Design Element and Citywide Design Guidelines.
Section 2. On January 25, 2005, the City Council approved a consultant contract
and scope of services with Roger Cantrell for architectural plan review services of new
development plan applications. As approved, the consultant contract stipulates that the cost of
Roger Cantrell to perform his required tasks is $0.05 per gross square footage of all proposed
buildings submitted for review, and the City Council does not wish for this fee to be subsidized
by the City, but offset by filing fees of Development Plan applications.
Section 3. The State of California Government Code Section 66014 et.al. allows
local agencies to charge fees to recover costs associated with processing development
applications., and that the City Council finds that the stipulated fee is fair and reasonable, based
on an evaluation of formal proposals reviewed from qualified consultants during the formal
Request For Proposal (RFP) process.
Section 4. Exhibit A is the fee schedule excerpt from the approved consultant
contract and will be the basis for a new established user fee to become effective March 25,
2005.
PASSED, APPROVED AND ADOPTED this 25th day of January, 2005
Jeff Comerchero, Mayor
ATTEST:
Susan W. Jones, CMC/AAE
City Clerk
[SEAL]
R:\CONTRACT-architectICC Rese-fee.DOC
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA)
I, Susan W. Jones, CMC, City Clerk of the City of Temecula, do hereby certify that Resolution
No. 05-_ was duly and re~ularly adopted by the City Council of the City of Temecula at a
regular meeting held on the 25 h day of January, 2005, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
Susan W. Jones, CMC/AAE
City Clerk
R:\CONTRACT-architec~CC Resa-fee.DOC
2
EXHIBIT A
CONTRACT FEE SCHEDULE EXCERPT, USER FEE TO BE ESTABLISHED
R:ICONTRACT-architectICC Rese-fee.DOC
3
EXHIBIT A
PAYMENT RATES AND SCHEDULE
1. Consultant agrees to perform services stipulated by this contract based on the amount
of $0.05 per Qross square footaQe of all proposed buildings shown on plans forwarded
for review and analysis.
2. In the case of single-family residential Product Reviews, the $0.05 rate shall be
computed based on the total gross square footage of each model/elevation being
proposed. For example, if a 100-lot residential Product Review application is comprised
of three elevations of a Model One, three elevations of a Model Two, and three
elevations of a Model Three, the payment rate is based on the gross square footage of
all nine model types.
3. All incidental costs to Consultant associated with performing the stipulated tasks of this
contract (i.e. telephone bill, computer, travel expenses, duplicating costs, etc.) shall be
assumed to be built-in to the approved payment rate, unless alternative arrangements
are pre-authorized by the City.
R:\CONTRACT-architectICC ResQ.fee.DOC
4
ITEM 22
CITY ATTORNEY
DIRECTOR OF FINANC
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Grant Yates, Assistant to the City Manager
DATE: January 25, 2005
SUBJECT: Temecula Valley Student of the Month Program
(At the request of Councilmember Chuck Washington)
PREPARED BY:
Ashley Jones, Management Assistant
RECOMMENDATION: If so desired by the City Council, authorize $2,000 in Community
Service funding for the Temecula Valley Student of the Month Program.
BACKGROUND: The Temecula Valley Student of the Month Program recognizes high
school students for both personal and academic excellence. Each month, a different student is
presented with a certificate from the Temecula Valley Chamber of Commerce at an award
luncheon and their name is added to perpetual plaques located in sponsor businesses
throughout the community. The award presentation is taped and aired on the Adelphia Cable
public access channel and each student is provided with a copy of the tape. In the past, the
video production services and supplies for this program had been donated. However, at this
time it is no longer possible for the vendor to donate their time and resources. This request is to
fund the cost to continue taping and reproducing this event for the year. In addition this funding
would be provided to the Chamber of Commerce who will in tum contract with the private
vendor to continue with this program.
FISCAL IMPACT: Total funding for the video production portion of the Student of the Month
Program for calendar year 2005 would be $2,000. There are sufficient funds available in the
Community Services Fund balance to pay for this request.
R:\A$HLEYS\Staff ReportslStaff report - Student of the Month Funding-Washington.doc
DEPARTMENTAL
REPORTS
APPROVAL
CITY ATTORNEY
DIRECTOR OF FINA~RE,&l.
CITY MANAGER~
CITY OF TEMECULA
AGENDA REPORT
FROM:
City Council/City Manager
Anthony J. Elmo, Director of Building & Safe~
TO:
DATE:
January 25, 2005
SUBJECT:
Departmental Report
December 2004 and Calendar Year 2004
PREPARED BY: Carol Brockmeier, Administrative Assistant
The month of December 2004 continued to exhibit the high level of construction activity we
have been experiencing over the past few years. The following is an overview of permit
and inspection activity for December, along with the calendar year of 2004.
Sinale Familv Develooment - Tracts
The City currently has 378 single family homes under construction. An additional 253
building permits were issued in December. These single family homes under construction
are primarily located in the Harveston Development where 256 homes are under
construction, however, the Crown Hill Development continues to be active with currently 27
homes under construction,
Custom Sinale Familv Homes
Over the past year Custom Single Family construction activity has slowed. For the month
of December there was 1 new custom home permit issued bringing the year's custom
home permits total to 28 homes.
Multi-Familv Develooment
A resurgence of multi-family construction has occurred over the past fiscal year. There are
currently 29 buildings housing 366 units under construction, These projects lie on both the
south and northern ends of the city. The Fountains Senior Apartment is currently in the
framing stages; In the south, Temecula Creek Apartments are moving along and are at the
stage of electric release, the Temecula Ridge Apartments on Rancho California Rd. and
Moraga Rd are in the building process.
Commercial Development
Only two new commercial permit were issued in December of 2004. During the calendar
year there were 61 permits issued including construction for a new Rancho Community
Church and preschool, Bailys Restaurant, Grace Presbyterian Church, the Dalton Building,
Penfold Building, Temecula Creek Village, Temecula Ridge Apartments and Cape May
Apartments are a few examples of properties currently completed or near completion.
Total Pennit and Inspection Activity
During the month of December 279 permits were issued representing a construction
valuation of $27,103,928.
For the calendar year 2004, there were a total of 3916 permits issued with a valuation of
245,099,768. Permit fees amounted to $7,353,853.
During the calendar year of 2004 the inspection staff performed 61,429 inspections.
APPROVAL
CITY ATIORNEY ~
DIRECTOR OF F~E . f:::f(
CITY MANAGER '
CITY OF TEMECULA
AGENDA REPORT
TO:
FROM:
City Manager/City Council
Jim O'Grady, Assistant ;ity Manage~
January 25, 2005
DATE:
SUBJECT:
Economic Development Monthly Departmental Report
Prepared by: Gloria Wolnick, Marketing Coordinator
The following are the recent highlights for the Economic Development Department for the
months of November and December 2004.
ECONOMIC DEVELOPMENT
Leads & InCluiries
In the month of November, the City responded to several leads including a potential
entertainment venue and a design-build firm looking to relocate to Temecula. The design-
build firm is currently working on projects with a Temecula company.
Mayor Naggar and staff met several times with a lender and entertainment operator
regarding a proposal for a possible water park in Temecula.
In the month of December, the City responded to three leads including: a coffee
establishment and a Knitting Cafe/Wellness Boutique and a clinical message therapy
business.
Staff provided Rabol Stein of Leonesse Cellars with business, tourism and demographic
information on Temecula to forward on to several Singapore investors looking to buy
Temecula wines and export them to China, Malaysia, Hong Kong and Singapore.
Temecula Auto Mall status: the foreclosure hearing on Dec. 1, including the sale to DCH for
$19.5 million and the escrow close date of March 31. The court set three conditions (access for
parcel G, approval and cost estimates for relocation of a storm drain line, and vacation of certain
street right-of-way) and we expected these to be resolved quickly. Staff met with the engineer
for the dealers to discuss issues needed to begin moving the project forward.
In December, staff provided Rob Crissell, who recently joined Lee & Associates, with retail
and demographic information on the Temecula area.
Media/Outreach Materials
Staff is working closely with Dr. John Husing on updating the Temecula Demographic
Community Profile. The profile is expected to be completed February/March 2005.
CITYMGR\WOLNICKG\AUGUSrOODEPT.REPT.DOC
Staff wrote the City article for the December Chamber of Cammerce Newsletter on Project
Save-A-Life Grant. The City of Temecula is offering a grant to purchase Automated Extemal
Defibrillators for public places and businesses in Temecula. The Project Save-A-Life Grant was
submitted to the new local magazine, Under the Sun, and was published in the January issue.
Staff wrote the City article for the January Chamber of Commerce Newsletter on the
Temecula Cultural Arts Program. The Temecula Cultural Arts Program article was also
submitted to The Valley Business Journal which was published in their January issue.
Staff sent out a press release to local media, local Chamber of Commerce organizations, school
districts, Workforce Development Center, etc. announcing the Higher Education Survey for
students and employers to respond to.
Meetinas
November Meetinas
Staff met with Verizon several times to discuss upgrading their telecommunication facilities in
Temecula.
Staff attended the Economic Development Corporation of SW Riverside County Business
Relations Committee Meeting on November 4th at Mission Oaks Bank. Due to the absence
of the Executive Director, the Committee agreed to postpone the Follow-up Action Reports until
the December committee meeting. A Company Contact Report was provided on Wells Fargo
Bank. To date there has been 9 visitations. Updates were provided on the following: The EDC
compiled contact information on companies located in Temecula, Murrieta and Lake Elsinore
and provided it to the SW Califomia Economic Alliance. This information will be used to invite
businesses to participate in a free personnel recruitment intemet service. Efforts are underway
to designate Southwest Califomia as a Foreign Trade Zone.
Councilmember Washington and Staff attended the Economic Development Corporation of
SW Riverside County Board of Directors Meeting on November 18th at Califomia Bank &
Trust. Temecula Mayor Pro Tem Ron Roberts was appointed as the new Executive Committee
Member for the City of Temecula. Temecula staff reported that the Workforce Development
Center in Temecula was closing due to funding cutbacks in Riverside County and Califomia.
Staff spoke of the benefits of maintaining the presence of the Center and opposed to move the
operations to Hemet. The EDC will send a letter to the EDD expressing this concem. The EDC
Strategic Plan Review and Breakfast at Temecula Creek Inn is scheduled for February 10th at
Temecula Creek Inn. Temecula report included: Mayors of Murrieta and Temecula working
together on issues such as the Date Street interchange. The Youth in Govemment Program
was very successful. The Outdoor Channel is expanding its broadcast facility in Temecula.
EDC Committee updates were also provided (refer to attached report). December Board of
Directors meeting was postponed until January.
Staff met with Kirk Wright on November 16th regarding development possibilities for their
property west of the campus project.
Staff met with Andy Dale of the Outdoor Channel on November 17th to discuss their
expansion for their broadcast operations at their current location.
Staff attended the Western Riverside Council of Governments Technical Advisory
Committee Meeting on November 1Sth. Paul Hiller, Executive Director of the Inland Empire
Economic Partnership (IEEP), discussed the new IEEP national business attraction campaign
CITYMGR\WOLNICKG\AUGUsrOODEPT.REPT.IXX:
,
and how it will affect western county cities. He also discussed the jurisdictional roles in
implementing the campaign.
On November 22nd, staff met with Dennis Frank and Joan Sparkman to discuss high tech
businesses in the area.
On November 23"', staff met with Dan Atwood to discuss parking and potential issues facing
auto dealers. I
Several meetings on the proposed Temecula- hospital were held in November to discuss the
hospital's site plan, architecture and agenda for meetings with Homeowner's Associations. On
November 17th, staff met with the Los Ranchitas Homeowners Associatian on the proposed
hospital on Highway 79 South.
December Meetinas
Staff attended the Economic Development Corporation of SW Riverside County Business
Relations Committee Meeting on December 2nd. Follow-up Action Reports were provided
which included: Temecula Valley Drywall - construction apprenticeship through MSJC and
Temecula Motor Sports - EDC to provide skills training resources for employees. Company
Contact Reports included: TransWestern Publishing/American Media plans to expand its facility
by 3,000 sq. ft., and staff will set up a Business Retention Committee Meeting at the Outdoor
Channel in January. Staff provided an update on the Education Survey, DCH sale of auto mall
was successful, proposed hospital community meeting scheduled for December 8th and
Temecula holiday parade on December 10th.
Staff attended the Murrieta-Temecula Group Meeting on December 3"'. Ben Drake provided
a status on Pierces Disease research and other issues facing the Temecula Valley
Winegrowers.
On December 6th, staff made a presentation to the Santiago Ranchos Homeowners
Association on the proposed hospital on Highway 79 South.
Staff attended the Partners In Education Committee Meeting on December 6th. Carrie
Kumono made a presentation on the Temecula Valley Convention & Visitors Bureau. Items
discussed included Youth in Government and Career Pathways programs. The committee also
reviewed funding applications for the Carl Perkins Grant.
Staff met with the Garrett Group on December 7th and discussed uses for their 52-acre
property west of the campus site and coordination with the AG Kading project.
Staff attended an Economic Development Corporation of Southwest Riverside County
subcommittee meeting on December 7th to discuss public relations and a new EDC brochure
for the organization. The committee also reviewed consultant proposals.
Staff attended the Southwest California Economic Alliance Partners Meeting on December
8th. Gregory Lee, the new Manager of Business Development for the Alliance, was introduced.
Stevie Field became a legislative aide responsible for economic development and job creation
for newly elected riverside County Supervisor Jeff Stone. Stevie will remain active with the
Economic Alliance and will attend meetings, trade shows, etc. The Alliance recently had an
article published on the organization in the November issue of Expansion Management and the
November issue of Under the Sun magazine. Other updates included web-site/GIS, job
database and upcoming broker meeting.
CITYMGR\WQLNICKGIAUGUST'OODEPT,REPT.DOC
3
On December 14th, staff, AG Kading and community leaders met and made a presentation on
the proposed Temecula higher education center to representatives of Point Lorna Nazarene
University in San Diego. The university has shown interest in becoming part of the campus
partners.
TOURISM
Soecial Events
Councilmember Stone and staff attended the Susan G. Koman Appreciation Dinner which
was held at Monteleone Meadows on November 4th: The City of Temecula was acknowledged
for its support of the Race for the Cure event.
Medial Outreach Materials
The City continues to advertise in Westways Magazine (Automobile of Southern California).
Staff is working with graphic designer Annie Howell on updating the Temecula tourism rack
brochure and tourism ad.
On November 10th, staff met with Allan Cook of Group One Productions to discuss the
revisions for city's tourism CD. Updates will include the new Children's Museum, new wineries,
and new special events.
Staff submitted photos and event information to RV Journal. Temecula had the following
events featured in their Winter 2004/05 issue: Farmers Market, Good Old Days Car Show, and
Harvest Barrel Tasting. (see attached)
On December 16th, staff sent tourism information to Kim Falciani of the Inland Entertainment
Review Magazine, The publication plans to publish an article on Temecula in one of their
issues.
On December 10th, staff met with Alicia of The San Diegan and provided updated tourism
information on the area including the new Children's Museum as well as community contacts
and restaurants for her to follow-up with. The next issue will come out in July 2005.
AdvertisinQ Co-Oo
Disneyland's 50'h Anniversary Celebration is next year. Temecula will advertise in the
Anaheim/Orange County Area special commemorative. 12-page, 4-color insert which will
appear in USA Today in 9 major markets on Friday, May 13, 2005. The distribution for the
section will be a little over 1 million. The readership should be excess of 3 million potential
visitors. Anaheim/Orange County Convention & Visitors Bureau is underwriting the insert by
$55,000 so that advertisers can participate at specially reduced prices. Temecula co-op
partners include: Temecula Balloon & Wine Festival, Temecula Valley Winegrowers
Association, Temecula Redevelopment Agency and City of Temecula.
Meetinas
Staff attended a lunch meeting with Linda Kissam, Executive Director of the Temecula
Valley Winegrowers Association on November 10'h. Discussion items include an update on
wine country, direction of the association, marketing and advertising of the city and wine
country.
CITYMGRIWQLNICKG\AUGUST'OODEPT.REPT.DOC
4
Staff attended the Temecula Convention & Visitors Bureau FAM Tour Committee Meeting
on November 16th. Plans were discussed to hold a large FAM Tour at Pechanga Resort and
Casino in Spring 2005 which will highlight tourism attractions and businesses in the area to tour
operators and travel planners.
On November 16th, staff and the Temecula Convention & Visitors Bureau had a lunch
meeting with Jim Garber of Jim Garber & Associates and Bill Long of Long on
Promotions to discuss advertising/promotional programs for Temecula. Garber and Long work
with the Anaheim/Orange County Convention & Visitors Bureau on various promotional
programs.
On November 16th, representatives of the City, Temecula CVB, Temecula Valley Balloon &
Wine Festival, Temecula Valley Winegrowers, and graphic designer Mark Fisher met with Jim
Garber of Jim Garber & Associates and Bill Long of Long on Promotions on the
Anaheim/Orange County Area special commemorative insert that will appear in USA
Today celebrating Disneyland's 50th Anniversary.
On November 22nd, staff attended a lunch meeting with Billie Blair of Leading and Learning,
Inc. Leading and Leaming provides interactive training and development workshops in the
workplace. Staff provided demographic, business and tourism information. -
On November 28th, Eva Kenny of Pala Mesa Resort invited staff to tour the Pala Mesa Resort
property. The resort recently underwent a renovation and expansion. Pala Mesa Resort
continues to partner with Temecula businesses.
On December 9th, staff attended the Inland Empire Tourism Council (IETC) Board of
Directors Meeting. Paul Hiller, CEO/President of the Inland Empire Economic Partnership,
presented the new IEEP Public Relations Campaign to the IETC Board. The IEEP campaign
will have a national approach focusing on press trips with business writers. Porter Novelli is the
Public Relations Firm that has been hired to execute the campaign. Hiller also presented a new
campaign that IEEP is undertaking with the Indian Casinos to bring travel & tourism writers to
their properties.
Staff met with Sheri Davis of the Inland Empire Film Commission and Inland Empire
Tourism Council on December 10th to discussing filming in Temecula and Temecula's
involvement with the new IEEP/IETC Public Relations Campaign. As a follow-up to the
meeting, staff spoke with Paul Hiller of IEEP to see what opportunities Temecula would be able
to consider and participate in.
ATTACHMENTS
Temecula Valley Chamber of Commerce Activities Report - November
Economic Development Corporation of Southwest Riverside County
Activity Reports - November and December
Southwest California Economic Alliance Activities Report (not submitted)
Advertising/Media Coverage
CITYMGR\WOLNICKGIAUGUST'OODEPT.REPT.DOC
5
I~~~
TEMECUlA VAllEY CHAMBER OF COMMERCE
December 13, 2004
Shawn Nelson, City Manager
City of T emecula
43200 Business Park Drive
Temecula, CA 92590
Dear Shawn,
Attached please find the November Monthly Activity Report as per our contract with the City of
Temecula.
This is the month of November at a glance:
Business Inquiry Highlights:
In the month of November, 5 businesses requested information on starting or relocating their
business to Temecula. They received a business packet, which included a copy of the City of
Temecula demographics, relocation, housing, rentals, maps, organizations, etc.
Board of Directors Highlights:
Newly elected board members are Pamela Voit, Kelly Daniels, Bill Seltzer, Bill Wilson and Melody
Brunsting have been nominated by the membership to serve 2005 -2007 term. The board wishes the
City Council members and Staff a Happy Holiday Season and Happy New Year from all of us.
Committee Highlights: "New Benefits are underway for the "Shop Temecula First Campaign".
For the first time, the STF program will be showcasing its purpose via television commercials through
Adelphia Media. July and November will be Rewards Months in which consumers and participating
businesses have the chance to win $1,000. Sponsors of the event are Callaway Coastal and The
Press-Enterprise.
Tourism & Visitors Council (TVCVB): Monday, November 8th and 91h, hosted San Mateo County
Convention and Visitors Bureau President & CEO, Anne LeClair, for a two-day workshop addressing
CVB start-up strategies. Day one included points of interest of the Temecula Valley region with visits
to Wine Country, Old Town and Casinos. Day two held special Board meeting covered bylaws,
membership, CVB organizational structure, CVB trends and future funding. Tuesday, November 91h,
spoke with Political consultants regarding future funding for the CVB. Wednesday, November 101h,
worked with Ziegler Publishing on our new 2005 Visitors Guide. The new guide will increase from 68
pages to over 100 pages. Our new guide is scheduled to launch in spring of 2005. Monday,
November 15'h, selected our e-business/website agency, RiechesBaird. They specialize in
Advertising, Marketing and E-business. The cost for the site is $33,500. Rieches Baird will assume
the roles and responsibilities to include Strategy/Architecture, Project Management, Web Site Design,
Imagery Production, Programming, Web Site Hosting, Web Statistics, and Web Site Maintenance.
The new TVCVB site is on schedule to launch in February 2005. Tuesday, November 16'h, Steve
Mallory from Pechanga Resort and Casino accepted a p,osition to lead the Tradeshow and FAM Tour
subcommittee within the CVB. Tuesday, November 16 h, worked with USA Today, City of Temecula,
Temecula Valley Winegrowers Association and the Old Town marketing agency on cooperative
advertising for the Disney 50lh Anniversary publication. We will be participating in a Y, page ad,
driving traffic to the TVCVB booking site. Friday, November 19'h, worked with Terry Selk from the
California Travel and Tourism Commission on a lead to participate in an Air Canada Promotion
"Putting our Destination on the Map." This promotion is geared to drive midweek traffic, working with
26790 Ynez Court. Temecula, CA 92591
Phone: (951) 676-5090. Fax: (951) 694-0201
www.temecula.org . e!mail: info@temecula,org
travel agents. Wednesday, November 24th, worked with "Travel Hotel Magazine" on the Holiday
Issue, which features the Temecula Valley with a circulation of 40,000 copies. This publication will be
placed in hotel rooms in the Temecula Valley by December 1, 2004. Wednesday, November 24th,
four new board members were elected to the TVCC board of directors. Members of the TVCC board
will act as an advisory committee to the TVCVB and subcommittees. The CVB's goal will be to have a
separate Tourism Board by 2006/07. Tuesday, November 30th filed corporation documents for the
TVCVB. Filed as "a mutual benefit, non-profit corporation".
Local Business Promotions Committee: The Shop Temecuia First Subcommittee currently has 76
participants in the program. The months of November, December and January are covered for the
minimum cable-TV participants per month. The subcommittee will try to secure an additional
Rewards month in March in order to continue the solicitation of new participants to the 2004 program.
The Mystery Shopper winner for December is Party P'zazz and Rentals. The Businesses of the
Month for December, chosen by the Tourism Council, are Timmy d. Productions and Holiday Inn
Express. The Chamber Spotlight winner for December is Pacific Coast Wine Brokers.
Government Action Committee: The Temecula, Murrieta and Lake Elsinore Chambers of
Commerce have approved a proposal from Chamber Advocacy, Inc. They will work together to
create an effective advocacy program for membership and empowering the membership to create a
healthy business environment.
Membership Committee: 25 businesses joined the Chamber in November. Staff and ambassadors
attended 4 ribbon cuttings. Over 300 members and quest's attended the mixer hosted by Sterling
Senoir Communities. Business Spotlights were: Bill Seltzerffemecula Valley Golf School and
LaVonna Lacy/Re/max. Due to Thanksgiving and Christmas holiday, Ambassador Networking
Breakfast will resume January 26, 2005 and Roundtable Discussion will resume January 11, 2005
Tourism Highlights (Bulk brochure distributors)
Activity Report:
. 370 Visitor Guide requests were processed from the City of Temecula's Westway's advertising
marketing piece.
. 210 Visitor Guides were distributed to Bob Newsom of Century 21 for visitors coming to the area.
. 40 Visitor Guides, 40 Tourism Maps and 90 Winery Brochures were distributed to John Connelly
of Southwest Country Coachers to hand out at an RV rally in February 2005.
. 55 Visitor Guides were distributed to Ruby of Canyon Lakes for a tour group coming to Temecula.
. 300 Winery Brochures were distributed to Christine Tiskus with American Association of
Insurance Services for a company conference in Temecula.
. 210 Visitor Guides were distributed to Doug Leiber of Temecula Creek Inn to hand out to visitors.
. 150 Visitor Guides, 150 Tourism Maps and 150 Winery Brochures were distributed to Toby
Holquin of Stuntmen's Association for a golf tournament at the Temecula Creek Inn.
. 50 Visitor Guides, 50 Tourism Maps and 100 Winery Brochures were distributed to Tina with
Coldwell Banker for new residents.
Activity Report:
. Tourism calls for the month of November - 1,730
. Phone calls for the month of November - 3,140
. Walk-ins for the month of November - 2,216
. Web Page User Sessions for the month of November - 3,298
. Website Tourism Survey - "How did you hear about Temecula" - 65 responses were received:
. Article - 6%
. Friend - 33%
. Link - 6%
. Magazine - 6%
. Other - 31%
. Radio - 0%
2
. Search - 9%
. TV - 9%
Also, attached are the meeting minutes for the Tourism and Visitors Council, Education, Government
Action, Local Business Promotions, Membership and Marketing and Special Events committee. If
you have any questions regarding this information, please call me at (951) 676-5090 or e-mail
asullivan@temecula.org. Thank you.
Sincereln /
.~
Alice Sullivan
President/CEO
cc: Mayor Mike Naggar
Councilman Jeff Stone
Councilman Chuck Washington
Jim O'Grady, Assistant City Manager
Gloria Wolnick, Marketing Coordinator
Mayor Pro Tem Jeff Comerchero
Councilman Ron Roberts
Shawn Nelson, City Manager
Gary Thornhill, Deputy City Manager
Tvee Board of Directors
3
Temecula Valley Chamber of Commerce
Monthly Activity Report
November 2004
Chamber Vis. Center Year-To-Date
PHONE CALLS This Month This Month Total
TOURISM
Tourism Referrals 305 3,568
Calendar of Events 240 1,880
Special Events 138 2,150
General Information 1,047 12,069
TOTAL TOURISM CALLS 1,730 19,667
Relocation 162 2,143
Demographics 132 1,439
Chamber 785 9,511
Miscellaneous 331 3,090
TOTAL PHONE CALLS 3,140 35,850
WALK-INS
Tourism 190 47 2,097
Calendar of Events 161 1,589
Special Events 101 902
General Information 717 47 8,351
Relocation 118 1 1,755
Demographics 103 1,298
Chamber 491 5,134
Miscellaneous 240 2,703
TOTAL WALK-INS 2,121 95 23,829
MAILINGS
Tourism 438 7,638
Relocation 34 666
Demographics 27 628
TOTAL MAILINGS 499 8,932
E-MAIL
Tourism 81 1,129
Relocation 71 974
Miscellaneous 164 3,560
TOTAL E-MAIL 316 5,663
WEB PAGE USER SESSIONS 3,298 50,196
GRAND TOTALS This Month Year-To-Date
PHONE CALLS 3,140 35,850
WALK-INS 2,121 23,829
MAILINGS 499 8,932
E-MAIL 316 5,663
WEB PAGE USER SESSIONS 3,298 50,196
Annual Volume Comparisons
Chamber Chamber Percentage
November 2003 November 2004
PHONE CALLS
TOURISM
Tourism Referrals 217 305 41%
Calendar of Events 201 240 19%
Special Events 98 138 41%
General Information 1,113 1,047 -6%
TOTAL TOURISM CALLS 1,629 1,730 6%
Relocation 138 162 17%
Demographics 135 132 -2%
Chamber 762 785 3%
Miscellaneous 103 331 221%
TOTAL PHONE CALLS 2,767 3,140 13%
WALK-INS
Tourism 146 190 30%
Calendar of Events 118 161 36%
Special Events 65 101 55%
General Information 650 717 10%
Relocation 127 118 -7%
Demo9raphics 124 103 -17%
Chamber 384 491 28%
Miscellaneous 81 240 196%
Visitor Center Walk-Ins 198 95 -52%
TOTAL WALK-INS 1,893 2,216 17%
MAILINGS
Tourism 485 438 -10%
Relocation 48 34 -29%
Demographics 45 27 -40%
TOTAL MAILINGS 578 499 -14%
E-MAIL
Tourism 91 81 -11%
Relocation 85 71 -16%
Miscellaneous 345 164 -52%
TOTAL E-MAIL 521 316 -39%
WEBSITE USER SESSIONS 4,948 3,298 -33%
. Chamber referrals reflect faxes, walk-ins and phone calls
11~1~1
TEMECULA VALLEY CHAMBER OF COMMERCE
Tourism & Visitors Council
Meeting Minutes
Thursday, November 4'h, 2004 @ 11 :30 a.m.
Hampton Inn & Suites
Chairperson:
Co-Chair:
Board Liaison:
Cherise Manning (present)
Kelly Daniels (not present)
Rusty Manning (present)
Bette Endresen (not present)
Michael Doblado (not present)
Committee Present: Ken Westmyer, Valarie Skovron, Ginny Mulhern, Jim Brady, Judi Brady,
Donna Craig, Jennifer Eastman, Laurie Dimond, Jeri Smith, Kay McCain, Billie Blair, Gloria
Wolnick, Bob Bryant, Jeannie Miley, Jim Miley, Nina Stanley, Jeff Brown, Bill Seltzer, Jann
Gentry, Patty Trainer-Newton, Paula Stankovich, Michael Ehret, Linda Kissam, Bruce
Greenberg, Steve Mallory, Alex Welch, Matt Nordberg, Phil N., Charlene Keys, Jenifer Wilson,
Rick Snider, Brian Hartig
Staff Present: Kimberly Adams & Carrie Kumano
Call to Order/Introductions
Manning called the meeting to order at 11 :40 p.m. Self Introductions were made around the
group.
Meeting Minutes
Westmyer made a motion to approve the October 7'h, 2004 Tourism & Visitors Council meeting
minutes as written. Mulhern seconded the motion, which carried.
Hampton Inn & Suites
Laurie Dimond thanked everyone for coming to the meeting. Their motto is "we love having you
here" and she said they truly mean it. They will be doing property tours after the meeting if
anyone is interested.
.
Introduction of New Agenda Format
Manning mentioned the new format for the upcoming year. We will be scheduling guest
speakers more often, categorizing the different business and giving them more formal
presentation time and having the board advisor give pertinent tourism-related items. Manning
asked that if anyone have any suggestions or feedback to please e-mail herself, Adams or
Kumano.
2005 Meeting Location Calendar
The sign up sheet for next year's meeting locations was disbursed for businesses to volunteer
their site/facility for future meetings. We will not require food at all of the meetings.
December Tourism Council Tree Decorating Meeting
Manning mentioned that the December meeting will have some time set aside to possible
decorate some trees to donate to charities. More information will be e-mailed to the members
before the date of the meeting.
San Dieao KGTV Co-Op Advertisina Presentation
Matt Nordberg spoke regarding renewing the program. San Diego KGTV is the ABC affiliate for
San Diego. He mentioned that tourists in San Diego spend 5 billion a year. Their intent is to
package vacations and partner San Diego with Temecula to be able to offer more options and
entice more tourists to come to the region. San Diego KGTV is the number one news station in
San Diego with over a million viewers. They changed the website to 10news.com in order to
streamline all of the media. They performed a survey to 500 San Diego residents and some of
their findings were as follows: 45% said they would visit Temecula; 33% said they would use the
TVCVB as a resource; 19% said they heard about Temecula on the website. Nordberg
mentioned that their objective was to build economic development and brand awareness for
Temecula and their strategy was to create and implement a Temecula Resource Guide on the
website. Every advertiser has a feature on the website. Other assets are the news station is
closely linked/connected to the website; there are links to Temecula Valley on every page of the
website; 300,000 - 400,000 people are visiting the sife per month; since February, 150 tv
commercials have aired featuring the Temecula Valley; contest promotions yielded 1,305
entries and 488 visitors requested more info on Temecula. The program actually ended in
October, but they have extended it through November. They are looking for a year-long
commitment at $100 per month. The deadline to participate is December 1,2004. Westmyer
asked if the annual commitment is negotiable for shorter terms and it was stated that is could be
discussed. Dimond asked if there was a way to track the number of clicks to their personal
advertisement and it was mentioned that there was a way to track it. For more information,
contact Matt Nordberg at (619) 237-6299 or e-mail himatmatt_nordberg@10news.com.
Tourism Subcommittee Groups
· Marketing & Research Subcommittee - Brown indicated that the subcommittee is currently
working on co-ops for the members; they are working on offering the survey results to the
tourism council; they will be performing a focused questionnaire to the members for their
input and direction.
· Speaker Bureau Subcommittee - Manning mentioned that the Speaker Bureau has
presented to 25 groups over the past few months and the feedback has been very positive.
She thanked the subcommittee for their time and effort.
Citv MarketinQ Report
. Wolnick reported that they continue to advertise in Westways Magazine; they are currently
updating the CD Rom and the press kit inserts; they participated in an RV Journal
publication; submitted the city's holiday schedule to the Anaheim CVB; starting November
20'h - December 19'h there's Christmas in Old Town. Wolnick also mentioned that if anyone
was still interested in the Disney 50'h Anniversary advertising co-op, to please contact her.
For more information visit www.citvoftemecula.orq.
Tourism Destination Reports
· Pechanga Resort & Casino - Their grand opening will be on Wednesday, November 10'h
and they will have 6 new food outlets, over 100,000 more square feet of space, additional
gaming tables and slots and Silk, the new night club will open shortly before New Years.
For more information, visit www.pechanqa.com.
· Temecula Valley Winegrowers Association - They currently represent 21 wineries (20
with tasting rooms); 4-5 new wineries are scheduled to open next year; they continue to
solicit travel writers and meeting planners; they participated in the Taste of California
television series; publications in the Press-Enterprise, Inland Empire Magazine, Bravo, KFI
and the PBS wine series "Tales of the Vineyard." They are running low of brochures, but
please let them know if anyone needs them. Kissam introduced Michael Ehret as the new
event coordinator. For more information visit www.tvwqa.com.
Member Updates
. The Special Events committee is looking for volunteers to help with the event on
2/19/05, as well as prize donations for the silent auction. For more information, please
call the special events department at the chamber (951) 676-5090.
2
TVCC Board Update
Manning reported
· Chamber Mixer on Wednesday, November 17th, 2004 from 5:30pm - 7:30pm at Sterling
Communities.
· Member Appreciation Reception on Thursday, December 16th, 2004 from 5:30pm - 8:30p~
at Wilson Creek Winery.
Next Meetina Date: Thursday, December 2nd @ 11:30 a.m.
Location: TVee
3
EDUCATION COMMITTEE
MEETING MINUTES
Temecula Valley Chamber of Commerce
Conference Room Sponsored by Community Little Book
Thursday, November 4, 2004
9:30 a.m.
Chairperson:
Members Present:
Donna Wilder (Present)
Danielle Clark, Donna Ramirez, Jacob Tomseth, Tracey Hunter, Alphonso
Allen, Lynn Laing, Patty Trainer-Newton, Jim Saar, Ashley Jones
Greg Morrison (absent)
Laura Turnbow
Board Liaison:
Staff Present:
2005 Education Committee Goals
Committee reviewed 2004 goals and will discuss goals for 2005 at the December meeting.
Career Education Video
Clark reported there is discussion regarding alternatives to creating new videos. Professionally
created career videos are available for purchase, which may be a better alternative.
Scholarships
A meeting is scheduled in December with the Marketing Department of the Promenade to
discuss a fundraising event at their location. Committee discussed the possibility of receiving
the full $2000 budgeted for scholarships regardless of how much is raised through fundraising
efforts. Committee discussed the Laws for Life essay contest and the possibility of including a
500-word essay as part of the scholarship application. Community leaders would be asked to
assist in the judging of the essays.
School Employee Recognition
Applications will be forwarded to all sites beginning in January. Awards will be presented in
May.
Student of the Month
Luncheon will be held on Tuesday, November 16th at Sizzler.
Job Fair
Tomseth make presentations to the Membership and Local Business Promotions Committees in
December. He will encourage business participation in both the committee and event.
School and Colleges Update
· TVUSD - Clark reported the API scores for TVUSD are in the top 10%.
Partners in Education - They are moving forward setting the career pathways. Youth In
government is scheduled for November 16 & 17. Career Days are being scheduled for
each of the three high school campuses.
· MSJC - Will be adding classes in Banning and eventually in Wildomar. MSJC currently
serves 16,000 students.
City
No Report.
Board Update
· Chamber mixer is scheduled for November lih at Sterling Senior community.
· A reception will be held for Jeff Stone in appreciation for his years of service to Temecula.
· Member Appreciation Night is set for Thursday, December 16th at Wilson Creek Winery.
Meeting adjourned.
Thank You!
Next Education Committee Meeting is Thursday, December 9, 2004, 9:30 a.m, in the
Temecula Valley Chamber of Commerce Conference Room Sponsored by Community
Little Book
Government Action Committee
A Joint Committee of Murrieta, Lake Elsinore and Temecula Chambers of Commerce
Meeting Minutes
Monday, November 16 2004
Murrieta Chamber of Commerce
Present: Ralph Ferro, Dennis Frank, Karen Wikert, Kevin Jeffries, Jeff Greene, Billie Blair, Gene
Wunderlich, Peg Moore, Norma Arias-Lee, Tom Rogers, Robert Landesman, Glen Daigle,
Aaron Adams, Dave Willmon, Doug McAllister
Staff: Rex Oliver, Valerie Preston - Murrieta; Laura Turnbow - Temecula
I. Meeting was called to order by Ziemer at 12: 10pm
II. Self Introductions
III. Approval of October Meeting Minutes
IV. State reports
A. CA State Senator Hollingsworth - Rogers present, no report.
B. CA State Senator Batten - No report.
C. CA State Assemblyman Haynes - Greene reported there were no changes in 153
legislative elections.
D. CA State Assemblyman Benoit- No report.
V. Legislative Reports
A. U.S. Congressional District 43, Calvert - No report.
B. U.S. Congressional District 45, Mary Bono - Oliver reported House back in session.
Commission assignments and 911 report.
C. U.S. Congressional District 48, Issa - No report.
VI. City Reports
A. City of Murrieta - McAllister reported task force created to expedite process of bridges at
215 and Los Alamos and Clinton Kieth and 215. 2nd annual Veterans Day parade took place
11-11.
B. City ofTemecula- Adams reported Veterans Memorial dedicated II-II,
C. City of Lake Elsinore - Daigle reported EDC luncheon to take place at the Diamond on 11-
18.
VII. Chamber Reports
A. Temecula - Turnbow reported reception honoring Jeff Stone to take place on 12-9 at the
Chamber office. Member Appreciation Night on 12-16 at Wilson Creek.
B. Lake Elsinore - No report
C. Murrieta - Oliver reported 2005 Directory and new website on schedule. Business Expo
took place 11-4.
VIII. Oliver reported contract expected to be signed with Chamber Advocacy, Inc. on 11-16.
Expected kickoff in Jan. Looking for funding.
Willmon thanked committee for support of IA which passed 83.6%.
Jefferies stated public presentation to discuss consolidation of Murrieta Water and Western
Municipal to take place 11-16.
IX. Meeting adjourned 12:45pm. No meeting in December.
II~~I
TEMECULA VALLEY CHAMBER OF COMMERCE
Local Business Promotions Committee
MEETING MINUTES
Wednesday, November 17th, 2004, @ 8:00am
TVCC Conference Room Sponsored by Community Little Book
Committee Chair: Bert Baluyut (present)
Board Liaison: Bette Endresen
Co-Chair: Kurt Peck (present)
Members Present: Bob Hagel, Kirby Bown, Carole Crocker
Staff: Carrie Kumano
Welcome & Introductions
Baluyut called the meeting to order at 8:27am.
Approval of Minutes
Bown made a motion to approve the October 20th, 2004 meeting minutes as written and
Crocker seconded the motion, which carried.
Shop Temecula First
Crocker mentioned that we are still $2,000 short of budget for the year. Kumano
handed out the most recent list of participants. We now have 76 participants and have
sold 40 commercials. The drawing will be held on Thursday, December 2nd, 2004 at the
chamber and we will need to retrieve the acrylic boxes within the week of December 6 -
10. Crocker will ask the Press Enterprise to allow one more rewards month in March to
have an incentive for businesses to sign up even after November. She was able to get
the full page add to run on the Wednesday before Thanksgiving. It was decided to
reduce the participation fee to $50 for any new participants after November.
Member Recoanition Proaram
Baluyut reviewed the monthly winners.
· Mystery Shopper Program (Courtesy of DHL Business Solutions & The
Californian):
- November - P'ZAZ! Gifts Unique
- December - Party p'zzaz and Rentals
· Businesses of the Month (Courtesy of KMYT 94.5 FM):
- November (Membership) - RKR Media Associates
- November (Membership) - Walmart
- December (Tourism Council) - Timmy d. Productions
- December (Tourism Council) - Holiday Inn Express
· Chamber Spotlight (Courtesy of FROGGY 92.9):
- November - The Bently Foundation
- December - Vanguard Industries, Inc.
Business Resource Proaram
The subcommittee is still deciding whether it will be beneficial to produce an additional
DVD.
Board Update
Baluyut gave an update on the following:
· Chamber Mixer, Wednesday, November 1ih, 2004, 5:30pm -7:30pm at Sterling
Communities.
· Jeff Stone Reception, Thursday, December 9th, 2004 from 5:30pm to 7:30pm at
the Chamber office.
· Member Appreciation Night, Thursday, December 16th, 2004 from 5:30pm to
7:30pm at Wilson Creek Winery.
Kumano mentioned Local Business Promotions joining in on the Toys for Tots program
and for all committee members to please bring an unwrapped gift to the next meeting.
Member Updates
None
Adiournment
Thank you for attending!
NEXT MEETING: December 15th, 2004 at 8:00am
Location: TVCC Conference Room Sponsored by Community Little Book
Temecula Valley Chamber of Commerce
Membership aud Marketing Meeting Minutes
Wednesday, November 10, 2004
8:00 a,m, - 9:00 a.m. Chamber Conference Room
Sponsored by Community Little Book
Mission Statement: Develop programs to maintain and build a membership commensurate with the
growth ofthe Temecula business community and simultaneous growth of the Chamber. Serve as
goodwill representatives and strive to enhance the value of membership encouraging ongoing dialogue
between members,
Committee Chair: Timmy Daniels Board Liaison: Stan Harter
Co-Chair: Judy Zulfiqar
Committee Present: Lin Wheatly, Greg Brutyan, Carole Crocker, Kirby Bown, Linda Duncan, Kim Adams,
Dan Brunell, La V onna Lacy, David Bush, Bob Bryant, Bryant Nelson, Judy Remsen, Bill Seltzer, Ginny
Mulhern, Terry Kosycarz, Eltha Banks, Robert Landesman, Judy Zulfiqar, Timmy Daniels
Board Liaisons Present: Stan Harter
Staff Present: Alice Sullivan, Cora Saxarra & Shirley Eilek
Minutes
Committee chair Timmy Daniels called the meeting to order at 8:10 a.m. The minutes of the previous meetirig
were reviewed and motioned for approval by Kirby Bown and seconded by Dan Brunell; which carried.
Membership Report
The committee reviewed the Membership packet. Currently there are 1,361 members (reflects 29 new
members, 75 renewals, 24 drops). Greg Brutyan of Towne Stationer presented to the committee how their
Incentive Program will work with the chamber membership and how it will profit the chamber (5% of the
gross profit, will track all transaction monthly or quarterly.). Daniel thanks Mr. Brutyan and explain to him the
process of submitting the program to the board of directors for approval. Another presentation from the
TVCVB showed how they work and their plans for the future. Daniels asked the committee to work on their
goals for 2005 to be discussed at the next membership committee meeting.
· Follow Up Calls/Bill Seltzer (sub committee Chair)
The phone calls were made prior to the Nov. mixer. As always, the response has been very positive. Most of
the members spoken with were pleasantly surprised that "the Chamber" called them. There seems to be more
enthusiasm on the part of nee members to attend the mixer. Thank you to Dan Brunell, David Bush, Bob
Bryant, Don Myers and Kirby Bown.
· Ribbon Cuttin!!:
Ambassadors attending ribbon cuttings are encouraged to check the calendar on the Chamber website
(www.temecula.or!!) under the Chamber section and TVCC Ribbon Cutting Calendar subsection, for any
changes. There were 4 ribbon cuttings attended by staff and ambassadors for the month of November.
. Mixer:
Over 300 members and guest's attended the November 17th mixer hosted by Sterling Senior Communities.
The next mixer will be on January 19,2005 hosted by Temecula Valley Tennis & Fitness Club.
· Roundtable Discussion! Ginnv Mulhern (sub Committee Chair)
Mission Statement:
Provide a forum with ongoing dialogue regarding relevant topics to enhance business and growth through
communication and education.
Goals:
The vision of this committee is to increase attendance by changing the date, day and time for the Roundtable
Discussion. We have already completed a survey study and have included the top 8 topics our participants
voted for. We envision a special topic being introduced every quarter, freeing up the Ambassador Networking
Breakfast for networking. The new schedule for the event: Every second Tuesdav of the month from 12:00 to
1:00 p.m. The new location will be at European Deli. Vinevard Caterinf! 28410 Old Town Front Street
#l12A (951) 695-0669 The first Roundtable will be on Tuesday, January 11, 2005 12:00 - 1:00 p.m.
· Marketinl!lCarole Crocker (sub Committee Chair)
Mission Statement: To develop marketing programs aimed at promoting a consistent TVCC brand message,
its programs, benefits and value to potential new and existing members.
Initial discussion of committee ideas to create committee's goals included:
,/ Create a "Branding" ofTVCC
,/ Differentiate.vahle of TVCC membership versus other chambers
,/ ,Create a centralize marketing committee to support TVCC committees and marketing activities
,/ GlartfY TV<:;G tnarketing ini.tiative~ to cre\lte consistency
,/ Develop materials to support TVCC and its Committees' activities to:
o Create a consistent message
o Educate of Features and Benefits
o Focus on recruitment, retention, and relationships
o Target market to reach virtually all businesses
o Attention to minority-owned business
o Educate in networking and relations
o Educate in individual business development
. Ambassador Networkinl! Breakfast! David Bush (sub Committee Chair)
Mission Statement: To provide a forum for the chamber members to create, maintain and strengthen
business relationships and to generate more referrals for their businesses.
Goals: '
Proposed changes to Networking Breakfast are as follows:
1) The major focus of the meeting should be to encourage the networking of members and not for
individuals to address the group.
2) No special topic speakers. All special topics will be moved to the Roundtable.
3) Seating will be changed to round tables with 10 chairs at each table to encourage interaction with
table members. (Cora to coordinate with Embassy Suites)
4) We will begin each meeting with a Networking Tip afthe Month to help educate members on how to
network and we'll cross sell the Membership Workshop for those who want to learn more.
5) The Business Spotlight will become a sponsorship opportunity for members only. Cost will be $150
per month and they provide a give-a-way. Each Bus. Spotlight sponsor will get 2-3 minutes to share
about their business at the end of the self-introductions. La V onna Lacy and Eltha Banks to obtain 2
sponsors for each breakfast for 2005 and to determine guidelines on how often sponsors may
participate. At the January meeting we will all sponsor registrations for the 2005-year only and allow
for a business to only sponsor one month during the year. Additional revenue will go to help offset
the cost of a quarterly Networking Luncheon. Our hope is to give those who cannot come to the
Breakfast or Mixers an opportunity to network.
Proposed Networking Breakfast Agenda for 2005:
7:30am-7:45am Registration
7:45am-7:50am Welcome/Breakfast & Coffee Sponsor Recognition
7 :50am-8: l5am Self Introductions
Conclude with Business Spotlight Sponsors
8:00am-8:05am "Networking Tip and Topic of the month."
Networking Committee Member to share a "Networking Tip" and to give the "Topic of the Month" for
attendees to discuss as they network. Committee member will also to give a short plug for the
Membership Workshop.
8:05am-8:50am Committee Member will give the "Rules of Engagement" for networking
meeting. They are as follows:
1. Each person should get 5 business cards before the end of the meeting.
2. 5-minute conversation limit. (We're there to network not to close the deal)
3. No interruptions to 1 on 1 conversations (pick a group with an odd number of
people)
4. Talk to the Business Spotlight Sponsors
8:50am-9am
Close/ Announcements/50-50 drawing! giveaways
. Membership Drive/Ginnv Mulhern (sub Committee Chair)
Mission Statement: Develop a program to increase and maintain membership for greater representation of the
business community.
Goals:
1. Promote a special membership drive twice a year.
2. Increase membership 5% each drive (approximately 70 new members). This will take in the form of a
drive in April and October with the previous 90 days used to elicit new members. Option of waiving
$25.00 administrative fee for new member signup during each drive.
3. Elicit the entire membership committee to participate. If every one brings in just one new member, we
will be half-way there.
, .
4. Put in lace an awards recognition plan for everyone who brings in one member with appropriately
greater awards for those who bring in multiple members. Also put in place an special giveaway
committee for appropriate rewards.
5. Work with the Marketing Committee to determine how we can bring a tracking project.
6. Add contacts (letter and/or personal visit) to existing non-active members, starting with the I st year
members, to increase retention rate; (I) New Member - Bill Seltzer, (2) 3 months, (3) 6 months and
(4) 10 months.
Meeting adjourned:
Next Meeting Date: Wednesday, December 8, 2004 at 8:00am
Chamber Boardroom
Sponsored By: Community Little Book
, ,
'.
Temecula Valley Chamber of Commerce
Special Events Committee
Meeting Minutes
November 16,2004
Chairperson: Jennifer Jones
Board Liaisons: Bette Endresen, Joan Tussing
Co-Chair: Melodee Leavitt
Members Present: Jennifer Jones, Rose Kampilla, Dale Qualm, Karen Ratkowski and
Carolyn Tidmus.
Board Present: Bette Endresen
Staff Present: Alice Sullivan, Melissa Hayer, and Michelle Eilek
Approval of Minutes
Jones made a motion to approve the October 19th meeting minutes as written. Tussing
second the motion, which carried. '
Business Showcase Update
The 13th Annual Autumn Fest Business Showcase was a great event! Our net income
was $10,945.39. We were $7,254.61 under budget. Possibilities for poor dividends are
Installation
The 2005 TYCC Awards Gala is scheduled for February 19th, 2005 at Pechanga Resort &
Casino, Silent Auction committee will be meeting on December 13th at 11 :00 am. The
next Installation meeting will be on December 13th at 12:00 pm.
Committee Updates
Board Update
Ballots for Board of Director nominations are due November 19th by 5:00 pm.
Membership appreciation night has been scheduled for Thursday, December 16th, 2004 at
5:00 pm. A "Thank You" reception will be held for Jeff Stone on December 9th from
5:30 pm - 7:30 pm. here at the TYCC.
Next Meetinl!: Date
Tuesday, January 18th at 11:30 a.m. at the TYCC.
EDce
Southwest Riverside CountY..
December 9, 2004
Jim O'Grady
City ofTemecula
PO Box 9033
Temecula, CA 92589
RE: EDC Activity Summary - November 2004
Business and Workforce Development
Staff responded to the following 7 business and workforce development requests in November
2004:
Date Lead Source Request Actiou Taken
11/9/04 Phoue Client requested contact person Provided client with contact information.
who handles Brownfields Act
issues at Riverside County
11112/04 Phone Client requested assistance with Client referral was from EDC Member Harry Shank.
City of Temecula to discuss new Client will make contact with Planning Department.
building, required fire plug and
fire inspection.
11/15/05 In-Person EDC member requested letter of Board of Directors will review the request at the
support for development project January 2005 board meeting.
that requires a zone change within
Temecula city limits.
11/16/04 Phone Client requested assistance with Referred client to County of Riverside.
stopping road construction near
his home at night.
11/18/04 In-Person Client is in residential R.E. sales Advised client to set up a meeting with Stevie Field.
and wanted to use Southwest
California brand in national
advertising for executive homes.
11124/04 Phone Client requested information on Mailed client an EDC information/membership packet.
EDC.
11/29/04 Website Client requested demographics Emailed client requested information.
for Southwest California,
Menifee, Sun City and French
Valley for college statistics
project.
Jim O'Grady
City ofTemecula
EDC Activity Summary - November 2004
Page 2 of2
Communitv Outreach
Staff and/or directors attended the following meetings/events to promote or support economic
development/community outreach:
. TVCC Partners in Education Meeting (11/1)
. First TEAM #1079 (C.R.E.A.T.E.) donation presentation. (11/4)
. Murrieta- Temecula Group Meeting (11/5)
. Leads Networking Meeting (11/16)
. Valley EDC Breakfast Workshop (11/17)
. Boys & Girls Club Event - Auction Set-up (11/19)
Business Retention
. Business Relations Committee Meeting (11/4) -Minutes are attached.
Administration/Oflmnization
. EDC Transportation and Infrastructure Committee Meeting - (11/11) Cancelled.
. EDC Industrial Committee Meeting - (11/8) Minutes are attached.
. EDC Education Committee Meeting - (11/12) - Minutes attached.
. EDC Board of Directors Meeting (11/18) - Minutes are attached.
. EDC Education Survey Subcommittee - (11/22)
. Administration - Staff managed the daily operations of the EDC office; managed website
updates; processed membership renewals and packets; provided assistance to the Economic
Alliance for its Foreign Trade Zone project, sent save-the-date postcard for EDC event in
February, and distributed the following business development/community announcements:
~ Temecula Planning Commission Meeting
~ Concordia Information Night
~ Valley EDC "Progressive Dynamics for Our Valley" Breakfast in San Jacinto
This concludes the activity summary for November 2004. Should you have questions or need
further detail, please call me at 951.677.1862.
Respectfully,
--J)~ (~I~
./7 -,.'
Diane Sessions
Executive Director
ECONOMIC DEVELOPMENT CORPORATION
OF SOUTHWEST RIVERSIDE COUNTY
BUSINESS RELATIONS COMMITTEE MEETING
Thursday, November 4, 2004 - 9:00 a.m.
Mission Oaks National Bank
41530 Enterprise Circle South, Suite 100, Temecula, CA
Committee Members Present:
Stan Harter, Mirau, Edwards, Cannon, Harter & Lewin
Harry Shank, Southwest Community Bank
Kim Cousins, Lake Elsinore Valley Chamber of Commerce
Greg Prudhomme, Kuebler, Prudhomme & Co,
Lisa Marie Ellis, Cutting Edge Staffing
Keith Johnson, Mission Oaks National Bank
Gloria Wolnick, City ofTemecula
Chris Masino, CDM Group, Inc.
Guests:
Liz Yuzer, EDC
Ken Lawrence, EDC
Call To Order
Chair Stan Harter called the meeting to order at 9:05 a.m.
Follow-Up Action Reports
Due to the absence of Executive Director Diane Sessions, the Committee agreed to postpone the
Follow-Up Action Reports until the December committee meeting.
Companv Contact Reports
. Wells Fargo Bank: Harry Shank reported on his visit with Richard Domagalski, Senior Vice
President at Wells Fargo Bank on Rancho California Road in Temecula, The facility offered
full banking services for the past four years, and it was one of twenty-five such branches in
the local region with four more to open soon. Advantages of doing business in the area
included healthy expansion, though extremely rapid growth was also considered problematic.
New services had been offered in the recent past, and additional new banking products were
expected to be available within the next two years. Customer base consisted of local
residents, and all twenty-four employees resided in Murrieta and Temecula. The facility was
3,500 square-feet operating one shift at 100% capacity. The bank was seeking to resolve
issues with Verizon, but no action was requested of the EDC. Mr. Domagalski was very
pleased to live and work in Southwest California, and was willing to be a contact for
companies relocating to this area.
Annual Goal Report
. Stan Harter expressed that the Committee was on track to accomplish its goal for visits and
phone interviews during the fiscal year, and encouraged members to fulfill their visits around
the holiday season. Several committee members announced their upcoming visits with local
companies. Stan Harter announced that visits and phone interviews in the third month of the
fiscal year were as follows: Goal: 60 surveys completed.
YTD VISIT PHONE
Goal
Actual
9
o
SURVEYS
60
9
EDC Business Relations Committee Meeting
Minutes - November 4, 2004
Page 2 of2
Open Discussion
. Southwest California Economic Alliance Job Database - The EDC was assisting the
Southwest California Economic Alliance in compiling a database of local companies to be
invited to participate in a free personnel recruitment internet service. Businesses targeted
consisted mainly of professional, manufacturing, and technologically-based companies.
. Foreign Trade Zone Update - Efforts to designate Southwest California as a Foreign Trade
Zone were commencing at the EDC, and a further update was expected at the December
committee meeting.
. EDC Board of Directors Update - Keith Johnson announced that a grant would be made
later in the afternoon from the EDC and The Gas Company to TEAM 1079, a robotics club at
Chaparral High School.
Adiournment
The meeting adjourned at 9:34 a.m.
DRAFT
DRAFT
ECONOMIC DEVELOPMENT CORPORATION
OF SOUTHWEST RIVERSIDE COUNTY
BOARD OF DIRECTORS GENERAL MEETING MINUTES
Thursday, November 18, 2004 - 9:00 a.m.
California Bank & Trust
41615 Winchester Road, Temecula, CA 92590
BOARD MEMBERS
Ken Carlisle, Guidant Corporation
Frank Casciari, California Bank and Trust
Scott Crane, Southwest Healthcare System
Richard Domagalski, Wells Fargo Bank
Maryann Edwards, TVUSD
Stevie Field, Economic Alliance
Dennis Frank, DC Riverside - Temecula Center
Kimberly Freize-Uhler, Rancho Physical Therapy
Chris Masino, CDM Group, Inc.
Jim O'Grady, City of Temecula
David Phares, D.L. Phares & Associates
Greg Prudhomme, Kuebler Prudhomme and Company
Harry Shank, Southwest Community Bank
Joan Sparkman, Temecula Valley Bank
Al Vollbrecht, City of Murrieta
Gary Youmans, Community National Bank
MEMBERS AND GUESTS
Aaron Adams, City of Temecula
Cheryl Ferrulli, CLF Financial
Gregory Lee, Economic Alliance
Doug McAllister, Murrieta City Council
Chuck Washington, City of Temecula
Liz Yuzer
EDC STAFF
Diane Sessions
Ken Lawrence
CALL TO ORDER
. Board President Dennis Frank called the meeting to order at 9:05 a.m. He welcomed members and guests
and expressed appreciation on behalf of the Board to Liz Y uzer who was retiring,
APPROVE AGENDA
. Motion was made by Maryann Edwards, seconded by Joan Sparkman and carried unanimously to approve
the agenda as presented.
MINUTES
. The Board reviewed the minutes of the October 21,2004 Board of Directors Meeting. Motion was made by
Joan Sparkman, seconded by Maryann Edwards and carried unanimously to approve the minutes as
amended by correcting the spelling of Councilman Doug McAllister's name.
FINANCIAL REPORT
. October 31, 2004 Financial Reports: The Board reviewed the October 31, 2004 Financial Report that
showed total monthly revenues of $2,963, total expenses of $8,512 and total cash-in-bank of $130,356,
Motion was made by Greg Prudhomme, seconded by Frank Casciari and carried unanimously to approve the
October 31,2004 Financial Report as presented.
Exhibit 3.0
Economic Development Corporation
of Southwest Riverside County
Board of Directors Meeting- November 18, 2004
Minutes - Page 2 of 4
. Membership Renewals: Diane Sessions presented a membership renewal to David Phares, Some renewals
from the former Manufacturers Council were outstanding, and Ms. Sessions intended to make personal calls
to inquire regarding their interest in the EDC.
NEW BUSINESS
. Board Member Resignations: Diane Sessions announced Scott Hurst's resignation from the Board of
Directors. His prospective replacement as member representative from ProjectDesign Consultants was
Kelly Sunderland, Jeff Comerchero from the City of Temecula was resigning his membership on the
Executive Committee.
. Appoint New Executive Committee Member for the City of Temecula Membership: Motion was made
by Joan Sparkman, seconded by Ken Carlisle and carried unanimously by the Board to appoint Ron Roberts
as the new Executive Committee Member for the City of Temecula.
. Workforce Development Center Closure: Jim O'Grady reported on the closing of the Workforce
Development Center in Temecula due to funding cutbacks in Riverside County and the State of California.
Mr. O'Grady described the benefits of maintaining the presence of the state Economic Development
Department in the City of Temecula as opposed to moving operations to Hemet. Motion was made by Doug
McAllister, seconded by Gary Youmans, and carried unanimously to send a letter to the EDD expressing
this intent.
. EDC Strategic Plan Review & Breakfast: Diane Sessions announced the EDC Strategic Plan Review and
Breakfast at Temecula Creek Inn scheduled for February 10th, 2005 from 7:30a.m. - 9:30a.m in lieu of the
EDC Quarterly Luncheon. Program would include presentations by the EDC Action Committees as a
follow up to the Strategic Planning Meeting of 2002. Ms. Sessions thanked the sponsors-The Southern
California Gas Company, Community National Bank, Southwest Community Bank, and California Bank &
Trust. Invitations were forthcoming.
. EDC 2005 Golf Tournament Update: Gary Youmans announced the upcoming golf tournament at
Temecula Creek Inn Golf Course on June lOth, 2005. Price was estimated at $55 dollars per player and gift
donations were being accepted.
. Cancel December 2004 Board of Directors Meeting: Motion was made by Joan Sparkman, seconded by
Maryann Edwards, and carried unanimously to cancel the December 2004 Board Meeting,
CONTINUING BUSINESS
. Update on General Plan Amendment No. 00717 Southwest Area Plan: Dennis Frank reported on a
Riverside County Planning Commission meeting at which General Plan Amendment No. 00717 was
removed from the agenda. The plan was considered detrimental to the area and not supported by existing
infrastructure. It was recommended that the EDC continue to closely monitor the prospective project.
. Bylaw Review Committee Update: Due to the absence of Chair Stan Harter, the Bylaw Review Committee
Update was postponed until the January 2005 Board of Directors Meeting.
. Utilities Updates: Due to the absence of Roger Ziemer and Melanie Nieman, utilities updates were
postponed until the January 2005 Board of Directors Meeting.
Exhibit 3.1
Economic Development Corporation
of Southwest Riverside County
Board of Directors Meeting - October 21, 2004
Minutes - Page 3 of 4
. EDC Committee Updates: Business Relations Committee- Diane Sessions reported that the Business
Relations Committee was on schedule to fulfill the goal of sixty business surveys this fiscal year. Business
Attraction Committee- Stevie Field introduced her guest Gregory Lee who had recently accompanied her to
a trade show and was preparing to assume her position at the Economic Alliance. Ms. Field also reported
that the Job Database had launched, but only one business arrived for the workshop that would teach local
businesses how to take advantage of the free service. Rescheduling was being considered. Congratulations
were extended regarding Governor Schwarzenegger's recent press release lauding Southwest California as a
fast-growing and quality place to live in the State of California. Education Committee- Maryann Edwards
announced a joint project with the Industrial Committee through which local manufacturing company
human resource specialists would be surveyed as to the quality of their applicants ages 18-25. School
districts of applicants who lacked basic skills would be advised to strengthen curriculum accordingly. Joan
Sparkman suggested that the EDC Board act as interviewers to give students applicable training, Harry
Shank suggested implementing a financial education program that he had successfully offered in the past.
Richard Domagalski described a program at Wells Fargo Bank utilizing a CD-ROM for tutoring students
entering the job force. Dennis Frank described an accelerated degree program at Concordia University. Jim
O'Grady reported on the progress of the Education Center since resolving soil and artifact issues. A number
of colleges had expressed interest in affiliating with the Center and estimated opening was 2006. Industrial
Committee- In the absence of Committee Chair John Fili, Diane Sessions thanked those who participated in
presenting the EDC/Gas Company donation to First TEAM 1079 at Chaparral High School. A new Foreign
Trade Zone project was commencing at the EDC in partnership with the Economic Alliance. A workshop
for local manufacturing companies was being planned to educate those who import/export on the duty
deferral benefits of a Foreign Trade Zone and how to designate the local area as such. Transportation and
Infrastructure Committee- David Phares reported that the Newport Road construction project was under
way and followed up on the Domenogoni project. The Committee was hoping to secure a representative
from March Air Reserve Base to present a report to the EDC. Phil Rizzo and Lori Stone were considered to
speak at the January Board meeting. The wine country beautification project was going out to bid soon
under the direction of Supervisor Jeff Stone.
OPEN DISCUSSION
. EDC Administrative Update: Diane Sessions referred to the October 2004 Activity Report and reported on
the Valley Economic Development Corporation breakfast at Mt. San Jacinto College.
. Bylaw Review Committee Update: Stan Harter announced that the Bylaw Committee will continue its
efforts in reviewing the Bylaws with intent to ultimately present their review to the Board of Directors.
. Utilities Updates: The Diamond Valley Reservoir was considering the possibility of opening their facilities
as a recreational site. The EDC decided to send a letter to the concerned parties to encourage such a move.
Exhibit 3.2
ECONOMIC DEVELOPMENT CORPORATION
OF SOUTHWEST RIVERSIDE COUNTY
EDUCATION COMMITTEE MEETING
Friday, November 12,2004 -10:00 a.m.
Mission Oaks National Bank
41530 Enterprise Circle South, Suite 100, Temecula, CA
Committee Members Present:
Maryann Edwards, Temecula Valley Unified School District
William Prouty, Global Economic & Workforce Development Coalition
Billie Blair, Leading and Learning Inc.
Diane Sessions, EDC
Roger Ziemer, The Gas Company
Guests Present:
John Fili, Solid State Stamping, Inc
Ken Lawrence, EDC
Call To Order
Education Committee Chair Maryann Edwards called the meeting to order at 10: 15 a.m. and
led self introductions.
Approve Minutes
Motion made by Bill Prouty, seconded by Roger Ziemer and carried unanimously to approve
the September 17, 2004 and October 13, 2004 meeting minutes as presented.
New Business
. First TEAM 1079: John Fili, Industrial Committee Chair, reported on First Team #1079, a
robotics club at Chaparral High School whose affiliation the EDC inherited through the
merge with the Southwest Riverside County Manufacturers Council (SRCMC), The SRCMC
had supported the Team in the past and the EDC Industrial Committee planned to continue
that support. A joint donation of $3,000 had recently been made by the EDC and The Gas
Company. Further funding would be required as the Team advanced through competitions
and returned in following years. Roger Ziemer disclosed the possibility of The Gas Company
providing substantial grants in the future. Discussion was held about providing permanent
workspace for the extracurricular club.
. Joint Project with EDC Industrial Committee - Workforce Education Survey: Maryann
Edwards announced a joint project involving both the EDC Education and Industrial
Committees to implement a survey of local manufacturers and staffing agencies to determine
where employees, ages 18-25, went to school. The feedback would help school districts
increase workforce preparation efforts. Diane Sessions suggested sending a Zoomerang
survey to Human Resource personnel. A sub-committee was formed to develop the survey
questions and project timeline.
Education Committee Meeting
Minutes - November 12, 2004
Page 2 of2
Subcommittee members included Billie Blair, Diane Sessions, and Roger Ziemer, It was
suggested that a letter be sent from the EDC to manufacturing company CEOs asking for
their support.
. Planning of SWOT Review and Committee Presentations - Diane Sessions announced
the upcoming SWOT Review Breakfast scheduled for February 4th, 2005 at Temecula Creek
Inn. EDC Committees were asked to make a presentation on their progress since they formed
as a result ofthe original SWOT meeting in November 2002.
Announcements
. Mt. San Jacinto College Advisory Meeting for Career and Technical Programs - Diane
Sessions invited Committee members to attend the MSJC Advisory Meeting at Marie
Callendar's Restaurant in Hemet on November 19th to discuss enhancing the school's
business and technology departments.
. Alamos Elementary School Dedication - Maryann Edwards invited Committee members to
attend the Alamos Elementary School dedication on December 10th. The date of the
dedication conflicted with the December committee meeting. Committee members agreed to
rescheduled the next meeting for Friday, December 17, 2004,
. Logistics and Distribution - A Regional Answer to Upward Social Mobility: Bill Prouty
invited Committee members to attend a banquet featuring Dr. John Husing on February 8th
and requested Diane Sessions to extend an invitation and sponsorship opportunity to the EDC
Board of Directors.
Action Items
1. Host sub-committee for Worliforce Education survey. (Roger Ziemer)
2. Send letter requesting assistance in Worliforce Education survey to CEO's of local
manufacturing companies. (Diane Sessions)
3. Place Worliforce Education survey on Industrial Committee agenda. (Diane Sessions)
4. Place Logistics and Distribution conference sponsorship opportunity on Board Meeting
agenda for approval. (Diane Sessions)
Adiournment
The meeting adjourned at 11: 1 0 a.m.
ECONOMIC DEVELOPMENT CORPORATION
OF SOUTHWEST RIVERSIDE COUNTY
INDUSTRIAL COMMITTEE MEETING
Monday, November 8, 2004 - 8:30 a.m.
EDC Meeting Room, 37552 Winchester Road, Murrieta, CA 92563
Industrial Committee Members Present:
John Fili, Committee Chair, Solid State Stamping, Inc.
Charolette Fox, League of Women Voters & L.O.C.A.L. Partners with League ofCA Cities
Bill Prouty, Global Economic & Workforce Development Coalition
David Rosenthal, Transportable Case Supply Co.
Del Ross, Enviro-DAC
Diane Sessions, Economic Development Corporation
Call To Order
. Committee Chair John Fili called the meeting to order at 8:45 a.m, and welcomed David
Rosenthal to the committee.
Review Previous Action Items
1. Call Carl Johnson ofNear-Cal Corp. for his interest in First Team 1079. (Diane Session)
2. Contact Riverside Community College and David Hunt. (John Fili)
Committee Business
. Update on FIRST Team #1079 - John Fili reported that FIRST Team 1079/C.R.E.A.T.E
(Chaparral Robotic Engineers and Techno Explorers) received their needed funding to
compete in the Los Angeles robotics competition, He further reported that a $3,000 donation
was presented to Team 1079 by the EDC and Southern California Gas Company on
November 4. EDC representatives that made the presentation included John Fili, Maryann
Edwards, Keith Johnson and Roger Ziemer. An additional $534 was still in the bank account
of the former Southwest Riverside County Manufacturers' Council. Mr. Fili would
recommend to the EDC Board that the remaining account balance be donated to Team 1079
to fund their spring competition in Atlanta, GA.
. Discussion on Foreign Trade Zone (FfZ) - Diane Sessions reported that the cities of Lake
Elsinore, Murrieta, and Temecula were considering applying for FTZ designation. Partners
of the Southwest California Economic Alliance met with David Harlow of FTZ Consultants
to discuss the process which was somewhat complicated and expensive. Ms. Sessions
reported that the Economic Alliance sought the help of the Industrial Committee to contact
regional manufacturers to participate in a FTZ workshop. John Fili recommended that the
Committee help with the project. The Committee agreed to call on manufacturers to solicit
their interest in import/export processes.
Industrial Committee Meeting
Minutes - November 08, 2004
Page 2 of2
. Environmental Update - Del Ross reported on Brownsfield Act issues to clean up blighted
and environmentally-unhealthy properties. He reported there were funding opportunities
such as EP A grants to help improve properties. He suggested the Committee assume the role
as facilitators to Brownsfield Act projects, and he provided information on governmental
processes for such projects. Mr. Ross further suggested the Committee ask the three cities
and commercial brokers to identify potential blighted sites. The Committee discussed how
the projects could be organized and how funding would work.
. Stakeholders Matrix - The Committee reviewed the EDC Industrial Committee
Stakeholders' Matrix and continued with its completion. The following topics were added to
the matrix under Key Expectations:
I) Help promote Economic Alliance job database
2) Promote and increase use of nationally-recognized Skills Standards system
3) Handle referral calls from the regional Chambers of Commerce on manufacturing issues
4) Keep apprised of prospective property renovations in cases of environmental
contamination
The Committee added Global Economic & Workforce Development Coalition, Inc. to the list
of community stakeholders.
. Identify Regional Needs for Industrial Businesses - Bill Prouty suggested the Committee
focus its efforts on advocacy for employers regarding workforce development and skills
standards, He further reported there were funding opportunities for workforce development
through the state's Employment Training Panel.
Review Current Action Items
I. Find out dates for FTZ workshops (Diane Sessions)
2. Provide manufacturing list to committee for FTZ project (Diane Sessions)
3. Committee to call manufacturers to pre-qualify for FTZ workshops (All)
4. Place "Enterprise Development" on next agenda per Bill Prouty (Diane Sessions)
Next Committee Meetinl!:
. The Committee agreed to meet on December 7,2004 at 8:30 a.m. and to hold all future
meetings on the second Tuesday of the month.
Adiournment
The meeting adjourned at 10:05 a.m.
Economic Development Corporation
of Southwest Riverside County
Board of Directors Meeting - October 21, 2004
Minutes - Page 4 of 4
. City Updates: City of Murrieta - Al Vollbrecht and Doug McAllister reported on the leasing of the 60,000
square foot town square building which was expected to generate long tenn income for the city along with
1,500 jobs for residents. A senior center and library would be constructed in the coming year, Ongoing
discussion with Cal Trans yielded an estimate of the year 2009 for the completion of the Date Street
interchange which required $60 Million in funding, Hopes were expressed to begin with a southbound
onramp in the meantime. Business at the auto mall was developing and new brands were expected to be
offered soon, City revenues were increasing substantially and construction was ongoing throughout the city
including flood control efforts, It was suggested that contractors be held responsible under contract to keep
roads passable for residents until construction was complete. City of Temecula - The City of Temecula was
congratulated by the City of Murrieta for the exceptional ceremony that accompanied the installment of the
new Veterans Memorial. Chuck Washington reported on collaboration between the mayors of Murrieta and
Temecula regarding infrastructure issues such as the Date Street interchange which were important to both
parties. Congresswoman Mary Bono recently offered support for the Clinton Keith/215 interchange upgrade.
Murrieta's FTTP Project was being watched in anticipation of a similar project in the City of Temecula. The
Youth in Government Program was very successful in educating students and teachers about local
government. The Christmas Parade was scheduled for December 10th with hopes that the Jefferson Ave.
construction would not be a hindrance. The Outdoor Channel based in Temecula was developing into a
highly successful nationwide company. The city was considering moving Rancho California Road power
lines underground. Dennis Frank reported that the Chambers of Commerce in Murrieta, Temecula, and Lake
Elsinore formed a Government Relations Committee that would be only the third such organization in the
state and was expected to be highly successful.
ADJOURNMENT
. Dennis Frank thanked Frank Casciari for providing the conference room for the meeting. At 10:28 a.m.,
motion was made by David Phares, seconded by Joan Sparkman and carried unanimously to adjourn the
board meeting.
Respectively submitted by:
Ken Lawrence
Recording Secretary
Maryann Edwards
Board Secretary
Exhibit 3.3
EDce
Southwest Riverside CountY..
January 13, 2005
Jim O'Grady
City of Temecula
PO Box 9033
Temecula, CA 92589
RE: EDC Activity Summary - December 2004
Business and Workforce Development
Staff responded to the following 4 business and workforce development requests in December
2004:
Date Lead Source Request Action Taken
12/3/04 In-Person Client requested assistance with Met with client and provided feedback and research
new business as publisher of resources to begin new business.
monthly health and wellness
magazine.
12/6/04 Phone Client requested contact list of Provided client with requested list.
manufacturers.
12/7/04 Phone Client requested assistance with Provided client with contact to Mary Williams, EDD.
unemployment claim case.
12/16/04 In-Person Client works for local Met with client and provided requested information.
geotechnical / engineering /soils Company is new EDC member.
testing firm and requested a
meeting to discuss local
economic development issues.
Community Outreach
Staff and/or directors attended the following meetings/events to promote or support economic
development/community outreach:
. Murrieta-Temecula Group Meeting (12/3)
. Reception for Jeff Stone (12/9)
. Alamos Elementary School Dedication (l2/l 0)
. Leads Networking Meeting (12/21)
Business Retention
. Business Relations Committee Meeting (12/2) -Minutes are attached.
AdministrationJOrl!anization
. EDC Industrial Committee Meeting - (12/7) Minutes are attached.
· EDC Transportation and Infrastructure Committee Meeting - (12/9) Minutes are
attached.
. EDC Education Committee Meeting - (12/17) - Minutes are attached.
Jim O'Grady
City ofTemecula
EDC Activity Summary - December 2004
Page 2 of2
Administration/Ore:anization (continued)
. EDC Board of Directors Meeting (12/16) - Cancelled for the holidays.
. EDC Communications Subcommittee Meeting - (12/7)
. EDC Golf Tourney Committee Meeting (12/7)
. EDC "Connect" Planning Meeting (12/13)
. Administration - Staff managed the daily operations of the EDC office; managed website
updates; processed membership renewals and packets; provided assistance to the Economic
Alliance for its Foreign Trade Zone project, prepared for the EDC event in February,
interviewed candidates for EDC Admin. Assistant position and distributed the following
business development/community announcements:
> Temecula Planning Commission Meeting Notice
> Press release for Temecula education survey
> Concordia Information Night
> Export Forum on Global Markets
> Hemet Valley Medical Center - Open House for new emergency room expansion
> Letter of Opposition Campaign on General Plan Amendment No. 00717-
Southwest Area Plan Land Use Map
This concludes the activity summary for December 2004. Should you have questions or need
further detail, please call me at 951.677 .1862.
Respectfully,
---", '
1)!IlM<J (~IfM-J..
c/
Diane Sessions
Executive Director
~
ECONOMIC DEVELOPMENT CORPORATION
OF SOUTHWEST RIVERSIDE COUNTY
BUSINESS RELATIONS COMMITTEE MEETING
Thursday, December 2, 2004 - 9:00 a.m.
EDC Office - French Valley Airport
37552 Winchester Road, Murrieta, CA 92562
Committee Members Present:
Kim Cousins, Lake Elsinore Valley Chamber of Commerce
Dennis Frank, UC Riverside - Temecula
Stan Harter, Mirau, Edwards, Cannon, Harter & Lewin
Chris Masino, CDM Group, Inc.
Jim O'Grady, City of Temecula
Rex Oliver, Murrieta Chamber of Commerce
Diane Sessions, EDC
Harry Shank, Southwest Community Bank
Alice Sullivan, Temecula Valley Chamber of Commerce
Guests:
Ken Lawrence, EDC
Call To Order
Chair Stan Harter called the meeting to order at 9:03 a.m,
Follow-Up Action Reports
. Temecula Valley Drywall - Diane Sessions to contact Donna Wilder, Mt San Jacinto
Community College, and Bill Blankenship, Building Industry Association, regarding
construction apprenticeships.
. Temecula Motor Sports - Diane Sessions to provide skills-training resources,
Companv Contact Reports
. TransWestern Publishing / American Media - In the absence of Lisa Marie Ellis, Stan
Harter reported on her visit with Stephanie Bast of TransWestern Publishing. The company
began publishing local yellow pages advertising in 1980 and began serving Southwest
California in 1983. Located in a leased 5,000-square-foot facility in Temecula, other sites
included 320 U.S. locations throughout 26 states. Operating at 100% capacity with one shift,
they planned to expand the facility by 3,000 square feet The company's primary customers
were local, medium-sized businesses which they considered a business advantage of the area,
A disadvantage to local businesses (not necessarily to TransWestern) was filling positions
because residents tend to look outside of the area for jobs. TransWestern provided good
wages and was not experiencing any recruitment problems due to a variety of recruitment
methods used. Primary employee skills were sales and communication. Approximately 30%
of the positions required higher skills. The company employed a staff of 36 at the Temecula
site and planned to increase staff by 8 due to the population/business growth. Nationwide,
the company employed 2,200 people. Eighty-four percent of the local staff lived in
Murrieta/Temecula, 6% in Lake Elsinore/Wildomar, 5% in Hemel/San Jacinto, and 5% in
Sun City/Menifee, The company used local office supply vendors and staffing services.
Primary supplies used were large quantities of paper. Primary equipment for operations was
computers and the Internet Telecommunications technology was important to business
operations and they had already implemented such technology. They were happy doing
business in Southwest California.
EDC Business Relations Committee Meeting
Minutes - December 2, 2004
Page 2 of3
. Outdoor Channel - Jim O'Grady reported that he and Tony Elmo, Temecula Director of
Building & Safety, met with Andy Dale, President, and Gene Brookhart, V, p, of Operations
of Outdoor Channel. The company began 30 years ago as the Gold Prospectors' Association
and developed Outdoor Channel in 1993, providing satellite and cable programming of gold
prospecting, hunting, fishing and other outdoor activities. Operating at 100% capacity in
their owner-occupied location, they planned to expand the facility by 25% by adding a third
story. The company and the industry as a whole were growing rapidly with the advent of
HDTV and other technology advances. The company's primary customers were described as
outdoor enthusiasts within 26 million households throughout the V.S, Other customers were
cable and satellite network operators. Outdoor Channel staffed 100 employees who worked
shifts during 24-hour work days, with an additional 25 employees who worked for the
prospectors' association. They planned to increase staff and would look for candidates with
technical and computer skills, specializing in video, editing, and digital/tape handling. There
was no indication of where the company's labor force resided. There were no problems with
recruitment and their most successful method to recruit was word-of-mouth. Primary types
of material/supplies used were audio and visual equipment. Special equipment used was
satellite uplinks, video, editing, and HDTV cameras. Company successes included their
recent listing on the NASDAQ and the addition to Adelphia Cable program offerings. They
were happy doing business in Southwest California and would be happy to provide a tour to
the EDC. Action Item: I) Jim O'Grady to set up meeting in January 2005 at the Outdoor
Channel. 2) Dennis Frank to Call Maria at The Press-Enterprise regarding a story on the
company's successes.
. Other Reports - Stan Harter reported that he would meet with David Rosenthal of
Transportable Case Supply Center. Diane Sessions reported that she would meet with Bill
Clevenger of GeoCon, Harry Shank reported he would meet with someone from Scotts. All
visits would be reported at the January 2005 meeting.
Annual Goal Report
. Stan Harter expressed that the Committee was on track to accomplish its goal for visits and
phone interviews during the fiscal year. He announced that visits and phone interviews in the
sixth month of the fiscal year were as follows: Goal: 60 surveys completed.
YTD
Goal
Actual
VISIT
PHONE
SURVEYS
60
11
11
o
Open Discussion
. Planning for Business Relations Committee Presentation - Committee members agreed
that the recent PowerPoint presentation on Business Relations Committee activities would be
shown at the EDC SWOT in Review event in February.
EDC Business Relations Committee Meeting
Minutes - December 2, 2004
Page 3 of3
Stan Harter suggested that the presentation include the Red Team visit to Solid State
Stamping as well as other advocacy efforts such as Workers' Compensation issues. Site
visits, tours, and upcoming venture capital/entrepreneurial programs were also
recommended to be included to the presentation. Mr. Harter agreed to give the presentation.
. Foreign Trade Zone Update - Diane Sessions reported that the EDC Industrial Committee
was completing calls to manufacturers in Southwest California to leam of their import/export
activities. The EDC and Economic Alliance would hold a workshop in mid- to late January
2005 for manufacturers who would consider the advantages of a Foreign Trade Zone
designation, Twenty to thirty companies throughout Southwest California had affirmed
import/export activities.
. EDC Board of Directors Update - Dennis Frank reported that he met separately with Diane
Sessions, Jim O'Grady, Paul Anderson and Chris Binkley on matters related to
entrepreneurial and venture capital programs that the EDC could adopt. The next EDC Board
of Directors meeting was scheduled for January 20,2005 at Rancho Springs Medical Center.
. General Announcements - Diane Sessions handed out an article that appeared in Expansion
Magazine submitted by the Southwest California Economic Alliance. She further reported
that Gregory Lee was appointed by Riverside County EDA as Stevie Field's replacement.
Jim O'Grady announced that the employer/student higher-education survey was sent
throughout the community. Survey data would help develop the offerings of the colleges and
universities that would occupy the proposed Temecula Higher-Ed Center. He further
reported that the Higher-Ed Center could be opened by Summer/Fall 2006. Point Lorna was
considering a presence at the facility. A public hearing would be held on December 8 at 7:00
p.m. in Temecula City Hall to discuss development of the new hospital on Hwy. 79 South.
Rex Oliver announced the Murrieta Chamber mixer tonight at the Boys & Girls Club in
Murrieta. The Chamber was redesigning their website to include a jobs database to assist
employee recruitment for Murrieta companies. The joint chambers' Government Action
Committee had evolved into the formal Legislative Counsel of Southwest California. The
Counsel was seeking financial support to fund the estimated $30,000 annual budget. The
Counsel would hire an analyst to identity proposed bills that impact the local and state
economy, as well as the industries within the region. Lori Moss and Jim O'Grady met with
Jerry Craig, Riverside County EDA, to discuss the pending closure of the Workforce
Development Center. The Center would be vacated in mid-December. County staff would
be downsized to three job counselors who could possibly occupy the county offices on
County Center Drive in Temecula. Discussion was held on the efforts by individuals who
wish to form the Southwest California Chamber of Commerce. Committee members agreed
that this effort was to circumvent the Chambers in Lake Elsinore, Murrieta, and Temecula.
Temecula Councilmember Jeff Stone's reception was scheduled on December 9 at 5:30 p.m.
at the Temecula Chamber.
Adiournment
The meeting adjourned at 10:00 a.m.
ECONOMIC DEVELOPMENT CORPORATION
OF SOUTHWEST RIVERSIDE COUNTY
INDUSTRIAL COMMITTEE MEETING
Tuesday, December 7, 2004 - 8:30 a.m.
EDC Office - French Valley Airport
37552 Winc,!ester Road, Murrieta, CA 92563
Committee Members Present:
John Fili, Solid State Stamping, Inc,
William Prouty, Global Economic &
Workforce Development Coalition
Guests Present:
Ken Lawrence, EDC
Call To Order
Industrial Committee Chair John Fili called the meeting to order at 8:47 a.m.
New Business
. Update - Foreign Trade Zone Project: John Fili reported on the upcoming Foreign Trade
Zone (FTZ) workshop. Committee members had been calling local manufacturers to learn of
their import/export status. Those companies that utilized foreign trade or planned to in the
future would be invited to the workshop. The workshop would educate on the benefits of
FTZ. Riverside County EDA - Aviation was reported to have offered $10,000 to help fund
the designation at French Valley Airport. Bill Prouty was meeting with the Lake Elsinore
Economic Development Corporation to encourage financial support from the City of Lake
Elsinore. The total funding necessary was $50,000 and support from the Cities of Murrieta
and Temecula was also expected.
New Business
. Presentation Planning for EDC SWOT Review Event - In planning for the upcoming
EDC SWOT Review breakfast event, John Fili led the discussion on items to highlight in a
10-15 minute presentation on the progress ofthe Industrial Committee, Bill Prouty and John
Fili assumed responsibility for the presentation and decided to use a variety of media in
highlighting such projects as the Stakeholders Matrix and Foreign Trade Zone designation.
Hopes were expressed to have a demonstration by the FIRST Team #1079 Robotics Club to
highlight the Committee's support of the Team.
. Enterprise Development - William Prouty reported on an initiative to form Manufacturing
Academies within local schools. The Academies, such as one that was already functioning in
Corona and commencing in Lake Elsinore, would ensure the teaching of general skills to
students preparation for job placement. Ninth and tenth grade students would benefit from
interactive exposure to various industries, facilitated by representatives from local
companies. Eleventh and twelfth grade students would receive specific training geared
toward certification from the National Institute of Manufacturing Skills. Fifty local
companies were being sought to participate.
ECONOMIC DEVELOPMENT CORPORATION
OF SOUTHWEST RIVERSIDE COUNTY
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Thursday, December 9, 2004 - 8:00 a.m.
EDC Office - French Valley Airport
37552 Winchester Road, Murrieta, CA 92563
Committee Members Present:
Dennis Frank, UC Riverside - Temecula
Keith Johnson, Mission Oaks National Bank
David Phares, D. L. Phares & Associates
Diane Sessions, Economic Development Corporation
Guests:
Call To Order
Committee Chair David Phares called the meeting to order at 8:00 a.m.
Minutes
. Motion made by Dennis Frank, seconded by Keith Johnson and carried unanimously to approve
the minutes of the September 9, 2004 Transportation & Infrastructure Committee Meeting as
presented.
New Business
. Committee members agreed to postpone discussion under Continuing Business and Committee
Reports in order to finalize plans for the Committee's presentation at the EDC SWOT Review
Breakfast in February 2005.
. Presentation for EDC Event - Committee members reviewed the strategic plan objectives that
were adopted by the Committee at its first meeting in May 2003. David Phares noted that every
objective had been successfully met or addressed. The Committee suggested adding the
following new objectives to the list for future advocacy:
o Work with Cities of Lake Elsinore, Murrieta, Temecula and Riverside County to help
expedite improvements on 1-15/1-215 Freeways including widening, improving bridges,
and ramps.
o Initiate Remote Worker's Project to help reduce commuter traffic
o Water delivery and waste water infrastructure
Committee members agreed that David Phares would make a 10-15 minute PowerPoint
presentation and highlight the following items:
1. Introduce Committee
2. Strategic Plan Objectives (see attached page)
3. Support / Opposition Letters
4. Identify Ongoing and Future Issues (see above)
5. New Committee Member Sign-Up
6. Feedback /Evaluation Sheets for New Issues
. Future Meeting Location - David Phares suggested the Committee hold a meeting at Diamond
Valley Lake (DVL) to include a tour. Committee members suggested that a representative of
DVL make a board presentation on the proposed museum and paleontology artifacts. It was also
suggested that this theme could be coordinated into a quarterly luncheon.
Transportation and Infrastructure Committee
Minutes -December 9, 2004
Page 2 of2
Review Previous Action Items
The Committee reviewed the following past action items:
1) Diane Sessions - Set up meeting with Paul Anderson regarding Remote Worker Project
(ongoing)
2) Diane Sessions - Contact PaulO 'Neal to get 5 referrals of San Diego companies that may
be interested in the Remote Worker Project
3) Diane Sessions - Set up tour ofGuidant regarding telecomm infrastructure project
4) Diane Sessions to invite Larry Rubio, RTA, and a representative from RCTC to attend a
committee or board meeting and provide updates on respective agencies.
Review Previous Action Items
The Committee reviewed the following new action items:
1) Diane Sessions - Coordinate a meeting with the Cities of Lake Elsinore, Murrieta, Temecula
and Economic Alliance to discuss freeway improvements and other Cal Trans issues.
2) Diane Sessions - Contact representative of Diamond Valley Lake to set up meeting place
and tour.
3) Diane Sessions - Plan Diamond Valley Lake presentation at future quarterly luncheon.
4) David Phares & Diane Sessions - Set up pre-meet before January committee meeting to
complete presentation.
Adiournment
The meeting adjourned at 9:25 a.m.
ECONOMIC DEVELOPMENT CORPORATION
OF SOUTHWEST RIVERSIDE COUNTY
EDUCATION COMMITTEE MEETING
Friday, December 17, 2004 -10:00 a.m.
Mission Oaks National Bank
41530 Enterprise Circle South, Suite 100, Temecula, CA
Committee Members Present:
Frank Casciari, California Bank & Trust
Danielle Clark, Temecula Valley Unified School District
Maryann Edwards, Temecula Valley Unified School District
William Prouty, Global Economic & Workforce Development Coalition
Billie Blair, Leading and Learning Inc.
Diane Sessions, EDC
Roger Ziemer, The Gas Company
Call To Order
Education Committee Chair Maryann Edwards called the meeting to order at 10: 15 a.m. and
led introductions.
Approve Minutes
Motion made by Billie Blair, seconded by Bill Prouty and carried unanimously to approve the
November 12, 2004 meeting minutes as presented,
Review Previous Action Items
I. Host sub-committee for Workforce Education survey. (Roger Ziemer)
2. Send letter requesting assistance in Workforce Education survey to CEO's oflocal
manufacturing companies. (Diane Sessions)
3. Place Workforce Education survey on Industrial Committee agenda. (Diane Sessions)
4. Place Logistics and Distribution conference sponsorship opportunity on Board Meeting
agenda for approval. (Diane Sessions)
New Business
. Review Workforce Education Survey: The Committee reviewed the draft workforce
education survey prepared by Billie Blair and Diane Sessions. Committee members provided
feedback on the survey format, verbiage, and order of survey questions. Discussion was held
on what specific information the survey was intended to obtain relative to workforce
education levels in manufacturing, The Committee agreed that survey questions should
concentrate on the following:
o Applicants, not just employees
o Deficiencies of applicants to validate education/skill needs
o National Skills Standards descriptions
o Interview readiness
Education Committee Meeting
Minutes - December 17, 2004
Page 2 00
New Business (continued)
o Research questions on entry-level positions
. "Are you satisfied with the applicants' skills?"
. "What skills are missing?"
. "Where did applicants attend school?"
Billie Blair, Diane Sessions and Roger Ziemer would meet to modify the draft survey with
the Committee's recommendations.
. Select Topics of SWOT Review and Committee Presentation - Discussion was held on
the selection of committee projects and actions that would be highlighted at the EDC SWOT
Revisited event in February 2005. Diane Sessions reported that each EDC committee would
make a 10-15 minute presentation on activities since the committees formed. The following
suggestions were made to include in the Education Committee presentation:
o ASV AB Testing Project
o Workforce Education Survey
o Letters of Support relative to education issues
o Robotics Team #1079
o MSJC Strategic Planning Charrette
o Internship Workshops (Community Experience)
Continuinl!: Business
. ASV AB Testing Project - Discussion was held on bring the ASV AB testing project back
into the Committee's focus. Diane Sessions agreed to contact the local military recruitment
office to inquire on ASV AB testing.
Announcements
. Logistics and Distribution - A Regional Answer to Upward Social Mobility: Bill Prouty
invited Committee members to attend a banquet featuring Dr. John Husing on February 8th
and requested Diane Sessions to extend an invitation and sponsorship opportunity to the EDC
Board of Directors.
. Department of Education - Character Education - Bill Prouty provided a brochure
handout.
. Workforce Wellness Toolkit (Preventative Resources) - Bill Prouty provided a handout
on applying and interviewing for ajob.
. Careers with The Gas Company - Roger Ziemer provided a handout on outreach
workshops hosted by SDG&E and The Gas Company that target student career development.
He suggested that the Committee take advantage of the staffing visits to local high schools.
. AVID - Diane Sessions reported that she would be attending an education workshop hosted
by the San Diego Regional EDC. She would report back to the Committee.
Education Committee Meeting
Minutes - December 17, 2004
Page 3 of3
Announcements (continued)
. Temecula Valley Unified School District Internship Program - Danielle Clark reported
on the district's internship program and its requirements for work experience workshops.
She reported that the program was part of a non-credited, volunteer career pathway certificate
program. She further reported that Career Days at all three high schools were scheduled in
April.
Review New Action Items
I) Modify draft education survey. (Billie Blair, Diane Sessions, Roger Ziemer)
2) Create intro letter to accompany education survey. (Billie Blair, Diane Sessions, Roger
Ziemer)
3) Research funding opportunities for survey project. (Diane Sessions)
4) Contact the local military recruitment office to research ASV AB. (Diane Sessions)
5) Bring information on San Diego EDC AVID education program to next meeting.
Adiournment
The meeting adjourned at II: I 0 a.m.
Industrial Committee Meeting
Minutes - December 7,2004
Page 2 of2
Action Items
1. Discuss the possibility of including a brief on the Manufacturing Academies at the
Foreign Trade Zone Workshop. (Diane Sessions and Wit/iam Prouty)
Adiournment
The meeting adjourned at 9:30 a,m.
- tives of the Big Bear Solar
Observatory discuss many aspects
of astronomy at this meeting, held
, the second Tuesday of each month.
I-
n Event is held at StarGazers Inn,
ibit 717 Jeffries Road, Big Bear Lake.
ets 909-878-4496
Valentine Limo Eagle Tours,
Feb 14. Celebrate Valentines Day in
style! Take your Valentine on a
luxurious limousine Eagle Tour,
chauffeur, tuxedoed naturalist,
breakfast treat, and.. .of course...
chocolate! After breakfast and a
slide show at the Discovery Center,
you will enjoy a two-hour tour
'", around the lake with the naturalist,
,I to view the most magnificent
'd ~. Valley visitors, eagles. The tour
,
includes the use of binoculars and
spotting scopes. $75 per person.
he Space is limited and reservations
~ are required. Hours: 9am-12pm.
, 909-878-5441
If- TEMECULA - Winter
, Events: Certified Farmer's
le Market, every Wed from 9am-1 pm
at the Promenade Mall at
Winchester and Y nez Road, and
; , every Sat from 8am-noon at the
Stage Stop Transportation Center,
7
VISITOR INFORMATION CENTERS
BIG BEAR lAKE
Big Bear Chamber of Commerce
630 Bartlett Rd, B77 -866-5253
HEMET
HEMET VISITOR AND TOURISM COUNCIL
See ad on this page 80
CAMPGROUNDS & RESORTS
'.
AGUANGA
i, IOUTOOOR RESORTS See ad on page 29
~. BIG BEAR lAKE
, <1.p.,.R Sic,
" OWNER'SD .q;,~~O MARINA
CLUBHOUSE (.; ~ IINNIS
, .... ,'t<l SWIMMING
&FITNESS ~ ~ \n &SPA
CENTER "'L !J POOLS &
~~ ~ (j MORE
<S'Olt1'&Y.I\d-
The Ultimate Recreational Vehicle Resort
ON THE LAKE AT THE SLOPES
"Rental by Reservation"
P.O. Box 1572, Big Bear Lake, CA 92315
e-mail: info@blgbearshores.com
www.bigbearshores.com
909-866-4151 Fax: 909-866-4132
"
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6th and Old Town Front streets.
Enjoy a true taste of pure America
with fresh and exotic fruits and
vegetables, cheese, eggs, honey,
baked goods, and more.
760-728-7343
Good Old Days Car Show,
Feb 25-27. Old Town Temecula
_ rumbles and roars with the sounds
from nearly 800 of the "coolest"
rods and vintage automobiles from
around the West Coast.
The action begins on Friday,
CHINO
PRAOO REGIONAL PARK
50 sites wlfull hook-ups, 25 w/water & elect., for groups.
16799 Euclid Avenue, Chino. CA 91710
909-597-4260
CORONA
'-.. TOHWY91
& CORONA
N
A
HOT SPRINGS
GLEN IVY RV PARK
24601 Glen Ivy Road, Corona, CA 92883
Reservations 800-628-9044 or 95-277-4261
Secluded Canyon Location. Full Service Bar
. Swimming. Restaurant. Store. Propane
Dump Station. RV Club Facilities. Public Welcome
Memberships Available. Lottery. Notary
Golden Village Palms RV Resort
3600 West Florida Ave, 800-323-9610
See ad on page 83
with a $500 Poker Walk and Ladies
Treasure Hunt in Old Town. Friday
evening is highlighted with a "par-
ticipants only" cruise from 6pm to
8pm on Old Town Front Street.
Both Saturday and Sunday from
9am to 5pm hot rods and vintage
cars are on display for the Show
and Shine in Old Town Temecula,
where more than 50,000 spectators
can view this gathering of $30 mil-
lion dollars worth of classic auto-
mobiles. The event will also offer
an art and crafts row, manufactur-
er's row, food court, and car prod-
uct vendors. During the Show and
Shine on Saturday, each car partici- 11
pant is involved with judging the
best from more than 40 classes of 0
entries. In addition, many mer-
chants and sponsors will select their IJ
favorite car, and present
merchants awards to lucky car 2
owners.
On Sunday following the Show
and Shine, the awards ceremony
n
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IDYLLWILD'SAN JACINTO
To Hema!
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HURKEY CREEK COUNTY PARK
59 acres, 91 developed sites, Hiking, group
camping. Reservations required. 800-234-7275,
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'IOYLLWllO
COUNTY
PARKRO.
10YLLWILO COUNTY PARK
202 acres, camping, equestrian trail.
hikinglinterpretive trail, picnic facilities.
Reservations recommended, 800.234-7275.
MOUNT SAN JACINTO STATE PARK
Idyllwild Campground
Stone Creek Campground
951-659-2607, Res: 800.444-7275
ROYAL PINES RV PARK
26350 Oelano Dnve. P.O. Box 277, Idyllwild, CA 92549
951-659-2691
lAKE ELSINORE
CITY CAMPGROUND & RECREATION AREA
32040 Riverside Onve, Lake Elsinore, CA 92530
800-416-6992 for reservations.
81 D
will begin at 2pm. These winners
will judge for the coveted Best of
Show Award, which, as always,
highlights and concludes the event.
ing event showcasing wines still in
the barrel. This event gives wine
lovers a peak at future wines pro-
duced by 20 wineries. Meet wine-
makers, purchase "futures" of
INDIO - Riverside County
Fair and National Date Festival,
Feb 18-27. The Fair is the largest
community event in Riverside
County and attracts hundreds of
thousands of people each year.
More than 7,000 exhibits, rides,
camel races, demonstrations and
much more await visitors to the
2005 Fair.
Headliner entertainment
includes: Village People, Emilio
Navaira, Michael Salgado, Papa
Doo Run Run, Royal Wade Kimes
and 38 Special. Entertainment for
the Fair will also include a lion and
tiger show, Nock's Space Wheel
and Sway Pole, animal nursery, and
hypnotist Kevin Stone. Grounds'
acts will include a mime, juggler,
clowns and many other fun
performers.
The Fair, as always, will feature
its Nightly Musical Pageant at
6:30pm each night, which is a must
see! "One Thousand and Two
Arabian Nights," is the title of this
year's pageant, which will appear
nightly at 6:15pm.
The pageant brings to life the
enchanting tale of Queen
Scheherazade. For 100 I nights,
~~~pui~& About R-12 cantU on page 84
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RV Journal
APPROVAL
CITY ATTORNEY
DIRECTOR OF FINAN
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
FROM:
City Manager/Ci71~~ncil
Debbie Ubnosk~ctor of Planning
TO:
SUBJECT:
January 17, 2004
Monthly Report
DATE:
The following are the recent highlights for the Planning Division of the Community Development
Department.
CURRENT PLANNING ACTIVITIES
New Cases
The Division received 63 new applications for administrative, other minor cases, and home
occupations and 11 applications for public hearings during the month of November. The new public
hearing cases are as follows:
DEVELOPMENT PLAN
CONDITIONAL USE PERMITS
MAJOR MODIFICATION
MINOR MODIFICATION
EXTENSION OF TIME
5
2
2
1
1
Status of Maior Proiects
New Proiects
. Elite's Plaza - A Development Plan to construct two office buildings and one retail building
totaling 74,056 square feet on 4.6 acres located on the east side of Jefferson Avenue
approximately 500 feet north of Rancho California Road. The application was submitted
December 22, 2004. A DRC meeting is scheduled for February 3, 2005. (PA04-0623-
PETERS)
. Palomar Plaza - A Development Plan to construct a 5,999 square foot dental office on 1.06 /
acres, located at 43980 Margarita Road. The project was submitted on December 14, 2004.
Comments were due on January 5, 2005. A Pre-DRC was held on January 11, 2005, and a
. DRC is tentatively scheduled for January 20, 2005. Staff is currently reviewing this project.
(PA04-0612 - LONG)
R:\MONTHL Y.RPTI2004\12-2004 Report.doc
. Tall Tree Mall Expansion - A Development Plan to construct a 3,000 square foot addition to an
existing 3,600 square foot commercial office building on .18 acres, located at 41964 Main Street
in Old Town. The project was submitted on December 21, 2004. Comments are due on
January 13, 2005, A Pre-DRC is scheduled for January 18, 2005. Staff is currently reviewing
this project. (PA04-0622 - LONG)
. Selby Parcel Map - A Tentative Parcel Map to subdivide 21.22 acres into 6 parcels located at
the east side of Ynez Road north of Rancho California Road and south of Solana Way. This
project was submitted on January 6, 2005. Comments are due January 28, 2005 and a Pre-
DRC has been scheduled for February 1,2005. Staff is currently reviewing this project. (PAOS-
0004 - LONG)
. County Center Drive Cingular Wireless - A Minor Conditional Use Permit to construct a roof top
wireless antenna facility located at 40940 Country Center Drive. This project was submitted
December 6, 2004. A Pre-DRC was held on January 4, 2005. Staff has sent a letter outlining
concerns and requesting information. (PA04-0600 - LONG)
. Greg's Berries - A Temporary Use Permit for a berry stand to be located atthe southwest corner
of Overland and Margarita Road from March 1, 2005 thru June 30, 2005. This application was
submitted on January 3,2005. Staff is currently reviewing this project. (PA05-0001 - LONG)
. Roick Drive Business Condo - A Tentative Parcel Map to subdivide a building into 20 units. The
project was submitted on November 24,2005. The project is located on the northeast corner of
Via Industria & Roick Drive. Tentative Director's Hearing date set for February 10, 2005.
(PA04-0588 - DAMKO)
. Crawford Suites Hotel- A Pre-Application for a Development Plan to construct a 96 unit, 4 story
hotel at the southeast corner of Jefferson Avenue and Winchester Road, was submitted on
December 27,2004. Comments are due on January 17, 2005. (PR04-0020 - PAPP)
Recentlv Approved Proiects
. Creekside Plaza Circle K/Unocal- An Administrative Development Plan to construct, establish
and operate a service station, self service car wash and retail store within the Creekside Plaza
Shopping Center. The subject property is located at the southeast corner of State Hwy 79 S.
and Pechanga Parkway. The application was submitted on March 31,2004. The DRC meeting
was held on June 3, 2004. The applicant"requested another meeting to further discuss plan
revisions. The meeting was held on June 16,2004, The DRC letter was sent on June 17, 2004.
Applicant resubmitted on August 6, 2004. Sent 3rd iteration of comments out on September 1,
2004. Applicant resubmitted on October 7, 2004. Staff sent 4th iteration of comments out on
November 9, 2004. The project was administratively approved on January 6, 2005. (PA04-
0232 - DAMKO)
. Kearny Commerce Center - A Development Plan to construct an 86,175 square foot light
industrial building on 5.55 acres located on the north side of Remington Avenue. Project was
submitted on May 25, 2004. A DRC meeting was held on June 22, 2004. The DRC letter was
sent June 23, 2004, The applicant resubmitted in July without fully addressing staff comments.
The second iteration letter was sent out on August 6,2004. Pianning Commission approved the
item at the December 15, 2005 hearing. (PA04-0361 - DAMKO)
R:\MONTHL Y.RPT\2004\12-2004 Report.doc
2
. Weste Pointe Business Center - A Development Plan to construct 14 separate office buildings
totaling 50,000 square feet set in a campus setting. The project was submitted on August 24,
2004. The proposed buildings are located on the corner of Roick Drive and Via Industria. A
DRC meeting was held on September 29, 2004. Applicant resubmitted on November 4,2004.
Project was approved atthe December 15, 2004 Planning Commission hearing. (PA04-0512-
DAMKO)
. Saratoga Ridge - A Product Review for 10 detached single family residences which offer 2 floor
plans, and 3 architectural styles. The project is located off Rancho Vista Road and Greentree.
It was submitted on July 28,2004. Sent comment letter to applicant on August 30,2004. The
applicant resubmitted on October 7,2004. The project was approved at the December 1,2004.
Director's Hearing, (PA04-0488 - DAMKO)
. Rancho Medical Group Sports Facility - A Conditional Use Permit for a recreation facility (for
physical therapy and public use) in an existing 76,886 square foot building in the LI Zone located
at 28780 Single Oak Drive. Proposal includes volleyball courts, basketball courts, martial arts
studio and exercise equipment. The project was submitted on August 5, 2004. A DRC meeting
was held on September 9, 2004. A DRC letter was sent on September 10, 2004. The project
was resubmitted on September 14, 2004 and a second DRC letter was sent to the applicant on
October 1,2004. The project was resubmitted on October 27,2004. This item was approved at
the Director's Hearing on December 9, 2004. (PA04-0493 - KITZEROW)
. Concordia University - A CUP to allow an education facility within an existing building in the LI
Zone, located at 28780 Single Oak Drive. This application was received on October 29, 2004.
Staff is currently reviewing plans and a Pre-DRC was held on November 23,2004. A DRC letter
was mailed on November 24, 2004, This item was approved at the January 6, 2005, Director's
Hearing. (PA04-0565 - KITZEROW)
. Dalton Historic Building - A sign program for an approved 17, 334 square foot three-story
office/retail building located at the northwest corner of Mercedes Street and Fifth Street. The
application was submitted on November 4, 2004. Staff sent a comment letter to the applicant
requesting revisions to the sign program on November 19, 2004. A revised sign program was
submitted on January 10, 2005. Staff administratively approved the sign program on January
10,2005. (PA03-0711 - FISK)
. Roripaugh Town Center - A Specific Plan Amendment, General Plan Amendment, Tentative
Parcel Map, Conditional Use Permit and a Development Plan to design and construct
approximately 171 ,200 square feet of commercial development, which include four major tenant
buildings, six smaller freestanding buildings and inline shops on 20.2 acres. The project is
located on the northeast corner of Nicholas Road and Winchester Road. Matthew Fagan
Consulting Services submitted the application on July 24, 2003. A DRC meeting was held
September 4, 2003. The project was resubmitted on November 12, 2003. Staff has reviewed
the revised plans and at this time, the applicant has not complied with most of staff's initial
comments, including: site layout, elevations, and pedestrian circulation. A Planning
Commission subcommittee and Staff met with the applicant on March 29, 2004 to discuss the
project. Staff sent a letter to the applicant on April 6, 2004, summarizing the issue's raised at
the March 29, 2004 meeting. The applicant resubmitted plans on June 16, 2004. A DRC was
held on July 22,2004. On October 20,2004 the Planning Commission made a recommendation
that the City Council approve the project. City Council approved this item on November 23,
2004. (PA02-0364 -LONG)
R:\MONTHL Y.RP1\2004\12-2004 Report.doc
3
. Penny Dome Office Building - a Development Plan to construct a 5,296 square foot office
building on 0.18 acres located at 41888 4th street. This application was submitted on August 11 ,
2004. A DRC meeting was held on September 9, 2004 and a DRC letter was sent to the
applicant on September 13, 2004. The project went before the Old Town Local Review Board
on September 13, 2004. Revised plans were submitted on October 7,2004, A second DRC
letter was sent to the applicant on November 3, 2004. Revised plans were received on
November 29, 2004. The project was approved at the January 13, 2005 Director's Hearing.
(PA04-0498 - FISK)
. Roripaugh Ranch Specific Plan Amendment - A Specific Plan Amendment (SPA), Tentative
Tract Map and Zone Change PA04-0369, 0370, 0371. A request to change OS to LM and a
tentative tract map to add 6 residential lots. SPA addresses fuel modification issues, general
clean-up items such as fencing and inconsistencies. Staff sent a letter outlining concerns on
June 28,2004. The SPA was resubmitted on September 1, 2004. Staff sent out a correction
letter on October 11, 2004. The project was resubmitted on October 29, 2004. On December
15, 2005 the Planning Commission recommended the City Council approve the project. This
project is scheduled for City Council on January 11,2005. (PA04-0369, 0370, 0371 - LONG)
. Margarita Village Specific Plan Amendment - A minor amendment was resubmitted to facilitate
HOA ownership of the pool, tennis courts and tot lot. This item was approved by the City
Council on January 11, 2005. (PA04-0486 - WEST)
Proiects Under Review
Commercial
. Butterfield Square - A Development Plan to redevelop Butterfield Square in Old Town, resulting
in four two-story buildings totaling 22,048 square feet on 0.56 acres located on the southeast
corner of Old Town Front Street and Third Street. The Applicant submitted plans on March 31,
2004. A DRC meeting was held on June 10, 2004. A DRC letter was sent to the applicant on
July 13, 2004. Revised plans were submitted on September 29, 2004. The project was
presented to the Old Town Local Review Board on November 8, 2004. Staff has requested
conditions of approval from other departments, however the Fire and Public Works Departments
have comments that need to be addressed before conditions will be issued. The project is
anticipated to be scheduled for the February 16, 2005 Planning Commission hearing. (PA04-
0231 - FISK)
. Star World Center - A Development Plan to construct a 13,709 square foot commercial building
on 1.4 acres located on the west side of Old Town Front Street, approximateiy 800 feet south of
Santiago Road. The application was submitted on November 22, 2004. A DRC meeting was
held with the applicant on January 6, 2005. A DRC letter was sent to the applicant on January
6,2005 and staff is currently awaiting the submittal of revised plans. (PA04-0584 - FISK)
. Boys & Girls Club - A Development Plan to construct a 5,500 square foot commercial building
on a portion of the 9.12 acre Kent Hintergardt Memorial Park located at 31465 Via Cordoba,
The application was submitted on December 20, 2004. A Pre-DRC was held on January 11,
2005 and a DRC meeting is tentatively scheduled for January 20, 2005. Staff is currently
reviewing the application. (PA04-0605 -FISK)
. America's Tire Co. - An Administrative Development Plan for the construction of a tire sales and
installation store located on pad 9 in the Creekside Plaza on Highway 79 South and Pechan9a
Parkway. The project was submitted on November 30, 2004, and a DRC meeting was held on
R:\MONTHL Y.RPl'2004\12-2004 Report.doc
4
January 6, 2005. A DRC letter was sent on January 10, 2005. Staff is currently waiting for the
applicant response. (PA04-0591 - DAMKO)
. Temecula Town Center Modifications - A Major Modification to construct various fa~ade
renovations and parking lot modifications within the Temecula Town Center, located on the
northeast corner of Rancho California Road and Ynez Road. The application was submitted on
September 23, 2004. A DRC meeting was held on December 3, 2005. Staff is reviewing
revised signage materials. Department comments are due January 11, 2005. (PA04-0530-
HARRIS)
. Penfold Plaza - A Major Modification to a Development Plan to add a 1,900 sq. ft. dining area
and a 1,148 sq. ft. patio at the third story of an approved 18,000 sq. ft. building on 0.44 acres
located at 42072 Fifth Street. The application was submitted on December 1,2004. The project
was recommended for approval by the Old Town Local Review Board on January 10, 2005 and
is anticipated to be scheduled for the February 16, Planning Commission. (PA04-0592 - FISK)
. St. Thomas Episcopal Church - A Development Plan /Conditlonal Use Permit for a 16,983
square foot sanctuary and a 12,768 square foot parish hall with day care on 3.74 acres, located
at 29132 Avendia de Missiones. This application was submitted on June 4, 2004. A DRC
meeting was held on August 12, 2004. The applicant has been discussing revised Concept
plans with staff since August 12, 2004. Revised plans were submitted on December 8,2004.
The project is anticipated to be scheduled for the February 16, Planning Commission hearing.
(PA04-0394 - FISK)
. In-N-Out Burger - An Administrative Development Plan for a 3,220 square foot fast food
restaurant located on the south side of Highway 79 South. The project was submitted on
December 22, 2004. Pre-DRC scheduled for January 18, 2005. (PA04-0624 - DAMKO)
. Butterfield Ranch - A Development Plan to construct five commercial buildings totaling 42,385
square feet and creating two pads for future commercial buildings totaling 13,300 square feet on
6.7 acres located at the southwest corner of Highway 79 South and Butterfield Stage Road. The
application was submitted on December 20, 2004. The Pre-DRC is scheduled for January 18,
2005 and DRC is anticipated to be scheduled for January 27,2005. Staff is currently reviewing
the application. (PA04-0621 - FISK)
. Moreno Road Office Building - A Development Plan to construct a two - story 7,000 square foot
office building on .76 acres, located at 41919 Moreno Road. The application was submitted on
July 12, 2004. Staff provided a DRC comment letter to the applicant on August 23, 2004 and
continues to await plan revisions. The applicant is working with an adjacent property owner to
secure an offsite parking agreement. Resubmittal is expected by the end of January, (PA04-
0470 - HARRIS)
. Pauba Road Offices - A Development Plan to construct 2 two story office buildings totaling
18,237 square feet located at Pauba Road and Margarita Road. The applicant submitted on
July 19, 2004. The office buildings will be used for retail and office space. A DRC meeting was
held on October 7, 2004. A DRC letter was sent October 12, 2004. Applicant resubmitted on
December 17, 2004. Staff is currently reviewing project. (PA04-0476 - DAMKO)
. Temecula Corporate Center - A Pre-Application for a mixed-use business park was submitted
on October 5, 2004, consisting of 17 office, '1Iextech", and industrial buildings on two parcels
(6.19 and 6.23 acres) on the east and west sides of Via Industria. A DRC meeting was held
November 4, 2004. Staff is waiting for the formal submittal of a Development Plan application.
(PR04-0017 - PETERS)
R:\MONTHL Y.RP1\2004\12-2004 Report.doc
5
. Vantage Oncology - A Minor Modification to an existing Development Plan was submitted on
September 27,2004 to add a 1,250 square foot addition to the Redhawk Medical Center at the
southeast corner of George Cushman Court and Highway 79 South. A DRC meeting was held
October 28, 2004. The applicant resubmitted plans and all comments were addressed. Staff is
currently gathering conditions of approval from all departments. (PA04-0535 - PETERS)
. Calle Cortez - A Development Plan application was submitted on October 1 , 2004 to construct
two concrete tilt-up service commercial buildings. Building 1 is 16,954 square feet and building
2 is 15,432 square feet. The project is located on the north side of Calle Cortez, just west of
Jefferson. DRC was held on November 18, 2004. Applicant is currently redesigning site plan
and elevation. Staff is waiting for resubmittal. (PA04-0544 - DAMKO)
. EI Torito - A Development Plan to construct and operate a 7,380 square foot restaurant on 0.42
acres located at 40517 Margarita Road (Power Center II). The application was submitted on
October 25, 2004. A DRC meeting was held on December 2,2004 and a DRC letter was sent to
the applicant on December 2,2004. A meeting was scheduled with the applicant and Director of
Planning to discuss the proposed architecture on January 11, 2005 and staff is currently
awaiting the submittal of revised plans. (PA04-0561 - FISK)
. Margarita Crossing - A Development Plan to construct a 37,173 square foot mixed use retail
restaurant center on 5.56 acres located at the northwest corner of Margarita Road and Nicole
Lane. The application was submitted on October 28, 2004. A DRC meeting was held on
December 9, 2004. Staff has sent a DRC letter to the applicant and will be awaiting third party
review of the plans. (PA04-0563 - FISK)
. Ruby's Restaurant - A Major Modification to include exterior material and color changes to
convert an existing Coco's Restaurant to a Ruby's Diner at 26495 Ynez Road. The application
was presented at the December 15, 2004 Planning Commission meeting, and continued to the
January 19, 2005 Planning Commission meeting for redesign. (PA04-0550 - PETERS)
. Orchard Christian Fellowship - A Minor Modification to a 7,832 square foot assembly building to
change windows and doors on two sides of the building and add new steps and landscape
planter. The application was submitted on October 18, 2004. A DRC meeting was held
November 18, 2004. Staff is currently waiting for resubmittal. (APN 921-310-004) (PA04-0552
- PETERS)
. T emecula Education Complex - A Development Plan and PDO for the construction of a 144,000
sq. ft. education complex, a 10,000 sq. ft. Research and Development and conference center,
16,000 sq. ft. day care facility, 48,000 sq. ft. of retail space, a two story parking structure and
288 apartment units on 40 acres located at the northwest corner of Diaz Road and Dendy
Parkway. The application was submitted on November 17, 2004. A DRC letter was sent to the
applicant on December 27,2004 and staff is currently awaiting the submittal of revised plans.
(PA04-0582 - FISK)
. Temecula Creek Plaza - A Development Plan to construct 69,120 square feet of
commercial/office/retail space in 8 buildings on 6.88 acres located at the southeast corner of
Highway 79 South and Jedediah Smith Road. The application was submitted on September 29,
2004. A DRC meeting was held on November 4, 2004. The applicant resubmitted on January
6, 2005. Staff is currently reviewing the resubmittal. (PA04-0537 - PAPP)
. La Quinta Inn & Suites - A Pre-Application was submitted on November 17, 2004 for a 98 unit
facility used for lodging located on Highway 79 South, east of La Paz Road. Staff is currently
working with the applicant on a redesign for the building. (PR04-0019 - DAMKO)
R:\MONTHL Y.RPl\2004\12-2004 Report.doc
6
Subdivisions
. Seraphina Tract Map 32346 - A request to subdivide 28.6 acres into 67 lots with a minimum lot
size of 7,200 square feet located on the north side of Nicolas Road. The project was submitted
on March 16, 2004. The DRC letter was sent on April 20, 2004. The applicant submitted a draft
Development Plan via email for staff's review on June 2, 2004. Staff reviewed draft
Development Plan and sent comments via email on June 15, 2004. Staff met with applicant
regarding additional issues in August, 2004. The applicant resubmitted on September 20,2004.
Staff sent fifth iteration letter on January 5,2005. Waiting for applicant response. (PA04-0178
- DAMKO)
. PM 28049 EOT - A fourth Extension of Time for Parcel Map 28049 (A proposed multi-family
residential development. The subject property is located at the northwest corner of Pujol Street
and Calle Cerrillo. The application was submitted on September 30, 2004. Staff continues to
await an environmental study to address MSHCP requirements as of January 11,2005. (PA04-
0539 - HARRIS)
. Wolf Creek PA 16 - A Tentative Subdivision Map to subdivide 4.22 acres into 6 custom hillside
lots averaging 30,000 square feet. The application was submitted on May 19, 2004 and a DRC
meeting was held on July 1, 2004. A DRC letter was mailed to the applicant on July 6, 2004.
The project was resubmitted on November 2, 2004. This project is scheduled for Planning
Commission on January 19, 2005. (PA04-0358mM 32319 - KITZEROW)
. TPM 30169 - A Tentative Parcel Map to subdivide 4.57 gross acres into 4 single-family
residential lots averaging 1.08 net acres, located on the east side of Ynez Road opposite Quiet
Meadow Road and approximately 470 linear feet north of the centerline of Santiago Road. (APN
945-060-006. The original application, which proposed a 7-lot subdivision was denied by the
City Council October 2004. As directed by the City Council, the applicant resubmitted a 4-lot
parcel map on December 10, 2004. This application is tentatively scheduled for January 27,
2005 Director's Hearing. (PA02-0371 - PETERS)
Industrial
. Temecula Industrial Park - A Development Plan to construct thirteen single-story office buildings
totaling 56,900 square feet on 4.83 acres located on the west side of Business Park Drive,
between Rancho Way and Rancho California Road, approximately 1,000 feet north of Rancho
California Road. Scott Barone (Lot 11 BPD LLC) submitted the application on December 23,
2003. A DRC Meeting with the applicant was held on January 29, 2004. A DRC letter was sent
to the applicant on February 2,2004. The applicant submitted revised site plans on March 29,
2004, and again on April 28, 2004. A DRC was held July 15, 2004. A second DRC meeting
was held September 30,2004. Revised plans were submitted November 12, 2004. Staff is
waiting for a response from the Riverside County Geologist regarding a geotechnical study
submittal by the applicant, prior to scheduling for Planning Commission hearing. (PA03-0728-
PETERS)
. Alvarez Del Rio Building - A Development Plan to construct, establish and operate a 17, 378
square foot office/warehouse building on 1.43 acres. The subject property is located on the east
side of Del Rio Road, south of Calle Cortez. A DRC meeting was held on November 18, 2004.
Staff continues to await revised plans as of January 11,2005. (PA04-0543 - HARRIS)
R:\MONTHL Y.RPT\2004\12-2004 Report.doc
7
. CBC Business Center - A Development Plan to construct two multi-tenant industrial buildings
(Building A - 75,697 SF / Building B -56,193 SF) on 8.59 acres located on the north side of
Remington Avenue, approximately 1,000 feet east of Winchester Road. The applicant
submitted plans on March 1, 2004, A DRC meeting took place on May 20, 2004. A letter was
mailed to the applicant on May 20,2004. The application was resubmitted on June 28, 2004 and
a letter requesting revisions was mailed to applicant on July 27, 2004. The application was
resubmitted on August 23, 2004. Comments from other departments were due September 7,
2004. Clearance from the county geologist was received in late November. This item is
tentatively scheduled for Planning Commission on January 19, 2005. (PA04-0134-
KITZEROW)
. Park Place Office - A Development Plan to construct a 20,416 square foot office building
located at the southwest corner of Diaz Road and Winchester Road. The applicant submitted
plans on July 14, 2004. A Pre-DRC meeting was held on August 10, 2004. A DRC letter was
mailed to the applicant on August 12, 2004. Revised plans were submitted on September 21,
2004. On December 15, 2004, the Planning Commission recommended City Council approve
the project. Staff is awaiting City Council date. (PA04-0134 - KITZEROW)
Mixed Use
Residential
. Naron Pacific Tentative Tract Map 30434 - A proposal for a zone change from L-1 to L-2 on
31.93 acres and Tentative Tract Map to create 30 residential lots and 4 open space lots in the
Chaparral area. The application was originally submitted on April 18, 2002. The CAC has made
a recommendation on policy for the Chaparral Area allowing h-acre lots if it does not increase
the "net" density. A PDO was submitted on March 25, 2004. Staff met with applicant in April to
discuss grading issues and begin preparation of an Initial Study. As of January 10, 2005 the
applicant has not yet submitted a revised constraint map. Environmental review cannot be
completed without the revised constraint map. (PA02-0204 - PAPP)
. Tierra Vista Condominiums - An Administrative Development Plan to construct 23 residential
condominiums on 1.5 acres. The subject property is located on the northwest corner of Tierra
Vista Road and Ynez Road. The application was submitted on September 30,2003. A DRC
meeting was held on November 6, 2003. Revised plans were submitted on July 7, 2004, A
second DRC letter was provided on September 10, 2004. Staff continues to await revised plans
as of January 11,2005. (PA03-0552 - HARRIS)
. Del Val Second Dwelling Unit - An application for a second dwelling was received January 23,
2004 for a 768 square foot mobile unit at 31050 Nicolas Road at Leifer Road. A pre-DRC
Meeting was held on March 9, 2004. A DRC meeting was held August 5, 2004. Waiting for
applicant response. (PA04-0039 - PETERS)
. Estero Street - A request for a Zone Change (from L-1 to L-2) and a Tentative Parcel Map to
subdivide a 1.39 acre parcel into two parcels for single family homes. The project is located at
the end of Estero Street. The applications were filed on April 19, 2004, A DRC meeting was
held on July 8, 2004, Staff has had several phone conversations with the applicant and is
awaiting submittal of revised plans. (PA04 -0283 and PA04-0275 - PETERS)
. Temecula Ridge Apartments - A Development Plan for the addition of 20 units by adding a 3'd
story to five buildings in a previously approved 220 unit apartment project. The site is located on
the south side of Rancho California Road, southeast of the intersection of Rancho California
R:\MONTHL Y.RP1\2004\12-2004 Report.doc
8
Road and Moraga Road. The application was submitted on April 13, 2004. A DRC meeting was
held on June 10. 2004, and a letter was mailed to the applicant on June 14, 2004. Plans were
resubmitted on October 12, 2004. This project was presented at November 17, Planning
Commission meeting with a denial recommendation from staff. The Planning Commission
approved the item on December 15, 2004. The project was appealed. Subsequent to the
appeal being filed the applicant requested rescinding of his approval. (PA04-0260 - Kitzeraw)
. Temecula Lane - A Conditional Use Permit, Development Plan and Vesting Tentative Tract Map
to construct 59 4-plex buildings totaling 236 units, 32 3-plex buildings totaling 96 units and 96
single-family detached units on a 47.5 acre site located at the northeast corner of Lorna Linda
Road and Temecula Lane. The project was submitted on August 8,2004. A DRC meeting was
held with the applicant on October 21, 2004. Staff continues to await plan revisions as of
January 11,2005. (PA04-0496 - HARRIS)
Miscellaneous
. Sprint 100 Margarita - A Minor Conditional Use Permit for the co-location of six (6) cellular
telecommunication antennas on a mono-pine, which includes the replacement of the existing 57
foot high mono-pine with a 68'4 ft mono-pine. Located at 41520 Margarita Road. The
application was submitted on September 23, 2004. A DRC letter was sent to the applicant on
October 19, 2004 and staff is currently awaiting revised plans. (PA04-0529 - FISK)
. Rancho Baptist Church Monopine - A Conditional Use Permit application to construct an 80'
foot monopine antenna facility with shelter on the northwest corner of the Rancho Baptist
Church property, located at 29775 Santiago Road, APN 922-130-017. The application was
submitted on November 9, 2004. Staff has completed a preliminary review, however per the
direction of City Council all antenna applications will be forwarded to a consultant for review.
The City Council is scheduled to consider a contract for a Telecommunication Consultant at the
January 25, 2005. (PA04-0578 - PETERS)
. Faith Bible Church - A Minor Conditional Use Permit to establish a church facility at 42257
Avenida Alvarado. Project was submitted on April 13, 2004. A DRC meeting was held on May
20, 2004. Staff is currently waiting for revised plans. This project was withdrawn January 7,
2005. (PA04-0266 - LONG)
. Cingular Mono-Pine Wireless Antenna - A Conditional Use Permit to construct a 50' high
monopine on Greentree Road, approximately 500' east of Via Sierra. Project was submitted on
April 19, 2004. Staff sent a DRC letter on June 8, 2004. The applicant resubmitted plans on
September 23, 2004. Staff is in the process of contracting with a third party for review of the
project. (PA04-0225 - FISK)
. AT&T and Verizon Wireless - A Conditional Use Permit/Development Plan to construct, operate
and establish an unmanned wireless communication facility consisting of up to eight :1:48' high
"Italian Cypress" trees stealth antennas and an 8'x12' equipment area, located at the Rancho
California Water District Water Reservoir Complex, east of Meadows Parkway. Staff has
received phone calls from the surrounding residents expressing concerns about this proposal.
The project was scheduled for the October 15, 2003 Planning Commission Hearing with a denial
recommendation, however, the meeting was canceled and the project will be renoticed for a
future Planning Commission Hearing. Staff met with the applicant on March 12, 2004, to
discuss design alternatives. As of January 10,2005, the applicant has not resubmitted. (PA02-
0335 - PAPP)
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. Meadowview Golf Course - Conditional Use Permit and Development Plan to design and
construct a public golf course and driving range within the Meadowview Community. The
Focused EIR requires modification. Staff provided an EIR comment letter to applicant the week
of June 7, 2004. Staff is currently waiting for the revised EIR. (PA01-0375 - PETERS)
. Verizon Wireless Telecommunication - A Conditional Use Permit for a 60-foot high mono-pine
within the Rancho California Water District Headquarters facility. Staff has informed the
applicant that the proposed mono-pole is not an acceptable design for the area. The applicant
indicated alternative sites would not be feasible; however, on November 10, 2003, they offered
to look at alternative sites and designs. The applicant resubmitted on May 10, 2004. Staff met
with the applicant on August 19, 2004 to discuss design alternatives. The applicant is
continuing to cooperate with staff to develop an agreeable design solution. On September 16,
2004 the applicant submitted design concepts that were not supported by staff. There has been
no formal resubmittal since May 10, 2004. (PA02-0637 - PAPP)
. Cyberzone - A Minor Conditional Use Permit for the establishment and operation of an Internet
business to rent computer times for Internet and Microsoft applications within an existing suite of
the Promenade Mall. Staff has received conditions of approval from other departments and
scheduled the project for the April 7, 2004 Planning Commission Hearing The applicant lost
their lease prior to the hearing, so the application has been continued off calendar in anticipation
of another lease space becoming available within the mall. (PRJOO-906 - FISK)
. Temecula Regional Hospital - A General Plan Amendment, Conditional Use Permit and
Development Plan to construct a fitness center, cancer center, two medical/office buildings (4
stories each) and a six story hospital structure all totaling approximately 535,000 square feet,
located north of Highway 79 S, south of De Portola and west of Margarita Road. Project was
submitted June 30, 2004. A DRC was held on August 18, 2004. Staff and the City Council
subcommittee have met with the applicant twice. The applicant submitted revised plans and a
Tentative Parcel Map (PA04-0571) on November 4,2004. Staff is currently reviewing the plans.
Staff is currently drafting the Environmental Study and CEQA documents. (PA04-0462, 0463-
LONG)
. Verizon Wireless Telecommunication - A one year extension of time for a previously approved
Minor conditional Use Permit (PA01-0019) to co-locate 3 antenna array panels on an existing
monopine structure located at the RCWD tank in Chardonnay Hills, 31008 Rancho California
Road. A Director Hearing was held on September 9,2004 where it was re-directed to Planning
Commission due to environmental concerns expressed by neighboring property owners. An
Initial Study is being prepared to consider aesthetic impacts. The applicant has been notified
that a Negative Declaration will be prepared. This item will be sent to a telecommunications
consultant for third party independent review in January 2005 prior to scheduling for Planning
Commission. (PA04-0264 - PAPP)
. Nextel at Bennett - A Development Plan and Conditional Use Permit to construct and operate a
cellular telecommunications facility consisting of six antennas (total) on two light poles and 11.5"
x 20" equipment building on 12 acres located at 32240 Highway 79 South. The application was
submitted on November 1, 2004. Staff is in the process of contracting with a third party for
review of the project and will hold a DRC meeting with the applicant upon completion of the third
party review. (PA04-0566 - FISK)
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10
Small Business Assistance
. La Tacqueria - Staff is working with the owners of this Old Town business on a revised plan for
an exterior fayade improvement that includes new awnings, paint and signs. A proposal from
the contractor is to be submitted to the Planning Department in January.
. Rachel's Place - Staff is working with this new business in order to help them obtain funding for
new signs under the Fayade Improvement Program. An application for this project is expected
in January.
. Temecula Psychic - Staff is working with this established Old Town business ownerto help him
obtain approval for his proposed signs and ensure compliance with the sign program for the
Temecula Stage Stop. An application will be submitted by the sign contractor in January.
. Old Town Coffee House - Signs for this new restaurant located in the building that was
previously occupied by Rhythm and Brews will be reviewed by the Old Town Local Review
Board in January. Planning staff aided the owner with his Development Plan and Fayade
Improvement Program applications,
. The Stamper Building - Staff is working with the owner of this Old Town business to develop a
sign program for this existing retail building on Old Town Front Street. An application for this
project is to be submitted in January.
Special Event Permits
. 2005 Good Old Days Car Show - Staff Is helping applicant with their temporary use and special
event permits. This event will take place on February 26, and 27, 2005 in Old Town Temecula.
A preliminary site map has been developed and organizational meetings have been scheduled
for January and February with the applicant and involved City departments.
. Erie Stanley Gardner Mystery Weekend - This event took place November 6 and 7 in Old Town
Temecula. Staff aided the Redevelopment Department in expediting the approval of a
temporary use permit for this activity,
. Southwest Home & Garden Show - A Temporary Use Permit for a home and garden show
located in the parking lot of the Promenade Mall on May 17-24, 2005. (PA04-0606 - Damko)
Special Proiects & Lonq Ranqe Planninq Activities
The Division also commits work efforts toward larger scale and longer time frame projects for both
private and public purposes. These activities can range from a relatively simple ordinance or
environmental review to a new specific plan or a general plan amendment. Some of the major
special projects and long range planning activities are as follows:
. Comprehensive General Plan Update - The public review and comment period for the Draft EIR
began on December 17, 2004 and will continue through January 31,2005. The first Planning
Commission hearing on the Updated General Plan is scheduled for February 2,2002. The initial
consistency rezoning ordinance are being prepared and have been tentatively scheduled forthe
February 16, 2005 meeting. (HOGAN)
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11
. Public Transportation Master Plan - Staff has researched how these issues have been
addressed by other jurisdictions. Most of the items appear to be very long term, expect for the
City's current efforts focusing on park-n-ride facilities. (HOGAN)
. Santa Margarita River Watershed Planning Project - Staff members from the Planning and
Public Works Departments are participating in the process. A draft of the Watershed
Management Plan (WMP) has been reviewed by staff and comments were provided in early
December. A briefing memo on the WMP is being prepared for the City Council's information.
(HOGAN)
. Automobile Dealership Signage and Special Events - Staff is preparing a recommendation for
weekend events and monument signs based on the information received from Automobile
Dealership Association. Staff anticipates taking this issue to the Planning Commission in
February 2005. (WEST)
. NPDES - Planning and Public works Department staff are working together to develop methods
for incorporating best management practices including design guidelines to address
management of urban runoff to meet the MS4 permit requirements. Staff will also address MS4
Permit requirements by revising the CEQA Initial Study checklist. (WEST)
. Staff has prepared a final draft ordinance to codify use restrictions and supplemental standards
for "Cyber Cafes." The final draft was routed to the City Attorney on September 15, 2004. This
Item has not yet been scheduled for public hearing. (PAPP)
. Roripaugh Estates Specific Plan Amendment - Staff is proposing to amend the Roripaugh
Estates Specific Plan to resolve commercial zoning issues and existing land uses adjacent to
Planning Area 8. A draft of the updated Specific Plan is being prepared. (PA97-0443 - WEST)
. Paloma Del Sol Specific Plan, Amendment 8.1 and Supplemental EIR - Staff is waiting for the
applicant to submit a revised project schedule and the draft of the Specific Plan and
Supplemental EIR. (PA03-0402,0403 - WEST)
. Telecommunications Facilities - Staff interviewed two telecommunication consulting firms on
December 15, 2004 and anticipates bring forward a contract for City Council approval in January
or February 2005. The selected consultant will assist staff with the technical review of all
telecommunication facility applications. (WEST)
. Supplemental Alcoholic Beverage Sale Standards - A draft of the Ordinance has been
prepared. Briefings will be set up to ensure that the Ordinance is addressing all the issues that
the Council has previously identified. The tentative schedule has a proposed ordinance
amendment going to the Planning Commission in February 2005. (HOGAN)
. Hillside Development Policy - The policies are being examined for integration into the draft-
grading ordinance. Staff is working with GIS to analyze topography, soil types, environmental
(habitat), and other constraints. This item is on hold pending additional staff resources.
. Procedures to Implement CEQA - Staff initiated project to develop local guidelines and
procedure manual for processing CEQA documents, including the adoption of local exemptions.
The process will also conform to the new CEQA Guidelines, and will create new templates for
standard CEQA forms, This item is on hold pending additional staff resources.
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12
. Surface Mining Ordinance - Staff and City Attorney had been making final changes based upon
feedback from the State prior to submitting this item to the Council for their consideration. This
item is on hold pending additional staff resources.
. Traditional Neighborhood Development Ordinance - Final changes are being made prior to
scheduling this item for a Planning Commission workshop. This item is on hold pending
additional staff resources.
. South Side Street Improvement Project - The former South Side Specific Plan is being modified
to design guidelines and a street improvement program for Old Town Front Street between First
Street and Highway 79 South. This item is on hold pending additional staff resources.
. Update of the Citywide Design Guidelines - Staff has completed its review of the Guidelines and
has provided a comprehensive set of comments to the consultant assisting in this effort.
Additional comments from the Redevelopment Director were forwarded to the consultant on
January 5, 2005. The consultant will require two to three weeks to respond to staff comments
and prepare a Final Draft. A presentation to Planning Commission is tentatively scheduled for
mid-February 2005. (PAPP)
. AQMD Air Quality Element Guidelines - Staff has reviewing the draft and provided additional
comments to AQMD.
. City - Project environmental reviews and permitting:
o Overland Drive Extension - Staff reviewed 2nd submittal of the draft initial study / Mitigated
Negative Declaration and has provided comments to Public Works. No resubmittal to date.
o Old Town Southern Gateway Landscaping Project - Request from Public Works for
Environmental Determination for this project. Previous Negative Declaration has been
modified because the project description has changed. The revised N.D. has been routed to
Redevelopment, TCSD, and Public Works for comments. Planning has not received
comments, Planning will coordinate with Public Works to schedule this item for City Council.
(EA93 - PAPP)
o Diaz Road General Plan Level Improvements - Staff has prepared an initial study to
determine the impacts of constructing ultimate improvements on Diaz Road. The initial
study will need to be revised because of recent improvements at the intersection of Diaz
Road and Rancho Way. Staff recommends that a Negative Declaration be prepared.
Planning will coordinate with Public Works to schedule this item for City Council. (EA107-
PAPP)
o 1-15/ SR79 S. Ultimate Interchange Project - Staff has provided comments to the Public
Works Department on the issues that need to be addressed in the NEPA/CEQA document
that is to be prepared for this project. (EA 111 - WEST)
o Mercedes Street Interim Parking Lots - Staff has reviewed the proposed project and
determined that a Categorical Exemption will meet the requirements of CEQA. (EA-115
HOGAN)
o Kent Hintegartd Park - TCSD requested staff to prepare an initial study to determine the
impacts of constructing a basketball court, a parking lot and a 5,520 square foot building for
Boys and Girls Club at Kent Hintergartd Park. Staff has reviewed the project and
determined that no significant impacts would occur as a result of this project. Staff is
proposing a Negative Declaration be prepared for this project. (EA116 - WEST)
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13
General Plan Amendments
. PA03-0178 TERC 52, LLC - A General Plan amendment application (and Zone Change PA03-
0177) to change the land use designation on 52.83 acres from Business Park to High Oensity
Residential at the northwest corner of the Rancho California Business Park, adjacent to the
Campus project. Staff is awaiting the submittal of additional information and has advised the
applicant that the proposal will not go to hearing until the Comprehensive General Plan Update
is complete. (PAPP)
. Margarita Village General Plan Amendment - (PA04-0391) and Specific Plan Amendment
(PA04-0390) to change the land use designation from VL (very-low - .2 to .4 du/acre) residential
to LM (low medium - 3 to 6 du/ac) for 18.3 acres along the west side of Butterfield Stage road,
north of Chemin Clinet. This is associated with a Tentative Tract Map (PA04-0392) for 36
residential lots ranging in size from 7,200 to 25,000 SF. These applications were submitted on
June 2, 2004. A ORC meeting was held on July 8, 2004. The project was resubmitted on
August 2,2004 and a ORC letter was sent to the applicant on August 26, 2004. Staff is currently
reviewing revised plans submitted on October 4, 2004 and again on January 6, 2005. An Initial
Study is also currently being prepared. The item is anticipated to be scheduled for Planning
Commission on March 3, 2005. (KITZEROW)
. PA04-0411, Nicolas 73 - A General Plan Amendment application (and Zone Change PA04-
0414, and TIM PA04-0415) to change the land use designation on 73 acres from very low
density Residential to L-1 at the southeast corner of Nicolas Road and Via Lobo. Pre-ORC was
held on July 8, 2004 and ORC was held on July 15, 2004. Based upon issues raised at ORC
and clarified in a follow-up letter the applicant was informed that staff does not support the GPA.
Issues related to the overall project density and number of lots proposed on the map will require
a resubmittal. The proposal will not go to Public Hearing prior to the adoption of the
Comprehensive General Plan update. (PAPP)
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14
Small Business Assistance
. La Tacqueria - Staff is working with the owners of this Old Town business on a revised plan for
an exterior fayade improvement that includes new awnings, paint and signs. A proposal from
the contractor is to be submitted to the Planning Department in January.
. Rachel's Place - Staff is working with this new business in order to help them obtain funding for
new signs under the Fayade Improvement Program. An application for this project is expected
in January.
. Temecula Psychic - Staff is working with this established Old Town business owner to help him
obtain approval for his proposed signs and ensure compliance with the sign program for the
Temecula Stage Stop. An application will be submitted by the sign contractor in January.
. Old Town Coffee House - Signs for this new restaurant located in the building that was
previously occupied by Rhythm and Brews will be reviewed by the Old Town Local Review
Board in January. Planning staff aided the owner with his development plan and Fayade
Improvement Program applications.
. The Stamper Building - Staff is working with the owner of this Old Town business to develop a
sign program for this existing retail building on Old Town Front Street. An application for this
project is to be submitted in January.
Special Event Permits
. 2005 Good Old Days Car Show - Staff is helping applicant with their temporary use and special
event permits. This event will take place on February 26, and 27, 2005 in Old Town Temecula.
A preliminary site map has been developed and organizational meetings have been scheduled
for January and February with the applicant and involved City departments.
. Erie Stanley Gardner Mystery Weekend - This event took place November 6 and 7 in Old Town
Temecula. Staff aided the Redevelopment Department in expediting the approval of a
temporary use permit for this activity.
. Southwest Home & Garden Show - A Temporary Use Permit for a home and garden show
located in the parking lot of the Promenade Mall on May 17-24, 2005. (PA04-0606 - Damko)
Special Projects & Lonq Ranqe Planninq Activities
The Division also commits work efforts toward larger scale and longer time frame projects for both
private and public purposes. These activities can range from a relatively simple ordinance or
environmental review to a new specific plan or a general plan amendment. Some of the major
special projects and long range planning activities are as follows:
. Comprehensive General Plan Update - The public review and comment period for the Draft EIR
began on December 17, 2004 and will continue through January 31,2005. The first Planning
Commission hearing on the Updated General Plan is scheduled for February 2,2002. The initial
consistency rezoning ordinance are being prepared and have been tentatively scheduled for the
February 16, 2005 meeting. (HOGAN)
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11
APPROVAL~
CITY ATTORNEY
DIRECTOR OF FINA~ ~
CITY MANAGER
CITY OF TEMECULA
AGENDA REPORT
FROM:
City Manager/City Council
Jim Domenoe, Chief of POIi~
TO:
DATE:
January 25, 2005
SUBJECT:
Monthly Departmental Report
The following report reflects special teams, traffic enforcement and miscellaneous activity occurring
during December 2004. The Police Department responded to 41 "priority one" calls for service
during the month of December, with an average response time of approximately 5.9 minutes. A total
of 4,406 calls for police service were generated in the City of Temecula during the month.
During December, the Temecula Police Department's Old Town Storefront served a"total of 235
customers. Fifty sets of fingerprints were taken, 24 people filed police reports and 12 people had
citations signed off. Crime Prevention Officer Lynn Fanene participated in a number of special
events, neighborhood watch and community-oriented programs during the month. He also
coordinated requests for patrol ride-alongs and conducted police station tours. Additionally, he
continued to provide residential and business security surveys/visits and past crime follow-up.
Officer Fanene also continued to process City Planning Department submissions of site
plans/conditions.
During December, the POP Teams continued their problem oriented policing approach of areas
within the community and made 13 felony and eight misdemeanor arrests for various crimes. The
function of the POP Teams is to address situations that typically require extended enforcement
action or certain expertise in order to solve an on-going problem within a neighborhood. The POP
Teams also wrote four citations during the month. Additionally, the POP Team was responsible for
conducting prostitution/unlicensed massage parlor "sting" operations at various massage parlors
within the city. These operations netted two arrests of adult females for prostitution. Members of
the POP Team also began establishing gang database information by identifying and interviewing
suspected street gang members in Temecula.
The traffic team reported that during the month of December there were 649 citations issued for
hazardous violations, 72 citations were issued for non-hazardous violations and 159 parking
citations were issued. During the month there were two injury traffic collisions, 61 non-injury
collisions were reported and 25 drivers were arrested for DUI. In other citation summary
information, the Neighborhood Enforcement Team (NET) program resulted in 133 citations being
issued. This program addresses traffic concerns in residential neighborhoods with a dedicated
Monthly Departmental Report - Police Department
'.," ,~ .',
motor officer. The SLAP (Stop Light Abuse Program) resulted in at least 282 citations being issued
during December.
During the month of December, the POP officers assigned to the Promenade Mall handled a total of
83 calls for service. The majority of these calls were for shoplifting investigations. During the
month, calls and on-sight activity resulted in the criminal arrest and filings on one felony and 25
misdemeanor cases. Officers Joyner and Rahn continued to provide training to security staff during
the month. The mall officers continued to work to prevent vehicle theft and vehicle burglaries. There
were no vehicle thefts or vehicle burglaries reported during the month of December at the mall. This
is a phenomenal statistic when one considers the heightened shopping activity that occurs during
the holiday season.
Our five school resource officers have remained active during December. The school resource
officers conducted many counseling sessions with students. A total of 50 investigationslreports
were conducted/written by the school resource officers during December. The school resource
officers made misdemeanor arrests for battery and possession of a dangerous weapon on campus.
The YAT program (Youth Accountability Team) continues to be a success in part through its Youth
Court program. The Y A T officer assisted at other schools when needed and conducted follow-ups
with parents of juveniles in the program. Officer Medeiros also worked with "at risk" juveniles
throughout the month and also conducted counseling sessions with their parents. She assisted the
Riverside County District Attorney's Office and Probation Department by providing training during
home visits with incorrigible/at risk juveniles during the month of December. Officer Medeiros is
currently carrying a caseload of about 30 at-risk juveniles. While it is difficult to quantify her
activities, the service Officer Medeiros provides in helping steer young people in the community
away from criminal activity is invaluable.
During the month of December, the Special Enforcement Team (SET Team), consisting of Officers
Jeff Fisher and James Kaffka, continued their narcotic enforcement efforts. Officers Fisher and
Kaffka made four felony and two misdemeanor arrests for various crimes, including narcotic
violations. Officers also recovered quantities of methamphetamine and marijuana during the month.
Volunteers from the community continue to be an integral part of the Temecula Police Department's
staff. Under the guidance of volunteer coordinator Officer Lori Callahan and assistant coordinator
Gayle Gerrish, the Police Department's volunteer staff contributed 437 hours of service in
December. Volunteer assignments include computer data input, logistics support, special event
assistance and telephone answering duties.
Community Action Patrol (CAP) Program volunteers have continued their activities, patrolling the city
for graffiti, conducting vacation residential checks and assisting patrol with special logistical needs
and special events. Other duties these volunteers attend to are business checks and abandoned
vehicles and traffic control. The goal of the program is high visibility, which prevents crime from
occurring. CAP Team members contributed 133 hours of service to the community during the
month of December.
The reserve officer program and mounted posse are additional valuable volunteer resources
available to the police department. The police department utilizes reserve officers to assist with
patrol, traffic enforcement, crime prevention and a variety of special functions. Reserve police
officers worked a total of 135 hours specifically on patrol in Temecula during December.
Monthly Departmental Report - Police Department
2
The Temecula Citizen Corps Program continued to make good progress during the month of
November. The executive body, or the TCC Council, continued to hold their bi-weekly meetings at
Station 84. There are many indications that TCC will continue to grow and prosper within the
community as the program is introduced to the PT A organization and new volunteers are signed up.
Temecula's Holiday Light Parade took place on Friday, December 3rd and was a huge hit by all
accounts. There had been great concern that the roads would be substandard because of ongoing
construction; however, personnel from City staff were able to have the roads ready for the crowds
that came. From a police department perspective, the parade was a success, with few traffic
problems and no arrests.
Monthly Departmental Report - Police Department
3
APPROVAL
CITY ATTORNEY ~
DIRECTOR OF FINANCE
CITY MANAGER C!J .
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
William G. Hughes, Director of Public Works/City Engineer
DATE:
January 25, 2005
SUBJECT:
Department of Public Works Monthly Activity Report
RECOMMENDATION: Attached for City Council's review and filing is the Department of
Public Works' Monthly Activity Reports for the month of December, 2004.
MOACTRPT
CAPITAL IMPROVEMENT PROJECTS
Monthly Activity Report
December 2004/ January 2005
Prepared By: Amer Attar
Submitted by: William G. Hughes
Date: January 25, 2004
PROJECTS UNDER CONSTRUCTION
1. John Warner Road Assessment District
Under this project an assessment district was fanned. This district includes the construction of street
and storm drain improvements in the John Warner Road area. Project is complete. Notice of
Completion is to be filed this month.
2. Rancho California Road Widening & Median Modifications East of Ynez Road
The project will include the closing of the two median openings on Rancho California Road in front
of the Town Center, while lengthening the left turn lanes at Ynez Road, Town Center Drive, and Via
Los Colinas to improve traffic circulation. In addition, a dedicated right turn lane will be added on the
eastbound direction on Rancho California Road at Ynez Road. Project is complete. Notice of
Completion is to be filed this month.
3. Old Town Community Theatre
This project will construct a 20,000 square foot community theater complex and refurbishes the
existing Mercantile Building. The acquisition of 4th Street right of way is complete. All
environmental permits have been obtained. Construction started on 3-3-04 and the allowable
working days (14 months + 16 days) extends to 5-05-05. Work is progressing on the erection of
roofing, framing and utility rough ins for the structures.
4. Pechanga Parkway Storm Drain Improvements - Phase II
This project will construct the storm drain triple box culvert and the channel improvements north of
Lorna Linda. As part of this stage the entire Pechanga Parkway, Phase II project will be
environmentally cleared in accordance with the California Environmental Quality Act (CEQA).
Muirfield Drive is temporarily closed to residents. Detour signs have been installed to direct the
residents around the construction zone. The contractor is working on completing the concrete box
by pouring the last remaining section
5. Pechanga Parkway Phase liB Storm Drain Improvements (Wolf Valley Creek Channel -
Stage 2)
The project includes construction of a grass-lined channel/box culverts from Lorna Linda Lorna
Linda Road will be repaved by the week of November 15. Pedestrians and school children have
a separate sidewalk through the construction zone. The sidewalk has chain link fencing on each
side to guide the pedestrians/school children through the construction zone. Completion date for
the project is late April.
R:\MonthlyActivityReport\CIP\2005\December-
January .doc
6. Diaz Road Realignment Phase I, Traffic Signals
Under this project, two traffic signals will be installed, one on Diaz Road at Rancho Way and the
other one on Rancho California Road at Business Park DriveNincent Moraga. Also, a northbound
lane will be added on Diaz Road from Rancho Way to Via Montezuma (Low Flow Crossing).
Contractor has completed all work on this project
7. Vail Ranch Park (Near Pauba Valley School) - Add Amenities
This project will add amenities, including play equipment, to the recently annexed Vail Ranch Park.
Work on this project is complete. A final walkthrough is scheduled for 01/19/05
8. Old Town Southern Gateway Landscaping
Under this project, 10,000 square feet remnant parcel west of Front Street, which was created by
the realignment of First Street, will be landscaped. A preconstruction meeting was conducted
January 5th. Construction is expected to begin by mid February.
9. Jefferson Avenue Pavement Rehabilitation - Phase II
This project will rehabilitate Jefferson Avenue from south of Overland Drive to Rancho California
Road. The design includes a complete reconstruction of the road within the project limits. In
addition, problematic driveways will be reconstructed. Pavement rehab work on Diaz Rd is part of
this project via Construction Change Order (CCO) NO.1 (per City Council meeting dated 6/22/04).
Construction started on 07/06/04. The TCP was approved on 9/30/2004; night work began Sunday,
10/10. Contractor re-started work as of 11/29 and was able to get the road "suitable" for a parade on
12/10. Outstanding items in Ph 1 include driveway & intersection work as well as the Hampton Inn
median stretch of the road. Per their schedule, contractor should complete construction by March
2005. Liquidated damages are approximately $60, 000 to date.
10. Pechanga Parkway Landscape Improvements
America West Landscape has competed the installation of the irrigation lines and is awaiting the
installation of the electric service by SCE before they place the plants so that they will have an
operational irrigation controller to make sure the new plants are watered properly. The rain storms
during December and January have also caused further construction delays.
11. Traffic Signal Installation - Citywide
Under this project, traffic signals will be installed on Meadows Parkway at La Serena and at Rancho
Vista. Staff met with representatives of Temecula Valley Unified School District on November 20,
2003, to obtain their input on the installation of the traffic signal at the intersection of Meadows
Parkway and La Serena. Bids were opened on July 13th. The lowest bidder was DBX, Inc. with a
bid amount of $329,040.00. DBX, Inc. has installed all the underground components for the traffic
signals and is awaiting the installation of the electric service by SCE before standing poles and
turning on the signals. It is anticipated that this will be accomplished by the end of January.
12. Veteran's Memorial
This project will construct a Veteran's Memorial next to the Duck Pond. Project is complete. Staff is
working on the final accounting of this project. The project will be presented to the City Council for
acceptance at the February 8, 2005 meeting
2 R:\MonthlyActivityReport\CIP\2005\December-
January .doc
13. Fire Station - Northeast Site (Roripaugh Ranch)
This project will construct a new fire station in the north part of the City. The timing of the station will
be impacted by the developer's ability to provide finished street grades, final site utilities, and finish
all site grading. The project was awarded on 10-26-04 (200 Working Days) with an anticipated
completion date of October of 2005. Work is estimated to start is February 2005 as the recent rains
have hindered the developers site grading and access issues.
14. Winchester Road Widening Between Enterprise Circle and Jefferson
This project will widen Winchester road between Enterprise Circle and Jefferson Avenue. It will also
add a right turn lane from Eastbound Winchester to Southbound Jefferson, starting at Enterprise
Circle. Construction begun on 12/6/04, clear and grub work and rough excavation for the
retaining/monument walls. All right-of-way issues are now resolved, however, due to continuing
utility conflict issues, contractor requested suspension of working days on 12/16/04, which was
agreed to. Weather has also delayed project. Remaining utility issues are being worked out the
week of 1/17/05. the revised contract completion date is March 14,2005.
15. Temecula Sports Complex
A new 40+ Acres sports complex will be built at the corner of Pechanga Parkway and Deer Hollow
Way. Bids were opened on September 16, 2004. The contract was awarded to Douglas E.
Barnhart, Inc. at the September 28, 2004 Council meeting. The contract award amount is
$13,365,055.51. Barnhart has cleared and grubbed 90% of the site and has just begun mass
grading. The December and January rains have delayed the grading process. The RCWD
easement for the 12" water main has been reviewed by legal and TCSD is working on the Right of
Way needed from Standard Pacific Homes.
PROJECTS BEING ADVERTISED FOR BIDS
NONE
PROJECTS IN DESIGN
1. Pechanga Parkway Improvements - Phase II (SR 79 South to Pechanga Road)
This project will widen Pechanga Parkway (formerly Pala Road) to its ultimate width from the
Pechanga Parkway Bridge to Pechanga road. The City is working with Caltrans' Local Assistance
and City's Environmental Consultant to re-c1assify the Preliminary Environmental Document
Classification (NEPA) of the project to Categorical Exclusion with required technical studies
(involving Federal action). The City met with the consultant to review the remaining plan check
comments. 100% plans should be submitted to the City within a couple of weeks. he Planning
Department completed Addendum NO.3 to the Wolf Creek EIR and the Notice of Determination
(NOD) for the project. The Addendum and NOD were needed to satisfy all CEQA requirements for
3 R:\MonthlyActivityReport\CIP\2005\December-
January.doc
the project. U.S. Army Corps of Engineers (USACE) issue the individual permit for the lower section
of the channel.
This project was divided into two stages. The first stage is to construct the storm drain triple box
culvert and the channel improvements north of Lorna Linda. The second stage will construct the
remaining street improvements and drainage structures. Construction of this stage will start once the
first stage is completed.
2. Pechanga Parkway - Muirfield Drive Traffic Signal
Under this project, a traffic signal will be installed on Pechanga Parkway at Muirfield Drive. Traffic
signal poles have been delivered to the City. The final design plans were just submitted to the City.
Public bidding of is scheduled for the end of the month.
3. Temecula Library
A full service library, approximately 34,000 square feet in area, will be designed and built on Pauba
Road, just west of Fire Station #84. This project will provide the community with library resources
and services. A separate parcel has been created for the library for bond purposes. The City was
approved for funding by the State on October 28,2003. TCSD will coordinate the submittal of plans
between the architect and the State. The final drawings along with specifications have been
forwarded to the State for final review. They should be returned by January 28, 2005. The project
has been placed as an agenda item for the City Council meeting on January 25th and permission to
solicit bids will be requested. There are 18 pre-qualified contractors who will receive bid documents.
4. Pauba Road Improvements - Phase II (Margarita Road to Showalter Road)
This project will widen Pauba Road from Showalter to just west of Margarita Road to its ultimate
width. The City has reviewed the 100% Design Plans submitted by the consultant. Specifications
are under review. Plans were sent to all utilities and utility issues are being addressed. Work is
being coordinated with the library project, which resumed since State funds have been secured. A
new RCWD water line is under design to service the library project. It will tie into an existing line that
ends just west of Margarita Road. TCSD has requested the water line be extended past the Library.
This extension was added to the second submittal, which was received on October 4, 2004. The
third submittal was just received and is currently under review.
5. Murrieta Creek Bridge - Overland Drive Extension to Diaz Road
This project will entail alignment studies and the design of an extension of Overland Drive, westerly
to Diaz Road, which includes a new bridge over Murrieta Creek. The project includes the widening
of Overland Drive from Jefferson Avenue to Commerce Center Drive, and the extension of Overland
Drive across Murrieta Creek to Diaz Road. Coordination with RCFC & WCD and the Corp of
Engineers is required. Staff has reviewed the 30% design plans and plan check comments were
returned to the consultant for revisions and re-submittal to the City.
6. Bridge Barrier Rail Upgrade, Rainbow Canyon Road over Pechanga Creek/Del Rio Road
over Empire Creek
This project will replace the existing barrier rails of the Rainbow Canyon Bridge over Pechanga
Creek and the Del Rio Road Bridge over Empire Creek. Project plans and specs are 100% complete
and are ready to bid. Caltrans Local Assistance group was provided with copy of submittals for the
third time. We finally got confirmation that it was sent to Caltrans HQ for Authorization to Construct.
Construction Authorization was received and specifications are being updated so that the project
4 R:\MonthlyActivityReport\CIP\2005\December.
January .doc
can go out to bid.
7. Fire Station. Wolf Creek Site
A fire station will be built at the Wolf Creek Site. A design progress meeting between City and the
architect, STK, was held on 12/20/04. The design package was submitted to the City for internal
routing. Administrative Development Plan Application is to be submitted to the City Planning
Department the week of 1/17/05.
8. Murrieta Creek Multi Purpose Trail
This project will build portions of the equestrian and bike trails along Murrieta Creek within City
limits. The City has received a federal grant of $1,214,000. Caltrans has given the City the
"Authorization to Proceed with Preliminary Engineering." We are working with US Army Corps of
Engineers (USACOE) and Riverside County Flood Control to coordinate the trail design with the
Murrieta Creek Improvement project. The City received comments from Caltrans on the Preliminary
Environmental Study (PES) on April 22, 2004. The Natural Environmental Study (Minimal Impacts)
(NES (MI)) was submitted to Caltrans on April 7, 2004, no comments have been received to date.
The PES response to comments was completed and resubmitted to Caltrans on September 23,
2004. The City received comments from Caltrans on January 7,2005 for the PES, NES (MI) and the
ISA and is in the process of addressing the comments.
9. State Route 79 South Medians
Under this project medians will be constructed on State Route 79 South within the City of Temecula
limits. PDC is making the 1st plan check (30%) corrections.
10. Guardrail Installation and Replacement On Rainbow Canyon Road
In this project, old guardrails will be replaced and new guardrails will be installed in needed locations
on Rainbow Canyon Road within the CityofTemecula. PS&E is 95% complete. Internal circulation
is complete. NEPA compliance will be complete upon Caltrans approval of NES (MI) and
subsequent PCE/CE. It is expected in late January. CEQA compliance is complete. Final package
for PS&E certification and Request for Authorization (to construct) is to be submitted to Caltrans in
mid February.
11. Rancho California Road Widening, Old Town Front Street to 1-15 (Souths ide)
This project will provide a right turn lane for southbound 1-15 motorists and explore the possibility of
providing a dual left turn lane from westbound RCR to southbound Front Street. Alternatives study
is complete and the City has chosen alternative nO.1. (widen the south side of the entire length
between Old Town Front and 1-15). An MND (CEQA) was completed and a Notice of Determination
was sent to the County on 10/11/04. Right of Entries to perform a geologic investigation on the
roadway embankment (two properties) were sent out.
12. Main Street Bridge Over Murrieta Creek (Replacement)
This project will replace the existing Main Street Bridge over Murrieta Creek. The freeboard issue
that was a potential stumbling block has been resolved, and the bridge profile will remain
unchanged. The design process is ongoing; consultant is working toward 70% design. A design
progress meeting was held on 1/6/05. The updated project schedule has 70% design plans to City
by 4/05.
5 R:\MonthlyActivityReport\CIP\2005\December-
January .doc
13. Vail Ranch Middle School Basketball Court Lighting
This project will add lights to the basketball courts at Vail Ranch Middle School. This project is going
to bid again after an unsuccessful bid opening last fall. The bid opening is scheduled for February
24,2005. The construction schedule is limited to the summer break so that the work may take place
while school is out of session.
14. City Maintenance Facility and Corporate Yard
Under this project, an expansion of the maintenance facility will be built on the property adjacent to
City Hall. Consultant progressing with schematic design with next submittal scheduled for mid
February. Planning and Business Park Association (BPA) have given approval to conceptual site
plan.
15. Diaz Road Realignment
Under this project, Diaz Road will be realigned to Vincent Moraga Road at Rancho California Road.
Business Park Drive will be a T-intersection at Diaz. Staff is modifying the plans to incorporate the
Phase I improvements. Right of Way acquisition process is ongoing. Plans have been sent to the
utility companies for their review and most of them have been returned.
16. Bus Bench Upgrades
Under this project, bus benches and shade structures will be installed and existing ones will be
upgraded at various locations. Project research on locations of current bus stops, existing bus
bench/shade structures, bus bench/shade structure costs and RTA routes is complete. Bus
bench/shade structure design and location options were reviewed and a report with
recommendations was prepared. The design and locations were approved. Staff is in the final
stages of preparing the construction bid documents including ADA and permitting requirements.
17. Localized Storm Drain Improvements
This project will fix the drainage problem at the south end of Front Street (at the MWD easement).
Baseline right of way and utilities are established. Staff is preparing a conceptual design for
presentation to MWD (since it will be on top of their waterline).
18. Traffic Signal at SR79 South and Country Glen Way
Under this project, a traffic signal will be installed on State Route 79 South at Country Glen Way.
Caltrans plan check comments required extensive revisions, therefore project is being reformatted
and will be bid as a City project with notice to proceed issued upon City's control of highway.
19. Long Canyon Detention Basin - Access Road
This project will construct an access road to the Long Canyon Detention Basin being maintained.
Surveys of the site are being prepared and design will begin shortly.
20. Pavement Rehabilitation Program - FY 2004/2005
This project continues the annual pavement rehabilitation program for City streets. Preliminary
research is being performed in order to begin preparing plans.
6 R:\MonthlyActivityReport\CIP\2005\Decernber-
January .doc
PROJECTS IN THE PLANNING STAGE
1. 1-15/ SR 79 South Interchange - Project Report (PR)
This project will modify the 1-15/ SR 79 South Interchange to accommodate projected future traffic.
This is the next step of project development after the completion of the Project Study Report. The
design Cooperative Agreement was approved by the City on 12/07/04. Caltrans District 8
signatures are being secured. Subsequently, the agreement will be sent to Caltrans HQ for
execution. Environmental documents for protective acquisition were sent to Caltrans on 01/06/05 for
1 month review. Upon completion, a CE will be approved and the City's request for authorization to
acquire will be forwarded to Caltrans HQ Legal for approval.
Final design proposal is being prepared by RBF. City will finalize a contract and enter into an
agreement at the time Caltrans executes the Cooperative Agreement.
2. French Valley Parkway Overcrossing and Interchange, Project Report (PR), Plans
Specifications, and Estimate (PS&E) Preparation
This project will construct an interchange between Winchester Road Interchange and the 1-15/1-215
split. The consultant submitted a screen check for the Project Report (PR), New Connection Report,
Fact Sheet, Flood Plain and Scour Analysis Report, and Traffic Operations Analysis to both FHW A
and Caltrans and M&N has received a few comments. The draft Project Report was submitted to
Caltrans at the end of December 2004. The PR is under review by the State.
3. Alignment Study for Murrieta Creek Bridge Between Winchester Road and Temecula City
Limits and Diaz Road Extension
This study will determine the alignment and location of the Murrieta Creek crossing between
Winchester Road and the northern City Limits. In addition, the study will be combined with the Diaz
Road Extension alignment study and design. Coordination with the City of Murrieta, Riverside
County Flood Control and Army Corps of Engineers is necessary. The Consultant and Staff met
with Riverside County Flood Control to discuss possible alignments. The consultant is currently
awaiting data from Riverside County Flood Control in order to complete the work on the first draft of
the alignment study. In order to proceed with the design of Diaz Road Extension for the proposed
college, the alignment study was restarted with the existing information. The consultant is preparing
a base map for the Diaz Road extension alignment.
PROJECTS THAT ARE SUSPENDED OR ON-HOLD
1. Santa Gertrudis Bridge Widening at 1-15
This is Phase II of the Southbound Auxiliary Lane project at the southbound exit ramp for
Winchester Road. This project will widen the 1-15 southbound exit-ramp at the Santa Gertrudis
Creek Bridge to provide an additional lane on the exit ramp just north of Winchester Road. Staff is
revisiting the merits of this project in light of the Project Study Report for French Valley Parkway
Interchange. The study shows that this bridge may have to be removed in the future to
accommodate the new Interchange. This project is suspended indefinitely.
7 R:\MonthlyActivityReport\CIP\2005\December-
January.doc
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MEMORANDUM
TO: Bill Hughes, Director of Public Works/City Engineer
FROM: PJ,# Brad Buron, Maintenance Superintendent
DA TE: January 3, 2005
SUBJECT:
Monthly Activity Report - December, 2004
The following activities were perronned by Public Works Department, Street Maintenance Division in-house personnel
for the month of December, 2004:
I. SIGNS
A. Total signs replaced ~
B. Total signs installed ---.J!
c. Total signs repaired ~
II. TREES
A. Total trees trimmed for sight distance and street sweeping concerns ----1!
III. ASPHALT REPAIRS
A.
B.
Total square feet of A. C. repairs
Total Tons
7,664
---1!J
IV . CATCH BASINS
A.
Total catch basins cleaned
---.lli
V. RIGHT-OF-WAY WEED ABATEMENT
A.
Total square footage for right-of-way abatement
---.J!
VI. GRAFFITI REMOVAL
A.
B.
Total locations
~
1,714
Total S.F.
VII. STENCILING
A. ---.Ji New and repainted legends
B. ~ L.F. of new and repainted red curb and striping
J.l.IMA TNTAIN\MOArTJ.lP1Y)(\(I1.?oru\
Also, City Maintenance staff responded to 2L service order requests ranging from weed abatement, tree trimming,
sign repair, A.C. failures, litter removal, and catch basin cleanings. This is compared to 21L service order requests
for the month of November. 2004.
The Maintenance Crew has also put in 134 hours of overtime which includes standby time, special events and
response to street emergencies.
The total cost for Street Maintenance performed by Contractors for the month of December. 2004 was $14.350.00
compared to $71.098.00 for the month of November. 2004.
Account No. 5402
Account No. 5401
Account No. 999-5402
$ 4,500.00
$ 9,850.00
$ -0-
cc: Ron Parks, Deputy Director of Public Works
Ali Moghadam, Senior Engineer (Traffic)
Greg Butler, Senior Engineer (Capital Improvements)
Amer Attar, Senior Engineer (Capital Improvements)
Jerry Alegria, Senior Engineer (Land Development)
R;\MA1NT AIN\MOACTRP1\2003-2004\
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STREET MAINTENANCE CONTRACTORS
The following contractors have performed the following projects for the month of December, 2004
DATE DESCRIPTION TOTAL COST
ACCOUNT STREET/CHANNELffiRfDGE OF WORK SIZE
CONTRACTOR: MONTELEONE EXCAVATING
Date: 12/10104 VALLEJO CHANNEL REMOVE SILT FROM CHANNEL
#5401
TOTAL COST $ 9,850.00
Date:
#
TOTAL COST
Date:
#
TOTAL COST
Date:
#
TOTAL COST
CONTRACTOR: RENE'S COMMERCIAL MANAGEMENT
Date: 12/04 CITY R.OW'S AND PARADE ROUTE REMOVAL OF TRASH & DEBRIS FROM CITY
R.O.W.'S
# 5402
TOTAL COST $ 4,500.00
Date:
#
TOTAL COST
CONTRACTOR:
Date:
# I
TOTAL COST
Date:
# I
TOTAL COST
TOTAL COST ACCOUNT #5401 $ 9,850.00
TOTAL COST ACCOUNT #5402 $ 4,500.00
TOTAL COST ACCOUNT #99-5402 -0-
R;\MAINTAIN\MOACfRPT\2003-2004\
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
ASPHALT (POTHOLES) REPAIRS
MONTH OF DECEMBER, 2004
DATE LOCATION SCOPE OF WORK S.F. TOTAL
TONS
12/01/04 CLUBHOUSE AT BA YHILL A.C. OVERLAY 394 L
12/01104 RAINBOW CANYON ROAD AC. OVERLAY 450 3.5
12/02/04 DEL RIO ROAD AT CALLE CORTEZ A.C. OVERLAY 1,550 17
12/06/04 RAINBOW CANYON ROAD A.C. OVERLAY 808 19
12/07/04 CALLE CORTEZ A.C. OVERLAY 1,000 7
.
12/09/04 RAINBOW CANYON ROAD A.C. OVERLAY 740 6
12/13/04 SPRINGTIME AT QUAIL CREEK R&R A.C. 460 5
12/14/04 VIA NORTE AT CALLE PINA COLADA R&R A.C. 572 10.5
-
12/15/04 VIA NORTE AT A VENIDA DEL SOL R&R AC. 592 14
12/16/04 VIA NORTE AT A VENIDA DEL SOL R&R AC. 396 10
12120/04 VALLE OLVERA R & R A.C. 352 10.5
12/21/04 VALLE OLVERA R & R A.C. 350 10.5
.
TOTAL S.F. OF REPAIRS 7.664
TOTAL TONS 113
R:\MAINT AINIWKCMPLTD\ASPHALT.RPR\04.05\DECEMBER
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
CATCH BASIN MAINTENANCE
MONTH OF DECEMBER, 2004
DATE LOCATION WORK COMPLETED
12/01/04 AREA #3 CLEANED & CHECKED 11 CATCH BASINS
12/02/04 RAINBOW CA YNON ROAD CLEANED & CHECKED 4 CATCH BASINS
12/02/04 AREA #2 CLEANED & CHECKED 22 CATCH BASINS
12/06/04 CITYWIDE AND CROWNE HILL CLEANED & CHECKED 48 CATCH BASINS
12/08/04 CITYWIDE "RAIN" CLEANED & CHECKED 54 CATCH BASINS
12/09/04 CROWNE HILL CLEANED & CHECKED 8 CATCH BASINS
12/15/04 AREA #1 CLEANED & CHECKED 10 CATCH BASINS
12/16/04 AREA #2 CLEANED & CHECKED 29 CATCH BASINS
12/20104 CITYWIDE CLEANED & CHECKED 35 CATCH BASINS
12127/04 PAOLMA DEL SOL CLEANED & CHECKED 13 CATCH BASINS
12/28/04 CITYWIDE "RAIN" CLEANED & CHECKED 68 CATCH BASINS
12/29/04 CITYWIDE "RAtN" CLEANED & CHECKED 7 CATCH BASINS
121/30104 CITYWIDE "RAIN" CLEANED & CHECKED 15 CATCH BASINS
. .
TOTAL CATCH BASINS CLEANED & CHECKED 324
R:\M:AINTAIN\WKCMPLETD\CATCHBAS\04.05\DI;CEMBER
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
GRAFFITI REMOVAL
MONTH OF DECEMBER, 2004
DATE LOCATION WORK COMPLETED
12/01/04 PUJOL AT MAIN REMOVED 20 S.F. OF GRAFFITI
12/06/04 6TH STREET AT PUJOL REMOVED 100 S.F. OF GRAFFITI
12/13/04 MONUMENT SIGN 1-15 FWY. SO. REMOVED 100 S.F. OF GRAFFITI
12/20/04 FELIX VALDEZ AT 6TH STREET REMOVED 257 S.F. OF GRAFFITI
12/20/04 TARGET CENTER AT EMPIRE CREEK REMOVED 152 S.F. OF GRAFFITI
12/20/04 RANCHO VISTA AT CAMINO ROMO REMOVED 24 S.F. OF GRAFFITI
12/20/04 RANCHO VISTA AT CALLE SANTA ANA REMOVED 5 S.F. OF GRAFFITI
12/20/04 2ND STREET AT FRONT REMOVED 140 S.F. OF GRAFFITI
12/27/04 42221 PUJOL REMOVED 170 S.F. OF GRAFFITI
12/27/04 28566 PUJOL REMOVED 214 S.F. OF GRAFFITI
12/27/04 26724 JEFFERSON REMOVED 28 S.F. OF GRAFFITI
12/27/04 32085 HWY 79 SO. REMOVED 60 S.F. OF GRAFFITI
12/27/04 BUTTERFIELD STAGE BRIDGE REMOVED 17 S.F. OF GRAFFITI
12/27/04 FELIX VALDEZ REMOVED 422 S.F. OF GRAFFITI
12/27/04 LONGRIDGE AT ROCK BLUFF REMOVED 5 S.F. OF GRAFFITI
TOTAL S.F. GRAFFITI REMOVED 1.714
TOTAL LOCATIONS 15
R:\MAlNT AIN\WKCMPLTD\GRAFFITI\04.05\DECEMBER
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CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
SERVICE ORDER REQUEST LOG
MONTH OF DECEMBER, 2004
DATE DATE WORK
REC'D LOCATION REQUEST COMPLETED
12/01104 30570 A VENIDA BUENA SUERT A DEBRIS REMOVAL 12/01104
12/01104 44260REDHAWK PARKWAY STOP SIGN DOWN 12/01104
12/02/04 WOLF STORE ROAD KEYS IN STORM DRAIN 12/02/04
12/03/04 39310 KIMBERLY LANE GRADE ROADS 12/03/04
12/06/04 40664 CHAUNCEY WAY LIMB REMOVAL 12/06/04
12/06/04 SPRINGTIME SINKHOLE 12/06/04
12/06/04 31755 RANCHO VtSTA WANTS GRAVELIN R.O.W. 12/06/04
12/06/04 LOMA LINDA AT TEMECULA LANE S.N.S. DOWN 12/06/04
12/07/04 45356 CLUBHOUSE DRIVE TREE TRIMMING 12/07/04
12/08/04 45710 CREEKSIDE WAY STORM DRAIN CLEANING 12/08/04
12/08/04 30327 PECHANGA DRIVE DRBRIS PICK UP 12/08/04
12/08/04 45975 PARSIPPANY S.N.S. DOWN 12/08/04
12/08/04 29954 VIA PUEST A DEL SOL LIFfED SIDEWALK 12/08/04
12/1 0/04 LIEFER ROAD ROAD GRADING 12/10/04
1 2/1 0/04 PALA VISTA ROAD ROAD GRADING 12/10/04
12/13/04 41970 KAFFIRBOOM COURT TREE LIMB DOWN 12/13/04
12/13/04 44808 LINALOU RANCH ROAD ROPE IN TREE 12/13/04
12/13/04 44384 DE PORTOLA ROAD BARRIER DOWN 12/13/04
12/13104 VIA GlLBERTO GUARD RAIL DOWN 12/13/04
12/14/04 LIEFER ROAD GRADE ROAD 12/14/04
12/16/04 29826 VIA PUEST A DEL SOL DEBRIS PICK UP 12/16/04
12/16/04 44384 DE PORTOLA ROAD GUARD RAIL DOWN 12/16/04
j 2/16/04 29680 V AIL BROOK DRIVE REPLACED S.N.S. 12/16/04
12/17/04 28790 PUJOL STREET SWERE SMELL 12/17/04
12/17/04 44727 BANANAL WAY TREE DOWN 12/17/04
R:\MAINT AIN\WRKCOMPLTD\SORS\04.05\DECEMBER
DATE DATE WORK
REC'D LOCATION REQUEST COMPLETED
12/17/04 30791 JEDEDlAH SMITH ROAD S.N.S. DOWN 12117104
12/17/04 41824 VIA VASQUEZ TREE DOWN 12117104
12121/04 CAMINO MAREA DEBRIS PICK-UP 12/21/04
12121/04 29710 VALLE OLVERA HEDGE REMOVAL 12121 104
12/22104 VIA RIO TEMECULA DEBRIS PICK-UP 12/22104
\2/22104 CAMINO MAREA DEBRIS PICK-UP 12/22/04
12/23/04 44662 CORTE CAPISTRANO DEBRIS PICK-UP 12/23/04
\2/27/04 KNOLL RIDGE DRIVE DEBRIS PICK-UP 12/27104
12/27104 RIDGE PARK DRIVE DEBRIS PICK-UP 12/27104
12/27/04 VIA ALHAMA DEBRIS PICK-UP 12127104
12/28/04 28720 VALLEJO DRAIN BLOCKED 12/28104
12/28/04 39891 AMBERLY CIRCLE STANDING WATER 12/28/04
12/28/04 29645 VALLE OLVERA TREES DOWN 12/28/04
12/29/04 VALLE OLVERA TREES DOWN 12/29104
12/29/04 29740 VIA LA VIDA TREE DOWN 12/29/04
12/29/04 45332 TOURNAMENT LANE DEBRIS PICK-UP 12/29/04
12/29/04 30786 LOMA LINDA TREE DOWN 12/29/04
12/29104 31045 AVENIDA DEL REPOSO TREE DOWN 12/29104
12/29/04 WINCHESTER AT JEFFERSON POTHOLE 12/29/04
12/29/04 31016 OAK HILL DRIVE TREE DOWN 12/29/04
12/29/04 NICOLAS AND JOSEPH ROAD LOW FLOW FLOODED 12/29/04
12/29104 NICOLAS AT GENERAL KEARNEY TREE DOWN 12/29/04
12/29/04 JEDEDlAH SMITH AT MARGARITA MUD IN STREET 12/29/04
12/29/04 42221 6TH STREET CREEK OVERFLOW PROCEDURE 12/29104
12/30/04 31260 ASHMILL COURT TREE DOWN 12/30/04
TOTAL SERVICE ORDER REQUESTS 50
R:\MAINTAIN\WRKCOMPL TD\SORS\04.05\DECEMBER
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS - ROADS DIVISION
SIGNS
MONTH OF DECEMBER, 2004
DATE LOCATION WORK COMPLETED
12/01/04 RANCHO CALIFORNIA ROAD AT MARGARITA REPLACED R-7
12/01/04 A VENIDA BARCA AT MARGARITA REPLACED 2 "K" MARKERS
12/01/04 YNEZ AT JOHN WARNER REPLACED R-2-45
12/01/04 PIP PICO AT MARGARITA REPLACED 3 DELINEATORS
12/02/04 BUTTERFIELD STAGE ROAD REPLACED 6S.N.S.
12/02/04 FRONT STREET AT MORENO REPLACED R-18
12/06/04 PECHANGA P ARKW A Y AT WOLF STORE ROAD REPLACED W-41
12/14/04 YNEZ AT CALLE HALCON REPLACED W-41
12/14/04 CITYWIDE REPAIRED 14 SIGNS
12/15/04 MEADOWS AT CAPUNOLA REPLACED R-7
12/]5/04 YNEZ AT HONDA DEALER REPLACED R-7
12/15/04 DE PORTOLA AT MEADOWS P ARKW A Y REPLACED R-7
12/15/04 PAUBA AT MEADOWS PARKWAY REPLACED R-7
12/15/04 RANCHO WAY ATDIAZ . REPLACED "N' MARKER
12/15/04 VIA NORTE AT CALLE PINA COLADA REPLACED W-17
12117/04 CITYWIDE REPAIRED 5 SIGNS
12/20/04 COUNTRY GLEN AT 79 SO. REPLACED R-2 35
12/21/04 PIP PICO AT MARGARITA REPLACED 4 DELINEATORS
12/22/04 CORBIE AT SUNNY MEADOWS REPLACED R-1
12/22/04 LA SERENA AT VIA PUERTA REPLACED S.N.S.
12/22/04 CITYWIDE REPAIRED 14 SIGNS
12/27/04 RANCHO CALIFORNIA ROAD @ VIA LAS COLINAS REPLACED R-7
12/29/04 MARGARITA AT SOLANA REPLACED R-7, "K" MARKER
TOTAL SIGNS REPLACED ~
TOTAL SIGNS INSTALLED ---2
TOTAL SIGNS REPAIRED 33
R:\MAINT AIN\WKCMPL TD\SIGNS\04.05\DECEMBER
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
STENCILS / STRIPING
MONTH OF DECEMBER, 2004
DATE LOCATION WORK COMPLETED
12/02/04 DEL RIO ROAD REPAINTED 2 LEGENDS
12/17/04 MEADOWVIEW AREA REPAINTED 4 LEGENDS
12/17/04 MEADOWVIEW AREA REPAINTED 46 L.F. DOUBLE YELLOW
.
TOTAL NEW & REPAINTED LEGENDS ~
NEW & REPAINTED RED CURB & STRIPING L.F. 46
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
RIGHT-OF-WAY TREE TRIMMING
MONTH OF DECEMBER, 2004
r
DATE LOCATION . WORK COMPLETED
12/14/04 LA SERENA AT MEADOWS TRIMMED . 6 R.O.W. TREES
12/21104 PAUBA AT YNEZ TRIMMED 2 R.O.W. TREES
TOTAL R.O.W. TREES TRIMMED ~