HomeMy WebLinkAbout2020-04 TCSD Resolution RESOLUTION NO. CSD 2020-04
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT OF THE
CITY OF TEMECULA ADOPTING THE FISCAL YEAR
2020-21 ANNUAL OPERATING BUDGET, ESTABLISHING
CONTROLS ON CHANGES IN APPROPRIATIONS,
ESTABLISHING CONTRACT AUTHORITY OF THE
GENERAL MANAGER, ESTABLISHING LAWSUIT
SETTLEMENT AUTHORITY OF THE GENERAL
MANAGER
THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES
DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. That the Fiscal Year 2020-21 Temecula Community Services District
(TCSD) Preliminary Operating Budget is hereby adopted.
Section 2. That the following controls are hereby placed on the use and transfers of
budget appropriations:
A. No expenditure of funds shall be made unless there is an unencumbered
appropriation available to cover the expenditure.
B. The Department Director may prepare a transfer of appropriations within
departmental budget accounts, with the approval of the General Manager.
C. The Board of Directors must authorize transfers (appropriations) of funds from the
Unreserved Fund Balance and transfers between departmental budget accounts.
D. In accordance with City of Temecula Municipal Code Section 2.6.030, the General
Manager shall administer the City personnel system. This General Manager is authorized to fix
and alter the titles,compensation,and number of positions in the Schedule of Authorized Positions
as needed, subject to the total personnel expenditure budget limitations approved by the Board of
Directors.
E. The General Manager may authorize expenditures of funds in amounts up to sixty
thousand dollars ($60,000.00). Any expenditure of funds in excess of$60,000.00 requires Board
of Directors action.
F. The General Manager may authorize Public Works contracts in amounts up to sixty
thousand dollars ($60,000.00). Any expenditures of Public Works funds in excess of$60,000.00
require Board of Directors action, except that the General Manager may approve change orders on
Public Works contracts approved by the Board in amounts up to the project contingency
established by the Board.
G. Pursuant to Section 3.28.130 of the Municipal Code, the General Manager may
authorize purchases of supplies and equipment in amounts up to sixty thousand dollars
($60,000.00). Any purchases of supplies and equipment in excess of$60,000.00 shall be awarded
to the lowest responsible bidder pursuant to formal bid procedures and require City Council action,
except that the General Manager may approve change orders on purchases of supplies and
equipment approved by the Board in amounts up to the contingency established by Board.
H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of supplies and
equipment of an estimated value of sixty thousand dollars ($60,000.00) or less, may be made by
the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.28.260
through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130 through
3.28.240;provided, however,that all bidding may be dispensed with for purchases of supplies and
equipment having a total estimated value of$5,000 or less.
I. Appropriations and Revenue Estimates for grant funded programs for Fiscal Year
2019-20 which have not been expended or encumbered, are hereby carried over for the applicable
grant program to the Fiscal Year 2020-21.
Section 3. The Finance Director is authorized to make temporary short term interfund
loans between appropriate funds in order to cover short term cash needs caused by cash flow timing
differences. These interfund loans must have an identified repayment source.
Section 4. Outstanding encumbrances shown on the District books at June 30, 2020,
are hereby appropriated for such contracts or obligations for Fiscal Year 2020-21.
Section 5. There are numerous occasions when small dollar valued purchases must be
made for or on behalf of the District; and it is appropriate that a petty cash fund be used to provide
for the purchase of these smaller dollar valued items; now, therefore,the Board of Directors of the
Temecula Community Services District of the City of Temecula does hereby resolve, determine,
and order as follows:
A. There is hereby established a renewable petty cash fund to be maintained in the
Finance Department.
B. The imprest balance amount of the petty cash fund shall be three thousand dollars
($3,000.00).
C. Vouchers, receipts, or other evidence of payment shall be required before
reimbursement shall be made from said petty cash fund, in such form as shall be required by
Finance Director.
Section 6. The Board Secretary shall certify adoption of the resolution.
2
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
Community Services District of the City of Temecula this 9th day of June, 2020.
Z./ /
Zak Schwank, President
ATTES •
Randi J I, Secretary
[SEAL]
3
STATE OF CALIFORNIA )
[ COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, Secretary of the Temecula Community Services District of the City of
Temecula, do hereby certify that the foregoing Resolution No. CSD 2020-04 was duly and
regularly adopted by the Board of Directors of the Temecula Community Services District of the
City of Temecula at a meeting thereof held on the 90 day of June, 2020,by the following vote:
AYES: 4 BOARD MEMBERS: Edwards,Naggar, Rahn, Schwank
NOES: 0 BOARD MEMBERS: None
ABSTAIN: 0 BOARD MEMBERS: None
ABSENT: 0 BOARD MEMBERS: None
Randi Johl, Secretary
4