HomeMy WebLinkAbout020690 CC Agenda A G E R D A
TEMECULA CITY COUNCIL
A REGULAR MEETING
FEBRUARY 6, 1990 - 7:30 p.m.
Rancho California Water District Community Room
28061 Diaz Road, Temecula, CA
CALL TO ORDER:
Invocation Pastor George Horton
First Baptist Church of Temecula
Flag Salute
ROLL CALL: Birdsall, Lindemans, Moore, Munoz,
Parks
PRESENTATIONS/
PROCLAMATIONS
PUBLIC COMMENTS
CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are
considered to be routine and all will be
enacted by one roll call vote. There will be
no discussion of these items unless members of
the City Council request specific items to be
removed from the Consent Calendar for separate
action.
1.Approval of Minutes
RECOMMENDATION:
1.1Approve the minutes of the meeting of January 17,
1990 as mailed.
1.2Approve the minutes of the meeting of January 20,
1990 as mailed.
2.Plot Plan No. 11191, Amended No. 1
Application filed by Ranpac Engineering Corporation for
Construction of a 14,000 square foot office building west of
Enterprise Circle West, south of Winchester Road.
RECOMMENDATION:
2.1Receive and File
3.Application for Alcoholic Beverage License
An application for Alcoholic Beverage License filed by Dong
S.Kim, et. al. - 37885 Highway 79 South, Suite B, Temecula.
RECOMMENDATION:
3.1 Receive and File
CSD MEETING (To be held at 8:00 p.m.) See Separate Agenda
COUNCIL BUSINESS
4.ReRort on Traffic Control at I-15 Overcrossings
Presentation by David Lowry
5.City ARPOintment to the County Free Library Advisory Committee
RECOMMENDATION:
5.1Appoint a resident of Temecula to attend the
quarterly meetings of the Advisory Committee and
represent the needs of the City of Temecula on the
Committee or solicit applications.
6.Relocation of KRTM-FM Radio Antenna Tower
RECOMMENDATION:
6.1Adopt a resolution granting an exception to
Moratorium (Ordinance 90-01) for consideration of
relocation of antenna tower, entitled:
RESOLUTION NO. 90-
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF TEMECULA GRANTING AN
EXEMPTION FROM ORDINANCE NO. 90-01
TO PERMIT PROCESSING OF A PLOT PLAN
TO CONSTRUCT A RADIO ANTENNA (AP
#9922-22-013).
7.Recruitment of Permanent City Manager
RECOMMENDATION:
7.1Adopt a resolution hiring a consultant to recruit
City Manager, Assistant City Manager and Director
of Finance, entitled:
RESOLUTION NO. 90-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA APPROVING THE PROPOSAL OF KAY
JIMNO FOR PERSONNEL RECRUITMENT SERVICES FOR
POSITIONS OF CITY MANAGERT ASSISTANT CITY
MANAGER AND DIRECTOR OF FINANCE AND
AUTHORIZING THE CITY MANAGER TO SIGN CONTRACT.
S.Excess Liability Insurance Coverage
Consider purchase of an umbrella policy for $4,000,000 excess
liability coverage at an annual premium of $19,681.25.
RECOMMENDATION:
8.1Motion to accept excess liability coverage and
authorize the City Manager to f ile application with
JPIA (Joint Powers Insurance Agency).
9.Consideration of Computer Systems Report
Presentation by Mr. Joseph P. Hreha
RECOMMENDATION:
9.1Council discussion and direction to City Manager
10.Consideration of Contract for Law Enforcement with County of
Riverside Sheriffs Department (continued from the meeting of
January 30, 1990.
RECOMMENDATION:
10.1Council discussion and direction to City Manager
ii.Consideration of Supplementing Existing Police services
Item requested by Councilmember Munoz
RECOMMENDATION:
11.1council discussion and direction to City Manager
12.Consideration of PrOROsal for Planning Consultant
RECOMMENDATION:
12.1 Consider the proposal from Inland Planning Service.
CITY MANAGER REPORT
CITY ATTORNEY REPORT
CITY COUNCIL REPORTS
ADJOURNMENT
Next meeting: February 13, 1990, 7:00 p.m., Temecula Community
Center, 28816 Pujol Street, Temecula, California
2/agenda/020690 4 02/02/90
MINUTES OF AN ADJOURNED REGULAR MEETING
OF THE TEMECULA CITY COUNCIL
HELD JANUARY 17,r 1990
A regular meeting of the Temecula City Council was called to order
at 7:03 p.m. in the Temecula Unified School District Board Room,
31350 Rancho Vista Road, Temecula, California. Mayor Ron Parks
presiding.
PRESENT 5 COUNCILMEMBERS: Birdsall, Lindemans,
Moore, Munoz, Parks
ABSENT: 0 COUNCILMEMBERS: None
Also present were City Manager Frank Aleshire, City Attorney Scott
F. Field, and Acting Deputy City Clerk June S. Greek.
INVOCATION
The invocation was given by Councilmember Sal Munoz.
PLEDGE OF ALLEGIANCE
The audience was led in the Pledge of Allegiance by Councilmember
Pat Birdsall.
ANNOUNCEMENTS
There were no announcements made.
PUBLIC COMMENTS
Howard Chesher, 29710 Valle Olvera, spoke in favor of the KRTM TV
antenna tower remaining at its present location.
Bill Benson, Del Rey Road, addressed the Council regarding the
dumping problem occurring along Solana Way.
Jimmy Moore, 41747 Borealis Drive, commented on the poll conducted
in the Rancho News relative to the antenna tower erected by KRTM.
Minutes\1\17\90
City Council Minutes January 17, 1990
COUNCIL BUSINESS
2.Procedure for Imposing a Business License Tax and Increasing
the Transient Occupancy Tax.
City Attorney Scott Field presented the staf f report and
advised the City Council on the procedures required for
increasing any tax. He outlined the three options available
to the City as contained in the staff report.
In response to a question from Mayor Parks, Mr. Field stated
that the Transient Occupancy Tax being collected by the County
of Riverside is currently at 8%.
Councilmember Lindemans stated that in his opinion the purpose
of a business tax was more regulatory in nature, and not
adopted necessarily as a revenue producer.
Dean Manning, representing the Temecula Creek Inn, spoke
regarding the Transient Occupancy Tax and stated that the
Temecula Creek Inn had received an opinion that the City did
not have the right to receive any of the funds collected by
the County of Riverside from December 1, 1989.
Councilmember Birdsall, suggested that the City Attorney
contact Michelle Zimmerman, Asst. Chief Administrative Officer
with the County of Riverside, to determine the distribution
of these tax funds.
Howard Chesher, 29710 Valle Olvera, encouraged the City
Council to leave the Transient Occupancy Tax at its current
level.
Allan McDonald, representing the Temecula Valley Chamber of
Commerce, addressed the Council regarding the Business License
Tax and requested a 30 day period for the Chamber to conduct
a study of the effects of this tax as it will affect the
members of the chamber.
Bill Bopf, representing Bedford Properties, asked that the
City make the Transient Occupancy Tax competitive with the
surrounding areas and suggested that some of the moneys
realized from this tax be earmarked for the community's
tourism promotion.
It was moved by Councilmember Munoz, seconded by Councilmember
Lindemans that the question of the Business License Tax be
Minutes\1\17\90 .2- 01/29/90
City Council Minutes January 17, 1990
continued for 30 days to allow the Temecula Valley Chamber of
Commerce the time to conduct their proposed study.
The motion was unanimously carried by the following vote:
AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans
Moore, Munoz, Parks
NOES: 0 COUNCILMEMBERS: None
ABSENT: 0 COUNCIIMEMBERS: None
Mayor Parks directed the City Attorney to return to the City
Council with a report on the disposition of the Transient
Occupancy Tax funds after he has addressed this matter with
the County of Riverside.
4.Mello-Roos Financial Consultant's ReRort
City Manager Frank Aleshire gave a staff report explaining the
reasons for the withdrawal by the consulting firm of Kadie-
Jensen, Johnson & Bodnar.
City Attorney Scott Field advised that Council, that since the
matter of selecting a replacement did not appear on the
agenda, the council could, at their discretion, vote to add
this matter to the agenda, but it must be passed by a 4/5
majority.
It was moved by Councilmember Birdsall, seconded by
Councilmember Moore to add consideration of the appointment
of a Financial Consultant for Mello-Roos to the agenda.
The motion was unanimously carried.
City Manager Frank Aleshire outlined the material contained
in the staff report prepared for the City Council agenda of
January 9, 1990 and recommended that the City Council approve
the proposal of Douglas Ford and Associates.
Councilmember Birdsall pointed out that the staff report
indicated a figure of $9,500 in error, the total amount to
conduct the study according to the Douglas Ford proposal
should be $9,800.
Minutes\1\17\90 -3- 01/29/90
City Council Minutes January 17, 1990
It was moved by Councilmember Moore, seconded by Councilmember
Munoz, to retain the services of Douglas Ford and Associates
as financial consultant on the Mello-Roos project.
In response to a question from Councilmember Birdsall, Mr.
Ford indicated that while he could, if necessary, meet the
original deadline, he would like to have the full 5 weeks
originally specified in the R.F.P.
Councilmember Munoz questioned the consultant, regarding any
possible conflict of interest he might have. Mr. Ford
responded that to the best of his knowledge he did not have
any existing conflicts.
The motion on the floor to hire the firm of Douglas Ford and
Associates was unanimously carried by the following vote:
AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans
Moore, Munoz, Parks
NOES: 0 COUNCILMEMBERS: None
ABSENT: 0 COUNCILMEMBERS: None
City Manager Frank Aleshire outlined the need for the City
Council to clarify any questions with regard to the proposal
at this meeting, to allow the consultant to begin immediately.
Mr. Doug Ford addressed the Council explaining how the report
would be structured and how his firm would be proceeding to
prepare the report. He stated that the report would be
outlining alternative funding methods to Mello-Roos.
Mayor Parks stated that he would like to have the major
emphasis placed on the area of the City's funding
responsibilities rather than on an analysis of the viability
of Mello-Roos districts.
Councilmember Lindemans requested that the consultant dwell
on the aspect of the benefits to be derived by the City.
Councilmember Munoz stressed that he would like to see the
equity of the proposal and he would like to see the funding
and income figures extended for a 20 to 25 year period of
time. He would like to know what other Mello-Roos Districts
are in operation with customs and practices similar to the
proposal for Temecula.
minutes\1\17\90 -4. 01/29/90
City Council Minutes January 17, 1990
Bill Bopf requested that the consultant look at a possibility
of the City being given additional control by the County of
Riverside. He also responded to a question from Mayor Parks
that the schedule of construction could be changed, but the
developer/landowners would want some f orm of agreement to
guarantee the continuance of future phases.
Councilmember Munoz requested that the consultant place a
value on the benefit of having Mello-Roos funding versus other
available funding methods.
Mr. Douglas Ford stated that he would like to be assured of
the level of response he might expect from all the
participants in order to complete the study within the tight
time constraints.
3.Mello-Roos Traffic Consultant's ReRort
City Manager Frank Aleshire gave a brief staf f report and
introduced John Kain with the f irm of Kunzman and Associates.
Mr. Kain introduced his associate Carl Ballard who will be
working on the study as well. He outlined the manner in which
his firm will be proceeding to complete the required report.
He stated that ideally the City would be setting up a forecast
model but that due to the time limits involved, that would not
be undertaken as a part of this study. He explained that
Kunzman and Associates will take existing traffic data and
project various land use proposals, assigning those traffic
generation figures on top of the existing traffic to project
the present and future needs of the area.
Mayor Parks requested that the consultant address the benefits
to the City specifically from a Mello-Roos District.
Councilmember Lindemans requested information based on the
question "can the City live with the phasing suggested?".
Councilmember Munoz asked the consultant to address if the
proposal solves the traffic problems identified. He would
like to know the length of time these solutions will good for.
Mr. Kain responded that solutions need to be tied to
development. He stated that there will need to be some
assessments of land use elements in order to make the
assumptions asked for.
Minutes\1\17\90 -5- 02/01/90
City Council Minutes January 17, 1990
Councilmember Munoz asked if the consultants could validate
the numbers included in the plan. Mr. Kain responded that
this could not be done within the scope of the proposed study.
Councilmember Moore requested the consultant deal with the
efficacy of an additional freeway overcrossing.
Mayor Parks asked that they address the improvements proposed
for Margarita Road within the first phase of development.
Bill Bopf stated that the developers would like the consultant
to look at the timing to be anticipated for the needed
improvements without the implementation of a Mello-Roos
District. He would also like to know what the traf f ic impacts
will be without any action being taken. Finally he suggested
looking at the data from the developers traffic consultants
regarding the other overcrossings and interchanges proposed.
City Attorney Scott Field advised the City Council that Mr.
Douglas Ford had expressed some concern with regard to his
firm's working on a project for a partnership, which was
partially owned by Bedford Properties. Mr. Field advised that
he would meet with Mr. Ford the following day (January 18,
1990) to determine if this in any way constitutes a conflict
of interest.
It was moved by Councilmember Munoz, seconded by Councilmember
Birdsall to reconsider the matter of the hiring of the firm
of Douglas Ford and Associates.
The motion carried by the following vote:
AYES: 4 COUNCILMEMBERS: Birdsall, Lindemans,
Moore, Munoz
NOES: 1 COUNCILMEMBERS: Parks
ABSENT: 0 COUNCILMEMBERS: None
It was moved by Councilmember Munoz, seconded by Councilmember
Moore to award the contract as a financial consultant to
Douglas Ford and Associates subject to a finding by the City
Attorney that no conflict of interest exists.
Minutes\1\17\90 -6- 01/29/90
City Council Minutes January 17, 1990
The motion was unanimously carried by the following vote:
AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans,
Moore, Munoz, Parks
NOES: 0 COUNCILMEMBERS: None
ABSENT: 0 COUNCILMEMBERS: None
RECESS
Mayor Parks declared a recess at 8:52 p.m. The meeting was
reconvened at 9:08 p.m.
1.Ordinance Establishing the Temecula Municipal Code
City Manager Frank Aleshire gave a staff report explaining the
way in which the ordinances are set up for codification.
The City Attorney suggested the Council consider the sections
individually, and take straw votes on the various sections,
prior to taking action on the adoption of the whole code.
Councilmember Munoz questioned if the provisions of section
1.01.250, dealing with nuisance abatement, would be
retroactive upon adoption of the code.
The City Attorney replied that the provisions would apply for
on-going nuisances.
Councilmember Munoz questioned Section 2.06.050 and stated
that he felt all of the City Councilmembers should be involved
in the appointment of members of various commissions.
Mayor Parks stated that he felt any two councilmembers could
be effective doing the screening and review of commission
candidates.
Councilmember Lindemans suggested the two members to nominate
commissions should be the mayor and one other member of the
council.
Councilmember Birdsall recommended that the ordinance should
read "Members of each commission shall be appointed by an Ad
Hoc Committee of two Councilmembers.
Councilmember Moore suggested substituting the word nominate
for the word appoint in section 2.06.050.
Minutes\1\17\90 .7- 01/29/90
City Council Minutes January 17, 1990
The City attorney read the amended wording for the section as
follows: 11 Members of each commission shall be nominated by
an Ad Hoc Committee of two Councilmembers subject to the
approval of a majority of the City Council."
The council took a straw vote on the amendment to section
2.06.050.The straw vote passed by the following vote:
AYES: 4 COUNCIIMEMBERS: Birdsall, Lindemans
Moore, Parks
NOES: 1 COUNCILMEMBERS: Munoz
ABSENT: 0 COUNCIIMEMBERS: None
Mayor Parks addressed his concern regarding the residency
requirement for commissioners in section 2.06.030. He also
expressed concern that the limitation in the section should
be for two "consecutive" terms.
On a motion by Councilmember Birdsall, seconded by
Councilmember Moore a straw vote was taken to amend the
wording in section 2.06.030 to read "No person shall be
eligible for appointment as a commission member for more than
two full consecutive terms (six (6) years).
The straw vote carried by the following vote:
AYES: 3 COUNCILMEMBERS Birdsall, Moore, Parks
NOES: 2 COUNCILMEMBERS Lindemans, Munoz
ABSENT: 0 COUNCIIMEMBERS None
Mayor Parks requested that Chapter 2.50.020, be changed to
reflect the date of January 1, 1990, rather than 1989.
Councilmember Birdsall, requested that the section number in
1.01.250(a) be corrected to read 1.01.240 of this chapter.
Minutes\1\17\90 -8- 01/29/90
City Council Minutes January 17, 1990
It was moved by Councilmember Birdsall, seconded by
Councilmember Moore to waive further reading and introduce the
ordinance as amended by the City Council in discussion and by
straw vote. The motion carried as follows:
AYES: 4 COUNCILMEMBERS: Birdsall, Lindemans,
Moore, Parks
NOES: 1 COUNCILMEMBERS: Munoz
ABSENT: 0 COUNCILMEMBERS: None
ADJOURNMENT
It was moved by Councilmember Moore, seconded by Councilmember
Birdsall to adjourn to Saturday, January 20, 1990 at 10:00
a.m. at the Temecula City Hall, 43172 Business Park Drive,
Temecula, California. The motion was unanimously carried and
the Mayor declared the meeting adjourned at 9:57 p.m.
RONALD J. PARKS, MAYOR
ATTEST:
F. D. ALESHIRE, CITY CLERK
Minutes\1\17\90 -9- 01/29/90
MINUTES OF AN ADJOURNED REGULAR MEETING
OF THE TEMECULA CITY COUNCIL
HELD JANUARY 20, 1990
An adjourned regular meeting of the Temecula City Council was
called to order at 10:08 a.m. in the Temecula City Hall, 28816
43172 Business Park Drive, Temecula, California. Mayor Ron Parks
presiding.
PRESENT 5 COUNCIIMEMBERS: Birdsall, Lindemans,
Moore, Munoz, Parks
ABSENT: 0 COUNCIIMEMBERS: None
Also present were City Manager Frank Aleshire and Acting Deputy
City Clerk June S. Greek.
COUNCIL BUSINESS
City Manager Frank Aleshire outlined the material to be covered at
this study session. In response to Council questions, he responded
that any action the Council desires to take on the materials
covered should be done in the form of consensus agreement and
formal action should be reserved for a regular meeting of the City
Council.
Mr. Aleshire ran through the budget recommendations, stating that
his proposal is for a core staff of 22 positions that would be in
place within the next three to four months. He outlined the need
to hire consultants in the areas of recruitment, personnel,
finance, planning, engineering and computer systems.
He also discussed the need to establish City Commissions, with
Planning and Traffic being immediately necessary and Parks and
Recreation needed as soon as feasible.
Finally, Mr. Aleshire outlined the contract services the City needs
to consider, citing law enforcement, building inspection, road
maintenance, engineering/traffic, animal regulation and CSD/CSA,
as being of primary importance.
Councilmember Birdsall stated she feels a planning staff must be
hired before activating a Planning Commission.
City Manager Aleshire explained the way in which he arrived at the
budget level figures to accomplish the goals set forth.
Minutes\1\20\90 -1- 02/01/90
City Council Minutes January 20, 1990
Councilmember Lindemans inquired if John McTighe and Associates
might be retained to prepare a two-year budget.
City Manager Aleshire responded that his perception is that the
budget process in the future will be the responsibility of the
Finance Director.
Councilmember Munoz requested if staffing will be provided for the
City Councilmembers. City Manager Aleshire responded that the City
Manager's office serves as the City Councills staff.
Councilmember Birdsall suggested the City Attorney section of the
budget be increased to $105,000. She also suggested allocating
$100,000 for Consulting and an increase in the Rent allocation from
$24,000 to $30,000 to handle the cost of utilities. These changes
would result in a total budget of $855,000.
Mr. Aleshire reviewed city salary ranges recommended by the
consultant IEM.
Councilmember Munoz stated that he would like to see some local
private sector salary data included in the computations.
Mr. Aleshire defined the work division to be undertaken by the
personnel consultant and the recruiting consultant. He indicated
that the Assistant City Manager, when hired, would also serve as
the personnel officer for the City.
It was moved by Councilmember Moore, seconded by Councilmember
Birdsall to proceed with the personnel studies by IEM. The Council
indicated a unanimous consensus.
City Manager Aleshire recommended the City Council retain an
executive search firm to recruit for the positions of City Manager,
Assistant City Manager, Director of Finance and Planning Director.
It was moved by Councilmember Moore, seconded by Mayor Parks to
proceed with the proposal to select a consultant to perform the
recruitment as outlined by the City Manager. The motion passed by
unanimous consensus.
City Manager Aleshire discussed with the Council the RFP which has
been issued by the County of Riverside for the purpose of hiring
a Planning Consultant to work on City of Temecula planning matters.
He referenced Exhibit I'D" in the packet which covers his
recommendations for additions to RFP #94387.
The Council by unanimous consensus directed the City Manager to
continue to work with the County of Riverside to expedite the
Minutes\1\20\90 -2- 02/01/90
City Council Minutes January 20, 1990
hiring of a Planning Consultant to function as the City Planning
Department Staff and also to consider retaining qualified
individuals to coordinate planning matters for the City.
RECESS
The Mayor called a recess at 11:25 a.m., and the meeting was
reconvened at 11:50 a.m. with all members present.
The Council considered the list of proposed workshops included in
the packet.
1.Meeting with the Sheriff's Department regarding
Workload/Contract.
Councilmember Munoz stated that he would like to look at
any other available options for City of Temecula police
services.
Councilmember Birdsall and Mayor Parks requested that the
City Manager add a Police Commission to the list of
commissions to be formed.
Councilmember Birdsall suggested that a meeting be
scheduled with Sheriff Cois Byrd and Supervisor Abraham
to discuss additional police personnel for the Temecula
area.
2.CSA, School, City, County - Long range joint planning
meeting.
The City Manager announced that a meeting has been
scheduled for the early evening of February 6, 1990 at
5:00 p.m. at the Temecula High School Performing arts
Center, with the School Board, CSD Directors and the CSA
Advisory Board. This meeting is to be followed at 7:30
by an adjourned regular meeting of the City Council to
be held at the Rancho California Water District, 28061
Diaz Road in the Community Room.
3.Study session meeting with the Mello-Roos Consultants
Meetings are scheduled on Tuesday, February 20, 1990 at
the Rancho California Water District at 7:00 p.m. and on
February 27, 1990 at the Temecula Community Center, 28816
Minutes\1\20\90 .3- 02/01/90
City Council Minutes January 20, 1990
Pujol Street, Temecula, to review the progress of the
Mello-Roos consultants.
4.Meeting with City Planning Consultant on SWAP and WRAG.
A 'meeting with the newly appointed Planning Consultant
has been scheduled for 7:00 p.m., Tuesday, March 6, 1990
at the Rancho California Water District.
5.Fire/Disaster Planning Meeting
A meeting with Fire Department personnel and the County
of Riverside Emergency Preparedness staff will take place
on Tuesday, March 20, 1990 at 7:00 p.m. at the Rancho
California Water District.
6.Roads/Assessment Districts/Flood Control Meeting
A meeting with the appropriate County Departments to
discuss Roads, Assessment Districts and Flood Control is
scheduled for Tuesday, April 3, 1990 at 7:00 p.m. at the
Rancho California Water District.
7.Building Safety, Redevelopment and Health Department
Meetings.
These meetings have been tentatively scheduled for April
17, 1990, May 1, 1990 and May 15, 1990 at 7:00 p.m. in
the Community Room of the Rancho California Water
District.
Alternate Tuesdays will be utilized for workshops and the
regular meetings on the second and fourth Tuesdays will be
reserved for action items of the Council when the meetings are
televised.
RECESS
The mayor declared a recess at 12:30 p.m., the meeting was
reconvened at 12:58 p.m. with all Councilmembers present.
The City Manager reviewed the Council priorities and explained
the analysis of responses which he prepared for the packet.
The following priorities and their status were discussed.
1. Hire core staff on-going
Hinutes\1\20\90 -4- 02/01/90
City Council Minutes January 20, 1990
2.Lease office - Complete
3.Appoint commissions - To take place after appropriate
staff has been hired, with the exception of the Planning
Commission which has been committed for March 1, 1990.
4.Recruit permanent City Manager - On-going
5.Initiate traffic improvements - This matter is scheduled
for discussion by the City Council on the agenda of
January 23, 1990.
6.Streamline local planning - Matter should be taken care
of with the hiring of the City Planning Consultant by the
County of Riverside.
7.Revise General Plan - on-going
8.Improve local law enforcement - Will be covered during
the meeting of January 30, 1990.
9.Develop park master plan - This matter will be covered
during the joint meeting scheduled for February 6, 1990.
10.Hire public works consultant - On-going
11.Hire Park Director - additional information needed from
CSA 143, should be accomplished within a three to six
month time frame.
12.Take over Redevelopment Agency and resolve the issue
on-going.
Councilmember Birdsall suggested that Councilmember
Lindemans look into the cost of the City taking over the
Redevelopment Agency. Mayor Parks stated he would like
to see the City Council appointed as the advisory
committee to the Redevelopment Agency.
13.Adopt a Business License Ordinance - this matter was
postponed on January 17, 1990 for a period of 30 days to
allow the Chamber of Commerce time to prepare a report
on the subject.
14.Hotel Tax Issue - The County of Riverside will collect
the tax until June 30, 1990 and they will continue past
that point if the City Council so desires.
Minutes\1\20\90 .5- 02/01/90
City Council Minutes- January 20, 1990
15.Review developer fees This will be a responsibility of
the new Planning Director.
Mayor Parks suggested that the City seek additional
information on state-wide developer fees from the B.I.A.
16. Act on Mello-Roos District Action underway.
17. Prepare next year's budget Will be on-going during the
next two to three months.
18.Solicit bids for banking - Complete on an interim basis,
permanent arrangement will be the responsibility of the
City's financial consultant.
19.Review past zoning actions and developer conditions -
This will be undertaken by the City's Planning
Consultants.
Councilmember Munoz stated that he would like to be sure
that the City Council sees all actions taken on projects
currently in the County pipeline.
Mayor Parks would like the City Council to have an
inventory of the projects currently scheduled to come
before the City Council.
Councilmember Moore would like to see spheres of influence
established.
Councilmember Lindemans stated that he feels it is important
to establish a study of "revenue producers" outside the
present City limits.
Mayor Parks brought up the subject of the City's need to
secure property for various civic buildings (i.e. City Hall,
Swim Complex, Police and Fire Stations, etc.). He presented
the Sports Park site as being one viable alternative.
Mayor Parks requested that, in the near future, the City
Manager place on the Council agenda the matter of acquiring
the Sports Park Complex land. The City Council agreed by
unanimous consensus.
City Manager Aleshire reported that the City must have a
master plan for parks and CIP developments prior to entering
into negotiation for any land.
Minutes\1\20\90 -6- 02/01/90
City Council Minutes
January 20. 1990
ADJOURNMENT
The Mayor declared the workshop adjourned at 2:16 p.m. to a regular
meeting of the City Council on January 23, 1990, 7:00 p.m., to be
held in the Temecula Community Center, 28861 Pujol Street,
Temecula, California.
RONALD J. PARKS, MAYOR
ATTEST:
F. D. ALESHIRE, CITY CLERK
Mimites\1\20\90 -7- 02/01/90
DATE: December 18,1989 --------------
TO: CITY OF TEMECULA; FRANK ALESHIRE, CITY MMAGER
P.O. Box 3000, Temecula, California 92390
S CT: Construction of a 14,000 souare foot office buildinq.
R]EQUEST:
LOCATION:West of Enterprise Circle West, South of Winchester Road
APPLICANT: Ranpac Engineering Corp.
Planning Commission and Staff Recommend:
ADOPTIO)I of a Negative Declaration for Environmental Assessment No.
33828 based on the conclusion that the project will not
have a significant effect on the environment; and
APPROYALMENIU_ of
APPROVAL ******** of Riot Plan NO. 11191,Amended NO. 1 based on the
findings and conclusions in the staff report and subject to the
conditions of approval.
Joseph A. Richards, Piapning Director
APN: 921-480-009
/aea
1-16-90
DIRECTOR'S MMING
SUMMARY
CASE NO.: PP 11191, Amended No. 1
DATE: December 18, 1989
EA NO.: 33828
PROJECT DESCRIPTION: To construct an office building
DISTRICT: Temecula
GENERAL PLAN: Southwest Area Community Plan
a.LAND USE: Commercial
b. OTHER: The project is within the newly incorporated
City of Temecula.
ZONING:
a. SITE: m-sc
b.A.DJACENT: M-SC
IAAND USE/ DEVELOPMENT:
a. SITE: Vacant
b. ADJACENT: Industrial/Service Commercial
MAJOR ISSUES: None
RECMMNDATION: Approval of EL 11191 a" and adoption of
the Negative Declaration for 33828 based on the
following findings and conclusions:
FINDINGS AND CONCLUSIONS:
1.The project is consistent with the General Plan.
2.The project meets the requirements of Ordinance 348.
3.The project is consistent with the zoning on the parcel
on which it is located and meets the development
standards of the zone
4.The project is compatible with surrounding development.
5.The project has no significant environmental effects and
a Negative Declaration may be adopted.
PLANNING DIRECTOR'S
ING DATE: 12/18/89
RIDE COUNTY PLANNING DEPARTMNT
CONDITIONS OF APPROVAL
Ranpac Engineering Corp.PLOT PLAN NO. 11191, Amended No. I
Project Description: To construct an
27447 Enterprise Circle West office building
Assessor's Parcel No.: 921-480-009
Temecula, CA 92390 Area: Temecula
1.The use hereby permitted by this plot plan is for a 14,000
square foot office building.
2.The permittee shall defend, indemnify, and hold harmless the
County of Riverside, its agents, officers, and employees from
any claims, action, or proceeding against the County of
Riverside or its agents, officers, or employees to attack, set
aside, void, or annul, an approval of the County of Riverside,
its advisory agencies, appeal boards, or legislative body
concerning Plot Plan 11191, Amended fl. The County of
Riverside will promptly notify the permittee of any such
claim, action, or proceeding against the County of Riverside
and will cooperate fully in the defense. If the County fails
to promptly notify the permittee of any such claim, action or
proceeding or fails to cooperate fully in the defense, the
permittee shall not, thereafter, be responsible to defend,
indemnify, or hold harmless the County of Riverside.
i
3.This approval shall be used within two (2) years of approval
date; otherwise it shall become null and void and of no ef f ect
whatsoever. By use is meant the beginning of substantial
construction contemplated by this approval within the two (2)
year period which is thereafter diligently pursued to
completion, or the beginning of substantial utilization
contemplated by this approval.
4.The development of the promises shall conform substantially
with that as shown on plot plan marked Exhibit A, Amended #1,
or as amended by these conditions.
5.In the event the use hereby permitted ceases operation for a
period of one (1) year or more, this approval shall become
null and void.
6.Any outside lighting shall be hooded and directed so as not
to shine directly upon adjoining property or public rights-
of-way.
7.The applicant shall comply with the street improvement
recommendations outlined in the County Road Department's
transmittal dated July 27, 1989, a copy of which is attached.
PLOT PLAN NO. 11191 Amended No. 1
Conditions of Approval
Page 2
S.Water and sewerage disposal facilities shall be installed in
accordance with the provisions set forth in the Riverside
County Health Departmentts transmittal dated July 31, 1989,
a copy of which is attached.
9.Flood protection shall be provided in accordance with the
Riverside County Flood Control Districtts transmittal dated
August 11, 1989, a copy of which is attached.
10.Fire protection shall be provided in accordance with the
appropriate section of Ordinance 546 and the County Fire
Wardents transmittal dated July 27t 1989, a copy of which is
attached.
11.The applicant shall comply with the recommendations set forth
in the Department of Building and Safety transmittal dated
July 28, 1989, a copy of which is attached.
12.The applicant shall comply with the recommendations set forth
in the Department of Building and Safety - Land Use Section's
transmittal dated July 28, 1989, a copy of which is attached.
13.The applicant shall comply with the recommendations set forth
in the Department of Building and Safety - Grading Section's
transmittal dated September 15, 1989, a copy of which is
attached.
14.The applicant shall comply with the recommendations set forth
in the Riverside County Geologiat's transmittal dated October
6, 1989, a copy of which is attached.
15.The applicant shall comply with the recommendations set forth
in the Rancho California Water District transmittal dated June
19, 1989, a copy of which is attached.
16.The applicant shall comply with the recommendations set forth
in the Elsinore Union High School transmittal dated May 11,
1989, a copy of which is attached.
17.All landscaped areas shall be planted in accordance with
approved landscape, irrigation and shading plans prior to the
issuance of occupancy permits. An automatic sprinkler system
shall be installed and all landscaped areas shall be
maintained in a viable growth condition. Planting within ten
(10) feet of an entry or exit driveway shall not be permitted
to grow higher than thirty (30) inches.
PLOT PIAN NO. 11191 Amended No. 1
Conditions of Approval
Page 3
18.Prior to the issuance of grading or building permits, seven
(7) copies of a Parking, Landscaping, irrigation, and Shading
Plans shall be submitted to the Planning Department for
approval. The location, number, genust speciest and container
size of the plants shall be shown. Plans shall meet all
requirements of Ordinance No. 348, Section 18.12, and shall
be accompanied by a filing fee as set forth in Section 18.37
of Ordinance No. 348.
19.A total of seventy (70) parking spaces shall be provided in
accordance with Section 18.12, Riverside County Ordinance No.
348.All parking spaces shall be provided as shown on the
Approved Exhibit A, Amended iio. 1 . The parking area shall
be surfaced with asphaltic concrete paving to a minimum depth
of 3 inches on 4 inches of Class II base.
20.A minimum of two (2) handicapped parking spaces shall be
provided as shown on Exhibit A, Aniended lio. 1
Each parking space reserved for the handicapped shall be
identified by a permanently affixed reflectorized sign
constructed of porcelain on steel, beaded text or equal,
displaying the International Symbol of Accessibility. The
sign shall not be smaller than 70 square inches in area and
shall be centered at the interior end of the parking space at
a minimum height of 80 inches from the bottom of the sign to
the parking space finished grade, or centered at a minimum
height of 36 inches from the parking space finished grade,
ground, or sidewalk. A sign shall also be posted in a
conspicuous place, at each entrance to the off-street parking
facility, not less than 17 inches by 22, clearly and
conspicuously stating the following:
'Unauthorized vehicles not displaying distinguishing
placards or license plates issued for physically
handicapped persons may be towed away at owner' a expense.
Towed vehicles may be reclaimed at
or by telephoning
in addition to the above requirements, the surface of each
parking place shall have a surface identification sign
duplicating the symbol of accessibility in blue paint of at
least 3 square feet in size.
21.A loading zone shall be provided in accordance with Section
18.13, Riverside County Ordinance No. 348.
PL(YT PLAN NO. 11191 Amended No. 1
Conditions of ikpproval
Page 4
22.Prior to the issuance of a building permit, the applicant
shall obtain clearance and/or permits from the following
agencies:
Road Department
Environmental Health
County Engineering
Geologist
Riverside County Flood Control
Fire Department
Building and Safety - Land Use
and Grading
Written evidence of compliance shall be presented to the Land
Use Division of the Department of Building and Safety.
23.Building elevations shall be in substantial conformance with
that shown on Exhibits B, C and C-1.
24.Materials used in the construction of all buildings shall be
in substantial conformance with that shown on Exhibit M-2 (Color
Elevations) and Exhibit M-1 (Materials Board). These are as
follows:
Material Color
1. Mullions Clear Anodize Kawneer Nucore
2. Window and Door Glass Light Green
3. Wall Stucco Aspen
4. Accent Stucco Tokay
25.Roof-mounted equipment shall be shielded from ground view.
screening material shall be subject to Planning Department
approval.
26.This project is located within a Subsidence Report Zone.
Prior to issuance of any building permit by the Riverside
County Department of Building and Safety, a California
Licensed Structural Engineer shall certify that the intended
structure or building is safe and structurally integrated.
This certification shall be based upon, but not be limited to,
the site specific seismic, geologic and geotechnical
conditions. Where hazard of subsidence or fissure development
is determined to exist, appropriate mitigation measures must
be demonstrated.
PLOT PLRN NO. 11191 Amended No. I
Conditions of Approval
Page 5
27.One (1) trash enclosure which is adequate to enclose
one (1) bin shall be centrally located within the project,
and shall be constructed prior to the issuance of occupancy
permits. Each enclosure shall be six feet in height and shall
be made with masonry block and an opaque gate with a self -
latching device which screens the bin from external view.
28.Landscape screening shall be designed to be opaque up to a
minimum height of six (6) feet at maturity.
29.All street lights and other outdoor lighting shall be shown
on electrical plans submitted to the Department of Building
and Safety for plan check approval and shall comply with the
requirements of Riverside County Ordinance No. 655 and the
Riverside County Comprehensive General Plan.
30.This project site is within a significant groundshaking zone.
Mitigation shall be the application of proper Uniform Building
Code standards in the development of this project.
31.Three (3) bicycle racks shall be provided in convenient
locations to facilitate bicycle access to the project area.
32.Prior to issuance of building permits, performance securities,
in amounts to be determined by the Director of Building and
Safety to guarantee the installation of plantings, walls and
fences in accordance with the approved plan, and adequate
maintenance of the planting for one year shall be filed with
the Department of Building and Safety.
33.Prior to the issuance of occupancy permits, all required
landscape planting and irrigation shall have been installed
and be in a condition acceptable to the Director of Building
and Safety. The plants shall be healthy and free of weeds,
disease or pests. The irrigation system shall be properly
constructed and in good working order.
34.Prior to the issuance of grading permits, the applicant shall
comply with Ordinance No. 663 by paying the fee required by
that ordinance. Should Ordinance No. 663 be superceded by the
provisions of a Habitat Conservation Plan prior to the payment
of the fees required by Ordinance No. 663, the applicant shall
pay the fee required under the Habitat Conservation Plan as
implemented by County Ordinance or resolution.
35.All utilities, except electrical lines rated 33kV or greater,
shall be installed underground.
PLOT PLAN NO. 11191 Amended No. 1
Conditions of Approval
Page6
36.Prior to any use allowed by this plot plan, the applicant
shall obtain clearance from the Department of Building and
Safety - Land Use Section that the uses found on the subject
property are in conformance with Ordinance No. 348.
37.The applicant shall provide a recorded CC&R to ensure the
common driveway with the property to the south-east of the
property.
38. All of the foregoing conditions shall be complied with prior to occupancy
:sea or any use allowed by this permit.
7-14-89
JC:sc
12/li/89
OFFICE OF ROAD COMMISSIONER COUNTY SURVEYOR
of I
R= AND ADKIN@Tr\,l
DEPART KALM ADDRISS
P-0 BOX ID90
. @-4LA 92502
July 27, 1989 (714) 797-6554
@y D. SmW
& SLMMOR
Riverside County Planning Commission
4080 Lemon Street
Riverside, CA 92501
(office Building)
Re:Plot Plan 11191 - Amend #1
Team 5 - SMD #9
Pcl 9 of TR 16178
AP# 111-111-111-9
Ladies and Gentlemen:
With respect to the conditions of approval for the above
referenced item, the Road Department has the following
recommendations:
Prior to issuance of a building permit or any use allowed by this
permit, the applicant shall complete the following conditions at
no cost to any goverrunent agency:
1.No additional right of way shall be required on Enterprise
Circle West since adequate right of way exists.
2.The traffic signal mitigation has been met on this project
by Tract 16178.
Prior to occupancy or any use allowed by this permit, the
applicant shall construct the following at no cost to any
government agency:
3.No additional road improvements will be required at this
time.
4.Drainage control shall be as per Ordinance '460, Section
11.1.
S.All work done within County right of way shall have an
encroachment permit.
TIVE 4080 MM 92501
jllot @lan 11191 - Amend #1
July 27, 1989
Page 2
6.The single driveway shall conform to the applicable
Riverside County Standards.
7.The single entrance driveway shall be channelized with
concrete curb and gutter to prevent "back-on" parking and
interior drives from entering/exiting driveways for a
minimum distance of 35 feet measured from face of curb.
S.The street design and improvement concept of this project
shall be coordinated with TR 16178.
9.Should this project lie within any assessment/benefit
district, the applicant shall prior to recordation make
application for and pay for their reapportionment of the
assessments or pay the unit fees in the benefit district
unless said fees are deferred to building permit.
Tec ni g. Unit Supervisor
LJ:jw
County of Riverside
TO:RIWRSIDE COUNTY PLANNING DEPT. DATE: July 31, 1989
ATTN: Jolm Chiu
FRO) IRONMENTAL HEALTH SPECIAIST IV
I&E:PLOT PLAN 11191, AMENDED NO. 1
Environmental Health Services has reviewed Amended No. I dated
July 24, 1989 . Our current comments will remain as stated
in our memo dated May 12, 1989.
SM:tac
E
AUG 1 lo8g
GEN. FORM 4, (Rev. 19/87)
County of Riverside
RIVMIDE COUM P@ING DEPT. May 12, 1989
A'O: DATE:
ATTN hn
ENV ROMMAL HMTH SPECIALIST IV
FROM:
RE:
Envirormental Health Services has reviewed the above plot plan and has no objections.
Sanitary sewer and water services are available in this area. Prior to any building
plan submittals, will-serve letters from the water and severing agencies will be
required.
SM:tac
Li
GZN. ]FORM 4, (Rev. 6/97)
KENN@ L. EDWARDS
cmw @Ptallot
1995 MAPTKET @EE7T
P.O. BOX 1033
TELEPHONE (714) 787-2015
FAX NO. (714) 788-9965
RIVERSIDE COUNTY FLOOD CONTROL AND
WATER CONSERVATION DISTRICT
RNERWDE. e'Al IFORNIA 92502
Riverside County
Planning'Department
County Administrative Center
Riverside, California
Attention: Regional Team No. Re: PP AFNI
Planner g.- C#Itl
Area: i/i,,4
We have reviewed this case and have the following comments:
Except for nuisance nature local runoff which may traverse portions of the
property the project is considered free from ordinary storm flood hazard.
However, a storm of unusual magnitude could cause some damage. New construc-
tion should comply with all applicable ordinances.
The topography of the area consists of well defined ridges and natural water-
courses which traverse the property. There is. adequate area outside of the
natural watercourses for building sites. The natural watercourses should be
kept free of buildings and obstructions in order to maintain the natural
drainage patterns of the area and to prevent flood damage to new buildings.
A note should be placed on an environmental constraint sheet stating, 'All new
buildings shall be floodproofed by elevating the finished floors a minimum of
IS inches above adjacent ground surface. Erosion protection shall be provided
Area
in accordance th the applicabte-rules and
The proposed zoning is consistent with existing flood hazards. Some f 1 ood
control facilities or floodproofing may be required to fully develop to the
lied density.
The District's report dated 4r 0-@10'7 is still current for this project.
The District does not object to the proposed minor change.
This project is a part of The project will be
free of ordinary storm flood-hazard when improvements have been constructed in
accordance with approved plans.
The attached comments apply.
y yoursb
HUBA
enior Civil Engineer
cc: DATE: i(,Lltll
for mobile home supports.'
This project is in the
drainage plan fees shall be pai
regulations.
KZNNLPTH L. EDWARDS
cmicr smainim
RIVERSIDE COUNTY FLOOD CONTROL AND
WATER CONSERVATION DISTRICT
RIVKRSIDL "LIFORNIA 02502
May 24, 1989
Riverside County
Planning Department
County Administrative Center
Riverside, California 92501
Attention:Regional Team No. 5
John Chiu
Ladies and Gentlemen:
1095 MARICET STRIEL-R
P- C. BOX 1033
TLLI[PNONIE (714) 787.,2015
Re: Plot Plan 11191
This is a proposal to construct an office building on a 0.96 acre
site in Temecula. The property is located on the west side of
Enterprise Circle West about 900 feet south of Winchester Road.
This project is part of Tract 16178 for which improvement plans
have been approved by our letter of August 7, 1986. However, a
recent study of the Murrieta Creek flood plain by the District
indicates that this project will require additional
floodproofing.
The Board of Supervisors has adopted the Murrieta Creek/Temecula
Valley Area Drainage Plan for the purpose of collecting drainage
fees. Those fees are used to construct needed flood control
facilities within the particular area. The Area Drainage Plan
fees apply to new land divisions and are normally not required of
other types of new development.
Virtually all new development causes increased storm runoff.
These increases are particularly troublesome in those watersheds
where an Area Drainage Plan has been adopted. In order to miti-
gate the downstream impacts brought about by increased runoff,
the District recommends that Conditional Use Cases, Plot Plans
and Public Use Cases be required to pay a flood mitigation
charge. Mitigation charges, where appropriate, will be similar
to the current Area Drainage Plan fee rate.
Following are the Distriet's recommendations:
1.A flood mitigation charge shall be paid. The charge
shall equal the prevailing Area Drainage Plan fee rate
multiplied by the area of new development. The new
development in this case includes a total of 0.96 acres.
At the current fee rate of $932 per acre, the mitigation
charge equals $895.00. The Charge ' is payable to the
Flood Control District prior to issuance of permits.
Riverside County - 2 - May 24, 1989
Planning Department
Re:Plot Plan 11191
If Area Drainage Plan fees or mitigation charges have
already been paid on this property in conjunction with an
earlier land division or land use case, the developer
should contact the District to ascertain what charges are
actually due.
2.New buildings constructed on this property should be
floodproofed to at least the floodway elevation of
1021-3.
Questions concerning this matter may be referred to Zully Smith
of this office at 714/787-2333.
truly yo
H. KASHUBA
enior Civil Engineer
c: Ranpac Engineering
ZS:seb
RJVERSIDE COUNTY
nRE DEPARTMRLNT
IN CoopERATK>N WRTH THE
CALIFORNLA DEPARTMENT OF FORESTRY
AND FIRE PROTECTION
GLEN J. NEWMAN
FIRE CHIU
Office
& Offim 7-27-89
46-209 Nm @ 405 4090 Lmm Sbw, Suite I I L
bkbo, CA 92201 , CA 92501
(619) 3424U6 (714) 787-66D6
TO: PL M ING DEPARTMENT
ATTN:JOHN CHIU
RE: PLOT PLAN 11191 - AMMED #1
With respect to the conditions of approval regarding the above referenced
plot plan, the Fire Department recommends the following fire protection
measures be provided in accordance with Riverside County Ordinances and/or
recognized fire protection standards:
1.The Fire Department is required to set a minimum fire flow for the
remodel or construction of all commercial buildings using the procedure
established in Ordinance 546.
2.Provide or show there exists a water system capable of delivering 1750 GPM
for a 2 hour duration at 20 PSI residual operating pressure which must
be available before any combustible material is placed on the job site.
3.A combination of on-site and off-site super fire hydrants, on a looped
system (6"x4llx2ix2j), will be located not less than 25 feet or more than
165 feet from any portion of the building as measured along approved
vehicular travelways. The required fire flow shall be available from
any adjacent hydrant(s) in the system.
4.The required fire flow may be adjusted at a later point in the permit
process to reflect changes in design, construction type, area separation
or built-in fire protection measures.
5.Applicant/developer shall furnish one copy of the water system plans to
the Tire Department for review. Plans shall conform to the fire hydrant
types, location and spacing, and, the system shall meet the fire flow
requirements. Plans shall be signed/approved by a registered civil
:ngineer and the local water company with the following certification:
I certify that the design of the water system is in accordance with
the requirements prescribed by the Riverside County Fire Department."
6.Install a complete fire sprinkler system in all buildings requiring a
fire flow of 1500 GPM or greater. The post indicator valve and fire
department connection shall be located to the front, within 50 feet of
a hydrant, and a minimum of 25 feet from the building(s). A statement
that the building(s) will be automatically fire sprinklared must be
included on the title page of the building plans.
RE: PP 11191
Page 2
7.Install a supervised water flow monitoring fire alarm system. Plans must be
submitted to the Fire Department for approval prior to installation, as per
Uniform Building Code.
S.A statement that the building will be automatically fire sprinklered
must appear on the title page of the building plans.
9.Install panic hardware and exit signs as per Chapter 33 of the Uniform
Building Code.
10.Certain designated areas will be required to be maintained as fire lanes.
11.Install portable fire extinguishers with a minimum rating of 2A-10BC.
Contact certified extinguisher company for proper placement of equipment.
12.Prior to issuance of building permits, the applicant/developer shall be
responsible to submit a check or money order in the amount of $345.00 to
the Riverside County Fire Department for plan check fees.
13.Prior to the issuance of a building permit, the developer shall deposit
with the Riverside County Fire Department, a cash sum of 25c per square
foot as mitigation for fire protection impacts.
14.Prior to the issuance of a building permit, the developer shall deposit
with the Riverside County Fire Department, a cash sum of 25c per square
foot as mitigation for fire protection impacts.
15.Final conditions will be addressed when building plans are reviewed in
Building and Safety.
All questions regarding the meaning of the conditions shall be referred to the
Fire Department Planning and Engineering staff.
RAYMOND H. REGIS
Chief Fire Department Planner
By
Laura Cabral, Fire Safety Specialist
ml
counryCDepaxtmeiit ot CPuiCdittg atid gatetg
Administrative Center 9 1777 Atlanta Avenue
Riverside, CA 92507
May 30, 1989
-7
Riverside County Planning Department
Attention: John Chiu
County Administrative Center
4080 Lemon Street
Riverside, CA 92501
RE: Plot Plan 11191, 94t@@ A
Ladies and Gentlemen:
The Land Use Division of the Department of Building and Safety
has the following comments and conditions:
Where no specific uses for proposed structures are indicated,
Building and Safety may require additional Planning Department
approvals.
An additional plot plan or an approved exhibit for on-site
signage will be required.
The site is located partiallyanaspecial studies zone.
Prior to the issuance of building permits, written clearance
is required from the following:
Temecula Val'ley Unified School District
Prior to the issuance of building permits, the applicant shall
conform with an approved floor plan indicating the maximum
number of tenants allowed. Each space shall be labeled with
a number or a letter.
If approved elevations are required from the Planning Department
the approved plans must be submitted to the Land Use Division
concurrently with submittal of structural plans for review.
Prior to acceptance of structural plans for Building and Safety
review, one complete set of approved conditions from Planning
Department must be attached.
Prior to issuance of building permits, proposed lighting must
be in conformance with Mount Palomar Lighting Plan, Zone B,
per Ordinance 655.
Administration (714) 682-8840 o (714) 787-2020
Planning Department
John Chiu
May 30, 1989
Page 2
-7 able,
25' minimum setback from street required.
Performance Securities Bond for maintenance of landscaping
may be required. Consult your conditions of approval.
Very truly yours,
-Ce
Becky Brewington
Land UseN+echnician
BLt6 & SAFET" ADMINISTPATItXl F'. 02
1: 2c-4
COUNTY OF RIVERSIDE
Department of Building and Safety
T PLAtJtQl@@/ < i>hn Chui DATET q-ks-olr9
F'ROMI 0)9. INITIAL:
RE: NEXT LDc,
O? - ( OB I ci
19
snake the following a condition of approval.1
\>-<aP-rior to commencing any gra . ding exceeding 50 cubic yards,
the owner of that property shall obtain a grading permit
from the Department of Building and Safety
---b.Prior to approval of this use/subdivision a grading 'permit
and approval of the rough grading shall be obtained from
the Building and Safety L)epartmonto
@c.Prior to issuance of any@,building permits the property
owner shall. obtain a grading permit and approval to
construct from the Building and Safety Department.
@--Cl.Constructing a read, where greater than 50 cubic yards of
material is placed or movwdt requires a grading permit.
---e.Prior to occupancy and/or beginning actual use of this
permitt a grading permit and approval of.the grading shall
be obtained from the Building and Safety Department.
f. Providw verification t@at 'th& Oxistirig grading was
permitted @ - -- - -- 0 -- . ff aM the
. So zi
Building @nq f*tyiztior n% CL Per(r
@--90 The Grading Section has no comment of th
NOTE:For the,final grading plan - Pleas& provide the SPPlic&61&
Information from C:ounty Grading Forms 294-96
1!94-21
a94-46
284-134 Rev. 3/89
:qivrc:q.NiDE coun;:tj
i'Lj&nnince
October 6. 1989
Ranpac Soils, Inc.
41710 Enterprise Circle South
Temecula, CA 92390
Attention:Mr. Warren L. Sherling
Mr. Steven P. Alford
SUBJECT:Liquefaction Hazard
Work Order No. 900-81
Plot Plan 11191
APN: 921-48D-009
County Geologic Report No. 641
Rancho California Area
Gentlemen:
We have reviewed the liquefaction aspects of your report entitled *Preliminary
Geotechnical Investigation, Commercial Site, Two Story Office Building, Lot 9,
Tract 16178, Temecula, CA.' dated July 27, 1989.
Your report determined that:
1.Liquefaction is considered likely at the site.
8
2.Lateral spreading is likely only along the southwest portion of the
site adjacent to the Hurrieta Creek levee/embankment.
Your report recoi- ended that:
l.Minimal removals for liquefaction mitigation should be 3 feet in areas
to receive structural fill. The exposed surface should be scarified 12
inches brought to near optimum moisture, and compacted to 90% relative
compaction of the maxian dry density as determined by ASTM D 1557-78.
Deeper wovals could be required In areas where the underlying natural
soils do not achieve 85% relative compaction at over excavation depths
of 2 feet.
2.Prior to placement of any fillg a one foot thick blanket of gravel, 314
in. mini @ diameter should be placed. The gravel should extend to a
distance of 5 feet outside the footing line. The gravel should be
underlain by an approved geotextile fabric.
3.A building setback of 6 times the 13 foot slor height &Iona Ohirrieta
Cm* Is r*commnded for mitigation of latera spreading. f@s results
in a setback of 65 feet from the @nkmnt top of the Nu"iets Creek
lov*e located on the cr** side.
4080 LEMON STREET. 9" FLOOR
RIVERSIDE, CALIFORNIA 92501
(714) 787-6181
4&209 OASIS STREET, ROOM 304
INDIO, CALIFORNIA 92201
(Si 9) 342.8277
Ranpac Soils, Inc. - 2 - octot>er 6. 1989
4.Design of structures should comply with the requirements of the
governing jurisdictions and standard practices of the governing
jurisdictions and standard practices of the structural Engineers
Association of California.
It is our opinion that the report was prepared in a competent manner and
satisfies the additional information requested under the California
Enyiromental Quality Act review and the Riverside County Comprehensive General
Plan. Final approval of the report is hereby given.
The recommendations made in your report for mitigation of liquefaction
potential shall be adhered to In the design and construction of this project.
Very truly yours,
RIVERSIDE COUNTY PLANNING DEPARTMENT
Roger S. Streeter P or
3t- .-Kupterman
Engineering Geologist
CEG-1205
SAK:al
c.c. Ranpac Engineering - Dave Cooper
Worm Lostbom - Building & Safety (2)
Planning Team 5 - John Chiu
JUN
June 19, 1989
RIVEii:>i.,L
W& PLANN!NG
Board of Direcwrs:
James A. Duty
Pmaident
jeffrey L MiWer
ST. Vic* President
lwph Daily
Doug Kulberg
Jon A. Lundin
T. C. Rowe
Rich@ D. Steffey
Officers;
John F. He@gar
General Manager
Phillip L Forbes
@cwr of Finance-
Treasurer
Thomas R. McAliester
Dirtctor of Operations
& M@mnce
Edward P. Lemons
Director of Engineering
DorisV. Baker
Sony
Mek & Kidman
L"wCmml
Riverside County p@g Department
4o8o Lemon Street, 9th Floor
Riverside, @omia 92501-3657
Subject:Water Availabflity
Reference:Tract 16178, Lot 9
Plot Plan 11191
Gentlemen:
is located
Please be advised that the above-Teferenced property I
vnthin the boundaries of Rancho California Water District. Water
service, therefore, would be available upon completion of financial
arrangements between R@ and the property owner.
Water availability would be contingent upon the property owner
signing an Agency Agreement which assigns water management rights,
if any, to R@.
If you have any questions, please contact Senga Doherty at (714)
676-4101.
Very t* yours,
RMCHO CALIFORNIA WATER DIMICR
Steve Brannon
Engineer
F012/dpt2l3f
R A N C H 0 C A L I F 0 R N I A W A T E R D I S T R I C T
28061 DIAZ ROAD & POST OFFICE BOX 174 a TEMEC@ CA 92390-0174 (714) 676-4101 FAX (714) 676-061,r,
:qivERiii)E county
nninc, i:)r:pii:ti:ni r:n@ L
May 4, 1989
Commissioner Jack Bresson
Assessor Temecula Town Assoc.
Building and Safety - Land Use Temecula Chamber of Commerce
Building and Safety - Grading
Surveyor - Ken Teich C. J. Crotinger
Road Department Community Plans
Health - Ralph Luchs
Fire Protection
Flood Control District ECEPVE
Fish & Game
U.S. Postal Service - Ruth E. Davidson MAY 1 5 1989
U.S. Fish & Wildlife Services
County Superintendent of Schools FOVERSIDE COUNTY
Rancho California Water MPA$R. tr.: MT
Southern California Edison
Southern California Gas
'Temecula Union School District
- Elsinore Union High School Dist.% PLOT PLAN 11191 - (Tm 5) - E.A. 33828
Ranpac Engineering Corporation - Temecula
Area - First Supervisorial District -
West of Enterprise Circle West, South of
Winchester Road - 0.96 Acres - M-Sc Zone
Office Building - Mod #119 - A.P.
#921-480-009
)--se review the case #described above, along with the attached case map. A Land
ivision Committee meeting has been tentatively scheduled for May 25, 1989. If it clears,
t will then go to public hearing.
our comments and recommendations are requested prior to May 25, 1989 in order that we may
nclude them in the staff report for this particular case.
should you have any questions regarding this item, please do not hesitate to contact
ohn Chiu at 787-1363.
-Tanner
.OMMENTS:
,-he Elsinore Union High School District facilities are overcrowded and
)ur educational programs seriously impacted by increasing student population
:aused by new residential, commercial and industrial construction.
Therefore, pursuant to California Goverment Code Section 53080 of AB 2926
and SB 327, this district levies a fee against all new development projects
4ithin its boundaries.
@UOI
uc
p-
di
1
ig s
:Iv
ad
f
D-
3ATE:t4av-ll. I= SIGNATURE
;'LEASE print name and title Larry Maw/Superintendent
4080 LEMON STREET, 9THFLOOR 46-209 OASIS STREET, ROOM 304
RIVERSIDE, CALIFORNIA 92501 INDIO, CALIFORNIA 92201
(714) 787-6181 (619) 342-8277
:IiVE:RNiDE county
?LjinninCe DE?Aa:qi:mEnc
DATE:May 4, 1989
TO: Assessor Commissioner Jack Bresson
Building and Safety - Land Use Temecula Town Assoc.
Building and Safety - Grading Temecula Chamber of Commerce
Surveyor - Ken Teich C. J. Crotinger
Road Department Comunity Plans
Health - Ralph Luchs
Fire Protection
Flood Control District
Fish & Game
U.S. Postal Service - Ruth E. Davidson MAY I q 1989
U.S. Fish & Wildlife Services
County Superintendent of Schools itlvrf6iuE C;UIJNrl
Rancho California Water
Southern California Edison PLANt4lNG DEPAI-5@
Southern California Gas
Temecula Union School District PLOT PLAN 11191 (Tm 5) - E.A. 33828
Elsinore Union High School Dist. Ranpac Engineering Corporation - Temecula
Area - First Supervisorial District -
West of Enterprise Circle West, South of
Winchester Road - 0.96 Acres - M-Sc Zone
- Office Building - Mod 0119 - A.P.
#921-480-009
Please review the case described above, along with the attached case map. A Land
Division Committee meeting has been tentatively scheduled for May 25, 1989. If it clears,
it will then go to public hearing.
Your comments and recommendations are requested prior to May 25, 1989 in order that we rwy
include them in the staff report for this particular case.,
Should you have any questions regarding this item, please do not hesitate to contact
John Chiu at 787-1363.
man n e r
COMMENTS:
We have reviewed this proposed project and find it to be
compatible with surrounding land uses. We feel the
proposed building, parking area and landscaping will be
an asset to our community.
DATE: May 1S. 19OGNATURE W. A
PLEASE print name and title -Trene Hotchkiss, President
4060 LEMON STREET, 9"" FLOOR
RIVERSIDE, CALIFORNIA 92501
(714) 787-6181
46-209 OASIS STREET, ROOM 304
INDIO, CALIFORNIA 92201
(619) 342-8277
county
?Lannince iDE?a:tzmEnc
DATE:fty 4. 1989
TO: Assessor CoTrnissioner Jack Bresson
Building and Safety - Land Use Temecula Town Assoc. Commerce
Building and Safety - Grading Temecula Chamber of
Surveyor - Ken Teich C. J. Crotinger
Road Department Community Plans
Health - Ralph Luchs
Fire Protection
Flood Control District
Fish & Game
U.S. Postal Service - Ruth E. Davidson U JUN 1 4
U.S. Fish & Wildlife Services
County Superintendent of Schools
Rancho California Water rtFp...
Southern California Edison
Southern California Gas
Temecula Union School District PLOT PLAN 11191 - (Tm 5) E.A. 33828
Elsinore Union High School Dist. Ranpac Engineering Corporation - Temecula
Area - First Supervisorial District -
West of Enterprise Circle West, South of
Winchester Road - 0.96 Acres - M-Sc Zone
Office Building - Mod #jig A.P.
#921-480-009
Please review the $case described above, along with the attached case map. A Land
Division Committee meeting has been tentatively scheduled for May 25, 1989. If it clears,
it will then go to public hearing.
Your comments and recommendations are requested prior to May 25, 1989 in order that we may
include them in the staff report for this particular case.
Should you have any questions regarding this item, please do not hesitate to contact
John Chiu at 787-1363.
n-anner
COMMENTS:
Iv Lt VI
-S
DATE: SIGNATURE
PLEASE print name and title
4080 LEMON STREET. 9TH FLC)O@L
RIVERSIDE, CALIFORNIA 92501
(71 4) '?87-61 81
@C-2'bg OASIS STREET, ROOM 304
INDIO, CALIFORNIA 92201
(619) 342-8277
7
ly,
De Not Write Abow* This Liws-
(O
APPUCATION FOR'ALCOMOUC SEVERAG'T UCE 1. TYPE(S) OF LICENSE(S) F
To: Department of @Akohol Beverage Control
ON SALE BEEP & MINE
San Bernardino
1901 6,@, EOGRAPHICAL 3300
socro@, Calif. 9581 8
st.@..G EATTNG PLACE
The undersigned hereby applies for
licenses described as follows.
2.NAME(S) OF APPLICANT(S)
Applied under Sn@,
Kim, Dong S. a X"ng S. Effective Date: ctive Date:
EE LIC.
Kim, JWA' S. a "nq-Ae 3. TYPE(S) OF TRANSACTION(S) TYPE
,Boom
PER. TSE.
4.Name of Busi
Business-Number and Street
37865 uwy. 79 @th Ste a
CitM"G@2390 R@ TOTAL
7. Are Premises Inside NO
6. if Premises Licensed, 41-203432 City Limits?
Show Type of License
S.Mailing Address (if different from 5)-Nurnber and Street
r violated any of the provisions of the Alcoholic
10. Have you eve
Have You ever been convicted of a felony?
Beverage Control Act or regulations of the Department per-
taining to the Act?
II. Explain a "YES" answer to ite ns 9 or I hich shall be deemed part of this application.
12.Applicant agrees (a) that any manager employed in on-sale licensed premises will have all the qualifications of a licensee, and
.1 to be violated any of the provisions of the Alcoholic Beverage Control Act.
(b)that he will not violate or cause or permi
San Bernardino
13. STATE OF CALIFORNIA County of -------------------------------------- Date ----------------------------
U.d., party f -h p.,... who. below. nd (1) M. i, the ppli,.@l, ., ... f the ppli,.@l., r n i'.
.W.. .1 oh. ppli...t -..d i@ the F.,.g.i.9 ppli..ti.n. d.11 hi, n it, b.b.if@ 121 shot h. h.. ..d the F.,.-
g.i.9 Ppii..Ii- ..'I U.-@ oh. h .... I ..d th., ..,h nd .11 f 1),. -.de th., .. P.,... .,h.' h.. the Ppli,..l
Ppli,..t. I... ..y di,.t w Idiom i. h. Ppli,..- pplic.@l, b.,i@.@, 1. b. ..d.,,.d ..de, I,. to, whi,h hi, i.
(41-t the -ppli'.'i.. *, P,.P...a i. @., @.d. 'h. .1 - 1-@ d i@t. ..,. oh.. i..ty (00)
co.y:hp,-.di,to' 1%. cly .. whi,h h. ppl;..I;.n i, rl. d @i:h h. D.p.,I...t ., to g tb:i,hf to, di,., .4
d.0'..d ..y ,.dit@ f (51 th., the ppli,.Ii.@ .., be ithd,..@ b, h. ppli@.@, h. li..p-. with l,ing ti.6ility to
the D.p.,f..@t. '
14. APPLICANT
SIGN HERE ------------------------- ---------------------- r ------ - - -- - ---------------
------------ ------------------------- --------------------------------------------------------------
APPLICATION BY T ,,,%A,NSFEROR
San Bern no 10-25-89
15. STATE OF CALIFORNIA County of -------------------------------------- Date -----------------------------
U.d., p.-Ity of p.,i.,y. @l, pw@ W" pp..,, below, .@d (1) H. it -h. li h.
-..d 1. the ppli,.,i.., d.1, ..Ih.,i..d . -.k. hi, ppli,.,;.@ .@ it, b.h.1f; (2) -h., K. h.,.by ..it., Pplil.li.- to ..,,..d.r
;.t.,. t i. tk. ."-@d d..,ibd b.i.- ..d t, ,,,,F,, --, 1, h. ppti,.,, .@d i@di,.,.d .. h. pp.r p.,,i.. f ih;. ppli,.Ii..
l@., if ..Ih *W ... d by the (3) th. P,I;,.Ii.n ., P,.P.,.d i. net @.d. 1. the p.,@.nl f . 1-@ ., 1.
g,-...t iid. @ 0.@ .;.." dy. p,.,.di.g the do, .. wh;,h the ppli,. ;_ i. fi.d wish the O.prt...t ., 1. g.i. ., ..t.bli.h
,.to - to @ for "I c,.dito, of to df,..d i.i.,. ny @,.dil., f (41 h., h. Ppli@.1i.. me, 6. by iih., the
.Ppli:.
Ik-- with li.bilily t. th.
16. Nome(s) of Licensee(s) 17. Signature(s) of Licensee(s) 18. License Number(s)
IA@Elt, WM
432
R, @rf/- B.
Coun
Si
9 Soutti Ste B m@CZU?aCO(d@eUT) 92390 River de
Do Not Write Below This Line; For Department Use Only
A"oched:@ecorded notice,
rl Fiduciary papers, /(/o
-- - ------ - ------- COPIES MA - --------------
--------------------------- 17
Bernardino Office
*0 of. -Paid ct ---- @n ------------------
Ren"mi: F -@1"29q Receipt No.
Awe 211 [.-@at
Z 6 1990
L e
January 24, 1990 ---------
ary
Mr. Frank Aleshire
Interim City Manager
City of Temecula
P.O. Box 3000
Temecula, CA 92390
Subject:city Appointment to the County Free Library Advisory
Committee
Dear Mr. Aleshire:
It was a pleasure to participate in the meeting held on January
12, for County Departments to brief the new City Council on
various aspects of service and City-County relationships.
As I mentioned at the meeting, the City of Temecula is entitled
to make an appointment to the County Free Library Advisory
Committee. This should be a resident of your City who is
available to attend the quarterly meetings of the Advisory
Committee and represent the needs of the City of Temecula on
the Committee.
I am enclosing a copy of the Board Resolution establishing the
Committee and the By-laws of the Committee for your informa-
tion. The Committee normally meets quarterly on the third
Thursday, in January, April, July, and October. The Committee
selects a different library location throughout the County for
each meeting. The meetings run from 9:15 a.m. to 12:30 p.m.
and are usually followed by lunch. With travel time, a com-
mittee member should plan to allow a full day for each meeting.
The next meeting of the Committee will be Thursday, April 19,
at the Central Library in Riverside. It would certainly be
desirable if you have made an appointment before that date.
Please notify me in writing when an appointment is made.
will then provide your appointee with background materials and
an orientation.
Also, if you would like more information about the Committee,
please feel free to contact me or the Chairman, Mrs. Cheryl
French, 15393 Mountain View Avenue, Lake Elsinore, 92330 (714-
678-3835) who would be happy to share with you the perspective
of a Committee member.
Unda M. Wood, Director - P.O. Box 468 - Riverside, CA 92502-0468.(714) 782-5211
-2-
We look forward to having a resident of Temecula join the
Committee.
Sincerely,
Linda M. Wood
Library Director
lmw:mw
Attachments
c:Cheryl French, Chairman, County Library Advisory Committee
Irene Liebenberg, Western County Regional Librarian
Rosie Vanderhaak, Branch Head
[W
MAR 1 5 19GS
I)ONALP D. SULLIVAN, Cle@
... D,,ty I
RESOLUTION
BE IT RESOLVED by the-B@d of Supervisors Of the County
3of Riverside, State of California, in regular session assembled on
4March L5, 1965, as follows:
5 1. There is hereby established the Riverside County
6Free Library Advisory Committee to advise the Board of Supervisors
on the development and standards of library services of the River-
8side County Free Library.
9 2. The Committee shall be composed of a resident of coach
10superv2.sorial district and a resident of each city and each library@
11district that is a member of the Riverside County Free Library
12system. The meznbers from the supervisorial districts shall be
13appointed by the Board of Supervisors, the member from each city
14by the city council, and the member from each library district
15by its governing body. The Committee shall by lot determine the
16terms of the first members, so that as nearly as possible half of
17the terms shall expire on June 30, 19662 and the Tv-mai.nder on
18June 30, 1967. Thereafter the terms shall be for two years.
19Vacancies shall be filled for the unexpired term. The appointing
20body may replace any member at its pleasure.
21 3. The Committee shall elect a Chairman and Secretary
22:from the members thereof, each of whom shall serve for a period
23of one year and until his successor is elected.
24 4. Meetings of the Committee shall be held at least
25four times a year at the time and place selected by the Committee.
26
5.Members of the Committee shall serve without compcrl-
27sation or reimbursement of expenses.
28
29
RTS:rd 30
3/10/65
31 J,ly cid @'.3 of SWF*@
t@. @t
32 Dcti,\@L) D. SULLIVAt4, Cl.,k of said @rd
lt.%VT BULLIVAN.JIL
COU.TV CO ... 9L
'OURT OUOR
7.J/
BY-LAWS
RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE
ARTICLE I
Name and Purposes
A.Name and Legal Basis. This Committee was established by
resolution of the Board ot Supervisors of Riverside County
on March 15, 1965, and shall be known as the Riverside
County Free Library Advisory Committee.
B.Purposes. The County Free Library Advisory Committee shall
be advisory to the Board of Supervisors, and it shall be
the duty of the Committee to advise and make recommenda-
tions to the Board of Supervisors concerning the planning,
development, standards and use of the Riverside County Free
Library System.
ARTICLE II
Membership of the Committee
A.Number on Committee. The Committee shall be composed of a
resident of each supervisorial district and a resident of
each city and each library district that is a member of the
Riverside County Free Library Systeme The members from the
supervisorial districts shall be appointed by the Board of
Supervisors, the member from each city by the city council,
and the member from each library district by its governing
body.
B.Length of Term. The term of the Committee members shall be
wo (2) years. Term shall expire on June 30.
C.Vacancies. A vacancy shall be filled by the Board of Sup-
ervisors for the balance of the unexpired term.
D.Voting. Each Committee member present shall be entitled to
one vote at any meeting of the County Free Library Advisory
Committee.
ARTICLE III
Officers
A.Officers. The officers of the County Free Library Advisory
Committee shall consist of a Chairman and Secretary.
B.-Election -and Terms. The Chairman and Secretary shall be
elected a the County Free Library Advisory-Com-
mittee at its first meeting after June 30 to serve for a
term of one (1) year, or until election of their succes-
sors.
CDuties. The officers shall carry out those duties and
functions normally associated with their respective of-
fices.
ARTICLE IV
Meetings
A.Meetings. The County Free Library Advisory Committee shall
meet at least four (4) times a year, and at such regular
occasions as it may deem appropriate, the time and place of
such meetings to be determined by the Committee. Not less
than seven (7) days notice of time and place of regular
meetings shall be given by mail to each member.
B.QuorurLi. One half Members plus one member: of the Com-
mittee shall constitute a quorum except when the total
membership is an odd number, then one half the total mem-
bership plus five shall constitute a quorum. The af f ir-
mative vote of a majority of those present shall be re-
quired for affirmative action. Recommendations to the
Board of Supervisors shall require the affirmative vote of
at least a total membership necessary for a quorum.
C.Special Meetings, Special meetings may be called by the
Chairman of the Committee, the Administrative Officers or
his duly appointed representative, or any five (5) members
of the Committee by giving ten (10) days written or actual
notice of time, please, and purpose of the meeting.
d. Attendance. Regular attendance is expected of all Com-
mittee members.
ARTICLE V
Adoption and Amendments
A.Adoption o B L@aws. These By-Laws may be adopted, re-
pealed or amended by majority vote at any meeting ot the
County Free Library Advisory Committee, and with the
approval of the Board of Supervisors of Riverside County.
RESOLUTION NO. 90-
IDL
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TEMECULA GRANTING AN EXEMPTION
FROM ORDIANCE NO. 90-01 TO PERMIT
PROCESSING OF A PLOT PLAN TO CONSTRUCT A
RADIO ANTENNA (AP #9922-22-013)
WHEREAS, Ordinance No. 90-01 established a moratorium on the
construction of all radio and television transmitting antennas wthin the City, thereby
prohibiting the issuance of new permits for such antennas and revoking all existing permits;
and
WHEREAS, Ordinance No. 90-01 provides that exemptions may be granted
to the moratorium on grounds of a vested right to build, or a hardship;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
TEMECULA DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. The City Council makes the following findings
a)Prior to the adoption of Ordinance No. 90-01,
Ladd L. Penford had obtained approval of a Plot
Plan for construction of an antenna at 28715 Via
Montezuma.
b)Mr. Penfold applied for a building permit to
construct the antenna, but one was never issued.
Nevertheless, he constructed the antenna.
c)By way of letter, dated January 30, 1990, Mr.
Penfold has applied for an exemption to
Ordinance No. 90-01 to permit relocation of the
antenna to Assessor's Parcel No. 922-22-013.
d)The proposed site to relocate the antenna likely
is consistent with the new zoning standards the
City intends to adopt pursuant to the antenna
study required under the moratorium.
e)The antenna proposed to be relocated serves
KRTM-FM located in Temecula. KRTM provides
a valuable and needed public service to the
community.
f)Mr. Penfold, the owner of KRTM and the entire
community of Temecula would suffer a hardship
if the antenna was abated pursuant to the
moratorium, rather than permitting Mr. Penfold
to process a plot plan to relocate the antenna
pursuant to the Und Use Ordinance of the
County of riverside, as adopted and amended by
the City of Temecula.
Section 2.Tle City council hereby grants Ladd Penfold an
exemption from Ordinance No. 90-01 to permit the
processing of a plot plan application to allow the
relocation of the antenna presently located at 28715 Via
Montezuma to AP 3922-22-013. The Council further
directs staff to suspend all abatement action directed at
the present antenna, so long as plot plan application to
relocate the antenna is pursued in good faith. Should a
plot plan be approved to relocate the antenna, the
Building Department is authorized to issue a building
permit for construction of the antenna.
Section 3.The City Clerk shall certify the adoption of this
Resolution.
PASSED, APPROVED AND ADOPTED this 6th day of February 1990.
Mayor
ATTEST:
City Clerk
[SEAQ
Resos/9010
02/01/90
8,o9
January 30, 1990
Mr. F. D. Aleshire
City Manager
City of Temecula
P. 0. Box 3000
Temecula, CA 92390
RE: RELOCATION OF RADIO ANTENNA TOWER
Dear Mr. Aleshire:
Reference is made to the existing radio antenna tower adjacent to
my office. It is respectfully requested that I be allowed to
relocate this facility to the southern most portion of the
McLaughlin Property A.P. #922-22-013 in this fair city. see
Attached Exhibits A, B, and C.
The tower would then be on the south end of the city on the
northeast side of La Migra Hill. With the base being at
approximately elevation 1,540 and the top being well below the
top of the La Migra Hill.
With the City's approval then I am in a position to consummate a
long term lease with Mr. McLaughlin. It would take us a minimum
of 120 days and a maximum of 150 days to obtain a permit and to
relocate the tower.
A prompt, positive action by the City Council would be most
appreciated and with any help you or your staff could give would
be most appreciated.
Thank you for your co-operation in the past.
Very/
d
/dln
Enclosures:Exhibits A, B and C
Letter from Lawrance L. Morton, P.E.
28715 Via Montezuma, Temecula, CA 92390 0 (714) 694-0866
TEMECUT A QUADRANGLE \\O@
CALIFORNIA
7.5 MINUTE SERIES (TOPOGRAPHIC)
@RIVE
10, 185 486 I '.71-OOOC) FEET 488 117'07'30"
33'30'
Ra'lcho Calitornia
3706
3705
@,O
0 000
E7
ZZE
Gol,;'
Course
3703
Golf
Course
< 3702
25"
37Q'
7- -
LLJ U.
u, L&i
0
LLI
12
LIJ
w
z Z
0
C6
tk/
SOM
2000
9.
oo
904
It
J'4
co
co
cn
LAWRENCE L. MORTON ASSOCIATES
1231 MESA OAKS LANE
MESA OAKS, CALIFORNIA 93436
(805) 733-4275 / FAX (805) 733-4793
TELECOMMUNICATIONS ENGINEERS
VIA FEDERAL EXPRESS
January 29, 1990
Bruce Ryan. Esquire
Paul. Hastings, Janofsky & Walker
1050 Connecticut Avenue, N.W.
12th Floor
Washington, D.C. 20036
RE:KRTM(FM) Application for Modification of Construction Permit
Dear Bruce:
Enclosed are one original and four copies of an FCC Form 340 and associated
engineering exhibits in support of an application for modification of construction permit
for KRTM(FM) in Temecula. California. Please note that this is a ni@jol- change
application since the proposed site is far more efficient than the pi-esently-authoi-ized
location.
Copies of' the enclosed materials ha\,e been l'oi-\vai-cled to La(.I(l Peni'ol Li t'oi- the public
inspection file.
If you have any questions, please let me know.
Very Sincerely.
Lawrence L. Moi-ton. P.E.
enclosures
cc:Mr. Lacid L. Penfold. w/encl.
January 26, 1990
Rancon Financial
Rancon Income Fund 1
C/O Mr. Jim Mulligan
27720 Jefferson, Suite #102
Temecula, California 92390
Dear Sirs:
@JAN 3 I RECO
Department of Building and Safety
County Administrative Center - 27403 Ynez Road
Rancho California, California 92390
(714)676-7730- 676-7830
676-7928
RE: Case T A 0039-69
28715 Via Montezuma
APN 921-050-005-2
An inspection was made at the above referenced address on December
26, 1990 in answer to complaints received by this office. The
structure was found to be substandard and a public nuisance
pursuant to Section 3 of Riverside County Ordinance 457 and as such
was posted with a "List of Defects" and/or a "Danger" sign.
As owner of record on the tax roll, you have 30 days to demolish
the structure and obtain a permit for all work to be done. In the
event this violation is not resolved within 30 days from the date
of this letter, we will proceed in accordance with Section 3 of
Ordinance 457. Permit required: Demolition permit.
A "Notice of Pendency of Administrative Proceedings" has be-2n
recorded with the Riverside County Recorder's Office and all
expenses incurred by the Riverside County Department of Buildino
and Safety will be charged against the property.
Should you have any questions regarding this matter. please contact
the undersigned by calling (714) 676-7730.
Respectfully,
Bob Sizeme@-e, Senior Building Inspector
Abatement Divi6ion, Rancho District
Enclosures:List of Defects
Section 3 of Ordinance 457
GS/rb
cc:Frank Alshire
-Ladd L. Penfold
-.@@.RIVERSIDE COUNTY DEPARTMENT OF BUILDING AND SAFETY
LIST OF DEFECTS
UNIFORM HOUSING
SUBSTANDARD BUILDING CONDITIONS: CODE SECTIONS
H 505(a)
1.Lack of, or improper water closet, lavatory, bathtub or shower
in a dwelling unit
2. Lack of or improper kitchen sink H605(c)
3.Lack of hot and cold running water to plumbing fixtures in a
dwelling unit H 505(d)
4. Lack of adequate heating facilities H 701(a)
5. Lack of improper operation of required ventilating equipment.. H 701(c) & H 504(c)
6.Lack of minimum amount of natural light and ventilation
required by this code H 504(a)
7. Room or space dimension less than required by this code H 503(a)
8 Lack of required electrical lighting H 701(b)
9: Lack of connection to required sewage system H 505(d)
10. Deteriorated or inadequate foundations H 601(a)
11. Defective or deteriorated flooring or floor supports..: H 601(a)
12.Flooring or floor supports of insufficient size to carry
imposed loads with safety H601(a)
13.Members of walls partitions or other vertical supports that
split, lean, lisi or buckle due to defective material or
deterioration, or insufficient size. Int. Ext. H601(a)
14.Members of walls, partitions or other vertica supports t at
are of insufficient size to carry imposed loads with safety... H601(a)
15.Members of ceilings, roofs, ceiling and roof supports or other
horizontal members which sag , split, or buckle due to defec-
tive material, deterioration or insufficient size.
Int. Ext. H 601(a)
16.( )Members o ceilings, roo S, ceiling and roof supports or other
horizontal members that are of insufficient size to carry
imposed loads with safety H601(a)
17.( )Fireplaces or chimneys which list, bulge or settle due to
defective material or deterioration H 601(a)
18. ( ) Hazardous wiring H 701(b)
19. ( ) Hazardous mechanical equipment H 701(c)
20. ( ) Faulty weather protection H 601(b)
a.Deteriorated or ineffective weather proofing of exterior
walls, roof or floors including broken windows or doors.
b.Deteriorated or loose stucco, broken, rotted or buckled.
21. ( )Fire hazard H901
22.( )A room in which a water closet is located shall be separated
from food preparation or storage rooms by a tight-fitting door. H505(f)
23.( )Faulty materials of construction. All materials of construc-
tion except those which are specifically -allowed or approved
by or pursuant to this code and which have been adequately
maintained in good and safe condition H 601(a)
HEALTH &SAFETY
SUBSTANDARD BUILDING CONDITIONS: CODE SECTIONS
1.Infestation of insects, vermin or rodents as determined by the
Health Offic er. Int. Ext. 17920.3(a)12
2. General dilapidation or improper maintenance 17920-3(a)13
17920.3(e)
3.Hazardous plumbing
4. Hazardous or unsanitary premises 17920.3(j)
OTHER:
1. (X) Construction of A 240
( ) plans, permits and inspections from proper authorities.
1. (XI FlprtrirAl wnrk pprfnrm
Case No. TA 0039-89 Address 28715 Via Montezuma
Date January 26, 1990 Inspector
@B S.LLrl
284-178 Rev. 2/88
SECTION 3
2 UNIFORM HOUSING CODE
SECTION 3.
3
4The Uniform Housing Cod4, and the Uniform Code for the Abatement
5of Dangerous Buildings. 1988 editions as adopted by the
6International Conference of Building Officials, are hereby
7adopted and made a part of this Ordinance by reference (three
copies of the code are on file for use by the public in the
office of the Clerk of the Board of Supervisors). with the
9
10following modifications.
11A. Deletions
12 1. Chapters 2. 4. S. 6. 7. S. and 9 of the Uniform Code
13for the Abatement of Dangerous Buildings are deleted.
142,. Chapters 2. 10. 11. 12. 13, 14. 1S and 16 of the
Uniform Housing Code are deleted.
15
16B. Abatement of Unsafe and Substandard Buildings. The
17following procedures are added to the Uniform Housing Code to
18abate unsafe and substandard buildings and structures . :
1.Public Nuisance. Every substandard building or
19
20stcuctuce.as defined in Section 17920.3 of the Health and
21Safety Code is hereby declared to be a public nuisance which
22shall be abated by repair, rehabilitation, demolition or
23removal in accordance with the procedure contained In this
section.
24
25 2. First Notice. The Director of Building and Safety,
26upon determining that a building or structure is unsafe or
27substandard shall post a copy of the notice of defects in a
28 plainly visible place on the building or structure and shall
J@ CAEltUf4GS
COUt4ry CC>UNSEL -16-
SUrrt 300
3535 IOTH STREET
RIVERUDE CALiFORP41A
2
3
--4
-- 5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
--24
-25
26
27
28
C.E@ J. GURU""
CC)UPOTY COU?4SEL
SUrrE 3W
MU IOTH STREET
@RSIDE. CALIFOftNIA
send a copy, by registered or certified mail, postage
prepaid. return receipt requested to the owner of the land
on which the building or structure is located, as such
person's name and address appears on the last County
equalized assessment roll. The notice shall specify the
conditions which render the buildings or structure unsafe
or substandard and if, in the opinion of the Director of
Building and Safety such conditions can be corrected by
repair, the notice shall state the work that is necessary
to repair or rehabilitate the building or structure. The
notice shall require the owner to obtain all necessary
permits from the Department of Building and Safety and to
correct or abate the unsafe or substandard conditions,
either by repair. demolition or removal within 30 days after
the date of notice. If a building is encumbered by a
mortgage or deed of trust of record. and the owner of the
building shall not have complied with the order on or before
the expiration of 30 days after the mailing and posting of
the notice. the-mortgagee or beneficiary under the deed of
trust may within 15 days after the expiration of the 30-day
period. comply with the requirements of the notice.
3. Notice To Interested Parties. The Director of
Building and Safety shall send a copy of the Notice of
Defects by registered mail. postage prepaid. return receipt
requested to each mortgagee or beneficiary under any deed of
trust, that is of record. to the holder of any lease that is
of record; and to the record holder of any other estate or
Interest in the building or structure or the land upon which
-17-
such building or structure is located, at the last known
2addresses of such interest holders. If the address of any
such person is unknown. that fact shall be stated in the
3
4copy so mailed and It shall be addressed to the person at
5the County seat. Service by mail shall be deemed complete
6at the time of deposit in the mails. The Director.of
7Building and Safety shall file a copy of the notice of
adefects with the Clerk of the Board along with an affidavit
certifying to the persons, date. and manner in which such
9
10notice was given. He shall also thereafter file any receipt
11cards which are returned to him acknowledging receipt of the
notice. The failure of any owner or other persons to
12
receive such notice shall not affect ia'any manner the
13
14validity of any proceedings taken thereunder.
15 4. order to Vacate. Whenever. in the opinion of the
16Director of Building and Safety, extreme and imminent hazard
exists. he shall give written notice ordering the occupants
17
18of any such building to immediately vacate and. in the event
compliance with the order is not volun tarily and promptly
19
obtained. he shall request the law enforcement agency having
20
jurisdiction to effect such a vacation or forthwith take
21
22such action at law as is required to cause the premises to
23be vacated. A copy of the ORDER TO VACATE. which shall
24include the reasons for the order. shall be @osted on the
25building and mailed to all concerned parties and filed with
26the Clerk of the Board in the same manner as the notice of
27defects. upon giving such order to vacate. the Director of
28 Building and Safety shall cause to be posted at each
GERALD J. GE@r4GS
Cour4T,Y COur45EL
StilTE 300
IOTH STREET
RIVERSIDE CALIFORP41A
entrance to the building a notice to read: "DANGER-DO NOT
2ENTER OR OCCUPY, Director of Building and Safety, County of
Riverside". Such notices shall remain posted until the
3
required repair. demolition or removal are completed. Such
4
notice shall not be removed without written permission of
5
6 the Director of Building and Safety and no person shall
7 enter the building except for the purpose of making the
8required repairs or the demolition of the building, without
9 the written permission of the Director of Building and
10Safety.
11 S. Notice of Pendency of Proceeding. Whenever notice
12of defects has been given. the Director of Building and
13Safety shall record in the office of the County Recorder of
14Riverside County. a notice that an administrative proceeding
15has been commenced for the abatement of a public nuisance,
16describing the real property affected and stating that the
'Incurred therein may become a lien on said property,
17 costs
18and directing any inquiry for further details to his office.
giving the address thereof.
19
20 6. Second Notice. If the order of the Director of
Building and Safety In the first notice shall not have been
21
22complied with within 45 days after notice to all parties
23concerned by posting and mailing in the same manner as the
-- first notice which notice shall be entitled in letters not
24
less than three-fourths of an inch in height. "NOTICE TO
25
26ABATE NUISANCE." The notice shall direct the owner of the
27building or structure to appear at a hearing before the
28 Board of Supervisors at a stated date. time and place to
CA@ J. GMUPIC.S
ccxjt4ry COUNSEL
SUtrE 300 -19-
3M$ ' IOTH STREET
RFVERS&DE. CAUFORNIA
show cause why such building or structure should not be
2condemned as a nuisance and be'abated as herein provided.
3 The hearing shall be set not less than 1S days after the
4posting and mailing of the notice by the Director of
5Building and Safety. The Director of Building and Safety
6shall file a copy of the notice and an affidavit of service
7with the Clerk of the Board in the same manner as the first
8notice, but the failure of any owner or other person to
9 receive such notice shall not affect in any manner the
10validity of any proceedings taken hereunder.
11 7. Hearing. At the time fixed in the notice, the Board
12of Supervisors shall proceed to hear the testimony of the
Director of Building and Safety. and the owner of the
13
ives if present at
14building or structure or his representat
15said hearing. and other concerned parties who may desire to
16testify regarding the condition of the building or.:
17structure. the estimated cost of reconstruction. repair or
18removal, and any other relevant matter. Upon the conclusion
19of hearing, the Board shall make its decision, and in the,
20event that it so concludes. it may declare the building or
21structure to be a nuisance and direct the owner to abate the
22same by having the building or structure properly
reconstructed or repaired, or by having it razed or removed,
23
24and further notifying the owner that if said nuisance is not
abated within 30 days after posting and ma iling of the
25
26Board's decision. the building or structure will be razed or
27removed by the County of Riverside and the expense thereof
shall be a lien on the lot or parcel of land upon which the
28
GERALD J GECRU14GS
cou.4r,y COU14SEL -20-
SUITE 300
3535 IOTH STREET
FTIVERSIDE CALiFORP41A
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
-@24
--
@25
26
27
28
J. Guitum"
COU?QTY COUNSEL
.%M-w
" ' IM STRF ET
@SIEM. CAUFOR?41A
building or structure is located. At any time within the
ten days after the Board's decision directing the abatement
of a nuisance, the Director of Building and Safety shall
post a copy of the Board's decision on the building or
structure and mail copies thereof to all parties concerned
in the same manner as the first notice, and he shall filed
an affidavit thereof with the Clerk of the Board. The Board
may grant any extension of time to abate said nuisance that
it may deem justifiable upon good cause being shown.
S. Time To Bring Action. Unless the owner or holder of
an interest of record brings an action in a court of
competent jurisdiction within 30 days after the date of
mailing and posting on said premises of the notice of the
decision of the Board, contesting the validity of any
proceedings leading up to and Including the decision of the
Board. all objections to the proceedings and decis-io,n will
be deemed to have been waived.
9. Jurisdiction to Abate. Thirty days after the
mailing and posting of the Board's decision. the County
shall have jurisdiction to abate such nuisance by razing or
removing the building or structure. unless within the
30-day period an extension of time is granted by the Board.
In the event that the nuisance is not abated within the
prescribed time, the County may thereupon raze or remove the
building or structure or have the same done-under its
direction and supervision.
10. Sale of Materials. The building materials contained
in such building structure so razed or removed may be sold
-21-
by the Director of Building and Safety at public sale to the
2highest responsible biddder after not less than five days
3notice of intended sale published at least once In a
4newspaper of general circulation published In the County
5 either before or after a building or structure has been
6razed or removed and any amount received from the sale of
7such materials shall be deducted from the expense of razing
or removing the building or structure. The Director of
8
9Building and Safety shall keep an itemized account of the
10expenses Involved In the razing or removing and shall deduct
therefrom any amount received from the sale of the building
11
12materials.- If the Director of Building and Safety
determines that there will bed no materials that are
13
14saleable. he shall not advertise for bids.
11.Statement of Expense. The Director of Building and
15
Safety shall cause to be posted conspicuously.on the
16
property from which the building or structure was razed or
17
18comoved, a verified statement showing the gross and net
19expense of the razing or removing and all other costs.
20together with a notice of the date. time and place when and
21where the statement shall be heard by the Board. which shall
22be not less than five days after the posting and mailing of
23the statement. A copy of the statement and notice shall be
mailed to all concerned parties in the manner as is
24
25prescribed for the first notice and filed with the Clerk of
26the Board together with an affidavit of posting and mailing.
27 12. Hearing on Statement of Expense. At the time fixed
for the hearing on the statement of expense the Board shall
28
GERALD J. GILE
COU14ry COUr4SLL -22-
SUITE 300
3535 toTH STREET
RIVERSIDE. CALIFOFtr4lA
consider the statement. together with any objections or
2protests which may be raised by the property owner or other
concerned parties. The Board may make such revision.
3correction or modification In the statement As It may deem
4
5just. and thereafter shall render its decision on the
statement. The Board's decision on the statement and on all
6protests and objections which may be made shall be final and
8conclusive.
9 13. Payment-Lien. If payment is not made within ten
10days after the Board's decision on the statement. the
Director of Building and Safety shall transmit the statement
11
and the Board's decision to the County Auditor who shall
12
place the amount thereof on the assessment roll as a special
13
14assessment to be paid with County taxes. unless sooner
15paid. At the same time. the Director of Building and Safety
16shall file in the office of the County Recorder-of Riverside
17count7y a notice of lien, describing the real property
18affected, a summary of the action taken to abate the
19nuisance and the amount of the lien claimed by the County of
20Riverside.
21 14. Release of Lien. Upon payment In full of the costs
22of the abatement proceeding and the expense of the work
23done, or upon order of the Board of Supervisors. the
@24 Director of Building and Safety shall execute and record
-25 with the County Recorder a release of the recorded lien on
26the property. If an assessment has been placed on the
27assessment roll and is thereafter paid to the Director of
28Building and Safety, he shall notify the County Auditor who
J. RAMUNGS
COUNTY COUNSEL
SUrrF 3W -23-
3M ' IOTH STREET
MMSIDE, CAUFORP41A
1shall cancel the'assessment on the roll.
1 2 15. In the event that the amount received from a sale of
3materials exceeds the expenses of abatement, such excess
4shall be deposited with the County Treasurer to the credit
of the owner of the property or to such other person legally
5
6entitled thereto. and such excess shall be payable to the
7 owner or other person upon producing evidence of ownership
8satisfactory to the Treasurer.
9 16. The Director of Building and Safety is authorized to
10pay from funds appropriated to him the cost of a title
11search to determine who are the concerned parties, mailing
12expense, and expense of all-work done or caused to be done
by him In the repair, rehabilitation. demolition, or removal
13
of a building or structure under this section. All of such
14
15costs shall be included in the statement of expense filed by
16the Director of Building and Safety.
17 17. The Board may continue any hearing provided for
18herein from time to time. Upon the close of a hearing, the
Board shall render its decision not later than 15 days
19
thereafter.
20
18.Other Remedies. Nothing herein shall preclude the
21
22use by the County of Riverside or any person adversely
231 affec.ted. of any other remedy civil. criminal or otherwise.
24for the abatement of a nuisance instead of or in addition to
25any of the provisions of this section.
26
27
28
GF@.I. CARITUWA
CC)U.%TY COUNSEL
surm 300 24-
nu IOTH STREET
RIVERSIDE CALLCOR141A
CITY OF TEMECULA
CITY MANAGER'S REPORT
AB#: TITLE: DEPT HD.
MTG: 02-06-90 CITY MANAGER RECRUITMENT CITY ATTY
DEPT: cm CITY MGR
RECOMMENDED ACTION
It is recommended that the City Council accept the proposal of Kay Jimno for recruitment of
the City Manager, Assistant City Manager, and Director of Finance and adopt a resolution
authorizing the City Manager to sign a contract.
BACKGROUND
Proposals have been received from three qualified consultants to recruit a City Manager and
other key management staff. The scope of work includes interviewing each Councilmember,
advertising, screening and presenting at least five candidates for the City Manager position. The
Council will make the final selection.
Kay Jimno is recommended because her fee is less than the others and she is located nearby
and can devote personal time to the project. She has recently commenced consulting on her
own after spending the past two years as a Management Recruiter for Ralph Anderson Co. of
Sacramento. She will provide direct contact with City Managers statewide. She served as the
City Manager of Del Mar prior to becoming a consultant.
She was asked to make a proposal on other personnel functions. Some of those are being done
by others and would not be a part of this contract. The other two consultants are well-qualified
and are currently serving other cities in executive search.
FISCAL IMPACT
Ciiy Mgr Asst Ciiy Mgr Dir Finance
* JIMNO s 10,000 s 9,500 $ 9,500
* SHANNON 14,500 --- ---
* HUGHES 12,000 11,000 11,000
' Plus out-of-pocket expenses for travel, etc. estimated at $5,000.
Funds for this contract are included in the first year budget for consultants ($100,000).
ALTERNATIVE
To contract for City Manager recruitment only and allow the new City Manager to recruit
others. This would require the City to hire an Interim Director of Finance and an Interim
Assistant City Manager for the next 5-6 months. The advantage of doing recruitment at the
same time is that the new manager would have an eligibility list to choose from as soon as
he/she is hired.
I\CffiRpt\020690.019 -1- 02/01/90 5:52pm
RESOLUTION NO. 90-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
APPROVING THE PROPOSAL OF KAY JIMNO FOR PERSONNEL
RECRUITMENT SERVICES FOR CITY MANAGER, ASSISTANT CITY
MANAGER AND DIRECTOR OF FINANCE
The City Council of the City of Temecula finds as follows:
WHEREAS, the City Council has budgeted funds for consulting services; and
VMEREAS, the City Council desires to recruit and hire a permanent City
Manager, Assistant City Manager and Director of Finance, and
WHEREAS, the City Manager has presented three consultant proposals for
said work, and
WHEREAS, the City Manager has recommended the proposal of Kay Jimno,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City
of Temecula as follows:
Section 1. The proposal of Kay Jimno for recruitment of a City
Manager, Assistant City Manager and Director of
Finance for a fee of $29,500 plus expenses is hereby
accepted.
Section 2. The City Manager is hereby authorized to sign the
contract on behalf of the City of Temecula.
APPROVED AND ADOPTED this 6th day of February, 1990.
Mayor
ATTEST:
City Clerk
[SEAL]
Resos/9010 02/01/90
January 4, 1990
Mr. Frank Aleshire
Interim City Manager
City of Temecula
P. 0. Box 3000
Temecula, Ca
Dear Mr. Aleshire:
I am pleased to respond to your request for a proposed scope of
work and budget for two major projects involving the City of
Temecula.
The enclosures include two proposals: One for the conduct of
several recruitment processes to hire key management, technical
and support services personnel: the other to establish a
personnel system for the City and perform general management
consulting work.
Each proposal outlines a scope of work, proposed budget and
suggested timeframe. Also, specific methodology to be used is
noted where appropriate. Finally, a summary of my background and
qualifications is included, along with a personal services
contract to be executed upon City Council authorization to
proceed with the work.
I believe you will find that the plan I have devised will be
timely to your needs and the pricing competitive with that of
other professionals in the field. I am prepared to begin work
immediately upon City Council's authorization to proceed. Please
call me at (619) 434-2638 with your questions or concerns.
Sinc,erely,
0
2706 York Road
Carlsbad. Ca. 92008
PROPOSAL TO THE CITY OF TEMECULA
RECRUITMENT AND SELECTION OF KEY STAFF
PROJECT SUMMARY:
Beginning with the recruitment and selection of a full time City
Manager, the new City of Temecula will need certain key staff
members to begin operation. These will include management,
technical and support services personnel. As is currently
understood by the consultant. these positions will initially be:
Management:
City Manager
Assistant City Manager
Director of Community Development
Finance Director
Professional/Technical:
Accountant
Code Enforcement Officer
Support Services:
Deputy City Clerk
Secretary to the City Manager
Administrative Secretary (Departmental)
Receptionist
SCOPE OF WORK/METHODOLOGY (Management and
Professional/Technical):
1)Since the City is beginning anew. job descriptions and levels
ofcompensation will need to be created prior to the initiation
ofrecruitment and selection processes. The consultant will,
based on data gathered from comparable job markets and
information provided by the City, establish a rate of pay and
basic job description for each of the positions noted above.
2) In the case of the City Manager recruitment, which I
recommend that you begin immediately, the consultant will meet
individually with each City Councilmember to discuss his/her
input as to the professional and management style qualities that
will be important to the new ManaBer's success. The results of
these interviews will be shared with the City Council as a whole
to ensure consensus on the profile of the ideal candidate. The
consultant will also meet with any other key individuals with
whom Council feels it is important to consult.
In the case of the other management and professional/technical
position recruitments, the consultant will discuss the candidate
profiles with the key decision maker. be that the City Manager or
a key department head, to develop profiles for recruiting
purposes. The next steps in the process will also be followed
for those positions.
3) Following the meetings discussed above, the consultant will
develop appropriate invitational brochures. advertisements and
announcements and will coordinate their placement in professional
journals, newspapers and other pertinent publications. This
recruiting strategy will be discussed with the client to ensure
that as many potential candidates are reached as is desirable.
4) In addition to advertisements, the consultant will actively
contact professionals to seek input as to the most qualified
candidates in a particular field and will promote the career
opportunity to them.
5) Based on the profile developed with the client, the
consultant will screen all resumes and applications received to
select a field of potential finalists. This larger field of
candidates will be interviewed by the consultant and references
will be checked in order to arrive at a smaller field of
finalists to be recommended to the client.
6) The consultant will prepare a written report summarizing the
results of the recruitment to the client, including the
backgrounds of all those expressing interest. It will be the
client's decision as to who the ultimate group of finalists will
be.
7) The consultant will facilitate the selection process,
including consensus building discussions following the process,
to assist the client in arriving at a decision regarding the
successful finalist.
6) If so instructed by the client. the consultant will negotiate
the salary and terms and conditions of employment with the
successful finalist.
9) Throughout all of the steps outlined above, the consultant
will keep the client abreast of all key milestones in the process
and will be responsible for all correspondence with applicants
and candidates.
SCOPE OF WORK (SUPPORT SERVICES PERSONNEL):
1) The consultant will develop job descriptions and salary
ranges for these positions, based upon appropriate labor market
data and information provided by the City.
2) The consultant will write and place advertisements for these
opportunities and will screen resumes/applications and recommend
a group of finalists for selection by the appropriate appointing
authority.
3) Throughout all of the steps outlined above, the consultant
will be responsible for all correspondence with applicants and
candidates.
SUCCESTED TIME FRAME:_
As recommended above, the City should proceed immediately with
the recruitment of a full time City Manager. Assuming authority
to proceed is given by Council on January 9, 1990, the following
schedule is realistic:
January 9, 1990 Authority to proceed
Month of January Prepare job description
Set compensation level
Develop candidate profile
Place advertisements
Prepare invitation brochures
Month of February Identify candidates
Ads will appear
March 9, 1990 Closing date for accepting resumes
Month of March Screen resumes, interview
candidates
and check references
April 17, 1990 Present written report to Council
End of April Council interviews finalists
End April/Early May Offer of employment made
Employment agreement negotiated
Depending on the notice required of the person offered employment
to his/her current employer, the new City Manager could begin as
early as the beginning to the middle of June, 1990.
During the process outlined above the consultant would also be
establishing job descriptions and compensation levels for key
management personnel and the recruitment processes will begin.
The selection phases should, as much as practical, be delayed to
allow the new City Manager to make those hiring decisions. In
terms of hiring priority it is recommended that the order be as
follows: Assistant City Manager, Director of Community
Development and Finance Director. The timing of these
recruitments could be arranged so that they would culminate in
close succession.
The recruitments for the professional/technical and support
services staff could begin concomitantly with the City Manager
recruitment and will proceed on a faster track due to the fact
that less time is required to advertise. interview and select
candidates. These hiring decisions are appropriate for the
Interim City Manager to make.
Given this timeframe, it is likely that the City would have a
very basic staff in place before or just shortly after July 1,
1990.
PROPOSED BUDGET:
The recruitment and selection processes are priced on a fee basis
plus expenses. Expenses are those out of pocket costs incurred
by the consultant during the project such as telephone, postage,
copying, typing and document production. Travel to interview
prospective candidates is also a reimbursable expense. The
pricing is designed to give a discount for multiple recruitments.
City Manager $10,500
Assistant City Manager 9,500
Director of Community Development 9,500
Finance Director 9,500
Subtotal $39,000
Code Enforcement Officer $ 5,000
Accountant $ 5,000
Subtotal $10,000
Deputy City Clerk $ 3,000
Secretary to City Manager 3,000
Administrative Secretary 3,000
Receptionist 3,000
Subtotal $12,000
Total Contract $61.000. plus expenses
PROPOSAL TO THE CITY OF TEMECULA
ESTABLISHMENT OF A PERSONNEL SYSTEM
AND GENERAL MANAGEMENT CONSULTING
PROJECT SUMMARY:
As the new City adds staff it will become important to create a
system of personnel rules and procedures, a classification and
compensation plan and groundwork for the discussion of terms and
conditions of employment with employees. The purpose of each of
these documents is described below:
Personnel Rules: The importance of this document is to set out
procedures for employee recruitment and selection, promotion, and
discipline, in addition to policies governing work hours, leave
time and other work place rules and regulations. In the absence
of a formal labor relations agreement with employees. this
document is an important basic tool to a healthy labor relations
environment.
Classification/Compensation Plan: This document is more than a
compilation of job descriptions and their related salary ranges.
Although those are important elements, the plan also sets out how
various positions relate to one another. what promotional
opportunities exist in the organization and what other benefits,
in addition to salary, will be made available to staff.
Labor Relations Resolution: In compliance with the Meyers Milias
Brown Act (Sections 4500 et seq Government Code) local
governments must meet and confer with formally recognized
representatives of employee groups regarding wages, hours and
other terms and conditions of employment. Although it is not
anticipated that the City employees will be formally organized,
it is important that the City be in a position to respond
effectively should the employees exercise their right to request
formal recognition of an employee representative. This
resolution does not mandate formal representation nor does it set
up formal labor relations. Rather, it sets forth the City's
policies and procedures should such an event occur, which the
City has a right to do under the law.
In addition to the work proposed above. it may become necessary.
while the City is staffing up to request additional consulting or
management services of the consultant that go beyond the scope of
setting up the personnel system set up described above.
SCOPE OF WORK/METHODOLOGY:
1) The consultant will research and prepare a set of Personnel
Rules consistent with current state and federal laws and modern
personnel practices.
2) The consultant will prepare a labor market analysis to
develop a survey group of public sector employers for the purpose
of conducting a wage and benefit survey. The consultant will
recommend a compensation policy statement and will prepare a
Salary Range and Benefits Plan for City Council adoption.
3) The consultant will prepare a classification plan, including
job descriptions. organization charts and policies and procedures
relative to the on-going maintenance of the Classification Plan.
4) The consultant will prepare a Labor Relations Resolution,
consistent with state and federal laws, setting forth the City's
policies and procedures with respect to employer/employee
relations.
5) The consultant will be available to perform additional
consulting and management work on behalf of the City that does
not fall within the scope of work outlined above. Such work may
include representation of the City at meetings with other local
government officials or private contractors for the purpose of
negotiating service contracts or other agreements. Such work
shall only be performed under the direction of the City Council,
through the City Manager.
SUGGESTED TIME FRAME:
Research and data gahering for the preparation of the documents
mentioned above could begin upon authorization to proceed in
January, 1990. Preparation of the documents themselves would
begin in June, 1990 with the goal of having all documents adopted
by the City Council by the end of October, 1990.
PROPOSED BUDGET:
All work under this proposal would be on a time and expenses
basis. The hourly rate will be $95 per hour and expenses to be
reimbursed would include telephone. postage. travel, typing. and
reproduction costs associated with performing the work.
KAY JIMNO
BACKGROUND AND QUALIFICATIONS
Kay Jimno has worked for local governments in both the public and
private sectors since 1972, beginning in the field of Personnel
Administration and progressing to positions involving Financial
Administration. Labor Relations, Risk Management, Code
Enforcement, and Community Development. She has served in five
cities in various management capacities. including two and one
half years as a City Manager in Del Mar. California.
Ms. Jimno has served as management's chief labor relations
negotiator in three different cities and has set up and
revitalized personnel systems. She has represented three cities
in San Diego County with respect to Sheriff services contracts,
serving on a negotiating team representing the contract cities in
that county.
In the area of public works, Ms. Jimno is particularly versed in
water and wastewater rate analysis and long term capital needs
assessment and financing.
In the coastal city of Del Mar she coordinated the development of
an oceanfront park, personally handling the project through
design, coastal commission approvals and actual park
construction. Critical to that project was the negotiation of a
lease agreement with a private developer for City owned property
which generated revenue to the City from a parking structure
built on the site.
Ms. Jimno is also noted for her ability to recruit and select
quality staff and to motivate them towards a customer service
orientation to providing City services. She knows how to build a
staff team and how (and when) to integrate contract employees
into that group.
She was born and raised near Los Angeles. California and obtained
her Bachelor's degree in Political Science at the University of
California at Santa Barbara. One year of her undergraduate work
was completed at the University of Bordeaux, France. She
obtained her graduate degree in Public Administration from the
University of Southern California.
PERSONAL SERVICES AGREEMENT
This Agreement is made between Kay Jimno (Consultant) and the
City of Temecula (Client) for the performance by the Consultant
of certain projects for the Client as enumerated in the attached
proposals which are incorporated herein as exhibits.
The Consultant agrees to perform the work as specified in the
attached exhibits.
The Client agrees to pay the Consultant the fees as specified in
the attached exhibits. The Client also agrees to reimburse the
Consultant for out of pocket expenses incurred in the performance
of the work as specified in the attached exhibits.
The Consultant agrees that, while performing work under this
contract, she will not declare herself to be a candidate for any
position of permanent employment with the City of Temecula.
The Consultant will provide a monthly statement to the client for
a portion oL' the professional fees due, or the hours worked
applied to the hourly rate, whichever is specified by the
attached exhibits as the method of payment for the work to be
performed.
The Consultant agrees that the only costs billable to the City of
Temecula are those professional fees. hourly rates and
reimbursable expenses as specified in the attached exhibits.
Executed on
By
City of Temecula
By
Kay Jimno
A Pi oj)osal
to the
C'it@, of Teiiiecul,7,
J61.flic R(,ci7tittyzcizt Of a
C'ity Alaiiaget-
,Ttil)tttittcd by:
Shannon Associates, Inc.
1400 K Street, Suite 311
Sacrainetito, California 95814
916/447-8022
Janualy 25, 1990
January 25, 1990
Mr. Frank Alshire
Interim City Manager
City of Temecula
43172 Business Park Drive
Temecula, California 92390
Dear Mr. Alshire:
Thank you very much for your request for proposal regarding the opportunity to assist the City in the
recruitment of Its first City Manager.
Our proposal Is based upon:
Your telephone request for a proposal.
An in-depth knowledge of California city government.
A comprehensive background in human resource management including executive search,
assessment centers, strategic planning and organizational development, compensation, and
performance appraisal.
Shannon Associates was formed as a California corporation in July, 1986 to provide human resource
consulting services to governmental clients. As president of the firm, I have over nineteen years of
professional experience including nearly tliirteen years as a consultant to local, regional, and state
government. During this time over 300 consulting engagements were successfully completed for cities,
counties, educational organizations, and special districts. Roger Storey, a consultant with the firm, has
over eighteen years of experience in city management, including serving as a city manager in three
California cities. Steve Kingsford, a special consultant for certain aspects of the recruitment process,
has over twenty-four years experience as an adrtiinistrator and consultant.
Mr. Frank Alshire
City of Temecula
Proposal to Recruit City Manager page !I
As you are aware, the qualities sought in an individual who is to serve as a community's first City
Manager are unique and complex. We are proud to have participated in the recruitment of the first City
Manager for the cities of Santa Clarita and Mission Viejo. The firm is currently undertaking a
recruitment of a new City Manager for the City of Pasadena. In addition, during the past two years,
Shannon Associates has completed successful city manager recruitments in Oceanside, Hayward,
Cupertino, Pleasant Hill, Monterey, West Sacramento, El Cerrito, San Pablo, Taft, Big Bear Lake, and
Kennewick, Washington.
We recognize the Importance of this position and the firm will devote the resources necessary to
undertake a successful recruitment. Indeed, we will work with the City until a successful appointment
Is made and, N necessary, undertake supplemental efforts to guarantee the success of the recruitment
process. Again, thank you for the opportunity to be considered for this assignment. If you need
additional information, please contact me.
Sincerely,
John M. Shannon
President
Table of Contents
Executive Suminaty
3
II.Consultant Team
4
III.Executive Search Pi-ocess in Detail
IV.References 8
V.Timing and Cost 1
VI.Corporate Qualifications 13
P7I Saniple Materials 15
Executive Su?ntiiaiy
The City of Temecula Is about to make one of the most significant decisions it can make - the selection
of its first City Manager. This decision will have a dramatic and direct impact on the development and
Implementation of the City's public, policy and services for years to come. Because this decision is so
sophisticated executive search service
critical, we have developed the most comprehensive and
available to cities today.
0111- Apj3i-oacli
Our unique approach to executive search Includes the following features:
COUNCIL INVOLVEMENT
The City Council must be intimately Involved in the search for a new City Manager. For this reason,
our approach assumes the Council's direct participation in every phase of the search process.
CIT'Y NEEDS
A critical first step In a successful executive search is for the Council to define collectively the personal
and professional qualities required of their City Manager. To be certain this occurs we have developed
a very effective consensus building process that will permit the City to clarify the preferred future vision
for the community; the specific challenges the City is likely to face in achieving this future vision; the
working style and organizational climate the Council wishes to establish with its i-nanagement team; and
ultimately, the personal and professional qualities of tile new City Manager that will be required to
implement the Council's vision.
In addition, our proposal provides, as an option, for the active participation of selected advisory
commission representatives, community residents and other interested parties in the development of
the candidate profile. The specific nature of tire involvement process will be developed in consultation
with the Council and would likely include:
A group meeting with selected commission representatives.
The facilitation of one or more public hearings or community forums for comniunity residents.
A group meeting with other interested patties.
The results of the above activities will be summarized by the consultants and provided to the City
Council as one additional source of information for developing the candidate profile and selection
criteria.
AGGRESSIVE RECRUITMENT
The very best City Manager candidates are typically not looking lot- a job. They are usually satisfied
with their current position and will only consider a change if a nicre attractive career opportunity is
Proposal to the City of Teniecula
page I
Sliaiiiioit Associ(ifev
presented to them. This Is why we take a very aggressive approach to identifying and recruiting the
best available candidates.
SELECTION
The selection of the best available candidate requires the use of assessment tools that have been
specifically designed to evaluate each candidate against the personal and professional qualities
identified by the Council. For this reason, we tailor our selection techniques to the City's specific
requirements. In addition, we also assume responsibility for administering the selection process.
EMPLOYMENT AGREEMENT
One of the most sensitive parts of the selection process is frequently II)e negotiation of an employment
agreement with the new City Manager. It this isn't done with care and precision, it can result in either
losing the preferred candidate or beginning the employment relationship in an awkward manner. To
preclude this from occurring we are available to assist the Council and the City Manager in developing
an agreement which is acceptable to both parties.
PERFORMANCE EVALUATION PROCESS AND CRITERIA
Once the Council has selected a City Manager their relationship is just beginning, and how it begins
can affect the relationship for years to come. To be sure this relationship begins on a constructive
basis, we will assist the Council and the City Manager in developing a performance evaluation process
that will assure that the Council and City Manager are clear about mutual expectations. Specific
activities include the development of performance objectives, the clarification of boundaries of action,
and the development of the performance evaluation system criteria for use by Council periodically
during the Manager's first year of service.
SPOUSE PLACEMENT
Often the best candidate for the job is inaii-ied to a working spouse arid tile decision to accept the
position will be heavily Influenced by the employment opportunities available to the spouse. This can
be critical for two reasons. First, the spouse may have a very successful career which he or she wants
to continue. Second, the spouse's salary may be a significant pail of the family income. Therefore,
even if the City offers a competitive compensation package, the family income may go down if the
spouse does not find employment. For these reasons, we offer an optional spouse placement program.
This program is designed to evaluate the spouse's career objectives and background, identify
employment opportunities, and develop a specific placement strategy.
Executive Seat-cli Access - Gi-apltic Rept-eseiiiatioit
Exhibit A (see next page) depicts tile executive search steps graphically. Each step is explained in
detail in Section III of this proposal.
Proposal to the City of Tet?ieci(la page 2
w E
Cl) 101, r:
CL Z) - lm 0 0
IL
0 U)
Z c 0 o -i Lli rL
0 0 c 0
0 -i - 1-0
U-0 E , i -.. z 91
z z vt 1 & 'D 0 W 40 0
c 40 o
0 CL a 0
F- co a
.C , o
cc 0 VI = I e
0 a.
w 0) z C*,D Or_
cc < 02 o
-=iZ :3 -@ a - a -0
0 0 Cl. 00 a CD
>
a. ('L ruo 0 CL
0
0
'O 0)
WS
w
0 -i
40 0
0) .2 CL
0 E 'OL zo
00
0
z (9 -2
0 E Cc
z 0 E VI, r .2
0 z in
F- '10
0 @ -9 0
0
:5 U) E uj -o 0 16
0 <
w 0 0) E 0 co
cn z
z 0
> E
?WOO 0 U) 4) 0)
0 0 0 < r- co
4) 0
-0 tit
o
Z
0
w 6
>
CL 0
w
cn CC tn z 3 E
o 0
ti z :3
w 0 0 im :I to 0
0- cc CL a: -0 a: -
C
E.
co
CO
0 t; 0 t: ID
0
3: ci 5 C: 'o
(n W CD 0) 0
::3 CC 0 0) c -0 @@ 0 @ U)
w co =) co z 0 im
(n
(3 z Z)
In w 0 0 40 .!2 4)
0. w cr 0 0 C3 > -0 cn a-
II. Cotisultant Teant
We have assembled a uniquely qualified learn of professionals to assist the City. This team possesses
both extensive consulting experience and a direct, In-depth understanding of local government.
JOHN SHANNON
Mr. Shannon serves as President of Shannon Associates and will assume overall responsibility for this
engagement. He has over nineteen years of human resources management experience including nearly
thirteen years experience as a consultant to local, regional and state government. During this time over
300 consulting engagements were successfully completed for cities, counties, educational institutions,
special districts, and regional and state agencies, Mr. Shannon was a partner in another consulting
firm for nine years before starting his own firm in 1986. He began his career in key management
positions with the City of Inglewood, California.
Mr. Shannon received his Bachelor's Degree from the University of California, Santa Barbara and
Master's Degree from the University of California, Los Angeles.
ROGER STOREY
Mr. Storey is a consultant with Shannon Associates and will be an active participant in this engagement.
He has over eighteen years of experience in city management, including serving as city manager in
three California communities. He has a successful track record in the recruitment and selection of
outstanding department heads, and has served on many oral boards and assessment center panels
for professional positions in local government. He has been actively Involved in the League of California
Cities and International City Management Association, focusing on issues relating to effective functioning
of council-manager government.
Mr. Storey holds a Bachelor's Degree frotyi the University of Colorado and a Master in Public
Administration degree from Harvard University.
STEVE KINGSFORD
Mr. Kingsford serves as a special consultant to Shannon Associates in the establishment of job
requirements and performance evaluation process and criteria pleased, of local government recruitments.
He has over twenty-four years of experience both as ail administrator and as a consultant. During this
time he has provided consulting set-vices in organizational assessment, strategic planning, meeting
design and facilitation, conflict resolution, training design, and organization culture to more than eighty
public and private sector organizations. In addition to his administrative and consulting experience, Mr.
Kingsford has previously served as a school board member and vice-president of the Association of
California School Administrators, Region XIII, and currently is President of the American Society for
Training and Development, Los Padres Chapter. He also teaches graduate level courses in
administration at California Lutheran University.
Mr. Kingsford received his Bachelor's Degree and Master's Degree from California State University.
Proposal to the City of Teniecula page 3
III. Executive Search Process iii Delail
The executive search process presented below Is designed to provide the City Council with the full
range of services required to assure the ultimate selection of a new City Manager that Is uniquely
suited to the City's needs.
Pliase I - Establisli Job Requireiyzeitts
This phase of the process will enable the City Council to identify three critical inputs to the recruitment
and selection process: 1) The Council's collective vision of the City's future (the 'Preferred Future,),
2) The specific conditions and challenges the City is likely to face in achieving this vision, and 3) The
type of working relationship the Council wishes to establish with its management team. Analyzing the
above information will enable the Council to Identify the personal and professional attributes required
of the new City Manager. Based on the results of this process the consultant can then design a
specific recruitment strategy and assessment process that is tailored to tire City's specific needs.
TASK I - REVIEW AND FINALIZE EXECUTIVE SEARCH PROCESS AND SCHEDULE
A critical first step In the engagement is a thorough review of the search process and schedule with
the City Council. This will insure that the City's needs are met in the most complete manner possible.
In addition, the consultants will meet with staff to clarify and confirm the City's needs with respect to
the administration of the recruitment process, schedule, equal employment and affirmative action
requirements, and related recoi-dkeeping.
TASK 2 - MEET INDIVIDUALLY WITH EACH COUNCIL MEMBER
As a prelude to the planning session, the consultants will meet individually with each Council member.
The purpose of these meetings is to develop some initial insiglits regarding the @ommunity's needs and
the personal and professional characteristics desired in a new City Manager.
TASK 3 - RECEIVE INPUT FROM COMMISSION REPRESEN-IAI-IVES, COMMUNITY RESIDENTS, AND
DEPARTMENT HEADS
If desired by the Council, the recruitment process can provide for the active participation of selected
commission representatives, community residents and other interested parties in the development of
the candidate profile. The specific nature of the involvement process will be developed in consultation
with the Council and would likely include:
A group meeting with selected commission and committee chairs.
The facilitation of one or more public hearings or community forums for comniunity residents.
A group meeting with other interested parties.
The results of the above activities will be summarized by the consultants arid provided to the City
Council as one additional source of information for developing the candidate profile and selection
criteria.
Proposal to the City of Tetizecula page 4
Sliatitio?i Associt7les
TASK 4 - ESTABLISH JOB REQUIREMENTS WITH FULL CITY COUNCIL
This task will be accomplished during a planning session involving the full Council and the consultants.
This task will result in the identification of the personal and professional attributes required of the new
City Manager and Include the following activities:
Using a dynamic strategic planning process known as 'Preferred Futuring,' the Council will
clarity and refine a comprehensive vision of what it wants the City to be like in the near and
long-range future.
The consultants will assist the Council in identifying the conditions and challenges likely to be
encountered In building toward the 'Preferred Future.'
Using a consensus-building process, the Council will describe the style of working relationship
ft wishes to establish with the City Manager and the rest of the management team.
The consultants will assist the Council in generating a list of specific competencies, experiences
and personal attributes needed by the new City Manager in light of the analyses conducted
above.
The consultants will present several reciuiti-nent and selection strategies for tile Council's
consideration. After assessing tile benefits and liabilities of each technique, the Council will
select the recruitment and selection process most likely to produce the intended results.
TASK 5 - PREPARE RECRUITMENT DOCUMENTS
Following the completion of the planning session, the text for an attractive recruiti-netit brochure will be
prepared and presented to the Council for review. Samples of such brochures have been enclosed
with this proposal. In addition, advertisements will be prepared arid placed for publication in
appropriate magazines, journals, newsletters arid job bulletins.
I'liase 11 - Reciiiiiiiieiit
TASK 1 IDENTIFY AND CONTACT POTENTIAL CANDIDATES
This task will Include a variety of activities designed to attract the best available candidates. In addition
to the placement of ads in the appropriate professional journals, the consultants will:
Contact leading local government executives throughout the nation, to identify outstanding
potential candidates.
Provide each potential candidate with an in-depth written description of the City and the
personal and professional attributes tile Council is seeking in a new City Manager.
Proposal to lize City of Teiiiecula page 5
Shattifoll ASSOcitilcs
Personally contact each potential candidate to explain the career opportunity, answer questions,
and encourage them to submit a resume.
TASK 2 - CONDUCT INITIAL SCREENING
All resumes will be submitted directly to the consultants for initial screening. This screening process
is specifically designed to assess the personal and professional attributes the Council is seeking and
will Include:
A thorough review of each candidate's resume and other supporting materials.
Screening Interviews with those candidates that appear to best meet tile City's needs.
Preliminary reference checks.
TASK 3 - CITY COUNCIL SELECTS FINALISTS
At the conclusion of the previous tasks, the consultants will prepare a report summarizing the results
of the recruitment process including the identification of those candidates who appear to best meet the
City's needs most closely. The consultants will meet with the Council to review this report and to assist
the Council in selecting a group of finalists for further evaluation. This meeting may also include a
detailed review of all candidate resumes if desired by the Council.
rliase III - Selectioit
TASK 1 - DESIGN SELECTION PROCESS
Based on the results o ' f the planning session conducted in Phase 1, the consultants will design the
selection process to be utilized by the Council in assessing the finalist candidates. This process will
typically Include an in-depth interview with each candidate but may also include other assessment tools
such as an oral presentation, preparation of written reports, and problem solving exercises.
TASK 2 - ADMINISTER SELECTION PROCESS
The consultants will coordinate all aspects of the selection process for the Council. This includes
contacting both the successful and unsuccessful candidates, preparing appropriate materials, and
facilitating the assessment process. Following the completion of tile selection process the consultants
will be available to schedule and coordinate follow-up interviews and complete supplemental reference
checks.
TASK 3 - ASSIST COUNCIL IN NEGOTIATING EMPLOYMENT AGREEMENT
Once the Council has made a selection, the consultants will assist tie Council and new City Manager
In developing the terms of the employment agreement.
Proposal to tite City of Teniecula page 6
Sliaiiiioit Associates
TASK 4 - SPOUSE PLACEMENT (OPTIONAL)
This Is an optional feature of the search process, and is designed to facilitate the smooth transition of
the City Manager's spouse to a new job. Specific activities include:
An Interview with the spouse to evaluate his or her career objectives and background.
An assessment of employment opportunities in the local area.
Development of specific placement strategy tailored to the needs of the spouse.
TASK 5 - BACKGROUND INVESTIGATIONS (OPTIONAL)
Although the consultants conduct preliminary reference checks on all candidates referred to the City
In the client report, and conduct additional reference checks on finalist candidates following the formal
Interview process, the City may desire an in-depth background investigation of the top one to three
candidates following formal interviews. Shannon Associates offers this service utilizii-ig a qualified police
professional. The focus of the investigation is on integrity, management style and coi-npeteiice. The
process involves two days of field interviews and record checks per candidate.
Pliase IV - Petfoi7yzaiice Evaltiatioit n-oce.@s aitd Ciiietia
TASK I - CONDUCT WORKSHOP SESS1014
Based on the parameters established in Phase 1, the consultants will facilitate a workshop session
Involving the full Council and the City Manager. This session is designed to assure that the Council
and City Manager are clear about mutual expectations and will include:
The development of performance objectives for the City Manager.
The clarification of boundaries of action between Council and Manager (e.g.
policy/administration).
The development of the performance evaluation criteria for use by Council throughout the
Manager's first year of service.
TASK 2 - DOCUMENT THE RESULTS OF TFIE WORKSHOP SESSION
Following the completion of the Workshop session, the consultants will prepare a report that documents
the results for ongoing reference by Council and Manager.
Proposal to ilie City of Teniecula page 7
IV Referetices
As Indicated previously, members of the firm have provided the full range of executive recruiting
services to a wide variety of clients. A representative list of past and current clients include the
following:
CUENT CONTACT POSITION
City of Big Bear Lake William Speyers City Manager
Mayor
(714) 866-5831
City of Brea Deriise Ovrum Development Svcs Dir
Assistant City Manager City Planner
(714) 990-7600 Risk Manager
Contra Costa County Robert McCleary Executive Director
Transportation Authority Executive Director
(415) 687-2282
Ron Mullin
Mayor, City of Concord
(415) 671-3150
Sharon Brown
Mayor, City of San Pablo
(415) 234-6443
Chitio Basin Municipal Tom Hoiiian Director of Operations
Water District General Manager Technical Svcs. Director
(714) 987-17i2
City of Concord Michael Uberuaga Director of Planning
City Manager
(415) 671-3150
City of Cupertino John Plutigy City Manager
Mayor
(408) 252-4505
City of El Cerrito Jean Siti City Manager
Mayor
(415) 234-2323
City of Fremont Kent McClain Asst City Mgr:Dev
City Manager Director of Planning
(415) 791-4300 Parks & Rec Director
City of Glendale, AZ Gordon Pedrow Fire Chief
Assistant City Manager
(602) 435-4256
,Proposal to the City of Teniecula page 8
Sitaiztioti Associate@v
CONTACT POSITION
CLIENT
Lou Garcia City Manager
City of Hayward City Manager
(415) 581-2345
Brad Fisher City Manager
city of Kennewick, WA Former Mayor
(509) 943-6948
(509) 735-7969
Ed McCombs Director of Operations
Las Virgenes Municipal
Water District General Manager
(818) 880-4110
William Craycraft City Manager
city of Mission Viejo Mayor
(714) 582-2489
Lee Riordan City Manager
City of Monterey City Manager
(408) 646-3760
Ron Bradley City Manager
City of Oceanside City Manager Police Chief
(619) 439-7300
Tom Sinclair Public Works Director
City of Orinda City Manager
(415) 254-6130
Norman Buss, Roberts City Administrator
City of Oroville Mayor CD Director
(9i6) 538-2401
William Tiloinson City Manager
City of Pasadena Mayor
(818) 405-43ii
Paul Cooper City Manager
City of Pleasant Hill Mayor
(415) 464-6234
Sharon Brown City Manager
City of San Pablo Mayor
(415) 234-6443
George Caravallio City Manager
City of Santa Clarita City Manager Planning Director
(805) 255-4900
page 9
Proposal to else city of 7eniecula
Sliaittioit Associates
CONTACT POSITION
CLIENT
Parks & Rec Director
city of Sunnyvale Izetta Birch Planner
Human Resource Director City
(408) 730-7495 Economic Dev Manager
City Engineer
Wayne Deats City Manager
city Of Taft Mayor
(805) 763-3144
Joe Goeden city Manager
city Of West Sacramento City Manager
(916) 372-7579
League of California Cities Doti Benninghoven, Executive Director
(916) 444-5790
Proposal to the City of Teniecula page I 0
V Project Timitig atid Cost
We are prepared to begin immediately upon execution of a professional services agreement and receipt
of a notice to proceed, and can complete all search activities up to and Including the selection of a
new City Manager in approximately 12 to 16 weeks. The precise schedule will depend on the
placement of advertising in the appropriate professional journals and the ability to schedule as quickly
as possible the Initial Individual Council member interviews and the workshop session with the full
Council.
FS7'IMA7ED SCIIEDULE
Project AI)proved b), City b), Fcbiuary 9
H,'oribliop st,itit City (,'otiticil to
Revic-w 1rt)jcct aitd.,IttribuieT
of Ideal Candidate by l,cbntat), 23
Adk,crtLvcmctits lirlyared
Advcrtisc7tjc?its I'laced b), Alarcli 9
Draft Brochure Cotitplcte b), Afarcli 9
Brochure Ilri?itiiig Cot?zl)lctc bj, Atarcli 23
Adverriscipictits Arlwar AI)rit 2 - 9
Aggrmii,e Recmiti?tcttt AI)iil 2 - 27
FILING DEADLINE, 117ril 27
Application Scrc(,7iitig Al)ril 30 - Af(7 4
Screcititig Itaim,i(-tis lif(n, 7 - 11
@elintinary Backgrouird Clicck-s Afa), 14 - 18
Selection of ritialists by Afay 25
hitcrviews by Cio, Council by June 8
Ernploj,mc?t( Agrecittait
Appoitttr?ratt by Cio, Council b), Jiiiie 15
Perforrnatice Evalriatioyi Iflorks-liol7 to be dclct7?iiticd
Proposal to the City of Teniecula page I I
Shatinoit Associates
cost
Fees for Professional Services -
Establishment of job requirei-nents, recruitment arid selection process, employment agreement
and performance evaluation process and criteria $14,500
Spouse placement option $ 2,000
Background Investigation option $ 1,500
per candidate
Expenses
Reimbursement of direct related expenses for such items as travel, advertising, long distance
telephone, printing, and postage/delivety charges - estimated range . . $ 3,500-$5,000
If selected for this engagement, Shannon Associates will work with the City in developing a
specific reimbursable expense budget arid will commit to that budget.
Professional fees and reimbursable expenses will be billed rtiontlily.
Proposal to tire City of Teniecula page 12
1/7. Cotporate Qualificatiotis
77te Fii-iyz
Shannon Associates, Inc., was formed as a California Corporation in July, 19b6 to provide the full
Iting services to governmental clients. The Firm's scope and approach
range of human resource consu
to consulting are based on a solid foundation of over nineteen years of professional experience
including nearly thirteen years as a consultant to local, regional, and state governments. During this
time over 300 consulting engagements were successfully completed for cities, counties, educational
organizations and state and regional agencies.
Set-v,ices
The Firm offers a comprehensive range of human resource cofisuliiiig services including:
EXECUTIVE SEARCH
This service Is designed to assist clients in the recruitment arid selection of critical executive,
management, professional, and technical staff. Our recruitment process has been carefully designed
to accurately define the position to be tilled; identify arid recruit top quality candidates; thoroughly
review and evaluate each candidate's qualifications; and to recommend a fully qualified group of
candidates to the client.
CLASSIFICATION AND COMPENSATION
This area of the practice includes the development, installation, avid modification of all or part of an
ageiicy's classification plan and compensation program. Typical study results include compensation
policy development; the preparation of class specifications and career ladders; internal relationship
analysis; external compensation surveys; arid the development of a revised compensation plan. An
area of particular expertise is tire developi-neiit of tailoi@ed compensation programs for executive,
management, and professional staff.
PERSONNEL SYSTEMS
Typical assignments in this area result in the development or modification of the basic policy and
administrative framework for the agency's personnel management system. Study results include the
preparation of charter at-nendiiietits, ordinances, arid personnel rules, policies, procedures, and
employee handbooks.
PERFORMANCE APPRAISAL
This service area Involves the development and installation of comprehensive performance appraisal
systems for both management and nonmanagement staff. These systems are complete and include
the necessary forms, procedures manuals, and the training ol management and supervisory staff.
Proposal to the City of Teiiiecula page 13
Slin@iiioii Associates
ORGANIZATION ANALYSIS
Assignments In this area result in the development and implementation of efficient and effective
organization structures, staffing plans, administrative systems and procedures, and service delivery
methods.
Approacli
The Firm's approach to consulting is anchored in nearly thirteen years of very successful and practical
consulting experience and emphasizes:
CLIENT INVOLVEMENT
Every consulting assignment Involves the client in the development of the study objectives and
workplan and the thorough review of all findings and recommendations, This approach assures that
a solid consensus is built around the study results so that they can be implemented.
QUALITY AND SERVICE
The Firm has a strong commitment to providing the highest quality consulting service available in a
responsive and timely fashion. To insure this commitment is met, Mr. Shannon oversees every
consulting assignment.
VALUE
The Firm's professional fees are designed to provide the client the greatest value for each dollar spent
on consulting assistance. This is possible because of our technical expertise, extensive experience,
and efficient operations featuring the most up-to-date automated systems and procedures.
Proposal to ilie City of Temecula page I .1
Crff OF TEMECULA
CITY MANAGER'S REPORT
AB#: TITLE: DEPT HD.
MTG: 02-06-90 LIABILITY INSURANCE CITY ATTY
DEPT: cm CITY MGR
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to purchase excess liability
coverage in the amount of four million ($4,000,000) to supplement existing coverage.
BACKGROUND
'Me City now has a one million ($1,000,000) general and auto liability policy with Western
Heritage. Our insurance broker, Mr. Bob Hemme, has obtained a quote for four million
($4,000,000) excess umbrella coverage. He recommends we add this additional coverage and
I concur.
JPIA MEMBERSHIP
It is recommended that the City Council authorize the City Manager to file an application with
the Southern California Joint Powers Insurance Authority. It takes about five months to be
accepted for membership in the JPIA. Once approved, the City may purchase insurance
through the JPIA, usually at better rates and coverage than could be obtained individually.
Mr. Hemme has volunteered to assist the City in qualifying for JPIA membership.
Encl.
1\CmRpt\020690.018 02/01/90 5:24pm
January 23, 1990
FROM:
Strachota Insurance Agency, Inc
28465 Front St #121 !A!li 2 9 'i@090
Temecula, Ca 92390
(714) 676-2229 - Robert L. Hemme
Fax - 676-7391
TO:
City of Temecula
P.O. Box 3000
Temecula, Ca.,
92390
Att - Frank Alshire
Re:
City Insurance - Umbrella
Dear Frank,
As per our telecon, I have an umbrella quote for $4,000,000 excess
of the existing $1,000,000 general liability coverage.
The premium is $19,681.25 annually. The quote is good for 30 days
from 1-19-90.
if you would like to discuss this further, I would be happy to meet
with you or the council to go over any details you care 'to review.
I recommend that the council be made aware of this as soon as
possible. This would become an issue if a sizable claim were to
occur before higher coverage is effective.
Sincerely,
Robert L. Hemme
S@@FOR
SCJ@PIA'IM VIABLE PROGRAM
Take Uncertainty Out Of
Liability And
Workers' Compensation
@BACKGROUND & PROGRAMS
Southern California Joint Powers Insurance Authority was formed in 1977 with thirty-
three MemberCities, underthe provisionsof CaliforniaGovernment Code, Section 6500
et seq. Its General Liability Program, involving both self-insurance and loss pooling,
began on April 1, 1978.
Since that time, Southern California Joint Powers Insurance Authority has grown to a
present membership of forty-tiiree, @, Cities and one JPA (an animal control authority).
. ze
SCJPIA Is governed by a Board of Directors, consisting of one Council Member
appointed byeach MemberCity.The Board elects a President,Vice President and seven
Members of the Executive Committee, which meets at least monthly to supervise and
conduct Authority affairs. The day-to-day business of SCJPIA is handled by a full time
staff headed by a Manager, employed by the Executive Committee.
Southern California Joint Powers Insurance Authority manages the insurance, self-
insurance and pooling programs of its Members in the finest traditions of a business-
oriented organization.Its group insured programs obtain the broadest coverages at the
lowest rates available on the insurance market place, which has come to recognize
SCJPIA's emphasis on loss control, as well as recognizing the large size of its account.
AREA OF OPERATIONS
Authority Members presently come froril Imperial, Iiiyo, Los Angeles, San Bernardino,
San Diego and Ventura Counties of Southern California. Membership is limited only by
the ability of the Authority and its Claims Administrators to provide services within the
geographical areas involved.
RISK MANAGEMENT & LOSS CONTROL
All Members are required to appoint a Risk Manager and participate in risk management
programs designed to eliminate risk and reduce losses in both public exposures and
employee operations.
STAFF & SERVICES
Southern California Joint Powers Insurance Authority employs a small, highly trained
and experienced staff, which directly provides many services to SCJPIA Members,
including advice and assistance in risk management organization, loss control, and
general insurance problems. SCJPIA relies heavily upon a number of nationally known
and highly regardedfirms,with which it contracts to provide servicesto Members, under
d control, on a very cost effective basis.
so.
CAL.SOUTHERN CALIFORNIA
JOINT POWERS INSURANCE AUTHORITY
PROGRAM COVERAGES
GENERAL (AND AUTOMOBILE) LIABILITY COVERAGE
(Self-insurance and Pooling)
WORKERS'COMPENSATION COVERAGE
(Self-insurance and Pooling)
ALL RISK PROPERTY INSURANCE
(Full Insured, Broad Form Manuscript, $1,00 Deductible)
SPECIAL EVENTS LIABILITY INSURANCE
(Fully Insured, $100 Deductible)
EMPLOYEE BENEFITS COVERAGE OPTIONS
MEDICAL:(Self-funded & Pooled)
DENTAL:(Self-funded & Pooled)
VISION:(Self-funded & Pooled)
LIFE: (Fully Insured)
orl,
WHY N .I OIN US
NOW -4-,!'MEI\,;IBERS STRONG
Southern California Joint Powers Insurance Authority, as authorized by its Joint Powers
Agreement, operates as a membership organization. Cities in Southern California with
good loss experience and risk managitient attitude are welcome to applyfor membership.
The Authority Staff can visit your city to fully explain the programs and benefits of
Authority membership.
PLEASE CALL FOR INFORMATION
4952 La Palma Avenue, La Palma, CA 90623 / (213) 402-6372
ABBREVIATED SYSTEMS DECISION PAPER
FOR THE
CITY OF TEMECULA
BY
MR. JOB HREHA
OF
JANUARY 29, 1990
1
ABBREVIATED SYSTEMS DECISION PAPER
FOR THE
CITY OF TEMECULA
PART I. STUDY SUMMARY
PREPARED FOR: Mr. Frank Aleshire, City Manager, City of Temecula
PREPARED BY: Mr. Joe Hreha
SECTION I. NEED
1. I Need. The City of Temecula became a city of December 1, 1989.
on that date, the City Council was sworn in and a City Manager
appointed. To properly serve the citizens of Temecula and perform
the necessary functions associated with city government ' a City
Hall and an initial organizational structure has been established.
This structure includes a total of 22 employees as depicted below:
CITY OF TEMECULA
CITY
COUNCIL
ASST CITY MGF4 F- -F-
_q EXEC SECRETARY
ADMIN ASST SECRETARY
CITY DIR
CLERK PLANNING
DEP ADMIN ADMIN
CITY CLERK 'SECRETARY SECRE TARY
CLERK ACCOUNTANT SENIOR
TYPIST (2) -PLANNER
ACCOUNT ASSOC
CLERK 'PLANNER(2)
ASST
PLANNER
PLANNING
TECH
CLERK
TYPIST (2)
JANUARY 21, 1990
2
Currently, only four positions are filled as interim employees, to
include the City Manager. over the next five months, it is
envisioned that all of the positions will be staffed with permanent
employees. This organization will need information systems
support, in addition to other labor saving devices, to efficiently
and effectively administer to the City of Temecula.
1.2 Priority. The four positions currently staffed include the
City Manager, a Secretary, a Deputy City Clerk, and a Receptionist.
Additional positions will be filled in the next week to ten days.
The priority is to establish and to increase the productivity and
the information processing capabilities throughout the
organizational structure. Word processing will initially be the
main application. Data base management, financial, and graphics
applications will also eventually be used. This analysis will
design a system which will initially establish and increase
clerical and managerial productivity by decreasing the time
dedicated to developing and distributing office information
requirements within environmental constraints.
SECTION II. ASSUMPTIONS AND REOUIRED CAPABILITIES
2.1Assumptions
a. That automation will significantly reduce man hours,
increase productivity, and establish quality through word and
information processing applications.
b. That a significant increase in personnel staffing is
forthcoming.
c. That minor changes to existing facilities will be required
by the procured equipment and the increases in personnel. These
changes will be required to remain minor since the City Hall is a
temporary site.
d. That the requirement for accurate and timely information
will continue to increase over time.
e. That there does exist an industrial grade word processing
application available on a microcomputer. This assumption negates
all consideration for dedicated word processors, since "state of
the art" allows the microcomputer to perform 100% of the features
accomplished by the industrial/dedicated word processors, at
approximately the same cost. Additionally, the microcomputer can
perform other tasks, i.e., networking, graphics, desktop
publishing, calendaring, etc., that industrial/dedicated word
processors cannot accomplish.
3
f. That the executive staff has not been hired which
signif icantly restricts- this study I s scom. The key staf f member I s
input and previous experience is vital during all phases of the
project to ensure success and acceptability.
g. That this study only addresses information systems and not
administrative systems, e.g-,, copiers, facsimile equipment, etc.
h. That this analysis is an Abbreviated Systems Decision
Paper designed to identify general users, system, performance,
interface, and classification requirements based upon a set of
assumptions and the environment. It will contain alternatives,
conclusions, and recommendations. It is a starting point from
which to expand. The recommendations portion of the analysis will
list the actions to be taken based upon the facts contained herein
and the author's judgement.
2.2User Recruirements. The users require systems that will:
a.Reduce the time it takes to produce routine requirements.
b.Establish and increase the quality of the product within
applicable guidelines.
C.Create a current information system that has versatility.
d.Decrease the turnaround time it takes to produce the
product.
e. Eliminate the need to establish manual systems due to a
lackof automation.
f. Eliminate the repetitiveness of work and the long hours
thatadversely affect morale.
g.Create timely cross-coordination of staff sections.
h.Provide system reliability and capability of handling work
load.
i. Provide application software that is user friendly and
menu driven.
j. Incorporate realistic and resident training and support
to individual users and managers.
2.3 Performance Recruirements. To determine the performance
requirements, the problem must be identified. The formulation of
the problem has many factors which impact on its development. The
current system has to be evaluated to determine: "What is the
system not doing that we want it to do?" The following symptoms
were id n@tified in addition to the user requirements:
4
a.No standard data collection methods.
b.Data files are not centralized.
c.No on-line availability to data bases and other outside
information.
d.Data integrity and backup storage does not exist.
e.Current equipment is reliable; but, it is neither capable
of handling the work load nor is it cost effective.
f.Three key managers and 15 out of 19 other employees have
neitherbeen identified nor hired.
g.There is not a resident Manager of Information Systems to
overseethe information systems functions for the staff.
The current office information systems are not integrated or
developing and distributing information requirements at the desired
quality level or within established time limits throughout the
city's organizational structure. This is primarily due to the lack
of enough, efficient, and effective labor savings devices and
employees compared to the ever increasing work load. The goals and
objectives are to have systems that facilitate the integration of
office information requirements through a common data interchange
using shared generative data bases and financial data to move and
manipulate information as quickly and effectively as possible.
Along with the symptoms, problem, goals, and objectives, two
problem categories yield consideration:
a.Occupational (Day-to-day business)
1.Text creation.
2.Event scheduling.
3.Data base integration.
4.Graphics production and presentation.
5. Spreadsheet requirements and financial data creation,
production, and integration.
6.Reports control.
7.Distribution.
5
b.Strategic (Establishing the way we do business)
1. Decision aiding through the use of application
software and output.
2.moving information without hard copy.
3.Forecasting, planning, and operating via smart
terminals; in addition to, face-to-face, telephone, or paper.
2.4 Interface Recruirements. Each microcomputer must be compatible
with the industry standard (IBM), as is the current equipment.
Future hardware has many options available; such as, local area
networks and dedicated systems. Initial hardware purchased can
always be relocated within the staff to be used as standalones if
not able to interface with the local area network or the dedicated
system.
2.5 Communications Recruirements. To satisfy the interface
requirements, communications (cable, modems, telephone pairs) must
establish a totally reliable and compatible integrated system.
2.6 Classification Recruirements. There is no requirement for
classified processing; however, sensitive information does exist
which can be advantageous to outsiders and violate state Privacy
Act requirements.
2.7 operating Environment. Equipment will operate in an office-
type environment. Portability of systems will surface as the staff
develops.
SECTION III PROPOSED ALTERNATIVE. The proposed alternative is to
provide commercially available hardware and software to meet the
identified requirements and environment. This alternative would
consist of microcomputers, software, and peripherals initially used
independently. As the key managers and other employees are hired
and the work load increases, additional hardware, software, and
peripherals should be purchased to satisfy the expansion. Local
area networks and dedicated systems must be studied, and if
considered feasible, they should be installed to satisfy the
aforementioned integration, storage, and communications
requirements. The addition of a Manager of Information Systems is
critical to the success of the project.
SECTION IV OTHER ALTERNATIVES
4.1 Current System. The current system consists of two rented IBM
AT clones, two Hewlett Packard Laserjet Series II printers, one
2400 baud modem, two mice, and Procomm software. Microsoft Disk
Operating System Version 3.3 and a purchased Wordperfect 5.0 are
installed on the microcomputers. An additional copy of Wordperfect
5.1has been purchased and is enroute. The rented microcomputers
6
are a monochrome model; with an 80286, 12mhz microprocessor; 20M
hard drive (68ms) ; one 5 1/411 1.2M and a 3 1/211 720K floppy drive;
1M memory; and a surge protector. The monthly -rental cost for the
hardware, software, and DeriRherals is $885.00 Rer month.
4.2 other Alternatives Considered. Two other alternatives were
considered. Increase the structure to satisfy the requirements or
maintain the current status quo and continue to experience the
problems associated with the current information systems and the
projected expansion. The structure will increase but not for
solving the problem and satisfying the stated requirements. If the
proposed alternative is not approved and the timely installation
does not take place, the city staff will be unable to maintain the
status quo.
SECTION V CONCLUSION. This analysis supports the proposed
alternative. Commercially procured hardware, software, and
peripherals will enable the increased support required to satisfy
the Office Automation Plan and will provide an avenue for end users
to accomplish their requirements. Additionally, the proposed
alternative will accomplish the following:
5.1Data is more accurate, timely, and readily retrievable than
whenit is prepared manually.
5.2Manual handling, sorting, calculation, and recalculation of
datacan be eliminated or greatly reduced.
5.3Cumulative recording of data decreases work in succeeding
cycles (monthly, quarterly, and annual reports).
5.4 Automated calendars and tickler files reduce the number of
missed due dates.
5.5 Word processing accessibility to professional personnel
reduces turnaround time for drafts, rewrites, and final documents.
5.6 Graphic display of information contained in data bases and
spreadsheets enhance presentations.
5.7 Morale is improved because of working with "state of the art"
technology and an appreciation that management recognizes the need
for improved methods. Additionally, the acceptance or greater
responsibility and increase work output will occur without
personnel increases.
5.8 The ability to respond to previously unfillable requests that
were either unable to be responded to because the data was
unavailable or not available within specified time constraints.
5.9Confidence in the integrity of such responses is increased by
thedegree of accuracy provided by computerized data.
7
SECTION VI RECOMMENDATIONS. The following recommendations are
provided for consideration:
6.1 That the items in Phase I be immediately procured and
installed as described in Part II of this document.
6.2 Procure a total of 23 terminals or microcomputers for the city
offices. Phase I would consist of three microcomputers, software,
and peripherals to be purchased immedia@l to eliminate rental
costs associated with the current system. Phase II would consist
of 13 additional terminals or microcomputers to be purchased and
installed. A small scale network or dedicated system is envisioned
during this phase primarily integrating the Financial Section.
Phase III would consist of the purchase of seven additional
terminals or microcomputers to equip the entire structure. The
network or dedicated system would also be expanded during this
phase to include everyone that requires integration.
6.3 That a Manager of Information Systems be hired immediately to
accomplish all of the goals and objectives outlined herein and from
other sources, as desired. A consultant can achieve the desired
results; however, this approach will be significantly more costly
to the Temecula tax payers due to the continuous expansion of the
staf f over a long period of time and the volume of work to be
accomplished. The immediate hiring of a competent, full-time,
resident manager can:
a.Implement the Office Automation Plan.
b.Adjust to changing situations.
C.Grow with the other members of the staff.
d.Develop interpersonal relationships.
e.Provide immediate service and support.
f.Become part of the team effort.
g.Thoroughly investigate the CITYLINK subscription service.
h.Visit other cities and study their automation efforts.
i . Review hardware and software recommended by other cities,
the League of California Cities, and vendors.
j. Join the Municipal Data Processing Association of
California and establish contacts for information and education.
k.Establish communications with the Manager of Information
Systemsfor the League of California Cities.
8
PART II. CONFIGURATION AND COSTS. The following organizational
chart reflects the three microcomputers that are recommended for
immediate procurement and installation during Phase I. The chart
also reflects the addition of the Manager of Information Systems
discussed in Part I of this study.
(:DITY OF TEMECULA
HARDWARE CONFIGURATION PHASE I
CITY
COUNCIL
ASST CITY MGR-- I
I EXEC ECRETARY
CITY CITY
ADMIN ASST MANAGER AT TORNEY
SECRETARY
CITY DiR DIR MGR
CLERK FINANCE PLANNING INFO SYS
DEP ADMIN ADMIN
- CITY CLERK -SECRETARY -SECRETARY
- -ACCOUNTANT -SENIOR
PLANNER
-CLERK -ACCOUNT -ASSOC
TYPIST (2) CLERK PLANNER(2)
ASST
PLANNER
PLANNING
TECH
CLERK
TYPIST (2)
JANUARY 25, 1990
9
The below configuration is recommended for these three systems:
RARDWARE OUAN EACH TOTAL
80386SX - 16MHZ - 8 SLOT - 4 LAYER MB 3
SEAGATE 251-1 40M 28MS HARD DRIVE 3
TEAC 5 1/411 1.2M FIOPPY DRIVE 3
TEAC 3 1/211 1.44M FLOPPY DRIVE 3
WESTERN DIGITAL HARD/FLOPPY CONTROLLER 3
20OW POWER SUPPLY 3
AT STYLE CASE 3
101 KEY AT STYLE KEYBOARD (NO CLICK) 3
1M 10ONS RAM MEMORY 3
16 BIT VGA CONTROLLER WITH 256K MEMORY 3
SAMSUNG VGA COLOR MONITOR TILT & SWIVEL 3
2 PP, 2 SP, CLOCK, AND CALENDAR 3
PRINTER CABLE (SIX FEET) 3
SURGE PROTECTOR 3
MS-DOS VERSION 4.01 3
TOTAL MICROCOMPUTER SYSTEMS 3 $1,795 $5,385
HEWLETT PACKARD LASERJET SERIES II 2 $1,695 $ 3,390
ZOOM 2400 BAUD EXTERNAL MODEM 1 $95 $95
PRINTER SWITCH BOX AND MAIN CABLE 1 $30 $30
MS TWO BUTTON SERIAL TRACK MOUSE 1 $95 $95
TOTAL PERIPHERALS $3,610
WORDPERFECT VERSION 5.1 WORD PROCESSOR 1 $216 $216
DIRECT ACCESS VERSION 5.0 MENU SYSTEM 3 $50 $150
FORM TOOL 2.0 SOFTWARE 1 $50 $50
TOTAL SOFTWARE COSTS $416
SALES TAX @ 6.25% $588
GRAND TOTAL HARDWARE, SOFTWARE, PERIPHERALS $9,999
SYSTEM VENDOR: GOLDEN STATE TRADING COMPANY, 725 N. BREA BLVD.,
BREA, CALIFORNIA 92621 (714)990-2988
10
The below system comparison matrix is provided from bids received:
SYSTEM COMPARISON MATRIX
ASDP COMPUTER-
PC SYSTEM GST COUNTY IBM @A LAND
80386SX SYSTEM ---- ------ 80286 --- 80286
40M HARD DISK ---- 370 30M --- 30M
5 1/4 1.2 FLOPPY ---- ------ 299 --- 371
3 1/2 1.44 FLOPPY ---- 93 ----- --- -----
20OW POWER SUPPLY ---- ------ ----- --- -----
101 KEY KEYBOARD ---- ------ ----- --- -----
STANDARD AT CASE ---- ------ ----- --- -----
IM RAM MEMORY ---- ------ ----- --- -----
2PP/2SP ---- 1/2 1/1 --- 1/1
VGA MON/16 BIT ---- 485 479 --- 450
PRINTER CABLE ---- 10 10 --- 10
SURGE PROTECTOR ---- 9 9 --- 9
MS-DOS 4.01 ---- ------ 210 --- 85
SUBTOTAL 1,795 1,164 2,910 2,178 2,321
GRAND TOTAL 1,795 2,131 3,917 2,178 3,246
ALL SYSTEMS CARRY A ONE YEAR PARTS AND LABOR WARRANTY. X/A WILL
PROVIDE ON-SITE MAINTENANCE FOR SIX MONTHS IN ADDITION TO THE ONE
YEAR WARRANTY.
PERIPHERALS HAVE VERY LITTLE (1% TO 2%) DIFFERENCE IN PRICE. NO
MATRIX IS PROVIDED. COUNTY CONTRACT IS BEST SOURCE FOLLOWED BY
LOCAL VENDORS (X/A FIRST CHOICE).
ALL VENDORS WILL ACCEPT PURCHASE ORDER WITH NET 30 DAYS.
RECOMMEND SYSTEM BE PURCHASED FROM GOLDEN STATE TRADING COMPANY.
Phase II consists of 13 additional systems depicted in the below
chart:
CITY OF TEMECULA
HARDWARE CONFIGURATION PHASE 11
CITY
COUNCIL
ASST CITY MGR-
- EXEC SECRETARY
CITY CITY
ADMI N ASST MANAGER ATTORNEY
LSECRETARY
I-
CITY DIR DIR MGR
CLERK FINAN E PLANNING INFO SYSTEMS
-DEP -ADMIN ADMIN
CITY CLERK SECRETARY -SECRETARY
-
CLERK ACCOUNTANT SENIOR
TYPIST (2) - - PLANNER
- -ASSOC
PLANNER (2)
-ACCOUNT
CLERK -
-ASST
PLANNER
PLANNING
TECH
CLERK
TYPIST (2)
JANUARY 25, 1990
The conf iguration will be similar to the Phase I purchase; however,
to list each system would not be prudent; in that, the technology
and prices are constantly changing. This purchase can remain
compatible with Phase I hardware and software but is not necessary
as long as all requirements identified in Part I of this study are
satisfied. For the same reason identified above, and without an
implementation time table and in the absence of the key managers,
it would not be feasible to detail configure the local area network
or a dedicated system.
12
Phase III consists of an additional seven systems as depicted in
the following chart:
CITY OF TEMECULA
HARDWARE CONFIGURATION PHASE III
ASST CITY MGR
EXEC, SECRETARY
ADMIN ASSTT c CITY
MA SECRETARY ATTORNEY
CITY DIR DIR
CL EAK F I N@CE p G
DEP ADMIN ADMIN
-CITY CLERK -SECRETARY -SECRETARY
-
CLERK ACCOU N TAN T SENIOR
-TYPIST 12) - -PLANNER
2 - - A&
ACCOUNT ASSOC
CLERK -PLANNER 121
2
_ASST
PLANNER
PLANNING
TECU-
CLERK
TYPIST (2)
JANUARY 25, 1990
Again, the configuration will not be detailed for the reasons
stated on the previous page. Network or dedicated system expansion
would also take place during this phase.
13
NOTE:The 80386SX microprocessor was chosen due to its significant
recent reduction in price. Intel Corporation has launched a
campaign to kill further sales of the 80286 microprocessor. The
difference in price between an 80386SX and an 80286 is
approximately $150. 00. This additional cost is minimal when
considering that the 80386SX will be able to process current and
future software designed for the 80386 and 80486 microprocessors
and is considerably a faster microprocessor than the 80286. It is
envisioned that specific microcomputers in the Finance and Planning
sections may require true 80386 machines, which will ensure their
compatibility with all the microcomputers in the staffs.
Additionally, the Finance and Planning Sections will require true
80386 microprocessor equivalent speeds at designated locations to
process the extensive financial and planning data if dedicated
systems are considered feasible.
14
o ernecu cr
Discussion DoCument
Contract Proposal
Prepared by:
Riverside County Sheriff's Department
Cois Byrd, Sheriff
Jan uarr 1990
TABLE OF CONTENTS
INTRODUCTION
I. DEMOGRAPHICS 1
II. POPULATION 2
III. REPORTING DISTRICTS 3
IV. SHERIFF'S ACTIVITY 3
V. TRAFFIC ACTIVITY 7
VI. LAW ENFORCEMENT CONTRACT COSTS 9
VII. SPECIALIZED FUNCTIONS 13
VIII. CITY IDENTITY 14
APPENDIX A - CALLS FOR SERVICE 15
B - YEARLY COMPARISON BURGLARY/THEFT 16
C - YEARLY COMPARISON CRIMINAL/NON-CRIMINAL 17
D - ACTIVITY BY DAY OF WEEK 18
E - ACTIVITY BY HOUR OF DAY 19
F - ACTIVITY BY MONTH 20
G - YEARLY TRAFIC COLLISION COMPARISON 21
INTRODUCTION
The City of Temecula has incorporated and as of July 1, 1990, will
start their own city services. The Riverside County Sheriff's
Department is desirous of providing general law enforcement services
to the City through contract agreement.
This draft proposal is submitted to the City of Temecula for
discussion. There have been no detailed discussions concerning the
proposal with anyone in the city government. In order to meet the FY
1990-91 schedules and hiring deadlines, it is important to address
the contract issue as soon as possible.
January 23, 1990
I. DEMOGRAPHICS
Incorporated on December 1, 1989, the City of Temecula is the
sixth largest city in Riverside County in population, with 26
square miles and a population of 30,561. (Per City Manager Frank
Aleshire, the State Department of Finance uses the number of
registered voters multiplied by 3 to determine population. It was
determined through the Riverside County Registrar of Voters that
there are 10,187 registered voters in Temecula.) The new city
consists of communities formerly called Rancho California and
Temecula.
Highway 15 runs north to south through the western portion of the
city. Though no major highways run east to west in the city
limits, two service roads do run east to west connecting the city
with outlying areas. The city extends to the southern limits of
the county, adjoining with the San Diego County border. The
northern limits of the city adjoin the unincorporated areas of
Murrieta and Murrieta Hot Springs. The city limits to the east
adjoin a continuation of the unincorporated area of Rancho
California and the city limits to the west adjoin the unincorpo-
rated area of Santa Rosa. The areas east and west of the city
limits are sparsely populated with low density housing and
agricultural use.
Available land and a broad range of housing costs have given the
city a "swelling" population. Migration from San Diego County,
Orange County and parts of Riverside County have added to the
population of the city in recent years.
Fundamentally residential in nature, there is a strong emphasis
being placed on industry. A portion of the city along the western
most limits is dedicated to environmentally sound industrial
growth.
General law enforcement has been the responsibility of the
Riverside County Sheriff's Department from its Lake Elsinore
Station. Increased population means increased called for services
including both criminal and non-criminal activities. The trend of
increased activity is expected to continue for several years
prior to the area stabilizing.
Traffic enforcement and accident investigation have been the
responsibility of the California Highway Patrol. As of July 1,
1990, the CHP will no longer perform these functions. All traffic
related activity will become part of general law enforcement
responsibility.
II.POPULATION
The populationof a city is a major consideration when
determining theneed for service. In the preparation of this
proposal, fourdifferent population figures from reliable
sources have been suggested. In addition to the estimate of
30,561, the following estimates were submitted.
The Riverside County Planning Department has determined that
there are currently 6,734 dwelling units in the city limits.
Using an accepted standard of 3.2 as an average number of
residents per dwelling unit, the population would be 21,549.
The U.S. Postal Service has determined that there are 9,361
dwelling units currently in the city limits of Temecula. Using
the same formula of 3.2 residents per unit, the population would
be 29,955.
The Southern California Edison Co. has determined that there are
10,127 dwelling units based on the electric hook-ups in the city
limits. This company uses the average occupancy rate as 2.6
residents, making the population 26,330. By using the county
figure of 3.2, the population would be 32,406. Thus, there are
- 2 -
five different population figures to be used in determining the
proposal.
For the purposes of this proposal, the population figure of
30,561, supplied by City Manager Frank Aleshire has been used in
determining proposed staffing and deployment levels.
III. REPORTING DISTRICTS
For use in the following activity figures, Temecula is defined as
the area which falls into the following established reporting
districts. Since the reporting districts do not follow the same
boundaries as the new City Limits, an estimate of activity in
certain districts must be made based on what percentage of the
activity occurs within the City Limits. As illustrated, two of
the reporting districts fall entirely within the City Limits
while two are only partially within the City Limits.
Dist. 052D (5%) Northern Temecula
Dist. 053 (100%) North/Central Temecula
Dist. 054 (100%) South/Central Temecula
Dist 061 (20%) Southern Temecula
IV. SHERIFF'S ACTIVITY
Generally, the Department discusses total called for services
which include any on-sight (Deputy generated) activity'. The
total is divided into three categories; criminal, non-crimina 12
and traffic. The criminal activities, as implied, are violations
of laws reported to the Sheriff's Department for a given area.
The non-criminal are the many activities requested by citizens,
but are not violations of law such as missing persons, check the
welfare, emergency messages, etc. Traffic includes both traffic
law enforcement and traffic collision investigation.
I - See Appen&il A 2 Set Apposaix c
3 -
The criminal activity which is most likely to impact someone is
theft. Theft investigations are also the major activity of most
law enforcement agencies. Some figures showing this will
follow'.
The purpose of this information is to lay a foundation based on
statistical data which will aid in the deployment of manpower and
resources in the City of Temecula.
Data used in this report was gathered from the 1986, 1987, and
1988 Riverside Sheriff's Annual Reports and data from the Crime
Pattern Analysis Unit's Criminal Inquiry System for 1989.
The following information reflects the activity occurring within
the City Limits during the past 4 years. The purpose is to
illustrate the rapid increase in activity during this time.
CRIMINAL ACTIVITY BY DISTRICT
District 1986 1987 1988 1989
052D (5%) 12 9 12 26
053 (100%) 746 659 1039 1850
054 (100%) 923 1579 1804 2595
061 (20%) 16 22 24 31
TOTAL: 1697 2269 2879 4502
Year to Year Percentage Increase/Decrease:
1986 To 1987 = +33.7% 1988 To 1989 = +56.37
1987 To 1988 = +26.88% 1986 To 1989 = +165.29%
1 - See Appendix 8
4
NON-CRIMINAL ACTIVITY
DISTRICT 1986 1987 1988, 1989
052D (5%) 4 3 7 13
053 (100%) 494 343 609 1061
054 (100%) 617 709 716 1200
061 (20%) 7 8 8 14
TOTAL: 1122 1063 1340 2288
Year to Year Percentaoe Increase/Decrease:
1986 To 1987 = -5.25% 1988 To 1989 = +70.74%
1987 To 1988 = +26.05% 1986 To 1989 = +103.92
TOTAL CRIMINAL/NON-CRIMINAL ALL DISTRICTS
1986 1987 1988 19 89
2819 3332 4219 6790
Year to Year Percentaoe Increase/Decrease:
1986 To 1987 = +18.19% 1988 To 1989 = +60.93
1987 To 1988 = +26.62% 1986 To 1989 = +140.86%
BURGLARY'
DISTRICT 1986 1987 1988 1989
052D (5%) 1 2 2 3
053 (100%) 119 82 127 293
054 (100%) 116 218 253 417
061 (20%) 3 5 5 5
TOTAL: 239 307 387 718
See Appendix B
5
Year to Year Percentage Increase/Decrease:
1986 To 1987 = +28-45% 1988 To 1989 = +85.52%
1987 To 1988 = +26-05 1986 To 1989 = +200.41%
THEFT"
DISTRICT 1986 1987 1988 1989
052D (5%) 1 1 2 3
053 (100%) 112 119 124 320
054 (100%) 125 116 274 415
061 (20%) 2 2 2 3
TOTAL: 240 238 402 641
Year to Year Percentage Increase/Decrease:
1986 To 1987 = -0-83% 1988 To 1989 = +59.45%
1987 To 1988 = +68.90% 1986 To 1989 = +167.08%
Based on 1989 data, the following is a breakdown of activity by
time of day, day of month, by month and by shift. This
information is further supported by graphs located in the
attached appendix.
ACTIVITY BY DAY OF WEEK2
Monday = 14.7% Thursday = 13.8%
Tuesday = 14.9% Friday = 15.1%
Wednesday = 15.1% Saturday = 13.6%
Sunday 12.8%
1- See ApponAix B
ù- See Appeadix D
6
ACTIVITY BY MONTH'
January = 6.3% May = 7.5% September = 9.1%
February = 5.8% June = 8.4% October = 9.8%
March = 6.6% July = 8.3% November = 9.4%
April = 7.0% August = 10.5% December = 11.3%
ACTIVITY BY TIME OF DAY2
0000-0200 = 5.6% 1200-1400 = 9.9%
0200-0400 = 4.2% 1400-1600 = 9.3%
0400-0600 = 4.2% 1600-1800 = 9.6%
0600-0800 = 8.1% 1800-2000 = 10.0%
0800-1000 = 12.5% 2000-2200 = 8.7%
1000-1200 = 10.5% 2200-2400 = 7.4%
ACTIVITY BY SHIFT
Watch I = 22.0% Watch III 35.5%
Watch II = 42.5%
V. TRAFFIC ACTIVITY
Traffic statistics have been obtained from the Temecula
California Highway Patrol Monthly Collision Logs.
All collisions referred to herein occurred on surface streets
within the city limits of Temecula'. Collisions occurring on
Interstate 15 are not included as these will remain the
responsibility of the C.E.P. These figures include non-injury,
injury and fatal collisions.
I- See Appendix E 3 - See Appendix 0
ù- See Appendix F
7
Traffic collisions have increased by 127.3% in a two year period
of 1987 to 1989. There is every reason to believe that
significant increases in traffic collisions will continue until
the population of Temecula stabilizes. Through the addition of a
dedicated. traffic team, the escalating number of traffic
collisions occurring in the City will be stabilized or decreased
even in light of increased traffic.
Currently, theCalifornia Highway Patrol has no available
statistics fortraffic citation activity within the City Limits.
In 1986 therewas one fatal collision. In 1987 there was one
fatal collision. In 1988 there were four fatal collisions and in
1989 there were six fatal collisions.
Four Year Traffic Collision Statistics
1986 1987 1988 1989
166 176 304 400
Year to Year Percentaoe Increase/Decrease:
1986 To 1987 = +6.0% 1986 To 1989 = +141.0%
1987 To 1988 = +72.7 1987 to 1989 = +127.3%
1988 to 1989 = +31.6%
8
VI.TEMECULA LAW ENFORCEMENT DEPOYMENT AND COSTS
BASED ON FY 89/90 RATES
Current Deployment
Cifrrent deployment in the area is about 48 hours per 24 hour
period. This equates to two Deputies for each of the three eight
hour shifts per day. This deployment has not been adequate
compared to activity and size, but represents a distribution of
available resources. The added responsibility of traffic
enforcement and investigation would make this deployment even
more unsuitable.
Proposed Deployment
The Sheriff's Department has determined through studies that the
ratio of Sworn Personnel to population should be 1.5 per 1000.
This ratio does not include personnel dedicated to certain
activities such as traffic enforcement and School Resources
Deputies. This proposal recommends the addition of one Deputy to
act as a School Resource Officer and five Deputies to act as
dedicated traffic personnel.
Based on the current population estimate of 30,561, and utilizing
this ratio, the recommended staffing level is 52 sworn personnel-
1.5 X 30.561 = 46 plus 5 traffic deputies and I school resource
deputy = 52 Sworn personnel. Of these 52 sworn personnel, 40 are
Deputies and the remaining 12 are made up of Lieutenants,
Sergeants and Investigators as shown below.
I Captain'
I Lieutenant
5Sergeants
5Investigators
I - T I a C a p t a i a I a 7 a a p 0 a a i @ I * I a r t L 0 C c a t r a c t C I t a 0 w 0 a a
t u o o n r r o a a a ir a a i a c o r p o r a t o a a r o a a
9
This complement of personnel would be deployed as follows:
Watch I Patrol Midnight to 8:00 AM -10 Deputies
Watch II Patrol 8:00 AM to 4:00 PM -10 Deputies
Watch III Patrol 4:00 PM to Midnight -11 Deputies
Target Team -2 Deputies
Traffic Team -5 Deputies
Crime Prevention -1 Deputy
School Resource Officer -1 Deputy
Detective Unit -5 Investigators
Supervision -5 Sergeants
Management -1 Lieutenant
Administration -1 Captain
Actual patrol, traffic and target team deployment would represent
a maximum of 68,400 hours a year, which when averaged would
equate to:
ù187 hours per day;
o 7 or 8 deputies per 8 hour shift, 3 shifts per day, 365
days per year.
Necessarily, there would be a minimum level of deployment agreed
to, thus creating a "window" of deployment level. The need for a
window is caused by such factors as needed flexibility to address
enforcement problems and personnel attrition, selection, recruit-
ment and training.
Community Service Officer Team - 4 Sheriff's Aide II's
In addition to sworn personnel, the Sheriff's Department has
recognized the value of non-sworn personnel being used in
.. passive" policing functions. These non-sworn Sheriff's Aide II
positions, commonly referred to as "Community Service Officers"
(CSO's), will be responsible for passive policing functions to
- 10 -
include past criminal reports, traffic collision investigations,
assisting incrime scenes and any other passive functions that
are normallyhandled by patrol deputies. The intent is to provide
a lower costposition to handle simpler tasks, freeing the patrol
deputy formore proactive patrol time. The cost of these
positions isin addition to the cost for sworn personnel. It is
recommendedthat the City employ a team of 4 CSO's to perform
this supportrole.
Cost Determination
The contract Law Enforcement rate for FY 89/90 is $53.52 per
hour. This cost includes all of the listed support positions
required for each deputy. In addition, this rate also covers
costs involved with administration, clerical, records, warrants,
communications, etc. Community Service Officers are available at
a rate of $17.41 per hour.
Not included in the cost is vehicle mileage which is charged at
the rate of 42 cents a mile for a black and white patrol unit and
38 cents a mile for a plain unit. It is estimated that a black
and white patrol unit is driven an average of 30,000 miles per
year and a plain units is driven an average of 12,000 miles per
year'. Considering the number of deputies in the proposed
contract, there will be a need for approximately 15 black and
white patrol units and 4 plain units. Using these figures, the
yearly cost of operating 15 black and white units is $189,000.00.
The yearly cost to operate 4 plain units is $18,240.00. The total
cost for operating all units is $207,240.00.
1 C 0 a a t y F I 0 0 t S a r v i c a s E a L t n a t 0
- 11 -
In determining the final cost of these positions the Sheriff's
Department utilizes the following formula:
of Personnel X 1800 Productive Hours X Hourly Rate = Total Cost
40 Deputy Sheriff's X 1800 Hours X $53.52 = $3,853,440.00
4 CSO's X 1800 Hours X $17.41 = $125,352.00
Estimated Vehicle Mileage Cost = $207,240.00
Total Annual Contract Cost = $4,204,298.00
OTHER COSTS
Office Space
As a result of growth in the southwestern portion of Riverside
County, the Sheriff intends to build a facility near the French
Valley Airport. Pending it's completion, the Sheriff will lease
office space in the Temecula area. This will provide service to
the unincorporated area as well as to the City of Temecula,
should it contract with the County of Riverside for it's law
enforcement.
The City would be expected to pay a pro-rated share of the costs.
CAL-ID
Each city in the Counties of Riverside and San Bernardino are
participating in and supporting a regional automated fingerprint
system (CAL-ID). It is based on an annual per capita cost which
this fiscal year is $0.597682279. Based on a population of
30,561, the annual share of the City of Temecula will be
$18,266.00. This amount is included in the final proposed total
found above.
- 12 -
VII. SPECIALIZED FUNCTIONS
Special activities that require a need for specialized law
enforcement are separated into four categories. These positions
are taken from the complement of 40 Deputy Sheriff's under
contract. Each of these special positions are outlined below.
a.Target Team
b.Traffic Team
C.Crime Prevention/Neighborhood Watch Programs.
d.School Resource Officer
TARGET TEAM - 2 Deputies
The Target Team will be a "crime specific" unit for the City of
Temecula composed of a team of two deputies which is available
for uniformed or non-uniformed details.
The Target Team will be used for a variety of purposes including,
but not limited to, robbery stake outs, off road vehicle enforce-
ment, arrests of subjects under the influence of drugs, drunk
driving enforcement, stake outs for drug sales and selected
enforcement problems identified by crime analysis.
TRAFFIC TEAM - 5 Deputies
The traffic team will be comprised of five deputies taken from
the complement of 40 deputies assigned to the city. Their
responsi-bililty will be to promote traffic safety through
traffic law enforcement and traffic collision investigation.
These deputies will be specially trained in the area of traffic
accident investigation and reconstruction and may also be trained
in areas such as commercial vehicle enforcement and impaired
driver detection.
- 13
NEIGHBORHOOD WATCH - 1 Deputy
The Neighborhood Watch Program is designed to improve the
public's awareness of how to reduce and prevent burglary and
thefts. This is done through a program of cooperation of all
members of the community, improved home/business security and
Operation ID.
This position is to be filled by a sworn deputy and may be
supplemented by a Community Service Officer. This service will
be available to all residents and business owners within the City
Limits.
SCHOOL RESOURCE OFFICER - I Deputy
The School Resource Officer position is designed to provide the
local schools with a law enforcement liaison. The Deputy would
provide students with information on drug abuse, drinking and
driving, crime prevention and other safety related topics. The
Deputy would also handle the majority of on campus criminal
investigations. This position would be filled by a Deputy Sheriff
out of the complement of 40 Deputies under contract.
VIII. CITY IDENTITY
Should the City elect to contract with the Sheriff's Department,
it may choose to personalize it's complement of Deputies and
marked units. This would be accomplished by using tan uniforms
with personalized shoulder patches as well as vehicle door
emblems using a City of Temecula logo. This option is currently
being used by Moreno Valley as well as other contract cities.
Conversely, the City may decide to retain the Sheriff's Depart-
ment uniform and vehicle markings as the City of Norco has done.
- 14
Appendix A
In
0
la
0
CL
0
CD
0
CD C)
CD
3
C))
0
0
C/)
CD
-3
CD
C),
OD 3
CD
CD
co
r\)
0
0
Cl)
0
C) cn
co
a <
to
15
Appendix B
0) co 0
0 C> 0 0 0
0 0 0 C) 0 0
Q6
PO
co
00
zt
0) c;i
C)
co
co
co
co
CD
co
C4::
CD
16
Appendix C
CD<
co
OD 0)
0
3 00
-4
z
0
CC)
co
0 OD
CD
0
A>
0
C-0
t) co
Cl)
0
co
-17
Appendix D
co
co
co
0
F37
C/)
(D CO
Cl)
4 CD
r-+
co
m
co CL
cr
CD
0 =r
E3
co
OD CO
CD
CD
-4 Cr)
18 -
Appendix E
co
OD:;
Cil
r-+
co
cr
7r
Cl)
co
CD
Cb
19
Appendix F
4b fa
C) >
0
lb
c-
co 0
lot
-n
CD CD
CA) cr
CJI 03
C4) -1
r-+
-n aR 0 4*<
0
c;i C-
0
cr
co aR
CD
m
CA)
CF) 0
4& 0
C4.) <
-4
Cb
(D
co
20 -
Appendix G
-A to ro CA)
0 0 0
00 0 0 C) 0 0
C)O
Cb
............... ......................
...............
In
r-+
C)O
..........
.... ... .. ..
.......... .............
...............
Cl)
co
C-3 CO co
0 4b,
........................ .............
I
.................
:@
............... . ................
:
...............................
Ct)
co
co
C) -k (D Cil
.... ........ .......
.... ... ....
......... ..
............. ...
...............
... ...... ..............
. ...... ...........
..........% %.:: %.
............
............. ...
........ .... ............. ... CO
21
TO: The Temecula City Council And City Manager
FROM:Ted G. Goudy
SUBJECT: Proposed Budget For A Temecula Police Department
I would like to propose that the City Council consider forming a
Temecula Police Department. I have the necessary background and
experience to assist in a temporary capacity as the interim Chief
of Police.
In this capacity I could recruit active police officers on a
lateral basis and put Temecula Police Officers in the field
within a thirty day period. I have commitments from several
retired officers living in this immediate area who would be
willing to work on a month to month contract to get us off the
ground and to assist in training new recruits.
I have outlined a proposed budget for this Temecula Police
Department which is composed of 49 assorted personnel, 6 police
vehicles, and an animal control vehicle. I have taken into
consideration the necessary back-up equipment necessary to start
a police department and the figures reflect actual budgeted
monies by a police department of comparable size.
Proposed Budget For The Temecula Police Department
PERSONNEL:
IChief of Police
2Lieutenants
4Sergeants
21Police Officers
5Community Services Officers
Crime Prevention Officer
5Dispatchers
1Record Supervisor
2Record Clerks
2Clerk Typists
2Animal Control Officers
2Cadets
Grossing Guard
Salaries 1209494.00
Overtime Pay 23000.00
Holiday Pay 9527.00
Court Time Pay 8300.00
Total Salaries 1250321.00
2
Total Maintenance & Operation 233050.00
Total Capital Outlay 323100.00
4 Marked Police Vehicles 56730.00
2 Unmarked Police Vehicles 12688.00
1 Animal Control Vehicle 24582.00
Safety Equipment 63500.00
Furniture, Fixtures & Other Equip. 132100.00
Total Budget 2098071.00
3
In the event that the City Council wants a Temecula Police
Department but wishes to start this new Police Department next
year, I would be available as a Police Consultant and during the
year map out a total police department, personnel, equipment,
building etc.,white the City is contracting with another agency
for police protection.
Sincerely Your s
Ted G. Goudy
31077 Corte Arroyo Vista
Temecula, Ca 92390
Tel - 676-2569
4
Crff OF TEMECUIA
CITY MANAGER'S REPORT
AB#: TITILE: DEPT HD.
MTG: 02-06-90 PLANNING CONSULTANT CITY ATTY
DEPT: cm CITY MGR
RECOMMENDED ACTION
It is recommended that the City Council consider the proposal from Inland Planning Service.
BACKGROUND
At the Council Workshop of January 20th, the City Manager was asked to entertain proposals
for a Planning Consultant to coordinate the processing of planning matters for City Council
action. I have met with Roger Streeter, County Planning Director, and he has presented the
attached proposal.
The scope of work would cover the following:
1.Brief Council on planning matters;
2.Provide written report on existing development activities in City;
3.Report on development-related projects and obligations in the City;
4.Orient Planning Commission;
5.Coordinate with County Staff and Consultant Staff;
6. Assist City in hiring Community Development Director;
FISCAL IMPACT
The requested rate is $125/hour, at 100 hours per month for 5 months, or $62,500.
ALTERNATIVES
A.Solicit proposals from other consultants.
B.Wait for County Consultant to come on board in February.
C. Approve or modify Inland Planning Service's proposal.
I\CmRpt\020690.017 02/01/90 3:14pm
Inland Planning Services
28480 State Highway 7,1
Romoland, California 92880
January 30,1990
Mr. Fran]-, Alshire
,13172 Business Par': Drive
Temecula, California 92@@90
Dear Franl-,,
I a,-preci-ate the opportunity to offer ny services to the
New City of Temecula on an interim I)asis to insure a smooth
transition form the County to City oi any matter concerning,
Land Use and Planning.
I have attached a wor@ rroaran with tine estimates for
i r
,our consideration.
I envisior. I-,eing able to -.)rovide the following basic
services.
A. Interpretation of the -Tanning process and
identification of potential problem, areas anL-'#. rec-,ortirtien,-ied
solutions. This would include council briefings, as well as
necessary meetings wit4 key county and related srecial
district officials to resolve issues relative to the
transition.
B. To prepare a conplete re-ort on e,-,-isting devel-)pr-,ent
activity within the City prot.)er and the Cities' Sphere o@
Influence. This report will include approved 'hut not
developed or recorded proposal and any new proposals pending
city action.
C. DeveloT) financial obligation report on all
development related, financial obligations of Assessment
Districts, developer agreements and - .,14tig,ation fees.
page 2
Mr. Fran@ Alshire
D.Aid in establishment and orientation of City
Planning Connission and Citv Design Review Panel.
E.Provide coordination between Countv and City on
all matters related to t@e Planning Agenda including
City Direction to County Staff or any consultant
hired for that purpose. Assist City in the
formulation of basic priorities and procedures
that need to be adressed in the transition process.
F.Assist City in establishment of a I)asic Planning
Program including, aid in the selection of a
Community Development Director. This will include
organizational alternatives as well as salary data.
From our discussion on Thursday January 25th, I would
estimate that the al)ove activities will require more tirie
initially I)ut will average approximately i-60 hours per month
for the ne3it five nonths.
I would request a retainer of @10,000 which T will I)ill
against, on a mont'-hlv I)asis at a rate of $125-00/hour.
Agreed and Accepted
R
Services
Agreed and Accepted
FRANK ALSHIRE
City Manager, City of Temecula
A G B N D A
TEMECULA COMMUNITY SERVICES DISTRICT
AN ADJOURNED REGULAR MEETING
FEBRUARY 6, 1990 - 8:00 p.m.
CALL TO ORDER:
ROLL CALL:Lindemans, Moore, Munoz,
Parks, Birdsall
PRESENTATIONS/
PROCLAMATIONS
PUBLIC COMMENTS
CSD BUSINESS
1.Recruest from Glenn Richardson for Consideration of:
1.1Creation of a City of Temecula Parks and Recreation
Department.
1.2Temecula Parks free to use by Temecula residents.
1.3Lighting of existing Southpark effectively doubling
recreational use.
1.4Temecula parks owned by Temecula citizens, used first by
Temecula residents.
1.5Long-standing CSA 143 Conflicts of Interest on Temecula
parks use.
1.6CSD/CSA policy regarding arrest for unauthorized park
use.
1.7Lump-sum fee policy for use of Temecula Parks.
1.8Riverside County Planning fees, Negative Declarations for
park improvements.
2Resolution authorizing General Manacier to accert donations for
Sports Park.
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION CSD NO. 90-
A RESOLUTION OF THE BORARD OF DIRECTORS OF THE TEMECULA
COMMUNITY SERVICES DISTRICT AUTHORIZING THE GENERAL
MANAGER OR HIS DESIGNEE TO RECEIVE DONATIONS FOR THE
RANCHO CALIFORNIA SPORTS PARK
3.Sports Park Bleachers
Acceptance of gift by CDM Group Inc.
ADJOURNMENT
Next meeting: February 13, 1990, 7:00 p,.m., Temecula Community
Center, 28816 Pujol Street, Temecula, California
CSDAgenda/20690 2 02/02/90
4 1990
Mr. Frank Aleshire, Interim City Manager
City of Temecula
43172 business park Drive
Temecula, Ca. 92390
January 24, 1989
Dear Mr. Aleshire,
Several members of the community have an interest in bringing before the
Community Service District's Board of Directors a plethora of issues. May we
respectfully request that these issues be listed on the agenda for the C.S.D.'s
next regular public meeting? Because of the length of recent City Council
meetings, citizens have left City Council meetings who were hoping to informally
address the C.S.D. meeting after the Council concluded its deliberations. Can
a time of the evening be scheduled for the C.S.D. that will permit citizens
interested in attending the next C.S.D. meeting to participate? The following
topics are requested to be on the C.S.D. agenda, with separate speakers addressing
individual topics:
1.Creation of a City of Temecula Parks and Recreation Department;
2.Temecula parks free to use by Temecula residents;
3.Lighting of existing Sportspark effectively doubling recreational use;
4.Temecula parks owned by Temecula citizens used first by Temecula residents;
5.Long-standing C.S.A. 143 conflicts-of-interest on Temecula parks use;
6.C.S.D./C.S.A. policy regarding arrest for Vnaittharized park use;
7.Lump-sum fee policy for use of Temecula parks;
8.Riverside County Planning fees, Negative Declaration for park improvements.
Thank you, Mr. Aleshire, for your courtesy and consideration.
With warmest regards,
Glen dson
Riverside County Service Area 143
JEANINE R. OVERSON, DIRECTOR
29377 Rancho California Road, Suite iO5 - Rancho Californla, CA 92390
(714)699-0235 - Fax (714) 699-4390
DATE:January 23, 1990
TO:Temecula Community Service District
FROM:Jeanine R. Overson, CSA 143 Directo@
SUBJECT: Donation Resolution 4
Prior to the CSD's formation various groups wished to engage in volunteer
services to the CSA either by donation of money, equipment and/or labor etc.
Thus causing the CSA receiving monetary value for said. The Board of
Supervisors, under Government Code Section 25355, is allowed to delegate to any
county,-'nffiE6'r'bt'iepiployee the power to accept any gift to the County not in
excess f ten thous@nd dollars ($10,000). See Resolution No. 89-484 and the
Dona and Author zati-on@.Form attached.
On N er 30, 1988,',ICS4'-1'43 staff went before the Rivers Park
Advisor Commission'p requesting $20,000 for project fundin ancho
Califor4ia Sports,p_k@k to@,--lot/piciiic-.area.--- Ihis.,.funding- rom
Proposi r through the State On
Decembe official word qu
r n
granted 't t4alz " " - 11
q, , e wejre,,gon
1989, w rlipe County Since
that da u budget to reflect tlet@sfei 0,000
n@ @m!Ne aller
atin
c 3, v6@y
g n r(
into our bt r
has been c
project is dep(rd:A@C@'ht4'@u"pon hf-A@ e ortant
volunteer/'-@@a'r-' hii-a-ded-by- 'r-.--(;&6'-ri6"-C'd-m-iTog.-@d-to-Clot/picnic
equipmentered as early as February 6, 1990. However, prior to
actual installation-,finish grading and concrete work must be completed.
Staff has prepared a si@plan.and,.-items included which were purchased by this
grant (see attached)A@ i@',the handicap section of the 1.5 acres set aside for
the tot lot/picnic area, C)Ur'@'@staff--wishes to request the CSD make a motion to
continue this project as planned.
Certain projects i.e. funding allocated from the previous mentioned Proposition
70, will need donations. Therefore, we are respectfully requesting the CSD make a
resolution to accept like donations for the previous mentioned project and like
projects. At this time I wish to defer to Mr. George Campos who will elaborate
on the donations which will be forthcoming.
RESOLUTION CSD NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT
AUTHORIZING THE GENERAL MANAGER OR HIS
DESIGNEE TO RECEIVE DONATIONS FOR THE RANCHO
CALIFORNIA SPORTS PARK
WHEREAS, individuals, organizations and business entities have
expressed a desire to donate labor, materials and services for the
Rancho California Sports Park; and
WHEREAS, Government Code Section 61622 grants the Board of
Directors such powers as are necessary to perform all acts
necessary to carry out the functions of the District;
NOW THEREFORE, THE BOARD OF DIRECTORS OF THE TEMECULA
COMMUNITY SERVICES DISTRICT DOES RESOLVE, DETERMINE AND ORDER AS
FOLLOWS:
SECTION 1. The General Manager or his designee is hereby
authorized to accept on behalf of the Temecula Community Services
District, gifts of labor, material or capital for the Rancho
California Sports Park, no single donation to exceed fifteen
thousand dollars (15,000).
SECTION 2. The Secretary shall certify the adoption of this
Resolution.
PASSED, APPROVED AND ADOPTED this 6th day of February, 1990.
Pat Birdsall, President
I HEREBY CERTIFY that the foregoing Resolution was duly
adopted by the Board of Directors of the Temecula Community
Services District at a regular meeting thereof, held on the 6th day
of February, 1990 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT:COUNCILMEMBERS:
ATTEST:
F.D. Aleshire, Secretary
CSD/Res.90-03 01/05/90
RECEIVEI) JA
N 1 8 1990
GROUPINC. Commercial Real Estate
Phone (714) 676-6168 - 27349 Jefferson Ave., Suite 204 / Temecula, CA 92390 FAX (714) 699-8219
January 17, 1990
Honorable Pat Birdsall
c/o Mark J. Birdsall
43124 Rancho Way
Temecula, CA 92390
Subject: Sports Park Bleachers
Dear Pat:
Thank you very much for getting back to us concerning our offer to
replace the bleachers which were recently stolen from the CSA 143
Sports Park on Rancho Vista Road.
Charlie Nicholls and I have appreciated what the community has done
for us and we wanted to return to the community something that had
a youth orientation. When we read the article about the illegal
removal of the bleachers, we both thought that this would be a
wonderful opportunity to express our thanks to Temecula.
The article in the newspapers indicated an approximate value of
$2500 but CDM Group's commitment to the community would be to make
the situation whole, in other words, let's do the entire job and
let I s do it right so this will not happen again. Naturally, we
would want to be kept apprised of the estimated final cost to do
the project.
Pat, Charlie and I are very much excited about the opportunity to
do this and look forward to meeting with Jeanine or Frank to work
out the details.
K nal regards,
Richard C tz
RCK:ct
cc:Mayor Ron Parks
Mr. Frank Aleshire, City Manager