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031119 CSC AgendaIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444, Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title III AGENDA TEMECULA COMMUNITY SERVICES COMMISSION REGULAR MEETING TO BE HELD AT TEMECULA CIVIC CENTER MONDAY, MARCH 11, 2019 6:00 PM CALL TO ORDER: Chair (Vacant) FLAG SALUTE: ROLL CALL: Borgeson, Levine, Oddi, Ruiz, Willis PRESENTATIONS: PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form may be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form may be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items are removed from the Consent Calendar for separate action. DIVISION REPORTS Recreation, Human Services and Special Events Cultural Arts Park Maintenance/Facility Update CONSENT CALENDAR 1, MINUTES 1.1 RECOMMENDATION: Approve the minutes of the February 11, 2019 Commission meeting, COMMISSION BUSINESS 2. DISCUSSION OF NAMING OF NEW SPORTS PARK 2.1 RECOMMENDATION: Discussion item — staff to present name suggestions for the sports park located at 32101 North Loop Road 3. RECOGNIZED SPORTS LEAGUES POLICY REVIEW (WILLIS) 3.1 RECOMMENDATION: Discussion item — staff to present City guideline entitled "City Requirement for Recognition of Youth Athletic Leagues" 4. ELECTION OF CHAIR AND VICE CHAIR FOR CALENDAR YEAR 2019 4.1 RECOMMENDATION: Nominations and election of Chair and Vice Chair positions for calendar year 2019. 5. SUB COMMITTEE ASSIGNMENTS 5.1 RECOMMENDATION: Review Commissioner assignments to City sub -committees and make recommendations or modifications as desired. SUB -COMMITTEE COMMISSIONER Jefferson Specific Plan Steering Committee 1. Eric Willis 2. Vacant Human Services Subcommittee 1. Eric Willis 2. Vacant Sports Council 1. Eric Levine 2. Vacant Trails Master Plan Public Art Youth Master Plan Sustainability Plan Old Town Gymnasium DIRECTOR'S REPORT COMMISSIONER'S REPORTS ADJOURNMENT That the Community Services Commission adjourn to a regular meeting to be held on Monday, April 8, 2019 at 6:00 pm in the Temecula Civic Center Council Chambers, 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (Including staff reports) will be available for public viewing In the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the Community Services Commission meeting. At that time, the agenda packet may also be accessed on the City's website — vnmw.citvoftemecui oEg — and will be available for public viewing at the respective meeting, Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the Commission regarding any item on the agenda, after the posting of the agenda, will be available for public viewing In the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material may be accessed on the City's website — www.cAyAf eWe4Ula,.or_y — and will be available for public viewing at the respective meeting. If you have questions regarding any Item on the agenda for this meeting, please contact the Community Services Department at the Temecula Civic Center, (951) 694-6480. ITEM NO. 1 ACTION MINUTES TEMECULA COMMUNITY SERVICES COMMISSION REGULAR MEETING TEMECULA CIVIC CENTER MONDAY, FEBRUARY 11, 2019 6:00 PM CALL TO ORDER: Interim Chair Willis FLAG SALUTE: Gary Oddi SWEARING IN: Gary Oddi and Adam A. Ruiz ROLL CALL: Borgeson, Levine, Oddi, Ruiz, Willis PRESENTATIONS: None PUBLIC COMMENTS: None DIVISION REPORTS Recreation, Human Services and Special Events — Report by Erica Russo, Community Services Superintendent Cultural Arts — Report by Chariss Turner, Community Services Supervisor I Park Maintenance/Facility Update — provided in recap CONSENT CALENDAR 1. MINUTES 1.1 RECOMMENDATION: Approve the minutes of the January 14, 2019 Commission meeting. Motion by Commissioner Borgeson, seconded by Commissioner Levine to approve the action minutes of the January 14, 2019 Commission meeting. Motion approved 3-0-2. Voice vote reflected approval by Commissioners Borgeson, Levine, and Willis. Commissioners Oddi and Ruiz abstained. COMMISSION BUSINESS 2. RESTRICTIONS TO OVERNIGHT PARKING AT CITY FACILITIES AND PARKS 2.1 RECOMMENDATION: Support of proposed restrictions to overnight parking at City facilities and parks. Motion by Commissioner Oddi, seconded by Commissioner Levine to approve support in concept with restrictions based upon the need for further review. Motion approved 5-0. Voice vote reflected approval by Commissioners Borgeson, Levine, Oddi, Ruiz, and Willis. DIRECTOR'S REPORT COMMISSIONER'S REPORTS ADJOURNMENT That the Community Services Commission adjourn to a regular meeting to be held on Monday, March 11, 2019 at 6:00 pm in the Temecula Civic Center Council Chambers, 41000 Main Street, Temecula, California. Motion by Commissioner Levine, seconded by Commissioner Borgeson to adjourn in memory of the late Ronald H. Roberts. Motion approved 5-0. Voice vote reflected approval by Commissioners Borgeson, Levine, Oddi, Ruiz, and Willis. The meeting was adjourned at 7:25 Eric Willis Interim Chair -� evin Hawks a Director of Community Services ITEM NO. 3 CITY OF TEMECULA ADMINISTRATIVE GUIDELINE A- The Heart of Southern (:al;i.jrwj Wine CounLry City Requirement for Recognition of Youth Athletic 02/18/1998 Title: Leagues Issued: Responsible Dept/Division: Community Services Revised: 01/01/2013 Forms: Revised: 12/20/2017 Approval: f Revised: BACKGROUND: Temecula is a rapidly growing, family-oriented community that currently has several youth and adult sport programs and leagues offered on its existing fields and facilities. These leagues in general, serve the needs of Temecula residents and provide services that enhance the quality of life in Temecula. The rapid growth of youth and adult sport programs continues to create a high demand for athletic fields and facilities. New organizations or sports programs contribute to the continued demand and need for space and facilities. As a result, the following policy has been adopted by the Community Services Department to determine when and how to recognize a newly formed sports program or league and allow them space for their program at our limited sports and athletic facilities. GUIDELINE: Because of increasingly high demand for athletic facility use, before an athletic league or sports program is allotted field or athletic facility use, they must adequately demonstrate that they are serving the recreational needs of the City of Temecula residents. The following criteria will be required to ensure that newly formed athletic leagues and programs service Temecula residents. Criteria: • Newly formed leagues will be reviewed only if field space is available. A newly formed league as well as an existing league must have a minimum of 200 Temecula residents to constitute a league. • 75% of the members on an Executive Board of Directors (President, Vice President, Secretary and Treasurer) for a newly formed as well as an existing sports organization in Temecula must be Temecula residents. Executive Board of Directors that governs youth and adult sports organizations in Temecula must be based or headquartered within the City of Temecula. • Each league or sports organization must have established bylaws for the sports program or athletic league. • A league must have a minimum of two (2) resident teams in the same age division. • 80% of the players or participants in a sports program or athletic league must be Temecula residents. Player's applications/ rosters are required for verification of residency. • The sports program or athletic league must be a registered non-profit organization and hold a non-profit agency identification number. • The sports program or athletic league must have $1,000,000 of General Liability insurance that names the City of Temecula/ Temecula Community Service District/ Successor Agency to the Temecula Redevelopment Agency as additional insured. • Each season, a $10.00 non-resident fee will be assessed each participant on a roster that is not a Temecula resident. Sports organization who applies to be recognized by the City of Temecula for field space must meet all requirements. If requirements are not met, applicant must wait until the next traditional season to re -apply if field space is available. • Should an established league fall below the 80% Temecula resident requirement, the minimum 200 Temecula residents and/or 75% board members, the established formula example below will be applied. (SAMPLE) RESIDENCY PERCENTAGES ALL LEAGUES LEAGUE TOTAL PLAYERS -1 737 I RESIDENTS LEAGUE % OF RESIDENTS % OF TOTAL NO. RESIDENTS League A 569 77% 30% League B 490 430 88% 23% League C 383 257 67% 14% League D 302 283 94% 15% League E 443 358 81% 19% TOTALS 2,355 1,897 100% 80% RESIDENCY PERCENTAGES LEAGUES @ 80% RESIDENTS RESIDENTS % OF TOTAL RESIDENTS League B 430 40% League D 283 26% League E 358 33% TOTALS 1,071 _ 100% HOUR ALLOCATIONS PER WEEK f LEAGUE 15% OF HOURS 85% OF HOURS TOTAL HOURSMEEK 87 493 580 League A 148 148 League B 35 112 147 League C 67 67 League D 23 74 97 League E 29 93 122 TOTALS 87 493 680