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121697 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (909) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 43200 BUSINESS PARK DRIVE December 16, 1997- 7:00 PM 5:00 PM - Closed Session of the City Council/Temecula Redevelopment Agency pursuant to Government Code Sections GC §54956.8 Conference with Real Property Negotiator (three matters); 1) Property: approximately 120 acres located westerly of Pujol Street; Negotiating Parties: City of Temecula, John Firestone and Westside Improvement Authority Community Facilities District No. 1; Under negotiation: price and terms of payment of potential acquisition. 2.) Property: 42111 Avenida Alvarado, Negotiating Parties: Western TelCorn and City of Temecula; Under Negotiation: Terms and Conditions of an Owner/Participation Agreement; 3) Property: 27555 Commerce Center Drive, Negotiating parties: Redevelopment Agency and Generic Manufacturing; Under negotiation: Terms and Conditions of a Development Agreement Government Code Section 54956.9(a) Pending Litigation (three cases), Cal Paloma Del Sol vs City of Temecula; Riverside County Habitat Conservation Agency et al. and Bankruptcy of Blind Pig Brewery. Government Code Section 54956.8 - Conference with real property negotiator regarding portions of property located east of Margarita Road, directly North of the Winchester Creek Development: Negotiating Parties - Stephen A. Bieri Company and the City of Temecula: Under negotiation: Consideration of acquisition agreement At approximately 9:45 PM, the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 PM and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 PM Next in Order: Ordinance: No. 97-137 Resolution: No. 97-24 CALL TO ORDER: Mayor Ron Roberts presiding Invocation: Flag Salute: Pastor Doug Cole, Church of Christ Councilmember Stone ROLL CALL: Ford, Comerchero, Lindemans, Stone, Roberts PUBLIC COMMENTS A total of 30 minutes is provided so members of the public can address the Council on items that appear within the Consent Calendar or ones that are not listed on the agenda. Speakers are limited to two (2) minutes each. If you desire to speak to the Council on an item which is listed on the Consent Calendar or a matter not listed on the agenda, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business matters on the agenda, a "Request to Speak" form must be filed with the City Clerk before the Council gets to that item. There is a five (5) minute time limit for individual speakers. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, ten (10) minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the City Council request specific items be removed from the Consent Calendar for separate action. Standard Ordinance Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. Approval of Minutes RECOMMENDATION: 2.1 Approve the minutes of November 18, 1997 2.2 Approve the minutes of November 25, 1997 3 Resolution Approving List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Contract Inspection Services for Building and Safety RECOMMENDATION: 4.1 Approve and appropriation of $35,000 to Account Number 001-162-999-5118 "Temporary Help" 4.2 Approve an amendment to an existing agreement for consulting services with J.A.S. Pacific Consulting Services, Inc., in the amount of $35,000 to provide building inspection services to the Building and Safety Department. Approval of Parcel Map NO. 2408§-F (Located Northwesterly of the intersection of Diaz Road and Zevo Drive - Avenida de Ventas) RECOMMENDATION: 5.1 Approve Final Parcel Map 24085-F subject to the conditions of approval Approval of Parcel Map No. 24085-3 (Located Northwesterly of the Intersection of Diaz Road and Zevo Drive - Avenida de Ventas) RECOMMENDATION: 6.1 Approve Final Parcel Map 24085-3 subject to the conditions of approval. Approval of Tract Map No. 24185-1 (Located south of Sunny Meadows Drive, east of Campanula Way and north of DePortola Road) RECOMMENDATION: 7.1 Approve Tract Map Nol. 24185-1 in conformance with the Conditions of Approval. 10 11 12 Approval of Tract Map No. 24186-1 (Located on the northeast corner of Meadows Parkway and Leena Way RECOMMENDATION: 8.1 Approve Tract Map No. 24186-1 in conformance with the Conditions of Approval Parcel Map No. 28530-1 (Located on the southeast corner of Winchester Road (Highway 79 North) and Ynez Road) RECOMMENDATION 9.1 Approve Parcel Map No. 28530-1 in conformance with the Conditions of Approval. Tract Map NO. 24186-2 (Located south of Sunny Meadows Drive and west of Jerez Lane RECOMMENDATION: 10.1 Approve Tract Map No. 24186-2 in conformance with the Conditions of Approval. Acceptance of Public Street into the City-maintained Street System (within Parcel Map No. 27232) (Located at the northwesterly corner of Lyndie Lane at Rancho California Road) RECOMMENDATION: 11.1 Adopt a resolution entitled: RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY-MAINTAINED STREET SYSTEM (WITHIN PARCEL MAP NO. 27232) Accept Public Improvements in Parcel Map No. 27987-1. (Located south of Highway 79 South, between Redhawk Parkway and Country Glen Way) RECOMMENDATION: 12.1 Accept the Public Improvements in Parcel Map No. 27987-1, and authorize the reduction in the Faithful Performance security to the warranty level, and initiation of the one-year warranty period. 12.2 Direct the City Clerk to so advise the Developer and Surety. 13 ~cce_Dtance of Public Improvements in Parcel MaD No. 27232 (Located at the Northwesterly corner of Rancho California Road and Lyndie Lane) RECOMMENDATION: 13.1 Accept the Public Improvements in Parcel Map 27232 and authorize reduction in the Faithful Performance security to the warranty level , release the Subdivision Monument and Traffic Signalization securities and initiation of the one-year warranty period. 13.2 Direct the City Clerk to so advise the Developer and Surety. 14 15 Acceptance of Public Streets into the City Maintained Street System - Within Parcel MaD No. 27987-1) (Located at the Southwest corner of Highway 79So. At Redhawk Parkway) RECOMMENDATION: 14.1 Adopt a resolution entitled: RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY-MAINTAINED STREET SYSTEM (WITHIN PARCEL NO. 27987-1) Professional Services Engineering Agreement - BidAmerica for Archiving Plan Room Files to Computer Discs RECOMMENDATION 15.1 Approve a Professional Services Agreement between BidAmerica and the City to provide Compact Discs (CD's) of the Public Works Maps and Improvement Plans by scanning the documents and to create a database table compatible with the Sierra System to retrieve and reproduce these plans through the City Computer Network and authorize the Mayor to execute the agreement 15.2 Approve an appropriation of $30,000 from the General Fund Reserves to the Public Works Consulting Services Account No. 001-163-999-5248 for creating a database table, labeling and scanning approximately 11,000 plan sheets and 6,000 aperture (microfiche) cards onto Computer Discs. This includes providing BidVue software for printing and viewing the documents for five (5) work stations. 16 17 18 Quitclaim Public Utility I:asements over a portion of Temecula Regional Mall Site (Located southwesterly of Margarita Road and northerly of proposed Overland Drive) RECOMMENDATION: 16.1 Adopt a resolution entitled' RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING QUITCLAIM OF CERTAIN PUBLIC UTILITY EASEMENTS TO THE UNDERLYING FEE OWNERS (PORTION OF TRACT NO. 3334 FOR PORTION OF TEMECULA REGIONAL MALL SITE SOUTHWESTERLY OF MARGARITA ROAD AND NORTHERLY OF PROPOSED OVERLAND DRIVE) Release Faithful Performance Warranty and Labor and Materials Securities in Tract No. 21675-5 RECOMMENDATION: 17.1 Authorize the release of the Faithful Performance Warranty and Labor and Materials securities for public street, water and sewer improvements in Tract No. 21675-5. 17.2 Direct the City Clerk to so advise the Developer and Sureties Reduce Faithful Performance Bond Amount in Parcel Map No. 26232-2 (Located at the southeast corner of the intersection of Winchester Road and Nicolas Road) RECOMMENDATION: 18.1 Authorize a thirty-one percent (31%) reduction in Faithful Performance bond amount for street lights, sidewalk, driveways and median improvements. 18.2 Direct the City Clerk to so advise the Developer and Surety. 19 Approve Plans and Specifications and Award Construction Contract for the FY 97-98 Street Striping Program, Project No. PW 97-28 RECOMMENDATION 19.1 Approve the Plans and Specifications for the FY 97-98 Street Striping Program, 19.2 Award a contract for the FY 97-98 Street Striping Program, Project No. PW 97-28 to Pacific Striping, Inc. For $78,1 50.50 and authorize the Mayor to execute the contract. 19.3 Authorize the City Manager to approve change orders not to exceed the contingency amount of $7,815.05 which is equal to 10% of the contract amount. 20 ~econd Readin(] of Ordinance No. 97-22 -- RECOMMENDATION 20.1 Adopt an Ordinance entitled: ORDINANCE NO. 97-22 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING ORDINANCE NO. 91-26, SECTION 19.8, SUBSECTION C.4 AND C.5 PERTAINING TO ADVERTISING REGULATIONS FOR THE USE OF TEMPORARY AMBIENT AIR BALLOONS AND OTHER SIMILAR INFLATABLES 21 Second Readin(] of Ordinance No. 97-23 -- RECOMMENDATION 21.1 Adopt an Ordinance entitled: ORDINANCE NO. 97-23 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTION 15.16.010 OF THE TEMECULA MUNICIPAL CODE RELATING TO REFERENCES TO THE UNIFORM FIRE CODE AND ADDING SECTION 15.16.020p TO THE TEMECULA MUNICIPAL CODE AMENDING THE UNIFORM FIRE CODE TO ALLOW CRIMINAL VIOLATIONS OF THE UNIFORM FIRE CODE AND AMENDMENTS THERETO TO BE CHARGED AS MISDEMEANORS OR INFRACTIONS. RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE CITY OF TEMECULA REDEVELOPMENT AGENCY AND THE WESTSIDE IMPROVEMENT AUTHORITY TEMECULA COMMUNITY SERVICES DISTRICT MEETING CALL TO ORDER: Board President Jeffrey E. Stone presiding Next in Order: Ordinance: No. CSD 97-01 Resolution: No. CSD 97-17 ROLL CALL: DIRECTORS: Comerchero, Ford, Lindemans, Roberts, Stone PUBLIC COMMENT: A total of 15 minutes is provided so members of the public can address the Community Services District Board of Directors on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you desire to speak to the Agency on an item not listed on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items a "Request to Speak" form must be filed with the City Clerk before the Agency gets to that item. There is a five (5) minute time limit for individual speakers. CONSENT CALENDAR 1. Approval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of November 18, 1997 1.2 Approve the minutes of November 25, 1997 2 Swim Team Agreement RECOMMENDATION: 2.1 Approve an agreement between the City of Temecula Community Services Department and the Temecula Triton Swim Team, for use of the Community Recreation Center Swimming Pool 3 Award Contract for TCSD Tree Trimmincj Services RECOMMENDATION: 3.1 Award a contract of $24,330 to California Landscape Maintenance, Inc., to provide tree trimming services for various slop, park and median maintenance areas. DISTRICT BUSINESS , Certify the Results of Election - TCSD Rates and Charges for Tract No. 28309 (Regency Homes). RECOMMENDATION' 4.1 Adopt a resolution entitled' RESOLUTION NO. CSD 97- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF TEMECULA COMMUNITY SERVICES DISTRICT, RECITING THE FACT OF THE SPECIAL TEMECULA COMMUNITY SERVICES DISTRICT MAIL-IN BALLOT ELECTION HELD ON DECEMBER 12, 1997 DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW DIRECTOR OF COMMUNITY SERVICES REPORT - Nelson GENERAL MANAGERS REPORT - Bradley BOARD OF DIRECTORS REPORTS ADJOURNMENT Adjourn to the next regular meeting, January 13, 1998, to immediately follow the City Council Consent Calendar, City Council Chambers, 43200 Business Park Drive, Temecula, California RE EVELOPMENT ........... MEETING TEM'ECULAi. 'D ' . AGENCY .. CALL TO ORDER: ROLL CALL: PUBLIC COMMENT: Chairperson Karel Lindemans presiding Next in Order: Ordinance: No. RDA97-01 Resolution: No. RDA 97-11 AGENCY MEMBERS: Comerchero, Ford, Roberts, Stone, Lindemans A total of 15 minutes is provided so members of the public can address the Redevelopment Agency on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you desire to speak to the Agency on an item not listed on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items a "Request to Speak" form must be filed with the City Clerk before the Agency gets to that item. There is a five (5) minute time limit for individual speakers. CONSENT CALENDAR 1 Approval of Minutes RECOMMENDATION: 1.1 Minutes of November 18, 1997 1.2 Minutes of November 25, 1997 REDEVELOPMENT DIRECTOR'S REPORT EXECUTIVE DIRECTOR'S REPORT AGENCY MEMBER'S REPORTS ADJOURNMENT Adjourn to the next regular meeting: January 13, 1998, to immediately follow the Community Services District Meeting, City Council Chambers, 43200 Business Park Drive, Temecula, California. WES T$10E ."I'MPROV E MENT AUT,. O'RITY · . . .. . · . . CALL TO ORDER: Mayor Ron Roberts presiding Next in Order' Ordinance: No. WIA 97-01 Resolution: No. WIA 97-05 ROLL CALL: AUTHORITY MEMBERS' Comerchero, Ford, Lindemans, Roberts, Stone PUBLIC COMMENT: A total of 15 minutes is provided so members of the public can address the Westside Improvement Authority on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you desire to speak to the Agency on an item not listed on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items a "Request to Speak" form must be filed with the City Clerk before the Agency gets to that item. There is a five (5) minute time limit for individual speakers. AUTHORITY BUSINESS 1 Approval of the Minutes 1.1 Approve the minutes of December 9, 1997 EXECUTIVE DIRECTOR'S REPORT AUTHORITY MEMBER'S REPORTS ADJOURNMENT Adjourn to the next regular meeting' January 13, 1998, to immediately follow the Redevelopment Agency meeting, City Council Chambers, 43200 Business Park Drive, Temecula, California THE TEMECULA CITY COUNCIL MEETING COUNCIL BUSINESS 22. Appointment of Community Services Commission Member RECOMMENDATION: 22.1 Review the Ad-hoc Committee recommendations and appoint one applicant to fill an unexpired term through October 10, 1999. CITY MANAGER'S REPORT CITY ATTORNEY'S REPORT ADJOURNMENT Next adjourned regular meeting: January 13, 1998, 7:00 PM, City Council Chambers, 43200 Business Park Drive, Temecula, California. ITEM 2 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE TEMECULA CITY COUNCIL NOVEMBER 18, 1997 EXECUTIVE SESSION A meeting of the City of Temecula City Council was called to order at 5:30 P.M. It was duly moved and seconded to adjourn to Executive Session, pursuant to Government Code Sections: 1) §54956.8, Conference with Real Property Negotiator, Property: 28725 Pujol Street (APN 922-062-010); Negotiation Parties: City of Temecula Redevelopment Agency and Bonnie Corbin; Under negotiation: price and terms of payment for acquisition of the property. 2) §54956.8, Conference with Real Property Negotiator, Property: 28497 and 28485 Pujol Street (Sherwood Apartments); 28559 and 28565 Pujol Street (Pujol Apartments); 28545, 28555, 28535, and 28534 Pujol Street (Agency- owned Property); Negotiating Parties: City of Temecula Redevelopment Agency and Affirmed Housing Group; Under negotiation: Terms of disposition and development agreement for sale of property and development of affordable housing project. 3) §54956.8, Conference with Real Property Negotiator, Property: 28545 Front Street (APN922-036-031); Negotiating Parties: City of Temecula Redevelopment Agency and Roy Black; Under negotiation: price and terms of payment for acquisition of the property. 4) §54956.8, Conference with Real Property Negotiator, Property: 28640 Pujol Street (APN 922-053-020); Negotiating Parties: City of Temecula Redevelopment Agency and Mark Lawer; Under negotiation: price and terms of payment for acquisition of the property. 5) §54956.8, Conference with Real Property Negotiator, Property: 26631 Ynez Road; Negotiating Parties: City of Temecula Redevelopment Agency and Toyota of Temecula; Under negotiation: Terms and conditions of development agreement relating to the property. 6) §54956.7(c), Conference with Legal Counsel, whether to initiate litigation, one matter. The Temecula City Council reconvened at 7:08 P.M. at the City Council Chambers, 43200 Business Park Drive, Temecula, California, to consider regularly scheduled City Council business. Mayor Birdsall presiding. Minutes\l 11897 1 ROLL CALL PRESENT: Councilmembers: Ford, Lindemans, Roberts, Stone, and Birdsall ABSENT: Councilmembers: None PRELUDE MUSIC The prelude and intermission music was provided by Tanner Palmer. INVOCATION The invocation was given by Rabbi Josef Germaine, Congression B'Nai Chaim of Murrieta. PLEDGE OF ALLEGIANCE The audience was led in the Flag salute by Councilmember Ford. PRESENTATIONS/PROCLAMATIONS Mayor Birdsall proclaimed November 19 - 25, 1997, as National Family Week. The proclamation was accepted by Mary Ann Cunningham with great appreciation. PUBLIC COMMENTS A. Ms. Margaret Whistan, 43166 Camino Casillas, apprised the Councilmembers of an upcoming fundraiser for Michael Durnell and requested that because this event is a fundraiser, the $20 temporary permit fee for the placement of the banner be reimbursed. Because this matter has not been agendized, Mayor Birdsall advised that the Council could take no action and requested that the request be placed on the Council's next agenda. B. Ms. Grace Mellman, 36500 DePortola Road, President of the Friends of the Temecula Library, extended great appreciation to the City Council for its past and continued support of the library. C. Ms. Judy Moramarco, 29761 Camino Del Sol, commented on the much needed signage for Old Town at Interstate 15; requested that Old Town be placed on the State Registry; and suggested that Front Street at SR 79 be renamed. D. Commenting on the difficulties associated with placing Old Town on the State Registry, City Manager Bradley reviewed various methods to achieve this request (renaming of Front Street, private signage, historical designation by an individual owner) and offered City staff Minutes\l 11897 2 assistance necessary in completing the application for State Registry. Advising that an individual has expressed an interest in designating his property as a historical designation, Councilman Ford encouraged City staff to proceed with appropriate discussions. Councilman Ford requested that the possible renaming of Front Street be agendized and suggested that the private placement of a sign be readdressed. Councilman Roberts concurred with Councilman Ford's comments. E. By way of written material (copies provided to the Councilmembers), Mr. Jon Nagelvoort, 28475 Front Street, relayed his support of renaming Front Street, suggesting that it be renamed to Old Town Road, and commented on the much needed signage for Old Town at Interstate 5 in an effort to increase business. F. Referencing the October 29, and November 6, 1997, car accidents, Ms. Carole Corazza, 44220 La Paz Street, representing the concerns of Los Ranchitos, staff of Rancho Community Church, staff of Rancho Baptist Church, owners and staff of Van Avery Prep, and several other citizens, expressed concern and apprised the Councilmembers of a public safety problem at the La Paz Street and Ynez Road intersection, noting that speeds on DePortola Road and Ynez Road are excessive. Therefore, she advised that the aforementioned individuals are requesting the installation of two stop signs located east and west on Ynez Road at La Paz Street. In response to Mayor Birdsall, City Attorney Thorson advised that the Council may make a motion to discuss this unagendized item and then discuss the issue under City Council business. MOTION: Councilman Ford moved to discuss the La Paz Street and Ynez Road intersection based on subsequent need and to discuss it during City Council business. The motion was seconded by Councilman Lindemans and voice vote reflected unanimous approval. By way of pictures, Mr. Dave Schumacher, 99110 Vallejo Avenue, brought to the Councilmembers' attention an eyesore on Bedford Court, noting that the vacant lots are inundated with trash and that the wind, on a daily basis, blows this trash into his front yard. To resolve this matter, he requested the installation of a 5' fence along Ynez Road, noting that he has contacted the City's Code Enforcement Officers on several occasions. City Manager Bradley advised that Code Enforcement will address the issue and provide assistance in resolving the concern. CITY COUNCIL REPORTS A. Commenting on Make-A-Difference Day, Councilman Ford extended appreciation to Dr. Blake O'Connor and his wife, Julie O'Connor, for their efforts associated with the proposed park site on Margarita Road. Minutes\l 11897 3 Councilman Ford proudly commented on the special recognition the City received from CBS Channel 2 with regard to the CairnsIris Helmets and the City's progressiveness with regard to this life-saving measure. Councilman Ford introduced and welcomed Sister City guests visiting from Nakayama, Japan. B. Councilman Roberts thanked the citizens of Temecula for their confidence in him and reelecting him as a Councilmember of the City of Temecula. C. Councilman Linderoans suggested that the La Paz Street and Ynez Road intersection matter be discussed out of order. D. Councilman Stone informed the Councilmembers and staff of the large number of calls he has received from residents on the south side of the City with regard to the exacerbation of traffic. Having met with the Pechanga tribal spokesman, Councilman Stone relayed a strong spirit of cooperation between the tribe and the City in attempting to mitigate escalating traffic concerns. He suggested that the Council's subcommittee, comprised of Councilmen Ford and Roberts, meet in order to discuss the matter to further minimize the traffic concerns. Councilman Stone thanked the City of Temecula voters for their confidence in reelecting him for another four years. In light of the proliferation of campaign signs during the recent election, Councilman Stone suggested that the Political Sign Ordinance be addressed prior to another election. Councilman Stone apprised the public of an upcoming fundraiser, Turkey Trot Car Rally, benefitting the Temecula Valley Sheriff's Mounted Posse. E. Mayor Birdsall introduced and congratulated newly elected Councilman Jeff Comerchero; announced that the City's Christmas Parade will be December 4, 1997, at 6:00 P.M.; that the City's First Christmas Tree Lighting Ceremony will be on December 6, 1997, at 6:00 P.M., at Sam Hicks Park. She also advised that the Pechanga Development Corporation has offered to close the Center's Bingo Hall on January 24, 1998, in order to host the 1998 Chamber of Commerce Installation Dinner. Commenting on the continuing growing relationship between the City of Temecula, its citizens, and the Pechanga Reservation, Mayor Birdsall extended appreciation to the Corporation for this very kind gesture. Referencing the recent recognition the City received from CBS Channel 2 with regard to the CairnsIris helmets, Mayor Birdsall commented on the associated involvement of Mr. John Willard and the Rotary Club with the purchase of two such life-saving helmets for the City. For those who did not have the opportunity to see the Channel 2 Special Report, a videotape was played in Council Chambers. CONSENT CALENDAR Councilman Stone noted that he would be abstaining with regard to Consent Calendar Item No. 18 (Amendment to Lease Agreement with the Temecula Valley Museum, Inc.). Minutes\l 11897 4 City Attorney Thorson briefly referenced and clarified the amendments made to paragraph 5 of Consent Calendar Item No. 20. MOTION: Councilman Stone moved for the approval of Consent Calendar Item Nos. 1 - 20. The motion was seconded by Councilman Roberts and voice vote reflected unanimous approval with the exception of Councilman Stone who abstained with regard to Item No. 18. 1. Standard Ordinance Adoption Procedure 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2. Minutes 2.1 Approve the minutes of October 28, 1997. 3. Resolution ADDroving List of Demands 3.1 Adopt a resolution entitled: RESOLUTION NO. 97-121 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A. 4. Cit_v Treasurer's Report 4.1 Receive and file the City Treasurer's Report as of September 30, 1997. , Award of ¢(~nstruction Contract Public Works Department Maintenance Work Order 97-98-007 - Rainbow Canyon Road 5.1 Award a contract for Public Works Department Maintenance Work Order No. 97-98-007 to NPG Corporation in the amount of ~11,850.00 and authorize the Mayor to execute the contract; 5.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $1,185.00 which is equal to 10% of the contract amount, , Award of Construction Contract Public Works Department Maintenance Work Order 97-98-008 - Cit.vwide P.C.C. Repairs 6.1 Award of a contract for Public Works Department Maintenance Work Order No. 97-98-008 to Walter K. Becker in the amount of $27,964.00 and authorize the Mayor to execute the contract; Minutes\l 11897 5 , 6.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of ~2,796.40 which is equal to 10% of the contract amount. Completion and Acceptance of the Construction of FY97-98 Citvwide A.C. Street Repairs Project NO. PW97-11 7.1 Accept the construction of FY97-98 Citywide A.C. Street Repairs, Project No. PW97-11; 7.2 File Notice of Completion, release the Performance Bond, and accept a one (1) year Maintenance Bond in the amount of 10% of the contract; 7.3 Release the Materials and Labor Bond seven (7) months after filing of the Notice of Completion if no liens have been filed. , Completion and Acceptance of the Construction of FY97-98 Citywide P.C.C. Repairs, Project No. PW97-12 8.1 Accept the construction of FY97-98 Citywide P.C.C. Repairs, Project No. PW97-1 2; 8.2 File Notice of Completion, release the Performance Bond, and accept a one (1) year Maintenance Bond in the amount of 10% of the contract; 8.3 Release the Materials and Labor Bond seven (7) months after filing of the Notice of Completion if no liens have been filed. , Completion and Acceptance of the Traffic Signal a State Route 79 South and Bedford Court - Project No. PW96-17 9.1 Accept the traffic signal at State Route 79 South and Bedford Court, Project No. PW96-17; 9.2 File Notice of Completion, release the Performance Bond, and accept a one (1) year Maintenance bond in the amount of 10% of the contract; 9.3 Release the Materials and Labor Bond seven (7) months after filing of the Notice of Completion if no liens have been filed. Minutes\l 11897 6 10. 11. Renewal of Annual Right-Of-Way Weed Control Pre-Emergent and POSt Emergent Application, Project No. PW95-24 10.1 Extend the Right-Of-Way (R-O-W) weed control contract with Pestmaster Services of Temecula for a period of one (1) year beginning November 18, 1997, and ending November 19, 1998, in an amount not to exceed 828,331.02. Release Warranty and Labor and Material Bonds in Tract No. 27827-2 (located northwesterly of the intersection of North General Kearny Road at Nicolas Road 11.1 Authorize release of the Faithful Performance Street, and Water and Sewer System bond in the warranty amount, and the Labor and Materials Bond in Tract No. 27827-2; 11.2 Direct the City Clerk to so advise the Developer of Surety. 12. Accept Faithful Performance Bond Rider for Warranty Purposes in Parcel Map 27714 (located east of Ynez Road, between Solana Way and Rancho California Road 12.1 Accept Faithful Performance Bond Rider for warranty purposes in Parcel Map No. 27714; 12.2 Direct the City Clerk to so notify the Developer and Surety. 13. Release Labor and Materials Securities for Public Improvements in Tract No. 24134-2 (located at the SOUthwesterly corner of Pauba Road at Margarita Road 13.1 Authorize the release of Labor and Materials securities for Public Improvements in Tract No. 24134-2; 13.2 Direct the City Clerk to so advise the Developer and Surety. 14. Accept Infrastructure Improvements in Paloma Del Sol relating to Tract No. 24134-F (located S0utheasterly of the intersection of Pauba Road at Margarita Road) 14.1 Accept the infrastructure improvements in Paloma Del Sol relating to Tract No. 24134-F; Minutes\l 11897 7 15. 14.2 Authorize reduction in infrastructure Faithful Performance securities for streets and drainage, and water and sewer system to warranty level and initiation of the one-year warranty period; 14.3 Direct the City Clerk to so advise the Developer and Surety. Accept Infrastructure Improvements in Paloma Del Sol relating to Tract No. 24133-1 (19~ated southwesterly of the intersection of Pauba Road at Meadows Parkway) 15.1 Accept the infrastructure improvements in Paloma Del Sol relating to Tract No. 24133-1; 15.2 Authorize reduction in infrastructure Faithful Performance security for street, drainage, water and sewer system improvements to warranty level, and initiation of the one-year warranty period; 15.3 Direct the City Clerk to so notify the Developer and Surety. 16. Acceptance of Easement and Right of Entrv bv the City of Temecula from Electrend, Inc. in conne(;ti0n with the realignment of streets near the intersection of Front Street and Highway 79 South for the I-15/Highway 79 South Interchange Improvements 16.1 Adopt a resolution entitled: RESOLUTION NO. 97-122 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING A DRAINAGE EASEMENT FROM ELECTREND, INC. FOR DRAINAGE PURPOSES AND AUTHORIZING THE EXECUTION AND RECORDATION OF THE EASEMENT DEED IN CONNECTION THEREWITH 16.2 Adopt a resolution entitled: RESOLUTION NO. 97-123 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT A CERTAIN "RIGHT OF ENTRY AND TEMPORARY CONSTRUCTION AGREEMENT" BETWEEN THE CITY OF TEMECULA AND ELECTREND, INC. Minutes\l 11897 8 17. 18. 19. 20. 16.3 Authorize and direct the City Clerk to record the documents approved by the Resolutions as listed above. Accept Infrastructure Improvements in Paloma Del Sol relating to Tract No. 241 32-1 (located s0utheasterly of the intersection of Margarita Road at Pauba Road) 17.1 Accept the infrastructure improvements in Paloma Del Sol relating to Tract No. 24132-1; 17.2 Authorize reduction in Faithful Performance securities for street, drainage, water, and sewer system improvements to warranty level, and initiation of the one-year warranty period; 17.3 Direct the City Clerk to so notify the Developer and Surety. Amendment to Lease Agreement with the Temecula Valley Museum, Inc. 18.1 Approve an amendment to the Lease Agreement with the Temecula Valley Museum, Inc., defining the area leased to the Museum and amending the grant amount to the Museum. (Councilman Stone abstained with regard to this Item.) Records Destructi0n Approval 19.1 Approve the scheduled destruction of certain City records in accordance with the City of Temecula approved Records Retention Policy. Approval of Minor Change8 t0 Development Agreement for Paloma Del Sol Development Agreement, now "Paseo Del S01," for the property located generally north of $R79, southeast of Margarita Road, south of Pauba Road, and west of Butterfield Stage Road 20.1 Adopt a resolution entitled: RESOLUTION NO. 97-124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING ADDENDUM NO. I TO AMENDMENT AND RESTATEMENT OF DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF TEMECULA AND CAL-PALOMA DEL SOL, A CALIFORNIA LIABILITY COMPANY, AND CAL- CPS SOUTHEAST, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY Minutes\l 11897 9 At this time, the Urgency Item pertaining to the La Paz Street and Ynez Road intersection was discussed (see page 3). With the exception of the two recent accidents at the La Paz Street/Ynez Road intersection, City Engineer Kicak advised that since 1992, only one other accident (1995) occurred at this particular intersection; noted that the posted speed of 45 mph is an appropriate speed for Ynez Road; that traffic volume on both streets has tremendously increased; and that Ynez Road adequately meets and exceeds the required clear-site distance. Police Captain LaBahn commented on the notably increased traffic volume on Ynez Road, noting its concurrence with the installation of the stop light on SR79 south. Mayor Birdsall expressed her support for the installation of stop signs at the La Paz Street/Ynez Road intersection. Living in the area of discussion, Councilman Stone expressed concern with the 45 mph speed limit on Ynez Road and the false sense of security the installation of stop signs may create; thereby, creating another traffic safety problem. In light of City Engineer Kicak's report, Councilman Ford concurred with Councilman Stone's comments and suggested that the speed limits on Ynez Road and DePortola Road be consistent; that warning lights be displayed, apprising drivers of the change of speed limits from 45 mph to 50 mph; and that a right-turn lane be created from Ynez Road to La Paz Street. Because the signalized intersection at La Paz Street and SR79 changed the traffic flow on La Paz Street, Councilman Roberts expressed his support for the immediate installation of stop signs. Councilman Roberts requested that the matter be reviewed by the Traffic Commission at its next meeting. Councilman Lindemans relayed his concurrence with Councilman Roberts' comments. City Engineer Kicak suggested that if it were the Council's desire to install stop signs, the existing speed limits should not be changed and that after the installation of the stop signs, the area be rezoned to determine appropriate speed limits. In order to make the City Council's direction to install stop signs at La Paz Street and Ynez Road intersection legally enforceable and permanent, City Manager Bradley advised that the City Council would have to readdress the matter at its November 25, 1997, Council meeting. MOTION: Councilman Roberts moved that the matter be forwarded to the Traffic Commission for review and that the matter be reagendized for the November 25, 1997, Minutes\l 11897 10 City Council meeting in order for the Council to take the appropriate action. The motion was seconded by Councilman Linderoans and voice vote reflected unanimous approval. Clarifying his previous comment, Councilman Stone expressed his support of the intent to install stop signs but relayed his concern to not create an additional public safety problem in an effort to delete an existing one. At 8:10 P.M., Mayor Birdsall called a recess and reconvened the meeting at 8:26 P.M. At 8:26 P.M., the City Council recessed and reconvened in joint session with the Redevelopment Agency of the City of Temecula to discuss the Item as noted below. The Redevelopment Agency meeting concluded at 8:39 P.M. at which time the City Council reconvened to discuss regularly scheduled City Council business. , Planning Application No. PA97-0221, An Amendment to the 01d Town Specific Plan establishing the In-Lieu Parking Fee Program and Revising the Parking Reo. uirements, and Planning Application No. PA97-0267 establishing the Parking Incentives for the Sixth Street Parking Lot, Planning Application No. PA97-0292 establishing the Parking In-Lieu Fee Old Town 3.1 Introduce and Ordinance entitled: ORDINANCE NO. 97- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, APPROVING (PLANNING APPLICATION NO. PA97-0221), AN AMENDMENT TO THE OLD TOWN SPECIFIC PLAN ESTABLISHING THE IN-LIEU PARKING FEE PROGRAM AND REVISING THE PARKING REQUIREMENTS 3.2 Adopt a Resolution entitled: RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, APPROVING (PLANNING APPLICATION NO. PA97-0292), SETTING THE IN-LIEU PARKING FEE WITHIN THE OLD TOWN SPECIFIC PLAN AREA AND AUTHORIZE STAFF TO CONDUCT BI-ANNUAL REVIEW OF THE IN- LIEU FEE. 3.3 Adopt a Resolution entitled: Minutes\l 11897 11 RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, APPROVING (PLANNING APPLICATION NO. PA97-0267), ESTABLISHING THE OLD TOWN PARKING INCENTIVE PROGRAM 3.4 Adopt a Resolution entitled: RESOLUTION NO. RDA 97- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA, CALIFORNIA, APPROVING (PLANNING APPLICATION NO. PA97- 0267), ESTABLISHING THE OLD TOWN PARKING INCENTIVE PROGRAM MOTION: Councilmember Lindemans, seconded by Councilman Ford, moved to continue recommendation 3.1 to the next meeting and table recommendations 3.2, 3.3, and 3.4. Voice vote reflected unanimous approval. At this time, the Council resumed with regularly scheduled City Council business. Considering the number of individuals present for Agenda Item No. 21 and No. 23, Mayor Birdsall denied a request to discuss Agenda Item No. 23 out of order. PUBLIC HEARINGS 21. A_Dpeal No. 1 and A_DDeal No. 2 of Planning Application NO. PA97-0298 (Zev Buffman Entertainment Project) - the construction of a 103,564 square foot, 4,800 seat arena and associated improvements (hardscape, parking, landscaping, and roadways) and an addendum to a previously Certified EIR of the 01d Town Redevelopment Project, located west of Old Town Temecula (100 feet west of Pujol Street), 700 feet south of Ridge Park Drive/Vincent Moraga Drive and east of the City's Western Border, within the Westside Specific Plan RECOMMENDATION 21.1 Adopt a resolution entitled: RESOLUTION NO. 97-129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING PLANNING APPLICATION NO. PA97-0298 (DEVELOPMENT PLAN - APPEAL NO. 1), MODIFYING CONDITION OF APPROVAL NO. 7 OF PLANNING APPLICATION NO. PA97-0298 APPROVING A CHANGE TO THE ROOF MATERIALS FOR THE ARENA AND DENYING PLANNING APPLICATION NO. Minutes\l 11897 12 PA97-298 (DEVELOPMENT PLAN - APPEAL NO. 2), UPHOLDING THE PLANNING COMMISSION'S DECISION APPROVING PLANNING APPLICATION NO. PA97-0298 (DEVELOPMENT PLAN) FOR THE CONSTRUCTION OF A 103,564 SQUARE FOOT, 4,800 SEAT ARENA AND ASSOCIATED IMPROVEMENTS (HARDSCAPE, PARKING, LANDSCAPING, AND ROADWAYS) AND AN ADDENDUM TO A PREVIOUSLY CERTIFIED EIR FOR THE OLD TOWN REDEVELOPMENT PROJECT) BASED UPON THE ANALYSIS AND FINDINGS CONTAINED IN THE STAFF REPORT SUBJECT TO THE CONDITIONS OF APPROVAL ON FILE IN THE CITY CLERK'S OFFICE Mayor Birdsall briefly reviewed the public hearing procedure and Councilman Stone advised that he would be abstaining with regard to this item. Referencing each appeal, Community Services Director Thornhill provided background information with regard to this case (as per written material of record), noting the following with regard to each appeal: Appeal No. 1 - that Mr. Buffman is requesting that the City Council allow some flexibility with regard to roof materials for the arena; that only the allowable color be specified but not the actual material; that Planning staff would recommend some flexibility with regard to Mr. Buffman's request, noting that a condition could be added granting the Community Services Director the authority to approve the material for the arena roof. Appeal No. 2 - referencing Mr. Pratt's letter (of record), Director Thornhill advised that Mr. Pratt's numerous concerns/comments were categorized as follows: general comments - made by the appellant which in staff's opinion have no bearing on the basis of the current appeal; - previously certified EIR for Old Town Redevelopment Project; addendum to previously certified EIR for Old Town Redevelopment Project for the current planning project; - traffic analyses for the current project; - appellant's statement - project was being piecemealed. Director Thornhill relayed the Planning Department's recommendation to deny Appeal No. 2; advised that the proposed arena roof will not necessarily be comprised of wood; that a number of options as to materials for the roof are being discussed; that all necessary approvals for the roof will be obtained; and that Wilbur Smith and Associates are certified traffic engineers who have completed a number of studies for the City. Minutes\l 11897 13 At this time, Mayor Birdsall opened the public hearing. Mr. Randy Fleming, 43500 Ridge Park Drive, #202, representing the applicant, noted his concurrence with the staff report; advised that the roof will be comprised of a non- combustible material; that no color change to the roof is being requested; and requested the Council's approval of Appeal No. 1. Commenting on the traffic studies which were completed by professional traffic engineers, Mr. Zev Buffman, 41934 Main Street, applicant, readdressed the scheduled show times of future events, noting that these scheduled events (ranging from 7:00 P.M. to 8:00 P.M.) will not impact current peak traffic hours as repeatedly stated by the opponents of this project; that 95% of the events will be scheduled for week nights (7:00 to 11:00 P.M.) and weekends; that it would behoove the Center to schedule events during off-peak traffic hours to mitigate traffic congestion for those individuals traveling to the Center; that road improvements at Rancho California, SR79, and Winchester will further mitigate the traffic concern as well as the construction of the Western Bypass; and that a Center such as the one proposed will greatly benefit the children of this community as well as the adults by creating jobs. Although just hired by Mr. Pratt this afternoon, Ms. Julia Hayward Biggs, attorney representing Mr. Pratt, relayed her understanding of this issue. Referencing Mr. Pratt's additional document, which addresses concerns with the staff report, Ms. Biggs relayed Mr. Pratt's request for a continuance in order to obtain additional public records and in order to give her ample time to review the issue. In response to Ms. Biggs' comment, Councilman Ford advised that the City has imposed a condition of approval with regard to indemnification (Condition No. 2). In response to Councilman Lindemans, City Attorney Thorson, City Clerk Greek, and City Manager Bradley advised that the City has appropriately furnished all requested documents to Mr. Pratt in a timely fashion. Councilman Lindemans noted that any further delays would only create the expenditure of additional City funds. Responding to Mr. Pratt's letter of October 17, 1997, Item No. 1 (interfering with the voting process), Councilman Lindemans informed Mr. Pratt's attorney that the November 4, 1997, election was an official election paid for by the City; that all counting of votes was completed by the County Registrar in Riverside; and that neither the City Clerk nor the City Attorney participated in the counting of votes. Contrary to Mr. Pratt's statements to Ms. Biggs, Mayor Birdsall advised that all staff reports and agendas are published and available to the public at City Hall every Friday afternoon and are as well delivered to numerous locations throughout the City, including the City Library. Mayor Birdsall relayed her dismay with Mr. Pratt not being in attendance and, therefore, not giving the City Council the opportunity to question his methods of traffic calculations. Mayor Birdsall, therefore, noted her objection to approving a continuance and noted that Mr. Pratt's concerns have been addressed and a delay would be improper. Minutes\l 11897 14 Because concerns have been expressed with regard to the changes and relocation of buildings and sites, Ms. Biggs stated that the issues, in her opinion, relate to environmental issues, compliance with CFQA, and the need for a subsequent Fnvironmental Impact Report. Having just been hired by Mr. Pratt this afternoon, Councilman Ford informed Ms. Biggs that the present project has been shaped and redesigned in response to concerns noted by Mr. Pratt and Mr. Hoxsey, advising that the proposed project has been reduced in impact from what was originally approved in the EIR. Councilman Ford noted that the proposed project is a very needed project in an effort to revitalize Old Town. Because, in his opinion, changes were made to this project without adequate environmental review, Philip Hoxsey, 43318 Cielo De Azul, stated that a subsequent and/or a supplemental EIR would be required. Changes to the project as noted by Mr. Hoxsey were as follows: grading for the Western Bypass Road will be lowered on an average of 15' below the grade designed by the previous project; location of numerous buildings; project use times; changes to project -- assuming 100% occupancy of all buildings; incorrect assumptions, by the City of Temecula, regarding growth rates. In response to Mayor Birdsall, City Attorney Thorson advised that both Mr. Pratt and Mr. Hoxsey signed the letter of appeal; that both are appellants; and that both are entitled to have legal representation or appear by themselves. Mr. Mike Naggar, 43034 Agena Street, commented on the benefits Old Town would receive as a result of the project. Viewing the construction of the Western Bypass as critical to the future circulation of the City, Mr. Naggar emphasized that the proposed development is contingent upon the construction of the Western Bypass. Mr. Naggar also noted that the Rancho California Road improvements should further mitigate traffic concerns and, therefore, encouraged the City Council to approve the project. For Mr. John Houston, 31482 Corte Mallonca, it was clarified that the City of Temecula will not be financing any portion of this project. Ms. Joan Sparkman, 3054 San Pasqual Road, encouraged the City Councilmembers to approve Appeal No. 1 and deny Appeal No. 2. Having watched this project evolve, Ms. Sparkman commented on the benefits this project will provide to the City. Minutes\l 11897 15 Having seen the development of this project over the past four years, Mr. Dennis Frank, 27475 Ynez Road, #338, commented on the benefits this project will have to the City and encouraged the Councilmembers to approve the project. Mr. Roger Epperson, 28465 Front Street, a business owner and property owner in Old Town, stated that if an individual has complied with the necessary requirements to develop a property, this individual should be given the opportunity to develop the property. Considering this project has been in the development phase for the past four years, Mr. Epperson relayed his dismay with Mr. Pratt hiring an attorney at this point in time. In closing, Mr. Buffman requested that Mr. Dodson be given the opportunity to address specific environmental and CEQA issues. MOTION: Councilman Ford moved, seconded by Councilman Roberts, to extend the meeting to 10:30 P.M. Voice vote reflected unanimous approval. In response to Mr. Pratt's noise concern with regard to the proposed project, Mr. Dodson advised that this project is smaller in size than the originally approved project; noted that the buildings have been separated which directly responds to the noise concern; and that the originally approved project included an open arena but that the current project proposes a closed arena to further address the noise concern. With regard to the air quality concern, Mr. Dodson advised that the amount of area disturbed for the current project will be less than what was originally forecast in the Environmental Impact Report (EIR) which was originally certified by the Planning Commission and City Council; and that a detailed addendum study was completed in order to address such issues. At this time, the public hearing was closed. MOTION: Councilman Lindemans moved to adopt Resolution No. 97-129. The motion was seconded by Councilman Roberts and voice vote reflected unanimous approval with the exception of Councilman Stone who abstained. RESOLUTION NO. 97-129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING PLANNING APPLICATION NO. PA 97-0298 (DEVELOPMENT PLAN - APPEAL NO. 1), MODIFYING CONDITION OF APPROVAL NO. 7 OF PLANNING APPLICATION NO. PA97-0298 APPROVING A CHANGE TO THE ROOF MATERIALS FOR THE ARENA AND DENYING PLANNING APPLICATION NO. PA97-0298 (DEVELOPMENT PLAN - APPEAL NO. 2), UPHOLDING THE PLANNING COMMISSION'S DECISION APPROVING PLANNING APPLICATION NO. PA97-0298 (DEVELOPMENT PLAN) FOR THE CONSTRUCTION OF A 103,564 SQUARE FOOT, 4,800 SEAT ARENA AND ASSOCIATED IMPROVEMENTS (HARDSCAPE, PARKING, LANDSCAPING, AND ROADWAYS) AND AN ADDENDUM TO A PREVIOUSLY CERTIFIED EIR FOR THE OLD TOWN Minutes\l 11897 16 REDEVELOPMENT PROJECT) BASED UPON THE ANALYSIS AND FINDINGS CONTAINED IN THE STAFF REPORT SUBJECT TO THE CONDITIONS OF APPROVAL ON FILE IN THE CITY CLERK'S OFFICE. Returning to the dais, Councilman Stone informed those in attendance that he had been in the conference room during his abstention. COUNCIL BUSINESS 22. Murrieta Creek Update 22.1 Receive and file report. Referencing and providing additional information with regard to the draft report from Lohr and Associates, Inc., City Engineer Kicak noted that the purpose of the report was to determine the water surface elevation for the established 100-year storm flows in Pechanga Creek and Temecula Creek. City Engineer Kicak advised that according to Mr. Don Lohr, the two creeks could accommodate a 100-year flood; noted that he would prefer that some of the existing vegetation from these creeks be removed; that any removal would have to be permitted by the Department of Fish and Game; and that if such removal were allowed, the use of volunteers and equipment could be explored. According to the State, Mr. Kicak clarified that a situation cannot be considered an emergency situation, requiring the need for emergency action, until the emergency has occurred. In an effort to address an on-going problem, Councilman Ford suggested the implementation of Creek Abatement. Mr. David Payne, 45089 Putting Green Court, representing the Homeowners' Association, thanked the Mayor for her years of service; congratulated reelected Councilmembers Roberts and Stone; and welcomed newly elected Councilman Comerchero. Commenting on the amount of vegetation growth in the creeks, Mr. Payne requested City Council assistance with regard to this issue. 23. COMMUNITY SERVICES FUNDING REQUESTS RECOMMENDATIONS 23.1 Review and approve the 1997-98 Community Service Funding requests per the table outlining the committee's recommendations. Director of Finance Roberts reviewed the staff report (as per written material of record). Councilman Linderoans apprised the Councilmembers of a phone call he had received from Mr. Dan Edwards, noting that the suggested awarded amount of $1,000 would be insufficient and that the Valley Junior Golf Association be granted the requested amount of $5,000. Ms. Doris Royer, 30932 Corte de los Santos, representing Temecula Valley Art League, reviewed the various activities of this organization; advised that the requested amount of Minutes\l 11897 17 $2,000 will assist with the funding of high school scholarships; and, therefore, encouraged the Council to approve the requested amount of $2,000 be approved. MOTION: Councilman Stone moved to extend the meeting to 10:45 P.M. Councilman Ford seconded the motion and voice vote reflected unanimous approval. Thanking the Council for its past contributions to the Pantry, Ms. Marge Hammersley, Director of the Community Pantry, apologized for the late submittal of the grant application papers; advised that the Pantry's continued success is dependent on the receipt this grant; and, therefore, requested that the City Council reconsider the Pantry's request of $10,000. Advising that a buffer had been set aside for incidentals, Councilman Stone voiced no objection to considering the Pantry's request but noted that the Pantry must submit additional financial information before their request could be considered. Councilman Stone recommended that this request be deferred to the November 25, 1997, City Council meeting and informed Ms. Hammersley that the maximum grant award, per recipient, may not exceed $5,000, noting that the request of $10,000 would require a change in City Council policy. Councilman Lindemans relayed his support to change the City Council policy of limiting the grant award to $5,000 per recipient as it relates to special needs. Maryann Edwards, 42913 Calle Londe, Assistance League of Temecula Valley, extended appreciation to the City Council for its support. Thanking the City Council for considering the Valley Junior Golf Association's first grant application, Ms. Valarie Skovron, 39821 Avenida Palizada, Murrieta, commented on the benefits this Association will provide to the children of this community and, therefore, requested that the Council reconsider the suggested awarded amount of $1,000 and approve the requested amount of $5,000. Ms. Skovron advised that one-fourth to one- half of the participants are Temecula residents and assured the Council that all monies received from the City would strictly benefit the Temecula residents. Advising that the awarded grant amounts are to serve as a temporary assistance to a group but not be considered as a permanent budget item year after year, Councilman Ford stated that considering this is the Golf Association's first grant request, he spoke in support of community involvement and suggested that the requested amount of $5,000 be granted contingent on the recipient providing matching funds. Councilman Stone relayed his support of Councilman Ford's suggestion to fund the Golf Association in full as long as matching funds are provided. MOTION: Councilman Ford moved to extend the meeting another 10 minutes. The motion was seconded by Councilman Stone and voice vote reflected unanimous approval. Minutes\l 11897 18 MOTION: Councilman Ford moved to approve the 1997-98 Community Service Funding requests, modifying the Valley Junior Golf Association request to ~5,000 contingent on matching funds and that the Pantry request be considered at a later date. Councilman Stone seconded the motion and voice vote reflected unanimous approval with the exception of Councilman Stone who had abstained only with regard to No. 10 -- I:scondido Community Health Center. CITY MANAGER'S REPORT City Manager Bradley apprised the Councilmembers and the viewing public of the upcoming Christmas Parade on Thursday, December 4, 1997, and the Christmas Tree Lighting Ceremony on Saturday, December 6, 1997. CITY ATTORNEY'S REPORT With regard to Closed Session, City Attorney Thorson advised that no final action was taken with regard to the real estate matters; that the real estate matters will be discussed in Open Session; and that the City Council gave direction with regard to the litigation. Councilman Stone extended personal appreciation to Mayor Birdsall for her years of service to the City. ADJOURNMENT At 10:48 P.M., Mayor Birdsall formally adjourned the meeting to Tuesday, November 25, 1997, at 7:00 P.M. Patricia Birdsall, Mayor ATTEST: June Greek, CMC/AAE City Clerk [SEAL] Minutes\l 11897 19 MINUTES OF A REGULAR MEETING OF THE TEMECULA CITY COUNCIL NOVEMBER 25, 1997 CALL TO ORDER A regular meeting of the Temecula City Council was called to order at 7:01 P.M. at the City Council Chambers, 43200 Business Park Drive, Temecula, California. Mayor Birdsall presiding. ROLL CALL PRESENT 5 COUNCILMEMBERS: Ford, Linderoans, Roberts, Stone, Birdsall. ABSENT: 0 COUNCILMEMBERS: None Also present were City Manager Bradley, City Attorney Thorson, and City Clerk Greek. PRELUDE MUSIC The prelude and intermission music was provided by pianist Tracy Milner. INVOCATION The invocation was given by Pastor Ron Bolt, People's Church of the Valley. PLEDGE OF ALLEGIANCE The audience was led in the flag salute by Councilmember Linderoans. ELECTION CERTIFICATION Adopt a resolution entitled: RESOLUTION NO. 97-125 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 4, 1997, DECLARING THE RESULTS AND SUCH OTHER MATTERS ARE PROVIDED BY LAW City Clerk Greek briefly reviewed the resolution. City Council November 25, 1997 MOTION: Councilman Roberts moved to adopt Resolution No. 97-125. The motion was seconded by Councilman Ford and voice vote reflected unanimous approval. PROCLAMATIONS/PRESENTATIONS Presentation to Linda Campbell - outgoing TVUSD President Presentation to Rosie Vanderhaak - outgoing TVUSD Governing Board Mayor Pro Tern Roberts made the presentations which were accepted, with great appreciation, by Ms. Rosie Vanderhaak. Presentation of GFOA Award Acknowledging the City on its receipt of the seventh "Award of Excellence" for the annual financial report, City Manager Bradley commended Finance Director Roberts, Assistant Finance Director McDermott, and the Finance Department staff. Presentations to Outgoing Mayor Patricia H. Birdsall City Manager Bradley extended the City's and staff's appreciation to Mayor Birdsall for her years of dedicated service. The following presentations were made in honor of outgoing Mayor Birdsall: FRIENDS OF EDUCATION AWARD Presented by Ms. Rosie Vanderhaak CERTIFICATE OF APPRECIATION Presented by Ms. Grace Mellman and Ms. Joyce Soletz -- representatives of the Temecula Friends of Library. EIGHT ROSES FOR EIGHT YEARS OF DEDICATED COMMUNITY SERVICE Presented by Ms. Joan Sparkman on behalf of Temecula Valley Bank. TEMECULA POLICE DEPARTMENT Police Chief LaBahn extended appreciation to Mayor Birdsall for her continued and on-going support of the Department and noted that a formal recognition would be made at the City's Christmas Dinner. City Council November 25, 1997 RIVERSIDE COUNTY BOARD OF SUPERVISORS Presentation made by Supervisor Bob Buster. RESOLUTION FROM THE STATE LEGISLATLJRE -- Assemblyman Thompson and State Senator Haynes Presented by Mayor Pro Tem Roberts. CONGRATULATORY LETTER -- Governor Wilson Presented by Mayor Pro Tem Roberts. CONGRATULATORY LETTER -- Congressman Packard Presented by Ms. Joan Sparkman. CONGRATULATORY LETTER -- Senator Boxer Presented by Mayor Pro Tem Roberts. Thanking Mayor Birdsall for her years of dedicated service, Ms. Cecelia Axton, 30169 Sierra Madre Drive, advised that on behalf of herself and her family, a contribution would be made to the Friends of the Library in honor of Mayor Birdsall. Mr. Jim Meyler, 29930 Santiago Road, thanked Mayor Birdsall for her years of service and commented on the benefits the City has derived as a result of her dedication. Mayor Birdsall thanked her family and friends for their support; commended City staff for their continual hard work, making her years of service a very worthwhile effort; and thanked everyone for their special recognition and kind words. Oath of Office At this time, City Clerk Greek swore in reelected Councilmen Roberts and Stone and newly elected Councilman Comerchero. From this point forward, Mayor Pro Tern Roberts presided over the meeting. City Council November 25, 1997 P~]blic Comments A. In response to comments made at the November 18, 1997, City Council meeting, with regard to providing historical identification in Old Town to help facilitate and justify the installation of signage on Interstate 15, Ms. Jeannie Gillen, 30195 Del Rey Road, advised that she, as Chairwoman of the County Trails Committee, has been investigating the possible identification of any historic trails in Old Town or in Murrieta Creek. She noted that she has contacted Riverside County Parks Director, Chairman of the County Historical Commission, and a County Historical Commissioner for their assistance. If a trail were identified, Ms. Gillen advised that the information would be forwarded to staff and the City Council. She noted that any cooperation with regard to this investigation would be greatly appreciated. B. In response to Ms. Cynthia Johnson, 29420 Ynez Road, City Manager Bradley advised that the Traffic and Safety Commission had met on Thursday, November 20, 1997, to review a City Council request to install traffic controls at the La Paz Road/Ynez Road intersection. Following Commission review, City Manager Bradley noted that the Commission concurred with the recommendation to install stop signs at this particular intersection and to subsequently review the speed limits in the area of discussion. It was noted that the stop signs would be installed tomorrow as long as it does not rain and that the appropriate resolution confirming the installation of the stop signs would be adopted under Consent Calendar at the December 9, 1997, City Council meeting. In order to properly apprise the motorists of the newly installed stop signs, City Manager Bradley advised that flashing warning lights would be erected. City Council Reports A. Councilman Stone commented on a meeting that he and Mayor Pro Tern Roberts, as members of the Public Works Committee, had attended along with representatives of Homeowners' Associations and residents from the south side of the City. This meeting was held in an attempt to address the concerns for potential flooding due to the overgrowth of shrubs/trees in the creeks. Because of the results of a study completed by Mr. Don Lohr, which indicated that the creeks could withstand a 100-year flood, Councilman Stone advised that the Army Corps of Engineers would not issue the City any type of permit to dredge. It was noted that efforts are being undertaken to receive approval from California Fish and Game to clear out some of the existing overgrowth in an effort to prevent potential flooding. In response to Councilman Lindemans, Councilman Stone advised that Mr. Stein from the Army Corps of Fngineers, will be reviewing the completed study and that if any discrepancies arise with regard to the results of Mr. Lohr's study, a second opinion would be sought. B. As Chairman of the Committee who worked on the "Rideds Guide" booklet, Councilman Lindemans reported on the RTA's Accessibility Handbook for senior citizens and persons with City Council November 25, 1997 disabilities. Councilman Lindemans briefly commented on the constant efforts which are being put forth in an attempt to obtain additional funding for the additionally desired busses. C. Councilman Comerchero thanked the citizens of Temecula for giving him the opportunity to serve on the City Council and extended appreciation to his wife, Patricia, and sons, Alex and Andy, for their patience and support during the election. D. In light of the increasing number of accidents occurring in front of the Target Center on Rancho California Road, Mayor Pro Tem Roberts informed the Council and the public of a meeting that he and Councilman Stone had attended in order to address this matter. Having met with representatives from Target, Albertsons, and the new principals of the shopping center, Mayor Pro Tern Roberts noted that the immediate installation of the Via los Colinas signal was discussed in order to address the speed on Rancho California Road as well as visibility problems; that an additional traffic lane exiting Town Center Drive be installed -- one left-hand turn, one right-hand turn, and one middle lane which would permit left- or right-hand turns, noting that some curb cuts may be required; and that no left-hand turns would be permitted at the Claim Jumper exit. Mayor Pro Tem Roberts noted that these recommendations will be forwarded to the Traffic and Safety Commission for review and that the matter would be reviewed by the City Council at a later time. E. Advising that the Western Riverside Council of Government is merging with the Riverside County Transportation Commission, Mayor Pro Tem Roberts commented on the City's on-going attempts to obtain proper funding from ISTEA and SCAG. It was noted that the Council would be kept apprised as to any progress. F. Mayor Pro Tern Roberts informed the public that at the December 16, 1997, City Council meeting, each Councilmember will provide a year-end report for each Committee/Commission served. Consent Calendar MOTION: It was moved by Councilman Lindemans that Consent Calendar Item Nos. 1 -14 be approved. The motion was seconded by Councilman Stone and voice vote reflected unanimous approval. 1. Standard Ordinance AdoPtion Procedure 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2. Resolution Approving List of Demands 2.1 Adopt a resolution entitled: City Council November 25, 1997 RESOLUTION NO. 97-126 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A , Release Labor and Materials Securities for Public Improvements in Tract No. 21 675-6 (located Southwesterly of intersection of Meadows Parkway at Rancho Vista Road) 3.1 Authorize the release of Labor and Materials securities for Public improvements in Tract No. 21 675-6. 3.2 Direct the City Clerk to so advise the Developer and Sureties. Reduce Faithful Performance Securities to Warranty Level for Riverside County Flood Control District Storm Drains in Tract Nos. 24131 through 24135 (located southeasterly of the intersection of Margarita Road at Pauba Road 4.1 Authorize the reduction of Faithful Performance Bonds to the warranty level for Storm Drain Facilities constructed under Cooperative Agreement for Project No. 7-0-0413 between Riverside County Flood Control and Water Conservation District (DISTRICT), the City of Temecula, and Bedford Development Company in Tract Nos. 24131 through 24135. 4.2 Direct the City Clerk to so notify the Developer, District, and Surety. Authorize Temporarv Street Closures for Santa's Annual Christmas Lights Parade on December 4, 1 997, and Delegate Authority tO issue Special Events/Street Closures Permit to Director of Public Works/City Engineer 5.1 Adopt a resolution entitled: RESOLUTION NO. 97-127 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING TEMPORARY STREET CLOSURES FOR JEFFERSON AVENUE AND ABUTTING STREETS FROM DEL RIO TO OVERLAND AVENUE FOR SANTA'S ELECTRIC LIGHTS PARADE ON DECEMBER 4, 1997, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO ISSUE SPECIAL EVENTS PERMIT INCLUDING STREET CLOSURES City Council November 25, 1997 , Release Labor and Materials Security for Public Imorovements in Tract No. 21675-6 (Located southwesterly of the intersection of Meadows Parkway at Rancho Vista Road) 6.1 Authorize the release of the Labor and Materials security for Public Improvements in Tract No. 21675-6; 6.2 Direct the City Clerk to so advise the Developer and Sureties. , Release Faithful Performance Warranty Security in Tract No. 23267-4 (located southwesterly of Margarita Road at Highway 79 S 7.1 Authorize the release of the Faithful Performance Warranty security for Street, Water, and Sewer improvements; , 7.2 Direct the City Clerk to so notify the Developer and Surety. Release Faithful Performance Warranty and Labor and Materials Securities in Tract No. 23267-F (located southwesterly of Margarita Road at Highway 79 S 8.1 Authorize release of the Faithful Performance Warranty and Labor and Materials securities for the public street, and water, and sewer system improvements in Tract No. 23267-F; , 8.2 Direct the City Clerk to so notify the Developer and Surety. Tract Map No. 251~)2 (located on the South side of Pauba Road between Ynez Road and Margarita Road) 10. 11. 9.1 Approve Tract Map No. 25892 in conformance with the Conditions of Approval. Communication8 Tower Lease Agreement 10.1 Approve the Communications Tower Lease Agreement with ComSites USA, Inc. Liability Insurance Renewal 11.1 Approve the City's Liability Insurance Policy Renewal with Insurance Company of the West, Option II, for increased coverage in the amount of 998,800 for general liability and automobile physical damage for the period of December 1, 1997, through December 1, 1998. City Council November 25, 1997 12. Accept Two Offers of Dedication for Street and Highway Purposes for Rancho California Road at Interstate R~ute 15 Bridge Widening and Northbound Ramp Improvements. Proiect No. PW95-12. 12.1 Adopt a resolution entitled: RESOLUTION NO. 97-128 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, ACCEPTING OFFERS OF DEDICATION FOR STREET AND HIGHWAY PURPOSES MADE TO THE CITY OF TEMECULA AT THE INTERSECTION OF RANCHO CALIFORNIA ROAD AND INTERSTATE ROUTE 15 FOR THE RANCHO CALIFORNIA ROAD AT INTERSTATE ROUTE 15 BRIDGE WIDENING AND NORTHBOUND RAMP IMPROVEMENTS 13. Temecula Creek Channel - Margarita Road Storm Drain Pro!ect No. 7-90-0051, Parcel Map No. 28384 - Cooperative Agreement 13.1 Approve the Temecula Creek Channel - Margarita Road, Project No. 7-0-0051, Parcel Map No. 28384 - Cooperative Agreement with the Riverside County Flood Control and Water Conservation District and the American Stores Properties, Inc. 13.2 Authorize the execution and attestation of such agreement in its final form by the City Manager and City Clerk. 14. Agreement for Comprehensive Administration, Delinquency Management and Arbitrage Services for C~mmunity Facilities District No. 88-12 (CFD 88-12) 14.1 Approve the agreement with MuniFinancial, Inc., to provide Comprehensive Community Facilities District Administration, Delinquency Management and Arbitrage Services for the City of Temecula and execute agreement attached. COUNCIL BUSINESS 15. Election of Council Officers 15.1 Entertain a motion from the City Councilmembers to elect the Mayor to preside until the end of calendar year 1998. 15.2 Entertain a motion from the City Councilmembers to elect the Mayor Pro Tern to preside until the end of calendar year 1998. City Council November 25, 1997 MOTION: Councilman Stone moved to nominate Mayor Pro Tem Roberts as Mayor. The motion was seconded by Councilman Lindemans and voice vote reflected unanimous approval. MOTION: Councilman Stone moved to nominate Councilman Ford as Mayor Pro Tern. The motion was seconded by Councilman Lindemans and voice vote reflected unanimous approval. 16. Murrieta Creek Update Update was given at the November 18, 1997, City Council information; no additional input at this time. At 7:58 P.M., the Council recessed to convene as the Temecula Community Services District and the Redevelopment Agency. During the Redevelopment Agency meeting, the Council remained in joint session with the Agency in order to discuss the following joint item: Joint Session with the Temecula Redevelopment Agency , Planning Application NO. PA 97-0221, Amending Section F.2, Parking of the Old Town Specific Plan to Establish In-Lieu Fee Program and Revise the Parking Requirements (Planning Application No. PA97-0221) 1.1 Read by the title only and introduce an ordinance entitled: ORDINANCE NO. 97-21 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, APPROVING (PLANNING APPLICATION NO. PA 97-0221), AN AMENDMENT TO THE OLD TOWN SPECIFIC PLAN ESTABLISHING THE IN-LIEU PARKING FEE PROGRAM AND REVISE THE PARKING REQUIREMENTS (PLANNING APPLICATION NO. PA 97-0221) Councilman Stone noted that he would be abstaining with regard to this issue due to property ownership in Old Town. Community Development Director Thornhill reviewed the staff report (as per written material of record), advising that the proposed resolution is for introduction and first reading only. In response to Councilman Comerchero, Community Development Director Thornhill noted that the proposed amendment would decrease the overall parking spaces for Old Town by approximately 15% to 20%, including future parking spaces. Mr. Thornhill clarified that the City Council November 25, 1997 existing Ordinance would require McDonald's to provide approximately three times the amount of parking spaces than what would be required under the proposed Ordinance. Expressing concern with approving any amendments which may not adequately represent the City's long-term goal with regard to parking in Old Town, Councilman Lindemans relayed his opposition to this resolution and expressed his desire to develop a plan which would encourage individuals to walk through Old Town. Advising that proposals have been requested from consultants for a market study in Old Town in order to properly determine the appropriate mix of restaurants, retail, etc., Redevelopment Director McLarney informed the Councilmembers that the approval of the proposed resolution would be necessary in order for McDonald's and other businesses to open. Councilman Comerchero echoed Councilman Lindemans' concern of approving an Ordinance which may not accurately reflect the City's long-term goal. In an effort to address Councilman Lindemans' concern, City Manager Bradley suggested that the proposed Ordinance be approved with the addition of a six-month sunset clause to which Councilman Lindemans indicated his support. City Attorney Thorson noted that a public hearing was held with regard to this matter at the November 18, 1997, City Council meeting; that the matter was continued to the November 25, 1997, City Council meeting; and that because Councilman Comerchero was present at the initial public hearing, he may vote on the matter. At this time, City Attorney Thorson read the Ordinance. MOTION: Councilman Lindemans moved to approve Ordinance No. 97- for introduction and first reading with the addition of a six-month sunset clause. The motion was seconded by Councilman Ford and voice vote reflected unanimous approval with the exception of Councilman Stone who abstained. At 8:28 P.M., the City Council adjourned the Redevelopment Agency meeting and reconvened with regularly scheduled City Council business. Departmental RePorts None given. City Manager's Report None given. l0 City Council November 25, 1997 City Attorney'S Report None given. Adjournment At 8:29 P.M., the City Council meeting was formally adjourned to Tuesday, December 9, 1997, at 7:00 P.M,. in City Council Chambers, 43200 Business Park Drive, Temecula. Following the adjournment, a reception in honor of retiring Mayor Birdsall and newly elected Councilman Comerchero and reelected Councilmen Roberts and Stone was held with the public being cordially invited. Mayor Roberts ATTEST: City Clerk Greek l! City Council November 25, 1997 ITEM 3 RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the Office of the City Clerk, have been audited by the City Manager, and that the same are hereby allowed in the amount of $131,976.42. Section 2. The City Clerk shall certify the adoption of this resolution. APPROVED AND ADOPTED, this 16th day of December, 1997. ATTEST: Ron Roberts, Mayor June S. Greek, CMC/AAE City Clerk [SEAL] Resos 97- 1 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City of Temecula, hereby do certify that the foregoing Resolution No. 97-~ was duly adopted at a regular meeting of the City Council of the City of Temecula on the 16th day of December, 1997 by the following roll call vote: AYES: COUNCILMEMBERS: NOES' C OUNCILMEMBERS: ABSENT: COUNCILMEMBERS: June S. Greek, CMC/AAE City Clerk Resos 97- 2 CITY OF TEMECULA LIST OF DEMANDS 12/04/97 TOTAL CHECK RUN: 17_/16/97 TOTAL CHECK RUN: TOTAL LIST OF DEMANDS FOR 12115197 COUNCIL MEETING: DISBURSEMENTS BY FUND: CHECKS: 001 190 191 193 210 280 320 340 38O GENERAL FUND COMMUNITY SERVICES DISTRICT TCSD SERVICE LEVEL A TCSD SERVICE LEVEL C CAPITAL IMPROVEMENT PROJ. FUND REDEVELOPMENT AGENCY-CIP INFORMATION SYSTEMS FACILITIES RDA - DEBT SERVICE PAYROLL: 001 165 190 191 192 193 194 280 300 320 330 34O GENERAL RDA-LOW/MOD TCSD TCSD SERVICE LEVEL A TCSD SERVICE LEVEL B TCSD SERVICE LEVEL C TCSD SERVICE LEVEL D RDA-CIP INSURANCE INFORMATION SYSTEMS SUPPORT SERVICES FACILITIES TOTAL BY FUND: G~N~dBERTS, DIRI~CTOR OF FINANCE RONALD E. BRADLEY, CITY MANAGER $ 104,012.42 27,964.O0 $ 131 f976.42 50,579.05 9,549.25 46.40 11,302.88 53,754.01 2,846.71 1,272.92 2,625.20 0.00 131,976.42 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $ 131 ~976.42 , HEREBY CERTIFY THAT THE FOLLOWING IS TRUE AND CORRECT. , HEREBY CERTIFY THAT THE FOLLOWING IS TRUE AND CORRECT. VOUCHRE2 2/04/97 10:48 CITY OF TEMECULA VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE FUND TITLE 001 GENERAL FUND 190 COMMUNITY SERVICES DISTRICT 191 TCSD SERVICE LEVEL A 193 TCSD SERVICE LEVEL C 210 CAPITAL IMPROVEMENT PROJ FUND 280 REDEVELOPMENT AGENCY - CIP INFORMATION SYSTEMS FACILITIES AMOUNT ZZ,615.05 9,549.25 46.40 11,302.88 53,754.01 2~846.71 1,272.92 2,625.20 TOTAL 104,012.42 VOUCHRE2 12/04/97 VOUCHER/ CHECK NUMBER 46702 46703 46704 46705 46706 46707 47601 46710 46711 46712 46713 46714 46721 46722 46723 46724 46725 46726 46727 46728 46728 46729 46730 46731 46731 46731 46731 46732 10:48 CITY OF TEMECULA VOUCHER/CHECK REGISTER FOR ALL PERIODS CHECK VENDOR VENDOR DATE NUMBER NAME 12/03/97 000152 CALIFORNIA PARKS & RECR 12/03/97 002129 GREAT WEST CONTRACTORS, 12/03/97 002129 GREAT WEST CONTRACTORS, 12/03/97 002129 GREAT WEST CONTRACTORS, 12/03/97 002129 GREAT WEST CONTRACTORS, 12/03/97 002129 GREAT WEST CONTRACTORS, 12/02/97 000563 T E A M COMMUNITY PANTR 12/04/97 003004 A TASTE OF TEMECULA 12/04/97 002278 ABC SEWING & VACUUM 12/04/97 001912 ALLMON, VYLANI ITEM ACCOUNT ITEM DESCRIPTION NUMBER AMOUNT AWARD SUBMITTAL:JULY 4TH LOGO 190-180-999-5226 JOINT CHECK AGREEMENT:PARKVIEW 210-2038 JOINT CHECK AGREEMENT:PARKVIEW 210-2038 JOINT CHECK AGREEMENT:PARKVIEW 210-2038 JOINT CHECK AGREEMENT:PARKVIEW 210-2038 JOINT CHECK AGREEMENT:PARKVIEW 210-2038 12/2 FUNDRAISER:G.Y,A.K,G.T. ITEMS FOR MARKETING BASKETS PARTS/SRVC FOR FAC.MA[NT EQUIP TCSD INSTRUCTOR EARNINGS 12/04/97 001149 AMERICAN SOCIETY OF CIV MEMEBERSHIP DUES:D.SPAGNOLO 12/04/97 000101 APPLE ONE, INC. TEMP HELP W/E 11/15 GROVES 12/04/97 BATES, MICHAEL REFUND:BASKETBALL LEAGUE 12/04/97 001950 BECHTEL MAINTENANCE SER CLEAN DOORS & CANOPY-CITY HALL O.T. FASHION SHOW:X-MAS PROMO 12/04/97 003042 BECKY'S SILHOUETTES 12/04/97 002093 BERRYMAN AND HENIGAR 12/04/97 BUCK, RUSTY 12/04/97 CANON COATING COMPANY PUBLIC PRKG FAC.PAVEMENT MGMT REFUND:BASKETBALL LEAGUE REFUND:OVERPMT OF BUS. LICENSE 001-110-999-5260 280-199-999-5270 190-180-999-5215 190-183-999-5330 001-165-999-5226 001-161-999-5118 190-183-4994 340-199-701-5250 280-199-999-5362 190-180-999-5248 190-183-4994 001-199-4056 12/04/97 000387 CAREER TRACK SEMINARS M SEM:1/27 COMM SKILLS:BRCKMEIER 001-162-999-5261 12/04/97 001249 CENTRE FOR ORG. EFFECT[ REGIONAL MANAGEMENT ACADEMY 12/04/97 001249 CENTRE FOR ORG. EFFECT[ REGIONAL MANAGEMENT ACADEMY 12/04/97 003047 CHAPARRAL HIGH SCHOOL C CHOIR FOR X-TMAS PROMO OLD TWN 001-110-999-5261 001-161-999-5261 280-199-999-5362 12/04/97 COMBS~ WALTER REFUND:BASKETBALL LEAGUE 190-183-4994 12/04/97 002147 COMPLIMENTS, COMPLAINTS SANTA SUITS FOR PARADE 12/4/97 12/04/97 002147 COMPLIMENTS, COMPLAINTS SANTA FOR TREE LIGHTING EVENT 12/04/97 002147 COMPLIMENTS, COMPLAINTS C.DICKENS-TREE LIGHTING EVENT 12/04/97 002147 COMPLIMENTS, COMPLAINTS SANTA SUIT:WINTER WONDERLAND 12/04/97 002202 CREATIVE FORECASTING, I SUB:CREATIVE FORECASTING 190-183-999-5370 280-199-999-5362 280-199-999-5362 190-183-999-5370 190-180-999-5226 25.00 10,846.19 10,319.80 1,162.50 14,388.34 11,257.18 300.00 65.00 40.84 528.00 170.00 108.36 40.00 50.00 100.00 1,800.00 40.00 20.00 99.00 1,750.00 1,750.00 150.00 40.00 80.81 80.81 86.20 80.81 36.00 PAGE 1 CHECK AMOUNT 25.00 10,846.19 10,319.80 1,162.50 14,388.34 11,257.18 300.00 65.00 40.84 528.00 170.00 108.36 40.00 50.00 100.00 1,800.00 40.00 20.00 99.00 3,500.00 150.00 40. O0 328.63 36. O0 VOUCHRE2 CITY OF TEMECULA 12/04/97 10:48 VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT CHECK AMOUNT 46733 12/04/97 001629 CREATIVE HYDROSEED, INC LDSCP MAINT/SPOT HYDROSEED 193-180-999-5212 150.00 46733 12/04/97 001629 CREATIVE HYDROSEED, INC LDSC MAINT-SPOT HYDROSEED 193-180-999-5212 100.00 46733 12/04/97 001629 CREATIVE HYDROSEED, INC LDSC MAINT-SPOT HYDROSEED 193-180-999-5212 180.00 430.00 46734 12/04/97 002932 CROWN CARPET & DRAPERIE CITY HALL CARPET 10X12 340-199-701-5212 274.22 274.22 46735 12/04/97 002990 DAVID TURCH & ASSOCIATE RETAIN PUBLIC ADVOCACY FIRM 001-110-999-5248 4,000.00 4,000.00 46736 12/04/97 000684 DIEHL, EVANS & COMPANY SEM:12/11&17 (3)FIN.EMPLOYEES 001-140-999-5261 275. O0 275. O0 46737 12/04/97 002466 DOVER ELEVATOR COMPANY DEC ELEVATOR SRVC & MAINT. 340-199-701-5212 199.10 199.10 46738 12/04/97 001669 DUNN EDWARDS CORPORATIO RECYCLED PAINT:GRAFFITI REMOVL 001-164-601-5218 83.72 83.72 46739 12/04/97 001380 E S I EMPLOYMENT SERVIC TEMP HELP (2)W/E 11/7 DIAZ 001-140-999-5118 1,349.59 46739 12/04/97 001380 E S I EMPLOYMENT SERVIC TEMP HELP W/E 11/7 DIAZ 001-140-999-5118 347.93 1,697.52 46740 12/04/97 003036 EKDAHL, DEAN ALDEN DISPLAY PRINTS FOR CITY MANG. 001-100-999-5250 537.00 537.00 46741 12/04/97 002802 ELLIS GROUP, INC. OCT LEGAL CONSULTING SERVICES 001-130-999-5250 260.00 260.00 46742 12/04/97 000517 ENTENMANN-ROVIN & CO POLICE BADGE FOR CITY MANAGER 001-110-999-5220 61.20 46742 12/04/97 000517 ENTENMANN-ROVIN & CO WALLET FOR POLICE BADGE 001-110-999-5220 35.00 46742 12/04/97 000517 ENTENMANN-ROVIN & CO FREIGHT 001-110-999-5220 6.00 46742 12/04/97 000517 ENTENMANN-ROVIN & CO SALES TAX 001-110-999-5220 7.69 109.89 46743 12/04/97 001165 ENTERTAINMENT PUBLICATI TEEN FUNDRAISER:00208766-6 190-183-4980 800.00 800.00 46744 12/04/97 001056 EXCEL LANDSCAPE 46744 12/04/97 001056 EXCEL LANDSCAPE 46744 12/04/97 001056 EXCEL LANDSCAPE 46744 12/04/97 001056 EXCEL LANDSCAPE 46744 12/04/97 001056 EXCEL LANDSCAPE 46744 12/04/97 001056 EXCEL LANDSCAPE 46744 12/04/97 001056 EXCEL LANDSCAPE 46744 12/04/97 001056 EXCEL LANDSCAPE SIGNET SERIES-GROUND COVER PAVILLION PT.-PLANT BARE AREAS SIGNET SERIES-ADD~T TREES REPLANT AREAS:GENERAL KEARNEY MEADOWVIEW ESTATES:GROUND CVR LDSC IMPROVEMENTS:DWARF TREES BARCLAY HTS.-LDSC IMPROVEMENTS REMOVE TWO DEAD TREES-S.HICKS 193-180-999-5415 900.00 193-180-999-5415 360.00 193-180-999-5415 600.00 193-180-999-5415 360.00 193-180-999-5415 900.00 193-180-999-5415 1,125.00 193-180-999-5415 1,000.00 190-180-999-5415 500.00 5,745.00 46745 12/04/97 003053 FAGAN, MATTHEW GUITAR PERFORMANCE:X-MAS PROMO 280-199-999-5362 200.00 200.00 46746 12/04/97 003056 FEDERAL BUDGET REPORT PUB:FINANCIAL NEWSLETTER 001-140-999-5228 325.00 325.00 46747 12/04/97 000165 FEDERAL EXPRESS, INC. EXPRESS MAIL SERVICES 001-120-999-5230 8.50 46747 12/04/97 000165 FEDERAL EXPRESS, INC. EXPRESS MAIL SERVICES 001-140-999-5230 11.50 46747 12/04/97 000165 FEDERAL EXPRESS, INC. EXPRESS MAIL SERVICES 001-162-999-5230 21.00 46747 12/04/97 000165 FEDERAL EXPRESS, INC. EXPRESS MAIL SERVICES 190-180-999-5230 13.00 54.00 46748 12/04/97 FLYNN~ CHRISTINE REFUND:BEGINNING TENNIS 190-183-4982 78.00 78.00 46749 12/04/97 FRAZIER, COLLEEN REFUND:PRESERVING PHOTOS 190-183-4982 18.00 18.00 46750 12/04/97 000184 G T E CALIFORNIA - PAYM 909-506-2626-NOV-SUB-STATION 001-170-999-5229 287.80 VOUCHRE2 12/04/97 10:48 CITY OF TEMECULA VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR NUMBER DATE NUMBER VENDOR NAME ITEM DESCRIPTION ACCOUNT NUMBER 46750 12/04/97 000184 46750 12/04/97 000184 46750 12/04/97 000184 46750 12/04/97 000184 G T E CALIFORNIA - PAYM G T E CALIFORNIA - PAYM G T E CALIFORNIA - PAYM G T E CALIFORNIA - PAYM 909-676-3526-NOV-CITY ALARM 909-693-0956-NOV-GENERAL USAGE 909-694-4356-NOV-HINTERGARDT 909-699-7945-NOV-CRC FIRE ALRM 320-199-999-5208 320-199-999-5208 320-199-999-5208 320-199-999-5208 46751 12/04/97 002141 GEIS, PAUL MOTORCYCLE REPAIR FOR POLICE 001-170-999-5214 46751 12/04/97 002141 GEIS, PAUL MOTORCYCLE REPAIR FOR POLICE 001-170-999-5214 46751 12/04/97 002141 GEIS, PAUL MOTORCYCLE REPAIR FOR POLICE 001-170-999-5214 46751 12/04/97 002141 GEIS, PAUL MOTORCYCLE REPAIR FOR POLICE 001-170-999-5214 46751 12/04/97 002141 GEIS, PAUL MOTORCYCLE REPAIR FOR POLICE 001-170-999-5214 46752 12/04/97 000351 GILLISS, MAX C.M. 46752 12/04/97 000351 GILLISS, MAX C.M. NOV PROF SRVCS-PALA RD BRIDGE 210-165-631-5801 CONSULTING SERVICES 001-110-999-5248 46753 12/04/97 002528 GLASS BLASTERS 46753 12/04/97 002528 GLASS BLASTERS NEW HIRE MUGS SALES TAX 001-150-999-5265 001-150-999-5265 46754 12/04/97 001609 GREATER ALARM COMPANY, DEC-MAR ALARM SRVC:SUB-STATION 001-170-999-5229 46755 12/04/97 000364 GREEK, JUNE S. REIMB:CITY COUNCIL RECEPTION 001-100-999-5260 46756 12/04/97 HAYWOOD, MARCIA REFUND:CREATIVE BEGINNINGS 190-183-4982 46757 12/04/97 HENRY, ROBERT REFUND:BASKETBALL LEAGUE 190-183-4994 46758 12/04/97 HERNANDEZ, IRENE REFUND:ADULT COMPUTER CLASS 190-183-4982 46759 12/04/97 002098 HOUSE OF MOTORCYCLES 46759 12/04/97 002098 HOUSE OF MOTORCYCLES MOTORCYCLE PARTS FOR POLICE MOTORCYCLE PARTS FOR POLICE 001-170-999-5214 001-170-999-5214 46760 12/04/97 001407 INTER VALLEY POOL SUPPL POOL SANITIZING CHEMICALS 46760 12/04/97 001407 INTER VALLEY POOL SUPPL POOL SANITIZING CHEMICALS 190-182-999-5212 190-182-999-5212 46761 12/04/97 000198 INTERNATIONAL COUNCIL 0 DUES:BRADLEY,ROBERTS,STONE '98 001-110-999-5226 46761 12/04/97 000198 INTERNATIONAL COUNCIL 0 DUES:BRADLEY,ROBERTS,STONE '98 001-100-999-5226 46762 12/04/97 001186 IRWIN, JOHN TCSD INSTRUCTOR EARNINGS 190-183-999-5330 46763 12/04/97 JORDON, DEAN REFUND:BASKETBALL LEAGUE 190-183-4994 46764 12/04/97 001667 KELLY TEMPORARY SERVICE TEMP HELP W/E 11/16 MILES 46764 12/04/97 001667 KELLY TEMPORARY SERVICE TEMP HELP W/E 11/16 MILES 001-163-999-5118 001-164-604-5118 46765 12/04/97 001282 KNORR SYSTEMS, INC 46765 12/04/97 001282 KNORR SYSTEMS, INC POOL MAINT AND SUPPLIES 190-182-999-5212 CRC POOL MAINTENANCE, SUPPLIES 190-182-999-5212 46766 12/04/97 LAMPRECHT, HELEN REFUND:COMPUTER CLASS 190-183-4982 46767 12/04/97 002893 LARA, NOE TCSD INSTRUCTOR EARNINGS 190-183-999-5330 190-183-4994 46768 12/04/97 LIDO INTERIORS DRYWALL REFUND:BASKETBALL LEAGUE ITEM AMOUNT 76.45 27.65 28.42 51.79 175.00 125.00 100.00 125.00 75.00 5,000.00 1,000.00 22.00 1.71 55.50 96.62 17.50 40.00 75.00 108.19 162.45 147.57 110.06 250.00 150.00 224.00 40.00 44.36 133.09 278.60 436.09 75.00 280.00 40. O0 PAGE 3 CHECK AMOUNT 472.11 600.00 6,000.00 23.71 55.50 96.62 17.50 40.00 75. O0 270.64 257.63 400.00 224.00 40.00 177.45 714.69 75. O0 280.00 40.00 VOUCHRE2 CITY OF TEMECULA 12/04/97 10:48 VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 4 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT NUMBER DATE NUMBER NAME DESCRIPTION NUMBER ITEM AMOUNT CHECK AMOUNT 46769 12/04/97 002890 LOS ANGELES CELLULAR TE 909-223-1667-NOV-J.DOMENOE 001-170-999-5208 39.88 39.88 46770 12/04/97 001653 MAILER'S SOFTWARE ACCUMAIL AUTO UPDATE SVC 320-199-999-5211 46770 12/04/97 001653 MAILER'S SOFTWARE FREIGHT 320-199-999-5211 46770 12/04/97 001653 MAILER'S SOFTWARE SALES TAX 320-199-999-5211 199.00 9.00 14.43 222.43 46771 12/04/97 MARKOWITZ, DENNIS REFUND: SECURITY DEPOSIT 190-2900 100.00 100.00 46772 12/04/97 MARTIN, RICK REFUND:MEN'S BASKETBALL LEAGUE 190-183-4994 40.00 40.00 46773 12/04/97 MASI, JULIE REFUND: HATHA YOGA 190-183-4982 42.00 42.00 46774 12/04/97 MATHIS, JERRY REFUND: SECURITY DEPOSIT 190-2900 46774 12/04/97 MATHIS, JERRY X-TRA CHARGE FOR ROOM RENTAL 190-183-4990 100.00 60.00- 40.00 46775 12/04/97 000220 MAURICE PRINTERS, INC. CLASSIC LINEN PAPER:RDA 280-199-999-5270 46775 12/04/97 000220 MAURICE PRINTERS, INC. DESIGN & TYPE OF CAFR COVERS 001-140-999-5222 46775 12/04/97 000220 MAURICE PRINTERS, INC. SALES TAX 001-140-999-5222 46775 12/04/97 000220 MAURICE PRINTERS, INC. DESIGN & PRINT CAFR DIVIDERS 001-140-999-5222 46775 12/04/97 000220 MAURICE PRINTERS, INC. SALES TAX 001-140-999-5222 46775 12/04/97 000220 MAURICE PRINTERS, INC. BLANK PAPER STOCK FOR CAFR 001-140-999-5222 46775 12/04/97 000220 MAURICE PRINTERS, INC. SALES TAX 001-140-999-5222 50.64 940.00 72.85 987.00 76.49 142.00 11.00 2,279.98 46776 12/04/97 001384 MINUTEMAN PRESS QTY 1000 FOIL LETTERHEAD 001-110-999-5222 46776 12/04/97 001384 MINUTEMAN PRESS SALES TAX 001-110-999-5222 46776 12/04/97 001384 MINUTEMAN PRESS BUSINESS CARDS:COMERCHERO,JEFF 001-100-999-5222 46776 12/04/97 001384 MINUTEMAN PRESS SALES TAX 001-100-999-5222 46776 12/04/97 001384 MINUTEMAN PRESS BUSINESS CARDS:BROWNELL,R. 001-162-999-5222 46776 12/04/97 001384 MINUTEMAN PRESS SALES TAX 001-162-999-5222 234.14 18.15 102.50 7.94 38.25 2.96 403.94 46777 12/04/97 MOORE, GARTH REFUND:MEN'S BASKETBALL LEAGUE 190-183-4994 40.00 40.00 46778 12/04/97 003049 MURRIETA CREEK RUBBER S X-MAS CARD CRAFT:PROMO OLD TWN 280-199-999-5362 150.00 150.00 46779 12/04/97 003039 MURRIETA VALLEY HIGH SC CHOIR X-TMAS PROMO OLD TOWN 280-199-999-5362 300.00 300.00 46780 12/04/97 000727 NATIONAL FIRE PROTECTIO MEMBERSHIP DUES:TEM FIRE DEPT 001-171-999-5226 115.00 115.00 46781 12/04/97 003038 NATIONAL PUBLIC EMPLOYE MEMBERSHIP DUES:YATES,GRANT 001-150-999-5226 160.00 160.00 46782 12/04/97 46782 12/04/97 46782 12/04/97 46782 12/04/97 002139 NORTH COUNTY TIMES - AT NEWSPAPER AD FOR CDBG 001-140-999-5254 002139 NORTH COUNTY TIMES - AT DISPLAY ADS:CONSTRUCTION UPDTE 001-165-999-5256 002139 NORTH COUNTY TIMES - AT DISPLAY ADS:HALLOWEEN CARNIVAL 190-180-999-5254 002139 NORTH COUNTY TIMES - AT AD FOR REGISTERING VOTERS 001-120-999-5256 144.90 169.06 126.80 84.53 525.29 46783 12/04/97 002105 OLD TOWN TIRE & SERVICE CITY VEHICLE REPAIRS & MAINT 001-164-601-5214 20.26 20.26 46784 12/04/97 001707 PETCO ANIMAL SUPPLIES, POLICE K-9 FOOD & SUPPLIES 46784 12/04/97 001707 PETCO ANIMAL SUPPLIES, POLICE K-9 FOOD & SUPPLIES 001-170-999-5327 001-170-999-5327 115.96 64.45 180.41 46785 12/04/97 000249 PETTY CASH PETTY CASH REIMBURSEMENT 280-199-999-5270 28.50 VOUCHRE2 12/04/97 10:48 CITY OF TEMECULA VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE VOUCHER/ CHECK CHECK VENDOR NUMBER DATE NUMBER VENDOR ITEM ACCOUNT NAME DESCRIPTION NUMBER ITEM AMOUNT CHECK AMOUNT 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 46785 12/04/97 000249 PETTY CASH PETTY CASH REIMBURSEMENT 001-150-999-5265 PETTY CASH PETTY CASH REIMBURSEMENT 190-183-999-5320 PETTY CASH PETTY CASH REIMBURSEMENT 001-164-604-5260 PETTY CASH PETTY CASH REIMBURSEMENT 320-199-999-5230 PETTY CASH PETTY CASH REIMBURSEMENT 190-180-999-5261 PETTY CASH PETTY CASH REIMBURSEMENT 001-164-601-5218 PETTY CASH PETTY CASH REIMBURSEMENT 001-164-601-5218 PETTY CASH PETTY CASH REIMBURSEMENT 280-199-999-5362 PETTY CASH PETTY CASH REIMBURSEMENT 001-100-999-5230 PETTY CASH PETTY CASH REIMBURSEMENT 001-100-999-5222 PETTY CASH PETTY CASH REIMBURSEMENT 001-120-999-5261 PETTY CASH PETTY CASH REIMBURSEMENT 280-199-999-5260 PETTY CASH PETTY CASH REIMBURSEMENT 280-199-999-5260 PETTY CASH PETTY CASH REIMBURSEMENT 001-164-601-5260 PETTY CASH PETTY CASH REIMBURSEMENT 190-180-999-5260 PETTY CASH PETTY CASH REIMBURSEMENT 001-100-999-5222 PETTY CASH PETTY CASH REIMBURSEMENT 280-199-999-5362 PETTY CASH PETTY CASH REIMBURSEMENT 280-199-999-5362 PETTY CASH PETTY CASH REIMBURSEMENT 190-180-999-5260 PETTY CASH PETTY CASH REIMBURSEMENT 190-183-999-5320 PETTY CASH PETTY CASH REIMBURSEMENT 001-150-999-5265 24.21 16.64 14.00 16.03 56.16 1.07 48.49 3.52 9.60 21.02 9.76 23.36 58.20 15.00 43.60 40.63 32.76 17.72 22.20 2.11 45.46 550.04 46786 12/04/97 PHAM, DAVID REFUND: SECURITY DEPOSIT 190-2900 100.00 100.00 46787 12/04/97 PITASSI, PETER AIA MISC CHARGE FOR BLUEPRINTS 001-161-999-5250 109.09 109.09 46788 12/04/97 002185 POSTMASTER - TEMECULA POST OFFICE BOX RENTAL:892050 001-170-999-5238 172.00 172.00 46789 12/04/97 002776 PRIME MATRIX, INC. SC-5002361-3 PB 001-100-999-5208 46789 12/04/97 002776 PRIME MATRIX, INC. SC-5001383-8 RR 001-100-999-5208 46789 12/04/97 002776 PRIME MATRIX, INC. SC-5001373-9 TE 001-162-999-5208 34.15 43.18 51.40 128.73 46790 12/04/97 000981 R H F INC. RADAR EQUIPMENT MAINTENANCE 001-170-999-5215 46790 12/04/97 000981 R H F INC. RADAR EQUIPMENT MAINTENANCE 001-170-999-5215 90.00 144.11 234.11 46791 12/04/97 002176 RANCHO CALIF BUS PARK A JAN/FEB/MAR BUSINESS PRK ASSOC 340-199-701-5226 919.00 919.00 46792 12/04/97 000262 RANCHO CALIFORNIA WATER 01-23-00178-3 BUTTERFIELD 191-180-999-5240 46792 12/04/97 000262 RANCHO CALIFORNIA WATER VARIOUS WATER METERS 190-180-999-5240 46792 12/04/97 000262 RANCHO CALIFORNIA WATER VARIOUS WATER METERS 193-180-999-5240 46.40 1,885.65 5,627.88 7,559.93 46793 12/04/97 001500 REGIONAL TRAINING CENTE SUPERVISORS WKSP:FAGAN 0CT.97 001-161-999-5261 400.00 400.00 46794 12/04/97 ROCHA, SUSANA REFUND: CREATIVE BEGINNINGS 190-183-4982 21.25 21.25 46795 12/04/97 002670 SCHNEIDER-LJUBENKOV, JU TCSD INSTRUCTOR EARNINGS 46795 12/04/97 002670 SCHNEIDER-LJUBENKOV, JU TCSD INSTRUCTOR EARNINGS 190-183-999-5330 190-183-999-5330 100.80 112.00 212.80 46796 12/04/97 SMITH, WENDY REFUND: PARENTS DAY OFF 190-183-4982 8.00 8.00 46797 12/04/97 000519 SOUTH COUNTY PEST CONTR PEST CONTROL SERVICES - CRC 190-182-999-5250 42.00 42.00 VOUCHRE2 12/04/97 10:48 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 46798 12/04/97 46798 12/04/97 46798 12/04/97 46798 12/04/97 46798 12/04/97 46808 12/04/97 000537 SOUTHERN CALIF EDISON 000537 SOUTHERN CALIF EDISON 000537 SOUTHERN CALIF EDISON 000537 SOUTHERN CALIF EDISON 000537 SOUTHERN CALIF EDISON 000926 SOUTHERN CALIF EDISON 46799 12/04/97 000282 SOUTHERN CALIF MUNICIPA 46800 12/04/97 003058 SURELY YOU TRAVEL 46801 12/04/97 002923 U S RENTALS 46801 12/04/97 002923 U S RENTALS 46802 12/04/97 000326 UNITOG RENTAL SERVICE, 46803 12/04/97 000792 UNIVERSITY OF CA:RVSD E 46804 12/04/97 002566 VALLEY MICRO COMPUTERS 46804 12/04/97 002566 VALLEY MICRO COMPUTERS 46805 12/04/97 gARDROP, HOLLY 46806 12/04/97 001342 WAXIE SANITARY SUPPLY, 46807 12/04/97 000341 WILLDAN ASSOCIATES, INC. CITY OF TEMECULA VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 2-02-351-4946 6TH ST 2-02-502-8077 VARIOUS METERS 2-02-502-8077 VARIOUS METERS 66-~rr-7~5-6412-01 FRONT ST 66-77-795-8063-01 6TH ST. OLD TWN STREETSCAPE DESIGN ACCOUNT NUMBER 190-181-999-5240 340-199-702-5240 340-199-701-5240 340-199-701-5240 001-164-603-5240 280-199-824-580Z FIELD MAINT CF:PARKER/RUSE/DEC 190-180-999-5258 A]R:12/10-11:COPS GRANT SEMINA 001-140-999-5261 FULL SIZE PICK-UP TRUCK RENTAL SALES TAX UNIFORM CLEANING/RENTAL PW NEGOTG SKILLS TRAIN 10/14/97 HP LASERJET 6P PRINTER SALES TAX REFUND: CREATIVE BEGINNINGS BLDG MAINT SUPPLIES TRAFFIC SIGNAL DESIGN:R.C.ROAD 001-164-601-5238 001-164-601-5238 001-164-601-5243 001-150-999-5248 320-199-999-5242 320-199-999-5242 190-183-4982 340-199-702-5212 210-165-690-5802 ITEM AMOUNT 784.51 1,015.11 34.66 29.37 293.53 1,500.00 55.00 189.00 600.00 46.50 227.32 2,000.00 789.00 61.15 26.25 103.74 780.00 PAGE 6 CHECK AMOUNT 2,157.18 1,500.00 55.00 189.00 646.50 227.32 2,000.00 850.15 26.25 103.74 780.00 TOTAL CHECKS 104,012.42 VOUCHRE2 1 12:08 CITY OF TEHECULA VOUCHER/CHECK REGISTER FOR ALL PERIOOS PAGE 2 FUND O01 TITLE GENERAL FUND TOTAL AHOUNT 27, 96/+. O0 27, 96~. O0 VOUCHRE2 1Z/O~,/9T 1Z:08 VOUCHER/ CHECK CHECK VENDOR NUHBER DATE NUHBER 4(>809 12/16/97 002541 VENDOR NAME BECKER~ WALTER KARL CITY OF TEMECULA VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION CITYWIDE P.C,C REPAIRS ACCOUNT NU#BER 001-164-601-5402 ITEM AMOUNT 27,964. O0 PAGE 1 CHECK AMOUNT 27, 96~. O0 TOTAL CHECKS 27,96~.00 ITEM 4 APPROVAL CITY ATTORNEY DIRECTOR OF FINA,I~CE CITY MANAGER ~ CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: City Council/City Manager Anthony J. Elmo, Chief Building Officia, J/'/~ December 16, 1997 Contract Inspection Services for Building and Safety RECOMMENDATION: That the City Council approve: I . An appropriation of $35,000.00 to Account Number 001-162-999-5118, "Temporary Help". . Approve an amendment to an existing Agreement for Consultant Services with J. A. S. Pacific Consulting Services, Inc., in the amount of $35,000.00, to provide building inspection services to the Building and Safety Department. DISCUSSION: The Building and Safety Department has experienced an increase in the volume of inspection activity. In an effort to service this increased volume of inspection requests, part-time contract building inspection assistance has been used to supplement the department's core inspection staff. The use of contract inspection services on an as needed basis, gives the building official the ability to manage increases in inspection workload in a timely manner, as they occur. On July 8, 1997, the City Council approved an Agreement for Consultant Services with J. A. S. Pacific Consulting Services, Inc. in the amount of $30,000.00. This firm has provided the Building and Safety Department with qualified inspection assistance since the beginning of this fiscal year. Due to the anticipated continued heavy volume of construction workload it is necessary to continue these inspection services to the end of the fiscal year. FISCAL IMPACT: Expenditures from this account are offset by building permit revenue collection. No further appropriation of funds is necessary for this purpose. AMENDMENT NO. 1 CONSULTANT AGREEMENT FOR JAS PACIFIC CONSULTING SERVICES, INC. The Agreement dated July 1, 1997, between the City of Temecula, and JAS Pacific Consulting Services, Inc. (hereinafter referred to as "Agreement") is hereby amended as follows: RE: Payment SECTION 2 Provide additional building inspection services to the Building & Safety Department. SECTION 4 Compensation for services shall be total compensation of all services described in the Amendment and shall be payable monthly, per the attached payment schedule, not to exceed $30,000.00 for the remainder of the Agreement. All other terms and conditions of the Agreement shall remain the same. The parties hereto have executed this Amendment No. 1 to the Agreement of the above written date. CONSULTANT CITY OF TEMECULA By: By: JAS Pacific Consulting, Inc. Ron Roberts, Mayor APPROVED AS TO FORM: Peter M. Thorson, City Attorney ATTEST: June S. Greek, City Clerk EXItBIT B PAYMENT SCHEDULE For and in consideration of the Contractor's services, inspection services shall be provided at the rate of $29.00 per hour, plus $.30 per mile for each mile accumulated while performing inspection services for the City. Should the City provide vehicular transportation for Contractor's use, no fees shall be charged for mileage. R:kBROCKMEI~OMTS~IA$1.WPD 1~1111o7 ~.k _ 1 l _ ITEM 5 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT City Council/City Manager APPROVAL CITY ATTORNEY FINANCE DIRECTC~. CITY MANAGER ~~,~"' Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Parcel Map No. 24085-F (Located Northwesterly of the Intersection of Diaz Road and Zevo Drive - Avenida de Ventas) PREPARED BY: ~/Ronald J. Parks, Principal Engineer --Larry D. Cooley, Assistant Engineer ~ RECOMMENDATION: That the City Council approve Final Parcel Map 24085-F subject to the Conditions of Approval. BACKGROUND: Tentative Parcel Map 24085 was originally approved by the City Council on December 19, 1991. Amendment No. 3 of Tentative Parcel Map No. 24085, including phasing, was approved by the Planning Commission on August 19, 1996. The approved tentative/phasing map is comprised of a total of ten lots within four phases. Parcel Map 24085-F consists of two parcels within 9.96 gross acres. The applicant, Westside City 1,LLC, has met all of the applicable Conditions of Approval. The following fees have been paid for Parcel Map 24085-F: Stephen's K-Rat Fee (paid for entire Tentative Map) The following fees have been deferred until precise grading permit by the subdivider of Parcel Map No. 24085-F: Area Drainage Plan Fee to Riverside County Flood Control District The following fees have been deferred until building permit by the subdivider of Parcel Map No. 24085-F: Public Facilities Fees -1 - r:\agdrpt\97\ 1216\24085-F.map The following security for construction of street improvements has been posted for Parcel Map 24085-F with a Cashiers Check for Faithful Performance for the sum total of $10,574, and a separate Cashiers Check for Labor & Materials in the amount of ~10,574. A Cash Bond in the amount of ~3,000 was posted with the City to secure Monumentation for the project. FISCAL IMPACT: None. Attachments: I · Development Fee Checklist Location Map and Parcel Map 24085-F Fees and Securities Report -2- r:\agdrpt\97\1 216\24086-F.map CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST Final Parcel Ma_o 24085-F The following fees and deposits were reviewed by Staff relative to their applicability to this project: Fee Habitat Conservation Plan (K-Rat) Public Facility Flood Control (ADP) Condition of A_o_oroval Condition No. 11 for PM24085 Due Prior to Rough Grading Permit Due Prior to each Building Permit Due Prior to any Precise Grading Permit -3- r:\agdrpt\97\l 216\24085-F.map X i g,o~el~ A~t,.eL LLM! CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT PARCEL MAP 24085-F DATE: December 16, 1997 IMPROVEMENTS CASH SECURITY STREETS $10,574(FP); $10,574(L&M) STORM DRAIN NA SEWER & WATER IMPS. ACCEPTED BY RCWD TOTAL $10,574(FP); $10,574(L&M) Monument Security $3,000 DEVELOPMENT FEES RCFCD Drainage Fee (to be paid by developer of each parcel ) Public Facilities Fees (to be paid by developer of each parcel) Quimby N/A N/A* N/A* SERVICE FEES Planning Fee Comprehensive Transportation Plan Plan Check Fee (incl. Final Map, Street&Storm Drain) Inspection Fee Monument Inspection Fee Fees Paid to Date to City (incl. Development Fees) Balance of Fees Due $104.00 $8.00 $4,596.55 $5800.55 $250.00 $10,759.10 $0.00 * T.B.D. - To be determined -5- r:\agdrpt\97\ 1216\24085-F. map ITEM 6 TO: FROM: DATE: SUBJECT: CITY ATTORNEY ._.~~ FINANCE DIRECTQ~'--- CITY MANA.~~aam~~~~ CITY OF TEMECULA AGENDA REPORT City Council/City Manager .~.-~,i"~'Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Parcel Map No. 24085-3 (Located Northwesterly of the Intersection of Diaz Road and Zevo Drive - Avenida de Ventas) PREPARED BY: j~Ronald J. Parks, Principal Engineer Larry D. Cooley, Assistant Engineer "~ RECOMMENDATION: That the City Council approve Final Parcel Map 24085-3 subject to the Conditions of Approval. BACKGROUND: Tentative Parcel Map 24085 was originally approved by the City Council on December 19, 1991. Amendment No. 3 of Tentative Parcel Map No. 24085, including phasing, was approved by the Planning Commission on August 19, 1996. The approved tentative/phasing map is comprised of a total of ten lots within four phases. Parcel Map 24085-3 consists of three parcels within 14.24 gross acres. The applicant, Westside City 1 ,LLC, has met all of the applicable Conditions of Approval. The following fees have been paid for Parcel Map 24085-3: Stephen's K-Rat Fee (paid for entire Tentative Map) The following fees have been deferred until precise grading permit by the subdivider of Parcel Map No. 24085-3: Area Drainage Plan Fee to Riverside County Flood Control District The following fees have been deferred until building permit by the subdivider of Parcel Map No. 24085-3: Public Facilities Fees -1- r:\agdrpt\97\1216\24085-3.map The following security for construction of street improvements has been posted for Parcel Map 24085-3 with a Cashiers Check for Faithful Performance for the sum total of~99,567, and a separate Cashiers Check for Labor & Materials in the amount of $64,438. A Cash Bond in the amount of $3,000 was posted with the City to secure Monumentation for the project· FISCAL IMPACT: None· Attachments: I · Development Fee Checklist Location Map and Parcel Map 24085-3 Fees and Securities Report -2- r:\agdrpt\97\ 1216\24085-3. map CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST Final Parcel Map 240~5-3 The following fees and deposits were reviewed by Staff relative to their applicability to this project: Fee Habitat Conservation Plan (K-Rat) Public Facility Flood Control (ADP) Condition of Aooroval Condition No. 11 for PM24085 Due Prior to Rough Grading Permit Condition No. 48 for PM24085 Due Prior to each Building Permit Condition No. 44 for PM24085 Due Prior to any Precise Grading Permit -3- r:\agdrpt\97\ 1216\24085-3. map ! i d d ,-~ CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT PARCEL MAP 24085-3 DATE: December 16, 1997 IMPROVEMENTS CASH SECURITY STREETS $29,309(FP); $29,309(L&M) STORM DRAIN $70,258(FP); $35,129(L&M) SEWER & WATER IMPS. ACCEPTED BY RCWD TOTAL $99,567(FP); $64,438(L&M) Monument Security $3,000 DEVELOPMENT FEES RCFCD Drainage Fee (to be paid by developer of each parcel ) Public Facilities Fees (to be paid by developer of each parcel) Quimby SERVICE FEES Planning Fee Comprehensive Transportation Plan Plan Check Fee (incl. Final Map, Street&Storm Drain) Inspection Fee Monument Inspection Fee Fees Paid to Date to City (incl. Development Fees) Balance of Fees Due N/A* N/A* N/A $104.00 $8.00 $13,244.46 $15,642.51 $250.00 $ 29,249.37 $0.00 * T.B.D. - To be determined -5- r:\agdrpt\97\ 1216\24085-3. map ITEM 7 TO: FROM: DATE: SUBJECT: APPROVAL CITY ATTORNEY J//F'~ II II CITY MANAGER II CITY OF TEMECULA AGENDA REPORT City Council/City Manager Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Tract Map No. 24185-1, Located South of Sunny Meadows Drive, East of Campanula Way and North of De Portola Road PREPARED BY: /{~j~tRonald J. Parks, Principal Engineer- Land Development /.,~-Z~ Gerald L. Alegria, Assistant Engineer RECOMMENDATION: That the City Council approve Tract Map No. 24185-1 in conformance with the Conditions of Approval. BACKGROUND: Vesting Tentative Tract Map No. 24185, was approved by the City of Temecula Planning Commission on December 8, 1992. The Developer, CAL-CPS Southeast, LLC has met all of the Conditions of Approval. Tract Map No. 24185-1 is a one hundred nine (109) lot single family residential subdivision, of 20.1 net acres, located South of Sunny Meadows Drive, East of Campanula Way and North of De Portola Road. The site is currently undeveloped. The following fees have been deferred for Tract Map No. 24185-1: Public Facilities Development Impact Fee - Due prior to issuance of a building permit Area Drainage Plan - Due prior to issuance of grading or building permit FISCAL IMPACT: None Attachments: . 2. 3. 4. Development Fee Checklist Fees & Securities Report Project Location Map Tract Map No. 2418,5-1 r:\agdrpt\97\1216\24185-1 .f nl/ja CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST CASE NO.: Tract Map No. 24185-1 The following fees were reviewed by Staff relative to their applicability to this project. FEE Flood Control (ADP) Public Facility Development Impact Fee Quimby Fees CONDITIONS OF APPROVAL To be paid prior to issuance of building or grading permit To be paid prior to issuance of building permit The City' s park land dedication requirement (Quimby) shall be satisfied pursuant to Development Agreeement Agreement No. 5, Addendum No. 1. r:\agdrpt\97\1216\24185-1 .fnl/ja CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT TRACT MAP NO. Z4185-1 DATE: DECEMBER 16, 1997 IMPROVEMENTS FAITHFUL PERFORMANCE MATERIAL & LABOR SECURITY SECURITY Street and Drainage 8 851,000 ~ 425,500 Water ,~ 181,500 $ 90,750 Sewer $ 194,500 $ 97,250 Monument $ 32,725 $ 0 TOTAL ~ 1,259,725 $ 613,500 DEVELOPMENT FEES City Traffic Signing and Striping Costs RCFCD (ADP) Fee $ 0.00 $ T.B.D.*** Public Facilities Development Impact Fee $ T.B.D.*** SERVICE FEES Planning Fee $ 210.00 Comprehensive Transportation Plan 8.00 Tract Map Plan Check Fees Paid to Date $ 3,148.00 Balance of Fees Due $ 0.00 * * * T.B.D. - To Be Determined r:\agdrpt\97\1216\24185-1 .fnl/ja O0 On,'::, "r'~ -@ _J ,Z~011 M. OO,~£.blN ~,£~'ZL ,,~,, lo~ ,OQ'DS~ M.~O. OI. iiiv ,~Z'Z~ I~,,00, OZoLIN A VM V7RNVdblV3 ~ L · b')LU .,..J ~ '.C I-- I.-- 7 o~ ~moooo JJJJJJJJJJ i i · · / / / 888~888288888ze~8888 ,£~01(~#)~1.0~.£Zo0# ,00~01(~V~) I~.~$boO~I J~-L? L_- ,7 .~. .~07 ,~?~ ~ ~I, O-~o £N W W u~ Z 0 Z 0 3N~ Z3W3P i ..7 ~~ ITEM 8 APPROVAL CITY ATTORNEY FINANCE DIRECTOF~I_ CITY MANAGER TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT City Council/City Manager Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Tract Map No. 24186-1, Located on the Northeast corner of Meadows Parkway and Leena Way PREPARED BY: i onald J. Parks, Principal Engineer- Land Development erald L. Alegria, Assistant Engineer RECOMMENDATION: That the City Council approve Tract Map No. 24186-1 in conformance with the Conditions of Approval. BACKGROUND: Vesting Tentative Tract Map No. 24186, was approved by the City of Temecula Planning Commission on December 8, 1992. The Developer, CAL-CPS Southeast, LLC has met all of the Conditions of Approval. Tract Map No. 24186-1 is a one hundred sixteen (116) lot single family residential subdivision, of 25.6 net acres, located on the Northeast corner of Meadows Parkway and Leena Way. The site is currently undeveloped. The following fees have been deferred for Tract Map No. 24186-1: Public Facilities Development Impact Fee - Due prior to issuance of a building permit Area Drainage Plan - Due prior to issuance of grading or building permit FISCAL IMPACT: None Attachments: . 2. 3. 4. Development Fee Checklist Fees & Securities Report Project Location Map Tract Map No. 24186-1 r:\agdrpt\97\1216\24186-.1 .fnl/ja CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST CASE NO.: Tract Map No. 24186;-1 The following fees were reviewed by Staff relative to their applicability to this project. FEE Flood Control (ADP) Public Facility Development Impact Fee Quimby Fees CONDITIONS OF APPROVAL To be paid prior to issuance of building or grading permit To be paid prior to issuance of building permit The City's park land dedication requirement (Quimby) shall be satisfied pursuant to Development Agreeement Agreement No. 5, Addendum No. 1. r:\aodrpt\97\1216\24186-1 .fnl/ja CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT TRACT MAP NO. 24186-1 DATE: DECEMBER 16, 1997 IMPROVEMENTS FAITHFUL PERFORMANCE MATERIAL & LABOR SECURITY SECURITY Street and Drainage $ 788,000 $ 394,000 Water $ 215,000 $ 107,500 Sewer $ 195,500 $ 97,750 Monument $ 38,590 $ 0 TOTAL $ 1,237,090 $ 599,250 DEVELOPMENT FEES City Traffic Signing and Striping Costs RCFCD (ADP) Fee Public Facilities Development Impact Fee SERVICE FEES $ 0.00 $ T.B.D.*** $ T.B.D.*** Planning Fee $ 223.00 Comprehensive Transportation Plan Tract Map Plan Check Fees Paid to Date Balance of Fees Due * * * T.B.D. - To Be Determined 8.00 $ 3190.00 $ 3,421.00 $ 0.00 r:\agdrpt\97\1216\24186-1 .fnl/ja z z z z zjz z z z zjz z Z / / / / // \ ~ ?.J3' N ~ ('O'3'a) . m z ~z~ O:-- L,_ ._, ~z _z ~z ~L~ o°Z zl--- ~ // )'001 lOOOt (OVa) ,tO'00~ ,g6 CCt ~.9~',gg oB L N (OYN) .L33HS 335 z ~ o ~° _z ~zc~ o~ ~.z z wz z © ~ S88888 8888 ~00600 dO60 , , ,. ,. · , z (a~) ,90'~t N ,gO'~LL (a~) ¼. 0~ ~ (QV~ ~ o ~ M,,00,~ 06 !. N .00 ,l~0'6t.=J_,0~'L6= ,00'00~=H ~ .,9 ~,6~ o9 L ~,~ ,oX~ (ava) ,~.00, t ~ o~Z N LOt', "3" o o ;_ r~ ~.~.9 L o6 L N . r-,. $ 300t ,~., ,oo'oot (av~) ,96'6~i ~,,£~,~to6~ N (av~) ~.z o~-~ >-z ~z~ OG o0~ N %57A~' r~ 33o 5VO0 Z~ 00'00"~ '204.68' bOX "3" .>. 90 o~ 0 r-,. /~,,00,'¢ t ~gi5 N 133HS z c~ ~ Z 0 o.~4o> o~- ~: > z ~o ......... z z z z z , a ~z N ,~'06 ~ ~1( .3. ',lo~ .,o.~ ~mo ~ . o ~o~ z' m - ~ ~ ~' .t~'s~ 40'09 · ~ ~ .o9'~ N 00o ~ ~ z~ .B~ ,90 ~ -z ~ '9~'t6t=l ,~[ .gZ~q 1~09 m o · ** / / / / / / >.- ! / rnm a.l / ~o ~ [no o~ ~z [~o ITEM 9 CITY ATTORNEY 1'~"'~.. II FINANCE DIRECTO~.,./V.~. II CITY MANAGER ,Tp II TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT City Council/City Manager · ~x Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Parcel Map No. 28530-1, Located on the Southeast corner Winchester Road ( Highway 79) and Ynez Road PREPARED BY: ~/~_ Ronald J. Parks, Principal Engineer- Land Development ~'<~%~ Gerald L. Alegria, Assistant Engineer RECOMMENDATION: That the City Council approve Parcel Map No. 28530-1 in conformance with the Conditions of Approval. BACKGROUND: Tentative Parcel Map No. 28530, was approved by the City of Temecula Planning Director on May 29, 1997. The Developer, Forest City Enterprises, Inc. has met all of the Conditions of Approval. Parcel Map No. 28530-1 is a twenty seven (27) parcel commercial subdivision, of 98.5 net acres, located on the Southeast corner Winchester Road and Ynez Road. The site is currently undeveloped. The following fees have been deferred for Tract Map No. 28530-1: Public Facilities Development Impact Fee - Due prior to issuance of a building permit Area Drainage Plan - Due prior to issuance of building permit FISCAL IMPACT: None Attachments: . 2. 3. 4. Development Fee Checklist Fees & Securities Report Project Location Map Parcel Map No. 28530-1 r:\agdrpt\97\1216\28530-1 .fnl/ja CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST CASE NO.: Parcel Map No. 28530-1 The following fees were reviewed by Staff relative to their applicability to this project. FEE Flood Control (ADP) Public Facility Development Impact Fee CONDITIONS OF APPROVAL To be paid prior to issuance of building permit To be paid prior to issuance of building permit r:\aodrpt\97\1216\28530-1 .fnl/ja CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT PARCEL MAP NO. 28530-1 DATE: DECEMBER 1§, 1997 IMPROVEMENTS Street and Drainage FAITHFUL PERFORMANCE SECURITY MATERIAL & LABOR SECURITY Water Sewer $ 0 Monument $ 0 TOTAL $ 0 0 0 0 5,720 5,720 DEVELOPMENT FEES City Traffic Signing and Striping Costs RCFCD (ADP) Fee $ 0.00 Public Facilities Development Impact Fee $ T.B.D.*** SERVICE FEES Planning Fee $ 128.00 Comprehensive Transportation Plan 8.00 Tract Map Plan Check 1290.00 Fees Paid to Date Balance of Fees Due $ 1,426.00 0.00 *** T.B.D. ~ To Be Determined r:\agdrpt\97\1216\28530-1 .fnl/ja PROJECT SITE VICINITY MAP NOT TO SCALE egl, 'ON 'l~l'd ~ ~ 'ON vJ. vo ~T"~l:~2J~ ~oJ z J.33-E :335 ovo~ z:~qx "W I I I I I I I ez.-gg/e/.I. 'g'l/,l'd ~ggg~ 'ON ~g-.lg/I..!l. 'iN'd -% 3. g~.tO.Rt~l zgggz 'ON '~'4 ITEM 10 APPROVAL J"~.4,,., ,i./~' CITY ATTORNEY /~'Ivv~.II ,NANCE II C TY MANA E II CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: City Council/City Manager '~ ........' Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 SUBJECT: Tract Map No. 24186-2, Located South of Sunny Meadows Drive and West of Jerez Lane PREPARED BY:.~ RECOMMENDATION: Ronald J. Parks, Principal Engineer - Land Development Gerald L. Alegria, Assistant Engineer That the City Council approve Tract Map No. 24186-2 in conformance with the Conditions of Approval. BACKGROUND: Vesting Tentative Tract Map No. 24186, was approved by the City of Temecula Planning Commission on December 8, 1992. The Developer, CAL-CPS Southeast, LLC has met all of the Conditions of Approval. Tract Map No. 24186-2 is a one hundred twenty (120) lot single family residential subdivision, of 23.2 net acres, located South of Sunny Meadows Drive and West of Jerez Lane . The site is currently undeveloped. The following fees have been deferred for Tract Map No. 24186-2: Public Facilities Development Impact Fee Area Drainage Plan FISCAL IMPACT: - Due prior to issuance of a building permit - Due prior to issuance of grading or building permit None Attachments: , 2. 3. 4. Development Fee Checklist Fees & Securities Report Project Location Map Tract Map No. 24186-2 r:\agdrpt\97\1216\24186-2.fnl/ja CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST CASE NO.: Tract Map No. 24186-2 The following fees were reviewed by Staff relative to their applicability to this project. FEE Flood Control (ADP) Public Facility Development Impact Fee Quimby Fees CONDITIONS OF APPROVAL To be paid prior to issuance of building or grading permit To be paid prior to issuance of building permit The City's park land dedication requirement (Quimby) shall be satisfied pursuant to Development Agreeement Agreement No. 5, Addendum No. 1. r:\agdrpt\97\1216\24186-2.fnl/ja CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT TRACT MAP NO. 24186-2 DATE: DECEMBER 16;, 1997 IMPROVEMENTS Street and Drainage FAITHFUL PERFORMANCE SECURITY TOTAL 751,000 Water $ 208,000 Sewer $ 192,500 Monument $ 22,1 O0 1,173,600 MATERIAL & LABOR SECURITY $ 375,500 104,000 96,25O 0 575,750 DEVELOPMENT FEES City Traffic Signing and Striping Costs RCFCD (ADP) Fee Public Facilities Development Impact Fee SERVICE FEES Planning Fee Comprehensive Transportation Plan Tract Map Plan Check Fees Paid to Date Balance of Fees Due $ 0.00 $ T.B.D.*** $ T.B.D.*** 221.00 $ 8.00 50.00 3,379.00 $ 0.00 * * * T.B.D. - To Be Determined r:\agdrpt\97 \1216\24186-2.fnl/ja ~w~ ~o OZZZ o~ w w~ z~ w ~z_ z ~o ./ / / / / 11 J.~3HS ,00'001 _ .,~ ___ / / / 'q .St,,61oZ$ N / / .... ~:: ..... ,., 3N~ ~m,ft~,61,ZfN -..." ~J,~i,,GI,7~ N . ,oo'zzt ],£~,61oZ£N c~) ,00'001 '~.EI~,GI.ZE N ~ _.o ___ ~"~ ,00'001 ~" ,00'001 ~'- ,00'001 · o t.00,fS.0f N '0 '051 / / ooom ooo~ '/~L'LI ) /'9- ITEM 11 CITY ATTORNEY FINANCE DIRECT~ ~ II CITY MANAGER ~ II TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT City Council/City Manager Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Acceptance of Public Street into the City Maintained-Street System (Within Parcel Map No. 27232) (Northwesterly corner of Lyndie Lane at Rancho California Road) PREPARED BY: f~' Ronald J. Parks, Principal Engineer - Land Development /,~ Albert K. Crisp, Permit Engineer RECOMMENDATION: City Council adopt a resolution entitled: RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREET INTO THE CITY MAINTAINED-STREET SYSTEM (WITHIN PARCEL MAP NO. 27232) BACKGROUND: The City Council approved Parcel Map No. 27232 on December 19, 1995, and entered into Subdivision Agreements for construction of streets and drainage and traffic signal, and water and sewer system improvements, and traffic signalization mitigation and subdivision monumentation with: Rancho Commercial Center Limited, a California Limited Partnership P.O. Box 2430 Temecula, CA 92592 On December 16, 1997, the City Council accepted the public improvements for this parcel map. The public street now being accepted by this action is a portion of Lyndie lane. Rancho California Road was a part of the County Maintained-Road System prior to City Incorporation on December 1, 1989, and became a part of the City Maintained-Street System by succession on that date. R:\AGDRPT\97\ 1:216\PM27232.MST FISCAL IMPACT: Periodic surface and/or structural maintenance will be required every 5 to 8 years. Attachment: Resolution No. 97- with Exhibits "A-B", inclusive. R:\AGDRI:rF\97\1216\PM27232.MST RESOLUTION NO. 97- A RF~OLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREET INTO THE CITY MAINTAINED-STREET SYSTEM (WITHIN PARCEL MAP NO. 27232) THE CITY COUNCIL OF THE CITY OF TEMECULA DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS: WHEREAS, The City Council of the City of Temecula accepted an offer of dedication of certain lots for street and public utility purposes made by Rancho Commercial Center, a California Limited Partnership, with the recordation of Parcel Map No. 27232; and, WHEREAS, The City of Temecula accepted the improvements within Parcel Map No. 27232 on December 16, 1997. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula hereby accepts into the City Maintained-Street System portion of street offered to and accepted by the City of Temecula described in Exhibits "A" and "B" attached hereto. PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Temecula at a regular meeting held on the 16th day of December, 1997. Ron Roberts, Mayor ATTEST: June S. Greek, City Clerk R:\AGDRPT\97\ 1216\PM27232.MST [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City of Temecula, California, do hereby certify that Resolution No. 97- was duly and regularly adopted by the City Council of the City of Temecula at a regular meeting thereof held on the 16th day of December, 1997, by the following vote: AYES: 0 COUNCILMEMBERS: NOES: 0 COUNCILMEMBERS: ABSENT: 0 COUNCILMEMBERS: ABSTAIN: 0 COUNCILMEMBERS: R:\AGDRPT\97\1216\PM27232.MST EXHIBIT "A" TO RESOLUTION NO. 97- Accepting the public street offered to and accepted by the City of Temecula as indicated on Parcel Map No. 27232, and accepting subject public street into the City Maintained-Street System as described below: That lot described as Lot "A", as shown on Parcel Map No. 27232, f'ded 28 December 1995, in Book 186 of Parcel Maps, Pgs 95-96 Incl., further described as follows: Lot "A" Lot "B" ** Portion of Lyndie Lane Portion of Rancho California Road ** Rancho California Road was a portion of the County Maintained-Road System prior to City Incorporation on December 1, 1989, and became part of the City Maintained- Street System by succession on that date. R:\AGDRPT\97\ 1216\PM27232.MST EXHIBIT "B" TO RESOLUTION NO. SUBgECT ACCEPTANCE -PUBLIC STREET INTO THE CITY MAINTAINED-STREET SYSTEM AS INDICATED BELOW: VICINITY MAP \\ NOTE: MAPS NOT TO SCALE STREETS OR PORTIONS OF STREETS TO BE. ACCEPTED INTO CITY MAINTAINED-STREET SYSTEM ITEM 12 TO: FROM: DATE: SUBJECT: CITY ATTO~~~RNEY J~'~ FINANCE DI RECTOi~,~",=~/'~ CITY MANAGER II CITY OF TEMECULA AGENDA REPORT City Council/City Manager Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Accept Public Improvements in Parcel Map No. 27987-1 (located south of Highway 79 South, between Redhawk Parkway and Country Glen Way) PREPARED BY: RECOMMENDATION: Ronald J. Parks, Principal Engineer- Land Development Albert K. Crisp, Permit Engineer City Council ACCEPT the Public Improvements in Parcel Map No. 27987-1, AUTHORIZE reduction in the Faithful Performance security to the warranty level, initiation of the one-year warranty period, and DIRECT the City Clerk to so notify the developer and surety. BACKGROUND: On April 23, 1995, the City Council approved Parcel Map No. 27987-1 and entered into subdivision improvement agreement with: Vail Ranch Limited Partnership, for the improvement of streets and drainage, and installation of water and sewer systems. Accompanying the subdivision agreements were surety bonds posted by National Casualty Insurance Company as follows: , Bond No. VRLP-CA-19644780 in the total amount of $636,000 ($220,500, $304,500, and $111,000 respectively) for street and drainage, water, and sewer improvements for faithful performance. . Bond No. VRLP-CA-19644780 in the total amount of $318,000 ($110,250, $152,250, and $55,500, respectively) for street and drainage, and water, and sewer improvements for labor and materials. The contractual work has been completed and the Eastern and Rancho California Water Districts have accepted their items of work. Public Works Staff therefore recommends acceptance of the public improvements, reduction in Faithful Performance security amount to the ten-percent (10%) warranty level, and initiation of the one-year warranty period. R:\AGDRPT\97\l 216\PM279871.ACC Therefore it is appropriate to reduce the Faithful Performance security to the following warranty amount: Streets and drainage, water and sewer improvements $63,600 The Developer was required to post Labor and Materials security to ensure that suppliers of materials and labor are paid. These securities are maintained in effect for the contractual six- month period following City Council acceptance of the public improvements. City Council action is required to release these securities. The affected streets are being accepted into the City Maintained- Street System by City Council Resolution No. 97- at this time. The streets within the subdivision to be accepted are portions of Country Glen Way, Redhawk Parkway, and Via Rio Temecula Road. FISCAL IMPACT: None. Attachment: Location Map R:\AGDRFT\97\1216\PM279871 .ACC VICINITY MAP HIGHWAY SEE: SHE:E:T // PARCEL 1 , /~ / / / PAR(~:L 4 SEE SHEET NO 221)4,49. 7.19' TPJIC'T MAP' NO. 23' 1 NOTE: MAPS NOT TO SCALE ITEM 13 CITY A TT O~'~~R N EY FINANCE DIRECTOR CITY MANAGER II TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT City Council/City Manager Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Accept Public Improvements in Parcel Map No. 27232. (Northwesterly corner of Rancho California Road at Lyndie Lane) PREPARED BY: /~,~onald J. Parks, Principal Engineer - Land Development Ibert K. Crisp, Permit Engineer RECOMMENDATION: City Council ACCEPT the Public Improvements in Parcel Map No. 27232, AUTHORIZE reduction in the Faithful Performance security to the warranty level, release of the Subdivision Monument and Traffic Signalization Mitigation securities, and initiation of the one-year warranty period, and DIRECT the City Clerk to so notify the developer and surety. BACKGROUND: On December 19, 1995, the City Council approved Parcel Map No. 27232 and entered into subdivision improvement agreement with: Rancho Commercial Center Limited, a California Limited Partnership P.O. Box 2430 Temecula, CA 92592 for the improvement of streets and drainage, installation of water and sewer systems, traffic signalization mitigation, and subdivision monumentation. Accompanying the subdivision agreements were surety bonds posted by Developers Insurance Company as follows: · Bond No. 415680 S in the total amount of ~394,000 ($335,000, ~46,500, and 912,500, respectively) for street and drainage, water, and sewer improvements for faithful performance. . Bond No. 415680 S in the total amount of 9197,000 (9167,000, $23,500, and $6,500, respectively) for street and drainage, and water, and sewer improvements for labor and materials. 3. Bond No. 415682S in the amount of $3,000 for subdivision monumentation. 4. Bond No. 415681S in the amount of $14,000 for traffic signalization mitigation. R:\AGDRPT\97\1216\PM27232A.CC The contractual work has been completed in accordance with the approved plans and the Eastern and Rancho California Water Districts have accepted their items of work. Public Works Staff therefore recommends acceptance of the public improvements, reduction in Faithful Performance security amount to the ten-percent (10%) warranty level, and initiation of the one- year warranty period. Therefore it is appropriate to reduce the Faithful Performance security to the following amount: Street and Drainage, Water and Sewer Improvements: Bond No. 415680 S $39,400 The developer is required to post Labor and Materials security to ensure that suppliers of labor and materials are paid. This security will remain in effect until the six-month lien period following City Council acceptance of the improvements is complete. Release of this security also requires City Council authorization. A Traffic Signalization Mitigation security was posted to assure payment of fees based on a per gross acre fee schedule. With the adoption of Resolution No. 97-45 establishing and imposing Public Facilities Development Impact Fees, the traffic signalization mitigation fees are no longer based on gross acreage and therefore not determinable prior to actual development. The approved Impact Fees are based on gross building area which is a function of individual developments and not based on gross parcel acreage. Therefore Staff recommend release of the Traffic Signalization Mitigation bond, as inapplicable to current standards and requirements, as follows: Traffic Signalization Mitigation Bond No. 415681S: $14,000 The subdivision monumentation has been reviewed and meets the requirement of the recorded map. Therefore Staff recommends the release of the following bond: Subdivision Monument Bond No. 415682S: $3,000 The affected street is being accepted into the City Maintained-Street System by City Council Resolution No. 97- at this time. The street within the subdivision to be accepted is a portion of Lyndie Lane. Rancho California Road was a part of the County Maintained-Road System prior to incorporation on December 1, 1989 and therefore became a part of the City Maintained-Street System on that date by succession. FISCAL IMPACT: None. Attachment: Location Map R:\AGDRPT\97\ 1216\PM27232A.CC VICINITY MAP r.z~ ,~,4~). r NOTE' MAPS NOT TO SCALE ITEM 14 CITY ATTORNEY ~ FINANCE DIRECTOh ~--- CITY MANAGER ~ ' TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT City Council/City Manager Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Acceptance of Public Streets into the City Maintained-Street System (Within Parcel Map No. 27987-1) (Southwesterly corner of Highway 79 (S) at Redhawk Parkway) PREPARED BY: Ronald J. Parks, Principal Engineer - Land Development Albert K. Crisp, Permit Engineer RECOMMENDATION: City Council adopt a resolution entitled: RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY MAINTAINED-STREET SYSTEM (WITHIN PARCEL MAP NO 27987-1) BACKGROUND: The City Council approved Parcel Map No. 27987-1 on April 23, 1996, and entered into Subdivision Agreements for construction of street and drainage, and water and sewer system improvements, and subdivision monumentation with: Vail Ranch Limited Partnership, a California Limited Partnership On December 16, 1997, the City Council accepted the public improvements for this phase of development. The public streets now being accepted by this action are portions of Country Glen Way, Via Rio Temecula Road, and Redhawk Parkway. FISCAL IMPACT: Periodic surface and/or structural maintenance will be required every 5 to 8 years. Attachment: Resolution No. 97- with Exhibits "A-B," inclusive. R:\AGDRPT\97\1216\PM279871 .MST RE~OLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACC~G CERTAIN PUBLIC STREETS INTO THE CITY MAINTAINED-STREET SYSTEM (WITHIN PARCEL MAP NO. 27987-1) THE CITY COUNCIL OF THE CITY OF TEMECULA DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS: WHEREAS, The City Council of the City of Temecula accepted an offer of dedication of certain lots for street and public utility purposes made by Vail Ranch Limited Partnership, a California Limited Partnership, with the recordation of Parcel Map No. 27987-1; and, WHEREAS, The City of Temecula accepted the improvements within Parcel Map No. 27987-1 on December 16, 1997. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula hereby accepts into the City Maintained-Street System those streets or portions of streets offered to and accepted by the City of Temecula described in Exhibits "A" and "B" attached hereto. PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Temecula at a regular meeting held on the 16th day of December 1997. Ron Roberts, Mayor ATTEST: June S. Greek, City Clerk R:\AODRFr\97\1216\PM279871 .MST [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City of Temecula, California, do hereby certify that Resolution No. 97- was duly and regularly adopted by the City Council of the City of Temecula at a regular meeting thereof held on the 16th day of December 1997, by the following vote: AYES: 0 COUNCILMEMBERS: NOES: 0 COUNCILMEMBERS: ABSENT: 0 COUNCILMEMBERS: ABSTAIN: 0 COUNCILMEMBERS: R:\AGDRFT\97\ 1216\PM279871 .MST EXHIBIT "A" TO RESOLUTION NO. 97- Accepting the public streets offered to and accepted by the City of Temecula as indicated on Parcel Map No. 2798%1, and accepting subject public streets into the City Maintained-Street System as described below: Those lots described as Lots "A" through "C" inclusive, as shown on Parcel Map No. 2798%1, f'ded 25 July 1996, in Book 187 of Parcel Maps, Pgs 93-98 Incl., further described as follows: Lot "A" LOt "B" Lot "C" Portion of Redhawk Parkway Portion of Country Glen Way Portion of Via Rio Temecula Road R:\AGDRPT\97\ 1216\PM279871 .MST EX!tI~IT "B" TO RESOLUTION NO. 97-_ _ SUB3ECT ACCEPTANCE -PUBLIC STREET INTO THE CITY MAII~TAINEI)'$TI~ET SYSTEM AS INI)ICA~D BELOW: VICINITY MAP lis'Jr~O- w D / / / t / PAJ~C~L 11 '$£[ SHEET ~0. PMC~L ~O % ( Ill I~ ) i IM e IM I1. TRACT MAP NO. 1 NOTE: MAPS NOT TO SCALE STREETS OR PORTIONS OF STREETS TO BE ACCEFTED INTO CITY MAINTAINED-STREET SYSTEM ITEM 15 APPROVAL CITY ATTORNEY . FINANCE DIRECTOR CITY MANAGER TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT City Council/City Manager Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Professional Services Engineering Agreement - BidAmerica and City of Temecula -Archiving Plan Room Files to Computer Discs PREPARED BY: Ronald J. Parks, Principal Engineer RECOMMENDATION: That the City Council: . Approve a Professional Services Agreement between BidAmerica and the City to provide Compact Discs (CD's) of the Public Works Maps and Improvement Plans by scanning the documents and create a database table compatible with our Sierra System to retrieve and reproduce these plans through the City Computer Network, and authorize the Mayor to execute the agreement. . Approve an appropriation of $30,000.00 from the General Fund Reserves to the Public Works Consulting Services Account No. 001-163-999-5248 for creating a database table, labeling and scanning approximately 11,000 plan sheets and 6,000 aperture (microrisc) cards onto CD's. This would include providing BidVue software for printing and viewing the documents for 5 work stations. BACKGROUND: In an effort to provide better customer service and quicker access to public records we have solicited a proposal from a local firm, BidAmerica, to scan our original mylars of the Public Works Improvement Plans and Record Maps into a computer system that can be retrieved and reproduced. BidAmerica provided similar service for the City of Rancho Palos Verdes and are currently working with the cities of Irvine and Carson. To our knowledge, this is the only company on the west coast that has the equipment capable of scanning large prints with the necessary accuracy to store the plans on CD's that can be reproduced to the designated scale. In fact, the BidVue software is currently being used by construction companies throughout southern California to retrieve bid documents through a BidAmerica franchise and reproduce the bid plans on their own printer, either full scale or half scale. The city currently uses this service to circulate bid documents to potential bidders. BidAmerica scans the city improvement plans and specifications into their system and interested contractors who subscribe to BidAmerica services can obtain copies of the plans through the Internet. The BidVue software is very user friendly and can be easily taught to staff and members of the public who frequently need access to our plans. r:\agdrpt\97\1209\bidamer.agr/ajp This would be the first phase of a multi-phased project to archive all of the city plans to the CD format and eventually convert this information to GIS files that could be cross referenced by property address or APN and retrieved as activity on the parcel. This proposal would provide the database references to tie into our current Sierra System which could be converted to the GIS database when GIS is available to us. With continued development and additional plans we have a maintenance proposal allowing us to add to the database in increments of 500 sheets for about 82.00 per sheet for approximately ,~2,500.00 per year (Estimated 1250 new plan sheets will be generated annually). Costs that are not included in this request include four(4) additional printers at 8500.00/each, a computer and monitor for public access at $2,000.00 +/-, staff time to log original mylars in and out for the scanning process, expansion of BidVue work stations at $100.00/each, future archiving of plans from Planning, Building and Safety, and Community Services Department. There will be a great savings of staff time in retrieving plans, blueprinting and replacing original mylars. Original documents will be safer and remain in good condition since they will not be transferred as often. The trained public will be able to do their own research, enlarge or reduce the whole document or part of it, and print their desired information within minutes and at a minimal cost. Engineering plan check will be improved since the plan checker can research reference documents and verify matching elevations through the computer instead of searching through the flat files for the needed reference plans. Problem areas can be isolated and enlarged to a scale that can be easily worked on. All in all, public documents will truly become much more accessible and easier to use. FISCAL IMPACT: The total cost is not to exceed ~30,000.00 for creating the data table and archiving the Public Works Plans. Appropriation from General Fund Reserve of $30,000.00 is required to Public Works Consulting Services Account No. 001-163-999-5248. Attachments: Professional Services Agreement r:\agdrpt\97\1209\bidamer.agr/ajp CITY OF TEMECULA AGREEMENT PROFESSIONAL SERVICES FOR ARCHIVING PLANS AND APERTURE CARDS THIS AGREEMENT, is made and effective as of December 16, 1997, between the City of Temecula, a municipal corporation ("City") and BidAmerica, ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM. This Agreement shall commence on December 16, 1997, and shall remain and continue in effect until tasks described herein are completed, but in no event later than December 16, 1998, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES. Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE. Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed Twenty Seven Thousand Eight Hundred Twenty Five Dollars and No Cents ($27,825.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultam shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work not to exceed ten percent (10%) of the amount of the Agreement, but in no event shall such sum exceed ten thousand dollars ($10,000.00). Any additional work in excess of this amount shall be approved by the City Council. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all nondisputed fees. If the City disputes any of eonsultant's fees it shall give written notice to Consultant within 30 days of receipt of a invoice of any disputed fees set forth on the invoice. - 1- r:\agmts\ldagmts\bidamer. agr/ajp 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 3. 6. DEFAULT OF CONSULTANT. a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS. a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. c. With respect to the design of public improvements, the Consultam shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. -2- r:\agmts\ldagmts\bidamer. agr/ajp 8. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, or liability of any kind or nature which the City, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions in performing or failing to perform under the terms of this Agreement, excepting only liability arising out of the negligence of the City. 9. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). (3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. (4) Errors and omissions liability insurance appropriate to the consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (3) Employer's Liability: $1,000,000 per accident for bodily injury or disease. (4) Errors and omissions liability: $1,000,000 per occurrence. c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City Manager. At the option of the City Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: (1) The City, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or -3- r:\agmts\ldagmts\bidamer.agr/ajp automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. (2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. (3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (5) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. e. Acceptability. of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements eftcoting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR. a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. -4- r: \agmts\ldagmts\bidamer. agr/ajp 12. RELEASE OF INFORMATION. a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultam, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 13. 15[QIICF.~. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (I) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: To City: City of Temecula Mailing Address: P.O. Box 9033 Temecula, California 92589-9033 43200 Business Park Drive Temecula, California 92590 Attention: City Manager To Consultant: BidAmerica Wayne Cameron, Project Manager 41085 Elm Street Murrieta, California 92562 (909) 677-4819 14. ASSIGNMENT. The Consullant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Wayne Cameron, Project Manager shall perform the services described in this Agreement. Wayne Cameron may use assistants, under their direct supervision, to perform some of the services under this Agreement. Consultant shall provide City fourteen (14) days' notice prior to the departure of Wayne Cameron from Consultant's employ. Should he or she leave Consultant's employ, the city shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. -5- r: \agmts\ld agmts\bid araer. agr/ajp 15. l. JI2F25IS~F~. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this Agreement, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. 17. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 18. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA By. Attest: Ronald H. Roberts, Mayor June S. Greek, City Clerk Approved As to Form: Peter M. Thorson, City Attorney CONSULTANT BidAmerica 41085 Elm Street Murrieta, California 92562 (909) 677-4819 Wayne Cameron, Project Manager -6- r: \agmts\ldagmts\bidamer. agr/ajp SCOPE OF SERVICES & COST SUMMARY -7- r:\agmts\ldagmts\bidamer. agr/ajp BidAmerica 4108,5 Elm $tr~, Munie~, CA 92,55Z Tel: (909) 677-4819 Fax: (909) 677-4814 November 14, 1997 Mr. Ron Parks Principal Engineer, Department of Public Works City of Temecula 43200 Business park Drive Temecula, CA 92589-9033 RE: Archivin_~~ Proposal - Der~artment of Public Works Dear Mr. Parks: We are pleased to submit to you the following proposal tailored specifically to meet the archiving needs of the Department of Public Works, for plans and aperture cards. The proposed Scope of Services is based on our understanding of the department's archiving criteria as expressed in our meeting on November 13, 1997 by Mr. Alegria and yourself. We trust you will find our proposal task Oriented with a complete scope of services along with reasonable fees. We look forward to our proposal meeting with your approval. Please do not hesitate to call us if your have any questions. Sincerely, BidAmerica Wayne Cameron Project Manager Attachments: Part 2 - Scope of Services Part 3 - Contract Conditions 11-- 14 TomecP. cloc Part I of 3 City of Temecula. DATE: November 14, 1997 RE: Archiving Plan Sets and Document Attachments City of Temecula, Public Works Department ................ IN['~!AL ARCHi'VING PROJE~'(~: ....... Item Qu~ Unit.:.' 'COst" Unit Archive plan sheets onto Corr;'~"~ct Discs ICl~"s), '"' in lOtS'of:' - ............. 101 Plan sheet sizes vary from 11 "x 17" on up, and not 1 ;OdO $1.69 per sheet exceeding 36" in width. '" ' ---101 ':'i¢~t~k '~1'1690.00"' Plans shall be scanned at 300 dpi in Group 4 single-page TIFF format. ., i ! ii i i i ,lll~ 10'1a' Archive plan sheets onto Compact Dis~s (CD's), 10,000 I $1.49 per Sheet Plan sheet sizes vary from 11 "x 17" on up, and not " 1Ola-'total: $14,9(~)~.00 exceeding 36" in width. Plans shall be scanned at 300 dpi in Group 4 single-page TIFF format. iii!iiiiiiiiii~i!":~;11iiiiiiiiiArchi;~' plan sheets from aperture cards onto cB'~;.-- ,~L,00"b .... I $1.90 ......... "-per card i Cards shall be scanned at 300 dpi in Group 4 io.2.;'.-.~:ot-al=.i$1,900.c~'i3 ...... single-page TIFF format. (Price based on consistent reduction ratio' thr~)~gh'~)'u~"batc'h) 102a Archive plan sheets fr~m""~pertur~ cards onto CD's. I ' 5bO0 ,!,' '~1 '5~" . , · pe..,.r ~.ard Cards shall be scanned at 300 dpi in Group 4 _ 1'i,O~. !....-.t.,O~.~' ~$7,85?.:00 single-page TIFF format. (Price based on consistent reduction ratio through~'~J't batch) "103 '"Create a data table including fire number and ...... i .............. .~O3.-~ total:~ $4,~"~5.00 - parcel map, tract map, or LD number where applicable. (not to exceed 15,000 records) This information is understood to be consolidated on each plan / document, as well as in the City's existing Access 2.0 database to be supplied for our use. (Price based on BidAmerica successfully accessing and using the master Access 2.0 database owned by the City of Temecula. ) . ' "H 1'4 I I . I iiI ...I II I . : · . ii:: ;.10! ~ii:.ii~BidVue viewing and printing software. Used for 5 I $98 O0 =stations viewing and printing scanned images. 'T'O~..-total; $49OiOC~ .......... . Plans may be printed either at full scale or half scale. ' .";~":0~:!'::'"'Pick-up and delivery (:;f original do(~uments ' T" '; ....... ... "" .....~ti'QS..'.~.!~:~tat~.~ no charge not to exceed five round-trips, t--- . ...... Grand Total (items .10~a.,..302.a;..1.03:.~ug.h.i.:t0.5}.:l' $27,825.00 *Prices do not include applicable sales tax Part 2a of 3 BidAmerica 1 '1_ 14 Temec scope. xl$ ...... Simplifmd achiving solutions more DATE: November 14, 1997 RE: Archiving Plan Sets and Document Attachments City of Temecula, Public Works Department I II SUPPLEMENTAL SCOPE FOR BI-ANNUAL ARCHIVE UPDATE · illlid I it i III I L~ IIIIIJJLILJL ._.1 I_1 _. ]_ III I i ,±, ' - I:)e c.rimion ' ' I I ~.~.....~,/",~? -- I ....................... I I I -- :~:~?~?i![;ii!i!lii:?~ii~:!iBi-annual update of archive with paper original: ii~!?:i!i!i~:~:t~:i!~::!!:!~:~ 100 to 500 sheets' $1.98 per sheet ii~:i!?i!:~:i!~!11!~ii?!~?.i!~:i!~.i:ii~? 50 to 1000 sheets' $1.69 per sheet ~:~?~!~?~¥i~!~i~i 1000 to 5000 sheets: $1.59 per sheet over 5000 sheets: $1.49 per sheet i:iii:iii!!!iiiiiiii!i!iiiiiiii:.i:.!iiiiii!ii ;iii:.iPrice per sheet includes update of Access table and CD production. ..... :i-0'-7--'Bi-annual update of archwe with aperture card original' 100 to 500 cards: $2.10 per card 501 to 1000 cards' $1.90 per card 1001 to 5000 cards: $1.74 per card over 5000 cards: $1.57 per card Price per card includes update of Access table and CD production. '--11:"'0~ ....Pick-up and'delivery of original documents ' I ..... 1(18.-to,at:.l no charge not to exceed two round-trips. --i09" Duplicate of C!J set with s'canned images. I ... 1'O9 ::..~--~...~.::ieacb~i.~I $35.00 r i ii ii *Prices do not include applicable sales tax Part 2b of 3 BidAmerica 11_ 14 Temec scope. xls ...... Simpli~ed archiving solulions more Ron Parks Archiving Porposal City of Temecula, Public Works Department CONTRACT CONDITIONS Exclusions Quoted prices reflect only those services specifically itemized in the Scope of Services and do not include any additional incurred costs or expanded scope of work not specifically mentioned in the Scope of Services such as, but not limited to, additional hardware/software configuration required for system integration with the existing computer system owned by the City of Temecula. Additional work shall be performed on an hourly basis according to separate contract. Payment Schedule Inw^i,..-.,~ :h:11 h-. d, .... ,4 ..... h,.- -',. ~..,, ......... ;"* *~' .... ~ The the City of Temecula (the City) hereby agrees that any invoice presented by Bk~Jmcrica shall be presumed fair, true, and accurate unless Bid~merica receives a wriffen objection from the City within 14 calendars days of the billed invoice date. Any invoice or portion of an invoice that remains unpaid after thirty (30) calendar days or more from the original billed date shall be considered overdue. Once overdue, late charges on all unpaid amounts will accumulate charges at the rate of 2.0% per month on the overdue portion. The late charge shall be added to any and all outstanding balances owed by the City to Bid,4merica until paid in full. Arbigra~o~ ~ ~ _ ~ In the even'~ a dispute between ffi~merica and the City inv__~g any partial or'~! portion of fees, service'~r other charges which'~e submitted to the City ~,.payment by ~id2t~rica and cannot be mu't~ly resolved, both par~ie~ hereto agree that an~.uch dispute shall~e ,~.ettled by mutually agrL~-upon bt~ding arbitra~. The jud e tgm n and a_n'y~ubsequentawarM re~ncl~red by the arbitrator~,)~,n ~M~mcrica's favor ~ then be entered into'ao,.y court having ent of a rof a non reso val b- i'e~su v'ae re~ gistered m~il. ~ Attorney's Fees If any arbitration, action at law, or inequity is invoked for the purpose of enforcing or interpreting the provisions of this proposal and the conditions thereof, the prevailing party is such arbitration or action shall be entitled to the recovery of reasonable attomey°s fees including, but not limited to, any legal fees incurred by ~i~Jmerica in pursuit of contractual satisfaction due to the City's nonpayment, in addition to any other relief to which the prevailing party may be entitled. Accepted: Owner/Owner's Agent 11_ 14 l-emecP doc Date Part 3 of 3 BidAmerica ...sirnplif~d archivir~ solutions and more! ITEM 16 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT City Council/City Manager APPROVAL ~/I, ~ CITY ATTORNEY i'~ FINANCE DIRECTOR' ~E~7~<~ C T¥ M^.^GE. / ' II Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Quitclaim Public Utility Easements over portion of proposed Temecula Regional Mall Site (Southwesterly of Margarita Road and Northerly of proposed Overland Drive) 'PREPARED BY: ,/~.~Ronald J. Parks, Principal Engineer - Land Development Crisp, Permit Engineer 74~ Albert K. RECOMMENDATION: City Council adopt a resolution entitled: RESOLUTION NO. 97-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING QUITCLAIM OF CERTAIN PUBLIC UTILITY EASEMENTS TO THE UNDERLYING FEE OWNERS (PORTION OF TRACT NO. 3334 FOR PORTION OF TEMECULA REGIONAL MALL SITE SOUTHWESTERLY OF MARGARITA ROAD AND NORTHERLY OF PROPOSED OVERLAND DRIVE) BACKGROUND: The Riverside County Board of Supervisors approved Tract No. 3334 on July 6, 1965, including acceptance of offers of easements for the construction and maintenance of public utilities. The Public Utility Easements fall along the property lines of portions of lots which are to site a portion of the proposed Temecula Regional Mall, being Lots 4, 5, and 6 of said Tract No. 3334 as shown on the attached exhibits. The Owner's agent, Robert Bein, William Frost & Associates (RBF), on behalf of the developer of the proposed Temecula Regional Mall requests that the Public's interests in the several Public Utility Easements be quitclaimed so as to provide a site free of Public easements crossing the actual building sites and related improvements. Any necessary utility easements required by the Water Districts and Public Utilities serving the subject site shall be provided by the developer. R:\AGDRPT\97\I216\TEMREGML.0CM The owners agent, RBF, has contacted the several utility companies normally using such easements. Each has stated its' approval for the quitclaim/vacation of these public utility easements which were intended for the overhead pole systems in use at that time. With the shift to underground telephone and electrical service systems these easements became obsolete. Several of the Public Utilities and Rancho California Water District obtained easements for their own purposes which fall on, over, or abutting the Public Utility Easements which were dedicated to the public on Tract No. 3334. Only the Public's interests are quitclaimed by this action. This action will not quitclaim any of the public utilities' interests derived from their acquisition of easements for their own purposes. The individual requirements of each district or public utility will be met by coordination with the Temecula Regional Mall developer as to acquisition or quitclaim of necessary easements on or over private lands. The subject locations and legal descriptions are included with this Staff Report. The legal descriptions and plats are attachments (Exhibits "A" and "B") to City Council Resolution No. 97- FISCAL IMPACT: None Attachments: Resolution No. 97- with Exhibits "A" & "B" attached. R:\AGDRPT\97\ 1216\TEMREGML.QCM RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING QUITCLAIM OF CERTAIN PUBLIC UTILITY EASEMENTS TO THE UNDERLYING FEE OWNERS (PORTION OF TRACT NO. 3334 FOR THE PROPOSED TEMECULA REGIONAL MALL SITE SOUTHWESTERLY OF MARGARITA ROAD AND NORTHERLY OF PROPOSED OVERLAND DRIVE. THE CITY COUNCIL OF THE CITY OF TEMECULA DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS: WHEREAS, The Developer of certain real property within the City of Temecula, Forest City Development, is in the process of preparing subdivision mapping and improvement plans for the construction and operation of the Temecula Regional Mall in the City of Temecula; and, WItEREAS, The said Developer desires that all Public Utility Easements along lot lines that will or may interfere with the construction of the mall structures and related facilities be quitclaimed/vacated prior to or coincident with the approval and recordation of the first phase of development of the said Temecula Regional Mall; and, WHEREAS, The several public utilities and water districts for which Public Utility Easements were granted on Tract Map No. 3334, and expressly over Lots 4-6, Incl., no longer require the subject Public Utility Easements in their present alignment and are in accord with the requested vacation/quitclaim of these easements. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula hereby authorizes the quitclaim of said Public Utility Easements as accepted by the County of Riverside and by succession to the City of Temecula as set forth in Exhibits "A" and "B" attached hereto. PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Temecula at a regular meeting held on the 16th day of December, 1997. Ron Roberts, Mayor, ATTEST: June S. Greek, City Clerk R:\AGDILPT\97\1216\TEMREGML.QCM [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City of Temecula, California, do hereby certify that Resolution No. 97- was duly and regularly adopted by the City Council of the City of Temecula at a regular meeting thereof held on the 16th day of December, 1997, by the following vote: AYES: 0 COUNCILMEMBERS: NOES: 0 COUNCILMEMBERS: ABSENT: 0 COUNCILMEMBERS: ABSTAIN: 0 COUNCILMEMBERS: R:\AGDRlYr\97\ 1216\TEMREOML.QCM EXHIBIT "A" TO RESOLUTION NO. 97- Quitclaim certain easements offered to and accepted by the Riverside County Board of Supervisors for the construction and maintenance of public utilities at the time of approval of Tract No. 3334. Further described as follows: The Real Property situated in the County of Riverside, State of California, described as follows: Those strips of land designated and described as Public Utility Easements (P.U.E.), and more particularly described as the Southwesterly 6.00 feet of Lot 4, the Northeasterly and Southwesterly 6.00 feet of Lots 5, the Northeasterly 6.00 feet of LOt 6, and the Northwesterly 12.00 feet of lots 4, 5, and 6, all lying within Tract 3334, as shown by Map on f'de in Book 54, Pages 25 through 30 Inclusive, of Maps in the office of the County Recorder of said Riverside County. R:\AODRPT\97\ 1216\TEMRF-A3ML.QCM EXHIBIT "B" TO RESOLUTION NO. 97- SUBJECT VACATION- PUBLIC UTILITY EASEMENTS TO UNDERLYING FEE OWNERS VICINITY MAP NOTE: MAPS NOT TO SCALE PUBLIC UTILITY EASEMENTS TO BE VACATED BY THIS ACTION ITEM 17 CITY ATTORNEY FINANCE DIRECT(~R~ CITY MANAGER TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT City Council/City Manager Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Release Faithful Performance Warranty and Labor and Materials Securities in Tract No. 21675-5. (Northwesterly of Intersection of Meadows Parkway at Rancho Vista Road) PREPARED BY: ~/~ Ronald J. Parks, Principal Engineer - Land Development /~ Albert K. Crisp, Permit Engineer RECOMMENDATION: City Council AUTHORIZE the release of the Faithful Performance Warranty and Labor and Materials Securities for public Street, Water, and Sewer improvements in Tract No 21675-5, and DIRECT the City Clerk to so advise the Developer and Sureties. BACKGROUND: On September 19, 1989, the Riverside County Board of Supervisors entered into subdivision agreements with: Mesa Homes (Now KI/FKLA Rancho Realty, LLC) 27555 Ynez Road, Suite 200 Temecula, CA 92591 for the improvement of streets, installation of sewer and water systems, and subdivision monumentation. Accompanying the subdivision agreements were surety bonds posted by Lumbermens Mutual Casualty Company in the following amounts: 1. Bond No. 3S 687 501 00 in the amount of $581,000 to cover street improvements 2. Bond No. 3S 687 502 O0 in the amount of $137,000 to cover water improvements. 3. Bond No. 3S 687 503 00 in the amount of 8101,000 to cover sewer improvements. 4.. Bond No. 3S 687 504 00 In the amount of 823,000 to cover subdivision monumentation. 4. Bond No's. 3S 687 501 00, 3S 687 502 00, and 3S 687 503 00 in the amounts of 8290,000, $68,500, and $ 50,500, respectively, to cover materials and labor. R:\AGDRFr\97\ 1216\TR216755 .FIN On December 17, 1991, the City Council authorized reduction in faithful performance bond amounts consistent with the work completed and providing ten-percent (10%) warranty provisions, On December 10, 1990, the City Council accepted the public improvements, initiated the one- year warranty period, released the subdivision monument security, and reduced the Faithful Performance securities to the ten-percent (10%) warranty level as follows: Street: $58,100 Water: $13,700 Sewer: $10.1 O0 Total = $81,900 The Developer submitted substitute bonds for faithful performance warranty security and labor and materials. The bonds were posted by the Aetna Casualty & Surety Co. as follows: Faithful Performance Warranty Labor and Materials Bond No. 100869980-96-069 Bond No. 100869980-96-068 $ 81,900 $409,500 Public Works Staff has reviewed the project in the field and all necessary repairs/replacements have been satisfactorily completed. Staff therefore recommends release of the Faithful Performance Warranty security noted above. The developer was required to post Labor and Materials securities to ensure payment to suppliers and workers. These securities are required to be maintained in effect for the contractual six-month period following City Council acceptance of the improvements. No claims having been filed against the developer for either labor or materials, Staff recommends release of the following labor and materials security: Street, water, and sewer improvements. Bond No. 100869980-96-068 $409,500 The affected streets were accepted into the City Maintained-Street System by City Council Resolution No. 96-150. The streets within the subdivision accepted were Corte Padrera, and portions of Paseo Goleta, and Rancho Vista Road. FISCAL IMPACT: None Attachment: Location Map R:\AGDRPT\97\ 1216\TR216755. FIN VICINITY' MAP .J c~o 0~o NOTE: MAPS NOT TO SCALE ITEM 18 TO: FROM: ~'~,- DATE: SUBJECT: CITY ATTORNEY jr vv,~. l[ CITY MANAGER II CITY OF TEMECULA AGENDA REPORT City Council/City Manager Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Reduce Faithful Performance Bond Amount in Parcel Map No. 26232-2 (Southeast Corner of the Intersection of Winchester Road and Nicolas Road) PREPARED BY: ~.Ronald J. Parks, Principal Engineer- Land Development ~',~'//~Gerald L. Alegria, Assistant Engineer RECOMMENDATION: City Council AUTHORIZE thirty one-percent reduction in Faithful Performance bond amount for street lights, sidewalk, driveways and median improvements, and DIRECT the City Clerk to so advise the Developer and Surety. BACKGROUND: The City of Temecula Planning Manager approved Parcel Map No. 26232-2 on December 5, 1996, and entered into Subdivision Improvement Agreement with: Leo E. Roripaugh and Marian E. Roripaugh as Trustees of the Leo E. Roripaugh and Marian E. Roripaugh 1975 Trust for the improvement of street lights, sidewalk, driveways and median improvements. The bonds were posted by American Contractors Indemnity Company as follows: . . Bond No. 25320 in the amount of $40,470.00 for street lights, sidewalk and driveway improvements. Bond No. 25318 in the amount of $1,750.00 for Subdivision Monument Bond. 3. Cash deposit in the amount of $25,530.00 for landscape median on Nicolas Road. The Developer requests reduction in the Faithful Performance Bond amount to reflect work performed. The Subdivision Improvement Agreement permits a maximum of fifty-percent (50%) -1- r:\agdrpt\96\O709\tr278271.red The Developer requests reduction in the Faithful Performance Bond amount to reflect work performed. The Subdivision Improvement Agreement permits a maximum of fiftv-percent (50%) reduction in Faithful Performance Bond amounts as long as the City concurs that there is sufficient security remaining to assure that the remaining work will be performed. Staff so concurs. The Faithful Performance Bond amount is to be reduced as follows: Street lights, sidewalk, driveways and median Improvements $20,235 The remaining Faithful Performance Bond amount will be: Street lights, sidewalk, driveways and median Improvements $45,765 The Labor and Material Bonds will remain in place until the City Council accepts the public improvements, initiates the warranty period, and the contractual 6-month lien period runs. The Subdivision Monumentation Bond will be recommended for release when the public improvements have been constructed and the monuments and related documents have been approved by Staff. FISCAL IMPACT: None. ATTACHMENT: Location Map -2- r: \agdrpt\96\O709\tr278271. red IN THE: CITY OF TE:ME:CULA, COUNTY OF RIVE:R$1DE:, STATE: OF CALIFORNIA PARCEL MAP 262:52-2 $;IH~ l~ OIVIglON OF A PORTION ~ ~7~ I~, 181 ~NO I~. TO¢¢Tff~ ~ ~ ~TI~ OF CO~Y. ON gl~ IE ~ 8, P~E ~ ~ HfiP~. ~4g 0~0 COUH~ EE~. 8E[~ IMT~E MARKHAM ~ A6$OGIATE$ NOVEMBER, 1996 q77~4~'5~' ~/ / ~ HAg~ ~ ll47~. AT ~L , PO P~ tS~ /~ ;7, ~. 1.0~ · I.~ aOg. ;~og8 I.$7 ~. lET · O, 9t~l~, lET t. 17 a~. ¢,m.M I. 05 a~. NEt VICINITY MAP __ PARCEL MAP NO. 26232-2 LOCATION MAP NOTE' MAP NOT TO SCALE -3- r: \agdrpt\96\O709\tr278271. red ITEM 19 TO: APPROVAL I"~1, ~'~ CITY ATTORNEY /]/~4~,, II . NANC. II CITY MANAGER ~ II CITY OF TEMECULA AGENDA REPORT City Council/City Manager FROM: :., Joseph Kicak, Director of Public Works/City Engineer /, DATE: December 16, 1997 SUBJECT: Approve Plans and Specifications and Award of Construction Contract for the FY97-98 Street Striping Program, Project No. PW97-28 PREPARED BY: (~/~ Bradley A. Buron, Maintenance Superintendent RECOMMENDATION: That the City Council: , Approve the Plans and Specifications for the FY97-98 Street Striping Program, Project No. PW97-28. . Award a contract for the FY97-98 Street Striping Program, Project No. PW97-28 to Pacific Striping, Inc. for $78,150.50 and authorize the Mayor to execute the contract. . Authorize the City Manager to approve change orders not to exceed the contingency amount of $7,815.05 which is equal to 10% of the contract amount. BACKGROUND: On November 12, 1997 the Department of Public Works to solicited public bids for the annual FY97-98 Street Striping Program. The Street Striping Program includes the re-painting of street striping twice per year in order to insure visibility and reflectivehess of street striping. The engineer's estimate for this project was $74,000.00. Seven (7) bids were publicly opened on December 4, 1997 and results are as follows: Base Bid 1. Pacific Striping, Inc .................................. $ 78,150.50 2. C-18, Inc ......................................... $ 88,779.85 3. Moreno Striping Services ............................. $102,934.00 4. Orange County Striping Services, Inc ..................... $104,884.00 5. Traffic Operations, Inc ............................... ~ 140,194.00 6. Safety Striping Services .............................. $163,934.00 7. Works Striping & Marketing Service, Inc ................... $179,277.75 r:\agdrpt\97\1 216\pw97-28. awd/ajp We have reviewed the bid proposal from Pacific Striping and found it to be acceptable. Pacific Striping, Inc. has performed contract work in the past for the City of Temecula, and we have found their work to be satisfactory. The construction schedule is a yearly contract with work beginning in January, 1998 and June, 1998. A copy of the bid summary is available for review in the City Engineer's office. FISCAL IMPACT: The project is being funded from the Public Works Traffic Division Striping/Stenciling Account No. 001-164-602-5410 and Street Maintenance Striping/Stenciling Account No. 001-164-601- 5410. The total project is 885,965.55 which included the contract amount of 878,150.50 plus 10% contingency of 87,815.05. Attachments: Contract r:\agd rpt\97\1216\pw97- 28. awd/ajp CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT CONTRACT FOR PROJECT NO. PW97-25 FY 97-98 STREET STRIPING PROGRAM THIS CONTRACT, made and entered into the 16th day of December, 1997, by and between the City of Temecula, a municipal corporation, hereinafter referred to as "CITY", and Pacific Striping, Inc., hereinafter referred to as "CONTRACTOR." WITNESSETH: That CITY and CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: .a. CONTRACT DOCUMENTS. The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled PROJECT NO. PVV97-28\FY 97-98 STREET STRIPING PROGRAM, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Department of Transportation Standard Specifications (Latest Edition) where specifically referenced in the Plans and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by the Joint Cooperative Committee of the Southern California Chapter of the American Associated General Contractors of California (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for PROJECT NO. PW97-28\FY 97-98 STREET STRIPING PROGRAM. Copies of these Standard Specifications are available from the publisher: Building News, Incorporated 3055 Overland Avenue Los Angeles, California 90034 (213) 202-7775 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General, Specifications, Special Provisions, and Technical Specifications for PROJECT NO. PW97-28\FY 97-98 STREET STRIPING PROGRAM. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over and be used in lieu of such conflicting portions. Where the Contract Document describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. CONTRACT CA- 1 R:\CIP\PROJ ECTS\PW97\PW97-25\CONTRACT.DOC The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: PROJECT NO. PW97-28\FY 97-98 STREET STRIPING PROGRAM All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by CITY. . CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision and subject to the approval of CITY or its authorized representatives. . CONTRACT AMOUNT AND SCHEDULE. CITY agrees to pay and CONTRACTOR agrees to accept in full payment for the work above-agreed to be done, the total sum based on unit prices for the actual work requested and completed SEVENTY EIGHT THOUSAND ONE HUNDRED FIFTY DOLLARS and FIFTY CENTS ($78,150.50), the total amount of the base bid. . TERM. This Agreement shall be for a period of one (1) fiscal year beginning December 16, 1997, and ending the 30th day of June, 1998, unless terminated or extended as provided. The City reserves the right of option to extend this Contract and to renegotiate the unit price for the individual bid items of work specified herein. The quantities of work to be performed shall be as requested at the time of negotiating such extension. Renegotiated price shall be valid for one (1) year commencing on the first day of July of each fiscal year. In no event shall this Contract be extended beyond the 30th day of June, 2001. CONTRACTOR agrees to complete the work in a period not to exceed thirty (30) working days, commencing with delivery of Notice to Proceed by CITY. Construction shall not commence until bonds and insurance are approved by CITY. (~HANGE ORDERS. All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 7 PAYMENTS. LUMP SUM BID SCHEDULE: A, Before submittal of the first payment request, the CONTRACTOR shall submit to the City Engineer a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the City Engineer may require. This schedule, as approved by the City Engineer, shall be used as the basis for reviewing the CONTRACTOR's payment requests. CONTRACT CA-2 R:\CIP\PRO J ECTS\PW97\PW97-28\C ONTRACT.D OC UNIT PRICE BID SCHEDULE: S. Pursuant to Section 20104.50 of the Public Contracts Code, within thirty (30) days after submission of a payment request to the City, the CONTRACTOR shall be paid a sum equal to ninety percent (90%) of the value of the work completed. Payment request forms shall be submitted on or about the thirtieth (30th) day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made sixty (60) days after completion of the work and the CONTRACTOR filing a one- year Warranty and an Affidavit of Final Release with the CITY on forms provided by the CITY. C. Payments shall be made on demands drawn in the manner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. D. Interest shall be paid on all undisputed payment requests not paid within 30 days pursuant to Public Contracts Code Section 20104.50. Public Contracts Code Section 7107 is hereby incorporated by reference. Eo In accordance with Section 9-3.2 of the Standard Specifications for Public Works Construction and Section 9203 of the Public Contracts Code, a reduction in the retention may be requested by the Contractor for review and approval by the Engineer if the progress of the construction has been satisfactory, and the project is more than 50% complete. 8. WARRANTY RETENTION. Commencing with the date the Notice of Completion is recorded, the CITY shall retain a portion of the Contract award price, to assure warranty performance and correction of construction deficiencies according to the following schedule: . CONTRACT AMOUNT $25,000-$75,000 $75,000-$500,000 Over $500,000 RETENTION PERIOD 180 days 180 days One Year RETENTION PERCENTAGE 3% $2,250 + 2% of amount in excess of $75,000 $10,750 + 1% of amount in excess of $500,000 LIQUIDATED DAMAGES; EXTENSION OF TIME. In accordance with Government Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of One Thousand Dollars ($1,000.00) per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of and without the fault or negligence of the CONTRACTOR including delays caused by CITY. CONTRACTOR is required to promptly notify CITY of any such delay. CONTRACT CA-3 R:\CIP\PROJ ECTS\PW97\PW97-28\CONTRACT.DOC 10. 11. 12. 13. 14. 15. 16. WAIVER OF CLAIMS. On or before making each request for payment under Paragraph 6 above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to work related to the payment. Unless the CONTRACTOR has disputed the amount of the payment, the acceptance by CONTRACTOR of each payment shall constitute a release of all claims against the CITY related to the payment. CONTRACTOR shall be required to execute an affidavit, release and indemnity agreement with each claim for payment. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract, from the Director of the Department of Industrial Relations. These rates are on file with the City Clerk. Copies may be obtained at cost at the City Clerk's office of Temecula. CONTRACTOR shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. CONTRACTOR shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, CONTRACTOR shall forfeit to the CITY, as a penalty, the sum of $25.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. TIM[~ OF THE ESSENCE. Time is of the essence in this contract. INDEMNIFICATION. All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR agrees to save, indemnify, hold harmless and defend CITY, its officers, employees, and agents, against any and all liability, injuries, or death of persons (CONTRACTOR's employees included) and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by CONTRACTOR, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the CITY. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to CITY's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. CONFLICT OF INTEREST. CONTRACTOR warrants that he has no blood or marriage relationship, and that he is not in any way associated with any City officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. CONTRACTOR further warrants that no person in his/her employ has been employed by the CITY within one year of the date of the Notice Inviting Bids. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this Contract, CONTRACTOR shall file with the City Manager his affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. CONTRACT CA-4 R:\C:IP\PROJ ECTS\PW97 \PW97-28\C ONTRACT.D O C 17. 18. 19. 20. 21. 22. 23. NOTICE TO CITY OF LABOR DISPUTES. Whenever CONTRACTOR has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, CONTRACTOR shall immediately give notice thereof, including all relevant information with respect thereto, to CITY. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the CITY. INSPECTION. The work shall be subject to inspection and testing by CITY and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plans of CONTRACTOR and any of its suppliers. CONTRACTOR shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. DISCRIMINATION. CONTRACTOR represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this contract, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. ADA REQUIRI~MI~NT,~. By signing this contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101-136, as amended. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the CONTRACTOR as set forth in the Contract Documents, and to the CITY addressed as follows: Joseph Kicak, Director of Public Works/City Engineer City of Temecula Post Office Box 9033 43200 Business Park Drive Temecula, CA 92589-9033 CONTRACT CA-5 R:\CIP\PROJ ECTS\PW97\PW97-28\CONTRACT.DOC IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR PACIFIC STRIPING, INC. Scott Fisher, President P.O. Box 1691 Whittier, CA 90609 (562) 945-7805 By: Scott Fisher, President DATED: CITY OF TEMECULA By' Ronald H. Roberts, Mayor APPROVED AS TO FORM: Peter M. Thorson, City Attorney ATTEST: June S. Greek, City Clerk CONTRACT CA-6 R:\CIP\PROJ ECTS\PW97\PW97-28\CONTRACT.DOC ITEM 20 ORDINANCE NO. 97-22 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, AMENDING ORDINANCE NO. 91-26, SECTION 19.8, SUBSECTION C.4 AND C.$ PERTAINING TO ADVERTISING REGUI~TIONS FOR THE USE OF TEMPORARY AMBIENT AIR BALLOONS AND OTItER SIMilAR INFLATABLES ~ CITY COUNCIL OF THE CITY OF TEMECUI~, STATE OF CAI,IFORNIA, DOES ORDAIN AS FOLLOWS: Section 1. ~. That the Temecula City Council hereby makes the following findings: A. The City has adopted by reference portions of the non-codified Riverside County Ordinance including Ordinance No. 348. B. Ordinance No. 91-26 amended Ordinance No. 90-04 by adding provisions to allow for the use of temporary ambient air balloons for advertising purposes. C. It is necessary to Amend Ordinance No. 90-04, Section 19.8, Subsection C.4 and C.5, pertaining to Advertising Regulations for the Use of Temporary Ambient Air Balloons and Other Similar Inflatables. Section2. Ordinance Amendment. City Ordinance No. 90-04 adopted by reference certain portions of Non-Codified Riverside County Ordinances, including Ordinance No. 348. Riverside County Ordinance No. 348, Section 19.8, Subsections C.4 and C.5, are hereby amended to read: "4. Ambient Air Balloons shall be permitted to be displayed for a period not to exceed a total of fifteen (15) consecutive calendar days in any ninety (90) calendar day period. The ninety (90) calendar day period shall commence upon issuance of the required permit. In addition to the maximum allowable fifteen (15) consecutive calendar day period herein a thirty (30) consecutive calendar day permit may be issued by the City for the month during which the Temecula Annual Balloon and Wine Festival is held, if such event is held." "5. The number of Ambient Air Balloons proposed to be used shall be limited to no more than one (1) on any one site during any allowed time period as set forth in subparagraph C.4. A maximum of three (3) businesses may be identified on the Ambient Air Balloon, with individual tenants allowed a maximum of one advertisement per Ambient Air Balloon. Spacing shall be a minimum of three Ords 97-22 1 hundred fifty feet (350') between the ambient air balloons. In lieu of the maximum allowable one (1) Ambient Air Balloon on any one site and the minimum three hundred fifty foot (350') spacing between balloons herein, the provisions of subparagraph C.5. may be waived by the City for the month during which the Temecula Annual Balloon and Wine Festival is held, if such event is held." Section 3. s~eff_e, lab. il~. The City Council hereby declares that the provisions of this Ordinance are severable and if for any reason a court of competent jurisdiction shall hold any sentence, paragraph, or Section of this Ordinance to be invalid, such decision shall not affect the validity of the remaining parts of this Ordinance. Section 4. Effective Date. This Ordinance shall he in full force and effect thirty (30) days after its passage. The City Clerk shall certify to the adoption of this Ordinance. The City Clerk shall publish a summary of this Ordinance and a certified copy of the full text of this Ordinance shall be posted in the office of the City Clerk at least five days prior to the adoption of this Ordinance. Within 15 days from adoption of this Ordinance, the City Clerk shall publish a summary of this Ordinance, together with the names of the Councilmembers voting for and against the Ordinance, and post the same in the office of the City Clerk. PASSED, APPROVF~D, AND ADOPTED, by the City Council of the City of Temecula this 16th day of December, 1997. ATFEST: Ron Roberts, Mayor June S. Greek, CMC/AAE City Clerk [SEAL] Ords 9%22 2 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City of Tcmecula, California, do hereby certify that the foregoing Ordinance No. 97-22 was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 9th day of December, 1997, and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council of the City of Temecula on the 16th day of December, 1997 by the following roll call vote: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: June S. Greek, CMC/AAE City Clerk Ords 97-22 3 ITEM 21 ORDINANCE NO. 97-23 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTION 15.16.010 OF THE EMECULA MUNICIPAL CODE RELATING TO REFERENCES TO THE UNIFORM FIRE CODE AND ADDING SECTION 15.16.020 P. TO THE TEMECULA MUNICIPAL CODE AMENDING THE UNIFORM FIRE CODE TO ALLOW CRIMINAL VIOLATIONS OF THE UNIFORM FIRE CODE AND AME~~ THERETO TO BE CHARGED AS MISDEMEANORS OR INFRACTIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 15.16.010 of the Temecula Municipal Code is hereby amended to add subsection B. and to read in full as follows: "15.16.010 Adoption by Reference A. The following are adopted by reference, as amended by Article H of this Chapter, as the fire code of the City, one copy of which is on file in the Office of the City Clerk: , Uniform Fire Code, 1994 edition with appendices and California State amendments; 2. Uniform Fire Code Standards, 1994 edition. B. A reference or citation to "Chapter 15.16," "Section 15.16.010," or the "Uniform Fire Code" shall mean the Uniform Fire Code and Uniform Fire Code Standards as adopted by Section 15.16.010 of the Temecula Municipal Code and as amended by Section 15.16.020 or the Temecula Municipal Code. Section 2. Subdivision P. of Section 15.16.020 is hereby added to the Temecula Municipal Code to read as follows: "15.16.020 Amendments The following amendments, additions and deletions are made to the Uniform Fire Code, 1994 Edition, as adopted by this Chapter: Ords 97-23 -1- "P. Section 103.5 is hereby added to the Uniform Fire Code to read as follows: "103.5. Penalties. Any person who violates any of the provisions of the Uniform Fire Code as adopted and amended by Chapter 15.16 of the Temecula Municipal Code or fails to comply therewith, or who violates or fails to comply with any order made thereunder, or who builds in violation of any detailed statement of specifications or plans submitted and approved thereunder, or any certificate or permit issued thereunder, and from which no appeal has been taken, or who fails to comply with such an order as affn'med or modified by the designated appeals board or by a court of competent jurisdiction, within the required time, shall be severally for each and every such violation and non-compliance, respectively, guilty of a misdemeanor or infraction as charged by the Fire Chief, City Attorney or his or her duly authorized representative for enforcing the Uniform Fire Code. The citation or complaint charging a person with a violation of the Uniform Fire Code shall indicate whether the violation shall be charged as a misdemeanor or infraction." Section 3. The City Council hereby declares that the provisions of this Ordinance are severable and if for any reason a court of competent jurisdiction shall hold any sentence, paragraph, or section of this Ordinance to be invalid, such decision shall not affect the validity of the remaining parts of this Ordinance. Section 4. The City Clerk shall certify to the passage of this ordinance and shall cause the same to be published in the manner required by law. PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Temecula this 16th day of December, 1997. ATTEST: Ron Roberts, Mayor June S. Greek, CMC/AAE City Clerk [SEAL] Ords 9%23 -2- STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City of Temecula, California, do hereby certify that the foregoing Ordinance No. 97-23 was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 9th day of December, 1997, and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council of the City of Temecula on the 16th day of December, 1997 by the following roll call vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: COUNCILMEMBERS: June S. Greek, CMC/AAE City Clerk Orda 97-9.3 -3- TEMECULA COMMUNITY SERVICES DISTRICT ITEM MINUTES OF A REGULAR MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT NOVEMBER 18, 1997 A regular meeting of the Temecula Community Services District was called to order at 8:26 P.M., at the City Council Chambers, 43200 Business Park Drive, Temecula, California. President Jeffrey E. Stone presiding. ROLL CALL PRESENT: 5 DIRECTORS: Birdsall, Ford, Lindemans, Roberts, Stone ABSENT: 0 DIRECTORS: None. Also present were General Manager Bradley, City Attorney Thorson, and City Clerk Greek. PUBLIC COMMENTS None given. CONSENT CALENDAR 1. Minutes 1.1 Approve the minutes of October 28, 1997. 2. Acceptance of Easement for Driveway to the Temecula Duck Pond 2.1 Adopt a Resolution entitled: RESOLUTION NO. CSD 97-15 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ACCEPTING A GRANT OF EASEMENT FROM RANCHO CALIFORNIA HIGHLANDS I, LLC FOR PROVISION OF ACCESS TO THE TEMECULA DUCK POND AND AUTHORIZING THE EXECUTION AND RECORDATION OF THE EASEMENT ACCEPTANCE IN CONNECTION THEREWITH 2.2 Authorize the Secretary/City Clerk to record the easement documents. MOTION: Director Birdsall moved to approve Consent Calendar Item Nos. 1 and 2. The motion was seconded by Director Ford and voice vote reflected unanimous approval. Minutes. CSD\l 11897 1 DIRECTOR OF COMMUNITY SERVICES' REPORT None given. GENERAL MANAGER'S REPORT None given. BOARD OF DIRECTORS' REPORTS None given. ADJOURNMENT At 8:28 P.M., President Stone formally adjourned the meeting to Tuesday, November 25, 1997, 7:00 P.M., City Council Chambers, 43200 Business Park Drive, Temecula, California. Jeffrey E. Stone, President ATTEST: June S. Greek, CMC/AAE City Clerk/District Secretary [SEAL] Minutes,CSD\l 11897 2 MINUTES OF A REGULAR MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT NOVEMBER 25, 1997 CALL TO ORDER A regular meeting of the Temecula Community Services District meeting was called to order at 7:58 P.M., at the City Council Chambers, 43200 Business Park Drive, Temecula, California. ROLL CALL PRESENT: 5 DIRECTORS: Comerchero, Ford, Lindemans, Roberts, and Stone. ABSENT: 0 DIRECTORS: None. Also present were General Manager Bradley, City Attorney Thorson, City Clerk Greek. PUBLIC COMMENTS None given. CONSENT CALENDAR MOTION: Director Ford moved for the approval of Consent Calendar Item Nos. 1 and 2. The motion was seconded by Director Roberts and voice vote reflected unanimous approval. 1. Tract No. 25892 - Establishing Service Level B Rates and Charges 1.1 Adopt a resolution entitled: RESOLUTION NO. CSD 97-16 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ACKNOWLEDGING THE FILING OF A REPORT WITH RESPECT TO ESTABLISHING SERVICE LEVEL B RATES AND CHARGES FOR TRACT NO. 25892 BEGINNING FISCAL YEAR 1998-99 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING IN CONNECTION THEREWITH 2. Award of Contract - Replaster Temecula Elementary School Pool 2.1 Approve a contract of $14,750 to Jeff Kerber Pool Plastering to provide pool plastering services for the Temecula Elementary School Swimming Pool. Temecula Community Services District November 25, 1997 DISTRICT BUSINESS 3. Election of Officers for Calendar Year 1998 3.1 Entertain a motion to elect a President to preside until the end of calendar year 1998. 3.2 Entertain a motion to elect a Vice President who will assume the duties of the Chairman in his absence and hold this office until the end of calendar year 1998. MOTION: Director Roberts nominated President Stone to continue to preside as President. The motion was seconded by Director Comerchero and voice vote reflected unanimous approval. MOTION: Director Ford nominated Director Comerchero as Vice President. The motion was seconded by Director Linderoans and voice vote reflected unanimous approval. DEPARTMENTAL REPORT None given. DIRECTOR OF COMMUNITY SERVICES REPORT Inviting everyone to attend, Director of Community Services Nelson apprised the public of the upcoming Christmas Parade on Thursday, December 4, 1997, at 7:00 P.M., as well as the first annual Christmas Tree Lighting Ceremony on December 6, 1997. Having had the special opportunity to work with retiring Mayor Birdsall, Redevelopment Director McLarney extended appreciation to her for her many years of dedicated service. GENERAL MANAGER'S REPORT Echoing Director of Community Services Nelson's comments with regard to the upcoming Christmas festivities, Executive Director Bradley invited all to attend. BOARD OF DIRECTOR'S REPORTS Director Roberts informed the Directors that he had asked retiring Mayor Birdsall to be the guest of honor at the Christmas Parade and noted that she had accepted the request. Temecula Community Services District 2 November 25, 1997 ADJOURNMENT At 8:03 P.M., the Temecula Community Services District meeting was formally adjourned to Tuesday, December 9, 1997, at 7:00 P.M. President Stone ATTEST: City Clerk Greek Temecula Community Services District 3 November 25, 1997 APPROVAL CITY ATTORNEY FINANCE OFFICER/~_~ CITY MANAGER TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Board of Directors Ronald E. Bradley, General Manager December 16, 1997 Swim Team Agreement PREPARED BY: ~ C~0Julie Crowe-Pelletier, Recreation Superintendent RECOMMENDATION: That the Board of Directors: Approve the Agreement between the City of Temecula Community Services Department and the Temecula Tritons Swim Team, for use of the Community Recreation Center Swimming Pool. DISCUSSION: The Temecula Tritons Swim Team has requested continued use of the Temecula Community Recreation Center Swimming Pool for youth competitive swim programs and activities. The Tritons are a local non-profit organization, (swim team) committed to promoting aquatic activities and competitive swim programs for local youth. Established in 1994, the Tritons Swim Team continues to successfully provided opportunities for participants to compete in a minimum of (7) swim meets within the San Gorgonio League and attracts over eighty-five (85) team members annually. In an effort to support the Temecula Triton Swim Team and their programs continued success and growth, staff has prepared the attached Agreement, "Between the City of Temecula Community Services Department and the Temecula Tritons Swim Team". The proposed Agreement provides the Tritons use of the Temecula Community Recreation Center Swimming Pool from January 5,. 1998 through November 30, 1999. The proposed Agreement would become effective December 16, 1997, with a two (2) year renewal option. A minimal fee of ~14.00 per hour will be charged to the Tritons which would help to defray costs associated with the pools maintenance, operations and overall safety. The proposed Agreement has been reviewed and approved by our City Attorney and a representative of the Temecula Triton's Swim Team. FISCAL IMPACT: The 914.00 fee for each hour of pool use by the Tritons will generate an estimated $ 7,140 in revenue to off-set a portion of the costs of pool maintenance, operations and overall safety. AGREEMENT BETWEEN THE CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT AND THE TEMECULA TRITONS SWIM TEAM This Agreement entered into on this 16th day of December. 1997, by and between the Community Services Department of the City of Temecula, hereinafter referred to as "City" and the Temecula Triton Swim Team, hereinafter referred to as "Tritons," mutually agree as follows: The City hereby grants permission to Tritons Swim Team to use the Temecula Community Recreation Center Swimming Pool, hereinaPter referred to as "Swimming Pool" located at 30875 Rancho Road, Temecula, California. The Tritons may use the Swimming Pool from the first week in January through November of each year, at the times and under the terms hereinafter set forth. . The term of this Agreement shall commence on January 5, 1998, and shall end on November 30, 1999, with a two (2) year renewal option, unless terminated sooner, for any reason, by either party upon thirty (30) days prior written notice to the other. The City shall at all times have first priority for the use of the Swimming Pool for City sponsored programs, activities and services. The Tritons shall schedule their dates and hours for using the Swimming Pool with the City on a seasonal basis. All Triton events and activities at the .pool must be approved by the City. . The Tritons shall pay to the City monthly rent, in the amount of $10.00 per hour for each hour of use. Rent shall be due and paid to the City on the last day of each month the Tritons use the Swimming Pool. The payment of rent shall be accompanied by a detailed listing of each date and hour of use by the Tritons, for each month. . The City shall provide a certified lifeguard to be on duty during all Triton swim practices. The Tritons shall pay to the City, in the amount of $4.00 per hour for lifeguard services. The lifeguard is responsible for, but not limited to the following; providing lifeguard services, opening and closing the facility, ensuring that all equipment is maintained and ready for use, assist the Tritons with clean up as necessary, enforce all pool rules and regulations, and provide emergency services as needed. Said personnel shall be and are employees of the City of Temecula and not the Tritons Swim Team. . During special events requested by the Tritons (i.e., pool parties) and approved by the City, multiple certified lifeguards may be required at the rate of $7.00 per hour. . Tritons shall provide a minimum of one (1) CPR and First Aid certified swim coach to be present at all Triton practices and events. Said personnel shall be and are employees of the Tritons and not the City. The swim coach is responsible for, but is not limited to the following: established daily activities, supporting the lifeguard on duty by maintaining all pool rules and regulations, as well as maintaining established maintenance guidelines. . The Tritons shall pay a seasonal non-resident fee for all participants that reside outside the City boundaries. The fee is $10.00 per non-resident participant, per season. The Tritons shall pay to the City, the non-resident fee directly following each seasonal registration period. . The Tritons shall be responsible for ensuring that the swimming pool, locker rooms and adjacent areas are clean, neat in appearance and free of litter or debris at~er their use on a daily basis. 10. The Tritons, at its own cost and with prior written approval of the Director of Community Services, may install, erect or place limited or minor improvements in the swimming pool area, including scoreboards or announcement boards. Such improvements shaI1 not be installed without prior written consent of the Director of Community Services. All such improvements which are attached to the building or deck shall become the property of the City upon termination of this agreement. 11. The Tritons shall be solely responsible for all purchases relative to its activities, and shall hold and save the City harmless therefrom. 12. Both the Tritons and City shall be responsible for removing the pool cover as necessary for usage, and replacing said cover upon the completion of said usage. 13. The City shall provide normal maintenance to the swimming pool, deck, locker rooms, adjacent areas and water treatment. 14. The Aquatic Manager must be informed in writing, of all fundraising/concession efforts which take place at the Community Recreation Center or other City Facilities by the Tritons. All concessions must comply with the food handling requirements established by the County of Riverside. 15. The City shall provide at its sole cost the necessary utilities for heating, operation and use of the swimming pool and adjacent areas. 16. The Tritons hereby agrees to defend, indemnify, protect and hold the City, its officers and employees harmless from and against all claims, damage, loss, cost or expense, including reasonable attorneys fees, arising out of or in any way resulting from the use and operation of the swimming pool by the Tritons, excepting therefrom such times as the pool may be used by the City for its programs and for the cost of any improvements the Tritons may make to the swimming pool pursuant to paragraph 11. 17. The Tritons shall secure and maintain during the terms of this Agreement, public liability and property damage insurance, as shall protect it from claims for damages for personal injury, including death, as well as for claims for property damage which may arise pursuant to operations under this Agreement. Such insurance shall include public liability insurance in an amount not less than $1 million for injuries, including death to any one person, $2,000,000 on account of anyone occurrence, and property damage insurance in an amount not less than $500,000. 18. Policies or certificates evidencing the above required coverage shall be filed with the City and shall include the City, its elected officials, officers, employees and agents as an additional insured. The policies shall not be canceled or materially changed without thirty (30) days prior written notice to the City. The City reserves the right to increase the amounts of insurance coverage described hereinabove, and to require additional riders or provisions in said policies or certificates as may be deemed necessary, and consistent with the purposes of this Agreement. 19. The Tritons shall be responsible for any damage or destruction to the subject premises resulting from Tritons use thereof, or failure to properly maintain safety, and shall return the subject premises to the City upon termination of this Agreement in a clean and safe condition. IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA President, Date Temecula Community Services District Temecula Tritons Swim Team APPROVED AS TO FORM: City ttomey Date ATTESTED: City Clerk Date ITEM 2 To; FROM: DATE: SUBJECT: APPROVAL CITY ATTORNEY FINANCE D I R ECTO~~~---~'~' CITY MANAGER ~ CITY OF TEMECULA AGENDA REPORT Board of Directors Shawn D. Nelson, Director of Community Services December 16, 1997 Award Contract - TCSD Tree Trimming Services PREPARED BY: ~ RECOMMENDATION: Kevin T. Harrington, Maintenance Superintendent That the Board of Directors: Award contract of $24,330 to California Landscape Maintenance, Inc. to provide tree trimming services for various slope, park and median maintenance areas. BACKGROUND: The Community Services District obtained four cost quotes for the trimming of the trees on City maintained slopes, parks and medians as follows: California Landscape Maintenance, Inc Laan Tree Service L. Williams Landscape Inc. Golden Bear Arborists, Inc. $24,330.00 $27,865.00 $33,910.00 $42,579.90 The funds budgeted for tree trimming are necessary to provide appropriate maintenance to landscaped areas including facilities, parks, medians and slopes. It is therefore recommended that California Landscape Maintenance, Inc. be awarded this contract as the lowest, qualified bid. FISCAL IMPACT: The cost of the tree trimming services is $24,330. Sufficient funds exist in the current fiscal year budget for landscape maintenance in Account Nos. 193-180-999- 5415, 190-180-999-5415, 340-199-701-5415 & 191-180-999-5415. Attachments: 1 ) Agreement 2) Specifications R: '~HARRINGK~.GI~DA. RPT~ · 97 In . m s s . . PROFESSIONAL SERVICES This Agreement was made and entered into this 16th day of December 1997, by and between the City of Temecula ("City"), a municipal corporation, and _C~aJJf_¢txD[a Landsca_~e Maintenance. Inc. ("Contractor"). The parties hereto mutually agree as follows: Services. Contractor shall perform the tasks set forth in Exhibit "A" attached hereto. Contractor shall complete the tasks according to the schedule set forth in Exhibit performance. Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. ~El~[tt. The City agrees to pay Contractor following completion of specified work. An amount not to exceed $24.330 the total term of the Agreement unless additional payment is approved by the City Council; ~ that the City Manager may approve additional payment not to exceed ten percent (10%) of the Agreement; but in no event more than $10,000.00. Contractor will submit invoices upon completion of specified work for actual services performed. Invoices shall be submitted on or about the first business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice. Amendments. This Agreement may be amended so long as such amendment is in writing and agreed upon by both the City Council and Contractor. Ownershin of Documents. Upon satisfactory completion of or in the event of termination, suspension or abandonment of this Agreement, all original documents, designs, drawings, and notes prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Contractor. Termination. The City may terminate this Agreement without cause so long as written notice of intent to terminate is given to Contractor at least three (3) days prior to the termination date. In the event of termination, Contractor shall be paid for the services performed. Indemnification. The Contractor agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, or liability of any kind or nature which the City, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions in performing or failing to perform under the terms of this Agreement, excepting only liability arising out of the sole negligence of the City. R: httARRINGKLAGENDA. RPT~ TREF..S. 97 . 10. 11. 12. 13. Status of Contractor. Contractor is an independent contractor in all respects in the performance of this Agreement and shall not be considered an employee of the City for any purpose. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. Term. This Agreement shall commence on December 16th, 1997, and shall remain and continue in effect until tasks described herein are completed, but in no event later than J~tt~al:~f_~Q, 1998. Subcontracts. The Contractor shall not enter into any subcontracts for services to be rendered toward the completion of the Contractor's portion of this Agreement without the consent of the City. At all times, Califomia Landsca_~e Maintenance, Inc. shall be primarily responsible for the performance of the tasks described herein. Default. In the event that Contractor is in default for cause under the terms of this Agreement, the City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default. Default shall include not performing the tasks described herein to the reasonable satisfaction of the City Manager of the City. Failure by the Contractor to make progress in the performance of work hereunder, if such failure arises out of causes beyond his control, and without fault or negligence of the Contractor, shall not be considered a default. Notices. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: a. City: Attention: City Manager City of Temecula 43200 Business Park Dr., P.O. Box 9033 Temecula, CA 92589-9033 Contractor: Ron Hill. General Manaaer California Landsca_De Maintenance. Inc. 28441 Rancho California Road. Suite C Temecula. CA 92591 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. Entire Ae_reement. This Agreement and any documents or instrument attached hereto or referred to herein integrate all terms and conditions mentioned herein or incidental hereto supersede all negotiations and prior writing in respect to the subject matter hereof. R: ~IARRINGK~AGENDA. RI~TREES. 97 14. Liability_ Insurance. The Contractor shall maintain insurance acceptable to the City in full force an effect throughout the term of this contract, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. Insurance is to be placed with insurer with a Bests' rating of no less than A:VII. The costs of such insurance shall be included in the Contractor's bid. The Contractor shall provide the following scope and limits of insurance: A. Minimum Scope of Insurance. Coverage shall be at least as broad as: I · Insurance Services Office Form No. GL-0002 (Ed. 1/73) covering Comprehensive General Liability and Insurance Services Office Form No. GL-0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage ("occurrence" Form No. CG-0001). . Insurance Services Office Form No. CA-0001 (Ed. 1/78) covering Automobile Liability, Code 1 "any auto" and Endorsement CA-0025. . Workers' Compensation insurance as required by Labor Code of the State of California and Employers' Liability insurance. 4. Errors and Omissions insurance. B. Minimum Limits of Insurance. Contractor shall maintain limits of insurance no less than: . General Liability: $1,000,000 combined single limit per occurrence for bodily injury and property damage. . Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. . Workers' Compensation and Employers' Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers' Liability limits of $1,000,000 per accident. 4. Errors and Omissions Insurance: $1,000,000 per occurrence. P.: ~-IARRINGK~AGENDA. RPT~TREF. S. 97 C. D. Deductibles and Self-Insured Retentions· Any deductible in excess of $1,000 must be declared to and approved by the City. Other Insurance Provisions. Insurance policies required by this contract shall contain or be endorsed to contain the following provisions: I · All Policies. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice to the City via United States First Class Mail. . General Liability and Automobile Liability coverages. The City, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor, or automobiles owned, lease, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. With regard to claims arising from the Contractor's performance of the work described in this contract, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, the Contractor's insurance. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City, its officers officials, employees or volunteers. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. J Worker's Compensation and Employers' Liability Covera(~e. The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from work performed by the Contractor for the City. . Verification of Coverag{~. Contractor shall furnish the City with certificates of insurance effecting coverage required by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates are to be on forms provided by the City and are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. R: ~-IARRINGK~AGF_.NDA. RFI~TREES. 97 15. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials and employees; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Lic~ses. Contractor and Subcontractor shall obtain all necessary licenses, including but not limited to, City Business Licenses. The parties hereto have executed this Agreement on the date and year above written. California Landscape Maintenance, Inc. TEMECULA COMMUNITY SERVICES DISTRICT By: By: Print Name and Title Jeffrey E. Stone, President APPROVED AS TO FORM: Peter M. Thorson, City Attorney ATTEST: June S. Greek, City Clerk R: ~IARRINGK~tGENDA. RPT~TREF-.S. 97 EXHIBIT "A" TASKS TO BE PERFORMED/SCOPE OF WORK Furnish all labor and materials necessary to trim 1,122 trees eighteen feet and taller within the S-1 Saddlewood/Pavilion Pointe, S-3 Rancho Highlands, S-10 Martinique, $-6 Woodcrest Country, S-7 Ridgeview, S-12 Vintage Hills, P-6 Riverton Park, P-3 Calle Aragon Park, P-4 Bahia Vista Park, M-1 Rancho California Road Median and F-3 City Hall landscape maintenance areas in accordance with the specifications and agreement. All material to be disposed of off site and work area to be left thoroughly clean. Work shall be completed in one continuous operation within 45 days from the date of the Notice to Proceed, and at no time shall the performance of the work block any public street or create a hazard to the public. R:~ARRINOK~AOENDA.RPT~TREE$.97 Exhibit A- pg. 1 of 1 1 EXHIBIT 'A-1" T,C.S.[;), TREE TRIMMING SPECIFICATIONS SECTION 500 - GENERAL 500-1 Scope of Work The scope of work in complete, continuous, consistent and safe tree maintenance of the designated tree species as specified in the contract work order. Tree maintenance may consist of: pruning, raising, training, removals and planting. The Contractor shall provide all equipment, labor and materials necessary for performing tree maintenance according to the specifications herein. Selective pruning shall be employed at all times following the Western Chapter International Society of Arboriculture's pruning standards as specified in Appendix A. The City Engineer, or his designated representative, shall be the sole judge as to the adequacy and quality of maintenance. Where the City Engineer is mentioned in these Special Provisions, it shall be noted that his designated representative may act in his behalf regarding administration of this agreement. 500-2 Supervision The Contractor shall assign a supervisor to be on site each working day, working regular working hours, for the duration of this contract. The Contractor and the supervisor, shall have expertise and experience in Arboriculture, pest control, soils, fertilizers and plant identification. The supervisor must be fluent in the English language. The Contractor and the supervisor shall have the knowledge and ability to determine each tree species response to pruning, and to be able to properly prune the tree species listed on the work orders. 500-3 Communications Each supervisor shall carry a pager provided by the Contractor, and be on call 24 hours per day for emergencies within the contract areas. 5OO-4 Nonresponsiveness of Contractor Failure of the Contractor or the supervisors to immediately respond to the City Engineer's telephone or pager notification of an emergency condition, or failure of the Contractor to respond within two days of written notification by the City Engineer, shall give the City Engineer the right to cause necessary work to be performed by City crews or other contractors, and any costs incurred in so doing shall be deducted from payment if the work is related to any work order issued to the Contractor by the City. R:~qARRINGK~AGElqDA.RFl~TREES.97 Exhibit A - pg. 2 of 1 1 SECTION 501 - CERTIFICATION Prior to acceptance of the contract bid, the Contractor must hold a valid Certified Arborist Certificate, issued by the International Society of Arboriculture. It is desirable to have Certified Tree Workers on staff. The Contractor must supply a photocopy of all certifications at time of bid. SECTION 502 - SCHEDULING OF WORK The Contractor shall accomplish all normal work required under this contract between the hours of 7:00 a.m. and 4:00 p.m., Monday through Friday. The City Engineer may grant, on an individual basis, permission to perform contract maintenance at other hours. No maintenance functions that generate excess noise which would cause annoyance to residents of the area shall be commenced before 8:00 a.m. The City Engineer will be notified in writing at least 24 hours in advance of each start date of tree maintenance operations. SECTION 503 - UNDERGROUND ALERT The Contractor will comply with the requirements of Assembly Bill 73. The law states that, "...every person planning to conduct any excavation is required to contact a regional notification center at least 2 days prior to excavation..." Assembly Bill 73 defines excavation as, "...any operation in which earth, rock, or other material in the ground is moved, removed, or otherwise displaced by means of tools, equipment, or explosives in any of the following ways: grading, trenching, digging, ditching, drilling, auguring, tunneling, scraping, cable or pipe plowing and driving, or any other way." SECTION 504 - MEASUREMENT AND PAYMENT (a) The Contractor will be paid within thirty days of invoice submittal based upon the Schedule of Unit Cost and lump sum amounts. The invoice shall include the appropriate fund number and the purchase order number for this contract. (b) The quantity invoiced and paid shall be the total tree count shown in the work order except that the City Engineer shall have the right to increase or decrease the total quantity based upon documented field tree count. Payment will be made after verification of completion by the City Engineer. Trees which, in the opinion of the City Engineer, have not been maintained in accordance with the Contract Special Provisions will be deducted from the invoiced amount. (c) Extra work shall be separately invoiced in accordance with the hourly rates and unit prices provided in the supplementary "Extra Work Schedule" of the contract bid proposal. (d) Any tree(s) included in the work order which have been pruned by a resident or homeowner and have been trained, cut, or sheared in such a way to form a hedge, espalier, or picturesque shape, and have not been trained in the normal landscape shade tree standard of pruning shall not be trimmed. These R:~'IARRINGK~GENDA.RPT~TREES.97 Exhibit A - pg. 3 of 1 1 trees are to be noted and the Contractor shall inform the City Engineer of such trees by address. These trees will be deducted from the work order prior to invoice submittal. SECTION §05 - WORK ORDERS Work Orders will be provided by the Tree Maintenance Superintendent. They will include a descriptive location by address, street name, tree species, type of work and number of trees. SECTION 506 - DELETIONS At the Tree Maintenance Superintendent's option, any work orders, or portion thereof, may be deleted by notifying the Contractor in writing. SECTION 507 - EXTRA WORK (a) Extra work may be required in order to plant new tree species or mitigate safety hazards. (b) Extra work will not be performed without prior approval by the Tree Maintenance Superintendent unless a condition exists wherein it appears there is a danger of injury to persons or property. (c) Payment of extra work shall be in accordance with the hourly rates and unit prices in the Extra Work Schedule. (d) The City reserves the right to cause any extra work deemed necessary by the Tree Maintenance Superintendent to be performed by the City crews, other contractors, or day labor, at no cost to the Contractor. SECTION 508 - SAFETY MEASURES Contractor shall follow the Cal OSHA, SB198, and American National Standard Institute requirements for worker safety. SECTION 509 -INSPECTIONS On a daily basis, or as required, the Contractor or his supervisor will walk the project with the Tree Maintenance Superintendent for the purpose of determining compliance with the specifications or to discuss required work. Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and, if not corrected, payment to the Contractor will not be made until the condition is corrected. SECTION 510- PRESERVATION OF PROPERTY (a) The Contractor shall carefully protect from damage all trees, shrubs, ground covers, turf, irrigation, water service, fences, sidewalk, buildings, automobiles, street lights, street signs or any other facilities located on or adjacent to the job site. R:~La~RRINGK~a. GENDA. RF1ATREF3.97 Exhibit A - pg. 4 of 1 1 (b) Should any direct or indirect damage or injury result to any public or private property by or on account of any act, omission, neglect or misconduct in the execution of work, on the part of the contractor or Contractor's employees, such property shall be restored by the Contractor, to a condition equivalent to that existing before damage occurred. (c) The Contractor shall be responsible for the complete removal and replacement of trees lost due to Contractor's faulty maintenance or negligence, as determined by the Tree Maintenance Superintendent. Replacement shall be made by the Contractor in the kind and size of trees as determined by the Tree Maintenance Superintendent. Where there is a difference in value between the trees lost and the replacement of trees, this difference will be deducted from the contract payment. In all cases, the value of the trees lost will be determined by the Tree Maintenance Superintendent using the latest International Shade Tree Conference guidelines for value determination. SECTION 511 - PRUNING TOOLS The use of chain saws generally shall be restricted to those cuts which cannot be made with hydraulic, pneumatic or manually operated lopping shears. SECTION 512 - QUALITY OF WORK (a) The Contractor shall follow specifications as set forth by the Western Chapter International Society of Arboriculture's Pruning Standards. See Appendix A. (b) Pruning standards shall apply to all City trees designated for pruning by the Tree Maintenance Superintendent. (c) Contractor shall prune to retain the natural form of each tree species unless otherwise directed by the Tree Maintenance Superintendent. (d) City crews may provide "sample prunes" for the Contractor to duplicate on the designated species. If the Contractor is required to follow a "sample prune", it will be indicated on the work order. (e) Contractor shall be consistent in their pruning patterns so that visual continuity is maintained and that the value of all City trees pruned is increased. (f) Pruning for safety or crown restoration is desired when the tree has an abnormal, unsafe, or unattractive imbalance and shall be pruned so as to correct this condition. (g) At no time under this contract agreement shall the Contractor decrease the value of any tree without written authorization from the Tree Maintenance Superintendent. (h) Contractor must submit to the Tree Maintenance Superintendent, a Quality Control Plan at the time of bid submission. The Quality Control Plan shall provide contractor management with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. R:~IARRINGK~AGENDA. RI~TREF~.97 Exhibit A - pg. 5 of 1 1 This will include the staffing of an Arborist certified through the International Society of Arboriculture (ISA) for the entire length of the contract as Site Supervisor (certification required and at least 50% of the trimming crew staff)* * ~ (i) The QCP shall include: (1) A description of the Contractor's quality control system. The system must cover all contract services, specify work to be inspected on either a scheduled or unscheduled basis, and describe how inspections are to be conducted. (2) The name(s) and qualifications of the individual(s) responsible for performing the quality control inspections, and the extent of their authority. (3) Provisions for recording the results of inspections and for recording corrective action taken. (4) Provisions to update and revise the QCP during the performance of the contract. (j) A file of all Quality Control inspections both performed and scheduled, inspection results, and dates and details of corrective actions taken shall be maintained by the Contractor through the term of this contract. The file shall be the property of the Government and made available to the Contracting Officer during regular working hours. The file shall be turned over to the Contracting Officer within (number of days) of completion/termination of the contract. SECTION 513 - CROWN RAISING (a) Low branches overhanging park and residential streets shall be raised to a height of thirteen (13) feet above street grade. Low branches overhanging sidewalks and parkways shall be raised to a height of nine (9) feet above grade. Tree branches overhanging equestrian trail shall be raised to a height of eleven (11) feet. Small trees with a natural shape and form would be ruined by applying the above specifications and should be "side pruned" to reduce any current hazards. SECTION 514- TREE REMOVALS (a) Trees designated for removal by the City Engineer will be marked with an X, using orange paint, on the trunk of the tree. If for any reason there is doubt regarding the tree(s) to be removed, the City Engineer shall be contacted before work commences. (b) All trees shall be removed in sections and no single section shall exceed five feet (5') in length. Trunks and/or limbs over six inches (6") in diameter shall be cut in sections not to exceed five feet (5') in length, and lowered to the ground. The means of lowering shall be acceptable to the City Engineer. R:XHARRINOKLAOENDA. RPTXTREES.97 Exhibit A - pg. 6 of 1 1 (c) All stumps and large surface roots shall be removed and ground out below surface grade. Grinding of stump and roots shall not be less than twelve inches (12") below existing grade and area shall be back filled with grinding chips and native soil to re-establish grade. SECTION 51 5 - TRAINING (a) Young trees that need training shall be pruned to promote natural shape. Under no circumstances will stripping of lower branches (raising up) of young trees be permitted. For the purpose of this section, lower branches are defined as those branches growing along the tree's trunk between the lowest canopy branch and the base of the tree. Lower branches shall be retained in the "headed back" condition leaving 4-6 leaves on the stem. This will promote increase caliper and tapered trunk. If there are any doubts or questions regarding this operation, contact the City Engineer. Tree training operations may include staking, restaking, stake removal, typing retying, or untying. These operations will follow Section 518, TREE STAKING SPECIFICATIONS. Trees will be assessed individually for their staking and typing needs during the tree training operation. SECTION 516 - METHOD OF PRUNING PALM TREES (a) All dead or drooping fronds shall be removed as close to the trunk as possible leaving a V-shaped base. (b) All frond stubs left from previous pruning shall be removed as close as possible to the trunk leaving a V-shaped base. (c) Fruit stalks present at time of pruning shall be removed and cut as close to their base as possible. (d) Palm fronds are to be removed so that a 45 degree or 90 degree angle is achieved as designated on the work order. The angle is measured from the horizontal axis of the growing point base. Each palm shall be trimmed of all remnants. See Appendix C. (e) The use of climbing spurs or gaffs will not be permitted. SECTION 51 7 - TREE PLANTING The Contractor shall follow the requirements of Section 503, UNDERGROUND ALERT of this Contract before digging any holes for tree planting. (a) For each tree to be planted, the Contractor shall follow the City Standard for Planting set forth in Appendix D. SECTION 518 - TREE STAKING SPECIFICATIONS See Appendix D. (a) Any tree that can stand upright without support and can return to an upright position after being deflected by wind or by hand shall not be staked. Exhibit A - pg. 7 of 11 (b) (c) (d) (e) (f) (g) (h) SECTION 519 - (a) (b) (c) If it is determined that the stakes should be removed, the Contractor shall pull the stakes from the soil. Breaking stakes off at grade will not be permitted. All undamaged tree stakes removed during maintenance operations shall be returned to the City. Damaged stakes shall be disposed of by the Contractor. If upon determining a tree cannot support itself, two (2) tree stakes shall be used and placed in a northwest and southeast configuration to give maximum support during heavy wind conditions. Stakes are to be placed as far away from trunk as possible, while still being able to attach the tree tie. Stakes shall be cut off below the lowest branch where the tree's growth habit permits. Tree stakes shall be of good quality treated lodge pole pine and shall not exceed eight feet (8') in length and no more than two and one-half inches (2- 1/2") in diameter. Tree ties shall be V.I.T. cinch-ties or equal and are to be attached by a method of a figure eight loop between the tree trunk and each stake. Ties shall be attached to stakes by method of a galvanized nail driven into tree stakes. A minimum of two (2) V.I.T. cinch-ties shall be used. Ties are to be placed in such a way to allow movement of tree and to prevent tree trunk from rubbing against the stake. Ties shall not be tight or inflexible or create damage to tender bark or girdle the tree trunk. Tree ties that are causing a girdling condition of tree trunk shall be removed. If any material is embedded in the growing tissue of a tree, and it is determined that the material cannot be removed without damage to the growing tissue of the tree, it shall not be removed. The City Engineer shall be notified of any such condition. REMOVAL OF BRUSH AND DEBRIS Contractor shall be responsible for the removal and disposal of all debris, prunings, brush, and other material resulting from tree maintenance operations. Contractor must comply with all state, local and county laws and ordinances applicable to and governing such disposal. Disposal of all eucalyptus wood infested with the larvae of the eucalyptus longhorned borer shall follow the State of California Public Resources Code, Article 5, Section 4714.5. R:~IARRINGK~AGENDA.RPT~TREES.97 Exhibit A - pg. 8 of 11 APPENDIX A PRUNING STANDARDS PURPOSE: Trees and other woody plants respond in specific and predictable ways to pruning and other maintenance practices. Careful study of these responses has led to pruning practices which best preserve and enhance the beauty, structural integrity, and functional value of trees. In an effort to promote practices which encourage the preservation of tree structure and health, the V.W. ISA Certifications Committee has established the following Standards of pruning for Certified Arborist. The Standards are presented as working guidelines, recognizing that trees are individually unique in form and structure, and that their pruning needs may not always fit strict rules. The Certified Arborist must take responsibility for special pruning practices that vary greatly from these Standards: PRUNING TECHNIQUES A, A thinning cut removes a branch at its point of attachment or shortens it to a lateral large enough to assume the terminal role. Thinning opens up a tree, reduces weight on heavy limbs, can reduce a tree's height, distributes ensuing invigoration throughout a tree and helps retain the trees natural shape. Thinning cuts are therefore preferred in tree pruning. a. A heading cut removes a branch to a stub, a bud or a lateral branch not large enough to assume the terminal role. Heading cuts should seldom be used because vigorous, weakly attached upright sprouts are forced just below such cuts, and the tree's natural form is altered. In some situations, branch stubs die or produce only weak sprouts. C. When removing a live branch, pruning cuts should be made in branch tissue just outside the branch bark ridge and collar, which are trunk tissue. (Figure 1) If no collar is visible, the angle of the cut should approximate the angle formed by the branch bard ridge and the trunk. (Figure 2) D. When removing a dead branch, the final cut should be made outside the collar of live callus tissue. If the collar has grown out along the branch stub, only the dead stub should be removed, the live collar should remain intact and uninjured. (Figure 3) El When reducing the length of a branch or the height of a leader, the final cut should be made just beyond (without violating) the branch bark ridge of the branch being cut to. The cut should approximately bisect the angle formed by the branch bark ridge and an imaginary line perpendicular to the trunk or branch cut. (Figure 4) 1E~-IARRINGK~AGENDA. RPT~.97 Exhibit A - pg. 9 of 11 F. G. H. U. II. A goal of structural pruning is to maintain the size of lateral branches to less than three-fourths the diameter of the parent branch or trunk. If the branch is codominant or close to the size of the parent branch, thin the branch's foliage by 15% to 25%, particularly near the terminal. Thin the parent branch less, if at all. This will allow the weight of the lateral branch, slow its total growth, and develop a stronger branch attachment. If this does not appear appropriate, the branch may need to be shortened to a large lateral or be completely removed. (Figure 5) On Large-growing trees, except whorl-branching conifers, branches that are more than one-third the diameter of the trunk should be spaced along the trunk at least 18 inches apart, on center. If this is not possible because of the present size of the tree, such branches should have their foliage thinned 15% to 25%, particularly near their terminals and/or be shortened. (Figure 6) Pruning cuts should be clean and smooth with the bark at the edge of the cut firmly attached to the wood. Large or heavy cut branches should be lowered on roped or thrown clear to prevent injury to personnel, the tree or other property. Wound dressings and tree paints have not been shown to be effective in preventing or reducing decay. They are therefore not recommended for routine use when pruning. TYPES OF PRUNING - MATURE TREES A. Crown Cleaning Crown cleaning or cleaning out is the removal of dead, dying, diseased, crowded, weakly attached, and low-vigor branches and water sprouts from a tree crown. B. Crown Thinning Crown Thinning includes crown cleaning and the selective removal of branches to increase light penetration and air movement into the crown. Increased light and air stimulates and maintains interior foliage, which in turn improves branch taper and strength. Thinning reduces the wind-sail effect of the crown and the weight of heavy limbs. Thinning the crown can emphasize the structural beauty of trunk and branches as well as improve the growth of plants beneath the tree by increasing light penetration. When thinning the crown of mature trees, seldom should more than one-third of the live foliage be removed. At least one-half of the foliage should be on branches that arise in the lower two-thirds of the trees, likewise, when thinning laterals from a limb, an effort should be made to retain inner lateral branches and leave the same distribution of foliage along the branch. Trees and branches so pruned will have stress more evenly distributed throughout the tree or along a branch. Exhibit A - pg. 10 of 11 III. IV. An effect known as "lion's-tailing" results from pruning out the inside lateral branches. Lion's-tailing, by removing all the inner foliage, displaces the weight to the ends of the branches and may result in sunburned branches, water sprouts, weakened branch structure and limb breakage. C. Crown Reduction Crown reduction is used to reduce the height and/or spread of a tree. Thinning cuts are most effective in maintaining the structural integrity and natural form of a tree and in delaying the time when it will need to be pruned again. The lateral to which a branch or trunk is cut should be at least one-half the diameter of the cut being made. D. Crown Raising Crown raising removes the lower branches of a tree in order to provide clearance for building, vehicles, pedestrians, and vistas. It is important that a tree have at least one-half of its foliage on branches that originate in the lower two-thirds of its crown to ensure a well-formed, tapered structure and to uniformly distribute stress within the tree. When pruning for view, it is preferable to develop "windows" through the foliage of the tree, rather than to severely raise or reduce the crown. SIZE OF PRUNING CUTS Each of the Pruning Techniques (Section I) and types of Pruning (Section II) can be done to different levels of detail or refinement. The removal of many small branches rather than a few large branches will require more time, but will produce a less pruned appearance, will force fewer water sprouts and will help to maintain the vitality and structure of the tree. Designating the maximum size (base diameter) that any occasional undesirable branch may be left within the tree crown, such as %", 1" or 2" branch diameter, will establish the degree or pruning desired. CLIMBING TECHNIQUES A. Climbing and pruning practices should not injure the tree except for the pruning cuts. a. Climbing spurs or gaffs should not be used when pruning a tree, unless the branches are more than throw-line distance apart and cannot be reached with an aerial tower. In such cases, the spurs should be removed once the climber is tied in. C. Spurs may be used to reach an injured climber and when removing a tree. D. Rope injury to thin barked trees from loading out heavy limbs should be avoided by installing a block in the tree to carry the load. This technique may also be used to reduce injury to a crotch from the climber's line. R:~-IARRINGK~AGE1NDA.RPT~TREES.97 Exhibit A - pg. 1 1 of 1 1 ITEM 3 CITY ATT~ ~ FINANCE OFFICER ~ CITY MANAGER ___~ TO: FROM: DATE: SUBJECT: CITY OF TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT Board of Directors General Manager City Clerk/Director of Support Services'/~ December 16, 1997 Ratification of Election Results RECOMMENDATION' 1. Adopt a resolution entitled' RESOLUTION NO. CSD 97- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF TEMECULA COMMUNITY SERVICES DISTRICT, RECITING THE FACT OF THE SPECIAL TEMECULA COMMUNITY SERVICES DISTRICT MAIL-IN BALLOT ELECTION HELD ON DECEMBER 12, 1997 DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW. BACKGROUND: At the meeting of October 28, 1997, the Board of Directors adopted Resolution No. 97- 14, which called for a Special Election to be held among the property owners of the parcels within Tracts No. 28309, known as Regency Homes. The purpose of this election was to establish Service Level B and C rates and charges for fiscal year 1998-99. This election was conducted by mail with a final date for acceptance of ballots to be no later than 3:30 p.m. on December 12, 1997. At 4:00 p.m. on that date, the City Clerk acting in her capacity as the City's Election Official and as the Secretary of the Board of Directors of the Temecula Community Services District will declare the receipt period for receiving ballots closed. At 5:00 p.m. on that date, the City Clerk June Greek will conduct the canvass of the results. The results of the votes cast, returned within the time allowed, and counted publicly will be included within the body of the proposed resolution. R:\agenda.rpt\Elec. Results I Temecula Community Services District - Tract 28309 Regency Homes Election Results December 13, 1997 Page 2 Staff recommends adoption of the resolution ratifying the results of this election. Since the election involves only one property owner of record, the complete resolution for adoption will be transmitted under separate cover. FISCAL IMPACT: There is no direct fiscal impact as a consequence of the ratification of the election results. Attachment: Sample Resolution JSG R:\agenda.rpt\Elec. Results RESOLUTION NO. CSD 97- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, RECITING THE FACT OF THE SPECIAL TEMECULA COMMUNITY SERVICES DISTRICT MAlL-IN BALLOT ELECTION HELD ON DECEMBER 12, 1997 DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a Special Mail-in Ballot Election was held and conducted in the City of Temecula, California, on December 12, 1997, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that the purpose of the special election was for the purpose of obtaining approval by property owners within Tract No. 28309 known as Regency Homes was properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California; and WHEREAS, pursuant to Resolution No. CSD 97-11, adopted October 28, 1997, the ballots were returned to the office of the City Clerk/Secretary of the Temecula Community Services District; the results were received, canvassed in public and are herein set forth in Section 2. NOW THEREFORE, THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the whole number of ballots cast in the homeowners election was one and the whole number of provisional ballots cast in the election was one (1). Section 2. That the whole number of ballots cast was one (1) for establishment of the annual levy for Service Level B and C rates and charges at $25.68/per lot, annual levy for Service Level B and $46.00/per lot, annual levy for Service Level C on the parcel identified on the ballot were as follows: Yes No Incomplete None None One (1) for Lots 1-46 - Tract No. 28309 Under single ownership Resos. CSD\97-1~ 1 Section 3. The Board of Directors of the Temecula Community Services District does declare and determine that as a result of the election, a majority of the voters voting on the measure relating to the establishment of Service Level B and C Rates and Charges for Fiscal Year 1997-98 pursuant to Article XIIID, Section 6 of the California Constitution, did vote in favor of the measure and that the measure was carried, and shall be deemed adopted and ratified. Section 4. The City Clerk/Secretary of the Temecula Community Services District (TCSD) shall enter in the minutes of the TCSD Board of Directors, a statement of the result of the election, showing: (1) The whole number of ballots cast in the City; (2) The votes in favor, (3) The votes in opposition and (4) Those received incomplete. Section 5. The' City Clerk shall certify the adoption of this resolution. APPROVED AND ADOPTED, this 16th day of December, 1997. ATTEST: Jeffrey E. Stone, President June S. Greek, CMC/AAE City Clerk/Secretary [SEAL] Resos.CSD\97-11 2 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) SS CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City of Temecula, HEREBY DO CERTIFY that the foregoing Resolution No. CSD 97- was duly adopted at a regular meeting of the Temecula Community Services District on the 16th day of December, 1997 by the following roll call vote. AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: June S. Greek, CMC/AAE City Clerk/Secretary Resos. CSD\97-11 3 TCSD DEPARTMENTAL REPORT APPROVAL CITY ATTORNEY FINANCE DIRECTOR ~ CITY MANAGER -~ TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Board of Directors Shawn D. Nelson, Director of Community Services December 16, 1997 Departmental Report PREPARED BY: ~ Gail L. Zigler, Administrative Secretary The Division of State Architects (DSA) has returned the plans for Margarita Community Park with comments. The landscape architect made those changes and this project will go out to bid December 8, 1997. Bid opening is scheduled for January 15, 1998. Margarita Community Park Master Plan includes parking, lighting, tot lots, picnic facilities, landscaping, irrigation, pedestrian walkways, a roller hockey rink, tennis courts, and ballfield lighting. The City Council awarded a contract on October 7, 1997, to ModCraft for the ADA upgrades project. A pre-construction meeting was held on November 20, 1997 and a notice to proceed was issued. This project provides handicap accessibility to the following park sites: John McGee Park, Calle Aragon Park, Bahia Vista Park, Rancho California Sports Park and Veteran's Park. The contractor is getting all of the necessary Community Development Block Grant documentation required, prior to the beginning of construction on the project. On October 7, 1997, the City Council approved an Easement Agreement to Allow Construction of Slopes and Drainage Facilities at Winchester Creek Park, with Pacific Century Homes ("Pacific"). Pacific anticipates they will be ready to begin grading operations by December and should be completed within approximately two months. The City plans to go out to bid on the Winchester Creek Park project in December and begin construction in February, 1998. Both projects should be accomplished without any timing conflicts. Winchester Creek Park is a 4.5 acre passive use park consisting of a tot lot, picnic facilities, an outdoor basketball court, a sand volleyball court and open turf areas. Plan check for Phase II of the Temecula Duck Pond improvements is nearly complete. The engineers are finalizing their plan check for the widening of Ynez Road, along the Duck Pond property, to its ultimate width. This project should be out to bid in early 1998. A Request For Proposal was released for the design of the under crossing under Winchester Road, connecting the east and west portions of the Santa Gertrudis Creek Trail. Staff is currently negotiating with the number one qualified bidder. Staff anticipates bringing forward a recommendation to the City Council in early 1998. l~LAGENDAS\DEPT49 December 4, 1997 An RFQ was released in September, 1997 for the Cultural Arts Master Plan. Interviews are scheduled to be held on November 18, 1997, for the top three rated firms. The Cultural Arts Committee will be bringing forward a recommendation to City Council in January, 1998. The purpose of the RFQ is for the development of a ten (10) year Cultural Arts Master Plan for the City of Temecula. A Request For Qualifications was released for the design of a City library. Staff has received a significant interest in the RFQ. RFQ's were due on November 25, 1997 and 15 responses were received. Staff anticipates bringing forth a recommendation to the City Council in early 1998. City Council awarded a contract to Dahl, Taylor & Associates for the design of a temperature control system at the Community Recreation Center gymnasium. Staff anticipates this project will go out to bid in January 1998, and installation of the system will be completed by Spring, 1998. Pc~A~AGFJqDAS\DEPT49 I~c~nl~r 4, 1997 REDEVELOPMENT AGENCY MINUTES OF A REGULAR MEETING OF THE TEMECULA REDEVELOPMENT AGENCY NOVEMBER 18,1997 A regular meeting of the City of Temecula Redevelopment Agency was called to order at 8:28 P.M., at the City Council Chambers, 43200 Business Park Drive, Temecula California. Chairperson Ford presiding. ROLL CALL PRESENT: 5 AGENCY MEMBERS: Birdsall, Lindemans, Roberts, Stone, Ford. ABSENT: 5 AGENCY MEMBERS: None. Also present were Executive Director Bradley, City Attorney Thorson, and City Clerk Greek. PUBLIC COMMENTS None given. CONSENT CALENDAR 1. Minutes 1.1 Approve the minutes of October 28, 1997. 2. Acquisition of Property for Affordable Housing 2.1 Adopt a Resolution entitled: RESOLUTION NO. RDA 97-07 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA OBJECTING TO PUBLIC SALE OF CERTAIN TAX DEFAULTED PROPERTY, LYING WITHIN THE CITY OF TEMECULA, OFFERING TO PURCHASE THE PROPERTY AND STATING THE PUBLIC PURPOSE FOR WHICH THE PROPERTY IS TO BE DEVOTED MOTION: Agency Member Birdsall moved to approve Consent Calendar No. 1 and 2. The motion was seconded by Agency Member Roberts and voice vote reflected unanimous approval. Minutes. RDA\l 11897 1 At 8:29 P.M., the Redevelopment Agency convened in joint session with the City Council to discuss the following item: JOINT CITY COUNCIL/RDA PUBLIC HEARING . Planning Application NO. PA97-0221, An Amendment to the Old Town Specific Plan establishing the In-Lieu Parking Fee Program and Revising the Parking Requirements, and Planning Application No. PA97-0267 establishing the Parking Incentives for the Sixth Street Parking Lot, Planning Application No. PA97-0292 establishing the Parking In-Lieu Fee Old Town 3.1 Introduce and Ordinance entitled: ORDINANCE NO. 97- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, APPROVING (PLANNING APPLICATION NO. PA97-0221), AN AMENDMENT TO THE OLD TOWN SPECIFIC PLAN ESTABLISHING THEIN-LIEU PARKING FEE PROGRAM AND REVISING THE PARKING REQUIREMENTS 3.2 Adopt a Resolution entitled' RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, APPROVING (PLANNING APPLICATION NO. PA97-0292), SETTING THE IN-LIEU PARKING FEE WITHIN THE OLD TOWN SPECIFIC PLAN AREA AND AUTHORIZE STAFF TO CONDUCT BI-ANNUAL REVIEW OF THE IN- LIEU FEE. 3.3 Adopt a Resolution entitled' RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, APPROVING (PLANNING APPLICATION NO. PA97-0267), ESTABLISHING THE OLD TOWN PARKING INCENTIVE PROGRAM Minutes. RDA\l 11897 2 3.4 Adopt a Resolution entitled: RESOLUTION NO. RDA 97- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA, CALIFORNIA, APPROVING (PLANNING APPLICATION NO. PA97- 0267), ESTABLISHING THE OLD TOWN PARKING INCENTIVE PROGRAM MOTION: Director Lindemans, seconded by Director Ford, moved to continue recommendation 3.1 to the next meeting and table recommendations 3.2, 3.3, and 3.4. Voice vote reflected unanimous approval. REDEVELOPMENT AGENCY BUSINESS , Facade Improvement Program Amendment 4.1 Amend the Facade Improvement Program and Non-conforming Sign Removal Program. MOTION: Agency Member Lindemans moved to continue this matter. The motion was seconded by Agency Member Roberts and voice vote reflected unanimous approval with the exception of Agency Member Stone who abstained. REDEVELOPMENT DIRECTOR'S REPORT Director McLarney apprised the Councilmembers and the attending/viewing audience of the upcoming Christmas Tree Lighting Ceremony on Saturday, December 6, 1997, at 6:00 P.M., at Sam Hicks Park. Director McLarney as well commented on this year's holiday theme for Old Town "A Dickens of a Christmas in Old Town" and apprised of associated events/activities. Director McLarney noted that the Temecula Town Association's Annual Community Christmas Dinner will be on Christmas Day at the Community Center on Pujol Street and advised that volunteers are welcomed. Agency Member Ford commented on what a heartwarming experience it is to participate in the Annual Community Christmas Dinner and noted that support and volunteers are needed. EXECUTIVE DIRECTOR'S REPORT Executive Director Bradley advised that the Christmas Parade has been scheduled for Thursday, December 4, 1997, at 6:00 P.M. Minutes,RDA\l 11897 3 AGENCY MEMBERS' REPORTS Agency Member Lindemans commended the Redevelopment staff for its innovative and creative efforts to ensure the success of Old Town and its appropriate recognition. ADJOURNMENT At 8:39 P.M., Chairperson Ford formally adjourned the meeting to Tuesday, November 25, 1997, at 7:00 P.M., City Council Chambers, 43200 Business Park Drive, Temecula, California. Steve J. Ford, Chairperson ATTEST: June S. Greek, CMC/AAE City Clerk, Agency Secretary [SEAL] Minutes. RDA\l 11897 4 MINUTES OF A REGULAR MEETING OF THE TEMECULA REDEVELOPMENT AGENCY NOVEMBER 25, 1997 A regular meeting of the City of Temecula Redevelopment Agency was called to order at 8:03 P.M. at the City Council Chambers, 43200 Business Park Drive, Temecula, California. Chairperson Ford presiding. PRESENT: 5 AGENCY MEMBERS: Comerchero, Lindemans, Roberts, Stone, and Ford. ABSENT: 0 AGENCY MEMBERS: None. Also present were Executive Director Bradley, City Attorney Thorson, and City Clerk Greek. PUBLIC COMMENTS None given. CONSENT CALENDAR 1. Acquisition of Property for the Affordable Housing Program 1.1 Adopt a resolution entitled: RESOLUTION NO. RDA 97-08 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND JOINT ESCROW INSTRUCTION" FOR ACQUISITION OF CERTAIN REAL PROPERTY LOCATED ALONG THE SOUTH SIDE OF SIXTH STREET, EAST OF PUJOL STREET, (APN 922-053-003) IN THE CITY OF TEMECULA 1.2 Authorize the expenditure of up to 990,000 from RDA Housing set-aside funds for acquisition, escrow, and closing costs. Agency Member Stone advised that he would be abstaining with regard to this issue. In response to Agency Member Lindemans, Director of Redevelopment McLarney provided clarification (as per agenda material of record), noting that the previously existing business at the site of discussion has been closed for several months and that the previously existing business was not closed by the City. Redevelopment Agency Meeting November 25, 1997 For Agency Member Comerchero, City Attorney Thorson advised that he may partake in the vote with regard to this issue. MOTION: Agency Member Lindemans moved to approve Consent Calendar Item No. 1. The motion was seconded by Agency Member Roberts and voice vote reflected unanimous approval with the exce_~tion of Agency Member Stone who abstained. REDEVELOPMENT AGENCY BUSINESS 1.1 Entertain a motion to elect a Chairman to preside until the end of calendar year 1998. 1.2 Entertain a motion to elect a Vice President who will assume the duties of the Chairman in his absence and hold this office until the end of calendar year 1998. MOTION: Agency Member Stone moved to nominate Agency Member Lindemans as Chair. The motion was seconded by Agency Member Comerchero and voice vote reflected unanimous approval. MOTION: Agency Member Roberts moved to nominate Agency Member Ford as Vice Chair. The motion was seconded by Agency Member Lindemans and voice vote reflected unanimous approval. At this time, the following item was considered in joint session: , Planning Application No. PA 97-0221, Amending Section F.2, Parking of the Old Town Specifi(; Plan tO Establish In-Lieu Fee Program and Revise the Parking Reo_uirements (Planning Application No. PA97-0221) 1.1 Read by the title only and introduce an ordinance entitled: ORDINANCE NO. 97-21 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, APPROVING (PLANNING APPLICATION NO. PA 97-0221), AN AMENDMENT TO THE OLD TOWN SPECIFIC PLAN ESTABLISHING THE IN-LIEU PARKING FEE PROGRAM AND REVISE THE PARKING REQUIREMENTS (PLANNING APPLICATION NO. PA 97-0221) Agency Member Stone noted that he would be abstaining with regard to this issue. Community Development Director Thornhill reviewed the staff report (as per written material of record), advising that the proposed resolution is for introduction and first reading only. In Redevelopment Agency Meeting November 25, 1997 response to Agency Member Comerchero, Community Development Director Thornhill noted that the proposed amendment would decrease the overall parkin9 spaces for Old Town by approximately 15% to 20%, including future parking spaces. Mr. Thornhill clarified that the existing Ordinance would require McDonald's to provide approximately three times the amount of parkin~l spaces than what would be required under the proposed Ordinance. E~xpressing concern with approving any amendments which may not adequately represent the City's long-term goal with regard to parking in Old Town, Agency Member Lindemans relayed his opposition to this resolution and expressed his desire to develop a plan which would encourage individuals to walk through Old Town. Advising that proposals have been requested from consultants for a market study in Old Town in order to properly determine the appropriate mix of restaurants, retail, etc., Redevelopment Director McLarney informed the Agency Members that the approval of the proposed resolution would be necessary in order for McDonald's and other businesses to open. Agency Member Comerchero echoed Agency Member Lindemans' concern of approving an Ordinance which may not accurately reflect the City's long-term goal. In an effort to address Agency Member Lindemans' concern, City Manager Bradley suggested that the proposed Ordinance be approved with the addition of a six-month sunset clause to which Agency Member Lindemans relayed his support. City Attorney Thorson noted that a public hearing was held with regard to this matter at the November 18, 1997, City Council meeting; that the matter was continued to the November 25, 1997, City Council meeting; and that because Agency Member Comerchero was present at the initial public hearing, he may vote on the matter. At this time, City Attorney Thorson read the Ordinance. MOTION: Agency Member Lindemans moved to approve Ordinance No. 97-21 for introduction and first reading with the addition of a six-month sunset clause. The motion was seconded by Agency Member Ford and voice vote reflected unanimous approval with the exception of Agency Member Stone who abstained. DEPARTMENTAL REPORT None given. REDEVELOPMENT DIRECTOR'S REPORT Director McLarney briefly reviewed upcoming Christmas Holiday activities in Old Town; thanked everyone involved with providing these activities; and invited everyone to attend. Redevelopment Agency Meeting November 25, 1997 In closing, Director McLarney extended, on behalf of the Redevelopment Agency staff, appreciation to retiring Mayor Birdsall for her years of dedicated service. EXECUTIVE DIRECTOR'S REPORT Executive Director Bradley invited everyone to attend the upcoming Christmas Parade on December 4, 1997, as well as the Christmas Tree Lighting Ceremony on December 6, 1997. AGENCY MEMBERS' REPORTS None given. ADJOURNMENT At 8:27 P.M., the Redevelopment Agency meeting was formally adjourned to Tuesday, December 9, 1997, at 7:00 P.M., City Council Chambers, 43200 Business Park Drive, Temecula, California. Chairperson Ford ATTEST: City Clerk/Agency Secretary Greek Redevelopment Agency Meeting November 25, 1997 RDA DEPARTMENTAL REPORT CITY ATTORNEY FINANCE DIRECTOR CITY MANAGER TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: FROM: DATE: SUBJECT: Executive Director/Redevelopment Agency Members Mary Jane McLarney, Redevelopment Director~', December 16, 1997 Monthly Departmental Report Attached for your information is the monthly report as of December 16, 1997 for the Redevelopment Department. This report covers housing, redevelopment and economic development. TO: FROM: DATE: REGARDING: CITY OF TEMECULA MEMORANDUM Executive Director/Agency Members Mary Jane McLarney, Redevelopment Director December 16, 1997 Marketing Activities Report Economic Development and Tourism Update Prepared by: Gloria Wolnick, Marketing Coordinator MEDIA OUTREACH REPORT Monthly calendar of events and press releases continue to go out to the media with distribution reaching Los Angeles, Orange, San Diego, Riverside and San Bernardino counties. Weekly calendar of events and press releases on the Dickens Christmas in Old Town continue to go out to the media. The City has received several calls from the media interested in the program. The Desert Sun in Palm Springs came out on Saturday, November 29th to cover the event. Money Radio conducted a live interview with Mary Jane McLarney on Wednesday, December 3rd in regards to the Promotions in Old Town for the holidays and the Super Bowl. The Old Town Holiday Promotion of entertainment and activities continue to be planned and administered. Saturday evening began a new tradition as 100 spectators came out to Sam Hicks Park to celebrate the Tree Lighting. Advertising supplements from the Californian and The Press-Enterprise have been distributed and the City has received great feedback on both pieces. Distribution for the Californian tabloid included Temecula, Murrieta and Fallbrook. The Press-Enterprise included 72,900 and newstands in Riverside, Corona, Temecula and Murrieta. A direct mail went to Temecula and Murrieta homes of non-subscribers. The overruns were placed in businesses and restaurants in Old Town, the Chamber of Commerce, the City, public library, real estate offices and the Post Office. Advertising in the North County Times reached areas in the North County area. The City placed ads in the Rancho News and will come out with an Old Town holiday supplement which will reach Temecula, Murrieta, Lake Elsinore, Sun City, Menifee, Corona, and Norco. Advertisements features Old Town entertainment, shopping and dining. In addition, teaser ads were placed in the Californian and Rancho News on their own advertising the event before the tabloids were published. KRTM held a live broadcast remote in Old Town on November 29th and is scheduled for a second one on December 20th. KFROG broadcasted live in Old Town on December 6th. KFROG has been advertising the Old Town Dickens Christmas on the air for two weeks prior to their remote. The City has also received positive feedback from citizens, property owners and merchants on the Old Town Holiday Promotion. The Vintner's reported that three coaches consisting of 114 people were brought up to the New & Nouveau Wine and International Food Festival in November by a San Diego Destination Management Company (PRA) which had recently attended a familiarization tour sponsored by the City and Chamber. Another San Diego Destination Management Company that attended Temecula's fam tour, Always Entertaining, brought 65 people to Callaway. The fam tours have been one way to show them first hand the many tourism attractions and activities in Temecula to offer their clients. The Super Bowl Sub-Committee has met several times planning activities and a promotion for Old Town and the wineries during Super Bowl weekend. The events will be for the community as well as Super Bowl attendees which will be held January 23 - 25, 1998. ECONOMIC DEVELOPMENT Mary Jane McLarney and Judy Staats attended the International Development Research Council's (IDRC) Conference in San Diego. Both Mary Jane and Judy made direct contact with real estate executives from Intel, TRW, Capitol One Services, Inc., as well as other developers and real estate professionals. Temecula was one of the few cities that distributed a giveaway to the attendees which consisted of a small chocolate bar with a golf theme with the City's direct mail piece attached. The giveaway was a hit at the conference and attracted 56 people to respond. Temecula Creek Inn supplied the City with names of the IDRC golfers that played at their courses in San Diego and Rancho Bernardo. The City will follow-up with the individuals with material and phone calls. The City received 42 inquiries from Outlook Magazine as a result of advertising in their publication. Out of those inquiries, a furniture manufacturer, contacted the City directly requesting relocation information. Material was sent and a follow-up call was placed by Mary Jane McLarney. The City will be funding the registration for the EDC to attend the Medical Design and Manufacturing tradeshow scheduled for January 20 - 22, 1998 in Anaheim, California. To enhance our public relations and promotion strategies, The Redevelopment Agency is updating the marketing plan for mid-year review and will bring the revised plan before Council for approval. CITY OF TEMECULA MEMORANDUM TO' Executive Director/Agency Members FROM: Mary Jane McLarney, Redevelopment Director DATE- December 1 6, 1 997 SUBJECT: Monthly Redevelopment Activity Report as of December 16, 1997 Prepared by: John Meyer, Housing and Redevelopment Manager HOUSING First Time Homebuyers Program · Eighteen families have been funded for FY 97-98. Residential Improvement Programs Our residential improvement program has 12 loans completed and 1 7 in process. This represents $30,909 either funded or reserved. Temecula O.N.E. The Team is looking into ways to better prepare the Pujol Neighborhood for the upcoming winter rains. The Crime Free Multi-Housing program is in full swing with 22 of the City's 24 apartments participating. Representatives from Police Fire and Code Enforcement have been inspecting the apartments for Program compliance. R:~¥F.,RSK~,~IONTI-H..LY~JOI-tN. JUN 12/8/97.inn North Pu!ol Redevelopment Project The Affirmed Housing Group of Escondido has been selected to work with the Agency to rehabilitate the existing 38 apartment units and develop 12 new units on the vacant acre of land. They are currently doing their due diligence. A formal agreement will be brought back to the Agency after the first of the Year. OLD TOWN Old Town Streetscape ImDrovement Proiects The Consultant has finished the design development phase of the project. Meetings are being set up to present the improvements to the property and business owners. The Consultant has begun working on the construction drawings. Underground Feasibility Study · Staff will be receiving the final report shortly. Improvement Non-Conforming Sign Program Staff has received two new facade improvement applications and has met with several other interested property and business owners. The In-Lieu Parkino Fee Ordinance · The Council has tabled this item pending more background information. 01d Town Temecula Market Study Staff received five responses to our RFQ that will look at Old Town's market position and potential. Interviews will be scheduled the week of December 15, 1997. R AS YF_.RS I~OI,~fHLLY~JOHlq. Fo'lq 12]~97 ~ WESTSIDE IMPROVEMENT AUTHORITY ITEM 1 MINUTES OF THE INAUGURAL MEETING WESTSIDE IMPROVEMENT AUTHORITY HELD DECEMBER 9, 1997 A regular meeting of the was called to order at 7:47 P.M. at the Temecula City Council Chambers, 43200 Business Park Drive, Temecula, California. Chairperson presiding. PRESENT: 4 AUTHORITY MEMBERS: Comerchero, Roberts, Lindemans, Ford ABSENT: 0 AUTHORITY MEMBERS: None ABSTAIN: 1 AUTHORITY MEMBER: Stone Also present were Executive Director Ronald E. Bradley, Authority General Counsel Peter Thorson and Authority Secretary June S. Greek. PUBLIC COMMENTS None given. CONSENT CALENDAR All matter presented were under Authority Business. AUTHORITY BUSINESS o Administrative Matters and Consideration of Formation of Community Facilities District No. 1 - RogersDale area for Financing Purposes RECOMMENDATIONS: 1.1 Appoint a Chairperson and Vice-Chairperson, by minute order, from among the members of the Board of Directors. It was moved by Authority Member Lindemans, seconded by Authority Member Comerchero to elect Steve Ford to the office of Chairman. By voice vote the motion was approved unanimously with Member Stone abstaining. It was moved by Member Lindemans, seconded by Chairman Ford to elect Jeff Comerchero to the office of Vice Chairman. The motion was unanimously carried with Member Stone abstaining. 1.2 Adopt a Resolution entitled: RESOLUTION NO. WIA 97-01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WESTSIDE IMPROVEMENT AUTHORITY REGARDING MEETINGS, ESTABLISHING A SEAL FOR THE AUTHORITY, DIRECTING THE FILING OF A NOTICE OF FORMATION WITH THE SECRETARY OF STATE AND ESTABLISHING THE RULES OF PROCEEDINGS Minuteswia/120997 -3- 1.3 Adopt a resolution entitled: RESOLUTION NO. WIA 97-02 A RESOLUTION OF THE WESTSIDE IMPROVEMENT AUTHORITY ADOPTING LOCAL GOALS AND POLICIES FOR COMMUNITY FACILITIES DISTRICTS 1.4 Adopt a resolution entitled: RESOLUTION NO. WIA 97-03 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WESTSIDE IMPROVEMENT AUTHORITY OF INTENTION TO ESTABLISH A COMMUNITY FACILITIES DISTRICT AND TO AUTHORIZE THE LEVY OF SPECIAL TAXES PURSUANT TO THE MELL0-ROOS COMMUNITY FACILITIES ACT OF 1982 1.5 Adopt a resolution entitled: RESOLUTION NO. WIA 97-04 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WESTSIDE IMPROVEMENT AUTHORITY OF INTENTION TO INCUR BONDED INDEBTEDNESS OF THE PROPOSED WESTSIDE IMPROVEMENT AUTHORITY COMMUNITY FACILITIES DISTRICT NO. I (ROGERSDALE AREA) PURSUANT TO THE MELLO-ROOS COMMUNITY FACILITIES ACT OF 1982 1.6 Approve a Deposit/Reimbursement Agreement between the Westside Improvement Authority and Trigger Entertainment and Sports LLC for the deposit with the Authority of funds for the payment of the costs of forming the Authority and issuing bonds for the Westside Improvement Authority Community Facilities District No. 1 (RogersDale Area) and authorize the Chairperson to execute the Agreement on behalf of the Authority. 1.7 Authorize the Executive Director of the Westside Improvement Authority to approve and execute on behalf of the Authority an agreement with Quint and Thimmig LLP for bond counsel services and an agreement with Brown, Chudleigh, Schuler & Associates for appraisal services in connection with the bonds for Westside Improvement Authority Community Services District No. 1 (RogersDale Area). It was moved by Member Lindemans, seconded by Member Roberts to approve recommendations 1.2 through 1.7, with the notation that the meeting time in Resolution WIA 97-01 be changed from 5:30 PM to 7:00 PM. By voice vote the motion was unanimously carried with Member Stone abstaining. Member Lindemans requested the staff research the amount of allowed compensation for members of an Improvement Authority and Community Facilities District and to place this matter on the next agenda available after that information has been presented to the members. Minuteswia/120997 -3- ADJOURNMENT It was moved by Member Roberts, seconded by Board Member Lindemans to adjourn at 8:53 PM to a meeting on December 16,1997 at 7:00 PM, City Council Chambers, 43200 Business Park Drive, Temecula, California. The motion was unanimously carried. Steve Ford, Chairperson ATTEST: June S. Greek, CMC/AAE City Clerk/Authority Secretary Minuteswia/120997 -3- CITY COUNCIL BUSINESS ITEM 22 APPROVAL CITY ATTORNEY FINANCE OFFICER ",~-..~ CITY MANAGER ; ~,~,- CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: City Clerk/Director of Support Services DATE: December 16, 1994 SUBJECT: Community Services Commission Appointment RECOMMENDATION: Review the Ad-Hoc Committee recommendations and appoint one applicant to fill an unexpired term through October 10, 1999. BACKGROUND: Pursuant to Council's adopted policy and procedure for making appointments and re-appointments, the vacancy created by the recent election of Commissioner Jeff Comerchero to the Temecula City Council was followed. The vacancy was published in three (3) newspapers serving the Temecula area and applications were received until the published deadline. An Ad hoc Committee of the City Council comprised of Councilmembers Stone and Comerchero have reviewed the applications received and recommend the City Council appoint Mr. James Meyler. Attached are copies of the applications which were received by the filing deadline of December 1, 1997 at 5:00 PM. ATTACHMENTS: Copies of Applications for Appointment R:\Agenda.rpt\CS-Comm. Apt 1 Temecula Community Services District - Tract 28309 Regency Homes Election Results December 13, 1997 Page 2 Staff recommends adoption of the resolution ratifying the results of this election. Since the election involves only one property owner of record, the complete resolution for adoption will be transmitted under separate cover. FISCAL IMPACT: There is no direct fiscal impact as a consequence of the ratification of the election results. Attachment: Sample Resolution JSG R:\agenda.rpt\Elec. Results 2 CITY OF TEMECULA APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES AND COMMISSIONS BOARD, COMMITTEE OR COMMISSION ON WltlCH YOU WISII TO SERVE: Ccmnun±~ ~_rvi~ NAME: Pete R~nos YEARS RESIDENT OF TEMECULA 12 ADDRESS: HOME PHONE: ( WORK PHONE: ¢760) 430-7700 Peace Officer EMPLOYER NAME: California Highway Patrol EMPLOYER ADDRESS:__ p.f)_ p~w ~_o_~O.. Oc~an.qicla. ~ 92051 EDUCATIONAL BACKGROUND/DEGREES: East Los Angeles College - Administration of Justice, A.A. FBI Acadony -ccmpleted Decnmg~r, 1991 LIST ANY RIVERSIDE COUNTY OR OTHER CITY BOARD, COMMITTEE OR COMMISSION ON WHICH YOU HAVE SERVED AND TtlE YEAR(S) OF SERVICE: Ncgle ORGANIZATIONS TO WHICH YOU BELONG: (Professional, technical, community, service): To~=cula OJmnmity Partnership (TCP) 3n~rican Legion California Association of Highway Patrol (CAHP) Mira Costa Colleqe Mentor BRIEFLY STATE WHY YOU WISH TO SERVE ON THIS BOARD OR COMMISSION, AND ................ . ....... ~ ~,--,~,, ,,~D FOR Tile POSiTiON. BE SPECI~'IC (Use additionM paper if necess~): I ~ a s~e ht~t ~ =t~u~g ~ ~~ of ~i~ s~is ~ T~. I ~ s~ ~ms ~~~t s~ce 1985 wi~ ~ ~tim of ~ ~i~ R~tion Cmt~ (~), ~blic ~, ~ ~ tm sty. I w~d l~e to off~~ ~is ~ ~ims ~ ~i~ work. I p~i~l~ s~ on a m~e ~U ~tt~, ~m~l ~c~, ~ ase, ~elm-mt~ P~ ~t~t Club. See attached list. I understmtd that mty or all information on titks f,,rm may be verified. I consent to the rele:,~e of this information for public information pur~}ses. PLEASE NOTE: Applications will be kept on file for co]~ideration of future vacancies. Return to: City Clerk's Office, 43200 Business Park Drive (909) 694-6444 OR Mall to: P.O. Box 9033, Tomecula, CA 925~9-9033 r:\commi:;\appfonn PETE RAMOS PAGE2 COMMUNITY INVOLVEMENT · Alcoholism Council of East Los Angeles, Past Board Treasurer · American Legion Post 320, Past Youth Chairman · Azteca Headstart, Past Board President · East Los Angeles College, Past Advisory Board Member · East Los Angeles, Montebello Breakfast Club, Past Vice President · Latino Peace Officers Association, 13 Year Member · Los Angeles, Monterey Park Optimist Club, Past Honor President · Rancho School PTA, Member · Cub Scout Pack 302, Committee Chairman · Am Vets Post 7093 · Temecula Community Partnership ACKNOWLEDGMENTS · Administration of Justice Award, East Los Angeles College · California Highway Patrol Outstanding Performance Award · California Assembly Resolutions, 55~ and 56~ Assembly Districts · California Senate Resolution, 24~ Senatorial District · California Sustained Superior Accomplishment Award · Cum Laude Award, East Los Angeles College · Mexico Study Exchange Award, Belvedere Rotary Club · Valedictorian, East Los Angeles College " i, APPLKL ,TION FOR APPOINTME O S, COMMITTEES AND COMMISSIONS . .. Qual,ficat.onReqmremen,. Res det ote Cty of Temeeula,:i:: / .= T.../ BOARD, COMMITTEE OR COMMISSION ON WHICH YOU WISH TO SERVE: NAME: ADDRESS: .~ ~' HOME · OCCUPATION: E WLOYeU ADDRESS: YEARS RESIDENT OF TEMECULA/~/'~ ~.//¢ EDUCATIONAL BACKGROUND/DEGREES: :~cz'_:.-,o - 5¢ ..hcz',-. ~e~.-,--._.[! ,<-..~:.~ ~'~ o.: ';:,' -- LIST ANY RIVERSIDE COUNTY OR OTHER CITY BOARD, COMMITTEE OR COMMISSION ON WHICH YOU HAVE SERVED AND THE YEAR(S) OF SERVICE: ORGANIZATIONS TO WHICH YOU BELONG: (Professional, technical, community, service): B~[FLY STAT~ WHY YOU WISH TO SERV[ ON THIS BOARD O'R CO~SSION, A~ WHY YOU B~LI~ YOU A~ QUALIFIED FOR TH~ POSITION. BE SPECIFIC ¢se addition~ I understand that any or all information on this form may be verified. I consent to the release of this information for public infqrmation purposes. / ../ SIGNATURE; ,../<: PLEASE NOTE: Appli'~tio~/wii/-bl kep~ on nu for consideration of future vacancies. Return to: City Clerk's Office, 43200 Business Park Drive {909} 694-6a.~.a. OR Mail to: P.O. Box ~033, Tomocula, CA r:\commis\appform CITY OF TEMECULA APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES AND COMMISSIONS ~ ::Resident':o:f:t'he Cityof 'Temecula~~;:~il ~ ~ i:~;.ii'i :: :~:~.: ii:/;;~?:~:!!~(:il '' ' · BOARD, COMMITTEE OR COMMISSION ON WHICIt YOO WISH TO SERVE: HOME PHONE: OCCUPATION: YEARS RESIDENT OF TEMECULA '~ EMPLOYER NAME: EDUCATIONAL BACKGROUND/DEGREjES: L ANY RIVERSIDE COqUNTY oR"0TtlER CITY BOARD, COMMITTEE OR COMMISSION ON WHICH YOU IIAVE SERVED AND THE YEAR(S) OF SERVICE: ORGANIZATIONS TO WHICH YOU BELONG: (Professional, technical, community, service): BRIEFLY STATE WHY YOU WISH TO SERVE ON T~'tlS BOARD OR COMMISSION, AND WHY YOU BELIEVE YOU ARE QUALIFIED FOR THE PO.qlTION. RE SPEC!F!C (Use paper if necessary): 0L[~{4~IT~'N-~ ~~'T O~ ~ ~0~ ~ ~E~ I undemtan~ that any or all information on this fi~rm may be verified. I co~sent to the rele~e of~ - information for public information pur~ses. ~ ~ ~ ~ ~ ~ ~~~ , PLEASE NO~: Ap~!i~ti~as will be kept on file fi~r consideration of future vamcies. Return to: City Clerk's Office, 43200 B~qiness P~k Drive (909) 6946,~d~ Mail to: P.O. Box ~033, Temecula, CA 92589-~033 r:\commis\appform Q,,alJl~cation Requirement: Reslden, of the Ci{~ ;f Teme~u,,. ~ '..~'- ~ :~ -'"~' '~'~? ""' : ............. - " Ii1/ BOA~, CO~TTEE OR CO~ISSlON ON WHICH YOU WISH TO SER~: '~"~,.~:,~.:~ ADDRESS: HOME PHONE: OCCUPATION: EMPLOYER NAME: EMPLOYER ADDRESS: EDUCATIONAL BACKGROUND/DEGREES: LIST ANY RIVERSIDE COUNTY OR OTHER CITY BOARD, COMMITTEE OR COMMISSION ON WHICH YOU HAVE SERVED AND T. HE YEAR~S) ~, ,x~... ~,.: t oz. ,,., tYX,' '~ - 't~l -.'~ ~ ! ~ ' .:: ~_ ~ ' ~' ' ~ '~ ' r, ORGANIZATIONS TO WHICH YOU BELONG~ (ProfgssioRajl.~technic. al, community, se~:vic.~:,.,~ . , BRIEFLY STATE WHY YOU WISH TO SERVE ON THIS BOARD OR COMMISSION, AND WHY YOU BELIEVE YOU ARE QUALIFIED FOR THE POSITION. BE SPECIFIC (Use additional I understand that any or all information on this form may be verified. I consent to the release of this information for public information purposes. SIGNATURE:~'( "'i--)~.~~-~_ DATE: PLEASE NOTE: Applicat&ons will be kept on file for consideration of future vacancies. Return to: City C!erk's Office, 43200 Business Park Drive (909} 694-6~.4 OR Mail to: P.O. Box 9033, Temecula, CA 925139-9033 r:\commia\app form APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES AND Ct~l~HISSI03t~./ ///,' I1 q~,,,c~,,o. Requirement: Resident of the Ci~ of Temeeula.. ~ " ' ..... ' '--...j:'%~. '~ I11t BOA~, CO~TTEE OR C0~'SSI~N ON wH"~H YOU WISH TO ~ER~: NAME: ADDRESS: HOME PHONE: OCCUPATION: ~;MPLOY~R NAMe: EMPLOYER ADDRESS:. WORK PHONE: YEARS RESIDENT OF TEMECULA~O EDUCATIONAL BACKGROUND/DEGREES: LIST ANY RIVERSIDE COUNTY OR OTHER CITY BOARD, COMMITTEE OR COMMISSION ON WHICH YOU HAVE SERVED AND THE YEAR(S) OF SERVICE: ORGANIZATIONS TO WHICH YOU BELONG: (Professional, technical, community, service): BRIEFLY STATE WHY YOU WISH TO SERVE ON THIS BOARD OR COMMISSION, AND WHY YOU BELIEVE YOU ARE QUALIFIED FOR THE POSITION. BE SPECIFIC (Use additional paper if necessary): LtO~,~.ka,,~ t,.,t4q ~ b._,,~,,ts<~ o~oo~k ~,x,A cv~ c,ke_octo~,,dr. og--~ I understand that any or all information on this form may be verified. I consent to the release of this information for public information purposes. PLEASE NOTE: Applications will be kept on file for consideration of future vacancies. Return to: City Cierk's Office, 43200 Business Park Drive (909) 694-6a..a.~. OR Mail to: P.O. Box 9033. Temecula, CA 92589-9033 r:\commis\appform APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES AND C · ......... ,,1 . . 1~.1 ........t . ,, ,, , BOA~, CO~TTEE OR CO~ISSION ON WHICH You WISH TO SER~: NAME: J~o,~O~-3 1 & ~ HOME PHONE: (~) ,~"~'~'.-~ ~ OCCUPATION: YEARS RESIDENT OF TEMECULA~-.,,':~ . ,WORK PHONE: EMPLOYER NAME: EMPLOYER ADDRESS: EDUCATIONAL BACKGROUND/DEGREES: LIST ANY RIVERSIDE COUNTY OR OTHER CITY BOARD, COMMITTEE OR COMMISSION ON WHICH YOU HAVE SERVED AND THE YEAR(S) OF SERVICE: ORGANIZATIONS TO WHICH YOU BELONG: (Professional, technical, community, service): BRIEFLY STATE WHY YOU WISH TO SERVE ON THIS BOARD OR COMMISSION, AND WHY YOU BELIEVE YOU ARE QUALIFIED FOR THE POSITION. BE SPECIFIC (Use additional paper if necessary): I understand that any or all information on this form may be verified. I consent to the release of this information for public information purposes. P~'~ASE NO.~'.' Applications will be ke!~on file for consideration of future vacancies. l~eturn to.~ty C!erk's Office, 43200 Business Park Drive (90% 694-6A~.4 OR ~ P.O. Box 9033, Temecula, CA 92589-9033 r:\commia\appform Jeannie Gillen December 1, 1997 City of Temecula 43200 Business Park Drive Temecula, Ca. 92589 Gentlemen: Attached hereto please find my application for appointment to the City Parks Commission, along with a resume of my Park, Trails and Open-Space experience. You will notice that many of my appointments are at a Riverside County level, and that has been the focus of my time and attention over the immediate past 8 years. I want you to know that according to County Policy I will have reached my service term limits m 1998 and I will be available to serve the City of Temecula with my experience and interest in parks, trails and open-spaces. You asked in your application to "briefly state why you wish to serve ..... and why you believe you are qualified". In response I will tell you that community service is what I do. Participating m and with our government is a privilege unique to this country. I value this privilege and invest my time and talents to this work. I believe I am qualified to serve the city of Temecula, because I have spent so much time serving the regional area. As past Chair of the County Parks Commission, I am extremely familiar with Park Acquisitions, Operations and Maintenance. I am well acquainted with the resource agencies so omen instrumental in our park activities. I am highly experienced m reviewing park budgets. I have a successful record of advocating for dollars and policies that benefit parks, and I have a unique talent for attracting people to projects, activites and events. As decision makers for the City of Temecula, I hope the sincere interest, desire and qualifications I have presented to you will support a favorable consideration of my application. Jeannie Gillen RESUME OF ACTMTIES AND ACCOMPLISHMENTS I was one of those children who wished for a pony every time I blew out my birthday candles or tossed a penny m a wishing well. After acquiring my first horse and ranch to keep her on - I became active m the dedication and protection of parks, trails and open-spaces. I also became aware of my love for nature. My advocacy, willingness to learn about "the other side" of issues and my leadership skills have assisted in: · successful vote for the formation of the Riverside County Regional Park & Open-Space District · acquisition, public access and cooperative management at the Santa Rosa Plateau Ecological Reserve the re-location of a County Regional Trail in a critical watershed, at the Water District's expense trails planning effort for the 20,000 acre Domenigoni Valley Reservoir project · National Park Service Grant for the Juan Bautista de Anza National Historic Trail · alternative plans for flood control, eliminating the need for concrete & incorporating parks & trails · cooperative agreements with Riverside County Flood Control for trail use in their channels · developer cooperation for County Regional Trails and Community Trails m their specific plan process · updated County Trail Policies, that provide additional and more flexible, trail opportunities · cooperation from incorporating cities, to include trails in their General Plan, and to have connectivity · successful Campaign Manager for my Riverside County Supervisor's re-election campaign · successful vote for trails and annual operating dollars to maintain trails m my 6,000 acre community · Juan Bautista de Anza National Historic Trail 1996 Relay Ride from Mexico to San Francisco Professional Organizations I have held elected and appointed positions in: · Riverside County Regional Park & Open-Space District Advisory Commission - Chair · Riverside County Fish & Game Commission - Chair · Riverside County Regional Trails Committee - Chair · National Park Service & So. Calif. Executive Committee of Amigos de Anza - Chair · Heritage Trails Fund - Board of Directors · California Trails & Greenways Foundation - Board of Directors · Metropolitan Water District's Recreation Working Group - Trails representative · Domenigoni Valley Reservoir's Trails Planning Group - Equestrian representative · Mumeta Creek Advisory Committee - Chairwoman · Citizens Coalition for the Murrieta Creek Pilot Project - Project Coordinator · First International Trails & Greenways Conference - Host Committee Member · Santa Margarita River Watershed Management Program - trails representative · Rancho California Horsemen's Association - Member · Santa Rosa Plateau Riding Club - Member · Santa Rosa Plateau Ecological Reserve - Equestrian Docent CITY OF TEMECULA APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES AND COMMISSIONS iI Qualification Requirement= Resident of the City of Temecula. II Community Services Commission BOARD, COMMITTEE OR COMMISSION ON WItlCH YOU WISH TO SERVE: NAME: Mike Naggar YEARS RESIDENT OF TEMECULA 6 ADDRESS: HOME PItONE: WORK PIIONE: OCCUPATION: Code Enforcement Officer EMPLOYER NAME: City Of San Diego Environmental Services Dept. EMPLOYER ADDRESS: 9603 Ridgehaven Ct San Diego 619-492-5084 EDUCATIONAL BACKGROUND/DEGREES: Please See Attached LIST ANY RIVERSIDE COUNTY OR OTIIER CITY BOARD, COMMITTEE OR COMMISSION ON WHICH YOU IIAVE SERVED AND THE YEAR(S) OF SERVICE: Please See Attached ORGANIZATIONSTO WHICH YOU BELONG:~rof~sion~,technical, com,nunity, service): Starliqht.R$~ge ~omeowngrs ASs. Treasurer TemecuIa valley ~occer ASSOClaEion Temecula Valley Youth Basketball Association BRIEFLY STATE WHY YOU WISll TO SERVE ON THIS BOARD OR COMMISSION, AND WHY YOU BELIEVE YOU ARE QUALIFIED FOR THE POSITION. BE SPECIFIC (Use additional paper if nece~sa~): Please See Attached I understand that any or all information on this fi}rm may be verified. I consent to the release of this information for public information pur!~}ses. PLEASE NOTE: Applications ,,'ill be kept on file t~r cq~sideration o(future vacancies. Return to: City Clerk's Office, 43200 Business Par~'O~ve (909) 694--6n.~.4 OR Mail to: P.O. Box 9033, Temecula, CA 92589-9033'~ 1!/26!97 r:\commis\app form November 23, 1997 Temecula City Council Members C/O City Clerk's Office P.O. Box 9033 Temecula, Ca 92589-9033 Dear Honorable City Council Members, Please consider my application for Community Services Commissioner. I believe I am most qualified to serve our city in this capacity based on my extensive practical experience in many fields, and my zeal to serve this community, which would prove to be a valuable asset to the Commission. I have spent 12 years in the real estate management industry, the last five as founder and President of one of the largest firms in the South Bay area of Los Angeles. During this time my portfolio comprised over 200 accounts which ran the gamut from apartments buildings and industrial establishments to retail commercial space. I have been personally in charge of an office staff of 15 and a field staffof over 30 individuals. The success of the management firm enabled me to also establish a carpet cleaning company as well as a maintenance firm. Most of my clientele were developers which required me to be knowledgeable in searching for, building and selling of development projects, as well as being well versed in an array of building codes and governmental regulations. I have litigated several cases in court, at times representing my firm, and have had to develop working relationships with attorneys and judges. These years enabled me to develop keen negotiating and management skills. After many years of working with the public, I found that I wanted to dedicate my life to more meaningful pursuits, having already achieved most of my goals. Taking advantage of the, then current, economy, I lel~ real-estate management and became a Firefighter for the City of Big Bear Lake. It was very rewarding knowing that my efforts preserved the property and lives of the citizens and tourists of Big Bear. I also participated in community events, educating the public in fire safety as Smoky The Bear. I have been trained in various forms of rescue including Hazardous Materials 1st Responder and Ice Rescue. I am also a state Certified Emergency Medical Technician. My time with the Fire Department proved my ability to exercise sound judgment under immense pressure. My wife- to- be was living in San Diego and my 3 times a week commute from Big Bear brought me through Temecula. Both She and I fell in love with this town and decided to call it home. I became a Ranger for The City of San Diego and was granted Peace Officer Status. As a Ranger, I was responsible for the Safety and well being of the citizens who came out to enjoy San Diego City Lakes. My duties included regulating the water and jet ski programs, overseeing the picnic areas, and providing emergency medical response, which was quite frequent. In addition, Rangers, were the primary law enforcement agency responsible for enforcing various aspects of the Municipal, State, and Fish and Game codes. At this time I was also a volunteer for the San Diego Police Department in the Narcotics Division. My responsibility there consisted of taking leads from citizen tips, researching the criminal history of individuals, residences, and vehicles, thus providing narcotic detectives with probable cause to proceed on narcotics investigations. I had a personal hand in getting narcotics off the street. Public Safety and upholding the law has been a priority for me ever since. Atler 2 years as a Ranger for the City of San Diego, I applied for and received a transfer to the Code Enforcement Unit of the Environmental Services Department where I am currently employed. In this capacity I am responsible for code enforcement for the entire Eastern San Diego Area, and pans of Mid City.. This includes working with property owners and managers to bring residential and commercial properties into compliance with municipal codes as well as organizing and motivating community groups in conducting neighborhood clean-ups. Over the past 3 y ~o. ars I have been responsible for the collection of over 250 tons of trash and recyclable material. This community participation has contributed to a reduction in crime and a renewed pride in neighborhoods currently under redevelopment. In addition, I have worked closely with the San Diego Police Department doing transient abatements as well as cleaning up the San Diego riverbed. My experience as a Code Enforcement Officer has enabled me to utilize my skills in bringing people together to improve their neighborhoods and better their quality of life. Currently, I am a soccer coach for the Temecula Valley Youth Soccer Association and a basketball coach for the Temecula Youth Basketball Association. In addition, I am also Treasurer of the Starlight Ridge Homeowners Association. I believe there is no greater call than to be in SClMce to one's neighbors. I have applied repeatedly for various commissions. have been attending our city council meetings, as well as making a credible run, utilizing a great part of my own finances, as a candidate for the last City Council elections. This experience has only caused a deeper desire to Sel~'e my community. As you well know, running for city council took much commitment and drive. And though I did not win, you can be assured that I will apply this commitment and drive as a member of the Community Services Commission. Some of my goals, should I be chosen, are to aid the council in completing our new library,, establishing a Retired Seniors Volunteer Patrol, bringing attention to the cultural diversity in Temecula by coordinating and encouraging cultural -events, broadening the city's recycling program, supporting the expansion of our parks and recreation system so as to continue to offer our youth wholesome activities throughout the year, organizing a Health Awareness Week in which a health fair will be conducted in conjunction with local health care providers, a Fire Prevention Week to educate the community, and a Law Enforcement Appreciation Week where we let our police officers know how much we value them and provide our citizens with a chance to meet Temecula's finest. Gentlemen, I believe my diverse experience ideally qualifies me for this position. Not only d I have a passion for our city, but I also have the time to do a thorough job. I am a team player and believe that I can "hit the ground rimrang" as I join the commission. I also have the full support of my family, who are anxious to roll up their sleeves and get to work with me. I respectfully submit myseff to you for consideration. You won't be- disappointed. y,e .~Tmly Yours, Mi~e Naggar CITY OF TEMECULA APPLICATION FOR APPOINTMENT TO THE COMMUNITY SERVICES COMMISSION NAME: James A. Me¥1er YEARS RESIDENT OF TEMECULA 15 ~ ADDRESS: ' c.%'~ HOME PHONE: ( WORK PHONE: (909) 699-1040 OCCUPATION: President Mesa Business Services, Inc. P.O. Box 1294 Temecula, CA 92593 Associate Donald McLean & Co., CPA's 27720 Jefferson Ave., Suite 101 Temecula, CA 92590 EDUCATIONAL BACKGROUND/DEGREES: Bachelor of Mechanical Engineering Cornell University Ithaca, New York LIST ANY RIVERSIDE COUNTY OR OTHER CITY BOARD, COMMITTEE OR COMMISSION ON WHICH YOU HAVE SERVED AND THE YEAR(S) OF SERVICE: 1992 - 1993 Served on Economic Development Committee for formation of General Plan for City of Temecula ORGANIZATIONS TO WHICH YOU BELONG: Arts Council of Temecula Valley - Founding Member - served three years as President. Currently Treasurer. Temecula Sunrise Rotary Club - Member since 1989. Director for six years. Treasurer for four years. Currently director and Foundation Treasurer. Temecula Valley Chamber of Commerce - Member since 1982. Director for five years, three years as Treasurer. Also served as Chairman of Ambassador's Committee. 1985 nominee for Business of the Year. Assistance League of Temecula Valley - Volunteer (spouse is member) and Accountant Rancho Temecula Area Woman's Club - Volunteer (spouse is member) and Accountant Temecula Valley Economic Development Corporation - Member (through employer) California Society and National Society of Enrolled Agents - served on executive board and as vice president of Palomar Chapter American Society of Mechanical Engineers - served six years on Los Angeles Section Executive Committee and one year as Chairman of this six thousand member group. Donor: Friends of the Library Community Recreation Center Foundation Temecula Museum Friends of the Arts Assistance League of Temecula Valley Rancho Temecula Area Woman's Club BRIEFLY STATE WHY YOU WISH TO SERVE ON TtHS COMMISSION, AND WHY YOU BELIEVE YOU ARE QUALIFIED FOR THE POSITION. The City of Temecula is placing more and more emphasis on arts and cultural activities. The City is currently developing a cultural plan and city council members have publicly stated their desire for a performing arts center. Mayor Birdsall indicated an interest in formation of an Arts Commission for Temecula. Rather than forming an arts commission at this time with resulting additional city staff requirements, I believe that arts and cultural activities should be the responsibility of the Community Services Commission. The Commission, as presently formed, has great experience with demonstrated results in parks and recreation development. I can provide unique input to the Commission because of my experience with the Arts Council, which I helped to found before Temecula became a city. I have been associated with arts all my life. As a teenager, I had intended to become a concert pianist before suffering a finger injury. My mother was president of the Hollywood Bowl Patroness Committee and my wife and sister were active members of this organization. My sister was a principal fundraiser for the Dorothy Chandler Pavilion. My wife was a (visual) arts major at University of Minnesota and taught art in the school system there. Our daughter was a (voice) art major at U C Irvine and is currently performing in musical theater in Orange County. In 1982 my wife and I formed General Business Services in Temecula. This tax and accounting practice grew to be the largest of its kind in the Temecula Valley, and in 1989 1 sold the business to Donald McLean & Co., CPA's, with whom I have been continuously associated. I have served for six years as manager of this CPA firm. My accounting and financial background can help to provide additional valuable input to the Community Services Commission. As a director of Temecula Sunrise Rotary, I was one of the instigators in the formation of a city park in Old Town Temecula that finally became Rotary Park. I spoke several times before the Temecula City Council, urging support for construction of the Community Recreation Center. I am a team player. I love Temecula and I can help to keep it improving as a Community Services Commissioner. I understand that any or all information on this form may be verified. I consent to the release of this information for public information purposes. SIGNATURE: t//~ DATE: I' [,t [ ~ '~ PLEASE NOTE: Apl~!ications will be file for consideration of future vacancies. Return to: City Clerk's Office, 43200 Business Park Drive (909) 694-6444 OR Mail to: P.O. Box 9033, Temecula, CA 92589 - 9033 DEPARTMENTAL REPORTS APPROVAL CITY ATTORNEY FINANCE DIRECTOR CITY MANAGER TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT City Council/City Manager Joseph Kicak, Director of Public Works/City Engineer December 16, 1997 Public Works Monthly Activity Report RECOMMENDATION: Attached for City Council's review and filing is the Department of Public Works' Monthly Activity Reports for November, 1997. r:\agdrpt\moaetrpt/ajp CAPITAL IMPROVEMENT PROJECTS Monthly Activity Report NOVEMBER 1997 Submitted by: Joseph Kicak Prepared by: Don Spagnolo Date: December 16, 1997~ I. WORK UNDER CONSTRUCTION: 1, 1-15/Winchester Road Interchange Modifications: The project is complete and maintenance of the improved areas including the widened section of the Winchester Road (79N) bridge, northbound exit ramp and auxiliary lane, and the northbound loop entrance ramp has been transferred to Caltrans. 2. 1-15/Rancho California Road Interchance Modifications: -- A preconstruction meeting has been scheduled with the contractor for Thursday, December 8 and the construction of the improvements is scheduled to begin in early January. GTE's phone line relocation work currently under construction has been delayed due to a cable shortage and the work will be completed in mid- January. This project includes widening the Rancho California Road Bridge and provides a new northbound loop entrance ramp. 3. City Wide Intelligent Traffic Management System (ITMS): The contractor has completed upgrading of the traffic signal controllers and the remaining work is scheduled to be completed by December 17. The consultant has ordered the computer system per the project's specifications and will install the software as soon as the system is delivered. The complete system should be in operation by January 1998. The consultant will be monitoring the system and training the City staff for one year after the date of operation. 4, ADA Improvement Project: A pre-construction meeting was held on November 20. The construction is scheduled to begin the second week of December. The improvement project will include sidewalk access ramps, new playground equipment, and rubberized surfacing around existing play equipment for access by wheel chairs at Veterans Park, John Magee Park, and Calle Aragon Park as well as ADA improvements to Rancho Vista fields at the Rancho California Sports Park. The project is scheduled for completion the first week of March 1998. II. WORK IN DESIGN: 1. 1-15/Overland Drive Over Crossing Improvements: The roadway plans have been submitted and signed by Caltrans (District 8). The structural plans have already been approved and signed by Caltrans, Division of Structures. SCE is also working on the design for the relocation of the existing 115, 33, & 12 KVA overhead power lines. These lines are scheduled to be relocated concurrently with the construction of the proposed Overland Drive Over Crossing Improvements. The transmission and distribution sections of SCE have finalized their alignment and the City's consultant is preparing legal descriptions and plats for the SCE easements and temporary construction easements. R:\M OACTRPT\CIP\97\D EC.MAR seh 2, Margarita Community Park: The project is currently out for public bidding which will close on January 15, 1998. The project improvements will include restrooms, parking areas, picnic areas, play equipment, tennis courts, roller hockey rink, ballfields, lighting, picnic shelters, sidewalks, landscaping with open turf areas as well as widening Margarita Road adjacent to the park to its ultimate width. 3. FY96-97 Pavement Management System: An amendment is being processed for the consultant to perform extra field and office work to remove and reconstruct several damaged driveways along Jefferson Avenue. The consultant anticipates submitting plans within four weeks after the amendment is processed. This project will provide street rehabilitation of Jefferson Avenue from the northerly City limits to Rancho California Road. This project will also include the installation of street lighting along the entire length of the project. 4, Pavement Management System Up-Date: The consultant has submitted a draft report for the public parking facilities and is in the process of finalizing the P.M.S. Up-Date report for the entire city. This project will review and update the existing Pavement Management System computer program which will include new streets which were added to the City's maintained system, preparing a new 5-year street maintenance program, and updating the computer generated City map. 5. Winchester Road & Ynez Road Street Widening: The consultant submitted the 95 9[ design of the proposed improvements for review by the City and Caltrans which will be reviewed by December 19, 1997. Utility Companies are also reviewing the plans to identify potential conflicts with the proposed improvements. The scope of work includes the street widening improvements on the south side of Winchester Road between Ynez Road and Margarita Road, and the improvements on the east side of Ynez Road between Winchester Road and Overland Drive. 6, Overland Drive Street Improvements & Margarita Road Street Widening: The consultant has submitted the construction plans of the proposed improvements on Overland Drive between Ynez Road and Margarita Road and Margarita Road from Overland Drive to Winchester Road for City review which will be returned December 24, 1997. Also the utility companies have been notified to address potential conflicts or new facilities which may be proposed. 7, Winchester Creek Park: Design for the park project is substantially complete and public bidding for the project is anticipated to begin the third week of December. The developer east of the park will be installing fill slopes along the easterly park boundary to meet proposed park elevations. The developer will also install a 36" diameter storm drain pipe along the southerly park boundary to drain the proposed subdivision as well as the park. Plans for the slopes and storm drain improvements have been approved and the developer will be permitted to begin the park site work the second week of December. The project consists of a 4.5 acre neighborhood park with various improvements including restrooms, basketball courts, volleyball courts, play equipment, polygon shelters with picnic tables, concrete walkways, and a parking lot. Flashing Beacons at Various Locations: The consultant has submitted first plan check for staff's review. Staff anticipates returning the plans to the consultant the week of December 15. This project consists of installing flashing beacons that warn of children in the immediate area at 10 different school sites throughout the City. R:\M OACTRPT\CIP\97\D EC.MAR seh 9. Cosmic Drive and Agena Street - Street Sidewalk Project #6: The project consists of the installation of sidewalks on the west side of Cosmic Drive between Rancho California Road and Agena Street and south side of Agena Street between Santa Cecilia Drive and Cosmic Drive. The design is substantially complete and the project is anticipated to bid by late December. 10. Margarita Road Sidewalk (Rancho Vista to Pauba): The improvements will include the installation of concrete curbs, gutter, and sidewalk along the west side of Margarita Road between Rancho Vista Road and Pauba Road. The sidewalk will be located across from the high school and also improve access to the Rancho California Sports Park. Also, as part of the design, additive alternate improvements will include ADA ramp access from Margarita Road to the adjacent ballfields along with an expanded parking area. First plan check review has been completed by staff and revisions to the drawings are currently underway. 1!, !-IS/Winchester Southbound Off-ramp Widening: The consultant has completed the surveying, geotechnical, and environmental work for this project. The project will provide an additional left turn lane from the southbound off-ramp onto Winchester Road. This project will also require a retaining wall between the southbound off-ramp and the southbound loop on-ramp due to the existing grades in the area of the ramp widening. The consultant is expected to submit the first plan check to Caltrans and the City in the first week of December. 12. Winchester Road Median Islands: The consultant has returned the traffic analysis for staff's second review. The preliminary design is expected to be submitted the week of December 8. This project includes installation of median island with landscaping and irrigation along Winchester Road between Enterprise Circle West and Jefferson Avenue along with the installation of a traffic signal at Enterprise Circle West. Also, the existing median island at Jefferson Avenue will be modified to provide for a longer left turn pocket for east bound traffic. 13. Pala Road Brid~e: A Consultant is in the process of preparing the preliminary documentation required by Caltrans to receive HBRR Funds as well as performing utility research and design surveys. This project will include the realignment of Pala Road from Highway 79 South to Rainbow Canyon Road, which will require that a new bridge be constructed, two new traffic signals to be installed, the removal of one traffic signal, the installation of sound walls, sidewalks, landscaping, irrigation, street lighting, bike lanes, signing, striping, channel improvements, and provisions for Wetland Mitigation. R:\M OACTRPT\CIP\07\D EC.MAR seh LAND DEVELOPMENT MONTHLY ACTIVITY REPORT SPECIAL PROJECTS NOVEMBER 1997 Submitted by' Joseph Kicak Prepared by: Ronald J. Parks Date' December 8, 1997 I . PW95-07 - Phase I Western Bypass Corridor: All plans and documentation for the Interstate 15/State Route 79 South (I-15/SR79S) interchange improvements including the design of Front Street realignment and its intersection with Western Bypass Corridor are in order and the project is scheduled to be advertized for bidding by mid-December. Phase II of the Rogersdale Entertainment Center (Buffman) which is the onsite development plan has been submitted by the applicant for review. This phase of development is included in the overall Phase I of the Westside Specific Plan/Old Town Entertainment Project. 2. PW95-08 - First Street Extension: The negotiation between the City Attorney's Office and the affected property owners for acquisitions are ongoing. Plans and specifications finalization will resume once all necessary acquisitions have been finaled. 3. PW95-26 - 6th Street Parking Project: Awaiting the receipt of the Contractor's affidavit and maintenance bond. The project's completion will be noticed once said documents are received. We had previously made the necessary provisions for electrical vehicles charging stations connections in the parking area. The Edison Company's contractor is scheduled to proceed with installation of two charging station devices in December, . PW96-05 - Project Study Rer)ort (PSR) And Project Report (PR) For Ultimate Interchange Improvements at Interstate 15/State Route 79 South (I-15/SR79S): Caltrans' comments and concerns were reviewed and considered by staff. It was determined that the PSR analysis will resume once the update on the Circulation Element of the General Plan is finaled. The review of the Margarita Canyon commercial subdivision Tentative Map submittals is in progress. 5. General Plan Circulation Element Update' We are in the process of selecting a consultant to conduct the update. Consultants interview is scheduled for December, The interview panel will include a representative from the City of Murrieta, R :~MOACTRPT~'"V~97~NOV.WPD 6. The Regional Mall Project: A productive meeting was held with Riverside County Flood Control and Water Conservation District staff to discuss the proposed storm drain improvements associated with the Mall development. Transportation of soils material from the Campos Verdes site to the Mall site has been completed and haul truck traverse at Margarita Road is terminated. The design of the projects' infrastructure and onsite improvements is in progress according to schedule. R :~OAC~I~.P'I~I)E~OV.WI~D TO: FROM: DATE: MEMORANDUM Joseph Kicak, Director of Public Works/City Engineer Brad Buron, Maintenance Superintendent December 1, 1997 SUBJECT: Monthly Activity Report - November, 1997 The following activities were performed by Public Works Department, Street Maintenance Division in- house personnel for the month of November, 1997: SIGNS A. Total signs replaced 35 B. Total signs installed 17 C. Total signs repaired 0 II. TREES A. Total trees trimmed for sight distance and street sweeping concerns 116 III. POTHOLES A. Total square feet of potholes repaired 578 IV. CATCH BASINS A. Total catch basins cleaned 530 V. RIGHT-OF-WAY WEED ABATEMENT A. Total square footage for right-of-way abatement VI. GRAFFITI REMOVAL A. Total locations B. Total S.F. 17 1.670 VII. STENCILING A. 334 New and repainted legends B. 260 L.F. of new and repainted red curb and striping 1 R:\MAINTAIN\M OACTRPT\I~7\N OV.RPT Also, City Maintenance staff responded to 32 service order requests ranging from weed abatement, tree trimming, sign repair, A.C. failures, litter removal, and catch basin cleanings. This is compared to ~4 service order requests for the month of October. 1§§7. The Maintenance Crew has also put in 74 hours of overtime which includes standby time, special events and response to street emergencies. The total cost for Street Maintenance performed by Contractors for the month of November. 1997 was $7_,Z_4.~-0.0 compared to $148.749.24 for the month of October. 1997. Account No. 5402 Account No. 5401 Account No. 999-5402 $ Z~._~_6_J~ $ -O- s -0- CC: Don Spagnolo, Principal Engineer - Capital Projects Ron Parks, Principal Engineer - Land Development Ali Moghadam, Associate Engineer- (CIP/Traffic) R:\M AI N TAI N\M OACTRPT\9 7\N OV.RPT STREET MAINTENANCE CONTRACTORS The following contractors have performed the following projects for the month of November, 1997 DATE DESCRIPTION TOTAL ACCOUNT STREET/CHANNEL/BRIDGE OF WORK COST 85402 SIZE CONTRACTOR: BECKER ENGINEERING Date' 11/7/97 Various Locations Repair, Straighten and Weld 7 Type 302 Drains TOTAL COST $1,796.00 CONTRACTOR; NELSON PAVING : · Date' 11/6/97 Rainbow Canyon Road Between Pothole Repairs Temecula Creek Inn and City Limits #5402 Total A.C. 10 Tons Total S.F. 1,600 TOTAL COST $3,450.00 CONTRACTOR: MONTELEONE EXCAVATING Date: 11/13/97 Calle De Velardo R.O.W. Erosion Control #5402 TOTAL COST $2,000.00 TOTAL S.F. 1.600 TOTAL A.C. 10 Tons TOTAL AMOUNT ACCT #5402 ~7.246.O0 R:\MAINTAIN~MOACTRPT\97\NOV.RPT ~-0 zm z . o o o-CO 0 cc: '~-- o o o ooo ooo oo o oo oo o 0 0 0 0 0 c~4 0 ~0 41, q" C~4 I i ii i i i i i i ii iiii ~ ~1 I I i11 i i I II II I II II I I I I~ I IIIB I CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION GRAFFITI REMOVAL MONTH OF NOVEMBER, 1997 ] DATE ] LOCATION.... .... I'" ..WORK CO'MPLETED..' 11/03/97 Butterfield Stage Park REMOVED 54 S.F. OF GRAFFITI 11/04/97 Calle Pina Colada ~ North General Kearny REMOVED 2 S.F. OF GRAFFITI 11/05/97 Via La Vida ~ Via Renate REMOVED 16 S.F. OF GRAFFITI 11/06/97 Pujol Behind Sherwood Apartments REMOVED 800 S.F. OF GRAFFITI 11/14/97 Penfold's Restaurant REMOVED 25 S.F. OF GRAFFITI 11/17/97 32025 Meadows Parkway REMOVED 2 S.F. OF GRAFFITI 11/17/97 Ynez at Pre School REMOVED 125 S.F. OF GRAFFITI 11/17/97 Pechanga Creek REMOVED 310 S.F. OF GRAFFITI 11/19/97 Asteroid ~ Rancho California Road REMOVED 40 S.F. OF GRAFFITI 11/20/97 Milky Way ~ Asteroid REMOVED 40 S.F. OF GRAFFITI 11/20/97 Temecula Shuttle REMOVED 30 S.F. OF GRAFFITI 11/21/97 Target Center REMOVED 100 S.F. OF GRAFFITI 11/24/97 Rancho Vista ~ Ynez REMOVED 5 $.F. OF GRAFFITI 11/24/97 Ynez ~ Preece REMOVED 40 S.F. OF GRAFFITI 11/24/97 Meadows ~ Leena Way REMOVED 8 S.F. OF GRAFFITI 11/24/97 Nicholas Road ~ Joseph Road REMOVED 50 S.F. OF GRAFFITI 11/25/97 Ynez ~ Rancho Vista Road REMOVED 23 S.F. OF GRAFFITI TOTAL S.F. GRAFFITI REMOVED 1,670 TOTAL LOCATIONS 17 R:~,4_AINTAIN~WKCMPLTD\GRAFF1TI~97~IOVEMBER.WPD CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION SERVICE ORDER REQUEST LOG MONTH OF NOVEMBER, 1997 DATE· 'LOCATION· · · REQUEST'... DATEWORK · RECEIVED ..... :COMPLETED 11/03/97 29365 Via Norte Tree Trimming 11/03/97 11/03/97 Cabo ~ Santiago Tree Trimming 11/03/97 11/04/97 27584 Dandelion Slurry Seal 11/04/97 11/05/97 32120 Via Cordoba Street Paving 11/05/97 11/06/97 Longridge Drive Slurry Seal 11/06/97 11/06/97 29365 Via Norte Tree Trimming 11/06/97 11/06/97 31411 De Portola Road Channel Cleaning 11/06/97 11/06/97 32055 Via Val Verde Easement Question 11/06/97 11/07/97 27715 Jefferson Potholes 11/07/97 11/07/97 North General Kearny Slurry Seal Question 11/07/97 11/07/97 Pauba ~ Margarita N.D.C. Question 11/07/97 11/12/97 Hwy 79 South ~ La Paz Road Debris Pick-up 11/12/97 11/13/97 Rancho Apartments & Mira Loma Apartments Potholes 11/13/97 11/13/97 Rancho California Road ~ Cosmic Drive Potholes 11/13/97 11/13/97 43020 Agena Tree Removal 11/13/97 11/14/97 Solana Way ~ Ynez Road Dust Control 11/14/97 11/14/97 30033 De Portola Road Channel Cleaning 11/14/97 11/17/97 29051 Ynez Road Channel Repair 11/17/97 11/18/97 41602 Willow Run Sidewalk Repair 11/18/97 11/18/97 40583 Windsor Relocate N.W.S. 11/18/97 11/18/97 42784 Terra Robles Tree Removal 11/18/97 11/19/97 Vincem Moraga ~ Rancho California Road Pothols 11/19/97 11/19/97 Vincent Moraga ~ Rancho California Road Potholes 11/19/97 11/19/97 45616 Classic Way Tree Trimming 11/19/97 11/19/97 31786 Paseo De Las Olas Tree Down 11/19/97 11/24/97 Margarita ~ Solana Way Grading of Sidewalks 11/24/97 I R:~iAINTAIN~WKCMPLTD\SORS~9~NIOVEMBER. RFr DATE LOCATION 'REQUEST · DATE WO'RK RECEIVED COMPLETED 11/25/97 2nd Street ~ Mercedes Debris Removal 11/25/97 I 1/25/97 39592 Long Ridge Drive Slurry Seal Concern I 1/25/97 11/25/97 29820 Avenida Cima Del Sol Catch Basra Cleaning I 1/25/97 11/26/97 Southern Cross ~ Sky Terrace Tr~ Down 11/26/97 11/26/97 Front Street ~ Del Rio Plaza Street Flooding 11/26/97 11/26/97 30340 Colina Verde Four Way Stop 11/26/97 TOTAL SERVICE ORDER REQUESTS 2 R:~IAINTAIN~WKCMPLTD\SORS~9~IOVEMBER.RPT CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION SIGNS MONTH OF NOVEMBER, 1997 11/03/97 Calle Pifia Colada @ North General Kearny Replaced 4 "Type N" Faded 11/05/97 Via Renate ~ Via La Vida Replaced R-1 Graffiti 11/05/97 1st Street at End Replaced Type "N" Damaged 11/06/97 Ynez South Of Rancho California Road Replaced W-11 Damagaed 11/06/97 Ynez South of Rancho California Road Installed R-63 11/13/97 Walcott Lane Installed 9 Carsonites 11/18/97 North General Kearny ~ Nicolas Replaced (2) W-79 to W-54 11/18/97 Calle Medusa ~ Riverton Replaced W- 17 11/18/97 Windsor Street Replaced 2 N.W.S. 11/19/97 Via Nanzo ~ Camino Casillas Replaced R-1 "Faded" 11/19/97 Via Rami ~ Pauba Replaced R-1 "Faded" 11/19/97 Rancho California Road F/W/Bfr ~ I- 15 Replaced 2 W-41 Damaged 11/20/97 Masters ~ Pala Road Replaced R-1 Stolen 11/20/97 Rancho California Road ~ Town Center Replaced W-41 8: (2) R-26s Faded 11/20/97 Rancho California Road ~ Ynez Replaced R-26s Faded 11/21/97 Winchester F/E/Bfr ~ Jefferson Replaced W-41 Faded 11/21/97 Margarita ~ Via La Vida Replaced W-17 4 Carsonites 11/21/97 Avenida De La Reina ~ Corte Alhambra Replaced R-1 "Damaged" 11/21/97 Pasco De Las Olas ~ Cone Encinas Replacexl R-1 "Damaged" 11/21/97 Meadows Parkway North of Pauba Replaced W-17 "Graffiti" 11/24/97 Winchester ~ Enterprise Circle South Replaced 7 Delineators "Damaged" 11/22/97 LaPaz~Ynez Installed 2 W-17, 2 R-l, 3 R1-A TOTAL SIGNS REPLACED 35 TOTAL SIGNS INSTALLED 17 TOTAL SIGNS REPAIRED -0- RSMAINTAINXWKCMPLTD\SIGNS~97~NOVEMBER CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION CATCH BASIN MAINTENANCE MONTH OF NOVEMBER, 1997 ] ] ' 0MPLETED ' DATE' : 'LOCATION ... .............. ......WORKC 11/03/97 Area #3 CLEANED & CHECKED 39 CATCH BASINS 11/04/97 Area #3 CLEANED & CHECKED 97 CATCH BASINS 11/05/97 Area #4 CLEANED & CHECKED 108 CATCH BASINS 11/06/97 Area #4 CLEANED & CHECKED 35 CATCH BASINS 11/10/97 Area #4 CLEANED & CHECKED 57 CATCH BASINS 11/10/97 Citywide "Rain" CLEANED & CHECKED 22 CATCH BASINS 11/12/97 Area #4 CLEANED & CHECKED 49 CATCH BASINS 11/13/97 Citywide "Rain" CLEANED & CHECKED 50 CATCH BASINS 11/14/97 Area #2 CLEANED & CHECKED 8 CATCH BASINS 11/15/97 Areas #3 and #4 CLEANED & CHECKED 9 CATCH BASINS 11/17/97 Area #3 CLEANED & CHECKED 11 CATCH BASINS 11/19/97 Areas #2 and #3 CLEANED & CHECKED 23 CATCH BASINS 11/26/97 Citywide "Rain" CLEANED & CHECKED 22 CATCH BASINS TOTAL CATCH BASINS CLEANED & CHECKED 530 R:~tlNTA1N~WKCMPLETD\CATCHBAS~97NOVEMBER.97 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION RIGHT OF WAY TREE TRIMMING MONTH OF NOVEMBER, 1997 11/03/97 C Street ~ Santiago TRIMMED 26 R.O.W. TREES 11/04/97 C Street ~ Santiago TRIMMED 9 R.O.W. TREES 11/05/97 C Street ~ Santiago TRIMMED 7 R.O.W. TREES 11/06/97 Ynez Road South of Rancho California Road TRIMMED 7 R.O.W. TREES 11/07/97 Pujol ~ 6th Street TRIMMED 3 R.O.W. TREES 11/1097 Pauba West ofLa Primavera TRIMMED 13 R.O.W. TREES 11/12/97 Via Dos Picos ~ Diaz TRIMMED 1 R.O.W. TREES 11/12/97 Calle Fuego ~ Calle Pantano TRIMMED 1 R.O.W. TREES 11/12/97 Pauba West of Villa Alturas TRIMMED 9 R.O.W. TREES 11/14/97 Via Puerta ~ La Serena TRIMMED 1 R.O.W. TREES 11/18/97 Calle Medusa ~ Riverton TRIMMED 2 R.O.W. TREES 11/19/97 Rancho California Road East of 1-15 TRIMMED 6 R.O.W. TREES 11/21/97 Southern Cross ~ Agena TRIMMED 1 R.O.W. TREES 11/24/97 Front Street Between Rancho California Road TRIMMED 16 R.O.W. TREES and Winchester 11/25/97 Ynez North of Pauba TRIMMED 14 R.O.W. TREES TOTAL R.O.W. TREES TRIMMED 116 R:~AINTAIN~WKCMPLTD\TREE S~TtlqOVEMBEICRPT CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION RIGHT-OF-WAY WEED ABATEMENT MONTH OF NOVEMBER, 1997 ] i'DATE 'l ......... 'LOCATION'. 11/19/97 Rancho Califomia Road East of I-15 ABATED 100 S.F.R.O.W. Wceds 11/24/97 Front Street Between Rancho California Road and ABATED 24,000 S.F.R.O.W. Weeds Winchester TOTAL S.F. R-O-W WEEDS ABATED 24,100 R:~LMNTAIN~WK. CMPLTD\WEEDSk97~OVEMBER.RPT CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION STENCILS / STRIPING MONTH OF NOVEMBER, 1997 I'OAW ' I "LOCATION .]' .' ' [ WORK COMPLETED' · 11/04/97 Area #1 (See Daily for Locations) Repainted 31 Legends 11/05/97 Area #2 (See Daily for Locations) Repainted 42 Legends 11/06/97 Area #2 (See Daily for Locations) Repainted 51 Legends 11/07/97 Area #2 (See Daily for Locations) Repainted 25 Legends 11/07/97 La Primavera T.D.R. 97-087 Painted 260 L.F. of Red Curb 11/17/97 Area #2 (See Daily for Locations) Repainted 33 Legends 11/18/97 Area #2 (See Daily for Locations) Repainted 36 Legends 11/19/97 Area #2 (See Daily for Locations) Repainted 49 Legends 11/20/97 Area #2 (See Daily for Locations) Repainted 35 Legends 11/24/97 Area #2 (See Daily for Locations) Repainted 32 Legends TOTAL NEW & REPAINTED LEGENDS 334 L.F. OR NEW & REPAINTED RED CURB & STRIPING 260 R:~IAINTAIN~WKCMPLTD~TRIPING~97~NOVEMBER.97