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AGENDA
TEMECULA CITY COUNCIL
A REGULAR MEETING
CITY COUNCIL CHAMBERS
43200 BUSINESS PARK DRIVE
APRIL 28, 2009 - 7:00 PM
At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items
can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which
additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M.
6:00 P.M. - Closed Session of the City Council pursuant to Government Code
Section:
1) Conference with City Attorney pursuant to Government Code Section
54956.9(a), (b) and (c). The Council will meet pursuant to Government Code
Section 54956.9(a) with respect to the following four matters of actual
litigation pertaining to the Roripaugh Ranch Project in which the City of
Temecula ("City") and Temecula Public Financing Authority ("Authority") are
defendants: (1) R.J. Noble v. Ashby USA, City, Authority et. al. (Riverside
Superior Court Case No. RIC 480922); (2) Riverside Construction Co. v. Ashby
USA, City, Authority et. al. (Riverside Superior Court Case No. RIC 484179);
(3) Utah Pacific Construction Co. Ashby USA, City, Authority et. al. (Riverside
Superior Court Case No. RIC 485802); and (4) Klaer Brittain, inc. Ashby USA,
City, Authority et. al. (Riverside Superior Court Case No. RIC 506084).
Additionally conference with City Attorney pursuant to Government Code
Section 54956.9(b) and (c) with respect to one additional matter of potential
litigation involving the Roripaugh Ranch Project in which the City Attorney
has determined that a point has been reached where there is a significant
exposure to litigation involving the City based on existing facts and
circumstances and pursuant to Government Code Section 54956.9(c) with
respect to the same matters in which the City Council will decide whether to
initiate litigation.
2) Conference with City Attorney pursuant to Government Code Section
54956.9(b) and (c). The Council will meet pursuant to Government Code
Section 54956.9(b) with respect to two matters of potential litigation in
which the City Attorney has determined that a point has been reached
where there is a significant exposure to litigation involving the City based
on existing facts and circumstances and pursuant to Government Code
Section 54956.9(c) with respect to the same matters in which the City
Council will decide whether to initiate litigation.
Public Information concerning existing litigation between the City and various
parties may be acquired by reviewing the public documents held by the City
Clerk.
Next in Order:
Ordinance: 09-05
Resolution: 09-35
CALL TO ORDER: Mayor Maryann Edwards
Prelude Music: Great Oak High School Jazz Band - Jerry Burdick, Director
Invocation: Pastor Leon Franklin of the Living Word Church
Flag Salute: Council Member Comerchero
ROLL CALL: Comerchero, Naggar, Roberts, Washington, Edwards
Victims' Rights Week in Temecula
Bill Hughes Day Proclamation
Debbie Ubnoske Day Proclamation
John Meyer Day Proclamation
PUBLIC COMMENTS
A total of 30 minutes is provided so members of the public may address the Council on
items that appear within the Consent Calendar or ones that are not listed on the agenda.
Speakers are limited to two (2) minutes each. If you desire to speak to the Council on
an item which is listed on the Consent Calendar or a matter not listed on the agenda, a
pink "Request to Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all Public Hearing or Council Business matters on the agenda, a "Request to Speak"
form must be filed with the City Clerk prior to the Council addressing that item. There is
a five minute (5) time limit for individual speakers.
CITY COUNCIL REPORTS
Reports by the members of the City Council on matters not on the agenda will be made at
this time. A total, not to exceed, ten (10) minutes will be devoted to these reports.
CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no discussion of these items unless Members
of the City Council request specific items be removed from the Consent Calendar for
separate action.
1 Standard Ordinance and Resolution Adoption Procedure
RECOMMENDATION:
1.1 Motion to waive the reading of the text of all ordinances and resolutions included in
the agenda.
2 Action Minutes
RECOMMENDATION:
2.1 Approve the action minutes of April 14, 2009.
3 List of Demands
RECOMMENDATION:
3.1 Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A
4 Procurement of CommVault Backup Software
RECOMMENDATION:
4.1 Authorize the purchase of CommVault software for the total amount of $54,282.86,
which includes applicable sales tax.
5 Reauthorization of the Federal Safe Routes to School (SRTS) Legislation - at the request
of Council Member Washington
RECOMMENDATION:
3
5.1 Adopt a resolution entitled
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
SUPPORTING THE REAUTHORIZATION OF THE FEDERAL SAFE ROUTES
(SRTS) LEGISLATION
Update to CaIPERS Pre-Tax Payroll Deduction Plan for Service Credit Purchases
RECOMMENDATION:
6.1 Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
APPROVING THE EMPLOYER PICKUP CALPERS PRE-TAX PAYROLL
DEDUCTION PLAN FOR SERVICE CREDIT PURCHASES (CONTRIBUTION
CODE 14)
7 Approval of the Plans and Specifications and Authorization to Solicit Construction Bids for
Traffic Sianal Interconnect Eauipment Installation - Project No. PW04-05
RECOMMENDATION:
7.1 Approve the Plans and Specifications for the project;
7.2 Authorize the Department of Public Works to solicit construction bids for Traffic
Signal Interconnect Equipment Installation, Project No. PW04-05.
8 Agreement for Weed Abatement Services with Inland Empire Property Services, Inc.
RECOMMENDATION:
8.1 Approve an agreement with Inland Empire Property Services Inc., to provide weed
abatement services for fiscal year 2008/09 in the amount of $50,000.00.
9 Lease agreement with the State of California Fire Marshall for Office Space at the Overland
Administrative Training Center
RECOMMENDATION:
9.1 Approve the lease agreement with the State of California by and through the
Department of Forestry and Fire Protection, Office of the State Fire Marshall (CAL
Fire) for office space at the Overland Administrative Training Center (OATC) in the
amount of $17,280 for three years.
TEMECULA COMMUNITY SERVICES DISTRICT MEETING
CSD PUBLIC COMMENTS
A total of 15 minutes is provided so members of the public may address the Board of
Directors on items that are not listed on the agenda or on the Consent Calendar.
Speakers are limited to two (2) minutes each. If you decide to speak to the Board of
Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to
Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all other agenda items, a "Request to Speak" form must be filed with the City Clerk
Prior to the Board of Directors addressing that item. There is a five (5) minute time limit
for individual speakers.
Anyone wishing to address the Board of Directors should present a completed pink
"Request to Speak" form to the City Clerk. When you are called to speak, please come
forward and state your name for the record.
CSD CONSENT CALENDAR
10 Action Minutes
RECOMMENDATION:
10.1 Approve the action minutes of April 14, 2009.
11 Third Amendment to Contract with Meyer & Associates
RECOMMENDATION:
11.1 Approve the third amendment to the agreement with Meyer & Associates in the
amount of $27,683.50, plus 10% contingency of $2,768.
CSD DIRECTOR OF COMMUNITY SERVICES REPORT
CSD GENERAL MANAGERS REPORT
CSD BOARD OF DIRECTORS REPORTS
CSD ADJOURNMENT
TEMECULA REDEVELOPMENT AGENCY MEETING
RDA PUBLIC COMMENTS
A total of 15 minutes is provided so members of the public may address the
Redevelopment Agency on items that are not listed on the agenda or on the Consent
Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the
Board of Directors on an item not on the agenda or on the Consent Calendar, a pink
"Request to Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all other agenda items, a "Request to Speak" form must be filed with the City Clerk
Prior to the Board of Directors addressing that item. There is a five (5) minute time limit
for individual speakers.
Anyone wishing to address the Board of Directors should present a completed pink
"Request to Speak" form to the City Clerk. When you are called to speak, please come
forward and state your name for the record.
RDA CONSENT CALENDAR
12 Action Minutes
RECOMMENDATION:
12.1 Approve the action minutes of April 14, 2009.
RDA DEPARTMENTAL REPORT
13 Redevelopment Department Monthly Report
RDA EXECUTIVE DIRECTORS REPORT
RDA AGENCY MEMBERS REPORTS
RDA ADJOURNMENT
RECONVENE TEMECULA CITY COUNCIL
PUBLIC HEARING
Any person may submit written comments to the City Council before a public hearing or
may appear and be heard in support of or in opposition to the approval of the project(s)
at the time of the hearing. If you challenge any of the project(s) in court, you may be
limited to raising only those issues you or someone else raised at the public hearing or
in written correspondence delivered to the City Clerk at, or prior to, the public hearing.
14 Issuance of Multi-family Housing Revenue Bonds by the California Statewide Communities
Development Authority (CSDA) for the purpose of rehabilitating a 49-unit multi-family
residential rental facility at Creekside Apartments
RECOMMENDATION:
14.1 Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
APPROVING THE ISSUANCE OF MULTI-FAMILY HOUSING REVENUE BONDS
FOR THE PURPOSE OF FINANCING THE ACQUISITION AND
REHABILITATION OF THE CREEKSIDE APARTMENTS
DEPARTMENTAL REPORTS
15 Planning Department Monthly Report
16 City Council Travel/Conference Report - March 2009
17 Public Works Department Monthly Report
CITY MANAGER REPORT
CITY ATTORNEY REPORT
ADJOURNMENT
Next regular meeting: City Council Regular, Tuesday, May 12, 2009, at 5:30 P.M., for a Closed
Session with regular session commencing at 7:00 PM, City Council Chambers, 43200 Business
Park Drive, Temecula, California.
NOTICE TO THE PUBLIC
The agenda packet (including staff reports) will be available for viewing at the Main Reception at City Hall (43200 Business Park
Drive, Temecula) or at the Temecula Library (30600 Pauba Road, Temecula) after 4:00 PM the Friday before the City Council
meeting. At that time, the packet may as well be accessed on the City's website - www.cityoftemecula.org
Supplemental material received after the posting of the Agenda
Any supplemental material distributed to a majority of the City Council regarding any item on the Agenda, after the posting of the
Agenda, will be available for public review at the Main Reception at City Hall (43200 Business Park Drive, Temecula - 8:00 -
5:00 PM). In addition, such material will be made available on the City's web - www.cityoftemecula.org - and will be available
for public review at the respective meeting.
If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Clerk's
Department - 951-694-6444.
PRESENTATIONS
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CONSENT CALENDAR
ITEM NO. 1
ITEM NO. 2
ACTION MINUTES
TEMECULA CITY COUNCIL
A REGULAR MEETING
CITY COUNCIL CHAMBERS
43200 BUSINESS PARK DRIVE
APRIL 14, 2009 - 7:00 PM
6:15 P.M. - Closed Session of the City Council/Redevelopment Agency pursuant
to Government Code Section:
1) Conference with real property negotiator pursuant to Government Code
Section 54956.8 regarding real property negotiations for the sale of 11
condominium units (unit numbers 1, 8, 9, 16, 221, 225, 228, 229, 232, 233, and
236) located in the Temecula Lane Project along the eastside of Temecula
Lane and the north side of Loma Linda Road in the City of Temecula. The
negotiating parties are the City of Temecula/Redevelopment Agency and
Jamboree Housing Corporation. Under negotiation are the price and terms
of payment for the sale of the real property interests. The City/Agency
negotiators are Shawn Nelson, Bob Johnson, and Patrick Richardson.
2) Conference with the City Attorney and legal counsel pursuant to
Government Code Section 54956(a) with respect to one matter of existing
litigation involving the City and/or the Agency. The following claim will be
discussed: Claim of Geri Gnuse (Claim No. 08-631).
3) Conference with the City Attorney and legal counsel pursuant to Subdivision
(a) of Government Code 54956.9 with respect to two matters of existing
litigation involving the City:
1. City of Temecula v. Borchard-Temecula, L.P., et al., Riverside
County Superior Court Case No. 519307 (APNs 961-010-072 & 961-010-073);
2. City of Temecula v. Borchard-Temecula, L.P., et al., Riverside
County Superior Court Case No. 519298 (APN 961-010-076).
Public Information concerning existing litigation between the City and various
parties may be acquired by reviewing the public documents held by the City
Clerk.
At 6:15 P.M., Council Member Naggar moved to call the Closed Session to order. The motion was
seconded by Council Member Washington and voice vote reflected approval.
The City Council meeting convened at 7:00 PM.
CALL TO ORDER: Mayor Maryann Edwards
Prelude Music: Earlene Bundy
Invocation: Pastor Jonathan Maxey of Grace Chapel of Temecula Valley
Flag Salute: Council Member Washington
ROLL CALL: Comerchero, Naggar, Roberts, Washington, Edwards
Autism Awareness Month Proclamation
Friends of the Temecula Libraries 30th Birthday Celebration Proclamation
Sexual Assault Awareness Month
PUBLIC COMMENTS
The following individuals addressed the City Council Members:
• Supervisor Jeff Stone
• Wayne Hall
• John Collins, representing the Temecula Valley Players
CITY COUNCIL REPORTS
CONSENT CALENDAR
1 Standard Ordinance and Resolution Adoption Procedure - Approved Staff
Recommendation (5-0-0) - Council Member Comerchero made the motion; it was
seconded by Council Member Roberts; and electronic vote reflected unanimous
approval.
RECOMMENDATION:
1.1 Motion to waive the reading of the text of all ordinances and resolutions included in
the agenda.
1 Action Minutes - Approved Staff Recommendation (5-0-0) - Council Member
Comerchero made the motion; it was seconded by Council Member Roberts; and
electronic vote reflected unanimous approval.
RECOMMENDATION:
2.1 Approve the action minutes of March 24, 2009.
2
List of Demands - Approved Staff Recommendation (5-0-0) - Council Member
Comerchero made the motion; it was seconded by Council Member Roberts; and
electronic vote reflected unanimous approval.
RECOMMENDATION:
3.1 Adopt a resolution entitled:
RESOLUTION NO. 09-32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A
City Treasurer's Report as of February 28, 2009 - Approved Staff Recommendation
(5-0-0) - Council Member Comerchero made the motion; it was seconded by Council
Member Roberts; and electronic vote reflected unanimous approval.
RECOMMENDATION:
4.1 Approve and file the City Treasurer's Report as of February 28, 2009.
Police Department Asset Forfeiture Account Purchases - Approved Staff
Recommendation (5-0-0) - Council Member Comerchero made the motion; it was
seconded by Council Member Roberts; and electronic vote reflected unanimous
approval.
RECOMMENDATION:
5.1 Approve the purchase of Police equipment and K9 training for a total amount of
$18,959 with asset forfeiture funds held by the County of Riverside Sheriff's
Department.
Purchase and Implementation of Three Automated License Plate Recognition Systems -
Approved Staff Recommendation (5-0-0) - Council Member Comerchero made the
motion; it was seconded by Council Member Roberts; and electronic vote reflected
unanimous approval.
RECOMMENDATION:
6.1 Approve the purchase and installation of three Automated License Plate
Recognition Systems in the amount of $75,067.87 and authorize the City manager
to enter into a purchase agreement for the purchase and installation of this system.
Resolution Allowing Online Bidding - Approved Staff Recommendation (5-0-0) - Council
Member Washington made the motion; it was seconded by Council Member Roberts;
and electronic vote reflected unanimous approval.
RECOMMENDATION:
7.1 Adopt a resolution entitled:
RESOLUTION NO. 09-33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
ALLOWING ELECTRONIC TRANSMISSIONS REGARDING PUBLIC BIDS ON
PUBLIC WORKS AND OTHER CONTRACTS
Approve 2009 Economic Development Event Sponsorship Agreements - Approved Staff
Recommendation (5-0-0) - Council Member Washington made the motion; it was
seconded by Council Member Roberts; and electronic vote reflected unanimous
approval.
RECOMMENDATION:
8.1 Approve the Event Sponsorship Agreement in the amount of $29,750 for the 2009
Temecula Valley Balloon & Wine Festival. In addition, the Festival requests that the
City will provide temporary logistical support of the traffic control signs and devices
to assist with public safety during the Festival estimated at $3,200;
8.2 Approve the Event Sponsorship Agreement in the amount of $6,375 cash, and city-
support costs in the amount up to $6,096 for the 2009 Temecula Valley International
Jazz Festival;
8.3 Approve the Event Sponsorship Agreement in the amount of $51,000 for the 2009
Temecula Valley International Film and Music Festival.
State Mandated Building Permit Fees Authorize the retention of 10% of the State fee for
administrative costs - Approved Staff Recommendation (5-0-0) - Council Member
Comerchero made the motion; it was seconded by Council Member Roberts; and
electronic vote reflected unanimous approval.
RECOMMENDATION:
9.1 Adopt a resolution entitled:
RESOLUTION NO. 09-34
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
AUTHORIZING THE RETENTION OF ADMINISTRATIVE FEES FROM STATE
MANDATED BUILDING PERMIT FEE REQUIRED BY SENATE BILL 1473
Eleventh Amendment to the Joint Exercise of Power Agreement creating the Riverside
County Habitat Conservation Agency (RCHCA) and the First Amendment to the
Implementation Agreement - Approved Staff Recommendation (5-0-0) - Council
Member Comerchero made the motion; it was seconded by Council Member
Roberts; and electronic vote reflected unanimous approval.
RECOMMENDATION:
10.1 Approve the 11th Amendment to the Joint Exercise of Powers Agreement creating
the Riverside County Habitat Conservation Agency (RCHCA) and the 1 st
Amendment to the RCHCA Implementation Agreement.
10 Approval of the Plans and Specifications and Authorization to Solicit Construction Bids for
the Citywide Concrete Repairs - FY 2008-09. Project No. PW09-03 - Approved Staff
Recommendation (5-0-0) - Council Member Comerchero made the motion; it was
seconded by Council Member Roberts; and electronic vote reflected unanimous
approval.
RECOMMENDATION:
1 1.1 Approve the plans and specifications and authorize the Department of Public Works
to solicit construction bids for the Citywide Concrete Repairs - FY 2008-09, Project
No. PW09-03.
11 First Amendment to the Reimbursement Agreement with Eastern Municipal Water District
for Pechanga Parkway Phase II Street Improvements - Project No. PW99-11 - Approved
Staff Recommendation (5-0-0) - Council Member Comerchero made the motion; it
was seconded by Council Member Roberts; and electronic vote reflected unanimous
approval.
RECOMMENDATION:
12.1 Approve the First Amendment to the Reimbursement Agreement with Eastern
Municipal Water District (EMWD) in the amount of $49,000 for modifications to the
14' wide medians within the Pechanga Parkway Phase II Street Improvement
Project - Project No. PW99-11, and authorize the City Manager to execute the
Amendment.
12 Award a Construction Contract for Traffic Signal Installations (Butterfield Stage Road at
Welton Way/Channel Street & Meadows Parkway at McCabe Drive/Sunny Meadows Drive)
- Project No. PW07-09 & PW07-10 - Approved Staff Recommendation (5-0-0) -
Council Member Comerchero made the motion; it was seconded by Council Member
Roberts; and electronic vote reflected unanimous approval.
RECOMMENDATION:
13.1 Award a construction contract for Project No. PW07-09 & PW07-10, Traffic Signal
Installations at Butterfield Stage Road at Welton Way/Channel Street & Meadows
Parkway at McCabe Drive/Sunny Meadows Drive, to Christopher R. Morales, Inc. in
the amount of $323,983;
13.2 Authorize the City Manager to approve change orders up to 10% of the contract
amount, $32,389.30;
13.3 Make a finding that the Traffic Signal Installations; Butterfield Stage Road at Welton
Way/Channel Street & Meadows Parkway at McCabe Drive/Sunny Meadows Drive
Project is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees.
At 8:01 p.m., the City Council convened as the Temecula Community Services District and the
Redevelopment Agency. At 8:05 p.m. the City Council resumed with regular business.
CITY MANAGER REPORT
CITY ATTORNEY REPORT
With regard to first closed session item (Temecula Lane Project), City Attorney Thorson advised
that the City Council gave direction with respect to the negotiations for the sale of those units
and that if agreement were reached, the matter will be forwarded to the City Council in open
session for the approval of a Purchase and Sale Agreement.
With regard to the second item (Claim of Geri Gnuse), City Attorney Thorson advised that the
City Council provided direction as to the handling of the claim but that there was no action to
report.
As to the third item (Borchard-Temecula, L.P.), City Attorney Thorson advised that the City
Council provided direction with the handling of the litigation but that there was no action to
report.
ADJOURNMENT
At 8:06 p.m. the City Council meeting was formally adjourned to Tuesday, April 28, 2009, at
5:30 p.m. for a Closed Session, with regular session commencing at 7:00 p.m. City Council
Chambers, 43200 Business Park Drive, Temecula, California.
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
Maryann Edwards, Mayor
ITEM NO. 3
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Genie Roberts, Director of Finance
DATE: April 28, 2009
SUBJECT: List of Demands
PREPARED BY: Pascale Brown, Accounting Manager
Leah Thomas, Accounting Specialist
RECOMMENDATION: That the City Council:
1. Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS
AS SET FORTH IN EXHIBIT A
BACKGROUND: All claims and demands are reported and summarized for review and
approval by the City Council on a routine basis at each City Council meeting. The attached claims
represent the paid claims and demands since the last City Council meeting.
FISCAL IMPACT: All claims and demands were paid from appropriated funds or
authorized resources of the City and have been recorded in accordance with the City's policies and
procedures.
ATTACHMENTS: Resolution
List of Demands
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA ALLOWING CERTAIN CLAIMS AND
DEMANDS AS SET FORTH IN EXHIBIT A
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. That the following claims and demands as set forth in Exhibit A, on
file in the office of the City Clerk, has been reviewed by the City Manager's Office and
that the same are hereby allowed in the amount of $3,018,784.40.
Section 2. The City Clerk shall certify the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 28th day of April, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 28th day of April, 2009, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
CITY OF TEMECULA
LIST OF DEMANDS
04/02/2009 TOTAL CHECK RUN
04/09/2009 TOTAL CHECK RUN
04/02/2009 TOTAL PAYROLL RUN:
$ 1,547,617.20
989,251.05
481,916.15
TOTAL LIST OF DEMANDS FOR 04/28/2009 COUNCIL MEETING: $ 3,018,784.40
DISBURSEMENTS BY FUND
CHECKS:
001
GENERAL FUND
$ 1,196,799.70
140
COMMUNITY DEV BLOCK GRANT
6,000.00
165
AFFORDABLE HOUSING
15,574.19
190
TEMECULA COMMUNITY SERVICES DISTRICT
166,404.83
192
TCSD SERVICE LEVEL B
120.09
193
TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE
15,583.71
194
TCSD SERVICE LEVEL D
1,233.77
196
TCSD SERVICE LEVEL "L" LAKE PARK MAINT.
5,889.08
197
TEMECULA LIBRARY FUND
11,202.90
210
CAPITAL IMPROVEMENT PROJECTS FUND
1,027,981.10
280
REDEVELOPMENT AGENCY - CIP PROJECT
25,373.51
300
INSURANCE FUND
7,007.54
320
INFORMATION SYSTEMS
26,217.55
330
SUPPORT SERVICES
6,458.51
340
FACILITIES
15,695.17
474
AD03-4 JOHN WARNER ROAD DEBT SERVICE
1,590.00
477
CFD- RORIPAUGH
7,736.60
001
GENERAL FUND
$ 320,996.22
165
AFFORDABLE HOUSING
7,206.41
190
TEMECULA COMMUNITY SERVICES DISTRICT
101,975.86
192
TCSD SERVICE LEVEL B
140.91
193
TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE
5,104.30
194
TCSD SERVICE LEVEL D
1,348.32
196
TCSD SERVICE LEVEL "L" LAKE PARK MAINT.
1,423.67
197
TEMECULA LIBRARY FUND
779.80
280
REDEVELOPMENT AGENCY - CIP PROJECT
3,357.15
300
INSURANCE FUND
1,206.66
320
INFORMATION SYSTEMS
25,783.10
330
SUPPORT SERVICES
3,959.24
340
FACILITIES
8,634.51
$ 2,536,868.25
481,916.15
TOTAL BY FUND:
$ 3,018,784.40
apChkLst
0410212009
10:34:52AM
Final Check List
CITY OF TEMECULA
Page: 1
Bank :
union UNION BANK OF CALIFORNIA
Check #
Date
Vendor
Description
Amount Paid
Check Total
1228
04(0212009
000245
PERS - HEALTH INSUR PREMIUM
Blue Shield HMO Payment
0.00
PERS Health Admin Cost Payment
85,926.62
85,926.62
1229
0410212009
000444
INSTATAX (EDD)
State Disability Ins Payment
22,493.98
22,493.98
1230
04102/2009
000283
INSTATAX(IRS)
Federal Income Taxes Payment
85,781.93
85,781.93
1231
0410212009
000389
NATIONWIDE RETIREMENT
OBRA- Project Retirement Payment
2,491.04
2,491.04
SOLUTION
1232
0410212009
001065
NATIONWIDE RETIREMENT
Nationwide Retirement Payment
21,866.74
21,866.74
SOLUTION
1233
0410212009
000246
PERS (EMPLOYEES'
PERS ER Paid Member Contr Payment
125,463.94
125,463.94
RETIREMENT)
1234
0410212009
000642
TEMECULA CITY FLEXIBLE
Child Care Reimbursement Payment
9,933.92
Child Care Reimbursement Payment
0.00
9,933.92
130722
04101/2009
008511
RIVERSIDE CO AIRPORT LAND
ALUC filing feemind energy review
1,188.00
1,188.00
USE
130723
0410212009
005126
A E G SOLUTIONS
misc supplies: PW CIP
136.22
136.22
130724
0410212009
003552
A F L A C
AFLAC Cancer Payment
3,291.88
3,291.88
130725
04102/2009
001700
A PLUS TEACHING MATERIALS
recreation supplies: tiny tot pgrm
63.58
63.58
130726
0410212009
004918
A W DIRECT INC
Lock Out Kits: Paramedics
584.03
584.03
130727
0410212009
003951
ALL AMERICAN ASPHALT
Feb Svcs:Pechanga Pkwy Ii
558,878.66
558,878.66
130728
0410212009
006915
ALLIE'S PARTY EQUIPMENT
Equip Rental:Special Games 3120
1,432.28
1,432.28
130729
0410212009
000747
AMERICAN PLANNING
Zoning Practice Publication: Planning
85.00
85.00
ASSOCIATION
130730
04102/2009
003203
ARTISTIC EMBROIDERY
sewing svcs: Ch Museum patches
77.00
77.00
130731
0410212009
010484
BAKER INTERNATIONAL
refund:sec dep:rm rental mpsc
150.00
150.00
Page:1
apChkLst
Final Check List
Page: 2
04102/2009
10:34:52AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130732
0410212009
003466
BASKETS & BALLOONS TOO!
promotional baskets: Econ Dev
37.31
37.31
130733
0410212009
004040
BIG FOOT GRAPHICS
TCSD instructor earnings
840.00
840.00
130734
0410212009
012583
BLANCA Y PRICE
Mar Landscape Plan Ck Svcs:Planning
3,750.00
Pa06-00611Pa08-0244 Fees Pd
720.00
4,470.00
130735
0410212009
009959
BRUDVIK INC
generator rental: Bluegrass festival
778.00
778.00
130736
0410212009
003138
CAL MAT
PW patch truck materials
355.14
PW patch truck materials
524.10
PW patch truck materials
424.54
1,303.78
130737
0410212009
005384
CALIF BAGEL BAKERY& DELI
refreshments: Council mtg 3124
232.74
refresh m ents:TCC CERT training
900.00
1,132.74
130738
04102/2009
010349
CALIF DEPT OF CHILD SUPPORT
Support Payment
25.00
25.00
130739
04102/2009
004971
CANON FINANCIAL SERVICES,
Mar copier lease: Stn 84
182.55
182.55
INC
130740
0410212009
000137
CHEVRON AND TEXACO
City vehicles fuel: CM
91.14
91.14
130741
04102/2009
012156
CHOUDHRY, MAHMOOD
refund: security dep CRC 716
150.00
150.00
130742
0410212009
004609
CINTAS DOCUMENT
Mar doc shred svcs: City Clerk
55.00
55.00
MANAGEMENT
130743
0410212009
008594
COMMUNITY BANK
Escrow# 1202:AII American Asphalt
62,097.63
62,097.63
130744
0410212009
004405
COMMUNITY HEALTH CHARITIES
Community Health Charities Payment
116.00
116.00
130745
0410212009
006303
CONDUIT NETWORKS, INC
Marcnslt svcs: ShorTel phones
9,720.00
9,720.00
130746
04102/2009
001264
COSTCO WHOLESALE
misc supplies:'09 Spring Egg Hunt
1,002.67
refreshments:Emp qtrly lunch 3117
716.32
1,718.99
130747
0410212009
010650
CRAFTSMEN PLUMBING & HVAC
plumbing svcs: CRC/TES pools
5,500.00
INC
appliance repair: Stn 92
210.00
5,710.00
130748
0410212009
001393
DATA TICKET INC
Feb parking citation svcs: Police
2,680.20
2,680.20
Paget
apChkLst
04!02t2009
10:34:52AM
Final Check List
CITY OF TEMECULA
Page: 3
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130749
0410212009
012600
DAVID EVANS & ASSOCIATES
Feb design eng secs: Liefer Rd
19,646.75
19,646.75
INC
130750
04102/2009
003945
DIAMOND ENVIRONMENTAL
Mar portable toiletsvc:Riverton
55.78
SRVCS
Mar portable toilet svc:Lng Cyn
55.78
Mar portable toilet svc:Veterans
55.78
Mar portable toilet svc:Vail Ranch
55.78
Mar portable toilet svc:Redhawk
55.78
portable restrooms:Bluegrass festival
1,109.30
portable restrooms:Old Town
1,067.98
portable restrooms:Teen Dance
175.55
2,631.73
130751
0410212009
004192
DOWNS COMMERCIAL FUELING
Fuel for City vehicles: Info Sys
27.36
27.36
INC
130752
0410212009
012630
ERICKSON-HALL
Feb const svcs: TCC Expansion
137,084.34
137,084.34
CONSTRUCTION CO
130753
0410212009
000164
ESGIL CORPORATION
Feb Plan Review Svcs: B&S
4,872.34
4,872.34
130754
04102/2009
001056
EXCEL LANDSCAPE
Idscp repairs:Rancho Cal medians
532.86
irrigation repairs:Pechanga medians
114.13
irrigation repairs: Sports Park
329.90
irrigation repairs: medians
290.01
1,266.90
130755
0410212009
000165
FEDERAL EXPRESS INC
2120-3110 express mail svc:Citywide
438.77
438.77
130756
0410212009
011145
FOSTER, JILL C.
TCSD instructor earnings
308.00
308.00
130757
04102/2009
004944
FULLCOURT PRESS
business license certs: Finance
445.13
445.13
130758
04102/2009
007866
G C S SUPPLIES INC
toner cartridges: Info Sys
1,877.81
1,877.81
130759
0410212009
012721
GELOOF INC
sports equip: Special Games 3113
1,222.00
1,222.00
130760
0410212009
003815
GFB FRIEDRICH & ASSOCIATES
Jan-Feb design svc:DePortola Rd
2,995.00
2,995.00
INC
130761
0410212009
005664
GOSCH TOWING & RECOVERY
auto towing svcs: Police
85.00
85.00
130762
0410212009
012262
GRISSE, NILS
Holiday Lights Television Ad
1,000.00
1,000.00
Page:3
apChkLst
Final Check List
Page: 4
04!02t2009
10:34:52AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130763
0410212009
000963
HOGAN, DAVID
Retirement Medical Payment
699.00
699.00
130764
0410212009
011342
1 A C ENGINEERING INC.
Feb Onst Svc:Murr Crk Multi Trail
45,170.29
45,170.29
130765
04102/2009
000194
1 C M A RETIREMENT-PLAN
I C M A Retirement Trust 457 Payment
9,442.50
9,442.50
303355
130766
04102/2009
004406
IGOE & COMPANY INC
Mar flex benefit plan pmt
294.00
294.00
130767
04102/2009
012342
INLAND CUTTER SERVICE INC
Equip Repair/Maint: Copy Center
125.00
125.00
130768
0410212009
011228
INLAND PLANNING AND DESIGN
Feb Cnslt Svcs: Old Town Sp
6,000.00
6,000.00
INC
130769
0410212009
006914
INNOVATIVE DOCUMENT
Feb copier maint/usage: Library
972.16
SOLUTIONS
Feb copier maint/usage: Citywide
3,166.48
4,138.64
130770
0410212009
005956
INSTITUTE OF
08/09 mbrshp:15613 Gonzales, Jerry
272.00
272.00
TRANSPORTATION
130771
0410212009
001407
INTER VALLEY POOL SUPPLY
pool sanitizing chemicals:Aquatics
1,003.54
1,003.54
INC
130772
0410212009
001186
IRWIN, JOHN
TCSD instructor earnings
1,058.40
TCSD instructor earnings
627.20
1,685.60
130773
0410212009
009393
J M DIAZ INC
Feb eng svc:Temecula Pkwy Striping
6,275.00
6,275.00
130774
04102/2009
007188
LAERDAL MEDICAL CORP.
CPR supplies: Paramedic pgrm
387.90
387.90
130775
0410212009
004412
LEANDER, KERRY D.
TCSD instructor earnings
2,061.50
2,061.50
130776
0410212009
000482
LEIGHTON CONSULTING INC
Feb geotech svcs:TCC expansion
1,662.00
Feb geotech svc: Library parking
1,083.00
Feb geotech svc:Old Town Parking
26,512.50
Feb geotech svc: Old Town
1,989.00
31,246.50
130777
0410212009
008610
M C R STAMPS
DJ secs: High Hopes 3120
25.00
25.00
130778
04102/2009
012803
MC EVEN, NATHAN IAN
entertainment: Bluegrass festival
600.00
600.00
130779
0410212009
006571
MELODY'S AD WORKS INC.
Apr retainer: Old Town Events
2,000.00
marketing/pr expenses:Old Town
186.07
2,186.07
Page-.4
apChkLst
Final Check List
Page: 5
04!02t2009
10:34:52AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130780
0410212009
003076
MET LIFE INSURANCE COMPANY
MetLife Dental Insurance Payment
8,335.98
8,335.98
130781
04102/2009
004951
MIKE'S PRECISION WELDING
welding svcs:Vail Ranch park equip
95.00
95.00
INC.
130782
04102/2009
000883
MONTELEONE EXCAVATING
remove silt/sand:Via Lobo channel
26,709.00
26,709.00
130783
04102/2009
002925
NAPA AUTO PARTS
vehicle parts/supplies: PW Maint
36.34
36.34
130784
04102/2009
000727
NATIONAL FIRE PROTECTION
1 yrweb based publication:Wigle, Elsa
787.50
ASSN
1 yr fire publication: Wigle, Elsa
848.54
1,636.04
130785
04102/2009
000727
NATIONAL FIRE PROTECTION
1 yr fire publication: Dakin, Sean
150.00
150.00
ASSN
130786
04102/2009
011942
NATIONAL TRUST MAIN ST.
"Prking Hndbk/Small Communities":PW
50.00
50.00
CENTER
130787
0410212009
002139
NORTH COUNTY TIMES
advertising:TCSD explore pgrm
484.00
484.00
130788
0410212009
003964
OFFICE DEPOT BUSINESS SVS
misc office supplies: Police
549.63
549.63
DIV
130789
0410212009
002105
OLD TOWN TIRE & SERVICE
vehicle repair/maint: B&S
141.27
vehicle repair/maint: TCSD
397.25
vehicle repair/maint: TCSD
36.27
574.79
130790
0410212009
012816
OLOMI, GUILLERMINA
refund:ghost at skeleton rack bk
5.99
5.99
130791
0410212009
001171
ORIENTAL TRADING COMPANY
misc supplies: Ch Museum
85.94
85.94
INC
130792
0410212009
007638
PARDELL, CHRISTOPHER A.
Mar design svc:Town Sqr fountain
15,000.00
15,000.00
130793
0410212009
001958
PERS LONG TERM CARE
PERS Long Term Care Payment
377.54
377.54
PROGRAM
130794
0410212009
002498
PETRA GEOTECHNICAL INC
Jan geotech svcs: Liefer Rd
4,689.25
4,689.25
130795
0410212009
000580
PHOTO WORKS OFTEMECULA
Mar film/photo printing:TCSD
39.15
39.15
130796
0410212009
010338
POOL & ELECTRICAL PRODUCTS
pool chemicals: TCSD Maint
37.23
37.23
INC
Pagea
apChkLst
Final Check List
Page: 6
04102/2009
10:34:52AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130797
0410212009
012251
PORTRAIT PRODUCTIONS
TCSD Instructor Earnings
189.00
189.00
130798
0410212009
011549
POWER SPORTS UNLIMITED
motorcycle repairlmaint: Police
38.73
38.73
130799
0410212009
005820
PRE-PAID LEGAL SERVICES INC
PrePaid Legal Services Payment
450.40
450.40
130800
0410212009
004529
QUAID TEMECULA HARLEY-
motorcycle repairlmaint: Police
1,491.52
1,491.52
DAV I DSON
130801
04102/2009
011952
RAD HATTER, THE
deposit svcs:family fun night 4117
220.00
220.00
130802
0410212009
000262
RANCHO CALIF WATER DISTRIC
T Mar:vari water meters:tcsd
600.96
600.96
130803
0410212009
002110
RENTAL SERVICE
equip rental: PW Maint
79.77
CORPORATION
equip rental: PW Maint
19.09
equip rental: PW Maint
76.51
175.37
130804
0410212009
010087
RIGGS & RIGGS INC
appraisal svcs: French VIly Pkwy
10,000.00
10,000.00
130805
0410212009
000406
RIVERSIDE CO SHERIFFS DEPT
3122 Rod Run:law enforcement
26,251.75
3122 Triathalon:law enforcement
6,898.16
33,149.91
130806
0410212009
000357
RIVERSIDECO
st assessment: RCTLMA# Z83-0015
1,000.00
1,000.00
TRANSPORTATION
130807
0410212009
007582
SAFEGUARD DENTAL & VISION
SafeGuard Vision Plan Payment
1,070.51
1,070.51
130808
0410212009
000278
SAN DIEGO UNION TRIBUNE
Recruitment Ads: Hr
139.65
139.65
130809
0410212009
006815
SAN DIEGO, COUNTY OF
Support Payment
12.50
12.50
130810
0410212009
009980
SANBORN, GWYN
sttlmnt: Country @ the Mere 3/21
334.50
334.50
130811
04102/2009
001919
SENIOR CITIZENS SERVICE
CDBG reimbursement FY 08109
6,000.00
6,000.00
CENTER
130812
04/02/2009
008529
SHERIFF'S CIVIL DIV - CENTRAL
Support Payment
367.63
367.63
130813
04102/2009
008529
SHERIFF'S CIVIL DIV - CENTRAL
Support Payment
200.00
200.00
Page6
apChkLst
Final Check List
Page: 7
04!02(2009
10:34:52AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130814
0410212009
008529
SHERIFF'S CIVIL DIV -CENTRAL
Support Payment
141.40
141.40
130815
04/0212009
008529
SHERIFF'S CIVIL DIV - CENTRAL
Support Payment
100.00
100.00
130816
04102/2009
008529
SHERIFF'S CIVIL DIV - CENTRAL
Support Payment
100.00
100.00
130817
0410212009
009213
SHERRY BERRY MUSIC
sttlmnt: Diego Mondragon 3/26
504.00
504.00
130818
04102/2009
009746
SIGNS BY TOMORROW
Signage: TCSD special events
141.96
141.96
130819
04102/2009
000645
SMART & FINAL INC
misc supplies:'09 Spring Egg Hunt
276.59
hospitality supplies: Theater
35.05
hospitality supplies: Theater
86.38
398.02
130820
0410212009
000537
SO CALIF EDISON
2-18-937-3152 T.Museum
544.23
2-02-351-4946 MPSC
732.60
Mar 2-31-404-6020:various meters
1,548.70
2-29-223-8607 Old Twn PED
506.85
2-29-807-1382 Irrigation Meter
16.05
2-29-807-1226 Diaz Rd Irrigation
16.48
2-29-807-1093 Irrigation Diaz Rd
17.64
2-29-657-2787 Winchester Rd
16.05
2-29-933-3831 FOC
1,448.74
2-14-204-1615 Front St Rdio
24.44
Mar 2-31-419-2873:4300 Hwy 395
16.61
2-27-371-8494 Offsite Storage
23.58
2-28-904-7706 Overland Trail
160.98
2-20-817-9929 Police O.T. Stn
207.92
2-29-224-0173 Fire Stns
1,453.07
Mar 2-31-282-0665:27407 diaz PED
17.49
Mar 2-31-031-2616:27991 diaz PED
15.76
6,767.19
130821
0410212009
001212
SO CALIF GAS COMPANY
Sept 101-525-1560-6 FS#73
141.11
095-167-7907-2 FS# 84
256.70
021-725-0775-4 MPSC
170.44
181-383-8881-6 T. Museum
61.26
101-525-0950-0 TCC
93.54
Sep 091-024-9300-5 CRC
2,119.02
196-025-0344-3 C. Museum
48.51
026-671-2909-8 Community Theater
167.61
125-244-2108-3 Library
462.16
133-040-7373-0 Maint Fac
104.85
3,625.20
Page:?
apChkLst
Final Check List
Page: 8
04!02t2009
10:34:52AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130822
0410212009
000519
SOUTH COUNTY PEST CONTROL
pest control Svcs: Villages
282.00
282.00
INC
130823
04/02/2009
007762
STANDARD INSURANCE
Mandatory Life Insurance Payment
11,322.28
11,322.28
COMPANY
130824
04102/2009
012723
STANDARD INSURANCE
Voluntary Supp Life Insurance Payment
660.20
660.20
COMPANY
130825
0410212009
002015
STAR WAY PRODUCTIONS
audio svcs: Rod Run Old Town
1,220.00
1,220.00
130826
04102/2009
012013
STORER, GINA
refund:sec.depositlcrc 5120108
150.00
150.00
130827
04102/2009
000465
STRADLEY, MARY KATHLEEN
TCSD Instructor Earnings
672.00
TCSD Instructor Earnings
268.80
TCSD Instructor Earnings
672.00
1,612.80
130828
0410212009
003840
STRONGS PAINTING
painting svcs: City Hall
500.00
500.00
130829
04102/2009
009061
STURDIVANT, ANGELA P.
TCSD Instructor Earnings
240.00
240.00
130830
04102/2009
009811
SUNNY HILLS TOWING LOWBED
towing svcs: Police
508.40
508.40
SRVC
130831
04102/2009
003599
T Y LIN INTERNATIONAL
Feb Design Svc: Bypass Bridge
2,405.00
Jan Design Svc: Bypass Bridge
13,594.38
15,999.38
130832
0410212009
012796
TAPIA TILE INC
refund: stop payment check fee
5.00
5.00
130833
0410212009
000305
TARGET BANK BUS CARD SRVCS
misc supplies: High Hopes pgrm
49.43
misc supplies: Ch Museum
80.22
misc supplies: Ch Museum
74.56
Raffle Prizes:'09 Spring Egg Hunt
312.03
516.24
130834
0410212009
001547
TEAMSTERS LOCAL 911
Union Dues Payment
5,272.00
5,272.00
130835
0410212009
012265
TEMECULA ACE HARDWARE C/O
Misc Supplies: Tcsd Parks
16.97
16.97
130836
0410212009
010679
TEMECULA AUTO
vehicle repairlmaint: Paramedics
20.00
20.00
REPAIR/RADIATOR
130837
0410212009
010848
TEMECULA PLANTSCAPE
plantscape svcs: Library
200.00
200.00
PageB
apChkLst
04!02t2009
10:34:52AM
Final Check List
CITY OF TEMECULA
Page: 9
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130838
0410212009
011736
TEMECULA TROPHY INC
recognition awards: HR
32.33
recognition awards: HR
65.67
recognition awards: HR
92.61
190.61
130839
04102/2009
000515
TEMECULA VALLEY CHAMBER
St Cty Addrss:Trffc Sfty Commissioners
160.00
160.00
OF
130840
04102/2009
000515
TEMECULA VALLEY CHAMBER
St Cty Addrss: Patterson, Fulher,Dakin
120.00
120.00
OF
130841
0410212009
007340
TEMECULA VALLEY FIRE EQUIP.
Fire Extinguisher Svc: Fire Dept
135.00
CO
Fire Extinguisher Svc: Fire Dept
40.00
Fire Extinguisher Svc: Fire Dept
150.00
Fire Extinguisher Svc: Fire Dept
100.00
425.00
130842
0410212009
004118
TEMECULA VALLEY
Fy 08109 comm svc fund grant
500.00
500.00
GENEALOGICAL
130843
04102/2009
009194
TEMECULA VALLEY NEWS
advertising: Theater events
143.20
143.20
130844
0410212009
004274
TEMECULA VALLEY SECURITY
facility lock maint: Stn 84
212.23
212.23
CENTR
130845
04102/2009
007636
THERMO ENVIRONMENTAL
air monitor gas test: Stn 73
620.92
620.92
130846
0410212009
001561
U S A MOBILITY WIRELESS INC
Mar paging/rental svcs:pw,csd
91.44
91.44
130847
0410212009
011659
ULINE INC
tape dispenser:PD mall storefront
25.17
25.17
130848
0410212009
000199
UNITED STATE TREASURY
Support Pmt
250.00
250.00
130849
04102/2009
010169
UNITED TOWING SERVICE, INC
towing svcs: Police
350.00
350.00
130850
04102/2009
000325
UNITED WAY
United Way Charities Payment
36.00
36.00
130851
04/0212009
004261
VERIZON
xxx-3526 fire alarm
104.31
xxx-5696 Sports Complex
34.77
xxx-2676 general usage
34.77
xxx-5706 Field OPS Cntr
173.85
xxx-7786 C. Washington
40.31
xxx-2016 reverse 911
120.33
xxx-9897 general usage
87.80
596.14
Page9
apChkLst
04!02(2009
10:34:52AM
Final Check List
CITY OF TEMECULA
Page: 10
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date Vendor
Description
Amount Paid
Check Total
130852
0410212009 011740
WEST COAST LIGHTS & SIRENS
vehicle equip install: Police
563.05
563.05
INC
130853
0410212009 000621
WESTERN RIVERSIDE COUNCIL
Feb'09TUMF Payment
78,446.00
78,446.00
OF
130854
0410212009 012790
WOODS, TIMOTHY S.
TCSD Instructor Earnings
180.00
TCSD Instructor Earnings
120.00
300.00
130855
04102/2009 003776
ZOLL MEDICAL CORPORATION
medic AED equip repair: Fire
3,521.01
3,521.01
Grand total for UNION BANK OF CALIFORNIA: 1,547,617.20
Page:10
apChkLst Final Check List Page: 11
04/0212009 10:34:52AM CITY OF TEMECULA
141 checks in this report.
Grand Total All Checks:
1,547,617.20
Page:11
apChkLst
0410912009
10:19:53AM
Final Check List
CITY OF TEMECULA
Page: 1
Bank :
union UNION BANK OF CALIFORNIA
Check #
Date
Vendor
Description
Amount Paid
Check Total
130856
0410912009
004973
ABACHERLI, LINDI
TCSD instructor earnings
880.00
880.00
130857
04109/2009
005058
ADAMS, AARON
Employee Computer Loan Pgrm
748.69
748.69
130858
04109/2009
008552
ADKINS DESIGN CONSULTING
Mar graphic design svcs: Theater
1,858.69
1,858.69
130859
04109/2009
004240
AMERICAN FORENSIC NURSES
DUI & drug screenings: Police
495.00
DUI & drug screenings: Police
450.00
945.00
130860
04/0912009
002187
ANIMAL FRIENDS OF THE
Feb animal control services
13,000.00
13,000.00
VALLEYS
130861
0410912009
001323
ARROWHEAD WATER INC
Bottled wtr svcs: City Hall
276.87
Bottled wtr svcs: Maint Facility
141.37
Bottled wtr svcs: Fld Op Ctr
112.93
Bottled wtr svcs: Theater
46.81
Bottled wtr svcs: CRC
42.82
Bottled wtr svcs: Library
38.83
Bottled wtr svcs: PBSP
32.18
Bottled wtr svcs: Ch Museum
30.85
Bottled wtr svcs: TCG
21.18
Bottled wtr svcs: CM
9.19
Bottled wtr svcs: TV Museum
8.61
Bottled wtr svcs: Skate Park
8.61
Bottled wtr svcs: TES Aquatics
6.45
Bottled wtr svcs: CHS Aquatics
4.30
781.00
130862
04109/2009
003376
ARTS COUNCIL, THE
Cultural Arts Master Plan Grant
10,000.00
10,000.00
130863
04109/2009
012821
AUGUSTON, KERRY
refund:skatebd design:TCC
85.00
85.00
130864
0410912009
004040
BIG FOOT GRAPHICS
TCSD instructor earnings
616.00
616.00
130865
04/0912009
003138
CAL MAT
PW patch truck materials
193.74
193.74
130866
04109/2009
004248
CALIF DEPT OF JUSTICE-
DUI & drug screenings: Police
1,890.00
1,890.00
ACCTING
130867
04109/2009
008644
CANTRELL, ROGER, AIA, AICP
Feb architectural svcs: Planning
13,976.00
13,976.00
130868
04109/2009
012588
CBS RADIO INC
radio advertising: The Blasters
250.00
250.00
Page:1
apChkLst
Final Check List
Page: 2
04109/2009
10:19:53AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130869
04109/2009
004837
CHERRY VALLEY FEED & PET
Police K-9 food: Casper
185.29
185.29
SUPLY
130870
04/0912009
004609
CINTAS DOCUMENT
Mar doc shred svc: Police/CC
582.50
582.50
MANAGEMENT
130871
04109/2009
012401
COMPRESSED AIR SPECIALTIES
breathing air maint: Stn 92
262.50
262.50
INC
130872
0410912009
000442
COMPUTER ALERT SYSTEMS
alarm maint: Ch Museum
150.00
150.00
130873
04109/2009
006303
CONDUIT NETWORKS, INC
(3) phone headsets: PW
596.33
(2) phone headsets: front reception
416.97
1,013.30
130874
0410912009
012293
CORNER SQUARE GROUP
facility rental:job fair & teen dance
900.00
900.00
130875
04109/2009
001264
COSTCO WHOLESALE
misc supplies: Spring Egg Hunt
264.61
refreshments: Merc art show 3113
197.37
461.98
130876
04109/2009
012600
DAVID EVANS & ASSOCIATES
Feb eng svcs: Nicolas Valley
9,817.60
9,817.60
INC
130877
04109/2009
003962
DAVID NEAULT ASSOCIATES INC
Feb Idscp insp svcs:Pechanga Pkwy
3,301.25
3,301.25
130878
04109/2009
002701
DIVERSIFIED RISK/HUB INT'L
Mar special events premiums
3,123.84
3,123.84
130879
0410912009
012785
DORSEY, MARELLE P.
TCSD Instructor Earnings
107.80
107.80
130880
04109/2009
004192
DOWNS COMMERCIAL FUELING
Fuel for City vehicles: TCSD
1,673.37
INC
Fuel for City vehicles: PW Maint
951.59
Fuel for City vehicles: PW Lnd Dv
404.30
Fuel for City vehicles: Code Enf
287.14
Fuel for City vehicles: B&S
237.63
Fuel for City vehicles: PW Traffic
173.22
Fuel for City vehicles: PW CIP
112.76
Fuel for City vehicles: Police
41.22
3,881.23
130881
0410912009
011202
E M H SPORTS & FITNESS
TCSD instructor earnings
525.00
525.00
Paget
apChkLst
Final Check List
Page: 3
04109/2009
10:19:53AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date Vendor
Description
Amount Paid
Check Total
130882
04109/2009 004068
ECALDRE MANALILI-DE VILLA,
TCSD Instructor Earnings
196.00
AILEEN
TCSD Instructor Earnings
196.00
TCSD Instructor Earnings
168.00
TCSD Instructor Earnings
126.00
TCSD Instructor Earnings
126.00
TCSD Instructor Earnings
28.00
840.00
130883
04/0912009 000395
ECONOMIC DEVELOPMENT
EDC gtrly lunch 3126:Damko/Wolnick
80.00
80.00
CORP
130884
04109/2009 011292
ENVIRONMENTAL SCIENCE
Jan-Feb Ceqa Cnsultnt Svc: Planning
799.54
799.54
ASSOC.
130885
0410912009 001056
EXCEL LANDSCAPE
landscape maint: Temecula Pkwy
1,901.25
landscape maint: Ynez medians
1,542.30
landscape maint: CRC
952.35
valve replacement: Avondale
207.06
valve replacement: Wolf Creek
155.78
backflow repair: Vintage Hills
133.04
irrigation repairs: Rancho Ca Rd
122.15
5,013.93
130886
04109/2009 000165
FEDERAL EXPRESS INC
315-3123 express mail svc:Citywide
317.13
317.13
130887
0410912009 010804
FEHR & PEERS ASSOCIATES
Dec cnslt svcs: Old Town parking
13,311.39
13,311.39
130888
04109/2009 003347
FIRST BANKCARD CENTER
MARRIOTT HOTEL
RR htl:Nat'I League Cities 3114-18
1,232.04
MARRIOTT HOTEL
JC htl:Nat'I Lg Cities 3113-16
950.91
AMERICAN AIRLINES
RR Airfare:Nat'I League Cities 3114-18
367.40
HILTON
RR htl:Conf Chicago 6109
321.97
PAT & OSCARS RESTAURANT
GR rfrshmnts:budget kick-off mtg 3111
197.88
HILTON
RR htl:SCAG Exec RC Mtg 314
121.00
ONTARIO AIRPORT
RR parking fee:Nat'I League Cities
85.00
ONTARIO AIRPORT
JC parking fees:Nat'I Ig Cities 3113-16
68.00
PAYPAL
GR Payflow Pro Transaction
59.95
MIMI'S CAFE
GY refreshm ents:CM mtg 3118
40.71
ROCK OLA
HP jukebox parts:Ch Museum
34.67
AMERICAN AIRLINES
JC baggage checkfee:Nat'I Ig Cities
15.00
AMERICAN AIRLINES
JC baggage checkfee:Nat'I Ig Cities
15.00
3,509.53
Page:3
apChkLst
04109/2009
10:19:53AM
Final Check List
CITY OF TEMECULA
Page: 4
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130889
04109/2009
002982
FRANCHISE TAX BOARD
330383649 2009 Form 592
1,365.00
1,365.00
130890
0410912009
011967
FULL VALUE ENTERTAINMENT
sttlmnt: Battle of the Bands 3127
168.00
168.00
130891
04109/2009
001937
GALLS INC
uniforms: Police volunteers
290.89
290.89
130892
04109/2009
009608
GOLDEN VALLEY MUSIC
sttlmnt: Classics at the Merc Mar'09
934.50
934.50
SOCIETY
130893
04109/2009
001135
HEALTH POINTE MEDICAL
pre-employment physicals: HR
90.00
90.00
GROUP INC
130894
04109/2009
012677
HIGHER DEFINITION AUDIO
projector purchase & install: PW
3,874.26
3,874.26
VIDEO
130895
04109/2009
012234
HINSON, TRACY
refund: Parent N Me Swimming
36.00
36.00
130896
04109/2009
007792
HINTON, BEVERLY L.
TCSD instructor earnings
27.30
27.30
130897
0410912009
001186
IRWIN, JOHN
TCSD instructor earnings
240.10
240.10
130898
04109/2009
003046
K F R O G 95.1 FM RADIO
advertising: Bluegrass fest 3121-22
1,550.00
1,550.00
130899
04109/2009
001282
KNORR SYSTEMS INC
repairlmaint svcs: TES pool
1,413.00
1,413.00
130900
04109/2009
009388
LETS GET PERSONAL
uniform svcs: B&S
80.00
80.00
130901
04109/2009
003726
LIFE ASSIST INC
Medical Supplies: Paramedics
965.40
965.40
130902
0410912009
012224
MAD SCIENCE OF SAN DIEGO
TCSD Instructor Earnings
1,432.20
1,432.20
130903
04109/2009
011179
MC MILLIN REDHAWK LLC
TCSD Instructor Earnings
630.00
TCSD Instructor Earnings
455.00
TCSD Instructor Earnings
224.00
1,309.00
130904
04109/2009
010979
MEDIA STOP
video svcs:Every 15 Minutes pgrm
905.00
905.00
130905
0410912009
007669
MILES, KATRINA
TCSD Instructor Earnings
189.00
189.00
Page-.4
apChkLst
Final Check List
Page: 5
04109/2009
10:19:53AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130906
04109/2009
012580
MINUTEMAN PRESS
business cards: front reception
44.95
44.95
130907
0410912009
012264
MIRANDA, JULIO C.
TCSD Instructor Earnings
378.00
TCSD Instructor Earnings
336.00
TCSD Instructor Earnings
180.00
894.00
130908
04109/2009
001986
MUZAK-SOUTHERN CALIFORNIA
Apr Music Broadcast:Old Town
69.11
69.11
130909
04109/2009
004508
NAGGAR, MICHAEL S.
Reimb:Dec'08-Feb'09 Internet Srvcs
79.50
79.50
130910
04109/2009
002925
NAPA AUTO PARTS
Auto parts & supplies: stn 84
70.78
70.78
130911
0410912009
005006
NBS GOVERNMENT FINANCE
Consulting:johnwarner apportionment
1,590.00
1,590.00
GROUP
130912
0410912009
010504
NEXTEL COMMUNICATIONS
Feb 26- Mar 25 cellular usage/equip
1,419.17
1,419.17
130913
0410912009
008528
NICHOLS, MELBURG & ROSETTO
Jan Prof Srvcs:Civic Center Ph Ii
62,135.30
Jan Dsgn:Old Town Infrastructure
24,822.33
Jan Prof Srvcs:Civic Center Ph Ii
1,113.14
88,070.77
130914
04109/2009
002139
NORTH COUNTY TIMES
Mar display ads:Spring Egg Hunt
877.42
Mar public ntc ads: Planning/City Clerk
551.30
1,428.72
130915
04109/2009
002105
OLD TOWN TIRE & SERVICE
City Vehicle Maint Svcs: Pool Vehicle
162.26
City Vehicle Maint Svcs: Pool Vehicle
82.92
City Vehicle Maint Svcs:TCSD
36.27
281.45
130916
0410912009
009694
ONSTAGE MUSICALS
Showtune Spectacular 3129109
5,825.44
5,825.44
130917
0410912009
001171
ORIENTAL TRADING COMPANY
Misc supplies:movies in the park
521.91
521.91
INC
130918
0410912009
002099
PASCOE MANAGEMENT LLP
Apr Old Town Restroom Lease
826.00
826.00
130919
04109/2009
004538
PAULEY EQUIPMENT COMPANY
Equip rental:Code Enforce 3113-14109
142.28
142.28
130920
04109/2009
000249
PETTY CASH
Petty Cash Reimbursement
483.45
483.45
130921
04109/2009
002012
R D O EQUIPMENT COMPANY
Equip repair & maint:pw maint
6,556.82
6,556.82
Pagea
apChkLst
Final Check List
Page: 6
04109/2009
10:19:53AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130922
04109/2009
000728
RAMSEY BACKFLOW &
Backflow testing & repair:citywide
525.00
525.00
PLUMBING
130923
04/0912009
000262
RANCHO CALIF WATER DISTRICT
Mar Various Water Meters:TCSD
21,645.39
Mar:various water meters:PW
703.55
various water meters:fire stns
489.13
01-04-4721 0-OT.E.S. Pool
67.00
22,905.07
130924
04109/2009
004584
REGENCY LIGHTING
electrical supplies:var park sites
758.99
electrical supplies:var park sites
257.18
Misc electric supplies:var park sites
49.30
electrical supplies:var park sites
28.45
credit:returned electrical supplieslprks
-28.45
1,065.47
130925
04109/2009
002412
RICHARDS WATSON & GERSHON
Feb 2009 legal services
109,486.23
109,486.23
130926
04109/2009
010777
RIVERSIDE CO EXECUTIVE
Redhawk Sales Tax Sharing
577,137.00
577,137.00
OFFICE
130927
04109/2009
000873
ROBERTS, RONALD H.
Reimb:Apr'09 Internet Srvcs
44.99
44.99
130928
04109/2009
002226
RUSSO, MARYANNE
TOSD Instructor Earnings
1,120.00
TCSD Instructor Earnings
952.00
2,072.00
130929
0410912009
009980
SANBORN, GWYN
Country @ the Merc 3128109
453.00
453.00
130930
0410912009
012823
SANCHEZ, MONICA
refund:creative cake decorating/1161.102
50.00
50.00
130931
0410912009
011743
SEGWAY OF PACIFIC BEACH
Equip battery:police segway
1,846.64
1,846.64
130932
04109/2009
009213
SHERRY BERRY MUSIC
Jazz @ the Merc 412109
210.00
210.00
Page6
apChkLst
Final Check List
Page: 7
04109/2009
10:19:53AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130933
04109/2009
000537
SO CALIF EDISON
2-28-629-0507 Library
6,297.72
2-00-397-5042 City Hall
4,809.43
2-27-805-3194 Theater
2,979.17
2-00-397-5067 various mtrs
1,407.09
2-02-502-8077 Maint Fac
1,137.13
2-29-295-3510:32211 Wolf Vly rd
788.00
2-25-393-4681 TES Pool
448.58
Mar 2-30-220-8749:45850 N Wolf Crk
325.49
Mar 2-30-520-4414:32781 tem pkwy
210.17
2-29-657-2563 Various TCSD Meters
131.25
2-29-458-7548 Wolf Crk FED
84.30
2-19-171-8568 Wedding Chpl
59.14
2-29-953-8082 Wolf Valley
18.67
2-29-657-2332 Redwood Rd PED
17.11
2-29-953-8447 WIf VIly Rd FED
16.03
2-29-953-8249 Wolf Crk Dr FED
15.48
18,744.76
130934
04109/2009
001212
SO CALIF GAS COMPANY
Mar 091-085-1632-0 T.E.S. Pool
676.59
129 582 9784 3 FOC
135.04
811.63
130935
0410912009
012822
STEAD, JAMES R.
refund:sec dep:rm rental:CRC
150.00
150.00
130936
04109/2009
012188
STRONG FAMILIES
TCSD Instructor Earnings
21.00
21.00
130937
04109/2009
003840
STRONGS PAINTING
Painting srvcs:old town front street
600.00
600.00
130938
0410912009
011667
T & T JANITORIAL INC
Marjanitorial srvcs:City facilities
7,301.76
Mar Cleaning Srvcs:Police O.T. Storefrnt
790.00
8,091.76
130939
0410912009
000305
TARGET BANK BUS CARD SRVCS
Misc supplies:Spring Egg Hunt
191.42
Misc supplies:mpsc
53.65
245.07
130940
0410912009
012265
TEMECULA ACE HARDWARE CIO
Misc Supplies:Parks
214.85
Misc Supplies:Parks
11.40
226.25
130941
0410912009
010679
TEMECULA AUTO
City veh repair & maint:fire prevention
575.30
REPAIRIRADIATOR
City veh repair & maint:fire prevention
213.68
788.98
130942
0410912009
000168
TEMECULA FLOWER CORRAL
Sunshine Fund
66.75
66.75
130943
0410912009
011736
TEMECULA TROPHY INC
Council/Comm. dais nameplates:planlpw
67.88
67.88
130944
04109/2009
000515
TEMECULA VALLEY CHAMBER
State/City Addr:4/9 C.Damko/G.Wolnick
80.00
80.00
OF
Page:?
apChkLst
Final Check List
Page: 8
04109/2009
10:19:53AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130945
04109/2009
000306
TEMECULA VALLEY PIPE &
Mar plumbing supplies: crclparks
113.84
113.84
SUPPLY
130946
04/0912009
004274
TEMECULA VALLEY SECURITY
locksmith srvcs:var park sites/city hall
59.48
59.48
CENTR
130947
04109/2009
000319
TOMARK SPORTS INC
Fence guard:rrsp
860.76
860.76
130948
04/0912009
010013
TOP DAWG TERMITE COMPANY
Res Imprv Prgm: Preston, Ursula
2,648.00
2,648.00
INC
130949
04109/2009
002452
TOP LINE INDUSTRIAL
Equip repair & maint:pw maint
3.24
3.24
130950
0410912009
012725
TRZOP, NICHELLE
TCSD Instructor Earnings
1,411.20
TCSD Instructor Earnings
940.80
TCSD Instructor Earnings
470.40
2,822.40
130951
04109/2009
007766
UNDERGROUND SERVICE ALERT
Marundrgrnd secs alerttickets:PW
217.50
217.50
130952
04109/2009
004261
VERIZON
xxx-1999 general usage
40.04
xxx-0049 general usage
34.77
74.81
130953
04/0912009
001890
VORTEX DOORS
Bay door repairs: stn 84
1,252.08
1,252.08
130954
0410912009
003730
WEST COAST ARBORISTS INC
311-15109 tree trimming srvcs:citywide
15,622.00
Tree trimming srvcs:harv lake park
3,100.00
18,722.00
130955
04109/2009
002109
WHITE CAP INDUSTRIES INC
Misc maint supplies: PW Maint
55.53
55.53
130956
0410912009
011757
WHITEHEAD, LORI
refund:sec dep:rm rental:CRC
150.00
150.00
Grand total for UNION BANK OF CALIFORNIA: 989,251.05
Page:B
apChkLst Final Check List Page: 9
04/09/2009 10:19:53AM CITY OF TEMECULA
101 checks in this report.
Grand Total All Checks:
989,251.05
Page9
ITEM NO. 4
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Tim Thorson, Director of Information Systems
DATE: April 28, 2009
SUBJECT: Procurement of CommVault Backup Software
RECOMMENDATION: That the City Council authorize the purchase of CommVault software
for the total amount of $ 54,282.86, which includes applicable sales tax.
BACKGROUND: In 2002, the City purchased a Storage Area Network (SAN) to support
the addition of new applications and the exponential growth in data that would follow. Since then,
the City SAN has implemented new technologies like server virtualization and archiving with
advanced e-discovery schemes which have been introduced creating an environment that is too
complex for the current outdated backup system. This software purchase is necessary to protect
the City's data and ensure that data restoration keeps pace with existing information technology.
This expense was identified in the Old Town Civic Center Master Plan and is in the project budget.
Procuring and installing this backup software will allow the IS department to train staff on the new
system well in advance of the move to the new Civic Center and ensures a smooth transition
between the old SAN and the new SAN scheduled to be purchased for the new Civic Center.
While researching backup software, City IS staff visited San Diego State University, an existing
government agency, that completed a detailed sole source justification. Based on this study, City
staff feels that the items and prices quoted by Nth Generation best satisfy the requirements for this
unique capability. Under this agreement, it would be within the City's discretion to take advantage of
the pricing on another governmental entity contract. The contract is made available for use by San
Diego State University and any city, county or local governmental agency empowered to expend
public funds. Therefore, this purchase would be exempt from competitive bidding requirements.
Staff's research has determined that this pricing is the most competitive and ensures that the City
obtains the precise backup solution necessary to support the City's equipment requirements. Also,
it has been determined that San Diego State University's sole source justification process is
consistent with the City's procurement policies and regulations.
FISCAL IMPACT: This purchase is included in the Furniture, Fixtures, and Equipment (FF&E)
budget for the new Civic Center. The Civic Center project is included in the FY2009-2013 Cl P and
is funded with Capital Project Reserves and Certificates of Participation (COP's). Adequate funds
are available in the project account, No. 210-165-751-5601, for this request.
ATTACHMENTS:
1. Agreement with Nth Generation
2. Project Location
3. Sole Source Justification
PURCHASE AND INSTALLATION AGREEMENT
BETWEEN CITY OF TEMECULA AND
NTH GENERATION COMPUTING, INC
FOR COMVAULT ENTERPRISE BACKUP SOFTWARE SOLUTION
This Purchase and Installation Agreement ("Agreement") is made and entered
into as of April 28, 2009 by and between the City of Temecula ("City"), a municipal corporation,
and Nth Generation Computing, Inc ("Vendor"). In consideration of the mutual covenants and
promises contained herein, the parties agree as follows:
1. Purchase and Sale of Software. On and subject to the terms and
conditions set forth in this Agreement, Vendor agrees to manufacture, sell and install for the City
the CommVault version 8 Enterprise Back Up Software Solution as more particularly described
in Exhibit A, Description of Software, attached hereto and incorporated herein as though set
forth in full (hereafter "Software").
2. Term. This Agreement shall commence on April 28, 2009 and shall
remain and continue in effect until April 27, 2010, unless sooner terminated pursuant to the
provisions of this Agreement.
3.. Purchase/installation Price. The Purchase and Installation price which
City agrees to pay to Vendor for the Software and service is $54,282.86 (Fifty Four Thousand
Two Hundred and Eighty Two Dollars and Eighty Six Cents). The Purchase price is final
and shall be paid by City to Vendor in accordance with Exhibit B. Any additional work in excess
of this amount shall be approved by the City Council.
4. Scope of Work. Vendor shall manufacture and install the software
as described in the Scope of Work, attached hereto and incorporated herein as Exhibit A
("Work"). Vendor shall provide and furnish all labor, materials, necessary tools, expendable
software and all utility and transportation services required for the Work. All of said Work to be
performed and materials to be furnished for the Work shall be in strict accordance with the
specifications set forth in the Scope of Work. The Work shall be completed within the time set
forth in the Scope of Work. Contractor shall not commence the Work until such time as directed
by the City.
5. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the
Labor Code of the State of California, the City Council has obtained the general prevailing rate
of per diem wages and the general rate for holiday and overtime work in this locality for each
craft, classification, or type of workman needed to execute this Contractor from the Director of
the Department of Industrial Relations. These rates are on file with the City Clerk. Copies may
be obtained at cost at the City Clerk's office of Temecula. Consultant shall provide a copy of
prevailing wage rates to any staff or sub-contractor hired, and shall pay the adopted prevailing
wage rates as a minimum. Consultant shall comply with the provisions of Sections 1773.8,
1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of
the Labor Code, Consultant shall forfeit to the City, as a penalty, the sum of $25.00 for each
calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than
the stipulated prevailing rates for any work done under this contract, by him or by any
subcontractor under him, in violation of the provisions of the Contract.
6. Representations and Warranties of Vendor. Vendor makes the
following representations and warranties to City:
a. Authority and Consents. Vendor has the right, power, legal
capacity and authority to enter into and perform its obligations under this Agreement. No
approvals or consents of any persons are necessary in connection with Vendor's execution,
delivery, installation and performance of this Agreement, except for such as have been obtained
on or prior to the date hereof. The execution, delivery, installation and performance of this
Agreement by Vendor have been duly authorized by all necessary action on the part of Vendor
and constitute the legal, valid and binding obligations of Vendor, enforceable against Vendor in
accordance with their respective terms.
b. Title and Operating Condition. Vendor has good and marketable
title to all of the Software manufactured and installed. All of the Software are free and clear of
any restrictions on or conditions to transfer or assignment, and City will acquire absolute title to
all of the Software free and clear of mortgages, liens, pledges, charges, encumbrances,
equities, claims, covenants, conditions and restrictions except for such as may be created or
granted by City. All of the Software are in good operating condition, are free of any defects, and
are in conformity with the specifications, descriptions, representations and warranties set forth in
the Contract Documents. Vendor is aware the City is purchasing the Software for use as the
Library Back Up Generator and that City is relying on Vendor's warranties that the Software is fit
for this purpose and the ordinary purposes for which the Software is normally used.
C. Full Disclosure. None of the representations and warranties made
by Vendor in this Agreement contain or will contain any untrue statement of a material fact, or
omits to state a material fact necessary to make the statements made, in light of the
circumstances under which they were made, not misleading.
7. Performance. Vendor shall at all times faithfully, competently and
to the best of his or her ability, experience, and talent perform all tasks described herein. Vendor
shall employ, at a minimum, generally accepted standards and practices utilized by persons
engaged in providing similar services as are required of Vendor hereunder in meeting its
obligations under this Agreement.
8. City Approval. All labor, materials, tools, software, and services
shall be furnished and work performed and completed subject to the approval of the City or its
authorized representatives, and the quality of the workmanship shall be guaranteed for one year
from date of acceptance. City shall inspect the Software at the time and place of delivery. Such
inspection may include reasonable tests and use of the Software by City. If, in the
determination of City, the Software fails to conform to the Agreement IN ANY MANNER OR
RESPECT, City shall so notify Vendor within ten (10) days of delivery of the Software to City.
Failing such notice, the Software shall be deemed accepted by City as of the date of receipt.
9. Time of Delivery. The date and time of delivery of the Software shall
be on or before June 15, 2009.
10. Place of Delivery. The Software shall be delivered to this location:
30600 Pauba Road, Temecula CA 92592.
11. Resection. In the event of such notice of non-conformity by City
pursuant to Section 6, City may, at its option, (1) reject the whole of the Software and
Installation, (2) accept the whole of the Software and Installation, or (3) accept any commercial
unit or units of the Software and reject the remainder or the Installation. The exercise of any of
the above options shall be "without prejudice" and with full reservation of any rights and
remedies of City attendant upon a breach. In the event of such notice and election by City, City
agrees to comply with all reasonable instructions of Vendor and, in the event that expenses are
incurred by City in following such instructions, Vendor shall indemnify City in full for such
expenses.
12. No Replacements of Cure. This Agreement calls for strict compliance.
Vendor expressly agrees that both the Software and Installation tendered and the tender itself
will conform fully to the terms and conditions of the Agreement on the original tender. In the
event of rejection by City of the whole of the Software or any part thereof pursuant to Section 8,
City may, but is not required to, accept any substitute performance from Vendor or engage in
subsequent efforts to effect a cure of the original tender by Vendor.
13. Indemnification. Vendor agrees to defend, indemnify, protect and hold
harmless the City, District and/or Agency its officers, officials, employees, agents and volunteers
from and against any and all claims, demands, losses, damages, defense costs, expenses and
liability of any kind or nature which the City, District, and/or Agency its officers, officials,
employees, agents or volunteers may sustain or incur or which may be imposed upon them for
injury to or death of persons, or damage to property arising out of or from the Software or
Vendor's maintenance thereof, excepting only liability arising out of the sole negligence of the
city.
14. Contract Documents.
a. This Agreement includes the following documents, which are by
this reference incorporated herein and made a part hereof: Software Description and/or Scope
of Work attached hereto as Exhibit A.
b. In the event any term or condition of the Contract Documents
conflicts with or is contradictory to any term or condition of the Agreement, the terms and
conditions of this Agreement are controlling.
C. In the event of a conflict in terms between this Agreement, the
RFP and/or the Vendor's response to the RFP, this Agreement shall prevail over the RFP and
the Vendor's Response to the RFP, and the RFP shall prevail over the Vendor's Response to
the RFP.
15. Default of Vendor.
a. The Vendor's failure to comply with the provisions of this Agreement shall
constitute a default. In the event the Vendor is in default for cause under the terms of this
Agreement, the City shall have no obligation or duty to continue compensating Vendor for any
work performed after the date of default and can terminate this Agreement immediately by
written notice to the Vendor. If such failure by the Vendor to make progress in the performance
of work hereunder arises out of causes beyond the Vendor's control, and without fault or
negligence of the Vendor, it shall not be considered a default.
b. If the City Manager or his delegate determines the Vendor is in default in
the performance of any of the terms or conditions of this Agreement, it shall service the Vendor
with written notice of the default. The Vendor shall have ten (10) days after service upon it of
said notice in which to cure the default by rendering a satisfactory performance. In the event the
Vendor fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement without
further notice and without prejudice to any other remedy to which it may be entitled at law, in
equity or under this Agreement.
16. Insurance Requirements. Vendor shall procure and maintain for the
duration of the contract insurance against claims for injuries to persons or damages to property
which may arise from or in connection with the performance of the work hereunder by the
Vendor, its agents, representatives, or employees.
Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability form No.
CG 00 01 11 85 or 88.
(2) Insurance Services Office Business Auto Coverage form number
CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If
Vendor owns no automobiles, a non-owned auto endorsement to
the General Liability policy described above is acceptable.
(3) Worker's Compensation insurance as required by the State of
California and Employer's Liability Insurance. If the Vendor has no
employees while performing under this Agreement, worker's
compensation insurance is not required, but Vendor shall execute
a declaration that it has not employees.
Minimum Limits of Insurance. Vendor shall maintain limits no less than:
(1) General Liability: One million ($1,000,000) per occurrence for
bodily injury, personal injury and property damage. If Commercial
General Liability Insurance or other form with a general aggregate
limit is used, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit
shall be twice the required occurrence limit.
(2) Automobile Liability: One million ($1,000,000) per accident for
bodily injury and property damage.
(3) Workers Compensation: as required by the State of California;
Employers Liability: One million ($1,000,000) per accident for
bodily injury or disease.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City Manager. At the option of the City
Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions
as respects the City, its officers, officials, employees and volunteers; or the Vendor shall
procure a bond guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
d. Other Insurance Provisions. The general liability and automobile liability
policies are to contain, or be endorsed to contain, the following provisions:
(1) The City, District and/or Agency its officers, officials, employees
and volunteers are to be covered as insureds as respects: liability
arising out of activities performed by or on behalf of the Vendor;
products and completed operations of the Vendor; premises
owned, occupied or used by the Vendor; or automobiles owned,
leased, hired or borrowed by the Vendor. The coverage shall
contain no special limitations on the scope of protection afforded
to the City, District and/or Agency its officers, officials, employees
or volunteers.
(2) For any claims related to this project, the Vendor's insurance
coverage shall be primary insurance as respects the City, its
officers, officials, employees and volunteers. Any insurance or
self-insured maintained by the City, District and/or Agency its
officers, officials, employees or volunteers shall be excess of the
Vendor's insurance and shall not contribute with it.
(3) Any failure to comply with reporting or other provisions of the
policies including breaches of warranties shall not affect coverage
provided to the City, District and/or Agency its officers, officials,
employees or volunteers.
(4) The Vendor's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
(5) Each insurance policy required by this agreement shall be
endorsed to state: should the policy be canceled before the
expiration date the issuing insurer will endeavor to mail thirty (30)
days' prior written notice to the City.
(6) If insurance coverage is canceled or, reduced in coverage or in
limits the Vendor shall within two (2) business days of notice from
insurer phone, fax, and/or notify the City via certified mail, return
receipt requested of the changes to or cancellation of the policy.
e. Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City.
f. Verification of Coverage. Vendor shall furnish the City with original
endorsements effecting coverage required by this clause. The endorsements are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to
be on forms provided by the City. All endorsements are to be received and approved by the
City before work commences. As an alternative to the City's forms, the Vendor's insurer may
provide complete, certified copies of all required insurance policies, including endorsements
effecting the coverage required by these specifications.
17. Survival of Representations and Warranties. All representations,
warranties, covenants and agreements of the parties contained in this Agreement shall survive
the execution, delivery, installation and performance of this Agreement.
18. Leaal Responsibilities. The Vendor shall keep itself informed of
State and Federal laws and regulations which in any manner affect those employed by it or in
any way affect the performance of its service pursuant to this Agreement. The Vendor shall at
all times observe and comply with all such laws and regulations. The City, and its officers and
employees, shall not be liable at law or in equity occasioned by failure of the Vendor to comply
with this section.
19. Prohibited Interest. No officer, or employee of the City of Temecula
shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the
Vendor, or Vendor's sub-contractors for this project, during his/her tenure or for one year
thereafter. The Vendor hereby warrants and represents to the City that no officer or employee of
the City of Temecula has any interest, whether contractual, non-contractual, financial or
otherwise, in this transaction, or in the business of the Vendor or Vendor's sub-contractors on
this project. Vendor further agrees to notify the City in the event any such interest is discovered
whether or not such interest is prohibited by law or this Agreement.
20. Independent Contractor. Vendor is and shall at all times remain as to
the City a wholly independent contractor. The personnel performing the services under this
Agreement on behalf of the Vendor shall at all times be under the Vendor's exclusive direction
and control. Neither the City nor any of its officers, employees, agents or volunteers shall have
control over the conduct of the Vendor or any of the Vendor's officers, employees, agents or
volunteers except as set forth in this Agreement. Vendor shall not at any time or in any manner
represent that it or any of its officers, employees or agents are in any manner, officers,
employees or agents of the City of Temecula. Vendor shall not incur or have the power to incur
any debt, obligation or liability whatever against the City, or bind the City in any manner.
21. Assignment. The Vendor shall not assign the performance of this
Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of
the City.
22. Notices. Any notices which either party may desire to give to the
other party under this Agreement must be in writing and may be given either by (i) personal
service, (ii) delivery by a reputable document delivery service, such as but not limited to,
Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the
United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the
address of the party as set forth below or at any other address as that party may later designate
by Notice:
To City via U.S. Mail: City of Temecula
P O Box 9033
Temecula, CA 92589-9033
To City via Courier Service:43200 Business Park Drive
Temecula, California 92590
Attn: City Manager
To Vendor: Nth Generation Computing Service
17055 Camino San Bernardo
San Diego, CA. 92127
23. Governina Law. The City and Vendor understand and agree that the
laws of the State of California shall govern the rights, obligations, duties and liabilities of the
parties to this Agreement and also govern the interpretation of this Agreement. Any litigation
concerning this Agreement shall take place in the municipal, superior or federal district court
with geographical jurisdiction over the City of Temecula. In the event such litigation is filed by
one party against the other to enforce its rights under this Agreement, the prevailing party, as
determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation
expenses for the relief granted.
24. Entire Agreement. This Agreement contains the entire understanding
between the parties relating to the obligations of the parties described in this Agreement. All
prior or contemporaneous agreements, understandings, representations and statements, oral or
written, are merged into this Agreement based solely upon the representations set forth herein
and upon each party's own independent investigation of any and all facts such party deems
material.
25. Authority To Execute This Agreement. The person or persons
executing this Agreement on behalf of Vendor warrants and represents that he or she has the
authority to execute this Agreement on behalf of the Vendor and has the authority to bind
Vendor to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed in on the day and year first above written.
CITY OF TEMECULA
Maryanne Edwards, Mayor
ATTEST:
Susan W. Jones, MMC, City Clerk
APPROVED AS TO FORM:
Peter M. Thorson, City Attorney
Vendor
By:,
Name:
By:
Name:
Two Signatures Required for Corporations
EXHIBIT A
DESCRIP11ON OF SOFTWARE/SCOPE OF WORK
CommVault B.O Enterprise Backup Software Solution
Primary Site
1 10 Server Windows Promo Bundle. Includes: 1 Comm Serve: 1 tape library and drive connector. 1 TB Std Disk: 8 Win FS
2 Std D'sk Option 1 TB Comm Cell Capacity. Tier-A(1-4®TB)
1 DriveMa nagem entSoftware (perdrive)
3 DA-Virtual Infr astructure Host Tier 1 (1.20VMs)
1 1 i D ataAg ent (ma ilb ox level) Exchange Server 1.2 CPU
1 iDataAgentfor SOL Server 1-C PU
$18,124.00
Secondary Site
1 1 Media Agentfor a Windows server. Basic disk Rape library connector plus 1 direct drive support included.
4 iD ataAg ent fo r WIN NT,W2K,W2K3 (1-7 CPU)
1 1 iData Agent for W ind ows Virtu a I Se rve r
2 1 i D ataAg ent fo r Windows Guest Operating System software
$4,143.00
Support - 3 Year
1 Notification ofsofuoare updates, productfb<es and related enhancements. 24 hour access to the C ommVault Technical
5 Unit of Instructor-led Training. Courses conducted in Public Facility require one (1) training credit per training day per
$20,415.00
Nth Services
1 Nth C ommvautt Backup Implementation Services Level2 per attached TD S.
$9 AOO.OD
17055 Camino San Bernardo, San Diego, CA 92127 - 858-451-2383 - FAX 858-673-8431 - w6%w nth.com
Thank you for allowing NTH Generation to provide you with the above quotation. Ch a rges for sales tax, shipping and
ins uran cewill be additi on al. Please call us at 800-548-1883 if you require additional information or changesto this
quotation.
This quotati on is th e sale property of Nth Generation Computi ng, Inc., and is intended as an offer to sell goods and services
to the client named in the quote. This document may not be reproduced, or provided to parties outside of the client's
organbAion, with out Yo ritten cons entof Nth Generation Computing, Inc.
We lo ckfor wardto workin gvu ithyou in thefuture!
Sincerely,
Julie Leon
NTHGeberatbk BestW
- - UNDER REVIEW
sEAarded paym art term s upon eredit apprcual
17055 Camino San Bernardo, San Diego, CA 92127 - 858-451-2383 - FAX 858-673-8431 - www.nth.com
EXHIBIT B
Cost Breakdown and Payment Schedule
Payment Schedule for the Backup Software Solution:
Payment
Schedule
Amount
Description
Number
1
Upon execution of
$27,414.43
50% payment
the Agreement
2
Upon completion of
$13,707.21
25% payment
installation
30 days after
3
installation - When
$13,707.22
Remaining 25%
System is accepted
by the City
O
W
H
W
U
U
U
i
r..
V
a 1
PROJECT DESCRIPTION
Project Title:
CIVIC CENTER
PRIORITY: I
Project Type:
Description:
Department:
Scope of Project:
Benefit:
Infrastructure
Project will construct an approximately 93,000 square-foot, three-story City administration building and Council Chambers, along
with a 3,500 square-foot Community Room. The project will be located near the intersection of Mercedes Street and Main Street
in Old Town.
Planning/Public Works - 210.165.751
Project will include design and construction of a three-story City Administration Building, Council Chambers, and Community
Room on City owned parcels located east of Mercedes Street and Main Street.
Project will continue to promote the revitalization of Old Town and provide a permanent facility for administrative staff through
build-out.
Project Cost:
Actuals
Total Project
to Date
2008-09
2009-10 2010-11 2011-12 2012-13
Cost
Administration
$
2,505
$
397,495
$
325,000
$
725,000
Acquisition
$
82,000
$
82,000
Construction
$
44,200,000
$
44,200,000
Construction Engineering
$
500,000
$
500,000
Design
$
1,348,391
$
3,872,609
$
5,221,000
Fixtures/Fum/Equip
$
1,500,000
$
2,000,000
$
3,500,000
Utilities
$
385,000
$
385,000
Totals
$
1,350,896
$
50,937,104
$
2,325,000 $ - $ - $ -
$
54,613,000
Source of Funds:
Capital Project Reserves
$
1,350,896
$
27,066,676
$
2,325,000
$
30,742,572
COPS
$
23,270,428
$
23,270,428
DIF (corporate Facilities)
$
600,000
$
600,000
Total Funding:
$
1,350,896
$
50,937,104
$
2,325,000 $ - $ - $ -
$
54,613,000
Future O & M Cost:
$
900,000
A
nnually
91
SAN DIEGO STATE UNIVERSITY
SOLE SOURCE/SOLE BRAND JUSTIFICATION
COMMODITIES OR SERVICES> $50,000
Requisition No. Prepared By: Ray Rodriquez, on behalf Bob Newhouse. UCO Fact. 43379
(Name, Department)
Item/Service Description: CommVault 7.x Enterprise Backup Software solution, is a single platform access to
application modules for data protection, archive, replication, resource management, search and advanced
features for data encryption and 1-touch system recovery-
The state of California mandates distinct and clear requirements for competitive bidding. A Sole Source/Sole Brand
purchase is an exception to this normal procurement policy. Include requirements and documentation to warrant the
exception. This document must be completed and signed, and may be subject to audit by the state. Indicate the type of
justification:
❑ Sole Brand: Only the requested brand of an item is acceptable. Bids are solicited from several vendors who can supply the justified sole
brand.
The following are not appropriate causes to warrant sole brand/sole source:
• Personal preference for a product or vendor.
• Cost, vendor performance, kcal service, maintenance and delivery (factors evaluated in a competitive bid).
• Features that exceed the minimum department requirements.
• Need and use for the equipment, unless this information relates to unique factors.
• Requests for sole source, which appears to be based on the deparbnenrs evaluation of informal quotes. If more than one vendor is able to
provide a quote based on specifications, the purchase does notfit the definition. of sole source.
Please provide specific responses to each of the following points. If there are questions, call Contract & Procurement Management, ext. 45243 for
assistance.
I. Unique performance factors of the product and/or vendor specified
• CommNet Service Manager: Uniquely consolidates management and reporting of data management service
levels and data movement operations within a single browser interface.
• Data Migrator provides a single, comprehensive capacity management solution for Windows, UNIX, Linux,
Microsoft Exchange, Novell Netware and other environments.
• CommVault is the only backup vendor using SQL and a split-level index to track backups. All other
vendors on the market use a flat file catalog that is difficult to manage and introduces corruption
issues.
• By using MS SQL, CommVauit has a unique ability to provide 17 out of the box reports with no add
on reporting tools required.
• SQL and the split-level index also give CommVault the unique ability, in the event of a disaster, to
re-build the CommServe (SQL) at another site within 1 hour and begin restoring data. All other
vendors who rely on a flat file catalogs cannot rebuild their master server in such a short period of
time.
• By using SQL, CommVault is also the only vendor that can start/stop and pause/resume backups in
the middle of a job. This is a unique ability that will save SDSU a lot of time when servers go down
or restore requests come in during a backup job.
II. Specific factors are essential for the following reasons:
• Secure Data Management with "Built-Id" encryption that provides a central key management server for
encryption to allow flexibility to reuse keys that can be applied to replication, backup and archive data copies.
SAN DIEGO STATE UNIVERSITY
SOLE SOURCEISOLE BRAND JUSTIFICATION
COMMODITIES OR SERVICES > $50,000
• Efficient Data Movement by using Auxiliary Copy feature that allows data to be move from one class of device
(disk storage, Library or VTL) to another as data ages.
• Media Agent Cluster support, GridStor failover capabilities complete jobs when servers and networks go down,
by resuming those jobs on alternate network paths. Jobs are resumed - not restarted - which helps critical jobs
complete.
• Fast, Point-and-Click Verification with ".Built-In Reporting", a Data Center Operator can access reporting via the
Unified Console that provides access to create reports for replication, backup and archive.
• Advanced Disk-to-Disk capability will provide a way of writing data in discreet, indexed chunks, which allows the
backup software to,
o Store backup data on disk indefinitely vs. merely staging to disk before a mandatory move off to tape.
o Use disk as a random access device for faster recovery.
o Manipulate individual chunks for advanced capabilities like synthetic FULLS, AUX Copies, and automated
fail-over between media targets and agents.
o Resume backups to from point of failure, increasing the chances of a successful backup
III. Reasons why other products and/or vendors have been examined and rejected.
No other vendor can provide single platform access to all modules and in addition the MS SQL split level catalog
indexing feature that creates the unique performance factors as mentioned above. Here are the other vendors:
Reviewed and Researched Symantec's NetBackup 6.5
• Reviewed Symantec's NetBackup 6.5 backup software that consists of various independent modules bolted
together, and still requires for scripting for advanced features unlike CommVault's single user GUI interface.
• Other advanced features required additional servers unlike CommVault's single CommCell framework.
• Reporting features required a separate expensed item on a separate server unlike CommCell built-in ready to go
common reports needed to run a Backup Infrastructure-
• Symantec's yearly NetBackup standard support contract is higher for their minimal backup features as compared
with CommVault standard and all included support features.
Reviewed and Researched IBM TSM
• TSM's architecture is 20+ years old at its core and doesn't scale to today's data backup requirements. The
TSM platform is built on inflexible two- tier architecture; a TSM server can only handle a limited number of
clients and to scale beyond this limit means adding another TSM server to the environment. Simpana is
newer technology, based on a three (or four) tier architecture, and offers greater ability to scale as the amount
of data, number of clients and media servers grow. See Attached document for details.
Reviewed and Researched Symantec Backup Exec 12
• Symantec Backup Exec has a similar legacy architectural design as NetBackup 6.5 whereas multiple
applications are bolted together to form one suite unlike CommVault's suite, which was designed around one
common framework with one single point of Interface. Therefore Backup Exec offers no great advantage
over CommVault's technology.
Attach documents, which support that the item is available from one vendor (i.e., letter from
manufacturer, list of other vendors solicited who could not meet requirements).
SAN DIEGO STATE UNIVERSITY
SOLE SOURCEISOLE BRAND JUSTIFICATION
COMMODITIES OR SERVICES > $50,000
V. Technical specifications are attached. x Yes ❑ No
Sole Source/Sole Brand orders will be processed based on the clear merit of the justification required by law. Appeals for
reconsideration may be made by the approving official to the manager of Contract B Procurement Management who is responsible for
the final decision regarding noncompetitive purchases.
CERTIFICATION: The undersigned acknowledges the state of California requirements for competitive bidding and the established
criteria for justification of sole source/sole brand purchases. As the. authorized division/oollegeldeparbnent representative, I certify to
the validity of the technical information and have verified efforts to review comparable andfor equal equipment/service as documented
in this justification. This information meets the state's criteria for sole sourcefsole brand, would withstand a vendor protest, and any
subsequent audit by the state.
Signed: Date:
Approving Official
Title:
Form P-20/Rev. 10/04
ITEM NO. 5
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Greg Butler, Director of Public Works
DATE: April 28, 2009
SUBJECT: Reauthorization of the Federal Safe Routes to School (SRTS) Legislation - at the
request Council Member Washington
PREPARED BY: Beryl Yasinosky, Management Analyst
RECOMMENDATION: That the City Council:
1. Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA SUPPORTING THE REAUTHORIZATION OF THE
FEDERAL SAFE ROUTES (SRTS) LEGISLATION
BACKGROUND: In 2005, President Bush signed into law the "Safe, Accountable, Flexible,
Efficient Transportation Equity Act: A Legacy for Users" (SAFETY-LU), the current law directing
federal surface transportation programs and policies. SAFETY-LU provided $286.5 billion for
highway, public transportation, and highway safety programs for the 5-year period of 2005-2009.
Unless reauthorized by Congress, the bill is scheduled to expire on September 30, 2009.
One of the components of SAFETY-LU is the Safe Routes to School (SRTS) program. The purpose
of SRTS program is to support infrastructure projects on public roads, pedestrian pathways, and
bike lanes that improve the safety and encourage students to walk and bicycle to school. A smaller
percentage of this funding supports bicycle safety education, driver awareness campaigns,
enforcement of speed limit zones, and promotional events to encourage more children to walk and
bicycle to school. According to a recent Safe Routes to School National Partnership newsletter,
approximately $350 million in SRTS grants have been awarded, benefiting over 4,000 schools
across the nation. The City of Temecula has also benefited from SRTS funding, receiving an award
of $425,000 for the future construction of the Pedestrian/Bicycle Bridge over Santa Gertrudis Creek
to Chaparral High School.
School districts across the country are being forced to cut bus routes and other programs to mitigate
budget shortfalls and declining revenues. However, safety improvements are still needed at or near
most schools to protect the increased number of children who may need to get to school on their
own. With so many stakeholders invested in this program, the continuance of SRTS is critical to
improving the safety and prevalence of walking and bicycling to and from school. In addition,
children and their communities benefit from reduced traffic congestion, better air quality, and
healthier lifestyles.
As a result, the Executive Committee for the Western Riverside Council of Governments (WRCOG)
endorsed a resolution on March 2, 2009 to support the reauthorization of the SRTS program and
encourage Congress to allocate additional funding for engineering improvements that provide safer
routes to schools and more adult crossing guards. The Executive Committee has also encouraged
its member agencies to formally support reauthorization of SRTS.
FISCAL IMPACT: None at this time. The attached resolution emphasizes the City
Council's support for the reauthorization of the SRTS program. If future funds are available to the
City for specific SRTS projects, a contributing local match would likely be required at that time.
ATTACHMENTS: Resolution No. 09-
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA SUPPORTING THE REAUTHORIZATION
OF THE FEDERAL SAFE ROUTES (SRTS) LEGISLATION
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. The City of Temecula (the "City") is a member agency of the
Western Riverside Council of Governments ("WRCOG"), a joint powers authority
comprised of fifteen (15) additional member cities within western Riverside County, the
Eastern Municipal Water District, the Western Municipal Water District, and the County
of Riverside; and
Section 2. WRCOG and its member agencies support and promote pedestrian
and bicycle safety through infrastructure improvements and education programs,
especially with regard to schools, and to transportation projects that encourage
alternatives to automobile travel: and
Section 3. The Safe, Accountable, Flexible, Efficient Transportation Equity Act
- A Legacy for Users (SAFETY-LU) of 2005 established the Federal Safe Routes to
School (SRTS) program to empower communities to improve conditions for bicycling
and walking to school; and
Section 4. The City has benefited from prior SRTS funding, receiving an
award of $425,000 for the future construction of the Pedestrian/Bicycle Bridge over
Santa Gertrudis Creek to Chaparral High School; and
Section 5. The SAFETY-LU is scheduled to expire on September 30, 2009;
and
Section 6. On March 2, 2009 the WRCOG Executive Committee adopted
Resolution No. 06-09 supporting the reauthorization of the SAFETY-LU and urging
legislators and local government agencies to allocate funding for more crossing guards,
implementation of engineering improvements around schools, traffic calming measures,
improved street crossings, sidewalks, bike lanes, and walkways to create safer routes to
school; and
Section 7. The City of Temecula joins WRCOG in supporting the SRTS
program and continued Federal funding for its implementation.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 28th day of April, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 28th day of April, 2009, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
ITEM NO. 6
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Grant Yates, Deputy City Manager
DATE: April 28, 2009
SUBJECT: Update to CalPERS Pre-Tax Payroll Deduction Plan for Service Credit
Purchases
PREPARED BY: Denise Lanier, Senior Human Resources Analyst
RECOMMENDATION: That the City Council:
1. Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA APPROVING THE EMPLOYER PICKUP CALPERS
PRE-TAX PAYROLL DEDUCTION PLAN FOR SERVICE CREDIT
PURCHASES (CONTRIBUTION CODE 14).
BACKGROUND: The City of Temecula City Council originally adopted the CalPERS
Pre-Tax Payroll Deduction Plan for Service Credit Purchases (Contribution Code 14) August 27,
1996 (Resolution No. 96-110).
Resolution No. 96-110 notes the City's Membership Coverage Group to be 70001. Now CalPERS is
requesting adoption of an updated resolution, noting a more accurate description of the City of
Temecula's coverage group - "All Local Miscellaneous Coverage Group(s)". Adopting this latest
resolution will continue to allow the City of Temecula to participate and provide the benefit of
deferring income tax liability on member's service credit purchases to its benefited employees.
FISCAL IMPACT: There is no direct fiscal impact associated with this action.
ATTACHMENT: Proposed Resolution
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA APPROVING THE EMPLOYER
PICKUP CALPERS PRE-TAX PAYROLL DEDUCTION
PLAN FOR SERVICE CREDIT PURCHASES
(CONTRIBUTION CODE 14)
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
WHEREAS, the Board of Administration of the California Public Employees'
Retirement System (CaIPERS) at the April 1996 meeting approved a pre-tax payroll
deduction plan for service credit purchases under Internal Revenue Code (IRC) section
414(h)(2); and
WHEREAS, the City of Temecula has the authority to implement the provisions
of IRC section 414 (h)(2) and has determined that even though implementation is not
required by law, the tax benefit offered by this section should be provided to those
employees who are members of CaIPERS; and
WHEREAS, the City of Temecula elects to participate in the pre-tax payroll
deduction plan for all employees in the following CaIPERS Coverage Groups(s):
All Local Miscellaneous Coverage Group(s)
NOW. THEREFORE. BE IT RESOLVED:
A. That the City of Temecula will implement the provisions of IRC
section 414(h)(2) by making employee contributions for service credit purchases
pursuant to the California State Government Code on behalf of its employees who are
members of CaIPERS and who have made a binding irrevocable election to participate
in the pre-tax payroll deduction plan. "Employee contributions" shall mean those
contributions reported to CaIPERS which are deducted from the salary of employees
and are credited to individual employee accounts for service credit purchases, thereby
resulting in tax deferral of employee contributions.
B. That the contributions made by the City of Temecula to CaIPERS,
although designated as employee contributions, are being paid by the City of Temecula
in lieu of contributions by the employees who are members of CAIPERS.
C. That the employees shall not have the option of choosing to receive the
contributed amounts directly instead of having them paid by the City of Temecula.
D. That the City of Temecula shall pay to CaIPERS the contributions
designated as employee contributions from the same source of funds as used in paying salary,
thereby resulting in tax deferral of employee contribution.
E. That the effective date for commencement of the pre-tax payroll
deduction plan cannot be any earlier than the date the completed resolution is received and
approved by CaIPERS.
F. That the governing body of the City of Temecula shall participate in and
adhere to requirements and restrictions of the pre-tax payroll deduction plan by reporting pre-tax
payroll deductions when authorized by CalPERS for those employees of the above stated
Coverage Groups(s) who have elected to participate in this plan.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 28th day of April, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 28th day of April, 2009, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
ITEM NO. 7
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Greg Butler, Director of Public Works
DATE: April 28, 2009
SUBJECT: Approval of the Plans and Specifications and Authorization to Solicit
Construction Bids for Traffic Signal Interconnect Equipment Installation, Project
No. PW04-05
PREPARED BY: Jerry Gonzalez, Associate Engineer
Daniel A. York, City Engineer
RECOMMENDATION: That the City Council:
Approve the Plans and Specifications for the Project; and
2. Authorize the Department of Public Works to solicit construction bids for Traffic
Signal Interconnect Equipment Installation, Project No. PW04-05.
BACKGROUND: The Traffic Signal Interconnect Equipment Installation Project NO.
PW04-05 is identified in the City's Capital Improvement Program for installation in fiscal year 2008-
09. The project includes the installation of conduit and fiber optic cable on Margarita Road between
Rancho California Road and Pio Pico Road. The equipment installation will interconnect five (5)
traffic signals along Margarita Road, completing the interconnect system and providing the capability
to monitor the traffic signal operation on Margarita Road from Winchester Road to Temecula
Parkway. The fiber optic cable installation will also serve as a "backbone" system for the future
installation of Closed Circuit Television (CCTV) Cameras and other traffic monitoring equipment.
The plans and specifications have been completed and the project is ready to be advertised for
construction bids. The contract documents are available for review in the Director of Public Works'
office.
The Engineer's Construction Estimate for the project is $320,000.00.
FISCAL IMPACT: The Traffic Signal Interconnect Equipment Installation, Project No.
PW04-05 is identified in the City's Capital Improvement Program, Fiscal Year 2008-09 and is funded
through Development Impact Fees-Traffic Signal. Adequate funds are available in Account No.
210.165.712.5804.
ATTACHMENTS:
1. Project Description
2. Project Location.
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ITEM NO. 8
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Rich Johnston, Building Official
DATE: April 28, 2009
SUBJECT: Agreement for Weed Abatement Services with Inland Empire Property Services,
Inc.
RECOMMENDATION: That the City Council approves an agreement with Inland Empire
Property Services Inc., to provide weed abatement services forfiscal year2008/09 in the amount of
$50,000.00.
BACKGROUND: The City of Temecula is responsible for the weed abatement of
properties with hazardous growth not maintained during the spring and summer seasons. The City
contracts with a local contractor to bring specifically identified parcels into compliance with the
Temecula Municipal Code. The parcel owners are then billed to recover the contractor costs plus
an administrative fee. If the owners do not remit payment for the billing notice, the City will then
place a lien as required to facilitate cost recovery for the property.
FISCAL IMPACT: Funds are budgeted in the FY 08-09 Code Enforcements line item
001-162-611-5440, titled Weed Abatement.
ATTACHMENTS: Agreement for Fiscal Year 2008-09
CONTRACT FOR MAINTENANCE SERVICES BETWEEN THE
CITY OF TEMECULA AND INLAND EMPIRE PROPERTY SERVICES
INC.
WEED ABATEMENT SERVICES
THIS MAINTENANCE CONTRACT, made and entered into as of April 28, 2009, by and
between the City of Temecula ("City"), a municipal corporation, and Inland Empire Property
Services, Inc. ("Contractor"). In consideration of the mutual covenants and conditions set forth
herein, the parties agree as follows:
1. TERM. This Agreement shall commence on April 28, 2009, and shall remain
and continue in effect until tasks described herein are completed, but in no event later than June
30, 2009, unless sooner terminated pursuant to the provisions of this Contract.
2. SCOPE OF WORK. Contractor shall perform all of the work described in the
Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work") and shall
provide and furnish all the labor, materials, necessary tools, expendable equipment, and all
utility and transportation services required for the Work. All of said Work to be performed and
materials to be furnished for the Work shall be in strict accordance with the specifications set
forth in the Scope of Work, Exhibit A
3. PAYMENT.
a. The City agrees to pay Contractor monthly, in accordance with the
payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates
and Schedule, attached hereto and incorporated herein by this reference as though set forth in
full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the
payment rates and schedule of payment, are null and void. This amount shall not exceed Fifty
Thousand Dollars ($50,000) for the total term of theContract, unless additional payment is
approved as provided in this Contract.
b. Contractor shall not be compensated for any services rendered in
connection with its performance of this Contract which are in addition to those set forth herein,
unless such additional services are authorized in advance and in writing by the City Council.
Contractor shall be compensated for any additional services in the amounts and in the manner
as agreed to by City Manager and Contractor at the time City's written authorization is given to
Contractor for the performance of said services.
C. Contractor shall submit invoices monthly for actual services performed.
Invoices shall be submitted between the first and fifteenth business day of each month, for
services provided in the previous month. Payment shall be made within thirty (30) days of
receipt of each invoice as to all non-disputed fees. If the City disputes any of Contractor's fees,
it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any
disputed fees set forth on the invoice.
Revised 10/16/08
4. PERFORMANCE. Contractor shall at all time faithfully, competently and to the
best of his or her ability, experience, and talent, perform all tasks described herein. Contractor
shall employ, at a minimum, generally accepted standards and practices utilized by persons
engaged in providing similar services as are required of Contractor hereunder in meeting its
obligations under this Contract.
5. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be
furnished and work performed and completed subject to the approval of the City or its
authorized representatives.
6. WAIVER OF CLAIMS. On or before making final request for payment under
Paragraph 3, above, Contractor shall submit to City, in writing, all claims for compensation
under or arising out of this Contract; the acceptance by Contractor of the final payment shall
constitute a waiver of all claims against the City under or arising out of this Contract except
those previously made in writing and request for payment. Contractor shall be required to
execute an affidavit, release and indemnify Contract with each claim for payment.
7. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor
Code of the State of California, the City Council has obtained the general prevailing rate of per
diem wages, and the general rate for holiday and overtime work in this locality for each craft,
classification, or type of workman needed to execute this Contract from the Director of the
Department of Industrial Relations. Copies may be obtained from the California Department of
Industrial Relations internet website at http://www.dir.ca.gov. Contractor shall provide a copy of
prevailing wage rates to any staff or sub-contractor hired, and shall pay the adopted prevailing
wage rates as a minimum. Contractor shall comply with the provisions of Sections 1773.8,
1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of
the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $50.00 for each
calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than
the stipulated prevailing rates for any work done under this Contract, by him or by any
subcontractor under him, in violation of the provisions of the Contract.
8. SUSPENSION OR TERMINATION OF CONTRACT WITHOUT CAUSE.
a. The City may at any time, for any reason, with or without cause, suspend
or terminate this Contract, or any portion hereof, by serving upon the Contractor, at least ten
(10) days prior, written notice. Upon receipt of said notice, the Contractor shall immediately
cease all work under this Contract, unless the notice provides otherwise. If the City suspends or
terminates a portion of this Contract, such suspension or termination shall not make void or
invalidate the remainder of this Contract.
b. In the event this Contract is terminated pursuant to this Section, the City
shall pay to Contractor the actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the Contract
pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section 3
above.
2 Revised 10/16/08
9. DEFAULT OF CONTRACTOR.
a. The Contractor's failure to comply with the provisions of this Contract
shall constitute a default. In the event that Contractor is in default for cause under the terms of
this Contract, City shall have no obligation or duty to continue compensating Contractor for any
work performed after the date of default and can terminate this Contract immediately by written
notice to the Contractor. If such failure by the Contractor to make progress in the performance
of work hereunder arises out of causes beyond the Contractor's control, and without fault or
negligence of the Contractor, it shall not be considered a default.
b. If the City Council, or his delegate, determines that the Contractor is in
default in the performance of any of the terms or conditions of this Contract, it shall serve the
Contractor with written notice of the default. The Contractor shall have ten (10) days after
service upon it of said notice in which to cure the default by rendering a satisfactory
performance. In the event that the Contractor fails to cure its default within such period of time,
the City shall have the right, notwithstanding any other provision of this Contract, to terminate
this Contract without further notice and without prejudice to any other remedy to which it may be
entitled at law, in equity or under this Contract.
10. INDEMNIFICATION. The Contractor agrees to defend, indemnify, protect and
hold harmless the City, Agency, and/or District, its officers, officials, employees and volunteers
from and against any and all claims, demands, losses, defense costs or expenses, including
attorney fees and expert witness fees, or liability of any kind or nature which the City, Agency,
and/or District, its officers, agents and employees may sustain or incur or which may be
imposed upon them for injury to or death of persons, or damage to property arising out of
Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the
performance or non-performance of this Contract, excepting only liability arising out of the
negligence of the City, Agency, and/or District.
11. INSURANCE REQUIRMENTS. Contractor shall procure and maintain for the
duration of the Contract, insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the work hereunder by
the Contractor, its agents, representatives, or employees.
a. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1) Insurance Services Office Commercial General Liability form No.
CG 00 01 11 85 or 88.
2) Insurance Services Office Business Auto Coverage form CA 00
01 06 92 covering Automobile Liability, code 1 (any auto). If the
Contractor owns no automobiles, a non-owned auto endorsement
to the General Liability policy described above is acceptable.
3) Workers' Compensation Insurance as required by the State of
California, and Employer's Liability Insurance. If the Contractor
has no employees while performing under this Contractor,
Workers' Compensation Insurance is not required, but Contractor
shall execute a declaration that it has no employees.
b. Minimum Limits of Insurance. Contractor shall maintain limits no less
than:
1) General Liability: One million ($1,000,000) per occurrence for
bodily injury, personal injury and property damage. If Commercial
General Liability Insurance or other form with a general aggregate
3 Revised 10/16/08
limit is used, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit
shall be twice the required occurrence limit.
2) Automobile Liability: One million ($1,000,000) per accident for
bodily injury and property damage.
3) Workers Compensation:
Employers Liability: One
bodily injury or disease.
as required by the State of California
million ($1,000,000) per accident for
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City Council. At the option of the
City Council, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects the City, its officers, officials, employees and volunteers; or the
Contractor shall procure a bond guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
d. Other Insurance Provisions. The general liability and automobile liability
policies are to contain, or be endorsed to contain, the following provisions:
1) The City, its officers, officials, employees and volunteers are to be
covered as insured's as respects: liability arising out of activities
performed by or on behalf of the Contractor; products and
completed operations of the Contractor; premises owned,
occupied or used by the Contractor; or automobiles owned,
leased, hired or borrowed by the Contractor. The coverage shall
contain no special limitations on the scope of protection afforded
to the City, its officers, officials, employees or volunteers.
2) For any claims related to this project, the Contractor insurance
coverage shall be primary insurance as respects the City, its
officers, officials, employees and volunteers. Any insurance or
self-insured maintained by the City, its officers, officials,
employees or volunteers shall be excess of the Contractor's
insurance and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the
policies including breaches of warranties shall not affect coverage
provided to the City, its officers, officials, employees or volunteers.
4) The Contractor's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
5) Each insurance policy required by this Contract shall be endorsed
to state: Should the policy be canceled before the expiration date,
the issuing insurer will endeavor to mail thirty (30) days prior
written notice to the City.
6) If insurance coverage is canceled or reduced in coverage or in
limits, the Contractor shall within two (2) business days of notice
from insurer phone, fax, and/or notify the City, via certified mail,
return receipt requested, of the changes to or cancellation of the
policy.
4 Revised 10/16/08
e. Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self
insurance shall not be considered to comply with these insurance requirements.
f. Verification of Coverage. Contractor shall furnish the City with original
endorsements effecting coverage required by this clause. The endorsements are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to
be on forms provided by the City. All endorsements are to be received and approved by the
City before work commences. As an alternative to the City's forms, the Contractor's insurer may
provide complete, certified copies of all required insurance policies, including endorsements
affecting the coverage required by these specifications.
g. Contractor, by executing this Contract, hereby certifies:
I am aware of the provision of Section 3700 of the Labor Code
which requires every employer to be insured against liability for
Workman's Compensation or undertake self-insurance in
accordance with the provisions of that Code, and I will comply with
such provisions before commencing the performance of the work
of this Contract.
12. TIME OF THE ESSENCE. Time is of the essence in this Contract.
13. INDEPENDENT CONTRACTOR.
a. Contractor is and shall at all times remain as to the City a wholly
independent contractor. The personnel performing the services under this Contract on behalf of
Contractor, shall at all times be under Contractor's exclusive direction and control. Neither City
nor any of its officers, employees, agents, or volunteers shall have control over the conduct of
Contractor or any of Contractor's officers, employees, or agents except as set forth in this
Contract. Contractor shall not at any time or in any manner represent that it or any of its
officers, employees or agents are in any manner officers, employees or agents of the City.
Contractor shall not incur or have the power to incur any debt, obligation or liability whatever
against City, or bind City in any manner.
b. No employee benefits shall be available to Contractor in connection with
the performance of this Contract. Except for the fees paid to Contractor as provided in the
Contract, City shall not pay salaries, wages, or other compensation to Contractor for performing
services hereunder for City. City shall not be liable for compensation or indemnification to
Contractor for injury or sickness arising out of performing services hereunder.
14. LEGAL RESPONSIBILITIES. The Contractor shall keep itself informed of all
local, State and Federal ordinances, laws and regulations which in any manner affect those
employed by it or in any way affect the performance of its service pursuant to this Contract. The
Contractor shall at all times observe and comply with all such ordinances, laws and regulations.
The City, and its officers and employees, shall not be liable at law or in equity occasioned by
failure of the Contractor to comply with this section.
15. CONTRACTOR'S INDEPENDENT INVESTIGATION. No plea of ignorance of
conditions that exist or that may hereafter exist or of conditions of difficulties that may be
encountered in the execution of the work under this Contract, as a result of failure to make the
necessary independent examinations and investigations, and no plea of reliance on initial
investigations or reports prepared by the City for purposes of letting this Contract out to
5 Revised 10/16/08
proposal will be accepted as an excuse for any failure or omission on the part of the Contractor
to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a
basis for any claims whatsoever for extra compensation or for an extension of time.
16. CONTRACTOR'S AFFIDAVIT. After the completion of the Work contemplated
by this Contract, Contractor shall file with the City his affidavit stating that all workmen and
persons employed, all firms supplying materials, and all subcontractors on the Work have been
paid in full, and that there are no claims outstanding against the project for either labor or
materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or
items in connection with a Stop Notice which has been filed under the provisions of the laws of
the State of California.
17. PROHIBITED INTEREST. No officer, or employee of the City of Temecula
shall have any financial interest, direct or indirect, in this Contract, the proceeds thereof, the
Contractor, or Contractor's sub-contractors for this project, during his/her tenure, or for one year
thereafter. The Contractor hereby warrants and represents to the City that no officer or
employee of the City of Temecula has any interest, whether contractual, non-contractual,
financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's
sub-contractors on this project. Contractor further agrees to notify the City in the event any
such interest is discovered whether or not such interest is prohibited by law or this Contract.
18. BOOKS AND RECORDS. Contractor's books, records, and plans or such part
thereof as may be engaged in the performance of this Contract, shall at all reasonable times be
subject to inspection and audit by any authorized representative of the City.
19. UTILITY LOCATION. The City acknowledges its responsibilities with respect to
locating utility facilities pursuant to California Government Code Section 4215.
20. REGIONAL NOTIFICATION CENTERS. Contractor agrees to contact the
appropriate regional notification center in accordance with Government Code Section 4215.
21. DISCRIMINATION. Contractor represents that it has not, and agrees that it will
not, discriminate in its employment practices on the basis of race, creed, religion, national origin,
color, sex, age, or handicap.
Revised 10/16/08
22. WRITTEN NOTICE. Any notices which either party may desire to give to the
other party under this Contract must be in writing and may be given either by (i) personal
service, (ii) delivery by a reputable document delivery service, such as but not limited to,
Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the
United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the
address of the party as set forth below or at any other address as that party may later designate
by Notice. Notice shall be effective upon delivery to the addresses specified below or on the
third business day following deposit with the document delivery service or United States Mail as
provided above.
To City: Mailing Address.
City of Temecula
P.O. Box 9033
Temecula, California 92589-9033
Attention: City Manager
-or-
Physical Address:
City of Temecula
43200 Business Park Drive
Temecula, California 92590
Attention: City Manager
To Contractor: Inland Empire Property Services, Inc.
Attn: Chuck Maciel
PO Box 9908
Moreno Valley, CA 92552-1908
23. ASSIGNMENT. The Contractor shall not assign the performance of this Contract
nor any part thereof, nor any monies due hereunder, without prior written consent of the City.
Upon termination of this Contract, Contractor's sole compensation shall be payment for actual
services performed up to, and including, the date of termination or as may be otherwise agreed
to in writing between the City and the Contractor.
24. LICENSES. At all times during the term of this Contract, Contractor shall have
in full force and effect, all licenses required of it by law for the performance of the services
described in this Contract.
25. GOVERNING LAW. The City and Contractor understand and agree that the
laws of the State of California shall govern the rights, obligations, duties and liabilities of the
parties to this Contract and also govern the interpretation of this Contract. Any litigation
concerning this Contract shall take place in the municipal, superior, or federal district court with
geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one
party against the other to enforce its rights under this Contract, the prevailing party, as
determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation
expenses for the relief granted.
26. ENTIRE CONTRACT. This Contract contains the entire understanding between
the parties relating to the obligations of the parties described in this Contract. All prior or
contemporaneous agreements, understandings, representations, and statements, oral or
written, are merged into this Contract and shall be of no further force or effect. Each party is
entering into this Contract based solely upon the representations set forth herein and upon each
party's own independent investigation of any and all facts such party deems material.
7 Revised 10/16/08
27. AUTHORITY TO EXECUTE THIS CONTRACT. The person or persons
executing this Contract on behalf of Contractor warrants and represents that he or she has the
authority to execute this Contract on behalf of the Contractor and has the authority to bind
Contractor to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed
the day and year first above written.
CITY OF TEMECULA
Maryann Edwards, Mayor
ATTEST:
By:
Susan W. Jones, MMC, City Clerk
APPROVED AS TO FORM:
Peter M. Thorson, City Attorney
CONTRACTOR
Inland Empire Property Services, Inc.
Attn: Chuck Maciel
PO Box 9908
Moreno Valley, CA 92552-1908
(951) 924-6905
BY:
(Signature)
NAME:
(Printed Named)
TITLE:
BY
(Signature)
NAME:
(Printed Named)
TITLE:
(Two Signatures required for Corporation)
8 Revised 10/16/08
EXHIBIT A
SCOPE OF WORK
The specific elements (scope of work) of this service include:
Scope of Work
The contractor shall provide Weed abatement services to the City of Temecula in accordance
with the Exhibit, "A" which consists of Part 1 Procedures, Part 2 Instructions, Conditions, and
Legal Requirements, and Part 3 Schedule of Fees.
PART 9: PROCEDURES
TRACTOR MOWING
1. General mowing of vegetative ground cover may be accomplished provided that
an approved, heavy duty mower is used, and that the vegetation is cut to a distance of no
higher than four (4") inches from the solid surface and as close to adjoining improvements as
possible. Contractor shall mow at an appropriate speed to effectively mow the vegetation but
not so fast that it knocks the weeds down permitting them to stand back up days later.
2. Operation and Maintenance - Tractor mowers will be operated by a qualified,
cooperative, experienced operator. They will be operated and maintained in good condition by
the contractor at his expense and on his own time.
3. Safety Shields - All tractor mowers are to be equipped with safety shields to
prevent or reduce the throwing of rocks or other material that could result in injury or damage to
private property.
4. Clean up of Streets and Sidewalks - All streets and sidewalks are to be left in
a clean condition. Necessary tools for cleaning streets and sidewalks are to be available on the
job site. The charge for this operation shall not be separate, but will be included in the unit price
for cleaning the parcel. At a minimum, clean up shall be consistent with current NPDES
regulations.
5. Discing Weed abatement by discing shall not be an approved method of
hazardous vegetation removal.
6. Dust Control - During windy conditions, the firm shall postpone work until the
wind subsides or watering is provided to minimize blowing dust.
EQUIPMENT - The firm selected shall furnish tractors, mowers, etc. in all areas suitable to
complete the job of mowing the property. The firm shall provide transportation to and from the
job sites, for his equipment and all necessary fuel, etc., at his/her own expense.
Revised 10/16/08
1. Fire Fighting Safety Equipment - All tractors are to be equipped with an
approved spark arrestor when not equipped with turbo charger and also an approved 2-1/2
gallon pressurized water type fire extinguisher and shovel.
2. Transport Truck - The transport truck for hauling the tractor and mower shall be
of suitable size and horsepower to easily maneuver and negotiate all terrain traveled to reach
the job sites. Transports should have a tilt type bed for easy loading and unloading. All
equipment must meet highway specifications and safety regulations. Trucks will be in good
mechanical condition and will be operated and maintained at the expense of the firm and at a
time before or after working hours.
3. Flagman - If required or necessary for any reason, the firm will furnish, at no
expense to the City, flagpersons for loading and unloading of equipment.
The primary equipment allowed for weed abatement will be tractors with mowers. The
use of non-authorized equipment or methods will result in non-payment by the City.
STANDARD FOR CLEARING The purpose of removal is for the reduction of fire and safety
hazards and will be accomplished by turning under and mixing weeds with the soil or by
mowing, hauling, trimming, and grubbing using manual labor or by any combination of methods
that are approved and included in the scope of the contract. All clearing must meet the
specifications of the Hazard Reduction Program and must be approved in writing by the Code
Enforcement Division.
1. Method of Clearing - Parcels of five (5) acres and less will be cleared
completely. Where the acreage consists of more than five (5) continuous acres, a one hundred
(100) foot wide strip shall be cleared at the perimeter of the property, and through the remainder
of the property there shall not be any portion of land larger than two and one-half (2-1/2) acres
which is not enclosed by itself within such a strip, which shall be a fire break. If the clearing is
made in accordance with this standard, the payment will be based on fifty (50) percent of the
total square footage of the parcel. It may be determined that only a portion of a parcel
exceeding five (5) acres needs to be cleared to adequately provide the necessary fire protection
to the surrounding improvements. In these cases, payment would be based on actual square
footage mowed. The Code Enforcement Division will make this determination when necessary.
2. Tumbleweed Abatement - The awarded firm will also be used in tumbleweed
abatement in all areas during the months of August through October if the Planning Director
determines this is necessary.
HAND CLEANING AND HAULING
1. General - Whenever it is impractical by reason of topography, location of trees,
shrubbery, buildings, fences or type of vegetative cover to use a tractor mower and when
authorized by the Director of Planning, or designee, the vegetation shall be removed or thinned
by hand labor using hand labor type tools. Handcrews shall consist of not less than two people.
Additional manpower may be used, however no additional compensation will be allowed.
2. Disposal of Cuttings - The excess accumulated material cut down by hand
labor shall be disposed of by hauling the material to the nearest County landfill site, or an
approved "clean green waste" compost facility.
10 Revised 10/16/08
3. Required Tools and Equipment - The contractor shall furnish all hand tools,
power equipment and safety equipment necessary to accomplish the specified work.
4. Supervision Furnished by Contractor - the contractor at his own expense will
furnish Supervision of hand crews. All supervisors must be experienced and verbally capable of
communicating with the Code Enforcement Officers.
5. Hauling Trimmings - Hauling of trimmings due to hand cleaning are considered
one and of the same type of operation and therefore billing will be considered the same.
6. Type of Work Authorized - The amount of work and type of work to be
performed shall be under the direction of, and only with, the authorization of the Director of
Planning, or designee.
7. Hand Cleaning Charges to Include Loading - Hand cleaning charges on
parcels to be cleaned will include the loading of vegetative materials that are to be removed to
the nearest landfill site or compost facility. Removal charges can be added if a landfill tipping
fee receipt is presented with the billing.
8. Travel time to Landfill - Travel time to and from the landfill or compost facility
shall not be charged. The contractor's charge for the truck are included as part of the rate.
RUBBISH. REFUSE AND DIRT
1. General -Whenever it is impractical by reason of location of rubbish, refuse, and
dirt to use a tractor mower and when authorize by the Director of Planning, the rubbish, refuse,
and dirt shall be removed. The degree of removal to be accomplished on any parcel will be
specified by the Code Enforcement Division. Definition of rubbish, refuse, and dirt are as
follows, discarded asphalt and concrete, abandoned foundations, litter, trash, trees, piles of dirt;
making clearing the parcel impossible. Contractor shall photograph the debris prior to removal
and a second photograph shall show the trash in the haul away vehicle for comparison.
Photographs shall show the date and Assessor's Parcel Number. Digital photographs are the
only acceptable method of documentation.
2. Disposal of Rubbish, Refuse, and Dirt - The material shall be disposed of by
hauling the material to the nearest County landfill site.
3. Required Tools and Equipment - The contractor shall furnish all equipment
necessary to accomplish the specific work.
4. Supervision Furnished by Contractor - Supervision of crews will be furnished
by the Contractor at his own expense.
5. Charges: Rubbish, and Refuse - The charge for clearing of rubbish and refuse
from a parcel will include the cleaning and loading of the materials that are to be removed to the
landfill site and the hauling of the materials to the landfill site are considered one and of the
same type of operation and therefore billing will be considered the same.
6. Travel Time to Landfill - Travel time to and from the landfill shall not be
charged. This charge is included in the rate.
11 Revised 10/16/08
7. Piles of Dirt - All parcels that have piles of dirt shall be leveled in a matter
authorized by the Code Enforcement Division.
8. Exceptions - Any exceptions to the foregoing regulations will be at the
discretion of the Building Official, or designee, should special circumstances exist.
PART 2: INSTRUCTIONS, CONDITIONS, and LEGAL REQUIREMENTS
1. All services provided by the Contractor shall be performed in strict accordance
with the City of Temecula Municipal Code 8.16 and Ordinance 1103.2. of the 2001 California
Fire Code.
2. Contractor shall identify those services, if applicable, that will be out-sourced to a
subcontractor. The prime Contractor will be responsible for verifying the qualifications and
validity of all licenses, permits and quality of work for any out sourced work to sub-Contractors.
The prime Contractor is also responsible for paying its employees and any sub-Contractors the
prime Contractor hires.
3. The contractor is required to comply with all existing State and Federal labor laws.
Selected Contractor is also responsible for complying with all OSHA standards and COSHA
standards and requirements. If Contractor outsources any work or job to a sub-Contractor, it will
be the prime Contractors responsibility to ensure that all sub-Contractors meet the requirements
as stated in this RFQ.
4. The contractor shall be an independent contractor, and nothing shall be construed
to cause the Contractor to be deemed or represent itself as an agent or employee of the City.
5. The Contractor shall be excused from performance hereunder during the time and
the extent that he/she is prevented from obtaining, delivering, repairing, or performing in the
customary manner, by acts of God, fire, war, strike, and loss or shortage of transportation
facilities. Contractor shall provide the City satisfactory evidence that non-performance is due to
other than fault or negligence on the Contractors part.
6. The selected Contractor agrees to maintain a City of Temecula Business License
for the duration of the contract.
7. All work shall be done by qualified personnel. Contractor shall provide copies of
all Federal, State, County and City licenses or certificates required by this contract.
8. Contractor agrees that all service by the contractor shall be to the satisfaction of
the City's Code Enforcement personnel. In the event that the Contractor defaults on
performance of any of these requirements, then the City shall have the right to terminate this
agreement upon thirty (30) days written notice delivered to the Contractor by certified mail or
courier. The Contractor shall maintain the contract during the termination period. Termination of
the contract will not relieve the Contractor of any liability to the City for damages sustained by
the City because of any breach of contract by the Contractor, and the City may withhold any
payments to the Contractor until such time as the exact amount of damages due the City from
the Contractor is determined.
12 Revised 10/16/08
9. The term of the contract shall commence upon award by the City Manager/City
Council and continue through June 30, 2009. The City reserves the option to extend the
contract(s) under the same terms and conditions for an additional three years. Price
adjustments may occur during the first thirty-six (36) months of this agreement. Upon request of
the contractor and agreement by the City, the item prices may be adjusted by the amount equal
to the increase or decrease, during the previous twelve (12) months, in the Riverside, San
Bernardino All Urban Consumers Index to determine the percentage of increase or decrease,
the term "previous twelve months" shall mean the twelve month period ending June 30th of that
year, or if not available, the prior month.
10. The contract between Contractor and the City is non-transferable. Contractor shall
under no circumstances assign the agreement without written permission of the City. Contractor
shall notify the City, in writing, of any change in shop ownership at least thirty (30) days prior to
said change.
11. The City's terms for payment are net thirty (30) days upon receipt of invoice.
Contractor shall submit invoices between the first and fifteenth business day of each month for
services provided the previous month. Payment shall be made within thirty (30) days of receipt
of each invoice as to all undisputed fees.
12. The City reserves the right to add or eliminate parcels and neighborhoods to the
scope of work of the Weed Abatement Contract, as circumstances require. Contractor agrees
pricing will be the same for any additional parcels.
13. Prohibited Interest - No member, officer, or employee of the City of Temecula
shall have any financial interest, direct or indirect, in this agreement, the proceeds thereof, the
Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year
thereafter. The Contractor hereby warrants and represents to the City that no officer or
employee of the City of Temecula has any interest, whether contractual, non-contractual,
financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's
sub-contractors on this project. Contractor further agrees to notify the City in the event that any
such interest is discovered whether or not law or this agreement prohibits such interest.
14. The awarded firm shall at all times take precautions (where necessary) to insure
the protection of the public and meet OSHA and COSHA requirements. All work performed
shall be done in a prompt, thorough, lawful and professional manner. Contractor shall perform
work in accordance with all applicable federal, state, and local laws, rules, ordinances,
regulations, and permit conditions. The contractor shall review and be familiar with the
conditions of approval of the weed abatement permit issued by the Federal Fish and Wildlife
Service related to weed abatement on sensitive habitats.
15. The Contractor shall take clear and concise pictures of the area demonstrating
need for abatement. These pictures will be taken immediately "before" and "after" abatement
work is done and submitted to the department. If pictures do not show justification of charge,
payment will not be made. Each picture shall include time and date picture was taken and the
parcel number it represents. Digital photographs are the only acceptable method of
documentation. Each "after" picture shall be taken from the same location as the "before"
picture, showing some outstanding landmark.
16. The contractor shall not miss more than two (2) consecutive days or more than
five (5) days out of a twenty (20) day period, when work has been assigned, regardless of the
13 Revised 10/16/08
reasons (i.e., equipment failure, illness, etc.)
17. In case of default by the contractor, the City may procure the work, or services
from an alternate firm. The City may deduct any excess cost from any unpaid balance due the
assigned firm, or may bill for the same at the City's discretion. The prices paid by the City, in
such events shall be considered the prevailing market price at the time of purchase.
18. The work, labor and/or materials which the contractor proposed to furnish to the
City must comply in all respects with the appropriate equipment and safety regulations of all
Federal, State and local regulatory commissions whether such equipment or safety features
have been specifically outlined or required in these specifications or not.
19. Where there are locked gates to the property, the firm will be given instructions on
how to enter the property. The firm will be responsible for any damage done not in accordance
to given instructions.
20. All mowing or other services must be done during the hours of 7:00 a.m. to 5:00
p.m., Monday through Friday except City recognized holidays.
21. Complaints - The contractor will be responsible for promptly answering inquiries
and complaints of the Planning Department or private property owners or citizens relative to any
work, charges, damage or any other questions that may arise as a result of abatement
operations by the contractor.
22. Operations may be suspended at any time by the Director of Planning, or his
designee, until appropriate corrective measures are taken, if any, of the conditions set forth in
this contract are found to exist.
23. Final Decisions - All scheduling of cleaning operations will be determined by the
Director of Planning, or his designee. At any time during the cleaning operations, should a
controversy arise as to the number of lots cleaned, the amounts of work done, or not to be
done, or the size of parcels cleaned by the contractor, the matter will be studied and explained
fully and the decision made by the Director of Planning, or his designee, shall be final.
24. Hold Harmless Clause - The contractor shall indemnify and hold harmless the
City of Temecula, its officers, agents, and employees, from and against any and all claims,
demands, loss or liability of any kind or nature which the City of Temecula, its officers, agents
and employees may sustain or incur or which may be imposed upon them or any of them for
injury to, or death of persons; or damage to property arising out of or in any manner connected
with the negligence or lack of care of the contractor, his officers, agents, or employees in the
performance of this contract. This provision shall include any and all claims arising from sub-
contractors retained by the contractor.
25. Reports of Damage - The contractor will promptly notify the Code Enforcement
Division of any damage to private property as a result of abatement operations.
26. Supervision - The contractor shall be responsible for providing qualified
supervision in all areas of operations. Supervision will be provided at the expense of the
contractor. The supervisor will make necessary reports and work directly with the Code
Enforcement Division in planning and scheduling the work.
14 Revised 10/16/08
27. Transportation - All transportation of equipment and personnel to and from the
job site will be arranged by the contractor.
28. Sanitary Facilities - The contractor shall be responsible for making available the
sanitary facilities necessary for all his personnel. Aforementioned sanitary facilities shall meet
the standards of State and local law.
29. Parking Equipment - The contractor shall make arrangements for parking sites
for his equipment at night and on Sundays or holidays. Equipment shall not be parked or stored
on private property without the express permission of the property owner.
30. Removal of Private Property - Under no condition will the contractor or his
agent or workmen remove any item or items from any private property except that which has
been authorized by the Director of Planning, or his designee.
31. Operations - The contractor is required to provide sufficient operable equipment,
replacements, and personnel during hazard abatement cleaning as deemed necessary by the
Director of Planning, or his designee. Removal of any such equipment designated to the
Abatement Program without an immediate replacement must be approved by the Director of
Planning, or his designee.
32. Termination of Operations - Final authorization to terminate abatement
operations will be made by the Director of Planning, or his designee.
33. Furnish Manpower and Equipment - The contractor shall furnish all
supervision, labor, materials, equipment and tools such as, but not limited to tractors, trucks,
mowers, whip hoes, rakes and other tools and equipment as required for the removal of weeds,
debris and vegetative growth from parcels, within the City of Temecula.
34. Unauthorized Work - Payment will not be made to the contractor for work
accomplished that was not authorized by the Director of Planning.
35. Interpretation of Specifications - Should it appear that any matter relative to
these specifications has not been sufficiently detailed or explained, the Contractor shall contact
the Code Enforcement Division for clarification. In the event that satisfaction has not been
reached, the contractor may appeal to the Planning Director.
36. Error or Omission of Specifications - The contractor will not be allowed to take
advantage of any error or omission in these specifications and plans. Full instructions will
always be given by the Director of Planning or his designee, when such error or omission is
discovered.
15 Revised 10/16/08
EXHIBIT B
PAYMENT RATES AND SCHEDULE
1. Weed removal shall be billed at a rate of $95.75 plus a fuel surcharge of $4.75
for the first acre or fraction thereof. This does not include handwork.
2. Every acre or fraction thereof after the first acre shall be billed at a rate of $89.75.
This does not include handwork.
3. All parcels that are one quarter acre (0.25 acre) or less in size shall be billed at a
rate of $100.00. This shall include all handwork.
4. In the event dust control is necessary, the contractor may charge an additional
fee for use of a water truck. Water trucks shall be billed at $100.00 per hour, four (4) hour
minimum plus water charges.
5. Trash removal shall be billed at a rate of $105.00 per cubic yard for trash and
debris and $125.00 for all asphalt and concrete. This does not include dump fees.
6. Handwork along property edges fence lines shall be billed on a per hour basis
and shall be billed on a per man basis at the rate of $45.00 per man.
7. Handwork on slopes and similar places that are not accessible by tractors or
other similar vehicles shall be billed at $45.00 per hour. Slopes cleared by specialized tractors
shall be billed at $125.00 per hour.
16 Revised 10/16/08
ITEM NO. 9
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Glenn Patterson, Fire Chief
DATE: April 28, 2009
SUBJECT: Lease Agreement with the State of California Fire Marshall for Office Space At
the Overland Administrative Training Center
PREPARED BY: Glenn Patterson, Fire Chief
RECOMMENDATION: That the City Council approve the lease agreement with the State of
California by and through the Department of Forestry and Fire Protection, Office of the State Fire
Marshall (CAL Fire) for office space at the Overland Administrative Training Center (OATC) in the
amount of $17,280 for three years.
BACKGROUND: The Overland Administrative Training Center located at 32364
Overland Trail is currently staffed and utilized by the City's Paramedic Coordinator and the
Temecula Citizen Corps. This facility is a modular building which has been leased by the Fire
Department since 2001 when the need arose to staff a temporary Fire Station in order to meet the
response times and demands of the growing community. In September 2007 when the permanent
Fire Station 92 opened, the City continued to maintain and lease the facility in order to provide space
for the Temecula Citizen Corps, their emergency trailers, equipment and CERT training.
CAL Fire representatives have expressed the need for office space in the Temecula area so the
State Fire Marshall's office can better serve the Southwest Riverside community. By entering into
the three year lease agreement, the City will provide a local contact to the State Fire Marshalls
office. The agreement will allow rental of 300 square feet of modular office space for $480.00 per
month which is $5,760.00 annually. This will offset the $6,840.00 paid annually to Mobile Modularfor
the lease of the unit.
FISCAL IMPACT: The Overland Administrative Training Center modular building is
leased at an annual cost of $6,840.00. The annual revenue of $5,760.00 generated by the lease
agreement with CAL Fire will offset this cost by 84%.
ATTACHMENTS: Delegated Short Form Lease between the City of Temecula and the
State of California, by and through the Department of Forestry and Fire Protection, Office of the
State Fire Marshall.
DELEGATED SHORT FORM LEASE
LESSOR'S FED. TAX. I.D.. NO.: On File
TENANT AGENCY: Department of Forestry & Fire
Protection
CAL Fill File No.: 2TO89060
DGS Project No.:128209
i
THIS OFFICE LEASE, made and entered into this 28th day of April by and between
The City of Temecula, a municipal corporation ("City"), hereinafter called Lessor, and the State of California .
(State), by and through the Department of Forestry and Fire Protection, Office of the State Fire Marshall, as
Lessee, hereinafter called CAL FIRE, pursuant to Section 11005.3 of the Government Code with the preapproval
of the Department of General Services (DGS), and subject to the DGS Statewide Delegation of Authority for Office
Leases, Number 128209.
The parties hereto mutually agree as follows:
W ITNESSETH:
1, Lessor hereby leases unto CAL FIRE and CAL FIRE hereby hires from Lessor those certain premises situated
in the City of Temecula, County of Riverside, State of California, and more particularly described as follows:
Approximately 300 s,f. of modular office space, generally known as the Overland Administrative
Center, located at 32364 Overland Trall, Temecula, California 92592. Lessor will also provide
parking, office furniture (desk, chair, bookshelf, filing cabinet), telephone line, shared copier and
fax machine.
2. The term of this lease shall commence on May 1, 2009, and shall end on April 30, 2012 , with such rights of
termination as may be hereinafter expressly set forth.
3. Either party may terminate this lease anytime effective on or after May 1, 2010, by giving written notice at
least thirty (30) days prior to the date when such termination shall become effective.
4, Rental shall be paid by the CAL FIRE in arrears.on the last day of each month during said term as follows:
$480.00 per month
5. All notices herein provided to be given, or which maybe given, by either party to the other, shall be deemed to
have been fully given when made in writing and deposited In the United States mail certified and postage
prepaid, and addressed as follows:
To Lessor:
CITY OF TEMECULA
43200 Business Park Drive
Post Office Box 9033
Temecula, California 92589
Attention: City Manager
(951) 693-0065
Revised June 2008
Project Name: SFM Monrovia Overland Admin Center
Page 1 of!
To CAL FIRE:
(Note: U.S. Postal Services will not deliver to CAL FIRE street address)
Department of Forestry & Fire Protection
Technical Services Section (File 2T089050)
P.O. Box 944246
Sacramento, CA 94244-2460
(916) 324-1183
Department of Forestry & Fire Protection
Technical Services Section (File T089050)
1300 U Street
Sacramento, CA 95818
Nothing herein contained shall preclude the giving of any such written notice by personal service,
6. Lessor agrees that, prior May 1, 2009, the leased promises will be made ready for CAL FIRE's occupancy in
full compliance with Exhibit "A", consisting of one (1) sheet titled, "Overland Administrative Center" and In
accordance with Exhibit "B", consisting of three (3) pages, titled "Overland Administrative Center" dated
February 11, 2009, which Exhibits "A" and "B" are by this reference incorporated herein.
7. Responsibilities of City are as follows:
a, City shall provide all landscape maintenance services to the exterior of any buildings located on the
Property.
b. City shall be responsible for all maintenance and repairs for the interior and exterior of any buildings
. located on the Property and the Premises, Including roofing, HVAC, the parking lot and exterior lighting.
c, City reserves the right to inspect the Premises on a monthly basis.
d, City reserves the right to enter the Premises in the event of an emergency.
e. City shall be responsible for the costs of utilities for the buildings on the Property and the Premises,
Including water, gas, telephone, and electricity, but excluding cable television or fiber optic data
transmission,
f. City shall be responsible for the replacement or repair of existing office furniture and equipment in the
Premises that it deems to require replacement or repair
8. Responsibilities of State are as follows:
a. Janitorial services, including but not limited to, regular cleaning of office areas and restrooms, toilet
supplies and waste disposal
b. Licensee shall not make any modifications to the interior or exterior of the Premises, without the prior
written consent of the City Manager,
c. Licensee shall have the right to place such other furniture or equipment in the Promises as it deems
appropriate.
9. During the lease term, Lessor shall maintain the leased premises together with appurtenances, rights,
privileges, and easements belonging or appertaining thereto, in good repair and tenantable condition, except
in case of damage arising from the negligence of CAL FIRE's agents, Invitees or employees.
10. Lessor agrees that CAL FIRE, keeping and performing the covenants and agreements herein contained on
the part of CAL FIRE to be kept and performed, shall at all tlmes`during the existence of this lease peaceably
and quietly, have hold and enjoy the leased promises, without suit, trouble or hindrance from Lessor, or any
person claiming under Lessor.
11, In the event the leased premises or any essential part thereof shall be destroyed by fire or other casualty, this
lease, shall, in the case of total destruction of the leased premises, immediately terminate, in case of partial
destruction or damage CAL FIRE may elect to terminate by giving written notice setting forth the date of
termination to the Lessor within fifteen (15) days after such fire or casualty, and no rent shall accrue or be
payable to the Lessor after such termination, In the event of any such destruction where the CAL FIRE
remains in possession of said premises, whether for the remainder of the term or temporarily pending
termination, the rental as herein provided shall be reduced by the ratio of the floor space CAL FIRE is
precluded from occupying to the total floor space of the leased promises.
Revised Juno 2008 Pago 2 oi'/
12. Rental payable hereunder for any period of timeless than that for which periodic rental is payable shall be
determined by prorating the rental due for the applicable period of occupancy.
13, To the extent authorized by any fire and extended coverage Insurance issued to Lessor on the herein demised
premises, Lessor releases State from liability for loss or damage covered by said insurance and waives
subrogation rights of the insurer.
14. During the performance of this lease, the Lessor shall not deny benefits to any person on the basis of religion,
color, ethnic group Identification, sex, age, physical or mental disability, nor shall they discriminate unlawfully
against any employee or applicant for employment because of race, religion, color, national origin, ancestry,
physical handicap, mental disability, medical condition, marital status, age, or sex, Lessor shall insure that the
evaluation and treatment of employees and applicants for employment are free of such discrimination.
Lessor shall comply with the provisions of the Fair Employment and Housing Act (Government Code,
Section 12900 at seq.), the regulations promulgated thereunder (California Code of Regulations, Title 2,
Section 7285.0 at seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government
Code (Government Code, Sections 11135-11139.5), and the regulations or standards adopted by the
awarding State agency to implement such article.
15. In the event the CAL FIRE remains in possession of the premises after the expiration of the lease term, or any
extension thereof, this lease shall be automatically extended on a month-to-month basis, subject to thirty (30)
days termination by either party, and otherwise on the terms and conditions herein specified, so far as
applicable.
16. Lessor hereby warrants and guarantees that the space leased to the CAL FIRE will be operated and
maintained free of hazard from Asbestos Containing Constructions Materials.
17. Lessor hereby represents and certifies that it has fully complied and covenants to remain in compliance during
the term of this lease, with Disabled Veteran Business Enterprise (DVBE) participation goals or has made
good faith efforts, as the case may be, as required by Public Contract Code Section 10115 of seq., and further
agrees that the CAL FIRE or its designees will have the right to review, obtain, and copy all records pertaining
to the contract, Lessor agrees to provide the CAL FIRE or Its designee with any relevant information
requested and shall permit the CAL FIRE or Its designee access to its premises, upon reasonable notice,
during normal business hours for the purpose of interviewing employees and Inspecting and copying such
books, records, accounts, and other material that may be relevant to a matter under investigation for the
purpose of determining compliance with this requirement, Lessor further agrees to maintain such records for
a period of three (3) years after final payment under the contract.
Upon completion of this lease, Lessor agrees to submit a final report identifying all DVBEs used in providing
services or supplies to this lease. Efforts to include DVBEs in this contract do not end with the award of a
lease, but continue for as long as the Lessor is purchasing materials and supplies and needs subcontractors
in meeting its obligations to CAL FIRE pursuant to this lease,
18. Except In emergency situations, the Lessor shall give not less than 24 hours prior notice to CAL FIRE tenants
when any pest control, remodeling, renovation, or repair work affecting the CAL FIRE occupied space may
result in employee health concerns in the work environment.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Revised Jun. 2008 Page 3 of 7
written.
IN WITNESS WHEREOF, this lease has been executed by the parties hereto as of the date first above
STATE OF CALIFORNIA
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
By:
J trold L. Peterson, Acting Real Property Manager
T chnical Services, Lands Unit
Date Signed
LESSOR
CITY OF TEMECULA
By:
Maryann Edwards
Mayor
Date Signed
ATTEST:
Susan Jones, MMC
City Clerk
APPROVED AS TO FORM:
Peter M. Thorson
City Attorney
Revised June 2008 Page 4 of 7
"EXHIBIT A"
Overland Administrative Center
32364 Overland Trail
Temecula, California 92592
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EXHIBIT "B" DELEGATED SHORT FORM SPECIFICATIONS
PROJECT: SFM Monrovia Overland Admin Center
AGENCY: Forestry and Fire Protection
PROJECT NO.: 128209
DATE: May 1, 2009
LOCATION: 32364 Overland Trail
Temecula, California
DIVISION 1 --GENERAL REQUIREMENTS
01.01 GENERAL INFORMATION
A See Division 2, SPECIAL PROVISIONS if attached, that may delete or amend other portions of
this specification. The special provisions may indicate material locations, specialty details, finish
and material selections, unique characteristics of this project, etc.
B The quarters shall consist of an office building, or portion thereof, if so indicated, and appurtenant
facilities complete and ready for occupancy and In accordance with design plans designated
Exhibit "A", and with those Exhibit "B" Short Form Specifications.
C The State's intent Is to achieve adequate standards of quality and yet avoid unnecessary
alterations so that In all cases where. an existing feature meets requirements specified herein,
Lessor's obligation is only to maintain that feature as it exists,
D In case of conflict between Exhibit "A" and those Exhibit "B" specifications, the Exhibit "A" shall
supercede.
E Wherever reference is made to "State," "Agency," "Department," or other State of California
administrative department, it shall be construed to mean Department of Forestry and Fire
Protection (CAL FIRE). Any deviation from the Exhibits "A" and "B" of the lease shall require
approval from the Department of CAL FIRE.
01,02 CONSTRUCTION AND CODE REQUIREMENTS
A These Exhibit "B" Short Form Specifications and design criteria describe minimum standards of
quality and construction for premises leased for State use, Construction methods or materials
other than those mentioned herein may be acceptable if in the opinion of the State they provide
equal appearance and utility,
B Premises shall Include installation and annual servicing of fire hoses and extinguishers in cabinets
located as required by code, as applied by responsible officials.
C Construction shall be In accordance with the California Building Standards Code, 2001 (CBSC),
current local zoning laws, local building codes and ordinances, and each authority having
jurisdiction. Lessor shall prepare and submit State approved construction documents to the local
city or county building authority and obtain a building permit.
D All State leased spaces, both new and lease renewals, shall comply with all current building
statutes, codes, ordinances, regulations, and policies of the State Architect. The requirements of
CCR Title 24, California Building Code relative to Access Law Compliance, and Americans with
Disabilities Act (ADA) Title Il, and Uniform Federal Accessibility Standards (UFAS), must be
included in the planning of these quarters. All construction work shall be planned to. comply with
the above mentioned standards. When code requirements conflict with one another, the most
stringent code requirement will take precedence.
Revised June 2008 Page 5 of 7
Should the State elect not to require accessibility compliance fully or extend the time frame for
compliance as defined in the lease exhibits, it does not relieve the lessor of the responsibility to
comply with the above requirements. The State will not supersede the requirements imposed by
any enforcing agencies. This note applies to the site improvements including but not limited to
path of travel from/to public transportation and public rights-of-way, parking, passenger drop-off
and loading zones, walks and sidewalks, curb ramps, ramps, stairs, entrances and exits, lobbies,
elevators, access lifts, doors and gates, access to and through all rooms and spaces, restrooms,
signs and identification, counters, waiting and seating areas, assistive listening systems,
telephones, drinking fountains, alarms, and horizontal/vertical access, etc.
E The State 6
er GFR;anre level as set forth in FEE A 178 or "n n "lent to at least 75% of the G irrept
Uniform Rg Code. CeFtif'notinn of the aid requirements must be-provided _b an
4K[ependeRt, liGeDGed srF r' -expense. (Paragraph intentionally
orm to regulations and orders of the State Department of Industrial Relations
ve to said compliance including any preliminary plan review as
d Health Act (OSHA), Title 19 CCR and Title 24, as appropriate
is of the State Fire Marshal's regulations. Lessor shall also be
G Lessor shall certify premises to be free of hazard from asbestos or lead containing materials. If a
hazard is discovered in either case, lessor must follow abatement/mitigation procedures to be
defined by the State.
H Lessor hereby guarantees that premises shall be ready for occupancy, are tenantable, and that
mechanical, electrical, plumbing, and other facilities and features (including architectural finishes,
paint, hardware, doors, floor covering, etc.) are of quality capable of giving satisfactory service for
the term of this lease.
I Where the State occupies any portion, or all of a multi-story building, the Lessor shall provide an
emergency evacuation plan for the tenants. The plan shall be coordinated with the tenant agency
Emergency Coordinator. In addition to any code required exit signage, lessor shall provide
sufficient "key" floor plans to clearly delineate emergency exit routes, corridor located fire
extinguishers and fire alarm stations. Key plans shall be located in central traffic areas, wall
mounted and framed under glass,
J The selected contractor shall have a current and valid contractor's license issued by the State of
California.
K The Lessor shall coordinate with the Department of Industrial Relations, as covered in Labor Code
1720.2 et seq., to investigate whether the project falls under the requirements of prevailing wage
as related to construction labor.
L Lessor's contractor shall provide all submittals, details per Exhibits and as requested by the State
for approval. Shop drawings of all millwork, cabinetry and special items shall be submitted to the
State for approval prior to fabrication.
M Energy Conservation - One of the Lessor's prime considerations in the development of quarters
for the State's use shall be the conservation of energy resources needed to heat, cool, ventilate
and illuminate such space along with usefulness, environmental quality, and aesthetic effect.
N Lessor shall:
• patch, replace and finish in kind all adjacent surfaces or features displaced, damaged, or
exposed in performance of alteration work, such as, but not limited to, acoustical tile, base,
floor covering, paint, etc. Upon completion of the work, there shall be no discrepancy
between the new and the existing work. Where existing surfaces are painted under this
paragraph, paint shall extend to the nearest natural break.
Revised June 2008 Page 6 of 7
and the Occupational Safety an
and shall meet the requiremen
responsible for all costs relati
deemed necessary by the State.
paint or finish all new work, except factory finished items, minimum two coats to match
existing adjacent surfaces.
alter, relocate, or replace existing blinds or drapes and hardware as required to suit new,
relocated, or demolished partitioning.
perform demolition and alteration work to mechanical, electrical, and communication systems
as shown and/or otherwise required for new facility layout. Furnish and install new
components as required for complete and fully operational systems.
O At project completion, lessor shall provide Certificate of Occupancy and other pertinent
documents to the CAL FIRE.
Revised June 2008 Page 7 of 7
TEMECULA COMMUNITY
SERVICES DISTRICT
ITEM NO. 1 0
ACTION MINUTES
of
APRIL 14, 2009
City Council Chambers, 43200 Business Park Drive, Temecula, California
TEMECULA COMMUNITY SERVICES DISTRICT MEETING
The Temecula Community Services District Meeting convened at 8:01 PM.
CALL TO ORDER: President Chuck Washington
ROLL CALL: DIRECTORS: Comerchero, Edwards, Naggar, Roberts, Washington
CSD PUBLIC COMMENTS
There were no public comments.
CSD CONSENT CALENDAR
14 Action Minutes:- Approved Staff Recommendation (5-0-0) - Director Edwards made
the motion; it was seconded by Director Comerchero; and electronic vote
reflected unanimous approval.
RECOMMENDATION:
14.1 Approve the action minutes of March 24, 2009.
15 TCSD Proposed Rates and Charges for FY2009-2010 - Approved Staff
Recommendation (5-0-0) - Director Edwards made the motion; it was seconded by
Director Comerchero; and electronic vote reflected unanimous approval.
RECOMMENDATION:
15.1 Adopt a resolution entitled:
RESOLUTION NO. CSD 09-03
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA
COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA
ACKNOWLEDGING THE FILING OF A REPORT WITH RESPECT TO THE
PROPOSED RATES AND CHARGES FOR FISCAL YEAR 2009-2010 AND
SETTING A TIME AND PLACE FOR A PUBLIC HEARING IN CONNECTION
THEREWITH
CSD DEPARTMENTAL REPORT
CSD DIRECTOR OF COMMUNITY SERVICES REPORT
CSD GENERAL MANAGERS REPORT
CSD BOARD OF DIRECTORS REPORTS
CSD ADJOURNMENT
At 8:04 p.m., the Temecula Community Services District meeting was formally adjourned to
Tuesday, April 28, 2009, at 5:30 p.m. for a Closed Session with regular session commencing at
7:00 p.m., City Council Chambers, 43200 Business Park Drive, Temecula, California.
Chuck Washington, President
ATTEST:
Susan W. Jones, MMC
City Clerk/District Secretary
[SEAL]
ITEM NO. 11
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Herman D. Parker, Director of Community Services
DATE: April 28, 2009
SUBJECT: Third Amendment to Contract with Meyer & Associates
PREPARED BY: Cathy McCarthy, Development Services Administrator
RECOMMENDATION: That the City Council approve the third amendment to the agreement
with Meyer & Associates in the amount of $27,683.50, plus 10% contingency of $2,768.
BACKGROUND: On November 22, 2005 the City and TCSD approved an agreement
with Meyer & Associates for the development of a conceptual master plan and plans and
specifications for the Temecula Community Center (TCC) expansion project in the amount of
$138,880. On July 10, 2007 Council approved the first amendment to the agreement in the amount
of $70,052.50 for additional scope of work associated with grading plans and engineering costs. A
Second Amendment was approved February 26, 2008. This amendment provided additional work
associated with the plans and specifications for tenant improvements needed forthe Escalier House
and barn after relocation to the TCC property.
The third amendment before you provides a scope and cost for additional design work required for
the Escalier House and barn. This work includes structural design for walls inside the barn to meet
County Health requirements for food storage. It includes electrical design to replace the existing
electrical wiring for the Escalier House to address safety issues. The amendment also includes
additional design to address efficiency requirements to comply with Title 24.
The improvements to the TCC area will greatly enhance our ability to provide a full range of human
service programs in one location within the City.
FISCAL IMPACT: Community Development Block Grant (CDBG) funds for this
amendment are available in the CIP account No. 210-190-197. The additional cost associated with
this amendment is $27,683.50 and a 10% contingency, which brings the total cost of this contract to
$284,156 with a 10% contingency amount of $28,415.
ATTACHMENTS: Third Amendment to Agreement
THIRD AMENDMENT TO AGREEMENT
BETWEEN CITY OF TEMECULA AND
MEYER AND ASSOCIATES
TCC EXPANSION PROJECT
THIS THIRD AMENDMENT is made and entered into as of April 28, 2009, by
and between the City of Temecula ("City"), a municipal corporation, and Meyer and
Associates ("Consultant"). In consideration of the mutual covenants and conditions set
forth herein, the parties agree as follows:
1. This Amendment is made with respect to the following facts and purposes which
each party agrees to be true and correct:
a. On November 22, 2005 the City and Meyer and Associates ("Consultant")
entered into that certain agreement entitled "City of Temecula Agreement
for TCC Expansion Project" ("Agreement"), in the amount of $138,880.
b. On July 10, 2007 the parties entered into the "First Amendment to
Agreement" in the amount of $70,052.50.
C. On February 26, 2008 the parties entered into the "Second Amendment to
Agreement" in the amount of $47,540.
d. The parties now desire to increase the payment for services in the amount
of $27,683.50 and amend the Agreement as set forth in this Third
Amendment.
2. Section 5.a. Payment of the Agreement is hereby amended to read as follows:
a. "The City agrees to pay Consultant monthly, in accordance with the
payment rates and schedules and terms set forth in Exhibit B for services
described in Section B of Exhibit A, attached hereto and incorporated
herein by this reference as though set forth in full. The payment for the
work required by the First Amendment to the Agreement shall not exceed
seventy thousand fifty two dollars and 50/100 ($70,052.50) plus a 10%
contingency in the amount of seven thousand five dollars and No/100
($7,005.00). The payment for the work required by the Second
Amendment to the Agreement shall not exceed forty seven thousand five
hundred forty dollars ($47,540) plus a 10% contingency in the amount of
four thousand seven hundred fifty four dollars ($4,754). The payment for
the work required by the Third Amendment to the Agreement shall not
exceed twenty seven thousand six hundred eighty three dollars and
50/100 ($27,683.50) plus a 10% contingency in the amount of two
thousand seven hundred sixty eight dollars ($2,768).The total amount of
payment pursuant to the Agreement, as amended, shall not exceed the
sum of two hundred eighty four thousand one hundred fifty six dollars
($284,156) plus the contingencies authorized by the original agreement
and the First, Second and Third Amendments."
1
CAProgram Files\Neevia.Com\Document Converterltemp\914284.doc
3. Exhibits B and C to the Agreement are hereby amended by adding thereto the
items set forth on Attachment "A" to this Third Amendment, which Attachment "A" is
attached hereto and incorporated herein as though set forth in full.
4. Section 1, Term, is hereby amended to provide that the Agreement, as amended,
expires on June 30, 2010.
5. Except for the changes specifically set forth herein, all other terms and conditions
of the Agreement are hereby ratified and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA
Maryann Edwards, Mayor
ATTEST:
BY:
Susan W. Jones, MMC, City Clerk
Approved As to Form:
BY:
Peter M. Thorson, City Attorney
CONSULTANT:
Meyer and Associates
23265 South Pointe Drive, Suite 102
Laguna Hills, CA 92653
Attention: Randy Meyer
949-380-1151
949-380-8117 fax
BY:
Randy Meyer, Principal
2
CAProgram Files\Neevia.Com\Document Converterltemp\914284.doc
EXHIBIT A
Attached hereto and incorporated herein is the additional scope of work and associated cost as
provided by the Consultant.
CAProgram Files\Neevia.Com\Document Converterltemp1914284.doc
Exhibit A
description of extra work
(Revised)
ADDITIONAL ARCHITECTURAL DESIGN
Provide structural drawings for Barn ceiling improvements. (Note:
Finish surface selections are part of our previous contract work).
2. Provide coordination with Structural Engineer, Electrical Engineer, and
Mechanical Engineer.
3. Field measure windows for Title 24 compliance calculations. Observe
windows in need of repair or replacement. Document windows
requiring attention. Prepare window repair/replacement drawings.
(Note: All window protective devices must be removed by City prior
to Architect's site visit).
4. Field observe and document interior and exterior finish areas requiring
patching or repair. Prepare documents illustrating required patching
or repair.
5. Research products/techniques and prepare drawings for addition of
wall insulation in exterior house walls.
6. Provide required ventilation and access for Barn attic areas above
new dropped ceiling.
7. Provide management and project administration.
8. Provide 2 construction site visits.
9. Provide shop drawing review.
10. Review RFI's and respond as necessary.
11. Review Contractor prepared Record Drawings. Prepare as-built
drawings. Provide mylar plans of as-built conditions as recorded by
the Contractor (post-construction). As-built drawings do not include
major changes to landscape and irrigation plans. All as-built drawings
shall be prepared by Architect and do not include changes by
Subconsultant Engineers.
ADDITIONAL STRUCTURAL ENGINEERING
1. Provide structural design, calculations, and sketches for flat ceiling
design at Barn so that drywall finish can be applied to provide an
acceptable surface for food storage. (Note: Existing roof framing is
not adequate to support additional ceiling loading).
2. Coordination with Architect.
3. Review RFI's and respond as necessary.
ADDITIONAL ELECTRICAL ENGINEERING
1 . Provide 2 visits to site to obtain interior electrical information. (Note:
City to provide ladder access to building and temporary lighting as
necessary for detailed review of interior).
2. Provide coordination with SCE.
3. Provide coordination with the City's Building Department.
4. Provide coordination with Architect.
5. Provide electrical engineering and construction documents for:
A. Removal of existing House electrical equipment, devices,
plates, j-boxes, and light fixtures.
B. Replacement of removed items with new conduit, wire,
light fixtures, power outlets, j-boxes, plates, and electrical
panel.
6. Prepare electrical Title 24.
7. Provide 1 construction site visit.
8. Provide shop drawing review.
9. Review RFI's and respond as necessary.
ADDITIONAL MECHANICAL ENGINEERING
1. Provide Kitchen and Laundry Room plumbing and water/sewer
hookups.
2. Recalculate hot water demand for new hookups and increase water
heater capacity.
3. Provide coordination with Architect.
4. Provide 2 construction site visits.
5. Provide shop drawing review.
6. Review BFI's and respond as necessary
RESPONSIBILITIES OF THE CITY
1. If available, provide documents accurately describing the existing
buildings. Coordinate and pay for required testing for hazardous
materials, including asbestos investigation and report. Provide
hazardous materials abatement specifications if necessary.
2. Coordinate and monitor document reviews, checking, and approvals.
Pay all agency fees.
3. Pay for reproduction of final bid documents (plans and specs).
4. Provide construction administration and inspection services.
5. Provide any required environmental surveys and reports.
6. Furnish City's standard front end bid documents ("Boiler Plate") in
final form for the project specifications.
7. Provide plan check submissions to City, County, State or Federal
Agencies if necessary.
8. Provide access to all areas of the site necessary for consultant
reviews. Provide temporary lighting as necessary for detailed interior
observations.
9. Coordinate all meetings with City Staff.
10. Provide specific architectural program and technical assistance
regarding operation of the facility.
11. Provide any additional information required by the Consultant for
proper performance of the work.
12. Provide documents or files to Contractor for as-built drawings.
13. Provide all hazardous materials investigations and reports.
14. Review landscape and irrigation construction submittals.
15. Attach this proposal (minimum Project Description, Scope of
Services, and Fee Proposal) to any design services contract or
contract addendum.
EXCLUSIONS BY MEYER AND ASSOCIATES
(Excluded services can be provided for additional fees).
1. All Consultant or Sub-Consultant services that are not listed as
services to be included in our Scope of Services.
2. All Sub-Consultants and disciplines that are not listed as participants
on our project team.
3. Excluded services include the following:
a. Construction documents for improvements other than
those listed in the Project Description.
b. Artists renderings or illustrations. Models.
c. Environmental impact reports or similar documents.
d. Plan check, permit or similar fees to governmental
agencies.
e. Preparation or modification of drawings or documents due
to City changes to previously approved documents or City
changes to previous City direction.
f. Printing or reproduction of documents for project bidding or
construction.
g. Studies or analyses not specifically listed as included. Any
off-site studies or analyses. Investigations of existing
building systems, barriers to the disabled, seismic
conditions, etc.
h. On-site field utility investigations in addition to pre-planning
document research information provided by Underground
Service Alert. Utility pot-holing.
i. Additional soils investigations for agricultural suitability or
foundation design.
j. Off-site services including off-site utility connections,
studies, or research.
k. Street improvement documents for signalized intersections
or for street improvements.
1. Consulting of any kind with respect to hazardous materials
such as asbestos, mold, or lead paint.
m. On-going grounds or building maintenance analyses or
reports.
n. Destructive testing, x-ray services, or other invasive
building investigations.
o. Materials demolition or removal for evaluations.
p. Providing specialized testing equipment or specialty testing
by specialty consultants.
q. Fire sprinkler, fire alarm, or smoke control engineering or
construction documents, design coordination with City
vendors, plan set-up for design/build construction.
r. Means of egress plan (typically not required by Fire
Department for this project scope).
s. Meetings or site visits in excess of those specifically
outlined in this proposal.
t. Timed egress analysis or fire modeling (not required by Fire
Department for this project).
u. Alternative or phased plans.
V. Security system or alarm system design, design
coordination with City vendors, plan set-up for design/build
construction.
w. Acoustical study or design by an acoustical consultant.
x. Traffic or parking studies or reports.
y. Furniture or equipment design, layout, specifications, or
purchasing. Interior design.
Z. Wiring design for data and telephone. (If desired wiring
design can be provided by City on marked up plan and
transferred to construction drawings by Consultant).
aa. Video systems.
bb. Site retaining wall design. Building retaining walls or
complex site retaining walls with special loading
requirements (such as automobile surcharges, etc.), other
than foundation walls.
cc. Additional sub-surface site drainage systems.
dd. Pile and grade beam foundation system.
ee. Prestressed concrete design.
ff. Boundary survey.
gg. Additional WQMP, SWPPP, or similar storm water
management plans. BMP's.
hh. Kitchen design.
ii. Value. engineering.
jj. Certifications of as-built or record documents for
completeness or accuracy. The Architect will not have
sufficient knowledge of the day-to-day operations of the
Contractor to make such a certification.
kk. Health Department submittals.
11. Additional construction support services or post
construction support services.
mm. Lighting or power design for the house structure.
nn. Electrical Title 24 calculations except for barn and site
lighting.
oo. Additional grading and drainage plans. Civil Engineering
services other than site utilities plan.
pp. Improvements to existing structures except as previously
contracted or as described herein.
qq. Seismic analysis, seismic retrofit, or seismic related
structural design of any to the existing structures. Design
of any structure moving or relocation systems, or similar.
rr. Major landscape or irrigation changes on as-built drawings.
Any as-built landscape or irrigation plans by Irrigation
Designer. Any as-built drawings by Electrical or
Mechanical Engineers. (As-built plans shall be drafted by
Architect only).
professional fees
(Revised)
Meyer
and Associates proposes
to complete the proposed Scope
of
Work for the
followi
ng fees:
(Itemiz
ed hours are estimates only and may vary from actual hours expended per task).
ADDITIONAL ARCHITECTURAL DESIGN
1.
Structural Drawings
Architect:
2.00 Hours @ $125.00/Hour
$
250.00
AutoCAD Operator:
8.00 Hours @ $60.00/Hour
$
480.00
Word Processing:
1.00 Hour @ $40.00/Hour
$
40.00
2.
Subconsultant Coordination
Architect:
3.00 Hours @ $125.00/Hour
$
375.00
3.
Site Visit/Window Documen
tation
Architect:
4.00 Hours @ $125.00/Hour
$
500.00
4.
Window Drawings/Specs
Architect:
2.00 Hours @ $125.00/Hour
$
250.00
AutoCAD Operator:
6.00 Hours @ $60.00/Hour
$
360.00
Word Processing:
1.00 Hour @ $40.00/Hour
$
40.00
5.
Site Visit/Document Interior
Architect:
5.00 Hours @ $125.00/Hour
$
625.00
6.
Interior Documents
Architect:
4.00 Hours @ $125.00/Hour
$
500.00
AutoCAD Operator:
10.00 Hours @ $60.00/Hour
$
600.00
Word Processing:
1.00 Hour @ $40.00/Hour
$
40.00
7.
Research/Wall Insulation Documents
Architect:
2.00 Hours @ $125.00/Hour
$
250.00
AutoCAD Operator:
2.00 Hours @ $60.00/Hour
$
120.00
Word Processing:
1.00 Hour @ $40.00/Hour
$
40.00
8.
Barn Attic Ventilation Calcs/Documents
Architect:
3.00 Hours @ $125.00/Hour
$
375.00
AutoCAD Operator:
5.00 Hours @ $60.00/Hour
$
300.00
Word Processing:
1.00 Hour @ $40.00/Hour
$
40.00
9.
Construction Visits (2)
Architect:
8.00 Hours @ $125.00/Hour
$
1,000.00
10.
Shop Drawings
Architect:
3.00 Hours @ $125.00/Hour
$
375.00
11.
RFI's
Architect:
3.00 Hours @ $125.00/Hour
$
375.00
12.
Extra Work Administration
Architect:
8.00 Hours @ $125.00/Hour
$
1,000.00
13.
As-Built Drawings
Architect:
16.00 Hours @ $125.00/Hour
$
2,000.00
AutoCAD Operator:
20.75 Hours @ $60.00/Hour
$
1,245.00
Reproduction:
Allowance for Mylars
$
2,500.00
Word Processing/Clerical:
1.00 Hour @ $40.00/Hour
$
40.00
SUBTOTAL
$
13,720.00
ADDITIONAL STRUCTURAL ENGINEERING
1.
Barn Ceiling Design/Calculations
Structural Engineer: 7.50 Hours @ $125.00/Hour
$
937.50
2.
Coordination
Structural Engineer: 1 .00 Hour @ $125.00/Hour
$
125.00
3.
RFI'S
Structural Engineer: 2.00 Hours @ $125.00/Hour
$
250.00
4.
15% Insurance and Administration
$
196.00
SUBTOTAL
$
1,508.50
ADDITIONAL ELECTRICAL ENGINEERING
1.
2 Site Visits
Electrical Engineer:
12.00 Hours @ $140.00/Hour
$
1,680.00
2.
SCE Coordination
Electrical Engineer:
2.00 Hours @ $140.00/Hour
$
280.00
3.
Mechanical and Architectural Coordination
Electrical Engineer:
1.00 Hour @ $140.00/Hour
$
140.00
4.
Demo Plans
Electrical Engineer:
1.00 Hour @ $140.00/Hour
$
140.00
AutoCAD Operator:
4.00 Hours @ $80.00/Hour
$
320.00
Word Processing:
2.00 Hours @ $40.00/Hour
$
80.00
5.
Improvement Plans
Electrical Engineer:
8.00 Hours @ $140.00/Hour
$
1,120.00
AutoCAD Operator:
16.00 Hours @ $80.00/Hour
$
1,280.00
Word Processing:
3.00 Hours @ $40.00/Hour
$
120.00
6.
Title 24
Electrical Engineer:
5.75 Hours @ $140.00/Hour
$
805.00
7.
Construction Visit (1)
Electrical Engineer:
4.50 Hours @ $140.00/Hour
$
630.00
8.
Shop Drawings
Electrical Engineer:
2.00 Hours @ $140.00/Hour
$
280.00
9.
RFI's
Electrical Engineer:
1.00 Hour @ $140.00/Hour
$
140.00
10.
15% Insurance and Admi
nistration
$
1,050.00
SUBTOTAL
$
8,065.00
ADDITIONAL MECHANICAL ENGINEERING
1.
Kitchen/Laundry Plumbing Plans
HVAC Engineer:
2.00 Hours @ $115.00/Hour
$
230.00
Plumbing Engineer:
6.00 Hours @ $105.00/Hour
$
630.00
Principal:
1.00 Hour @ $155.00/Hour
$
155.00
AutoCAD Operator:
2.00 Hours @ $80.00/Hour
$
160.00
Word Processing:
2.00 Hours @ $40.0011-four
$
80.00
2.
Recalculate HW Demand
Plumbing Engineer:
1.00 Hour @ $105.00/Hour
$
105.00
3.
Architectural Coordination
Plumbing Engineer:
1.00 Hour @ $105.00/Hour
$
105.00
4.
Construction Visits (2)
Plumbing Engineer:
12.00 Hours @ $105.00/Hour
$
1,260.00
5.
Shop Drawings
Plumbing Engineer:
2.00 Hours @ $105.00/Hour
$
210.00
6.
BFI's
Plumbing Engineer:
1.00 Hour @ $105.00/Hour
$
105.00
7.
15% Insurance and Adminis
tration
$
450.00
SUBTOTAL
$
3,490.00
REIMBURSABLE ALLOWANCE
1. Plotting and Reproduction
$ 900.00
TOTAL ADDITIONAL FEE $ 27,683.50
Bid support services as requested shall be billed separately at the enclosed
Standard Hourly Rates. Construction support services can be handled in
the same manner.
The above fees include costs for transportation, telephone, interim
submittals, review specifications, and normal insurance coverage. Meyer
and Associates understands the City will furnish information and services
listed after our Scope of Services.
These fees have been based on the Project Description and Scope of
Work. Meyer and Associates will provide construction documents for
improvements within the limits of the Project Description and Scope of
Work. Documents for improvements exceeding the Project Description or
Scope of Work are not included. Should the Project Description or Scope
of Work be increased, the fee may be adjusted accordingly.
Services will be billed on an hourly basis for actual work performed up to
the total not-to-exceed fee. The breakdown of fees above is a guideline
only to illustrate estimated fee components of the overall services.
Without exceeding the not-to-exceed fee, actual work performed will be
responsive to specific job requirements and may vary from the itemized
listing above.
standard hourly rates
1. MEYER AND ASSOCIATES will provide services, as may be required and authorized
by the City, for hourly fees in accordance with the following schedule:
Project Coordinator
$
125.00
Project Architect
$
125.00
Project Landscape Architect
$
125.00
CAD Operator
$
60.00
Word Processor
$
40.00
Clerical
$
40.00
2. R.F. DANIELS AND ASSOCIATES will provide services, as may be required and
authorized by the City, for hourly fees in accordance with the following schedule:
Principal Engineer $ 125.00
Clerical $ 40.00
3. REEDCORP will provide services, as may be required and authorized by the City, for
hourly fees in accordance with the following schedule:
Principal Engineer $ 140.00
CAD Operator/Drafting $ 80.00
Clerical $ 40.00
4. F.T. ANDREWS will provide services, as may be required and authorized by the
City, for hourly fees in accordance with the following schedule:
Principal
$
140.00
Engineer (HVAC)
$
115.00
Engineer (Plumbing)
$
105.00
CADD Technicians
$
80.00
Clerical
$
55.00
5. LANDSCAPE IRRIGATION CONSULTING will provide irrigation design services, as
may be required and authorized by the City, for hourly fees in accordance with the
following schedule:
Principal Irrigation Designer $ 110.00
AutoCAD Operator $ 60.00
Clerical $ 40.00
fee notes
1. Consultation in connection with Contractor disputes, arbitration, litigation,
court appearances and additional consultants will be quoted separately and
is not a part of this proposal.
2. Additional billing classifications may be added to the above listing during
the year as new positions are created.
3. It should be noted that the foregoing wage rates are effective through
September 1, 2009. The rates may be negotiated with the City after that
date to compensate for labor adjustments and other increases in costs.
4. Services of outside consultants not listed in this proposal shall be billed at
our direct cost, plus 15% of the actual cost of their services for
coordination.
5. Reimbursable items, such as the cost of blueprinting, graphic reproduction,
FAX, and plotting shall be billed at our direct cost plus 15%.
6. It is the responsibility of Meyer and Associates to schedule the project's
completion under normal conditions without the use of its staff on an
overtime basis. If the City adjusts the deadline or requests that work be
completed earlier than originally scheduled and thus requires overtime, the
fees shall be adjusted to cover the increased costs incurred by Meyer and
Associates. The hourly rates for overtime will be one and one-half (1 %2)
times the standard hourly rates except for Sundays and holidays, which will
be two (2) times the standard hourly rates.
7. We will bill on a monthly basis in proportion to the time spent on the
project. All billing statements are due upon receipt. Interest will be
charged at the rate of 1 %2 % per month on the past due balance thirty days
and over. Meyer and Associates shall have the right to stop work should
accounts become past due.
8. Fees contained herein are valid for 2 months from the date of this Proposal.
REDEVELOPMENT
AGENCY
ITEM NO. 12
ACTION MINUTES
of
APRIL 14, 2009
City Council Chambers, 43200 Business Park Drive, Temecula, California
TEMECULA REDEVELOPMENT AGENCY MEETING
The Temecula Redevelopment Agency Meeting convened at 8:04 PM.
CALL TO ORDER: Chair Person Ron Roberts
ROLL CALL: AGENCY MEMBERS: Comerchero, Edwards, Naggar, Washington,
Roberts
RDA PUBLIC COMMENTS
There were no public comments.
RDA CONSENT CALENDAR
16 Action Minutes - Approved Staff Recommendation (5-0-0) - Agency Member
Edwards made the motion; it was seconded by Agency Member Comerchero; and
electronic vote reflected unanimous approval.
RECOMMENDATION:
Approve the action minutes of March 24, 2009.
RDA EXECUTIVE DIRECTORS REPORT
RDA AGENCY MEMBERS REPORTS
RDA ADJOURNMENT
At 8:05 p.m., the Temecula Redevelopment Agency meeting was formally adjourned to
Tuesday, April 28, 2009, at 5:30 p.m. for a Closed Session with regular session commencing at
7:00 p.m., City Council Chambers, 43200 Business Park Drive, Temecula, California
Ron Roberts, Chairperson
ATTEST:
Susan W. Jones, MMC
City Clerk/Agency Secretary
[SEAL]
RDA DEPARTMENTAL
REPORT
ITEM NO. 13
Approvals
City Attorney
Director of Finance
City Manager
TEMECULA REDEVELOPMENT AGENCY
AGENDA REPORT
TO: Executive Director/Agency Members
FROM: Patrick Richardson, City Planner
DATE: April 28, 2009
SUBJECT: Redevelopment Departmental Monthly Report
RECOMMENDATION: Receive and file.
REDEVELOPMENT
Town Square Market Place - As part of the Civic Center Master Plan, the City has created a
development opportunity for approximately 52,000 square feet of commercial and office
development surrounding the Town Square along the reconfigured Main Street. The Agency issued
a Request for Interest to select a preferred development partner. On August 26, 2008, the City
Council entered into an Exclusive Negotiating Agreement (ENA) with Pelican Properties to develop
the project. Pelican has participated in several meetings with Old Town stakeholders and adjacent
property owners. They have worked closely with staff on site planning issues. On January 22, 2009
the Executive Director granted a three-month extension to the Exclusive Negotiating Agreement.
Auto Mall Sign - The Agency met with representatives of the Temecula Valley Auto Mall Association
and discussed new deal points regarding the Loan Agreement for the funding of the sign's
construction. Those deal points are currently being reviewed by the members of the Association
and staff is awaiting their feed back in order to proceed.
Facade Improvement Program - The Facade Improvement Program provides funding assistance to
Old Town business and property owners to provide exterior improvements to their buildings and
property. Funding in the amount of $102,000 is available during FY 2008-09.
The following facade improvements are in process or recently completed:
■ La Menagerie - Design and install sand blasted wood signs
■ Butterfield Square - Paint exterior and replace exterior wood paneling
■ European Living - New signs
■ The Public House Restaurant - Hardscape improvements
■ English Cottage Garden - New signs
■ Up Your Alley Clothing - New signs
■ Farmer's Insurance - New signs
■ Truax Development - New signs
■ Travel by Cheryl - New signs
■ Farmer's Insurance (Eftekari) - New signs
■ Timeless Portraits by Rhonda - New signs
HOUSING
Housing Element Update - The Agency is preparing the Housing Element Update. A second draft of
the Housing Element was submitted to the State Department of Housing and Community
Development (HCD) for a 60-day review and comment period on July 2, 2008. HCD comments
were received on September 8, 2008. Staff met with HCD on October 17, 2008 to review proposed
amendments based on HCD's comments. HCD provided additional comments and direction on
December 4, 2008 and again on January 20, 2009. RDA staff has revised the final draft based on
HCD's January letter. Staff has submitted the final draft Housing Element to HCD this month. A
revised timeline has been prepared that anticipates a Planning Commission hearing in May 2009
and a City Council hearing in June 2009. Upon adoption by the City Council, the Housing Element
will be submitted a final time to HCD for a 90-day Certification review.
The Warehouse at Creekside - On August 12, 2008, the City Council approved an Owner
Participation Agreement with Warehouse at Creekside foran Affordable Housing Mixed Use Project.
The Agency is currently working with Bill Dalton on a new development on 3rd Street in Old Town.
The proposed development includes 32 units of affordable housing and a 3500 square foot ground
floor of commercial. The project includes one dedicated parking space for each residential unit.
Grading permits have been issued for the project. Dalton has submitted foundation plans for plan
check.
Diaz Road Exclusive Negotiation Agreement - The Agency issued a Request for Interest to select a
preferred development partner for the 30-acre site located on Diaz Road. Seven firms have
responded. On September 9, 2008, the City Council entered into an Exclusive Negotiating
Agreement with RC Hobbs Company to develop the project. The applicant has met with adjacent
property owners and has worked diligently with City staff on various site-planning issues. The
Executive Director granted a three-month extension to the Exclusive Negotiating Agreement on
January 28, 2009. The applicant filed the development plan application on February 5, 2009 and
has submitted their development pro forma on schedule per the ENA.
Temecula Lane - On January 13, 2009 the City Council adopted a resolution to accept 11 residential
units within the Temecula Lane development. The resolution called for the initiation of the process
of conveyance of these 11 units to a suitable affordable housing partner. On January 16, 2009 the
Agency issued a Request for Proposal (RFP) to solicit a potential affordable housing partner to take
ownership of the 11 units within the Temecula Lane development. The deadline for the RFP
submittals is February 12, 2009. The Agency interviewed six potential affordable housing and is
preparing to bring a recommendation forward to the Council closed session on April 14, 2009.
First Time Homebuvers Program - On July 22, 2008, the City Council approved an amendment to
increase the loan amount for down payment assistance from $24,000 to $65,000. This down
payment assistance will allow qualifying households to purchase homes in the $250,000 - $300,000
price range. Payments and interest are deferred for the first five years and then fully amortized in
years 6 through 30. The Agency conducted a workshop for approved lenders on November 20,
2008 to explain and promote the program. A second presentation was made to the Southwest
Riverside Board of Realtors on December 4, 2008. Staff continues to receive daily calls of interest
in the program and the Agency has two requests for funding in the process at this time.
Summerhouse - The Agency is currently in discussions with a affordable housing developer in
regards to the purchase of the Summerhouse development near the intersection of Margarita Road
and Temecula Parkway. The affordable housing developer has entered into escrowforthe site and
submitted a development pro forma which is currently being reviewed.
Residential Improvement Programs - The program budget for FY 08-09 is $200,000.00, with
$105,000 funded to date. The amount available to each participant is $7,500.
PUBLIC HEARING
ITEM NO. 14
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Patrick Richardson, City Planner
DATE: April 28, 2009
SUBJECT: Issuance of Multi-family Housing Revenue Bonds by the California Statewide
Communities Development Authority (CSDA) forthe purpose of rehabilitating a 49-
unit multi-family residential rental facility at Creekside Apartments
PREPARED BY: Emery J. Papp, Senior Planner
RECOMMENDATION: That the City Council
1. Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA APPROVING THE ISSUANCE OF MULTI-FAMILY
HOUSING REVENUE BONDS FOR THE PURPOSE OF
FINANCING THE ACQUISITION AND REHABILITATION OF THE
CREEKSIDE APARTMENTS
BACKGROUND: The California Statewide Communities Development Authority
(California Communities) is a joint powers authority which is authorized by the laws of the State of
California to execute and deliver multi-family housing revenue obligation bonds for the purpose of
acquisition, rehabilitation, or construction of extremely low-income, very low-income or low-income
multi-family housing. The City of Temecula is a member agency of California Communities.
California Communities has requested that the City Council approve the issuance of multi-family
housing revenue bonds for the purpose of financing the acquisition and rehabilitation of the
Creekside Apartments located on the west side of Pujol Street south of 1 st Street. The purpose of
the approval is to allow the financing to meet the requirements of the Internal Revenue Code of
1986 (the Code). No funding has been requested from the City, however, the Housing Bond
Application (Attachment 3) cannot move forward without the consent of the City Council.
Bettencourt Properties, Inc. proposes to acquire and rehabilitate the 49-unit apartment project and
has requested that California Communities issue multi-family housing revenue bonds in an amount
not to exceed $2,500,000 for this purpose. The proposed project will invest over $491,000 in the
rehabilitation of the Creekside Apartments. Improvements include, but are not limited to, new
kitchen cabinets and countertops, bathroom cabinets and countertops, interior and exterior paint,
repair or replace HVAC units, and will improve handicap accessibility to the entire site. The project
is currently an affordable senior housing project and the bond issuance will extend restrictive
covenants for these apartments an additional 55 years. This hearing provides an opportunity for all
interested persons to speak or to submit written comments concerning the proposal to issue the
debt and the nature or location of the project.
FISCAL IMPACT: There is no direct or indirect financial impact to the City of Temecula
as a result of this proposed financing. The Authority will issue tax-exempt revenue bonds on behalf
of the Project. The tax-exempt revenue bonds are payable solely out of the revenue derived by the
Borrower from the applicable Project. No financial obligations are placed on the City for project
financing costs or debt repayment.
ENVIRONMENTAL
ACTION: None Required
ATTACHMENTS: City Council Resolution
Public Hearing Request for Creekside Apartments
California Communities Housing Bond Application
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA APPROVING THE ISSUANCE OF MULTI-
FAMILY HOUSING REVENUE BONDS FOR THE
PURPOSE OF FINANCING THE ACQUISITION AND
REHABILITATION OF THE CREEKSIDE APARTMENTS
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. The City Council of the City of Temecula finds, determines and
declares as follows:
A. The California Statewide Communities Development Authority (the
"Authority") is authorized by the laws of the State of California (the "Law") to execute
and deliver multi-family housing revenue obligations for the purpose of financing the
acquisition, construction/rehabilitation and development of multi-family residential rental
facilities located within the area of operation of the Authority which are to be occupied,
in part, by very low and low income tenants.
B. Bettencourt Properties, Inc. or a limited liability company or other limited
partnership to be formed by Bettencourt Properties, Inc. (the "Borrower") has requested
the Authority to issue and deliver multi-family housing revenue obligations in the
anticipated principal amount of $2,504,000 (the "Obligations"), the proceeds of which
may only be used for the purpose of financing the acquisition and rehabilitation of a 49-
unit multi-family residential rental facility, commonly known as the Creekside
Apartments, located at 28955 Pujol Street in the City of Temecula, California (the
"Project").
C. The Obligations which are expected to be issued and delivered to finance
the acquisition and rehabilitation of the Project would be considered "qualified exempt
facility bonds" under Section 142 (a) of the Internal Revenue Code of 1986, as
amended (the "Code"), and Section 147(f) of the Code requires that the "applicable
elected representative" with respect to the Project hold a public hearing on the issuance
and delivery of the Obligations.
D. The City Council of the City of Temecula as the "applicable elected
representatives" to hold said public hearing, has held said public hearing at which all
those interest in speaking with respect to the proposed financing of the Project were
heard.
Section 2. The City Council hereby finds and determines that the foregoing
recitals are true and correct:
A. For purposes of the requirements of the Code only, the City Council
hereby approves the proposed financing of the Project by the Authority with the
proceeds of the Obligations.
B. The issuance and delivery of the Obligations shall be subject to the
approval of and execution by the Authority of all financing documents relating thereto to
which the Authority is a party and subject to the sale of the Obligations by the Authority.
C. The adoption of this Resolution is solely for the purpose of meeting the
requirements of the Code and shall not be construed in any other manner, the City nor
its staff having fully reviewed or considered the financial feasibility of the Project or the
expected financing or operation of the Project with regards to any State of California
statutory requirements, and such adoption shall not obligate (1) the City to provide
financing to the Borrower for the acquisition, rehabilitation and development of the
Project or to issue the Obligations for purposes of such financing; or (2) the City, of or
any department of the City, to approve any application or request for, or take any other
action in connection with, any environmental, General Plan, zoning or any other permit
or other action necessary for the acquisition, rehabilitation, development or operation of
the Project.
Section 3. The City Clerk of the City shall forward a certified copy of this
Resolution and a copy of the affidavit of publication of the public hearing notice to:
Thomas A. Downey
Orrick, Herrington & Sutcliffe LLP
405 Howard Street
San Francisco. California 94105
Section 4. This resolution shall take effect upon its adoption.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 28th day of April, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 28th day of April, 2009, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
C~~M13atrr~g,~
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CALIFORNIA
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JOINT POWERS AOTH£tM4
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March 19, 2009
V I:1 1 ',MAIL
1 >mery Tapp
Cite of "Temecula
43200 Business Park Driwe
Temecula, CA 92590
Re: Public Hearing request for Creekside Apartments
Dear I?mcrv
Bettencourt Properties, Inc. (the "Applicant") has submitted to the California
Statewide Communities Development Authority (the "Authority") an application (the
"Application") for the financing of the acgtiusition and rehabilitation of a senior housing
facility (the "Project") through the issuance of tax-exempt obligations in an aggregate
principal amount not to exceed $2.5 rilillion. The PrO')cct is located in the City of Temecula
at 28955 Pujol Street, as described in the attached application. The purpose of this letter is
to request the assistance of the City of Temecula in conducting, on Tuesday, A12ri1 14t11, 2009,
a public ]rearing with respect to the proposed financing.
As you are aware, the AuthontN is a joint exercise of powers authority consisting of
numerous California cities, anunties and special districts, including the City of •lemccula.
The Authority pursuant to its .Amended and Restated Joint 1 Aercise of Powers Agreement is
authorized to assist in the financing; of facilities for senior housing. In order to initiate such
a financing, the member participant of the Authority in which the proposed facilities will be
located must (i) conduct a public hearing; and (ii) approve the Authority's issuance of
indebtedness. Therefore, although the Authority will be the issuer of the tat-exempt
revenue obligations for the Applicant, the financing cannot proceed without the City of
Teinecula's approval of the financing.
I have attached for your rcN71cw a copy of the Application filed with the Authority.
You will be receiving;- shortly a letter from Tom Downey of Orrick, Herrington & Sutcliffe,
serving as bond counsel, describing the public hearing process and the requirements under
state and federal laws, including the Tax Fquity and Fiscal Responsibility Act (IT TRA).
This letter will include for your review the farm of Notice of Public Hearing and the form
of C;irr Council Resolution r~ idencing that the City has approved of the financing.
r r;r~u~i;r; C:n-~~~r3ttrctrt';:
I_EAGl1F
CI I'I Es
21133 North Mani Street, Suite 700 s WMIlut Creek, Califo€ iia 941;96
S0N0.fi3N. 399 3 . 925.0119229 v Pax 925.933.8457 • itifo(tr~cacvtnntunities.org 9
wt, w.C<tcur~~mua~atieti.c~r;
- 2 - March 19, 2009
'T'hank you for your attention to the matter, Please contact me at your earliest
convenience to discuss the City's willingness in the scheduling of such public hearing.
Sincerely, r
Terrence Murphy ~
CC : "Porn Downey; Orrick, Herrington & Sutcliffe; tdowney@ orrick. corn
FInclosures
S
t
CALIFORNIA
COQ' MU` ITfFSA
JOINT ro',ik ..1.n:.PiT5
Housing Bond Application
Application Number: 2008061
Name of Developer: Bettencourt Properties, Inc
Primary Contact:
Cory Bettencourt
Title:
Manager
Street Address:
1010 RAcquet Club Drive Suite: 104
City:
Auburn State: CA Zip Code: 95602
Telephone Number:
(530) 889-0631
Fax Number:
(530) 320-6611
E-mail:
ak@housingadvisors.com
Type of Entity: For-profit Corporation [ Non-profit Corporation
Municipality F7 Partnership
Other (specify):
For Non-profits only: Will you be applying for State Volume Cap? Yes
Name of Borrowing Entity: TBD
Date Established: TBD
Number of Multi-Family Housing Projects Completed in the Last 10 Years: 21
Number of Low Income Multi-Family Housing Projects Completed in the Last 10 Years: 21
UNDERWRITER/PLACEMENT AGENT
Firm: TBD
Contact:
Address:
Telephone:
Fax:
E-mail:
BOND COUNSEL
Firm:
Orrick, Herrington & Sutcliffe
Contact:
Tom Downey
Address:
405 Howard St
San Francisco, CA 94105
Telephone:
(415) 773-5965
Fax:
(415) 773-5759
E-mail:
tdowney@orrick.com
Page 1 of 4
Type of Financing: F_ Public Sale Private Placement
F Refunding
For Refundings only: Will you be applying for State Volume Cap? No
For Refundings only: Is this a transfer of property to a new owner?
Maturity: 30 Years Interest Rate Mode: Fixed
Credit Enhancement: IV None F_ Letter of Credit
F Bond Insurance F_ Other (specify):
Name of Credit Enhancement Provider or Private Placement Purchaser: NIA
Expected Rating: F7 Unrated F- S&P
F_ Moody's F_ Fitch
Projected State Allocation Pool: F' General F- Mixed Income F_ Rural
Will the project use Tax-Credit as a souce of funding?: Yes
PROJECT DESCRIPTION
Current Project Name: Creekside Apartments
New Project Name:
Project Street Address: 28955 Pujol St
City: Temecula State: CA Zip Code: 92590
County: Riverside
Is Project located in unincorporated part of the County? No
Total Number of Units: Market: 0 Restricted: 49 Total Units: 49
Lot Size: 2.5 acres
Amenities: Tot Lot, Laundry, Community Room
Type of Construction (i.e., Wood Frame, 2 Story, 10 Buildings): 2 Story, Garden
Type of Housing: F New Construction Family
[V Acq/Rehab Senior Is this an Assisted Living Facility? No
City or county contact information:
Contact Name: TBD TBD
Title: TBD
Phone Number: TBD Ext. TBD
Fax Number: TBD
E-mail: TBD@TBD.Com
r' Variable
Page 2 of 4
CONSTRUCTION SOURCES
Tax-Exempt Bond Proceeds:
Taxable Bond Proceeds:
Tax Credits:
Developer Equity:
Other Funds(Describe):
USDA Loan
RD Reserves
TOTAL:
USES
$1,805,000
$430,038
$26,494
$1,075,350
$183,151
$3,520,033
Land Acquisition:
Building Acquisition:
Construction or Remodel:
Cost of Issuance:
Capitalized Interest:
Reserves:
Other Funds(Describe):
Developer Fee
Other Costs
Tax Credit Fees
Accounting Legal
Third Party Reports
TOTAL:
$294,000
$1,516,350
$805,822
$90,111
$178,694
$416,767
$107,297
$21,660
$40,205
$49,127
$3,520,033
PUBLIC BENEFIT
Percentage of Units in Low Income Housing:
100
Percentage of Area Median Income(AM 1) for
Low Income Housing Units:
60 and 50
Total Number of Management Units: 1
# of
%
Restricted Restricted
Market
Expected
Unit Size AMI
Units
Rent
Rent
Savings
1 Bedroom 60
33
$660
$800
$140
1 Bedroom 50
15
$575
$800
$225
Remarks:
Page 3 of 4
PRINCIPAL FINANCE TEAM INFORMATION (continued
FINANCIAL ADVISOR
REBATE ANALYST
Firm: N/A
Firm: TBD
Contact:
Contact:
Address:
Address:
Telephone:
Telephone:
Fax:
Fax:
E-mail:
E-mail:
Please provide the following as an additional attachment:
Attachment Description of Information
A $5,000 non-refundable* application fee payable to "California Communities.".
*Refundable only if financing not approved.
MAILING ADDRESS
California Communities@
2033 N. Main St., Suite 700
Walnut Creek, CA 94596
Page 4 of 4
DEPARTMENTAL
REPORTS
ITEM NO. 15
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Patrick Richardson, City Planner
DATE: April, 2009
SUBJECT: Monthly Report
The following are the recent highlights for the Planning Division of the Community Development
Department for the month of March 2009.
CURRENT PLANNING ACTIVITIES
KIP\A/ r'.S1CPC
The Division received 91 new applications for administrative, other minor cases, and home
occupations including 6 applications for public hearings during the month of February. The new
public hearing cases are as follows:
CONDITIONAL USE PERMIT
1
MAJOR MODIFICATION
1
MINOR MODIFICATION
1
SIGN PROGRAM
1
TENTATIVE PARCEL MAP
1
WIRELESS ANTENNA FACILITY
1
SPECIAL PROJECTS & LONG RANGE PLANNING ACTIVITIES
The Long Range Planning Division commits work efforts toward larger scale and longer time frame
projects for both private and public purposes. These activities can range from a relatively simple
ordinance or environmental review to a new specific plan or a general plan amendment. Some of
the major special projects and long range planning activities currently in progress are described in
the paragraphs below:
Temecula Regional Hospital - This project was approved bythe City Council on January 22,
2008. The CEQA challenge period for the Supplemental EIR expired on February 28, 2008.
No legal challenges were filed regarding the SEIR. The CEQA challenge period for the
second reading of the Zone Change expired on March 14, 2008. The City Attorney filed a
Return to the Writ of Mandate for the project with the Riverside County Superior Court on
March 20, 2008. The applicant has indicated that building plan review by the Office of
Statewide Health Planning and Development is nearly complete and is activelyworking with
staff regarding permits for rough grading and processing precise grading plans,
improvement plans, and a Water Quality Management Plan. (FISK)
General Plan Housing Element Update - State law requires the City to adopt an update to
the Housing Element by June 30, 2008 and it must be certified by the State Department of
Housing and Community Development (HCD) by December 31, 2008. A draft version of the
Housing Element was sent to HCD on February 12, 2008 to begin its 60-day review and
comment period. Staff received comments on the draft Housing Element from the California
Department of Housing and Community Development (HCD) on April 13, 2008. Based on
these comments, staff prepared a revised draft and submitted to HCD for a second 60 -day
review on July 2, 2008. Preliminary HCD comments were received on September 8, 2008.
Additional written comments were received from HCD on January 20, 2009, and RDA staff
has revised the final draft based on HCD's January letter. Staff submitted the final draft
Housing Element to HCD on April 9, 2009, and HCD may take up to 60 days to review the
final draft. Staff anticipates a Planning Commission hearing in Late June or July, 2009 and a
City Council hearing in late July or August, 2009. Upon adoption by the City Council, the
Housing Element will be submitted a final time to HCD for a 90-day Certification review.
( PAP P)
Nicolas Valley Rural Preservation Area - Staff has prepared a conceptual land use plan and
conceptual financing options to pay for needed road improvements. A third workshop was
held on November 29, 2007 where information on infrastructure options and recommended
density was provided to residents and interested parties. The results of a survey conducted
that evening indicated that a majority of property owners favor the formation of an
Assessment District and favor increased density. Staff held a briefing meeting with the
Nicolas Valley City Council Subcommittee on January 31, 2008 to discuss findings and to
seek further direction. Staff met with the City Manager in March to discuss scope of work,
timing and budget. A community meeting was held on June 17, 2008 to provide an update
on the process. Approximately 20 residents attended. Staff indicated to the residents that it
is the City's intent to run parallel processes for the Assessment District/Leifer Road
Improvement Plans and the General Plan/Zone Changes to increase the density, and that
we anticipated the process to take between 18 to 24 months. Staff agreed to provide
website and email updates on a quarterly basis to the residents on the project progress. An
internal staff meeting (Planning, Public Works, TCSD, and Finance) was held on August 6 to
discuss timelines, budget, work tasks, and priorities. Staff is working on constraints/lotting
analyses to develop firm numbers for assessment district fiscal analysis. In addition, staff
has hired Bob LaCoss (PDS) to prepare Design Guidelines and will be hiring a consultantto
prepare an EIR. A community meeting to discuss community character and design was held
on October 21. Approximately 40-50 people attended the meeting. Planning staff briefly
brought everyone up to speed on the process and where we are and then introduced Bob
LaCoss who is the consultant hired to prepare the Design Guidelines. It was the consensus
of the attendees that they wanted Guidelines which would protect the rural nature of Nicolas
Valley. They also mentioned that farming, equestrian uses, vineyard themes, Palomar
Mountain and the Santa Gertrudis Creek were things that they associated with Nicolas
Valley. Staff held a community meeting on February 26, 2009, where 70-80 residents
attended. Concerns regarding road cost, financing mechanisms and zoning densities were
discussed. A community meeting was held March 19, 2009 to explain in more detail all
zoning options, financing, and the community surveyto be mailed following the meeting. The
survey was mailed to property owners and residents on March 31, 2009 to determine
support for proposed zone change (2.5 acres, 1 acre, or acre minimums) due to
responses received from various property owners that'/ acre is not wanted; the survey will
also gauge support for the future CFD. Survey responses are due April 10, 2009 and staff
anticipates the next community meeting to be held the end of May. The Community Plan is
on hold pending survey results. Staff continues to work with consultants to prepare
Hydrology Study (to map floodplain) and Traffic Study for the area. (PETERS/KITZEROW)
Transportation Planning - Staff is working with RTA staff on the routing details of the
Harveston Trolley. The new service will begin in June 2009 to coincide with the new service
changes to other RTA routes. The service will attract local residents to utilize public transit
as a means to travel to school, retail and commercial centers, and connections to other RTA
routes with 15 minute headways. RTA staff will make their recommendations to the RTA
Board on April 23, 2009. Based on survey results of Harveston residents, shuttle service will
be provided Mondaythrough Friday in the morning and afternoon, connecting the Harveston
community to the Promenade Mall, the County Administrative offices just south of the
community, and Chaparral High School. A route will also operate between the Mall and Old
Town Temecula during the lunch period as well as on the weekends. Staff is also working
with WRCOG, SCAG, RCTC, RTA, SANDAG, and the Cities of Temecula, Murrieta, and
Lake Elsinore through the 1-15 Interregional Partnership (1-15 IRP) on a Smart Growth
Concept Map, which will coordinate land use and transportation decisions to accomplish the
goals of SB 375 and AB 32. The SANDAG Smart Growth Map Working Group held their
first meeting on March 9, 2009. The working group's first task is to identify place types that
have transit connections and establish employment and density criteria. (LR08-0004 &
LR09-0013), (WEST/INNES)
Heritage Tree Ordinance - Staff has prepared a Heritage Tree Ordinance which will protect
certain tree species and other significant trees throughout the City. The item was reviewed
by the Planning Commission on April 16, 2008, on January 21, 2009 and on February 18,
2009. Staff has addressed all of the concerns expressed by the Planning Commission and
the Commission unanimously recommended approval of the proposed Heritage Tree
Ordinance. This item was presented to the City Council on March 24, 2009 at which time
the City Council requested a continuance to address various concerns. Staff anticipates
bringing this item back before the Council in May, 2009. (PAPP)
Sustainability Program - The Teams have identified Implementation Programs which will
achieve the goals previously identified. The City Sustainability Committee is scheduled to
meet on April 22, 2009 to review and provide direction to the proposed implementation
programs. Staff has also developed a Sustainability webpage, which will be used as a
means for providing information to the community and for receiving feedback from the
community regarding the City's Sustainability Program efforts. The webpage went live on
February 18, 2009 and has received 433 responses. A link to the responses will soon be
available on the Sustainability Program webpage. Staff continues to work with WROCG to
begin a Green House Gas (GHG) Emissions Inventory of City operations and community
GHGs and to develop a Climate Action Plan, which when completed will be incorporated into
the City Sustainability Plan. Staff is currently developing a program which would allow
property owners to applyfor a low-interest loan for energy improvements that would be paid
through property taxes. This program is being modeled after the Palm Desert programs as
authorized under the recently passed AB 811 legislation. Additionally, the Technical
Advisory Committee is reviewing the application requirements and eligible programs for
receiving American Reinvestment and Recovery Act funds from the Energy Efficiency and
Conservation Block Grant. (LR08-0007 & LR09-0012) (WESTIINNES)
Small Wind Energy Conversion System Ordinance - Staff is developing a Small Wind
Energy Conversion Ordinance to allow for the safe, effective and efficient use of small wind
energy systems to be installed within commercial and residential zoning districts to reduce
on-site consumption of utility supplied electricity. This ordinance is a component of
Sustainability Program and Temecula Energy Efficiency and Independence Program. A
subcommittee was created at the February 4, 2009 Planning Commission meeting to
address both potential aesthetics and height issues related to small wind energy conversion
systems. This item is scheduled for public hearing atthe May 6, 2009 Planning Commission
meeting. (LR09-0007) (WEST)
Santa Margarita Area Annexation - On November 19, 2008, the Planning Commission
recommended approval to proceed with an application to the Riverside County Local Agency
Formation Commission to expand the City's Sphere of Influence and annex the Santa
Margarita Area consisting of approximately 4,997 acres located immediately southwest of
the City. On December 9, 2008, the City Council adopted Resolutions in favor of the Sphere
of Expansion and Annexation. The City Council also certified the Environmental Impact
Report for this project on December 9, 2008. Staff filed an application with LAFCO on
December 17, 2008 and anticipates the LAFCO Sphere of Influence and Annexation hearing
for this project to be held on June 4, 2009. (LOWREYNVESTIINNES)
Development Code Update - Staff is preparing an update of the Development Code with
various changes that include: codification of the City's current policywhich allows directional
signs for colleges and universities; amendment to large family daycares consistent with
State Law; removal of granny flats from the code consistent with State Law; updating the
square footage allowance for guest houses to be the same as what is allowed for second
dwelling units; wine tasting to require a CUP (unless the applicant is also a wine maker),
minimizing requirements of applicants in order to process Extensions of Time, minimizing
requirements which trigger processing a sign program, ensuring the development code is
consistent with the Parade/Special Event Ordinance being presented by City Manager's
office, and other minor clarifications within the Code. A public hearing is anticipated for
Planning Commission on May 6, 2009 and Planning Commission recommendations will be
brought forward to the City Council on May 26, 2009. (LOWREY)
Old Town Specific Plan Update - Staff is working in conjunction with consulting firms Inland
Planning+Design and Fehr and Peers (parking and circulation) to prepare an update to the
Old Town Specific Plan that addresses the ten goals and recommendations for Old Town
presented to City Council on March 25, 2008. On August 11, 2008, the Old Town Local
Review Board formed a steering committee forthe Specific Plan Update currently consisting
of Board Members Blair and Moore, with the purpose of this committee being to provide the
Old Town Local Review Board with additional opportunities to review and comment on
concepts and preliminary plans as the Specific Plan update progresses and for the
committee to report back to the other Board members on the progress of the update.
Commissioners Chiniaeff and Guerriero are also members of the Steering Committee, which
most recently met on March 3, 2009 to review progress on the design guidelines for the
Specific Plan Amendment. Staff intends to complete the first draft of the Specific Plan
Amendment in July 2009, to present the draft update to the steering committee and the
public in August 2009, and to bring the updated plan to the Old Town Local Review Board
for review in September 2009, to the Planning Commission for review in October 2009, and
to City Council for review in November 2009. (FISKIINNESILOWREY)
Planning Agenda Report
3/1/2009 through 3/31/2009
1.
Recently Approved
APN #
• PA09-0022 Promenade Strawberry Stand TUP 910420005 CHERYL KITZEROW/MATT PETERS
A Major Temporary Use Permit for a Strawberry Stand located within the Promenade Mall Parking Lot, at the
Winchester West entrance and the Ring Road (across from the 76 gas station). The stand would remove 3 parking
spaces and would be located on-site from February 14, 2009 through July 15, 2009.
Submitted Date Approved Date
1/26/2009 Mar 9 2009
APN #
• PA09-0032 Spring Rod Run 922026008 CHRISTINE DAMKO
A Major Temporary Use Permit application for the Spring Rod Run located in Old Town Temecula on March 13,
2009 from 1:30 p.m. to 8:00 p.m. and March 14, 2009 from 5:00 a.m. to 4:30p.m. Street Closures Required.
Submitted Date Approved Date
2/2/2009 Mar 9 2009
APN #
• PA09-0042 BOB & GARY'S FRESH BERRIES 921700016 CHERYL KITZEROW/MATT PETERS
A Major Temporary Use Permit for Bob and Gary's Field Fresh Berries located at 42225 Margarita Road (Palomar
Village), Temecula, CA.
Submitted Date Approved Date
2/9/2009 Mar 9 2009
APN #
• PA09-0058 2009 Rotary Run 962020009 CHRISTINE DAMKO
A Major Temporary Use Permit for the Rotary Run on March 22, 2009 from 5:00 a.m. to noon. The 5k run route will
start and end at Great Oak High School and will affect the area surrounding Pechanga Parkway, Deer Hollow, Vail
Ranch Parkway, and Nighthawk Pass Road.
Submitted Date Approved Date
2/20/2009 Mar 20 2009
APN #
• PA09-0084 Major TUP Breath Easy Ride 921070006 ERIC JONES
A Major Temporary Use Permit for the Breath Easy Ride Against Cystic Fibrosis to be held on March 29th at 28410
Old Town Front Street.
Submitted Date Approved Date
3/4/2009 Mar 26 2009
1 of 4
Planning Agenda Report
3/1/2009 through 3/31/2009
2. Scheduled for Hearing
APN #
• PA08-0125 Temecula Village PDO-5 Amendl 944290012 CHERYL KITZEROW/MATT PETERS
A Zoning Amendment to modify PDO-5 (Temecula Village) to permit Grocery Stores up to 15,000 square feet with a
Conditional Use Permit (currently allowed up to 10,000 SF w/CUP). Other changes include reducing landscape
buffer/setback along Rancho California Road from 25 to 20 feet and miscellaneous clean-up/references to previous
approvals. Temecula Village is located along the south side of Rancho California Road, east of Moraga Road.
(Associate projects PA08-0122 and PA08-0123 - Fresh and Easy DP/CUP)
Submitted Date
DRC Meeting Date
Planning Commision
6/4!2008
6/26/2008
Oct 15 2008
APN #
• PA08-0276 Painted Garden MCUP 922045025 KATIE LECOMTE
A Minor Conditional Use Permit to authorize a Type-42 ABC license to allow for the consumption of beer and wine
on the premises, to allow for private catered parties and live music at The Painted Garden, located at 28657 B Old
Town Front Street (APN: 922-045-025).
NOTE: This application is related to PA08-0220 a Finding of Public Convenience or Necessity to authorize the Type-
42 ABC license for the premises.
Submitted Date
DRC Meeting Date
Planning Commision
12/3/2008
1/15/2009
May 6 2009
2 of 4
Planning Agenda Report
3/1/2009 through 3/31/2009
3. New Submittals Pending DRC Meeting
APN #
• PA08-0143 BAtLY'S RESTAURANT BANQUET 922046018 CHRISTINE DAMKO
TUP
A Major Temporary Use Permit to allow Baily's Restaurant to conduct banquets/events throughout the year within a
tent approximately 2,000 sqaure feet on restaurant property. Live entertainment is also part of this application.
Baily's Restaurant is located at the northwest corner of Front Street and Second Street within the Old Town Specific
Plan.
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
6/25/2008 TBD
APN #
• PA09-0057 Temecula Berry Company TUP 957130015 DANA SCHUMA
A Major Temporary Use Permit for Temecula Berry Company, a u-pick berry farm located at 39700 Cantrell Road.
Submitted Date Anticipated DRC Meeting Date Administrators Hearing
2/20/2009 Mar 23 2009
APN #
• PA09-0059 HELP Ride Event 922073024 CHRISTINE DAMKO
A Major Temporary Use Permit for the first annual HELP Motorcycle Ride on August 29, 2009 in Old Town
Temecula. The event proposes to "show" motorcycles in the Stampede parking lot and on Front Street between
Second and Third Streets (street closure required) followed by a music concert on Quaid Harley Davidson property
located near the south end of Old Town Front Street.
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
2/20/2009 TBD
APN #
• PA09-0061 Jehovah Witness Hall DP/CUP 957120019 ERIC JONES
A Development Plan with Conditional Use Permit to construct and operate a 9,958 square foot Religious Institution
(Kingdom Hall for the Jehovah Witness Congregation) on 3.15 acres within VL zoning, generally located on the
northeast corner of Calle Girasol and Aussie Avenue, at 31640 Calle Girasol (APN 957-120-019) (Related Pre-App
case: PR08-0052)
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
2/23/2009 TBD
APN #
• PA09-0117 CHS Business Expo 920090005 ERIC JONES
A Major Temporary Use Permit for a Business Expo on April 25, 2009 at Chaparral High School located at 27215
Nicolas Road.
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
3/26/2009 TBD
APN #
• PA09-0124 Temecula Recycling TPM 921030003 CHERYL KITZEROW/MATT PETERS
A Tentative Parcel Map No. 36203 to subdivide 10.93 acres into two lots (3.4 acres and 7.1 acres) in the LI zone
located along the west side of Diaz Road, addressed as 27635 Diaz Road (Temecula Recycling). (Related Case
PR09-0003)
3 of 4
Planning Agenda Report
3/1/2009 through 3/31/2009
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
3/31/2009 TBD
APN #
• PA09-0128 2009 Cinco De Mayo Celebration 910130090 DANA SCHUMA
A Major Temporary Use Permit for a Cinco De Mayo Celebration with disc jockey and live band from 3:00 p.m. to
1200 a.m. on May 5, 2009 in grass area adjacent to El Tonto located at 40517 Margarita Road.
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
4/1/2009 TBD
APN #
• PA09-0137 Palomar Hotel Minor CUP 922024009 ERIC JONES
A Minor Conditional Use Permit for the Temecula House of Wine and Martini Bar to be housed within the future
expanded Palomar Hotel located at 28522 Old Town Front Street. The wine garden will be located in the first floor
courtyard along Front Street and the Martini Bar will be located on the 4th floor of the hotel expansion (Related
applications: PA08-0134 - Palomar Hotel Expansion & PA08-0138 - Public Convenience or Necessity)
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
4/6/2009 TBD
APN #
• PA09-0139 Metro PCS Cell Site 966010008 ERIC JONES
An Antenna Facilty application for a Metro PCS faclity designed to be disguised as a flag pole located at 43920
Butterfield Stage Road. (APN: 966-010-008)
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
4/7/2009 TBD
4 of4
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Legend
Y ANZA RD
Planning Status - March 2009 ~1 - ~ AN7-.A r+
O 1. Recently Approved
O 2. Scheduled for Hearing
,f \ OGale 4411-
I ✓ / • 3. New Submittals Pending DRC Meeting
~PA09-0 P A09-0058
Y TF%13 \
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ITEM NO. 1 6
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Shawn D. Nelson, City Manager
DATE: April 28, 2009
SUBJECT: City Council Travel/Conference Report - March 2009
PREPARED BY: Sue Steffen, Executive Assistant
RECOMMENDATION: Receive and file
On March 4, 2009 Council Member Ron Roberts traveled to Los Angeles to attend the Southern
California Association of Governments Administration, Transportation & Communications
Committee, and Regional Council Meetings.
On March 13, 2009 Mayor Pro Tern Jeff Comerchero traveled to Washington DC to attend the
National League of Cities Congressional City Conference, Community & Economic Development
Policy Committee Meetings, and meetings with legislators.
On March 14, 2009 Council Member Ron Roberts traveled to Washington DC to attend the National
League of Cities Congressional City Conference, Transportation Infrastructure and Services Policy
Committee Meetings, and meetings with legislators.
Attachments: Meeting Agendas
SOUTHERN CALIFORNIA
ASSOCIATION of
GOVERNMENTS
Main office
818 West Seventh Street
12th Floor
Los Angeles, California
90017-3435
t(213)2361800
f(213)236-IM
v .rxag.ca.gov
Officers
President
Richard Dixon, Lake Forest
HrstVicePresident
Harry aaldv&4San Gabriel
MEETING OF THE
Thursday, March 5, 2009
9:00 a.m. - 10:00 a.m.
SCAG Offices
818 West 7th Street, 12th Floor
San Bernardino Conference Room A/B
Los Angeles, CA 90017
(213) 236-1800
dey, a Presid Centro ent
Jon Edney,
Jon
If members of the public wish to review the attachments or
Immediate Past President
have any questions on any of the agenda items, please
Gary Ov4 San Bernardino County
contact Deby Salcido at 213-236-1993 or via email
Policy Committee Chairs
salcido0scag.ca.goy,
EzecutWAdministration
Rlchard Dixon, Lake Forest
Agendas & Minutes for the Executive/Administration
Community;Ecwomicand
Committee are also available at:
Human Development
Larry MCCallon, Highland
- www.scaQ.ca.poy/Committees/eac.htm
Energy & Environment
Keith Hanks, Azusa
SCAG, in accordance with the Americans with Disabilities Act (ADA), will
Transportation
MikeTen,South Pasadena
accommodate persons who require a modification of accommodation in order to
participate in this meeting. If you require such assistance, please contact SCAG
at 213-236-1866 at least 72 hours in advance of the meeting to enable SCAG to
make reasonable arrangements. To request documents related to this document
in an aftemative format, please contact 213-236-1868.
The ktbralCmdIsm*kdoffttdof esreprMing 1$7dk- six uuntim fft anryTnnspo*ftCO=WM
MperialyeptyAssadatianolCmxmmenltandaTd6alGorernrnenlrgxamotlrewitlm5ou Caff"rU
Baam
Executive/Administration Committee Membership
March 2009
Dixon, Richard, Chair Lake Forest President
Baldwin, Harry, Vice Chair San Gabriel 1st Vice President
Member
Representing
Affiliation
Gary Ovitt
San Bernardino County
Imm. Past Pres.
John Beauman
Brea
Appointed
Margaret Clark
Rosemead
Vice Chair-EEC
Jon Edney
El Centro
2nd Vice President
Keith Hanks
Azusa
Chair-EEC
Mark Calac
Pechanga Band of Luiseno Mission Indians
Appointed
Larry McCallon
Highland
Chair-CEHD
Carl Morehouse
Ventura
Vice Chair-CEHD
Kris Murray
Orange County Business Council
Ex-Officio
Linda Parks
Ventura County
Appointed
Gregory Pettis
Cathedral City
Vice Chair-TC
Ron Roberts
Temecula
Appointed
Mike Ten
South Pasadena
Chair-TC
EXECUTIVE/ADMINISTRATION COMMITTEE
AGENDA
MARCH 5, 2009
TIME PG#
The Executive/Administration Committee may consider and act upon any of the items listed
on the agenda regardless of whether they are listed as information or action items.
1.0 CALL TO ORDER & PLEDGE OF ALLEGIANCE
(Hon. Richard Dixon, Chair)
2.0 PUBLIC COMMENT PERIOD - Members of the public desiring to speak on items
on the agenda, or items not on the agenda, but within the purview of the Executive/
Administration Committee, must fill out and present a speaker's card to the Assistant
prior to speaking. Comments will be limited to three minutes. The chair may limit the
total time for all comments to twenty minutes.
3.0 REVIEW and PRIORITIZE AGENDA ITEMS
4.0 CONSENT CALENDAR
4.1 Approval Items
4.1.1
Minutes of February 5, 2009 Meeting
Attachment
1
4.1.2
Elimination of Budget in RFP
Attachment
6
4.1.3
Protocols for Teleconferencing and
Attachment
7
Videoconferencing of Public Meetings
4.1.4
Southern California Legislative Reception
Attachment
1.0
April 2009
4.1.5
Authorization to use Informal Procurement
Attachment
11
Process
4.2 Receive & bile
4.2.1 Contracts/Purchase Orders between Attachment 13
$5,000 - $250.000
EAC- MAR 2009
Wa I50260
Salddo-2/262009-0:43:42 PM
i
SOUTHERN CALIFORNIA
ASSOCIATION of GOVERNMENTS
EXECUTIVE/ADMINISTRATION COMMITTEE
AGENDA
MARCH 5, 2009
5.0
REPORTS/ACTION ITEMS
TIME PG#
5.1 Approval of the Fiscal Year (FY) 2009-2010
Comprehensive Budget
(Wayne Moore, CFO)
The FY 2009-2010 Comprehensive Budget will
be provided for consideration.
Recommended Action:
Approve the FY 2009-2010 Comprehensive Budget,
which includes the following components: The Draft
Overall Work Program, the General Fund Budget,
and Membership Assessment, the Indirect Cost Budget
and the Fringe and Leave Budget; and
Authorize the release of the Draft Overall Work
Program (OWP) and the Indirect Cost Allocation Plan
(ICAP) to Caltrans, initiate the 30-day public comment
period and transmit the General Fund Budget and
Membership Assessment to the General Assembly.
6.0
7.0
8.0
9.0
CAP SUBCOMMITTEE REPORT
(CouneilmemberPaula Lantz, Chair)
FUTURE AGENDA ITEMS
Attachment 15 min 19
Any Committee member or staff desiring to place items on a future agenda may
make such request.
ADJOURNMENT
The next meeting of the Executive/Administration Committee is scheduled for
Thursday, April 2, 2009 at the SCAG Los Angeles offices.
CAC -MAR 2009
DM4150260
9alddo-2/2612009-0:43:42 PM
ii
SOUTHERN CALIFORNIA
ASSOCIATION of GOVERNMENTS
SOUTHERN CALIFORNIA
ASSOCIATION Of
GOVERNMENTS
JOINT MEETING OF THE
Main Office PLEASE NOTE DATE & TIME
818West Seventh Street Thursday, March 5, 2009
12th Floor
Los Angeles, California 10:00 a.m. - 11:30 a.m.
90017-3435 Q
2(213)236.1600 SCAG Offices
f(213)236-1825 818 West 7t" Street, 12t" Floor
wwwscag.w.gov San Bernardino Conference Rm A:.& B
Los Angeles, CA 90017
Officers (213) 236-1800 -
President
Richard Dixon, Lake Forest
Hrstih ePresident
Harry Baldwin, San Gabriel
Second Vice President
Jon Edney, El Centro
If members of the public wish to review the attachments or
Immediate Past President
Gary Ovitt San Bernardino County
have any questions on any of the agenda items, please
contact Deborah Craney at (213) 236-1891 or via email
Polity Committee Chairs
craneyeseag.ca.goy
Executive/Administration
Richard Dixon, Lake Forest
Community, Economic and
SCAG, in accordance with the Americans with Disabilities Act (ADA), will.
Human Development
accommodate persons who require a modification of accommodation in order to
Larry Mccallon, Highland
participate in this meeting. If you require such assistance, please contact SCAG
Energy&Environment
at (213) 236-1868 at least 72 hours in advance of the. meeting to enable SCAG
Keith Hanks, Azusa
to make reasonable arrangements. To request documents related to this
document in an alternative format, please contact (213) 236-1868.
Transportation
blikeTen, South Pasadena
The Regional Council is comprised of 83 elected officials representing 168 cities, six counties, five Countylar sportation Commissions,
Imperial Valley AssociationofGovernmentsandaTribal Government representative within Southern Califomia.
09.08-08
COMMUNITY, ECONOMIC & HUMAN DEVELOPMENT COMMITTEE
ENERGY & ENVIRONMENT
TRANSPORTATION COMMITTEES
AGENDA
MARCH 5, 2009
TIME P6#
The Committees may consider and act upon any of the items listed on the agenda regardless of
whether they are listed as information or action items.
1.0 CALL TO ORDER
Hon. Larry McCallon, Chair
Hon. Keith Hanks, Chair
Hon. Mike Ten, Chair
2.0 PLEDGE OF ALLEGIANCE
3.0 PUBLIC COMMENT PERIOD - Members of the public desiring to speak on items on the
agenda, or items not on the agenda, but within the purview of the Committees, must fill out and
present a speaker's card to the Assistant prior to speaking. Comments will be limited to three
minutes, and the total time for all comments may be limited to twenty minutes.
4.0 REVIEW and PRIORITIZE AGENDA ITEMS
5.0 INFORMATION ITEMS
5.1 SB 375 Approach. Methodology and
Schedule for the 2012 RTP Development Attachment 75 min 1
(Hasan Ikhrata, Executive Director, SCAG)
The three SCAG policy committees will meet in
joint session in order to review and discuss a
preliminary approach for implementing
SB 375 in the Southern California region.
Upon conclusion of the discussion for Item 5. 1, the CEHD Committee will recess
to the Riverside Conference Room B and continue with the remainder of its meeting.
Members of TC and EEC will continue with the joint meeting as agendized below.
CEHD-Mor2009
Doc #150347
Craney-02/19/109
SOUTHERN CALIFORNIA
ASSOCIATION of GOVERNMENTS
COMMUNITY, ECONOMIC & HUMAN DEVELOPMENT COMMITTEE
ENERGY & ENVIRONMENT
TRANSPORTATION COMMITTEES
AGENDA
MARCH 5, 2009
TIME PG#
5.0 INFORMATION ITEMS CONT'd
5.2 Transportation Conformity Overview Attachment 10 min
(Jonathan Nadler, SCAG Staff
Staff will provide an overview on Transportation
Conformity requirements.
6.0 ACTION ITEMS
6.1 Regional Champion Award Nominations
(Linda Jones, SCAG Staff
Recommended Action. TC and EEC will each provide
separate nominations for the awards.
7.0 STAFF REPORT
8.0 FUTURE AGENDA ITEMS
Any Committee member or staff desiring to place items on a future agenda may
make such a request.
9.0 ANNOUNCEMENTS
10.0 ADJOURNMENT
The next meetings of the Energy and Environment Committee and Transportation
Committee are scheduled for Thursday, April 2, 2009 at the SCAG Los Angeles offices.
ii
CEHD - Mar 2009
Doc #150347
Craney-02119/09
SOUTHERN CALIFORNIA
ASSOCIATION of GOVERNMENTS
SOUTHERN CALIFORNIA
ASSOCIATION Of
GOVERNMENTS
Main Office
818 West Seventh Street
12th Floor
Los Angeles, California
900173435
t(213)236-1800
f(213)236-1825
NO. 506
MEETING OF THE
Thursday, March 5, 2009
12:15 p.m. - 2:00 p.m.
SCAG Offices
www.scag.ca.gov
818 West 7th Street, 12th Floor
Officeta
San Bernardino Conference Rm A & B
President
Richard! Dixon, Lake Forert
Los Angeles, CA 90017
First Vice President
Har
ld
i
B
S
G
b
i
l
(213) 236-1800
ry
a
w
n,
an
a
r
e
Second Vice President
Inn Edney, El Centro
Immediate Past President
Gary Ovitt, San Bernardino County
If members of the public wish to review the attachments
or have any questions on any of the agenda items,
Pd'ry Committee Clsalrs
please contact Shelia Stewart at (213) 236-868 or
Executive/Administration
stewartAscaa.ca.aov
Richard Dixon. Lake Forest
me and
Community,
Agendas & Minutes for the Regional Council are also
rnan
Human Development
Larry M<Callon, Highland
available at.
Energy&Environment
www.scag
.ca.gov/committees/rc.htm
Keith Hanks, Azusa
Transportation
Mike Ten. South Pasadena SCAG, in accordance with the Americans with Disabilities Act (ADA), will
accommodate persons who require a modification of accommodation in
order to participate in this meeting. If you require such assistance, please
contact SCAG at (213) 236-1868 at least 72 hours in advance of the
meeting to enable SCAG to make reasonable arrangements. To request
documents related to this document in an alternative format, please
contact(213)236-1868.
TheAegimalCouncil isconipmedofffielenedaffcWlsrepresenLing 187dfiey Ixcw9es(rveCoumyTram;xxId nCommusiors
ImpeM[ValleyAuodatoofGwemmentsadaTrbIGo meKrepresmutmwfthhswthemcalifamia.
naam
Southern California Association of Governments
Regional Council Roster
March 2009
Hon. Richard Dixon, Lake Forest, President District 13
Hon. Harry Baldwin, San Gabriel, Ist Vice President District 35
Hon. Jon Edney, El Centro, 2nd rice President District I
Hon. Gary Ovitt, President, San Bernardino County Immediate Past President
Members
Reoresentine
Hon. Jeff Stone
Riverside County
Hon. Chris Norby
Orange County
Hon. Victor Carrillo
Imperial Valley
Hon. Mike Atonovich
Los Angeles County
Hon. Zev Yaroslavsky
Los Angeles County
Hon. Linda Parks
Ventura County
Hon. Antonio Villariagosa (At-Large)
Los Angeles
Hon. Art Brown, Buena Park
OCTA
Hon. Robin Lowe, Hemet
RCTC
Hon. Keith Millhouse, Moorpark
VCTC
Hon. Greg Pettis, Cathedral City
District 2
Hon. Bonnie Flickinger, Moreno Valley
District 3
Hon. Ron Loveridge, Riverside
District 4
Hon. Ron Roberts, Temecula
District 5
Hon. Pat Gilbreath, Redlands
District 6
Hon. Larry McCallon, Highland
District 7
Hon. Deborah Robertson, Rialto
District 8
Hon. Paul Eaton, Montclair
District 9
Hon. Glenn Duncan, Chino
District 10
Hon. Lawrence Dale, Barstow
District 11
Hon. Paul Glabb, Laguna Niguel
District 12
Hon. Beth Krom, Irvine
District 14
Hon. Leslie Daigle, Newport Beach
District 15
Vacant
District 16
Hon. John Nielsen, Tustin
District 17
Hon. Leroy Mills, Cypress
District 18
Hon. Bob Hernandez, Anaheim
District 19
Hon. Dean Gross, Los Alamitos
District 20
Hon. Sharon Quirk, Fullerton
District 21
Hon. John Beauman, Brea
District 22
Hon. Lary Nelson, Artesia
District 23
Hon. Gene Daniels, Paramount
District 24
Hon. David Gafin, Downey
District 25
Hon. Barbara Calhoun, Compton
District 26
Hon. Frank Gurule, Cudahy
District 27
Hon. Judy Dunlap, Inglewood
District 28
Members
Renresentine
Vacant
District 29
Hon. Tonia Reyes-Uranga, Long Beach
District 30
Hon. Stan Carroll, La Habra Heights
District 31
Hon. Margaret Clark, Rosemead
District 32
Hon. Keith Hanks, Azusa
District 33
Hon. Barbara Messina, Alhambra
District 34
Hon. Mike Ten, South Pasadena
District 36
Hon. Carol Herrera, Diamond Bar
District 37
Hon. Paula Lantz, Pomona
District 38
Hon. Susan Rhilinger, Torrance
District 39
Hon. Jim Aldinger, Manhattan Beach
District 40
Hon. Pam O'Connor, Santa Monica
District 41
Hon. Frank Quintero, Glendale
District 42
Vacant
District 43
Hon. Dennis Washburn, Calabasas
District 44
Vacant
District 45
Hon. Glen Becerra, Simi Valley
District 46
Hon. Carl Morehouse, San Buenaventura
District 47
Hon. Ed Reyes, Los Angeles
District 48
Hon. Wendy Greuel, Los Angeles
District 49
Hon. Dennis Zine, Los Angeles
District 50
Hon. Tom LaBonge, Los Angeles
District 51
Hon. Jack Weiss, Los Angeles
District 52
Hon. Tony Cardenas, Los Angeles
District 53
Hon. Richard Alarcon, Los Angeles
District 54
Hon. Bernard Parks, Los Angeles
District 55
Hon. Jan Perry, Los Angeles
District 56
Hon. Herb Wesson, Los Angeles
District 57
Hon. Bill Rosendahl, Los Angeles
District 58
Hon. Greig Smith, Los Angeles
District 59
Hon. Eric Garcetti, Los Angeles
District 60
Hon. Jose Huizar, Jr., Los Angeles
District 61
Hon. Janice Hahn, Los Angeles
District 62
Hon. Thomas Buckley, Lake Elsinore
District 63
Hon. Tim Jasper, Apple Valley
District 65
Hon. Melanie Fesmire, Indio
District 66
Hon. Nury Martinez, San Fernando
District 67
REGIONAL COUNCIL
AGENDA
MARCH 5, 2009
The Regional Council may consider and act upon any of the items listed on the agenda
regardless of whether they are listed as information or action items.
1.0 CALL TO ORDER & PLEDGE OF ALLEGIANCE
(Hon. Richard Dixon, President)
2.0 PUBLIC COMMENT PERIOD - Members of the public desiring to speak on items on the
agenda, or items not on the agenda, but within the purview of the Council, must fill out
and present a speaker's card to the Assistant prior to speaking. Comments will be limited to
three minutes. The President may limit the total time for all comments to twenty minutes.
3.0 CONSENT CALENDAR
3.1 Approval Items
PG#
3.1.1
Minutes of February 5, 2009 Meeting
Attachment
1
3.1.2
Proposed Amended SCAG Conflict of
Attachment
9
Interest Code
3.1.3
Elimination of Budget Information in RFP
Attachment
15
3.1.4
Protocol for Teleconferencing and Videoconferencing
Attachment
16
of Public Meetings
3.1.5
Southern California Legislative ReceRtion
Attachment
19
April 2009
3.2 Receive & File
3.2.1 Contracts/Purchase Orders between Attachment 20
$5.000 - $250,000
4.0 PRESIDENT'S REPORT
4.1 Committee Appointments
D00#149076
Stewart 1/13/09
RC- Feb 2009
i
SOUTHERN CALIFORNIA
ASSOCIATION Of GOVERNMENTS
REGIONAL COUNCIL
AGENDA
MARCH 5, 2009
5.0 COMMITTEE REPORTS/ACTION ITEMS
5.1 Nominating Committee Report
(Hon. Ron Roberts, Chair)
5.1.1 Nomination of 2009 President, lst VP & 2na VP
Recommended Action: Approve nominations
submitted by the Committee, subject to additional
nominations from the floor.
PG#
5.2 Bylaws and Resolutions Committee Report
(Mon. Richard Dixon, Chair) Attachment 26
5.2.1 Resolution submitted for consideration by the
General Assembly
Recommended Action: That the Regional Council
and General Assembly not support the City of
Walnut's request that SCAG pass a resolution
opposing NFL stadium project.
5.2.2 Consideration of Proposed Changes to the Attachment 30
Bylaws
Recommended Action: Approve proposed
Bylaws changes and submit to General Assembly
for consideration at the May 7, 2009 meeting.
5.3 Community, Economic & Human Development
(CEHD) Report
(Mon. Larry McCallon, Chair)
5.3.1 Regional Housing Needs Assessment (RHNA) Attachment 55
Reform Task Force Recommendations
Recommended Action: Approve the proposed
Strategies for RHNA Reform as recommended by
the CEHD.
RC- Feb 2009
Doc#149076
Stewart 1/13/09
ii
SOUTHERN CALIFORNIA
ASSOCIATION of GOVERNMENTS
REGIONAL COUNCIL
AGENDA
MARCH 5, 2009
PG#
5.4 Executive/Administration Committee (EAC) Report
(Hon. Richard Dixon, Chair)
5.4.1 FY 2009-2010 Comprehensive Budget Attachment 62
Supplemental
Recommended Action:
1. Approve the FY 09-2010 Comprehensive Budget,
which includes the Draft OWP, the General Fund
Budget, the Indirect Cost Budget and the Fringe
and Leave Budget.
2. Authorize release of the Draft OWP and the
Indirect Cost Allocation Plan (ICAP) to Caltrans.
Initiate the 30-day public comment period and
forward the General Fund Budget and Membership
Assessment to the General Assembly for
consideration.
5.4.2 Authorization to use Informal Procurement Attachment 63
Process
Recommended Action: Approve
5.5 Energy & Environment Committee Report (EEC)
(Hon. Larry McCallon, Chair)
5.6 Transportation Committee (TC) Report
(Hon. Mike Ten, Chair)
5.7 Leeislative/Communication and Membership
Committee Report
(Hon. Glen Becerra, Chair)
5.7.1 SCAG 2009 State Legislative Principles Attachment 65
Recommended Action: Adopt SCAG's
2009 State Legislative Principles.
RC- Feb 2009
Dod1149076
W Stewart
SOUTHERN CALIFORNIA
ASSOCIATION of GOVERNMENTS
REGIONAL COUNCIL
AGENDA
MARCH 5, 2009
_Leeislative/Communication and Membership
Committee Report - Cont'd
PG#
5.7.2 2009 SCAG Federal Transportation Attachment 66
Reauthorization Legislation Principles
and Objectives
Recommended Action: Adopt the SCAG 2009
Federal Transportation Reauthorization Legislation
Principles and Protocols and support the Caltrans and
Mobility 21 Principles.
6.0 STRATEGIC PLAN UPDATE Attachment
(Hon. Jon Edney) to follow
Goals and Objectives will be presented.
7.0 EXECUTIVE DIRECTOR'S REPORT
(Hawn Ikhrata)
8.0 INFORMATION ITEMS
8.1 CFO Monthly Financial Rem Attachment 79
(Wayne Moore, CFO)
9.0
9.1 Conference with Legal Counsel Existing Litigation
One case (Govt. Code Sec. 54956.90
City of Irvine v. SCAG, Court of Appeal, 4th District
Case No. G040513
10.0 ADJOURNMENT
The next meeting of the Regional Council is scheduled for Thursday, April 2, 2009
at the SCAG Los Angeles Offices.
iv
RC- Feb 2009
DOC4140076
Stewart
SOUTHERN CALIFORNIA
ASSOCIATION Of GOVERNMENTS
Opportunities You Will Not Want To Miss
Come to Washington, D.C., March 14 -18 tojoin America's cities and towns as we forge new
partnerships on behalf of the 225 million people we collectively represent with the new
Administration and Congress. With the election behind us, the transition underway, and the
economy in a crisis, both the Administration and Congress will have significant impact on the
future of our cities and towns.
The National League of Cities Congressional City Conference provides local elected officials and
municipal staff a myriad of opportunities you will not want to miss.
There will be opportunities to learn about federal issues important to Americas cities and towns,
to lobby Congress on those priorities, and to be a part of the clear, unified voice we present to the
new Administration and Congress. The program will also include general sessions featuring
national leaders, members of the new Administration and Congress, workshops to learn more
about the issues and NtLC's positions, and a chance to go to Capitol Hill to visit with your repre-
sentatives on Wednesday, Much 18.
The National League of Cities provides the resources, the connections, and the collective power to
help city leaders have an impact on Capitol Hill.
Information pertaining to
Pre-Conference LeadersWp Training Institute the pre-conference
Leadership Training
. Institute Seminars being
held Saturday, Much 14
and Sunday, Mach 15,
will be available on the NLC website at wwwnlc.org in late December 2008 or early January 2009.
Registered delegates will be notified by e-mail when registration for these seminars is available.
Special Events
Celebrate Diversity Breakfast
Monday, March 16; 7:30 am. -9:00 am; Fee: $35
The 23rd annual Celebrate Diversity Breakfast
will feature a keynote speaker who will provide
a perspective on "diversity„ issues facing
America's cities and towns. The breakfast is
sponsored by five NLC constituency groups.
Reception and The Capitol Steps
Tuesday, March 17; 6:30 pin. -8:00pm
The Capitol Steps will perform on Tuesday as
part of a conference wrap up to energize the
delegates for City Lobby Day on Wednesday
morning This troupe of former Congressional
employees provides bi-partisan fun for everyone.
Preliminary Schedule
he Conference will provide a range of
Teducation, networking, and strategy ses-
sions to maxim ze the value of this event for
city officials. This preliminary schedule pro-
vides an outline of major events during the
conference to help delegates make travel plans.
Saturday, March 14
9:00 a.m. - 5:00 p.m. Leadership Training Seminars
1:30 p.m. - 5:00 p.m. City Futures Panel Meetings
5:30 p.m. - 6:45 p.m. Orientation to the National
League of Cities for First
Time Attendees
5:30 p.m. - 7:00 p.m. Constituency and Special
Group Meetings
Sunday, March 15
9:00 a.m. - 5:00 p.m. NLC Board of Directors
Meeting
NLC Advisory Council
Meeting
Leadership Training Seminars
Policy and Advocacy.
Committee Meetings
12:00 p.m. -1:30 p.m. Leadership Luncheon
515 pro, - 7:00 p.m. Constituency and Special
Group Meetings
Monday, March 16
7:30 a.m. - 9:00 a.m. Celebrate Diversity Breakfast
9:00 a.m. -10:30 a.m. Opening General Session
10:45 a.m. -12:15 p.m. Workshop Sessions
12:15 pm. -1:30 p.m. Roundtable Networking Lunch
1:45 p.m. - 3:15 p.m. Workshop Sessions
3:30 pm. - 4:30 p.m. General Session
5:00 p.m. - 6:30 p.m. State League Caucuses and
Receptions
Constituency and Special
Group Meetings/Events
Tuesday, March 17
7:00 a.m. - 8:30 a.m. Steering Committee Work
Sessions
8:45 a.m. -10:15 a.m. General Session
10:30 a.m. -11:45 p.m. Workshop Sessions
Noon -1:30 p.m. Roundtable Networking Lunch
1:45 p.m. - 3:00 p.m. Workshop Sessions
3:15 p.m. - 4:30 p.m. Closing General Session
5:15 p.m. - 6:30 p.m. State League Caucuses and
Receptions
6:30 p.m. - 8:00 p.m. Reception and
The Capitol Steps
Wednesday, March 18
7:00 a.m. -11:00 a.m. Shuttle Service to Capitol Hill
for Lobbying
Be part of the national voice of
America's cities and towns in 2M.
The 2009 Congressional City Conference will feature general sessions,
workshops, and strategy meetings built around NLC's advocacy
priorities for the first session of the 111th Congress. Key issues likely to
be in play on the federal agenda in 2009 include:
Y
The Economy
The crisis in the nations financial markets is increasingly curtailing the ability of municipal governments - even those with
AAA credit ratings -to borrow funds for ready-to-go projects to serve their citizens. Projects like roads, bridges, schools,
hospitals, sewage treatment plants and libraries, the bedrocks of any community, are now at risk of being indefinitely
delayed or cancelled because the cost of borrowing is too high. At the same time, housing foreclosures remain at an all-time
high in many communities triggering a decline in property values and the property taxes that fund critical services for our
citizens. In addition to economic stimulus packages and the $700 billion economic recovery plan, find out what additional
steps the federal government might take to stabilize the economy and help local economies.
Transportation Financing
With the current authorization of the federal transportation funding program set to expire in 2009, Congress will embark
upon an important debate over the future of our country's national surface transportation plan. As part of this discussion,
Congress will have to make decisions about how to address the shortfall in gas tax revenues for the Highway Trust Fund,
how to repair and maintain the nations aging infrastructure, how to address concerns over the impact of transportation on
the environment, and ways to ensure that the program meets local transportation and economic development goals.
Alternative Energy and Climate Change
Energy and environmental issues of concern to local governments continue to be an important congressional issue.
Congress continues to discuss and debate and the specifics of a comprehensive energy package that would move this coun-
try toward greater energy independence. Renewable fuels standard, solar, wind and nuclear energy, tax credits for renewable
energy production, elimination of oil and gas tax incentives, energy and environmental block grants for local governments
and issues related to climate change will all be topics for this debate.
Immigration Reform
Uncertainty over federal immigration policy continues to impact cities and towns. Until comprehensive action is taken,
communities will continue to face the challenges of immigration on their own. Faced with federal inaction, city leaders rec-
ognize that local governments cannot wait and are developing new strategies to take constructive action locally to manage
growing immigrant populations.
Federal Funding for Local Activities
The federal budget continues to be under intense pressure due to war spending, the federal deficit, the economy, mandatory
spending, and renewed emphasis on fiscal restraint. This means that federal programs important to cities and towns,
including the Community Development Block Grant program, the Energy Efficiency and Conservation Block Grant pro-
gram, public safety, and transportation, will continue to be vulnerable to attack.
Housing and Neighborhood Stabilization
With mortgage foreclosures, predatory lending, inadequate financial literacy, and market volatility continuing to threaten
family economic self-sufficiency; neighborhood stability and the national economy, Congress is continues to identify
resources and mechanisms to preserve homeownership and stabilize neighborhoods, including stronger consumer education
and protections and market interventions.
Telecommunications
Local govemmmt authority to offer municipal broadband services to citizens, to control rights of way, and to collect franchise
fees and taxes remain under attack in federal regulatory and legislative arenas. Municipal officials must be knowledgeable about
emerging technologies and be prepared to refute industry arguments that local governments are an impediment to competition.
Education Reform
Discussions are undenvay in Congress regarding education reform programs. An NLC Task Force has developed a set of
recommendations for reforming K-12 and adult education programs to make them more responsive to the changing fiscal cli-
mate. Local government officials - many of whom have little control over schools but are often blamed when they fail -must
be prepared to advocate for needed reforms and for the funding that will be required to meet educational program goals.
Public Safety
Public safety challenges both new and old, are forcing local governments to stretch their dollars farther than ever before. As
cities across the country face severe budget shortfalls, a productive partnership that supports our first responders is more
important than ever. Federal cooperation with local government is crucial in keeping police patrolling our communities,
implementing new strategies against crime, and preparing for natural and man-made disasters.
Visit the NLC website at www.nlc.org for regular updates on key issues and advocacy priorities.
Policy and Advocacy Committee Meeting
Sunday, March 15, 2009 ¢ 1:30 p.m. - 4:30 p.m.
Congressional Cities Conference + Marriott Wardman Park
Washington, D.C.
DRAFT AGENDA
1:30 P.M. WELCOME AND INTRODUCTORY REMARKS
Oscar Trevino, Chair
Mayor, North Richland Hills, Texas
1:40 P.M. SUMMARY OF WORK IN 2008
Julia Pulidindi, Senior Policy Analyst
National League of Cities
1:50 P.M. LEGISLATIVE UPDATE
Leslie Wollack, Principal Legislative Counsel
National League of Cities
2:30 P.M. COMPLETE STREETS
Barbara McCann, Coordinator
National Complete Streets Coalition
3:00 P.M. CROSS TOWN IMPROVEMENT PROJECT
Randy Butler, Transportation Specialist
Federal Highway Administration, United States Department of
Transportation
3:30 P.M. 2009 ISSUE PRIORITIES
Discussion on economic recovery package questions in briefing
book and outlook for transportation authorization bill
4:00 P.M. ADDITIONAL 2009 ISSUE PRIORITIES
Issues from the floor
4:30 P.M. WRAP-UP & ADJOURN
STAFF CONTACT
Julia Pulidindi, Policy Analyst
National League of Cities
202-626-3176, Pulidindi0nlc.org
CED POLICY AND ADVOCACY COMMITTEE MEETING
Marriott Wardman Park
Washington Room #4
Sunday, March 15, 2009
1:30 p.m. - 4:30 p.m.
1:30 p.m.
WELCOME & INTRODUCTORY REMARKS
Bruce Hill, Chair, Councilmember, Grand Junction, Colorado
1:40 p.m.
SUMMARY OF 2008 CED ACTIONS
Jim Brooks, CED Committee Staff Director, Director, NLC
1:45 p.m.
LEGISLATIVE UPDATE
Michael Wallace, Senior Legislative Counsel,' NLC
2:00 p.m.
Research Brief: Local Impact of Declining Retail Sales and
Increasing Retail Closings
Christy McFarland, Manager, Research Programs, NLC
2:20 p.m. PRESENTATION
Regional Economic Development Strategies
Invited Sneaker
Robert Simpson, President & CEO, Metropolitan Development
Association of Syracuse and Central New York
3:00 p.m. POTENTIAL 2009 WORK TOPICS
• Regional Cooperation for Economic Planning and Success
• Local Job Growth During and After Federal Stimulus
Floor discussion of policy issues and approval of 2009 work topics
4:15 p.m. CONCLUDE POLICY WORK
Provide guidance to the CED Steering Committee
4:25 p.m. ANNOUNCEMENTS
• Housing Conference, Chicago, June 27-30
• IYEF Family Income Security Initiatives
• CED Steering Committee, Tuesday, 4:45-6:00 p.m.
4:30 p.m. ADJOURN
Staff Contact
Jim Brooks, Center for Policy and Research
(202) 626-3163, brooks@nlc.org
3
ITEM NO. 17
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Greg Butler, Director of Public Works
DATE: April 28, 2009
SUBJECT: Public Works Department Monthly Report
RECOMMENDATION: Receive and file the attached Department of Public Works Monthly
Activity Reports for the month of March, 2009.
MEMORANDUM
TO: Greg Butler, Director of Public Works
FROM: i Rodney Tidwell, Maintenance Supervisor
DATE: April 6, 2009
SUBJECT: Monthly Activity Report - March, 2009
The following activities were performed by Public Works Department, Street Maintenance Division in-house personnel
for the month of March, 2009:
1. SIGNS
A. Total signs replaced 17
B. Total signs installed 14
C. Total signs repaired 63
Il. TREES
A. Total trees trimmed for sight distance and street sweeping concerns 5
III. ASPHALT REPAIRS
A. Total square feet of A. C. repairs 7,115
B. Total Tons 89
IV. CATCH BASINS
A. Total catch basins cleaned 137
V. RIGHT-OF-WAY WEED ABATEMENT
A. Total square footage for right-of-way abatement 0
V1. GRAFFITI REMOVAL
A. Total locations 167
B. Total S.F. 11,314
VII. STENCILING
A. 93 New and repainted legends
B. 41,808 L.F. of new and repainted red curb and striping
Also, City Maintenance staff responded to 38 service order requests ranging fi om weed abatement, tree trimming,
sign repair, A.C. failures, litter removal, and catch basin cleanings. This is compared to 39 service order requests
for the month of February, 2009.
The Maintenance Crew has also put in 114 howl of overtime which includes standby tune, special events and
response to street emergencies.
The total cost for Sweet Maintenance performed by Contractors for the month of March, 2009 was $101,532.00
compared to $16,569.68 for the month of February, 2009.
Account No. 5401
Account No. 5402
Account No. 999-5402
Electronic Copies:
Amer Attar -
Dan York -
Jerry Gonzalez -
$ 31,433.00
$ 55,449.00
$ -0-
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City Engineer
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STREET MAINTENANCE CONTRACTORS
The following contractors have performed the following projects for the month of March, 2009
- -
DATI?
DESCRIPTION
-
TOTAL COST
ACCOUNT
STREET/CHANNEL/BRIDGE
OF WORK
SIZE
CONTRACTOR: MONTELEONE EXCAVATING
Date: 03/12/09
VIA LOBO CHANNEL,
SAND/SILT SEDIMENTREMOVAL FOR VIA I.,OBO
CHANNEL
# 5401
TOTAL COST
$26,709.00
Date: 03/12/09
DE PORTOLA CULVERT
SAND/SIT. T SEDIMENT REMOVAL
# 5401
TOTAL COST
$ 4,724.00
Date:
'T'OTAL COST
Date:
TOTAL COST
CONTRACTOR: IMPERIAL PAVING
Date: 02/2/09
YNEZ AT OVERLAND
YNEZ AT TOWN CENTER
REMOVED AND REPLACED ASPHALT
# 5402
RANCHO CALIFORNIA ROAD AT
VINCENT
MORAGA
TOTAL COST
$ 47,749.00
j~
I;
Date:
)
#
TOTAL COST
CONTRACTOR: RENE'S COMMERCIAL MANAGEMENT
Date: MARCH `09
CITYWIDE
R.O.W. SPRAYING
It 5402
TOTAL COST
$ 7,700.00
Date:
#
TOTAL COST
;
'TOTAL COST ACCOUNT #5401 $ 31,433.00
TOTAL COST ACCOUNT #5402 $ 55,449.00
TOTAL COST ACCOUNT #99-5402 - 0 -
R-~%IA;,y; .V NV%JOAc J R;' f
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
ASPHALT (POTHOLES) REPAIRS
MONTH OF MARCH, 2009
DATE
LOCATION
SCOPE OF WORK
S.E.
TOTAL
'I'ONS l
03/02/09
NICOLAS ROAD
POTHOLES
19
03/02/09
RANCHO CALIFORNIA ROAD AT I-15 FREEWAY
AC O/L
56
03/02/09
YNEZ @ RANCHO CALIFORNIA/JEDEDIAH SMITH @ PESCADO
POTHOLE
26
i
'I
03/02/09
RANCHO VISTA AT GRECO / MEADOWS AT RANCHO CAL.
FRONT STREET @ 1ST
E.P. REPAIR
105
2
03/03/09
S/B MARGARITA AT RANCHO VISTA
R & R
365
. 03/03/09
FRONT STREET AT IT
E.P. REPAIR
150
6
03/04/09
41919 MORENO
AC O/L
717
4
03/05/09
S/B MARGARITA AT RANCHO VISTA
R & R
365
6
03/09/09
FRONT STREET AT MERANO
AC 0/L
164
3
03/09/09
28999 FRONT STREET
AC O/L
200
1
03/09/09
28897 FRONT STREET
AC O/L
326
03/10/09
28999 FRONT STREET
AC 0/L
180
3
03/70/09
END OF CUL DE SAC AT LA PAZ
POTHOLES
6
03/10/09
28897 FRONT STREET
AC O/L
129
03/11/09
28924 FRONT STREET
AC O/L
70
3
03/11/09
28936 FRONT STREET
AC O/L
54
03/11/09
28971 FRONT STREET
AC O/L
120
1
03/11/09
28999 FRONT STREET
AC O/L
96
03/11/09
MORENO AT MERCEDES
AC O/L
183
03/12/09
MORENO AT MERCEDES
AC 0/L
123
3
03/12/09
44501 LA PAZ
AC O/L
200
03/12/09
WOLF CREEK AT REDHAWK
POTHOLES
17
Ii
03/12/09
33076 REGINA WAY
AC O/L
10
03/16/09
S/B MARGARITA AT PAUBA
R & R
280
8I~
03/17/09
NICOLAS AT CALLE MEDUSA
POTHOLE
12
03/17/09
NICOLAS AT CALLE MEDUSA
POTHOLE
4
03/17/09
MISCELLANEOUS POTHOLES ON NICOLAS ROAD
POTHOLE
26
R VNIAIN LV NI\V KCN I ri:I MAS PI I,%CI'R PR
DATE
-
LOCATION
SCOPE OF WORK"
S.T.
TOTAL
TONS ~
03/18/09
MEADOWS PARKWAY AT RANCHO CALIFORNIA ROAD
R & R
147
4.515
03/19/09
SPRINGTIME AT RAINBOW CREEK
R & R
32
II
i
03/19/09
03/23/09
MISCELLANEOUS AREAS ON NICOLAS ROAD
NICOLAS ROAD
AC O/L
AC O/L
354
862
5.5
3
03/24/09
YNEZ AT PAUBA
POTHOLE
2
03/24/09
MARGARITA AT LA SERENA
POTHOLE
2
03/24/09
S/B MARGARITA BETWEEN RANCHO VISTA AND PAUBA
R & R
375
10.5 II
03/25/09
S/B MARGARITA BETWEEN RANCHO VISTA AND PAUBA
R & R
370
10.5
03/25/09
RANCHO CAL. RD. BETWEEN YNEZ AND MARGARITA
POTHOLE
20
03/26/09
N/B MEADOWS AT RANCHO CALIFORNIA ROAD
R & R
248
8
03/27/09
NICOLAS AT-CALLE MEDUSA
POTHOLE
8
03/27/09
MARGARITA AT SANTIAGO
POTHOLE
11
03/27/09
MARGARITA AT RANCHO VISTA
POTHOLE
4
03/30/09
S/B MARGARITA AT STONEWOOD
R & R
172
6
03/31/09
NICOLAS AT CALLE GIRASOL
AC 0/L
157
03/31/09
NICOLAS AT WINCHESTER
AC O/L
348
3
-
l
I~
II
ii
I
j
I
i
TOTAL S.F. OF REPAIRS 7,115 I
TOTAL TONS 89 I
R V%IAIIN I'AIN WK( %IPI.I fA ASPHAL I'.RPR
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
CATCH BASIN MAINTENANCE
MONTH OF MAY009
DATE
LOCATION
WORK COMPLETED
03/02/09
HOT SPOTS CITYWIDE
CLEANED & CHECKED
19 CATCH BASINS
03/04/09
JEFFERSON AT WINCHESTER
CLEANED & CHECKED
2 CATCH BASINS
03/09/09
HOT SPOTS CITYWIDE
CLEANED & CHECKED
21 CATCH BASINS
03/16/09
HOT SPOTS CITYWIDE
CLEANED & CHECKED
22 CATCH BASINS
03/17/09
AREA #4
CLEANED & CHECKED
13 CATCH BASINS
03/20/09
AREA #5
CLEANED & CHECKED
2 CATCH BASINS
03/24/09
HOT SPOTS
CLEANED & CHECKED
13 CATCH BASINS
03/24/09
31108 RUIDOSA
CLEANED & CHECKED
1 CATCH BASINS
03/25/09
AREA 44
CLEANED & CHECKED
21 CATCH BASINS
03/26/09
AREA #4
CLEANED & CHECKED
12 CATCH BASINS
03/37/09
HOT SPOTS
CLEANED & CHECKED
11 CATCH BASINS
TOTAL CATCH BASINS CLEANED & CHECKED 137
R.AMNN'l'AIMWK('IIPI,h I W A'1C1113hA
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
GRAFFITI REMOVAL
MONTH OF MARCH, 2009
DATE
LOCATION
WORK COMPLETED
03/02/09
PUJOL STREET GRANNY'S ATTIC
REMOVED
506 S.F. OF GRAFFITI
03/02/09
AVENIDA DE MISSIONS
REMOVED
161 S.F. OF GRAFFITI
03/02/09
PASEO OLITE AT WOLF CREEK
REMOVED
3 S.F. OF GRAFFITI
03/02/09
CAMINO GUARDA AT CAMINO PALENCIA
REMOVED
4 S.F. OF GRAFFITI
03/02/09
03/02/09
BEHIND K-MART
S/B 15 FWY AT 79 SO. EXIT
REMOVED
REMOVED
60 S.F. OF GRAFFITI
4 S.F. OF GRAFFITI
03/02/09
S/B 15 FWY AT 79 SO. EXIT
REMOVED
212 S.F. OF GRAFFITI
03/02/09
42101 MORAGA
REMOVED
1 S.F. OF GRAFFITI ii
03/02/09
TARGET SHOPPING CENTER / EMPIRE CREEK
REMOVED
171 S.F. OF GRAFFITI
03/02/09
TOWER PLAZA PARKING STRUCTURE
REMOVED
19 S.F. OF GRAFFITI
03/02/09
NORTH GENERAL KEARNY AT NICOLAS
REMOVED
994 S.F. OF GRAFFITI
03/02/09
PROMENADE CHARDONAY HILLS AT LAFITE
REMOVED
20 S.F. OF GRAFFITI
03/02/09
YNEZ AT WINCHESTER
REMOVED
3 S.F. OF GRAFFITI
03/02/09
40941 WINCHESTER
REMOVED
!I
2 S.F. OF GRAFFITI
03/02/09
40963 WINCHESTER
REMOVED
2 S.F. OF GRAFFITI
03/02/09
YNEZ AT WINCHESTER BRIDGE
REMOVED
r.
120 S.F. OF GRAFFITI jl
03/02/09
MARGARITA AT WINCHESTER
REMOVED
38 S.F. OF GRAFFITI
03/02/09
JEFFERSON AT OVERLAND
REMOVED
!
5 S.F. OF GRAFFITI
03/03/09
RORIPAUGH AT STARLING
REMOVED
4 S.F. OF GRAFFITI
03/03/09
WINCHESTER AT SANTA GERTRUDIS CREEK
REMOVED
498 S.F. OF GRAFFITI
03/03/09
03/03/09
McCABE AT AMARITA
DEER HOLLOW AT VIA LA COLORADA
REMOVED
REMOVED
1 S.F. OF GRAFFITI
290 S.F. OF GRAFFITI
03/03/09
28465 FRONT STREET
REMOVED
97 S.F. OF GRAFFITI
03/03/09
PUJOL BEHIND GRANNY'S ATTIC
REMOVED
298 S.F. OF GRAFFITI
03/04/09
FRONT STREET TEXAS LIL'S
REMOVED
160 S.F. OF GRAFFITI
03/04/09
FELIX VALDEZ AT 6T"
REMOVED
148 S.F. OF GRAFFITI
03/04/09
FRONT STREET AT MORENO
REMOVED
I
__4 S. F. OF,GRAFFITI___J
RNIAIN I.A MW KCMI'C'I MCIR VPPffA
DATE
LOCATION
WORK COMPLBTGD
i
03/05/09
FRONT STREET AT 4T" STREET ALLEY
REMOVED
20 S.F. OF GRAFFITI
03/06109
TEMECULA PARKWAY AT GEORGE CUSHMAN
REMOVED
_ 4 S.F. OF GRAFFITI
03/06/09
VIA EL GRECO AT RANCHO VISTA
REMOVED
4 S.F. OF GRAFFITI
03/06/09
EL CHISMAL AT CRESTVIEW
REMOVED
29 S.F. OF GRAFFITI
03/09/09
PECHANGA PARKWAY AT VIA GILBERTO
REMOVED
4 S.F. OF GRAFFITI
03/09/09
45828 HOPACTONG STREET
REMOVED
10 S.F. OF GRAFFITI
03/09/09
VIA EDUARDO AT PECHANGA PARKWAY
REMOVED
2 S.F. OF GRAFFITI
03/09/09
NO. CASINO DRIVE AT PECHANGA PARKWAY
REMOVED
2 S.F. OF GRAFFITI
03/09/09
WOLF CREEK AT PECHANGA PARKWAY
REMOVED
2 S.F. OF GRAFFITI
03/09/09
AVENIDA DE MISSIONS CHANNEL
REMOVED
_
12 S.F. OF GRAFFITI
03/09/09
TEMECULA PARKWAY AT APIS
REMOVED
2 S.F. OF GRAFFITI
03/09/09
TEMECULA PARKWAY AT MAHLON VAIL ROAD
REMOVED
1 S.F. OF GRAFFITI
03/09/09
BUTTERFIELD STAGE ROAD AT WELTON WAY
REMOVED
3 S.F. OF GRAFFITI
03/09/09
JOHNSTON AT AVENIDA BICICLETA
REMOVED
3 S.F. OF GRAFFITI
03/09/09
REDHAW K AT TEHACHAPI PASS
REMOVED
5 S.F. OF GRAFFITI
03/09/09
VAIL RANCH AT TEHACHAPI PASS
REMOVED
1 S.F. OF GRAFFITI
03/09/09
REDHAW K AT VIA PUEBLA
REMOVED
2 S.F. OF GRAFFITI
03/09/09
CAMINO SAN DIMAS AT PASEO GALLANTE
REMOVED
4 S.F. OF GRAFFITI
03/09/09
DEER HOLLOW AT VIA LA COLORADA
REMOVED
1
S.F. OF GRAFFITI
03/09/09
DEER HOLLOW AT PECHANGA
REMOVED
_
2 S.F. OF GRAFFITI
03/09/09
PEACH TREE AT PRIMROSE
REMOVED
1 S.F. OF GRAFFITI
03/09/09
WOLF VALLEY AT CAMINITO OLITE
REMOVED
2 S.F. OF GRAFFITI
03/09/09
ROYAL CREST AT CROWNE HILL
REMOVED
2 S.F. OF GRAFFITI
03/09/09
CASTLE COURT AT CROWNE HILL
REMOVED
1 S.F. OF GRAFFITI
03/09/09
PARAGUAY AT CROWNE HILL
REMOVED
1_ S.F. OF GRAFFITI
03/09/09
ROYAL CREST AT BUTTERFIELD STAGE ROAD
REMOVED
2 S.F. OF GRAFFITI
03/09/09
MIRA LOMA EDISON PLANT
REMOVED
100 S.F. OF GRAFFITI
03/09/09
29766 RANCHO CALIFORNIA ROAD
REMOVED
64 S.F. OF GRAFFITI
03/09/09
28465 FRONT STREET
REMOVED
93 S.F. OF GRAFFITI
03/09/09
FRONT STREET AT 6T"
REMOVED
i
24 S.F. OF GRAFFITI
03/09/09
YNEZ AT OVERLAND
REMOVED
2 S.F. OF GRAFFITI
03/09/09
CALLE PINA COLADA AT DEL REY
REMOVED
14 S.F. OF GRAFFITI
DATE
LOCATION
WORK COMPLETED
03/09/09
29170 VIA NORTE
REMOVED
1 S.F. OF GRAFFITI
03/09/09
TEMEKU AT LA SERENA
REMOVED
_ 16 S.F. OF GRAFFITI
03/09/09
03/09/09
VIA PUERTA AT CAMINO VERDE
VIA PUERTA AT CAMINO VERDE
REMOVED
REMOVED
30 S.F. OF GRAFFITI
56 S.F. OF GRAFFITI
03/09/09
VIA PUERTA AT CAMINO VERDE
REMOVED
80 S.F. OF GRAFFITI
03/10/09
VIA PUERTA AT CAMINO VERDE
REMOVED
39 S.F. OF GRAFFITI
03/10/09
CAMINO GUARDA AT CAMINO POLENCIA
REMOVED
3 S.F. OF GRAFFITI
03/10/09
SANTIAGO BRIDGE AT 1-15 FREEWAY
REMOVED
197 S.F. OF GRAFFITI
03/10/09
CAMINO SAN DIMAS AT VIA COLORADA
REMOVED
2 S.F. OF GRAFFITI
03/11/09
FELIX VALDEZ AT 6T" STREET
REMOVED
150 S.F. OF GRAFFITI
03/11/09
JEFFERSON AT CHERRY
REMOVED
8 S.F. OF GRAFFITI
03/1/09
HARVESTON AT ST. AUGUSTINE
REMOVED
18 S.F. OF GRAFFITI
03/12/09
TEMEKU WAY AT OAK HILL
REMOVED
8 S.F. OF GRAFFITI
03/12/09
TEMEKU WAY AT LA SERENA
REMOVED
8 ST. OF GRAFFITI
03/12/09
28999 FRONT STREET
REMOVED
8 S.F. OF GRAFFITI
03/12/09
ERAL KEARNY AT NICOLAS
REMOVED
2 S.F. OF GRAFFITI
03/13/09
JOL
r
REMOVED
42 S.F. OF GRAFFITI
03/16/09
TIAGO BRIDGE
REMOVED
40 S.F. OF GRAFFITI
03/16/09
N/Bl-15
UNDER SANTIAGO BRIDGE
REMOVED
60 S.F. OF GRAFFITI
03/16/09
RAINBOW CANYON AT PECHANGA PARKWAY
REMOVED
6 S.F. OF GRAFFITI
03/16/09
32435 TEMECULA PARKWAY
REMOVED
1 S.F. OF GRAFFITI
03/16/09
32459 TEMECULA PARKWAY
REMOVED
6 S.F. OF GRAFFITI
03/16/09
BUTTERFIELD STAGE AT TEMECULA PARKWAY
REMOVED
2 S.F. OF GRAFFITI
03/16/09
32814 OVERLAND TRAIL
REMOVED
7 S.F. OF GRAFFITI
03/16/09
CAMINO PALENCIA AT PASEO PARALLON
REMOVED
1 S.F. OF GRAFFITI
0316/09
31988 PASEO FARALLON
REMOVED
1 S.F. OF GRAFFITI
03/16/09
31977 PASEO FARALLON
REMOVED
8 S.F. OF GRAFFITI
ANCH AT CAMINO RUBANO
REMOVED
2 S.F. OF GRAFFITI
VAIL RANCH
REMOVED
2 S.F. OF GRAFFITI
W
ANCH AT OVERLAND TRAIL
REMOVED
1 S.F. OF GRAFFITI
AWK AT VIA SALTIO
REMOVED
1 S.F. OF GRAFFITI I~
G3/16/09
REDHAWA
WK AT WOLF STORE
REMOVED
1 S.F. OF GRAFFITI
RA%l A1NIAIMWN('d 9PIaUVGitd1 t:[ f k
DATE
LOCATION
WORK COMPLETED
03/16/09
RANCHO CALIFORNIA ROAD AT MARGARITA
REMOVED
4 S.F. OF GRAFFITI
03/16/09
NICOLAS AT RORIPAUGH
REMOVED
7 S.F. OF GRAFFITI
03/16/09
NICOLAS AT WARBLER
REMOVED
3
E S.F. OF GRAFFITI
03/16/09
NICOLAS AT NO. GENERAL KEARNY
REMOVED
1 S.F. OF GRAFFITI
03/16/09
MARGARITA AT STONEWOOD
REMOVED
4 S.F. OF GRAFFITI
03/16/09
MARGARITA AT MORAGA
REMOVED
7 S.F. OF GRAFFITI
03/16/09
MORAGA AT SAGE CANYON APTS.
REMOVED
32 S.F. OF GRAFFITI
03/16/09
MARGARITA AT RAMSEY
REMOVED
3 S.F. OF GRAFFITI
03/16/09
41278 MARGARITA
REMOVED
2 S.F. OF GRAFFITI
03/16/09
MARGARITA AT SOLANA
REMOVED
2 S.F. OF GRAFFITI
03/16/09
PASEO BRILLANTE AT MARGARITA
REMOVED
2 S.F. OF GRAFFITI
03/17/09
S/B 1-15 AT SANTIAGO BRIDGE
REMOVED
144 S.F. OF GRAFFITI
03/17/09
1-15 AT TEMECULA PARKWAY
REMOVED
3 S.F. OF GRAFFITI
03/17/09
1-15 AT TOWER PLAZA
REMOVED
6 S.F. OF GRAFFITI
03/17/09
VAIL RANCH AT NIGHTHAWK
REMOVED
44 S.F. OF GRAFFITI
03/17/09
VAIL RANCH AT CAMINO RUBANO
REMOVED
54 S.F. OF GRAFFITI
03/17/09
TEMEKU AT LA SERENA
REMOVED
20 S.F. OF GRAFFITI
03/18/09
LOMA LINDA AT VIA DEL CORONADO
REMOVED
646 S.F. OF GRAFFITI
03/18/09
REDHAWK BRIDGE
REMOVED
300 S.F. OF GRAFFITI
03/20/09
1ST AT FRONT
REMOVED
3 S.F. OF GRAFFITI
03/20/09
VAIL RANCH AT REDHAWK
REMOVED
21 S.F. OF GRAFFITI
03120/09
PROMENADE CHARDONNAY HILLS AT LA SERENA
REMOVED
12 S.F. OF GRAFFITI
03/20/09
HEITZ LANE AT PROMENADE CHARDONNAY HILLS
REMOVED
10 S.F. OF GRAFFITI
03/20/09
PROMENADE CHARDONNAY HILLS AT CULBERTSON
REMOVED
7 S.F. OF GRAFFITI
03/20/09
BURGESS COURT AT CULBERTSON
REMOVED
1 S.F. OF GRAFFITI
03/20/09
CABERN COURT AT CHALON
REMOVED
9 S.F. OF GRAFFITI
03/23/09
YNEZ COURT
REMOVED
490 S.F. OF GRAFFITI
03/23/09
MARGARITA BRIDGE DECK
REMOVED
250 S.F. OF GRAFFITI
03/23/09
TARGET CENTER
REMOVED
147 S.F. OF GRAFFITI
03/23/09
N/B 15 FWY AT WINCHESTER
REMOVED
2 S.F. OF GRAFFITI,
03/23/09
HARVESTON WAY
REMOVED
2 S.F. OF GRAFFITI
03/23/09
MARGARITA AT SOLANA RIDGE
REMOVED
9 S. F. OF GRAFFITI_jj
RWAIN ,1 I NMWKGAIPIAM(;R.APIHT%
DATE
LOCATION
WORK COMPLETED
03/23/09
03/23/09
03/23/09
03/23/09
LOMA LINDA AT PECHANGA PARKWAY
LOMA LINDA AT EDELBERRY
TEMECULA ROAD AT SUNFLOWER WAY
AVENIDA DE MISSIONS
REMOVED
REMOVED
REMOVED
REMOVED
2 S.F. OF GRAFFITI
_ 6 S.F. OF GRAFFITI
12 S.F. OF GRAFFITI
573 S.F. OF GRAFFITI
03/23/09
CAMINO PIEDRA ROJO AT AVENIDA BICICLETA
REMOVED
__3 S.F. OF GRAFFITI
03/23/09
CAMINO SAN DIMAS AT VIA LA COLORADA
REMOVED
S.F. OF GRAFFITI
03/23/09
CAMINO SAN DIMAS AT PASEO GALLANTE
REMOVED
1 S.F. OF GRAFFITI
03/23/09
PRIMROSE AT DORSET COURT
REMOVED
3 S.F. OF GRAFFITI
03/23/09
RANCHO CALIFORNIA ROAD AT CALLE ARAGON
REMOVED
2 S.F. OF GRAFFITI
03/23/09
DE PORTOLA AT DIVES WAY
REMOVED
1 S.F. OF GRAFFITI
03/23/09
OLD KENT ROAD AT VERMONT
REMOVED
8 S.F. OF GRAFFITI
03/23/09
VAIL RANCH BETWEEN TEHACHAPI AND NIGHTHAWK
REMOVED
30 S.F. OF GRAFFITI
03/23/09
DEER HOLLOW ROAD
REMOVED
3 S.F. OF GRAFFITI
03/23/09
MORAGA AT RANCHO CALIFORNIA ROAD
REMOVED
4 S.F. OF GRAFFITI
03/23/09
VIA LA COLORADA AT DEER HOLLOW
REMOVED
3 S.F. OF GRAFFITI
03/24/09
MARGARITA AT SOLANA RIDGE APARTMENTS
REMOVED
_
2 S.F. OF GRAFFITI
03/24/09
SOUTHERN CROSS AT RANCHO VISTA
REMOVED
-
3 S.F. OF GRAFFITI
03/24/09
SPRINGTIME AT WINCHESTER
REMOVED
12 S.F. OF GRAFFITI
03/26/09
WOLF VALLEY AT CAMINO OLITE
REMOVED
341
S.F. OF GRAFFITI
03/26/09
JEFFERSON AT VIA MONTEZUMA
REMOVED
9 S.F. OF GRAFFITI
03/26/09
CAMINO DEL SOL AT CAMPANULA
REMOVED
_
6 S.F. OF GRAFFITI
03/27/09
CHALON COURT
REMOVED
7 S.F. OF GRAFFITI
03/27/09
PAUBA ROAD
REMOVED
70 S.F. OF GRAFFITI
03/27/09
28581 OLD TOWN FRONT
REMOVED
10 S.F. OF GRAFFITI
03/27/09
39004 CEBU DRIVE
REMOVED
2 S.F. OF GRAFFITI
03/30/09
YNEZ AT YNEZ COURT
REMOVED
422 S.F. OF GRAFFITI
03/30/09
MARGARITA AT SANTA GERTRUDIS CREEK
REMOVED
_
259 S.F. OF GRAFFITI
03/30/09
WINCHESTER BRIDGE
REMOVED
_
210 S.F. OF GRAFFITI
03/30/09
JOSEPH CHANNEL
REMOVED
186 S.F. OF GRAFFITI
03/30/09
COUTE CYNTHIA
REMOVED
2 S.F. OF GRAFFITI .
03/30/09
CEBU DRIVE
REMOVED
4 S.F. OF GRAFFITI
03/30/09
TEMECULA CREEK AT REDHAWK PARKWAY
REMOVED
290 S.F. OF GRAFFITI
R VNIAIN'I'AM W K( %IPI; I [WiRm I I I'IA
DATE
LOCATION
WORK COMPLETED
03/30/09
03/30/09
03/30/09
03/30/09
03/30/09
03/30/09
03/30/09
VAIL RANCH AT CAMINO RUBANO
VAIL RANCH AT NIGHTHAWK
VAIL RANCH AT TEHACHAPI
PECHANGA PARKWAY AT U-STORE IT
45043 CORTE ZORITA
REDHAWK PARKWAY BETWEEN OVERLAND AND REDHAWK
NIGHTHAWK ATTEHACHAPI
REMOVED
REMOVED
REMOVED
REMOVED
REMOVED
REMOVED
REMOVED
59 S.F. OF GRAFFITI
_29 S.F. OF GRAFFITI
2 S.F. OF GRAFFITI
_ 1,339 _ S.F. OF GRAFFITI
1 _ S.F. OF GRAFFITI
_1 S.F. OF GRAFFITI
2 S.F. OF GRAFFITI
03/30/09
VAIL RANCH AT CAMINO RUBANO
REMOVED
4 S.F. OF GRAFFITI
03/30/09
419115 TH STREET
REMOVED
16 S.F. OF GRAFFITI
03/31/09
ABBOTT VASCULAR AT MARGARITA
REMOVED
1 S.F. OF GRAFFITI
03/31/09
WOLF CREEK AT CAMINO CUTE
REMOVED
4 S.F. OF GRAFFITI
03/31/09
PECHANGA PARKWAY AT U-STORE IT
REMOVED
46 S.F. OF GRAFFITI
03/31/09
33323 CALLE ALFREDO
REMOVED
15 S.F. OF GRAFFITI
03/31/09
CAMINO RUBANO AT CAMINO OTILIA
REMOVED
11 S.F. OF GRAFFITI
03/31/09
CAMINO RUBANO AT TEHACHAPI
REMOVED
1 S.F. OF GRAFFITI
TOTAL S.F. GRAFFITI REMOVED 11,314
TOTAL LOCATIONS 167 ~I
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CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
RIGHT-OF-WAY TREE TRIMMING
MONTH OF MARCH, 2009
DATE LOCATION WORK COMPLETED
03/03/09 31101 VIA NORTE TRIMMED 3 R.O.W. TREES
03/11/09 1ST AT FRONT (1-15 FWY) - TRIMMED 1 R.O.W. TREES
03/12/09 PUJOL at 6`" TRIMMED 1 R.O.W. TREES
TOTAL R.O.W. TREES TRIMMED 5
RINIAINI A WIM-ONINA DVI RI FS
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
SERVICE ORDER REQUEST LOG
MONTH OF MARCH, 2009
DATE
REC'D
LOCATION
REQUEST
DATE WORK
COMPLETED
02/25/09
VIA TAFALLA
SLURRY
03/03/09
02/27/09
42201 AGENA STREET
TREE
03/02/09
03/02/09
31416 BRITTON CIRCLE
CRACK FILL
03/02/09
03/02/09
42293 AGENA STREET
DEAD TREE
03/02/09
03/02/09
30739 LOMA LINDA
BEES
03/02/09
03/02/09
37107 VIA NORTE
TREE
03/03/09
03/04/09
390463 CANUBE COURT
TREE / SIDEWALK
03/04/09
03/06/09
RANCHO CALIFORNIA ROAD AT TOWER CENTER
SHOPPING CARTS
03/09/09
03/06/09
41799 CAMINO DE LA TORRE
TREE
03/10/09
• 03/09/09
RANCHO CALIFORNIA ROAD AT HOPE WAY
SHOPPING CARTS
03/09/09
03/09/09
MORAGA AT MARGARITA
SHOPPING CARTS
03/09/09
03/10/09
28697 EDENTON WAY
SPRINKLER
03/10/09
03/10/09
LOS RANCHITOS AREA (TRAFFIC SOR)
SIGN INSTALLATION
03/24/09
03/10/09
41819 BOREALIS DRIVE
TREE
03/10/09
03/11/09
VINE STREET AT PEACH TREE
SIGN ISSUE
03/11/09 'I
03/1/09
MARGARITA AT PIO PICO
DEBRIS
03/11/09
03/11/09
NO. GENERAL KEARNY AT NICOLAS
DEBRIS
03/12/09
03/11/09
REGINA DRIVE AT TEHACHAPI
POTHOLE
03/12/09
03/11/09
31007 CAMINO DEL ESTE
DEBRIS
03/12/09
03/13/09
30-655 MOONTIDE COURT
TREE
03/16/09
• 03/13/09
DATE STREET AT WINCHESTER CREEK
SIGN
03/16/09
03/16/09
RANCHO CALIFORNIA ROAD AT YUKON
DEBRIS IN ROAD
03/16/09
I
03/16/09
RANCHO CALIFORNIA ROAD AT TOWN CENTER
PICK UP DEBRIS
03/16/09
i
03/76/09
42470 AGENA STREET
TREE
03/17/09
03/16/09
SPRINGTIME AT RAINBOW CREEK
SINKHOLE
03/19/09
03/17/09
31992 CORTE SOLEDAD
TREE
03/17/09
03/18/09
RANCHO CALIFORNIA ROAD AT MARGARITA ROAD
DEBRIS
03/18/09
RoAbLV A°I AINM RKCOAIPI I MSORM
DATE
REC'D
LOCATION
REQUEST
DATE «~oluc
COMPLE'T'ED ~
03/18/09
SPRINGTIME AT RAINBOW CREEK
POTHOLE
p3/19/09
03/20/09
32091 VIA SALITO
ASPHALT REPAIR
03/20/09
03/20/09
WINCHESTER AT RUSTIC GLEN
DEBRIS
03/20/09
03/23/09
VIA DEL CORONADO AT LOMA LINDA
SIGN REPAIR
03/24/09
i
03/24/09
MORAGA ROAD
DEBRIS
03/24/09
03/24/09
31108 RUIDOSA
CATCH BASINS
03/24/09
03124/09
41968 BARDEN DRIVE
TREE
03/25/09
03/25/09
44466-44472 KINGSTON DRIVE
DEBRIS
03/25/09
03/27/09
HUMBER/YUKON
TREE
03/30/09
03/27/09
NICOLAS ROAD
POTHOLES
03/31/09
03/30/09
MORAGA ROAD AT RANCHO CALIFORNIA ROAD
DEBRIS
03/31/09
l
I
i
i
t!
II
i
i
i
it
I
i
TOTAL SERVICE ORDER REQUESTS 38
i
RAMAIN'IA NVWRKC0.\9 Pl. I' M01m
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
SIGNS
MONTH OF MARCH, 2009
DATL
LOCATION
WORK COMPLETED
03/20/09
S/B YNEZ AT YORBA
REPLACED
03/02/09
YNEZ AT YNEZ COURT
REPAIR
03/02/09
VAIL RANCH AT CAMINO PIEDRA ROJO
REPAIR
03/02/09
OVERLAND AT YNEZ
REPAIR
03/02/09
NO. GENERAL KEARNY AT NICOLAS
REPAIR
W
03/03/09
VIA RAYA AT AMARITA
REPAIR
03/03/09
PIO PICO AT MARGARITA
REPLACED
03/03/09
PIO PICO AT MARGARITA
REPAIR
DELINEATORS
03/04/09
DLR DRIVE AT YNEZ
NEW INSTALL
03/04/09
DLR DRIVE AT YNEZ
REPAIR
R81-8
03/04/09
FRONT STREET AT TEMECULA PARKWAY
REPAIR
3 DELINEATORS
03/04/09
RANCHO CALIFORNIA ROAD AT HUMBER
REPAIR
R4-7
03/06/09
WINCHESTER AT MARGARITA
REPAIR
R4-7
03/06/09
VIASALTIOATVIACORDOBA
REPAIR
91-3
03/06/09
LOMA LINDA AT VIA CORDOBA
REPAIR
R1-3
03/06/09
CAMINO SAN DIMAS AT VIA LA COLORADA
REPLACED
POLE
03/06/09
VIA LA COLORADA AT CAMINO SAN DIMAS
REPAIR
Rt-1
03/06/09
PEACH TREE AT PRIMROSE
REPAIR
91-4
03/06/09
BUTTERFIELD STAGE AT TEMECULA PARKWAY
REPAIR
92-590
03/06/09
MEADOWS AT LA SERENA
REPAIR
W3-3
03/09/09
VIA LA COLORADA AT DEER HOLLOW
REPAIR
4 MISCELLANEOUS SIGNS
03/11/09
HARVESTON AT FAIRMONT
REPAIR
R7-9
03/1/09
HARVESTON AT ABERDREN
REPAIR
R7-9
1 03/11/09
HARVESTON AT AUGUSTINE
REPAIR
R-1
R-WAIN RV NVAVKCA11'IffDAS IG NS\
DATE
03/12/09
LOCATION
WINCHESTER AT RORIPAUGH
WORK COMPLETED
REPAIR R26-A
03/18/09
PEACH TREE AT VINE STREET
REPAIRED
1-R1 / 2-SNS
03/20/09
RIO NEDO AT TIERRA ALTA WAY
NEW INSTALL
CSUSM
03/23/09
CABRILLO ATVALLEJO
NEW INSTALL
2 R1-1
03/23/09
CABRILLO AT JOHN WARNER
NEW INSTALL
R1-1
03/23/09
CABRILLO AT E. VALLEJO
NEW INSTALL
(2 Ri-1
03123/09
BUSINESS PARK AT SINGLE OAK
REPLACED
1 R1-1 & 1 SNS
03/24/09
VIA CORDOVA
REPAIR
W1-1
03/24/09
CABRILLO AT JEDEDIAH SMITH
NEW INSTALL
R1-1
03/24/09
CABRILLO AT JEDEDIAH SMITH
NEW INSTALL
W3-1 (2)
03/24/09
YORBA AT CABRILLO
NEW INSTALL
Rt-1
03/24/09
SPRINGTIME AT WINCHESTER
REPAIR
R1-1
03/24/09
RAINBOW CREEK AT SPRINGTIME
REPAIR
R1-1
03/24/09
RAINBOW CREEK AT OAK CLIFF
REPAIR
R1-1
03/24/09
QUAIL SLOPE DRIVE AT OAK CLIFF
REPAIR
R1-1
03124/09
RUSTIC GLEN AT OAK CLIFF
REPAIR
SINS & R1-1
03/24/09
RUSTIC GLEN AT KNOLLRIDGE
REPAIR
R1-1
03/24/09
RUSTIC GLEN AT RAINBOW CREEK
REPAIR
Rt-1
03/24/09
SENNA COURT AT RORIPAUGH
REPAIR
R1-1
03/24/09
JON CHRISTIAN AT WARBLER
REPAIR
R1-1
03/24/09
NICOLAS AT WARBLER
REPAIR
91-1
03/24/09
DEER MEADOW AT VIDETTE
REPAIR
Ri-1
03/25/09
WAWRBLER AT NICIOLAS
REPAIR
R7-1
03/25/09
HEITZ AT SIMI
REPLACED
R1-1
03/25/09
SPYGLASS AT CONGRESSIONAL
REPAIR
Rt-1
03/25/09
PENBROOK AT CHANNEL
REPLACED
R1-1
03/25/09
CHANNEL
REPAIR
92-30
03/25/09
BUTTERFIELD AT JEREZ
REPAIR
R4-7
IZ WAIN I Af,\\W KCMV1.1 J>VMOpS\
DATE
LOCATION
WORK COMPLETED
03/25/09
OVERLAND BRIDGE
REPAIR
R61-17
03/25/09
GREENSBORO AT MUIRFIELD
REPAIR
R1-1
03/25/09
PALMETTO AT SAWGRASS
REPAIR
SNS
03/25/09
PALMETTO AT CLUBHOUSE
REPAIR
SNS
03/30/09
VIA SERONE AT PASEO FARALLON
NEW INSTALL
(2) R2-25
03130/09
VAIL RANCH AT CAMINO RUBANO
REPLACED
R2-45
03/30/09
VAIL RANCH AT TEHACHAPI
REPLACED
R4-7
03/31/09
CAMINO RUBANO
REPLACED
R2-25
03/31/09
VAIL RANCH AT JOHNSTON
REPAIR
R4-7
03/31/09
VAIL RANCH AT NIGHTHAWK
REPAIR
R4-7
03/31/09
S/B BUTTERFIELD AT TEMECULA PARKWAY
REPLACE
W33
03/31/09
WALCOTT TO NICHOLAS
REPLACE
4 CARSONITES
03/31/09
NICOLAS AT CALLE MEDUSA
REPAIR
R2-45
03/31/09
ZEVO DRIVE
REPAIR
R-26
TOTAL SIGNS REPLACED 17
TOTAL SIGNS INSTALLED 14
TOTAL SIGNS REPAIRED 63
RdMAIN I AlM W KCYIPCfDASIGNS\
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
STENCILS / STRIPING
MONTH OF MARCH, 2009
DATE
LOCATION
WORK COMPLETED
03/02/09
RED CURB AREA #1
REPAINTED
2,147 L.F.
03/03/09
RED CURB AREA 4f1
REPAINTED
4,078 L.F.
03/04/09
RED CURB AREA #1
REPAINTED
4,274 L.F.
03/04/09
419189 MORENO
REPAINTED
60 DOUBLE YELLOW
03/06/09
RED CURB AREA #1
REPAINTED
1,082 L.F.
03/09/09
REPLACED "CAT TRACKS" YNEZ AT OVERLAND
RETHERMO
20
03/09/09
YNEZ AT PALM PLAZA
RETHERMO
2 CROSSWALKS
03/09/09
REDHAWK AT REDHAWK
RETHERMO
2CROSSWALKS
03/09/09
MARGARITA AT VERDES
RETHERMO
2 CROSSWALKS
03/09/09
MARGARITA AT VERDES
RETHERMO
1 ARROW
03/09/09
LONG VALLEY AT HUMBER
RETHERMO
1 BAR
03/09/09
RANCHO HIGHLANDS AT YNEZ
RETHERMO
1 BAR
03/10/09
YNEZ AT PALM PLAZA
RETHERMO
2 CROSSWALKS
03/10/09
YNEZ AT PROMENADE MALL SO.
RETHERMO
2 CROSSWALKS
03/10/09
YNEZ AT PALM PLAZA NO.
RETHERMO
2 CROSSWALKS
03/10/09
OVERLAND AT PROMENADE
RETHERMO
2 CROSSWALKS
03/10/09
WINCHESTER AT PROMENADE W.
RETHERMO
2 CROSSWALKS
03/10/09
WINCHESTER AT MARGARITA MEADOWS
REPLACED
2 CROSSWALKS
03/10/09
RED CURB AREA 41
REPAINTED
3.545 LF. FT.
03/11/09
RED CURB AREA #1
REPAINTED
397 LF. FT.
03/16/09
YNEZ AT PROMENADE N.
REPAINTED
2 CROSSWALKS
03/16/09
YNEZ AT PALM PLAZA
REPAINTED
2 CROSSWALKS
03/16/09
YNEZ AT TOWER CENTER
REPAINTED
2 CROSSWALKS
03/16/09
YNEZ AT PROMENADE W.
REPAINTED
2 CROSSWALKS
03/16/09
SOLANA AT YNEZ
REPAINTED
2 CAT TRACKS
03/16/09
MARGARITA AT NO. GENERAL KEARNY
REPAINTED
2 ARROWS
03/18/09
RED CURB AREA #1
REPAINTED
2,391 LF. FT.
03/18/09
YNEZ AT PALM PLAZA
RETHERMO
5 ARROWS
03/18/09
YNEZ AT PALM PLAZA SOUTH
RETHERMO
3 ARROWS
RAMAIN°I AINM RM ONIN I DAS I'RIPNO
DATE
LOCATION
WORK COMPLETED
03/18/09
WINCHESTER AT PROMENADE EAST
RETHERMO
3 ARROWS
03/18/09
WINCHESTER AT PROMENADE WEST
RETHERMO
3 ARROWS
03/18/09
YNEZ AT PROMENADE NORTH
RETHERMO
4 ARROWS
03/19/09
RED CURB AREA 91
REPAINTED
8,245 LF. FT.
03/23/09
LOS RANCHITOS AREA (SEE TRAFFIC SOR)
NEW INSTALL
10 LEGENDS
03/24/09
FINISH TRAFFIC SOR - LOS RANCHITOS
NEW INSTALL
8 LEGENDS
03/24/09
RED CURB AREA #1
REPAINTED
2,209 LF. FT.
03/25/09
RED CURB AREA #1
REPAINTED
1,094 LF. FT.
03/26/09
RED CURB AREA rkt
REPAINTED
11,659 LF. FT.
03/27/09
S/B MARGARITA BETWEEN RANCHO VISTA AND PAUBA
REPAINTED
2 LEGENDS
03/31/09
VIA SERON AT PASEO PARALLON
NEW INSTALL
2 LEGENDS
03/31/09
RED CURB AREA 91
REPAINTED
627 LF. FT.
TOTAL NEW & REPAINTED LEGENDS 93
NEW & REPAINTED RED CURB & STRIPING L.F. 41,808
R9MAIN IANNWIM (MiPIA 1)AS'I'RIPIN(3
CITY OF TEMECULA PAGE 1 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 4110/2009
% TIME
0yo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. camp.!
PAID
bid date)
PROJECTS UNDER CONSTRUCTION
Roripaugh Ranch Fire Station
The majority of work was completed by April of 2006. The remaining work will be
Contractor: Tovey Shultz Construction, Inc.
completed when the mainline utilities are installed, which the City is undertaking -
PW03-01
I
ContractAmount: $3,298,000
David McBride
97%(6109)
93%
estimated start in June of 2009. Afire engineAruck venting system (requested/added on
Approved Change Orders: $212,768.24
2/06) will be installed when the Contractor re-mobilizes, this cost is also included in the
Account No. 210-165-741
approved change order total.
City Property at Diaz Road and Dendy Parkway
This project provided for the rough grading of the vacant City property at Diaz Road and
(Northwest RDA Property) - Rough Grading
Dendy Parkway. All work was completed on March 28, 2007. Site restoration, including
PW06-03
I
Contractor: Skanska
David McBride
Complete
100%
hydroseeding, was completed in December of 2008. A notice of completion was approved
Final Contract Cost $5,948,799.71
by the City Council at the 1/13/09 meeting. Ongoing maintenance expenses will be
incurred for NPDES measures until such time the property is developed.
Murrieta Creek Multi Purpose Trail
This project will build equestrian, pedestrian and bike trails between Murrieta Creek and
Contractor: IAC Engineering, Inc.
Diaz Road from Rancho California Road to Winchester Road. The bulk of contract work
PW01-27
I
ContractAmount: $1,308,148.48
Jon Salazarl
100% (02109)
90%
has been completed: hydroseeding and trail signage and striping were completed in
Approved Change Orders (1-10): $201,757.30
Amer Attar
March. The project is in the 90 maintenance period effective 4/1/09 ongoing through June
Account No. 210-190-142-58XX
2009.
Old Town Infrastructure Project-Town Square and
This project involves construction of the Town Square and street improvements on
Mercedes & Main Street
Mercedes & Main Streets. The project was awarded on March 18, 2008. All storm drain,
Contractor: LH Engineering Contract Amt:
sewer, and water improvements are complete and the roadways paved. Work is ongoing
PW06-07
l
$3,458,495.00
Approved Change Order(s) $ 218,743.55
David McBride
0
9010 (6109)
o
93 l0
in the Town Square. The redesigned fountain is being constructed. Delays in delivery of
{ }
1C & 1 E
speciality items for the fountain will extend the completion date until June of 2009.
Account Nos.:
210-165-636
210-165-643
Old Town Infrastructure Projects- Underground Utility
This project undergrounded all overhead utility lines along Main Street from Mercedes to
District
Front and Mercedes between 2nd and 6th streets. Project was awarded on 3/18/08.
PW06-07
I
Contractor: Herman VVeissker, Inc.
David McBride
100% (10108)
100%
Work under this project is complete and a Notice of Completion was approved on 2/10/09.
(1 B)
Final Contract Amt: $117,402.00
Account No. 210-165-646
Pechanga Parkway Phase II Street Improvements
This project widens Pechanga Pkwy to its ultimate width from Temecula Pkwy to
from Temecula Parkway to City Limits @ Pechanga
Pechanga Rd. Construction activities include: pavement grinding & removals, subgrade,
Road.
preparation, aggregate base placement, irrigation, and utilities. Contractor started the 3rd
PW99-11
l
Contractor: All American Asphalt
Contract Amount: $8,131,964.98
Mayra De La
Torre/Amer
80%
70%
stage of construction on 02-28-09. Currently, Contractor is working on median
(Ph II)
Attar
preparation, subgrade preparation and CAB delivery. Northbound traffic is still on the east
Account No. 210-165-668-68XX
side of Pechanga Pkwy from Rainbow Canyon Rd to Deer Hollow Wy and southbound
traffic was moved to the west side of Pechanga Pkwy from Rainbow Canyon Rd to Deer
Hollow Wy. Completion of the project is scheduled for June 2009.
CITY OF TEMECULA PAGE 2 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 4110/2009
% TIME
0yo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp.!
PAID ($j
bid date)
Old Town Infrastructure Projects
This project includes the site grading and retaining walls for the Civic Center & the Parking
- Parking Structure & Office/Retail Frontage
Structure site as well as construction of a parking structure, including office frontage shell
David
space. The grading for the Civic Center Pad is 100% complete and was turned over on
PW06-07
1 D
I
Contractor: PCL Construction
Contract Amount: $15
797
010
00
McBride/ Bill
36%(12109)
25%
4/8/09. The site perimeter retaining walls on the North end and along 1-15 along the Civic
(
)
,
,
.
Approved Change Orders: ($368,630.69)
McAteer
Center site are complete. The storm drain has been relocated. The footings, basement
level walls & slab on grade are complete and the ground level floor will be poured in early
Account No. 210-165-644
April 2009. The construction of the upper level walls and floors is ongoing.
Ronald Reagan Sports Park Channel Silt Removal &
This project includes restoring the Best Management Practices (BMP) of the Stormwater
Desiltation Pond
Pollution Prevention Plan (SWPPP), the Water Quality Management Plan (WQMP) and
Contractor: Sean Malek
William
the requirements of RWQCB by desilting the basin located near the Sports Park. 401
PW05-13
I
Engineering Contract Amount: $315,510
Becerr-W Avlin
0°I°
0%
Certification, Streambed Alteration Agreement, and Nationwide Permits have been
Account No. 210-190-187-58XX
Odviar
odvi
acquired. Bids were opened on 08/26/08 and will be awarded pending confirmation of
FEMA reimbursement funding.
Old Town Civic Center
This project will construct the Old Town Civic Center. City Council awarded the contract to
Edge Development, Inc. on 9/09/08. Edge began work on 4/8/09 focusing on
PW06-07
Contractor: Edge Development
Bill McAteer)
°
°
underground utilities, fine grading, and foundations. RFI and Submittal processing is
Ph2
I
ContractAmount: $31,555,500
David McBride
1
(g11D)
% °
7
ongoing and structural steel is in fabricaiton.
Approved Change Orders: $48,156
Account No. 210-165-751-58XX
Temecula Community Center Expansion
Work began on January 13, 2009. The building is currently being framed. The anticipated
Contractor: Erickson-Hall Construction Company
William
completion date of the project is October 2009.
PW06-05
III
Contract Amount: $1,184,000.00
BecerraJ David
22%
23%
McBride
Account No. 210-190-197
De Portola Road Pavement Rehabilitation Project
This project involves rehabilitating De Portola Rd pavement from Jedediah Smith to
(from Jedediah Smith to Margarita)
Margarita Rd. This is a federally funded project. Construction began the week of 3/16/09
PW06-10
I
Contractor: Hardy & Harper, Inc.
Jon Salazar/
0%
0%
with potholing for underground storm drain work, which revealed conflicts with gas and
Contract Amount: $1,161,000
Amer Attar
phone lines. Utility relocation work is underway; contract work expected to resume the
Account No. 210-165-656-58XX
week of 4/13/09.
Pavement Rehabilitation Rancho California Road
This project will rehabilitate Rancho California Road from Ynez Road to the City limits on
(Ynez to East City Limit) - STPL Project
the east. The project was awarded to All American Asphalt on March 24, 2009.
PW06-14
I
Contractor: All American Asphalt
David McBride
0%
0%
Anticpated start date is late April/early May 2009.
Contract Amt: $3,666,004.25
Account No. 210-165-657
Traffic Signal Installation - Citywide, Butterfield Stage
This project will install a new traffic signal on Butterfield Stage Road at Welton Street /
Rd at Welton St / Channel St
Kendra
Channel Street. The bid opening was on 03/17/09. The City Council will consider
PW07-09
I
Contractor: Christopher R. Morales, Inc.
Hannah-
0%
0°I°
awarding this contract to Christopher R. Morales, Inc. at the 04/14/09 council meeting.
Contract Amount: $323,893.00
Meistrell/ Avlin
Odviar
Account No. 210-165-669-58XX
Traffic Signal Installation - Citywide, Meadows Pkwy
This project will install a new traffic signal on Meadows Parkway at McCabe Drive/Sunny
at McCabe Dr
Kendra
Meadows Drive. Bids were opened on 03/17/09. The City Council will consider awarding
PW07-10
I
Contractor: Christopher R Morales, Inc.
Hannah-
0%
0%
this contract to Christopher R. Morales, Inc. at the 04/14/09 council meeting.
Contract Amount: $323,983.00
Meistrell! Avlin
Odviar
Account No. 210-165-672-58XX
CITY OF TEMECULA PAGE 3 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 4110/2009
% TIME
0yo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. camp.!
PAID ($j
bid date)
Site Demolition at 41351 Armada Place
Project consists of the demolition of 2 houses at the NE corner of Butterfield Stage
Contractor: vezion's West, Inc.
Mayra De La
°
°
Road/Rancho California Road. Project was advertised and bids were opened on 1/29/09.
PW08-08
Contract Amount: $18,210.00
Tome
a5
% °
0
f°
Work started 3/30/09 and is anticipated to complete by 4/27/09.
Account No. 210-165-723-58XX
PROJECTS BEING ADVERTISED FOR BIDS
Citywide Slurry Seal Project FY08-09
Chris white t
Slurry Seal of local streets within Paloma Del Sol and Temeky Hills. Bid Opening is May
PW 09-01
Contractor:
Mayra De La
5th, 2009 with award consideration scheduled for the May 21 st Council meeting.
Contract Amount:
Torre
PROJECTS BEING DESIGNED BY CONSULTANTS
Re-Stripe Route 79 South to B lanes from Pechanga
This project will provide four lanes in each direction on Temecula Parkway (formerly State
Parkway to 1-15
Kendra
Route 79 South) from 1-15 to Pechanga Parkway. The City is working to meet Caltrans
PW07-08
I
Consultant: JMD
Hannah-
60%(05109)
40%
requirements to do the striping.
Amount: $29,210.00
Meistrell!
Avlin
Odviar
Account No. 210-165-676-58XX
Pechanga Parkway Storm Drain Improvements-
This project includes the construction of new wetlands for the Wolf Valley Creek Channel
Environmental Mitigation
Improvements-Stage 1. The wetlands will be created through the construction of new
landscape and irrigation systems. The site is located along the north bank of Temecula
PW99-
Consultants: Community Works Design
Mayra De La
Creek (within flood-plain/way areas). The environmental regulatory agencies have
11 EM
I
Contract Amount: $29,840
Tome
98%
98%
approved this new mitigation area. Mylars are ready for signature. The contract bid
document was reviewed and will be revised to incorporate all of the corrections. Offers for
Account No. 210-165-668-58XX
purchase of the properties were made. The City Council adopted a Resolution of
Necessity to acquire the property at their 11/25/08 meeting. The proposed improvements
cannot be implemented until the City obtain possession of the properties.
Murrieta Creek Bridge and Overland Drive Extension
The project includes the extension of Overland Drive from Commerce Center Drive to Diaz
from Commerce Center to Diaz Rd
Road with a bridge over Murrieta Creek. Coordination with RCFC & WCD, U.S. Army
PW00-26
I
Consultant: Project Design Consultants
Chris white!
Mayr
La
90°f°
90%
Corps of Engineers and the state environmental regulatory agencies is required. The 90%
Contract Amount: $466,940
re
Torre
plan comments will be returned to the consultant for corrections the week of 4/13/09.
Account No. 210-165-602-58XX
Main Street Bridge Over Murrieta Creek
This project will replace the existing Main Street Bridge over Murrieta Creek. Design
(Replacement)
consultant Simon Wong Engineering (SWE) and the City are continuing to pursue
Consultant: Simon Wong Engineering
environmental permitting and coordination issues associated with pursuing the bridge
Contract amount: $317,719
Amendment No
1: Contract term extension
Jon Salazar/
86% (Phases I
replacement as a project separate from the Army Corps of Engineer's Murrieta Creek
PW03-05
I
.
Amendment No 2: Contract term extension
Amer Attar
$$°f° (alo9)
& 11) - 89%
Improvement project. The approved PES form was received from Caltrans on 2/25/09;
Amendment No. 3: $322,305
(Phase3)
the technical reports remain under review. The 100% PS&E package was received from
Amendment No. 4: $24,063 (RCVVD waterline)
the design consultant on 2/17/09, and is under review by staff.
Account No. 210-165-743-58XX
CITY OF TEMECULA PAGE 4 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 4110/2009
% TIME
0yo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp.!
PAID ($j
bid date)
Pedestrian/Bicycle Bridge Over Santa Gertrudis
This project includes the construction of an approx. 150' ped/bike bridge over Santa
Creek
Gertrudis Creek near Chaparral H.S. This is a federally funded project, which will involve a
Consultant: Nolte Associates
Jon Salazar/
NEPA document. The approved Preliminary Environmental Study (PES) form was
PW05-11
I
ContractAmount: $132,807
Amer Attar
65%(6109)
40%
received from Caltrans on 12/03/08; submission of technical reports to Caltrans
Account No. 210-165-738-58XX
anticipated the week of 4/13/09. 100% design plans were received from the design
consultant on 2/23/09 and are under staff review.
Western Bypass Bridge Over Murrieta Creek
This project involves the design, environmental clearance, and construction of a new
Consultant: TYLIN International
William
bridge over Murrieta Creek at the westerly terminus of Western Bypass and an extension
PW06-04
I
Contract Amt: $378,776.20
Becerra/ Avlin
50%
60%
of Pujol Street to the new structure. Once constructed, this will serve as the southerly
Amendment 2 Amt: $244,824.80
Odviar
connection of the Western Bypass Corridor. Design is underway. Geotechnical
Account No. 210-165-660-58XX
investigations have been initiated and 30% of the design is complete.
Redhawk Park Improvements
This project will add amenities to four park sites in the Redhawk area. Due to budgetary
Consultant: RJM Design Group, Inc.
Kendra
constraints, the construction was divided into phases over a number of years. At the
Contract Amount: $164,574
Hannah-
December 11, 2007 meeting, the City Council approved an agreement with RJM for the
PW06-06
I
Meistrell/ Avlin
95% (04109)
80°% °
construction drawings of the chosen amenities, which include a half court basketball court,
Account No. 210-190-144-58XX
Odviar
ADA accessible parking, and dog park at Redhawk Community Park; a seatwall and
shade structure at Sunset Park. The preparation of the construction drawings continues.
Temecula Park and Ride (79 South)
This project will design and construct a park and ride facility on Temecula Parkway
(formerly 79 South) at La Paz. The 70% design drawings are being returned to AAE for
Design Development AAE, Inc.
Bill McAteert
revision and resubmittal. The WQMP for this project is being reviewed and may change
PW06-09
I
Con tact amount $109,085
David McBride
75%
75%
the configuration of the detention basins. This project is currently on hold.
Amendment #1 $20,500
Account No. 210-165-747-58XX
Pechanga Pkwy-Dual Right Turn Lanes from
This project includes the design and construction of two right-turn lanes on eastbound
Temecula Parkway (R79S)
Temecula Pkwy to southbound Pechanga Pkwy. The project includes the widening of
Consultant: Cozad & Fox
Mayra De La
Temecula Pkwy at Pechanga Pkwy & relocation of traffic signal poles. 100% design plans
PW06-11
I
Contract Amount: $29,010
Torre
100%
99%
are complete. The City is in the process of purchasing the required right of way. The City
Account No. 210-165-637-58XX
Council adopted a Resolution of Necessity to acquire the property at their 11 /25/08
meeting. Once the needed right of way is acquired, construction will be scheduled.
Santiago Detention Basin
This project includes the design and construction of a detention basin. The proposed
Consultant: Kimley Horn
Mayra De La
detention basin (1 acre in size) is located on the south side of Santiago Road between
PW06-12
I
Contract Amount: $65,250
Torre
95%
95%
Vallejo Avenue and Orsmby Road. 100% design plans and specifications have been
Account No. 210-165-666-58XX
reviewed and corrections will be incorporated into the bid documents.
Winchester Road / State Route 79 North - North
This federally funded project will design and construct landscaping and irrigation
Corridor Beautification
enhancements to the existing raised medians along Winchester Road between Ynez
Consultant: RBF
Road and the easterly City limits. The 100% design package has been reviewed and upon
PW06-15
I
Agreement Amount: $ 179,916.00
'
David McBride
99%
99°f°
completion of these revisions it will be submitted to Caltrans for construction authorization.
Approved EWA
s: $ 6,000
Due to funding obligations the construction phase of the project cannot begin until the next
Account No. 210-165-638
fiscal year.
CITY OF TEMECULA PAGE 5 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 4110/2009
% TIME
0yo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp.!
PAID ($j
bid date)
French Valley Parkway / Interstate 15 Over-Crossing
A southbound off-Ramp to Jefferson, an auxiliary lane, and widening the bridge over
and Interchange Improvements- Phase 1 (PS&E)
Santa Gertrudis Creek at the Winchester southbound off-ramp are the components of
Consultant: Moffatt & Nichol
Phase 1. City continued the design work. Status is as follows:
Amend. No. 1: $ 507,881.00
Amend. No. 4: $ 632,058.00
> PS&E - City is preparing 95% Plans, Specifications, and Estimate.
Amend. No. B: $1,087,300.00
> Right of Way - Establishing limits of dedication. Discussions are continuing with owners
Notes:
William
of affected parcels within Phase 1 work.
PW07-04
I
> Amend. Nos. 1, 4, & 8 amend original agreement
ABn Odv!
r!
60%(05110)
61%
> Declaration of Units - Caltrans Approved Metric Exception for this phase.
under PVV02-11.
r Attaar
Amer Attar
> Utilities - Pothole of existing utilities within APE are complete.
> Amendment amounts represent portion
> Conceptual Landscape/Aesthetics - Concept was selected, with Murrieta, Caltrans, and
appropriated for PUU07-04.
IBC concurrence. Selection was incorporated into Draft Structures PS&E submittal.
Account No. 210-165-719-58XX
Other:
> Maintenance Agreement - City preparing exhibit for first draft.
Old Town Gymnasium
This projects involves the design of the approximately 9,000 square foot gymnasium
Consultant: UULC Architects
adjacent the Boys & Girls Club on Pujol Street. WLC is still working on design scenarios
Contract Amount: $307,390.00
with Boys and Girls Club Staff. The land is to be utilized as staging area for the Murrieta
PW07-
05CSD
II
Account No. 210-190-186
Bill McAteer!
DavidMcBride
10%(17J00)
5%
Creek Improvements project and it will need to be acquired from Riverside County Flood
Control (RCFC) for the current design. The land will not be available until the Creek
project is completed. A conceptual design committee meeting was held on January 27,
2009.
Pavement Management Program Update
This project will update the City's Pavement Management Program (PMP) for the years
Consultant: UUlldan
2008-2013. The 90% PMP report has been submitted and is being reviewed by staff.
Agreement Amount: $ 66,915
PW07-11
I
David McBride
100%
79%
Account Nos.:
001-164-601-5248
210-165-655-58XX
Nicolas Valley - Assessment District (Liefer Road)
This project will study assessment district feasibility and formation, including completing
Consultant: David Evans &Associates (DEA)
Kendra
the street and minor storm drain improvements on the unimproved portions of certain
Contract Amount: $120,900.00
Hannah-
streets within Nicolas Valley (Liefer Road) area. The City Council approved an agreement
PW08-06
I I
Meistrell! Avlin
50%(08109)
10%
for the street improvement design with David Evans and Associates at the 10/28/08 City
Account No. 210-165-502-58XX
4dviar!Amer
Attar
Council Meeting. The kick off meeting for the design of the street improvements was held
on 12/17/08. Consultant is preparing 60% plans and estimate.
Library Additional Parking
This project will provide 70-100 parking stalls on the graded City property about 1200 feet
Consultant: Hall & Foreman
west of the existing library as an over flow parking lot. Hall & Foreman is doing the design
Purchase Authorization Amount: $66,885 (Annual On
of the parking lot under the annual agreement they have with the City. The design kick off
PW08-07
I
-call)
Purchase Authorization Amount: $2,200
Amer Attar
15%(03109)
0%
meeting was held on 11/12/08. Surveying and geotechnical investigations are complete.
The consultant provided the City with three preliminary alternative layouts. Staff is
Account No. 210-165-508-58XX
reviewing these alternatives. Staff is also looking at the option of extending the existing
parking lot.
CITY OF TEMECULA PAGE 6 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 4110/2009
% TIME
0yo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp.!
PAID ($j
bid date)
Roripaugh Ranch Street Improvements- Phase I
Phase I include the construction of Butterfield Stage Road from Murrieta Hot springs Road
Construction of Butterfield Stage Road
to Calle Chapos /South Loop Road and getting the Fire Station functional. Currently, staff
PW09-02
I
Consultant: David Evans &Associates (DEA)
Ma
/ er
De r
Torre/Amer
0
0°!°
is working on the Bid Package and well as RAM issues with 3 property owners within
Contract Amount:
ttar
Attar
Phase 1. Work to be done by the design consultant is on hold until the Roripaugh Ranch
CFD No. 03-02 liens are resolved and a settlement is reached.
Account No. 210-165-723-58XX
PROJECTS BEING DESIGNED BY STAFF
Localized Storm Drain Improvements
This project will fix the drainage problem at the south end of Front Street (at the MWD
PW04-02
I I
20% (NIA)
NIA
easement). Baseline right of way, utilities, and mapping are established. This project is
currently on hold.
Long Canyon Detention Basin - Access Road
Plans and specifications are 90% complete. City is seeking FEMA funds to remove
PW04-07
I
0%
NIA
excess silt deposited within the basin before constructing the access road. Project is on
hold until FEMA determination is finalized.
Citywide Concrete Repair Project FY2008-09
Chris White I
Appproval of the plans & specifications and authorization to solicit bids for the project is
PW09-03
I
Contractor:
Mayra De La
scheduled for the April 14, 2009, Council meeting.
Contract Amount:
Torre
PROJECTS IN THE PLANNING STAGE
1-15 / SR 79S Ultimate Interchange
This project will modify the 1-15/ SR 79 South Interchange to accommodate projected
Project Report (PR)
future traffic. City continued development of design geometrics, technical studies, and
Consultant: RBF Consulting
reports. Status of outstanding items are as follows:
Contract Amount: $ 325,944.00
Amendment No. 1: 98,196.00
Extra Work Auth. No. 1: 13,426.00
> Project Report - City revising.
PW04-08
I
Extra Work Auth. No. 2: 17,732.00
Avlin 0dviar7
95%(05/09)
95%
> Supplemental Fact Sheet - City revising.
(Extra Work Auth. No. 3: 18,428.00)
Amer Attar
> Modified Access Report - FHWA Determination of Acceptability, approved July 2007.
(Extra Work Auth. No. 4: 5,032.00)
Final approval pending approval of the Final Environmental Document.
(Extra Work Auth. No. 5: 21,240.00)
> Geometric Approval Drawings - City revising.
Note: EWA No. 3, 4, and 5 will be paid with unused
> Final Environmental Document - Awaiting approval of Project Report.
portion of Amend No. 1.
> Life Cycle Cost Analysis - City revising.
Account No. 210-1654-662-58XX
CITY OF TEMECULA PAGE 7 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 4110/2009
% TIME
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. camp.!
PAID ($j
bid date)
French Valley Parkway / Interstate 15 Over-Crossing
This project will construct an interchange between Winchester Road Interchange and the I
and Interchange Improvements (PA & ED)
-15/1-215 split. City continued development of the Project Report and Environmental
Consultant: Moffatt & Nichol
Document. Status is as follows:
Agreement Amount: $1,091,693.00
Amend. No. 1: 202,652.40-
Amend. No. 2: 21 21,63030.000
> Draft Project Report - Approved June 2006.
CCO No. 1: 25,000.00
> Project Report - Final preparation pending approval of Environmental Doc.
CCO No. 2: 8,000.00
> Draft Environmental Document - Caltrans review.
CCO No. 3: 18,008.00
> New Connection Report (NCR) - Letter of Acceptability received in July 2008.
CCO No. 4: 11,320.00
> Traffic Operations Analysis - Approved 02/05/08.
CCO No. 5: 37,645.00
> Exception to 20-yr Traffic Design - Approved 12/17/07.
Amend. No. 3: 283,982.52
> Stormwater Data Report - City revising per Caltrans comments.
Amend. No. 4: See PW004
00..
.
5:
1
69
,
00
00
No.
> Mandator Design Exceptions roved 07/18/06.
6:
1
10
,
91
7
.00
Amend.
No.
William
> Advisory Design Exceptions - Approved 07/18/06.
PW02-11
I
Amend. No. 7: 14,573.36
Becerr
90%(11109)
88%
> Exception to Ramp Metering Policy - Approved 07/05/06.
Amend. No. 8 See PW07-04
l Amer mer
Odv
Attar
Attar
> Geometric Approval Drawings - Approved 07/18/06.
Amend. No. 9 100,000.00
>
Revised Geometric Approval Drawings -Approved 01/11108.
Notes:
> Storm Drain Study- Approved 03/21/08.
> Amend. No.1 also applies to PuV07-04. See PVV07
'
> Floodplain and Scour Analysis Report - Approved Oct 2008.
I apportionment.
-04 for add
Account No. 210-165-677-58XX
Other:
> Declaration of Units - Request for Metric Exception denied by Caltrans.
> Freeway Agreements - Execution pending approval of the Project Report.
> Risk Management Plan - Updating as necessary.
> Project Charter - 1 st draft is under Caltrans review.
> Maintenance Agreement - Preparing 1st submittal for Caltrans review.
> Financial Plan - Updating as necessary.
Temecula Creek Crossing - Access to Highway 79
The project consists of performing an alignment study to set a specific horizontal and
South (Temecula Parkway)
vertical alignment for an extension of Avenida de Missions southerly to gain vehicular
Bridge Alignment Study- Avenida de Missions over
Kendra
access to Loma Linda Road, including a bridge crossing over Temecula Creek. Final
PW08-03
I I
Temecula Creek
Consultant: Nolte Associates, Inc.
Hannah-
Meistrelll Avlin
100%
95%
engineering report is complete. Project is pending allocation of funds for design.
Contract Amount: $87,923.00
Odviar
Account No. 210-165-677-58XX
Santa Gertrudis Creek Pedestrian/Bicycle Trail
The project will provide a Class I bicycle trail that connects the existing Santa Gertrudis
Extension and Interconnect
Kendra
Creek Pedestrian/Bicycle Trail at Ynez Road to the Murrieta Creek Multi-Purpose Trail at
Alignment Study, Design & Environmental Clearance
Hannah-
Diaz Road. The City Council approved an agreement with Hall & Foreman at the 11/25/08
PW08-04
11
Consultant: Hall & Foreman, Inc.
Meistrelll Avlin
30%(07109)
5%
meeting. The kick off meeting was held on 01/08/09. The alignment study has been
Contract Amount: $246,865.00
Odviar
completed. Design is on hold until the extension of time for the Bicycle Transportation
Account No. 210-165-739-58XX
Account funds is approved.
CITY OF TEMECULA PAGE 8 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 4110/2009
% TIME
0yo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp.!
PAID
bid date)
PROJECTS WAITING IN THE WINGS
Butterfield Stage Road - Roripaugh CFD
This includes planning for the construction of the City Council approved Roripaugh Ranch
Mayra De La
CFD No. 03-02 Street Improvements. Regulatory agencies are on board with City
III
Torre/ Amer
)
NIA
proceeding with specific road improvements. The research for (a) dry utility designs, (b)
Attar
plan status and (c) Pay requests review is on-going. City Attorney is working on
lien/settlement analysis. Branched out "Phase I" of this project to PW09-02.
PW00-29
11
Citywide Master Drainage Plan
% ( )
Postponed.
Multi-Trails System- Margarita Road Under Crossing
This project will construct a trail for bicycles and pedestrians along Santa Gertrudis Creek
Consultant: LAN Engineering
under Margarita Road. Data regarding existing utilities are being incorporated into the
PW04-13
I
Contract Amount: $114,426.00
William
100%
100%
design. RCFC has provided an Encroachment Permit. Plans & Specs are complete. This
Becerra
project cannot be constructed until adequate funds are identified. An application was
submitted for State Bicycle Transportation Account (BTA) funds on 12/1/06.
Sam Hicks Monument Park Playground Replacement
This project will replace the playground at Sam Hicks Monument Park to comply with new
PW06-16
0%
NIA
standards. The funding for this project is through Community Development Block Grant.
Funding for this project has been reallocated to a future fiscal year.
Auxiliary Lanes on 1-15 in Temecula
A feasibility study will be conducted to determine if auxiliary lanes can be added between
on and off-ramps on 1-15 in Temecula to improve the freeway operation. An RFP to
PW06-17
I
Amer Attar
conduct the study was published on the City's website on 02/14/07. Proposals were
received on 03/16/07. The City reviewed the proposals and selected a consultant. Due to
funding constraints, this project is being delayed until Fiscal Year 2009/ 2010.
RIGHT OF WAY RELATED PROJECTS
French Valley Parkway/ 1-15 Overcrossing and
Review appraisals are in progress. Expected completion date is middle of March.
Interchange, Project Report (PR)
William
Caltrans will need to approve the appraisal before the City Council approval and making
PW02-11
I
Becerral Amer
Attar
NIA
NIA
offers. FF&E appraisal is complete. Relocation Assistance and Good Will appraisals will
follow the completion of the review appraisal.
Butterfield Stage Road - Roripaugh CFD
Met with all but three property owners to discuss their property concerns. Prepared a
Project Description: Research to create a bid
Mayra De La
matrix addressing owner issues/concerns to present to City staff. Work to clear all issues
CFD 03-02
package (i.e., Plans and Specs) to construct specific
Torre/Amer
related to the properties within Phase 1 of the project continues.
improvements (BSR, MHSR, fire station, etc.)
Attar
Contractor: N/A; Contract: N/A
Diaz Realignment
All required right-of-way documents have been recorded with the County; consultant
PW 95-27
1
Jon ari
surveyor is in the process of recording the Record of Survey, which will complete the
Amerr Attar
process.
Pechanga Parkway (right turn lanes)
Purchase & Sale Agreement was sent to the property owner. He has not accepted the
City's offer. City Council adopted the Resolution of Necessity at the 11/25/08 meeting. A
PW 06-11
Amer Attar
check was prepared for court deposit to file eminent domain lawsuit. Lawsuit was filed in
mid February. The property owner has just presented the City with a counter offer. The
City is reviewing the counter offer and a response is forthcoming.
CITY OF TEMECULA PAGE 9 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 4110/2009
% TIME
0yo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp.!
PAID ($j
bid date)
Pechanga Parkway (mitigation land)
Purchase & Sale Agreement was sent to the property owner. He has not accepted the
City's offer. City Council has adopted the Resolution of Necessity at the 11/25/08 meeting.
PW 99-11
Amer Attar
A check was prepared for court deposit for eminent domain lawsuit. Lawsuit was filed in
mid February. The property owner has just presented the City with a counter offer. The
City is reviewing the counter offer and a response is forthcoming.
Surplus Land : Diaz Road Realignment
Staff met with Outdoor Channel. City Council approved counter offer. Purchase and Sale
Amer Attar
Agreement was prepared by City and it was presented to the buyer. The agreement is
under their review. Once approved, it will be presented to the City Council for approval.
Riverside County Flood Control Parcels-Old Town
Staff received Purchase Agreements from RCFC to purchase portions of six parcels. City
met with Flood Control in January and asked for updated values. RCFC will revise their
Beryl
offers based on current sales comps. Staff is also working with RCFC to finalize the
Purchase & Sale Agreement. RCFC requested that the City quitclaim a channel
A
Amer
Amer Attar ar
easement for another parcel (APN 922-035-024) and for City to accept the Declaration of
Dedication. This matter was approved by the City Council at the 2/24/09 meeting.
Santa Gertrudis Ped. Bridge
The City Council approved the Purchase and Sale Agreement with Rancho California
Water District (RCWD) at the 10/14/08 meeting. Escrow has been opened. We received
PW07-05
Amer Attar
the estimated settlement statement from escrow on 12/2/08. Escrow has closed and the
City received the Final Settlement Statement.
PW06-12
Santiago Detention Basin
Amer Attar
Appraisal is ready to be finalized but has been put on hold.
Murrieta Creek Bridge and Overland Drive Extension
To initiate this right of way work, seven title reports were ordered on 12/2/08. Consultant is
in the process of preparing legals/plats. Staff provided estimates for doing the appraisals
PW00-26
Amer Attar
of the affected properties to the Director of Public Works. Once these estimates are
approved, the appraisal process can proceed.
Policy re: Site Assessments
Amer Attar
Editing Site Assessment policy
Miscellaneous Right of Way Related Items
Amer Attar
On-going
review of Caltrans procedures; working on draft of Relocation handout required by law
Western Bypass Bridge Over Murrieta Creek
Will Becerra/
City needs to accept the Offer of Dedication that was not accepted by County on Parcel
PW06-04
I
Beryl
Map PM 8248, which was recorded on 2/15/1977. Up to Twelve legals and plats will be
Yasinoskyl
prepared by the consultant. Once legals/plats are received, the City will obtain appraisals.
Amer Attar
SPECIAL AND MISCELLANEOUS PROJECTS
Roripaugh Ranch CFD
Staff reviewed the submitted Reimbursement Request for the two bridges. Comments
CFD 03-02
Annie t
N/A
were provided to Ashby USA representatives. Meetings are being held with the developer
Le! Ameer r Attar
seeking these reimbursements to finalize the numbers
CFD 01-02
Harveston CFD
Amer Attar
NIA
No activities during the last period
CFD 03-06
Harveston CFD
Amer Attar
NIA
N/A
No activities during the last period.
CFD 03-01
Crown Hill OFD
Amer Attar
NIA
NIA
During the last period, the developer submitted reimbursement request for the retention.
CITY OF TEMECULA PAGE 10 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 4110/2009
% TIME
0yo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp.!
PAID ($j
bid date)
Wolf Creek CFD
Met with Tony Louka, Caltrans Environmental Engineering, Adam Smith, Standard Pacific,
along with Matt Peters (city Planner) and Steve Beswick (Pechanga Parkway Project
Manager). The meeting was to review the walls along the Wolf Creek Development.
Standard Pacific is to raise them to 8'. To satisfy the Federal requirements, Caltrans will
need a letter from the City for some of the open area that provide access from the trail to
CFD 03-03
Amer Attar
NIA
NIA
the development. Standard Pacific is to survey adjacent property owners to see if they are
OK with the openings or if they want these openings closed. The City's letter would notify
Caltrans with the results and what action the City would take based on these results.
A letter from the City to Standard Pacific detailing the wall requirements was sent on
01/06/09.
CFD 02-08
Serena Hills CFD
Amer Attar
NIA
NIA
No activities during the last period.
Quarterly Review- Tracking, preparing, and
Various Projects.
Various
1
processing Federal, State and TUMF Funds
Julie Dauer
On-going
NIA
Reimbursements
Contract Administration
On-going review of CIP project contracts, amendments, extra work authorizations &
Various
I
Julie Dauer
On-going
NIA
change orders and maintaining budget accounts. Providing assistance to staff in
processing invoices for all CIP division projects.
Murrieta Creek Multi Purpose Trail
Project is currently in construction phase. Continue to process reimbursement requests for
PW01-27
I
Julie Dauer
NIA
N/A
Caltrans submittal and approval.
Surface Transportation Program (STP) - De Portola
Contract has been awarded. Federal funding reimbursement requests will be submitted to
PW06-10
I
Road Pavement Rehabilitation
Julie Dauer
NIA
NIA
Caltrans as project progresses. $458,990 STP funds
Highway Bridge Replacement & Rehabilitation
New IDES form updated and submitted to Caltrans, Environmental Division to obtain
PW03-05
I
Program (HBRR) - Main Street Bridge
Julie Dauer
NIA
NIA
environmental clearances & approval to proceed with final design processes. Total HBRR
funds $3,920,000.
SR2S- Safe Routes to School Program - Ped/Bicycle
Received December 2, 2008 the approval of our PES document. Prior to obtaining the
Bridge over Santa Gertrudis Creek to Chaparral Hig
Categorical Exclusion we shall provide Caltrans various technical studies. SR2S funding
PWOS-11
I
Julie Dauer
NIA
NIA
has been awarded in the amount of $425,520. In addition to SR2S funding we have been
awarded $132,000 in SB821 funding.
Transportation Uniform Mitigation Fee (TUMF)
Quarter Ended 12/31/08 - TUMF reimbursement requests to be prepared for submittal to
WRCOG & RCTC. Meeting with WRCOG to clear up outstanding progress billings and
Various
I
Julie Dauer
N/A
N/A
review of processes for future reimbursement requests. Letter to follow from City to
WRCOG in summary of meeting minutes.
TE - Transportation Enhancement
Program funding is scheduled for FY2009-2010. Environmental clearance has been
Winchester Road/State Route 79 North Corridor
approved and project is slated for construction in the next fiscal year. Currently in process
PW06-15
I
Beautification Projec
Julie Dauer
NIA
NIA
of preparing our 'Request for Allocation' through the CTC and also our RFA package to
Caltrans for 'Authorization to Proceed with Construction'. Total funds awarded per TE
Funding adjustments $1,133,000.
Pechanga Parkway Phase II Street Improvements -
Continue to review construction expenditures for federal reimbursement of PLH funds.
PW99-11
I
Public Land & Highways Funded
Julie Dauer
NIA
N/A
Prepare and submit reimbursement requests to Caltrans, Sacramento. Total PLH funding
(Phase II)
is $4,000,000.
CITY OF TEMECULA PAGE 11 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 4110/2009
% TIME
0yo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp.!
PAID ($j
bid date)
Various
I
Bond Releases
Julie Dauer
NIA
N/A
Continued review of CIP project bonds scheduled for release.
2006107 Bicycle Transportation Account
Resolution approved by City Council for the Cooperative Work Agreement (CWA). The
BTA Funds
CWA will extend the terms of the original agreement to allow for the continuation of project
PW08-04
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Santa Gertrudis Creek Bicycle Trail Extension and
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implementation and the award of a consultant agreement for this project. 2006/07 BTA
Interconnect
funds approved for the planning & preliminary engineering and total award of $395,000.
CWA is anticipated to be approved in April 2009.
Standardize the format of the Specifications for all
Specifications library is continuously being updated and amended. The boiler-plate section
projects
is also being reviewed and updated. Federal Specifications were updated and
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On-going
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standardized for De-Portola and Rancho California Road. All specifications were updated
to 2009.
Circulation Element Implement Plan
This Project is to identify all future projects necessary so that the current Circulation
Element of the General Plan is fully implemented. Data entry into the database is
complete. The tasks of field verification, cost estimates preparation, and aerial mapping
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have all been completed. The information gathering and the reporting stage of this
project is complete. CIP staff will work with GIS to automate the availability and the update
of the information.
Update Plans to Reflect As-Built Conditions for All
City receives blue prints from many contractors marked with As-Built conditions for various
Recent Projects
projects. Some of these As-Built conditions have never been transferred to the project
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mylars. As-Built plans will be created for all recent projects, if it was not done at the time of
submission.
Consultant Selection
An Access database was created for our Consultant Selection List. Information is
Various
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available on the City's web-site on how to be placed on the list and responses are being
entered into the computer as they are received.
Pavement Rehabilitation - Rancho California Road
Caltrans, Local Assistance approved the construction phase of work. STPL funding of
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(STPL)
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$2,958,000. Project is currently out to bid. Bid Opening is scheduled for January 29, 2009.
Pavement Rehabilitation of Rancho California Road
from Ynez Road to Butterfield Stage Road
Citywide Traffic Light Synchronization System
City has been awarded $515,000 in Traffic Light Synchronization Program (TLSP)
TBD
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Purchase, install & implement an adaptive traffic
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funding. Disbursements for these programs have currently been suspended.
signal synchronization system along six corridors
within the City.
CAPITAL IMPROVEMENT PROJECTS
Monthly Activity Report
Prepared by: Amer Attar
Submitted by: Greg Butler
Date: 4/28/2009
PROJECTS UNDER CONSTRUCTION
Roripaugh Ranch Fire Station
The majority of work was completed by April of 2006. The remaining work will be completed when the
mainline utilities are installed, which the City is undertaking - estimated start in June of 2009. A fire
engine/truck venting system (requested/added on 2/06) will be installed when the Contractor re-
mobilizes, this cost is also included in the approved change order total.
City Property at Diaz Road and Dendy Parkway (Northwest RDA Property) - Rough Grading
This project provided for the rough grading of the vacant City property at Diaz Road and Dendy Parkway.
All work was completed on March 28, 2007. Site restoration, including hydroseeding, was completed in
December of 2008. A notice of completion was approved by the City Council at the 1/13/09 meeting.
Ongoing maintenance expenses will be incurred for NPDES measures until such time the property is
developed.
Murrieta Creek Multi Purpose Trail
This project will build equestrian, pedestrian and bike trails between Murrieta Creek and Diaz Road from
Rancho California Road to Winchester Road. The bulk of contract work has been completed, remaining
work includes landscape mulch placement, hydroseeding, and trail signage and striping. Project is
essentially completed with the 90 maintenance period ongoing through June 2009.
Old Town Infrastructure Project -Town Square and Mercedes & Main Street
This project involves construction of the Town Square and street improvements on Mercedes & Main
Streets. The project was awarded on March 18, 2008. All storm drain, sewer, and water improvements
are complete and the roadways paved. Work is ongoing in the Town Square. The redesigned fountain
is being constructed. Delays in delivery of speciality items for the fountain will extend the completion
date until June of 2009.
Old Town Infrastructure Projects - Underground Utility District
This project undergrounded all overhead utility lines along Main Street from Mercedes to Front and
Mercedes between 2nd and 6th streets. Project was awarded on 3/18/08. Work under this project is
complete and a Notice of Completion was approved on 2/10/09.
Citywide Slurry Seal Project FY 2007-2008
This project will slurry seal streets mainly in the Paloma del Sol area. Construction is essentially
complete. Minor punchlist items are being addressed. Estimated completion is 09/15/08.
Roller Hockey Rink Dasher Board System
This project will replace the boards at the existing Roller Hockey Rink. This project is 100% complete.
The Board of Directors acceped the project on 11/25/08. The Notice of Completion has been filed.
Pechanga Parkway Phase II Street Improvements from Temecula Parkway to City Limits @
Pechanga Road.
This project will widen Pechanga Parkway to its ultimate width from Temecula Parkway to Pechanga
Road. Construction activities include: pavement grinding & removals, subgrade, preparation, aggregate
base placement, irrigation, and utilities. The Contractor completed switching traffic to the 3rd stage of
construction on 02-28-09. Northbound traffic is still on the east side of Pechanga Parkway from Rainbow
Canyon Rd to Deer Hollow Wy and southbound traffic was moved to the west side of Pechanga Parkway
from Rainbow Canyon Rd to Deer Hollow Wy. Completion of the project is scheduled for June 2009.
Old Town Infrastructure Projects
- Parking Structure & Office/Retail Frontage
This project includes the site grading and retaining walls for the Civic Center & the Parking Structure site
as well as construction of a parking structure, including office frontage shell space. The grading for the
Civic Center Pad is 100% complete and was turned over on 4/8/09. The site perimeter retaining walls on
the North end and along 1-15 along the Civic Center site are complete. The storm drain has been
relocated. The footings, basement level walls & slab on grade are complete and the ground level floor
will be poured in early April 2009. The construction of the upper level walls and floors is ongoing.
Ronald Reagan Sports Park Channel Silt Removal & Desiltation Pond
This project includes restoring the Best Management Practices (BMP) of the Stormwater Pollution
Prevention Plan (SWPPP), the Water Quality Management Plan (WQMP) and the requirements of
RWQCB by desilting the basin located near the Sports Park. 401 Certification, Streambed Alteration
Agreement, and Nationwide Permits have been acquired. Bids were opened on 08/26/08 and will be
awarded pending confirmation of FEMA reimbursement funding.
Old Town Civic Center
This project will construct the Old Town Civic Center. City Council awarded the contract to Edge
Development, Inc. on 9/09/08. Edge began work on 4/8/09 focusing on underground utilities, fine
grading, and foundations. RFI and Submittal processing is ongoing and structural steel is in fabricaiton.
Temecula Community Center Expansion
Work began on January 13, 2009. The building is currently being framed. The anticipated completion
date of the project is October 2009.
De Portola Road Pavement Rehabilitation Project (from Jedediah Smith to Margarita)
This project involves rehabilitating De Portola Rd pavement from Jedediah Smith to Margarita Rd. This
is a federally funded project. Pre-construction meeting was held 2/25/09, with construction scheduled to
begin the week of 3/16/09.
Pavement Rehabilitation Rancho California Road (Ynez to East City Limit) - STPL Project
This project will rehabilitate Rancho California Road from Ynez Road to the City limits on the east. The
project was awarded to All American Asphalt on March 24, 2009. Anticpated start date is late April/early
May 2009.
Traffic Signal Installation - Citywide, Butterfield Stage Rd at Welton St / Channel St
This project will install a new traffic signal on Butterfield Stage Road at Welton Street / Channel Street.
Plans, Specifications & Estimate (PS&E) are complete. Authorization to advertise for construction bids
was given by the City Council at the 12/16/08 meeting. The project is out to bid. Bid opening is
scheduled for 03/17/09.
Traffic Signal Installation - Citywide, Meadows Pkwy at McCabe Dr
This project will install a new traffic signal on Meadows Parkway at McCabe Drive/Sunny Meadows
Drive. Bids were opened on 03/17/09. The City Council will consider awarding this contract to
Christopher R. Morales, Inc. at the 04/14/09 council meeting.
Site Demolition at 41351 Armada Place
Project consists of the demolition of 2 houses at the NE corner of Butterfield Stage Road/Rancho
California Road. Project was advertised and bids were opened on 1/29/09. Work started 3/30/09 and is
anticipated to complete by 4/27/09.
PROJECTS BEING ADVERTISED FOR BIDS
Citywide Slurry Seal Project FY08-09
Slurry Seal of local streets within Paloma Del Sol and Temeky Hills. Bid Opening is May 5th, 2009 with
award consideration scheduled for the May 21 st Council meeting.
PROJECTS IN DESIGN
Re-Stripe Route 79 South to 8 lanes from Pechanga Parkway to 1-15
This project will provide four lanes in each direction on Temecula Parkway (formerly State Route 79
South) from 1-15 to Pechanga Parkway. The City is working to meet Caltrans requirements to do the
striping.
Pechanga Parkway Storm Drain Improvements - Environmental Mitigation
This project includes the construction of new wetlands for the Wolf Valley Creek Channel Improvements-
Stage I. The wetlands will be created through the construction of new landscape and irrigation systems.
The site is located along the north bank of Temecula Creek (within flood-plain/way areas). The
environmental regulatory agencies have approved this new mitigation area. Mylars are ready for
signature. The contract bid document was reviewed and will be revised to incorporate all of the
corrections. Offers for purchase of the properties were made. The City Council adopted a Resolution of
Necessity to acquire the property at their 11/25/08 meeting. The proposed improvements cannot be
implemented until the City obtain possession of the properties.
Murrieta Creek Bridge and Overland Drive Extension from Commerce Center to Diaz Rd
The project includes the extension of Overland Drive from Commerce Center Drive to Diaz Road with a
bridge over Murrieta Creek. Coordination with RCFC & WCD, U.S. Army Corps of Engineers and the
state environmental regulatory agencies is required. The consultant submitted 90% design plans to the
City. The plans were sent to internal reviewers and Utility Companies for comments.
Main Street Bridge Over Murrieta Creek (Replacement)
This project will replace the existing Main Street Bridge over Murrieta Creek. Design consultant Simon
Wong Engineering (SWE) and the City are continuing to pursue environmental permitting and
coordination issues associated with pursuing the bridge replacement as a project separate from the
Army Corps of Engineer's Murrieta Creek Improvement project. Final environmental reports were
received in November, 2008, revised PES form and accompanying technical reports were submitted to
Caltrans on 1/6/09. The approved PES form was received from Caltrans on 2/25/09, the technical
reports remain under review. The 100% PS&E package was received from the design consultant on
2/17/09, and is under review by staff.
Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek
This project includes the construction of an approx. 150' ped/bike bridge over Santa Gertrudis Creek
near Chaparral H.S. This is a federally funded project, which will involve a NEPA document. The
approved Preliminary Environmental Study (PES) form was received from Caltrans on 12/03/08, work on
required environmental studies/reports has begun. 100% design plans were received from the design
consultant on 2/23/09 and are under staff review.
Western Bypass Bridge Over Murrieta Creek
This project involves the design, environmental clearance, and construction of a new bridge over
Murrieta Creek at the westerly terminus of Western Bypass and an extension of Pujol Street to the new
structure. Once constructed, this will serve as the southerly connection of the Western Bypass Corridor.
Design is underway. Geotechnical investigations have been initiated and 30% of the design is complete.
Redhawk Park Improvements
This project will add amenities to four park sites in the Redhawk area. Due to budgetary constraints, the
construction was divided into phases over a number of years. At the December 11, 2007 meeting, the
City Council approved an agreement with RJM for the construction drawings of the chosen amenities,
which include a half court basketball court, ADA accessible parking, and dog park at Redhawk
Community Park, a seatwall and shade structure at Sunset Park. The preparation of the construction
drawings continues.
Temecula Park and Ride (79 South)
This project will design and construct a park and ride facility on Temecula Parkway (formerly 79 South)
at La Paz. The 70% design drawings are being returned to AAE for revision and resubmittal. The WQMP
for this project is being reviewed and may change the configuration of the detention basins. This project
is currently on hold.
Pechanga Pkwy-Dual Right Turn Lanes from
Temecula Parkway (R79S)
This project includes the design and construction of two right-turn lanes on eastbound Temecula
Parkway to southbound Pechanga Parkway. The project includes the widening of Temecula Parkway at
Pechanga Parkway & relocation of traffic signal poles. 100% design plans are complete. The City is in
the process of purchasing the required right of way. The City Council adopted a Resolution of Necessity
to acquire the property at their 11/25/08 meeting. Once the needed right of way is acquired, construction
will be scheduled.
Santiago Detention Basin
This project includes the design and construction of a detention basin. The proposed detention basin (1
acre in size) is located on the south side of Santiago Road between Vallejo Avenue and Orsmby Road.
100% design plans and specifications have been reviewed and corrections will be incorporated into the
bid documents.
Winchester Road / State Route 79 North - North Corridor Beautification
This federally funded project will design and construct landscaping and irrigation enhancements to the
existing raised medians along Winchester Road between Ynez Road and the easterly City limits. The
100% design package has been reviewed and upon completion of these revisions it will be submitted to
Caltrans for construction authorization. Due to funding obligations the construction phase of the project
cannot begin until the next fiscal year.
French Valley Parkway/ Interstate 15 Over-Crossing and Interchange Improvements - Phase 1
(PS&E)
A southbound off-Ramp to Jefferson, an auxiliary lane, and widening the bridge over Santa Gertrudis
Creek at the Winchester southbound off-ramp are the components of Phase 1. City continued the design
work. Status is as follows:
> PS&E - City is preparing 95% Plans, Specifications, and Estimate.
> Right of Way - Establishing limits of dedication. Discussions are continuing with owners of affected
parcels within Phase 1 work.
> Declaration of Units - Caltrans Approved Metric Exception for this phase.
> Utilities - Pothole of existing utilities within APE are complete.
> Conceptual Landscape/Aesthetics - Concept was selected, with Murrieta, Caltrans, and IBC
concurrence. Selection was incorporated into Draft Structures PS&E submittal.
Other:
> Maintenance Agreement - City preparing exhibit for first draft.
Old Town Gymnasium
This projects involves the design of the approximately 9,000 square foot gymnasium adjacent the Boys &
Girls Club on Pujol Street. WLC is still working on design scenarios with Boys and Girls Club Staff. The
land is to be utilized as staging area for the Murrieta Creek Improvements project and it will need to be
acquired from Riverside County Flood Control (RCFC) for the current design. The land will not be
available until the Creek project is completed. A conceptual design committee meeting was held on
January 27, 2009.
Pavement Management Program Update
This project will update the City's Pavement Management Program (PMP) for the years 2008-2013. The
90% PIMP report has been submitted and is being reviewed by staff.
Localized Storm Drain Improvements
This project will fix the drainage problem at the south end of Front Street (at the MWD easement).
Baseline right of way, utilities, and mapping are established. This project is currently on hold.
Long Canyon Detention Basin - Access Road
Plans and specifications are 90% complete. City is seeking FEMA funds to remove excess silt deposited
within the basin before constructing the access road. Project is on hold until FEMA determination is
finalized.
Nicolas Valley - Assessment District (Liefer Road)
This project will study assessment district feasibility and formation, including completing the street and
minor storm drain improvements on the unimproved portions of certain streets within Nicolas Valley
(Liefer Road) area. The City Council approved an agreement for the street improvement design with
David Evans and Associates at the 10/28/08 City Council Meeting. The kick off meeting for the design of
the street improvements was held on 12/17/08. Consultant submitted 30% plans and a preliminary cost
estimate. They are under staff review.
Library Additional Parking
This project will provide 70-100 parking stalls on the graded City property about 1200 feet west of the
existing library as an over flow parking lot. Hall & Foreman is doing the design of the parking lot under
the annual agreement they have with the City. The design kick off meeting was held on 11/12/08.
Surveying and geotechnical investigations are complete. The consultant provided the City with three
preliminary alternative layouts. Staff is reviewing these alternatives. Staff is also looking at the option of
extending the existing parking lot.
Roripaugh Ranch Street Improvements - Phase I
Phase I include the construction of Butterfield Stage Road from Murrieta Hot springs Road to Calle
Chapos / South Loop Road and getting the Fire Station functional. Currently, staff is working on the Bid
Package. Work to be done by the design consultant is on hold until the Roripaugh Ranch CFD No. 03-02
liens are resolved and a settlement is reached.
PROJECTS IN THE PLANNING STAGE
1-15 / SR 79S Ultimate Interchange
This project will modify the 1-15/ SR 79 South Interchange to accommodate projected future traffic. City
continued development of design geometrics, technical studies, and reports. Status of outstanding items
are as follows:
> Project Report - Under Caltrans review.
> Supplemental Fact Sheet - Under Caltrans review.
> Modified Access Report - FHWA Determination of Acceptability, approved July 2007. Final approval
pending approval of the Final Environmental Document.
> Geometric Approval Drawings - Under Caltrans review.
> Final Environmental Document - Awaiting approval of Project Report.
> Life Cycle Cost Analysis - Under Caltrans review.
French Valley Parkway/ Interstate 15 Over-Crossing and Interchange Improvements (PA & ED)
This project will construct an interchange between Winchester Road Interchange and the 1-15/1-215 split.
City continued development of the Project Report and Environmental Document. Status is as follows:
> Draft Project Report - Approved June 2006.
> Project Report - Final preparation pending approval of Environmental Doc.
> Draft Environmental Document - City revising per Caltrans comments.
> New Connection Report (NCR) - Letter of Acceptability received in July 2008.
> Traffic Operations Analysis - Approved 02/05/08.
> Exception to 20-yr Traffic Design - Approved 12/17/07.
> Stormwater Data Report - City revising per Caltrans comments.
> Mandatory Design Exceptions - Approved 07/18/06.
> Advisory Design Exceptions - Approved 07/18/06.
> Exception to Ramp Metering Policy - Approved 07/05/06.
> Geometric Approval Drawings - Approved 07/18/06.
> Revised Geometric Approval Drawings - Approved 01/11/08.
> Storm Drain Study - Approved 03/21/08.
> Floodplain and Scour Analysis Report - Approved Oct 2008.
Other:
> Declaration of Units - Request for Metric Exception denied by Caltrans.
> Freeway Agreements - City revising per Caltrans comments.
> Risk Management Plan - Updating as necessary.
> Project Charter - 1st draft is under Caltrans review.
> Maintenance Agreement - Preparing 1st submittal for Caltrans review.
> Financial Plan - Updating as necessary.
Temecula Creek Crossing - Access to Highway 79 South (Temecula Parkway)
The project consists of performing an alignment study to set a specific horizontal and vertical alignment
for an extension of Avenida de Missions southerly to gain vehicular access to Loma Linda Road,
including a bridge crossing over Temecula Creek. Final engineering report will be completed in March
2009.
Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension and Interconnect
The project will provide a Class I bicycle trail that connects the existing Santa Gertrudis Creek
Pedestrian/Bicycle Trail at Ynez Road to the Murrieta Creek Multi-Purpose Trail at Diaz Road. The City
Council approved an agreement with Hall & Foreman at the 11/25/08 meeting. The kick off meeting was
held on 01/08/09. Preparation of the alignment study has begun.
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