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AGENDA
TEMECULA CITY COUNCIL
A REGULAR MEETING
CITY COUNCIL CHAMBERS
43200 BUSINESS PARK DRIVE
APRIL 14, 2009 - 7:00 PM
At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items
can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which
additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M.
6:15 P.M. - Closed Session of the City Council/Redevelopment Agency pursuant
to Government Code Section:
1) Conference with real property negotiator pursuant to Government Code
Section 54956.8 regarding real property negotiations for the sale of 11
condominium units (unit numbers 1, 8, 9, 16, 221, 225, 228, 229, 232, 233, and
236) located in the Temecula Lane Project along the eastside of Temecula
Lane and the north side of Loma Linda Road in the City of Temecula. The
negotiating parties are the City of Temecula/Redevelopment Agency and
Jamboree Housing Corporation. Under negotiation are the price and terms
of payment for the sale of the real property interests. The City/Agency
negotiators are Shawn Nelson, Bob Johnson, and Patrick Richardson.
2) Conference with the City Attorney and legal counsel pursuant to
Government Code Section 54956(a) with respect to one matter of existing
litigation involving the City and/or the Agency. The following claim will be
discussed: Claim of Geri Gnuse (Claim No. 08-631).
3) Conference with the City Attorney and legal counsel pursuant to Subdivision
(a) of Government Code 54956.9 with respect to two matters of existing
litigation involving the City:
1. City of Temecula v. Borchard -Temecula, L.P., et al., Riverside
County Superior Court Case No. 519307 (APNs 961-010-072 & 961-010-073);
2. City of Temecula v. Borchard-Temecula, L.P., et al., Riverside
County Superior Court Case No. 519298 (APN 961-010-076).
Public Information concerning existing litigation between the City and various
parties may be acquired by reviewing the public documents held by the City
Clerk.
Next in Order:
Ordinance: 09-05
Resolution: 09-32
CALL TO ORDER: Mayor Maryann Edwards
Prelude Music: Earlene Bundy
Invocation: Pastor Jonathan Maxey of Grace Chapel of Temecula Valley
Flag Salute: Council Member Washington
ROLL CALL: Comerchero, Naggar, Roberts, Washington, Edwards
Autism Awareness Month Proclamation
Friends of the Temecula Libraries 30th Birthday Celebration Proclamation
Sexual Assault Awareness Month
PUBLIC COMMENTS
A total of 30 minutes is provided so members of the public may address the Council on
items that appear within the Consent Calendar or ones that are not listed on the agenda.
Speakers are limited to two (2) minutes each. If you desire to speak to the Council on
an item which is listed on the Consent Calendar or a matter not listed on the agenda, a
pink "Request to Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all Public Hearing or Council Business matters on the agenda, a "Request to Speak"
form must be filed with the City Clerk prior to the Council addressing that item. There is
a five minute (5) time limit for individual speakers.
CITY COUNCIL REPORTS
Reports by the members of the City Council on matters not on the agenda will be made at
this time. A total, not to exceed, ten (10) minutes will be devoted to these reports.
CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no discussion of these items unless Members
of the City Council request specific items be removed from the Consent Calendar for
separate action.
1 Standard Ordinance and Resolution Adoption Procedure
RECOMMENDATION:
1.1 Motion to waive the reading of the text of all ordinances and resolutions included in
the agenda.
2 Action Minutes
RECOMMENDATION:
2.1 Approve the action minutes of March 24, 2009.
3 List of Demands
RECOMMENDATION:
3.1 Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A
City Treasurer's Report as of February 28. 2009
RECOMMENDATION:
4.1 Approve and file the City Treasurer's Report as of February 28, 2009.
Police Department Asset Forfeiture Account Purchases
RECOMMENDATION:
5.1 Approve the purchase of Police equipment and K9 training for a total amount of
$18,959 with asset forfeiture funds held by the County of Riverside Sheriff's
Department.
Purchase and Implementation of Three Automated License Plate Recognition Systems
RECOMMENDATION:
6.1 Approve the purchase and installation of three Automated License Plate
Recognition Systems in the amount of $75,067.87 and authorize the City manager
to enter into a purchase agreement for the purchase and installation of this system.
Resolution Allowing Online Bidding
RECOMMENDATION:
7.1 Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
ALLOWING ELECTRONIC TRANSMISSIONS REGARDING PUBLIC BIDS ON
PUBLIC WORKS AND OTHER CONTRACTS
Approve 2009 Economic Development Event Sponsorship Agreements
RECOMMENDATION:
8.1 Approve the Event Sponsorship Agreement in the amount of $29,750 for the 2009
Temecula Valley Balloon & Wine Festival. In addition, the Festival requests that the
City will provide temporary logistical support of the traffic control signs and devices
to assist with public safety during the Festival estimated at $3,200;
8.2 Approve the Event Sponsorship Agreement in the amount of $6,375 cash, and city-
support costs in the amount up to $6,096 for the 2009 Temecula Valley International
Jazz Festival;
8.3 Approve the Event Sponsorship Agreement in the amount of $51,000 for the 2009
Temecula Valley International Film and Music Festival.
9 State Mandated Buildina Permit Fees Authorize the retention of 10% of the State fee for
administrative costs
RECOMMENDATION:
9.1 Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
AUTHORIZING THE RETENTION OF ADMINISTRATIVE FEES FROM STATE
MANDATED BUILDING PERMIT FEE REQUIRED BY SENATE BILL 1473
10 Eleventh Amendment to the Joint Exercise of Power Agreement creating the Riverside
County Habitat Conservation Agency (RCHCA) and the First Amendment to the
Implementation Agreement
RECOMMENDATION:
10.1 Approve the 11th Amendment to the Joint Exercise of Powers Agreement creating
the Riverside County Habitat Conservation Agency (RCHCA) and the 1 st
Amendment to the RCHCA Implementation Agreement.
11 Approval of the Plans and Specifications and Authorization to Solicit Construction Bids for
the Citywide Concrete Rer)airs - FY 2008-09. Project No. PW09-03
RECOMMENDATION:
11.1 Approve the plans and specifications and authorize the Department of Public Works
to solicit construction bids for the Citywide Concrete Repairs - FY 2008-09, Project
No. PW09-03.
12 First Amendment to the Reimbursement Agreement with Eastern Municipal Water District
for Pechanga Parkway Phase II Street Improvements - Project No. PW99-11
RECOMMENDATION:
12.1 Approve the First Amendment to the Reimbursement Agreement with Eastern
Municipal Water District (EMWD) in the amount of $49,000 for modifications to the
14' wide medians within the Pechanga Parkway Phase II Street Improvement
Project - Project No. PW99-11, and authorize the City Manager to execute the
Amendment.
13 Award a Construction Contract for Traffic Signal Installations (Butterfield Stage Road at
Welton Way/Channel Street & Meadows Parkway at McCabe Drive/Sunny Meadows Drive)
- Project No. PW07-09 & PW07-10
RECOMMENDATION:
13.1 Award a construction contract for Project No. PW07-09 & PW07-10, Traffic Signal
Installations at Butterfield Stage Road at Welton Way/Channel Street & Meadows
Parkway at McCabe Drive/Sunny Meadows Drive, to Christopher R. Morales, Inc. in
the amount of $323,983;
13.2 Authorize the City Manager to approve change orders up to 10% of the contract
amount, $32,389.30;
13.3 Make a finding that the Traffic Signal Installations; Butterfield Stage Road at Welton
Way/Channel Street & Meadows Parkway at McCabe Drive/Sunny Meadows Drive
Project is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees.
TEMECULA COMMUNITY SERVICES DISTRICT MEETING
CSD PUBLIC COMMENTS
A total of 15 minutes is provided so members of the public may address the Board of
Directors on items that are not listed on the agenda or on the Consent Calendar.
Speakers are limited to two (2) minutes each. If you decide to speak to the Board of
Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to
Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all other agenda items, a "Request to Speak" form must be filed with the City Clerk
Prior to the Board of Directors addressing that item. There is a five (5) minute time limit
for individual speakers.
Anyone wishing to address the Board of Directors should present a completed pink
"Request to Speak" form to the City Clerk. When you are called to speak, please come
forward and state your name for the record.
CSD CONSENT CALENDAR
14 Action Minutes
RECOMMENDATION:
14.1 Approve the action minutes of March 24, 2009.
15 TCSD Proposed Rates and Charges for FY2009-2010
RECOMMENDATION:
15.1 Adopt a resolution entitled:
RESOLUTION NO. CSD 09-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA
COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA
ACKNOWLEDGING THE FILING OF A REPORT WITH RESPECT TO THE
PROPOSED RATES AND CHARGES FOR FISCAL YEAR 2009-2010 AND
SETTING A TIME AND PLACE FOR A PUBLIC HEARING IN CONNECTION
THEREWITH
CSD DIRECTOR OF COMMUNITY SERVICES REPORT
CSD GENERAL MANAGERS REPORT
CSD BOARD OF DIRECTORS REPORTS
CSD ADJOURNMENT
TEMECULA REDEVELOPMENT AGENCY MEETING
RDA PUBLIC COMMENTS
A total of 15 minutes is provided so members of the public may address the
Redevelopment Agency on items that are not listed on the agenda or on the Consent
Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the
Board of Directors on an item not on the agenda or on the Consent Calendar, a pink
"Request to Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all other agenda items, a "Request to Speak" form must be filed with the City Clerk
Prior to the Board of Directors addressing that item. There is a five (5) minute time limit
for individual speakers.
Anyone wishing to address the Board of Directors should present a completed pink
"Request to Speak" form to the City Clerk. When you are called to speak, please come
forward and state your name for the record.
RDA CONSENT CALENDAR
16 Action Minutes
RECOMMENDATION:
16.1 Approve the action minutes of March 24, 2009.
RDA EXECUTIVE DIRECTORS REPORT
RDA AGENCY MEMBERS REPORTS
RDA ADJOURNMENT
RECONVENE TEMECULA CITY COUNCIL
PUBLIC HEARING
Any person may submit written comments to the City Council before a public hearing or
may appear and be heard in support of or in opposition to the approval of the project(s)
at the time of the hearing. If you challenge any of the project(s) in court, you may be
limited to raising only those issues you or someone else raised at the public hearing or
in written correspondence delivered to the City Clerk at, or prior to, the public hearing.
CITY MANAGER REPORT
CITY ATTORNEY REPORT
ADJOURNMENT
Next regular meeting: City Council Regular, Tuesday, April 28, 2009, at 5:30 P.M., for a Closed
Session with regular session commencing at 7:00 PM, City Council Chambers, 43200 Business
Park Drive, Temecula, California.
NOTICE TO THE PUBLIC
The agenda packet (including staff reports) will be available for viewing at the Main Reception at City Hall (43200 Business Park
Drive, Temecula) or at the Temecula Library (30600 Pauba Road, Temecula) after 4:00 PM the Friday before the City Council
meeting. At that time, the packet may as well be accessed on the City's website - www.citvoftemecula.ora
Supplemental material received after the posting of the Agenda
Any supplemental material distributed to a majority of the City Council regarding any item on the Agenda, after the posting of the
Agenda, will be available for public review at the Main Reception at City Hall (43200 Business Park Drive, Temecula - 8:00 -
5:00 PM). In addition, such material will be made available on the City's web - www.cityoftemecula.org - and will be available
for public review at the respective meeting.
If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Clerk's
Department - 951-694-6444.
PRESENTATIONS
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CONSENT CALENDAR
ITEM NO. 1
ITEM NO. 2
ACTION MINUTES
TEMECULA CITY COUNCIL
A REGULAR MEETING
CITY COUNCIL CHAMBERS
43200 BUSINESS PARK DRIVE
MARCH 24, 2009 - 7:00 PM
6:00 P.M. - Closed Session of the City Council/Redevelopment Agency pursuant
to Government Code Section:
1) Conference with Attorney pursuant to Government Code Section
54956.9(a), (b) and (c). The Council will meet pursuant to Government
Code Section 54956.9(a) with respect to the following four matters
of actual litigation pertaining to the Roripaugh Ranch Project in which the
City of Temecula ("City") and Temecula Public Financing Authority
("Authority") are defendants: (1) R.J. Noble v. Ashby USA, City, Authority
et. al. (Riverside Superior Court Case No. RIC 480922); (2) Riverside
Construction Co. v. Ashby USA, City, Authority et. al. (Riverside Superior
Court Case No. RIC 484179); (3) Utah Pacific Construction Co. Ashby
USA, City, Authority et. al. (Riverside Superior Court Case No. RIC
485802); and (4) Klaer Brittain, Inc. Ashby USA, City, Authority et. al.
(Riverside Superior Court Case No. RIC 506084). Additionally conference
with City Attorney pursuant to Government Code Section 54956.9(b) and
(c) with respect to one additional matter of potential litigation involving the
Roripaugh Ranch Project in which the City Attorney has determined that a
point has been reached where there is a significant exposure to litigation
involving the City based on existing facts and circumstances and
pursuant to Government Code Section 54956.9(c) with respect to the same
matters in which the City Council will decide whether to initiate litigation.
2) Conference with City Attorney pursuant to Government Code Section
54956.9(b) and (c). The Council will meet pursuant to Government Code
Section 54956.9(b) with respect to two matters of potential litigation in which
the City Attorney has determined that a point has been reached where there
is a significant exposure to litigation involving the City based on existing
facts and circumstances and pursuant to Government Code Section
54956.9(c) with respect to the same matters in which the City Council will
decide whether to initiate litigation.
Public Information concerning existing litigation between the City and various
parties may be acquired by reviewing the public documents held by the City
Clerk.
At 6:00 P.M., Council Member Naggar moved to call the Closed Session to order. The motion was
seconded by Council Member Comerchero and voice vote reflected approval.
The City Council meeting convened at 7:00 PM.
CALL TO ORDER: Mayor Maryann Edwards
Prelude Music: Ruth Northrup
Invocation: Rabbie Yitzchok Hurwitz of Chabad of Temecula Valley
Flag Salute: Council Member Roberts
ROLL CALL: Comerchero, Naggar, Roberts, Washington, Edwards
National Start! Walking Day Proclamation
Child Abuse Prevention Month Proclamation
PUBLIC COMMENTS
Fred Bartz addressed the City Council regarding the Ecological Reserve.
The following individuals addressed the City Council with regard to the Rancho Springs Medical
Center expansion:
• Roger Ziemer - representing Southwest California Legislative Council
• Gregory Prudhomme - Economic Development Corporation of Southwest California
• Dennis Frank - Murrieta Temecula Group
• Joan Sparkman - Southwest Healtcare System
Bernie Bramante commented on community gardens.
CITY COUNCIL REPORTS
CONSENT CALENDAR
1 Standard Ordinance and Resolution Adoption Procedure - Approved Staff
Recommendation (5-0-0) - Council Member Comerchero made the motion; it was
seconded by Council Member Roberts; and electronic vote reflected unanimous
approval.
RECOMMENDATION:
1.1 Motion to waive the reading of the text of all ordinances and resolutions included in
the agenda.
2
Action Minutes - Approved Staff Recommendation (5-0-0) - Council Member
Comerchero made the motion; it was seconded by Council Member Roberts; and
electronic vote reflected unanimous approval.
RECOMMENDATION:
2.1 Approve the action minutes of March 10, 2009.
List of Demands - Approved Staff Recommendation (5-0-0) - Council Member
Comerchero made the motion; it was seconded by Council Member Roberts; and
electronic vote reflected unanimous approval.
RECOMMENDATION:
3.1 Adopt a resolution entitled:
RESOLUTION NO. 09-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A
Award a Construction Contract and Reimbursement Agreements for Rancho California
Road Pavement Rehabilitation Project - Project No. PW06-14 - Approved Staff
Recommendation (5-0-0) - Council Member Comerchero made the motion; it was
seconded by Council Member Roberts; and electronic vote reflected unanimous
approval.
RECOMMENDATION:
4.1 Award a construction contract for the Rancho California Road Pavement
Rehabilitation Project No. PW06-14 to All American Asphalt in the amount of
$3,666,004.25;
4.2 Authorize the City Manager to approve change orders not to exceed the
contingency amount of $366,600.43, which is equal to 10% of the contract amount;
4.3 Approve a Reimbursement Agreement in the amount of $22,508 with the Eastern
Municipal Water District (EMWD) for adjustment of various sewer facilities
associated with the Rancho California Road Pavement Rehabilitation Project No.
PW06-14 and authorize the City Manager to execute the Agreement on behalf of
the City;
4.4 Approve a Reimbursement Agreement in the amount of $8,671.50 with the Rancho
California Water District (RCWD) for adjustment of various water facilities
associated with the Rancho California Road Pavement Rehabilitation Project No.
PW06-14 and authorize the City Manager to execute the Agreement on behalf of
the City;
4.5 Make a finding that the Rancho California Road Pavement Rehabilitation project is
exempt from Multiple Habitat Conservation Plan (MSHCP) fees;
4.6 Approve a transfer of $1,601,162.29 from Citywide Pavement Rehabilitation
Program 210-165-655-5804 to account 210-165-657 the Rancho California Road
Pavement Rehabilitation Project No. PW06-14.
Geotechnical, Material Testing and Special Inspection Professional Service Agreement for
the Rancho California Road Rehabilitation Project - Project No. PW06-14 - Approved
Staff Recommendation (5-0-0) - Council Member Comerchero made the motion; it
was seconded by Council Member Roberts; and electronic vote reflected unanimous
approval.
RECOMMENDATION:
5.1 Approve an Agreement with LOR Geotechnical Group, Inc. to provide professional
geotechnical, material testing and special inspection services associated with the
Rancho California Road Rehabilitation Project PW06-14, Federal Project No. STPL
5459 (019) in the amount of $71,170;
5.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the
contingency amount of $7,117, which is equal to 10% of the Agreement.
Approval of the Plans and Specifications and Authorization to Solicit Construction Bids for
the Citywide Slurry Seal Project FY 2008-09, Paloma del Sol and Temeku Hills area -
Proiect No. PW09-01 - Approved Staff Recommendation (5-0-0) - Council Member
Comerchero made the motion; it was seconded by Council Member Roberts; and
electronic vote reflected unanimous approval.
RECOMMENDATION:
6.1 Approve the plans and specifications and authorize the Department of Public Works
to solicit construction bids for the Citywide Slurry Seal Project FY 2008-09, Paloma
Del Sol and Temeku Hills area, Project No. PW09-01.
First Amendment to Food and Beverage Sales Agreement between the City of Temecula
and C & E Concessionary Enterprises, Inc. - Approved Staff Recommendation (5-0-0) -
Council Member Comerchero made the motion; it was seconded by Council Member
Roberts; and electronic vote reflected unanimous approval.
RECOMMENDATION:
7.1 Approve the First Amendment to Food and Beverage Sales Agreement between the
City of Temecula and C & E Concessionary Enterprises, Inc.
License Agreement between the City of Temecula and Riverside County Flood Control and
Water Conservation District - Approved Staff Recommendation (5-0-0) - Council
Member Comerchero made the motion; it was seconded by Council Member
Roberts; and electronic vote reflected unanimous approval.
RECOMMENDATION:
8.1 Approve the License Agreement between the City of Temecula and Riverside
County Flood Control and Water Conservation District for public recreational use
within the channel right of way along Murrieta Creek between Winchester Road and
Rancho California Road.
City Council authorization to apply for a Caltrans Multiiurisdictional Transportation Planning
Grant with the Cities of Murrieta. Lake Elsinore, and the Western Riverside Council of
Governments as sub-recipients - Approved Staff Recommendation (5-0-0) - Council
Member Comerchero made the motion; it was seconded by Council Member
Roberts; and electronic vote reflected unanimous approval.
RECOMMENDATION:
9.1 Adopt a resolution entitled:
RESOLUTION 09-31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
DESIGNATING TEMECULA AS THE RECIPIENT, AND THE WESTERN
RIVERSIDE COUNCIL OF GOVERNMENTS (WRCOG) AS THE SUB-RECIPIENT
FOR PURPOSES OF SUBMITTING A GRANT APPLICATION TO THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE DEVELOPMENT
OF A MULTIJURISDICTIONAL CORRIDOR PLANNING PROGRAM
10 Second Reading of Ordinance No. 09-03 - Approved Staff Recommendation (5-0-0) -
Council Member Comerchero made the motion; it was seconded by Council Member
Roberts; and electronic vote reflected unanimous approval.
RECOMMENDATION:
10.1 Adopt an ordinance entitled:
ORDINANCE NO. 09-03
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA,
AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY
COUNCIL OF THE CITY OF TEMECULA AND THE BOARD OF
ADMINISTRATION, CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT
SYSTEM
11 Second Reading of Ordinance No. 09-04 - Approved Staff Recommendation (5-0-0) -
Council Member Comerchero made the motion; it was seconded by Council Member
Roberts; and electronic vote reflected unanimous approval.
RECOMMENDATION:
11.1 Adopt an ordinance entitled:
ORDINANCE NO. 09-04
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA
REPEALING CHAPTER 8.32 (NOISE CONTROL) OF THE TEMECULA
MUNICIPAL CODE AND AMENDING SECTIONS 9.20.020.E, 9.20.020.F,
9.20.040, 9.20.050, 9.20.060.13, AND 9.20.070.A.1 OF THE TEMECULA
MUNICIPAL CODE CONCERNING REGULATION OF NOISE
At 7:35 p.m., the City Council convened as the Temecula Community Services District and the
Redevelopment Agency. At 7:37 p.m. the City Council resumed with regular business.
PUBLIC HEARING
16 Plannina Application Number LR08-0019. a proposed Heritaae Tree Ordinance. addin
new Chapter 8.48 to Title 8 of the Municipal Code - Council Member Naggar made the
motion to continue for 30 days with the following direction to staff: it was
seconded by Council Member Comerchero; and electronic vote reflected
unanimous approval (5-0-0)
• Notice all properties within the City that are 10 acres and above
• Add language that no conditions may be added to maps at the Tentative Tract Map
stage or greater
• Identify costs of arborists
• Identify mitigation costs of various tree alternatives
• Bring back a fee resolution as part of this item
• Identify general locations of heritage trees
• Make sure civil penalties are severe enough to discourage illegal removal of
heritage trees
RECOMMENDATION:
16.1 Introduce and read by title only an Ordinance entitled:
ORDINANCE NO. 09-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA,
CALIFORNIA, ADDING NEW CHAPTER 8.48 (TEMECULA HERITAGE TREE
ORDINANCE) TO TITLE 8 (HEALTH AND SAFETY) OF THE MUNICIPAL
CODE OF THE CITY OF TEMECULA
City Planner Richardson provided a detailed staff report (as per agenda material).
There being no public input, the public hearing was closed.
CITY MANAGER REPORT
CITY ATTORNEY REPORT
With regard to Closed Session, City Attorney Thorson advised that there was no action to report
under the Brown Act.
ADJOURNMENT
At 8:49 p.m. the City Council meeting was formally adjourned to Tuesday, April 14, 2009, at
5:30 p.m. for a Closed Session, with regular session commencing at 7:00 p.m. City Council
Chambers, 43200 Business Park Drive, Temecula, California.
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
Maryann Edwards, Mayor
7
ITEM NO. 3
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Genie Roberts, Director of Finance
DATE: April 14, 2009
SUBJECT: List of Demands
PREPARED BY: Pascale Brown, Accounting Manager
Jada Yonker, Accounting Specialist
RECOMMENDATION: That the City Council:
1. Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS
AS SET FORTH IN EXHIBIT A
BACKGROUND: All claims and demands are reported and summarized for review and
approval by the City Council on a routine basis at each City Council meeting. The attached claims
represent the paid claims and demands since the last City Council meeting.
FISCAL IMPACT: All claims and demands were paid from appropriated funds or
authorized resources of the City and have been recorded in accordance with the City's policies and
procedures.
ATTACHMENTS: Resolution
List of Demands
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA ALLOWING CERTAIN CLAIMS AND
DEMANDS AS SET FORTH IN EXHIBIT A
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. That the following claims and demands as set forth in Exhibit A, on
file in the office of the City Clerk, has been reviewed by the City Manager's Office and
that the same are hereby allowed in the amount of $3,538,093.07.
Section 2. The City Clerk shall certify the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 14th day of April, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 14th day of April, 2009, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
CITY OF TEMECULA
LIST OF DEMANDS
03/12/2009
TOTAL
CHECK RUN
$ 1,238,166
.03
03/19/2009
TOTAL
CHECK RUN
1,365,086
.85
03/26/2009
TOTAL
CHECK RUN
456,738
.02
03/19/2009
TOTAL
PAYROLL RUN:
478,102
.17
TOTAL LIST OF DEMANDS FOR 04/14/2009 COUNCIL MEETING: $ 3,538,093.07
DISBURSEMENTS BY FUND:
CHECKS:
001
GENERAL FUND
$ 1,624,973.54
165
AFFORDABLE HOUSING
19,998.46
190
TEMECULA COMMUNITY SERVICES DISTRICT
362,814.78
192
TCSD SERVICE LEVEL B
69,935.49
193
TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE
86,167.72
194
TCSD SERVICE LEVEL D
1,161.16
196
TCSD SERVICE LEVEL "L" LAKE PARK MAINT.
13,893.39
197
TEMECULA LIBRARY FUND
11,144.42
210
CAPITAL IMPROVEMENT PROJECTS FUND
344,513.62
280
REDEVELOPMENT AGENCY - CIP PROJECT
36,621.99
300
INSURANCE FUND
245,961.65
310
VEHICLES FUND
23.69
320
INFORMATION SYSTEMS
57,973.54
330
SUPPORT SERVICES
7,452.08
340
FACILITIES
18,282.72
390
TCSD DEBT SERVICE
110,274.38
460
CFD 88-12 DEBT SERVICE FUND
2,792.38
472
CFD 01-2 HARVESTON A&B DEBT SERVICE
3,192.44
473
CFD 03-1 CROWNE HILL DEBT SERVICE FUND
2,925.73
474
AD03-4 JOHN WARNER ROAD DEBT SERVICE
1,858.91
475
CFD03-3 WOLF CREEK DEBT SERVICE FUND
2,792.38
476
CFD 03-6 HARVESTON 2 DEBT SERVICE FUND
2,792.38
477
CFD- RORIPAUGH
32,444.05
$ 3,059,990.90
001
GENERAL FUND
$ 311,936.32
165
AFFORDABLE HOUSING
7,172.35
190
TEMECULA COMMUNITY SERVICES DISTRICT
106,750.50
192
TCSD SERVICE LEVEL B
141.35
193
TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE
5,171.44
194
TCSD SERVICE LEVEL D
1,358.00
196
TCSD SERVICE LEVEL "L" LAKE PARK MAINT.
1,485.30
197
TEMECULA LIBRARY FUND
779.80
280
REDEVELOPMENT AGENCY - CIP PROJECT
3,158.27
300
INSURANCE FUND
1,217.46
320
INFORMATION SYSTEMS
26,238.68
330
SUPPORT SERVICES
3,742.57
340
FACILITIES
8,950.13
478,102.17
TOTAL BY FUND: $ 3,538,093.07
apChkLst
03112/2009
2:01:37PM
Final Check List
CITY OF TEMECULA
Page: 1
Bank :
union UNION BANK OF CALIFORNIA
Check #
Date
Vendor
Description
Amount Paid
Check Total
130337
03112/2009
009604
12MILESOUT.COM
website streaming video svc: IS
3,000.00
3,000.00
130338
03112/2009
010851
ADAMIAK, DAWN
reimb: supplies Special Games 3113
204.61
204.61
130339
0311212009
003821
ALLSTAR FIRE EQUIPMENT
Rescue Equip: Stn 73
942.81
942.81
130340
0311212009
009767
ALTA LOMA CHARTER INC
bus svc:High Hopes Disneyland
1,115.55
1,115.55
130341
03112/2009
009787
ALTEC INDUSTRIES INC
double tool tray: TCSD
180.60
180.60
130342
03112/2009
000747
AMERICAN PLANNING
4109-3110 APA mbrshp:Johnson, R
375.00
375.00
ASSOCIATION
130343
03112/2009
000747
AMERICAN PLANNING
4109-3110 APA mbrshp:Schuma, Dana
300.00
300.00
ASSOCIATION
130344
0311212009
000747
AMERICAN PLANNING
4109-3110 APA mbrshp:LeComte, K
275.00
275.00
ASSOCIATION
130345
03112/2009
000747
AMERICAN PLANNING
4109-3110 APA mbrshp:Chiniaeff, D
160.00
160.00
ASSOCIATION
130346
03112/2009
000936
AMERICAN RED CROSS
training publications Aquatics
1,004.25
1,004.25
130347
0311212009
001323
ARROWHEAD WATER INC
Bottled wtr svcs: TES Pool
6.45
Bottled wtr svcs: CHS Pool
4.30
Bottled wtr svcs: PBSP
25.07
Bottled wtr svcs: Fld Op Ctr
17.22
Bottled wtr svcs: Library
50.11
Bottled wtr svcs: Theater
46.89
Bottled wtr svcs: TCC
17.27
Bottled wtr svcs: Ch Museum
23.72
Bottled wtr svcs: Skate Park
8.61
Bottled wtr svcs: TV Museum
21.89
Bottled wtr svcs: CRC
46.12
Bottled wtr svcs: Maint Facility
78.38
Bottled wtr svcs: City Hall
202.51
548.54
130348
0311212009
006824
B P WEST COAST PRODUCTS,
CFD 88-12 Reimb:APN 921270048
2,080.92
2,080.92
LLC
130349
0311212009
010189
BANNER AMERICAN PRODUCTS
lamination supplies: Central Svcs
67.16
67.16
Page:1
apChkLst
Final Check List
Page: 2
03112(2009
2:01:3
7PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130350
0311212009
002541
BECKER CONSTRUCTION SRVS
emergency work: PW Maint
3,024.48
INC
emergency work: PW Maint
7,654.80
10,679.28
130351
0311212009
004040
BIG FOOT GRAPHICS
banners: Special Games 3/13
300.00
300.00
130352
03112/2009
004262
BIO-TOX LABORATORIES
DUI & drug screenings: Police
291.37
DUI & drug screenings: Police
351.80
DUI & drug screenings: Police
816.00
1,459.17
130353
0311212009
012565
BLASTERS, THE
Theater performance: 3/20109
4,000.00
4,000.00
130354
0311212009
008605
BONTERRA CONSULTING
Dec environmental svcs: RRSP
900.00
900.00
130355
0311212009
000128
BROWN & BROWN OF CALIF INC
Ins policy CRIME020909 2109-2110
4,076.00
4,076.00
130356
03112/2009
012788
BROWN-FISHER, LAURIE M.
TCSD Instructor Earnings
120.00
120.00
130357
0311212009
012628
BURKIN, MARY
lecture presentation: TV Museum
175.00
175.00
130358
0311212009
006908
C C & COMPANY INC
entertainment:Special Games 3/13
375.00
375.00
130359
0311212009
003138
CAL MAT
PW patch truck materials
161.41
PW patch truck materials
259.68
421.09
130360
0311212009
005321
CALIF ASSOC OF CODE
new mbrshp:CACEO:MC/PJ
150.00
150.00
130361
0311212009
005384
CALIF BAGEL BAKERY& DELI
refreshments: Council mtg 2124
238.13
238.13
130362
03112/2009
012588
CBS RADIO INC
radio advertising: Theater events
250.00
250.00
130363
0311212009
009640
CERTIFION CORPORATION
Feb online database subscr:PD
158.95
158.95
130364
0311212009
000442
COMPUTER ALERT SYSTEMS
4th qtr security monitoring:Citywide
4,425.00
4,425.00
130365
0311212009
002945
CONSOLIDATED ELECTRICAL
electrical supplies: Old Town
4.85
4.85
DIST.
130366
0311212009
012333
COTA, CHARLET
refund: "Starry Nights"
17.95
17.95
Paget
apChkLst
03112/2009
2:01:37PM
Final Check List
CITY OF TEMECULA
Page: 3
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130367
0311212009
010650
CRAFTSMEN PLUMBING & HVAC
plumbing repair: Stn 84
337.00
337.00
INC
130368
03112/2009
004123
D L PHARES & ASSOCIATES
Jan/Feb storefront lease: PD
5,526.18
5,526.18
130369
03112/2009
012600
DAVID EVANS & ASSOCIATES
Jan eng secs: Liefer Road
21,135.20
21,135.20
INC
130370
03112/2009
002701
DIVERSIFIED RISK/HUB INT'L
Feb special events premiums
289.16
289.16
130371
03112/2009
005366
DON MOSCO BUILDERS
refund:eng grad dep:PM28471 1
995.00
995.00
130372
0311212009
012785
DORSEY, MARELLE P.
TCSD Instructor Earnings
121.80
TCSD Instructor Earnings
178.50
300.30
130373
0311212009
004192
DOWNS COMMERCIAL FUELING
Fuel for City vehicles: Police
37.61
INC
Fuel for City vehicles: Code Enf
169.09
Fuel for City vehicles: B&S
146.40
Fuel for City vehicles: TCSD
1,238.40
Fuel for City vehicles: PW Traffic
63.09
Fuel for City vehicles: PW Lnd Dv
294.22
Fuel for City vehicles: PW CIP
39.22
Fuel for City vehicles: PW CIP
50.27
Fuel for City vehicles: PW Maint
856.58
2,894.88
130374
0311212009
002528
EAGLE GRAPHIC CREATIONS
recognition plaques: Exec Staff
255.37
255.37
INC
130375
0311212009
000523
EASTERN MUNICIPAL WATER
sewer Iateral:PW06-05 TCC Exp
13,936.25
13,936.25
DIST
130376
0311212009
004829
ELLISON WILSON ADVOCACY
Mar state lobbyist svcs: CM
3,500.00
3,500.00
LLC
130377
0311212009
003665
EXCEL COMMERCIAL
Feb long distance phone svcs
52.82
52.82
130378
03112/2009
000165
FEDERAL EXPRESS INC
216-2123 express mail svc:Citywide
669.52
1116-2110 express mail svc:Citywide
534.00
1,203.52
130379
03112/2009
000166
FIRST AMERICAN TITLE
(6) lot book reports:Res Imp Pgrm
450.00
450.00
COMPANY
130380
03112/2009
000795
FRED PRYOR SEMINARS-
Event# 82395 Ontario 313:Southern,K
199.00
199.00
CAREERTRAC
Page:3
apChkLst
Final Check List
03112(2009
2:01:3
7PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
130381
0311212009
011967
FULL VALUE ENTERTAINMENT
sttlmnt: Battle of the Bands 2127
130382
03112/2009
007866
G C S SUPPLIES INC
toner cartridges: Info Sys
toner cartridges: Info Sys
130383
03112/2009
010326
G E MOBILE WATER, INC
maint osmosis washer: Stn 73
130384
0311212009
001937
GALLS INC
uniforms: Police Volunteers
uniforms: Police Volunteers
130385
0311212009
011351
GBA MASTER SERIES, INC.
software maint: Info Sys
130386
0311212009
009608
GOLDEN VALLEY MUSIC
sttlmnt: A World Premiere 2121
SOCIETY
130387
0311212009
000175
GOVERNMENT FINANCE
GFOA mbrshp 3109-2110:GR,PB,RG
OFFICERS
130388
03112/2009
011885
GRACIANO, RUDY
reimb:lunch Acctnt interview panel
130389
03112/2009
010854
GRIFFIN, VERONICA
refund:sec dep:crc rm rental
130390
03112/2009
000520
H D L COREN & CONE INC
Jan-Mar Property Tax Cnslt:Finance
130391
03112/2009
005311
H2O CERTIFIED POOL WATER
Feb pool maint: CRCFFES
SPCL.
130392
03/12/2009
000186
HANKS HARDWARE INC
Hardware supplies: City Hall
130393
0311212009
006852
HAYES, DIANE K.
130394
0311212009
001135
HEALTH POINTE MEDICAL
GROUP INC
Hardware supplies: TCSD Parks
Hardware supplies: TV Museum
Hardware supplies: Maint Facility
Hardware supplies: Library
Hardware supplies: Ch Museum
Hardware supplies: Aquatics
Hardware supplies: MPSC
Hardware supplies: TCC
Hardware supplies: Theater
Hardware supplies: PW Traffic
Hardware supplies: PW Maint
CFD 88-12 Reimb:APN 910353005
pre-employment physicals: HR
Amount Paid
498.40
1,950.15
416.40
55.00
16.00
37.71
12,068.00
1,424.98
775.00
89.00
150.00
5,000.00
900.00
208.25
634.67
16.22
93.57
7.98
67.03
275.65
27.76
6.45
25.78
243.78
195.04
551.56
35.00
Page: 4
Check Total
498.40
2,366.55
55.00
53.71
12,068.00
1,424.98
775.00
89.00
150.00
5,000.00
900.00
1,802.18
551.56
35.00
Page-.4
apChkLst
Final Check List
Page: 5
03112(2009
2:01:3
7PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130395
0311212009
003198
HOME DEPOT, THE
Hardware supplies: Ch Museum
131.78
131.78
130396
03112/2009
011485
HOME SAVINGS OF AMERICA
CFD 88-12 Reimb:APN 910300002
1,579.50
1,579.50
130397
0311212009
003624
HOWELL, ANN MARIE
graphic design svcs: Econ Dev
240.00
240.00
130398
0311212009
007767
1 C COMPOUND COMPANY
asphalt supplies: PW Maint
1,545.27
1,545.27
130399
0311212009
010766
INLAND VALLEY SYMPHONY
sttlmnt: Theater performance 311
3,240.90
3,240.90
130400
03112/2009
001186
IRWIN, JOHN
TCSD instructor earnings
1,376.90
TCSD instructor earnings
725.20
2,102.10
130401
0311212009
004884
J & W REDWOOD LUMBER CO
supplies:Res Imp Pgrm Petricka, R
123.83
123.83
INC
130402
0311212009
012231
JACKSON, DEBRA
refund: 'Best Xmas Pageant'
20.99
20.99
130403
0311212009
002424
KELLEY DISPLAY INC
banner maint: Econ Dev
257.15
257.15
130404
0311212009
001282
KNORR SYSTEMS INC
misc pool supplies: CRC
23.22
23.22
130405
0311212009
000482
LEIGHTON CONSULTING INC
Jan geotech svcs:Old Town Parking
38,567.10
Jan geotech svcs: TCC expansion
2,119.00
40,686.10
130406
0311212009
004905
LIEBERT, CASSIDY& WHITMORE
Jan HR legal Svcs forTE060-01
1,782.00
1,782.00
130407
03112/2009
004141
MAINTEX INC
misc custodial supplies: TCSD
38.54
misc custodial supplies: CRC
29.81
misc custodial supplies: Theater
23.45
91.80
130408
0311212009
004307
MARINE BIOCHEMISTS
Feb wtr glty maint:Hrvstn/Dk Pnd
4,855.00
4,855.00
130409
0311212009
002666
MASON & MASON REAL ESTATE
credit:billing adj inv over contract amt
-766.05
appraisal svcs:French Valley Pkwy
3,766.05
3,000.00
130410
0311212009
011179
MC MILLIN REDHAWK LLC
TCSD Instructor Earnings
665.00
TCSD Instructor Earnings
560.00
TCSD Instructor Earnings
504.00
1,729.00
130411
03112/2009
012555
MEHAS, MICHAEL
writing exhibit: ESG weekend 1117-8
250.00
250.00
Pagea
apChkLst
Final Check List
Page: 6
03112(2009
2:01:3
7PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130412
0311212009
006571
MELODY'S AD WORKS INC.
marketing/public relations:Old Town
106.68
marketing/public relations:Old Town
350.00
Spring marketing retainer: Old Town
3,000.00
3,456.68
130413
03112/2009
007210
MIDORI GARDENS
irrigation repairs: TCSD Park
91.62
irrigation repairs: Sam Hicks Park
287.46
irrigation repairs: Vail Ranch Park
140.32
519.40
130414
0311212009
007669
MILES, KATRINA
TCSD Instructor Earnings
399.00
399.00
130415
03112/2009
012264
MIRANDA, JULIO C.
TCSD Instructor Earnings
672.00
TCSD Instructor Earnings
252.00
TCSD Instructor Earnings
240.00
1,164.00
130416
0311212009
005887
MOFFATT & NICHOL ENGINEERS
Jan Cnslt Svcs: French Valley Pkwy
10,001.02
10,001.02
130417
0311212009
001986
MUZAK-SOUTHERN CALIFORNIA
Mar Music Broadcast: Old Town
69.11
69.11
130418
0311212009
012685
NEVADA PACIFIC FIRE&SAFETY
Extractor materials: stn 84
1,130.30
1,130.30
INC
130419
0311212009
010504
NEXTEL COMMUNICATIONS
Jan 26-Feb 25 cellular usage/equip
1,405.30
1,405.30
130420
0311212009
010273
NIXON PEABODY LLP
Jan'09 legal services
4,488.00
Jan'09legal services
444.00
4,932.00
130421
03112/2009
010244
NO LIMITS SILK SCREEN
Lifeguard uniforms:aquatics pgrm
2,103.34
2,103.34
130422
03112/2009
002139
NORTH COUNTY TIMES
Feb advertising:theater
972.68
972.68
130423
03112/2009
009570
O C B REPROGRAPHICS
Feb reprographic srvcs: PW CIP
1,398.04
1,398.04
130424
0311212009
011679
OAK GROVE INSTITUTE
agrmnt revised/rental:Tem.Live! Jan '09
370.00
370.00
FOUNDATION
130425
0311212009
002292
OASIS VENDING
kitchen supplieslcoffee:west wing
115.24
kitchen supplieslcoffee:foc
90.48
kitchen supplieslcoffee:city hall
426.51
632.23
130426
03112/2009
010167
ODYSSEY POWER
Camp hardware battery:info sys
1,408.16
1,408.16
CORPORATION
130427
03112/2009
003964
OFFICE DEPOT BUSINESS SVS
Misc office supplies:pd mall
9.69
DIV
Misc office supplies:pd mall
143.08
152.77
Page6
apChkLst
Final Check List
Page: 7
03112(2009
2:01:3
7PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130428
0311212009
006721
OFFICEMAX INCORPORATED
misc office supplies:finance
165.79
misc office supplies:finance
10.75
misc office supplies:finance
46.09
222.63
130429
03112/2009
002105
OLD TOWN TIRE & SERVICE
City Vehicle Maint Svcs:TCSD
49.17
City Vehicle Maint Svcs:TCSD
166.04
City Vehicle Maint Svcs:PW Maint
325.57
City Vehicle Maint Svcs:PW Maint
36.27
City Vehicle Maint Svcs:PW Maint
100.62
City Vehicle Maint Svcs:PW Maint
79.37
City Vehicle Maint Svcs:PW Maint
36.27
City Vehicle Maint Svcs:PW Traffic
237.52
1,030.83
130430
03112/2009
005656
P A P A
S.D.PAPA Sem:412109 Dino Camberos
70.00
70.00
130431
0311212009
002800
PACIFIC STRIPING INC
Street restriping:Redhawk Pkwy
2,402.50
2,402.50
130432
0311212009
002099
PASCOE MANAGEMENT LLP
Mar Old Town Restroom Lease
826.00
826.00
130433
0311212009
012687
PATRELL ENGINEERING GROUP
Safey Inspection:Crc & Tes Pools
5,000.00
5,000.00
INC
130434
03112/2009
010501
PC WORLD
annual PC World subscr:lnfo Sys
17.97
17.97
130435
03112/2009
000249
PETTY CASH
Petty Cash Reimbursement
805.02
805.02
130436
03112/2009
010338
POOL & ELECTRICAL PRODUCTS
pool chemicals:csd maint
91.51
INC
pool chemicals:csd maint
1,360.62
1,452.13
130437
03112/2009
012689
POTTY TOTS LLC
TCSD Instructor Earnings
163.80
163.80
130438
0311212009
005075
PRUDENTIAL OVERALL SUPPLY
Feb Uniform/Fir Mat/Twl Rntl:City Facs
1,335.28
1,335.28
130439
0311212009
000728
RAMSEY BACKFLOW &
Backflow testing:Citywide locations
698.00
PLUMBING
Back-flow testing:sports parks
770.00
1,468.00
130440
0311212009
002176
RANCHO CALIF BUS PK ASSOC
Apr-Jun bus.prk assn dues:City Hall
1,273.98
Apr-Jun bus.prk assn dues:FOC Bldg
1,051.03
Apr-Jun bus.prk assn dues:Diaz Rd
1,751.72
4,076.73
130441
03112/2009
000262
RANCHO CALIF WATER DISTRICT
Various Water Meters: 1st st mitiga
16.39
16.39
Page:?
apChkLst
Final Check List
Page: 8
03112(2009
2:01:3
7PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130442
0311212009
000907
RANCHO TEMECULA CAR WASH
Feb City veh. detailing srvcs:var.
84.00
84.00
130443
03112/2009
011853
RANCON COMMERCE CNTR
Apr-Jun assn dues:Fire Stn 73
546.32
546.32
PH2,3&4
130444
03112/2009
000271
RBF CONSULTING
Jan Consult Srvc:I-151Sr79s Ult.lntrchg
670.40
670.40
130445
03112/2009
004584
REGENCY LIGHTING
electrical supplies:var park sites
111.57
electrical supplies:city hall
28.45
electrical supplies:var park sites
84.35
credit:items returned/var.park sites
-84.35
140.02
130446
0311212009
012148
RICHARDSON TECHNOLOGIES
HVAC repair & maint:tcc
525.92
INC
HVAC repair & maint:library
324.48
850.40
130447
0311212009
000352
RIVERSIDE CO ASSESSOR
Feb assessor maps: B&S Dept.
69.00
69.00
130448
03112/2009
000267
RIVERSIDE CO FIRE
Oct-Dec'08:fire services
784,761.73
784,761.73
DEPARTMENT
130449
03112/2009
000355
RIVERSIDE CO REGISTRAR OF
Election Srvcs: City Clerk 1114108
88,020.53
88,020.53
VOTE
130450
03112/2009
012260
ROSS, TATIANA
refund:kids love soccer 1611.101
82.00
82.00
130451
03112/2009
008214
SALAZAR, RICHARD A.
CFD 88-12 Reimb:APN 921291025
200.56
200.56
130452
03112/2009
009980
SANBORN, GWYN
agrmnt revisedltix ofc:Tem. Live! Jan
52.25
Country @ the Merc 2128109
471.00
523.25
130453
0311212009
009213
SHERRY BERRY MUSIC
Jazz @ the Merc 2126109
505.40
505.40
130454
0311212009
009746
SIGNS BY TOMORROW
Sales tax due:Planning
6.20
Sales tax due:Planning
3.10
Public sign posting PA08-0162: Planning
67.75
77.05
130455
03112/2009
000645
SMART & FINAL INC
Recreation supplies:mpsc
100.29
Misc supplies:high hopes dance
616.26
credit:supplies returned/High Hopes
-63.47
credit:supplies returned/High Hopes
-15.93
637.15
PageB
apChkLst
Final Check List
Page: 9
03112(2009
2:01:3
7PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130456
0311212009
000537
SO CALIF EDISON
2-29-223-8607 Old Twn FED
1,808.07
2-29-295-3510 Wolf VIly
799.37
2-29-224-0173: Fire Stns
1,597.58
Feb 2-30-520-4414:tcsd LS3/TC1
233.30
2-29-974-7899 Ynez Rd LS-3
105.09
2-29-479-2981:31454 Tern Pkwy
96.87
2-05-791-8807 various mtrs
10,797.75
Feb 2-31-031-2590 28301 ran ca rd
48.84
2-29-953-8249 Wolf Crk Dr FED
16.95
2-00-397-5042 City Hall
5,146.71
2-25-393-4681 TES Pool
473.25
2-29-953-8447 WIf VIly Rd FED
16.95
2-29-458-7548 Wolf Crk FED
86.66
2-29-657-2332 Redwood Rd PED
16.95
Feb 2-30-220-8749 45850 n wlf crk
342.23
2-29-953-8082 Wolf Valley
21.01
2-28-629-0507 Library
6,641.54
2-02-502-8077 Maint Fac
1,196.40
2-20-798-3248 C. Museum
830.53
2-02-351-5281 CRC
3,165.34
2-00-397-5067 various mtrs
1,460.81
2-27-805-3194 Theater
3,438.28
2-29-657-2563 Various TCSD Meters
135.51
2-10-331-2153 TCC
888.58
2-30-066-2889 Rancho Vista FED
16.89
39,381.46
130457
0311212009
001212
SO CALIF GAS COMPANY
Sep 091-085-1632-0 T.E.S. Pool
1,133.87
129 582 9784 3 FOG
223.16
1,357.03
130458
03112/2009
000519
SOUTH COUNTY PEST CONTROL Feb pest control srvcs: City facilities
593.00
INC
Mar pest control srvcs:fire stn 84
80.00
Dec pest control: Overland Trl TCC Fac
48.00
Feb pest control: Overland Trl TCC Fac
48.00
769.00
130459
0311212009
012652
SOUTHERN CALIFORNIA,
Mar gen phone usage:pbsp
81.33
TELEPHONE COMPANY
Mar gen phone usage:mall PD
36.53
117.86
130460
0311212009
005786
SPRINT
Jan 26-Feb 25 cellular usage/equip
6,979.77
6,979.77
130461
0311212009
006145
STENO SOLUTIONS
Feb '09 transcription srvcs:Police
523.20
523.20
TRANSCRIPTION
130462
0311212009
012789
STUART, JENNIFER SARAH
TCSD Instructor Earnings
180.00
180.00
130463
03112/2009
011897
TAGIAMS INC
drug & alcohol screening: HR DOT Prgm
50.00
50.00
Page9
apChkLst
Final Check List
Page: 10
03112(2009
2:01:3
7PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130464
0311212009
000305
TARGET BANK BUS CARD SRVCS
Misc supplies:tcc
334.42
Misc supplies:theater
25.42
359.84
130465
0311212009
012265
TEMECULA ACE HARDWARE C/O
Misc Supplies:Parks
4.64
4.64
130466
03112/2009
000168
TEMECULA FLOWER CORRAL
Sunshine Fund
353.15
353.15
130467
03112/2009
003677
TEMECULA MOTORSPORTS LLC
City Veh Repair & Maint:Police
189.75
City Veh Repair & Maint:Police
740.46
City Veh Repair & Maint:Police
140.13
1,070.34
130468
03112/2009
010046
TEMECULA VALLEY
Jan'09 Bus. Imprv District Asmnts
38,961.47
38,961.47
CONVENTION &
130469
0311212009
000311
TEMECULA VALLEY HIGH
Fine Art Gala 2124109
690.41
690.41
SCHOOL
130470
0311212009
009194
TEMECULA VALLEY NEWS
Feb advertising:theater events
286.40
286.40
130471
0311212009
000306
TEMECULA VALLEY PIPE &
irrigation/plumbing supplies: parks
193.66
193.66
SUPPLY
130472
0311212009
003941
TEMECULA WINNELSON
Misc plumbing supplies:mpsc
57.20
57.20
COMPANY
130473
0311212009
003031
TRAFFIC CONTROL SERVICE INC
Street traffic paint: PW maint div
16,700.02
21' control cable: PW Maint
215.50
LED bulbs: PW Maint
1,910.70
18,826.22
130474
03112/2009
012791
TWISS, SARA E.
TCSD Instructor Earnings
240.00
240.00
130475
03112/2009
012639
ULRICH-SCHLUMBOHM,
Lecturer: history museum 3/12
200.00
200.00
GWENDOLYN
130476
03112/2009
007766
UNDERGROUND SERVICE ALERT
Feb undrgrnd svcs alert tickets:PW
171.00
171.00
130477
03112/2009
004261
VERIZON
xxx-1999 general usage
40.39
xxx-0049 general usage
47.07
xxx-8900 GIS Library
804.25
xxx-6620 general usage
34.39
xxx-1540 Old Town Prk Lot
87.80
Mar xxx-4200 general usage
999.32
xxx-5180 79S Irrg Cntr
38.28
xxx-7530 GIS Library
415.20
2,466.70
Page:10
apChkLst
03112(2009
2:01:37PM
Final Check List
CITY OF TEMECULA
Page: 11
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date Vendor
Description
Amount Paid
Check Total
130478
0311212009 011630
WOLFF LANG CHRISTOPHER
Jan dsgn srvcs:Old Town Gym
21,270.00
21,270.00
(WLC)
130479
03112/2009 012790
WOODS, TIMOTHY S.
TCSD Instructor Earnings
240.00
TCSD Instructor Earnings
240.00
480.00
130480
0311212009 012794
YANOSCHIK, JAMES & BRENDA
refund:eng grad dep:PM26232 2
500.00
500.00
Grand total for UNION BANK OF CALIFORNIA: 1,238,166.03
Page:11
apChkLst Final Check List Page: 12
03112/2009 2:01:37PM CITY OF TEMECULA
144 checks in this report.
Grand Total All Checks:
1,238,166.03
Page:12
apChkLst
Final Check List
Page: 1
0311912009
2:33:4
6PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
Check #
Date
Vendor
Description
Amount Paid
Check Total
1222
03116/2009
005460
U S BANK
'01 COP Debt Service Pmt
110,274.38
110,274.38
1223
03119/2009
000444
INSTATAX (EDD)
State Disability Ins Payment
22,067.51
22,067.51
1224
03119/2009
000283
INSTATAX(IRS)
Federal Income Taxes Payment
83,972.69
83,972.69
1225
03119/2009
000389
NATIONWIDE RETIREMENT
OBRA- Project Retirement Payment
2,478.64
2,478.64
SOLUTION
1226
03119/2009
001065
NATIONWIDE RETIREMENT
Nationwide Retirement Payment
19,377.60
19,377.60
SOLUTION
1227
03119/2009
000246
PERS (EMPLOYEES'
PERS ER Paid Member Contr Payment
125,160.62
125,160.62
RETIREMENT)
130481
03119/2009
004973
ABACHERLI, LINDI
TCSD instructor earnings
760.00
760.00
130482
0311912009
008552
ADKINS DESIGN CONSULTING
Feb graphic design secs: Theater
3,684.09
3,684.09
130483
03119/2009
004240
AMERICAN FORENSIC NURSES
DUI & drug screenings: Police
360.00
DUI & drug screenings: Police
180.00
540.00
130484
03119/2009
004623
AQUA TECH ENTERPRISES
pool chemicals: TES
921.16
921.16
130485
03119/2009
011961
AT&T MOBILITY
5118/407013465:cell phone usage
191.86
191.86
130486
03119/2009
003466
BASKETS & BALLOONS TOO!
promotional baskets: Econ Dev
74.26
74.26
130487
0311912009
005665
BLACK'S TOWING
auto towing svc: Police
190.00
190.00
130488
03119/2009
012583
BLANCAY PRICE
Lndscp Plan Check Svcs: Planning
1,500.00
1,500.00
130489
03119/2009
000128
BROWN & BROWN OF CALIF INC
Earthquake Ins#309854JF1 2109-10
158,992.34
Property Ins#GP06302066 2109-10
74,609.00
233,601.34
130490
0311912009
010817
BURNS, DAVID
entertainment:bluegrass festival 3121-22
1,200.00
1,200.00
Page:1
apChkLst
Final Check List
Page: 2
03119/2009
2:33:4
6PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130491
03119/2009
003138
CAL MAT
PW patch truck materials
161.41
PW patch truck materials
755.55
PW patch truck materials
193.09
PW patch truck materials
390.92
PW patch truck materials
322.39
PW patch truck materials
387.69
PW patch truck materials
665.04
2,876.09
130492
03119/2009
005384
CALIF BAGEL BAKERY & DELI
refreshments: Broker Mtg 315
68.71
refreshements: Shoretel mtg 215
237.05
305.76
130493
03119/2009
010349
CALIF DEPT OF CHILD SUPPORT
Support Payment
25.00
25.00
130494
03119/2009
004228
CAMERON WELDING SUPPLY
Helium tanks rental/refill:TCSD
39.48
39.48
130495
0311912009
004896
CAPLINGER, DENNIS F.
entertainment:bluegrass festival 3121-22
3,500.00
3,500.00
130496
0311912009
000131
CARL WARREN & COMPANY INC
Feb Liability Claims Mgmt Svc:Finance
156.46
Feb Liability Claims Mgmt Svc:Finance
3,946.38
4,102.84
130497
03119/2009
000137
CHEVRON AND TEXACO
City vehicles fuel: Police
791.55
791.55
130498
0311912009
004609
CINTAS DOCUMENT
Feb doc shred svc: CC/Police
122.50
122.50
MANAGEMENT
130499
0311912009
004405
COMMUNITY HEALTH CHARITIES
Community Health Charities Payment
116.00
116.00
130500
0311912009
001264
COSTCO WHOLESALE
misc food supplies:PD Parent Pgrm
160.97
misc supplies:Team Pace 3/17
504.39
665.36
130501
03119/2009
009524
CREATIVE HANDS ART SCHOOL
TCSD instructor earnings
299.25
TCSD instructor earnings
99.75
TCSD instructor earnings
45.50
444.50
130502
03119/2009
002990
DAVID TURCH & ASSOCIATES
Feb-Mar federal lobbyist svc:CM
7,000.00
7,000.00
130503
0311912009
003945
DIAMOND ENVIRONMENTAL
portable restroom:Spc Games 3113
1,463.95
SRVCS
portable restroom delivery:Spc Games
50.00
1,513.95
130504
0311912009
002390
EASTERN MUNICIPAL WATER
95366-02 Diego Dr Ldscp
48.97
48.97
DIST
Paget
apChkLst
03119/2009
2:33:46PM
Final Check List
CITY OF TEMECULA
Page: 3
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130505
03119/2009
004068
ECALDRE MANALILI-DE VILLA,
TCSD Instructor Earnings
122.50
AILEEN
TCSD Instructor Earnings
315.00
TCSD Instructor Earnings
409.50
TCSD Instructor Earnings
441.00
TCSD Instructor Earnings
210.00
TCSD Instructor Earnings
63.00
1,561.00
130506
0311912009
008704
EDWARDS, MARYANN
reimb:US Cf Mayors Wash,DC 1116-20
48.37
48.37
130507
0311912009
012747
EMERGENCY LIGHTING
Lighting System Repair: Theater
3,920.01
3,920.01
EQUIPMENT
130508
0311912009
011292
ENVIRONMENTAL SCIENCE
Jan EIR Svcs: Water Park
15,267.50
15,267.50
ASSOC.
130510
03119/2009
001056
EXCEL LANDSCAPE
Feb Idscp maint: Medians
14,987.00
Feb Idscp maint: Parks/Schools
43,040.00
Feb Idscp maint: South Slopes
41,885.00
Feb Idscp maint: North Slopes
28,494.00
tree replacements: Villages
243.00
irrigation repairs: medians
110.65
irrigation repairs: medians
199.53
plant replacements: Ynez medians
161.12
Idscp maint:Meadows Pkwy medians
844.47
Idscp maint: Mirada
499.50
Idscp maint: RRSP
238.01
mainline repair: Wolf Creek park
296.14
Feb Idscp maint: City Facilities
9,685.00
140,683.42
130511
03119/2009
009953
FEDERAL CLEANING
Marjanitorial svc: PD mall office
410.00
410.00
CONTRACTORS
130512
03119/2009
001511
FIELDMAN ROLAPP &
Feb financial srvcs:roripaugh ofd 03-02
261.00
261.00
ASSOCIATES
130513
03119/2009
004074
FRANCHISE MGMT SERVICES
misc supplies: MPSC
100.55
100.55
INC
130514
03119/2009
011967
FULL VALUE ENTERTAINMENT
sttlmnt: Battle of the Bands 316
63.00
63.00
130515
0311912009
010326
G E MOBILE WATER, INC
osmosis washer maint: Stn 73
124.99
124.99
130516
0311912009
003946
G T ENTERTAINMENT
DJ svcs: Special Games 3113
250.00
250.00
130517
0311912009
011376
GENEVA SCIENTIFIC INC
pet waste bags: TCSD parks
1,607.50
1,607.50
Page:3
apChkLst
Final Check List
Page: 4
03119/2009
2:33:4
6PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130518
03119/2009
012066
GEOCON INLAND EMPIRE INC
Jun geo svc:Pechanga Pkwy II
103.50
103.50
130519
0311912009
000177
GLENN IES OFFICE PRODUCTS
Office Supplies: Records
33.72
INC
Office Supplies: B&S
91.79
Office Supplies: Info Sys
85.99
Office Supplies: PW1PW CIP
720.47
Office Supplies: Planning
533.66
Office Supplies: CRC
20.68
Office Supplies: TCC
155.52
Office Supplies: MPSC
24.76
Office Supplies: TV Museum
100.58
Office Supplies: TCSD
630.10
2,397.27
130520
03119/2009
009608
GOLDEN VALLEY MUSIC
Sunday Classics: Merc Apr-Jun '09
5,250.00
5,250.00
SOCIETY
130521
03119/2009
011776
GUIDE PUBLISHING GROUP INC
Plan bags: PW CIP
77.88
77.88
130522
03119/2009
012804
GUZMAN, ROXANNE
refund:sec dep & rental:crc
925.00
925.00
130523
03119/2009
000186
HANKS HARDWARE INC
Hardware Supplies: Fire Dept
447.09
447.09
130524
03119/2009
012780
HARBOR BREEZE CORPORATION
harbor excursion: MPSC 3124
334.00
334.00
130525
0311912009
003299
HAYES, BARNEY
entertainment: Bluegrass fest 3122
400.00
400.00
130526
03119/2009
003198
HOME DEPOT, THE
Hardware supplies: TCSD
372.72
Hardware supplies: Theater
193.92
566.64
130527
0311912009
012801
HOSKINS, TOD
TCSD Instructor Earnings
240.00
240.00
130528
03119/2009
012172
HOWIE, SANDY
refund: security dep CRC 715
150.00
150.00
130529
03119/2009
012802
HOWZE, DON
TCSD Instructor Earnings
240.00
240.00
130530
0311912009
000194
I C M A RETIREMENT-PLAN
I C M A Retirement Trust 457 Payment
8,651.86
8,651.86
303355
130531
03119/2009
004833
IMPERIAL PAVING COMPANY INC
AC repairs: PW Maint
47,749.00
47,749.00
Page-.4
apChkLst
03119/2009
2:33:46PM
Final Check List
CITY OF TEMECULA
Page: 5
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130532
03119/2009
006713
INTEGRATED MEDIA SYSTEMS
audiovisual svc:Council Chambers
330.00
330.00
130533
0311912009
003266
IRON MOUNTAIN OFFSITE
Feb tape storage: CC/Records
554.28
554.28
130534
03119/2009
001091
KEYSER MARSTON ASSOCIATE
S Feb cnslt svcs:RDA Real Estate
650.00
INC
Feb cnslt svcs:RDA Affd Housing
6,867.50
7,517.50
130535
03119/2009
006302
KIDZ LOVE SOCCER, INC
TCSD instructor earnings
315.70
TCSD instructor earnings
487.90
TCSD instructor earnings
86.10
TCSD instructor earnings
86.10
TCSD instructor earnings
114.80
TCSD instructor earnings
229.60
TCSD instructor earnings
602.70
TCSD instructor earnings
200.90
TCSD instructor earnings
86.10
TCSD instructor earnings
200.90
TCSD instructor earnings
143.50
TCSD instructor earnings
114.80
2,669.10
130536
0311912009
001282
KNORR SYSTEMS INC
pool maint supplies: CRC/TES
151.90
151.90
130537
03119/2009
007188
LAERDAL MEDICAL CORP.
CPR supplies:Fire Paramedic pgrm
638.37
638.37
130538
03119/2009
012229
LANE, PAULA
entertainment: Bluegrass fest 3121
900.00
900.00
130539
0311912009
002863
LAWSON PRODUCTS INC
misc supplies: PW Maint
331.87
331.87
130540
0311912009
011107
LEE, DAESOO
refund:summer day camp 6116-27
200.00
200.00
130541
03119/2009
002634
LITELINES INC
walkway light lenses: Harveston
226.28
226.28
130542
03119/2009
012799
LYNCH, CLAIRE ELISE
entertainment: Bluegrass fest 3121
4,650.00
4,650.00
130543
03119/2009
005969
LYONS, TIMOTHY J.
entertainment: Bluegrass fest 3121
150.00
150.00
Pagea
apChkLst
Final Check List
Page: 6
03119/2009
2:33:4
6PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130544
03119/2009
004141
MAINTEX INC
misc custodial supplies: Parks
99.56
misc custodial supplies: Fld Op Ctr
37.84
misc custodial supplies: Library
296.10
misc custodial supplies: City Hall
296.10
misc custodial supplies: Parks
378.42
misc custodial supplies: Theater
296.10
misc custodial supplies: Ch Museum
246.75
misc custodial supplies: MPSC
340.58
misc custodial supplies: TV Museum
189.21
2,180.66
130545
03119/2009
012421
MASINO, MARIANNE
TCSD Instructor Earnings
441.00
441.00
130546
0311912009
004002
MILNER SIGNS
Facade Imp Pgrm:Travel By Cheryl
2,376.68
Facade Imp Pgrm:Timeless Portraits
1,936.50
4,313.18
130547
03119/2009
001892
MOBILE MODULAR
Mar modular bldgrental:TCCIOAC
832.41
832.41
130548
03119/2009
012787
MOREHOUSE, JACK W.
entertainment: Bluegrass fest 3121
250.00
250.00
130549
03119/2009
001214
MORNINGSTAR PRODUCTIONS,
audio svc: Bluegrass festival
4,156.00
4,156.00
LLC
130550
0311912009
010168
MYERS & SONS HI-WAY SAFETY
traffic control barriers:PW Maint
1,936.27
1,936.27
INC
130551
0311912009
000727
NATIONAL FIRE PROTECTION
annual membership dues:R.Johnston
150.00
150.00
ASSN
130552
0311912009
000915
NATIONAL NOTARY
5 yrs membership dues:S. Jones #373222
200.00
200.00
ASSOCIATION
130553
03119/2009
005006
NBS GOVERNMENT FINANCE
Spcl tax admin srvcs:finance dept
9,278.50
9,278.50
GROUP
130554
0311912009
002139
NORTH COUNTY TIMES
Feb Recruitment Ads: Human Resources
299.95
299.95
130555
0311912009
002139
NORTH COUNTY TIMES
annual subscr:TCSD#103433
126.00
annual subscr:City Clerk #103432
126.00
252.00
130556
03119/2009
002139
NORTH COUNTY TIMES
Feb newspaper subscr:mpsc
26.00
26.00
130557
03119/2009
002105
OLD TOWN TIRE & SERVICE
City Vehicle Maint Svcs:TCSD
36.27
36.27
130558
03119/2009
009694
ONSTAGE MUSICALS
Tribute to the Big Bands 222109
7,891.62
7,891.62
Page6
apChkLst
Final Check List
Page: 7
03119/2009
2:33:4
6PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130559
03119/2009
001171
ORIENTAL TRADING COMPANY
Misc supplies:spring egg hunt
119.81
119.81
INC
130560
0311912009
003955
PANE CONSULTING SERVICE
T-shirts:special games 3113109
3,159.34
3,159.34
(PCs)
130561
03119/2009
012786
PEARSE, CAROL
Entertain ment:bluegrassfestival 3/21-22
1,200.00
1,200.00
130562
0311912009
003663
PECHANGA BAND OF LUISENO
Dec-Jan Tribal Monitoring:Civic Gtr Prjt
6,312.50
6,312.50
130563
03119/2009
001958
PERS LONG TERM CARE
PERS Long Term Care Payment
377.54
377.54
PROGRAM
130564
0311912009
011804
POCHE, TRICIA
refund: "France"
23.93
23.93
130565
03119/2009
000262
RANCHO CALIF WATER DISTRICT
01-06-26305-0 Old Town Front St
41.92
01-04-47210-0 T.E.S. Pool
173.01
01-02-02001-0 Rancho Vista Rd
435.93
var water meters:1 st St Lndscp
13.69
var water meters:tcsd:call e elenita
25.74
var water meters:30765 Tern Pkwy
53.40
var water meters:Wolf Crk Dr N
67.23
var water meters:42081 main st
16.93
var water meters:42051 main st
339.95
Feb:various water meters:PW
655.65
Feb:various water meters:Fire
461.46
various water meters:TCSD
2,598.15
Feb:various water meters:TCSD
12,124.72
17,007.78
130566
03119/2009
004584
REGENCY LIGHTING
electrical supplies: library
49.33
49.33
130567
03119/2009
012805
REITER, ANTHONY
refund:bus Iic:dupl online payment
35.00
35.00
130568
0311912009
002110
RENTAL SERVICE
equip rental: PW Maintenance
15.90
CORPORATION
equip rental: PW Maintenance
69.97
equip rental: PW Maintenance
69.59
155.46
130569
0311912009
004498
REPUBLIC INTELLIGENT
Feb street light maint:citywide/old town
2,145.49
2,145.49
130570
03119/2009
002412
RICHARDS WATSON & GERSHON
Jan 2009 legal services
110,716.11
110,716.11
Page:?
apChkLst
Final Check List
Page: 8
03119/2009
2:33:4
6PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130571
03119/2009
012148
RICHARDSON TECHNOLOGIES
HVAC repair & maint:library
650.12
650.12
INC
130572
0311912009
000411
RIVERSIDE CO FLOOD CONTRO
L cost-share agrmnt/stormwater permit
163,768.34
163,768.34
130573
03119/2009
001592
RIVERSIDE CO INFO
Feb Radio Rental & Maint:Pd/Prk Rangers
1,821.91
1,821.91
TECHNOLOGY
130574
0311912009
000406
RIVERSIDE CO SHERIFFS DEPT
February'09 booking fees
1,538.46
1,538.46
130575
0311912009
006815
SAN DIEGO, COUNTY OF
Support Payment
12.50
12.50
130576
0311912009
009980
SANBORN, GWYN
Country @ the Merc 3114109
213.00
Country @ the Merc 3/7109
454.50
667.50
130577
0311912009
012772
SCHLAPPI, MICHAEL P.
'09 Special Games Guest Speaker
1,000.00
1,000.00
130578
03119/2009
011859
SDCFPOIFPO
Res. Care Fac. Trng 4/15 LB, CH, & SD
105.00
105.00
130579
03119/2009
008529
SHERIFF'S CIVIL DIV - CENTRAL
Support Payment
367.63
367.63
130580
03119/2009
008529
SHERIFF'S CIVIL DIV - CENTRAL
Support Payment
287.10
287.10
130581
03119/2009
008529
SHERIFF'S CIVIL DIV - CENTRAL
Support Payment
200.00
200.00
130582
03119/2009
008529
SHERIFF'S CIVIL DIV - CENTRAL
Support Payment
100.00
100.00
130583
03119/2009
009213
SHERRY BERRY MUSIC
Jazz @ the Merc 3112109
325.50
Jazz @ the Merc 315109
199.50
525.00
130584
03119/2009
004460
SILVERADO BLUEGRASS BAND
Entertain m ent: b lu egrass festival 3121-22
2,000.00
2,000.00
130585
0311912009
000645
SMART & FINAL INC
Misc supplies:theater
116.07
Misc supplies:childrens museum
86.00
Misc supplies:teen pgrms
153.73
355.80
Page:B
apChkLst
Final Check List
Page: 9
03119/2009
2:33:4
6PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130586
03119/2009
000537
SO CALIF EDISON
2-28-171-2620 Police Mall Stn
539.68
2-28-171-2620 Police Mall Stn
682.99
Feb 2-30-608-9384:28582 harveston
407.34
2-26-887-0789 various mtrs
1,559.29
2-01-202-7603 arterial st lights
25,558.05
2-01-202-7330 various mtrs
69,825.02
98,572.37
130587
0311912009
003000
STATE WATER RESOURCES
Storm water permit:RRSP desilting prjt
375.00
375.00
130588
03119/2009
002366
STEAM SUPERIOR CARPET
Carpet cleaning srvcs:police storefront
290.00
290.00
CLEANING
130589
03119/2009
000305
TARGET BANK BUS CARD SRVCS Misc supplies:tiny tot pgrm
19.68
19.68
130590
03119/2009
009500
TEMEC ELECTRONICS, INC
Feb tools/equip: PWTrafficll.S.1TCSD
455.75
455.75
130591
03119/2009
010679
TEMECULA AUTO
City vehicle repair & maint: stn 84
297.65
297.65
REPAIR/RADIATOR
130592
03119/2009
004209
TEMECULA SUNRISE ROTARY
Jul-Dec'08 bus bench installlmaint:pw
6,000.00
6,000.00
FOUND.
130593
03119/2009
004274
TEMECULA VALLEY SECURITY
Master key:pd mall data room
133.40
133.40
CENTR
130594
03119/2009
012676
THERMAL SOLUTIONS INT'L
PDA equip printer paper: Police
644.25
644.25
130595
03119/2009
000668
TIMMY D PRODUCTIONS INC
DJ: Middle School Dance 1116
250.00
DJ: Middle School Dance 2113
450.00
700.00
130596
0311912009
004308
TOWNE & COUNTRY AUTO &
Auto towing srvcs xx780:Police
75.00
TOWING
Auto towing srvcs xx479:Police
75.00
Auto towing srvcs xx666:Police
75.00
Auto towing srvcs xx429:Police
180.00
405.00
130597
03119/2009
012725
TRZOP, NICHELLE
TCSD Instructor Earnings
940.80
TCSD Instructor Earnings
470.40
TCSD Instructor Earnings
1,411.20
2,822.40
130598
0311912009
011805
TUSTIN, CITY OF
'09 CALPACS mbrshp: Agency
275.00
275.00
130599
0311912009
010276
TW TELECOM
Mar high speed intemet:FS #92
44.95
Mar high speed internet:city hall
183.38
228.33
Page9
apChkLst
0311912009 2:33:46PM
Bank : union UNION BANK OF CALIFORNIA
Check # Date Vendor
130600 03119/2009 008517 UNITED SITE SERVICES OF
CA,INC
Final Check List
CITY OF TEMECULA
(Continued)
Description
2126-3125 fence rental:Main St Bridge
Amount Paid
26.40
130601
0311912009
000325
UNITED WAY
United Way Charities Payment
36.00
130602
03119/2009
004261
VERIZON
xxx-1941 PTA CD TTACSD
71.03
xxx-7562 irrigation controller
37.33
xxx-6812 general usage
87.80
xxx-2372 Wf Crk Irrg Cntrl
35.42
xxx-39101st St Irrigation
38.37
xxx-0682 Civic Center Camera
91.58
xxx-5072 general usage
3,841.63
130603
03119/2009
004848
VERIZON SELECT SERVICES INC
Mar long distance phone Svcs
574.08
Mar long distance phone Svcs
34.46
130604
03119/2009
009101
VISION ONE INC
Feb ticketing software license:theater
1,557.40
2117 ticketing software Iicense:theater
1,327.45
130605
03119/2009
001881
WATER SAFETY PRODUCTS INC
Emergency equip:aquatics pgrm
490.00
130606
0311912009
001342
WAXIE SANITARY SUPPLY INC
Misc custodial supplies:city hall
444.07
130607
03119/2009
003730
WEST COAST ARBORISTS INC
2116-28109 tree trimming srvcs:citywide
17,692.00
130608
0311912009
003835
WEST COAST SAFETY SUPPLY
Gas sensor supplies:pw maint
886.76
CO.
130609
0311912009
003756
WHITE HOUSE SANITATION
refund:dupl.pmtlbl# 004602
35.00
130610
03119/2009
005118
WILLCOX, GWEN
reimb:computer purchase prgm
1,566.32
130611
03119/2009
003776
ZOLL MEDICAL CORPORATION
medical supplies:paramedics stn 73
177.19
medical supplies:paramedics stn 84
177.19
Grand total for UNION
BANK OF CALIFORNIA:
Page: 10
Check Total
26.40
36.00
4,203.16
608.54
2,884.85
490.00
444.07
17,692.00
886.76
35.00
1,566.32
354.38
1,365,086.85
Page:10
apChkLst Final Check List Page: 11
0311912009 2:33:46PM CITY OF TEMECULA
136 checks in this report.
Grand Total All Checks:
1,365,086.85
Page:11
apChkLst
0312612009
11:11:53AM
Final Check List
CITY OF TEMECULA
Page: 1
Bank :
union UNION BANK OF CALIFORNIA
Check #
Date
Vendor
Description
Amount Paid
Check Total
130612
03126/2009
009374
ALLEGRO MUSICAL VENTURES
Mar piano maint Svc: Theater
145.00
145.00
130613
03126/2009
011961
AT&T MOBILITY
511813465:cell phone usage
89.33
89.33
130614
03126/2009
004040
BIG FOOT GRAPHICS
entertainment: Family Fun Nite 3120
375.00
TCSD instructor earnings
180.00
TCSD instructor earnings
60.00
615.00
130615
0312612009
012807
BJORKLUND, CATHE
Facade Impr Pgrm: Bjorklund, C
3,469.00
3,469.00
130616
03126/2009
004176
BROADWING
Mar long distance & internet Svcs
741.00
741.00
TELECOMMUNICATIONS
130617
03126/2009
012788
BROWN-FISHER, LAURIE M.
TCSD Instructor Earnings
180.00
180.00
130618
03126/2009
003138
CAL MAT
PW patch truck materials
723.48
PW patch truck materials
198.26
PW patch truck materials
195.03
PW patch truck materials
194.39
PW patch truck materials
193.74
1,504.90
130619
03126/2009
004248
CALIF DEPT OF JUSTICE-
Feb fingerprinting Svcs: Police
3,985.00
3,985.00
ACCTING
130620
03126/2009
001590
CALIF REDEVELOPMENT ASSN
CRA legal Svcs ref# 22185
6,250.00
6,250.00
130621
03126/2009
012769
CALIFORNIA MOUNTED
08109 CMOA mb: CT, CH, MV
105.00
105.00
OFFICERS
130622
03126/2009
012806
CALIFORNIA STAGE & FILM
refund: event cancellation 3/18
775.00
775.00
130623
03126/2009
004971
CANON FINANCIAL SERVICES,
Mar copier leases: City Facilities
4,744.84
4,744.84
INC
130624
0312612009
007558
CARRANZA, FRANK
Employee Computer Loan Pgrm
1,575.97
1,575.97
130625
03/2612009
011365
CLOSSICK, LISA
refund: Teen Lock-In CRC
5.00
5.00
130626
03126/2009
000442
COMPUTER ALERT SYSTEMS
alarm battery replacement: Stn 95
75.00
75.00
130627
0312612009
000447
COMTRONIX OF HEMET
radio battery: TCSD
144.05
144.05
Page:1
apChkLst Final Check List Page: 2
0312612009 11:11:53AM CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
Check #
Date
Vendor
130628
03126/2009
011035
CONGRESS FOR THE NEW
URBANISM
130629
0312612009
001264
COSTCO WHOLESALE
(Continued)
Description
CNU mb 4109-4110: Johnson, Robert
misc hospitality supplies: Theater
130630
03126/2009
010650
CRAFTSMEN PLUMBING & HVAC
Appliance Repair: Stn 84
INC
130631
03/26/2009
004123
D L PHARES & ASSOCIATES
Apr storefront lease: PD Old Town
130632 03126/2009 007057
130633 03126/2009 004192
130634 03126/2009 002390
130635 03126/2009 012811
DERNBACH, ESTHER MARIE
DOWNS COMMERCIAL FUELING
INC
EASTERN MUNICIPAL WATER
DIST
ELLENA, TIMOTHY
TCSD instructor earnings
TCSD instructor earnings
TCSD instructor earnings
TCSD instructor earnings
Fuel for City vehicles: TCSD
Fuel for City vehicles: PW Maint
Fuel for City vehicles: PW Lnd Dv
Fuel for City vehicles: Code Enf/Pln
Fuel for City vehicles: B&S
Fuel for City vehicles: PW CIP
Fuel for City vehicles: PW Traffic
Fuel for City vehicles: Police
190304-02:39569 seraphina rd
reimb: refreshments CERT trng 311;
130636 03126/2009 011203 ENVIRONMENTAL CLEANING Mar Janitorial Svcs: Park Restrooms
130637
03126/2009
011292
ENVIRONMENTAL SCIENCE
ASSOC.
130638
03126/2009
001056
EXCEL LANDSCAPE
130639 03/2612009 003174 FIREHOUSE MAGAZINE
Oct cnslt svcs: Mercedes Benz
Feb EIR cnslt svcs: water park
landscape maint: RRSP
mainline repair: Campos Verdes
landscape maint: sod dog park
valve replacement: Vail Rch Pkwy
mainline repair: Wolf Creek
periodical subsc 4109-4110:Fire Prev
130640 03126/2009 011922 FIRST AMERICAN CORELOGIC Feb web database subscr: B&S
INC
Amount Paid
195.00
47.12
840.00
2,800.10
630.00
472.50
472.50
157.50
1,275.99
820.49
302.45
196.35
137.21
115.86
84.71
47.11
104.82
76.77
5,315.00
16,447.55
7,927.50
461.70
189.06
170.00
157.50
130.86
29.95
18.00
Check Total
195.00
47.12
840.00
2,800.10
1,732.50
2,980.17
104.82
76.77
5,315.00
24,375.05
1,109.12
29.95
18.00
Paget
apChkLst Final Check List Page: 3
0312612009 11:11:53AM CITY OF TEMECULA
Bank : union UNION BANK OF CALIFORNIA
Check # Date Vendor
130641 03126/2009 000166 FIRST AMERICAN TITLE
COMPANY
130642 03126/2009 003347 FIRST BANKCARD CENTER
PAPER ROLLS PLUS
GOLDEN RESTAURANT
PAYPAL
STADIUM PIZZA INC
CONFERENCE MANAGER.COM
GOLDEN RESTAURANT
CONFERENCE MANAGER.COM
CONFERENCE MANAGER.COM
SPRINT
CONFERENCE MANAGER.COM
CONFERENCE MANAGER.COM
ANAHEIM ORANGE COUNTY
VISITOR
DISNEYLAND RESORTS
CONFERENCE MANAGER.COM
CONFERENCE MANAGER.COM
CONFERENCE MANAGER.COM
CONFERENCE MANAGER.COM
CONFERENCE MANAGER.COM
130643 03126/2009 011967 FULL VALUE ENTERTAINMENT
130644 03/26/2009 004944 FULLCOURT PRESS
130645 03126/2009 010326 G E MOBILE WATER, INC
130646 03126/2009 000177 GLENN IES OFFICE PRODUCTS
INC
(Continued)
Description Amount Paid
lot book rprt:30330 Nebula Ln 75.00
TT thermal paper rolls: GIS
RJ Triton Substation mtg w1S C Edison
TT Verisign Payflow Pro Transaction
TT refreshments Shortel mtg:Info Sys
RJ conference call: Waterpark
RJ refresh ments:Tem Ln Interviews 312
RJ conference call: Waterpark
RJ conference call: Waterpark
WH cell phone charger
RJ conference call: Waterpark
RJ conference call: Twn Square Mkt
AA meal MDM West mtg 2110
AA parking fee MDM West mtg 2110
RJ conference call: Waterpark
RJ conference call: Mercedes Benz
RJ conference call: Mercedes Benz
RJ conference call: Twn Square Mkt
RJ conference call: Mercedes Benz
sttlmnt: Battle of the Bands 3120
sttlmnt: Battle of the Bands 3113
stationery supplies w/logo:Finance
Mar maint osmosis washer:Stn 73
Mar rent osmosis washer:Stn 73
Office Supplies: Fire
264.70
158.57
126.60
82.00
43.63
41.43
40.13
37.85
34.47
26.46
13.50
12.75
12.00
11.39
8.24
7.71
7.01
7.01
84.00
21.00
191.74
55.00
25.86
1,203.25
Check Total
75.00
935.45
105.00
191.74
80.86
1,203.25
Page:3
apChkLst
Final Check List
0312612009
11:11:53AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
130647
03/26/2009
005664
GOSCH TOWING & RECOVERY
auto towing svcs: Police
auto towing svcs: Police
auto towing svcs: Police
auto towing svcs: Police
130648
03126/2009
000175
GOVERNMENT FINANCE
09/10 GAAFR Review
OFFICERS
130649
03/26/2009
000186
HANKS HARDWARE INC
Hardware supplies: TCSD/CRC
130650
03126/2009
001517
HORIZON HEALTH
Mar employee assistance pgrm:HR
130651
03126/2009
012802
HOWZE, DON
TCSD Instructor Earnings
130652
03126/2009
005683
1 S G THERMAL SYSTEMS USA
equipment maint: Stn 73
INC
130653
03126/2009
000501
INTL INSTITUTE OF MUNICIPAL
08109 Recertification: Flores, Gwyn
130654
03126/2009
006924
INTL MUNICIPAL SIGNAL ASSOC.
Traffic Sgnl Cf Cert 6/15:Uribe, R
130655
03/26/2009
012793
ISCIENCE DVD, LLC
videography svcs:CH Museum
130656
03126/2009
007188
LAERDAL MEDICAL CORP.
CPR supplies: Paramedic pgrm
130657
03/2612009
012065
LANCE, SOLL & LUNGHARD LLC
07108 Final Audit Svcs: Finance
130658 03126/2009 012809 LANDSDORF, JULIE
130659 03126/2009 003782 MAIN STREET SIGNS
130660 03126/2009 004141 MAINTEX INC
130661 03126/2009 007210 MIDORI GARDENS
130662 03126/2009 012580 MINUTEMAN PRESS
refund:prkg cite viol. dismissed
misc street signs: PW Maint
misc custodial supplies: Old Town
Feb landscape svc: Parks
business cards: York, Butler
business cards: Lt. Heim
business cards: Dakin, Sean
misc printing svcs: B&S
Amount Paid
180.00
180.00
180.00
180.00
50.00
247.56
858.00
180.00
424.00
50.00
100.00
1,000.00
377.13
205.00
65.00
3,579.99
378.42
70,105.00
233.92
116.96
80.81
79.02
Page: 4
Check Total
720.00
50.00
247.56
858.00
180.00
424.00
50.00
100.00
1,000.00
377.13
205.00
65.00
3,579.99
378.42
70,105.00
510.71
Page-.4
apChkLst
0312612009
11:11:53AM
Final Check List
CITY OF TEMECULA
Page: 5
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130663
03/26/2009
000883
MONTELEONE EXCAVATING
remove silt/sand: DePortola Rd
4,724.00
4,724.00
130664
03126/2009
006146
MT SAN JACINTO COMMUNITY
entertainment:Old Town holiday
750.00
750.00
130665
03126/2009
005006
NBS GOVERNMENT FINANCE
2124-5123 spcl tax admin srvcs:finance
10,534.85
10,534.85
GROUP
130666
03126/2009
000233
NELSON, SHAWN
reimb: mar'09 internet services
44.99
44.99
130667
03126/2009
010273
NIXON PEABODY LLP
Feb legal srvcs:roripaugh cfd 03-02
12,449.50
Dec legal srvcs:roripaugh cfd 03-02
3,550.00
Dec legal srvcs:roripaugh cfd 03-02
720.00
16,719.50
130668
03126/2009
009337
NOLTE ASSOCIATES INC
1123109-2119109 dsgn srvcs:ped bridge
26,581.15
1/23109-2119/09 eng srvcs:bridge realign
2,010.87
28,592.02
130669
03/26/2009
002139
NORTH COUNTY TIMES
Feb public ntc ads:PW/City Clerk/Pln
958.30
958.30
130670
03126/2009
002139
NORTH COUNTY TIMES
1 yr subscr:City Mgr's Ofc 124623
126.00
126.00
130671
03/26/2009
002105
OLD TOWN TIRE & SERVICE
City Vehicle Maint Svcs:TCSD
110.30
110.30
130672
03126/2009
012808
ONE PLUS CONSTRUCTION
refund:dupl payment:BL#030399
35.00
35.00
130673
0312612009
012782
FETCH, SUSAN K.
TCSD Instructor Earnings
180.00
180.00
130674
03126/2009
000249
PETTY CASH
Petty Cash Reimbursement
698.74
698.74
130675
03126/2009
001999
PITNEY BOWES
3/16-6/15109 postage mtr rental: Fire
92.93
92.93
130676
03/26/2009
011861
PLUMBMASTER INC.
Drinking fountain parts:var parks
452.32
452.32
130677
03126/2009
012251
PORTRAIT PRODUCTIONS
TCSD Instructor Earnings
252.00
252.00
130678
03126/2009
000253
POSTMASTER
Express Mail & Postal Svcs
50.76
50.76
130679
03/26/2009
012689
POTTY TOTS LLC
TCSD Instructor Earnings
54.60
54.60
130680
03126/2009
004029
R J M DESIGN GROUP INC
Feb dsgn:redhawk parks improvements
2,583.30
2,583.30
Pagea
apChkLst
Final Check List
Page: 6
0312612009
11:11:53AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130681
03126/2009
002072
RANCHO CALIF WATER DIST-
deposit: El 575 PW99-11
1,000.00
1,000.00
FEES
130682
03/26/2009
002072
RANCHO CALIF WATER DIST-
deposit: El 585 PW06-15
500.00
500.00
FEES
130683
03126/2009
000262
RANCHO CALIF WATER DISTRICT Mar various water meters:tcsd
6,248.79
Feb 01-02-98010-0: FS#84
147.99
Mar 01 -04-10033-2 Margarita Rd
57.08
Feb 01-02-98000-0:FS#84
16.05
var water meters:28640 pujol/RDA
6.85
6,476.76
130684
03126/2009
008085
RAUCH, GEORGANN
ee computer purchase prgm
456.86
456.86
130685
03126/2009
000271
RBF CONSULTING
Jan eng srvcs:1-15/SR79 Ult. Intrchng
4,886.86
4,886.86
130686
03126/2009
004584
REGENCY LIGHTING
electrical supplies: library
119.47
electrical supplies: children's museum
119.47
electrical supplies: crctwest wing
116.37
electrical supplies: city hall
56.89
electrical supplies: park sites
49.33
credit:items returned/park sites
-49.33
412.20
130687
03126/2009
003591
RENES COMMERCIAL
Trash/weed abatement:citywide
3,981.05
3,981.05
MANAGEMENT
130688
03/26/2009
000266
RIGHTWAY
Portable restrooms:rod run 3/13-14
182.33
182.33
130689
03126/2009
000268
RIVERSIDE CO HABITAT
Feb '09 K-Rat payment
600.00
600.00
130690
03126/2009
001365
RIVERSIDE COUNTY OF
1 yr permit renewal:CRC Pools
672.00
1 yr permit renewal:Theater
578.00
6 mnth permit renewal:Sam Hicks Park
116.00
1,366.00
130691
03126/2009
000873
ROBERTS, RONALD H.
reimb:Ntl Lg Cities Cf Wash, DC 3/14-18
215.07
215.07
130692
03126/2009
012757
ROWLEY, KELLEY ROSE
TCSD Instructor Earnings
180.00
180.00
130693
03126/2009
012771
SAN JOSE MUSEUM OF QUILTS
Exhibition fee deposit: history museum
500.00
500.00
130694
03126/2009
010089
SECURITAS SECURITY SRVCS
Feb security srvcs:Harveston Lake
2,940.00
2,940.00
USA
Page6
apChkLst
Final Check List
Page: 7
0312612009
11:11:53AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130695
03/26/2009
009213
SHERRY BERRY MUSIC
Jazz @ the Merc 3/19109
378.00
378.00
130696
03126/2009
004814
SIMON WONG ENGINEERING INC
Jan Eng Srvcs:Main St Bridge PW03-05
20,230.59
20,230.59
130697
03126/2009
000645
SMART & FINAL INC
Supplies:emp grtly recog luncheon 3117
243.65
Misc supplies:rod run event 3/09
235.38
Recreation supplies:mpsc/high hopes
146.04
625.07
130698
03126/2009
003002
SMOOTHILL SPORTS
Safety equip:skate park
738.55
738.55
DISTRIBUTORS
130699
03126/2009
000537
SO CALIF EDISON
2-00-397-5059 various mtrs
8,187.93
2-27-560-0625 Deerhollow Way
3,225.07
2-30-296-9522 31035 rancho vista
458.36
2-28-331-4847 Pauba Rd
126.06
2-29-974-7568 Ynez Rd TC-1
110.56
Feb 2-30-099-3847 S-6
74.97
2-28-397-1315 Redhawk Med
16.22
12,199.17
130700
03126/2009
000926
SO CALIF EDISON
rule 20b undrgrnd utility:o.t.inftrstr
133,535.08
133,535.08
130701
03126/2009
000926
SO CALIF EDISON
rule 20b undrgrnd utility:added fac
5,272.89
5,272.89
130702
03126/2009
001212
SO CALIF GAS COMPANY
Feb 015-575-0195-2:FS#192
335.26
055-475-6169-5 PBSP
144.06
479.32
130703
03/26/2009
012188
STRONG FAMILIES
TCSD Instructor Earnings
42.00
42.00
130704
03126/2009
000305
TARGET BANK BUS CARD SRVCS
Misc supplies:aquatics pgrm
29.06
refreshments:code enforce/rod run
20.26
49.32
130705
03126/2009
012265
TEMECULA ACE HARDWARE C/O
facility maint supplies: Fire OATC
73.42
misc small tools: Stn 92
36.58
misc supplies: Parks
34.24
144.24
130706
03126/2009
012812
TEMECULA MECHANICAL
refund:eng grad dep:PM 21361-2
995.00
995.00
PLUMBING
130707
03126/2009
006305
TEMECULA SISTER CITY ASSN
FY 08109 Sponsorship
7,500.00
7,500.00
130708
03126/2009
000515
TEMECULA VALLEY CHAMBER
state/city addr:419 PB/DB/RG/RC/HS
200.00
200.00
OF
Page:?
apChkLst
Final Check List
Page: 8
0312612009
11:11:53AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
130709
03126/2009
000515
TEMECULA VALLEY CHAMBER
state/city addr:419 MB/GF
80.00
80.00
OF
130710
03126/2009
004145
TW TELECOM
Mar City phones general usage
5,381.61
5,381.61
130711
03126/2009
010276
TW TELECOM
Mar high speed intemet:fs#92
117.12
Mar high speed internet:mpsc
44.95
162.07
130712
03126/2009
004981
UNISOURCE SCREENING &
311-15109 bckgrnd screening:H.R.
112.50
112.50
130713
03126/2009
012781
VALLEY JUNIOR GOLF ASSN
TCSD Instructor Earnings
120.00
120.00
(VJGA)
130714
03126/2009
004261
VERIZON
xxx-0454 general usage
3,334.63
xxx-0074 general usage
304.38
xxx-0073 general usage
264.98
xxx-5509 general usage
144.23
xxx-3564 alarm
71.24
xxx-3143 PD Overland Office
50.58
xxx-0714 PD Mall Alarm
37.54
xxx-5275 PD DSL
36.88
xxx-4723 Police Storefront
36.66
xxx-5473 Moraga Rd
35.80
xxx-8573 general usage
35.52
xxx-6084 general usage
34.80
xxx-2075 general usage
33.79
4,421.03
130715
0312612009
012015
VERIZON BUSINESS FIOS
Mar Internet svc:EOC b/u Library
439.95
439.95
130716
03126/2009
004789
VERIZON ONLINE
internet svcs:Tem PD DSL
42.99
42.99
130717
03126/2009
001342
WAXIE SANITARY SUPPLY INC
Misc custodial supplies:west wing
100.45
100.45
130718
03/26/2009
003730
WEST COAST ARBORISTS INC
Tree removal srvcs:tcsd
288.00
288.00
130719
03126/2009
008402
WESTERN RIVERSIDE COUNTY
Feb'09 MSHCP payment
22,570.40
22,570.40
130720
03/26/2009
000341
WILLDAN ASSOCIATES INC
Engineering Srvcs:Pave Mgmt Pgrm
4,366.25
4,366.25
130721
03126/2009
000348
ZIGLER, GAIL
reimb:certified documents/vintage hills
137.00
137.00
Grand total for UNION BANK OF CALIFORNIA: 456,738.02
Page:B
apChkLst Final Check List Page: 9
0312612009 11:11:53AM CITY OF TEMECULA
110 checks in this report.
Grand Total All Checks:
456,738.02
Page9
ITEM NO. 4
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Genie Roberts, Director of Finance
DATE: March 30, 2009
SUBJECT: City Treasurer's Report as of February 28, 2009
PREPARED BY: Rudy Graciano, Revenue Manager
RECOMMENDATION: Approve and file the City Treasurer's Report as of February 28, 2009.
BACKGROUND: Government Code Sections 53646 and 41004 require reports to the
City Council regarding the City's investment portfolio, receipts, and disbursements respectively.
Adequate funds will be available to meet budgeted and actual expenditures of the City for the next
six months. Current market values are derived from the Local Agency Investment Fund (LAIF)
reports, Union Bank of California trust and custody statements, and from US Bank trust statements.
Attached is the City Treasurer's Report that provides this information.
The City's investment portfolio is in compliance with the statement of investment policy and
Government Code Sections 53601 and 53635 as of February 28, 2009.
FISCAL IMPACT: None.
ATTACHMENTS: City Treasurer's Report as of February 28, 2009
City of Temecula
City of Temecula, California
43200 Business
Park Drive
I
Portfolio Management
P
O
. Box 9033
Temecua
CA, 92590
I'►~tv
Portfolio Summary
(951
)694-6430
February 28, 2009
Par
Market Book
%of
Daysto
YTM
YTM
Investments
Value
Value Value
Portfolio
Term
Maturity
360 Equiv.
365 Equiv.
Certificates of Deposit - Bank
873,983.53
873,983.53 873,983.53
0.39
1,177
549
5.600
5.678
Managed Pool Accounts
108,936,979.92
108,936,979.92 108,936,979.92
48.57
1
1
1.938
1.965
Letter of Credit
3.00
3.00 3.00
0.00
1
1
0.000
0.000
Local Agency Investment Funds
54,362,720.01
54,495,215.48 54,362,720.01
24.24
1
1
2.694
2.732
Commercial Paper - Interest Bearing
5,236,000.00
5,236,000.00 5,236,000.00
2.33
178
1
3.310
3.356
Federal Agency Callable Securities
45,000,000.00
45,718,280.00 44,996,937.50
20.06
1,354
1,047
4.039
4.095
Federal Agency Bullet Securities
7,879,000.00
8,071,501.99 7,855,601.99
3.50
1,015
729
3.689
3.740
Investment Contracts
2,031,468.76
2,031,468.76 2,031,468.76
0.91
6,979
3,106
5.509
5.585
224,320,155.22
225,363,432.68 224,293,694.71
100.00%
380
267
2.683
2.720
Investments
Cash
Passbook/Checking
7,493,172.36
7,493,172.36 7,493,172.36
1
1
0.000
0.000
(not included in yield calculations)
Total Cash and Investments
231,813,327.58
232,856,605.04 231,786,867.07
380
267
2.683
2.720
Total Earnings
February 28 Month Ending
Fiscal Year To Date
Current Year
473,954.97
5,497,527.68
Average Daily Balance
225,640,723.81
Effective Rate of Return
2.74%
Reporting period 02/01/2009-02/28/2009 Portfolio TEME
CID
Run Date: 03+26+2009 -11:49 PM (PRF_PM1) SymRept 6.41.202a
Report Ver.5.00
City of Temecula, California
Portfolio Management
Portfolio Details - Investments
February 28, 2009
Page 2
Average Purchase Stated YTM YTM Days to Maturity
CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date
Certificates of Deposit - Bank
95453518.2 88.12 GENIM2 USBANK 06/12/2007 873,983.53 873,983.53 873,983.53 5.600
Subtotal and Average 873,983.53 873,983.53 873,983.53 873,983.53
5.600 5.678 549 09/01/2010
5.600 5.678 549
Managed Pool Accounts
122216003.2
CIT
Y COP RE2
104348008-1
01-
2 IMP 2
104348006.4
01.
2 RESA2
104348016-3
01-
2 RESB2
104348000.4
01.
2 SPTAX2
94669911-2
03-
1 ACQA2
94669921.3
03.
1 ACQB3
94669902-3
03-
1 BOND3
94669906.3
03.
1 RES A3
94669916-2
03-
1 RES e2
94669900.4
03.
1 SPTAX1
793593011-2
03-
2 AGO 2
793593009.2
03.
2 EMW D 2
793593007-2
03-
2 IMP 2
793593016.4
03.
2 LOC 2
793593010-2
03-
2 PWADM2
793593006.2
03.
2 RES 2
793593000-3
03-
2 SPTX2
744727011.2
03.
3 ACQ2
744727002-2
03-
3 BOND 2
744727007.2
03.
3 CITY2
744727009
03-
3 EMW D 1
744727006.3
03.
3 RES3
744727000-4
03-
3 SP TX 4
94686001.2
03.
4 ADMIN2
94686005-1
03-
4 PREP1
94686000.1
03.
4 RED1
94686006-2
03-
4 RES2
786776002.2
03.
6 BOND2
786776007-2
03-
61MP2
786776006.2
03.
6 RES2
786776000-3
03-
6 SP TX3
95453510.2
88.
12 BOND2
95453518-4
88-
12 G14
Run Date: 0312 6/200 9 - 11 49
ASSURED GUARANTY
07/01/2008
1.00
1.00
1.00
1.000
0.986
1.000 1
First American
Treasury
12108/2008
257,121.21
257,121.21
257,121.21
0.540
0.533
0.540 1
First American
Treasury
12/08/2008
83.57
83.57
83.57
0.540
0.533
0.540 1
First American
Treasury
12J08/2008
41.37
41.37
41.37
0.530
0.523
0.530 1
First American
Treasury
12208/2008
447,004.51
447,004.51
447,004.51
0.540
0.533
0.540 1
First American
Treasury
12J08/2008
4,271.95
4,271.95
4,271.95
0.530
0.523
0.530 1
First American
Treasury
12208/2008
15,110.73
15,110.73
15,110.73
0.530
0.523
0.530 1
First American
Treasury
12208/2008
0.34
0.34
0.34
0.540
0.533
0.540 1
First American
Treasury
12208/2008
21,284.74
21,284.74
21,284.74
0.530
0.523
0.530 1
First American
Treasury
12J08/2008
2,310.44
2,310.44
2,310.44
0.530
0.523
0.530 1
First American
Treasury
12/08/2008
436,190.01
436,190.01
436,190.01
0.530
0.523
0.530 1
First American
Treasury
12108/2008
92,016.70
92,016.70
92,016.70
0.530
0.523
0.530 1
First American
Treasury
12208/2008
4,228.78
4,228.78
4,228.78
0.530
0.523
0.530 1
First American
Treasury
12J08/2008
3,441.62
3,441.62
3,441.62
0.530
0.523
0.530 1
First American
Treasury
12208/2008
416.10
416.10
416.10
0.530
0.523
0.530 1
First American
Treasury
12J08/2008
1,716.44
1,716.44
1,716.44
0.530
0.523
0.530 1
First American
Treasury
12208/2008
367.50
367.50
367.50
0.530
0.523
0.530 1
First American
Treasury
12J08/2008
534,544.45
534,544.45
534,544.45
0.530
0.523
0.530 1
First American
Treasury
12204/2008
147,123.73
147,123.73
147,123.73
0.530
0.523
0.530 1
First American
Treasury
12J04/2008
0.51
0.51
0.51
0.530
0.523
0.530 1
First American
Treasury
12204/2008
300.43
300.43
300.43
0.530
0.523
0.530 1
First American
Treasury
0.00
0.00
0.00
0.960
0.947
0.960 1
First American
Treasury
12204/2008
2,218,761.39
2,218,761.39
2,218,761.39
0.530
0.523
0.530 1
First American
Treasury
12104/2008
936,776.12
936,776.12
936,776.12
0.530
0.523
0.530 1
First American
Treasury
12204/2008
14,125.29
14,125.29
14,125.29
0.530
0.523
0.530 1
First American
Treasury
12!04/2008
4,071.19
4,071.19
4,071.19
0.530
0.523
0.530 1
First American
Treasury
12204/2008
41,299.85
41,299.85
41,299.85
0.530
0.523
0.530 1
First American
Treasury
12204/2008
5,743.20
5,743.20
5,743.20
0.530
0.523
0.530 1
First American
Treasury
12208/2008
0.02
0.02
0.02
0.530
0.523
0.530 1
First American
Treasury
12J08/2008
872.04
872.04
872.04
0.530
0.523
0.530 1
First American
Treasury
12208/2008
292.13
292.13
292.13
0.530
0.523
0.530 1
First American
Treasury
12108/2008
144,918.84
144,918.84
144,918.84
0.530
0.523
0.530 1
First American
Treasury
12208/2008
252,135.95
252,135.95
252,135.95
0.530
0.523
0.530 1
First American
Treasury
12208/2008
41,576.80
41,576.80
41,576.80
0.535
0.528
0.535 1
Portfolio TEME
CP
PM (PRF_PM2) SyrnRept 6.41.202a
Report Ver. 5.00
City of Temecula, California
Portfolio Management
Portfolio Details - Investments
February 28, 2009
Page 3
Average
Purchase
Stated
YTM
YTM
Days to Maturity
CUSIP
Investment #
Issuer Balance
Date
Par Value
Market Value
Book Value
Rate
360
365 Maturity Date
Managed Pool Accounts
122216003.4
CITY COP RE4
First American Treasury
12208/2008
542.04
542.04
542.04
0.530
0.523
0.530
1
1 2221 6008-3
CITY COPCIP2
First American Treasury
12104/2008
820.31
820.31
820.31
0.000
0.000
1
122216000.2
CITY COPLPF2
First American Treasury
12/08/2008
575,141.05
575,141.05
575,141.05
0.530
0.523
0.530
1
94434160-1
RDA 02 INT1
First American Treasury
12J08/2008
13.66
13.66
13.66
0.530
0.523
0.530
1
94434161.2
RDA 02 PRIN2
First American Treasury
12208/2008
143.95
143.95
143.95
0.530
0.523
0.530
1
107886008-2
RDA 06 CIPA2
First American Treasury
12J08/2008
17,891.98
17,891.98
17,891.98
0.530
0.523
0.530
1
107886000.2
RDA 06A INT2
First American Treasury
12J0S12008
7.90
7.90
7.90
0.530
0.523
0.530
1
1 0788601 8-3
RDA 06B CIP3
First American Treasury
12!08/2008
6,823.81
6,823.81
6,823.81
0.530
0.523
0.530
1
107886010.2
RDA 06B INT2
First American Treasury
12/08/2008
0.00
0.00
0.00
0.530
0.523
0.530
1
1 0788601 6-2
RDA 06B RES2
First American Treasury
12!08/2008
202,266.63
202,266.63
202,266.63
0.530
0.523
0.530
1
107886030.2
RDA 07 CAP12
First American Treasury
12208/2008
0.00
0.00
0.00
0.530
0.523
0.530
1
107886027-2
RDA 07 ESC2
First American Treasury
12J08/2008
0.00
0.00
0.00
0.530
0.523
0.530
1
107886020.2
RDA 07 INT2
First American Treasury
12208/2008
37.52
37.52
37.52
0.530
0.523
0.530
1
107886028-2
RDA 07 PROJ2
First American Treasury
12J08/2008
18,253.30
18,253.30
18,253.30
0.530
0.523
0.530
1
107886026.2
RDA 07 RES2
First American Treasury
12108.12008
91.45
91.45
91.45
0.530
0.523
0.530
1
94432360-2
TCSD COP INT
First American Treasury
12'08/2008
70.62
70.62
70.62
0.530
0.523
0.530
1
793593011.1
03.2-1 ACQUI
CA Local Agency Investment Fun
42,340,622.72
42,340,622.72
42,340,622.72
2.046
2.018
2.046
1
793593009-1
03-2-1 EMWD
CA Local Agency Investment Fun
1,538,196.78
1,538,196.78
1,538,196.78
2.046
2.018
2.046
1
793593007.1
03.2-1 IMPRO
CA Local Agency Investment Fun
1,183,471.96
1,183,471.96
1,183,471.96
2.046
2.018
2.046
1
793593010-1
03-2-1 PW AD
CA Local Agency Investment Fun
606,842.52
606,842.52
606,842.52
2.046
2.018
2.046
1
793593006.3
03.2-3 RESER
CA Local Agency Investment Fun
3,550,850.75
3,550,850.75
3,550,850.75
2.046
2.018
2.046
1
122216008
CITY COP CIP
CA Local Agency Investment Fun
22,552,770.46
22,552,770.46
22,552,770.46
2.046
2.018
2.046
1
122216003.1
CITY COP RE1
CA Local Agency Investment Fun
809,618.87
809,618.87
809,618.87
2.046
2.018
2.046
1
107886008-1
RDA 06 CIP-1
CA Local Agency Investment Fun
11,330,050.15
11,330,050.15
11,330,050.15
2.046
2.018
2.046
1
107886018.2
RDA 06 CIP-2
CA Local Agency Investment Fun
3,018,570.83
3,018,570.83
3,018,570.83
2.353
2.321
2.353
1
107886030-1
RDA 07 CAP-1
CA Local Agency Investment Fun
0.00
0.00
0.00
2.046
2.018
2.046
1
107886027.1
RDA 07 ESC-1
CA Local Agency Investment Fun
0.00
0.00
0.00
2.046
2.018
2.046
1
107886028-1
RDA 07 PRO-1
CA Local Agency Investment Fun
14,451,739.90
14,451,739.90
14,451,739.90
2.046
2.018
2.046
1
107886026.1
RDA 07 RES-1
CA Local Agency Investment Fun
1,103,989.81
1,103,989.81
1,103,989.81
2.046
2.018
2.046
1
107886006
RDA 06 RES A
MBIA Surety Bond
1.00
1.00
1.00
2.190
2.160
2.190
1
94434166
RDA TABS RES
MBIA Surety Bond
1.00
1.00
1.00
2.190
2.160
2.190
1
Subtotal and Average 107,543,142.55 108,936,979.92 108,936,979.92 108,936,979.92 1.938 1.965 1
Letter of Credit
104348006.1 02008 ASSURANCE CO BOND INSURANCE
793593006-2 02006 Citibank, N.A.
793593006.1 02005 Ohio Savings Bank
Subtotal and Average 3.00
Run Date: 0312 6/200 9 - 11 49
07/01/2008
1.00
1.00
1.00
0.000
0.000
1
07/01/2008
1.00
1.00
1.00
0.000
0.000
1
07/01/2008
1.00
1.00
1.00
0.000
0.000
1
3.00
3.00
3.00
0.000
0.000
1
Portfolio TEME
CID
PM (PRF_PM2) SyrnRept 6.41.202a
City of Temecula, California
Portfolio Management
Portfolio Details - Investments
February 28, 2009
Page 4
Average Purchase
Stated
YTM
YTM
Days to Maturity
CUSIP
Investment #
Issuer Balance Date
Par Value
Market Value
Book Value
Rate
360
365 Maturity Date
Local Agency Investment Funds
94669911.1
03.1 ACQ A2
CA Local Agency Investment Fun
1,495,054.10
1,495,054.10
1,495,054.10
2.046
2.018
2.046
1
94669921-1
03-1 ACQ 62
CA Local Agency Investment Fun
3,823,066.10
3,823,066.10
3,823,066.10
2.046
2.018
2.046
1
744727011.1
03.3 ACQ 2
CA Local Agency Investment Fun
3,824,559.89
3,824,559.89
3,824,559.89
2.046
2.018
2.046
1
744727007-1
03-3 CITY 2
CA Local Agency Investment Fun
739,429.31
739,429.31
739,429.31
2.046
2.018
2.046
1
786776007.1
03.6 IMP 1
CA Local Agency Investment Fun
512,007.80
512,007.80
512,007.80
2.046
2.018
2.046
1
SYSCITY
CITY
CA Local Agency Investment Fun
19,086,252.81
19,143,767.53
19,086,252.81
2.894
2.854
2.894
1
SYSRDA
RDA
CA Local Agency Investment Fun
10,960,385.24
10,993,413.39
10,960,385.24
2.894
2.854
2.894
1
SYSTCSD
TCSD
CA Local Agency Investment Fun
13,921,964.76
13,963,917.36
13,921,964.76
2.894
2.854
2.894
1
Subtotal and Average 49,830,577.15
54,362,720.01
54,495,215.48
54,362,720.01
2.694
2.732
1
Commercial
Paper - Interest Bearing
104348006-3
01-2 RES A 2
American International Group M
09/05/2008
447,500.00
447,500.00
447,500.00
3.310
3.310
3.356
1
03/0212009
104348016.2
01.2 RES B 2
American International Group M
09/05/2008
206,000.00
206,000.00
206,000.00
3.310
3.310
3.356
1
03/0222009
104348000-3
01-2 SP TX 3
American International Group M
09/05/2008
81,600.00
81,600.00
81,600.00
3.310
3.310
3.356
1
03/0212009
94669916.3
03.1 RES B 3
American International Group M
09/05/2008
226,550.00
226,550.00
226,550.00
3.310
3.310
3.356
1
03/02/2009
94669900-3
03-1 SP TX 3
American International Group M
09/05/2008
162,700.00
162,700.00
162,700.00
3.310
3.310
3.356
1
03/0212009
793593016.3
03.2 LOO-3
American International Group M
09/05/2008
3,504,400.00
3,504,400.00
3,504,400.00
3.310
3.310
3.356
1
03/0222009
793593000-2
03-2 SP TX 2
American International Group M
09,05/2008
130,100.00
130,100.00
130,100.00
3.310
3.310
3.356
1
03/0212009
744727000.3
03.3 SP TX 3
American International Group M
09/05/2008
40,750.00
40,750.00
40,750.00
3.310
3.310
3.356
1
03/02/2009
94686006-3
03-4 RES 3
American International Group M
09/05/2008
93,300.00
93,300.00
93,300.00
3.310
3.310
3.356
1
03/0212009
786776006.3
03.6 RES 3
American International Group M
09/05/2008
343,100.00
343,100.00
343,100.00
3.310
3.310
3.356
1
03/0222009
Subtotal and Average 5,236,000.00
5,236,000.00
5,236,000.00
5,236,000.00
3.310
3.356
1
Federal Agency Callable Securities
3133X4M1
01075
Federal Farm Credit Bank
09/28/2007
1,000,000.00
1,023,130.00
1,000,000.00
5.000
4.932
5.000
1,307
09/28/2012
31331YSC5
01085
Federal Farm Credit Bank
02/06/2008
2,000,000.00
2,018,120.00
2,000,000.00
3.590
3.541
3.590
1,072
02/06/2012
31331YTS9
01087
Federal Farm Credit Bank
02!14/2008
2,000,000.00
2,030,000.00
2,000,000.00
3.750
3.699
3.750
1,443
02/11/2013
31331YYR5
01091
Federal Farm Credit Bank
03/24/2008
1,000,000.00
1,001,250.00
1,000,000.00
3.150
3.107
3.150
753
03/24/2011
31331YV49
01096
Federal Farm Credit Bank
06/11/2008
2,000,000.00
2,015,620.00
2,000,000.00
4.150
4.093
4.150
1,198
06/11/2012
31331Y2176
01099
Federal Farm Credit Bank
06/30/2008
2,000,000.00
2,021,260.00
2,000,000.00
4.230
4.172
4230
851
06/30/2011
31331Y3E8
01103
Federal Farm Credit Bank
07/15/2008
1,000,000.00
1,023,440.00
1,000,000.00
3.950
3.896
3.950
866
07/15/2011
31331Y4G2
01106
Federal Farm Credit Bank
07/28/2008
1,000,000.00
1,008,750.00
1,000,000.00
3.300
3.255
3.300
514
07/28/2010
31331Y4H0
01107
Federal Farm Credit Bank
07/28/2008
1,000,000.00
1,011,250.00
1,000,000.00
3.750
3.699
3.750
879
07/28/2011
31331Y5N6
01112
Federal Farm Credit Bank
08/20/2008
1,000,000.00
1,015,630.00
1,000,000.00
4.250
4.192
4.250
1,268
08/20/2012
31331Y5J5'
01113
Federal Farm Credit Bank
08/21/2008
1,000,000.00
1,013,130.00
1,000,000.00
4.020
3.965
4.020
1,087
02/21/2012
31331Y5T3
01115
Federal Farm Credit Bank
08/11/2008
1,000,000.00
1,013,130.00
1,000,000.00
4.000
3.945
4.000
893
08/11/2011
31331Y5V8
01117
Federal Farm Credit Bank
08/26/2008
1,000,000.00
1,014,690.00
1,000,000.00
4.400
4.340
4.400
1,639
08/26/2013
31331GAP4
01122
Federal Farm Credit Bank
09/04/2008
1,000,000.00
1,016,560.00
1,000,000.00
4.250
4.192
4250
1,283
09./04/2012
Portfolio TEME
CP
Run Date: 03/26/2009 - 11:49 PM (PRF_PM2) SyrnRept 6.41.202a
City of Temecula, California
Portfolio Management
Portfolio Details - Investments
February 28, 2009
Page 5
CUSIP
Investment #
Average
Issuer Balance
Purchase
Date
Par Value
Market Value
Book Value
Stated
Rate
YTM
360
YTM Days to Maturity
365 Maturity Date
Federal Agency
Callable Securities
3133XLSQ7
01069
Federal Home Loan Bank
07/30/2007
1,000,000.00
1,019,690.00
1,000,000.00
5.650
5.573
5.650
1,247
07/30/2012
3133XK2N4
01072
Federal Home Loan Bank
08/24/2007
2,000,000.00
2,000,620.00
2,000,000.00
5.330
5.256
5.329
1,101
03/06/2012
3133XM5R8
01073
Federal Home Loan Bank
08/28/2007
1,000,000.00
1,019,690.00
1,000,000.00
5.080
5.011
5.080
908
08/26/2011
3133XM5E7
01074
Federal Home Loan Bank
08/28/2007
1,000,000.00
1,020,940.00
1,000,000.00
5.220
5.135
5.206
1,276
08/26/2012
3133XQEF5
01089
Federal Home Loan Bank
04/02/2008
1,000,000.00
1,002,190.00
1,000,000.00
3.800
3.748
3.800
1,128
04/0222012
3133XQY48
01093
Federal Home Loan Bank
04/28/2008
1,000,000.00
1,004,060.00
1,000,000.00
3.600
3.551
3.600
971
10/28/2011
3133XRSM3
01102
Federal Home Loan Bank
07/23/2008
1,000,000.00
1,033,440.00
1,000,000.00
4.050
3.993
4.049
1,058
01/23/2012
3133XRTQ3
01104
Federal Home Loan Bank
07/30/2008
1,000,000.00
1,012,190.00
1,000,000.00
4.000
3.946
4.001
1,156
04/30/2012
3133XRVA5
01109
Federal Home Loan Bank
07/30/2008
1,000,000.00
1,037,810.00
1,000,000.00
4.220
4.162
4.220
1,247
07/30/2012
3133XRWE6
01110
Federal Home Loan Bank
08/12/2008
1,000,000.00
1,026,880.00
1,000,000.00
4.125
4.068
4.125
894
08/1212011
3133XRXX3
01116
Federal Home Loan Bank
08/20/2008
1,000,000.00
1,034,690.00
1,000,000.00
4.070
4.014
4.070
1,268
08/20/2012
3133XRYN4
01118
Federal Home Loan Bank
08/20/2008
1,000,000.00
1,010,310.00
1,000,000.00
3.375
3.329
3.375
537
08/20/2010
3133XRZN3
01119
Federal Home Loan Bank
08/27/2008
1,000,000.00
1,013,440.00
999,750.00
4.000
3.953
4.008
1,093
02/27/2012
3133XS2J6
01120
Federal Home Loan Bank
08/27/2008
1,000,000.00
1,009,690.00
1,000,000.00
3.375
3.329
3.375
544
08/27/2010
3133XS3A4
01121
Federal Home Loan Bank
08/28/2008
1,000,000.00
1,011,560.00
1,000,000.00
3.625
3.559
3.609
729
02128/2011
3133XKH24
1062
Federal Home Loan Bank
04/16/2007
1,000,000.00
1,005,310.00
1,000,000.00
5.250
5.178
5.250
1,142
04/16/2012
3128X7TYO
01095
Federal Home Loan Mtg Corp
06/04/2008
2,000,000.00
2,016,060.00
2,000,000.00
4.000
3.945
4.000
1,191
06/04/2012
3136F9CB7
01088
Federal National Mtg Assn
03/11/2008
2,000,000.00
2,113,120.00
2,000,000.00
4.000
3.945
4.000
1,471
03/11/2013
3136179DP5
01090
Federal National Mtg Assn
03/27/2008
1,000,000.00
1,057,810.00
1,000,000.00
4.000
3.945
4.000
1,487
03/27/2013
3136F9MU4
01094
Federal National Mtg Assn
04/30/2008
1,000,000.00
1,003,130.00
1,000,000.00
3.000
2.959
3.000
425
04/30/2010
3136F9UF8
01097
Federal National Mtg Assn
06/24/2008
1,000,000.00
1,007,810.00
1,000,000.00
3.600
3.551
3.600
663
12/24/2010
3136F9UP6
01098
Federal National Mtg Assn
06/24/2008
1,000,000.00
1,009,380.00
997,187.50
4.000
4.044
4.101
845
06/24/2011
3136F9WV1
01100
Federal National Mtg Assn
07/02/2008
1,000,000.00
1,009,690.00
1,000,000.00
4.000
3.945
4.000
488
07/02/2010
3136F9YW7
01108
Federal National Mtg Assn
08/05/2008
1,000,000.00
1,012,810.00
1,000,000.00
4.000
3.945
4.000
887
08/05/2011
Subtotal and Average 45,925,508.93
45,000,000.00
45,718,280.00
44,996,937.50
4.039
4.095
1,047
Federal Agency
Bullet Securities
31331XMQ2
01059
Federal Farm Credit Bank
01/26/2007
1,000,000.00
1,044,060.00
1,000,000.00
5.000
4.934
5.002
451
05/26/2010
31331YG46
01092
Federal Farm Credit Bank
04/21/2008
2,000,000.00
2,040,620.00
1,993,700.00
2.630
2.703
2.740
781
04/21/2011
31331Y3P3
01105
Federal Farm Credit Bank
07/15/2008
1,000,000.00
1,039,060.00
998,140.00
3.500
3.514
3.563
946
10/03/2011
31331Y3N8
01111
Federal Farm Credit Bank
07/30/2008
1,000,000.00
1,045,630.00
999,000.00
3.625
3.610
3.661
866
07/15/2011
3133XRRU6
01101
Federal Home Loan Bank
07/03/2008
1,000,000.00
1,043,440.00
998,570.00
3.625
3.626
3.676
852
07/01/2011
3133XSWM6
01124
Federal Home Loan Bank
01/23/2009
1,000,000.00
992,500.00
1,000,000.00
2.100
2.071
2.100
1,058
01/23/2012
94669906-2
03-1 RESA3
Federal Home Loan Bank
09/25/2008
879,000.00
866,191.99
866,191.99
3.410
6.757
6.851
1
03/0212009
Subtotal and Average 8,534,173.42 7,879,000.00 8,071,501.99 7,855,601.99 3.689 3.740 729
Investment Contracts
95453518.1 88.12 GEN IM IXIS Funding Corp 07/24/1998 500,000.00 500,000.00 500,000.00 5.430 5.509 5.585 3,106 09/01/2017
Portfolio TEMP
CP
Run Date: 03/26/2009 - 11:49 PM (PRF_PM2) SyrnRept 6.41.202a
City of Temecula, California
Portfolio Management
Portfolio Details - Investments
February 28, 2009
Page 6
Average Purchase Stated YTM YTM Days to Maturity
CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date
Investment Contracts
95453516.1 88.12 RES 2 IRIS Funding Corp 07/24/1998 1,531,468.76 1,531,468.76 1,531,468.76 5.430 5.509 5.585 3,106 09/01/2017
Subtotal and Average 2,031,468.76 2,031,468.76 2,031,468.76 2,031,468.76 5.509 5.585 3,106
Total and Average 225,640,723.81
Run Date: 03126!2009 - 11 49
224,320,155.22 225,363,432.68 224,293,694.71
2.683 2.720 267
Portfolio TEME
CP
PM (PRF_PM2) SymRept 6.41.202a
City of Temecula, California
Portfolio Management
Portfolio Details - Cash
February 28, 2009
Page 7
Average Purchase
Stated
YTM
YTM
Days to
CUSIP Investment #
Issuer
Balance Date
Par Value
Market Value
Book Value Rate
360
365 Maturity
Retention Escrow Account
SYSAAA#1202 AAA#1202
COMMUNITY BANK
08/29/2008
436,216.31
436,216.31
436,216.31
0.000
0.000
1
4110170281 EDGEDEV
TORRY PINES BANK
11/14/2008
47,366.51
47,366.51
47,366.51
0.000
0.000
1
23303800 PCL CONST
Wells Fargo Bank
01/29/2009
233,652.13
233,652.13
233,652.13
0.000
0.000
1
Passbook/Checking Accounts
SYSPetty Cash Petty Cash
City of Temecula
07/01/2008
2,810.00
2,810.00
2,810.00
0.000
0.000
1
SYSFlex Ck Acct Flex Ck Aoct
Union Bank of California
07/01/2008
15,839.52
15,839.52
15,839.52
0.000
0.000
1
SYSGen Ck Acct Gen Ck Acct
Union Bank of California
07/01/2008
6,737,266.05
6,737,266.05
6,737,266.05
0.000
0.000
1
SYSParking Ck PARKING CITA
Union Bank of California
07/01/2008
20,021.84
20,021.84
20,021.84
0.000
0.000
1
Average Balance 0.00
1
Total Cash and Investments 225,640,723.81
Run Date: 03/26!2009 - 11 49
231,813,327.58 232,856,605.04 231,786,867.07
2.683 2.720 267
Portfolio TEME
CID
PM (PRF_PM2) SymRept 6.41.202a
Cash and Investments Report
CITY OF TEMECULA
Through February 2009
Fund Total
001
GENERAL FUND
100
STATE GAS TAX FUND
101
STATE TRANSPORTATION FUND
120
DEVELOPMENT IMPACT FUND
140
COMMUNITY DEV BLOCK GRANT
150
AB 2766 FUND
160
AB 3229 COPS
165
RDA AFFORDABLE HOUSING 20% SET
170
MEASURE A FUND
190
TEMECULA COMMUNITY SERVICES
192
TCSD SERVICE LEVEL "B" STREET LIGHTS
193
TCSD SERVICE LEVEL"C"
194
TCSD SERVICE LEVEL "D"
195
TCSD SERVICE LEVEL "R" STREET/ROAD
196
TCSD SERVICE LEVEL "L" LAKE PARK
197
TEMECULA LIBRARY FUND
210
CAPITAL IMPROVEMENT PROJECT FUND
261
CFD 88-12 ADM IN EXPENSE FUND
271
CFD 01-2 HARVESTON IMPROVEMENT
272
CFD 01-2 HARVESTON A&B IMPROVEMENT
273
CFD 03-1 CROWNE HILL IMPROVEMENT
274
AD 03-4 JOHN WARNER IMPROVEMENT
275
CFD 03-3 WOLF CREEK IMPROVEMENT
276
CFD 03-6 HARVESTON 2 IMPROVEMENT
277
CFD-RORIPAUGH
280
REDEVELOPMENT AGENCY - CIP PROJECT
300
INSURANCE FUND
310
VEHICLES FUND
320
INFORMATION SYSTEMS
330
SUPPORT SERVICES
340
FACILITIES
370
CITY 2008 COP'S DEBT SERVICE
380
RDA DEBT SERVICE FUND
390
TCSD 2001 COP'S DEBT SERVICE
460
CFD 88-12 DEBT SERVICE FUND
470
CFD 01-2 HARVESTON DEBT SERVICE
471
CFD 98-1 WINCHESTER HILLS DEB
472
CFD 01-2 HARVESTON A&B DEBT SERVICE
473
CFD 03-1 CROWNE HILL DEBT SERVICE
474
AD 03-4 JOHN WARNER ROAD DEBT
475
CFD 03-3 WOLF CREEK DEBT SERVICE
476
CFD 03-6 HARVESTON 2 DEBT SERVICE
477
CFD 03-02 RORIPAUGH DEBT SERVICE
700
CERBT CALIFORNIA EE RETIREE-GASB45
Total:
LESS:
*CERBT CALIFORNIA EE RETIREE-GASB 45
Grand Total:
$ 47,336,052.66
109, 636.82
436, 272.43
5, 455, 976.02
17, 247.01
502, 391.68
2.41
10,178, 908.47
8, 992, 473.14
1, 032, 844.70
149,140.27
551, 434.84
41, 048.65
38, 519.80
229, 272.53
2, 406, 550.41
39, 501, 824.82
0.00
0.00
257,121.21
5, 337, 502.88
0.00
4, 711, 413.36
512, 879.84
45,161, 978.56
16, 302, 082.45
1, 494, 498.86
746, 748.46
580, 069.23
322, 527.46
93, 886.47
1, 426, 542.74
18, 054, 246.04
125, 852.55
4, 341, 646.45
0.00
0.00
1,318,126.03
1, 902, 792.00
163, 553.60
3,683,188.44
549,142.33
8, 704, 644.95
2, 520, 256.40
235, 290, 296.97
(2, 433, 691.93)
$ 232,856,605.04
*These investments are in an irrevocable trust with CalPers and are only available to finance retiree health care. These monies
are not available for general City operations/capital projects. Since they are not available for general expenditure, they will be
excluded from the monthly City Treasurer's Report so as not to overstate the City's investments.
ITEM NO. 5
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Jerry Williams, Chief of Police
DATE: April 14, 2009
SUBJECT: Police Department Asset Forfeiture Account Purchases
PREPARED BY: Heidi Schrader, Management Analyst
RECOMMENDATION: That the City Council approve the purchase of Police equipment and
K9 training for a total amount of $18,959 with asset forfeiture funds held by the County of Riverside
Sheriff's Department.
BACKGROUND: The Riverside County Sheriff's Department maintains a Countywide
Asset Forfeiture program for all participating local jurisdictions. Under this program, specially trained
investigators are called out on narcotics-related cases to determine if seizure of assets from a
suspect is warranted. Once these assets are seized, and the seizure legally adjudicated, the assets
are held in an account for the jurisdiction from which the assets were seized. These assets must be
used to purchase Police equipment and training, and the purchase must be formally approved by
City Council and the County of Riverside Special Investigations Bureau (SIB) before reimbursement
will be authorized.
To date, the City of Temecula has $19,217.66 available in its asset forfeiture fund. The Police
Department would like to purchase equipment and training for use by the Special Enforcement
Team (SET) and the Police K9. The SET team will purchase four Cannondale Police bicycles at
$7,117.23 for use in patrolling apartment complexes. The addition of four more bicycles will allow
the entire team to deploy at once. The SET team will also purchase a covert voice transmitter at
$7,642.04. This transmitter will be used for vice operations as well as drug related investigations in
order to transmit communications between an Officer and offender for use as evidence. The current
transmitter being used by the SET team is over five years old and has far exceeded its usable life.
The Police Department would also like to use asset forfeiture funds of $4,200 to train the current
police service dog Casper, in narcotics detection. Casper is trained in basic police service dog
training but has not been trained to detect narcotics. The total cost of these expenditures equals
$18,959.
FISCAL IMPACT: Adequate funds exist within the 2008-09 Police Department budget to
make these expenditures totaling $18,959 which will be reimbursed by the County of Riverside with
asset forfeiture funds.
ITEM NO. 6
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Jerry Williams, Chief of Police
DATE: April 14, 2009
SUBJECT: Purchase and Implementation of Three Automated License Plate Recognition
Systems
PREPARED BY: Heidi Schrader, Management Analyst
RECOMMENDATION: That the City Council approve the purchase and installation of three
Automated License Plate Recognition Systems in the amount of $75,067.87 and authorize the City
Manager to enter into a purchase agreement for the purchase and installation of this system.
BACKGROUND: The Temecula Police Department currently owns and operates three
Automated License Plate Recognition (ALPR) Systems. These systems allow our Officers to be
even more vigilant in tracking criminals. The systems rapidly scan vehicle plates and compares
them to a list of "vehicles of interest" associated with auto theft, felony warrants, BOLOs (be on the
lookout), parking violations, and even Amber Alerts while the Officer performs normal police patrol
duties. Due to the success of these three systems, the City of Temecula has pursued and received
additional funding to purchase three more ALPR systems through the FY08/09 Indian Gaming
Special Distribution Fund (SDF) grant.
The current systems utilized by the Temecula Police Department are proprietary systems marketed
by PIPS Technology. This vendor was selected based on an interdepartmental study with
representatives of the San Bernardino Sheriff's Department, the Riverside County Sheriff's
Department, and the Temecula Police Department. By using the same vendor, the agencies are
able to share data, thereby collaborating to tighten the net around criminals.
In the course of gathering data on ALPR Systems, it was determined that PIP's Technology has a
current North American Security Products Organization (NASPO) contract. The City is able to
participate in this contract, thereby ensuring a competitive price and standard terms and conditions.
The bids generated by this contract exceed the bidding requirements of the City's purchasing
regulations contained in Chapter 3.28 of the Temecula Municipal Code.
FISCAL IMPACT: Adequate funds exist within the FY 08-09 Police Department budget
(001-170-999-5610) and will be offset by the FY08-09 SDF grant revenue.
ATTACHMENTS: Participating Addendum NYSINASPO Cooperative Contract
Quote for ALPR System dtd. March 27, 2009
PARTICIPATING ADDENDUM
HAZARDOUS INCIDENT RESPONSE EQUIPMENT
NYS/NASPO Cooperative contract
Group 38232, Award 19745
MASTER AGREEMENT- required for each contractor under this award
Vendor Name Here PIPS TECHNOLOGY INC
Contract Number PC63041
Participating Entity Name CITY OF TEMECULA
1. Scope
(Briefly describe the jurisdiction of the governmental entity. If the jurisdiction
includes all the governmental entities within an entire state, a statement to that
effect will suffice)
LOCAL MUNICIPALITY WITHIN THE STATE OF CALIFORNIA
2. Changes:
(Insert specific changes or a statement that no changes are required)
NO CHANGES REQUIRED.
3. Primary Contact:
The primary participating entity contact for this participating addendum is as
follows:
Name: ROBERT CARDENAS
Participating Entity Name: CITY OF TEMECULA
Address: 43200 BUSINESS PARR DRIVE, TEKE~CULA CA 92590 / PO BOX 9033
Telephone: 951-694-6430
Fax: 951-694-6479
E-mail: roberto.cardenas@cityoftemecula.org
OR mary.vollmuth@cityoftemecula.org
The primary Contractor contact for this participating addendum is as follows:
Name: GREG.:LARY- .
Contractor: PIPS TECHNOLOGY INC
Address: 1108 EAST RAYMOND WAY, ANAHEIM CA 92801
Telephone: 818-800-5924
Fax:
E-mail: glary@federalsignal.com
V:\ProcurementServices\PsgTeam01\Sue WolslegeNilRE bld\NASPO-HIRE\web naspo par0cipabon 5-
08\3823219745Participabon_NASPO Participationl0-20-08.doc
4. Vendor contract award number: PC 63041
The Vendor contract number MUST be shown on all Purchase Orders
issued against contract.
This Addendum and the Price Agreement together with its exhibits, set forth the
entire agreement between the parties with respect to the subject matter of all
previous communications, representations or agreements, whether oral or
written, with respect to the subject matter hereof. Terms and conditions
inconsistent with, contrary or in addition to the terms and conditions of this
Addendum and the Contract Award, together with its exhibits, shall not be added
to or incorporated into this Addendum or the Contract Award and its exhibits, by
any subsequent purchase order or otherwise, and any such attempts to add or
incorporate such terms and conditions are hereby rejected. The terms and
conditions of this Addendum and the Contract Award and its exhibits shall prevail
and govern in the case of any such inconsistent or additional terms.
IN WITNESS WHEREOF, the parties have executed this Participating Addendum as of
the date of execution by both parties below.
Participating Entity:
CITY OF TEXEQUA
By: -
Name: SHAWN D. NELSON
Title: CITY MANAGER
Date:
When completed please send copy to:
ATTEST:
JONES,14KC,CI/17Y CLERK
APPROVED AS TO FORM:
PETER M. THORSON, CI ATTORNEY
Contractor:
By:
Name:
Title: yP d` G-M
Date: 3- S-- 01
Susan Wolslegel
NYS OGS Procurement Services
38th floor, Tower
Empire State Plaza
Albany, New York 12242
518 474-5052 (fax)
Phone 518 473-9441 (voice)
E-mail susan.wolslegel@ogs.state.ny.us.
V:%ProcurementServices\PsgTeam01\Sue woislegel\HIRE bMNASPO-HIRE%web naspo participation 5-
08\3823219745Participation NASPO Participationl0-20-08.doc
A Federai Signal Company
February 26, 2009
Sgt Mike Driever
City of Temecula/Temecula Police Department
30755-A Auld Road
Temecula, Ca. 92563
REF: Mobile Law Enforcement License Plate Recognition (ALPR) New Low Profile
"SLATE" 4-Camera System with "PAGIS"
Mike,
Thank you for the opportunity to quote our Mobile Law Enforcement Automated License Plate
Recognition (ALPR) System referred to as PAGIS. PIPS Technology has been the industry
leader in ALPR systems worldwide for over 16 years. When considering an ALPR vendor, I
hope you will take into consideration the following key points about our company:
■ Our only market focus is specializing in Automatic License Plate Recognition technologies.
■ As an Original Equipment Manufacturer, we design, manufacture, and develop our own
hardware and software - we control the quality and support of our products from start to
finish.
■ PIPS offers an ALPR "back-end" analysis software package (BOSS) that provides data-mining
of "historic" license plate information obtained and stored from all deployed mobile (and
fixed) systems within your department.
■ Our technology has passed a rigorous 5-protocol day and night testing procedure by the CHP
with successful capture and plate interpretation rates of 92% obtained at speeds up to 110
miles per hour in various conditions that simulate the mobile law enforcement environment.
Our durable camera mounts were designed by law enforcement for law enforcement
deployment.
■ We have an established western U.S. sales and support office based in the Los Angeles and
Orange County Area.
I am pleased to provide you with the following pricing for three (3) Four camera new "low
profile" LPR systems "hard" mounted and integrated into your existing MDC in a patrol
vehicle.
1108 E. Raymond Way Phone: (949) 280-1716
Anaheim, Ca. 92801 Fax: (949) 770-8824
E-mail: info(&Pipstechnoloav.com
A Federal Signal Company
QTY
DESCRIPTION
3
SLATE-810-LE-P Police ALPR PAGIS units to include: four SLATE
$ 50,490
dual lens cameras with IR and color overview; all custom camera
cabling; PIPS ALPR processor-trunk mounted; GPS module; All
required PAGIS and ALPR software installed on the processor; Light
bar mounting brackets and plates.
1
BOSS-ADMIN Basic License providing administrator access and one
N/A
concurrent user.
Back Office System Software for system administration, data
analysis and data storage. Provides data mining and reporting, basic
mapping functionality, remote alerting, and networking in support of
inter-agency data sharing. Sold as concurrent user licenses; smart
clients may be installed on an unlimited number of PC's and licenses
determine how many users may be logged in simultaneously.
BOSS is provided with Microsoft SQL Express which has a
4 GB database size limit. PIPS Technology strongly
recommends a full Microsoft SQL database license for any
system with more than two mobile vehicles or fixed sites.
3
PIPS-SRVC_FE MAINT_MOBILE 2 years per vehicle (years two and
$ 9,600
three after original warrant expiration
1
PIPS SRVC-FE MOBILE - ON SITE Installation and Training
$10,260
Freight
$ 300
$50,490 @7.75% Tax
3,912.98
TOTAL:
$74,562.98
3
Optional Extended Maintenance $2000.00 per mobile system per year
$6,000.00/yr
starting year two. The first year of warranty is included.
Two.
Scone of Work:
Our quote includes installation. During that time, our system will be installed in your
designated vehicle, and you or the appropriate personnel will receive training on both PAGIS
and BOSS by our representative.
1108 E. Raymond Way Phone: (949) 280-1716
Anaheim, Ca. 92801 Fax: (949) 770-8824
E-mail: infoCcDoipstechnoloQy.com
A Federal Signal Company
All PIPS equipment hardware and software is covered by a one-year parts and labor
warranty. Maintenance agreements are available for both our hardware and software
products. These agreements supply you with upgrades and improvements to our OCR
engine for enhanced plate detection capabilities and software upgrades for BOSS and PAGIS
in addition to all hardware sold by PIPS Technology, Inc. (cameras, processor, cables,
connectors and/or touch screen monitor). The cost for this optional coverage is quoted
above.
To purchase this system per the NYOGS contract pricing above, the Temecula Police
Department is to issue a purchase order directly to PIPS Technology, Inc. referencing our
contract number PC63041.
Please let me know if you require any other information. I can be reached directly at 951-
202-5577 should you have any questions regarding the content of this quotation.
Best Regards,
Sam Davis
Regional Sales Manager
Federal Signal Corporation
Page three
1108 E. Raymond Way Phone: (949) 280-1716
Anaheim, Ca. 92801 Fax: (949) 770-8824
E-mail: info0pipstechnoloay.com
PIPS
TECHNOLOGY
A Fedewl Signal Company
Mobile ALPR System Customer Survey
This form is to be completed in conjunction with issuing a formal quotation to any
customer that is intent on the purchase of a mobile ALPR system from PIPS Technology.
This form must be captured as an attachment to the Opportunity created in
SalesForce.com along with the quotation.
Date Completed: 03/05/09
# of Vehicles to be Deployed: 3 new additions= 8 Total (6-City & 2-County)
PIPS Mobile System Camera Configuration (circle one)
Platinum Gold Silver Silver Bronze Bronze
Highway Parking Highway Parking
Customer Use Cases (check the use case configuration that applies)
Platinum Package:
■ Two Highway and Two Parking X
■ One Highway, One Street Parking and Two Side Parking
Gold Package:
■ Two Highway and One Parking
■ One Highway, One Street Parking and One Side Parking
Silver Package:
■ Two Highway
■ One Highway and One Street Parking
■ One Highway and One Side Parking
■ One Street Parking and One Side Parking
PIPS Technology Business Confidential Mobile ALPR Survey Rev 0 - September, 2008
PIPS
TECHNOLOGY
A Federal Signal Company
Bronze Package:
■ One Highway
■ One Street Parking
■ One Side Parking
Vehicle Architecture:
■ Standalone
o PIPS monitor must be included as part of the quote
■ Client/Server
o MDC Make/Model: DATA 911
o Ethernet port must be available to use existing MDT in client/server
architecture. Has this been confirmed? YES X NO
Vehicle Details:
■ Make, model and year of vehicle: Ford, Crown Victoria, 2007, 2006 (x2)
■ Light bar manufacturer and model: Federal Signal Argent S2 (Low Profile)
2006 (x2) vehicles model #582004-00450 2007 vehicle model #583004-00031
■ If no light bar is available, what is the recommended mounting technique for the
vehicle?
Note: this section must be completed for each vehicle deployed if any of the noted details
of the vehicle are different.
BOSS Considerations:
■ BOSS Hardware Provided by Customer: YES X NO
If yes, provide the customer with the PIPS minimum specifications for a BOSS
server.
■ SQL Server database engine to be provided by customer: YES NO
PIPS Technology Business Confidential Mobile ALPR Survey Rev 0 - September, 2008
PIPS
TECHNOLOGY
A Federal Signal Company
■ Customer will provide IT resource in support of BOSS installation
Name: Corporal Guilio Simms Phone 951-757-8802
Email Address: gimmsAriversidesherifforg
■ System Administrator:
Name: Sergeant Mike Driever Phone 951-696-3015
Email Address: mdriever(a riversidesheriff org
Installation Recommendation:
■ PIPS installer
■ Authorized Service Shop X
■ Customer fleet service with PIPS supervision/commissioning
■ Customer fleet service with PIPS commissioning
(previous installation experience with PIPS required)
■ Install location/address: Woodcrest Vehicles - Ray Regis 951-222-2270_
740 Palmvrita Ave. Suite D, Riverside, CA 92507
■ Customer Contact for Install Coordination:
Name: Sergeant Mike Driever Phone 951-696-3015
Email Address: mdriever(a?,riversidesheriff.org
Data Communication:
Data transfer between BOSS and PAGIS will be accomplished by:
X USB thumb drive
Physical Ethernet connection
WiFi
Cellular data air card - Cellular provider:
Mesh network
PIPS Technology Business Confidential Mobile ALPR Survey Rev 0 - September, 2008
PIPS
TECHNOLOGY
fA Federal Signal Comparry
Miscellaneous Notes:
Light Bar
If you have an Ar ent Lightbar, you have two mounting options. Please request pictures
of both to determine which you prefer. (Low Profile Mounting Option)
NetMotion
If you are running Netmotion, you will need version 6.5 or higher with the Policy
Manager License (extra add-on license above and beyond the standard Netmotion server
license offered by Netmotion).
Ethernet Port on you existing MDC
You will need to have an available Ethernet port available on your MDC. We must be
able to set the IP address of this port to 192.200.200.200. Hubs are not an option. If you
do not have an available port, you will need to purchase a USB adapter that adds a
Ethernet port to your MDC. Our ALPR system needs full ownership of the port.
MS SQL
Microsoft SQL is required to house the BOSS database. Is there a Microsoft SQL server
available for use with BOSS? (Note: if not, a free version called SQL EXPRESS will be
provided, which has a 4GB storage limitation).
BOSS uses a permanent USB hardware security dongle in lieu of a software license key.
The server must have an available USB port available for this purpose.
PIPS Technology Business Confidential Mobile ALPR Survey Rev 0 - September, 2008
1 SIPS
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Fax: (949) 770-882 4
E-mail: info(UNDipstechnoloay.com
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Department is to issue a purchase order directly to PIPS Technology, Inc. referencing our
contract number PC63041.
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Page three
1108 E. Raymond Way P hone: (949) 280-1716
Anaheim, Ca. 92801 Fax: (949) 770-882 4
E-mail: info(cDpipstechnology.com
ITEM NO. 7
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Genie Roberts, Director of Finance
DATE: April 14, 2009
SUBJECT: Resolution Allowing Online Bidding
PREPARED BY: Roberto Cardenas, Fiscal Services Manager
RECOMMENDATION: That the City Council
1. Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING ELECTRONIC TRANSMISSIONS
REGARDING PUBLIC BIDS ON PUBLIC WORKS AND OTHER
CONTRACTS
BACKGROUND: Effective April 1, 2009, the City entered into an agreement with
PlanetBids® under City Manager authority. The service provided under the agreement allows the
City to solicit bids online for both public works and non-public works agreements via a fully
automated (web-based) bid management system.
Pursuant to paragraph 1600 of the California Public Contract Code, a city may enter into and make
payment on contracts by way of electronic transmission, including, but not limited to, the issuance of
solicitation documents, and the receipt of responses thereto. Moreover, pursuant to 1601 of the
California Public Contract Code, any public entity may adopt methods and procedures to receive
bids on public works or other contracts over the Internet, as well as receive supporting materials
submitted pursuant to a public works contract over the Internet.
Allowing online bidding will streamline the procurement process, cut procurement related costs,
increase the competitive pool, encourage economic development, and ensure that the city receives
the best value for every dollar spent on technology, goods and services.
FISCAL IMPACT: None
ATTACHMENTS: Resolution No. 09 -
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA ALLOWING ELECTRONIC
TRANSMISSIONS REGARDING PUBLIC BIDS ON
PUBLIC WORKS AND OTHER CONTRACTS
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. The Council of the City of Temecula hereby authorizes staff to
implement methods and procedures concerning the receipt of bids and other supporting
material on public works or other contracts over the Internet in compliance with all
applicable laws, including without limitation Public Contract Code Sections 1600 to
1601.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 14th day of April, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 14th day of April, 2009, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
ITEM NO. 8
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Aaron Adams, Assistant City Manager
DATE: April 14, 2009
SUBJECT: Approve 2009 Economic Development Event Sponsorship Agreements
PREPARED BY: Gloria Wolnick, Management Analyst
RECOMMENDATION: That the City Council:
a) Approve the Event Sponsorship Agreement in the amount of $29,750 for the 2009
Temecula Valley Balloon & Wine Festival. In addition, the Festival requests that the City will provide
temporary logistical support of the traffic control signs and devices to assist with public safety during
the Festival estimated at $ 3,200.
b) Approve the Event Sponsorship Agreement in the amount of $6,375 cash, and city-
support costs in the amount up to $6,096 for the 2009 Temecula Valley International Jazz Festival.
C) Approve the Event Sponsorship Agreement in the amount of $51,000 for the 2009
Temecula Valley International Film and Music Festival.
BACKGROUND: Staff has received sponsorship requests for the Temecula Valley Balloon &
Wine Festival, Temecula Valley International Jazz Festival, and the Temecula Valley International
Film and Music Festival. The City of Temecula has previously sponsored these signature events.
On February 25th, the Economic Development Subcommittee of the City Council (Council Members
Roberts and Washington) met to review the mid year budgets of these special events. Due to the
current economic climate, the Economic Development Subcommittee recommended that the City
continues to support its signature events but at a 15% reduced level.
The City of Temecula hosts a wide array of special events year-round all adding to its rich quality of
life. These events increase tourism revenue for the City's restaurants, hotels, shopping centers and
wineries.
Due to the fact that these special events promote tourism in Temecula, the funding would come
from the Economic Development Department budget within the City's General Fund. In addition,
City support services would come from the General Fund's budget. There will be no commissions,
consultant fees and/or salaries paid to any party from the City of Temecula's sponsorships.
TEMECULA VALLEY BALLOON & WINE FESTIVAL
Staff has received a request from The Temecula Valley Balloon & Wine Festival Association to
provide $35,000 for the 2009 Temecula Valley Balloon & Wine Festival. Due to the current
economic climate, the Economic Development Subcommittee recommended thatthe Citycontinues
to support the Balloon & Wine Festival but at a 15% reduced level. Thus, the Economic
Development Subcommittee has recommended approval of $29,750 for the Festival this year. In
addition, the Festival will receive temporary logistical support of traffic control signs and devices to
assist with public safety during the event. The 26th annual Balloon & Wine Festival will be held at
Lake Skinner on June 5 - 7, 2009.
2008 Festival Recap
The 2008 Temecula Valley Balloon & Wine Festival was their 25th annual event and drew
approximately 40,000 visitors for the three-day event. Intercept and exit surveys were conducted
that showed that the Festival's core audience was age 35 - 54 with 48% earning greater than
$100,000, 67% more than $75,000. More than 50% of their audience came from outlying counties,
all within an hour's drive.
Headliner entertainment at the 2008 Festival included Kenny Loggins, Blake Shelton and
Ambrossia. In addition to the live concerts, the Festival featured an Arts & Crafts Faire, Kid's Faire,
commercial exhibits, dawn balloon ascensions and evening balloon glows. Over twenty-five
different wineries provided tasting in the wine venue. The Food and Wine Paring venue featured
four top area chefs. Sunday's entertainment featured a freestyle motocross show with members of
the Metal Mulisha.
The 2008 multi-media campaign included print, radio and television news media. This resulted in
news coverage throughout the nation including major markets in Miami, Chicago, New York, Dallas,
Denver and San Francisco. The Balloon & Wine Festival Association was contacted and awarded
the location shoot of a major motion picture at the Festival called "The Ugly Truth" which is
scheduled to be released summer of 2009 featuring Katherine Heigl and Gerard Butler.
Over 33 million print impressions have appeared in regional, national and local publications, which is
four times the amount of the 2007 campaign. In 2008, the Festival was covered on more web news
sites, a-zines and national newspaper sites than previous years. The website: www.tvbm.com was
also linked with all media partners and in some cases carried brief descriptions on home pages.
This also included photo album sites on MYSPACE.COM, and YOUTUBE.COM.
2009 Temecula Valley Balloon & Wine Festival
The 2009 Temecula Valley Balloon & Wine Festival event will maintain the same format as the 2008
Festival with sunrise hot air balloon launches, evening balloon glows, two entertainment stages and
a Kid's Faire. The Festival will also have food, arts and crafts and commercial product vendors
including local regional vendors. Over 20 Temecula wineries will participate offering wine tasting.
Headliner entertainment slated for the Festival includes: Lonestar, James Otto, Chuck Wicks and
Sugar Ray with Mark McGrath.
Marketing for the 2009 Festival will include advertising in newspapers. Additional marketing will
include commercials and promotions with radio stations from Riverside County, Orange County and
Los Angeles to San Diego Counties; FIOS/Southern California, Orange, SW Riverside and Carlsbad
cable television, and collateral materials (flyers and posters). An aggressive publicity campaign will
target major television network news, West Coast magazines and Southern California newspapers.
In addition. the Festival maintains a website that carries event information and entertainment
schedules which is linked to radio and television stations covering the Festival
TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL
Staff has received a request from the Musicians Workshop to sponsor the 2009 Temecula Valley
International Jazz Festival in the amount of $15,000 cash plus city support costs. Staff estimates
that City support costs for police, fire, community services and other staff support will be
approximately $6,096. Due to the current economic climate, the Economic Development
Subcommittee recommended that the City continues to support the International Jazz Festival but at
a 15% reduced level. Thus, the Economic Development Subcommittee has recommended approval
of $6,375 cash plus in-kind support costs for this event. The event organizer will pay for all rental
costs for the Temecula Community Theater.
The Temecula Valley International Jazz Festival organizers are The Musicians Workshop. Due to
the other venues being centered around the Jazz Festival (i.e. Hot Summer Nights, entertainment at
Old Town restaurants, ticketed events at the Community Theater, etc.) the Festival is expected to
draw approximately 10,000 to the Old Town area. The 2009 Temecula Valley International Jazz
Festival will be held in Old Town Temecula on July 10 - 12, 2009.
2008 Temecula Valley International Jazz Festival Recap
The 2008 Temecula Valley International Jazz Festival was held July 10 - 13, 2008, in Old Town
Temecula. Attendance for the event was estimated at 7,000 guests. There were forty concerts (37
free concerts and 3 ticketed concerts) held at 9 locations in Old Town.
The 2008 Festival featured a variety of free and ticketed events, performances, clinics and
workshops for area youths as well as an art exhibit of Jazz inspired work for area elementary
students. Over 200 musicians were hosted during the Festival. World renowned musicians included
Richie Cole, James Torme, Gerald Wilson, Jimmy Mulidore, Sal Marquez, Herb Jeffries and other
musicians from across the country performed. Community youths representing organizations such
as the Boys & Girls Club, CC & Company, Musicians Workshop and Beauty Pageant Queens joined
Grand Marshall and TV celebrity Hal Eisner of Fox 11 /MY13 and Mayor Naggar, stilt dancers and a
Dixieland Band in the Californian "Tribute to New Orleans" Parade held on Saturday.
The Musicians Workshop generated over $65,000 in sponsored media coverage over several
different medians. The 2008 marketing/advertising campaign included newspapers and radio
stations from Riverside, Orange County, Los Angeles to San Diego Counties: local cable television
advertisements and collateral materials. Over 13 print publications ran Festival ads including local
trade and lifestyle magazines as well as jazz publications: Down Beat, Jazz Times, LA Jazz Scene
and All About Jazz. Over 100,000 hits from over 100 countries were generated by the Festival web
site in the months leading up to the Festival. In addition, Riverside County and the Temecula Valley
Convention & Visitors Bureau were major sponsors and assisted in targeting key markets outside of
the Temecula Valley.
Participating radio stations included KSDS Jazz 88.3 FM, KJAZZ 88.1 FM, and KMYT 94.5 FM.
Television stations supporting the Jazz Festival included: CW Channel 5, KZSW TV Channel 27,
CBS-2, KCAL-9, MY FOX LA and MY 13.
The proceeds of the Temecula Valley International Jazz Festival were used to help provide area
children with after-school performing arts, music programs and performance events through the
Musicians Workshop to area youths including special needs and "at risk" students. There were
seven scholarships totaling $1,225 awarded to Temecula Valley youths to attend the Jazz Festival
camps.
2009 Temecula Valley International Jazz Festival
The 2009 Temecula Valley International Jazz Festival will offertwelve concerts at 3 locations in Old
Town. The Festival Weekend will begin on Friday evening with a VIP/Sponsor Dinner and Concert
at Baily's Front Street Bar & Grill and the Opening Night Concert will be held at the Old Town
Temecula Community Theater featuring Kenny Burrell & the Festival All-Star Band. The Musician's
Workshop will also be providing the entertainment for both Friday and Saturday nights of Hot
Summer Nights pending confirmation with Melody's Ad Works.
The Festival continues Saturdaywith Blues and other music including Dixieland with Mikole Kaar &
the Fat Cats Dixieband in the Wine Garden at the Californian Tribute to New Orleans stage and the
Big Band & Dixieland will perform at the Temecula Community Theater. Main Stage entertainers
includes: the Brazilian music talent Patricia Talem, and legendary performers Richie Cole Alto
Madness, Alex Ligertwood (former voice of Santana) and Poncho Sanchez, a popular Latin band.
The 2009 Chuck Niles Be-Bop award winner performance, and Congressional Lifetime
Achievement Awards will be presented to Poncho Sanchez, Alex Ligertwood and Kenny Burrell.
Festival Hosts and MCs include Hal Eisner (TV personality/FOX 11, MY 13 News Reporter), James
Janesse and Bubba Jackson.
The Youth Jazz Festival and Richie Cole will take the stage to complete the International Jazz
Festival at Baily's Front St. Bar & Grill with performances and an open jam session on Sunday.
Admission to all street events are free, with the exception of Friday and Saturday performances in
the Theater.
The Musicians Workshop plans to generate over $100,000 of sponsored media coverage over
several medians including print, broadcast (television and radio) and internet. For the second year,
the Temecula Valley Convention & Visitor's Bureau is a major collaborator and will assist in targeting
key markets outside of the Temecula Valley. The event organizers will display event posters
throughout the Inland Empire and over 2,500 fliers will be distributed at the Old Town businesses
and at sponsor businesses. The Festival will maintain its website that generates approximately
60,500 hits during the months prior to the Festival. The Festival is working directly with the
Temecula Valley Convention & Visitors Bureau and the local hotels to offer Jazz Festival Vacation
Packages that will attract visitors to Temecula, while promoting Temecula around the world as
Southern California Wine Country to the affluent Jazz audience.
TEMECULA VALLEY INTERNATIONAL FILM AND MUSIC FESTIVAL
Staff has received a request to sponsor the 15th Annual Temecula Valley International Film & Music
Festival (TVIFF) in the amount of $60,000. Due to the current economic climate, the Economic
Development Subcommittee recommended that the City continues to support the International Film
and Music Festival but at a 15% reduced level. Thus, the Economic Development Subcommittee
has recommended approval of $51,000 for this event. The Festival will be held September 9 -13,
2009, at the Movie Experience 10-plex at the Tower Plaza in Temecula. The Festival's Awards Gala
Night is planned to return to Pechanga Resort & Casino. The MusicFest component will have a
different approach and venue in 2009. For 2009, MusicFest will be re-branded MusicFest in the
Vineyards at La Cereza Winery.
2008 Temecula Valley International Film and Music Festival Recap
The 14th Annual Temecula Valley International Film & Music Festival was held on September 17 -
21, 2008, at the Tower Plaza in Temecula. More than 300 film directors, actors, music artists, film
and music industry professionals attended. Over 20,000 ballots were casted by Festival attendees
which is up significantly from the previous year.
Over the five days, the Festival showcased 230 films including 31 narrative features, 40
documentary features, 58 short films, 56 student films, 44 international films showcased from 13
countries and 11 films from the Temecula Valley International Film Festival Summer Youth Film
Camp Temecula Teen filmmakers. MusicFest presented 12 music artists from over 350
submissions.
Over 25 awards were presented at the Gala at the Pechanga Resort and Casino honoring Gena
Rowlands, Mike Curb, Lalo Schifrin, Charles Burnett, Matthew Underwood, the Independent Feature
Project, Terry and Cindy Gilmore. The top Festival honors were bestowed upon such films as "The
Flyboys" receiving the Audience Award for Feature Film, "Song Sung Blue" receiving the Best
Documentary Feature, and "Under the Snow" received Best Dramatic Feature.
Film Showcases presented include: USC School of Cinematic Arts, The American Film Institute,
UCLA School of Theater, Film & Television, Independent Feature Project, AFTRS (Australia), Italy
(RIFF), Scotland (Scottish Documentary Institute, Canada (TIFFG) and the Philippines. The
Temecula Valley International Film & Music Festival's strong relationships with all their alliances is a
tribute to the Temecula Valley International Film Festival's quality of work presented and consistent
commitment to independent filmmaking that is the hallmark of iconic film education bastions as the
UCLA School of Theater Film and Television and USC School of Cinematic Arts.
The Festival received widespread media coverage from local, regional and national print
publications, local broadcast outlets; selected television affiliates and the internet, and over 60
million electronic, broadcast, print and world wide-web audience media impressions.
The following local media covered the Film & Music Festival weeks leading to the Festival start date
and during the event: KATY-101.3 FM, KZSW, Channel 27, The Press Enterprise, The Californian,
North County Times, Valley News, San Diego Union Tribune, Neighbors Newspaper, Temecula
Valley Business Journal and Inland Empire Magazine. Online coverage was covered on film and
music industry trade sites, MySpace sites and blogs.
MusicFest
The 2008 Music Critique Panelists included an impressive roster of music industry professionals led
by Art Ford, President, June St. Entertainment and former BMG Music Publishing film and television
music marketing VP; Bernard Baur, Review Editor, A & R Reporter and Feature Writer of Music
Connection Magazine; Music Supervisor Don Grierson, Creative Director Adam Wolf; Music
Publishing Executive, Rhonda Bedikian, Entertainment Consultant, Tom Callahan and
Production/Artist Manager Jeryl Thompson.
2009 Temecula Valley International Film and Music Festival
The Festival will be presented once again by Cinema Entertainment Alliance. The 2009 Festival
Schedule of Events will be similarto previous festivals which will include: Opening Night Festivities,
General Screenings, MusicFest, Marketplace, Classes, Workshops, Panels, and Closing Night
Black Tie Gala & Awards ceremony.
The 2009 line up of films will feature over 200 film programs from around the world. Categories
showcased are U.S. and International full-length features, short films, student films, documentaries
and animation. Film Showcases include films from Canada, Scotland, Germany, Australia,
Philippines, Italy and Spain. Additional Showcases to be programmed include films from Puerto
Rico, France, Mexico, Brazil, Korea, China, India, Russia, Prague and Latin America.
The MusicFest Showcase provides a forum by which new, unsigned musical talents are showcased
before an international audience of music industry professionals and music fans. From Folk to Pop,
from Rock to Jazz, from Polka to Country to Rhythm & Blues the new musical artists come from all
genres. The MusicFest will include music industry panels, listening demos, mentor sessions with
high profile music industry professionals.
For 2009, 15 bands and/or vocal performers will be selected from this year's entries. They will be
billed as the Festival's Top Music Artists for 2009, who will be featured at the 2-day MusicFest in the
Vineyards at La Cereza Winery. They will also be featured in the Festival's 15th Anniversary CD.
Plans are underway to have this special edition compilation CD to debut during the Festival week.
Sales proceeds of the CD will go the Music Artists and the Festival.
For the 2009 Closing Night Black Tie Awards Gala, we have confirmed the following:
a) Dan and Beverly Stephenson for their contributions to the Arts in Temecula Valley and their
significant role and contributions to the growth and success of the Temecula Valley
International Film & Music Festival.
b) SLAMDANCE, will be presented with the Distinguished Institution Award. Considered as
one of the top ten film festivals in the world, SLAMDANCE's uniqueness and impact results
from being ahead of the curve, whether it comes to discovering independent voices,
showcasing new technology, or reinventing the very definition of film discovery and
distribution. It's a celebration of maverick independent filmmaking and a laboratory of new
ideas, all rolled into one.
Invitations sent and awaiting acceptance/confirmation from:
c) Alan Menken, film composer, lyricist (Aladdin, The Little Mermaid, Beauty and the Beast,
Little Shop of Horrors) to name a few.
d) Taylor Hackford, Director (Ray, Proof of Life); Quentin Tarantino (Pulp Fiction, Reservoir
Dogs); Martin Scorsese (Goodfellas, Cape Fear, The Aviator, Gangs of New York and
Casino).
e) Actor: Jim Carrey, Ed Harris, Bill Macy
f) Actress: Helen Mirren, Sandra Bullock, Kathy Bates, Drew Barrymore
FISCAL IMPACT: The city-support costs for each event are included in the FY2008-09
Operating Budget of the various support departments for the recommended sponsorship amounts.
Adequate funds for the Temecula Valley Balloon & Wine Festival have been included in the
FY2008-09 Operating Budget (Economic Development line item, account #001 /111-999-5266) for
the recommended sponsorship amount of $29,750 cash. In addition, the logistical support costs are
estimated at $3,200 and funds are available in the Public Works Budget.
Adequate funds for the Temecula Valley International Jazz Festival have been included in the
FY2008-09 Operating Budget (Economic Development line item, account #001/111-999-5266) for
the recommended sponsorship amount of $6,375 cash and provide city-support costs in the amount
up to $6,096 for the Temecula Valley International Jazz Festival.
Adequate funds for the Temecula Valley International Film and Music Festival have been included in
the FY2008-09 Operating Budget (Economic Development line item, account #001 /111-999-5266)
for the recommended sponsorship amount of $51,000 cash.
The Economic Development Subcommittee of the City Council has recommended approval of these
amounts.
ATTACHMENTS:
1. Temecula Valley Balloon & Wine Festival
Attachment A - 2009 Sponsorship Benefits
Attachment B - 2009 Event & Media Promotions
Attachment C - 2009 Budget
Attachment D - 2008 Temecula Valley Balloon & Wine Festival Recap & Financials
Attachment E - 2009 Sponsorship Agreement
II. Temecula Valley International Jazz Festival
Attachment A - 2009 Sponsorship Benefits
Attachment B - 2009 Estimated City Support Services and Costs
Attachment C - 2009 Event & Media Promotions
Attachment D - 2009 Budget
Attachment E - 2008 Temecula International Jazz Festival Recap & Financials
Attachment F - 2009 Sponsorship Agreement
III. Temecula Valley International Film & Music Festival
Attachment A - 2009 Sponsorship Benefits
Attachment B - 2009 Event & Media Promotions
Attachment C - 2009 Budget
Attachment D - 2008 Temecula Valley International Film & Music Festival Recap & Financials
Attachment E - 2009 Sponsorship Agreement
L TEMECULA VALLEY BALLOON & WINE FESTIVAL
ATTACHMENT A
2009 SPONSORSHIP BENEFITS
2009 Premier Sponsor $29,750
June 5, 6, 7, 2009
• Identification as Premier Sponsor in all Festival materials
• Full page, color ad in Festival program
• Inclusion of logo in all Festival print advertising
• Announcements in all Festival paid radio and newspaper advertising
• Sponsor representative interviewed on projected radio remote broadcast
• Right to use Festival logo on Premier Sponsor's materials
(with Festival advance approval)
• Representative introduced from stage and invited to speak several times
during Festival
• Four signs or banners on-site at event (Sponsor to provide)
Separate display tent in high-traffic area
Access to VIP Hospitality Tent for twenty guests
• Linking of Premier sponsor's web site to Festival site
Recognized in Festival newsletter
• Recognized in at least ten Festival news releases to general media
Sponsor's name in Festival brochure
• Sixty adult Festival tickets
• Thirty parking passes
• Invitation to Sponsor Appreciation Dinner for twelve people
• Thirty sets of Official Festival souvenir merchandise
c.v L A D.
I. TEMECULA VALLEY BALLOON & WINE FESTIVAL
ATTACHMENT B
2009 EVENT & MEDIA PROMOTIONS
QUESTIONS Application Page 3a
Please respond to the following questions:
Event
1. Provide information on your proposed event, goals, promotional program, budget,
expected attendance, funding recipients, and location of event. If event venues area
held at multiple locations, please list.
Proposed Event
The Temecula Valley Balloon & Wine Festival has sunrise hot air balloon launches,
evening balloon glows, two entertainment stages and a Kids Faire. The Festival also has
food, arts and crafts and commercial product vendors including local regional vendors.
Over 25 Temecula wineries participate offering wine tasting.
Headliner entertainment slated for the Festival includes: Lonestar, James Otto, Chuck
Wicks; Sugar Ray, and Starship.
Goals
The mission of the Temecula Valley Balloon and Wine Festival Association is to enhance
the charitable, cultural, educational and economic development of the region. That
mission is supported throughout the year by the Festival Board members and staff and
most prominently at the annual Festival.
It is important for the Festival's future to continually evolve by offering a high quality
and more diverse entertainment program while increasing the attendance and national
recognition of the event. To do this, we must continue to provide a higher caliber of
headline entertainment, improve our staging and sound technology. For 2009 these
increase expenses will be budgeted, while focusing on increasing our sponsorship dollars
by adding a paid sponsorship salesperson.
Promotional Program:
Marketing for the 2009 Temecula Valley Balloon and Wine Festival will include
advertising in newspapers (media kits that include CDs of press releases and photos, hard
copies of press releases and contact sheets of photos.) Additionally marketing will
include commercials and promotions with radio stations from Riverside, Orange County,
Los Angeles to San Diego Counties; local cable television advertisements; collateral
materials (flyers and posters); and an aggressive publicity campaign targeted for
Riverside, Orange County, Los Angeles to San Diego Counties; major television network
news, network morning and feature news shows, West Coast magazines and Southern
California newspapers. In addition, the Festival maintains a website that carries event
QUESTIONS Application Page 3b
Promotional Program Continued:
Information and entertainment schedules which is linked to radio and television stations
covering the Festival.
Budget:
See attached.
Expected Attendance:
36,000 -40,000
Funding Recipients:
In 2008 recipients included Chaparral High School Baseball Team, Great Oak High
School Baseball Team and the Riverside County Volunteer Fire Department. Previous
donations have also been made to the Temecula Valley and Murrieta High School
Baseball teams, 4-H Club, Boy Scouts, Rotary Club, Temecula Valley Wine Society, and
the Riverside County Sheriff's Activity League Cops and Kids Program. Depending on
the Festival revenues other organizations in the Temecula community are also considered
as recipients of various awards. Souvenir baskets are donated to many Temecula Valley
organizations for their fundraisers and various organizations utilize our equipment
throughout the year.
Location of Event:
Lake Skinner
2. How will the event profits be utilized?
Profits are retained to cover annual operating expenses for the eleven months between
Festivals and start-up cash. The balance is then donated to community organizations.
3. Explain how your organization has worked well with the community to mitigate
event impacts
The Festival Board and Executive Director work year round with Riverside County
Parks, Riverside County Sheriff s Office and the City of Temecula. In addition, the
Festival Public Safety Division meets once a month starting in March and coordinates
with Riverside County Parks Department, Riverside County Sheriffs, California Highway
Patrol, County Transportation and the City of Temecula.
TO:
City of Temecula
FROM:
Temecula Valley Balloon & Wine Festival
DATE:
January 28, 2009
RE;
FF2009-2010 Funding Application-Attachment
Traffic Safety Signs and Devices for Temporary Use
•
300 Traffic Cones
•
150 A Frame Barricades
•
6 Barricades with "Road Closed" signs
•
Portable Yellow Flashing Caution unit
•
s
12 Stop signs
•
4 hand-held stop/slow sign paddles
•
2 portable light towers
•
Portable Red flashing caution units
•
Signs: 4 No Left, 2 No Right, 2 Merge, 12 No Parking
6
,
Road Closed
•
Miscellaneous material: Caution tape, earplugs, gloves, etc.
•
Assistance in locatinga vendor/contractor with portable
traffic safety message boards
L TEMECULA VALLEY BALLOON & WINE FESTIVAL
ATTACHMENT C
2009 BUDGET
3:45 PM
01/30/09
Accrual Basis
Temecula Valley Balloon & Wine Festival
Profit & Loss Budget Overview
July 2008 through June 2009
Jul'08 - Jun 09
Total 6900 • Entertainer acts
Total 6600 - Entertainment expense
7050 - Gold Medal
7060-Food
Total 7050 - Gold Medal
7300 - Food court expense
7340 - Health Permit -
Total 7300 - Food court expense
7400 - Kids faire expense -
T410 - Kids Fair %
7420 • Ticket Printing
Total 7400 - Kids faire expense
7500 - Parking
7510 • Supplies
7520-Cones
7640 - Freeway Signs
Total 7500 - Parking .
7600 - Souvenir expense
7620 - Inventory purchases
7640 - Supplies
Total 7(300 - Souvenir expense
7700-VIP expense
7720-Food
7740 Supplies
Total 7700 - VIP expense
7800 - Wine tasting venue expense
7810 - Glasses - plastic
7815 - Glasses -tasting
7860-Tickets
-
7870- Wine
7880 - Supplies
Total 7800 -Wine tasting venue expense
7960 - Festival Event Supplies
- 7965- Parking Passes
7970 - Credentials/Laminating
7975-Vendor Passes
Total 7960 - Festival Event Supplies
Total Expense
Net Ordinary Income
Net Income
193,350.00
281,860.00
3,600.00
3,500.00
1,800.00
1,800.00
16,100.00
290.00
16,390.00
200.00
2,000.00
5,800.00
8,000.00
20,000.00
200.00
20,200.00
500.00
250.00
760.00
600.00
19,000.00
1,300.00
72,000.00
300.00
93,200.00
3,500.00
1,500.00
1,300.00
6,300.00
1,192,950.00
0.00
0.00
Page 4
3:45 PM Temecula Valley Balloon & Wine Festival
o1rmos Profit & Loss Budget Overview
Accrual Basis July 2008 through June 2009
-
Jul'08 - Jun 09
Ordinary Income/Expense
Income
1205 - Bank Interest
2;500.00
4100 - Sponsor Income
160,000,00
4150 - Program sales
500.00
4200 - Admissions Income
. 4220.Office Ticket Sales
8,500.00
4230 - RV ticket sales
42,000.00
4235 - Friday Gate Admissions
44,000.00
4240 - Saturday Gate Admissions
175,500.00
4250 - Sunday Gate Admissions
. 49,000,00
4260 - Vons Ticket Sales
42,000.00
4270 - Longs Ticket Sales
40,000.00
- 4275.Online ticket sales
36,000.00
4276 - Gold Medal
20,000.00
_ 4277- Silver Medal
25,000.00
4278 - Food 8. Wine Pairing
10,000.00
Total 4200 - Admissions Income
- 492,000.00
4300 - Balloon Income
4320 - Corporate balloons
1,800.00
Total 4300 - Balloon Income -
1,800,00
4400 - Beverage income
4415 • BeedMne
- 298,940.00
. 4430-Ice -
3,500.00
4480: Gold Medal Beverage Ticket Sale
400,00
Total 4400 - Beverage income
302,840.00
4500 - Commercial court Income
-
4510-Entry fees
56,465.00
Total 4500 - Commercial court Income
56,465;00
4600-Food court income
- 4610 - Entry fees
43,000.00
Total 4600 • Food court Income
43,000.00
- - 4650 - Parking Income
49,500.00
4655 - Kids Fare
4656 - Kids Faire Ticket Sales
- 23,004:00
- 4658 - Entry Fees
- 2,841.00
Total 4655 - Kids Fare
25,845.00
4700-Souvenir Income
30,000.00
4710 • Entertainment Income -
500.00
4760 - Hotel: booking commislons
1,000,00
4810-RV Commission
2,000.00
4900 - Arts and crags income
. 4910 - Entry fees
25,000.00
Total 49M - Arts and crags Income
25,000.00
-Total Income.
- 1,192,950.00
Expense
-
5460- CampingfRV Space
- 1,090.00
5000.Operating expense
5010 - Bank charges and fees
730.00
5012- Credit CardCharges/Fees
5,000.00
. 5015 • Copy, machine
5,000.00
5025 - DuesUcenses
3,500.00
5030 • Equipment repairs -
1,900.00
5035 - Insurance-lability
40,000.00
5045 - Lease I rem
19,200.00
5048 - uti llas
-
4,300.00
-
5055•Mileage
800.00
5060-Postage
6,200.00
5065-Printing
1,800.00
Page 1
3:45 PM Temecula Valley Balloon & Wine Festival
olr3oro9 Profit & Loss Budget Overview
Accrual Basis - July 2008 through June 2009
- - -
Jui'08-Jun 09
6070 - Seminars & travel
5,000.00
- 5072 - Travel Expenses
3,000.00
. 5080 - Supplies -
5.500.00
. 5082 - Taxes
22,000.00
5085 - Telephone / office expense
5,000.00
- Total 5000 - operating expense
128,930.00
5100--Payroll expense
-
5110 - Wages
98,000.00
5115 - Bonus & Commisions
4,000.00
- 5120 - Payroll tax expense
10,000.00
5125 - Employee benefit
4500.00
5130 - Workman's compensation
1,200.00
- 5150 • Meridian Service Fees
- 640.00
- Total 5100 - Payroll expense
118,340.00
- 5200 - Board expense
5210 - Supplies
150.00
5220-Meetings
. '
2,600.00.
- 5230 - Shirts
250.00
5240 - Board Gift
1.000.00
_ 5250 - Chairman Shirts
1,800.00
- Total 5200 - Board expense
- 5,700.00
_ 5300-Donation expense
5315 - G.O.H.S. Baseball
8,000.00
5320•- Volunteer Fire Dept -
3,000.00
6330- HighSchoollTrash Distafff
3,500,00
Total 5300 • Donation expense
14,500.00
5400 - Command expense
6410 - Food & beverages
1,500.00
5430-Radios -
- 3,500.00
5440 - Supplies
450.00
6450-Telephone -
- 2,100.00
Total 5400 - Command expense -
7,550.00
- 5600-Facilities
5515 - Fencing
16,000.00
5510 - Fuel
- 10,250.00
- 5525 • Electrical
- - 32,000.00
5530 - Golf carts
18,240.00
5535-Light towers
12,500.00
3550 • We & modulars
5,400.00
- 5555 - Signage
-
3,500.00
- SM - Equipment rental
4,000.00
5565 -Storage bins
500.00
5570-Supplies -
1,500.00
- 5675-Tents -
23.000.00
5580-Toilets
-
13,500.00
5585-TrashiCiean-Up _
6,400.00
Total 5500 - Facilities
146,790.00
6700 - Marketing expense -
- -
- 5715 - Flyers/Rack-Cards _
2,800.00 -
- 5722 - Media Ids
600.00
6730 - Marketing supplies
550.00
6732 - Postage
1200.00
6735 - Print marketing
18,000.00
- - 5740 - Program
20,000.00
6745 - Radio
60,000.00
- 5750 - Marketing Firm
37,000.00
) 6767 - WebSke
4,200.00
6760 - Video Production
- 500.00
- 5762 - Television
7,500.00
- 5765 - Assorted Services
4,600.00
- 5770 - Newsletters
- 4,500.00.
Page 2
3.45 PM Temecula Valley Balloon & Wine Festival
j ov3aos Profit & Loss Budget Overview
Accrual Basis July 2008 through June 2009
Total 5700 • Marketing expense
6800 • Professional fees
6810-Accounting
6820 • Auditing.
-5850 • Attorney
Total 5800 - Professional fees
5900 • Public safety
5910 • Highway patrol _
5920 • Security
5940 • Sheriffs
Total 5900 - Public safety
6000• Sponsor expense
6040 • Sponsor Awards
6045 • Sponsor Nightrrhank You
Total 6000 • Sponsor expense
6100 • Volunteer
6110•Food
6120-T-shirts
-
6130 • Printing
6135 • Meeting Room (a)
6140.Online software program
Total 6100 • Volunteer
6200. Admissions expense
6210 - Park District - parking
6215 Park District- tickets
6270 • Ticket printing
Total 6200 • Admissions expense
6300 - Balloon expense
6310 -Accomodations
6320 • Show-up incentives
6340 • Fuel
6390 • Tethered balloons
Total 6300 • Balloon expense
64W - Beverage expense
- 6410 • ABC license
6416 - Be"
6420 • Beverage supplies
6435•ke
Total 6400 • Beverage expense
6600 • Entertainment expense
6610 • Entertainment Backiine
6620 • ProduoerBooking Agent
6630 • ProducedBooking Agent
Total 6620 • ProducerBooking Agent
6640 • Food & Wine Pairing
6700 • Main backstage supplies
6710 • Accommodations
6730-Food
6770 • Sound & Ughts
- 6750 • Stages
6785 • Back Stage Hands
Total 67W • Main backstage supplies
6900 • Entertainer ads
6910 • Kids Faire
6920 • Main stage
6930. Woe stage
6940 - SMI Ucense Fee
Jul'08 - Jun 09
161,450.00
4,000.80
3,200.00
7,500.00
14,700.00
4,000.00
38,000.00
28,000.00
70,000.00
8,700.00
5,000.00
13,700.00
1,210.00 _
3,500.00
4,000.OD
50.00
500.00
9,260.00
10,760.00
14,000.00
250.00
25,000.00-
7,200.00
3,000.00
6,600.00
3,000.00
19,800.00
100.00
18,000.00
50.00
6,000.00
24,150.00
7.000.00 -
11,500.00
11,500.00
500.00
16,000.00
7,500.00
23,000.00
18,000.00
5,000.00
69,500.00.
3,850.00
182,000.00
5,000.00
2,500.00 -
Page 3
I. TEMECULA VALLEY BALLOON & WINE FESTIVAL
ATTACHMENT D
2008 TEMECULA VALLEY BALLOON & WINE FESTIVAL
RECAP & FINANCIALS
WHIM.
MhRkETVN17 hOIEVEM&W.
Secured entertainment to appeal to this audience_ with
Kenny Loggins
Blake Shelto
d A
bt6
,
n an
m
s
Secure enfgp, p nment early to maximize modia
,
proinotional'giveavvays
Added disciMt pricing
Enhanced webite`access to ticket purchases
Enhanced the custonler experience at the Festival
REM
Prepared by Melod 'sA,W- Yurks, Jbc, (951) 252-5649
T#5 MARkM1V47 aMPAIOU
o Targeted me la that_had domina
o Pursued media par he that woL
o On-air
o Morning dri
o Where relev
o Advertising
and/orimpU
numbers to match
demographics
giveaways with radio stations and website drivers
to-time deejay talk
int, media partnerships to enhance frequency
Suys were required to provide improved frequency
ssions
REJUI f
Through value added promotions, increased air time for celebrity and morning
deejays spots, on-air;tickets, and in-kind sponsorships the dollar value was $167 700.
Print impressions to
print impressions fo
Paid advertising rea
international audien
California from Ven
cable advertising pr(
200'
OBi/EGTI✓Ed:
We wanted MORE!
air buzz, and more I
friends to return. Wi
To do this the public
advertisements totaled 13.6 million. This is in addition to
the media outreach, of 33 million impressions.
hed a national audience through the Los Angeles Times,
through web drivers and internet, and covered Southern
Ira to San Diego through radio, print, outdoor media, and
grams.
R~r.~-r1oN~
inure ramo on
wanted old
other 25 years.
Obtain strong dominaut;ix
Increase the number of pu
Increase broadcast news a
t Prepared. by Melc
to,
'the event ir6ll prj
MEVODd:
Pro
;in promoting the Anniversary six months out with ah media
;in long-lead publication publicity six weeks out
vide steady flow of press releases to magazines, news papers,
offal and local media, internet news and event-related blogs.
vide informative, diverse media kits that appeal to all media,
t,ielectronic and broadcast. Kits included:
°1. Photos on CD
i
. 2. Audio- MP3 commercials
t_
3. PSAS<- and talking points
4. Press releases on each venue and activity of the Festival
5. Footage of the Festival and each venue
i
i
6. Websites of all Festival partners and entertainers
for further information
7. Contact Information for all entertainers
8. Sponsorship Packages and Grids; cross promotion/
media partner sales -
.
. REdLtLTJ:
o
Increased Fasttual's'print impressions by 41 with°33 L ririlliou iiupression
o
Appeared in138 publications including:
i
o 15 Mgazitres including Westways Top 5 Things to Do Feature
0 23 Newspapers including Los Angeles Times
Orange County
,
Register, and San Diego Union Tribune
§ Over and 2-page spread in Press-Enterprisbl"Guide"
§ Cover and 2-page spread in Californian/NC Times "Preview"
t
§ Front Page of Press-Enterprise, Californian, Inland Valley
Bolletin, Business Journal
o
i
Linked from i39 major websites and hundreds of blogs
o
In-studio Interview on San Diego KGTV -ABC News
;r o
i
At event interview on Los Angeles KABC-7 News
o
I
Feature storms filmed at festival for 4 shows - Wealth TV, Azteca,'
Sinteses, and Q.C. Wines
o
r
Feature Movie "Ugly Truth" filmed at Festival featuring'
Katherine Heigel and Gerard Butler
o
30 News Media reps were at the Festival covering the Event
o
Remote broadcast with "Let's Dine Out Show" at Festival all day Saturday
o
Guest Emcee, from KLOS radio Cynthia Fox introducing Kenny Loggins
o
GuestBallodnmeister from KFI Radio at Festival
o
K-FROG Featured gape Stomping competitipn
o
K-FROG Deejay "To3 " flpng and calling into station Media Day
o
KZSW-TV in studio interview and on-site coverage, moluing balloon flight;
o
Photographer for Calrforni'
a Office of Tourism=shooting for 'States
,
brochures and website
o
Sports media covered for wire service .
own
P
e
"
r
pared by Melody s Ad
$3bft ipc., (951) 2525649
DEMOGRAPHICS
COUNTY OF RESIDENCE
COUNTY PERCENT
Los Angeles 22%
Orange County 14%
.
Riverside County 38 %
Southwest RC = 83 % of RC
Temecula = 51% of SRC
San Bernardino County 9%
Upper Dessert = 60% of SBC
San Diego County 13%
Out of State 4%
ATTENDANCE AGE-
Under 18 2.%
Age 18-25 14%
Age 26-35 20%
Age 36-45 25%
Age 46-55 27%
Age 55+ 12%
ATTENDANCE INCOME:
Under 25,000 2%
$25,000-$39,000 8%
$40,000464,000 9%
$65,000-$74000 14%
$75,000-$100,000 26%
$101,0004125;000 341/)o
$126,000-$150,000 5%
$Over $150,000 2%
Comprised from a random sampling of 3000 guests, average number in-
group was 3. Respondents were split 50% female/male. 37%0 of the
respondents were single, 63% married. Survey was taken at the gates and
around festival grounds.
3:43 PM Temecula Valley Balloon & Wine Festival
01130109 Profit & Loss Budget vs. Actual
Accrual Basle . July 2007 through June 2008
5055 • Mileage
5060. Postage
6065 - Printing
5070 - Seminars & travel
5072 • Travel Expenses
5080 • Supplies
6082 - Taxes
5085 • Telephone/ office expense
Total 5000.Operating expense
5100• Payroll expense
5110-wages
5115 • Bonus & Convulsions
5120 • Payroll tax expense
5125 • Employee benefit
5130 • Workman's compensation
5135 • Temporary Staffing
5140 • Employee Taxes
5145 • Employer Paid Taxes
5150 • Meridian Service Fees
Total 5100 • Payroll expense
5200 - Board expense
5210 • Supplies
5220 • Meetings
5230 • Shirts
5240 • Board Gift
5250 • Chairman Shirts .
Total 5200 - Board expense
5300• Donation expense
5315 • G.O.H.S. Baseball
5320 • Volunteer Fire Dept
5330 • High Schoolirrash Detail
Total 5300 • Donation expense
5400 • Command expense
6410 • Food & beverages
5430 • Radios
5440 • Supplies
5450 • Telephone
Total 5400 • Command expense
5500 • Facilities
5515 • Fencing
5520 • Fuel
5525 - Electrical
5530 • Golf carts
WU- Light towers
5550 • We & moduiars
5555 • Signage
6560 • Equipment rental
5565 • Storage bins
5570 • Supplies
5675 • Tents -
5580 • Toilets
5585 • TrashiClean-Up
5500 • Facilities - Other
Total 5500 • Facilities
Jul'07 -Jun 08
546.50
6,536.21
1,683.06
4,951.35
3,170.05
5,557.80
22,248.57
4,631.95
130,806.81
94,110.41
9,550.00
8,222.17
4,500.00
1,180.66
9,786.00
0.00
0.00
635.75
127,984.99
125.83
2,301.83
224.50
76121
1,814.20
5,227.57
8,000.00
3,000.00
5,000.00
16,000.00
1,402.64
2,804.36
424.64
2,168.47
6,800.11
15,833.99
10,246.56
31,601.53
18,238.85
11,071.20
5,273.67
8,556.99
3,970.20
0.00
1,465.74
21,674.93
13,487.44
6,374.66
2,076.16
149,911.92
Budget
400.00
5,300.00
1,800.00
4,000.00
3,000.00
5,000.00
22,000.00
600.00
127,383.00
65,000.00
4,000.00
20,000.00
4,500.00
1,200.00
33,000.00
127,700.00
250.00
2,700.00
250.00
1,000.00
1,400.00
5,600.00
8,000.00
3,000.00
3,800.00
14,500.00
1,200.00
3,500.00
300.00 -
2,000.00
7,000.00
13A00.00
6,000.00
3000.0D
18,100.00
12,500.00
7,500.00
5,000.00
5,000.00
500.00
1,000.00
25,000.00
12,000.00
6,400.00
5700 Marketing expense
5715 • Flyers/Rack Cards
5722 • Media Kits
5725 • Marketing expense-other
6730 • Marketing supplies
6732 • Postage
5735 • Print marketing
2,624.00
487.30
161.63
528.50
1,075.64
17,488.51
142,000.00.
3,000.00
1,200.00
500.00
1.300.00
18,000.00
Page 2
3:43 PM _ Temecula Valley Balloon & Wine Festival
011=09 Profit & Loss Budget vs
Actual
.
Accrual Basis July 2007 through June 2008
"
Jul'07-Jun 08
Budget
5740 • Program
23,387.80
21,000.00
$745 • Radio
60,883.75
66,000.00
5750 • Marketing Firm
37,000.00
37,000.00
$757-We"We
-
4,773.74
3.600.00
6780 • Video Production
750.00 -
500.00
5762 • Television
8,881.82
5,000.00
5765 • Assorted Services
5,650.00
2,500.00
5770 • Newskdters -
4,566.81
4,000.00
Total 5700 • Marketing expense
168259.50
163,600.00
5800• Professional fees
5810 • Accounting
3,885.00
2,000.00
5820 • Auditing
3,660.00
7,000.00
5850'Attorney
4.094.68
500.00
5860• Sponsorship Commissions -
0.00
0.00
. Total 5800 • Professional fees
11,639.68
91500.00
5900 - Public safety
-
5910 • Highway patrol
-
3,986.36
2,800.00
- 5920 • Security -
37,724.00
32,000.00
5940 • Sheriffs
25,084.92 -
33,000.00
- - Total 5900 • Public safety
66,795.28
67,800.00
" 6000• Sponsor expense
-
6040 • Sponsor Awards
8,665.80
8,400.00
6045 • Sponsor NighVrhank You
7,170.89.
3,000.00
_ Total 6000 • Sponsor expense .
15,836.69
11,400.00
6100-Volunteer
- 6110 • Food
1,040.52
2,000.00
" 6120 • T-shirts - -
.3222.50
3,000.00
6130 • Printing
3,905.56
2,500.00
6135-• Meeting Room (s)
50.00
25.00
Total WOO • Volunteer
8,218.58
7,525.00
. 6200 • Admissions expense
_ 6210, Park District- parking
10,733.00
8,900.00
6215 • Park District - tickets
13,610.00
14,000.00
6270 • Ticket printing
262.50
2,400.00
6280 • Click n Print
7,820.30
- Total 6200 • Admissions expense
32,425.80
25,300.00
6300 • Balloon expense
- 6310 • Accomodations
7,026.40 _ -
7,200.00
- - 6320- Show-up Incentives
3,000.00
3,325.00
6340 • Fuel
6,575.11
6,900.00
6390 - Tethered balloons
3,000.00 -
3,000.00
Total OM • Balloon expense
19,601.51
20,425.00
" 6400 • Beverage expense
- 6410 • ABC license
80.00
100.OD
6415. Beer
16,62020
20,000.00
- 6420 - Beverage suppers -
- 0.00
50.00
- 6435' is
6,356.42
4,000.00
Total SM - Beverage expense
23,056.62
24,150.00
- -6600 • Entertainment expense
6610 • Entertainment Backline
6,985.36
7,000.00
6620•Producer/Booking Agent
6630 • ProducerBooking Agent
9,000.00
9,000.00
- Total 6620 • Producer/Booking Agent
9,000.00 -
- 9,000.00
- 6040 • Food & Wine Pairing
64527
6700 • Main backstage supplies
6710-Accommodations
16220.12
14,000.00
. 6730.. Food
- 9,768.72 -
7,000.00
6770 • Sound & Lights
23,042.70.
20,000.00
Page 3
3:43 PM
01130109
Accrual Basis
~s
Temecula Valley Balloon & Wine Festival
Profit & Loss Budget vs. Actual
July 2007 through June 2008
6780 - Stages
6785 - Back Stage Hands
Total 6700 • Main backstage supplies
6900 - Entertainer acts
6910 - Kids Faire
6920 • Main stage
6930 - Wlne stage
8940 - Bill] License Fee
Total 6900 - Entertainer acts
6600 - Entertainment expense - Other
Total 6600 - Entertainment expense
7050 - Gold Medal
7060-Food
Total 7050 - Gold Medal
7300 - Food court expense
7340 - Health Permit
-Total 7300 - Food court expense
7400 - Kids falre expense
7410 - Kids Fair %
7420 - Ticket Printing
Total 7400 - Kids (acre expense
7500 - Parking
7510 - Supplies _
7520-Cones
7640 - Freeway Signs
Total 7500 - Parking
7600 - Souvenir expense
7620 - Inventory purchases
7640- Supplies
Total 7600 - Souvenir expense
7700 - VIP expense
7720-Food -
7740 - Supplies
Total 7700 • VIP expense
7800 - Wine tasting venue expense
7810 - Glasses - plastic
7815 - Glasses -tasting
7860 - Tickets
7870-Wine
7880 - Supplies
Total 7800 • Wine tasting venue expense
7960 - Post Festival Expense
7960 - Festival Event Supplies
7965- Parking Passes -
7970 - CredentialslLaminating
7975-Vendor Passes
Total 7960 - Festival Event Supplies
Total Expense
Net Ordinary Income
Net Income
Jul'07-Jun 08
17,652.45
4,750.00
71,433.99
3,850.00
162,500.00
18,150.00
2,325.00
186,825.00
0.00
274,889.62
3,450.08
3,450.08
1,816.00
1,816.00
17,257.70
288.99
17,546.69
749.33
2,160.00
5,710.00
8,619.33
19,937.07
0.00
19,937.07
0.00
382.39
382.39
571.80
17,112.78
1,141.87
70,705.51
575.79
90,107.75
247.52
3,440.30
1,048.29
1,110.03
5,598.62
1,206,250.13
35,238.31
35,238.31
Budget
15,000.00
5,000.00 .
61,000.00
3,850.00
182,000.00
5,000.00
2,700.00
193,650.00
270,550.00
1,700.00
1,700.00
500.00
400.00
5,600.00
6,500.00
20,000.00
400.00
20,400.00-
1.000.00
400.00
1,400.00
425.00
11,500.00
1,300.00
60,000.00
600.00.
73,825.00
3,100.00
2,000.00
1,800.00
6,900.00
1,135,158.00
0.00
0.00
Page 4
L TEMECULA VALLEY BALLOON & WINE FESTIVAL
ATTACHMENT E
2009 SPONSORSHIP AGREEMENT
SPONSORSHIP AGREEMENT BETWEEN
THE CITY OF TEMECULA AND
THE TEMECULA VALLEY BALLOON & WINE
FESTIVAL ASSOCIATION
This Agreement is made and effective as of this 14th day of April, 2009, by and
between the CITY OF TEMECULA ("City"), and TEMECULA VALLEY BALLOON &
WINE FESTIVAL ASSOCIATION (TVBWFA), a California nonprofit corporation. In
consideration of the mutual covenants, conditions and undertakings set forth herein, the
parties agree as follows:
A. RECITALS. This Agreement is made with respect to the following facts
and purposes which each of the parties acknowledge and agree are true and correct:
1. TVBWFA shall operate the 26th annual Temecula Valley Balloon
& Wine Festival (`Balloon & Wine Festival') on June 5 - 7, 2009. The Temecula Valley
Balloon & Wine Festival is a special event held at Lake Skinner. The Balloon & Wine
Festival shall offer approximately 50 hot air balloons, main stage entertainment, arts and
crafts fair, tethered balloon rides and a wine venue featuring the Temecula Valley. On
June 5t', the Festival will kick-off with headline entertainment and a balloon glow.
Attendance in previous years has been approximately 30,000 - 40,000 people for the 3-
day event. Attendance for the 2008 Balloon & Wine Festival was approximately 40,000
spectators.
2. The City of Temecula desires to be a "Premier Sponsor" of the
2009 Temecula Valley Balloon & Wine Festival.
B. CONSIDERATION. In exchange for the City Sponsorship Payment of
twenty-nine thousand and seven hundred fifty dollars ($29,750.00) and Temporary
Logistical Support in an amount of in-kind trade not to exceed $3,200 as provided in
Exhibit B, for a total of thirty-two thousand and nine hundred fifty dollars ($32,950.00),
the City shall be designated as a "Premier Sponsor of the 2009 Temecula Valley
Balloon & Wine Festival.
C. SPONSORSHIP BENEFITS. In exchange for being a Premier Sponsor,
the City shall receive the benefits as listed in Exhibit A.
D. SPONSORSHIP PAYMENT. The City Sponsorship Payment of twenty-
nine thousand and seven hundred fifty dollars ($29,750) shall be used to promote the
Balloon & Wine Festival, as provided in Exhibit C, and pay for the entertainment at
those venues at the Balloon & Wine Festival.
E. DISTRIBUTION OF PROCEEDS: The Temecula Valley Balloon &
Wine Festival proceeds shall be utilized as follows:
1. Cover annual operating expenses for the eleven months between
Balloon & Wine Festivals and start-up cash.
2. Balance is donated to community organizations.
11086/0001/1044577-2
F. BUDGET. TVBWFA shall submit the approved Balloon & Wine Festival
budget to the Assistant City Manager once adopted by the Board of Directors.
G. PERMITS. TVBWFA shall file a written request to the Assistant City
Manager and the Director of Public Works for the use of any City owned light towers,
cones, barricades, directional signs, flashing beacons, etc. no later than ninety (90) days
prior to the first day of the Balloon & Wine Festival. The City retains its governmental
jurisdiction to determine whether to approve the request. TVBWFA shall return the
provided materials in the same condition as received.
H. TICKETS/SOUVENIRS: TVBWFA shall submit all event tickets,
parking passes and official Festival souvenir merchandise to the Assistant City Manager
no later than one full week proceeding the first day of the Balloon & Wine Festival.
1. RECEIPT OF PAYMENT. After the Temporary Logistical Support
request and insurance have been submitted and approved, and the event agreement
has been executed in final form, TVBWFA shall receive the City Sponsorship Payment
and Temporary Logistical Support, as outlined in this Agreement.
J. MEETING ATTENDANCE. City staff shall attend all required TVBWFA
pre-event Public/Safety meetings.
K. WRITTEN REPORT. No later than ninety (90) days after the conclusion
of the Balloon & Wine Festival, TVBWFA shall prepare and submit to the Assistant City
Manager a written report evaluating the Balloon & Wine Festival event, its attendance,
media coverage, and description of the materials in which the City was listed as a
Premier Sponsor. The report shall also include samples of media, press clippings,
flyers, pamphlets, etc. in a presentation notebook format. In addition, complete financial
statements including a balance sheet, income statement and budget to actual
comparison report of the Balloon & Wine Festival must be included in such written
report.
L. AUDIT. TVBWFA shall provide a financial audit by an independent
certified public accountant of the Temecula Valley Balloon & Wine Festival. This audit
shall be conducted to include an audit of the 2009 Balloon & Wine Festival and should
be completed and submitted to the City no later than January 31, 2010.
M. INDEMNIFICATION. TVBWFA shall defend, indemnify and hold the City,
and their elected officials, agents, and employees free and harmless from all claims for
damage to persons or by reason of TVBWFA's acts or omissions or those of TVBWFA's
employees, officers, agents, or invitees in connection with the Balloon & Wine Festival to
the maximum extent allowed by law.
N. INSURANCE. TVBWFA shall secure from a State of California admitted
insurance company, pay for and maintain in full force and effect for the duration of this
Agreement a policy of comprehensive general liability in which the City is named insured
or is named as an additional insured with the TVBWFA and shall furnish a Certificate of
Liability by the City. The applicable evidence of insurance shall be submitted to the City
not less than thirty (30) days prior to the first day of the Balloon & Wine Festival.
TVBWFA acknowledges and agrees that City may terminate this Agreement and revoke
2
11086/0001/1044577-2
the Temporary Logistic Support Request in the event that evidence of insurance
complying with the requirements of this Section is not received on or before thirty (30)
days prior to the first day of the Balloon & Wine Festival. Notwithstanding any
inconsistent statement in the policy or any subsequent endorsement attached hereto,
the protection offered by the policy shall include;
Include the City as the insured or named as an additional insured
covering all claims arising out of, or in connection with the
Temecula Valley Balloon & Wine Festival.
Include the City, its officers, employees and agents while acting
within the scope of their duties under this Agreement against all
claims arising out of, or in connection with the Temecula Valley
Balloon & Wine Festival.
3. Minimum Scope of Insurance. Coverage shall be at least as
broad as:
(A) Insurance Services Office Commercial General Liability
coverage provided on ISO-CGL Form No. CG 00 01 11 85
or 88.
4. Minimum Limits of Insurance. Consultant shall maintain limits no
less than:
(A) General Liability: Two million dollars ($2,000,000)
per occurrence for bodily injury, personal injury and
property damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is
used, either the general aggregate limit shall apply
separately to this project/location or the general aggregate
limit shall be twice the required occurrence limit.
(B) Liquor Liability: One million dollars ($1,000,000)
combined single limit per occurrence for bodily injury,
personal injury and property damage.
5. The insurer shall agree to waive all rights of subrogation against
the City, its officer, officials, employees and volunteers for losses
arising from the Balloon & Wine Festival.
6. Bear an endorsement or shall have attached a rider whereby it is
provided that, in the event of any modification, expiration or
proposed cancellation of such policy for any reason whatsoever,
the City shall be notified by registered mail, postage prepaid,
return receipt requested, not less than thirty (30) days beforehand.
7. Any deductible or self-insured retention must be declared to and
approved by the City. At the option of the City, either the insurer
shall reduce or eliminate such deductible or self-insured retention
as respects the City, its officers, officials and employees or
11086/0001/1044577-2
TVBWFA shall procure a bond guaranteeing payment of losses
and related investigations, claim administration and defense
expenses.
0. GOVERNING LAW. The City and TVBWFA understand and agree that
the laws of the State of California shall govern the rights, obligations, duties and
liabilities of the parties to this Agreement and also govern the interpretation of this
Agreement. Any litigation concerning this Agreement shall take place in the municipal,
superior, or federal district court with geographic jurisdiction over the City of Temecula.
In the event such litigation is filed by one party against the other to enforce its rights
under this Agreement, the prevailing party, as determined by the Court's judgment,
shall be entitled to reasonable attorney fees and litigation expenses for the relief
granted.
P. NOTICES. Any notices which either party may desire to give to the other
party under this Agreement must be in writing and may be given either by (i) personal
service, (ii) delivery by a reputable document delivery service, such as but not limited
to, Federal Express, that provides a receipt showing date and time of delivery, or (iii)
mailing in the United States Mail, certified mail, postage prepaid, return receipt
requested, addressed to the address of the parry as set forth below or at any other
address as that party may later designate by Notice:
CITY: CITY OF TEMECULA
P.O. Box 9033
Temecula, CA 92589-9033
Attention: Assistant City Manager
PRODUCER: Temecula Valley Balloon & Wine Festival
Association
P.O. Box 1254
Temecula, CA 92593
Q. ENTIRE AGREEMENT. This Agreement contains the entire
understanding between the parties relating to the obligations of the parties described
in this Agreement. All prior or contemporaneous agreements, understandings,
representations and statements, oral or written, are merged into this Agreement and
shall be of no further force or effect. Each party is entering into this Agreement based
solely upon the representations set forth herein and upon each party's own
independent investigation of any and all facts such party deems material.
R. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons
executing this Agreement on behalf of Consultant warrants and represents that he or
she has the authority to execute this Agreement on behalf of the Consultant and has
the authority to bind Consultant to the performance of its obligations hereunder.
11086/0001/1044577-2
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA
Maryann Edwards
Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
APPROVED AS TO FORM:
Peter Thorson, City Attorney
TEMECULA VALLEY BALLOON & WINE
FESTIVAL ASSOCIATION
Bv:
Name: Carol Popejoy-Davis
Title: President
By:
Name: Jeff Gavitt
Title: Secretary
5
11086/000111044577-2
EXHIBIT A
TEMECULA VALLEY BALLOON & WINE FESTIVAL
SPONSORSHIP BENEFITS
(Attached)
6
11086/0001/1044577-2
2009 Premier Sponsor $29,750
June 5, 6, 7, 2009
• Identification as Premier Sponsor in all Festival materials
• Full page, color ad in Festival program
• Inclusion of logo in all Festival print advertising
• Announcements in all Festival paid radio and newspaper advertising
• Sponsor representative interviewed on projected radio remote broadcast
• Right to use Festival logo on Premier Sponsor's materials
(with Festival advance approval)
• Representative introduced from stage and invited to speak several times
during Festival
• Four signs or banners on-site at event (Sponsor to provide)
• Separate display tent in high-traffic area
• Access to VIP Hospitality Tent for twenty guests
• Linking of Premier sponsor's web site to Festival site
• Recognized in Festival newsletter
• Recognized in at least ten Festival news releases to general media
• Sponsor's name in Festival brochure
• Sixty adult Festival tickets
• Thirty parking passes
• Invitation to Sponsor Appreciation Dinner for twelve people
• Thirty sets of Official Festival souvenir merchandise
c.3 L A D.
EXHIBIT B
TEMECULA VALLEY BALLOON & WINE FESTIVAL
TEMPORARY LOGISTICAL SUPPORT AND COST
(Attached)
Notwithstanding the above, in no event shall the City Support Costs exceed $3,200.
7
11086/0001/1044577-2
TO:
City of Temecula
FROM:
Temecula Valley Balloon & Wine Festival
DATE:
January 28, 2009
RE.
FY 2009-2010 Funding Application-Attachment
Traffic Safety Signs and Devices for Temporary Use
•
300 Traffic Cones
•
150 A'Frame Barricades
•
6 Barricades with "Road Closed" signs
•
Portable Yellow Flashing. Caution units
•
12 Stop signs
•
4 hand-held stop/slow sign paddles
•
2 portable light towers
•
Portable Red flashing caution units
•
Signs: 4 No Left, 2 No Right,2 Merge, 12 No Parking, 6
Road Closed
•
Miscellaneous material: Caution tape, earplugs, gloves, etc.
•
Assistance in locating a vendor/contractor with portable
traffic safety message boards
EXHIBIT C
2009 TEMECULA VALLEY BALLOON & WINE FESTIVAL
PROMOTION AND ENTERTAINMENT
1. TVBWFA shall encourage overnight stays in the City through local
room night bookings by including the Temecula Valley Convention & Visitors Bureau
website booking site on all event advertising, press releases, posters, flyers, event
programs and other promotional materials as soon as TVBWFA begins advertising the
Balloon & Wine Festival.
2. TVBWFA shall support economies of the City of Temecula by
promoting and utilizing local businesses (i.e., local food vendors, restaurants, wineries,
crafters, etc.) first. .
3. TVBWFA shall market and promote Temecula's tourist attractions
(i.e., the City's Old Town, wineries, golf, hot air ballooning, etc.) by partnering with the
Temecula Valley Convention & Visitors Bureau on scheduled media visits (i.e., media
day, familiarization tours, etc.) as soon as TVBWFA begins promoting the Balloon &
Wine Festival.
4. TVBWFA's marketing activities (see attached)
8
11086/0001/1044577-2
QUESTIONS Application Page 3a
Please respond to the following questions:
Event
1. Provide information on your proposed event, goals, promotional program, budget,
expected attendance, funding recipients, and location of event. If event venues area
held at multiple locations, please list.
Proposed Event:
The Temecula Valley Balloon & Wine Festival has sunrise hot air balloon launches,
evening balloon glows, two entertainment stages and a Kids Faire. The Festival also has
food, arts and crafts and commercial product vendors including local regional vendors.
Over 25 Temecula wineries participate offering wine tasting.
Headliner entertainment slated for the Festival includes: Lonestar, James Otto, Chuck
Wicks, Sugar Ray, and Starship.
Goals:
The mission of the Temecula Valley Balloon and Wine Festival Association is to enhance
the charitable, cultural, educational and economic development of the region. That
mission is supported throughout the year by the Festival Board members and staff and
most prominently at the annual Festival.
It is important for the Festival's future to continually evolve by offering a high quality
and more diverse entertainment program while increasing the attendance and national
recognition of the event. To do this, we must continue to provide a higher caliber of
headline entertainment, improve our staging and sound technology. For 2009 these
increase expenses will be budgeted, while focusing on increasing our sponsorship dollars
by adding a paid sponsorship salesperson.
Promotional Prograrn:
Marketing for the 2009 Temecula Valley Balloon and Wine Festival will include
advertising in newspapers (media kits that include CDs of press releases and photos, hard
copies of press releases and contact sheets of photos.) Additionally marketing will
include commercials and promotions with radio stations from Riverside, Orange County,
Los Angeles to San Diego Counties; local cable television advertisements; collateral
materials (flyers and posters); and an aggressive publicity campaign targeted for
Riverside, Orange County, Los Angeles to San Diego Counties; major television network
news, network morning and feature news shows, West Coast magazines and Southern
California newspapers. In addition, the Festival maintains a website that carries event
QUESTIONS Application Page 3b
Promotional Program Continued:
Information and entertainment schedules which is linked to radio and television stations
covering the Festival.
Bud et:
See attached.
Expected Attendance:
36,000 -40,000
Funding Recipients:
In 2008 recipients included Chaparral High School Baseball Team, Great Oak High
School Baseball Team and the Riverside County Volunteer Fire Department. Previous
donations have also been made to the Temecula Valley and Murrieta High School
Baseball teams, 4-H Club, Boy Scouts, Rotary Club, Temecula Valley Wine Society, and
the Riverside County Sheriff's Activity League Cops and Kids Program. Depending on
the Festival revenues other organizations in the Temecula community are also considered
as recipients of various awards. Souvenir baskets are donated to many Temecula Valley
organizations for their fundraisers and various organizations utilize our equipment
throughout the year.
Location of Event:
Lake Skinner
2. How will the event profits be utilized?
Profits are retained to cover annual operating expenses for the eleven months between
Festivals and start-up cash. The balance is then donated to community organizations.
3. Explain how your organization has worked well with the community to mitigate
event impacts
The Festival Board and Executive Director work year round with Riverside County
Parks, Riverside County Sheriff's Office and the City of Temecula. hi addition, the
Festival Public Safety Division meets once a month starting in March and coordinates
with Riverside County Parks Department, Riverside County Sheriffs, California Highway
Patrol, County Transportation and the City of Temecula.
II. TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL
ATTACHMENT A
2009 SPONSORSHIP BENEFITS
2009 Temecula Valley International Jazz Festival Sponsor Benefits
Presenting City Sponsor
Friday, July 10, 5pm - OPENING NIGHT PRESENTING SPONSOR
DINNER & CONCERT - with Kenny Burrell and the Festival All-Stars
16 VIP Dinner & Concert Passes x $100 = $1,600
Saturday, July 11, 3pm-featuring Poncho Sanchez
2 Ultimate Festival Vacation Packages (includes Platinum Passes for 2 ) x $1,500 = $3,000
12 Platinum Passes ( 2 Corporate Tables total ) x $85 = $1,020
20 Box Suite tickets ( 2 Boxes of 10) x $45 = $900
20 General Admission tickets x $25 = $500
TOTAL VALUE _ $7,020
II. TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL
ATTACHMENT B
2009 ESTIMATED CITY SUPPORT SERVICES & COSTS
TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL
ESTIMATED CITY SUPPORT SERVICES AND COSTS
Based on the input from City departments we received estimated cost projections for the
2009 Temecula Valley International Jazz Festival. The following expenses are
anticipated for this event:
Police: $1,696
Fire: $1,300
Public Works: $1,100
Community Services: $2,000
Code Enforcement: $ 0
TOTAL: $6,096
Notwithstanding the above, in no event shall the City Support Costs exceed $7,000.
8
11086/0001/1044577-2
II. TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL
ATTACHMENT C
2009 EVENT & MEDIA PROMOTIONS
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GENERAL ADMISSION TICKETS
» GENERAL SEATING
$25
» BOX SUITE
$45
• Box seating
1 food & 4 beverage tickets (approximately 5pm to 8pm Sat.)
61h annual Temecula Valley Jazz Festival commemorative pin
• early admission onto the festival site (at 4:45 pm Sat.)
VIP TICKETS
VIP provides limited stage front seating,
you have access to mingle with your favorite jazz artists.
» PLATINUM PASS
$85
• VIP pass
• VIP Table seating
complimentary food and beverages (including beer and wine) in the Backstage hospitality area
(approximately Spm to 8pm Sat.)
• 6th annual Temecula Valley Jazz Festival commemorative pin
• early admission onto the festival site (at 4:30 pm Sat.)
» ULTIMATE FESTIVAL VACATION PASS
$1,500
• a pair of VIP passes
• 2 night first class hotel for 2 (Friday & Saturday)
• Shuttle to and from festival
• Reserved VIP table seating
Complimentary food and beverages (including beer and wine) in the Backstage Hospitality Area
(approximately 5pm to 8pm Sat.)
• Exclusive, pre-party on Friday, July 10
• Complimentary Wine Tasting at Tesoro Winery (Fri & Sat - approximately 5pm to 8pm)
Hot Air Balloon Ride Adventure for 2 Sunday morning with Champagne Breakfast & flight certificates
• Merchandise package (cap, t-shirt, collectable CD)
0 6th annual Temecula Valley Jazz Festival commemorative pin
Festival Overview
As the sun sets over the Temecula Valley, the "who's who" of this spectacular wine country don
their finest outfits & dancing shoes and prepare for a weekend of incredible food, wine and jazz I
Thousands have anticipated this great adventure all year and eagerly await the arrival of their
Official Festival Guide to plan their fun-filled weekend. The center of the jazz world turns to Old
Town Temecula and the International spotlight is on.
Thousands of jazz enthusiasts and wine connoisseurs will be treated to performances by
legendary artists including US Congressional Certificate of Recognition of Lifetime Achievement
recipients Poncho Sanchez & Kenny Burrell; The Chuck Niles Jazz Music competition and Award
presentation and music legends like Richie Cole, Dick Berk, Llew Matthews, Henry "Skipper"
Franklin, All Williams Jazz Society, Jazz 88 Ail-Stars, and more. We are still in negotiations with
Legendary artists like Roberta Flack, Michael Franks, Alex Ligertwood, Allen Paul, Neville
Brothers, James Moody, Randy Brecker, Tom Scott, Warren Hill and The Glen Miller Orchestra.
Attendees will experience a new Old Town Temecula with multiple stages lining Front & Main
Streets, clinics, workshops and an opening night kick-off party at the Old Town Community
Theater. As melodic jazz riffs soar through the valley, the presentation unfolds before them.
Past performers and honorees include Cybill Shepherd, Horace Silver, Gerald Wilson, Herb
Jeffries, Sammy Nestico, Louie Bellson, Monty Alexander, Brian Auger, Ernestine Anderson,
Mose Allison, Richie Cole, Holly Hofmann, Mike Wofford, Jeff Hamilton, Julio Figueroa, Paula
West, Ranee Lee, Tad Weed, Marshall Hawkins, Llew Matthews, Jennifer Scott, John Worley
and hundreds of others.
As a sponsor of the 2009 Temecula Valley International Jazz Festival, you will help maintain the
sophisticated image that the Temecula Valley offers and expose the local flair of music, wine,
golf, gaming and a`flourishing bedroom community: Because of your support, the 10,000+
music and wine lovers: who attend this festival are directly supporting the Temecula Valley
Cultural Arts & Music Center - Home of the Chuck Niles Memorial Library. The Center is run by
Musicians Workshop, a local non-profit that offers Cultural and Musical Education to Youth in
the Temecula Valley with after school performing arts and music education programs.
Finally, the emphasis on international artists provides access to populations that travel from
abroad. Specifically, the festival is well received and attended by many in the Canadian and
Latin Jazz communities as well as jazz lovers across the United States. Most importantly, your
sponsorship promotes a vital economic event in the community for both local residents and
visitors from around the world!
Event Details
Dates & Times: July 10 Spm-10pm
July 11 fpm - 10:30-pm
July 12 11am-6pm
Locations: Bailey's Front Street Bar & Grill
Old Town Temecula Main Street
Old Town Temecula Community Theater
Tesoro Winery, Clock Tower, Palomar Hotel
Attendees:
Target Demographics:
Cost:
10,000 -12,000
Adults 25 - 65 years of age with annual
income range of $40,000 to $250,000.This
market has mid to high levels of discretionary
income (average household income of $76,892)
and actively engages in an upscale lifestyle. See
demographics research below.
Admission to all street events are free, with
the `exception of performances in the. Theater,
Main St. & Clock Tower - general admission Sat
only $25. Tickets for theater performances are
$35.
Parking & Transportation: There are approximately 12,000 parking
spots in and around the Old Town area. In
addition, a free shuttle bus has been
arranged for service up and down old Town
Front Street.
3t, Clock Tower, Theater
GENERAI
$25
General Access
Box Suite
i food
• Early admission onto the Festival Site (at 4:45
iaturday July 11, 2009
zs Genera I Admission to All Others
zm,to 8pm Sat.)
Tlenlorative Pin
pm Sat.)
» VIP SEATING
VIP provides limited Main Street Stage Seating with Access to Mingle with your Favorite Jazz Artists.
» PLATINUM PASS
$85
• 1 VIP Backstage Pass.
• 1 VIP Table Seat
• Complimentary Food and Beverages (including beer and wine) in the Backstage Hospitality Area
(Approximately 5pm to 8pm Sat.)
• 6th annual Temecula Valley International Jazz Festival Commemorative.Pin [
• Early Admission onto the Festival Site (at 4:30 pm Sat.)
» ULTIMATE FESTIVAL VACATION PASS
$1,500
• A pair of VIP Passes
• 2 Nights Accommodation in a First Class Hotel for 2 (Friday & Saturday)"
• Shuttle to and from Festival -
• Reserved VIP Table Seating
Complimentary Food and Beverages (including beer. and wine) in the Backstage Hospitality Area (Approximately 5pm to
8pm Sat.)
• Exclusive, Pre-Party on Friday, July 10
• Complimentary Wine Tasting at Tesoro Winery(Fri&Sat - approximately 5pm to 8pm)
• Hot Air Balloon Ride Adventure for 2 Sunday Morning with Champagne Breakfast & Flight Certificates
• TVIJF'09 Merchandise package (cap, t-shirt, collectable CD)
• 6th annual Temecula Valley International Jazz Festival Commemorative Pin
Target Audience
Based on audience research, our media and promotional campaign is aimed directly at the
following demographic and psychographicgroups:
• Adults between the ages of 25 and 65 years of age from the local, national and
international markets.
• Professionals and business owners seeking networking opportunities.
• Individuals and families seeking inexpensive but upscale entertainment.
Media Exposure
As a non-profit organization, Musicians Workshop will generate over $100,000 of
sponsored media coverage over several different medians including print, broadcast
(television and radio) and intereet. A strategic marketing and advertising plan is in place to
generate interest and awareness of the Temecula Valley International Jazz Festival. In
addition, Riverside County and the Temecula Convention & Visitor's Bureau are major
sponsors and assist in targeting key Markets outside of the Temecula city limits.
Media Outreach
In past years, the Temecula Valley International Jazz Festival was supported with over 15
hours of combined airtime on six different radio stations that span the Los Angeles, Orange
County, Inland Empire and San Diego markets among. others. Participating radio stations
included KSDS Jazz 88.3 FM and KKJZ 88.1 FM. We also enjoyed support by television
stations. in the Temecula Valley, San Diego: and Los Angeles including CBS, KCAL, the CW
and KZSW TV Channel 27. Over 13 print publications also ran' half and full page
advertisements promoting the festival. These print publications included local trade and
lifestyle magazines as well as nationally awarded jazz publications including Down Beat,
Jazz Times, LA Jazz Scene and All About Jazz Magazine. We expect to exceed our
sponsorship agreements with all existing media sponsors and hope to add publications and
radio stations outside the regional area. A complete listing of the 2008 Media Sponsors is
available upon request
In addition to conventional advertising methods, the Temecula Valley International Jazz
Festival promoters will display over 500 event posters throughout the Inland Empire and
over 250 double sided stickers will be found at our sponsors places of business. The
Temecula Valley International Jazz Festival runs a website year round that generates
approximately 6,500 unique hits during the months prior to the festival. All sponsors will
be listed on the website.
Lastly, thousands of official festival programs will be available in the weeks prior to, and at
the event.
Festival Details
Friday, July 10, Spm -PRESENTING SPONSOR DINNER & CONCERT PLUS OPENING NIGHT KICK
OFF PARTY
To kick-off the Festival Weekend, the Presenting Sponsors will be treated to an elegant
night of food and wine with a special, performance' by Kenny Burrell &'the Festival All-Star
Band.
Sponsors will get a chance to mingle with Festival Entertainers, VIPs, Celebrities and
Dignitaries while enjoying a private concert, Meet & Greet and autograph signing.
Saturday, July 11, Ipm
The Temecula Valley International Jazz Festival continues with Blues in the Wine Garden at
the Californian Tribute to New Orleans stage, Big Band & Dixieland in the Theater, followed
by The 2009 Chuck Niles Be-Bop award winner opening for Poncho Sanchez, Congressional
Lifetime Achievement Awards will be presented to both Poncho Sanchez & Kenny Burrell.
Additional entertainment' and more to be announced.
Sunday, July 12, Ipm
Youth Jazz Festival and Richie Cole take the stage to complete our International Festival at
Baily's with a Open Jam Session.
Festival Emcees: Claudia Russell & James Janisse
Weekend House Band: Richie Cole, Llew Matthews, Henry "skipper" Franklin, Dick Berk
q irk non pre-;el! i.
{or S On5^CS ar a „'10Un:: pd -
II. TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL
ATTACHMENT D
2009 BUDGET
Budget for International Jazz Festival 2009
Estimated 8 Actual Budget
Estimated
Actual
Total Revenue"
Total Expenses
$79,000.00
$75,975.00
$0.00
$0.00
Revenue - Expenses"
$3,025.00
$0.00
Expenses
Site
Estimated
Theater Fees
$4,500.00
Insurance/Permits/Fees
$750.00
Chairs /Tables etc
$6,850.00
Security
$2,500.00
Restrooms
$850.00
$15,450.00
Refreshments
Food
$1,500.00
Refreshments
$2,500.00
Linens
$500.00
Ice
$450.00
$4,950.00
Publicity
Ann York-
$1,000.00
Banners Posters
$1,000.00
$2,000.00
Light/stage/Sound
Piano Rental
$500.00
Piano Tuning
$150.00
Stage Man/Security
$3,500.00
Sound Recording
$1,000.00
Total Package
$9,000.00
$14,150.00
Advertising
Official Festival Guide
$2,500.00
Print Media
$8,500.00
Radio Media
$1,500.00
Glasses, T-Shirts, Hats, Pins
$2,000.00
Pre-Festival
TASTE OF THE FESTIVAL
$0.00
Friday Dinner
$2,500.00
$2,500.00
Entertainment
All events including
2 days of "free concerts"
$23,925.00
Chuck Niles Musicians
$2,000.00
Flights / travel
$0.00
Hotels - includes VIP's
$2,500.00
Clinics/Workshops
$500.00
Other Rental
$500.00
Production Fees
$7,500.00
$36,925.00
Actual
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
$0.00
Total Expenses $75,975.00 $0.00
Revenue
Admissions
Estimated Actual
Estimated
Actual
600 General Admis<.
$25.00
$15,000.00
0
$0.00
300 Box Seats
$45.00
$13,500.00
0
$0.00
100 VIP tables
$85.00
$8,500.00
0
$0.00
200 Friday Night
$35.00
$7,000.00
0
$0.00
200 Sunday
$35.00
$7,000.00
$0.00
1400
$51,000.00
0
$0.00
City & Corporate Sponsors
Level
Total
Total
City of Temecula 1
$15,000.00
$6,375.00
$0.00
Paul & Diane Garrett 1
$10,000.00
$10,000.00
$0.00
$16,375.00 $0.00
Cc Sponsor
Abbott 1
$5,000.00 $5,000.00
$0.00
0
$3,000.00 $0.00
$0.00
0
$2,500.00 $0.00
$0.00
0
$1,000.00 $0.00
$0.00
FDA Funding 0
$2,250.00 $0.00
$0.00
$5,000.00
$0.00
Merchandise
25 T-Shirts
$10.00 $250.00
$0.00
30 Glasses
$10.00 $300.00
$0.00
25 Pins
$5.00 $125.00
$0.00
Silent Auction
$54.00 $1,200.00
$0.00
Booth Fees
$3,500.00
$0.00
50 Chuck Niles Co
$25.00 $1,250.00
$0.00
$6,625.00
$0.00
Total Revenue $79,000.00 $0.00
Total Sponsor Only $21,375.00
Procedes to support Musicians Workshop and Temecula Valley Cultural Arts and Music Center Building
II. TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL
ATTACHMENT E
2008 TEMECULA INTERNATIONAL JAZZ FESTIVAL
RECAP & FINANCIALS
~1O~ ~a~tiu~l Qnnr~rt
2008 FESTIVAL OVERVIEW:
l The Temecula Valley International Jazz Festival is designed to bring Temecula's
love of jazz and its musical community into the Southern California and
International Concert spotlight. This year's Festival featured a variety of free and
ticketed events, performances, clinics and workshops for area youths as well as
an art exhibit of Jazz inspired work from area elementary students. World
renowned musicians like Richie Cole, James Torme, Gerald Wilson, Jimmy
Mulidore, Sal Marquez, Herb Jeffries and other musicians from across the
country delighted music lovers of all ages throughout the week. The addition of
this year's tt Annual Californian "Tribute to New O~rjeans" Parade was a
spectator favorite - sure to top the list
a e f 1. ~ c year which include
M1 A
performances from R Fla-oacbtar%d hael Franks. Talks
continue witI~ie e o Brecker and others
to take the T int +o a' -text level!!
ECONOMIC I
In an econom chf, ar riencin ht no pacting our local
businesses was.- nU year's ival. re excited to report
that the Jazz Fe a - gl d ° 'as one, a bes ekends of the year
to date for many I in' s ners a area ants! Over 200
musicians were h sti ith omm - out of town and
staying at local h s, a th wee Visit tinterviewed came
specifically for the an S, Dese cis Angeles, Lake
Arrowhead, San Di tq r1, n @I and national meeting
j extended family me, tga~cing ur f IOUs ountry, enjoying
hot air balloon ride a ur g t, al an equenting area
restaurants for the a tun f, dfasand" f " oilars spent by
festival attendees an V. be t' the 2 cula Valley
International Jazz Fest x .
One of the most imp ca sf to~our'attgnrta[j.,froYri 'the 2007
festival involved the im e o our Chid; Town merchants. In
response to the needs hendaE a'signifieant tocsin revenue to
the festival - the decisio a to" encourage attendees to support the Old
Town merchants exclu' shopping, food and drinks while enjoying the
fantastic music provide ` us venues designed to highlight the uniqueness
of Old Town. Realizi pact of the bottom line to everyone, we were able
to enhance the atte -experience at the festival with the 5'h Annual Main
Street Art Faire, tin only hand crafted artisans and specific vendors not in
competition with any of our Old Town Merchants. The results were very
profitable for local merchants and created an enjoyable experience for everyone.
In addition to head counts taken at the various venues and concert areas
throughout the festival, we connected with The Temecula Valley Convention &
Visitors Bureau as a source for tracking Economic Impact and Accommodation
Occupancy Numbers on area hotels and businesses. It is important to note that
July is historically reported as the "slowest" month of the year, yet in a
comparison of the Vs during the 4 days of the festival to that of the following
week we are thrilled to report a very positive impact on Hotels and businesses as
2
a direct result of the Jazz Festival. The Old Town Center of the Visitors Bureau
also reported almost double the number of Visitors during the week of the festival
- add to that the difficult position of following a major holiday in July 4th as well as
the current economy and we are extremely pleased to have made a significant
impact on the Valley's economic situation.
.We are happy to report a total Festival attendance of approximately 7,000 during
the scheduled 4 days of 36 concerts at 7 different locations throughout Old Town
Temecula.
YOUTH PARTICI
Theater Cara
Impacting th
communities.
camps for are ,
Musical Theat `
directed their d `
Festival Week o
and included Prd
hard work and
International Jaz
FESTIVAL perforrr
reported a vastly. i
along with a higher
& Musical
elopment of our
to offer summer
zz Band camp to
ite, produced and
- kicking off our
Monday - Friday,
:shops. The kids'
ices during the
YOUTH JAZZ
The students all
tion of their art,
-3-
PROFESSIONAL PARTICIPATION / BENEFITS - Professional Clinics &
Workshops:
A key component of the Festival are the week-long camps which include
workshops and clinics designed to develop the talents of our young people while
exposing them to Legendary Jazz Musicians and professionals including
founders of the "Art Form". A number of artists invited to perform at the Jazz
Festival participate in the Clinics and Workshops for Local Youth leading up to
and during the week of the Festival, sharing unique knowledge and giving
inspiration to our kids including real-life stories and Multi-Cultural experiences
with an African Drum Circle among others.
COMMUNITY PA
Over 100 comma
GIRLS CLUB,
PAGEANT QUEE
joined our Grand
City of Temecula
New Orleans" Par
This fun-filled - colorf
Californian Staff and
celebrities and more to
THE BOYS &
OR BEAUTY
iunity at large
13 News), and
W "Tribute to
of The
Bands,
-4-
BUSINESS PARTICIPATION / BENEFITS:
Realizing the void left in our budget by not including food and beverage vendors,
we were thrilled this year to we many new businesses and organizations as
sponsors of the festival! Over 55 Business sponsors contributed to the success
of the Temecula Valley International Jazz Festival with either cash or In-Kind
trade of goods and services including:
City of Temecula, Paul & Diane Garrett, Jazz 88 Radio, Inland Empire Weekly,
Downbeat Magazine, KZSW 27 Television Inc., KKJZ- FM; Abbott Vascular, Full
Value Entertainment, Guitar Center Murrieta, Desert Ert stainer, All About Jazz,
Star Way Productions Budget -Lake Ens n 1 9 `Review Magazine,
Pechanga Resort gvllrip1T1 GHBORS, Park Hill
Music - Gw Fag F (NESS JOURNAL,
Travel Host t Wyatt Computer
Services, Te A, on Inn and Suites,
JazzLuvinSing n t M gaa t Magazine, Rancho
Water, EZ-UP SIV - " urn ure, a Pal' Hotel, The Bank
Mexican Resta ` nt .:r W Joseph rroll ography, WILSON
CREEK WINE link` riity Wo; ide R- graphics, KMT &
Associates as
Of the Dozens of
normal sales and
Days Ever' (surp
Town merchants
& V 'rs Bureau.
rted better than
reporting "Best
, including Old
LemonCello, The E
Winery, Jack's Nuts
Tesoro
-5-
HISTORY MADE IN TEMECULA:
Major media documented History in the making during the Sat. July 12th, concert
in the Old Town Temecula Community Theater as The Bronze Buckaroo - Herb
Jeffries joined Living Jazz Legend Gerald Wilson on stage for the 1St time in over
55 years. - Feature "Caught" article to run in the November Issue of Downbeat
Magazine - highlighting not only this historic event, but the City of Temecula and
the Festival to their readers' world-wide!
TEMECULA VALLEY, IAL J
• Local Youth stu d tined wit: s a s
• 40 Concerts ove 7 q~t ' > ~i~rts 6 ibketed in
the Theater. Est` n tat
kttnda'nc
• Celebration of th tru A eTncr ATt I1ltLtst`C forms':- Jazz, born in
America, enjoyed, +tud'
• The Chuck Niles n thrilled audiences with the introduction of the
next generation. ' ists.from across the globe
Exposure to ov ' lion people via radio, newspapers, magazines and
cable TV
Hundreds of Ad n` both FM and AM radio stations, TV. and cable outlets
as well as print ads in over 15 publications (over $65,000 donated In-Kind
Trade in Advertising - see attached)
• Television news, interviews and event coverage including KZSW 27 & CW
5
• Over 100,000 - website hits from over 100 countries generated - over
56,000 year to date
• Over 15,000 website hits in July 2008 alone
• Many Old Town Merchants again reported "Record Sales - with many
staying open late night (including Baily's & Palomar Hotel past midnight)
-6-
International Stars
Headliners included: Gerald Wilson's 18 piece Big Band Orchestra, Herb
Jeffries, James Torme' Jimmy Mulidore, Richie Cole, East West, Henry
"Skipper"Franklin Quintet, Dick Berk, Sal Marquez, Al Williams Jazz
Society, Theo Saunders, Jazz88 All-Stars, George Lesiw Band
Local Economic I c .
Many Old Town me
e • re al
vast
ity of Old Town
merchants were ve lea _
t e e n
~
ted c
er base, one of
the highest rated Old
r
a re ' i
1 ma,
t of town guests
reported using local
s, s
n the
of putting
Temecula on the wo a =
plac
international
marketing.
MEDIA EXPOSURE h
As anon-profit organi , n is a ifito}t€shop WaS"able to generate over
$65,000 in sponsored m ge over several different medians. The 2008
marketing/advertising c' eluded newspapers and Radio stations from
Riverside, Orange Co Angeles to.San Diego. Counties: local cable
television advertiseme collateral materials. In addition, Riverside County
and the Temecula tion & Visitor's Bureau. are major sponsors and
assisted in.targeting k' Markets outside of the Temecula city limits. Over 13
print publications ran half and full page advertisements promoting the festival.
These print publications included local trade and lifestyle magazines as well as
nationally Award winning jazz publications including Down Beat, Jazz Times, LA
Jazz Scene and All About Jazz Magazine. Over 100,000 hits were generated by
the TVIJF web site in the months leading up to the Festival providing us with a
fabulous list of patrons to market to in the months to come. A strategic marketing
and advertising plan is in place to generate interest and internet awareness of
the Temecula Valley International Jazz Festival 2009.
7
Southern California TV personality Hal Eisner was a wealth of information as he
helped festival producers coordinate activities including his involvement as the
Grand Marshal of the Californian "Tribute to New Orleans" parade on Main St.
Sat. July 12th and Emcee of the sold-out Herb Jeffries/Gerald Wilson show later
that evening.
We expect to exceed our sponsorship agreements with all existing media
sponsors and hope to add publications and radio stations outside the regional
area. A complete listing of the 2008 Media Sponsors is as follows:
Print: .
Inland Empire Weekl nbea1z+~
diner, All About Jazz,
Country Rev' eg>~1, E la Valley News, LA
Jazz Scene, Iesy fr ~rine, Valley Living
Magazine a m
Broadcast (Te.
The CW Chat
calendars), MY
(community
Broadcast(Rac
KSDS Jazz 88.3
Internet.
Over 100,000 hits
Festivals.com, featui
JazzPolice.com, LA,
Alliance, and much n
event on
ail blasts,
Tian Jazz
TEMECULA.
PROCEEDS BENEF#"students. SIDENT'S`AND THE QUALITY OF LIFE IN
The proceeds of the Valley International-Jazz, Festival are used. to
help provide area chiafter school performing arts, music programs and
performance events e Musicians Workshop to area youths including
special needs and "aThis year we are pleased to have awarded
7 scholarships totaling $1225 to Temecula Valley youths to attend the Jazz
Festival Camps.
Our partnership with the Temecula Valley Convention & Visitors Bureau is
designed to help market the festival by increasing awareness and attendance
while promoting our Temecula Valley as THE PLACE YOU WANT TO
VACATION.
-8-
Saturday, My it
>a»»»»>
THE CHUCK WILES STAGE
Musicians Workshop
2:OOpm - 3:00pm ,
Main St Parade
3:00pm - 3:30pm
The Chuck Niles Be-Bop & Jazz Singer
r
Finalists Compete
3:36pm - 7:00pm
Half Hoar Sets
Brent Canter _
7:30pm - 8:15pnn
; i
ULUTCWT TEEVItVULA OM INIIf`TH TE€~
Henry Franklin Quintet .7:30pm- 8:30pm
~~~arta Gerald Wilson w/Tbe Bronze Buckaroo - Herb Jeffries
y1 U.-)
.....845pm-10:30pm
N
l U
'
i
5,i
6
, WR
the Festival All Stars
5pm - 7pm
Jazz 88 All Stars
.......12:30pm - 1:30pm
r
The George'Lesiw Bann!
.........2:00pm -3:00pm
Jazz 88 All Stars
.........3:30pm - 4:30pm
7h G " .
j
t TOWW TE CU "CUMM ITY THEATER a eorge Lesiw Band 5.OOpm - 6.OOpm
gh
JamesTorme 7.30pm - 9pm East West,.:: 6:30pm - 9:30pm
Night Cap Jam ..9:30pm -Midnight
rig
(all musicians are mvited.to come and sit in)
THE ART PEPPER ~ EEN` STAGE
kiiUM Y P w RESORT CASING
Stewart Undem Dixieland Band .3:30pm - 4:30pm
ILA CC MUNM. THE-ATER,
Saxophone Titans.....::: 5:00pm - 6:45pm 11
ty ...........7:30pm - 8:30pm
with Richie Cole, Jim MY
htulidore
.8:45pm;-10:30pm
Marshall Hawkins I.....i .........7:15pm - 9:00pm
hie Cole,Arnmy Mulidore
THE MERC
PBS Jazz Series Film Festival .........3pm -10:00pm
"
Presented by Best Buy Murrieta
.3.30pm-4:30pm
(featuring TheBronze Buckaroo -Herb JeBnesjust released documentary)
......5.00pm - 6:00pm
6.30pm - 7:30pm
FRONT STREET STAGE
B:OOpm , 9:OOprri
Stewart Undem (Dixieland) .......5:00pm -`6:o0pm
Gil Alcantar ,
6:00pm - B:OOpm
9:00pm-Midnight
Stewart Undem (Dixieland) ........8:00pm - 9;00pm
ted to come and sit in
TESORO WINERY TASTING ROOM
GE
6th & Old Town Front St.
MSJC Jazz Ensemble ..................5:00pm - 6:00pm Featured Festival musts 6:OOpm -:9.OOpm
SoulJazz of Fortune : .....::.....6:30pm - 7:30pm
, »»»»»aa>
Sunda Y Z:
r
Ruby and the Red Hots 1lam - 3pm
Wrap Party Jam Session w/ The €estival All=Stars
:7-nnnm - 11 •Mtnm
MUSICIANS WORKSHOP
(A CALIFORNIA NON-PROFIT CORPORATION)
FINANCIAL STATEMENT AND
ACCOUNTANTS' REVIEW REPORT
FOR THE YEAR ENDED
DECEMBER 31, 2008
}
MUSICIANS WORKSHOP
(A CALIFORNIA NON-PROFIT CORPORATION)
TABLE OF CONTENTS
Page
Number
ACCOUNTANTS' REVIEW REPORT
..........................1
EXHIBIT A - Statement of Assets, Liabilities, and Net Assets-cash basis
December 31, 2008
..........................2
EXHIBIT B - Statement of Revenues, Expenses, and Other Changes in
Net Assets-cash basis for the Year Ended December 31, 2008
..........................3
EXHIBIT C - Schedule of Program Services Expenses -cash basis
..........................4
EXHIBIT D - Schedule of Supporting Services Expenses-cash basis
..........................5
NOTES TO FINANCIAL STATEMENTS
..........................6
~~lfff
•fff
n a f!
CERTIFIED PUBIC ACCOUNTANTS
• Brandon W. Bunmi§, CAA
• Donald L Padmr, C.PA
• MNhesl K Chu, CAA
• Devid E. Hale, C.M. C.F.P.
AAV&WXWCapaaNm
• DonddS.SUIer.cPA
• Maud K Majohl, CAA
• Susan F. Matt, CIA.
Jon Laskin, Executive Director
Musicians Workshop
Temecula, CA
INDEPENDENT ACCOUNTANTS' REVIEW REPORT
We have reviewed the accompanying Statement of Assets, Liabilities, and Net Assets-cash basis of
Musicians Workshop (a California non-profit corporation) as of December 31, 2008, and the related
Statement of Revenues, Expenses, and Other Changes in Net Assets-cash basis,, and Schedules of
Program Services-cash basis, and Supporting Services Expenses-cash basis for the year then ended, in
accordance with Statements on Standards for Accounting and Review Services issued by the American
Institute of Certified Public Accountants. These financial statements have been prepared on the cash
basis of accounting, which is a comprehensive basis of accounting other than generally accepted
accounting principles. All information included in these financial statements is the representation of the
management of Musicians Workshop.
A review consists principally of inquiries of Company personnel and analytical procedures applied to
financial data. It is substantially less in scope than an audit in accordance with generally accepted
auditing standards, the objective of which is the expression of an opinion regarding the financial
statements taken as a whole. Accordingly, we do not express such an opinion.
Based on our review, we are not aware of any material modifications that should be made to the
accompanying financial statements in order for them to be in conformity with the cash basis of
accounting.
.4, ,ew P-.e.4 2, 4op
February 2, 2009
t
Lesaa, Sall A LeaSYard, LLP 203 North Brea Boulevard • Suite 203 • Brea, CA 92821 • TEL: 714.872.0022 • Fax: 714.672.0331 =w3doli n,aom
41185 Golden Gate Circle • Suite 103 • Murrlete, CA 92582 • TEL: 951.304.2728 • Fax: 951.304.3940
MUSICIANS WORKSHOP Exhibit A
STATEMENT OF ASSETS, LIABILITIES, AND NET ASSETS-CASH BASIS
DECEMBER 31, 2008
Assets:
Current Assets:
Cash and cash equivalents
$ 9,185
Padberg Memorial CD
2,105
Total Current Assets
11,290
Fixed Assets:
Instruments & Equipment
24,019
less: accumulated depreciation
(8,915)
Net Fixed Assets
15,104
Other Assets
Music scores and graphs
3,474
Total Assets
$ 29,868
Liabilities and Net Assets:
Loans payable (current)
$ 49,000
Net Assets:
Unrestricted (deficit)
(45,053)
Temporarily Restricted
23,816
Permanently Restricted
2,105
Total Net Assets
(19,132)
Total Liabilities and Net Assets
$ 29,868
The accompanying accountants' review report and notes to the financial statements are an integral part of these
financial statements.
3
MUSICIANS WORKSHOP Exhibit B
STATEMENT OF REVENUES, EXPENSES AND OTHER
CHANGES IN NET ASSETS-CASH BASIS
YEAR ENDED DECEMBER 31, 2008
Revenue, Gains and Other Support:
Donations (includes general in-kind)
Scholarship donations
Building fund
Gospel concert (includes in-kind)
In-Home concert (includes in-kind)
Jazz Festival
Admission sales
Sponsorships
Vendor fees
City funds
In-kind donations
Field trip
Tuition (net of refunds)
Net Assets released from restrictions:
Jazz festival restriction satisfied by holding
event and by use of funds for festival
Scholarship donations restriction satisfied by
use of funds for lesson scholarships
Building fund restrictions satisfied by
payments for expenses
Total Revenue, Gains, and other support
Temporarily Permanently
Unrestricted
Restricted Restricted
Total
$ 30,579
$ - $ -
$ 30,579
-
28,561 -
26,561
-
17,500 -
17,500
4,146
- -
4,146
25,510
-
25,510
8,523
- -
8,523
-
25,962
25,962
-
1,401
1,401
-
15,000 -
15,000
-
113,292 -
113,292
420
- -
420
5,237
-
5,237
155,655 (155,655) -
20,606 (20,606) -
1,639 (1,639) -
252,315 23,816 276,131
Expenses:
Program Services (EXHIBIT C)
Supporting Services (EXHIBIT D)
Total Expenses (cash and in-kind)
Interest income
Change in Net Assets
Net Assets at Beginning of Year (Note 3)
Net Assets at End of Year
Scholarship Fund
Building Fund
Padberg Memorial
Total
235,196
-
235,196
58,917
-
58,917
294,113
-
294,113
16
16
(41,782)
23,816
-
(17,966)
(3,271)
-
2,105
(1,166)
$ (45,053) $
23,816 $
2,105
$ (19,132)
$
7,955 $
.15,861
-
-
2,105
$
23,816 $
2,105
The accompanying accountants' review report and notes to the financial statements are an integral part of these
financial statements.
q
3
MUSICIANS WORKSHOP
Exhibit C
SCHEDULE OF PROGRAM SERVICES-CASH BASIS
YEAR ENDED DECEMBER 31, 2008
Program Services
Jazz Festival:
Entertainers
$ 38,820
Hospitality
6,933
Sound equipment rental
3,000
Advertising and promotion
118,342
Equipment rental
12,145
License and permits
1,256
Printing
769
Total Jazz Festival
181,265
In-Home Concert:
Entertainers
8,800
Hospitality, food and beverage
6,450
Sound equipment rental
750
Advertising and promotion
1,649
Equipment rental
4,008
Cleaning & site preparation
2,127
Outside services
4,500
Printing & photography
2,743
Total In-Home Concert
31,027
Gospel Concert:
Advertising and promotion
1,500
Entertainers
1,000
Hospitality
676
Rent
375
Total Gospel Concert
3,551
Musicians Workshop Lessons:
Teachers 17,195
Equipment repairs 35
Teacher tuition payment 1,100
Rent 1,023
Total Musicians Workshop 19,353
Total Program Services (cash and in-kind) $ 235,196
The accompanying accountants' review report and notes to the financial statements are an integral part of these
financial statements.
i
4
MUSICIANS WORKSHOP Exhibit D
SCHEDULE OF SUPPORTING SERVICES EXPENSES - CASH BASIS
YEAR ENDED DECEMBER 31, 2008
Supporting Services
Field trip expenses
$ 824
Fund-raising expenses
771
Management and administration:
Executive director / production fees
14,300
Consultants
1,825
Outside services
827
Hospitality
363
Library expense
152
Promotion and advertising
20,275
Sound equipment rental
220
Security
100
Accounting
360
Bank charges
900
Dues & subscriptions
225
Entertainers
975
Insurance
2,646
Interest expense
2,085
Storage
1,308
Postage and delivery
888
Legal fees
1,000
Office equipment repairs
94
Telephone
2,142
Utilities
595
Office supplies
1,701
Licenses and permits-building
839
Licenses and permits, other
230
Building repairs
800
Transportation expense
70
Depreciation expense
2,402
Total Management and Administration 57,322
Total Supporting Services Expenses (cash and in-kind) $ 58,917
The accompanying accountants' review report and notes to the financial statements are an integral part of these
financial statements.
MUSICIANS WORKSHOP
(A California Nonprofit Public Benefit Corporation)
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2008
Note 1: Organization and Business
Musicians Workshop was incorporated in the State of California in 2001. The purpose of the
corporation is to expose children and adults to music; to encourage people of all.ages to
perform music; and provide them with the opportunity to perform music, including interactive
children's programs.
The corporation is organized and operated exclusively for charitable purposes within the
meaning of Section 501(c)(3) of the Internal Revenue Code.
Note 2: Summary of Significant Accounting Policies
In-kind donations
Many individuals volunteer their time performing a variety of tasks that assist Musicians
Workshop, but these services do not meet the criteria for recognition as contributed
services. During the year, Musicians Workshop did receive a substantial amount of in-kind
donations relating to the production of the Jazz Festival for production, promotion and
advertising. The company also received a reduction in the fee charged by various
performers relating to other productions, as well as donated use of facilities. Accordingly,
these amounts were recorded as revenue and expense for the period. In-kind donations
recorded as revenue for the year ended December 31, 2008, was $113,292.
Fixed Assets
Instruments and equipment are capitalized at cost. The cost of fixed assets is being
depreciated over ten years using the straight-line method. Depreciation expense for the
years ended December 31, 2008, was $2,402.
Financial Statement Presentation
The financial statements are presented using the rash method of accounting. Musicians
Workshop is required to report information according to three classes of net assets:
unrestricted, temporarily restricted and permanently restricted.
Cash and Cash Equivalents
For the purpose of the statements of cash flows, the company considers all highly liquid
investments available for current use (i.e., money market accounts) to be cash equivalents.
Income Taxes
Musicians Workshop is a not-for-profit organization that is exempt from taxes under
Section 501(c)(3) of the internal Revenue Code.
Contributions
Musicians Workshop does hot receive pledges or promises to give. The Organization does
not record donation as revenues until they are received.
0
Musicians Workshop
Notes to Financial Statements (Continued)
Note 2: Summary of Significant Accounting Policies (Continued)
Estimates
The preparation of financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect certain
reported amounts and disclosures. Accordingly, actual results could differ from those
estimates.
Note 3: Restatement of Beginning Net Assets
For prior accounting periods, fixed assets were not depreciated. Therefore for 2008 the
company had to make an adjustment to Beginning Net Assets for depreciation expense that
should have been recorded in prior periods. The adjustment to Beginning Net
Assets - Unrestricted for prior period depreciation expense was $6,513.
There also needed to be an adjustment to the Beginning Net Assets balance due to loan
payable interest being charged to loan account balances instead of being expensed as
interest expense. The amount of interest expense that related to periods prior to 2008 was
$2.375.
Note 4: Loans Payable
Moore loan: Personal loan from a private party in the amount of $10,000 dated
November 1, 2004. Interest only payments to be made for 60 months, full note due
November 1, 2009, if not paid sooner. Interest rate is 14%. Balance as of
December 31, 2008, $10,000.
Jane Laskin loan: Personal loan from a private party, executed July, 2008 in the amount of
$20,000, zero interest, principal is payable on demand. Lender is a related party to the
founders of Musicians Workshop.
Jane Laskin loan: Personal loan from a private party, executed with Jane Laskin in
August, 2007, in the amount of $10,000, 5% interest, loan is a demand loan.
Richard Laskin loan 2: Personal loan from a private party, executed October, 2008 in the
amount of $5,000, zero % interest, is payable on demand, and Co-signed by Jane Laskin.
$1,000 in principal payments has been made as funds were available. Balance as of
December 31, 2008, is $4,000.
Paul Garrett loan: Personal loan from a private party, executed in July, 2008 in the amount
of $5,000, 5 % interest. This is a demand loan, which is also co-signed by Jane Laskin.
II. TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL
ATTACHMENT F
2009 SPONSORSHIP AGREEMENT
SPONSORSHIP AGREEMENT BETWEEN THE CITY
OF TEMECULA AND THE MUSICIANS WORKSHOP
This Agreement is made and effective as of this 14th day of April. 2009, by and
between the CITY OF TEMECULA ("City"), and MUSICIANS WORKSHOP, a California
nonprofit corporation. In consideration of the mutual covenants, conditions and
undertakings set forth herein, the parties agree as follows:
A. RECITALS. This Agreement is made with respect to the following facts
and purposes which each of the parties acknowledge and agree are true and correct:
1. MUSICIANS WORKSHOP shall operate the sixth annual
"Temecula Valley International Jazz Festival" on July 10 - 12, 2009. The Temecula
Valley International Jazz Festival ("Jazz Festival") is a special event held within Old
Town Temecula. The Jazz Festival shall offer free and ticketed concerts, an art fair,
music and rhythm workshops, youth music camps, and clinics with the performers.
2. The City of Temecula desires to be a "Presenting City Sponsor" of
the 2009 Temecula Valley International Jazz Festival.
B. CONSIDERATION. In exchange for the City Sponsorship Payment of six
thousand and ninety-six dollars cash ($6,096.00) and City Support Costs in an amount
not to exceed $7,000 in-kind contribution, as provided in Exhibit B, for a total of thirteen
thousand and ninety-six dollars ($13,096.00), the City shall be designated as a
"Presenting City Sponsor" of the 2009 Temecula Valley International Jazz Festival.
C. RENTAL COSTS. MUSICIANS WORKSHOP shall pay for all rental
costs for the Temecula Community Theater.
D. SPONSORSHIP BENEFITS. In exchange for being a Presenting City
Sponsor, the City shall receive the benefits as listed in Exhibit A.
E. SPONSORSHIP PAYMENT. The City Sponsorship Payment of six
thousand and ninety-six dollars cash ($6,096) shall be used to off-set production fees
and produce the Temecula Valley International Jazz Festival as provided in Exhibit C.
F. DISTRIBUTION OF PROCEEDS: The Temecula Valley International
Jazz Festival proceeds shall be distributed 100% to MUSICIANS WORKSHOP
benefiting youth performing arts and music education.
G. MARKETING AND PROMOTION
1. MUSICIANS WORKSHOP shall encourage overnight stays in the
City through local room night bookings by including the Temecula Valley Convention &
Visitors Bureau website booking site on all event advertising, press releases, posters,
flyers, event programs and other promotional materials as soon as MUSICIANS
WORKSHOP begins advertising the Jazz Festival.
2. MUSICIANS WORKSHOP shall support economies of the City of
Temecula by promoting and utilizing local businesses (i.e., local food vendors,
restaurants, wineries, crafters, etc.) first.
11086/0001/1044577-2
3. MUSICIANS WORKSHOP shall market and promote Temecula's
tourist attractions (i.e., the City's Old Town, wineries, golf, hot air ballooning, etc.) by
partnering with the Temecula Valley Convention & Visitors Bureau on scheduled media
visits (i.e., media day, familiarization tours, etc.) as soon as MUSICIANS WORKSHOP
begins promoting the Jazz Festival.
H. BUDGET. MUSICIANS WORKSHOP shall submit the approved Jazz
Festival budget to the Assistant City Manager no later than sixty (60) days prior to the
first day of the Jazz Festival.
1. PERMITS. MUSICIANS WORKSHOP shall file applications for a
Temporary Use Permit and a Special Event Permit with the City no later than ninety (90)
days prior to the first day of the Jazz Festival. The City retains its governmental
jurisdiction to determine whether to issue the permits and the nature and scope of
conditions of approval. MUSICIANS WORKSHOP shall comply with all conditions of
approval of the permits.
J. RECEIPT OF PAYMENT. After the Temporary Use Permit and Special
Event Permit applications and insurance have been submitted and approved, the permit
conditions agreed to in writing, and the event agreement has been executed in final
form, MUSICIANS WORKSHOP shall receive the City Sponsorship Payment and City
Support Costs, as outlined in this Agreement.
K. MEETING ATTENDANCE. MUSICIANS WORKSHOP shall attend all
City pre-event planning meetings and event recap meetings.
L. WRITTEN REPORT. No later than ninety (90) days after the conclusion
of the Jazz Festival, MUSICIANS WORKSHOP shall prepare and submit to the Assistant
City Manager a written report evaluating the Jazz Festival event, its attendance, media
coverage, and description of the materials in which the City was listed as a Presenting
City Sponsor. The report shall also include samples of media, press clippings, flyers,
pamphlets, etc. in a presentation notebook format. In addition, complete financial
statements including a balance sheet, income statement and budget to actual
comparison report of the Jazz Festival must be included in such written report.
M. FINANCIAL REVIEW. MUSICIANS WORKSHOP shall provide a
financial review by an independent certified public accountant of the Musicians
Workshop. This financial review shall be conducted to include a review of the 2009 Jazz
Festival and should be completed and submitted to the City no later than February 28,
2010.
N. INDEMNIFICATION. MUSICIANS WORKSHOP shall defend, indemnify
and hold the City, the Redevelopment Agency of the City and their elected officials,
agents, and employees free and harmless from all claims for damage to persons or by
reason of MUSICIANS WORKSHOP's acts or omissions or those of MUSICIANS
WORKSHOP's employees, officers, agents, or invitees in connection with the Jazz
Festival to the maximum extent allowed by law.
0. INSURANCE. MUSICIANS WORKSHOP shall secure from a State of
California admitted insurance company, pay for and maintain in full force and effect for
the duration of this Agreement a policy of comprehensive general liability in which the
City and the Temecula Redevelopment Agency is named insured or is named as an
additional insured with the MUSICIANS WORKSHOP and shall furnish a Certificate of
Liability by the City. The applicable evidence of insurance shall be submitted to the City
2
11086/0001/1044577-2
not less than thirty (30) days prior to the first day of the Jazz Festival. MUSICIANS
WORKSHOP acknowledges and agrees that City may terminate this Agreement and
revoke the Temporary Use Permit and Special Event Permit in the event that evidence
of insurance complying with the requirements of this Section is not received on or before
thirty (30) days prior to the first day of the Jazz Festival. Notwithstanding any
inconsistent statement in the policy or any subsequent endorsement attached hereto,
the protection offered by the policy shall include;
Include the City and the Temecula Redevelopment Agency as the
insured or named as an additional insured covering all claims
arising out of, or in connection with the Temecula Valley
International Jazz Festival.
Include the City and the Temecula Redevelopment Agency, its
officers, employees and agents while acting within the scope of
their duties under this Agreement against all claims arising out of,
or in connection with the Temecula Valley International Jazz
Festival.
3. Minimum Scope of Insurance. Coverage shall be at least as
broad as:
(A) Insurance Services Office Commercial General Liability
coverage provided on ISO-CGL Form No. CG 00 01 11 85
or 88.
4. Minimum Limits of Insurance. Consultant shall maintain limits no
less than:
(A) General Liability: One million dollars ($1,000,000)
per occurrence for bodily injury, personal injury and
property damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is
used, either the general aggregate limit shall apply
separately to this project/location or the general aggregate
limit shall be twice the required occurrence limit.
(B) Liquor Liability: One million dollars ($1,000,000)
combined single limit per occurrence for bodily injury,
personal injury and property damage.
5. The insurer shall agree to waive all rights of subrogation against
the City, its officer, officials, employees and volunteers for losses
arising from the Jazz Festival.
Bear an endorsement or shall have attached a rider whereby it is
provided that, in the event of any modification, expiration or
proposed cancellation of such policy for any reason whatsoever,
the City shall be notified by registered mail, postage prepaid,
return receipt requested, not less than thirty (30) days beforehand.
Any deductible or self-insured retention must be declared to and
approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductible or self-insured retention as
11086/0001/1044577-2
respects the City, its officers, officials and employees or MUSICIANS
WORKSHOP shall procure a bond guaranteeing payment of losses
and related investigations, claim administration and defense
expenses.
P. GOVERNING LAW. The City and MUSICIANS WORKSHOP understand
and agree that the laws of the State of California shall govern the rights, obligations,
duties and liabilities of the parties to this Agreement and also govern the interpretation
of this Agreement. Any litigation concerning this Agreement shall take place in the
municipal, superior, or federal district court with geographic jurisdiction over the City of
Temecula. In the event such litigation is filed by one party against the other to enforce
its rights under this Agreement, the prevailing party, as determined by the Court's
judgment, shall be entitled to reasonable attorney fees and litigation expenses for the
relief granted.
Q. NOTICES. Any notices which either party may desire to give to the other
party under this Agreement must be in writing and may be given either by (i) personal
service, (ii) delivery by a reputable document delivery service, such as but not limited
to, Federal Express, that provides a receipt showing date and time of delivery, or (iii)
mailing in the United States Mail, certified mail, postage prepaid, return receipt
requested, addressed to the address of the party as set forth below or at any other
address as that party may later designate by Notice:
CITY: CITY OF TEMECULA
P.O. Box 9033
Temecula, CA 92589-9033
Attention: Assistant City Manager
MUSICIANS WORKSHOP: MUSICIANS WORKSHOP
22727 Blueberry Lane
Wildomar, CA 92595
R. ENTIRE AGREEMENT. This Agreement contains the entire
understanding between the parties relating to the obligations of the parties described
in this Agreement. All prior or contemporaneous agreements, understandings,
representations and statements, oral or written, are merged into this Agreement and
shall be of no further force or effect. Each party is entering into this Agreement based
solely upon the representations set forth herein and upon each party's own
independent investigation of any and all facts such party deems material.
S. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons
executing this Agreement on behalf of Consultant warrants and represents that he or
she has the authority to execute this Agreement on behalf of the Consultant and has
the authority to bind Consultant to the performance of its obligations hereunder.
4
11086/0001/1044577-2
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA
Maryann Edwards
Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
APPROVED AS TO FORM:
Peter Thorson, City Attorney
MUSICIANS WORKSHOP
By:
Name: Jon Laskin
Title: CEO/President
By:
Name: Melody Brunsting
Title: Treasurer
5
11086/0001/1044577-2
EXHIBIT A
TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL
SPONSORSHIP BENEFITS
(Attached)
6
11086/0001/1044577-2
EffiIBIT A
2009 Temecula Valley International Jazz Festival Sponsor Benefits
Presenting City Sponsor
DIN]
16
2
12
20
20
Friday, July 10, 5pm - OPENING NIGHT PRESENTING SPONSOR
VER & CONCERT- with Kenny Burrell and the Festival All-Stars
VIP Dinner & Concert Passes x $100 = $1,600
Saturday, July ll, 3pm -featuring Poncho Sanchez
Ultimate Festival Vacation Packages (includes Platinum Passes for2 ) x $1,500 = $3,000
Platinum Passes ( 2 Corporate Tables total ) x $85 = $1,020
Box Suite tickets ( 2 Boxes of 10) x $45 = $900
General Admission tickets x $25 = $500
TOTAL VALUE _ $7,020
EXHIBIT B
TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL
ESTIMATED CITY SUPPORT SERVICES AND COSTS
Based on the input from City departments we received estimated cost projections for the
2009 Temecula Valley International Jazz Festival. The following in-kind expenses are
anticipated for this event:
Police:
$1,696
Fire:
$1,300
Public Works:
$1,100
Community Services:
$2,000
Code Enforcement:
$ 0
TOTAL:
$6,096
Notwithstanding the above, in no event shall the City Support Costs exceed $7,000.
7
11086/0001/1044577-2
EXHIBIT C
TEMECULA VALLEY INTERNATIONAL JAZZ FESTIVAL
(Attached)
11086/000111044577-2
III. TEMECULA VALLEY INTERNATIONAL
FILM & MUSIC FESTIVAL
ATTACHMENT A
2009 SPONSORSHIP BENEFITS
L L E
SPONSORSHIP BENEFITS FOR CITY OF TEMECULA
Theater/Festival Venue Exposure
• Logo and / or name featured in the Festival's promotional trailer that will be screened on rotational
basis during theater seating prior to film screenings during the entire 5-4ay run of the festival.
Minimum exposure, 3x daily for 5 days in 5 theaters
• Acknowledgment on the Festival thank-you boards displayed in the Movie Experience theater
Awards Gala Night
• Official Welcome of Festival participants and Award Recipients by Mayor of Temecula or City
representative
• 20 (2 tables) Awards Gala VIP tickets
FESTIVAL -WIDE EXPOSURE
Print/Outdoor Media:
• One full page advertisement in the Festival Program Souvenir Guide (inside cover page)
• Logo and / or name featured in the Festival's supplement program guide
• Logo and / or name featured in the Festival Poster and Festival promotional one-sheets
• Logo and or /name featured in Festival Banners and promotional signage
Media
• Extensive participation in the Festival media campaign, including print media, broadcast PSKs and
on line promotions.
• Acknowledgment on pre-Festival press releases announcing upcoming films, celebrities and
events, distributed to over 2,500 media outlets worldwide.
• Acknowledgment of sponsorship at Press Launch, Pre-festival promo events, Opening Night,
Awards and Closing Night
On Line Recognition
• Logo and/or Name with hyperlink prominently featured on the festival official site, www.tviff com,
Direct Marketing
• Opportunity to distribute promotional materials to over 15,000 festival attendees and at special
festival events throughout the year
• Opportunity for the City to provide collateral, promotional items and samples in the gift bags
distributed to festival participants and special guests.
• Opportunity for the City to have an Information Kiosk at Hospitafly Suite or at the Theater Venue.
Direct Participation
• 20 VIP Tickets to Opening Night festivities, 20 VIP Tickets to Closing Night festivities,
• 50 tickets to screenings and workshops
• Official Welcome of Filmmakers and Musicians during Opening Night Ceremony by Mayor
• Opportunity for City management and/or staff to be presenters at, festival screenings
• Meet and Greet Opportunities with celebrity guests, wheneverfeasible.
As Host City, the City of Temecula will always be acknowledged as a
cooperative entity in the event titling regardless of who, if any, the eventual
corporate Presenting or Title sponsor will be.
III. TEMECULA VALLEY INTERNATIONAL
FILM & MUSIC FESTIVAL
ATTACHMENT B
2009 EVENT & MEDIA PROMOTIONS
TEMECU LA
V A L L E Y
2009 Temecula Valley International Film & Music Festival
September 9-13, 2009
SCHEDULE OF EVENTS
Opening Night Festivities
Wednesday, Sept. 9, 2009
Red carpet welcome of all film and music festival participants, sponsors and
special guests. Movie Premiere and Post Premiere Party follows.
General Screenings
Thursday, Sept. 10 - Sunday, Sept. 13, 2009, 11AM - 11 PM
Four days of screenings contemporary feature length films, short films,
documentaries, student films and animation
Film Showcases include Films from Canada, Scotland, Germany, Australia,
Philippines, Italy and Spain. Additional Showcases to be programmed include
films from France, Mexico, Brazil, Korea, China, India, Russia and Prague.
MusicFest
Friday, Sept. 11 - Saturday, Sept. 12, 2009, 7PM-11 PM
Two- day showcase of MIFF 2009 Top Music Artists
4 days of music industry panels, listening demos, mentor sessions and Q&A's
with high profile music industry professionals.
The Black Tie Awards Gala
Sunday, Sept 13, 2009
Lifetime, Career Achievement and Humanitarian Awards are presented to
individuals who have achieved and made significant contributions to the film and
music industry and to the festival.
Master Classes, Workshops and Panels
4 days of film industry panels, pitching sessions, film production mentor sessions,
Q&A's with high profile film industry icons/leaders.
Closing Day Festivities
Sunday, Sept. 13.2009
Special screenings of Best of the Fest selections.
Jury and Audience Choice winners announced at Awards Gala.
TEMECULA
V A L L E Y
PROGRAMMING & MARKETING STRATEGIES FOR 2009 TVIFF
2009 TVIFF is going to be a challenge to put on considering the dire economic environment.
With this in mind, our goal is the same as it has always been: to do the best festival ever, in the
most cost effective way. TVIFF will focus heavily on the global power of Web marketing instead
of the traditional means of print or broadcast advertising. Same concentration will apply towards
finding diverse films and music artists for a respectable film & music program.
TVIFF Community Outreach and Adopt A Film Programs
Given current economic conditions, TVIFF will partner with area non profit and civic organizations
to create co-fundraising and marketing opportunities. Tickets to TVIFF events will be offered to
partner organizations to be used for fundraising purposes. Partner organizations keep 100% of
what they generate.
TVIFF Film Society
Mid-May, TVIFF will launch the Temecula Valley Film Society and offer memberships to its ever-
growing loyal and passionate friends of the film festival. These are film enthusiasts as well as film
industry professionals who live in the community and who have supported the festival since 1995.
The TV Film Society will follow the same guiding principles of TVIFF and Cinema Entertainment
Alliance, primarily, the promotion of artistically and culturally significant film arts through education
and exhibition. Two years of planning the TVIFF Film Society has reached its final stages. More
details to come.
The Military, Tour Groups and other Group Sales
1 n 2008, the 15r Recon Unit out of Camp Pendleton presented the colors during Opening Night. As
in 2007, active duty members of the military and their families were given-50% discount to all
Saturday and Sunday screenings (Military Weekend at TVIFF). We plan to offer the same in 2009.
In addition, tour groups within So. Calif. and Activity Directors of senior citizen communities in
Temecula, Murdeta, Menifee, Hemet, Fallbrook and Escondido will be solicited and encouraged to
include the Temecula Valley Int'l Film Festival as part of their 2009 tour and activity schedule.
MySpace.com, Facebook and Music Connection Magazine
The partnership with both MySpace.com and Music Connection Magazine will be re-negotiated.
The TVIFF Facebook which launched in 2008 will continue to be regularly maintained. All entities
contributed to an unprecedented event awareness exposure for 2006, 2007 and 2008 TVIFF.
Publicity- PR Media Relations
Publicity and Media relations will focus on elevating and broadening awareness and perception of
TVIFF not simply as a film and music event as the event name suggests, but as a world class film
and music experience as well as a travel experience for hospitality and travel media
Temecula Valley Convention and Visitor's Bureau
We are going to continue working in tandem with the TVCVB for a stronger, aggressive and wider
marketing reach.
TVIFF Film Society
Mid-May, TVIFF will launch the Temecula Valley Film Society and offer memberships to its over-
growing, loyal and passionate friends of the film festival. These are film enthusiasts as well as film
industry professionals who live in the community and who have supported the festival since 1995.
The TV Film Society will follow the same guiding principles of TVIFF and Cinema Entertainment
Alliance, primarily, the promotion of artistically and culturally significant film arts through education
and exhibition. Two years of planning the TVIFF Film Society has reached its final stages. More
details to follow.
Film Program, MusicFest, Awards Gala Honorees
Current film and music alliances with the Sonicbids, WithoutaBox, B-Side Communities, Scottish
Documentary Institute, Rome Independent Film Festival, Toronto International Film Festival / Film
Circuit Group, the Australia Film, Television and Radio School, USC School of Cinematic Arts,
UCLA School of Film Theater and Television, American Film Institute, Music Connection, KBH
Entertainment, Chapman University and the Independent Feature Project of New York are
expected to continue on for 2009 TVIFF.
The Young Filmmakers Showcase will feature the 31d edition of short films produced and directed
by area students of the 2009 TVIFF Summer Youth Film Camp (July 6-17, 2009)
Spotlight on Local Filmmakers
2008 TVIFF proudly programmed 3 films by Temecula Valley based filmmakers. We hope to
continue with this trend of showcasing in 2009 TVIFF, films that are either filmed in the valley,
produced and/or directed by Temecula Valley resident and/or feature Temecula in a major way.
MusicFest
In addition to the two - day live music performances by 15 Top Music Artists of 2009 TVIFF, TVIFF
will treat attendees to compelling music industry panels, industry discussions, demo listening
sessions, Q&A's with high profile music industry professionals
Lifetime and Career Achievement honorees we are working on for 2009 are:
Ben Stiller, Will Smith, Tommy Lee Jones, Rob Lowe, Actor, Outstanding Career Achievement
Helen Mirren, Jodie Foster, Meg Ryan, Renee Zellwegger, Emma Thompson, Julianne
Moore, Drew Barrymore, Hilary Swank, Actress, Career & Lifetime Achievement
Kodak or Panavision, Distinguished Institution Award
Garry Marshall, Peter Bogdanovich, Taylor Hackford, Director, Outstanding Achievement
Tom Petty, Vince Gill, Juanes, Music Artist, Lifetime Achievement
Natalie Cole, Nally Furtado, Alanis Morissette, Music Artist, Lifetime and Career Achievement
Dan and Beverly Stephenson will be the recipients of the 2009 Lifetime Achievement Award for
their significant contribution to the promotion of the arts in the Temecula Valley and specifically,
their role and contribution to the growth and success of the Temecula Valley International Film and
Music Festival from its inception in 1995. 1
III. TEMECULA VALLEY INTERNATIONAL
FILM & MUSIC FESTIVAL
ATTACHMENT C
2009 BUDGET
2009 TVIFF BUDGET
EXPENSES
Festival Marketing
Printing
$ 5,000
Graphics Design
$ 5,000
Promo Trailer
$ 1,000*
Signage
$ 2,500
Merchandise
$1,000
PR/Media Relations/Marketing (LA & Beyond)
$10000
Festival Program Writer/Editor
$5,000
Publicity/Advertising
$10,000*
*TVIFF will secure in-kind sponsorships to cover add l costs.
Festival Operations
Office Rent
$8,000
Theater Rental
$10,000
Video Projection Equipment Rental
$3,000
Transportation
Limousines
$3,500*
Cargo Van/Truck
$500
Sound/Lighting Systems Rental
$3,500
Party Equipment Rentals
$3,500
Mailing/Shipping/Film Print Freight.
$2,000*
Office Supplies/Computer/Copying Expenses
$3,000
Accommodations
$2,000
Telephone
$4,000
Website Hosting/Maintenance
$1,000
Trophies/Plaques/Cerfificates
$2,000
Insurance
$2,500
Hospitality Suite
$1,500*
*NIFF will secure in kind sponsorships to cover add l costs.
Sub Total: $39,500.00
Sub Total: $46,500.00
2009 TVIFF Budget, page 2
Special Events
Opening Night $2,000'
Awards Gala Night $20,000-
Media Day $1,000-
Talent/Performance Fees $3,000- Sub Total: $25,000
°TVIFF secures sponsors to pay for major cash outlay required by these special events.
Pechanga sponsors major expense requirement of the Awards Gala dinner and production costs.
Festival Staff/Administrative Expenses
Festival Director
$25,000
Film Programming Director
$5,000
Sponsorship Development
$5,000
Industry Talent Liason/Coord.
$5,000
MusicFest Director
$2,500
Special Events Coordinator
$3,500
Technical Operations Director
$1,500
Projectionist
$1,000
Office AsstNolunteers Coord.
$1,500
Bookeeping Services
$1,000
Miscellaneous/Contingency
$5,000
Director/Loan Reimbursements
$5,000- Sub Total: $61,000
-Montal and Moulton agree to receive less reimbursements for2008 should sponsorships or ticket
sales do not reach projected amounts.
Total Festival Expense Budget: $172,000
TEMECULA
V A L L E Y
2009 TVIFF BUDGET
Projected Income
Sponsorships (cash)
Ticket Sales
Entry Fees
( Film I Music entries @$25, regular and $10, students))
Vendors
(MFF Marketplace) )
Film Society
(to be launched mid May, $50@100 members)
$125,000*
$ 40,000
$ 7,000
$ 5,000
$ 5,000
Total Projected Cash Sponsorships and Sales:
Less Event Expenses:
$182,000.00
$172, 000.00
PROJECTED NET PROCEEDS:
In - Kind Sponsorship is projected at
approximately $200,000 worth of goods, services
and trade.
$10,000.00
III. TEMECULA VALLEY INTERNATIONAL
FILM & MUSIC FESTIVAL
ATTACHMENT D
2008 TEMECULA VALLEY INTERNATIONAL
FILM & MUSIC FESTIVAL RECAP & FINANCIALS
TEMECULA
V A L L E Y
14th Annual Temecula Valley International Film & Music Festival
w September 17-21-2008
Wrap Up Report
Submitted by:
Jo Moulton
Executive Director
Cinema Entertainment Alliance / Temecula Valley International Film & Music Festival
Office (951) 699-5514 - Cell (951) 265-8130 - Fax (951) 265-8130 - www.tvff.com
The 14th Annual Temecula Valley International Film & Music Festival (TVIFF) last September 17-
21, 2008, although plagued with unprecedented harsh economic climate environment with which to
plan, prepare and produce the event with, started and ended on a very high note.
The Festival concluded with the announcement of juried TVIFF 2008 Film Competition Awards and
the Audience Choice Awards, bringing to a close, to date, the largest and most highly attended
event of its kind in Southwest Riverside County. Over the 5 days last September, TVIFF presented
230 films including 31 narrative features, 40 documentary features, 58 short films, 56 student films,
44 international films showcased from 13 countries and 11 films from our very own TVIFF Summer
Youth Film Camp Temecula Teen filmmakers. MusicFest presented 12 music artists from a pool
of over 350 submissions.
Temecula' s enthusiastic film and music audiences continue to affirm TVIFF's prominence as a
world class showcase for extraordinary film and music experience. Almost half of this year's
feature films were from first or second time directors and a good percentage entered the festival
without US Distribution or agency representation, maintaining TVIFF's reputation as a fiercely
independent showcase for audience discovery.
Below are some of the 14th TVIFF 2008 Highlights
• More than 300 film directors, actors, music artists, film and music industry professionals
attended this year's festival. Based on the 20, 072 ballots cast by Festival attendees,
attendance was up significantly from last year's 14,000. Audience feedback has been
equally strong, a clear indication that TVIFF was able to achieve the right film and music
programming mix.
This year's TVIFF showcased 230 cinematic works submitted from over 13 countries and
30 cities and states in the United States. Following months of adjudication and review,
Festival films were selected from 800+ international submissions.
Among the successes at this year's 14th Annual TVIFF was the second presentation of 11
short films produced and directed by Temecula teens who participated in last July's
Summer Youth Film Camp. In addition, the films Chain Link, Full Circle, Armed for the
Challenge, Forever Strong, Jiyan, Namibia, One Good Sin, Seasons In the Valley, Telling
Secrets-Tales of Adoption, The Waitfist Blood Promise, The Arrangement, You've Got To
Start Somewhere - all have connections to Temecula and surrounding communities. They
were either filmed in the Temecula Valley, written, produced and/or directed or had
production staff and crew who are residents of Temecula Valley. This is very significant.
This shows the growing number of film industry professionals living in our midst.
Hotel stay by festival participants averaged 3 nights, with minimum daily spending average
of $300 for food, accommodations, gas. This does not include entertainment or
recreational. activity spending such as golf, wine tastings, balloon rides or shopping in Old
Town or the Promenade Mall or playing the slot machines at Pechanga Resort & Casino.
"J
3
US cities and countries represented include: Beijing, Singapore, East Africa, Scotland,
Philippines, Germany, Mexico, Malaysia, Canada, Spain, England, Australia, Ireland,
Italy, New York, San Francisco, Portland, Dallas, Durham, North Carolina; Kansas,
North Dakota, Idaho, Montana, Virginia, Washington DC, Las Vegas, Chicago,
Boston, Whistler, BC, Minnesota, Calabasas, Valencia, Northridge, New Jersey, Van
Nuys, Encino, Santa Barbara, Santa Monica, Malibu, Pacific Palisades, Beverly Hills,
Los Angeles, Rhode Island, Seattle, San Diego, Corona, Menifee, Murrieta,
Wildomar, Riverside, Hemet, Fallbrook, Anaheim, Manhattan Beach, Venice, Newport
Beach, Brooklyn, La Jolla and more.
Film Showcases presented include: USC School of Cinematic Arts, The American Film
Institute, UCLA School of Theater, Film & Television, Independent Feature Project,
AFTRS (Australia), Italy (RIFF), Scotland (Scottish Documentary Institute, Canada
(TIFFG) and the Philippines. TVIFF's relationship with all our alliances is a tribute to the
quality of work and commitment to independent filmmaking that is the hallmark of the
UCLA School of Theater Film and Television, USC School of Cinematic Arts.
Opening Night was spectacularly festive from beginning to end. The festivities opened
with the presentation of the colors by the 1st Marine Recon Unit out of Camp Pendleton;
followed by a stunning vintage car parade, a red carpet entrance by George the celebrity
Camel and belly dancers, among others. Prior to the screening of the Opening Night Film,
THE FLYBOYS, the audience was treated to a special musical treat from the Philippines.
• The Philippine participation was quite significant. 57 people from the Philippines came and
attended the Festival. The Philippine Air Lines, the Philippine Gaming Commission and
the Philippine Department of Foreign Affairs helped fund their participation in our festival.
We screened 4 Filipino films, featured a Philippine musical ensemble during Opening Night
and a Philippine Folk Dance troupe at the Awards Gala. .
• Workshops and Panels on Screenwriting, Producing, Film Finance/Distribution and the
art, craft and business of Music were presented by film and music industry experts.
Two-day MusicFest This year's Music Critique Panelists include an impressive roster of
music industry professionals led by Art Ford, President, June St. Entertainment and
former BMG Music Publishing film and television music marketing VP; Bernard Baur
Review Editor, A&R Reporter and Feature Writer of Music Connection Magazine; Music
Supervisor Don Grierson, Creative Director Adam Wolf; Music Publishing Executive,
Rhonda Bedikian, Entertainment Consultant, Tom Callahan and Production/Artist
Manager Jeryl Thompson..
The featured music artists include: The Modern Science (Las Vegas), Olio (Los Angeles,
CA) ConJob (Los Angeles, CA), Omar Torrez Band (Venice, CA), All Milner(Whistler,
British Columbia) Feliguard (Murrieta, CA), Mesa Drive (Salt Lake City, Utah),Kirsten
Profitt (Los Angeles, CA) War Stories (San Diego/Temecula, CA), Freezer Door ( Mount
Pleasant, North Carolina) The Luxury(Boston, MA), Starving for Gravity (Orange
Co./North Dakota). Special Performance by Peter DiStefano and his band.
4
North Dakota based Starving for Gravity tied with Boston based The Luxury for the
MusicFest honor. Starving for Gravity closed the black-tie event with a rocking
performance at the Awards Gala.
AWARDS: Over 25 awards were handed out at the black-tie gala for the 14th Annual Temecula
Valley International Film & Music Festival at the Pechanga Resort and Casino honoring Gena
Rowlands, Mike Curb, Lalo Schifrin, Charles Burnett, Matthew Underwood, the Independent
Feature Project, Terry and Cindy Gilmore.
Mike Curb, Lifetime Achievement Award, Record Producer, Songwriter and Composer
Lalo Schifrin, Lifetime Achievement Award, Film Composer
Independent Feature Project, recipient of the Distinguished Institution Award
Gena Rowlands, Lifetime Achievement Award, Actress
Terry and Cindy Gilmore, Recipient of the Daniel L. Stephenson Humanitarian Award
Charles Burnett, Lifetime Achievement Award, Director
Matthew Underwood, Rising Star Award
Awards Gala Host was Suzan Britian. Presenters included: Temecula City Manager Shawn
Nelson, County Supervisor Jeff Stone, Actress Erin Sanders, Curb Entertainment CEO, Carole
Curb, Mayor Mike Naggar, Music Critic Nick Redman, UCLA Dean Robert Rosen and Actor
Corbin Bernsen.,
The top festival honors were bestowed upon the following films:
Best Dramatic Feature: "Nevando Voy" - "Under the Snow" (Spain
Best Documentary Feature: "Song Sung Blue"
Best Short Film: "Sexy Thing" (Australia)
Best Student Film: "Fear" (Australia)
Audience Award for Feature Film: "The Flyboys".
Audience Award for Best Foreign Film: "Tull
5
Additional awards went to the following films:
Jury Prize Awards for Dramatic Feature Films:
• "Chain Link"
• "The Flyboys"
• "Fine Pena Mai"
• "The Last Lullaby"
• "Older Than America"
Jury Prize Awards for Documentary Films:
• "Begging Naked"
• "Neo-Lounge"
• "My Mother's Garden"- for Best 1st Feature Documentary
• "Fight or Flight" - for Best Artistic Expression
• "Ottica Zero" - for Best Short Documentary
Jury Prize Awards for Short Films:
• "Plain and Simple"-Animation Award
• "Monsoon" - Student Film - Artistic Achievement
• "Nina QuebraU' - Student Film - Dramatic Achievement
• "Politics of Pre-School" -Comedic Achievement
• "Four Minutes til noon" - Comedic Achievement
• "Cassandra" - Artistic Accomplishment
Audience Awards:
• "Tuli" - Foreign Film
• "Monsoon" - Student Film
• "Residue" - Short Film
• "Sebastian's Voodoo" - Animation
• "Chasin' Gus' Ghost" - Documentary
Members of the Film Jury included: Jeff Bens; Emilio Medrano, Steven Helvey for Feature
Films; Greg Durbin, Angel Granados and Adele Uddo for Short Films and Nica Ferguson, Lowell
Frank and Chris Giatis for Documentaries.
SPONSORS:
MAJOR SPONSORS: City of Temecula •Pechanga Resort and Casino. Paradise Chevrolet -
Cadillac • Abbott Vascular e Temecula Valley Convention and Visitors Bureau .The Outdoor
Channel • Harold Matzner
BLACK TIE AWARDS GALA PRESENTING SPONSOR: Pechanga Resort & Casino
6
j OPENING NIGHT SPONSORS: California Pizza KitchensThomton Winery•Steding
ProductionssPenfold's Cattle Company@Presto's sScarcella's Italian Gdll•Rosa's Cantina•Timmy
D. ProductionssArabella DesignssSimply Euphoric
OPENING NIGHT Contributing Sponsors: Freedom Communication Services Inc. sBellydance
WearsCelebrity Camel•Prudential California Realty
AWARDS GALA NIGHT Contributing Sponsors: OmniTechsKeywayssBudget .Affordable
Limousines* Eagle's Mark Awards & SignssArabella DesignssSteding ProductionssSimply
EuphoricsSue HannasTimmy d. Productions
MUSICFEST SPONSORS: HeyDay Records s Timmy d. Productions s Johnson Cat Rental s
American Fence Co.* Music Connection *Composers Comer•KBH Entertainment
VENUE SPONSORS: The Garrett Group, LLC s Tower Plaza s Movie Experience, Sanborn
Theaters Inc. s Miramonte Winery
HOTEL SPONSORS: Pechanga Resort & Casino s Holiday Inn Express s Temecula Creek Inn
s Embassy Suites s Quality Inn s Fairfield Inn MarriottsThe Castle Wine Country Bed &
Breakfast. Extended Stay America Hotel•Hampton Inn & Suites
MEDIA SPONSORS: The Californian s Neighbors Newspaper s* KATY 101.3FM s KZSW-TV-
Channel 27sTemecula 411.com•TravelHost•Inland Empire Magazine
FOOD, WINE, CHAMPAGNE AND BEVERAGE DONORS: Thomton Winery s Keyways s
Callaways Vineyard & Winery•Hart Winery. Miramonte Winery s Stuart Cellars .Bdar Rose
Maurice Carrie WinerysKFC s Bombilla GourdsKarl Strauss. BJ's RestaurantsPenfold's
Restaurants Cad's Jr. *Sam's Clubs Daphne's Greek CafesBadey & HopssWahoo's Fish Tacos
Made Callender'ssRosa's Cantina • Frankie's Steak & Seafood•Chick Fil-A•Rosa's Cafe
Starbuck's CoffeesCalifomia Bagel Bakery s Kad Straus Brewing Company
FILM PARTNERS AND ALLIANCES:Amedcan Film Institute s USC School of Cinematic
AdssToronto International Film Festival Group /Film Circuit • Australia Film Television Radio
School s Chapman UniversitysMySpace.comsSonicbidssB-Side CommunitiessMusic.
Connection IndieFlixsWithoutABox.comsComposers Comers Independent Feature Project(IFP)
.UCLA School of Theater, Film andTelevision .Scottish Documentary Institutes Burundi Film
CentersKimuak/Filmoteca-Vasca (Spain)
SUPPORTING SPONSORS: Rancon Real Estates Mumeta Day Spa s FedExsKeubler
Prudhomme & Co. s Cosmetology Institute *California Bank & TrustsEve Craig9MYCR•Loren
Scott Photography*SimpliCreativesPacific Trust BanksScreenVision*Innovative Document
Solutions .Kathy Zelasko
7
~C
TEMECU LP
V A L L E'
2008 MIFF Media Coverage and Impressions
The festival enjoyed widespread coverage from local, regional and national print publications, local
broadcast outlets; selected television affiliates and the intemet, boasting media impressions of over
60 million electronic, broadcast, print and world wide-web audience.
Several press releases and feature articles were ran on all of the TVIFF award honorees, the
special screenings, music performances, film program, industry panels and workshops.
ONLINE coverage included: MySpace.com- as part of their sponsorship, gave TVIFF banner
presence on their main page ( MySpace Specials, 40 million log-ins/15 milion unique visitors per
day) on rotation. They also gave TVIFF banner presence on their My Space Focus/ Film Festival
page, which when clicked, opens up a TVIFF home page.
Several Film Festival participants (filmmakers, music artists, workshop panelists featured the
festival in their websites, MySpace sites and blogs.
Several film, music industry and motorsports print and on line sites ran TVIFF announcements from
July, August and September 2008.
Music related intemet sites featured articles on Film Composer Honoree, Lalo Schifrin.
UCLA print and on- line publication featured articles on Charles Burnett, a UCLA acclaimed
alumnus. UCLA Dean Robert Rosen.
Music Connection Magazine - as media partner of the festival, Music Connection provided editorial
coverage and advertising months prior, leading up to and after the. festival.
KATY -101.3 FM, KZSW, Channel 27, The Press Enterprise, The Californian, North County Times,
Valley News, San Diego Union Tribune, Neighbors Newspaper, Temecula Valley Business Journal,
Inland Empire Magazine ran numerous pre-festival articles, featured film festival news releases
months prior to and leading into the Festival.
Various print and a-zine publications listed, mentioned or featured the festival, weeks
leading to festival start date and during, included: Pechanga Player Magazine, Leatherneck
(Magazine of the Marines), Sign On San Diego.com, The Jewish Journal, Music Industry
Newswire, Withersin.com, Screen Magazine, Racing For Life.com, Variety, Hollywood Reporter,
Los Angeles Daily News, Orange County Register, Daily Bulletin, The Reader, The Black Voice
News, OC METRO Magazine, Anaheim Getaway, The Fallbrook / Bonsall Village News, UCLA's
Faculty and Staff Newspaper, FilmThreat.com; Indiewire, FilmFestivalToday.com, ScoreTrack.net;
SoundTrack.net, Festival Focus, AOL. NEWS, Songwriters Notes; Canyon News, CNNMoney.com,
Daily Bulletin.com Hollywood News, FilmMusicmag.com, etc.
8
FESTIVAL WRAPS ON A HIGH NOTE
By SHARI CRALL for The CALIFORNIAN
There are few places you can drop a demo CD in the hands of Michael Lloyd of Curb Records,
or even Michael Curb himself. Even better, give another to Bernard Baur, the Review Editor for
Music Connection magazine or Rhonda Bedikian, VP of Machine Productions. Or maybe slip
your DVD to Carole Curb, President of the Film Division of Curb Records, Curb Entertainment,
who said she is always looking for new talent. Or overhear the pick up line, "My first two wives
were actresses being fed to a beautiful young actress, supporting the indie film she
appeared in. There are few places you could do any one of those things, let alone all in the
same place. That sums up the 141h Annual Temecula Valley International Film and Music Festival,
which ran at The Movie Experience 10 at Tower Plaza, September 17-21.
"Keep risking, keep dreaming," was Temecula Mayor Mike Naggar's plea to film and
music makers in attendance Opening Night of the Festival, "because we love it." As a major
sponsor, the City of Temecula is now reaping the rewards of a festival well-established in both
the music and film industries. "I consider this festival a legitimate showcase," Baur said between
band sets. "There are people in the industry here that can make a difference in a career."
Having established a solid reputation among filmmakers and musicians, this year the
festival finally established an audience. Screening rooms were often crowded, lines formed for
particular showings, and nearby eateries were hopping. "The festival just keeps getting better
and better," said Founder and Director, Jo Moulton. "There were challenges because of the
economy this year. Sponsorship dollars were down but ticket sales were up." With 550 people
screening Opening Night Film "The Flyboys" in two theaters and first day attendance of 1700
breaking records, audience regulars and first-timers came despite concerns of high gas prices.
Festival staff estimated attendance, based on ballots turned in, at 20,000; up 25% from 2007.
"This is the best festival ever," said Valerie Zecca, who was returning for her eighth year.
"The quality of the films is fantastic and it is way more professional." Signage was clear, three
screening rooms were added to the 5 theater venues, volunteers were well-trained and
screenings were more prompt and ran more smoothly. Charles Zecca echoed his wife's
enthusiasm, "I like movies and I get to see films I wouldn't normally get to see. I get to talk to
actors and directors. I love the shorts and documentaries if something is bad, we just walk out
and across the hall. We spend all day. If you like movies, this is fun."
Festival Board Member Edward Stencel, a partner of film distributor Lonely Seal Releasing,
designated Temecula's festival as a "tier 2, medium sized festival." Tier 1 festivals - Cannes,
Sundance and Toronto - are also attended by Stencel, but he advises filmmakers they can
make better .contacts at Temecula's festival. "The big festivals segregate big filmmakers off,"
Stencel said. In Temecula, he is more accessible, more relaxed and has more time, as do other
noted attendees.
Just ask Murrieta Valley High School student, Joshua Scott, 16, whose short film, "Oh and
One More Thing", was featured in the Temecula Youth Media Arts Festival. Hanging out at the
Festival Hospitality Suite Saturday night, he had a chance to meet UCLA Film School Dean
Robert Rosen, who was sitting, chatting up filmmakers. Of the unique opportunity, Scott said he
"didn't feel worthy," but was able to get some great tips and pointers about film school and
UCLA, in particular.
Temecula has a strong reputation among filmmakers as "a great place to see your own
film and get some feedback, as well as find future collaborators," said Stephen Theriault, Festival
Program and Jury Coordinator. Jared Davis, who wrote, co-directed and acted in the Audience
Choice Short Film Award Winner, "Residue", agreed. "I give the festival staff a 10+." Producer
Wade Miller, added, "The thing that stands out for me is they really care about the filmmakers."
Screenwriter and former Temecula resident, David Pliler, whose film "Forever Strong"
showed at the festival and opens nationally in theaters on September 26, compared working in
the movie industry to "running a dental practice for two years or more and then at the end of
that time, giving your patients the opportunity to pay you or not, based on if they liked the work
and want to pay you." For many, these films are expensive calling cards, hoping to generate
interest in expansion to a feature or other mainstream work. Although distribution and support of
independent film work is widening through the internet and programming, even at major
networks, devotes time to documentaries and independent features, most films showcased at
the festival will not be seen beyond this or other specialized venues.
Temecula has based its festival on strong partnerships, bringing showcases from the
Toronto Film Festival, American Film Institute (AFI), Independent Feature Project (IFP), Festivals in
Rome, Scotland and Australia, and student films from USC, UCLA and Chapman College, and
features from around the world. Theriault described another strength as the festival's ability to
"grow a culture of collaboration." Indeed, many past honorees, jury members, filmmakers, or
others who have come to know the festival in one capacity, have returned in another - as
workshop presenters, performers, programmers and festival staff.
Except for one year when he was in the hospital, Ken Ray of Temecula has attended all
14 festivals, volunteering 12 of those years. "We have come a long way from the 16 mm reel to
reel projectors used during the first two years," said Ray.
Like the films, filled with stories of overcoming the odds; hanging onto your dreams;
creating beauty and partnerships, sometimes out of tragedy; trying to make sense of the
senseless; or simply trying to make us laugh; TVIFF has found ways to inspire and make an impact
on participants and audience members alike. This year, it took a giant step forward, broadening
its reach.
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TEMECULA VALLEY INTERNATIONAL
FILM & MUSIC FESTIVAL
(A NONPROFIT ORGANIZATION)
COMPILED FINANCIAL STATEMENTS
DECEMBER 31, 2008 AND 2007
Ilk Kuebler, Prudhomme & Co.
101 Certified Public Accountants
I_
A Professional Corporation
To the Board of Directors
Temecula Valley International Film & Music Festival
Temecula, California
Member:
AICPA
CSCPA
Enterprise Network Worldwide
A Network of Independent Accountancy Firms
We have compiled the accompanying statements of financial position of Temecula
Valley International Film & Music Festival (a nonprofit organization) as of December 31,
2008 and 2007, and the related statements of activities for the years then ended, in
accordance with Statements on Standards for Accounting and Review Services issued by
the American Institute of Certified Public Accountants.
A compilation is limited to presenting in the form of financial statements information that
is the representation of management. We have not audited or reviewed the
accompanying financial statements and, accordingly, do not express an opinion or any
other form of assurance on them.
Management has elected to omit substantially all of the disclosures and statements of
cash flows required by generally accepted accounting principles. If the omitted
disclosures and statements of cash flows were included in the financial statements, they
might influence the user's conclusions about the Organization's financial position and
changes in net assets. Accordingly, these financial statements are not designed for those
who are not informed about such matters.
We are not independent with respect to Temecula Valley International Film & Music
Festival.
Temecula, California
March 2, 2009
43500 Ridge Park Dr., Suite 104, Temecula, CA 92590 (951) 676-3013 FAX (951) 676-7184
1515 West Florida Avenue, Suite A, Hemet, CA 92543 (951) 765-2774 FAX (951) 765-3120
www.kpcoinc.com
TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL
(A NON-PROFIT ORGANIZATION)
STATEMENTS OF FINANCIAL POSITION
DECEMBER 31. 2008 AND 2007
2008 2007
CURRENT ASSETS:
Cash
TOTAL CURRENT ASSETS
LIABILITIES:
Advances from board members
TOTAL CURRENT LIABILITIES
NET ASSETS:
Unrestricted
TOTAL LIABILITIES AND NET ASSETS
$ 1,610 $ 1,278
1,610 1,278
19,000 19,000
19,000 19,000
(17,390) (17,722)
$ 1,610 $ 1,278
ese
ate,: .o
TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL
(A NON-PROFIT ORGANIZATION)
STATEMENTS OF ACTIVITIES
YEARS ENDED DECEMBER 31. 2008 AND 2007
2008
2007
UNRESTRICTED NET ASSETS:
Support:
Entry fees
$ 7,846
$ 5,963
In-kind
282,750
288,600
Ticket sales
37,902
29,414
Sponsorships
113,800
123,500
TOTAL SUPPORT
442,298
447,477
Festival expenses:
Accommodations
67,921
67,193
Photography
3,000
1,200
Production fees
8,600
12,826
Profesional fees
63,055
49,143
Rentals
16,323
14,026
Special events
159,057
159,997
Total Fesival Expenses
317,956
304,385
Administrative expenses:
Accounting
3,515
3,015
Advertising
69,901
80,598
Computer/website
3,450
8,829
Dues
285
385
Insurance
1,216
1,216
Office expense
24,051
23,948
Office rent & storage
8,152
7,728
Permit fees
134
173
Recognition
2,124
5,102
Security
-
1,275
Travel
5,000
2,669
Utilities
6,182
3,512
Total Administrative Expenses
124,010
138,450
TOTAL EXPENSES
441,966
442,835
INCREASE IN UNRESTRICTED NET ASSETS
332
4,642
UNRESTRICTED NET ASSETS, BEGINNING
(17,722)
(22,364)
UNRESTRICTED NET ASSETS, ENDING $ (17,390) $ (17,722)
III. TEMECULA VALLEY INTERNATIONAL
FILM & MUSIC FESTIVAL
ATTACHMENT E
2009 SPONSORSHIP AGREEMENT
ADVERTISING AGREEMENT BETWEEN
THE CITY OF TEMECULA AND
TEMECULA VALLEY INTERNATIONAL
FILM & MUSIC FESTIVAL
This Agreement is made and effective as of this 14th day of April, 2009, by and
between the CITY OF TEMECULA ("City"), and TEMECULA VALLEY INTERNATIONAL
FILM & MUSIC FESTIVAL (TVIFMF), a California nonprofit corporation. In consideration
of the mutual covenants, conditions and undertakings set forth herein, the parties agree
as follows:
A. RECITALS. This Agreement is made with respect to the following facts
and purposes which each of the parties acknowledge and agree are true and correct:
1. TVIFMF shall operate the. 15th annual "Temecula Valley
International Film & Music Festival" on September 9 - 13, 2009. The Temecula Valley
International Film & Music Festival ("Film & Music Festival") is a special event held at the
Movie Experience 10-plex at Tower Plaza in Temecula. The Film & Music Festival's
Awards Gala Night is planned for Pechanga Resort & Casino. The MusicFest
component will be held in the Vineyards at La Cereza Winery. If additional subsequent
event venues are held outside the City of Temecula they will be subject to the written
approval of the City of Temecula. Attendance at last year's event was estimated at
20,000 people.
2. The City of Temecula desires to be a "Major Sponsor" of the 2009
Temecula Valley International Film & Music Festival.
B. CONSIDERATION. In exchange for the City Sponsorship Payment of
fifty-one thousand dollars ($51,000.00), the City shall be designated as a "Major
Sponsor"of the 2008 Temecula Valley International Film & Music Festival.
C. SPONSORSHIP BENEFITS. In exchange for being a Major Sponsor, the
City shall receive the benefits as listed in ExhibitA.
D. SPONSORSHIP PAYMENT. The City Sponsorship Payment of fifty-
one thousand dollars ($51,000) shall be used primarily for all marketing related costs as
well as items required for other film and music program expenses as outlined in Exhibit
B.
E. DISTRIBUTION OF PROCEEDS: The TVIFMF proceeds shall be put
back into the operating expenses for the 2010 Film & Music Festival.
F. MARKETING AND PROMOTION
1. TVIFMF shall encourage overnight stays in the City through local
room night bookings by including the Temecula Valley Convention & Visitors Bureau
website booking site on all event advertising, press releases, posters, flyers, event
programs and other promotional materials as soon as TVIFMF begins advertising the
Film & Music Festival.
1108610001/1044577-2
2. TVIFMF shall support economies of the City of Temecula by
promoting and utilizing local businesses (i.e., local food vendors, restaurants, wineries,
crafters, etc.) first.
3. TVIFMF shall market and promote Temecula's tourist attractions
(i.e., the City's Old Town, wineries, golf, hot air ballooning, etc.) by partnering with the
Temecula Valley Convention & Visitors Bureau on scheduled media visits (i.e., media
day, familiarization tours, etc.) as soon as TVIFMF begins promoting the Film & Music
Festival.
G. BUDGET. TVIFMF shall submit the approved Film & Music Festival
budget to the Assistant City Manager no later than sixty (60) days prior to the first day of
the Film & Music Festival.
H. PERMITS. TVIFMF shall file applications for a Temporary Use Permit
and a Special Event Permit with the City no later than ninety (90) days prior to the first
day of the Film & Music Festival. The City retains its governmental jurisdiction to
determine whether to issue the permits and the nature and scope of conditions of
approval. TVIFMF shall comply with all conditions of approval of the permits.
1. RECEIPT OF PAYMENT. Once the insurance has been submitted and
the event agreement has been executed in final form, TVIFMF shall receive the City
Sponsorship Payment and City Support Costs, as outlined in this Agreement. TVIFMF
will be required to submit a Major Temporary Use Permit along with required
supplemental information and associated fees at least 60 days prior to the proposed
event.
J. MEETING ATTENDANCE. TVIFMF shall attend all City pre-event
planning meetings and event recap meetings.
K. WRITTEN REPORT. No later than ninety (90) days after the conclusion
of the Film & Music Festival, TVIFMF shall prepare and submit to the Assistant City
Manager a written report evaluating the Film & Music Festival event, its attendance,
media coverage, and description of the materials in which the City was listed as a Major
Sponsor. The. report shall also include samples of media, press clippings, flyers,
pamphlets, etc. in a presentation notebook format. In addition, complete financial
statements including a balance sheet, income statement and budget to actual
comparison report of the Film & Music Festival must be included in such written report.
L. FINANCIAL AUDIT. TVIFMF shall provide a financial audit by an
independent certified public accountant of the Film & Music Festival. This financial audit
shall be conducted to include an audit of the 2009 Film & Music Festival and should be
completed and submitted to the City no later than February 28, 2010.
M. INDEMNIFICATION. TVIFMF shall defend, indemnify and hold the City,
the Redevelopment Agency of the City and their elected officials, agents, and employees
free and harmless from all claims for damage to persons or by reason of TVIFMF's acts
or omissions or those of TVIFMF's employees, officers, agents, or invitees in connection
with the Film & Music Festival to the maximum extent allowed by law.
2
11086/0001/1044577-2
N. INSURANCE. TVIFMF shall secure from a State of California admitted
insurance company, pay for and maintain in full force and effect for the duration of this
Agreement a policy of comprehensive general liability in which the City is named insured
or is named as an additional insured with the TVIFMF and shall furnish a Certificate of
Liability by the City. The applicable evidence of insurance shall be submitted to the City
not less than thirty (30) days prior to the first day of the Film & Music Festival. TVIFMF
acknowledges and agrees that City may terminate this Agreement and revoke the
Temporary Use Permit and Special Event Permit in the event that evidence of insurance
complying with the requirements of this Section is not received on or before thirty (30)
days prior to the first day of the Film & Music Festival. Notwithstanding any inconsistent
statement in the policy or any subsequent endorsement attached hereto, the protection
offered by the policy shall include;
Include the City as the insured or named as an additional insured
covering all claims arising out of, or in connection with the
Temecula Valley International Film & Music Festival.
2. Include the City and its officers, employees and agents while
acting within the scope of their duties under this Agreement
against all claims arising out of, or in connection with the
Temecula Valley International Film & Music Festival.
3. Minimum Scope of Insurance. Coverage shall be at least as
broad as:
(A) Insurance Services Office Commercial General Liability
coverage provided on ISO-CGL Form No. CG 00 01 11 85
or 88.
4. Minimum Limits of Insurance. Consultant shall maintain limits no
less than:
(A) General Liability: One million dollars ($1,000,000)
per occurrence for bodily injury, personal injury and
property damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is
used, either the general aggregate limit shall apply
separately to this project/location or the general aggregate
limit shall be twice the required occurrence limit.
(B) Liquor Liability: One million dollars ($1,000,000)
combined single limit per occurrence for bodily injury,
personal injury and property damage.
5. The insurer shall agree to waive all rights of subrogation against
the City, its officer, officials, employees and volunteers for losses
arising from the Film & Music Festival.
6. Bear an endorsement or shall have attached a rider whereby it is
provided that, in the event of any modification, expiration or
110861000111044577-2
proposed cancellation of such policy for any reason whatsoever,
the City shall be notified by registered mail, postage prepaid,
return receipt requested, not less than thirty (30) days beforehand.
Any deductible or self-insured retention must be declared to and
approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductible or self-insured retention as
respects the City, its officers, officials and employees or TVIFMF shall
procure a bond guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
0. GOVERNING LAW. The City and TVIFMF understand and agree that
the laws of the State of California shall govern the rights, obligations, duties and
liabilities of the parties to this Agreement and also govern the interpretation of this
Agreement. Any litigation concerning this Agreement shall take place in the municipal,
superior, or federal district court with geographic jurisdiction over the City of Temecula.
In the event such litigation is filed by one party against the other to enforce its rights
under this Agreement, the prevailing party, as determined by the Court's judgment,
shall be entitled to reasonable attorney fees and litigation expenses for the relief
granted.
P. NOTICES. Any notices which either party may desire to give to the other
party under this Agreement must be in writing and may be given either by (i) personal
service, (ii) delivery by a reputable document delivery service, such as but not limited
to, Federal Express, that provides a receipt showing date and time of delivery, or (iii)
mailing in the United States Mail, certified mail, postage prepaid, return receipt
requested, addressed to the address of the party as set forth below or at any other
address as that party may later designate by Notice:
CITY: CITY OF TEMECULA
P.O. Box 9033
Temecula, CA 92589-9033
Attention: Assistant City Manager
PRODUCER: TEMECULA VALLEY INTERNATIONAL
FILM & MUSIC FESTIVAL
31468 Corte Montiel
Temecula, CA 92592
Q. ENTIRE AGREEMENT. This Agreement contains the entire
understanding between the parties relating to the obligations of the parties described
in this Agreement. All prior or contemporaneous agreements, understandings,
representations and statements, oral or written, are merged into this Agreement and
shall be of no further force or effect. Each party is entering into this Agreement based
solely upon the representations set forth herein and upon each party's own
independent investigation of any and all facts such party deems material.
R. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons
executing this Agreement on behalf of Consultant warrants and represents that he or
she has the authority to execute this Agreement on behalf of the Consultant and has
the authority to bind Consultant to the performance of its obligations hereunder.
11086/0001/1044677-2
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA
Maryann Edwards
Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
APPROVED AS TO FORM:
Peter Thorson, City Attorney
TEMECULA VALLEY INTERNATIONAL
FILM & MUSIC FESTIVAL
Bv:
Name:
Jo Moulton
Title:
Executive Director
By:
Name:
Sunny Thomas
Title:
Treasurer
5
11086/0001/1044577-2
EXHIBIT A
TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL
SPONSORSHIP BENEFITS
(Attached)
6
11086/0001/1044577-2 -
SPONSORSHIP
CITY OF TEMECULA
TheatedFesgval Venue Exposure
• Logo and / or name featured in the Festivars promotional trailer that will be screened on rotational
basis during theater seating prior to film screenings during the entire 5-day run of the festival.
Minimum exposure, 3x daily for 5 days in 5 theaters
• Acknowledgment on the Festival thank-you boards displayed in the Movie Experience theater
Awards Gala Night
• Official Welcome of Festival participants and Award Recipients by Mayor of Temecula or City
representative
• 20 (2 tables) Awards Gala VIP tickets
FESTIVAL -iMDE EXPOSURE
Print/Ouldoor Media:
• One full page advertisement in the Festival Program Souvenir Guide (Inside cover page)
• Logo and f or name featured in the Festival's supplement program guile
• Logo and / or name featured in the Festival Poster and Festival promotional one-sheets
• Logo and or /name featured in Festival Banners and pm motbrial signage
Media
• Extensive participation in the Festival media campaign, including print media, broadcast PSA's and
on line promotions.
• Acknowledgment on pre-Festival press releases announcing wooming films, celebrities and
events, distributed to over 2,500 media outlets worldwide.
• Acknowledgment of sponsorship at Press Launch, Pre-festival promo events, Opening Night,
Awards and Closing Night
On Line Recognition
• Logo and/or Name with hyperlink prominently featured on the festival official site, www.tviff com,
Direct Marketing
• Opportunity to distribute promotional materials to over 15,000 festival attendees and at special .
festival events throughout the year
• Opportunity for the City to provide collateral, promotional items and samples in the gift bags
distributed to festival participants and special guests.
• Opportuntiy for the City to have an Information Kiosk at Hospitality Sims or at the ThWmVenue.
Direct Participation
20 VIP Tickets to Opening Night Festivities, 20 VIP Tickets to Closing Night festmes,
• 50 tickets to screenings and workshops
• Official Welcome of Filmmakers and Musicians during Opening Night Ceremony by Mayor
• Opportunity for City management and/or staff to be preseniers at, festival screenings
• Meet and Great Opportunities with celebrity guests, whenever feasible.
As Host City, the City of Temecula will always be acknowledged as a
cooperative entity in the event titling regardless of who, if any, the eventual
corporate Presenting or Title sponsor will be.
EXHIBIT B
TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL
SPONSORSHIP PAYMENT
City funds will be used primarily to pay for Marketing, which includes Publicity Services,
Creative Services (for marketing collaterals), Special Events Services (Party Equipment
rentals, Catering); Hospitality Services (hotel, airfare, limousines, security requirements
of festival participants) and for Film & Music Festival expenses which would include
theater facility rental, film and video projection equipment rental, sound and lighting
equipment rental.
11086/0001/1044577-2
ITEM NO. 9
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Genie Roberts, Director of Finance
DATE: April 14, 2009
SUBJECT: State Mandated Building Permit Fees--Authorize the retention of 10% of the
State fee for administrative costs.
PREPARED BY: Rudy J. Graciano, Revenue Manager
RECOMMENDATION: That the City Council:
1. Adopt the resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA AUTHORIZING THE RETENTION OF
ADMINISTRATIVE FEES FROM STATE MANDATED BUILDING
PERMIT FEE REQUIRED BY SENATE BILL 1473
BACKGROUND: On September 30, 2008, Senate Bill (SB)1473 was signed into law by
the Governor of California. SB 1473, which was effective January 1, 2009, amends Section 18931.6
of the California Health and Safety Code and requires cities and counties to collect a fee from a
building permit applicant, assessed at the rate of $4.00 per $100,000 in construction valuation, with
appropriate fractions thereof, but not less than $1.00. Fees collected are to be submitted to the
California Building Standards Commission (CBSC) for deposit in the Building Standards
Administration Special Revolving Fund to be used bythe State to develop green building standards.
Since this new permit fee is a State mandated fee and is not a local exaction, the City is not required
to conduct a fee study or a public hearing pursuant to the Mitigation Fee Act (Cal. Gov. Code, §
66000 et seq.) prior to collecting the fee.
As a result of this State mandate, SB 1473 authorizes cities and counties to retain not more than
10% of the collected fees for related administrative costs and for code enforcement education.
FISCAL IMPACT: Based on fiscal year 2007-08 activity, it is anticipated that annual fees
collected from construction valuation will be approximately $9,500. The City would retain 10°x, or
$950, to offset administrative costs. The net balance of $8,550 would be remitted to the CBSC.
Since the January 1, 2009 effective date, the City has collected $665 fees to date based on
construction valuation.
ATTACHMENTS: Resolution No. 09-
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA AUTHORIZING THE RETENTION OF
ADMINISTRATIVE FEES FROM STATE MANDATED
BUILDING PERMIT FEE REQUIRED BY SENATE BILL
1473
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES RESOLVE,
DETERMINE AND ORDER AS FOLLOWS:
Section 1. The City Council of the City of Temecula does hereby find,
determine and declare that:
A. Senate Bill 1473, signed into law by the Governor of California on
September 30, 2008, amends Section 18931.6 of the California Health and Safety
Code.
B. Effective January 1, 2009, Senate Bill 1473 requires cities,
counties, and cities and counties to collect a new permit fee from building permit
applicants assessed at a rate of four dollars ($4) per one hundred thousand dollars
($100,000) in construction valuation, with appropriate fractions thereof, but not less than
one dollar ($1).
C. Senate Bill 1473 requires cities, counties, and cities and counties,
to submit collected fees to the California Building Standards Commission ("CBSC") for
deposit in the Building Standards Administration Special Revolving Fund to be used by
the State to develop green building standards.
D. Senate Bill 1473 authorizes cities, counties, and cities and counties
to retain not more than ten percent (10%) of the collected fees for related administrative
costs and for code enforcement education, including, but not limited to, certifications in
the voluntary construction inspector certification program.
E. The City Council finds that the new permit fee is a State mandated
fee and is not a local exaction, thus the City is not required to conduct a fee study or a
public hearing pursuant to the Mitigation Fee Act (Cal. Gov. Code, § 66000 et seq.) prior
to collecting the fee.
Section 2: Pursuant to the provisions of Senate Bill 1473 and Section 18931.6
of the California Health and Safety Code, the City of Temecula shall collect a fee from
building permit applicants assessed at a rate of four dollars ($4) per one hundred
thousand dollars ($100,000) in construction valuation, with appropriate fractions thereof,
as follows: $1 fee per $1 to $25,000 in valuation; $2 fee per $25,001 to $50,000 in
valuation; $3 fee per $50,001 to $75,000 in valuation; $4 fee per $75,001 to $100,000 in
valuation; and $1 fee per every $25,000 or fraction thereof above $100,000 in valuation.
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Section 3: Pursuant to the provisions of Senate Bill 1473 and Section 18931.6
of the California Health and Safety Code, the City of Temecula shall retain ten percent
(14%) of the collected fees for related administrative costs of collecting and processing
the permit fee, and for code enforcement education, including, but not limited to,
certifications in the voluntary construction inspector program.
-2-
PASSED, APPROVED, AND ADOPTED, by the City Council of the City of
Temecula this 14th day of April, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, CMC
City Clerk
[SEAL]
STATE OF CALIFORNIA }
COUNTY OF RIVERSIDE } ss
CITY OF TEMECULA }
I, Susan W. Jones, CMC, City Clerk of the City of Temecula, California, do hereby
certify that Resolution No. 09- was duly and regularly adopted by the City Council
of the City of Temecula at a meeting thereof held on the 14th day of April, 2009, by the
following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Susan W. Jones, CMC
City Clerk
-3-
ITEM NO. 1 0
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Patrick Richardson, City Planner
DATE: April 14, 2009
SUBJECT: Eleventh Amendment to the Joint Exercise Power Agreement Creating the
Riverside County Habitat Conservation Agency and First Amendment to the
Implementation Agreement
PREPARED BY: Dale West, Associate Planner
RECOMMENDATION: That the City Council approve the 11th Amendment to the Joint
Exercise of Powers Agreement creating the Riverside County Habitat Conservation Agency
(RCHCA) and the 1St Amendment to the RCHCA Implementation Agreement.
BACKGROUND: The Riverside County Habitat Conservation Agency (RCHCA) was
established in 1990. It is a Joint Powers Authority consisting of 14 Cities and the County of
Riverside. The Authority is charged with administering, operating, and maintaining land and facilities
for ecosystem conservation and habitat reserve for the Stephens' kangaroo rat and other listed or
candidate threatened and endangered species. The Board of Directors of the RCHCA, at their
February 19, 2009 meeting, approved the 11th Amendment to the Joint Exercise of Powers
Agreement and the 1St Amendment to the Implementation Agreement.
The 11th Amendment to the Joint Exercise of Powers Agreement adds the recently incorporated
Cities of Menifee and Wildomar, and revises Section 3.5, Additional Members, to read, "Public
Agencies may be added consistent with the terms and conditions of the Implementing Agreement".
The 1St Amendment to the Implementation Agreement adds the recently incorporated Cities of
Menifee and Wildomar as Member Agencies. All other provisions of the Joint Exercise of Powers
Agreement and Implementation Agreement will remain in full force and effect.
FISCAL IMPACT: None.
ATTACHMENTS: Amendment No. 11 to the Joint Exercise of Powers Agreement
Amendment No. 1 to the Implementation Agreement
CHCA
RIVERSIDE COUNTY HABITAT CONSERVATION AGENCY
Restated and Amended
Joint Exercise of Powers Agreement
11th Amendment
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RESTATED AND AMENDED JOINT EXERCISE OF POWERS AGREEMENT
CREATING RIVERSIDE COUNTY HABITAT CONSERVATION AGENCY AND
INCORPORATING THE 11TH AMENDMENT TO SAID AGREEMENT
1. PARTIES AND DATE
This Agreement is made by and between THE COUNTY OF RIVERSIDE, THE CITY OF
CORONA, THE CITY OF HEMET, THE CITY LAKE ELSINORE, THE CITY OF MORENO
VALLEY, THE CITY OF MURRIETA, THE CITY OF PERRIS, THE CITY OF TEMECULA, THE
CITY OF RIVERSIDE, THE CITY OF MENIFEE, and THE CITY OF WILDOMAR (hereinafter
collectively called the "Member Agencies"), for the acquisition, administration, operation and
maintenance of land and facilities for ecosystem conservation and habitat reserves for the Stephens'
kangaroo rat and other species which have been listed as threatened or endangered or which are
candidates for such listing pursuant to the laws of the United States or the State of California. This
Agreement hereby restates the Agreement created on May 15, 1990, and includes all prior amendments
thereto including Amendment No. 1 approved on 08/20/1990, Amendment No. 2 approved on
11/06/1990, Amendment No. 3 approved on 04/30/1991, Amendment No. 4 approved on 06/01/1993,
Amendment No. 6 approved on 08/01/1995, Unnumbered Amendment approved on 06/03/1997,
Amendment No. 7 approved on 02/11/2003, Amendment No. 8 approved on 02/28/2006, Amendment No.
10 and Errata Sheet approved on 12/23/2008, Amendment No. 11 approved upon full execution by all
Members.
2. RECITALS AND DEFINITIONS
2.1 Parties. Each of the parties hereto is a public agency authorized and empowered to
contract for the joint exercise of powers under the Government Code of the State of California.
2.2 Power. Each of the Member Agencies has the authority and power to purchase and
maintain real property and to establish ecosystem conservation plans, and to design and implement habitat
conservation plans for the protection of the Stephens' kangaroo rat and other listed or candidate
threatened or endangered species.
2.3 Need. The United States Fish and Wildlife Service (the "Service") has listed the Stephens'
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kangaroo rat as an endangered species. The California Department of Fish and Game has recommended
changing the Stephens' kangaroo rat's status to endangered. In order for the Member Agencies to obtain
permits for incidental takings of the Stephens' kangaroo rat and its habitat, the Member Agencies must
develop a program for the protection of habitat occupied by the species. This Agreement implements that
program and provides for development of a program to protect other listed or candidate threatened or
endangered species, and for the establishment and operation of programs to protect habitat required to
maintain ecosystems essential for the preservation of species of plants and animals.
3. TERMS
3.1 Creation of Agency. There is hereby created a public agency known as the Riverside
County Habitat Conservation Agency, herein called the "Agency". The Agency is formed by this
Agreement pursuant to the provisions of Article 1, Chapter 5, Division 7, Title 1 of the Government Code
of the State of California relating to the joint exercise of powers common to public agencies. For the
purposes of this Agreement, the Agency is a public agency separate from the parties hereto and shall be
the agency to administer and execute this Agreement.
3.2 Purpose. The purpose of this Agreement is to create a public agency to plan for, acquire,
administer, operate, and maintain land and facilities for ecosystem conservation and habitat reserves to
implement a habitat conservation plan for the Stephens' kangaroo rat and other listed or candidate
threatened and endangered species.
3.3 Powers. In carrying out the purpose of this Agreement, the Agency shall have the
following powers:
3.3.1 To make and enter into contracts;
3.3.2 To employ agents, consultants, attorneys and employees;
3.3.3 To acquire property, and any interest in property, both real and personal by
purchase, gift, lease, option, grant, bequest, devise or otherwise, and to hold and dispose of
such property;
3.3.4 To acquire real property by eminent domain and to delegate its authority to acquire
real property by eminent domain to individual Member Agencies;
3.3.5 To conduct and direct studies and to develop and implement plans to complement,
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modify or supplement the "Short-Term Habitat Conservation Plan for the Stephens'
kangaroo rat" and to develop and implement plans for a long-term habitat conservation
plan for the Stephens' kangaroo rat;
3.3.6 To undertake programs to protect other listed or candidate threatened or
endangered species and for ecosystem conservation;
3.3.7 To incur debts, liabilities, and obligations;
3.3.8 To sue and be sued in its own name;
3.3.9 To employ personnel to operate, maintain, and administer habitat and ecosystem
reserves;
3.3. 10 To be an applicant, make applications for, and receive grants from governmental
and private entities and to participate in State bond issues;
3.3.11 To prepare project reports and applications, to qualify for grants, and to enter into
grant contracts and to do all other things necessary to comply with State and Federal laws
and regulations with respect to grants;
3.3.12 To borrow or receive advances of funds from the Member Agencies or from such
other sources as may be permitted by law;
3.3.13 To contract with the Member Agencies and other parties who operate or will
operate ecosystem or habitat conservation reserves;
3.3.14 To issue bonds, notes, warrants and other evidences of indebtedness to finance
costs and expenses to carry out the powers of the Agency;
3.3.15 To acquire, hold, and dispose of equipment; and
3.3.16 To exercise all other powers common to the Member Agencies not specifically
mentioned above which may be necessary to carry out the purposes of this Agreement.
3.4 Effective Date. The Agency was created on May 15, 1990, and this Amended and
Restated Agreement shall become effective on the first day following the execution of this Agreement by
the last of the Member Agencies.
3.5 Additional Members. Public Agencies may be added consistent with the terms and
conditions of the Implementing Agreement after formation of the Agency.
Amended 2/19/09-Resetated and Amended 3
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3.6 Board of Directors. This Agreement and the Agency created hereby shall be administered
by the governing body of the Agency which shall be known as the "Board of Directors of the Riverside
County Habitat Conservation Agency" herein called the "Board". The Board shall be composed of one
Elected Official from each Member Agency. Each Member Agency shall appoint one Elected Official to
serve as the regular representative and shall also appoint an Elected Official to serve as an alternate
representative of such Agency to the Board. In the absence of the regular representative of a Member
Agency, the alternate representative of such Agency shall, if present, participate in a meeting of the Board
the same as if the alternate representative were the regular representative. Members of the Board and
their alternates shall be appointed by and shall serve at the pleasure of their appointing body. All voting
powers shall reside in the Board. Alternate representatives of Member Agencies may participate in all
meetings of the Board except that the Agency's alternate representatives may vote only in the absence of
the regular representative of such Agency.
3.6.1 Compensation. Unless prohibited by law from accepting compensation, each
regular and alternate member (when performing the duties of a regular member) of the
Board shall be compensated at the rate of One Hundred Dollars ($100) per day, for any
portion of a day they spend attending to the business of the RCHCA, but not to exceed
Four Hundred Dollars ($400) in any given month, along with necessary traveling and
personal expenses incurred in the performance of his or her duties as authorized by the
Board. Except as hereinabove expressly provided, members of the Board and their
alternates shall not be entitled to any other salary or compensation for attendance at or
participation in meetings of the Board or for any similar services rendered on behalf of the
Agency.
3.7 Meetings of the Board of Directors.
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3.7.1 Regular Meetings. The Board shall hold at least four regular meetings per year.
The dates, hours, and places of the regular meeting shall be set by the Board, and a copy of
the meeting schedule shall be furnished to each Member Agency.
3.7.2 Ralph M. Brown Act. All meetings of the Board, including without limitation,
regular, adjourned regular, and special meetings, shall be called, noticed, held, and
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conducted in accordance with provisions of the Ralph M. Brown Act (commencing with
Section 54950 of the California Government Code).
3.7.3 Minutes. The Secretary of the Agency shall cause to be kept minutes of all
meetings of the Board, shall cause the minutes of all meetings to be approved by the
Board, and shall cause a copy of the approved minutes to be forwarded to each member of
the Board and to each of the parties hereto.
3.7.4 Voting and Quorum. The total voting power of all seats of the Board shall be
100%. Each regular representative shall have a percentage of the vote equal to the
percentage of his or her Member Agency's overall contribution or deemed contribution to
the Agency as calculated pursuant to Sections 3.10.1 and 3.10.2 below. A Member
Agency's overall contribution to the Agency shall be calculated monthly or on such other
periodic basis as the Board may approve. The majority of the number of Directors of the
Board shall constitute a quorum of the Board for the transaction of business; provided,
however, that in the absence of a quorum the majority of the Directors present at any
Board meeting may adjourn until the time fixed for the next regular meeting of the Board.
The affirmative vote of at least three Directors constituting more than 50% of the voting
strength of the Board as represented in the quorum which is present at that time shall be
required for the approval of any actions; provided however, that a numerical majority of
the Directors as represented in any such quorum may approve any action unless at least
three Directors constituting more than 50% of the voting strength of the Board as
represented in such quorum vote to disapprove any such action.
3.8 Officers. The Board shall elect its own officers, which shall include a chairperson, vice-
chairperson, secretary, treasurer, and auditor. The chairperson and vice-chairperson shall be members of
the Board and the secretary may, but need not, be a member of the Board.
3.8.1 Treasurer. The treasurer of the Agency shall be the treasurer of the County of
Riverside, who shall be the depositary and have custody of all money of the Agency from
whatever sources.
3.8.2 Auditor. The auditor of the Agency shall be the Auditor/Controller of the County
Amended 2/19/09-Resetated and Amended 5
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of Riverside and shall draw all warrants to pay demands against the Agency approved by
the Board.
3.8.3 Other Officers. The Board may appoint a general manager and an attorney for the
Agency. The Agency may contract with Member Agencies for the use of employees of the
Member Agencies on mutually agreeable terms and conditions. The public officer, officers
or persons who have charge of, handle, or have access to any property of the Agency shall
file an official bond in an amount to be fixed by the Board.
3.8.4 General Manager. The general manager, if appointed, or such other officer or
employee of the Agency to whom the Board delegates such authority, shall have the power
to appoint, promote, demote and remove employees of the Agency subject to the
provisions of the Agency's approved budget, and subject to such personnel policies as may
have been adopted by the Board. The General Manager shall also have the power to enter
into Agreements in an amount not to exceed Twenty-Five Thousand dollars ($25,000) per
Agreement, per fiscal year, and enter into non-substantive Amendments to such
Agreements where there is no change to the maximum obligation amount or the scope of
work in the Agreement in accordance with the Riverside County Purchasing Department
guidelines.
3.9 Rules and Governing Law. This Agreement shall be construed and enforced in accordance
with the laws of the State of California. The laws of the State of California applicable to the general law
City of Moreno Valley shall govern the Agency in the manner of exercising its powers, subject, however,
to such restrictions as are applicable to said city in the manner of exercising such powers, as required by
Government Code Section 6509. Should the City of Moreno Valley not be a Member Agency, the laws
applicable to the County of Riverside shall be used for purposes of Section 6509. The Board, at its first
meeting or as soon thereafter as may be possible, shall adopt such rules and regulations as the Board may
deem necessary for the conduct of the Agency's affairs. Among these rules shall be a conflict of interest
code and a purchasing ordinance. The Board may, as it deems appropriate, review and revise these rules
and regulations.
3.10 Contributions/Estimated Budget.
Amended 2/19/09-Resetated and Amended 6
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3. 10.1 Contribution of Mitigation Fees. The Member Agencies have imposed a mitigation
fee on certain types of development within their jurisdictions to implement the initial
habitat conservation program for the Stephens' kangaroo rat. All mitigation fees for the
Stephens' kangaroo rat collected by the Member Agencies prior to the effective date of this
Agreement, less monies expended by the County for consultants' services and land
acquisition, shall be deposited into the treasury of the Agency within sixty (60) days of
such effective date. Monies expended by the County for consultants' services and land
acquisition for the benefit of the SKR shall be included in the County's overall
contribution to the Agency for purposes of calculating the County's percentage vote under
Section 3.7.4 above. All mitigation fees collected for the Stephens' kangaroo rat from and
after August 24, 2006, shall be forwarded to the Agency for the period of April 1 through
June 30 before July 31; for the period of July I through September 30 before October 31;
for the period of October 1 through December 31 before January 31; and for the period
January 1 through March 31 before April 30 of each fiscal year.
3.10.2 No Withholding. The County and the Cities may not recover the costs of
administering the provisions of their SKR Mitigation Fee ordinance using the Local
Development Mitigation Fee revenues generated by them through said ordinance.
3.10.3 Audit. Pursuant to Section 3.12 of the JPA, the County and Cities shall
maintain complete and accurate records with respect to all Local Development
Mitigation Fees collected under their Local Development Mitigation Fee
ordinance. All such records shall be clearly identifiable. The County and
Cities shall allow a representative of the Authority during normal business
hours to examine, audit, and make transcripts of copies of such records.
3.10.4 Breach of Obligations. If the County or the Cities fail to remit on at least a
quarterly basis as required in Section 3.10.1, above, within 30 days of the due
date as set forth herein, any delinquent amounts will be assessed interest at the
rate of RCHCA's prevailing rate for invested funds.
3.10.5 Process for Notification of Delinquency. The following guide for notification
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of delinquency is established: RCHCA staff will notify, in writing, the City Manager of
any jurisdiction within 15 days of not receiving a remittance fee within the time period
set forth in Section 3.10.1, above. After an additional 30 days, RCHCA staff will
notify the jurisdiction again with an accompanying invoice for the approximate amount
owed plus interest and penalties. RCHCA staff will continue this notification until the
90 day mark, at which time RCHCA will determine if an audit of the jurisdictions SKR
Mitigation Fee account, general ledger and any other financial data is necessary to
determine the amount owed, the cause of the delay, and make any recommendations to
resolve the issue. If an audit is required due to irregularities in reporting and
remittance the jurisdiction will incur the cost of the audit.
3.10.6 Non-Mitigation Fee Contributions. The Board may accept contributions of property
from Member Agencies in lieu of mitigation fees, or with the approval of the Board, a
Member Agency may hold and maintain its own property as a contribution to the reserve
program. Such property shall count toward a Member Agency's overall contribution for
purposes of calculating the Member Agency's percentage vote under Section 3.7.4 above
only if approved by the Board and only if held and maintained in accordance with the
Agency's rules and regulations for maintenance and operation of reserves. The value of
such contributions shall be calculated based upon the agreement of two-thirds of the
governing bodies of the Member Agencies or by the Board subject to an independent
appraisal ordered by the Board. Funds received from state and federal grants, special
assessments, or any other third-party sources also shall be deemed to be contributions of
the Member Agencies and shall be used in calculating each Member Agency's percentage
vote based on each Member Agency's pro rata share of the approved allocation of take
arising from such third-party sources as of the date the funds are received.
3.10.7 Use of Contributions. When approved by the Board, revenues received by the
Board, including without limitation, fees and other contributions, may be used to further
any of the purposes of the Agency.
3.10.8 Budget. No later than May 31 of each year, the Board shall prepare and approve an
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estimated budget of the amount of money required to implement the habitat reserve
program during the fiscal year. Such estimates shall be based, as nearly as is practicable,
on the total land acquisition, land improvement, maintenance, administration, and
operation costs during the current fiscal year as such costs are set forth in the then current
approved budget for the Agency. The estimated budget of the Agency prepared and
approved by the Board shall be forwarded to the governing bodies of the Member
Agencies for consideration and approval. The Board's estimated budget shall be deemed
the final budget of the Agency upon receipt by the Agency of certified copies of approving
resolutions or minute orders from the governing body of each of the Member Agencies.
Until such time as formal approval has been received from each Member Agency, the
estimated budget shall constitute merely a proposed budget, subject to reconsideration or
revisions. If a final budget has not been approved for the Agency by July 1 of each year,
the budget for the previous year shall serve as the Agency's working budget for the
ensuing fiscal year until a new budget is approved.
3.11 Consultant Contracts. The Agency shall, upon request of the County, accept assignment of
all consultant contracts which the County has entered into for the preparation and implementation of the
Short-Term and Long-Term Habitat Conservation Plans for the Stephens' kangaroo rat.
3.12 Accounting and Audits.
3.12.1 Fiscal Year. The fiscal year of the Agency shall be from July 1 through the
following June 30.
3.12.2 Accounting Procedures and Audit. Full books and accounts shall be maintained for
the Agency in accordance with practices established by or consistent with those utilized by
the Controller of the State of California for like public agencies. The Auditor of the
Agency shall either make, or contract with a certified public accountant to make an annual
audit of the account and records of the Agency. The minimum requirements of the audit
shall be those prescribed by the State Controller for special districts under Section 26909
of the California Government Code and shall conform to generally accepted auditing
standards. A report of the audit shall be filed as a public record with each of the Member
Amended 2/19/09-Resetated and Amended 9
and Amendment # I I thereto
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Agencies and with the Riverside County Auditor within 30 days of its completion. Such
report shall be filed within 12 months of the end of the fiscal year under examination.
3.13 Withdrawal. Any Member Agency may withdraw from the Agency by giving the Agency
written notice of its withdrawal. Upon withdrawal of any Member Agency from the Agency, the
withdrawing member shall not receive any distribution, partial or otherwise, of any cash or other assets of
the Agency.
3.14 Dissolution. Upon dissolution of the Agency pursuant to Section 3.18, the assets of the
Agency may be distributed in kind or assets may be sold and the proceeds thereof distributed to the
members at the time of dissolution; provided, however, that any distribution of assets shall be subject to
the prior discharge of enforceable liability incurred by the Agency. Subject to the foregoing, upon
dissolution of the Agency, each member shall receive its proportionate share of the assets of the Agency
as the same appear on the books of the Agency. Each member's proportionate share shall be based upon
such member's contributions to the Agency calculated in accordance with Section 3.10 above.
3.15 Liabilities. Except as provided hereinabove, the debts, liabilities and obligations of the
Agency shall be the debts, liabilities and obligations of the Agency alone and not of the parties to this
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Agreement.
3.16 Indemnification of Member Agencies. Provided that a Member Agency has acted in good
faith and in accordance with this Agreement and the Short-Term Habitat Conservation Plan for the
Stephens' kangaroo rat, the Agency shall defend, indemnify and hold such Member Agency free and
harmless from any loss, liability or damage incurred or suffered by such Member Agency by reason of
litigation arising from or as a result of any of the following: the Member Agency's impact mitigation fee
ordinance; the Member Agency's participation in the Agency; actions taken to implement the Short- or
Long-Term Habitat Conservation Plans for the preservation of the Stephens' kangaroo rat; claims of
inverse condemnation or unconstitutional takings against a Member Agency; or any other act performed
or to be performed by the Member Agency pursuant to this Agreement, the Short-Term Habitat
Conservation Plan for the Stephens' kangaroo rat, or the implementing agreements; provided, however,
that such indemnification or agreement to hold harmless pursuant to this Section shall be recoverable only
out of Agency assets and not from other Member Agencies.
Amended 2/19/09-Resetated and Amended
and Amendment # 11 thereto
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3.17 Rescission or Termination.
3.17.1 Term. The Agency shall continue until this Agreement is rescinded or terminated
as herein provided or until the duties of the Agency are assumed by a state or regional
governmental agency.
3.17.2 Rescission or Termination. This Agreement may be rescinded and the Agency
terminated by written consent of all of the Member Agencies evidenced by a certified copy
of a resolution of their governing bodies.
3.18 Notices. All notices, statements, demands, requests, consents, approvals, authorizations,
agreements, appointments or designations hereunder shall be given in writing and addressed to the
principal office of the Agency.
3.19 Validity. If any one or more of the terms, provisions, promises, covenants or conditions of
this Agreement shall by any extent be adjudged invalid, unenforceable, void or voidable for any reason
whatsoever by a court of competent jurisdiction, each and all of the remaining terms, provisions,
promises, covenants and conditions of this Agreement shall not be affected thereby and shall be valid and
enforceable to the fullest extent permitted by law.
3.20 Amendment. This Agreement contains all of the terms and conditions agreed to by and
between the parties hereto and shall not be amended except by an agreement in writing signed by not less
than two-thirds (2/3) of the total number of Member Agencies comprising at least fifty percent (50%) of
the total voting strength of the Board of Directors
3.21 Successors. This Agreement shall be binding upon and shall inure to the benefit of the
successors of the parties hereto.
3.22 Assignment. The parties hereto shall not assign any rights or obligations under this
Agreement without the written consent of all other parties.
3.23 Additional Documents. The parties hereto agree upon request to execute, acknowledge
and deliver all additional papers and documents necessary or desirable to carry out the intent of this
Agreement.
Amended 2/19/09-Resetated and Amended
and Amendment # 11 thereto
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Amendment # 1
0812011990
Amendment # 2
1110611990
Amendment 43
0413011991
Amendment #4
0610111993
Amendment #5
Not Approved
Amendment #6
0810111995
Unnumbered Amendment
0610311997
Amendment #7
0211112003
Amendment # 8
0212812006
Amendment # 9
Not Approved
Amendment # 10
1212312008
Amendment #11
Pending full execution by all Members
Dated:
Attest:
City Clerk
Dated:
Attest:
CITY OF CORONA
By:
Mayor
CITY OF HEMET
By:
City Clerk Mayor
Dated:
CITY OF LAKE ELSINORE
Attest:
By:
City Clerk
Mayor
Dated: CITY OF MORENO VALLEY
Attest: By:
City Clerk Mayor
Dated:
Attest:
City Clerk
Dated:
Amended 2/19/09-Resetated and Amended
and Amendment # 11 thereto
CITY OF MURRIETA
By:
Mayor
CITY OF PERRIS
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Dated:
Attest:
CITY OF PERRIS
By:
City Clerk Mayor
Dated:
CITY OF RIVERSIDE
Attest:
By:
City Clerk
Mayor
Dated:
COUNTY OF RIVERSIDE
Attest:
By:
Clerk of the Board
Chairman, Board of Supervisors
Riverside County Counsel
Dated:
CITY OF TEMECULA
Attest:
By:
City Clerk
Mayor
Dated:
CITY OF MENIFEE
Attest:
By:
City Clerk
Mayor
Dated:
CITY OF WILDOMAR
Attest:
By:
City Clerk
Mayor
Amended 2/19/09-Resetated and Amended 13
and Amendment # 11 thereto
CHC
First Amendment to the
Implementation Agreement
Riverside County
Long Term Habitat Conservation Plan
RIVERSIDE COUNTY HABITAT CONSERVATION AGENCY
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FIRST AMENDMENT TO THE IMPLEMENTATION AGREEMENT
RIVERSIDE COUNTY
LONG TERM HABITAT CONSERVATION PLAN
This First Amendment to the Implementation Agreement ("First Amendment") is made and entered
into this day of , 2009 by and among the United States Department of Interior
("Interior"), the United States Fish and Wildlife Service ("Service"), the United States Bureau of Land
Management ("Bureau"), the Resources Agency of the State of California ("Resources Agency"), the
California Department of Fish and Game ("Department") the Riverside County Habitat Conservation
Agency ("Agency"), the County of Riverside ("County"), and the Cities of Corona, Hemet, Lake
Elsinore, Menifee, Moreno Valley, Murrieta, Perris, Riverside, Temecula, and Wildomar all of which are
located within Riverside County, California, (collectively "Cities"). The signatories to this First
Amendment are hereinafter referred to collectively as the ("Parties").
For and in consideration of the mutual covenants and conditions contained herein, the Parties hereto do
agree as follows:
1.
RECITALS
WHEREAS, an Implementation Agreement for the Riverside County Long Term Habitat
Conservation Plan ("Agreement") was entered into by and between the United States Department of
Interior, the United States Fish and Wildlife Service, the United States Bureau of Land Management, the
Resources Agency of the State of California, the California Department of Fish and Game, the Riverside
County Habitat Conservation Agency, the County of Riverside, and the Cities of Corona, Hemet, Lake
Elsinore, Moreno Valley, Murrieta, Perris, Riverside, and Temecula and became effective on April 23,
1996; and
WHEREAS, on October 1, 2008, the City of Menifee became a California municipal corporation
located within western Riverside County; and
WHEREAS, on July 1, 2008, the City of Wildomar also became a California municipal
corporation located within western Riverside County; and
WHEREAS, the Parties desire to amend the Agreement to add the Cities of Menifee and
1 st Amendment Implementation Agreement 1
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Wildomar as Permittees to implement the Riverside County Long Term Habitat Conservation Plan.
II.
INCORPORATION OF THE AGREEMENT
The Agreement and each of its provisions are intended to be, and by this reference are, incorporated
herein.
III.
CITY OF MENIFEE
The City of Menifee agrees to the terms and conditions of the Agreement set forth in Section II. above.
IV.
CITY OF WILDOMAR
The City of Wildomar agrees to the terms and conditions of the Agreement set forth in Section II.
above.
V.
AGREEMENT PROVISIONS AMENDED
The following provisions of the Agreement are amended as set forth below:
W.D. NOTICE
Any notice permitted or required by this Agreement shall be in writing, delivered
personally, by overnight mail, or by United States mail, certified and postage prepaid, return receipt
requested and to the persons listed below and addressed as follows, or at such other address as any Party
may from time to time specify to the other Parties in writing. Notices may be delivered by facsimile or
other electronic means, provided that they are also delivered personally or by overnight or certified mail.
Notices shall be transmitted so that they are received within the specified deadlines. Notice delivered via
certified mail, return receipt requested, shall be deemed given five (5) days after deposit in the United
States mail. Notices delivered personally shall be deemed given on the date they are delivered. Notices
delivered via overnight delivery shall be deemed given on the next business day after deposit with the
1 s' Amendment Implementation Agreement 2
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overnight mail delivery service. The Agency shall maintain a list of individuals responsible for ensuring
HCP compliance for each of the Parties, which may change. The following are the individuals currently
responsible for ensuring HCP compliance:
Interior United States Department of the Interior
Office of the Deputy Secretary
1849 `C' Street NW, Room 5108
Washington, DC 20240
Resources Agency State of California
Undersecretary for Resources
The Resources Agency
1416 Ninth Street, Room 1311
Sacramento, CA 95814
Service State Director
United States Fish and Wildlife Service
2800 Cottage Way, Room E-1803
Sacramento, CA 95825
Bureau State Director
Bureau of Land Management
2800 Cottage Way
Sacramento, CA 95825
Department State Director
California Department of Fish and Game
1416 Ninth Street
Sacramento, CA 95814
Agency Executive Director
Riverside County Habitat Conservation Agency
4080 Lemon Street, 12th Floor
Riverside, CA 92501
County Chief Executive Officer
County of Riverside
P.O. Box 1385
Riverside, CA 92502-1385
Cities City Manager
City of Corona
815 W. 6th Street
Corona, CA 92882
1St Amendment Implementation Agreement 3
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City Manager
City of Hemet
445 East Florida Ave.
Hemet, CA 92543
City Manager
City of Lake Elsinore
130 South Main Street
Lake Elsinore, CA 92530
City Manager
City of Menifee
29683 New Hub Drive, Ste. C
Menifee, CA 92586
City Manager
City of Moreno Valley
14177 Frederick Street
Moreno Valley, CA 92552
City Manager
City of Murrieta
26442 Beckman Court
Murrieta, CA 92562
City Manager
City of Perris
101 North `D' Street
Perris, CA 92570
City Manager
City of Riverside
3900 Main Street
Riverside, CA 92522
City Manager
City of Temecula
43200 Business Park Drive
Temecula, CA 92590
City Manager
City of Wildomar
23873 Clinton Keith Road, Ste. 201
Wildomar, CA 92595
1St Amendment Implementation Agreement 4
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VI.
OTHER PROVISIONS TO REMAIN IN EFFECT
Except for the amended provisions as set forth herein, all other provisions of the Agreement shall
remain in full force and effect, and shall govern the actions of the Parties hereto.
VII.
EFFECTIVE DATE
This First Amendment shall become effective on the date that it is executed by all of the Parties.
IN WITNESS WHEREOF, THE PARTIES HERETO have executed this First Amendment to
be in effect as of the date last signed below.
DATE:
DATE:
DATE:
DATE:
1St Amendment Implementation Agreement
UNITED STATES DEPARTMENT OF
INTERIOR
BY:
UNITED STATES FISH & WILDLIFE
SERVICE
BY:
U.S. BUREAU OF LAND MANAGEMENT
BY:
CALIFORNIA RESOURCES AGENCY
BY:
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(SIGNATURE PAGE CONTINUED)
DATE:
CALIFORNIA DEPARTMENT OF FISH
AND GAME
BY:
DATE:
RIVERSIDE COUNTY HABITAT
CONSERVATION AGENCY
BY:
DATE:
COUNTY OF RIVERSIDE
BY:
DATE:
CITY OF CORONA
BY:
DATE:
CITY OF HEMET
BY:
DATE:
CITY OF MENIFEE
BY:
DATE:
CITY OF MORENO VALLEY
BY:
DATE:
CITY OF MURRIETA
BY:
1" Amendment Implementation Agreement
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(SIGNATURE PAGE CONTINUED)
DATE: CITY OF PERRIS
BY:
DATE:
DATE:
DATE:
DATE:
1" Amendment Implementation Agreement
CITY OF RIVERSIDE
BY:
CITY OF TEMECULA
BY:
CITY OF WILDOMAR
BY:
CITY OF LAKE ELSINORE
BY:
7
ITEM NO. 11
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Gregory J. Butler, Director of Public Works
DATE: April 14, 2009
SUBJECT: Approval of the Plans and Specifications and Authorization to Solicit
Construction Bids for the Citywide Concrete Repairs - FY 2008-09,
Project No. PW09-03
PREPARED BY: Mayra De La Torre, Senior Engineer- CIP
Chris White, Assistant Engineer - CIP
RECOMMENDATION: That the City Council approves the plans and specifications and
authorizes the Department of Public Works to solicit construction bids for the Citywide Concrete
Repairs - FY 2008-09, Project No. PW09-03.
BACKGROUND: This is an annual project which repairs various concrete facilities
maintained by the City. The Public Works Maintenance Division has surveyed the City and compiled
a list of improvements in need of repair. Damaged curb & gutter, sidewalk, drive approaches, under
sidewalk drains, cross gutters, ADA ramps and spandrels at various locations will be removed and
replaced by the project.
Project specifications are complete and the project is ready to be advertised for construction bids.
The contract documents are available for review in the Director of Public Works' office.
The Engineer's Construction Estimate for the project is $ 236, 231.00
FISCAL IMPACT: Adequate funds are available in the Public Works Department's
Maintenance Division FY 2008-09 Budget for Routine Street Maintenance, Account No. 001-164-
601-5402.
ATTACHMENTS: 1. Citywide Concrete Repair List. (8 pages)
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ITEM NO. 12
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Greg J. Butler, Director of Public Works
DATE: April 14, 2009
SUBJECT: First Amendment to the Reimbursement Agreement with Eastern Municipal
Municipal Water District for Pechanga Parkway Phase II Street Improvements;
Project No. PW99-11
PREPARED BY: Amer Attar, Principal Engineer, CIP
Mayra De La Torre, Senior Engineer, CIP
RECOMMENDATION: That the City Council approve the First Amendment to the
Reimbursement Agreement with Eastern Municipal Water District (EMWD) in the amount of $49,000
for modifications to the 14' wide medians within the Pechanga Parkway Phase II Street
Improvement Project No. PW99-11 and authorize the City Manager to execute the Amendment.
BACKGROUND: On April 22, 2008 the City Council awarded a construction contract
and approved the Reimbursement Agreement between EMWD and the City for the Pechanga
Parkway Ph II Street Improvements, Project No. PW99-11, and authorized the City Manager to
execute the Agreement on behalf of the City. This Agreement included the adjustment of various
sewer facilities associated with this project.
This project is currently under construction and will widen Pechanga Parkway to its ultimate width
from Temecula Parkway to Pechanga Road. Eastern Municipal Water District has requested that the
City make modifications to the project's medians along Pechanga Parkway to improve access to
their sewer manholes. The modifications include concrete drivable accesses, curbs, curb transitions,
landscape/irrigation sleeves and survey in five (5) locations. This work will allow EMWD to access
and manage their maintenance of manholes more efficiently. City staff has reviewed the
modifications and has determined that the new improvements will allow EMWD to maintain their
facilities safely. EMWD has agreed to reimburse the City the lump sum amount of $49,000, which is
the cost of this work.
FISCAL IMPACT: None. The associated cost will be reimbursed by EMWD
ATTACHMENTS:
First Amendment
FIRST AMENDMENT TO AGREEMENT BETWEEN
CITY OF TEMECULA
AND
EASTERN MUNICIPAL WATER DISTRICT
PECHANGA PARKWAY PH II - STREET IMPROVEMENTS
PROJECT NO. PW99-11
THIS FIRST AMENDMENT is made and entered into as of April 14, 2009 by and
between the City of Temecula, a municipal corporation ("City") and EASTERN MUNICIPAL
WATER DISTRICT ("Public Agency"). In consideration of the mutual covenants and conditions
set forth herein, the parties agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
A. On April 22, 2008 the City and Public Agency entered into that certain
agreement entitled "Reimbursement Agreement between City of Temecula and Eastern
Municipal Water District" ("Agreement") in the amount of $20,910.00.
Amendment.
B. The parties now desire to amend the Agreement as set forth in this
2. Section II A. of the Agreement is hereby amended to read as follows:
A. Item Quantity Unit Cost Extended Amt
Adjust Existing Manhole
to Grade 51 $410.00 $ 20,910.00
Add the following:
Modify 14' medians in
various locations 5 Lump Sum $ 49,000.00
Revised Total: $ 69,910.00
3. Section IV of the Agreement is hereby amended to read as follows:
Replace paragraph with the following:
It is acknowledged that EMWD has reviewed and approved all CITY plans and
specifications for the EMWD WORK and has approved the bid amount as
reasonable. Management and administration of the terms expressed herein shall
be performed by CITY for the PROJECT. CITY agrees to designate Ms. Mayra
De La Torre, Senior Engineer, Capital Improvement Projects, as the contact for
CITY in regards to this agreement. EMWD agrees to designate Mr. Abe
Mendoza, Civil Engineering Associates I, New Business Development as a point
of contact for EMWD to facilitate the reimbursements identified herein.
4. Except for the changes specifically set forth herein, all other terms and conditions
of the Agreement shall remain in full force and effect.
R:CIP\PROJECTS\PW99\99-11 Pech Pkwy Phase 11 Street Improvs\CONSTRUCTION\Agreements\EMWD Reimb Agmt Amend1.doc 1
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA
BY:
Shawn D. Nelson, City Manager
ATTEST:
BY:
Susan W. Jones, MMC, City Clerk
Approved As to Form:
BY:
Peter M. Thorson, City Attorney
PUBLIC AGENCY
Eastern Municipal Water District
P.O. Box 8300
Perris, California 92572
Anthony J. Pack, General Manager
ATTEST:
Rosemarie V. Howell, Board Secretary
(Two Signatures Required For Corporations)
R: CIPIPR0JECTS\PW991PW99-11 Pechanga Parkway Ph INCONSTRUCTIOMAgreementsEMWD Reimb Agmt Amend tdoc 2
ITEM NO. 13
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Greg Butler, Director of Public Woks
DATE: April 14, 2009
SUBJECT: Award a Construction Contract for Traffic Signal Installations; Butterfield Stage
Rd. at Welton Way/Channel St. & Meadows Parkway at McCabe Dr./Sunny
Meadows Dr.; Project No. PW07-09 & PW07-10
PREPARED BY: Kendra Hannah-Meistrell, Assistant Engineer
RECOMMENDATION: That the City Council
1. Award a construction contract for Project No. PW07-09 & PW07-10, Traffic Signal
Installations; Butterfield Stage Rd. at Welton Way/Channel St. & Meadows Parkway at
McCabe Dr./Sunny Meadows Dr., to Christopher R. Morales, Inc. in the amount of
$323,983.00;
2. Authorize the City Manager to approve change orders up to 10% of the contract
amount, $32,389.30;
3. Make a finding that the Traffic Signal Installations; Butterfield Stage Rd. at Welton
Way/Channel St. & Meadows Parkway at McCabe Dr./Sunny Meadows Dr. Project is exempt
from Multiple Species Habitat Conservation Plan (MSHCP) fees.
BACKGROUND: On December 16, 2008, City Council approved the plans and
specifications and gave authorization to solicit construction bids for Project No. PW07-09 &
PW07-10, Traffic Signal Installations; Butterfield Stage Rd. at Welton Way/Channel St. & Meadows
Parkway at McCabe Dr./Sunny Meadows Dr..
The work for the Traffic Signal Installations consists of the installation of traffic signals at the
intersections of Butterfield Stage Road and Welton Way/Channel Street, and Meadows Parkway
and McCabe Drive/Sunny Meadows Drive. More specifically, the project will include the
following: traffic control, removal of pavement delineation, installation of traffic striping, pavement
markers and legends, removal and installation of roadside signs, installation of traffic signal loop
detectors, installation of internally illuminated street name signs, installation of safety lighting,
installation of emergency vehicle pre-emption, and miscellaneous appurtenant work.
Sixteen (16) bids were received and publicly opened on Tuesday, March 17, 2009. The results
were as follows:
1.
Christopher R. Morales, Inc.
$ 323,983.00
2.
Brudvik, Inc.
$ 328,543.00
3.
Sierra Pacific Electrical Contracting
$ 334,087.25
4.
DBX, Inc.
$ 340,180.00
5.
Lincoln Pacific Builders Inc.
$ 344,550.00
6.
C. T. & F., Inc.
$ 347,047.10
7.
California Professional Engineering, Inc.
$ 348,027.21
8.
High Light Electric
$ 350,500.00
9.
HMS Construction, Inc.
$ 352,490.00
10.
Steiny and Company, Inc.
$ 372,187.25
11.
Macadee Electrical Construction
$ 373,220.00
12.
Pro Tech Engineering, Corp.
$ 373,243.85
13.
Matt Gardner Construction, Inc.
$ 381,427.00
14.
Lekos Electric, Inc.
$ 383,553.95
15.
PTM General Engineering Services, Inc.
$ 396,396.00
16.
Terno, Inc.
$ 416,182.00
The Engineer's Estimate for the project was $400,000.00. The project specifications allow for
forty-five (45) working days, which is an approximate duration of 2 months.
Staff has reviewed the bid proposals and found a minor mathematical error in one bid. The
above bid results reflect corrected dollar amounts. The correction did not impact the position of
the lowest responsible bidder, Christopher R. Morales, Inc. Christopher R. Morales, Inc. has
public contracting experience and has completed similar projects for other agencies.
The Multiple Species Habitat Conservation Plan (MSHCP) is an element of the Riverside County
Integrated Project (RCIP) to conserve open space, nature preserves and wildlife to be set aside
in some areas. It is designed to protect over 150 species and conserve over 500,000 acres in
Western Riverside County. The City of Temecula is a permittee to the MSHCP and as such is
required to abide by the Regional Conservation Authority's (RCA) Fee Remittance and
Collection Policy adopted by Resolution 07-04 on September 10, 2007. The RCA is a joint
regional authority formed by the County and the Cities to provide primary policy direction for
implementation of the MSHCP.
Beginning July 1, 2008 the RCA will require that locally funded Capital Improvement Projects
contribute applicable MSHCP fees within 90-days of construction contract award. Fees outside the
public right of way are calculated on a cost per acre of disturbed area basis, while fees for typical
right-of-way improvements projects are 5% of construction costs. Projects funded by TUMF or
Measure A are exempt from MSHCP fees, as those programs contribute directly to the MSHCP.
The Traffic Signal Installations Project consists of the installation of traffic signals within the existing
intersections, therefore there is no new disturbed area subject to the 5% MSHCP fees, thus the
project is exempt.
FISCAL IMPACT: The project is included in the FY09-13 CIP Budget and is funded with
Development Impact Fees - Traffic Signal. Adequate funds are available in Accounts Number
210-165-669-5804 and 210-165-672-5804 for the contract amount of $323,983.00 plus the 10%
contingency amount of $32,398.30 for a total encumbrance of $356,381.30.
ATTACHMENTS:
1. Project Location
2. Project Description (2 sheets)
3. Contract
PROJECT LOCATION
PROJECT DESCRIPTION
Project Title: TRAFFIC SIGNAL INSTALLATION - CITYWIDE
Cost to
Signal Location
Complete
Year
Funding Source
Butterfield Stage Road at Welton Street/Channel Street
$
250,000
2008-09
DIF (Traffic)
Meadows Parkway at McCabe Drive
$
250,000
2008-09
DIF (Traffic)
Meadows Parkway at De Portola
$
200,000
2009-10
DIF (Traffic)
Meadows Parkway at Pauba
$
200,000
2009-10
DIF (Traffic)
Meadows Parkway at Campanula Way
$
200,000
2010-11
DIF (Traffic)
Meadows Parkway at Leena Way
$
200,000
2010-11
DIF (Traffic)
Rancho California Road at Promenade Chardonnay
$
200,000
2011-12
DIF (Traffic)
Vail Ranch Parkway at Tehachapi Pass
$
200,000
2011-12
DIF (Traffic)
Butterfield Stage Road at Rancho Vista Road
$
200,000
2012-13
DIF (Traffic)
Rancho California Road at Avenida de la Reina
$
250,000
2012-13
DIF (Traffic)
Rancho California Road at Yukon
$
250,000
2012-13
DIF (Traffic)
Fiscal Year 2008-09 $ 500,000
Fiscal Year 2009-10 $ 400,000
Fiscal Year 2010-11 $ 400,000
Fiscal Year 2011-12 $ 400,000
Fiscal Year 2012-13 $ 700,000
76
PROJECT DESCRIPTION
Project Title:
TRAFFIC SIGNAL INSTALLATION - CITYWIDE
PRIORITY:
Project Type:
Description:
Department:
Scope of Project:
Benefit:
Circulation
Install traffic signals at various locations throughout the City including, traffic signal upgrades on Winchester Road and Temecula
Parkway, and Redhwak annexation area.
Public Works
Project will include the design and construction of traffic signals throughout the City.
Project will improve traffic safety and circulation throughout the City
Project Cost:
Actuals
Total Project
to Date
2008-09
2009-10
2010-11
2011-12
2012-13
Cost
Administration
$
20,000
$
20,000
$
20,000
$
20,000
$
60,000
$
140,000
Construction
$
450,000
$
360,000
$
360,000
$
360,000
$
580,000
$
2,110,000
Design
$
30,000
$
20,000
$
20,000
$
20,000
$
60,000
$
150,000
Totals
$ - $
500,000
$
400,000
$
400,000
$
400,000
$
700,000
$
2,400,000
Source of Funds:
DIF (Traffic Signal)
$
500,000
$
400,000
$
400,000
$
400,000
$
700,000
$
2,400,000
Total Funding:
$ - $
500,000
$
400,000
$
400,000
$
400,000
$
700,000
$
2,400,000
Future O & M Cost:
$ 500 A
nnually
77
CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT
CONTRACT
FOR
PROJECT NO. PW07-09 & PW07-10
TRAFFIC SIGNAL INSTALLATIONS
BUTTERFIELD STAGE RD. AT WELTON WAY/CHANNEL ST. &
MEADOWS PARKWAYAT MCCABE DR.ISUNNY MEADOWS DR.
THIS CONTRACT, made and entered into the 14th day of April, 2009 by and between the City of
Temecula, a municipal corporation, hereinafter referred to as "CITY', and Christopher R. Morales,
Inc.. hereinafter referred to as "CONTRACTOR."
WITNESSETH:
That CITY and CONTRACTOR, for the consideration hereinafter named, mutually agree
as follows:
CONTRACT DOCUMENTS. The complete Contract includes all of the Contract
Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance
Bond, Labor and Materials Bond, Plans and Specifications entitled PROJECT NO. PW07-
09 & PW07-10, TRAFFIC SIGNAL INSTALLATIONS; BUTTERFIELD STAGE RD. AT
WELTON WAY/CHANNEL ST. & MEADOWS PARKWAY AT MCCABE DR./SUNNY
MEADOWS DR., Insurance Forms, this Contract, and all modifications and amendments
thereto, the State of California Standard Plans and Specifications (latest edition), issued
by the California Department of Transportation, where specifically referenced in the Plans,
Special Provisions, and Technical Specifications, and the latest version of the Standard
Specifications for Public Works Construction, including all supplements as written and
promulgated by Public Works Standards, Inc (hereinafter, "Standard Specifications") as
amended by the General Specifications, Special Provisions, and Technical Specifications
for PROJECT NO. PW07-09 & PW07-10, TRAFFIC SIGNAL INSTALLATIONS;
BUTTERFIELD STAGE RD. AT WELTON WAY/CHANNEL ST. & MEADOWS
PARKWAY AT MCCABE DR./SUNNY MEADOWS DR.. Copies of these Standard
Specifications are available from the publisher:
BNi Building News
Division of BNi Publications, Inc.
1612 South Clementine St.
Anaheim, California 92802
(714) 517-0970
The Standard Specifications will control the general provisions, construction materials,
and construction methods for this Contract except as amended by the General
Specifications, Special Provisions, and T
PW07-09 & PW07-10, TRAFFIC SIGNAL
RD. AT WELTON WAY/CHANNEL ST.
DR./SUNNY MEADOWS DR..
:chnical Specifications for PROJECT NO.
INSTALLATIONS; BUTTERFIELD STAGE
& MEADOWS PARKWAY AT MCCABE
In case of conflict between the Standard Specifications and the other Contract
Documents, the other Contract Documents shall take precedence over, and be used in
lieu of, such conflicting portions.
CONTRACT C-1
C]Pmgram Res%Neevia.Com%D-r ConvererlerrpW2915doc
Where the Contract Documents describe portions of the work in general terms, but not in
complete detail, it is understood that the item is to be furnished and installed completed
and in place and that only the best general practice is to be used. Unless otherwise
specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and
incidentals, and do all the work involved in executing the Contract.
The Contract Documents are complementary, and what is called for by anyone shall be as
binding as if called for by all. Any conflict between this Contract and any other Contract
Document shall be resolved in favor of this Contract.
SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed,
shall provide and furnish all the labor, materials, necessary tools, expendable equipment,
and all utility and transportation services required for the following:
PROJECT NO. PW07-09 & PW07-10, TRAFFIC SIGNAL INSTALLATIONS;
BUTTERFIELD STAGE RD. AT WELTON WAY/CHANNEL ST. & MEADOWS
PARKWAY AT MCCABE DR./SUNNY MEADOWS DR.
All of said work to be performed and materials to be furnished shall be in strict accordance
with the Drawings and Specifications and the provisions of the Contract Documents
hereinabove enumerated and adopted by CITY.
CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished
and work performed and completed under the direction and supervision, and subject to
the approval of CITY or its authorized representatives.
CONTRACT AMOUNT AND SCHEDULE. The CITY agrees to pay, and CONTRACTOR
agrees to accept, in full payment for, the work agreed to be done, the sum of: THREE
HUNDRED TWENTY THREE THOUSAND NINE HUNDRED EIGHTY THREE DOLLARS
and NO CENTS 323,983.00), the total amount of the base bid.
CONTRACTOR agrees to complete the work in a period not to exceed forty-five (45)
working days, commencing with delivery of a Notice to Proceed by CITY. Construction
shall not commence until bonds and insurance are approved by CITY.
CHANGE ORDERS. All change orders shall be approved by the City Council, except that
the City Manager is hereby authorized by the City Council to make, by written order,
changes or additions to the work in an amount not to exceed the contingency as
established by the City Council.
PAYMENTS
A. LUMP SUM BID SCHEDULE:
Before submittal of the first payment request, the CONTRACTOR shall submit to
the City Engineer a schedule of values allocated to the various portions of the
work, prepared in such form and supported by such data to substantiate its
accuracy as the City Engineer may require. This schedule, as approved by the
City Engineer, shall be used as the basis for reviewing the CONTRACTOR's
payment requests.
CONTRACT C-2 C]Pmgram ResWeevia G-To-r ConvererlerrpW2915doc
B. UNIT PRICE BID SCHEDULE:
Pursuant to Section 20104.50 of the Public Contract Code, within thirty (30) days
after submission of a payment request to the CITY, the CONTRACTOR shall be
paid a sum equal to ninety percent (90%) of the value of the work completed
according to the bid schedule. Payment request forms shall be submitted on or
about the thirtieth (30th) day of each successive month as the work progresses.
The final payment, if unencumbered, or any part thereof unencumbered, shall be
made sixty (60) days after acceptance of final payment and the CONTRACTOR
filing a one-year Warranty and an Affidavit of Final Release with the CITY on forms
provided by the CITY.
C. Payments shall be made on demands drawn in the manner required by law,
accompanied by a certificate signed by the City Manager, stating that the work for
which payment is demanded has been performed in accordance with the terms of
the Contract, and that the amount stated in the certificate is due under the terms of
the Contract. Partial payments on the Contract price shall not be considered as an
acceptance of any part of the work.
D. Interest shall be paid on all undisputed payment requests not paid within thirty (30)
days pursuant to Public Contracts Code Section 20104.50. Public Contract Code
Section 7107 is hereby incorporated by reference.
E. In accordance with Section 9-3.2 of the Standard Specifications for Public Works
Construction and Section 9203 of the Public Contract Code. a reduction in the
retention may be requested by the Contractor for review and approval by the
Engineer if the progress of the construction has been satisfactory, and the project
is more than 50% complete. The Council hereby delegates its authority to reduce
the retention to the Engineer.
LIQUIDATED DAMAGES - EXTENSION OF TIME. In accordance with Government
Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of one
thousand dollars ($1,000.00) per day for each calendar day completion is delayed beyond
the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted
from any payments due to or to become due to CONTRACTOR. CONTRACTOR will be
granted an extension of time and will not be assessed liquidated damages for
unforeseeable delays beyond the control of, and without the fault or negligence of, the
CONTRACTOR including delays caused by CITY. Within ten (10) calendar days of the
occurrence of such delay, CONTRACTOR shall give written notice to CITY. Within thirty
(30) calendar days of the occurrence of the delay, CONTRACTOR shall provide written
documentation sufficient to support its delay claim to CITY. CONTRACTOR'S failure to
provide such notice and documentation shall constitute CONTRACTOR'S waiver,
discharge, and release of such delay claims against CITY.
WAIVER OF CLAIMS. On or before making each request for payment under Paragraph 6
above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to
work related to the payment. Unless the CONTRACTOR has disputed the amount of the
payment, the acceptance by CONTRACTOR of each payment shall constitute a release of
all claims against the CITY related to the payment. CONTRACTOR shall be required to
execute an affidavit, release, and indemnity agreement with each claim for payment.
CONTRACT C-3 C]Pmgram ResWeevia G-To-r ConvererlerrpW2915doc
9. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of
the State of California, the City Council has obtained the general prevailing rate of per
diem wages and the general rate for holiday and overtime work in this locality for each
craft, classification, or type of workman needed to execute this Contract, from the Director
of the Department of Industrial Relations. These rates are available from the California
Department of Industrial Relation's Internet Web Site at http://www.dir.ca.gov.
CONTRACTOR shall post a copy of such wage rates at the job site and shall pay the
adopted prevailing wage rates as a minimum. CONTRACTOR shall comply with the
provisions of Section 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code.
Pursuant to the provisions of 1775 of the Labor Code, CONTRACTOR shall forfeit to the
CITY, as a penalty, the sum of $25.00 for each calendar day, or portion thereof, for each
laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for
any work done under this Contract, by him or by any subcontractor under him, in violation
of the provisions of the Contract.
10. TIME OF THE ESSENCE. Time is of the essence in this contract.
11. INDEMNIFICATION. All work covered by this Contract done at the site of construction or
in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone.
CONTRACTOR agrees to save, indemnify, hold harmless and defend CITY, DISTRICT,
and/or AGENCY its officers, employees, and agents, against any and all liability, injuries,
or death of persons (CONTRACTOR's employees included) and damage to property,
arising directly or indirectly out of the obligations herein undertaken or out of the
operations conducted by CONTRACTOR, save and except claims or litigations arising
through the sole active negligence or sole willful misconduct of the CITY.
The CONTRACTOR shall indemnify and be responsible for reimbursing the CITY for any
and all costs incurred by the CITY as a result of Stop Notices filed against the project. The
CITY shall deduct such costs from Progress Payments or final payments due to the CITY.
12. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or
representatives has offered or given any gratuities or promises to CITY's employees,
agents, or representatives with a view toward securing this Contract or securing favorable
treatment with respect thereto.
13. CONFLICT OF INTEREST. CONTRACTOR warrants that he has no blood or marriage
relationship, and that he is not in any way associated with any City officer or employee, or
any architect, engineer, or other preparers of the Drawings and Specifications for this
project. CONTRACTOR further warrants that no person in its employ has been employed
by the CITY within one year of the date of the Notice Inviting Bids.
14. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this
Contract, CONTRACTOR shall file with the City Manager, its affidavit stating that all
workmen and persons employed, all firms supplying materials, and all subcontractors
upon the Project have been paid in full, and that there are no claims outstanding against
the Project for either labor or materials, except certain items, if any, to be set forth in an
affidavit covering disputed claims or items in connection with a Stop Notice which has
been filed under the provisions of the laws of the State of California.
CONTRACT C-4 C%Pmgram Res%Neevia Com%D-r ConvererlerrpW2915doc
15. NOTICE TO CITY OF LABOR DISPUTES. Whenever CONTRACTOR has knowledge
that any actual or potential labor dispute is delaying or threatens to delay the timely
performance of the Contract, CONTRACTOR shall immediately give notice thereof,
including all relevant information with respect thereto, to CITY.
16. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part
thereof as may be engaged in the performance of this Contract, shall at all reasonable
times be subject to inspection and audit by any authorized representative of the CITY.
17. INSPECTION. The work shall be subject to inspection and testing by CITY and its
authorized representatives during manufacture and construction and all other times and
places, including without limitation, the plants of CONTRACTOR and any of its suppliers.
CONTRACTOR shall provide all reasonable facilities and assistance for the safety and
convenience of inspectors. All inspections and tests shall be performed in such manner
as to not unduly delay the work. The work shall be subject to final inspection and
acceptance notwithstanding any payments or other prior inspections. Such final
inspection shall be made within a reasonable time after completion of the work.
18. DISCRIMINATION. CONTRACTOR represents that it has not, and agrees that it will not,
discriminate in its employment practices on the basis of race, creed, religion, national
origin, color, sex, age, or handicap.
19. GOVERNING LAW. The City and Contractor understand and agree that the laws of the
State of California shall govern the rights, obligations, duties and liabilities of the parties to
this Contract and also govern the interpretation of this Contract. Any litigation concerning
this Contract shall take place in the municipal, superior, or federal district court with
geographic jurisdiction over the City of Temecula. In the event of litigation between the
parties concerning this Contract, the prevailing party as determined by the Court, shall be
entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation.
20. PROHIBITED INTEREST. No member, officer, or employee of the City of Temecula or of
a local public body shall have any interest, direct or indirect, in the contract or the
proceeds thereof during his/her tenure or for one year thereafter.
Furthermore, the contractor/consultant covenants and agrees to their knowledge that no
board member, officer or employee of the City of Temecula has any interest, whether
contractual, non-contractual, financial or otherwise, in this transaction, or in the business
of the contracting party other than the City of Temecula, and that if any such interest
comes to the knowledge of either party at any time, a full and complete disclosure of all
such information will be made, in writing, to the other party or parties, even if such interest
would not be considered a conflict of interest under Article 4 (commencing with Section
1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the
Government Code of the State of California.
21. ADA REQUIREMENTS. By signing this contract, Contractor certifies that the Contractor
is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101-
336, as amended.
22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract
Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid,
CONTRACT C-5 C%Pmgram ResWeevia G-To-r ConvererlerrpW2915doc
directed to the address of the CONTRACTOR as set forth in the Contract Documents,
and to the CITY addressed as follows:
Mailing Address:
Greg Butler
Director of Public Works
City of Temecula
P.O. Box 9033
Temecula. CA 92589-9033
Street Address:
Greg Butler
Director of Public Works
City of Temecula
43200 Business Park Drive
Temecula. CA 92590-3606
CONTRACT C-6 C]Pmgram Res%Neevia Com%Dow-e ConvererlerrpW2915doc
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the
date first above written.
DATED:
CONTRACTOR
Christopher R. Morales, Inc.
155 N. Eucla Ave.
San Dimas, CA 91773
(909) 599-2201
By:
Print or type NAME
Print or type TITLE
By:
Print or type NAME
Print or type TITLE
(Signatures of two corporate officers required for Corporations)
DATED: CITY OF TEMECULA
By:
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC, City Clerk
APPROVED AS TO FORM:
Peter M. Thorson, City Attorney
CONTRACT C-7 C]Pmgram Res%Neevia Com%D-r ConvererlerrpW2915doc
TEMECULA COMMUNITY
SERVICES DISTRICT
ITEM NO. 14
ACTION MINUTES
of
MARCH 24, 2009
City Council Chambers, 43200 Business Park Drive, Temecula, California
TEMECULA COMMUNITY SERVICES DISTRICT MEETING
The Temecula Community Services District Meeting convened at 7:35 PM.
CALL TO ORDER: President Chuck Washington
ROLL CALL: DIRECTORS: Comerchero, Edwards, Naggar, Roberts, Washington
CSD PUBLIC COMMENTS
There were no public comments.
CSD CONSENT CALENDAR
12 Action Minutes - Approved Staff Recommendation (5-0-0) - Director Comerchero
made the motion; it was seconded by Director Roberts; and electronic vote
reflected unanimous approval.
RECOMMENDATION:
12.1 Approve the action minutes of March 10, 2009.
13 Old Town Temecula Community Theater Booking and Rental Policy Amendment -
Approved Staff Recommendation (5-0-0) - Director Comerchero made the motion;
it was seconded by Director Roberts; and electronic vote reflected unanimous
approval.
RECOMMENDATION:
13.1 Adopt a resolution entitled:
RESOLUTION NO. CSD 09-02
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA
COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA AMENDING
THE OLD TOWN TEMECULA COMMUNITY THEATER BOOKING AND
RENTAL POLICY
CSD DEPARTMENTAL REPORT
CSD DIRECTOR OF COMMUNITY SERVICES REPORT
CSD GENERAL MANAGERS REPORT
CSD BOARD OF DIRECTORS REPORTS
CSD ADJOURNMENT
At 7:36 p.m., the Temecula Community Services District meeting was formally adjourned to
Tuesday, April 14, 2009, at 5:30 p.m. for a Closed Session with regular session commencing at
7:00 p.m., City Council Chambers, 43200 Business Park Drive, Temecula, California.
Chuck Washington, President
ATTEST:
Susan W. Jones, MMC
City Clerk/District Secretary
[SEAL]
ITEM NO. 15
Approvals
City Attorney
Director of Finance
City Manager
TEMECULA COMMUNITY SERVICES DISTRICT
AGENDA REPORT
TO: General Manager/Board of Directors
FROM: Herman D. Parker, Director of Community Services
DATE: April 14, 2009
SUBJECT: TCSD Proposed Rates and Charges for FY 2009-2010
PREPARED BY: Barbara Smith, Senior Management Analyst
RECOMMENDATION: That the Board of Directors:
1. Adopt a resolution entitled:
RESOLUTION NO. CSD 09-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF
TEMECULA ACKNOWLEDGING THE FILING OF A REPORT WITH
RESPECT TO THE PROPOSED RATES AND CHARGES FOR
FISCAL YEAR 2009-2010 AND SETTING A TIME AND PLACE FOR
A PUBLIC HEARING IN CONNECTION THEREWITH
BACKGROUND: The Temecula Community Service District (TCSD) operates underthe
authority of Community Services District Law and provides residential street lighting; perimeter
landscaping and slope maintenance; recycling and refuse collection and unpaved road maintenance
services in the City of Temecula. The boundaries of the TCSD are coterminous with the City and
the City Council also serves as the Board of Directors of the TCSD.
The four current service levels of the TCSD include:
1. Service Level B - Residential Street Lighting.
2. Service Level C - Perimeter Landscaping and Slope Maintenance.
3. Service Level D - Recycling and Refuse Collection.
4. Service Level R - Unpaved Road Maintenance.
Service Level B - Residential Street Lighting
The TCSD Rates and Charges for Service Level B are not proposed to increase from last year's
rates however 6 new residential units will be added into this maintenance program that were not
assessed in 2008-2009.
Service Level C - Perimeter Landscaping and Slope Maintenance
As a result of various property owner elections there are four (4) zones that are subject to an annual
increase to their rate and charge based on the CPI change from Decemberto December. The CPI
change from December 2007 to December 2008 was.1 As a result, the following zones will see
a slight increase in their rates for 2009-2010.
Zone No. and Name
08-09 Rate
09-10 Rate
6 - Woodcrest County
$ 95.00
$ 95.10
29 - Gallery Portraits
$ 339.00
$ 339.34
31 - Roripaugh Ranch
$ 27.96
$ 27.99
32 - Vinyard View
$ 640.00
$ 640.64
Zones 31 and 32 were previously established however due to delays in construction these
developments will not be assessed in Fiscal Year 2009-2010.
All other zones are not proposed to increase at this time.
Temecula Community Services is not adding any additional zones into Service Level C however
there will be 6 new parcels added to Zone 28 (Wolf Creek).
Service Level D - Recycling and Refuse Service
An increase is proposed to the annual rate and charge for Service Level D from $218.52 to $228.12
per residential unit beginning Fiscal Year 2009-2010. The $9.60 rate change is based on:
1) 3.53% increase to the Consumer Price Index (CPI)
2) .1 % increase to the Riverside County Landfill Tip Fee
3) 38.13% increase to the #2 Diesel Fuel index as provided by the U. S. Department of
Labor
Service Level R - Unpaved Street and Road Maintenance
The TCSD Rates and Charges for Service Level R are not proposed to increase from last year's
rate for developed property. Due to a sufficient fund balance the parcels within Service Level R will
be assessed at one half the normal rate and charge.
The TCSD is required to complete an annual levy process which includes adopting a resolution
accepting the filing of a report on the proposed rates and charges necessary to provide the
aforementioned services; noticing each affected property owner in the City; and conducting a public
hearing to consider approving the proposed rates and charges.
Staff recommends that the Board of Directors adopt the resolution to accept the filing of the report
on the proposed rates and charges for FY 2009-2010 and schedule a public hearing concerning
these issues for June 9, 2009. Staff will then proceed with noticing each affected property owner in
the City regarding the proposed rates and charges and the June 9, 2009 public hearing.
FISCAL IMPACT: The revenue generated for the TCSD FY 2009-2010 Rates and
Charges will fund residential street lighting; perimeter landscaping and slope maintenance; recycling
and refuse collection and unpaved road maintenance services in the City of Temecula. The
proposed TCSD levy budget for FY 2009-2010 is $8,590,599.
ATTACHMENTS: 1. Resolution of Intention
2. Public Hearing Notice
RESOLUTION NO. CSD 09-
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TEMECULA COMMUNITY SERVICES DISTRICT OF
THE CITY OF TEMECULA ACKNOWLEDGING THE
FILING OF A REPORT WITH RESPECT TO THE
PROPOSED RATES AND CHARGES FOR FISCAL YEAR
2009-2010 AND SETTING A TIME AND PLACE FOR A
PUBLIC HEARING IN CONNECTION THEREWITH
THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES
DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Upon incorporation of the City of Temecula, effective December 1,
1989, voters approved the formation of the Temecula Community Services District
("TCSD"), to provide specified services to properties within its jurisdiction.
Section 2. Pursuant to Government Code Section 61115, the TCSD has
prescribed, revised and collected rates and charges for the services furnished by it, and
has elected to have these rates and charges collected on the tax roll in the same
manner, by the same persons, and at the same time as, together with and not
separately from, property taxes collected within the TCSD in the same manner
prescribed by Government Code Section 61115. The TCSD proposes to continue such
rates and charges for the operation, maintenance, servicing and administration of street
lights, perimeter landscaping and slope maintenance, refuse collection, and unpaved
street maintenance for the 2009-2010 fiscal year. All laws applicable to the levy,
collection, and enforcement of property taxes, including, but not limited to, those
pertaining to the matters of delinquency, correction, cancellation, refund and
redemption, shall be applicable to these rates and charges, except for the California
Revenue and Taxation Code Section 4831.
Section 3. Pursuant to Government Code Section 61115, the TCSD has caused
a written report ("Report") to be prepared and filed with the Secretary of the TCSD, this
Report contains a description of each parcel of real property and the proposed amount
of the rates and charges for Fiscal Year 2009-2010. The Report is based upon a
budget adopted by the Board of Directors for the proposed services for specific areas
where such services are provided including necessary staff and administrative
expenses. A summary of the Report containing the proposed rates and charges is
attached hereto as Exhibit A, entitled "Project Summary", and incorporated herein by
this reference. A copy of the Report is on file in the office of the Secretary of the TCSD,
and is available for public inspection.
Section 4. The Board of Directors hereby acknowledges the filing of the Report,
and appoints the 9th day of June, 2009, at the hour of 7:00 p.m., or as soon thereafter
as feasible, in the City Council Chambers at City Hall, located at 43200 Business Park
Drive, Temecula, CA 92590, as the time and place for the public hearing on the Report
and the proposed rates and charges. At the public hearing, the Board of Directors will
hear and consider all objections or protests, if any to the Report. The Board may
continue the hearing from time to time.
Section 5. The District Secretary is hereby directed to give notice of the filing of
the Report and of the time and place of the hearing on the Report pursuant to the
requirements of Government Code Section 61115. The District Secretary is further
directed to give notice, pursuant to Section 6 of Article MID of the California
Constitution regarding any increases proposed in the Report with respect to any of the
rates and charges.
Section 6. The District Secretary shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
Community Services District of the City of Temecula this 14th day of April, 2009.
Chuck Washington, President
ATTEST:
Susan W. Jones, MMC
City Clerk/Board Secretary
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Community
Services District of the City of Temecula, do hereby certify that the foregoing Resolution
No. CSD 09- was duly and regularly adopted by the Board of Directors of the
Temecula Community Services District of the City of Temecula at a meeting thereof held
on the 14th day of April, 2009, by the following vote:
AYES: BOARD MEMBERS:
NOES: BOARD MEMBERS:
ABSENT: BOARD MEMBERS:
ABSTAIN: BOARD MEMBERS:
Susan W. Jones, MMC
City Clerk/Board Secretary
EXHIBIT A
PROJECT SUMMARY
TEMECULA COMMUNITY SERVICES DISTRICT
On January 1, 2009, Willdan Financial Services was retained by the City of
Temecula to prepare the Annual Levy Report for the Temecula Community Services
District (TCSD) for the Fiscal Year 2009-2010. Pursuant to Government Code of the
State of California, commencing with Section 61115, the TCSD has the power to levy
and collect rates and charges in order to carry on its operations and to provide the
services and facilities furnished by it.
The levy and collection of the rates and charges is accomplished by the
identification and description of each parcel within a specific service level. A Service
Level is a defined area that provides a specific service, operation and maintenance
and/or program to only those parcels contained within that service level.
The TCSD is currently composed of four (4) service levels. The descriptions of
the service levels are as follows:
1. Service Level B - Residential Street Lights. Operations, maintenance,
utility costs and administration of all residential streetlights.
2. Service Level C - Perimeter Landscaping and Slope Maintenance.
Operations, maintenance, utility costs, improvements, and administration
for all perimeter landscaping and slope maintenance areas maintained by
the TCSD.
3. Service Level D - Recycling and Refuse Collection. Operations and
administration of the recycling and refuse collection program for single-
family residential dwellings.
4. Service Level R - Unpaved Road Maintenance. Maintenance of unpaved
streets and roads.
The Financial Analysis contained herein contains each Service Level including their
totals for Fiscal Year 2009-2010 as follows:
SERVICE LEVEL/LEVY BUDGET /SFR
Service Level B
$
958,596
$25.68/$12.84
Service Level C
$
1,582,337
Variable
Service Level D
$
6,037,366
$218.52
Service Level R
$
12,300
Variable
TOTAL TCSD LEVY FY 2009-2010 $ 8,590,599
The Levy and Collection amounts for all non-exempt parcels within the TCSD for the
Fiscal Year 2009-2010 are as shown on the Levy Roll on file with the City Clerk/District
Secretary.
Temecula Community Services District
Fiscal Year 2009-2010
(July 1, 2009 - June 30, 2010)
Levy and Collection of Rates and Charges
NOTICE OF PUBLIC HEARING
The Temecula Community Services District (TCSD) provides street lighting, perimeter landscaping, slope
maintenance, unpaved street and road maintenance, and refuse collection services in the City of Temecula.
The boundaries of the TCSD are the same as those of the City of Temecula, and the City Council also serves as
the Board of Directors of the TCSD.
NOTICE IS HEREBY GIVEN that on Tuesday, June 9, 2009 at 7:00 p.m., or as soon thereafter as practicable, in
the City Council Chambers at City Hall, 43200 Business Park Drive, Temecula, California 92590, the Board of
Directors of the Temecula Community Services District (the 'TCSD") will hold a public hearing on the levy and
collection of rates and charges within the TCSD on the property tax rolls for Fiscal Year 2009-2010.
SUMMARY OF PROPOSED SERVICES FOR FY 2008-2009
Property owners in the City of Temecula only pay for the services used and made available to their property.
Attached to this notice, and incorporated herein, is a page summarizing the rates and charges applicable to your
parcel. All rates and charges are levied on an annual basis and collected along with property taxes. The
services provided by the TCSD are divided into four Service Levels:
1. Service Level B -Residential Street Liahtina. Operation, maintenance, utility costs and administration of
residential streetlights. This established rate of $25.68 is not proposed to increase from last year.
2. Service Level C - Perimeter Landscaping. Operation, maintenance, utility costs, improvements, and
administration of all perimeter landscaping and slope maintenance areas maintained by the TCSD. The
rates for Zone 6 (Woodcrest Country) and Zone 29 (Gallery Portraits) will increase as approved by
property owners. All other zone's rates are not proposed to increase from last year.
3. Service Level D - Recycling and Refuse Collection. Operation and administration of the refuse and
recycling program for single-family dwellings. This rate is proposed to increase from $218.52 per
residential parcel to $228.12 for Fiscal Year 2009-2010. This increase is based on changes to the
Consumer Price lndex (CPI); #2 Diesel Fuel Commodity Data; and an increase to the Riverside
County Landfill Tipping Fee rates.
4. Service Level R - Road Maintenance. Operation and administration of certain unpaved streets and roads
maintained by the TCSD. These rates are not proposed to increase from last year.
The TCSD rates and charges are based on the written report prepared in connection with the rates and charges
for Fiscal Year 2009-2010 (the "Report"), which is on file with the District Secretary. A copy of the Report is
available for public inspection at City Hall, 43200 Business Park Drive, Temecula, California, Monday through
Friday from 8:00 a. m. to 5:00 p.m.
CHANGES FROM LAST YEAR
PERIMETER LANDSCAPING AND SLOPE MAINTENANCE - SERVICE LEVEL C
The following zones' rates will increase based on a CPI adjustment
Zone 6 Woodcrest Country annual assessment will increase from $95.00 to $95.10.
Zone 29 Gallery Portraits annual assessment will increase from $339.00 to $339.34.
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CHANGES FROM LAST YEAR - CONT-
RECYCLING AND REFUSE - SERVICE LEVEL D
An increase is proposed to the annual rate and charge for Service Level D (Refuse Collection/Recycling) from
$218.52 to $228.12. Due to a contractual agreement with the waste hauler, the base rate can change based on
three factors. The first factor is based on the annual average change in the Consumer Price Index (CPI) from
the 2008 calendar year which was 3.53%. The second factor is based on the Riverside County Landfill tip fee
changes. At this time, Riverside County Waste Management is proposing to increase the tip fee by. 1%. The
third factor is based on the change to the #2 Diesel Fuel Commodity Data provided by the US Department of
Labor. For 2008 the #2 Diesel index increased by 38.13%.
RATES AND CHARGES APPEAL PROCESS
Any property owner subject to the rates and charges who wants a review of the classification or application of the
rate or charge to the owner's property, or alleges that an error has been made with respect to the application of
the rate or charge to the property, must file with the District Secretary a written appeal in accordance with District
regulations prior to 5:00 p.m. on December 1, 2009. Any property owner subject to a rate and charge who
believes that payment of all or a portion of the rate and charge would create a hardship for such property owner
during fiscal year 2009-2010 must file with the District Secretary a written hardship appeal in accordance with
District regulations prior to 5:00 p.m. on December 1, 2009, in order to be considered under the hardship appeal
program. Appeal forms are available at City Hall.
TCSD BUDGET FOR FISCAL YEAR 2009-2010 (JULY 1, 2009 TO JUNE 30, 2010)
The proposed budget for the TCSD for Fiscal Year 2009-2010 is as follows:
Service Level B $958,596
Service Level C $1,582,337
Service Level D $6,037,366
Service Level R $12,300
Total $8,590,599
PUBLIC HEARING
At the Public Hearing scheduled for June 9, 2009 at 7:00 pm, or as soon thereafter as practicable, the Board of
Directors will review and consider any written protest received in person by the District Secretary at City Hall,
43200 Business Park Drive, Temecula, California, or by mail, at P.O. Box 9033, Temecula, California,
92589-9033, prior to the scheduled hearing. The Board will also listen to public comments by all interested
individuals concerning the proposed rates and charges of the TCSD for FY 2009-2010.
PUBLIC WORKSHOP
A community workshop will be held at City Hall in the Main Conference Room on Wednesday evening, May 13,
2009, at 6:00 p.m. to answer questions and concerns prior to the Public Hearing. City Hall is located at 43200
Business Park Drive, Temecula, California. The workshop is open to the public, and all property owners are
encouraged to attend.
QUESTIONS AND INQUIRIES
If you have any questions, please don't hesitate to contact the Community Services District at (951) 694-6480.
The Temecula Community Services District is located at City Hall, 43200 Business Park Drive, Temecula,
California. The mailing address is P.O. Box 9033, Temecula, CA, 92589-9033. Thank you for taking the time to
review this information and we are looking forward to serving you.
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REDEVELOPMENT
AGENCY
ITEM NO. 1 6
ACTION MINUTES
of
MARCH 24, 2009
City Council Chambers, 43200 Business Park Drive, Temecula, California
TEMECULA REDEVELOPMENT AGENCY MEETING
The Temecula Redevelopment Agency Meeting convened at 7:36 PM.
CALL TO ORDER: Chair Person Ron Roberts
ROLL CALL: AGENCY MEMBERS: Comerchero, Edwards, Naggar, Washington,
Roberts
RDA PUBLIC COMMENTS
There were no public comments.
RDA CONSENT CALENDAR
15 Action Minutes - Approved Staff Recommendation (5-0-0) - Agency Member
Comerchero made the motion; it was seconded by Agency Member Edwards; and
electronic vote reflected unanimous approval.
RECOMMENDATION:
15.1 Approve the action minutes of March 10, 2009.
RDA EXECUTIVE DIRECTORS REPORT
RDA AGENCY MEMBERS REPORTS
RDA ADJOURNMENT
At 7:37 p.m., the Temecula Redevelopment Agency meeting was formally adjourned to
Tuesday, April 14, 2009, at 5:30 p.m. for a Closed Session with regular session commencing at
7:00 p.m., City Council Chambers, 43200 Business Park Drive, Temecula, California
Ron Roberts, Chairperson
ATTEST:
Susan W. Jones, MMC
City Clerk/Agency Secretary
[SEAL]