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AGENDA
TEMECULA CITY COUNCIL
A REGULAR MEETING
CITY COUNCIL CHAMBERS
43200 BUSINESS PARK DRIVE
FEBRUARY 24, 2009 - 7:00 PM
At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items
can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which
additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M.
6:15 P.M. - Closed Session of the City Council/Redevelopment Agency pursuant
to Government Code Section:
1) Conference with real property negotiator pursuant to Government Code
Section 54956.8 regarding real property negotiations for property generally
located along Murrieta Creek between First Street and Sixth Street (APN 922-
036-031, 922-036-042, 922-053-020, 922-053-021, 922-073-027, and 922-046-
25). The negotiating parties are the City of Temecula/Redevelopment
Agency and Riverside County Flood Control and Water Conservation
District. Under negotiation are the price and terms of payment of real
property interests. The City/Agency negotiators are Shawn Nelson, Bob
Johnson, and John Meyer.
2) Conference with City Attorney pursuant to Government Code Sections
54956.9(a) and (c). The Council will meet pursuant to Government Code
Section 54956.9(b) with respect to one matter of potential litigation in which
the City Attorney has determined that a point has been reached where there
is a significant exposure to litigation involving the City based on existing
facts and circumstances and pursuant to Government Code Section
54956.9(c) with respect to the same matter in which the City Council will
decide whether to initiate litigation.
Public Information concerning existing litigation between the City and various
parties may be acquired by reviewing the public documents held by the City
Clerk.
Next in Order:
Ordinance: 09-03
Resolution: 09-19
CALL TO ORDER: Mayor Maryann Edwards
Prelude Music: Earlene Bundy
Invocation: Pastor Gary Nelson of Calvary Chapel of Temecula
Flag Salute: Council Member Comerchero
ROLL CALL: Comerchero, Naggar, Roberts, Washington, Edwards
Kristin Gilbart, 2008-2009 "National All-American Miss Teen"
PUBLIC COMMENTS
A total of 30 minutes is provided so members of the public may address the Council on
items that appear within the Consent Calendar or ones that are not listed on the agenda.
Speakers are limited to two (2) minutes each. If you desire to speak to the Council on
an item which is listed on the Consent Calendar or a matter not listed on the agenda, a
pink "Request to Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all Public Hearing or Council Business matters on the agenda, a "Request to Speak"
form must be filed with the City Clerk prior to the Council addressing that item. There is
a five minute (5) time limit for individual speakers.
CITY COUNCIL REPORTS
Reports by the members of the City Council on matters not on the agenda will be made at
this time. A total, not to exceed, ten (10) minutes will be devoted to these reports.
CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no discussion of these items unless Members
of the City Council request specific items be removed from the Consent Calendar for
separate action.
Standard Ordinance and Resolution Adoption Procedure
RECOMMENDATION:
1.1 Motion to waive the reading of the text of all ordinances and resolutions included in
the agenda.
Action Minutes
RECOMMENDATION:
2.1 Approve the action minutes of February 10, 2009.
List of Demands
RECOMMENDATION:
3.1 Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A
Approval of 2008-09 Mid-Year Budget Adjustments
RECOMMENDATION:
4.1 Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA,
CALIFORNIA, AMENDING THE FISCAL YEAR 2008-2009 ANNUAL OPERATING
BUDGET
Property Insurance Renewal
RECOMMENDATION:
5.1 Approve the City of Temecula Property Insurance Policy renewal with Travelers
Insurance Company and Empire Indemnity Insurance Company for the period of
February 26, 2009 through February 26, 2010, in the amount of $233,602.
Approve the Sponsorship Request for the 2009 Temecula Sprina Rod Run
RECOMMENDATION:
6.1 Approve the 2009 Temecula Spring Rod Run Sponsorship Agreement with P & R
Foundation and authorize the Mayor to execute the Agreement.
Acceptance of the Declaration of Dedication for a Public Easement of a Channel and
Quitclaim Interests in said Easement to Riverside County Flood Control and Water
Conservation District - Portion of Assessor Parcel Number 922-035-024
RECOMMENDATION
7.1 Adopt resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
ACCEPTING AN OFFER OF DEDICATION RECORDED AS INSTRUMENT NO.
167635 ON JUNE 12, 1987, IN THE OFFICIAL RECORDS OF RIVERSIDE
COUNTY
7.2 Adopt resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
APPROVING A QUIT CLAIM DEED TO THE RIVERSIDE COUNTY FLOOD
CONTROL AND WATER CONSERVATION DISTRICT CONVEYING AN
EASEMENT FOR MURRIETA CREEK
Authorize Temporary Street Closures for the 2009 Temecula Spring Rod Run Event (Old
Town Front Street, between Moreno Road and Second Street, and other related streets)
RECOMMENDATION:
8.1 Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA,
CALIFORNIA, AUTHORIZING STREET CLOSURES FOR THE 2009 TEMECULA
SPRING ROD RUN EVENT, AND AUTHORIZING THE CITY ENGINEER TO
ISSUE A PERMIT FOR THIS SPECIFIC SPECIAL EVENT
Acceptance of Improvements and Notice of Completion for Old Town Infrastructure Project
- Underground Utility District Rule 20B. Project No. PW06-07 (1 B)
RECOMMENDATION:
9.1 Accept the Old Town Infrastructure Project - Underground Utility District Rule 20B,
Project No. PW06-07 (1 B), as complete;
9.2 Direct the City Clerk to file and record the Notice of Completion, release the
Performance Bond, and accept a one (1) year Maintenance Bond in the amount of
10% of the contract amount;
9.3 Release the Materials and Labor Bond seven months after filing of the Notice of
Completion if no liens have been filed.
10 Authorize Temporary Street Closures for the first annual HELP Ride Motorcycle event in
Old Town (Old Town Front Street, between Second and Third Streets, and other
associated streets)
RECOMMENDATION:
10.1 Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA,
CALIFORNIA, AUTHORIZING STREET CLOSURES FOR THE 1ST ANNUAL
HELP RIDE EVENT, AND AUTHORIZING THE CITY ENGINEER TO ISSUE A
PERMIT FOR THIS SPECIFIC SPECIAL EVENT
11 Geotechnical. Material Testing, and Special Inspection Professional Service Agreement for
the Rancho California Road Rehabilitation Project. PW06-14
RECOMMENDATION:
11.1 Approve an Agreement with LOR Geotechnical Group, Inc., to provide professional
geotechnical, material testing, and special inspection services associated with the
Rancho California Road Rehabilitation Project PW06-14, Federal Project No. STPL
5459 (019) in the amount of $71,170;
11.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the
contingency amount of $7,117, which is equal to 10% of the Agreement.
12 Second Readina of Ordinance No. 09-02
RECOMMENDATION:
12.1 Adopt an ordinance entitled:
ORDINANCE NO. 09-02
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA,
ADDING CHAPTER 9.60 ("SEX OFFENDERS") TO TITLE 9 ("PUBLIC PEACE,
MORALS, AND WELFARE") OF THE TEMECULA MUNICIPAL CODE TO
ESTABLISH LOCATION RESTRICTIONS FOR SEX OFFENDERS
TEMECULA COMMUNITY SERVICES DISTRICT MEETING
CSD PUBLIC COMMENTS
A total of 15 minutes is provided so members of the public may address the Board of
Directors on items that are not listed on the agenda or on the Consent Calendar.
Speakers are limited to two (2) minutes each. If you decide to speak to the Board of
Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to
Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all other agenda items, a "Request to Speak" form must be filed with the City Clerk
Prior to the Board of Directors addressing that item. There is a five (5) minute time limit
for individual speakers.
Anyone wishing to address the Board of Directors should present a completed pink
"Request to Speak" form to the City Clerk. When you are called to speak, please come
forward and state your name for the record.
CSD CONSENT CALENDAR
13 Action Minutes
RECOMMENDATION:
13.1 Approve the action minutes of February 10, 2009.
14 Approval of 2008-09 Mid-Year Budget Adjustments
RECOMMENDATION:
14.1 Adopt a resolution entitled:
RESOLUTION NO. CSD 09-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA
COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA AMENDING
THE FISCAL YEAR 2008-09 ANNUAL OPERATING BUDGETS
CSD DEPARTMENTAL REPORT
15 Community Services Department Monthly Report
CSD DIRECTOR OF COMMUNITY SERVICES REPORT
CSD GENERAL MANAGERS REPORT
CSD BOARD OF DIRECTORS REPORTS
CSD ADJOURNMENT
TEMECULA REDEVELOPMENT AGENCY MEETING
RDA PUBLIC COMMENTS
A total of 15 minutes is provided so members of the public may address the
Redevelopment Agency on items that are not listed on the agenda or on the Consent
Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the
Board of Directors on an item not on the agenda or on the Consent Calendar, a pink
"Request to Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all other agenda items, a "Request to Speak" form must be filed with the City Clerk
Prior to the Board of Directors addressing that item. There is a five (5) minute time limit
for individual speakers.
Anyone wishing to address the Board of Directors should present a completed pink
"Request to Speak" form to the City Clerk. When you are called to speak, please come
forward and state your name for the record.
RDA CONSENT CALENDAR
16 Action Minutes
RECOMMENDATION:
16.1 Approve the action minutes of February 10, 2009.
17 Approval of 2008-09 Mid-Year Budget Adjustments
RECOMMENDATION:
17.1 Adopt a resolution entitled:
RESOLUTION NO. RDA 09-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA
REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA AMENDING THE
FISCAL YEAR 2008-09 ANNUAL OPERATING BUDGETS
RDA PUBLIC HEARING
Any person may submit written comments to the Redevelopment Agency before a public
hearing or may appear and be heard in support of or in opposition to the approval of the
project(s) at the time of the hearing. If you challenge any of the project(s) in court, you
may be limited to raising only those issues you or someone else raised at the public
hearing or in written correspondence delivered to the City Clerk at, or prior to, the public
hearing.
18 First Amendment to Owner Participation Agreement for Warehouse at Creekside Project
RECOMMENDATION:
18.1 Adopt a resolution entitled:
RESOLUTION NO. RDA 09-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA
REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA APPROVING A
FIRST AMENDMENT TO THE OWNER PARTICIPATION AGREEMENT
BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA
AND THE WAREHOUSE AT CREEKSIDE, LLC, A CALIFORNIA LIMITED
COMPANY
RDA DEPARTMENTAL REPORT
19 Redevelopment Department Monthly Report
RDA EXECUTIVE DIRECTORS REPORT
RDA AGENCY MEMBERS REPORTS
RDA ADJOURNMENT
RECONVENE TEMECULA CITY COUNCIL
PUBLIC HEARING
Any person may submit written comments to the City Council before a public hearing or
may appear and be heard in support of or in opposition to the approval of the project(s)
at the time of the hearing. If you challenge any of the project(s) in court, you may be
limited to raising only those issues you or someone else raised at the public hearing or
in written correspondence delivered to the City Clerk at, or prior to, the public hearing.
20 Consider Adoption of a Resolution Confirming the Amended Assessments and Directing
Actions with Respect Thereto
RECOMMENDATION:
20.1 Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
CONFIRMING THE AMENDED ASSESSMENTS AND DIRECTING ACTIONS
WITH RESPECT THERETO - ASSESSMENT DISTRICT NO. 03-04 (JOHN
WARNER ROAD)
CITY COUNCIL BUSINESS
21 Amendment to CalPERS Contract Providing for Two Years Additional Service Credit
RECOMMENDATION:
21.1 Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA,
CALIFORNIA, DECLARING ITS INTENTION TO APPROVE AN AMENDMENT TO
THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF TEMECULA
AND THE BOARD OF ADMINISTRATION, CALIFORNIA PUBLIC EMPLOYEES'
RETIREMENT SYSTEM
21.2 Introduce and read by title only an ordinance entitled:
ORDINANCE NO. 09-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA,
CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT
BETWEEN THE CITY COUNCIL OF THE CITY OF TEMECULA AND THE
BOARD OF ADMINISTRATION, CALIFORNIA PUBLIC EMPLOYEES'
RETIREMENT SYSTEM
21.3 Approve Form PERS-CON-12, Certification of Governing Body's Action (Exhibit D);
21.4 Approve Form PERS-CON-12A, Certification of Compliance with Government Code
Section 7507 (Exhibit E.);
21.5 Approve the Certification of Compliance with Government Code Section 20903
(Exhibit F);
21.6 Direct the City Clerk, upon adoption of said Resolution, to forward to CalPERS duly
executed and certified copies of: (1) Resolution of Intention (Exhibit B); (2) Form
PERS-CON-12, Certification of Governing Body's Action (Exhibit D); (3) Form
PERS-CON-12A, Certification of Compliance With Government Code Section 7507
(Exhibit E.); and (4) Certification of Compliance With Government Code Section
20903 (Exhibit F).
DEPARTMENTAL REPORTS
22 Planning Department Monthly Report
23 Economic Development Monthly Report
24 Public Works Department Monthly Report
25 City Council Travel/Conference Report - January 2009
26 Police Department Monthly Report
CITY MANAGER REPORT
CITY ATTORNEY REPORT
ADJOURNMENT
Next regular meeting: City Council Regular, Tuesday, March 10, 2009, at 5:30 P.M., for a
Closed Session with regular session commencing at 7:00 PM, City Council Chambers, 43200
Business Park Drive, Temecula, California.
NOTICE TO THE PUBLIC
The agenda packet (including staff reports) will be available for viewing at the Main Reception at City Hall (43200 Business Park
Drive, Temecula) or at the Temecula Library (30600 Pauba Road, Temecula) after 4:00 PM the Friday before the City Council
meeting. At that time, the packet may as well be accessed on the City's website - www.cityoftemecula.org
Supplemental material received after the posting of the Agenda
Any supplemental material distributed to a majority of the City Council regarding any item on the Agenda, after the posting of the
Agenda, will be available for public review at the Main Reception at City Hall (43200 Business Park Drive, Temecula - 8:00 -
5:00 PM). In addition, such material will be made available on the City's web - www.cityoftemecula.org - and will be available
for public review at the respective meeting.
If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Clerk's
Department - 951-694-6444.
10
PRESENTATIONS
CONSENT CALENDAR
ITEM NO. 1
ITEM NO. 2
ACTION MINUTES
TEMECULA CITY COUNCIL
A REGULAR MEETING
CITY COUNCIL CHAMBERS
43200 BUSINESS PARK DRIVE
FEBRUARY 10, 2009 - 7:00 PM
5:30 P.M. - Closed Session of the City Council pursuant to Government Code
Section:
1) Conference with City Attorney pursuant to Government Code Sections
54956.9(a) and (c). The Council will meet pursuant to Government Code
Section 54956.9(b) with respect to one matter of potential litigation in which
the City Attorney has determined that a point has been reached where there
is a significant exposure to litigation involving the City based on existing
facts and circumstances and pursuant to Government Code Section
54956.9(c) with respect to the same matter in which the City Council will
decide whether to initiate litigation.
Public Information concerning existing litigation between the City and various
parties may be acquired by reviewing the public documents held by the City
Clerk.
At 5:35 P.M., Council Member Naggar moved to call the Closed Session to order. The motion was
seconded by Council Member Comerchero and voice vote reflected approval.
The City Council meeting convened at 7:00 PM.
CALL TO ORDER:
Prelude Music:
Invocation:
Flag Salute:
ROLL CALL:
PRESENTATIONS/PF
PUBLIC COMMENTS
Mayor Maryann Edwards
Earlene Bundy
Reverend Jonathan Maxey of Grace Chapel of Temecula Valley
Eagle Scouts - Troop No. 337
Comerchero, Naggar, Roberts, Washington, Edwards
The following individuals addressed the City Council:
Jane Laskin - Musicians Workshop
Craig Puma - Old Town Temecula Association
Corinna Coram - Old Town Temecula Association
1
CITY COUNCIL REPORTS
CONSENT CALENDAR
Standard Ordinance and Resolution Adoption Procedure - Approved Staff
Recommendation (5-0-0) - Council Member Naggar made the motion; it was
seconded by Council Member Washington; and electronic vote reflected unanimous
approval.
RECOMMENDATION:
1.1 Motion to waive the reading of the text of all ordinances and resolutions included in
the agenda.
Action Minutes - Approved Staff Recommendation (5-0-0) - Council Member Naggar
made the motion; it was seconded by Council Member Washington; and electronic
vote reflected unanimous approval.
RECOMMENDATION:
2.1 Approve the action minutes of January 27, 2009.
List of Demands - Approved Staff Recommendation (5-0-0) - Council Member Naggar
made the motion; it was seconded by Council Member Washington; and electronic
vote reflected unanimous approval.
RECOMMENDATION:
3.1 Adopt a resolution entitled:
RESOLUTION NO. 09-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A
City Treasurer's Report as of December 31. 2008 - Approved Staff Recommendation (5-
0-0) - Council Member Naggar made the motion; it was seconded by Council
Member Washington; and electronic vote reflected unanimous approval.
RECOMMENDATION:
4.1 Approve and file the City Treasurer's Report as of December 31, 2008.
Community Development Block Grant (CDBG) Application Proposals for Fiscal Year 2009-
10 - Approved Staff Recommendation (5-0-0) - Council Member Naggar made the
motion; it was seconded by Council Member Washington; and electronic vote
reflected unanimous approval.
RECOMMENDATION:
5.1 Approve the Community Development Block Grant (CDBG) Finance Committee
funding recommendations for fiscal year 2009-10;
5.2 Authorize the Director of Finance to execute Sub-Recipient Agreements for 2009-10
funding recipients and reprogram CDBG funds in accordance with the budget
resolution for general administration of the fiscal year 2009-10 Community
Development Block Grant Funds;
5.3 Authorize the Mayor to execute the Amendment to Supplemental Agreement for the
Use of Community Block Grant Funds, dated November 15, 2006.
Support of the Plans for the Construction of a New Riverside County Regional Detention
Center (at the Request of Council Member Roberts)_- Approved Staff Recommendation
and amended the resolution (5-0-0) - Council Member Naggar made the motion; it
was seconded by Council Member Comerchero; and electronic vote reflected
unanimous approval.
RECOMMENDATION:
6.1 Adopt a resolution entitled:
RESOLUTION NO. 09-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA IN
SUPPORT OF PLANS FOR THE CONSTRUCTION OF A NEW RIVERSIDE
COUNTY REGIONAL DETENTION CENTER
Accer)tance of certain Public Streets into the Citv-Maintained Svstem within Tract Mar) No
29639-2 - portions of Ynez Road, Date Street, and Equity Drive (located southwest of the
intersection of Margarita Road and Date Street within the Harveston Subdivision) -
Approved Staff Recommendation (5-0-0) - Council Member Naggar made the motion;
it was seconded by Council Member Washington; and electronic vote reflected
unanimous approval.
RECOMMENDATION:
7.1 Adopt a resolution entitled
RESOLUTION NO. 09-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY-MAINTAINED
SYSTEM - PORTIONS OF YNEZ ROAD, DATE STREET, AND EQUITY DRIVE
(WITHIN TRACT NO. 29639-2)
Cost-sharing Reimbursement for regional costs associated with the City's Municipal
Stormwater Permit - FY 2008-2009 - Approved Staff Recommendation (5-0-0) -
Council Member Naggar made the motion; it was seconded by Council Member
Washington; and electronic vote reflected unanimous approval.
RECOMMENDATION:
8.1 Approve payment to the Riverside County Flood Control District in the sum of
$163,768.34 as the City's portion of the cost-sharing reimbursement pursuant to the
Implementation Agreement between the Santa Margarita Watershed Permittees
approved by the City Council in January 2005.
Quitclaim portion of Wolf Creek Trail Park (APN 962-580-090) from City of Temecula to
Wolf Creek Development, LLC- Approved Staff Recommendation (5-0-0) - Council
Member Naggar made the motion; it was seconded by Council Member Washington;
and electronic vote reflected unanimous approval.
RECOMMENDATION:
9.1 Adopt a resolution entitled:
RESOLUTION NO. 09-17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
AUTHORIZING THE QUITCLAIM OF A PORTION OF ASSESSOR'S PARCEL
NUMBER 962-580-090 TO WOLF CREEK DEVELOPMENT, LLC AND
RESERVING AN EASEMENT FOR PUBLIC PURPOSES OVER SAID PROPERTY
10 Award a Construction Contract for Pavement Rehabilitation - De Portola Road - Project No.
PW06-10 - Approved Staff Recommendation (5-0-0) - Council Member Naggar made
the motion; it was seconded by Council Member Washington; and electronic vote
reflected unanimous approval.
RECOMMENDATION:
10.1 Award a construction contract for Project No. PW06-10, Pavement Rehabilitation -
De Portola Road, to Hardy & Harper, Inc. in the amount of $1,161,000 and authorize
the Mayor to execute the contract;
10.2 Authorize the City Manager to approve change orders up to 30% of the contract
amount, or $348,300;
10.3 Make a finding that the De Portola Road Pavement Rehabilitation Project is exempt
from Multiple Species Habitat Conservation Plan (MSHCP) fees.
11 Establishment and Appointment of Ad-Hoc Subcommittee-Summerhouse Senior Housing
Development (at the request of Council Member Washington) - Approved Staff
Recommendation (5-0-0) - Council Member Naggar made the motion; it was
seconded by Council Member Washington; and electronic vote reflected unanimous
approval.
RECOMMENDATION:
1 1.1 Establish an ad-hoc subcommittee to assess the opportunities related to the
Summerhouse Senior Housing Development;
11.2 Appoint Council Members Roberts and Washington to serve on this ad-hoc
subcommittee.
12 Second Reading of Ordinance No. 09-01 - Approved Staff Recommendation (5-0-0) -
Council Member Naggar made the motion; it was seconded by Council Member
Washington; and electronic vote reflected unanimous approval.
RECOMMENDATION:
12.1 Adopt an ordinance entitled:
ORDINANCE NO. 09-01
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA
AMENDING TEMECULA MUNICIPAL CODE SECTIONS 17.22.160 THROUGH
17.22.178, INCLUSIVE, REVISING THE RANCHO PUEBLO PLANNED
DEVELOPMENT OVERLAY ZONE (PDO-6) TO REVISE THE USES ALLOWED
FOR PLANNING AREA C AND ESTABLISH DEVELOPMENT STANDARDS FOR
PLANNING AREA C (PLANNING APPLICATION NO. PA07-0309)
At 7:50 p.m., the City Council convened as the Temecula Community Services District and the
Redevelopment Agency. At 7:53 p.m. the City Council resumed with regular business.
PUBLIC HEARING
16 Approval for levying an assessment for fiscal year 2009-2010 in connection with the
Temecula Valley Tourism Business Improvement District (TVTBID) -Approved Staff
Recommendation (5-0-0) - Council Member Washington made the motion; it was
seconded by Council Member Roberts; and electronic vote reflected unanimous
approval.
RECOMMENDATION:
16.1 Conduct a public hearing to consider protests regarding the levy of an assessment
in conjunction with the Temecula Valley Tourism Business Improvement District;
16.2 Instruct the City Clerk to tabulate any written protests which might be received prior
to the close of the public hearing regarding the formation of the proposed District;
16.3 If the City Clerk reports that there is not a majority protest received regarding this
District, then adopt a resolution entitled:
RESOLUTION NO. 09-18
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
LEVYING AN ASSESSMENT FOR FISCAL YEAR 2009-10 IN CONNECTION
WITH THE TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT
DISTRICT (TVTBID)
Assistant City Manager Adams advised that because his wife is the Executive Director of the
Convention and Visitor's Bureau, he would not participate in this matter and would be leaving
the Chamber. Although he has not worked on this matter for the City, he viewed it as
appropriate for him to remove himself from the dais during the discussion of this item.
Dennis Ferguson and Kimberly Adams, representing the Temecula Valley Convention and
Visitor's Bureau, addressed the City Council.
CITY COUNCIL BUSINESS
17 Sex Offender Ordinance (At the Request of Mayor Maryann Edwards) - Approved Staff
Recommendation (5-0-0) - Council Member Comerchero made the motion; it was
seconded by Council Member Roberts; and electronic vote reflected unanimous
approval.
RECOMMENDATION:
17.1 Introduce and read by title only an ordinance entitled:
ORDINANCE NO. 09-02
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA,
CALIFORNIA, ADDING CHAPTER 9.60 ("SEX OFFENDERS") TO TITLE 9
("PUBLIC PEACE, MORALS AND WELFARE") OF THE TEMECULA
MUNICIPAL CODE TO ESTABLISH LOCAL RESTRICTIONS FOR SEX
OFFENDERS
CITY MANAGER REPORT
CITY ATTORNEY REPORT
With regard to the one item on Closed Session, City Attorney Thorson advised that there was
no action to report under the Brown Act.
ADJOURNMENT
At 8:10 p.m. the City Council meeting was formally adjourned to Tuesday, February 24, 2009, at
5:30 p.m. for a Closed Session, with regular session commencing at 7:00 p.m. City Council
Chambers, 43200 Business Park Drive, Temecula, California.
ATTEST:
Susan W. Jones, MMC
City Clerk
Maryann Edwards, Mayor
[SEAL]
ITEM NO. 3
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Genie Roberts, Director of Finance
DATE: February 24, 2009
SUBJECT: List of Demands
PREPARED BY: Pascale Brown, Accounting Manager
Jada Yonker, Accounting Specialist
RECOMMENDATION: That the City Council:
1. Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS
AS SET FORTH IN EXHIBIT A
BACKGROUND: All claims and demands are reported and summarized for review and
approval by the City Council on a routine basis at each City Council meeting. The attached claims
represent the paid claims and demands since the last City Council meeting.
FISCAL IMPACT: All claims and demands were paid from appropriated funds or
authorized resources of the City and have been recorded in accordance with the City's policies and
procedures.
ATTACHMENTS: Resolution
List of Demands
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA ALLOWING CERTAIN CLAIMS AND
DEMANDS AS SET FORTH IN EXHIBIT A
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. That the following claims and demands as set forth in Exhibit A, on
file in the office of the City Clerk, has been reviewed by the City Manager's Office and
that the same are hereby allowed in the amount of $7,213,522.38.
Section 2. The City Clerk shall certify the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 24th day of February, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 24th day of February, 2009, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
CITY OF TEMECULA
LIST OF DEMANDS
01/29/2009 TOTAL CHECK RUN
02/05/2009 TOTAL CHECK RUN
02/05/2009 TOTAL PAYROLL RUN:
$ 3,372,894.17
3,359,756.91
480,871.30
TOTAL LIST OF DEMANDS FOR 02/242009 COUNCIL MEETING: $ 7,213,522.38
DISBURSEMENTS BY FUND
CHECKS:
001
GENERAL FUND
$ 4,507,219.57
165
AFFORDABLE HOUSING
21,131.18
190
TEMECULA COMMUNITY SERVICES DISTRICT
163,183.66
192
TCSD SERVICE LEVEL B
127.62
193
TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE
8,729.17
194
TCSD SERVICE LEVEL D
197,330.39
196
TCSD SERVICE LEVEL "L" LAKE PARK MAINT.
1,526.99
197
TEMECULA LIBRARY FUND
9,235.62
210
CAPITAL IMPROVEMENT PROJECTS FUND
622,806.57
280
REDEVELOPMENT AGENCY - CIP PROJECT
38,841.65
300
INSURANCE FUND
4,151.46
310
VEHICLES FUND
802.44
320
INFORMATION SYSTEMS
58,158.82
330
SUPPORT SERVICES
10,627.51
340
FACILITIES
20,350.69
380
RDA DEBT SERVICE FUND
1,042,983.24
477
CFD- RORIPAUGH
25,444.50
001
GENERAL FUND
$ 321,826.00
165
AFFORDABLE HOUSING
7,401.33
190
TEMECULA COMMUNITY SERVICES DISTRICT
101,090.96
192
TCSD SERVICE LEVEL B
140.89
193
TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE
4,917.70
194
TCSD SERVICE LEVEL D
1,355.66
196
TCSD SERVICE LEVEL "L" LAKE PARK MAINT.
1,392.24
197
TEMECULA LIBRARY FUND
694.83
280
REDEVELOPMENT AGENCY - CIP PROJECT
3,192.86
300
INSURANCE FUND
1,191.27
320
INFORMATION SYSTEMS
25,648.79
330
SUPPORT SERVICES
3,451.66
340
FACILITIES
8,567.11
$ 6,732,651.08
480,871.30
TOTAL BY FUND:
$ 7,213,522.38
apChkLst
Final Check List
Page: 1
0112912009
8:54:0
7AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
Check #
Date
Vendor
Description
Amount Paid
Check Total
1195
01/26/2009
000444
INSTATAX (EDD)
Unemp Ins/Emp Trn Tax ref#75541
3,657.61
3,657.61
129512
01129/2009
001700
A PLUS TEACHING MATERIALS
recreation supplies:Tiny Tot pgrm
58.15
58.15
129513
01129/2009
008552
ADKINS DESIGN CONSULTING
Dec graphic design svcs: Theater
3,067.97
3,067.97
129514
01129/2009
003951
ALL AMERICAN ASPHALT
Nov Const Svcs:Pechanga Pkwy Ii
259,017.95
259,017.95
129515
01129/2009
006915
ALLIE'S PARTY EQUIPMENT
equip rental:Old Town 11129-12123
108.34
108.34
129516
01129/2009
003821
ALLSTAR FIRE EQUIPMENT
Rescue Equip: Stn 73
1,249.25
1,249.25
129517
0112912009
009787
ALTEC INDUSTRIES INC
vehicle rpr/maint:PW Traffic truck
442.84
442.84
129518
01129/2009
004240
AMERICAN FORENSIC NURSES
DUI & drug screenings: Police
360.00
DUI & drug screenings: Police
315.00
Feb Stand By Fee: Police
1,200.00
1,875.00
129519
01129/2009
004787
AMERIMARK DIRECT
promo items:recycling cal awards
504.49
504.49
129520
01/2912009
000101
APPLE ONE INC
temp help ppe 113: Stoner, J
327.60
temp help ppe 113: Ortiz, V
311.22
638.82
129521
01129/2009
012187
B T I APPRAISAL
Dec Appraisal Svc: Pw Cip
5,000.00
5,000.00
129522
01129/2009
004262
BIO-TOX LABORATORIES
DUI & drug screenings: Police
998.64
DUI & drug screenings: Police
522.80
1,521.44
129523
01129/2009
012583
BLANCA Y PRICE & COMPANY
Jan Indscp plan ck svcs:Planning
1,710.00
Jan Indscp plan ck svcs: Planning
2,150.00
credit: billing adj plan ck svcs
-1,210.00
2,650.00
129524
01/2912009
004176
BROADWING
Long distance & internet svcs
741.00
741.00
TELECOMMUNICATIONS
129525
0112912009
000128
BROWN & BROWN OF CALIF INC
credit: Ins policy GP063002051
-192.00
Ins policy GP063002051 12107-08
624.00
Ins plc 688066381109-10 CNA Surety
350.00
Ins policy 70210685 Johnson, B
350.00
1,132.00
129526
01/29/2009
009082
C B C TECHNICAL INC
add'I chgs Teen Dance 9125108
18.12
18.12
Page:1
apChkLst
01129/2009
8:54:07AM
Final Check List
CITY OF TEMECULA
Page: 2
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129527
01129/2009
006908
C C & COMPANY INC
Costumes:TCSD special events
1,616.25
1,616.25
129528
0112912009
003138
CAL MAT
PW patch truck materials
287.68
PW patch truck materials
246.53
PW patch truck materials
250.86
PW patch truck materials
195.03
PW patch truck materials
126.50
PW patch truck materials
254.50
1,361.10
129529
01129/2009
012684
CALIF CENTER FOR THE ARTS
Lighting Equip Rental: Theater
364.50
364.50
129530
01129/2009
001267
CALIF DEPT OF MOTOR
'09 CA Vehicle Code Books (21)
208.88
208.88
VEHICLES
129531
01129/2009
006768
CALIF REGIONAL WATER
encroachment permit fee:w.bypass bridge
77.00
77.00
QUALITY
129532
01129/2009
003577
CALIF STATE BOARD OF
Sales & Use Tax Return Jan-Dec'08
12,084.02
12,084.02
129533
0112912009
009847
CALIFORNIA PRESENTERS
08109 CA Presenters mbrshp:Beers, B
150.00
150.00
129534
01129/2009
004971
CANON FINANCIAL SERVICES,
Jan copier Ieases:City Facilities
4,744.84
4,744.84
INC
129535
0112912009
003775
CHAPARRAL HIGH SCHOOL
community service grant funding
2,500.00
2,500.00
129536
0112912009
000137
CHEVRON AND TEXACO
City vehicles fuel: Police
529.76
529.76
129537
01129/2009
004609
CINTAS DOCUMENT
Jan doc shredding svcs:Citywide
77.50
MANAGEMENT
Jan doc shredding svcs: CH
100.00
177.50
129538
01129/2009
008594
COMMUNITY BANK
Escrow #1202:AII American Asphalt
28,779.77
28,779.77
129539
01129/2009
000442
COMPUTER ALERT SYSTEMS
alarm svcs: MPSC
75.00
alarm svcs: MPSC
75.00
150.00
129540
01129/2009
006303
CONDUIT NETWORKS, INC
Network Client Svcs: Info Sys
150.00
Network Client Svcs: Info Sys
475.00
625.00
129541
0112912009
001264
COSTCO WHOLESALE
refresh m ents: Merc art show
232.51
misc supplies:Theater hospitality
218.51
451.02
129542
0112912009
010433
COUNTRYMAN ASSOCIATES IN
C Microphone Repair: Theater
336.71
336.71
Paget
apChkLst
Final Check List
Page: 3
01129/2009
8:54:0
7AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129543
01129/2009
004524
CRAFCO INC-ABSOLUTE
PW patch truck materials
1,697.06
1,697.06
ASPHALT
129544
0112912009
010650
CRAFTSMEN PLUMBING & HVAC
plumbing svcs: CRC/TES pools
300.00
INC
plumbing svcs: RRSP
385.15
plumbing svcs: Children's Museum
150.92
836.07
129545
0112912009
003272
DAISY WHEEL RIBBON
misc plotter supplies: Info Sys
244.71
244.71
COMPANY INC
129546
0112912009
003945
DIAMOND ENVIRONMENTAL
portable toilets: Rhythms Dance 1117
171.55
171.55
SRVCS
129547
01/2912009
004192
DOWNS COMMERCIAL FUELING
Fuel for City vehicles: Code Enf
212.93
INC
Fuel for City vehicles: B&S
208.32
Fuel for City vehicles: PW Lnd Dv
306.96
Fuel for City vehicles: PW CIP
36.86
Fuel for City vehicles: PW CIP
61.12
Fuel for City vehicles: PW Maint
1,197.19
Fuel for City vehicles: PW Traffic
149.84
Fuel for City vehicles: Police
33.96
Fuel for City vehicles: TCSD
947.00
3,154.18
129548
01/2912009
000523
EASTERN MUNICIPAL WATER
Eng:review deposit:TCC expan
500.00
500.00
DIST
129549
0112912009
000523
EASTERN MUNICIPAL WATER
95366-02 Deigo Dr Ldscp:S-27
21.22
21.22
DIST
129550
01129/2009
000478
FAST SIGNS
exhibit signage: TV Museum
49.35
49.35
129551
01129/2009
009953
FEDERAL CLEANING
Jan janitorial svcs:PD mall office
410.00
410.00
CONTRACTORS
129552
01129/2009
001511
FIELDMAN ROLAPP &
Dec financial srvcs:roripaugh cfd 03-02
544.50
544.50
ASSOCIATES
129553
01129/2009
003747
FINE ARTS NETWORK
revised sttlmnt:Dec'08 Nutcracker
325.00
entertainment:Old Town Holiday
1,602.00
1,927.00
129554
01129/2009
011922
FIRST AMERICAN CORELOGIC
Dec web database subscr:B&S
72.00
72.00
INC
129555
01129/2009
009520
FULL MEASURE CAROLERS
entertainment:Old Town Holiday
765.00
765.00
129556
0112912009
011967
FULL VALUE ENTERTAINMENT
sttlmnt: Battle of the Bands 1123
504.00
504.00
Page:3
apChkLst
01129/2009
8:54:07AM
Final Check List
CITY OF TEMECULA
Page: 4
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129557
01129/2009
000172
G A S B
3109-3110 GARS mbrshp renewal
470.00
470.00
129558
0112912009
003946
G T ENTERTAINMENT
Announcer: Holiday Parade
150.00
150.00
129559
01129/2009
001937
GALLS INC
uniforms: Police volunteers
7.50
7.50
129560
01129/2009
011376
GENEVA SCIENTIFIC INC
pet waste bags: Parks
1,508.50
1,508.50
129561
01129/2009
003815
GFB FRIEDRICH & ASSOCIATES
Nov design svcs:DePortola Rd
2,580.04
2,580.04
INC
129562
01129/2009
000177
GLENN IES OFFICE PRODUCTS
Office Supplies: TCSD
2,303.30
2,303.30
INC
129563
01129/2009
006250
HAZ MAT TRANS INC
Haz Mat svcs: PW waste disposal
1,978.50
1,978.50
129564
01129/2009
004811
HEWLETT PACKARD
HP Gigabit Server Adptr:Info Sys
1,186.33
1,186.33
129565
0112912009
001517
HORIZON HEALTH
Employee Assistance Pgrm: HR
862.40
862.40
129566
01129/2009
005874
I E BIKES
bicycle repairs: Police
167.84
167.84
129567
01129/2009
000863
I P M A
Jan SDIPMA Ann'I Empl Law Update
30.00
30.00
129568
01129/2009
004406
IGOE & COMPANY INC
Jan flex benefit plan pmt
462.00
462.00
129569
01129/2009
011228
INLAND PLANNING AND DESIGN
Dec Cnslt Svcs: Old Town
4,000.00
4,000.00
INC
129570
0112912009
010766
INLAND VALLEY SYMPHONY
sttlmnt: Theater performance 1122
556.66
556.66
129571
01129/2009
006914
INNOVATIVE DOCUMENT
Dec copier maintlusage: Library
886.21
886.21
SOLUTIONS
129572
0112912009
006431
INTERNAL REVENUE SERVICE
attorney fee Higher Educ Fnd Board
750.00
750.00
129573
01129/2009
003266
IRON MOUNTAIN OFFSITE
Dec tape storage:CC/Records
517.94
517.94
129574
01129/2009
010206
JARCO ROOFING
Res Imp prgm:Chichester, Helen
695.00
695.00
Page-.4
apChkLst
01129/2009
8:54:07AM
Final Check List
CITY OF TEMECULA
Page: 5
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129575
01129/2009
012679
JENKINS-SMITH, CYNTHIA
refund:high hopes disneyland
56.00
56.00
129576
0112912009
012678
JOHNSTON, HOLLY
refund:eng dep:7555 Map
995.00
995.00
129577
01129/2009
012653
KENT, GERRY, E.
Facade Imp Pgrm: Kent, Gerry
20,000.00
20,000.00
129578
01129/2009
001091
KEYSER MARSTON ASSOCIATE
S Dec cnsit svcs:RDA Affdb Housing
4,151.26
4,151.26
INC
129579
01129/2009
012422
KRONQUIST, MATHEW
Light purchase/install: Old Town
9,000.00
9,000.00
129580
01129/2009
012680
LIBMAN, TATIANA
refund:minnie & moo case of...bk
13.96
13.96
129581
01/2912009
002634
LITELINES INC
light lenses: H arveston park
226.28
226.28
129582
0112912009
004135
LOGIC COMPUTER PRODUCTS
data storage tapes: Library
1,970.16
1,970.16
129583
0112912009
004087
LOWES INC
kitchen appliance: Stn 73
215.46
215.46
129584
01129/2009
003782
MAIN STREET SIGNS
misc street signs: PW Maint
759.64
misc street signs: PW Maint
467.64
1,227.28
129585
01129/2009
004141
MAINTEX INC
Custodial Supplies: Old Town
151.37
151.37
129586
0112912009
012374
MALIK, SHAMIM HUMHAMMAD
refund: citation overpymt 64446
45.00
45.00
129587
0112912009
012681
MARINUCCI, GERARD
refund:bible spanish bk
10.00
10.00
129588
01129/2009
012580
MINUTEMAN PRESS
Business Cards: Meyer, John
116.96
Business Cards: Naggar, Mike
116.96
Business Cards: Smith, Barbara
116.96
350.88
129589
01129/2009
002139
NORTH COUNTY TIMES
Dec ads:city massage ordinancelplnlclrk
3,028.08
3,028.08
129590
01129/2009
002292
OASIS VENDING
Coffee & kitchen supplies:city hall
592.12
Coffee & kitchen supplies:foc
60.32
Coffee & kitchen supplies:west wing
60.32
712.76
Pagea
apChkLst
Final Check List
Page: 6
01129/2009
8:54:0
7AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129591
01129/2009
002105
OLD TOWN TIRE & SERVICE
City Vehicle Maint Svcs:TCSD
147.76
City Vehicle Maint Svcs:TCSD
45.03
City Vehicle Maint Svcs:PW Maint
334.00
City Vehicle Maint Svcs:PW Maint
64.60
City Vehicle Maint Svcs:PW Maint
265.64
City Vehicle Maint Svcs:PW Maint
764.05
City Vehicle Maint Svcs:Pw Land Dev
36.27
City Vehicle Maint Svcs:PW CIP
103.12
City Vehicle Maint Svcs:PW NPDES
51.27
1,811.74
129592
01129/2009
001171
ORIENTAL TRADING COMPANY
Misc rec supplies:children's museum
36.94
36.94
INC
129593
0112912009
000359
PARKER, HERMAN
ee computer purchase program
1,759.36
1,759.36
129594
0112912009
004538
PAULEY EQUIPMENT COMPANY
equipment rental: parks
46.80
46.80
129595
01129/2009
006493
PROFESSIONAL WOMENS
Ann'I Unity Expo:DamkoNVolnick 316109
98.00
98.00
ROUNDTABLE
129596
0112912009
005075
PRUDENTIAL OVERALL SUPPLY
Dec flr matfuniformsltwl
1,745.45
1,745.45
129597
01129/2009
008024
QUARTERMASTER INC
Uniform id patches:police
319.05
319.05
129598
01129/2009
002012
R D O EQUIPMENT COMPANY
Parts & Service for back hoe: PW Maint
1,442.22
1,442.22
129599
01129/2009
000262
RANCHO CALIF WATER DISTRICT
Various Water Meters:28640 pujol
6.61
Various Water Meters:PW
36.64
Various Water Meters:PW
35.42
Various Water Meters:PW
62.98
Various Water Meters:SS-2
21.49
Various Water Meters
4,454.00
Various Water Meters:PW
57.08
Various Water Meters
398.52
Various Water Meters 30650 pauba
96.23
Various Water Meters parkview fire
14.64
5,183.61
129600
01129/2009
002654
RANCHO FORD LINCOLN
City vehicle key:code enforcement
122.19
122.19
MERCURY
129601
0112912009
005062
RAWLINGS, PHIL
reimb:shelving forTOC trailers
886.94
886.94
Page:6
apChkLst
0112912009 8:54:07AM
Bank : union UNION BANK OF CALIFORNIA
Check # Date Vendor
129602 01129/2009 000271 RBF CONSULTING
Final Check List
CITY OF TEMECULA
(Continued)
Description
Nov Consult Srvcs:1-15f79s Ult.lntrchg
129603
0112912009
007122
REDHAWK COMMUNTIES, INC.
refund:dupl st lite fees pd
129604
01/2912009
004584
REGENCY LIGHTING
electrical supplies:history museum
electrical supplies:city hall
129605
01129/2009
003591
RENES COMMERCIAL
trash & weed abatement:citywide
MANAGEMENT
Weed control:pw maint diiv
129606
01129/2009
002110
RENTAL SERVICE
equip rental: pw maint div
CORPORATION
129607
0112912009
004498
REPUBLIC INTELLIGENT
Dec traffic signal repair & maint: PW
129608
01129/2009
012148
RICHARDSON TECHNOLOGIES
HVAC prevmaint:foc
INC
HVAC prev maint:west wing
HVAC repair.CRC
HVAC prev maint:phbsp
HVAC prev maint:library
HVAC prev maint:city hall
HVAC prev maint:fire stn 84
129609
01129/2009
000418
RIVERSIDE CO CLERK &
ntclexempt fees:library emerg. generator
RECORDER
129610
0112912009
001592
RIVERSIDE CO INFO
Dec radio rental/maint:Prk Rngrs/Police
TECHNOLOGY
129611
01129/2009
000406
RIVERSIDE CO SHERIFFS DEPT
1 019108-1 11510 8:law enforcement
129612
0112912009
001365
RIVERSIDE COUNTY OF
renew permit:FOC bldg
129613
01129/2009
000277
S & S ARTS & CRAFTS INC
craft supplies:Tiny Tots Prgm
129614
0112912009
005630
SADDLEBACK MATERIALS CO.,
Sandbags:pw maint div
INC
129615
01129/2009
012536
SAFE OUTLET, THE
Gun safe police mall storefront
129616
01129/2009
009980
SANBORN, GWYN
Temecula Live! Jan '09 performance
Country @ the Merc 1124109
Page: 7
Amount Paid Check Total
142.38 142.38
1,309.00 1,309.00
64.13
82.49 146.62
3,960.00
10,000.00 13,960.00
87.11 87.11
1,264.36 1,264.36
478.00
324.00
990.40
185.00
934.00
1,071.00
278.00 4,260.40
64.00 64.00
1,556.82 1,556.82
1,354,424.74 1,354,424.74
1,073.00 1,073.00
155.24 155.24
1,077.50 1,077.50
1,401.97 1,401.97
4,558.72
252.00 4,810.72
Page:?
apChkLst
Final Check List
Page: 8
01129/2009
8:54:0
7AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129617
01129/2009
009213
SHERRY BERRY MUSIC
Jazz @ the Merc 1122109
283.50
283.50
129618
0112912009
009746
SIGNS BY TOMORROW
Public sign postinglpa06-0205:Pln dpt
290.00
Public sign posting/pa08-0148: Pin dpt
145.00
Facade Imp Prgm:Farmers Insurance
3,217.90
3,652.90
129619
01129/2009
000645
SMART & FINAL INC
Misc supplies:high hopes dance
144.09
rec supplies:teen dance 1117109
60.60
204.69
129620
01129/2009
000537
SO CALIF EDISON
Jan 2-30-099-3847:GS-lfTC-1
83.99
2-28-331-4847 Pauba Rd
147.13
Jan 2-30-296-9522 Loc SC-04
1,154.36
2-00-397-5059 various mtrs
7,005.81
2-27-560-0625 Deerhollow Way
2,741.55
2-21-981-4720 Hwy 79S
41.73
11,174.57
129621
01/2912009
001212
SO CALIF GAS COMPANY
181-383-8881-6 T. Museum
234.88
101-525-0950-0 TCC
191.70
133-040-7373-0 Maint Fac
286.93
055-475-6169-5 PBSP
99.06
125-244-2108-3 Library
1,513.15
026-671-2909-8 Community Theater
706.22
021-725-0775-4 MPSC
373.73
196-025-0344-3 C. Museum
123.42
Jan 095-167-7907-2 Fire
440.53
Jan 015-575-0195-2 fire stn 92
635.28
4,604.90
129622
01129/2009
012252
SOUND SKILZ ENTERTAINMENT
Entertain ment:teen dance 1117
750.00
750.00
INC
129623
01129/2009
006145
STENO SOLUTIONS
Dec transcription srvcs:police dept
483.20
483.20
TRANSCRIPTION
129624
01129/2009
009811
SUNNY HILLS TOWING LOWBED
vehicle towing srvcs: Tem. Police
865.00
865.00
SRVC
129625
01129/2009
012682
SUPERIOR COURT OF
dpst:pech.pkwy dual turn lanes 0721073
120,100.00
120,100.00
CALIFORNIA
129626
01129/2009
012682
SUPERIOR COURT OF
Deposit: pech.storm drain imprv:apn 076
30,250.00
30,250.00
CALIFORNIA
129627
01129/2009
003599
T Y LIN INTERNATIONAL
Nov Prof Srvcs:W.Bypass Bridge
27,864.67
27,864.67
129628
01129/2009
000305
TARGET BANK BUS CARD SRVCS
Misc supplies:high hopes prgm
62.13
Misc supplies:tiny tot pgrm
56.72
Misc supplies:mpsc
87.96
206.81
Page:B
apChkLst
Final Check List
Page: 9
01129/2009
8:54:0
7AM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129629
01129/2009
012265
TEMECULA ACE HARDWARE CIO
Misc Supplies:Parks
17.52
Misc Supplies:Parks
18.49
Misc Supplies:Parks
1.53
facility maint supplies: Fire OATC
51.84
Hardware supplies: stn 84
53.33
Hardware supplies:Fire Stn 92
36.53
credit:hardware supplies/Fire Stn 92
-38.29
140.95
129630
0112912009
008292
TEMECULA DIESEL AUTO &
City veh repair & maint:PW Maint
239.45
239.45
TRUCK
129631
0112912009
000168
TEMECULA FLOWER CORRAL
Sunshine Fund
130.21
130.21
129632
01129/2009
009150
TEMECULA GLASS & MIRROR
glass top for table at Fire Station 73
518.68
518.68
INC
129633
01129/2009
004260
TEMECULA STAMP & GRAPHICS
signaturefdate stamps:cashierlyda
57.98
57.98
129634
01129/2009
011736
TEMECULA TROPHY INC
Proclamation cert holders:city clerk
831.40
recognition items:city council
271.37
1,102.77
129635
01129/2009
003862
THYSSENKRU PP
Jan-Mar elevator maint srvcs:city fac's
2,040.00
2,040.00
ELEVATOR.BRNCH 37
129636
01129/2009
004145
TW TELECOM
Jan City phones general usage
5,750.67
5,750.67
129637
0112912009
010276
TW TELECOM
Jan high speed internet mpsc
44.95
Jan high speed internet fire stn 92
116.75
161.70
129638
01129/2009
004759
TWIN GRAPHICS
Graphics:police vehicles
1,131.38
1,131.38
129639
01/2912009
009709
U H S OF RANCHO SPRINGS, INC
Oct-Nov med. srvcs:police assault cases
1,800.00
1,800.00
129640
01129/2009
008517
UNITED SITE SERVICES OF
Jan'09 Fence Rental:Main St Bridge
26.40
26.40
CA,INC
Page9
apChkLst
0112912009 8:54:07AM
Bank : union UNION BANK OF CALIFORNIA
Check # Date Vendor
129641 0112912009 004261 VERIZON
129642 01/29/2009 004789 VERIZON ONLINE
129643 0112912009 001890 VORTEX DOORS
Final Check List
CITY OF TEMECULA
(Continued)
Description
Jan xxx-3564 general usage
Jan xxx-6084 general usage
Jan xxx-0714 PD Mall Alarm
Jan xxx-0074 general usage
Jan xxx-0073 general usage
Jan xxx-2075 general usage
Jan xxx-4723 general usage
Jan xxx-8573 general usage
Jan xxx-5473 Moraga Rd
Jan xxx-3143 PD Overland Ofc
Jan xxx-5275 PD DSL
Internet svc:tem. PD DSL
Jan Internet svcs
door repairs:pd front st storefront
129644
01129/2009
001342
WAXIE SANITARY SUPPLY INC
custodial supplies:city hall/west wing
custodial supplies: LibraryA&WIFOC/CH
custodial supplies:foc
129645
01129/2009
000621
WESTERN RIVERSIDE COUNCIL
Dec'08 TUMF Payment
OF
129646
01129/2009
008402
WESTERN RIVERSIDE COUNTY
Dec'08 MSHCP payment
129647
01129/2009
012683
WOODS, NAOMI
refund:fire & rescue bk
Amount Paid
67.48
32.84
35.64
291.07
252.61
31.79
34.81
33.73
33.73
41.66
34.81
42.99
439.95
234.98
44.29
575.45
186.88
1,255,612.00
94,119.24
19.95
Page: 10
Check Total
890.17
482.94
234.98
806.62
1,255,612.00
94,119.24
19.95
Grand total for UNION BANK OF CALIFORNIA: 3,372,894.17
Page:10
apChkLst Final Check List Page: 11
0112912009 8:54:07AM CITY OF TEMECULA
137 checks in this report.
Grand Total All Checks:
3,372,894.17
Page:11
apChkLst
0210512009
1:31:33PM
Final Check List
CITY OF TEMECULA
Page: 1
Bank :
union UNION BANK OF CALIFORNIA
Check #
Date
Vendor
Description
Amount Paid
Check Total
1196
01/28/2009
005460
U S BANK
'06 RDA TABs Series A Debt Srvc Pmt
378,217.88
378,217.88
1197
0112812009
005460
U S BANK
RDA Debt Service Payment
659,490.36
659,490.36
1198
02105/2009
000245
PERS - HEALTH INSUR PREMIUM
Blue Shield HMO Payment
0.00
PERS Health Admin Cost Payment
86,780.98
86,780.98
1199
02105/2009
000444
INSTATAX (EDD)
State Disability Ins Payment
23,225.34
23,225.34
1200
02105/2009
000283
INSTATAX(IRS)
Federal Income Taxes Payment
92,492.54
92,492.54
1201
0210512009
000389
NATIONWIDE RETIREMENT
OBRA- Project Retirement Payment
2,272.92
2,272.92
SOLUTION
1202
02105/2009
001065
NATIONWIDE RETIREMENT
Nationwide Retirement Payment
19,311.07
19,311.07
SOLUTION
1203
02105/2009
000246
PERS (EMPLOYEES'
PERS ER Paid Member Contr Payment
126,755.20
126,755.20
RETIREMENT)
1204
02105/2009
000642
TEMECULA CITY FLEXIBLE
Child Care Reimbursement Payment
9,517.26
Child Care Reimbursement Payment
0.00
9,517.26
129648
0210512009
003552
A F L A C
AFLAC Cancer Payment
3,359.78
3,359.78
129649
02105/2009
000434
ACCELA.COM
Accela wireless licenses: B&S
7,146.75
7,146.75
129650
02105/2009
012245
ALEGRIA, GLENDA FAY
Support Payment
1,091.00
1,091.00
129651
02105/2009
009374
ALLEGRO MUSICAL VENTURES
Jan piano maint svc: Theater
145.00
Jan piano maint svc: Library
220.00
365.00
129652
0210512009
004883
AMERCIAN COUNCIL OF
(5)'09 Subdivision Map Manuals
139.30
139.30
ENGINEER
129653
02105/2009
004240
AMERICAN FORENSIC NURSES
DUI & drug screenings: Police
495.00
DUI & drug screenings: Police
360.00
855.00
129654
0210512009
007242
AMERICAN REGISTRY FOR
Internet Consolidated Maint:IS
100.00
100.00
INTERNET
129655
0210512009
003520
AMERICAN SOCIETY OF
broadcasting svcs: Old Town
567.00
567.00
COMPOSERS
Page:1
apChkLst
Final Check List
Page: 2
02/0512009
1:31:33PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129656
02105/2009
012686
ASHTON, KATHLYN KEHAULANI
sttlmnt: Aloha @ the Merc 1121
136.50
136.50
129657
02105/2009
006209
ASSOCIATION OF CHILDREN'S
08109 membership: Ch Museum
175.00
175.00
129658
02105/2009
011961
AT&T MOBILITY
Jan 51 1 813 4 6 5 cell phone usage
182.83
182.83
129659
02105/2009
009776
BAKER WINDOW & DOOR
Res Imp Prgm:Whiting, Mike/Susan
3,342.00
3,342.00
129660
02105/2009
012693
BEALS, CHARLES K. & ANDREA
refund:eng grad dep:PM 30667 3
995.00
995.00
129661
02105/2009
004040
BIG FOOT GRAPHICS
printing srvcs:TCSD dance cards
430.00
430.00
129662
02105/2009
004262
BIO-TOX LABORATORIES
DUI & drug screenings: Police
1,078.00
1,078.00
129663
02105/2009
012583
BLANCA Y PRICE & COMPANY
Jan Lndscp Plan Ck Svcs:Planning
1,950.00
1,950.00
129664
02105/2009
007296
BOEHM, DR. TODD & DR. SUSAN
refund:eng grad dep:PM 98331
995.00
995.00
129665
02105/2009
008741
BORCHARD-TEMECULA LLC
refund:eng grad dep:PM 30180
995.00
995.00
129666
02105/2009
012694
BRAMALEA, LLC
refund:eng grad dep:TM 28053RG
995.00
995.00
129667
02105/2009
012695
BROWNING, SEAN MICHAEL &
refund:eng dep:TM 9833-3 Lot 25
995.00
995.00
ANDREA
129668
02105/2009
012696
CAL-PASEO DEL SOL, LLC
refund:eng grad dep:PM 24188-3
995.00
995.00
129669
02105/2009
008953
CALIF ASSOC OF BUILDING
CABEC Trn 3117 & 517: Formoe
70.00
70.00
ENERGY
129670
02105/2009
010349
CALIF DEPT OF CHILD SUPPORT
Support Payment
25.00
25.00
129671 02105/2009 004248 CALIF DEPT OF JUSTICE- DUI & drug screenings: Police 2,485.00 2,485.00
ACCTING
129672 02105/2009 012697 CALIFORNIA CONSTRUCTION refund:eng grad dep:PM 22208 500.00 500.00
CO., ATTN: BRAD PETERSON
Paget
apChkLst
Final Check List
Page: 3
02/0512009
1:31:33PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129673
02105/2009
004228
CAMERON WELDING SUPPLY
misc supplies: PW Maint
166.61
166.61
129674
02105/2009
004971
CANON FINANCIAL SERVICES,
Jan copier lease: Stn 84
182.55
182.55
INC
129675
02105/2009
012698
CANYON CAHAN VAIL, LLC
refund:eng grad dep:PM 29864
995.00
995.00
129676
02105/2009
000137
CHEVRON AND TEXACO
City vehicles fuel: CM
158.40
158.40
129677
02105/2009
003997
COAST RECREATION INC
incline ladder repair: Wolf Creek
1,240.24
freight
-222.00
1,018.24
129678
0205/2009
004405
COMMUNITY HEALTH CHARITIES
Community Health Charities Payment
131.00
131.00
129679
02105/2009
002945
CONSOLIDATED ELECTRICAL
electrical supplies: TCSD Parks
29.09
29.09
DIST.
129680
02105/2009
001264
COSTCO WHOLESALE
misc supplies:Theater hospitality
252.44
252.44
129681
02105/2009
002631
COUNTS UNLIMITED INC
traffic counts svcs: PW Traffic
165.00
165.00
129682
02105/2009
010212
CREATIVE BUSINESS GRAPHICS
printing svcs:Recycling Calendar
8,752.01
8,752.01
129683
02105/2009
011870
CRIME SCENE STERI-CLEAN, LLC
crime scene hazard cleaning: PD
866.28
866.28
129684
02105/2009
012699
CROWNE MEADOWS, LP
refund:eng grad dep:PM 23143-1
995.00
995.00
129685
02105/2009
001393
DATA TICKET INC
Dec parking citation svcs: Police
2,655.10
2,655.10
129686
02105/2009
012600
DAVID EVANS & ASSOCIATES
Dec design eng svcs: Liefer Rd
1,565.00
1,565.00
INC
129687
02105/2009
007373
DEL SOL INVESTMENTS
refund:eng grad dep:PM 29431
995.00
refund:eng grad dep:PM 29431
995.00
refund:eng grad dep:PM 29431
995.00
2,985.00
129688
02105/2009
004222
DIAMONDBACK FIRE & RESCUE,
equip repair/maint: Stn 92 & 73
1,163.84
1,163.84
INC
129689
02105/2009
012296
DIRECT ELECTRIC COMPANY
scoreboard installation: RRSP
1,700.00
1,700.00
Page:3
apChkLst
Final Check List
Page: 4
02/0512009
1:31:33PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129690
02105/2009
002701
DIVERSIFIED RISK/HUB INT'L
Jan'09 special events premiums
1,312.38
1,312.38
129691
02105/2009
012701
DIXIELINE BUILDERS FUND,
refund:eng grad dep:PM 26488
995.00
995.00
CONTROL, INC.
129692
02105/2009
005366
DON MOSCO BUILDERS
refund:eng grad dep:PM 28471-1
995.00
995.00
129693
02105/2009
012217
DUDEK
Sept cnslting svcs:MSR-LAFCO
3,209.00
3,209.00
129694
02105/2009
004799
E C S IMAGING INC
Laserfiche equip/software maint:IS
11,098.25
11,098.25
129695
02105/2009
011202
E M H SPORTS & FITNESS
TCSD instructor earnings
483.00
483.00
129696
02105/2009
012584
EARTH WIND FIRE EMERGENCY
CERT Bags: Citizen Corp
5,252.82
5,252.82
SUPP
129697
02105/2009
000395
ECONOMIC DEVELOPMENT
'09 So CA Summit Sponsor 4129109
1,500.00
1,500.00
CORP
129698
02105/2009
011203
ENVIRONMENTAL CLEANING
Jan Janitorial Svcs:Park Rest Rooms
5,127.00
5,127.00
129699
02105/2009
000164
ESGIL CORPORATION
Dec Plan Review Svcs: B&S
864.00
864.00
129700
02105/2009
012702
ESTOCH, JIM
refund:eng grad dep:PM 32583
995.00
995.00
129701
02105/2009
001056
EXCEL LANDSCAPE
soccer field maint:Harveston Park
2,480.00
2,480.00
129702
02105/2009
000165
FEDERAL EXPRESS INC
12/19-116 express mail svcs:Citywide
294.41
1120 express mail svc: Cultural Arts
89.09
12/10-18 express mail svcs:Citywide
380.91
764.41
129703
02105/2009
003633
FOOTHILL EASTERN
Jul-Jan '09 toll roads usage:var.depts
126.25
TRANSPORTN.
credit:billing adjustment/Fire
-11.25
115.00
129704
02105/2009
010493
FOREST CITY COMMERCIAL
Feb lease pmt:PD Mall Office
1,458.33
1,458.33
MGMT
129705
02105/2009
012703
FORKNER, GARY& MARILYN
refund:eng grad dep:PM 3552
995.00
995.00
129706
0210512009
007866
G C S SUPPLIES INC
toner cartridges: Info Sys
334.05
334.05
Page-.4
apChkLst
Final Check List
Page: 5
02/0512009
1:31:33PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129707
02105/2009
010326
G E MOBILE WATER, INC
Jan maint osmosis washer:Stn 73
55.00
Jan rental osmosis washer:Stn 73
25.86
80.86
129708
0210512009
012704
G S I
refund:eng grad dep:PM 3334
995.00
refund:eng grad dep:PM 9833 2
995.00
1,990.00
129709
02105/2009
012066
GEOCON INLAND EMPIRE INC
Dec Geotech Svcs:Pechanga Pkwy
7,071.50
7,071.50
129710
02105/2009
012586
GOODWIN CONSULTING GROUP
Spcl tax cnslt:Nicholas VIly CFD
735.00
735.00
INC
129711
0210512009
012706
GRAESSER, RAY& KATHY
refund:eng grad dep:PM 8535
995.00
995.00
129712
02105/2009
012705
GRIFFIN COMMUNITIES
refund:eng grad dep:PM 29661 4
995.00
995.00
129713
0205/2009
012707
GROBLER, JURIE & KIM
refund:eng grad dep:PM 3929
995.00
995.00
129714
02105/2009
010332
GUPTA, MOHINDER P.
refund:eng grad dep: PM1 9582-1
995.00
995.00
129715
02105/2009
000520
H D L COREN & CONE INC
Oct-Dec property tax cnslt:Finance
5,000.00
5,000.00
129716
0210512009
007300
HAERR, DENISE
Nakayama (11) student sponsorship
2,200.00
2,200.00
129717
02105/2009
004188
HARRIS & ASSOCIATES
Dec eng design svc:Pavement Rehab
352.50
352.50
129718
0205/2009
006467
HARTMAN, JOHN & JEANNETTE
refund:eng grad dep:PM 3929
995.00
995.00
129719
02105/2009
001135
HEALTH POINTE MEDICAL
pre-employment physicals: HR
253.00
253.00
GROUP INC
129720
02105/2009
009306
HILLCREST SCHOOL INC.
refund:eng grad dep:PM 20591
995.00
995.00
129721
02105/2009
001013
HINDERLITER DE LLAMAS &
2nd Qtr sales tax cnslt svcs:Finance
2,076.30
2,076.30
ASSOC
129722
02105/2009
000963
HOGAN, DAVID
Retirement Medical Payment
699.00
699.00
129723
02105/2009
010210
HOME DEPOT SUPPLY INC, THE
misc supplies: TV Museum
21.31
21.31
Pagea
apChkLst
Final Check List
Page: 6
02/0512009
1:31:33PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129724
02105/2009
011342
1 A C ENGINEERING INC.
Dec Const Svcs: Murrieta Crk Trail
19,788.48
19,788.48
129725
02105/2009
000194
1 C M A RETIREMENT-PLAN
I C M A Retirement Trust 457 Payment
9,428.02
9,428.02
303355
129726
02105/2009
006914
INNOVATIVE DOCUMENT
Dec copier main/usage: Citywide
3,752.51
3,752.51
SOLUTIONS
129727
02105/2009
003296
INTL CODE COUNCIL
(2)'09 CaIDAG manuals: B&S
150.09
150.09
129728
02105/2009
012387
J G STOUSE CONSTRUCTORS
refund:eng grad dep:PM 27232
995.00
995.00
INC
129729
02105/2009
005065
K M E FIRE APPARATUS
Vehicle Repair: Fire Truck 73
8,066.19
8,066.19
129730
02105/2009
002424
KELLEY DISPLAY INC
Rod Run banner maint:Econ Dev
272.61
272.61
129731
02105/2009
012708
KRUEGER, DANIEL
refund:eng grad dep:PM 3883
995.00
995.00
129732
02105/2009
000209
L & M FERTILIZER INC
misc supplies: PW Maint
25.46
chainsaw part: Stn 12
298.97
324.43
129733
02105/2009
007188
LAERDAL MEDICAL CORP.
CPR Supplies: Paramedics
237.54
237.54
129734
02105/2009
004905
LIEBERT, CASSIDY& WHITMORE
Dec HR legal svcs for TE060-01
1,627.00
1,627.00
129735
02105/2009
004695
LONG CANYON PARTNERS, LP
refund:eng grad dep:PM 28531
995.00
995.00
129736
02105/2009
008575
LOOKOUT MOUNTAIN
refund:eng grad dep:PM 3929 lot 247
995.00
995.00
DEVELOPMENT, ATTN: WALTER
ZEPPEIRI
129737
02105/2009
012709
MARGARITA MEDICAL CONDO
refund:eng grad dep:PM 28531
995.00
995.00
DEV
Page6
apChkLst
Final Check List
Page: 7
02/0512009
1:31:33PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA (Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129738
02105/2009
011920
MASTER CONCEPTS LLC
TCSD Instructor Earnings
882.00
TCSD Instructor Earnings
945.00
TCSD Instructor Earnings
882.00
TCSD Instructor Earnings
882.00
TCSD Instructor Earnings
882.00
TCSD Instructor Earnings
882.00
TCSD Instructor Earnings
945.00
TCSD Instructor Earnings
850.50
TCSD Instructor Earnings
2,940.00
10,090.50
129739
0210512009
012062
MCCRACKEN, MICHAEL
refund:bal on acct:mpsc
62.00
62.00
129740
02105/2009
003076
MET LIFE INSURANCE COMPANY
MetLife Dental Insurance Payment
8,502.84
8,502.84
129741
0210512009
012580
MINUTEMAN PRESS
Business Cards: Lt. O'Harra
116.96
116.96
129742
02105/2009
005887
MOFFATT & NICHOL ENGINEERS
Nov Cnslt Svcs: French Valley Pkwy
24,488.23
Dec Cnslt Svcs: French Valley Pkwy
6,435.44
30,923.67
129743
02105/2009
012692
MULLER, MELINDA
release claims agreement payment
773.18
773.18
129744
0205/2009
001986
MUZAK-SOUTHERN CALIFORNIA
Feb Music Broadcast:Old Town
69.11
Feb On hold music:phone system
61.46
130.57
129745
0205/2009
002925
NAPA AUTO PARTS
credit:items returned/fire
-5.44
misc supplies: fire
13.63
misc supplies: stn 84
19.60
misc supplies: stn 84
26.77
54.56
129746
02105/2009
000233
NELSON, SHAWN
reimb: Jan internet services
44.99
44.99
129747
02105/2009
008528
NICHOLS, MELBURG & ROSETTO
Dec Eng Srvcs:Civic Center Ph II
45,371.72
Dec Design:Old Town Infrastructure
17,303.12
62,674.84
129748
02105/2009
010244
NO LIMITS SILK SCREEN
2nd Place Awards:Sports Prgm
853.35
853.35
129749
02105/2009
009337
NOLTE ASSOCIATES INC
11/28-12125/08 eng srvcs:bridge realign
3,843.96
11128-12125108 eng srvcs:ped bridge
1,987.70
5,831.66
129750
02105/2009
003964
OFFICE DEPOT BUSINESS SVS
Misc office supplies:pd mall
150.72
150.72
DIV
129751
02105/2009
002105
OLD TOWN TIRE & SERVICE
City Vehicle Maint Svcs:City Mgr
159.70
159.70
Page:?
apChkLst
Final Check List
Page: 8
02/0512009
1:31:33PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129752
02105/2009
001171
ORIENTAL TRADING COMPANY
Misc supplies:csd feb special event
230.18
INC
Misc supplies:high hopes pgrm
193.92
Misc supplies:csd feb special event
213.86
Misc supplies:father/daughter night
91.90
729.86
129753
0205/2009
002099
PASCOE MANAGEMENT LLP
Feb Old Town Restroom Rental
826.00
826.00
129754
02105/2009
005202
PENFOLD, LADD L.
refund:eng dep:28545 Front St
995.00
995.00
129755
02105/2009
002331
PEP BOYS INC
Veh repair & maint:pw maint div
43.56
43.56
129756
0210512009
012710
PERRY, F. DAVIS AND KEVIN J.
refund:eng grad dep:PM 27232
995.00
995.00
129757
02105/2009
000246
PERS (EMPLOYEES'
08-09 Suvivor Benefits Premium Pmt
6,930.00
6,930.00
RETIREMENT)
129758
0210512009
001958
PERS LONG TERM CARE
PERS Long Term Care Payment
377.54
377.54
PROGRAM
129759
02105/2009
002498
PETRA GEOTECHNICAL INC
Nov geotech srvcs:murr creek trails
932.50
932.50
129760
02105/2009
000249
PETTY CASH
Petty Cash Reimbursement
802.79
802.79
129761
02105/2009
000580
PHOTO WORKS OFTEMECULA
film development:Aquatics
9.27
9.27
129762
02105/2009
012251
PORTRAIT PRODUCTIONS
TCSD Instructor Earnings
483.00
483.00
129763
02105/2009
012689
POTTY TOTS LLC
TCSD Instructor Earnings
182.00
182.00
129764
0210512009
005820
PRE-PAID LEGAL SERVICES INC
PrePaid Legal Services Payment
450.40
450.40
129765
0205/2009
012151
QUINT & THIMMIG LLP
Legal Srvcs:Roripaugh Cfd 03-02
24,900.00
24,900.00
129766
02105/2009
004029
R J M DESIGN GROUP INC
Dec design:redhawk parks imprv
4,900.92
4,900.92
129767
02105/2009
012299
RADEUM INC
(6) speaker mics:police
1,198.16
(6) wireless headsets:police
998.51
2,196.67
129768
02/0512009
002612
RADIO SHACK INC
Hardware supplies:info sys
86.18
86.18
Page:B
apChkLst
Final Check List
Page: 9
02/0512009
1:31:33PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129769
02105/2009
000262
RANCHO CALIF WATER DISTRICT Various Water Meters
5,496.24
5,496.24
129770
02105/2009
012711
REGENCY INVESTMENT, LLC
refund:eng grad dep:PM 28471
995.00
995.00
129771
02105/2009
004584
REGENCY LIGHTING
electrical supplies: parks
381.44
381.44
129772
02105/2009
002110
RENTAL SERVICE
Equip rental: pw maint div
14.31
14.31
CORPORATION
129773
0210512009
006483
RICHARDS, TYREOSHA I.
TCSD Instructor Earnings
546.00
TCSD Instructor Earnings
28.00
TCSD Instructor Earnings
108.50
682.50
129774
0205/2009
012148
RICHARDSON TECHNOLOGIES
HVAC prev maint:children's museum
278.00
INC
HVAC prev maint:tcc
185.00
HVAC prev maint:tv museum
232.00
HVAC prev maint:theater
371.00
HVAC prev maint:chapel
120.00
HVAC prev maint:mpsc
302.00
HVAC prevmaint:crc
1,116.00
HVAC prev maint:T.C.C.
278.00
HVAC prev maint:stn 73
120.00
HVAC prev maint:stn 92
325.00
3,327.00
129775
02105/2009
008928
RIGEL PRODUCTS & SERVICE
repair traffic signs:pw maint div
342.33
342.33
129776
02105/2009
000352
RIVERSIDE CO ASSESSOR
Nov-Dec assessor maps: B&S Dept.
84.00
84.00
129777
02105/2009
000406
RIVERSIDE CO SHERIFFS DEPT
1 1 16108-1 213/0 8:law enforcement
1,328,179.84
Dec '08 booking fees
1,965.81
1,330,145.65
129778
02105/2009
000873
ROBERTS, RONALD H.
reimb:Dec Internet services
44.99
44.99
129779
0205/2009
012712
RYLAND
refund:eng grad dep:PM 28810
995.00
995.00
129780
02105/2009
007582
SAFEGUARD DENTAL & VISION
SafeGuard Vision Plan Payment
1,095.58
1,095.58
129781
02105/2009
006815
SAN DIEGO, COUNTY OF
Support Payment
12.50
12.50
129782
0210512009
007183
SCHORK, WILLIAM J. & BETSY
refund:eng grad dep:PM 22419
995.00
995.00
Page9
apChkLst
Final Check List
Page: 10
02/0512009
1:31:33PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129783
02105/2009
008349
SHEA HOMES
refund:eng grad dep:PM 23209
995.00
995.00
129784
02105/2009
012713
SHELTER CONCEPTS, INC.
ref:eng dep:TM3883;40566 calle torc
995.00
995.00
129785
02105/2009
008529
SHERIFF'S CIVIL DIV - CENTRAL
Support Payment
404.35
404.35
129786
02105/2009
008529
SHERIFF'S CIVIL DIV - CENTRAL
Support Payment
379.70
379.70
129787
02105/2009
008529
SHERIFFS CIVIL DIV - CENTRAL
Support Payment
200.00
200.00
129788
02105/2009
008529
SHERIFF'S CIVIL DIV - CENTRAL
Support Payment
100.00
100.00
129789
02105/2009
008529
SHERIFF'S CIVIL DIV - CENTRAL
Support Payment
100.00
100.00
129790
02105/2009
004534
SKYTERRA
Jan mobile satellite phone
144.94
144.94
129791
02105/2009
000645
SMART & FINAL INC
Misc supplies:Team PACE event 1129
196.07
Misc supplies:Tiny Tot Pgrm
41.50
Misc supplies: F. I.T. Pgrm
59.63
297.20
Page:10
apChkLst Final Check List Page: 11
02105/2009 1:31:33PM CITY OF TEMECULA
Bank : union UNION BANK OF CALIFORNIA
Check # Date Vendor
129792 0210512009 000537 SO CALIF EDISON
129793 02105/2009 001212 SO CALIF GAS COMPANY
129794 02105/2009 002503 SOUTH COAST AIR QUALITY
(Continued)
Description
2-29-295-3510 Wolf Vlly
Jan 2-31-031-2616 27991 diaz rd ped
2-28-904-7706 Overland Trail
Jan 2-30-520-4414 tcsd LS-3
2-20-817-9929 Police O.T. Stn
Jan 2-30-220-8749 45850 n wolf crk
2-29-657-2332 Redwood Rd PED
2-29-953-8447 Wf Vlly Rd PED
2-25-393-4681 TES Pool
2-29-953-8249 Wolf Crk Dr PED
2-29-953-8082 Wolf Valley
2-29-458-7548 Wolf Crk PED
2-00-397-5042 City Hall
2-29-933-3831 FOC
2-14-204-1615 Front St Rdio
2-19-171-8568 Wedding Chpl
2-18-937-3152 T.Museum
2-02-351-4946 MPSC
2-29-807-1226 Diaz Rd Irrigation
2-29-807-1382 Irrigation Meter
2-29-657-2787 Winchester Rd
2-29-807-1093 Irrigation Diaz Rd
2-29-223-8607 Old Twn PED
2-27-371-8494 Offsite Storage
2-29-224-0173 Fire Stn
Jan 101-525-1560-6: Fire Stn #73
Jan 129-528-9784-3:FOC
Jan 091-085-1632-0:TES Pool
Jan 091-024-9300-5:CRC
generator operating permit: Library
129795 02105/2009 000519 SOUTH COUNTY PEST CONTROL pest control:adj prop to JDMS
INC
129796 02105/2009 000293 STADIUM PIZZA INC Refreshments: Budget mtg 1122
Refresh ments:Y.A.K. group mtg 116109
Refresh m ents:Teen dance 1117109
129797 02105/2009 007762 STANDARD INSURANCE Mandatory Life Insurance Payment
COMPANY
129798 02105/2009 007762 STANDARD INSURANCE Mandatory Life Insurance Payment
COMPANY
129799 02105/2009 008023 STATER BROTHERS MARKETS rfrshmnts:battalion dinner w1fire
Amount Paid
944.86
30.41
192.35
224.64
261.60
353.75
16.95
16.39
410.45
19.21
22.29
93.72
5,242.19
1,629.37
21.29
63.43
479.61
691.99
18.23
17.52
17.52
19.68
1,911.38
25.57
1,603.62
555.95
311.73
16.77
1,077.37
643.61
84.00
74.22
76.94
96.87
11,375.92
689.60
99.00
Check Total
14,328.02
1,961.82
643.61
84.00
248.03
11,375.92
689.60
99.00
Page:11
apChkLst
Final Check List
Page: 12
02/0512009
1:31:33PM
CITY OF TEMECULA
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129800
02105/2009
012188
STRONG FAMILIES
TCSD Instructor Earnings
70.00
70.00
129801
02105/2009
007273
STUMPS PRINTING COMPANY
Misc supplies:father/daughter night
512.62
512.62
INC
129802
02105/2009
008164
SUN CITY GRANITE INC
(156) engrave pavers:vet memorial
4,976.40
4,976.40
129803
02105/2009
011667
T & T JANITORIAL INC
Jan janitorial srvcs:city facilities
7,301.76
7,301.76
129804
02105/2009
012716
T-N-T GRADING, INC.
refund:eng grad dep:PM 24188-2
995.00
995.00
129805
02105/2009
001547
TEAMSTERS LOCAL 911
Union Dues Payment
5,389.00
5,389.00
129806
02105/2009
001035
TEMECULA ENVIRONMENTAL
Jan-Jun '08 trash hauling srvcs bal.due
186,618.89
186,618.89
129807
02105/2009
012714
TEMECULA HEIGHTS CORP.,
refund:eng grad dep:PM 24085-2
995.00
995.00
CENTER, LLC
129808
02105/2009
010848
TEMECULA PLANTSCAPE
Jan plantscape srvcs:library
400.00
400.00
129809
0205/2009
012715
TEMECULA RIDGE, LIMITED
refund:eng grad dep:PM 3334
995.00
995.00
PARTNERSHIP
129810
02105/2009
009194
TEMECULA VALLEY NEWS
Jan advertisin g:th eater
572.80
572.80
129811
02105/2009
003067
TEMECULA VALLEY R V SERVICE Trlr repair & maint:pd command post
248.89
248.89
129812
02105/2009
004274
TEMECULA VALLEY SECURITY
locksmith srvcsAre stn 73
116.94
116.94
CENTR
129813
02105/2009
000919
TEMECULA VALLEY UNIFIED
Council CSF 08-09 Funding Prgm
500.00
500.00
SCHOOL
129814
02105/2009
012700
THE DAMONE GROUP
refund:eng grad dep:PM 24132-2L
995.00
995.00
129815
02105/2009
000319
TOMARK SPORTS INC
Volleyball nets:crc
149.70
149.70
129816
0210512009
002452
TOP LINE INDUSTRIAL
Equip repair & maint:pw maint div
7.89
7.89
Page:12
apChkLst
02/0512009
1:31:33PM
Final Check List
CITY OF TEMECULA
Page: 13
Bank :
union UNION BANK OF CALIFORNIA
(Continued)
Check #
Date
Vendor
Description
Amount Paid
Check Total
129817
02105/2009
011783
TOWELS, NORMAN
Lecture presentation:history mus 213
250.00
250.00
129818
02105/2009
005460
U S BANK
RDA Bonds Trustee Fees:Finance
5,275.00
5,275.00
129819
02105/2009
002702
U S POSTAL SERVICE
Postage meter deposit
4,898.11
4,898.11
129820
02105/2009
012717
UNITED METHODIST CHURCH,
refund:eng grad dep:PM 21098
995.00
995.00
OF TEMECULA
129821
02105/2009
000199
UNITED STATE TREASURY
Support Payment
250.00
250.00
129822
02105/2009
000325
UNITED WAY
United Way Charities Payment
63.00
63.00
129823
02105/2009
004261
VERIZON
Jan xxx-7786 general usage
35.38
Jan xxx-2016 general usage
120.33
Jan xxx-5706 general usage
168.71
Jan xxx-2676 general usage
33.73
Jan xxx-5696 general usage
33.73
Jan xxx-3526 general usage
101.22
493.10
129824
02105/2009
012219
VIERLING, MARIKA
Service admin costs:carriage rides
100.00
100.00
129825
02105/2009
012718
WALTER, LEWIS
refund:eng grad dep:PM 3883
995.00
995.00
129826
02105/2009
003730
WEST COAST ARBORISTS INC
111-15109 tree trimming srvcs:citywide
10,600.00
remove 3 eucalyptus trees:villages
564.00
11,164.00
129827
0205/2009
000341
WILLDAN ASSOCIATES INC
Oct engineering srvcs:pave mgmt pgrm
9,410.00
9,410.00
129828
02105/2009
012142
WINDOWFITS.COM INC
Res Imp Prgm: Ybarra, Lisa
3,304.00
3,304.00
129829
02105/2009
012719
WM15 PARTNERS, LP
refund:eng grad dep:PM 29974
995.00
995.00
129830
02105/2009
012720
ZIMMER PROMOTIONS, RONALD refund:eng grad dep:PM 21451
995.00
995.00
& CANDICE ZIMMER
129831
02105/2009
003999
ZONOS, TED
refund:eng grad dep:PM 8455
995.00
995.00
Grand total for UNION BANK OF CALIFORNIA: 3,359,756.91
Page:13
apChkLst Final Check List Page: 14
02105/2009 1:31:33PM CITY OF TEMECULA
193 checks in this report.
Grand Total All Checks:
3,359,756.91
Page:14
ITEM NO. 4
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
Shawn Nelson, City Manager
DATE:
February 24, 2009
SUBJECT:
Approval of 2008-09 Mid-Year Budget Adjustments
PREPARED BY: Genie Roberts, Director of Finance
RECOMMENDATION: That the City Council
1. Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA, CALIFORNIA, AMENDING THE FISCAL YEAR 2008-
2009 ANNUAL OPERATING BUDGET
2. Authorize the City Manager to utilize appropriate administrative tools to help balance the
operating budget that include not filling vacant positions, eliminating County contract positions,
accepting resignations, and providing early retirement packages.
BACKGROUND: Each year, the City conducts a mid-year review of its operating budget.
The purpose of this review is to conduct an analysis of revenues and expenditures to ensure that
the City maintains a prudent and healthy fiscal position. Finance Department staff has performed an
analysis of revenues. All City departments have reviewed their operating budgets and have
identified any material adjustments required.
The mid-year budget review includes the General Fund, Gas Tax Fund, State Transportation Fund,
Community Development Block Grant (CDBG), Law Enforcement, Debt Service, and the Internal
Service Funds. Activity in each of the funds is presented in accordance with the following
schedules:
Summary of Revenues, Expenditures, and Changes in Fund Balance through December 31,
2008: Presents a summary of prior year and FY 2008-09 year-to-date actual activity, as well
as the FY 2008-09 current and revised budget amounts. Also included is a schedule of
beginning and estimated ending fund balance based upon the revised budget activity.
Revenue Detail: Presents detail of prior year and FY 2008-09 year-to-date revenues, as well
as the FY 2008-09 current and revised revenue estimates through December 31, 2008.
GENERAL FUND:
Revenues: The projected General Fund revenues reflect a $5,149,020 or 8.0% decrease from the
current budget. Significant Estimated Revenue adjustments are as follows:
➢ Sales and Use Tax - Decrease of $3,730,000 from the State due to a State-wide
economic downturn especially in the sale of new motor vehicles, lumber and building
materials, and home electronics and appliances, and a reduction of $884,886 in the
Triple Flip Payment for sales tax primarily due to an adjustment made by the State of an
over advance of sales tax in the prior year caused by actual sales tax growth in 2007
being less than originally anticipated by the State;
➢ Community Development- Net decrease totaling $178,610 in permitfee activityforthe
following departments: Planning $111,158, Fire $149,118 and Building and Safety
$200,000. This decrease is primarily due to higher than anticipated decrease in new
residential, commercial and industrial development caused by a slow down in the
economy. This was offset by an increase of $281,666 in Land Development due to
higher than anticipated permit activity;
➢ Property Tax -A decrease of $245,000 in Property Taxes is due to a continued decline
in home assessed value in all areas excluding the City redevelopment area.
➢ Motor Vehicle In Lieu -A $275,000 decrease in Motor Vehicle in Lieu due to the decline
in new auto sales within the City and a $127,845 decrease in Motor Vehicle in Lieu Triple
Flip from the State due to assessed value throughout the City being lower than
anticipated;
➢ Transient Occupancy Tax - A $708,000 decrease due to a downturn in the travel
industry as well as a delay in opening a new hotel within the City;
➢ Operating Transfers In - An increase of $1,496,244 is due to an additional transfer of
$675,000 in Measure A funds. These funds are being transferred due to analysis which
identified qualified street and road related work in general fund projects. There is an
additional, $918,135 in Proposition 42 Local Streets and Roads allocation and an
additional $67,573 of Citizens Option for Public Safety (COPS) transferto General Fund.
The Proposition 42 and COPS funds were approved in the State budget subsequent to
the adoption of the City's budget. These additional funds were offset by a decrease of
$164,464 in Gas Tax funds due to a reduction in gasoline consumption.
➢ Reimbursements Capital Improvement Program - An increase of $324,817 is due to
a strategic enhancement to the cost recovery implemented by the CIP Department in
order to fully recover administrative costs.
➢ Indian Gamina -A net $1,045,950 decrease in a $2,000,000 reimbursement from Indian
Gaming, which is partially offset by a grant of $954,050 from Special Distribution Funds
from the State.
The remaining modifications represent minor adjustments to various revenue line items in the
General Fund.
Appropriations: A total reduction in appropriations of $5,381,390 or 8.4% from the current budget
is requested. It is important to note that there will not be a reduction inessential public services that
are provided to the community with these reductions. A summary of these appropriation
adjustments are as follows:
➢ Fire Department - Decrease of $778,692 due to the delay in opening the Roripaugh
Ranch Fire Station and the related staffing costs of that station;
➢ Police Department - Reflects an $845,165 decrease due to not implementing a second
K9 Officer that was budgeted to start at midyear. In addition, 3 Special Enforcement
Team (SET) positions which have been empty since the start of the year will remain
unfunded. One Motor Officer position will be unfunded for a full year and another will be
unfunded for a half year. Two non-sworn Community Service Officers which have been
vacant since the start of the year will also remain unfunded;
➢ Non-Departmental - Reflects a $1,015,707 decrease in REST contribution due to
accumulated fund balance reserves in TCSD and a decrease in Retiree Medical
Contribution costs of $25,842 due annual payments made to retirees; these are offset
by an increase in Property Tax Administration costs of $167,490;
➢ City Attorney - $100,000 increase in anticipated workload due to special projects and
State mandates. The revised budget is less than previous year's actual expenditures.
City Attorney has instituted several cost reduction measures including reducing City Hall
office hours by 50°x.
➢ City Council - $36,131 decrease due to eliminating non-essential training and
conferences;
➢ Community Support - $68,500 decrease in Community Services Funding grants;
➢ City Manager - $57,821 decrease due to eliminating non-essential training and
conferences, promotional publications and a reduction of Project staff positions;
➢ Economic Development - $46,966 decrease due to reducing sponsorships, eliminating
non-essential training and conferences and a reduction of Project staff positions;
➢ City Clerk - $52,399 decrease due to eliminating non-essential training and conferences
as well as reduction of Project staff positions;
➢ Finance - $152,491 decrease due to consulting cost savings for User Fee and DIF study
as well as eliminating non-essential training and conferences and reduction of Project
staff positions;
➢ Human Resources - $95,045 decrease due to reduction in employee recognition
program and advertising as well as eliminating non-essential training and conferences;
➢ Plannina - $262,191 decrease due to reduction in consulting services, reduction of
Project staff positions and eliminating non-essential training and conferences;
➢ Building and Safety - $338,363 decrease due to reduction of Project staff positions,
reduction of consulting services and eliminating non essential training and conferences;
➢ Land Development - $86,212 decrease due to eliminating non-essential training and
conferences;
➢ Public Works - $549,828 decrease due to reduction in maintenance costs, small tools,
overtime wages, consulting services and eliminating non essential training and
conferences;
➢ CIP Admin - $125,611 decrease due to reduction of Project staff positions, reduction of
consulting services and eliminating non essential training and conferences;
➢ 2007 Civic Center COPs - Transferred $1,111,916 from Non-Departmental Operating
expenditures to Operating Transfers Out to correctly classify expenditures.
Gas Tax, State Transportation, and CDBG Funds: The Gas Tax Fund has been reduced by
$164,464 due to a reduction in gasoline consumption. As part of adoption of the State budget, the
City is expected to receive an additional $898,173 of Proposition 42 Local Streets and Roads
allocation in addition to $19,962 in anticipated investment interest. Since the State budget was
approved subsequent to the adoption of the City's budget, these revenues were not anticipated.
CDBG Funds are anticipated to remain unchanged.
Law Enforcement Funds (AB3229 COPS): - The Law Enforcement Fund has been increased due
to an increased allocation of $67,132 under this grant funded program. In addition, there is a fund
balance of $441 which will be transferred out. These funds are transferred to the General Fund to
provide for task force officers.
Internal Service Funds: - There will be a reduction of $300,000 in the Insurance fund due to an
accumulation of fund balance reserves. The Information Systems budget has been reduced by
$106,630 in addition to a $200,000 cut due to an accumulation of fund balance reserves. The
Support Services budget has been reduced by $30,639 and Facilities by $6,836 due to department
cuts. This equates to a total ISF savings of $644,105 of which $630,639 have been distributed as
savings to the associated departments through Support Services, Information Systems and
Insurance and are reflected in the department appropriation savings listed above.
Authorized Positions: - There are no proposed changes to the Schedule of Authorized Positions.
FISCAL IMPACT: The proposed mid-year budget adjustments will result in a decrease of
$5,149,020 in General Fund Revenue and a decrease of $5,381,390 in General Fund Expenditures.
This results in overall $56,274 Revenues over Expenditures. As a result, there is no plan to use
any General Fund Reserves at this time.
ATTACHMENTS: Resolution No. 09- Mid-Year Budget Amendment
2008-09 General Fund Mid-Year Budget
2008-09 Gas Tax and State Transportation Funds Mid-Year Budges
2008-09 CDBG Funds Mid-Year Budget
2008-09 Law Enforcement Fund Mid-Year Budget
2008-09 Debt Service Fund - Civic Center COPS Mid-Year Budget
2008-09 Internal Service Funds Mid-Year Budget
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA AMENDING THE FISCAL YEAR 2008-09
ANNUAL OPERATING BUDGET
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. The purpose of this review is to conduct an analysis of revenues
and expenditures to ensure that the City maintains a prudent and healthy fiscal position.
Section 2. That each year a mid-year review is conducted of City operating
budgets.
Section 3. That the mid-year review has been completed and the
recommended adjustments are reflected in the attached schedules for the City's
General Fund, Special Revenue and Internal Service Funds.
Section 4. That the Fiscal Year 2008-09 General Fund Annual Operating
Budget is hereby amended in accordance with the attached, hereto as Exhibit A,
General Fund Mid-Year Budget.
Section 5. That the Fiscal Year 2008-09 Gas Tax, State Transportation,
CDBG, Law Enforcement Fund, Debt Service Fund Annual Operating Budget are
hereby amended in accordance with the attached, hereto as Exhibit B, Gas Tax, State
Transportation, CDBG, Law Enforcement Fund, Debt Service Fund Mid-Year Budget.
Section 6. That the Fiscal Year 2008-09 Internal Service Funds Budgets are
hereby amended in accordance with the attached, hereto as Exhibit C, Internal Service
Funds Mid-Year Budget.
Section 7. The City Clerk shall certify adoption of the resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 24th day of February, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 24th day of February, 2009, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
MOLD TRADITIONS, NEW OPPORMNITIES"
Exhibit A
FY 2008-09 Mid-Year Budget
General Fund
TILE
,U AA
TEM _EC
INC. 1989
OF
IJ I AhIi'lo ;s, Nr:w i ~I:rutirrlrs
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-09 Mid-Year Budget
2007-08
2008-09
2008-09
2008-09
Proposed
%
Audite
d
Current
Year-to-Date
Revised
Increase
Increase
Actual
s
Budget
Actuals
Budget
(Decrease)
(Decrease)
Total Revenues
63.212
.233
64.011.
889
27,790.
600
58.862
.869
(5,149,020)
-8.0%
Expenditures by Dept:
City Council
446
,238
449,
860
201,
451
413
,729
(36,131)
-8.0%
Community Support
267
,750
251,
400
71,
152
182
,900
(68,500)
-27.2%
City Manager
1,210
,048
1,286,
962
550,
374
1,229
,141
(57,821)
-4.5%
Economic Development
789
,435
1,084,
812
417,
421
1,037
,846
(46,966)
-4.3%
City Clerk
978
,076
1,186,
114
509,
324
1,133
,715
(52,399)
-4.4%
City Attorney
832
,930
721,
300
480,
031
821
,300
100,000
13.9%
Finance
2,024
,217
2,313,
495
1,000,
407
2,161
,004
(152,491)
-6.6%
Human Resources
624
,809
689,
791
283,
455
594
,746
(95,045)
-13.8%
Planning
3,766
,684
3,310,
551
1,471,
151
3,048
,360
(262,191)
-7.9%
Building & Safety
2,516
,684
3,213,
885
1,341,
251
2,875
,522
(338,363)
-10.5%
Land Development
1,918
,103
1,711,
927
799,
830
1,625
,715
(86,212)
-5.0%
Public Works
6,656
,090
6,964,
974
2,847,
085
6,415
,146
(549,828)
-7.9%
CIPAdmin
2,540
,321
3,003,
052
1,359,
277
2,877
,441
(125,611)
-4.2%
FEMA - Storm Damage
50
,540
-
-
-
-
0.0%
Police
18,695
,646
21,587,
095
8,197,
429
20,741
,930
(845,165)
-3.9%
Fire
4,253
,870
4,734,
913
1,804,
849
3,956
,221
(778,692)
-16.4%
Animal Control
169
,037
175,
000
72,
615
175
,000
-
0.0%
Non-Departmental:
0.0%
REST Contribution
7,492
,086
7,993,
647
4.815.
265
6,977
,940
(1,015,707)
-12.7%
Retiree Medical Contribution
-
253,
000
95,
159
227
,158
(25,842)
-10.2%
Sales Tax Sharing - Redhawk
570
,550
564,
291
273,
015
564
,291
-
0.0%
2007 Civic Center CO P's
-
1,111,
916
-
-
(1,111,916)
-100.0%
Property Tax Admin
170
,399
51,
510
218,
815
219
,000
167,490
325.2%
Old Town Rental Property
-
-
-
-
-
0.0%
CFD 88-12 Tax
1,544
,971
1,528,
492
764,
246
1,528
,492
-
0.0%
Total Expenditures
57,518
,485
64,187,
985
27,573,
602
58,806
,595
(5,381,390)
-8.4%
Excess of Revenues Over
{Under} Expenditures
5,693
,748
(176,
096)
216,
998
56,
274
232,370
Operating Transfers Out:
Transferto Capital Improvement Fund
1,330
,713
23,699,
881
-
13,999
,881
(9,700,000)
Debt Service - CivicCenterCOPs
-
-
1,111,
916
1,111
,916
1,111,916
Total Operating Transfers Out
1,330
,713
23.699.
881
1,111,
916
15,111
,797
(8,588,084)
Excess of Revenues Over
{Under} Expenditures and
Operating Transfers Out
4,363
,035
(23,875,
977)
(894,
918)
(15,055,
523)
8,820,454
TILE UA A
IT1. OFTEM INC. 1989
IJ IhnIJii'IoNs, Nr:w i ~hrutirrirs
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-09 Mid-Year Budget
2007-08 2008-09 2008-09
2008-09
Proposed
Audited Current Year-to-Date
Revised
Increase
Actuals Budget Actuals
Budget
{Decrease}
Fund Balance, Beg. of Year 43,932,334 44,723,340 44,723,340
44,723,340
-
Revenues 63,212,233 64,011,889 27,790,600
58,862,869
{5,149,020}
Expenditures
{57,518,485}
{64,187,985}
{27,573,602}
{58,806,595} 5,381,390
Operating Transfers Out
{1,330,713}
{23,699,881}
{1,111,916}
{15,111,797} 8,588,084
Transfer for Retiree Benefits
{3,572,029}
-
-
- -
Estimated Budget Savings
-
-
-
- -
Fund Balance, End of Year
44,723,340
20,847,363
43,828,422
29,667,817 8,820,454
Detail of Fund Balance
Reserved for long-term advance to RDA
870,176
870,176
870,176
870,176
-
Reserved for deposits and prepaid items
17,843
107,959
107,959
107,959
-
Reserved for inventory
3,088
3,586
3,586
3,586
-
Reserved for encumbrances
1,130,579
-
-
-
-
Unreserved:
Designated fbr continuing appropriati on
200,543
200,543
200,543
200,543
-
Designated for economic uncertainty
(20% of Appropriations)
12,573,569
12,837,597
12,837,597
11,761,319
{1,076,278}
Secondary designated fund balance
reserve {Civic Center Savings}
-
-
9,700,000
9,700,000
Designated for comprehensive
annual leave
1,381,327
1,465,426
1,465,426
1,465,426
-
Designated for open space/Dutch Villages
150,000
150,000
150,000
150,000
-
Designated for Liberty Quarry EIR
266,908
266,908
266,908
266,908
-
Designated for future CIP
23,699,881
-
-
-
-
Undesignated
4,429,426
4,945,167
27,926,226
5,141,899
196,732
44,723,340
20,847,363
43,828,422
29,667,817
8,820,454
FY2008-09 Mid-Year Operating Budget
ACCT
NO
001 GENERAL FUND
FY 07-08
ACTUALS
FY 08-09
YTD @ 12!31/08
FY 08-09
REVENUE
ESTIMATES
CHANGE IN
ESTIMATES
REVISED
ESTIMATES
Change
DEPT
110 CITY MANAGER
4083
-Grants
DEPT
161 PLANNING
-Various
700,572
246,408
739,158
(111,158)
628,000
-15.04%
DEPT
162 BUILDING & SAFETY
-Various
1,611,214
1,025,641
1,531,639
(200,000)
1,331,639
-13.06%
DEPT
163 LAND DEVELOPMENT
-Various
1,020,532
428,652
372,334
281,666
654,000
75.65%
DEPT
164 PUBLIC WORKS
-NPDES Permit Fee
82,383
27,305
-
54,610
54,610
DEPT
170 POLICE
4055
-Parldng Citations
206,475
111,699
250,000
-
250,000
0.00%
4059+406
-Miscellaneous
99,958
43,631
113,525
1,500
115,025
1.32%
4067
-Vehicle Impound Fees
139,429
73,585
129,950
-
129,950
0.00%
4,076
-Reimbursements
147,419
51,899
140,000
-
140,000
0.00%
4083+422
-Grants
130,334
88,344
83,854
98,387
182,241
117.33%
DEPT
171 FIRE
-Various
784,575
368,140
818,118
(149,118)
669,000
-18.23%
4083
-Grants
DEPT
199 NON-DEPARTMENTAL
4010
-Property Tax
5,404,525
3,386,795
5,673,000
(245,000)
5,428,000
-4.32%
4012
-Property Tax (Unsecured)
234,932
28,187
115,000
-
115,000
0.00%
4013
-Supplemental Tax-AB 2345
935,123
188,301
520,000
20,000
540,000
3.85%
4016
-Property Transfer Tax
512,513
275,724
505,000
(17,000)
488,000
-3.37%
4018
-Franchise Fees
3,415,217
1,185,199
3,178,000
40,000
3,218,000
1.26%
4020
-Transient Occupancy Tax
2,417,726
1,075,023
2,808,000
(708,000)
2,100,000
-25.21%
4023
-Sales and Use Tax- Triple Flip
6,914,480
2,734,031
7,040,000
(884,886)
6,155,114
-12.57%
4024
-Sales and Use Tax- State of Calif
20,501,319
7,411,364
21,530,000
(3,730,000)
17,800,000
-17.32%
4025
-FEMA Grants
50,170
17,480
17,480
17,480
0.00%
4028
-Homeowner Property Tax Relief
80,134
37,920
78,000
(3,000)
75,000
-3.85%
4043
-Motor Vehicle in Lieu - Triple Flip
6,714,601
3,391,077
6,910,000
(127,845)
6,782,155
-1.85%
4046
-Motor Vehicle in Lieu - State of Calif
928,757
156,561
971,000
(275,000)
696,000
-28.32%
4047
-Vehicle Code Fines
881,313
409,900
812,000
(37,000)
775,000
-4.56%
4053
-Bids & Proposals
11,830
34,543
15,000
19,543
34,543
130.29%
4056
-Business Licenses
333,896
111,920
318,500
-
318,500
0.00%
4059
-Right of Way Adve rtis ing
71,550
14,790
60,000
(35,000)
25,000
-58.33%
Various
-Miscellaneous
23,911
15,330
15,000
15,660
30,660
104.40%
4065+454
-InvestmentIrderest
2,757,746
2,045,412
1,690,000
-
1,690,000
0.00%
4076
-Reimbursements-Indian Gaming
983,597
-
2,000,000
(1,045,950)
954,050
-52.30%
4076
-Reimbursements-Miscellaneous
14,775
59,667
37,000
50,000
87,000
135.14%
4082
-Reimbursements-Redevelopment Agen
110,000
55,000
110,000
-
110,000
0.00%
4083
-Reimbursements-Capital Imprvmnt Prgr
1,839,878
918,061
2,552,594
324,847
2,877,441
12.73%
4090
Operating Transfer In-Gas Tax
1,945,467
796,408
1,777,500
(164,464)
1,613,036
-9.25%
4090
Operating Transfer In-Prop 42
-
-
-
918,135
918,135
0.00%
4090
Operating Transfer In-Measure A
-
-
-
675,000
675,000
0.00%
4090
Operating Transfer In-COPS
190,409
100,000
67,573
167,573
67.57%
4090
Operating Transfer In-Other
82,675
55,135
-
-
-
0.00%
4400
-Financing Reimbursement
182,798
96,250
192,500
-
192,500
0.00%
4402
-Prop 1B
750,000
825,218
825,217
-
825,217
0.00%
I
TOTAL GENERAL FUND
63,212,233
27,790,600
64,011,889
(5,149,020)
58,862,869
-8.04%
General Fund Revenue Detail
MOLD TRADITIONS, NEW OPPORMNITIES"
Exhibit B
FY 2008-09 Mid-Year Budget
Gas Tax Fund
State Transportation Fund
CDBG Fund
Law Enforcement Fund
Debt Service Fund
MOLD TRADITIONS, NEW OPPORMNITIES"
Gas Tax Fund
2007-08
2008-09
2008-09
2008-09
Proposed
%
Audited
Current
Year-to-Date
Revised
Increase
Increase
Actuals
Budget
Actuals
Budget
(Decrease)
(Decrease)
Total Revenues
1,753,967
1,777,500
795,967
1,612,596
(164,904)
-9.3%
Total Expenditures
-
-
-
-
-
Excess of Revenues Over(Under)
Expenditures
1,753,967
1,777,500
795,967
1,612,596
(164,904)
-9.3%
Operating Transfers Out (1,945,467) (1,777,500) (796,407) (1,613,036) (164,464) -9.3%
Excess of Revenues Over(Under)
Expenditures and Operating
Transfers Out (191,500)
(440) (440) (440)
Fund Balance, Beg. of Year 191,940 440 440 440
Fund Balance, End of Year 440 440
MOLD TRADITIONS, NEW OPPORMNITIES"
State Transportation Fund
Total Revenues
Total Expenditures
Excess of Revenues Over(Under)
Expenditures
Operating Transfers Out:
To General Fund
Excess of Revenues Over(Under)
Expenditures and Operating
Transfers Out
Fund Balances, Beg. of Year
Fund Balances, End of Year
2007-08
2008-09
2008-09
2008-09
Proposed
%
Audited
Current
Year-to-Date
Revised
Increase
Increase
Actuals
Budget
Actuals
Budget
(Decrease)
(Decrease)
-
1,455,935
455,263
2,374,070
918,135
63.1%
-
-
-
1,455,935
1,455,935
0.0%
1,455,935
(6,821) (1,455,935)
(6,821) - 455,263 -
6,821 - -
- - 455,263 -
455,263 918,135
0.0%
(918,135) 537,800 -36.9%
537,800
MOLD TRADITIONS, NEW OPPORMNITIES"
CDBG Fund
2007-08
2008-09
2008-09
2008-09
Proposed
%
Audited
Current
Year-to-Date
Revised
Increase
Increase
Actuals
Budget
Actuals
Budget
(Decrease)
(Decrease)
Total Revenues 308,169
2,493,839
7,869
2.493.839
-
-
Total Expenditures 56,456 59,267 59,267
Excess of Revenues Over (Under)
Expenditures 251,713 2,434,572 7,869 2,434,572
Operating Transfers Out:
CIP Fund (251,713) (2,434,572) (7,815) (2,434,572)
Excess of Revenues Over (Under)
Expenditures and Operating
Transfers Out - - 54
Fund Balances, Beg. of Year - -
Fund Balances, End of Year - - 54
MOLD TRADITIONS, NEW OPPORMNITIES"
Law Enforcement Fund
Total Revenues
Total Expenditures
Excess of Revenues Over (Under)
Expenditures
Operating Transfers Out*:
To General Fund
Excess of Revenues Over (Under)
Expenditures and Operating
Transfers Out
Fund Balances, Beg. of Year
Fund Balances, End of Year
2007-08
2008-09
2008-09
2008-09
Proposed
%
Audited
Current
Year-to-Date
Revised
Increase
Increase
Actuals
Budget
Actuals
Budget
(Decrease)
(Decrease)
190,850
100,000
6,005
167,132
67,132
67.1%
190,850 100,000 6,005 167,132 67,132 67.1%
(190,409) (100,000) (6,436) (167,573) (67,573) -67.6%
441 - (431) (441) (441)
- 441 441 441
441 441 10 -
THE CITY UA A
OFTEM, ✓
I 1989
OLD TRADMONS, NEW QPPQR1111NMEp
Debt Service Fund-Civic Center CCIPs
Total Revenues
Total Expenditures
Excess of Revenues Over(Under)
Expenditures
Operating Transfers Out:
To General Fund
Excess of Revenues Over(Under)
Expenditures and Operating
Transfers Out
Fund Balances, Beg. of Year
Fund Balances, End of Year
2007-08
2008-09
2008-09
2008-09
Proposed
%
Audited
Current
Year-to-Date
Revised
Increase
Increase
Actuals
Budget
Actuals
Budget
(Decrease)
(Decrease)
2,043,009
1,114,916
1,117,924
1,123,916
9,000
0.8%
1,203,000
536,787
-
840,009 1,114,916 581,137 1,123,916 9,000 0.8%
(1,111,916) - (1,111,916) - 0.0%
840,009
3,000
581,137
12,000 9,000
-
840,009
840,009
840,009
840,009
843,009
1,421,146
852,009
MOLD TRADITIONS, NEW OPPORMNITIES"
Other Funds-Revenue Detail
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
100 GAS TAX FUND
ACTUALS
YTD @ 12/31/08
ESTIMATES
ESTIMATES
ESTIMATES
Change
4065+454
-Investment Interest
8,963
3,596
3,596
3,596
0.00%
4700
-Gas Tax 2106
379,057
146,952
390,000
(49,000)
341,000
-12.56%
4701
-Gas Tax 2105
579,917
288,616
590,000
(52,000)
538,000
-8.81%
4702
-Gas Tax 2107
776,030
356,803
790,000
(70,000)
720,000
-8.86%
4704
-Gas Tax 2107.5
10,000
-
7,500
2,500
10,000
33.33%
TOTAL GAS TAX FUND
1,753,967
795,967
1,777,500
(164,904)
1,612,596
-9.28%
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
101 ST. TRANSPORTATION FUND
ACTUALS
YTD @ 12/31/08
ESTIMATES
ESTIMATES
ESTIMATES
Change
4065
-Investment Interest
19,962
19,962
19,962
0.00%
4160
-Traffic Congestion Relief
-
435,301
-
898,173
898,173
0.00%
4165
-Proposition 1 B Streets/Roads
-
1,455,935
-
1,455,935
0.00%
TOTAL ST. TRANSPORT. FUND
455,263
1,455,935
918,135
2,374,070
63.06%
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
140 CDBG FUND
ACTUALS
YTD @ 12/31/08
ESTIMATES
ESTIMATES
ESTIMATES
Change
4065+454
-Investment Interest
54
-
-
0.00%
4081
-Co m m unity D eve lop m ent Block Grant
308,169
7,815
2,493,839
-
2,493,839
0.00%
TOTAL CDBG FUND
308,169
7,869
2,493,839
-
2,493,839
0.00%
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
160 LAW ENFORCEMENT FUND
ACTUALS
YTD @ 12/31/08
ESTIMATES
ESTIMATES
ESTIMATES
Change
4065+454
-Investment Interest
2,530
8
-
0.00%
4085
-AB3229 (COPS)
188,320
5,997
100,000
67,132
167,132
67.13%
TOTAL LAW ENFORCEMENT FUND
190,850
6,005
100,000
67,132
167,132
67.13%
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
370 DEBT SERVICE FUND
ACTUALS
YTD @ 12/31/08
ESTIMATES
ESTIMATES
ESTIMATES
Change
4065
-Investment Interest
8,009
6,008
-
12,000
12,000
0.00%
4090
-Operating Transfer In
1,111,916
1,114,916
(3,000)
1,111,916
-0.27%
4800
-Bond Proceeds
2,035,000
-
-
0.00%
TOTAL DEBT SERVICE FUND
2,043,009
1,117,924
1,114,916
9,000
1,123,916
0.81%
MOLD TRADITIONS, NEW OPPORMNITIES"
Exhibit C
FY 2008-09 Mid-Year Budget
Internal Service Funds
TiIE UA A
v~ OFTEM E C
INC. 1989
i-J I KAIJII'IoNS, Nr:w i ~i:rutirrirs
Internal Service Funds
Summary of Revenues, Expenditures, and Changes in Fund Balances
Total Revenues by Fund:
Insurance
Vehicles
Information Systems
Support Services
Facilities
Total Revenues
Total Expenditures by Fund:
Insurance
Vehicles
Information Systems
Support Services
Facilities
Total Expenditures
Excess of Revenues Over (Under)
Expenditures
Operating Transfers In (Out):
General Fund (Vehicles)
Excess of Revenues and Operating
Transfers Over (Under) Expenditures
Retained Earnings, Beg. of Year
Retained Earnings, End of Year
2007-08 2008-09 2008-09 2008-09 Proposed %
Audited Current Year-to-Date Revised Increase Increase
Actuals Budget Actuals Budget (Decrease) (Decrease)
714,352
689,300
294,541
389,300
(300,000)
-43.5%
354,914
371,800
177,729
374,342
2,542
0.7%
2,353,302
2,522,900
1,220,241
2,216,270
(306,630)
-12.2%
369,393
412,700
149,127
382,061
(30,639)
-7.4%
627,760
801,500
346,681
801,500
-
0.0%
4,419,721 4,798,200 2,188,319 4,163,473 (634,727)
711,431
685,718
281,770
685,718
-
0.0%
314,021
337,130
158,321
337,130
-
0.0%
2,391,340
2,567,106
1,212,391
2,460,476
(106,630)
-4.2%
347,290
384,000
137,049
353,361
(30,639)
-8.0%
633,049
774,155
331,132
767,319
(6,836)
-0.9%
4,397,131 4,748,109 2,120,663 4,604,004 (144,105)
22,590 50,091 67,656 (440,531) (490,622)
22,590 50,091 67,656 (440,531) (490,622)
4,902,918 4,925,508 4,925,508 4,925,508
4,925,508 4,975,599 4,993,164 4,484,977
MOLD TRADITIONS, NEW OPPORMNITIES"
Internal Services Funds-Revenue Detail
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
300 INSURANCE FUND
ACTUALS
YTD di 12/31/08
ESTIMATES
ESTIMATES
ESTIMATES
Change
4065+454
-Investment Interest
58,775
27,201
44,000
-
44,000
0.00%
4076
-Charges for Services
652,883
256,466
645,300
(300,000)
345,300
-46.49%
4086
-Special Event Insurance Fees
1,834
874
-
-
0.00%
4095
-Claims Recovery
860
10,000
-
-
0.00%
TOTAL INSURANCE FUND
714,352
294,541
689,300
(300,000)
389,300
-43.52%
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
310 VEHICLES FUND
ACTUALS
YTD @ 12131108
ESTIMATES
ESTIMATES
ESTIMATES
Change
4065+454
-Investment Interest
24,573
12,412
16,000
-
16,000
0.00%
4076
-Charges for Services
323,636
162,775
355,800
-
355,800
0.00%
4550
-Gain on Disposal of Assets
6,705
2,542
-
2,542
2,542
0.00%
TOTAL VEHICLES FUND
354,914
177,729
371,800
2,542
374,342
0.68%
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
320 INFO SYSTEMS FUND
ACTUALS
YTD @ 12131108
ESTIMATES
ESTIMATES
ESTIMATES
Change
4050
-Pay Telephone Revenue
56
15
-
0.00%
4062
-Recovery of Prior Year Expense
108
-
0.00%
4065+454
-Investment Interest
25,114
8,554
17,000
-
17,000
0.00%
4076
-Charges for Services
2,328,132
1,211,564
2,505,900
(306,630)
2,199,270
-12.24%
TOTAL INFO SYSTEMS FUND
2,353,302
1,220,241
2,522,900
(306,630)
2,216,270
-12.15%
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
330 SUPPORT SERVICES FUND
ACTUALS
YTD @ 12131108
ESTIMATES
ESTIMATES
ESTIMATES
Change
4065+454
-Investment Interest
12,432
5,550
8,000
-
8,000
0.00%
4076
-Charges for Services
356,961
143,577
404,700
(30,639)
374,061
-7.57%
TOTAL SUPPORT SERVICES FUND
369,393
149,127
412,700
(30,639)
382,061
-7.42%
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
340 FACILITIES FUND
ACTUALS
YTD cti 12/31108
ESTIMATES
ESTIMATES
ESTIMATES
Change
4065+454
-Investment Interest
4,311
1,675
3,000
-
3,000
0.00%
4076
-Charges for Services
623,449
345,006
798,500
-
798,500
0.00%
TOTAL FACILITIES FUND
627,760
346,681
801,500
-
801,500
0.00%
ITEM NO. 5
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Genie Roberts, Director of Finance
DATE: February 24, 2009
SUBJECT: Property Insurance Renewal
PREPARED BY: Roberto Cardenas, Fiscal Services Manager
RECOMMENDATION: That the City Council approve the City of Temecula Property
Insurance Policy renewal with Travelers Insurance Company and Empire Indemnity Insurance
Company for the period of February 26, 2009 through February 26, 2010, in the amount of
$233,602.
BACKGROUND: The City's property insurance policy with Travelers Insurance
Company and Empire Indemnity Insurance Company expires on February 26, 2009. In an effort to
preserve a competitive rate, staff directed the City's property insurance broker, Brown & Brown, Inc.,
to market the City's property insurance policy. Together with Brown & Brown, Inc., staff validated
the inventory of all City buildings and property requiring coverage. In response to the solicitation, the
City received three (3) qualified proposals for Basic Property insurance and eight (8) qualified
proposals for Earthquake & Flood Insurance:
BASIC PROPERTY
INSURANCE CARRIER
PREMIUM*
Travelers Insurance Company
$74,609
Philadelphia Indemnity Insurance Company
$86,745
Firemen's Fund Insurance Company
$90,000+
Chubb (Federal Insurance Company)
Declined
*Deductible Range $1,000 to $10,000.
EARTHQUAKE & FLOOD
INSURANCE CARRIER
PREMIUM*
Empire Indemnity Insurance Company
$150,000
Pacific Insurance Co./Axis Specialty Ins. Co.
$152,000
Pacific Insurance Co./Endurance American Specialty
$177,000
Pacific Insurance Co./Huston Casualty
$184,500
*Deductible Range 5% to 7.5%.
Based on the responses, staff recommends that the City accept the proposal from Travelers
Insurance Company for Basic Property coverage ($74,609), and Empire Indemnity Insurance
Company for Earthquake & Flood coverage (150,000 plus fees and taxes: $158,993), for a total
premium amount of $233,602. The total premium is an increase of $8,380 over last year's premium.
Travelers Insurance Company is an admitted carrier in the State of California and has a superior (A+
XV) financial size category. In addition, Empire Indemnity Insurance Company has an excellent (A
XV) financial size category. Both companies have more than $2 billion of reported capital surplus
and conditional reserve funds.
The City's property is valued at approximately $82 million. Through Travelers Insurance Company,
the Citywill maintain Basic Property coverage with a deductible that ranges from $1,000 to $10,000
(depending on the category of property involved). Through Empire Indemnity Insurance Company,
the City will maintain Earthquake and Flood coverage in the amount of $25 million with a 5%
deductible. Since total loss is not likely to occur in the event of an earthquake or flood, this
coverage amount is considered sufficient and in accordance with the industry standards and
practices.
The attached proposal summarizes the premium and coverage provided by both Travelers
insurance Company and Empire Indemnity Insurance Company.
FISCAL IMPACT: Sufficient funds for the property insurance premium are available for
the remaining four months of fiscal year 2008-09. The Annual Operating Budget for fiscal year
2009-10 will establish additional funding for the remaining eight months of the total annual premium.
ATTACHMENTS: Proposal from Travelers insurance Company and
Empire Indemnity Insurance Company.
Brown 8z Brown, Inc.
PROPERTY AND
DIFFERENCE IN CONDITIONS
INSURANCE PROPOSAL
for
CITY OF TEMECULA
Policy Term
2-26-09 to 2-26-2010
Presented by=
Michael Bush
Senior Vice President
February 2, 2008
California Insurance License OB02587
500 N. State College Blvd., Suite 400
Orange, CA 92868
P.O. Box 6989
Orange, CA 92863
714/221-1800
800/228-7975
714/221-4196 Fax
f` L
TABLE OF CONTENTS
Page
BROWN at BROWN 1
SERVICE TEAM 4
NAMED INSUREDS 5
PROPERTY 6
(Incl. Business Interruption, Boiler at Machinery,
Inland Marine, Fine Arts, EDP)
■ Scheduled Locations 7-9
■ Statement of Values ............................................................................10-1 to 10-7
■ Property Coverage I la-1 l i
■ Premium Summary 12
■ Marketing Results 13
DIFFERENCE IN CONDITIONS ...................................................14-16
(Including Earthquake aL Flood)
Statement of Values 17-1 to 17-3
Premium Summary 18
Marketing Results 19
COMPENSATION DISCLOSURE 20
f*
BROWN at BROWN, INC.
AND SERVICE TEAM
BROWN 8L BROWN OF CALIFORNIA, INC.
VISION, VALUES AND COMMITMENT
To provide our clients with the highest level of professionalism
through quality service and reliability.
To be leaders in our field through new and innovative products,
programs and services.
To grow and earn a reasonable profit to insure the continuity of the
organization, and to provide opportunities for our employees.
To attract and retain talented people.
■1 To recognize that people are important, and to encourage their
dedication and commitment through teamwork, education and
recognition.
To operate as a marketing/sales organization committed to
constant growth.
To give our customers and employees our unequivocal
commitment to integrity in every facet of our behavior.
Brown OX Brown, Inc.
M .
Callfomia Insurance License OB02587
500 N. State College Blvd., Suite 400
Orange, CA 92868
P.O. Box 6989
Orange, CA 92863
714/ 221-1800
800/ 228-7975
7141221-4196 Fax
THIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLICY FOR SPECIFIC DETAILS
Mb200802pcTemecula property proposal (2/2/09) 1
BROWN a BROWN OF CALIFORNIA, INC.
OUR TRACK RECORD SPEAKS FOR ITSELF
Brown & Brown of California, Inc. is an insurance sales organization comprised of several
diverse and self-sustaining corporations. Within one organization we are able to provide sales,
claims, adjusting, reinsurance placement, and an excess and surplus lines operation. Each
entity is comprised of a team of professionals dedicated to their field of expertise.
The Brown & Brown of California, Inc. business concept focuses on specialization and
innovation to answer the specific needs of our clients. This distinctive approach, combined with
the talents of our people, makes us a recognized leader in our profession.
Brown ex Brown, Inc.
,a
California Insurance License 0602587
500 N. State College Blvd., Suite 400
Orange, CA 92868
P.O. Box 6989
Orange, CA 92863
714/ 221-1800
800/ 228-7975
7141221-4196 Fax
THIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLICY FOR SPECIFIC DETAILS
W200902pc Temecula property proposal (212109) 2
IMPORTANT NOTICE
DISCLAIMER
Disclaimer: This proposal/policy presented is based upon the exposures to loss made
known to the agency..
Any changes in these exposures (i.e. new operations, new products, additional state of
hire, etc.) need to be promptly reported to our agency in order that proper coverage(s)
may be put in place.
The proposal contains only a general description of the coverage(s) and does not
constitute a policy / contract.
For complete policy information, including exclusions, limitations and conditions, refer to
the policy document. Specimen policy forms and endorsements are available upon
request.
❑ Non-Admitted Carrier
Taxes: $ N/A
Fees: $ N/A
Minimum Earned Premium: %
Higher Limits may be available upon request ♦ Premiums may be subject to audit
Premiums include Terrorism Coverage options
CARRIERS A.M. BEST RATING
• Travelers Insurance Companies A+: XV; (Admitted)
2. See Earthquake Section for Carriers Ratings
Please read your policy for specific details.
The information obtained from A.M. Best's Rating is not In any way a warranty or guaranty by Brown & Brown, Inc. of the financial
stability of the insurer and this information is current only as of the date of publication.
THIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLICY FOR SPECIFIC DETAILS
W200902pc Temecula properly proposal (217109) 3
SERVICE TEAM
Account Executive: Mike Bush
Senior Vice President
Direct Line:
(714) 221-1853
Car Phone:
(714) 342-2542
Home Phone:
(714) 998-7479
Fax Line:
(714) 221-4153
Email: mbush@bbsocal.com
Account Manager: Peggy Coleman
Direct Line: (714) 221-1883
Fax Line: (714) 221-4183
Email: gcoleman@bbsocal.com
Account Manager: Judith Villalobos
Direct Line: (714) 221-1828
Fax Line: (714) 221-4128
Email: ivillalobosObbsocal.com
Our Toll Free "800" Number
1-800-228-7975
THIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLICY FOR SPECIFIC DETAILS
L%200902pc Temecula property proposal (2!2!09) 4
NAMED INSUREDS
City of Temecula
The Redevelopment Agency of the City of Temecula
Temecula Community Services District
Temecula Public Financing Authority
Industrial Development Authority
THIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLIcYFOR SPECIFIC DETAILS
=00902pc Temecula property proposal (2J2109) 6
PROPERTY
(Incl. Business Interruption, Boiler ex Machinery,
Inland Marine, Fine Arts, EDP)
♦ Statement of Values
♦ Premium Summary
♦ Marketing Results
THIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLICY FOR SPECIFIC DETAILS
Mb200902pc Tememis property proposes (212109) 7
City of Temecula
Schedule of Locations
1
1
43200 Business Park Dr
City Hail
Temecula, CA 92590
2
1
30875 Rancho Vista Rd
Ronald Regan Sports Park;
Temecula, CA 92590 &
Community Recreation Center Offices
42659 Margarita Rd
(CRC); Meeting Rooms
Temecula, CA 92590
2
2
G
2
3
Auditorium, Classrooms, Kitchen
2
4
Pool / Pool Bldg.
2
5
Skateboard Park,
2
6
Roller Hocke Park,
2
7
Restroom/Playground Equipment
Rental Facility
3
1
28816 Puljo Street,
Temecula Community Center
Temecula, CA
3
2
Caboose
4
1
41845 6th Street
Mary Phillips
Temecula, CA 92590
Senior Center
5
1
28314 Mercedes
Museum
Temecula, CA 92590
6
1
28300 Mercedes
Wedding Chapel (Chapel of
Temecula, CA 92590
Memories
7
1
42081 Main Street
Children's Museum Gift Shop
Temecula, CA 92590
Single Occupant
8
1
42051 Main Street
Old Town Temecula Community
Temecula, CA 92590
Theater
8
2
42049 Main Street
Mercantile Building
9
1
43210 Business Park Dr
West Wing Maintenance Facility/
Temecula, CA 92590
Office
10
1,2,3
43230 Business Park,
Field Operation Center
Temecula, CA 92591
11
1
30600 Pauba Rd
Temecula Public Library
Temecula CA 92591
12
Bahia Vista Park
Park, Basketball
41566 Avenida De La Reina,
Temcula, CA
13
1
Buterfield Stage Park
Park, Playground Equipment &
33654 De Portola Road
Restroom
Temecula CA 92590
14
Calle Aragon Park
Park, Playground Equipment
41621 Calle Aragon
Temecula, CA
15
1
Crowne Hill Park
Park, Playground Equipment &
33203 Old Oak Rd
Restroom
Temecula CA 92590
16
1,2
Harveston Community
Park, Playground Equipment,
Park28582 Harveston Dr.
Restroom,
3
Temecula, CA 92590
Communi Room
17
1,2
Harveston Lake Park
Park, Playground Equipment,
29005 Lake House Road
Restrooms, Lake, Gazebo
Temecula, CA 92590
18
John Magee Park
Park, Playground Equipment
44576 Corte Veranos,
Temecula, CA
19
1
Kent Hintergardt Park
Park, Playground Equipment,
31465 Via Cordoba,
Restrooms, Boys & Girls Club
Temecula, CA
20
Loma Linda Park
Park, Playground Equipment
30877 Loma Linda Road,
Temecula, CA
21
Long Canyon Creek Park
Park, Playgroung Equipment
40356 N. General Kearny Rd,
Temecula, CA
22
1.2
Margarita Community Park
Park, Roller Hockey, Ball Fields,
29119 Margarita Rd
Tennis
Temecula, CA 92590
23
1,2
Meadows Park
Park, Playground Equipment,
43110 Meadows Parkway
Restroom
Temecula CA 92590
24
Nakayama Park
Park, Playground Equipment
30952 Nicolas Rd,
Temecula, CA
25
Nicholas Road Park
Park, Playground Equipment,
39955 Nicholas Road
Temecula, CA
26
Pablo Apis Park
Park, Playground Equipment
33005 Regina Dr,
Temecula, CA
27
1
Pala Community Park
Park, Playground Equipment,
44900 Temecula Lane
Restrooms, Ball Fields, Tennis
Temecula, CA
28
1
Paloma Del Sol Park
Park, Restrooms, Ball Fields
32099 De Portola,
Temecula, CA
29
Paseo Gallante Park
Park, Playground Equipment
32455 Camino San Dimas,
Temecula CA
30
1, 2,
Patrica H. Birdsall Sports Park
Park, Community Rooms, Playground
3,4
32380 Dean Hollow Way
Equipment, Restrooms, Ball Fields,
Temecula CA
Courts, Maintanence Building
31
1,2
Pauba Ridge Park
Park, Playground Equipment,
33405 Pauba Road
Restrooms
Temecula, CA 92590
32
1,2
Redhawk Park F
Park, Turf Area, Shelter/Picnic Tables
(Redhawk Community Park)
44715 Redhawk Parkway
Temecula, CA
33
Riverton Park
Park, Playground Equipment
30950 Riverton Ln,
Temecula, CA
34
Rotary Park
Park; Picnic Tables
28816 Pujol Street
Temecula, CA
35
1
Sam Hicks Park
Park, Playground Equipment,
41970 Moreno Dr
Restrooms
-
Temecula Ca 92590
~
361
Serena Hills Park
Park, Playground Equipment
40747 Walcott Lane
Temecula, CA
37
Stephen Linen Jr. Memorial
Park, Playground Equipment
Park 44935 Nighthawk Pass,
Temecula, CA
38
Sunset Park
Park, Playground Equipment
32155 Camino San Jose,
Temecula, CA
39
1.2
Temecula Duck Pond
Park, Pump House, Restroom, Shade
28250 Ynez Rd & Rancho
Facilities
California Rd
Temecula, CA 92590
40
Temecula Creek Trail Park
Park, Playground Equipment
33662 Channel Street,
Temecula, CA
41
1
Temecula Skate Park
Park, Roller and In-Line Skating
42569 Margarita Rd,
Temecula, CA
42
1,2
Temeku Hill Park
Park, Playground Equipment,
31367 La Serena Way
Restrooms, Ball Fields
Temecula, CA 92590
43
Vail Ranch Park
Park, Playground Equipment
32965 Harmony Lane,
Temecula, CA
44
Veteran's Park
Park, Playground Equipment
30965 La Serena Way,
Temecula, CA
45
Voorburg Park
Park
39960 Nicolas Rd,
Temecula, CA
46
1
Winchester Creek Park
Park, Playground Equipment,
39950 Margarita Rd
Restrooms, Basketball
Temecula, CA 92590
47
1
Wolf Creek Trail Park
Park, Trail with Par Course
45454 Wolf Creek Rd,
Temecula, CA
48
Wolf Creek Park
Park, Playground Equipment,
45850 Wolf Creek Dr N.,
Restroom, Gazebo
Temecula, CA
49
1
30650 Pauba Rd.
Fire Station #84
Temecula, CA 92590
50
28330 Mercedes
Fire Station #12
Temecula, CA
51
27415 Enterprise Cr. West
Fire Station #73
Temecula, CA
52
37500 Sky Canyon Dr
Fire Station #83
Temecula, CA
53
1
32221 Wolf Valley Road
Fire Station #92
Temecula, CA 92592
54
1
32131 South Loop Rd.
Fire Station to be occupied upon
Temecula, CA 92591
dispute settlement
55
1
32364 Overland Trail
Temecula Citizens Corp &
Temecula, CA 92592
Paramedics
56
1
41951 Moraga Rd
Temecula Elementary School,
Temecula, CA 92590
Restrooms
56
2
Pool / Pool Bldg.
57
42075 Meadows Parkway
Temecula, CA
Temecula Middle School
58
1
30027 Front Street
Temecula, CA 92590
Prefab Radio Bldg.
59
1
28870 Pujol St.
Temecula, CA 92589
Pantry Storage
59
2,3
Single Family Dwelling
60
1
6th & Front Streets
Temecula, CA 92590
Restrooms & Light Standards,
Parkin Lot
61
1,2
Old Town Temecula
Temecula, CA 92590
2 Arches @ $175,000 each
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PROPERTY
2-26-o9 To 2-26-2010
Per Schedule of Locations / Statement of Values attached
Subjects of Insurance
Limits of Insurance
Building & Personal Property - Blanket-including Playground Equipment
$80,590,138
Location #39 - Veterans Memorial
$300,000
Location #61 - 2 Arches
$350,000
Contractor's & Mobile Equipment, Per Schedule Attached
$409,900
Business Income Including Extra Expense - Blanket
$721,716
Fine Arts (Loc. #5) & (Loc. 911)
Loc#5 $250,000 Owned
Loc#11 $35,000 Owned
Loc#5 &11 $250,000 Property of
Others
Fine Arts at Any Other Location (AOL)
$100,000
Fine Arts in Transit (Owned & Others)
$100,000
Valuable Papers - Blanket
$3,260,000
EDP Property- Blanket (Hardware & Software)
$4,450,000
EDP Extra Expense
$150,000
Newly Acquired Buildings
$2,000,000
Newly Acquired Equipment
$1,000,000
EQSL Sublimif with $25,000 Deductible
$2,000,000
Machinery & Equipment Breakdown
Included
Miscellaneous Unscheduled Equipment
Including Mobile & Voice Communication Equipment
(See Representative Sampling)
$150,000
Personal Property in Transit
$100,000
Building Ordinance/Demolotion/Removal
$2,000,000
Money & Securities (inside/Outside)
$20,000/$10,000
ueaucuaies: $1 u,uuu i3miding/Personal Property
$5,000 Valuable Papers/EDP/Fine Arts and (AOL, Transit) Contractor's
Equipment/ Personal Property at Unnamed Locations/ Personal Property
in Transit
$1,000 Miscellaneous Unscheduled Equipment & Mobile Communication
Property
24 hour waiting period for Business Income and Extra Expense (with EDP
BI/EE) & Machinery & Equipment Breakdown Business Income
Coinsurance: Nil
Agreed Value: Yes, subject to receipt of current signed statement of values and
Business Income worksheet.
Endorsements: • Date Recognition Exclusion
• State Amendatory (where applicable)
• All expiring endorsements unless otherwise noted or previously
disclosed
THIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLICYFOR SPECIFIC DETAILS
mb200802pc-Temew1a Pkg Proposal.doc (02105)
CONTRACTORS & MOBILE EQUIPMENT
2-26-09 TO 2-26-2010
No.
Description
Limit
1.
1991 Massey Ferguson Tractor with Loader #1254 and
Scraper #HD4480LR S/N: 5157E1248
$31,500
2.
Seed Limit Sin
10,000
3.
1995 John Deere 310D Backhoes #3754
64,760
4.
1997 Eagle Police Command Trailer #6022* Licensed
45,000
5.
2 Cairnsiris Helmets - $25,350 each
50,700
6.
High Density Mobile Storage System"
18,750
7.
Traffic Signal Modification
14,590
8.
1998 Essick Walk Behind Patch Truck Roller #1029
11,167
9.
Mobile Traffic Monitor
12,700
10.
Scrubber, Floor
17,633
11.
Equipment, Defibrillators
35,000
12.
2000 CMPLA Ditchwitch #lA9AF1826YF495820
48,000
13.
Kawasaki Mule
7,000
14.
Cushman
10,000
15.
New Holland Tractor
20,000
16.
Boat
5,600
17.
Genie Lift
7,500
TOTAL:
$409,900
*Including Voice Communication Equipment
**Miscellaneous Equipment Contained Inside Covered Under Unscheduled Equipment
THIS FORM 1S FOR ILLUSTRATION ONLY. READ YOUR POLIcY FOR SPEc1F1c DETAILS
mb200804o-TeffwWe Pkg PrcMss1.doc (OM) 11b
MACHINERY AND EQUIPMENT BREAKDOWN
2-26-o9 TO 2-26-2010
Coverage
Limit
Deductible
Direct Damage
Included
$10,000
Business Interruption
Included
24 Hours
Extra Expense
Included
24 Hours
Consequential / Spoilage
Included
$10,000
Expediting Expenses
Included
$10,000
S oils a
Included
$10,000
Ammonia Contamination
Excluded
$10,000
Off -Premises Power Interruption
Included
$10,000
THIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLICY FOR SPECIFIC DETAILS
mb2OOM2pc - TamacWa Pkg PropoW.doc (02/05) 11C
MISCELLANEOUS UNSCHEDULED EQUIPMENT
INCLUDING MOBILE & VOICE COMMUNICATION EQUIPMENT (IN TRANSIT OR
AT OTHER LOCATIONS)
2-26-09 TO 2-26-2010
REPRESENTATIVE SAMPLING:
1.
Ariel Equipment
$21,662
2.
Compressor Equipment
$3,105
3.
Traffic Counter
$1,629
4.
Fence
$2,126
5.
Break Jar Mod Drill
$5,162
6.
Pump System Stencil Truck
$2,800
7.
Security System
$1,130
8.
Solar Arrowboard
$4,262
9.
Gymnastics Equipment
$7,394
10.
Sound System
$141,908
11.
Defibrillator
$5,199
12.
Helmet, Cairns Iris
$25,350
13.
Bicycle
$1,291
14.
Radar Equipment
$2,172
15.
Traffic Signal Modification
$14,590
16.
Digital Dimmer Component
$26,782
17.
Play Equipment
$15,494
18.
Recycling Equipment
$5,487
19.
Shampooer
$2,100
(Limit of Insurance: $160,000)
THis FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLICY FOR SPECIFIC DETAILS
mb2WW,q c - Temecula Pkg PMP=1.d0C (MM) 11d
An Explanation of
PROPERTY
BUILDINGS: (Real Property) Buildings or structures including extensions, fixtures,
machinery and equipment constituting a permanent part of the building, building service
equipment and supplies.
CONTENTS: (Personal Property) All business property including stock, fixtures,
equipment while in the building or in the open within 100 feet of the premises.
IMPROVEMENTS & BETTERMENTS: Alterations or additions to any building not
owned by insured.
BUSINESS INCOME: Reimburses insured for loss of income resulting directly from
interruption of business caused by damage to or destruction of real or personal
property, by perils insured against.
The company Is liable for the actual loss of net income that would have been earned or
incurred and continuing normal operating expenses including payroll.
This form of insurance provides "disability income" for your business and the function of
it is to replace the operating income of your business during the period when damage to
the premises or other property prevents this from being earned. It is from your
operating income that your business meets expenses of payroll, light, heat, advertising,
telephone, etc., and from which is derived your profit.
This form is subject to coinsurance of either 50%, 60%, 70%, 80%, 90%, 100% or
125%.
MAXIMUM PERIOD OF INDEMNITY: Provides loss of income the same as business
income except that coverage is limited to 120 days and is not subject to coinsurance.
MONTHLY LIMIT OF INDEMNITY: Provides loss of income based on insured's highest
monthly loss times length of maximum down time. Not subject to coinsurance.
EXTRA EXPENSE: If your building was rendered untenantable by fire or by any other
insured peril, it would probably be deemed necessary to secure other quarters to
continue operations. However, the use of such buildings would undoubtedly involve
many extra expenses such as rents, installation of telephones, etc. Extra Expense
Coverage would provide the necessary money for such expenditures.
CONTINGENT BUSINESS INTERRUPTION: Indemnifies the insured for loss of gross
earnings and continuing charges and expenses resulting directly from necessary
interruption of his business due to damage to or destruction of (a) Contributing
properties which are firms supplying raw materials or parts to the insured and (2)
Recipient properties which are firms to which products of the insured are furnished.
TM1S FORM (S FOR uumAnoN ONLY. READ YOUR POL1cY FOR SPECIF1c oETA/LS
mb200802rk - Temecula Property Proposal (02105) 11e
AGREED VALUE ENDORSEMENT: An agreement made by the insured company that
they will waive the coinsurance clause on specified property if a loss caused by an
insured peril occurs after the date of the endorsement and prior to the expiration of the
policy.
If this endorsement is not extended by endorsement beyond the expiration date the
Coinsurance Clause is automatically reinstated.
VALUE REPORTING FORM: If your stock values fluctuate from month to month, this
is the most feasible plan you can have as you report exact amount of exposure present.
This policy is written subject to the 100% Coinsurance Clause and the values are
adjusted at the end of each year. You will either receive a return premium or an
additional premium, depending upon the average value reported. The deposit premium
is based on 75% of the face amount of insurance shown.
PLATE GLASS: "All Risk" of direct physical loss. Includes the expenses of repairing
frames, installing temporary plates, or boarding up opening.
Coverage is for Full Replacement Cost, less deductible.
EMPLOYMENT DISHONESTY: This covers loss of money, securities or property
belonging to the insured or for which the insured is legally liable due to employee
dishonesty. Burden of proof rests with the insured. Policy does not cover inventory
losses based on an inventory computation or a profit and loss computation, unless the
insured can prove through evidence wholly apart from such computation that the loss
was sustained through dishonest acts of employees. Under Blanket Position Bond
each employee is bonded for policy limit, while under Commercial Blanket Bond the
policy limit applies regardless of the number of employees involved.
MONEY & SECURITIES BROAD FORM: The company pays for loss of money and
securities by the actual destruction, disappearance or wrongful abstraction of same
from within the premises or while being conveyed by a messenger outside the
premises.
ACCOUNTS RECEIVABLE: "All Risk" protection is provided which Includes the
following perils: fire, lightning, windstorm, hail, riot, civil commotion, strikes, explosion,
aircraft, vehicle damage, collapse of building by weight of ice, snow or sleet, vandalism
and malicious mischief, burglary and theft and other perils not excluded by the policy.
The intent of this insurance, if any of the above losses occur, is to provide coverage for
the following:
• All sums due you from customers, provided you are unable to effect collection
thereof as a direct loss or damage to records of accounts receivable.
• Interest charges on any loan to offset impaired collections pending repayment of
such sums made collectable by such loss or damage.
• Collection expense in excess of normal collection cost made necessary because of
such loss or damage.
• Other expense, when reasonably incurred by you in re-establishing records of
accounts receivable following loss or damage.
THIS FORM IS FCR &LUSTRAnoN oNLY. READ YOUR PouCYFOR SPECJFlC DETAILS
m020DMrk-T6M6aM P(0Wy PMP M1 (ozros) 11 f
INSTALLATION FLOATER: Covers materials and supplies destined to be installed or
erected while in transit or at a job site.
Tools and equipment of the insured and property at owned or rented premises is
excluded.
NEON SIGN COVERAGE: Policies are written on "All Risk" basis, subject to the
following exclusions:
• Wear and tear and gradual deterioration
• Loss caused by installation
• Mechanical breakdown
• Loss caused by dampness of atmosphere
• Loss caused by war
• Loss caused by nuclear reaction
VALUABLE PAPERS: Valuable papers means written, printed, or otherwise inscribed
documents and records, including books, maps, films, drawings, abstracts, deeds,
mortgages and manuscripts. Valuable papers would cover the cost of research to
reconstruct damaged records, as well as the cost of new paper and transcription. It is
an "All Risk" form.
This endorsement does not apply to the following:
• Fraudulent or dishonest acts by the insured
• Loss resulting directly from errors or omissions in processing or copying the valuable
paper
• Wear, tear, gradual deterioration, vermin, or inherent vice
• Loss due to electrical or magnetic injury, or erasure of electronic recordings except
by lightning
• Loss due to nuclear reaction
• Loss caused by warlike action
• Loss of property held as samples or for sale or for delivery after sale.
CONTRACTORS TOOLS $ EQUIPMENT: A floater used to cover a wide variety of
movable equipment. Coverage can include small items such as hand tools, i.e.,
hammers, circular saw, jigsaw, pumps, etc.
EQUIPMENT FLOATER: A floater used to cover a wide variety of owned and rented
equipment. Coverage can also include equipment rented to others. See your specific
form for details.
COMPUTER:
MEDIA - magnetic tapes, discs, drums, or other materials on which data are
recorded.
EQUIPMENT - machinery used to read and produce information kept on the media.
LOSS OF INCOME - when normal operations are curtailed because of damage to or
destruction of the equipment or the media.
EXTRA EXPENSE - additional cost incurred by an insured in its attempt to conduct
business on a normal basis after damage or destruction of its processing system.
THIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLICY FOR SPECIFIC DETAILS
mb200802rk -TamaoWa Property Proposal (02105) 11g
An Explanation of
SPECIAL FORM
COVERS ALL DIRECT CAUSES OF LOSS, SUBJECT TO, BUT NOT LIMITED TO, THE
FOLLOWING EXCLUSIONS:
> Explosion of steam boilers
➢ Voluntary parting via trick or device
➢ Mysterious disappearance or inventory shortage
➢ Wear and tear
➢ Loss caused by birds, insects, rodents or other animals
Mechanical breakdown
r Artificially generated electrical currents
> Continuous or repeated seepage or leakage of water over a period of 14 days or more
Y Smog
➢ Dishonest act or omission by an insured, employee, volunteer or authorized representative
➢ Rust, corrosion, fungus, decay, deterioration or latent defect
Z Earth movement
> Dampness or dryness of atmosphere, extremes of temperature
> Water leakage from failure to protect from freezing
➢ Flood - surface waters or water which backs up through sewers or drains. Water below the
surface of the ground, including that which exerts pressure or flows, seeps or leaks through
sidewalks, driveways, foundations, walls, basement or other floors, or through any opening.
Governmental Action
Y Nuclear Hazard
➢ War
➢ Power Failure
➢ Building Ordinance
Y Rain, snow, ice or sleet to personal property in the open
Y Release of contaminants
y Setting or cracking
➢ Marring or scratching
r Smoke, vapor or gas from agricultural smudging or industrial operations
Collapse except as provided by additional coverage
Failure to act, inadequate planning, or defective design, materials, or maintenance
A SPECIAL FORM provides much broader coverage than a BASIC or BROAD PERILS policy in
lieu of a limited number of perils insured against under the BASIC or BROAD PERILS policy.
The SPECIAL FORM places the burden on the insurance company to pay any loss that is not
specifically excluded in the policy contract.
THIS FORM IS FOR ILLUSTRATION ONLY. READ YouR POLICY FOR SPECIFIC DETAILS
mb200802rk . Temewle Property "oul (OW05) 11h
An Explanation of
C4-INSURANCE
The success of any property insurance program is measured by its effectiveness
following an insured loss. Thus, in establishing adequate coverage, one must have
accurate information as to the insurable values exposed to loss. Market values do not
fulfill this purpose. Since replacement costs fluctuate, it is advisable to have appraisals
done on a regular basis to keep a constant check on insurable values.
The following is an explanation of 80% (eighty percent) co-insurance clause. Under the
terms of this clause property should be insured in an amount equal to or exceeding
80% of its insurable value. Failure to do so will result in a claim payment
proportionately less than the actual dollar loss. The manner in which the 80% co-
insurance clause would operate is illustrated in the following hypothetical example.
Underinsured Adequate
Replacement Cost 250,000 250,000
Insurance Required 80% 200,000 200,000
Insurance Carried 100,000 200,000
Amount of Loss 40,000 40,000
Policy Pays 20,000 40,000
Insured Pays 20,000 0
The following is an illustration of the formula used in determining the above:
(Amount of Insurance Carried) X (Amount of Loss) = (Recovery)
(Amount of Insurance Required)
In addition, the deductible is subtracted from amount paid to insured.
This example clearly illustrates the necessity of insurance to value.
THIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POUCYFOR SPECIFIC DETAILS
mo2W&02rk - Temecula Property Proposes 10M) 11 i
PREMIUM SUMMARY
PROPERTY (EXCLUDING EARTHQUAKE & FLOOD)
Chubb Chubb Chubb Travelers Travelers
Premium Premium Premium Premium Premium
Machinery Breakdown
Building & Business
Personal Property
Business Income w/Extra
Expense
EDP Property on Prem
Fine Arts - AOL
Fine Arts in Transit
Fine Arts on Premises
Personal Property
Personal Property - AOL
Scheduled Personal
Property
Valuable Papers on
Premises
Total Property:
200512006
200612007
200712008
200812009
200912010
$3,123
$7,563
$8,109
$6,217
$8,218
$36,128
$58,037
$68,349
$72,493
$65,391*
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
$39,251
$65,600
$76,458
$78,710
$73,609
NOTES: a) COMBINED SCHEDULED BUILDING &
PERSONAL PROPERTY VALUES
2005
2006
2007
2008
2009
$25,828,550
$52,565,750
$68,915,750
$80,801,938
$80,590,138
2009 value Decrease: -u.co io
Includes:
0.26% Value decrease
& 6.24% rate decrease
for Travelers
*Terrorism included at $1,182 (Travelers)
(.9974 x.9376 =.9352) Travelers
Renewal Premium for Auto Physical Damage-1.2006 El Dorado Bus #1 GBA5V1 E75F51 3466 Value:
$82,524; 2. (New This Year) 2009 Ford F250 Policy Commercial Enforcement Vehicle #1 FTSX20Y59EA01537
Value: $51,645
Comprehensive: Bus $3,000 Ded.lrruck $2,000 Ded.
Collision: $3,000 Ded./ Truck $2,000 Ded.
Renewal Premium: $1,000 in addition to above (Last year $1,054 for Bus only)
PREMIUM PAYMENT OPTIONS
1. Payment in Full
2. 4 Payments - 25% due at inception, 25% due at 4th, 7t", & 10t' month
b) Rate
Decrease: 6.24% (Travelers)
c) Premium 6.48%(Travelers)
Decrease:
THIS FORM IS FOR ILLUSTRATION ONLY, READ YOUR POLICY FOR SPECIFIC DETAILS
W200902pc Temmis prop" proposal (?!7109) - 12 -
MARKETING RESULTS
PROPERTY (EXCLUDING EARTHQUAKE & FLOOD)
Travelers Insurance Company $73,609
2009 A.M. Best Rating: A+: XV; Admitted
Philadelphia Indemnity Ins. Co. $86,745
2009 A.M. Best Rating: A+: VI11; Admitted
Fireman's Fund Insurance Company $90,000+
2009 A.M. Best Rating: A: XV; Admitted
Chubb(Federal Insurance Company) Declined
2009 A.M. Best Rating: A++: XV; Admitted
THIS FORM Is FOR ILLUSTRATION ONLY. READ YOUR POLICYFOR SPECIFIC DETAILS
W00802pc T--fia property proposal M=) -13-
DIC
(Including Earthquake 8T Flood)
♦ Statement of Values
♦ Premium Summary
THIS FORM IS FOR ILLUSTRATION ONLY. REAR YOUR POLICY FOR SPECIFIC DETAILS
mb200901 pc - Temecula Property Pmpossi.doe 14 {02105} -14-
DIFFERENCE IN CONDITIONS
Coverage: DIC, including Earthquake (Not Including Earthmovement),
Flood & Earthquake Sprinkler Leakage
Interests Covered: Building, Business Income, Contents, Electronic Data Processing,
Extra Expense, Improvements & Betterments, Stock, Valuable
Papers
Limits: $25,000,000
Per Occurrence & in Annual Aggregate separately
(last year:
as respects Earthquake & Flood. Earthquake
25,000,000)
Sprinkler Leakage subject to Earthquake
Aggregate.
Sublimits: $500,000
Property of Others
$500,000
Owned Property at Other Locations
Deductible: $50,000
Per Occurrence, all perils except
5.0%
*Per Unit of Insurance for Earthquake &
(last year:
Earthquake Sprinkler Leakage, subject to a
7.5%)
$50,000 minimum per Occurrence(Last Year
200,000)
$100,000
Per Occurrence for Flood.
Exclusions: Pollution, Contamination, Asbestos, Cyber, Nuclear, Biological,
Chemical, Seepage, Flood in Shaded X Flood Zone and 100 Year
Flood Plain, Te
rrorism (if declined), Cyber, Mold/Fungus, War, All
Risk Perils, Theft, Building Ordinance, Increased Cost of
Construction
Conditions: TERM: 12 Months
EFFECTIVE DATE: 2-26-09
VALUATION: Replacement Cost except Actual Loss
Sustained on Time Element
COINS: Nil
VALUES: $82,493,816(Last Year $82,224,088)
WARRANT: All Risk Underlyer
Subject to: • Company Primary Form (as per expiring) and will attach
scheduled Limit of Liability
• Receipt of Terrorism Disclosure Notices, prior to binding.
• Locations marked "X", per DIC Schedule attached
Premium: $150,150.00
$8,842.34 Surplus Lines Tax/Fee & Policy and Intermed. Fees
$158,992.34 Total
Rates: Various
Cancellation: 30 days Notice of Cancellation except 10 days for non-payment of
premium.
THIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLICY FOR SPECIFIC DETAILS
bW20002pc Temeade properly proposal (212109) -15-
'Unit of Insurance a) Each separate Building or Structure
b) Contents in each separate Building or Structure
c) Property in Yard
d) Business Income/Extra Expense
Terrorism/TRIA: TRIA (Terrorism Risk Insurance Act) Act of 2002, Empire
Indemnity Co. is offering coverage for annual additional
premium of $120,000 + $3,870 taxes/fees. Must have
declination/ acceptance of offer at time of binding.
Participating Company
Participation
Layer
Premium
Taxes & Fees
Empire Indemnity Ins. Company
100%
$25,000,000
$150,150
$8,842.34
2009 A.M. Best Rating: A: XV;
Non-Admitted
Note: Quote expires 30 days from quote date. Full premiums and
fees are due and payable 20 days from inception.
35% MINIMUM EARNED PREMIUM ♦ 100% MINIMUM EARNED ON FEES
The information obtained from A.M. Best's Rating is as of February 11, 2005 and is not in any way Brown & Brown, Inc. warranty or
guaranty of the financial stability of the insurer in question, and that the information is current only as of this date.
THIS FORM is FOR xLUSTRATtoN ONLY. READ YOUR POLlcY FOR SPEctFlc DETAILS
Mb2009029c Temecula property proposal (2/2109) -16-
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DIC PREMIUM SUMMARY
EARTHQUAKE & FLOOD
Insurance Company
Annual Premium
20081200
Insurance Company
Annual Premium
2009 l 2010
Empire Indemnify Company
$138,000.00
Empire Indemnity Co.
$150,150.00
plus
Taxes & Fees
7,467.18
plus Taxes/Fees
8,842.34
TOTAL DIC COST:
L
$145,467.181
1
$158,992.34
Premium Increase: 158,992.34 = 9.3% (Increase)
145,467.18
Value Increase: 82,493,816 = 0.33% (increase)
(Total Insured Values) 82,224,088
2007 Total DIC Limit $15M Ded.10% Values: 69,83,0088 Premium: 209,137.50
2008 Total DIC Limit $25M Ded. 7.5% Values: 82,224,088 Premium: 145,467.48
2009 Total DIC Limit $25M Ded. 5% Values: 82,493,816 Premium: 158,992.34
NOTE. a) Terrorism not included above, see options
b) Premium increase of 9.3% (comprised of a value increase of 0.33% and a
rate increase of 8.9%)
PREMIUM PAYMENT OPTIONS
1. Payment in Full
2. Premium Finance: 25% down payment and 9 monthly installments
THIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLICY FOR SPECIFIC DETAILS
Mb200902peTemecula pmp" proposal (?@109) -18-
F a R
OTHER MARKETING RESULTS
Empire Indemnity Insurance Company
2009 A.M. Best Rating: A: XV (Incumbent)
Insurance Company of the West
2009 A.M. Best Rating: A: IX
AXIS Speciality Insurance Company
2009 A.M. Best Rating: A: XV
Mt. Hawley Insurance Company
2009 A.M. Best Rating: A+:X
Pacific Insurance Company
2009 A.M. Best Rating: A+:XV
Endurance American Specialty
2009 A.M. Best Rating: A: XV
RSUI Indemnity
2009 A.M. Best Rating: A: XII
Houston Casualty
2009 A.M. Best Rating: A+: XIV
(Plus Taxes & Fees,
where applicable)
Limit Premium
$10,000,000 $99,000
(Primary) @ 5.0% Ded.
$25,000,000
$150,000
(Primary)
@ 5.0% Ded.
Can not
compete with
existing
pricing
$15,000,000
$50,000
XS
$10,000,000
$10,000,000
$225,000
(Primary)
@ 5% Ded
$10,000,000
$102,000
(Primary)
@7.5% Ded
$15,000,000
$75,000
XS
$10,000,000
$5,000,000
$70,000
(Part of
$15,000,000)
XS
$10,000,000
$5,000,000
$37,500
XS
$10,000,000
$10,000,000
XS
$15,000,000
$45,000
THIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLICY FOR SPECIFIC DETAILS
W200902pc Temecula property proposal (212!08) -19-
R ►1 •
Compensation In addition to the commissions or fees received by us for assistance with the
placement, servicing, claims handling, or renewal of your insurance coverages, other parties,
such as excess and surplus lines brokers, wholesale brokers, reinsurance intermediaries,
underwriting managers and similar parties, some of which may be owned in whole or in part by
Brown & Brown, Inc., may also receive compensation for their role in providing insurance
products or services to you pursuant to their separate contracts with insurance or reinsurance
carriers. Additionally, it is possible that we, or our corporate parents or affiliates, may receive
contingent payments or allowances from insurers based on factors which are not client-specific,
such as the performance and/or size of an overall book of business produced with an insurer.
We generally do not know if such a contingent payment will be made by a particular insurer, or
the amount of any such contingent payments, until the underwriting year is closed. We may
also receive invitations to programs sponsored and paid for by insurance carriers to inform
brokers regarding their products and services, including possible participation in company-
sponsored events such as trips, seminars, and advisory council meetings, based upon the total
volume of business placed with the carrier you select. We may, on occasion, receive loans or
credit from insurance companies. Additionally, in the ordinary course- of our business, we may
receive and retain interest on premiums you pay from the date we receive them until the date
the premiums are remitted to the insurance company or intermediary. In the event that we
assist with placement and other details of arranging for the financing of your insurance
premium, we may also receive a fee from the premium finance company.
PLEASE SEE THE FOLLOWING FOR PLACEMENTS UTILIZING A WHOLESALE BROKER,
MGA OR OTHER INTERMEDIARY:
❑ Not Applicable ® Applicable
Wholesale Broker/Managing General Agent: Swett & Crawford
This intermediary ❑ is ® is not owned in whole or part by Brown & Brown, Inc., the parent
company of Brown & Brown of California, Inc. Brown & Brown entities operate independently
and are not required to utilize other companies owned by Brown & Brown, Inc. In addition to
providing access to the insurance company, the Wholesale Insurance Broker/Managing
General Agent may provide additional services including, but not limited to: underwriting, loss
control, risk placement, coverage review, claims coordination with insurance company, and
policy issuance.
The compensation received by the Wholesale Insurance Broker/Managing General Agent for
the services above is based upon commission and/or fee. The commission for the services
above is typically in the range of 5% to 15% of policy premium.
Should you have any questions, or require any additional information, please contact this office.
If for any reason you prefer not to contact this office, you can submit a report concerning any
entity related to Brown & Brown, Inc. through Ethicspoint by email via www.ethicspoint.com or
by calling toll-free to 866-384-4277.
TNIS FORM IS FOR ILLUSTRATION ONLY. READ YOUR POLICY FOR SPECIFIC DETAILS
Mb20D902pcTemecula properly proposal (212109) -20-
ITEM NO. 6
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Grant Yates, Deputy City Manager
DATE: February 24, 2009
SUBJECT: Approve the Sponsorship Request for The 2009 Temecula Spring Rod Run
PREPARED BY: Gloria Wolnick, Management Analyst
RECOMMENDATION: That the City Council approve the 2009 Temecula Spring Rod Run
Sponsorship Agreement with P & R Foundation and authorize the Mayor to execute the Agreement.
BACKGROUND: Staff has received a sponsorship request from P & R Foundation to
provide city support costs in the amount up to $39,100 forthe 2009 Temecula Spring Rod Run to be
held on March 13 & 14, 2009. The event will serve as a fundraiser for the Boys & Girls Clubs of
Southwest County.
The City of Temecula hosts a variety of special events throughout the year that appeal to residents
and visitors of all age groups. The Rod Run continues to be one of the most popular events held in
the City of Temecula.
Due to the fact that the Rod Run promotes tourism in Temecula, the City support services would
come from the General Fund's budget. There will be no commissions, consultant fees and/or
salaries paid to any party from the City of Temecula's sponsorship.
2009 Temecula Spring Rod Run
The 2009 Temecula Spring Rod Run will be held in Old Town Temecula on March 13 & 14, 2009.
The Spring Rod Run will primarily benefit the Boys & Girls Clubs of Southwest County as well as
various charities in the Temecula area.
The event will begin on Friday with an informal car display and the popular evening car cruise. On
Saturday, the cars will line up along Old Town Front Street as well as along the side streets for the
traditional "Show and Shine". Visitors attending this free event will be able to get up close and
admire the beautifully restored cars. The Rod Run will end at 3:00 pm with the awarding of trophies
and a grand send off until the Fall Temecula Rod Run which is held in October.
Due to construction activity in Old Town, the City of Temecula will offer free shuttle service to Old
Town on Saturday, March 14, 2009, from 7:00 a.m. to 5:00 p.m. There will be three off-site shuttle
stops and numerous off-site parking locations. The free shuttle service was provided during the
2008 Fall Rod Run and was very successful. Nearly 1,000 people were served.
P & R Foundation expects between 50,000 to 60,000 attendees during the Spring Rod Run. The
event will showcase a cross section of approximately 650 - 700 classic cars, hot rods, and custom
cars as well as vendors. No alcohol will be served or sold at this event.
Promotion for the 2009 show will include newspaper, radio, television, magazine, posters and
Internet sites (www.pnrevents.com and various car show web sites). In addition, the Temecula
Valley Convention & Visitors Bureau will promote the car show through a mailing to approximately
2,200 car owners and will send out email blasts. P & R Foundation will have a mailing directed to
various Temecula businesses.
2008 Temecula Spring Rod Run
The attendance at the 2008 Temecula Spring Rod Run was estimated at approximately 60,000 -
65,000 people for the day and a half event. There were approximately 650 registered show cars
that were registered for the 2008 show and 68 vendors in attendance. This event attracted one of
the largest crowds for their Friday evening cruise. Attendance remained strong throughout the
event.
Friday's events included a Poker Run for registered participants, an informal car display, evening car
cruise and a concert featuring Tommy Tutone at the Temecula Stampede. Rupert Boneham, who
appeared on the TV reality series "Survivor" in 2003 also made a special guest appearance.
Saturday's line up included several street performances by some world class musicians located at
various places along Old Town Front Street, the "Show and Shine" and awards ceremony.
P & R Foundation provided $17,500 to various local non-profit organizations. The Boys & Girls
Clubs of Southwest County was designated as the primary charity and they received $12,500.
Other non-profits receiving funds and/or booth space included: Great Oaks High School Dance
Team, Wishes for Children, The Border Patrol, and Search Dogs of Riverside County. The Cub
Scouts were allowed to hold their annual Pine Wood Derby Race during the Rod Run.
P & R Foundation also worked closely with the Old Town merchants promoting the Old Town
businesses through advertising, numerous PA announcements during the event, and they assisted
the merchants in the introduction of the Merchant Pit Pass card which was distributed to all the car
owners. This card allowed the car owners to visit Old Town and receive discounts at participating
merchants for several months following the Rod Run.
Marketing and publicity included posters, flyers, major car cruise magazines along with their web
sites, major newspapers, website (www.rodruntemecula.com) and radio throughout Southern
California. Flyers were mailed and distributed at car shows. Local marketing included newspaper
and radio promotion. A mailing of approximately 2,300 flyers to P & R Foundation's database and
additional flyers were distributed at various car shows.
Temecula car shows provide great exposure for Temecula both on a local and national level. This
event increases tourism revenue for the City's restaurants, hotels, shopping centers and wineries.
FISCAL IMPACT: The City support costs for the 2009 Temecula Spring Rod Run are
included in the FY2008/2009 Operating Budget of the various support departments for the
recommended sponsorship amounts.
The Economic Development Subcommittee of the City Council (Council Member Roberts and
Council Member Washington) has recommended approval of these amounts.
ATTACHMENTS: Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
- 2009 Rod Run Sponsorship Package
- City Support Services and Estimated Costs
- 2009 Budget and Event Overview
- 2008 Event Recap
- Sponsorship Agreement/Model Conditions of
Approval
ATTACHMENT A
2009 TEMECULA SPRING ROD RUN
SPONSORSHIP PACKAGE
City name or logo on all flyers (minimum $15,000)
City name on posters
City logo in all ads
City of Temecula advertisement in the official program
City name on event t-shirts
Ten free event t-shirts
ATTACHMENT B
2009 TEMECULA SPRING ROD RUN
CITY SUPPORT SERVICES AND ESTIMATED COSTS
Below are the estimated City generated services and their costs provided to P & R Foundation for
the "2009 Temecula Spring Rod Run."
Staffing in various classifications is dependent upon event configuration and anticipated needs.
Police Services
Service costs: $20,000.00
Fire Services
Service costs: $ 7,000.00
Public Works
Service costs: $ 8,800.00
Community Services
Service costs: $ 2,000.00
Code Enforcement
Service costs: $ 1.300.00
TOTAL ESTIMATED SERVICE COSTS: $39,100.00
ATTACHMENT C
2009 BUDGET AND EVENT OVERVIEW
EFOUNIJ~DATION
39252 Winchester Road 107-361
Murrieta CA 92563
951-303-9599
501(c) 3 20-0190003
Event - Temecula Rod Run
Provide information on your proposed event, goals, promotional program, budget, expected attendance,
funding recipients, and location of event. If event venues are held at multiple locations, please list.
The event will be a family oriented event with a Friday Night Cruise and a Show & Shine on Saturday.
The goal of the event is to provide fun for all and raise money for various charities with the Boys & Girls
Club being the primary recipient. We expect 50, 000 to 60, 000 people with this event. WE hope that the
merchants of Old Town will prosper with this event as we are working closely with them We are
promoting the event with press, radio and magazine ads.
How will the event profits be utilized?
Major portion going to the Boys & Girls club of Southwest Count and other funds as available going to
other Temecula based charities.
Explain how your organization has worked well with the community to mitigate event impacts?
We have invited merchants from Old Town to meetings to ensure they know what is going on. We are
constantly walking Old Town talking to the merchant regarding the plans for the rod run.
Please describe your financial reporting.
We currently use record books and are in the process of transferring to Quickbooks.
If your organization received City of Temecula funding in the previous year, please provide a brief recap of
the event, attendance, accomplishments and its economic benefit to Temecula. Explain if the event, goals,
marketing program, and attendance were consistent with what was proposed to the City.
See attached.
P & R Foundation was nominated for the Service
Charitable Organization of the year by the Temecula Valley Chamber of Commerce
Spring Rod Run March 13 & 14 2009
Revenue
Budget
Car Registrations
$
20,000.00
Sponsors
$
25,000.00
Vendors
$
3,000.00
T-shirt, Souvenir Sales
$
5,500.00
Raffle / Silent auction
$
7,000.00
Trophy Sponsors
$
2,400.00
Total
$
62,900.00
Expenses
flyers
$
500.00
Final Dinner
$
1,000.00
Car mileage & Show Fees
$
500.00
Awards
$
2,500.00
Postage
$
700.00
Phone
$
350.00
Music/Entertainment
$
4,000.00
Clean Up
$
1,550.00
Insurance
$
5,300.00
Communications Equipment
$
260.00
T-shirts / Sweat Shirts
$
11,000.00
Souvenir
$
2,200.00
Porta Potties
$
2,400.00
Supplies
$
1,500.00
Miscellanies costs
$
5,000.00
Refreshments Meetings
$
200.00
Advertising
$
1,000.00
Sponsor Plaques
$
350.00
Health Department
$
425.00
Posters
2,000.00
Web maintemnance
$
300.00
Permits Fee's City
$
300.00
Total Expenses
$
43,335.00
Revenue
$
62,900.00
Net Revenue
$
19,565.00
Donations to Charities
$
17,500.00
To P&R Foundation
$
21065.00
ATTACHMENT D
2008 EVENT RECAP
12L
a.
39252 Winchester Rd. #107361
Murriets, CA 925 Phone:
(951)303-9599
Fan (951)303-9599
To: City of Temecula
The 2008 Temecula Spring Rod Run was a Huge success for all.
The event started with a Concert by Tommy Tutone at the Temecula Stampede and we
had a special guest appearance by Rupert from Survivor.
We estimate the attendance at about 60,000 to 65,000 people and there were about 650
registered show cars. There were also 68 vendors in attendance which exceeded the
number we projected. With that we estimate we had the largest crowds on Friday night at
the cruse we have ever had. On Saturday the weather was perfect and the crowds were
heavy from early morning till the show ended at 4:00. This year we had several street
performances by some world class musicians located at various places on Old Town
Front Street.
We expect to meet our goal in raising money for the Boys and Girls Club of the
Southwest County. We also was able to give money to the Great Oaks High School
Dance team and help the Downtown Temecula Association raise money for their causes
in Old Town Temecula. We also donated booth space to various non profits and other
organizations including Wishes for Children, The Border Patrol, Search Dogs of
Riverside County and to the Cub Scouts to hold their pine wood derby race.
Thank you for all your support, without it the event would not be a success.
This year we worked closely with the merchants of Old Town to ensure they were
pleased with the vendor set up and the advertising of the merchants in Old Town. We
provided the DTA with a full page ad in the program and supplied numerous PA
announcements to visit the merchants of Old Town. We also assisted the merchants in
the introduction of the Merchant Pit Pass card, this card was passed out to all the car
owners. With this card the owners can come back to Old Town and receive discounts at
participating merchants for the nest several months with hopes of increasing future
shopper traffic on Old Town. During this event the motels are all at max occupancy and
the restaurants in the area benefited from the increased traffic in the Temecula area.
The event was advertised though a mailing to about 2300 car owners. We had newspaper
advertising, TV, and radio ads. The event was also promoted via the intemet through
various car show web sites as well as the rodruntemecula com web site. There where
posters distributed through out the City for both the Rod Run and the Tommy Tutone
Concert in which was held at the Stampede on Old Town Temecula.
Ray Waite
President
P
Spring Rod Run Mar 7 & 8 2008
Revenue
Car Registrations
Sponsors /Vendors
T-shirt, Souvenir Sales
Dinner
Raffle / Silent auction
Trophy Sponsors
Total
Expenses
Dinner
Flyers
Final Dinner
Car mileage & Show Fees
Awards
Postage
Rentals
Phone
Music/Entertainment
Clean Up
Insurance
Communications Equipment
T-shirts / Sweat Shirts
Souvenir
Ports Potties
Supplies
Miscellanies costs
Refreshments Meetings
Advertising
Sponsor Plaques
Registration Help
Health Department
Posters
Web Maintenance
Permits Fee's City
Total Expenses
Revenue
Net Revenue
Contributions
To P&R Foundation
Budget
Final
$
20,000.00
$20,078.00
$
26,500.00
$25,814.00
$
5,500.00
$15,790.00
$
10,000.00
$9,500.00
$
4,000.00
$3,160.00
$
2,850.00
$2,400.00
$
68,850.00
$76,742.00
$
5,500.00
$0.00
$
500.00
$487.00
$
1,000.00
$742.52
$
500.00
$0.00
$
2,500.00
$2,450.00
$
1,200.00
$800.00
$
2,500.00
$574.19
$
350.00
$200.00
$
3,000.00
$7,700.00
$
1,500.00
$1,550.00
$
3,000.00
$007.98
$
260.00
$361.00
$
10,000.00
$14,609.15
$
3,000.00
$3,000.00
$
2,400.00
$3,500.00
$
2,200.00
$1,303.51
$
51000.00
$7,783.27
$
200.00
$280.00
$
11000.00
$537.00
$
200.00
$0.00
$
1,500.00
$100.00
$
425.00
$614.00
$
3,000.00
$983.00
$
300.00
$0.00
$
300.00
$330.00
$
45,835.00
$51,972.62
$
68,850.00
$76,742.00
$
23,015.00
$23,829.38
$
20,000.00
$21,887.50
$
3,015.00
$2,941.88
B,MgdfarFel Cw Show 2oos
$17,500 -1/2 to B&G year end
ATTACHMENT E
SPONSORSHIP AGREEMENT/MODEL CONDITIONS OF APPROVAL
SPONSORSHIP AGREEMENT BETWEEN
CITY OF TEMECULA AND
P & R FOUNDATION
This Agreement, is made and effective this 24th day of February. 2009, by and
between the CITY OF TEMECULA, (hereinafter referred to as "City'), and P & R Foundation, a
California non-profit corporation. In consideration of the mutual promises set forth herein, it is
agreed by and between the parties as follows:
A. P & R Foundation shall operate the "Temecula Spring Rod Run" on March 13 -
14, 2009. The "Temecula Spring Rod Run" will be a special event located in Old Town
Temecula involving the display of approximately 650 - 700 classic cars, hot rods and custom
cars along with related concessions and vendors ("Car Show"). The event will benefit The Boys
& Girls Club of Southwest County. The informal car display and evening car cruise will be held
Friday, and the traditional "Show & Shine" and awards ceremony will be held on Saturday, in
Old Town. No alcohol will be served. The event is expected to draw between 60,000 - 65,000
people for the event.
B. The City of Temecula desires to be a "Premier Sponsor" of the 2009 Temecula
Spring Rod Run.
AGREEMENT
NOW, THEREFORE, it is agreed by and between the parties as follows:
A. City shall provide the necessary City Public Works, Community Services, Code
Enforcement, Fire and Police support services for the 2009 Temecula Spring Rod Run. The
estimated City support costs are not to exceed $ to $39,100 as listed in Attachment B. In the
event that City support services exceeds $ to $39,100, the sponsor may seek City authorization
for payment above that amount. In exchange for the City of Temecula providing such support,
the City shall be designated as 'Premier Sponsor' of the "2009 Temecula Spring Rod Run." As
a "Premier Sponsor," the City of Temecula shall receive the benefits as listed in Attachment A.
B. The 2009 Temecula Spring Rod Run will serve as a fundraiser for The Boys &
Girls Clubs of Southwest County. P & R Foundation will be reimbursed for their services in
promoting this event and for operations. The Drifters Car Club will receive $400 for their
assistance with parking, judging and vendor coordination. P & R Foundation shall also support
other local service groups by seeking to include them in event activities to the extent reasonably
practicable. The reimbursements to the non-profit organizations are subject to the financial
success of the Rod Run. Within 30 days following the Car Show, P & R Foundation shall pay
these funds.
C. Within 90 days following the Car Show, P & R Foundation shall prepare and
submit to the Assistant City Manager a written report evaluating the Car Show, its attendance,
and describing the materials in which the City was listed as a "Premier Sponsor." The report
should also include samples of media press clippings, flyers, pamphlets, etc. in a presentation
notebook format. In addition, a complete financial statement to include a balance sheet and
income statement of the 2009 Temecula Spring Rod Run must be provided along with a
separate statement indicating the distribution of the funds.
D. P & R Foundation shall file applications for Temporary Use Permit and Special
Event Permit with the City of Temecula no later than sixty (60) days proceeding the first day of
the Car Show. City retains its governmental jurisdiction to determine whether to issue the
permits and the nature and scope of conditions of approval. P & R Foundation shall comply
with all conditions of approval of the permits.
E. Once the Temporary Use Permit and Special Event Permit applications have
been submitted, the permits approved, the permit conditions agreed to in writing, and the event
agreement has been executed in final form, P & R Foundation will receive City Support Services
for the Car Show, as outlined in the agreement.
F. P & R Foundation shall defend, indemnify and hold the City, the Redevelopment.
Agency of the City of Temecula and their elected officials, officers, agents, and employees free
and harmless from all claims for damage to persons or by reason of P & R Foundation's acts or
omissions or those of P & R Foundation's employees, officers, agents, or invitees in connection
with Car Show to the maximum extent allowed by law.
G. P & R Foundation shall secure from a State of California admitted insurance
company, pay for and maintain in full force and effect for the duration of this Agreement a policy
of comprehensive general liability in which the City of Temecula and the Temecula
Redevelopment Agency is named insured or is named as an additional insured with the P & R
Foundation and shall furnish a Certificate of Liability by the City. The applicable evidence of
insurance shall be submitted to the City not less than thirty (30) days prior to the Car Show. P &
R Foundation acknowledges and agrees that City may terminate this Agreement and revoke the
Temporary Use Permit and Special Event Permit in the event that evidence of insurance
complying with the requirements of this Section is not received on or before thirty (30) days prior
to the Car Show. Notwithstanding any inconsistent statement in the policy or any subsequent
endorsement attached hereto, the protection offered by the policy shall include;
Include the City, Temecula Community Services District, and the Temecula
Redevelopment Agency as the insured or named as an additional insured
covering all claims arising out of, or in connection with the Temecula Spring Rod
Run.
2. Include the City, Temecula Community Services District, and the Temecula
Redevelopment Agency, its officers, employees and agents while acting within
the scope of their duties under this Agreement against all claims arising out of, or
in connection with the Temecula Spring Rod Run.
3. Provide the following minimum limits of insurance:
(A) General Liability: Two million dollars ($2,000,000) per occurrence for
bodily injury, personal injury and property damage with a $2,000,000
aggregate.
(B) Automobile Liability: One million ($1,000,000) per accident for bodily
injury and property damage.
4. Insurance is to be placed with insurers with a current A.M. Best rating of A-VII or
better, unless otherwise acceptable to the City.
5. The insurer shall agree to waive all rights of subrogation against the City, its
officer, officials, employees and volunteers for losses arising from the Temecula
Spring Rod Run.
6. Each insurance policy required by this agreement shall be endorsed to state:
should the policy be cancelled before the expiration date the issuing insurer will
endeavor to mail thirty (30) days prior written notice to the City.
7. If insurance coverage is cancelled or, reduced in coverage or in limits P & R
Foundation shall within two (2) business days of notice from insurer phone, fax,
and/or notify the City via certified mail, return receipt requested of the changes to
or cancellation of the policy.
Any deductible or self-insured retention must be declared to and approved by the
City. At the option of the City, either the insurer shall reduce or eliminate such
deductible or self-insured retention as respects the City, its officers, officials and
employees; or P & R Foundation shall procure a bond guaranteeing payment of
losses and related investigation, claim administration and defense expenses.
H. Should any litigation be commenced between the parties, hereto, concerning the
provisions of this Agreement, the prevailing party concerning the provisions of this Agreement,
the prevailing party in such litigation shall be entitled to reasonable attorney's fees, in addition to
any other relief to which it may be entitled.
1. Any notices which either party may desire to give to the other party under this
Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a
reputable document delivery service, such as but not limited to, Federal Express, that provides
a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified
mail, postage prepaid, return receipt requested, addressed to the address of the party as set
forth below or at any other address as that party may later designate by Notice:
Agency: CITY OF TEMECULA
P.O. Box 9033
43200 Business Park Drive
Temecula, CA 92589-9033
Attention: Assistant City Manager
Producer: P & R Foundation
39252 Winchester Rd., Suite 107-361
Murrieta, CA 92563-3610
J. P & R Foundation shall adhere to the Model Conditions of Approval, which are
attached hereto as Attachment C, which incorporated herein, and as may be modified in the
conditions of approval of the Temporary Use/Special Event Permit. Any violation of this
document is subject to termination of this Sponsorship Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
DATED:
P & R Foundation
Ray Waite
39252 Winchester Rd., Suite 107-361
Murrieta, CA 92563-3610
CITY OF TEMECULA
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
APPROVED AS TO FORM:
Peter M. Thorson, City Attorney
ATTACHMENT A
SPONSORSHIP BENEFITS
The City of Temecula's benefits as a Presenting Sponsor of the 2009 Temecula Spring Rod
Run includes the following:
City name or logo on all flyers (minimum $15,000)
City name on posters
City logo in all ads
City of Temecula advertisement in the official program
City name on event t-shirts
Ten free event t-shirts
ATTACHMENT B
2009 TEMECULA SPRING ROD RUN
CITY SUPPORT SERVICES AND ESTIMATED COSTS
Below are the estimated City generated services and their costs provided to P & R Foundation
for the "2009 Temecula Spring Rod Run." Staffing in various classifications is dependent upon
event configuration and anticipated needs.
Police Services
Service costs:
Fire Services
Service costs:
Public Works
Service costs:
Community Services
Service costs:
Code Enforcement
Service costs:
TOTAL ESTIMATED SERVICE COSTS:
$20,000.00
$ 7,000.00
$ 8,800.00
$ 2,000.00
1,300.00
$39,100.00
ATTACHMENT C
MODEL CONDITIONS OF APPROVAL
DRAFT CONDITIONS OF APPROVAL
SCANNED:
G DRIVE:
PERMITS PLUS:
INITIALS:
PLANNER/TECHNICIAN:
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ACCEPTANCE OF CONDITIONS OF APPROVAL
I, Ray Waite understand that Planning Application No. XXXX has received
Administrative Approval with Conditions of Approval. I have read the Conditions of
Approval and understand them. Through signing this ACCEPTANCE OF CONDITIONS
OF APPROVAL, I agree and commit to the City of Temecula that I will implement and
abide by the Conditions of Approval, including any indemnification requirements
imposed by those conditions.
SIGNATURE
DATE
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PLANNING DEPARTMENT
P-1. This approval is valid from Friday, March 13, 2009 from 1:00pm to 8:00pm and
Saturday, March 14, 2009, from 5:00am to 5:00pm. The site shall be restored to its
original condition or better within 24 hours following the conclusion of the temporary
use.
P-2 The applicant shall develop the site per the approved site plan.
P-3. The applicant shall comply with all conditions set forth in this letter
P-4. The permittee/applicant shall indemnify, protect and hold harmless, the City and
any agency or instrumentality thereof, and/or any of its officers, employees, and
agents from any and all claims, actions, or proceedings against the City, or any
agency or instrumentality thereof, or any of its officers, employees, and agents, to
attack, set aside, void, annul, or seek monetary damages resulting from an
approval of the City, or any agency or instrumentality thereof, advisory agency,
appeal board or legislative body including actions approved by the voters of the
City, concerning the Planning Application XXXX which action is brought within the
appropriate statute of limitations period and Public Resources Code, Division 13,
Chapter 4 (Section 21000 et seq., including but not by the way of limitations Section
21152 and 21167). The City shall promptly notify the permittee/applicant of any
claim, action, or proceeding brought forth within this time period. The City shall
estimate the cost of the defense of the action and applicant shall deposit said
amount with the City. City may require additional deposits to cover anticipated
costs. City shall refund, without interest, any unused portions of the deposit once
the litigation is finally concluded. Should the City fail to either promptly notify or
cooperate fully, permittee/applicant shall not, thereafter be responsible to indemnify,
defend, protect, or hold harmless the City, any agency or instrumentality thereof, or
any of its officers, employees, or agents. Should the applicant fail to timely post the
required deposit, the Director may terminate this temporary use permit without
further notice to the applicant.
P-5. The applicant shall maintain a copy of the Conditions of Approval and approved site
plan (Exhibit A) at all times on the premise of the event.
BUILDING AND SAFETY
B-1. All design components shall comply with applicable provisions of the 2007 edition of
the California Building, Plumbing and Mechanical Codes; 2007 California Electrical
Code; California Administrative Code, Title 24 Energy Code, California Title 24
Disabled Access Regulations, and the Temecula Municipal Code.
B-2. Provide details for any additional accessible toilet facilities on site.
B-3. Provide details of van accessible parking located as close as possible to the access
aisle.
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B-4. Submit three copies of the plans and structural calculations for any proposed
temporary structures to the Building and Safety Department for review and approval.
The structural plans and calculations shall be wet signed by the engineer of record.
B-5. Provide two copies of electrical plans for any proposed temporary electrical
equipment for review and approval. The electrical plans shall be stamped and wet
signed by a registered professional engineer or architect licensed by the State of
California or by the licensed electrical contractor completing the work.
B-6. Obtain all permits and inspections for required work noted above prior to event
during regular City business hours.
COMMUNITY SERVICES
The TCSD has reviewed the Temporary Use Permit information for the aforementioned project
and has the following Conditions of Approval:
TCSD-1. The event organizer shall contact the City's franchised solid waste hauler for
disposal of event debris.
TCSD-2. The event organizer shall provide recycling opportunities for its employees,
volunteers and participants. Recycling and methods for reducing waste shall be
incorporated into the planning of the event, the event duration and the event
clean up.
TCSD-3. Within 30 days after the event the Event Waste Diversion/Recycling Data Sheet
shall be completed and submitted to Community Services.
FIRE PREVENTION
The following are the Fire Department Conditions of Approval for this project. All questions
regarding the meaning of these conditions shall be referred to the Fire Prevention Bureau.
F-1. Fire Department vehicle access roads shall have an unobstructed width of not
less than twenty-four (24) feet and an unobstructed vertical clearance of not less
than thirteen (13) feet six (6) inches. (CFC 503.2, 503.4 and City Ordinance
15.16.020 Section E)
F-2. Internal combustion power source, including motor vehicles, generators and
similar equipment shall comply with the following:
a. Flammable liquid fueled equipment shall not be used in tents, canopies or
membrane structure. (CFC Section 2401.17.1)
b. Flammable and combustible liquids shall be stored outside in an
approved manner not less than 50-feet from tents, canopies or membrane
structures. (CFC Section 2401.17.2)
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C. Refueling shall be performed in an approved location not less than 20-
feet from tents, canopies or membrane structures. (CFC Section 2401.17.3)
d. Generators and other internal combustion power sources shall be
separated from tents, canopies or membrane structures by a minimum of 20-feet
and shall be isolated from contact with the public by fencing, enclosure or other
approved means. (CFC Section 2404.19)
e. A minimum of one fire extinguisher with a rating of not less than 2-A:10-
B:C shall be provided. (CFC Section 906)
F-3. Heating and cooking equipment shall not be located within 10 feet of exits or
combustible material. (CFC Section 2404.15.3)
F-4. Open flame or other devices emitting flame, fire or heat or any flammable or
combustible liquids, gas, charcoal or other cooking device or any other
unapproved devices shall not be permitted inside or located within 20-feet of the
tent, canopy or membrane structures while open to the public unless approved by
the fire code official. (CFC Section 2404.7)
F-5. Tents and canopies shall comply with CFC section 2404; they shall be labeled or
provide certification of flame-retardant as required by the State Fire Marshal.
Membrane structures, tents or canopies shall have a permanently affixed label
bearing the identification of size and fabric material type. (CFC Section 2404.3)
F-6. Provide fire extinguishers in the vendor (non food vendors) spaced every 75-feet:
(CFC 2404.12 and 906.1, Table 906.3(1)).
F-7. Provide a 40-B:C fire extinguisher at all cooking locations with deep-fat fryers, in
addition to the 2-A:10-B:C fire extinguisher, all others to have a minimum 2-A:10-
B:C fire extinguisher. (CFC 906.4)
F-8. Tents where cooking is performed shall be separated from other tents, canopies
or membrane structures by a minimum of 20-feet. (CFC Section 2404.15.5)
F-9. Extension cords shall be of a commercial type and bean good working condition.
Extension cords shall not be subjected to physical damage. Extension cords shall
be maintained in good condition without splices, deterioration or damage. (CFC
Section 605.5)
F-10. All food serving vendors shall sign the 'food vendor' letter and be inspected by
the fire prevention staff before any cooking is done.
F-11. Call the Fire Prevention Bureau at (951) 308-6363 to schedule an inspection and
issuance of a Fire Department permit prior to the event.
POLICE DEPARTMENT
PD-1. Based upon this type of event, the need for twenty-five overtime officers is required
as follows:
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a. Friday, October 10, 2008: 12 personnel and volunteers, explorers:
i. 2 Sergeants at 14 hours = $1,180.06 12:00am - 9:00pm
ii. 4 officers at 9 hours = $2,347.56 12:00am - 9:00pm
iii. 6 officers at 4 hours = $1,043.36 5:00pm - 9:00pm
iv. 1 Community Service Officers at 9 hours= $404.82
12:00am - 9:00pm
v. 2 Community Service Officers at 4 hours = $719.68
5:00pm - 9:00pm
b. Saturday, October 11, 2008: 17 personnelofficers:
2 Sergeants at 22 hours = $1,854.38
5:00am - 5:00pm
i. 3 officers at 12 hours = $2,347.56
5:00am - 5:00pm
ii. 8 officers at 10 hours= $5,216.80
7:00am - 5:00pm
iii. 4 officers at 6 hours=$1,565.04
11:00am - 5:00pm
iv. Mileage: $.73 per mile, 24 miles round trip = $17.52 x 25 officers
= $438.00
v. Travel time: $65.21 per officer x 25 = $1,630.25
vi. Grand total: $18,747.51
PD-2. The above price projection is for information only. Authorized budget for this event
is $19,713.00. The additional cost is due to public safety issues and the need for an
additional 6 officers present at this event. A budget increase will be necessary at
the next budget planning meeting.
PD-3. The sales of alcoholic beverages are not authorized at this event. All on-sale
licensed merchants will ensure all alcoholic beverages are consumed on their
property where licensed.
PD-4. All participants (artists, helpers, volunteers, vendors, merchants, etc.) will remain
within the street closure area and not stray outside the non-secured area due to the
high volume of traffic and public safety issues on Old Town Front Street.
PD-5. Applicant will ensure both pedestrian and vehicle traffic is not impeded by this event.
If any traffic problems occur, applicant will notify police personnel working this event
immediately.
PD-6. Road closure has been authorized by the City at the following locations: Mercedes
Street will be closed from.Moreno Road to Second Street. Main Street from the
Bridge to Mercedes Street will be closed to through traffic. Sixth Street, Fifth Street,
Fourth Street, Third Street and Second Street will be closed between Murrieta
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Creek and Mercedes Street. This year, due to the Civic Center construction activity,
through traffic will be detoured via Pujol Street.
PD-7. No other road closures will occur. The closure is effective from 12:00pm on Friday
and Saturday at 5:00am.
PD-8. Applicant will be responsible in providing personnel to assist at the closures during
normal daylight hours. Personnel shall wear red, orange or yellow reflective safety
vests to redirect traffic. All personnel working the closures must be 18 years of age
or older and knowledgeable in street closure safety procedures.
PD-9. The Temecula Police Department reserves the right to stop, cancel or temporarily
delay all or portions of any activities occurring at this event, when police or public
safety becomes a major issue.
PD-10. Applicant will be responsible for any cost incurred by the police department if
additional officers are required because of traffic problems, congestions, public
disturbance or where the need for police presence is required.
PD-11. Refer any and all questions to the Police Department Crime Prevention and Plans
Unit (951) 506-6793.
PUBLIC WORKS
PW-1. All off-street parking shall be accessed through existing curb cut driveway
approaches only. No entry shall be permitted over standard curbs.
PW-2. All NO PARKING restrictions throughout the event must be adhered to.
PW-3. No participant shall use, sell or distribute any self-adhesive stickers during this
event.
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ITEM NO. 7
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: William G. Hughes, Director of Public Works
DATE: February 24, 2009
SUBJECT: Acceptance of the Declaration of Dedication for a Public Easement of a Channel
and Quitclaim Interests in Said Easement to Riverside County Flood Control and
Water Conservation District - Portion of Assessor Parcel Number 922-035-024
PREPARED BY: Greg Butler, Deputy Director of Public Works, CIP
Monica Adamee, Property Agent, CIP
RECOMMENDATION: That the City Council::
1. Adopt resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING
AN OFFER OF DEDICATION RECORDED AS INSTRUMENT NO. 167635 ON JUNE 12,
1987 IN THE OFFICIAL RECORDS OF RIVERSIDE COUNTY
2. Adopt resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A
QUIT CLAIM DEED TO THE RIVERSIDE COUNTY FLOOD CONTROL AND WATER
CONSERVATION DISTRICT CONVEYING AN EASEMENT FOR MURRIETA CREEK
BACKGROUND: On May 28, 1987, the owner of certain real property located along River
Street at Fourth Street conveyed to the public an easement for the construction, use, repair,
reconstruction, inspection, operation and maintenance of a channel pursuant to a Declaration of
Dedication for the operation and maintenance of a channel. This easement affects a portion of
Assessor Parcel Number 922-035-024. This Declaration was recorded on June 12, 1987 as
Instrument Number 167635. The County of Riverside consented to the recordation of the
Declaration of Dedication, thereby accepting the easement.
The authority to use the easement described in the Declaration of Dedication was passed from the
County of Riverside to the City of Temecula when the City incorporated in 1989.
The Riverside County Flood Control and Water Conservation District is in the process of acquiring
properties along Murrieta Creek in Old Town Temecula for the construction of the Phase 2 of the
Murrieta Creek Flood Control Environmental Restoration and Recreation Project. The District has
requested that the City of Temecula accepts the Declaration of Dedication for the operation and
maintenance of a channel and then, after the acceptance, quitclaim its interest to the District. The
District has notified the attorney for the owner of the property of this acceptance of the dedication.
There are no improvements on the portion of the propertythat is impacted bythe channel easement.
The execution of the quitclaim deed bythe Citywill allow the Districtto move forward with the project
and relieve the City of Temecula of any liability for the maintenance and operation of a channel.
FISCAL IMPACT: None
ATTACHMENTS:
1. RESOLUTION NO. 09-
2. RESOLUTION NO. 09-
3. Certificate of Acceptance
4. Quitclaim Deed
5. Instrument No. 167635
6. Aerial Map
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ACCEPTING AN OFFER OF DEDICATION RECORDED
AS INSTRUMENT NO. 167635 ON JUNE 12, 1987 IN THE OFFICIAL
RECORDS OF RIVERSIDE COUNTY
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES RESOLVE AS
FOLLOWS:
Section 1_ The City Council of the City of Temecula does find, determine and
declare that:
A. On June 12, 1987, a Declaration of Dedication of an easement to the
public for the construction, use, repair, reconstruction, inspection, operation and
maintenance of a channel, and all appurtenant works, including ingress and egress
thereto, across that certain real property situated in the County of Riverside, State of
California described in the Declaration of Dedication was recorded as Instrument No.
167635 of the Official Records of the County of Riverside ("Declaration of Dedication").
B. The authority to accept and use the easement described in the
Declaration of Dedication was passed from the County of Riverside to the City of
Temecula upon the City's incorporation on December 1, 1989.
C. The City now desires to accept the easement described in the Declaration
of Dedication.
Section 2_ The City of Temecula, a municipal corporation, hereby accepts the
easement to the public for the construction, use, repair, reconstruction, inspection,
operation and maintenance of a channel, and all appurtenant works, including ingress
and egress thereto, across that certain real property situated in the City of Temecula,
County of Riverside, State of California described in the Declaration of Dedication
recorded June 12, 1987, as Instrument No. 167635 of the Official Records of the County
of Riverside and consents to the recordation thereof.
Section 3_ The City Clerk is hereby authorized and directed to record such
documents as are necessary to confirm the acceptance of the easement pursuant to the
Declaration of Dedication. The Director of Public Works is hereby authorized and
directed to approve, accept and execute on behalf of the City such documents and
instruments as necessary to effectuate the acceptance of the easement pursuant to the
Declaration of Dedication.
Section 4_ The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this day of ,
, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. - was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the day of by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA APPROVING A QUIT CLAIM DEED TO THE RIVERSIDE
COUNTY FLOOD CONTROL AND WATER CONSERVATION
DISTRICT CONVEYING AN EASEMENT FOR MURRIETA CREEK
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES RESOLVE AS
FOLLOWS:
Section 1. The City Council of the City of Temecula does find, determine and
declare that:
A. On June 12, 1987, a Declaration of Dedication of an easement to the
public for the construction, use, repair, reconstruction, inspection, operation and
maintenance of a channel, and all appurtenant works, including ingress and egress
thereto, across that certain real property situated in the County of Riverside, State of
California described in the Declaration of Dedication was recorded as Instrument No.
167635 of the Official Records of the County of Riverside ("Declaration of Dedication").
B. The authority to accept and use the easement described in the
Declaration of Dedication was passed from the County of Riverside to the City of
Temecula upon the City's incorporation on December 1, 1989.
C. By Resolution No. 09- the City Council accepted the easement
described in the Declaration of Dedication.
Section 2. The City of Temecula, a municipal corporation, hereby approves
the Quit Claim Deed to the Riverside County Flood Control and Water Conservation
District conveying an the easement to the public for the construction, use, repair,
reconstruction, inspection, operation and maintenance of a channel, and all appurtenant
works, including ingress and egress thereto, across that certain real property situated in
the City of Temecula, County of Riverside, State of California described in the
Declaration of Dedication recorded June 12, 1987, as Instrument No. 167635 of the
Official Records of the County of Riverside. The Mayor is authorized to execute the
Quit Claim Deed in substantially the form presented to the Council together with such
changes as approved by the Director of Public Works and the City Attorney as may be
necessary to effectuate said conveyance.
Section 3. The Director of Public Works is hereby authorized and directed to
approve, accept and execute on behalf of the City such further documents and
instruments as necessary to effectuate the conveyance of the easement described in
the Declaration of Dedication.
Section 4. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this day of ,
, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. - was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the day of by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
CITY OF TEMECULA
Office of the City Clerk
43200 Business Park Drive
P.O. Box 9033
Temecula, CA 92590
CERTIFICATE OF ACCEPTANCE OF THE DECLARATION OF DEDICATION
(Govt. Code § 27281)
This is to certify that the City of Temecula, a municipal corporation, hereby accepts the
Declaration of Dedication of an easement to the public for the construction, use, repair,
reconstruction, inspection, operation and maintenance of a channel, and all appurtenant
works, including ingress and egress thereto, across that certain real property situated in
the City of Temecula, County of Riverside, State of California described in the
Declaration of Dedication recorded June 12, 1987, as Instrument No. 167635 of the
Official Records of the County of Riverside pursuant to the action taken at the meeting of
, 2009 by the City Council of the City of Temecula. Accordingly,
Grantee consents to the recordation thereof by its duly authorized officer.
Dated:
City of Temecula (Grantee)
By:
William G. Hughes, Director of Public Works
ATTEST:
By:
Susan W. Jones, MMC
City Clerk
APPROVED AS TO FORM:
By:
Peter M. Thorson, City Attorney
1110845-1
Recorded at request of, and return to:
Riverside County Flood Control and
Water Conservation District
1995 Market Street
Riverside, California 92501
NO FEE (GOV. CODE 6103)
SPACE ABOVE THIS LINE FOR RECORDER'S USE
Murrieta Creek Channel The undersigned grantor(s) declare(s)
Project No. 7-0-00021
Assessor Parcel No. 922-035-024 DOCUMENTARY TRANSFER TAX $ NONE
RCFC Parcel No. 7021-25
QUITCLAIM DEED
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the CITY OF
TEMECULA does hereby remise, release, and forever quitclaim to RIVERSIDE COUNTY FLOOD
CONTROL AND WATER CONSERVATION DISTRICT all right, title and interest in the real property
interest described in the Declaration of Dedication, recorded June 12, 1987, as Instrument No. 167635, in the
Riverside County Recorders office, situated in the City of Temecula, County of Riverside, State of California..
CITY OF TEMECULA:
Date
By:
MARYANN EDWARDS, MAYOR
ATTEST:
APPROVED AS TO FORM:
SUSAN W. JONES, MMC,
CITY CLERK
PETER M. THORSON,
CITY ATTORNEY
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the quitclaim deed dated from
the CITY OF TEMECULA to RIVERSIDE COUNTY FLOOD CONTROL AND WATER
CONSERVATION DISTRICT is hereby accepted by the undersigned officer pursuant to authority
conferred by resolution of the Board of Supervisors of said District adopted on May 12, 1961, and the
grantee consents to the recordation thereof by its duly authorized officer.
By:
WARREN D. WILLIAMS
General Manager-Chief Engineer
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An easement for drainage purposes over those portions of Lots 1, 2, 3
and 4 of Block 26 per the Nap of the Town of Temecula filed in Book 15, page 726
of Maps, in thecOffice a of ftheCounty corder, County of San Diego, State of
California, Beginning at the Southwesterly corner of said Lot 1 as shown per the
Nap of the Town of Temecula, said point also being on the Northerly right of way
tine of Fourth Street;
Thence N. 45023'40' W., a distance of 140.00 feet along the Westerly
line of said Lot ;
Thence N. 44°31'02" L., a distance of 85.00 feet;
Thence S. 25°45'03" E., a distance of 148.73 feet to the aforementioned
northerly right of way line of said Fourth Street;
Thence S. 44031'08" W.. a distance of 35.00 feet along said Fourth Street
right of way line to the Point of Beginning.
(SEE ATTACHED EXHIBIT)
Dated: 81A`! 'Lill Oa TOM A. LEETERS B ASSOCIATES, a
California corporation
By: _,{L YVLBm~i
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Description: Riverside, CA Document- Year.DoctD 1987.167635 Page: 1 of 5
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Ma center: 6287148 2124485 p This map is a user generated static output from an Internet mapping site and is for general
reference only. Data layers that appear on this map may or may not be accurate, current, or
otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION.
ITEM NO. 8
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: William G. Hughes, Director of Public Works
DATE: February 24, 2009
SUBJECT: Authorize Temporary Street Closures for the 2009 Temecula Spring Rod Run
Event (Old Town Front Street, between Moreno Road and Second Street, and
other related streets)
PREPARED BY: Daniel York, Deputy Director of Public Works/City Engineer
Steve Charette, Associate Engineer
RECOMMENDATION: That the City Council:
1. Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA CALIFORNIA, AUTHORIZING STREET CLOSURES
FOR THE 2009 TEMECULA SPRING ROD RUN EVENT, AND
AUTHORIZING THE CITY ENGINEER TO ISSUE A PERMIT FOR
THIS SPECIFIC SPECIAL EVENT
BACKGROUND: The 2009 Temecula Spring Rod Run Event necessitates the physical
closure of certain streets in the Old Town area, and related detouring, to accommodate and provide
the "Street Scene" ambience that allows the free movement of pedestrian traffic by minimizing
potential vehicular-pedestrian conflicts.
Under Vehicular Code Section 21101, "Regulation of Highways", local authorities, for those
highways under their jurisdiction, may adopt rules and regulations by ordinance or resolution for,
among other instances, "temporary closing a portion of any street for celebrations, parades, local
special events, and other purposes, when, in the opinion of local authorities having jurisdiction, the
closing is necessary for the safety and protection of persons who are to use that portion of the street
during the temporary closing".
The City Council adopted Resolution No. 91-96 on September 10, 1991, which provided standards
and procedures for special events on public streets, highways, sidewalks, or public right of way.
While a process was established for reviews and approvals, no mechanism was provided for
delegating authority to temporarily close streets, or portions of streets, for these special events.
The recommended resolution delegates the authority to approve temporary street closures for the
2009 Temecula Spring Rod Run Event sponsored by P & R Foundation. This authority is limited to
and delegated to the City Engineer (or an authorized representative) only. Any other special events
requiring temporary street closures, construction related closures, etc., remain subject to the
approval of the City Council subject to rules and regulations established by the City Council. These
rules and regulations shall also be adopted by resolution in accordance with California Vehicular
Code Section 21101.
This year's Temecula Spring Rod Run Event sponsors propose street closures as follows: Old Town
Front Street and Mercedes Street between Moreno Road (E) to First Street from 1:30 pm to 8:00 pm
on Friday March 13", 2009, and from 5:30 am to 4:30 pm on Saturday, March 10, 2009. Sixth
Street, Fifth Street, Fourth Street, Main Street, Third Street and Second Street will be closed
between Mercedes Street and Murrieta Creek. North-south traffic will be detoured around the event
via Pujol Street. Access is provided to handicap parking lots located at Sixth Street and Mercedes
Street, the Senior Center parking lot and First Street west of Old Town Front Street. Show car
parking will be at designated parking lots and along both sides of Old Town Front Street as shown
on the attached Location Map.
The event will require the closure of Main Street between Old Town Front Street and the Main Street
Bridge. Provisions have been included in the encroachment permit to insure public access and
public parking at the Children's Museum during the road closure.
The event will require assistance from the Public Works Department by providing support services
for the street closure, public safety monitoring, and the permit process.
FISCAL IMPACT: The costs of police services, and for provision, placement, and
retrieval of necessary warning and advisorydevices bythe Public Works Departmentare included in
budgetary items.
ATTACHMENTS: 1. Resolution No. 2009 -
2. Location Map
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA, CALIFORNIA, AUTHORIZING
TEMPORARY STREET CLOSURES FOR THE 2009
TEMECULA SPRING ROD RUN EVENT, AND
AUTHORIZING THE CITY ENGINEER TO ISSUE A
PERMIT FOR THIS SPECIFIC SPECIAL EVENT
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
WHEREAS, The California State Vehicular Code provides for the promulgation of
rules and regulations for the temporary closure of public streets by local authorities by
Resolution; and,
WHEREAS, the City Council desires to establish rules and regulations for the
temporary closure of public streets in the interest of promoting safety and protection;
and,
WHEREAS, The City of Temecula desires to authorize the closure of public
streets for the Temecula Spring Rod Run Event sponsored by P & R Foundation, for
which such temporary street closures promote the safety and protection of persons
using or proposing to use those streets for the special event: and,
WHEREAS, the City Council desires to facilitate the issuance of permission to
temporarily close public streets for the Temecula Spring Rod Run Event, specifically Old
Town Front Street and Mercedes Street between Moreno Road (E) and Second Street
and also Sixth Street, Fifth Street, Fourth Street, Main Street, Third Street and Second
Street between Mercedes Street and Murrieta Creek on Friday, March 13, 2009 from
1:30 PM to 8:00 PM and on Saturday, March 14, 2009 from 5:30 AM to 4:30 PM; and,
NOW, WHEREAS, the City Council desires to authorize the City Engineer to
approve temporary street closures for the Temecula Spring Rod Run Event sponsored
by P & R Foundation, and to establish the general rule that all other proposed
temporary street closures shall be reviewed and approved subject to conditions, or
disapproved, by the City Council; and,
THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula,
hereby authorizes the City Engineer to permit temporary street closures for the
Temecula Spring Rod Run Event, and establishes the general rule that all other
temporary public street closures shall be approved or denied approval by the City
Council as follows: Old Town Front Street and Mercedes Street between Moreno Road
(E) and Second Street and also Sixth Street, Fifth Street, Fourth Street, Main Street,
Third Street and Second Street between Mercedes Street and Murrieta Creek on
Friday, March 13, 2009 from 1:30 PM to 8:00 PM and on Saturday, March 14, 2009
from 5:30 AM to 4:30 PM.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 24th day of February, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 08- was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 24th day of February, 2009, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
2009 Temecula Spring Rod Run
Road Closure and Detour
Friday March 13, 2009 1:30 pm to 8:00 pm
Saturday March 14, 2009 5:30 am to 4:30 pm
SIXTH ST
MAIN S
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January 12, 2009
Christine Damko
City of Temecula
Planning Department
43200 Business Park Dr.
Temecula, CA 92590
Dear Ms. Damko:
The OTTA Board members would like to offer a huge thanks for including us on your event planning
where it affects Old Town merchants and Old Town visitors. The establishment of the OTTA board was
founded on the principles of enhancing recognition of Old Town by our local residents as well as tourists
as a place they can truly enjoy shopping, dining and entertainment in our "Gem of the Temecula Val-
ley". We want to promote Old Town as a positive and unique environment not easily found anywhere
else.
We also would like to thank you for coming to our meeting last week offering information and discus-
sion regarding the upcoming application for a event in Old Town revolving around the Help Ride motor-
cycle show in August.
We discussed this event and agree that these types of promotions being offered in Old Town provide a
unique experience to both locals and tourists. As mentioned earlier in this letter, promoting Old Town as
a place to enjoy shopping, dining and entertainment like this event puts the district above a quick trip to
a mall or stand alone restaurant. The ability to walk Old Town and see so many different shops, winer-
ies, restaurants and specialty events is essential to our growth as business owners.
We appreciate the inclusion of our OTTA Board and Event Planning Committee to help introduce these
types of events to our local businesses in a positive way while addressing any concerns they may have,
insuring a successful event and a positive review from the Old Town businesses. We would encourage
any organizer of any event to review the simple Guiding Principles for Events in Old Town Temecula I
have attached for your records.
Thank you again for your support. You will be seeing more information in the corning weeks relating to
formal announcements and plans for the OTTA.
Sincerely,
The Board of Directors
Old Town Temecula Association
ITEM NO. 9
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: William G. Hughes, Director of Public Works
DATE: February 24, 2009
SUBJECT: Acceptance of Improvements and Notice of Completion for Old Town
Infrastructure Project - Underground Uitility District Rule 20B, Project No. PW06-
07 (1 B)
PREPARED BY: Greg Butler, Deputy Director of Public Works - CIP
David McBride, Senior Engineer - CIP
RECOMMENDATION: That the City Council:
Accept the Old Town Infrastructure Project - Underground Utility District Rule 20B,
Project No. PW06-07 (1 B), as complete; and
2. Direct the City Clerk to file and record the Notice of Completion, release the
Performance Bond and accept a one (1) year Maintenance Bond in the amount of
10% of the contract amount; and
3. Release the Materials and Labor Bond seven months after filing of the Notice of
Completion if no liens have been filed;
BACKGROUND: This project consisted of the first phase of undergrounding overhead utilities
(Sothern California Edison, and Verizon and Time Warner) within the Rule 20B project area, which
is defined as Main Street between Mercedes Street to 150 feet west of Old Town Front Street. The
first phase of the undergrounding involved placing of underground conduits & vaults and the second
phase, undertaken by the respective utilities, involves re-establishing service through the
underground system and removal of overhead poles. On March 18, 2008, the City Council awarded
the projects' construction contract to Herman Weissker, Inc. in the amount of $129,077.99 and
authorized a contingency in the amount of $12,908.00, 10% of the contract amount, for a total
authorization of $141,985.99.
SCE allocates a portion of electric service rates collected toward the conversion of overhead utility
facilities; this is commonly referred to as Rule 20A money. Because the City has not completed any
Rule 20A underground projects in recent years and changes adopted by California Public Utility
Commission (CPUC) now allow local agencies to "mortgage" 5-years ahead, SCE estimates up to
$1.7M will be available from SCE to fund the overall undergrounding project. Verizon and Time
Warner pay for relocation of their facilities. Because the scope of work for the initial phase of the
utility undergrounding exceeds the available Rule 20A money, the Citywill be funding the balance of
the underground work, known as Rule 20B.
The City managed the first phase of the Rule 20B portion of the project, as opposed to SCE, to
capture a savings in administration fees that SCE would charge if they managed the work. The
second phase of the project, which is almost complete, will be managed entirely by SCE because
the work is entirely in their field of expertise. The combined projects propose to underground all
overhead utilities (i.e., Electric, Telephone and Cable) on Mercedes Street between 2nd Street and
6th Street & Main Street from Mercedes to just west of Old Town Front Street. The boundaries of
the two projects (Rule 20A and 20B) are shown on the attached location map.
The project had one change order totaling $10,896.00 due to Time Warner's decision to remove
themselves from the joint project thereby causing a proportional increase forthe remaining members
(SCE [City's Contract] and Verizon) and this was offset by a removal of paving work in the amount of
$22,572 for a final contract cost of $117,402.00. The paving work removed will be undertaken by
our Contractor for the Town Square and Mercedes and Main Street improvement project PW06-
07(1 C and 1 E).
The Contractor has completed the work in accordance with the approved plans and specifications to
the satisfaction of SCE and the Director of Public Works. All work will be warranted for a period of
one (1) year from the date the City obtained "beneficial use" (i.e. October 31, 2008) of the project
improvements. The retention for this project will be released pursuant to the provisions of Public
Contract Code Section 7107.
FISCAL IMPACT: The City's portion of the Old Town Infrastructure Project - Utility
Undergrounding District Rule 20B Project No. PW06-07 (113) is funded with Redevelopment Agency
Bond Proceeds, while the SCE portion is funded with Rule 20A funds. The total contract cost for
this first phase of work was $117,402.00. The City is also responsible for the SCE expenses on the
second phase of the Rule 20B work, which are addressed in account 210-165-646-5804.
ATTACHMENTS:
1. Notice of Completion
2. Maintenance Bond
3. Contractor's Affidavit and Final Release
AND RETURN TO:
CITY CLERK
CITY OF TEMECULA
P.O. Box 9033
43200 Business Park Drive
Temecula, CA 92589-9033
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT
1. The City of Temecula is the owner of the property hereinafter described.
2. Assessors Parcel Number 909-370-002, located at the northwest corner of Diaz Road and
Dendy parkway within the City of Temecula.
3. The Nature of Interest is a Contract which was awarded by the City of Temecula to Skanska
(1995 Aqua Mansa Road. Riverside. CA 92509) to perform the following work of
improvement:
GRADING AND NPDES COMPLIANCE FOR THE NORTHWEST RDA PROPERTY
(Project No. PW06-03)
4. Said work was completed by said company according to plans and specifications and to the
satisfaction of the Director of Public Works of the City of Temecula and that said work was accepted by the
City Council/Redevelopment Agency Board of the City of Temecula at a regular meeting thereof held on
January 13.2009. That upon said contract the Safeco Insurance Company of America was surety for the
bond given by the said company as required by law.
5. The property on which said work of improvement was completed is in the City of Temecula,
County of Riverside, State of California, and is described as follows:
NORTHWEST RDA PROPERTY (Project No. PW06-03)
6. The location of said property is: The Northwest Corner of Diaz Road and Dendy Parkway
or Assessors Parcel Number 909-370-002 within the City of Temecula.
Dated at Temecula, California, this 13th day of January. 2009
City of Temecula
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
Susan W. Jones MMC, City Clerk
I, Susan W. Jones CMC, City Clerk of the City of Temecula, California and do hereby certify under penalty of
perjury, that the foregoing NOTICE OF COMPLETION is true and correct, and that said NOTICE OF
COMPLETION was duly and regularly ordered to be recorded in the Office of the County Recorder of
Riverside by said City Council.
Dated at Temecula, California, this 13th day of January, 2009.
City of Temecula
Susan W. Jones MMC, City Clerk
C \Program Files\Neevia.ComDocument ConverteMemp1908053.doc
CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT
MAINTENANCE BOND Bond #8793561M
FOR
PROJECT NO. PW06-07 (1 B)
OLD TOWN INFRASTRUCTURE PROJECT
UNDERGROUND UTILITY DISTRICT- RULE 20B
KNOW ALL PERSONS BY THESE PRESENT THAT:
Herman Weissker, Inc., 1645 Brown Ave., Riverside, CA 92509
NAME AND ADDRESS CONTRACTOR'S
a Corporation , hereinafter called Principal, and
(till in whether a corporation, Partnership or individual)
Fidelity and Deposit Company of Maryland
801 N. Brand Blvd., Penthouse Glendale, CA 91203
NAME AND ADDRESS OF SURETY
hereinafter called SURETY, are held and firmly bound unto CITY OF TEMECULA,
hereinafter called OWNER, in the penal sum of one hundred even n ho and,
four h„ndrad two DOLLARS and No CENTS
117 . 402. 001 in lawful money of the United States, said sum being not less than ten
(10%) of the Contract value payable by the said City of Temecula under the terms of the
Contract, for the payment of which, we bind ourselves, successors, and assigns, jointly and
severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a
certain Contract with the OWNER, dated the 20th day of Marc L. 2 82009L, a copy
of which is hereto attached and made a part hereof for the construction of PROJECT NO. PW06-
07, OLD TOWN INFRASTRUCTURE PROJECT, UNDERGROUND UTILITY DISTRICT- RULE
20B.
WHEREAS, said Contract provides that the Principal will furnish a bond conditioned to guarantee
for the period of one (1) year after approval of the final estimate on said job, by the OWNER,
against all defects in workmanship and materials which may become apparent during said period;
and
WHEREAS, the said Contract has been completed, and was the final estimate approved on
October 31, 2008.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if within one year
from the date of approval of the final estimate on said job pursuant to the Contract, the work done
under the terms of said Contract shall disclose poor workmanship in the execution of said work,
and the carrying out of the terms of said Contract, or it shall appear that defective materials were
furnished thereunder, then this obligation shall remain in full force and virtue, otherwise this
instrument shall be void.
As a part of the obligation secured hereby and in addition to the face amount specified, costs and
reasonable expenses and fees shall be included, including reasonable attorney's fees incurred by
the City of Temecula in successfully enforcing this obligation, all to be taxed as costs and
included in any judgment rendered.
The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition
to the terms of the Contract, or to the work to be performed thereunder, or to the specifications
accompanying the same, shall in any way affect its obligations on this bond, and it does hereby
waive notice of any such change, extension of time, alteration, or addition to the terms of the
Contract, or to the work, or to the Specifications.
Signed and sealed this 2nd
(Seal)
SU ~Ix -
_ Criatin Nnlatta
(Name)
Attorney-in-Fast
(Title)
APPROVED AS TO FORM:
day of February ,2009.
PRINCIP
By: 2
Ron Politte
(Name) President
(Title)
By:
Peter M. Thorson, City Attomey
(Name)
(Title)
Power of Attorney
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
KNOW ALL MEN BY THESE PRESENTS: That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, a
corporation of the State of Maryland, by THEODORE G. MARTINEZ, Vice President, and ERIC D. BARNES, Assistant
Secretary, in pursuance of authority granted by Article VI, Section 2, of the By-Laws of said y, which are set forth on
the reverse side hereof and are hereby certified to be in full force and effect on the d ereby nominate,
constitute and appoint Cristin NOLETTE, of Orange, California, its t mey-in-Fact, to make,
execute, seal and deliver, for, and on its behalf as surety, and a d undertakings, and
the execution of such bonds or undertakings in put ° en g upon said Company, as fully
and amply, to all intents and purposes, a ]edged by the regularly elected officers
of the Company at its office in~ns.
The said Assistantfi e~rt[1yrli~t) ° t set forth on the reverse side hereof is a true copy of Article VI,
Section 2, of the B - ow in force.
IN WITNESS
affixed the Corpl
A.D.2008.
ATTEST:
0
State of Maryland 1 ss:
City of Baltimore f
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
4c-, 'I),15X ~
Eric D. Barnes Assistant Secretary
By:
Theodore G. Martinez
On this 15th day of October, A.D. 2008, before the subscriber, a Notary Public of the State of Maryland, duly
commissioned and qualified, came THEODORE G. MARTINEZ, Vice President, and ERIC D. BARNES, Assistant
Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, to me personally known to be the individuals
and officers described in and who executed the preceding instrument, and they each acknowledged the execution of the same,
and being by me duly sworn, severally and each for himself deposeth and saith, that they are the said officers of the Company
aforesaid, and that the seal affixed to the preceding instrument is the Corporate Seal of said Company, and that the said
Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority
and direction of the said Corporation.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year fast above
written.
/n'. pllgl' / .'CT~wq~6
'y lTi:b).ji.CT1pJ3
//:1111111~~`
Constance A. Dunn Notary Public
My Commission Expires: July 14, 2011
90he said Vice-President and Assistant Secretary have hereunto subscribed their names and
of the said FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 15th day of October,
POA-F 012-0093D
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of
before me,
personally appeared
7UZAN M. MApiNIFZ
Commi N _ t 179e6f0
Notary Public - CaefwNa
Orange Counly
W/Caftin
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who proved to me on the basis of satisfactory evidence to
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instrument the persi or the entity upon behalf of
which the person(#) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature 2'2v ?71
Place Notary Seal Above Signature oiature of
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
County of 9 I Ue r51 c~ 2
On P~. 3"),0C9 before me,
Date
personally appeared
Cwho proved to me on the basis of satisfactory evidence to
08p1y M
COWAIIS" /1017200
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capacity( es , and that by hisfherAheir signatureK on the
instrument the personX, or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
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CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT
CONTRACTOR'S AFFIDAVIT AND FINAL RELEASE
PROJECT NO. PW06-07 (1B)
OLD TOWN INFRASTRUCTURE PROJECT
UNDERGROUND UTILITY DISTRICT - RULE 20B
This is to certify that Herman Weiss ker, INc(fiereinafter the "CONTRACTOR") declares
to the City of Temecula, under oath, that he/she/it has paid in full for all materials, supplies, labor,
services, tools, equipment, and all other bills contracted for by the CONTRACTOR or by any of
the CONTRACTOR's agents, employees or subcontractors used or in contribution to the
execution of it's contract with the City of Temecula, with regard to the building, erection,
construction, or repair of that certain work of improvement known as PROJECT NO. PW06-07
(16), OLD TOWN INFRASTRUCTURE PROJECT, UNDERGROUND UTILITY DISTRICT -
RULE 206, situated in the City of Temecula, State of California, more particularly described as
follows:
Mercedes Rtwn 2nd k 6th - Temarnla CA
INSERT ADDRESS OR DESCRIBE LOCATION OF WORK
The CONTRACTOR declares that it knows of no unpaid debts or claims arising out of said
Contract which would constitute grounds for any third party to claim a Stop Notice against of any
unpaid sums owing to the CONTRACTOR.
Further, in connection with the final payment of the Contract, the CONTRACTOR hereby
disputes the following amounts:
Description Dollar Amount to Dispute
None
Pursuant to Public Contract Code §7100, the CONTRACTOR does hereby fully release and
acquit the City of Temecula and all agents and employees of the City, and each of them, from any
and all claims, debts, demands, or cause of action which exist or might exist in favor of the
CONTRACTOR by reason of payment by the City of Temecula of any contract amount which the
CONTRACTOR has not disputed above.
CONTRACTOR
Dated: A 07
Signature
Keith Nelson - Controller
Print Name and Title
RELEASE R-1 aV RDJECT&Mde OW-iB OrCC UO Um D'srsid DO.~7 My SB ,b.d.
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ITEM NO. 1 0
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: William G. Hughes, Director of Public Works
DATE: February 24, 2009
SUBJECT: Authorize Temporary Street Closures for the first annual HELP Ride Motorcycle
event in Old Town (Old Town Front Street, between Second and Third Streets,
and other associated streets)
PREPARED BY: Daniel York, Deputy Director of Public Works/City Engineer
Christine Damko, Associate Planner
Steve Charette, Associate Engineer
RECOMMENDATION: That the City Council:
1. Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA, CALIFORNIA, AUTHORIZING STREET CLOSURES
FOR THE 1STANNUAL HELP RIDE EVENT, AND AUTHORIZING
THE CITY ENGINEER TO ISSUE A PERMIT FOR THIS SPECIFIC
SPECIAL EVENT
BACKGROUND: Greg Hassler, an event promoter representing Golden Crown Productions
approached the City requesting to organize a charity event on August 29, 2009 in Old Town
called the HELP Ride. The charity of choice is COPS (Concerns of Police Survivors), which is a
support group for families of police officers killed on duty. This one day event will be organized
similarly to the Rod Run, except there will be motorcycles on display instead of cars. Industry
related vendors will also be incorporated into the event.
This event will require a road closure. The city owned parking lot located behind the Stampede
will be used as a motorcycle display area in addition to closing Old Town Front Street in between
Second and Third Streets. Vehicular traffic will not be completely blocked as there is a detour
route. Vehicles can continue driving through Old Town by taking Third Street to Mercedes Street
to Second Street.
The event will conclude with a live concert at the Quaid Harley-Davidson property located at the
south end of Old Town Front Street. This concert will require a paid entry ticket. It is estimated
that between 250-500 tickets will be sold. Mr. Hassler is working with local Old Town
restaurants to cater a dinner at the event. Catering services will also include beer and wine.
Staff and the applicant presented the proposed event at the January 7, 2009 Old Town
Association (OTTA) Board Meeting. The OTTA was supportive of the event and associated road
closure. The OTTA formalized their approval with a letter of support (see letter attached).
Under Vehicular Code Section 21101, "Regulation of Highways", local authorities, for those
highways under their jurisdiction, may adopt rules and regulations by ordinance or resolution for,
among other instances, "temporary closing a portion of any street for celebrations, parades, local
special events, and other purposes, when, in the opinion of local authorities having jurisdiction, the
closing is necessaryfor the safety and protection of persons who are to use that portion of the street
during the temporary closing."
The City Council adopted Resolution No. 91-96 on September 10, 1991, which provided standards
and procedures for special events on public streets, highways, sidewalks, or public right of way.
While a process was established for reviews and approvals, no mechanism was provided for
delegating authority to temporarily close streets, or portions of streets, for these special events.
The recommended resolution delegates the authority to approve temporary street closures for the
special event. Proposed street closures are as follows: Old Town Front Street (between Second
and Third Streets) from 5:30 am to 5:00 pm on Saturday, August 29t", 2009.
FISCAL IMPACT: The applicant will be required to pay their fair share of city service
costs incurred as a result of the HELP Ride event. Below lists the city services that the applicant will
be required to pay prior to approval of the Temporary Use Permit:
Department
Service Provided
Cost
Police
8 police officers:
$5,790.24
2 motor officers ($66.19 x 12 hours=$1,588.56)
1 sergeant ($84.29 x 9 hours=$758.61)
4 foot patrol officers ($66.19 x 9 hours = $2,382.84)
1 community service officer ($46.20 x 9 hours= $415.80)
Mileage:
20 miles @ $73 per officer x 8 = $116.80
Travel Time:
$66.19 per officer x 6 = $397.14
$46.20 per CSO = $46.20
$84.29 per sergeant = $84.29
Community Services
3 staff:
$1,055
Maintenance Super ($50 x 4 hours = $200)
Lead Maintenance Worker ($35 x 8 hours = $280)
Custodian ($25 x 4 hours = $100)
Services:
Sound system setup/operation = $400
Public Restroom supplies = $75
Public Works
Road closure service (both set-up and tear- down)
$1,575
Fire Prevention
N/A
N/A
Code Enforcement
N/A
N/A
Total Cost
$8,420.24
ATTACHMENTS: 1. Resolution No. 2009-
2. Location of street closure
3. Old Town Temecula Association letter of support
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA, CALIFORNIA, AUTHORIZING STREET
CLOSURES FOR THE IST ANNUAL HELP RIDE EVENT,
AND AUTHORIZING THE CITY ENGINEER TO ISSUE A
PERMIT FOR THIS SPECIFIC SPECIAL EVENT
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
WHEREAS, The California State Vehicular Code provides for the promulgation of
rules and regulations for the temporary closure of public streets by local authorities by
Resolution; and,
WHEREAS, the City Council desires to establish rules and regulations for the
temporary closure of public streets in the interest of promoting safety and protection;
and,
WHEREAS, The City of Temecula desires to authorize the closure of public
streets for the 1St Annual HELP Ride Event sponsored by Gold Crown Productions, for
which such temporary street closures promote the safety and protection of persons
using or proposing to use those streets for the special event; and,
WHEREAS, the City Council desires to facilitate the issuance of permission to
temporarily close public streets for the HELP Ride Event, specifically Old Town Front
Street between Second Street and Third Street on Saturday, August 29th, 2009 from
5:30 am to 5:00 pm; and,
NOW, WHEREAS, the City Council desires to authorize the City Engineer to
approve temporary street closures for the HELP Ride Event sponsored by Gold Crown
Productions, and to establish the general rule that all other proposed temporary street
closures shall be reviewed and approved subject to conditions, or disapproved, by the
City Council; and,
THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula,
hereby authorizes the City Engineer to permit temporary street closures for the HELP
Ride Event, and establishes the general rule that all other temporary public street
closures shall be approved or denied approval by the City Council as follows: Old Town
Front Street between Second Street and Third Street on Saturday, August 29th, 2009
from 5:30 am to 5:00 pm.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 24th day of February, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 24th day of February, 2009, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
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OLD TOWN
TEMECUL
January 12, 2009
Christine Damko
City of Temecula
Planning Department
43200 Business Park Dr.
Temecula, CA 92590
Dear Ms. Damko:
The OTTA Board members would like to offer a huge thanks for including us on your event planning
where it affects Old Town merchants and Old Town visitors. The establishment of the OTTA board was
founded on the principles of enhancing recognition of Old Town by our local residents as well as tourists
as a place they can truly enjoy shopping, dining and entertainment in our "Gem of the Temecula Val-
ley". We want to promote Old Town as a positive and unique environment not easily found anywhere
else.
We also would like to thank you for coming to our meeting last week offering information and discus-
sion regarding the upcoming application for a event in Old Town revolving around the Help Ride motor-
cycle show in August.
We discussed this event and agree that these types of promotions being offered in Old Town provide a
unique experience to both locals and tourists. As mentioned earlier in this letter, promoting Old Town as
a place to enjoy shopping, dining and entertainment like this event puts the district above a quick trip to
a mall or stand alone restaurant. The ability to walk Old Town and see so many different shops, winer-
ies, restaurants and specialty events is essential to our growth as business owners.
We appreciate the inclusion of our OTTA Board and Event Planning Committee to help introduce these
types of events to our local businesses in a positive way while addressing any concerns they may have,
insuring a successful event and a positive review from the Old Town businesses. We would encourage
any organizer of any event to review the simple Guiding Principles for Events in Old Town Temecula I
have attached for your records.
Thank you again for your support. You will be seeing more information in the corning weeks relating to
formal announcements and plans for the OTTA.
Sincerely,
The Board of Directors
Old Town Temecula Association
ITEM NO. 11
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: William G. Hughes, Director of Public Works
DATE: February 24, 2009
SUBJECT: Geotechnical, Material Testing and Special Inspection Professional Service
Agreement for the Rancho California Road Rehabilitation Project, PW06-14
PREPARED BY: Greg Butler, Deputy Director of Public Works - CIP
Kavon Haghighi, Associate Engineer- CIP
RECOMMENDATION: That the City Council:
Approve an Agreement with LOR Geotechnical Group, Inc. to provide professional
geotechnical, material testing and special inspection services associated with the
Rancho California Road Rehabilitation Project PW06-14, Federal Project No. STPL
5459 (019) in the amount of $71,170.00.
2. Authorize the City Manager to approve Extra Work Authorizations not to exceed the
contingency amount of $7,117.00, which is equal to 10% of the Agreement.
BACKGROUND: On February 24, 2009, the City Council will consider awarding a
construction contract for the Rancho California Road Rehabilitation project. The purpose of the
subject Professional Services Agreement is to provide the necessary geotechnical & material
testing, and special inspection for the scope of work included in the Pavement Rehabilitation
contract.
The Public Works Department requested proposals from firms with extensive experience in
geotechnical & material testing of similar projects. Seventeen (17) firms responded to the RFP.
Staff rated LOR Geotechnical Group, Inc. as the firm most qualified to provide the needed services;
they have extensive experience with similar projects and have completed similarwork forthe City in
the past. LOR will provide all the geotechnical & material testing and special inspection services
shown in Exhibit "A" of the attached agreement.
FISCAL IMPACT: The Rancho California Road Rehabilitation Project PW06-14 is funded
by Measure A and State Transportation Program Funds (Federal) under account number 210-165-
657 and the Annual Citywide Pavement Rehabilitation Program is funded entirely with Measure A
funds under account number 210-165-655. Adequate funds are available in these accounts to
complete the project. As part of the construction award staff report, recommendations will be
included to address the appropriate fund transfer to fully fund this contract.
ATTACHMENTS:
1. Rancho California Road Rehabilitation Project Location & Description (Pavement
Rehabilitation - STPL Project & Pavement Rehabilitation Program - Citywide)
2. Professional Service Agreement with LOR Geotechnical Group, Inc.
PROJECT LOCATION
Project Title: PAVEMENT REHABILITATION - STPL PROJECT
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PROJECT DESCRIPTION
Project Title:
PAVEMENT REHABILITATION - STPL PROJECT
PRIORITY: 1
Project Type:
Description:
Department:
Scope of Project:
Benefit:
Circulation
Using computer-assisted methodology, develop and implement cost-effective pavement maintenance treatments and strategies.
Public Works - Account No. 210.165.657
Project will include the environmental processing (federal clearance required), design, and rehabilitation of segments of Rancho
California Road that qualify for federal funding.
Project will improve the quality of City roadways.
Project Cost:
Actuals
Total Project
to Date
2008-09 2009-10 2010-11 2011-12 2012-13
Cost
Administration
$
68,769
$
139,231
$
208,000
Construction
$
2,571,000
$
2,571,000
Construction Engineering
$
43,450
$
43,450
Design
$
108,596
$
72,404
S
181,000
MSHCP
$
128,550
$
128,550
Totals
$
177,365
$
2,954,635 $ $ $ $
$
3,132,000
Source of Funds:
Measure A
$
177,365
$
234,635
$
412,000
STPL
$
2,720,000
$
2,720,000
Total Funding:
$
177,365
$
2,954,635 $ $ - $ $
$
3,132,000
Future O & M Cost: N/A
67
PROJECT LOCATION
Project Title: PAVEMENT REHABILITATION PROGRAM - CITYWIDE
62
PROJECT DESCRIPTION
Project Title:
Project Type:
Description:
Department:
Scope of Project:
PAVEMENT REHABILITATION PROGRAM- CITYWIDE
PRIORITY: 1
Benefit:
Circulation
Using computer-assisted methodology, develop and implement cost-effective pavement maintenance treatments and strategies.
Public Works - Account No. 210.165.655
Project will include the environmental processing, design, construction of pavement rehabilitation, and reconstruction of major
streets.
Project will improve the quality of City roadways.
Project Cost: Actuals
Future
Total Project
to Date
2008-09
2009-10
2010-11
2011-12
2012-13 Years
Cost
Administration
$ 106,000
. $ 135,000
$ 135,000
$ 135,000
$ 135,000
$
646,000
Construction
$ 2,703,340
$ 2,600,000
$ 2,100,000
$ 2,100,000
$ 2,100,000
$
11,603,340
Construction Engineering
$ 53,500
$ 75,000
$ 75,000
$ 75,000
$ 75,000
$
353,500
Design
$ 51,660
$ 60,000
$ 60,000
$ 60,000
$ 60,000
$
291,660
MSHCP
$ 85,500
$ 130,000
$ 130,000
$ 130,000
$ 130,000
$
605,500
Totals $
$ 3,000,000
$ 3,000,000
$ 2,500,000
$ 2,500,000
$ 2,500,000 $
$
13,500,000
Source of Funds:
Measure A
$ 3,000,000
$ 3,000,000
$ 2,500,000
$ 2,500,000
$ 2,500,000
$
13,500,000
Total Funding: $ -
$ 3,000,000
$ 3,000,000
$ 2,500,000
$ 2,500,000
$ 2,500,000 $
$
13,500,000
Future O & M Cost: N/A
63
AGREEMENT
FOR PROFESSIONAL GEOTECHNICAL, MATERIALS TESTING and SPECIAL
INSPECTION SERVICES
BETWEEN THE CITY OF TEMECULA and
LOR GEOTECHNICAL GROUP, INC.
RANCHO CALIFORNIA ROAD REHABILITATION PROJECT
PW06-14
FEDERAL PROJECT NO. STPL 5459 (019)
THIS AGREEMENT is made and effective as of February 24, 2009, between the City of
Temecula, a municipal corporation ("City"), and LOR Geotechniical Group, Inc. ("Consultant").
In consideration of the mutual covenants and conditions set forth herein, the parties agree as
follows:
1. TERM. This Agreement shall commence on February 24, 2009, and shall
remain and continue in effect until tasks described herein are completed, but in no event later
than December 31, 2010, unless sooner terminated pursuant to the provisions of this
Agreement.
2. SERVICES. Consultant shall perform the services and tasks described and set
forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant
shall complete the tasks according to the schedule of performance which is also set forth in
Exhibit A.
3. PERFORMANCE. Consultant shall at all time faithfully, competently and to the
best of his or her ability, experience, and talent, perform all tasks described herein. Consultant
shall employ, at a minimum, generally accepted standards and practices utilized by persons
engaged in providing similar services as are required of Consultant hereunder in meeting its
obligations under this Agreement.
4. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor
Code of the State of California, the City Council has obtained the general prevailing rate of per
diem wages, and the general rate for holiday and overtime work in this locality for each craft,
classification, or type of workman needed to execute this Contract from the Director of the
Department of Industrial Relations. Copies may be obtained from the California Department of
Industrial Relations internet website at htta://www.dir.ca.gov. Consultant shall provide a copy of
prevailing wage rates to any staff or sub-contractor hired, and shall pay the adopted prevailing
wage rates as a minimum. Consultant shall comply with the provisions of Sections 1773.8,
1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of
the Labor Code, Consultant shall forfeit to the City, as a penalty, the sum of $50.00 for each
calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than
the stipulated prevailing rates for any work done under this Agreement, by him or by any
subcontractor under him, in violation of the provisions of the Agreement.
5. PAYMENT.
a. The City agrees to pay Consultant monthly, in accordance with the
payment rates and terms and the schedule of payment as set forth in Exhibit A, Payment Rates
and Schedule, attached hereto and incorporated herein by this reference as though set forth in
full, based upon actual time spent on the above tasks. Any terms in Exhibit A, other than the
payment rates and schedule of payment, are null and void. This amount shall not exceed
RACIPTROJECTSWV06UNVOi-14 Rancho Califomia Rd. RehabiNtatiWGeotechmoart0i-26-09 LCR tstg Agnadoc
SEVENTY ONE THOUSAND ONE HUNDRED SEVENTY DOLLARS AND NO CENTS
($71,170.00) for the total term of the Agreement, unless additional payment is approved as
provided in this Agreement.
b. Consultant shall not be compensated for any services rendered in
connection with its performance of this Agreement which are in addition to those set forth
herein, unless such additional services are authorized in advance and in writing by the City
Manager. Consultant shall be compensated for any additional services in the amounts and in
the manner as agreed to by City Manager and Consultant at the time City's written authorization
is given to Consultant for the performance of said services.
C. The City Manager may approve additional work up to ten percent (10%)
of the amount of the Agreement, but in no event shall the total sum of the Agreement exceed
the amount approved by City Council. Any additional work in excess of this amount shall be
approved by the City Council.
d. Consultant will submit invoices monthly for actual services performed.
Invoices shall be submitted between the first and fifteenth business day of each month, for
services provided in the previous month. Payment shall be made within thirty (30) days of
receipt of each invoice as to all non-disputed fees. If the City disputes any of Consultant's fees,
it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any
disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement,
Consultant shall provide receipts for all reimbursable expenses in excess of fifty dollars ($50) in
such form as approved by the Director of Finance.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE.
a. The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Consultant, at least ten
(10) days prior, written notice. Upon receipt of said notice, the Consultant shall immediately
cease all work under this Agreement, unless the notice provides otherwise. If the City suspends
or terminates a portion of this Agreement, such suspension or termination shall not make void or
invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the
City shall pay to Consultant the actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section 5
above.
7. DEFAULT OF CONSULTANT.
a. The Consultant's failure to comply with the provisions of this Agreement
shall constitute a default. In the event that Consultant is in default for cause under the terms of
this Agreement, City shall have no obligation or duty to continue compensating Consultant for
any work performed after the date of default and can terminate this Agreement immediately by
written notice to the Consultant. If such failure by the Consultant to make progress in the
performance of work hereunder arises out of causes beyond the Consultant's control, and
without fault or negligence of the Consultant, it shall not be considered a default.
b. If the City Manager, or his delegate, determines that the Consultant is in
default in the performance of any of the terms or conditions of this Agreement, it shall serve the
Consultant with written notice of the default. The Consultant shall have ten (10) days after
service upon it of said notice in which to cure the default by rendering a satisfactory
performance. In the event that the Consultant fails to cure its default within such period of time,
the City shall have the right, notwithstanding any other provision of this Agreement, to terminate
RACIPWROJECTSWWOSYV406.14 Rancho California Rd. RoWilifationtGeotachnicalt01-26-09 LOR tstg Agrmt.doc
this Agreement without further notice and without prejudice to any other remedy to which it may
be entitled at law, in equity or under this Agreement.
8. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to
sales, costs, expenses, receipts, and other such information required by the City that relate to
the performance of services under this Agreement. Consultant shall maintain adequate records
of services provided in sufficient detail to permit an evaluation of services. All such records
shall be maintained in accordance with generally accepted accounting principles and shall be
clearly identified and readily accessible. Consultant shall provide free access to the
representatives of the City, or its designees, at reasonable times, to such books and records,
shall give City the right to examine and audit said books and records, shall permit City to make
transcripts there from as necessary, and shall allow inspection of all work, data, documents,
proceedings and activities related to this Agreement. Such records, together with supporting
documents, shall be maintained for a period of three (3) years after receipt of final payment,
b. Upon completion of, or in the event of termination or suspension of this
Agreement, all original documents, designs, drawings, maps, models, computer files containing
data generated for the work, surveys, notes, and other documents prepared in the course of
providing the services to be performed pursuant to this Agreement shall become the sole
property of the City, and may be used, reused or otherwise disposed of by the City without the
permission of the Consultant. With respect to computer files containing data generated for the
work, Consultant shall make available to the City, upon reasonable written request by the City,
the necessary computer software and hardware for purposes of accessing, compiling,
transferring and printing computer files.
9. INDEMNIFICATION.
a. Indemnity for Professional Services. In the connection with its
professional services, Consultant shall defend, hold harmless and indemnify City, District,
and/or Agency, and its elected officials, officers, employees, servants, designated volunteers,
and agents serving as independent contractors in the role of City, District, or Agency officials,
(collectively, "Indemnitees"), from any claim, demand, damage, liability, loss, cost or expense
(collectively, "claims"), including but not limited to death or injury to any person and injury to any
property, arising out of, pertaining to, or relating to the negligence, recklessness, or willful
misconduct of Consultant or any of its officers, employees, sub-consultants, or agents in the
performance of its professional services under this Agreement. Consultant shall defend the
Indemnities in any action or actions filed in connection with any such claims with counsel of City,
District and/or Agency's choice, and shall pay all costs and expenses, including actual
attorney's fees, incurred in connection with such defense.
b. Other Indemnities. In connection with all claims not covered by
Paragraph A, Consultant shall defend, hold harmless and indemnify the City, District, and/or
Agency, and its elected officials, officers, employees, servants, designated volunteers, and
agents serving as independent contractors in the role of City, District or Agency officials,
(collectively, "Indemnitees"), from any claim, demand, damage, liability, loss, cost or expense
(collectively, "claims"), including but not limited to death or injury to any person and injury to any
property, arising out of, pertaining to, or relating to Consultant's performance of this Agreement.
Consultant shall defend Indemnitees in any action or actions filed in connection with any such
claims with counsel of City, District and/or Agency's choice, and shall pay all costs and
expenses, including actual attorney's fees, incurred in connection with such defense.
10. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the
duration of the Agreement, insurance against claims for injuries to persons or damages to
RACIMPROJECTSTWOWWOO-14 Rancho Califomia Rd. RehabilitabonlGeotechnicaAOI-2609 LOR tstg Agrmt.doc
property, which may arise from or in connection with the performance of the work hereunder by
the Consultant, its agents, representatives, or employees.
a. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1) Insurance Services Office Commercial General Liability form No.
CG 00 01 11 85 or 88.
2) Insurance Services Office Business Auto Coverage form CA 00
01 06 92 covering Automobile Liability, code 1 (any auto). If the
Consultant owns no automobiles, a non-owned auto endorsement
to the General Liability policy described above is acceptable.
3) Workers' Compensation Insurance as required by the State of
California, and Employer's Liability Insurance. If the Consultant
has no employees while performing under this Agreement,
Workers' Compensation Insurance is not required, but Consultant
shall execute a declaration that it has no employees.
4) Professional Liability Insurance shall be written on a policy form
providing professional liability for the Consultant's profession.
than:
b. Minimum Limits of Insurance. Consultant shall maintain limits no less
1) General Liability: One million ($1,000,000) per occurrence for
bodily injury, personal injury and property damage. If Commercial
General Liability Insurance or other form with a general aggregate
limit is used, either the general aggregate limit shall apply
separately to this projectilocation or the general aggregate limit
shall be twice the required occurrence limit.
2) Automobile Liability: One million ($1,000,000) per accident for
bodily injury and property damage.
3) Workers' Compensation as required by the State of California;
Employer's Liability: One million dollars ($1,000,000) per accident
for bodily injury or disease.
4) Professional Liability Coverage: One million ($1,000,000) per
claim and in aggregate.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City Manager. At the option of the City
Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions
as respects the City, its officers, officials, employees and volunteers; or the Consultant shall
procure a bond guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
d. Other Insurance Provisions. The general liability and automobile liability
policies are to contain, or be endorsed to contain, the following provisions:
1) The City, its officers, officials, employees and volunteers are to be
covered as insured's as respects: liability arising out of activities
performed by or on behalf of the Consultant; products and
completed operations of the Consultant; premises owned,
occupied or used by the Consultant; or automobiles owned,
leased, hired or borrowed by the Consultant. The coverage shall
4
R:1CI"ROJECTSTWO6TW06-14 Rancho Califom+a Rd. RehabilitationNCeote&nicaROl 26-09 LOR tstg Agnnt.dx
contain no special limitations on the scope of protection afforded
to the City, its officers, officials, employees or volunteers.
2) For any claims related to this project, the Consultant's insurance
coverage shall be primary insurance as respects the City, its
officers, officials, employees and volunteers. Any insurance or
self-insured maintained by the City, its officers, officials,
employees or volunteers shall be excess of the Consultant's
insurance and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the
policies including breaches of warranties shall not affect coverage
provided to the City, its officers, officials, employees or volunteers.
4) The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurers liability.
5) Each insurance policy required by this Agreement shall be
endorsed to state: "Should the policy be canceled before the
expiration date, the issuing insurer will endeavor to mail thirty (30)
days' prior written notice to the City."
6) If insurance coverage is canceled or reduced in coverage or in
limits, the Consultant shall within two (2) business days of notice
from insurer phone, fax, and/or notify the City, via certified mail,
return receipt requested, of the changes to or cancellation of the
policy.
e. Acceptability of insurers. Insurance is to be placed with insurers with a
current A.M. Best's rating of no less than A:VIi, unless otherwise acceptable to the City. Self
insurance shall not be considered to comply with these insurance requirements.
f. Verification of. Coverage. Consultant shall furnish the City with original
endorsements effecting coverage required by this clause. The endorsements are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to
be on forms provided by the City. All endorsements are to be received and approved by the
City before work commences. As an alternative to the City's forms, the Consultant's insurer
may provide complete, certified copies of all required insurance policies, including
endorsements effecting the coverage required by these specifications.
11. INDEPENDENT CONTRACTOR.
a. Consultant is and shall at all times remain as to the City a wholly
independent contractor. The personnel performing the services under this Agreement on behalf
of Consultant, shall at all times be under Consultant's exclusive direction and control. Neither
City nor any of its officers, employees, agents, or volunteers shall have control over the conduct
of Consultant or any of Consultant's officers, employees, or agents except as set forth in this
Agreement. Consultant shall not at any time or in any manner represent that it or any of its
officers, employees or agents are in any manner officers, employees or agents of the City.
Consultant shall not incur or have the power to incur any debt, obligation or liability whatever
against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with
the performance of this Agreement. Except for the fees paid to Consultant as provided in the
Agreement, City shall not pay salaries, wages, or other compensation to Consultant for
RACIPVROJECT&PW06%PW06-14 Rancho California Rd. Rehabilit"oMGootechnicaPD1.26-N LOR tstg Agmit.doc
performing services hereunder for City. City shall not be liable for compensation or
indemnification to Consultant for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of all
local, State and Federal ordinances, laws and regulations which in any manner affect those
employed by it or in any way affect the performance of its service pursuant to this Agreement.
The Consultant shall at all times observe and comply with all such ordinances, laws and
regulations. The City, and its officers and employees, shall not be liable at law or in equity
occasioned by failure of the Consultant to comply with this section.
13. RELEASE OF INFORMATION.
a. All information gained by Consultant in performance of this Agreement
shall be considered confidential and shall not be released by Consultant without City's prior
written authorization. Consultant, its officers, employees, agents or subcontractors, shall not
without written authorization from the City Manager, or unless requested by the City Attorney,
voluntarily provide declarations, letters of support, testimony at depositions, response to
interrogatories or other information concerning the work performed under this Agreement, or
relating to any project or property located within the City. Response to a subpoena or court
order shall not be considered "voluntary" provided Consultant gives City notice of such court
order or subpoena.
b. Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena,
notice of deposition, request for documents, interrogatories, request for admissions or other
discovery request, court order or subpoena from any party regarding this Agreement and the
work performed there under or with respect to any project or property located within the City.
City retains the right, but has no obligation, to represent Consultant and/or be present at any
deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to
provide City with the opportunity to review any response to discovery requests provided by
Consultant. However, City's right to review any such response does not imply or mean the right
by City to control, direct, or rewrite said response.
14. NOTICES. Any notices which either party may desire to give to the other party
under this Agreement must be in writing and may be given either by (i) personal service, (ii)
delivery by a reputable document delivery service, such as but not limited to, Federal Express,
that provides a receipt showing date and time of delivery, or (iii) mailing in the United States
Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the
party as set forth below or at any other address as that party may later designate by Notice.
Notice shall be effective upon delivery to the addresses specified below or on the third business
day following deposit with the document delivery service or United States Mail as provided
above.
To City: Mailing Address:
City of Temecula
P.O. Box 9033
Temecula, California 92589-9033
Attention: Deputy Director of Public Works - CIP
-or-
RACIRPROJECTSAMO6IPWOS-14 Rancho Califonnia Rd. Rehabilitaton\GeotechnicaPD1-26-09 LOR lstg Agrtntdoc
Physical Address:
City of Temecula
43200 Business Park Drive
Temecula, California 92590
Attention: Deputy Director of Public Works - CIP
To Consultant: LOR Geotechnical Group, inc.
6121 Quail Valley Court
Riverside, CA 92507
Attention: John P. Leuer, President
15. ASSIGNMENT. The Consultant shall not assign the performance of this
Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of
the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment
for actual services performed up to, and including, the date of termination or as may be
otherwise agreed to in writing between the City Council and the Consultant.
16. LICENSES. At all times during the term of this Agreement, Consultant shall have
in full force and effect, all licenses required of it by law for the performance of the services
described in this Agreement.
17. GOVERNING LAW. The City and Consultant understand and agree that the
laws of the State of California shall govern the rights, obligations, duties and liabilities of the
parties to this Agreement and also govern the interpretation of this Agreement. Any litigation
concerning this Agreement shall take place in the municipal, superior, or federal district court
with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one
party against the other to enforce its rights under this Agreement, the prevailing party, as
determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation
expenses for the relief granted.
18. PROHIBITED INTEREST. No officer, or employee of the City of Temecula shall
have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the
Consultant, or Consultant's sub-consultants for this project, during his/her tenure, or for one
year thereafter. The Consultant hereby warrants and represents to the City that no officer or
employee of the City of Temecula has any interest, whether contractual, non-contractual,
financial or otherwise, in this transaction, or in the business of the Consultant or Consultant's
sub-consultants on this project. Contractor further agrees to notify the City in the event any
such interest is discovered whether or not such interest is prohibited by law or this Agreement.
19. ENTIRE AGREEMENT. This Agreement contains the entire understanding
between the parties relating to the obligations of the parties described in this Agreement. All
prior or contemporaneous agreements, understandings, representations, and statements, oral
or written, are merged into this Agreement and shall be of no further force or effect. Each party
is entering into this Agreement based solely upon the representations set forth herein and upon
each party's own independent investigation of any and all facts such party deems material.
20. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons
executing this Agreement on behalf of Consultant warrants and represents that he or she has
the authority to execute this Agreement on behalf of the Consultant and has the authority to bind
Consultant to the performance of its obligations hereunder.
RACIRPROJECTS1p MMYWOB-14 RanchoCalifomia Rd. RehabilitationICe&echnicaPDI-26-09 LOR tstg Agant.doc
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA
By:
Maryann Edwards, Mayor
ATTEST:
By:
Susan W. Jones, MMC, City Cleric
APPROVED AS TO FORM:
By:
BY:
Peter M. Thorson, City Attorney
LOR Geotechnical Group, Inc.
6121 Quail Valley Court
Riverside, CA 92507
Phone (951) 653-1760
Fax: (951) 653-1741
BY:
John P. Leuer, President
M. Kevin Osmun, Vice President
8
RAC1KPR0JECTS%PVVW1PW06-14 Rancho California Rd. Rehabilitation%GeotechnicaR01-28-09 LOR tstg Agrmt.doc
EXHIBIT A
TASKS TO BE PERFORMED & PAYMENT RATES
PW06-14 Rancho California Road Rehabilitation
Geotechnical, Materials Testing and Special Inspection
RtCIPIPR0JECTSUyW061PVVW14 Ran0ho Celiforma Rd. RehabilitationkCeotechnican0l-26-09 LOR tslg Agrrnt.doc
Ex~i\-E, m "A"
City of Temecula Reference No. 3357.P
December 22, 2008 {Revised January 26, 2009}
The length of work on this project is estimated at 160 working days with a large
segment of the work to be performed between the hours of 9pm and 5am. This is a
Federal prevailing wage project and all testing and sampling shall conform to the State
of California Department of Transportation (Caltrans Quality Assurance Program (QAP)
procedures.
PROPOSED SCOPE OF SERVICES
The 24 hour geotechnical services we propose include the following:
1. Attend all project meetings as requested by the City of Temecula and provide
professional geotechnical consulting services-as required.
2. Periodic observation of the geogrid placement and compaction testing of the
street improvements, which includes street subgrade, aggregate base grade,
asphalt concrete driveways, and pedestrian ramps.
3. Field and batch plant sampling for quality compliance testing of the aggregate
base asphalt concrete, and Portland Cement concrete supplied to the project
4. Prepare daily time tickets and field reports outlining all observations and testing
services provided each day. Distribute the time tickets and field reports daily to
the project inspector.
5. Laboratory compaction of subgrade soils, aggregate base, and asphalt concrete.
6. Laboratory quality compliance materials testing of the aggregate base, asphalt
concrete, and Portland Cement Concrete supplied to the project.
7. Final Compaction and Quality Compliance Report at the completion of the
project.
ESTIMATED TIME FRAMES.
This estimated time frame is based on the information given within the referenced plan
provided by the City of Temecula. We propose to be on site approximately 4 hours a
day of the estimated 160 work day schedule to provide the required geotechnical
services. The estimated hours/units for services requested are provided in the following
table:
4
LOR GEOTECHNICAL GROUP, INC.
C-AI41SIT "A"
City of Temecula Reference No. 3357.P
December 22, 2008 (Revised January 25, 2009)
ITEM DESCRIPTION
HOURS/
COST
EXTENDED
UNITS
COST
1
Engineer Consultation, John Leuer and/or M. Kevin
Osmun
80
$125/hour
$10,000.00
Periodic observation of the geogrid placement and compaction testing of the street improvements,
2.
which includes street subgrade, aggregate base grade, asphalt concrete driveways, and pedestrian
ramps
2A.
Street Subgrade, Soil Technician Jeremy Gonzales
150
$90/hour
$13,500.00
2B
Street Aggregate Base, Soil Technician Jeremy
Gonzales
150
$90/hour
$13,500.00
2C
Pedestrian Ramp Subgrade. Soil Technician Jeremy
Gonzales
96
S90/hour
$8,640.00
2D
Driveway/Driveway Approaches Subgrade, Soil
Technician Jeremy Gonzales
24
$90/hour
$2,160.00
2E
Driveway/Driveway Approaches Aggregate Base,
Soil Technician Jeremy Gonzales
24
$90/hour
$2,160.00
Field and batch plant sampling for quality
compliance testing of the aggregate base asphalt
3.
concrete and Portland Cement Concrete supplied to
40
$90/hour
$3,600.00
the project, Soil & Laboratory Technician, Mark
Switzer
4
Laboratory: Concrete Cylinders, Laboratory
Technician, Mark Switzer
80
$20/unit
$1,600.00
5
Laboratory: Sand Equivalent (QCJ, Laboratory
Technician, Mark Switzer
6
$100lunit
$600.00
Laboratory: Sieve Analysis, Aggregate Base,
Laboratory Technician, Mark Switzer
6
$85/unit
$510.00
7
Laboratory: Compaction, Soil, Laboratory
Technician, Mark Switzer
i 2
$140/unit
$1,680.00
8
Laboratory. Compaction, Aggregate Base,
Laboratory Technician, Mark Switzer
7
$160/unit
$1,120.00
9
Laboratory: Stability, Density, Gradation, &
Extraction (Rubberized)
20
$430/unit
$8,600.00
10
Laboratory: Miscellaneous Tests
$1,000
$1,000.00
11
Final Report
1
$2,500/unit
$2,500.00
ESTIMATED TOTAL:
$71,170.00
5
LOR GEOTECHNICAL GROUP, INC.
EXN/81 T,A It
City of Temecula Reference No. 3357.P
December 22, 2008 (Revised January 26, 2009)
The above are estimated units and time frames anticipated to complete the project.
The cost for these services will be billed at the rates indicated in the attached Fee
Schedule. The costs listed are inclusive of all equipment, supervision, and
vehicle/mileage charges.
We propose to conduct our laboratory material testing, inspection, and geotechnicai
services on a time and materials basis, with time charge tickets signed on-site by your
project designee for testing services and specified unit charges for laboratory testing.
Results of these our inspections, observations, and compaction tests will be available
immediately in the field, followed by reports within 48-hours, if requested.
RELEVANT PROJECTS
City of Temecula
43200 Business Park Drive, Temecula, California 92590
Compaction and Quality Compliance Testing and Geotechnical Services, Wolf
Mr. Steve Beswick
Valley Creek Channel, Stages 1 and 2, City of Temecula, California
(951) 694-6444
(Completed 12/2005)
Compaction and Quality Compliance Testing Report, Jefferson Avenue
Mr. Brian Guillot
Pavement Rehabilitation, Project No. PW 99-17, City of Temecula, California
(951) 694-6444
(Completed 8/2001)
Compaction and Quality Compliance Testing, and Geotechnical Services, First
Mr. Greg J. Butler
Street Extension, Project No. PW95-08, City of Temecula, California
(951) 694-6444
(Completed 7/2001)
City of Moreno Valley, Capital Projects Division
P.O. Box 88005, Moreno Valley, CA 92552
Construction Geotechnical Services, Project No. 06-41570324, Pigeon Pass
Road Improvements, From Ironwood Avenue to North City Limits, Moreno
Valley, California (In Progress)
Construction Geotechnical Services, Sunnymead Boulevard Beautification and
Enhancement, From Frederick Street to Perris Boulevard, Federal Aid Project
No. RPSTPLE-5541 (042), Moreno Valley, California (in Progress)
Mr. John Hogard
(951) 413-3137
Construction Geotechnical Services, Project No.06-12567425, Heacock
Street, From Gentian Avenue to Poppystone Drive, and Frederick
Street/Pigeon Pass Road, From Sunnymead Boulevard to Hemlock Avenue,
Rehabilitation, Moreno Valley, California, Federal Aid Project No. STPL-5441
(043) (Completed 10/2008)
6
LOR GEOTECHNICAL GROUP, INC.
,f XHJBi7- 'AI
LOR GEOTECHgNICAL GROUP, INC.
Soil EngiFEErSCHE" Lleology A Environmental
October 1, 2008
SERVICES
Geotechnical Engineering
LOR Geotechnical Group, Inc. provides geotechnical engineering services, including: preliminary
geotechnical investigations, foundation investigations, percolation feasibility investigations, liquefaction
evaluation investigations, as well as grading observation and testing services.
Geological
LOR Geotechnical Group, Inc. provides geological services, engineering geology investigations, seismic
setting studies, slope stability investigations, liquefaction susceptibility investigations, hydrology/water
resource studies, and bedrock rippability evaluations.
Environmental
LOR Geotechnical Group, Inc. provides, environmental site assessments, underground storage tank
investigations and remediation investigations, groundwater monitoring systems, soil and groundwater
sampling and analysis, and environmental studies for property transfers.
All costs for Geotechnical Engineering, Geological, and Environmental Services are based on the site and
investigative parameters requested.
FEES
The hourly personnel charges and laboratory test unit rates are as follows:
Personnel Charges-Hourly
Principal Engineer
$200.00
Project Engineer/Geologist
$125.00
Staff Engineer/Geologist
$104.00
Soil Technician (Field or Laboratory)
$70,00
Soil Technician (Prevailing Wage)
$90.00
Traffic Control (prevailing Wage)
$80.00
Drafting
$60.00
Clerical
$50.00
Laboratory Testing Charges - Unit Costs
Moisture Content
$10.00
Moisture/Unit Weight (Ring)
$16.00
Sieve Analysis (Soil)
$65.00
Sieve Analysis (Aggregate)
$85.00
Sand Equivalent
$50.00
Sand Equivalent - QC
$100.00
#200 Sieve Wash
$40.00
Mechanical Analysis
$140.00
Atterberg Limits
$140.00
Proctor (4")
$140.00
- proctor (6" or Cal-216)
$160.00
Consolidation
$130.00
Expansion Index
$120.00
Direct Shear
$180.00
R-Value
$230.00
6121 Quail Valley Court & Riverside, CA 92507 A, (951) 653-1760 A, (951) 653-1741 (Fax) ♦ www.lorgeo.com
19-438 Ruppert Street • P.O. Box 680799 • N. Palm Springs, CA 92258 A (760) 329-2727 A, (760) 329-2626 (Fax)
Fee Schedule
October 1, 2008
Permeability
$350.00
Concrete Cylinder Compressive Strength
$20.00
Soluble Sulfate
$60.00
Organic Matter Test/Weekend Organic Matter Test
$50.00/$65.00
Swell Tests
$ 80.00
Durability Index Fine/Coarse
$110.00
Chemical Tests
By Quote
Asphalt Concrete Density & Stability/Rubberized
$180.00/$230.00
Asphalt Concrete Density/Rubberized
$110.00/$160.00
Asphalt Concrete Theoretical Maximum Density
$120.00
Asphalt Concrete Stability/Rubberized
$140.00/$190.00
Asphalt Extraction & Gradation
$200.00
Moisture Vapor Susceptibility
$80.00
Durability Index Fine or Coarse
$100.00
LA Rattler
$200.00
TERMS
Reimbursable Expenses
Outsi ervices p ed by others and direct costs expended on the client's behalf are charged at cost
plus twe nt. These expenses include rental of drill rigs, bulldozers, backhoes, travel and
sub' cei permits, reproduction costs, etc.
Tr el Ti Me 1`4 AS
Tray time required to provide professional or technical services will be charged at the appropriate hourly
r es. leage, truck and standard equipment charges are included in the hourly technician fee.
Overtime
An overtime rate of 1.5 times the standard rate will be used for time in excess of 8 hours per day and
Saturdays. An overtime rate of 2.0 times the standard rate will be added for work on Sundays, official
company holidays, and on all work in excess of 12 hours per day.
e a eats NI Pt
A Vainer of fifty percent of the total fee is required for all field studies. The balance of the fee must be
aid the time the report is released to the client.
Biliinu
Billings will be provided periodically and will be classified by fee categories set forth above or as given by
proposal.
Terms of Payment
Invoices rendered for professional services are due upon presentation. A service charge of 1.5 percent,
per month, may be charged on accounts not paid within thirty days to cover additional processing and
carrying costs. Any attorney's fees or other costs incurred in collecting any delinquent account will be
paid by the client.
ITEM NO. 12
ORDINANCE NO. 09-02
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TEMECULA, ADDING CHAPTER 9.60 ("SEX OFFENDERS") TO
TITLE 9 ("PUBLIC PEACE, MORALS, AND WELFARE") OF
THE TEMECULA MUNICIPAL CODE TO ESTABLISH
LOCATION RESTRICTIONS FOR SEX OFFENDERS
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN
AS FOLLOWS:
Section 1. The City Council is gravely concerned about the high rate of
recidivism among convicted sex offenders and their dangerousness as a class. The
City Council takes legislative notice of the fact that, based on U.S. Department of
Justice statistics, several members of the U.S. Supreme Court recently concluded:
"When convicted sex offenders reenter society, they are much more likely than any
other type of offender to be rearrested for a new rape or sexual assault." [McKune v.
Lile, 536 U.S. 24,33 (2002).]
Section 2. On November 7, 2006, the people of the State of California enacted
the Sexual Predator Punishment and Control Act: Jessica's Law (also known as
Proposition 83). That initiative measure: (i) increases penalties for violent and habitual
sex offenders and child molesters; (ii) prohibits sex offenders from residing within 2,000
feet of any school or park; (iii) requires lifetime Global Positioning System monitoring of
felony registered sex offenders; (iv) expands the definition of a sexually violent predator;
and (v) changes the system for involuntary civil commitment of sexually violent
predators. Additionally, that initiative measure authorizes municipalities to enact
ordinances that further restrict the locations where registered sex offenders may reside.
Section 3. The City has a compelling governmental interest in protecting the
victims and potential victims of sex offenders in its jurisdiction. The City Council finds
that the sex offender location restrictions imposed by this Ordinance are a reasonable
means of promoting that governmental interest.
Section 4. This Ordinance is enacted by the City Council pursuant to Jessica's
Law and pursuant to the City of Temecula's general police power to provide for the
public health, safety and general welfare.
Section 5. In enacting this Ordinance, the City Council does not intend to
punish sex offenders for their prior illegal conduct. Rather, the purpose of this
Ordinance is to create a regulatory and non-punitive scheme to protect children at child
day care centers, parks, and schools in Temecula.
RJOrds 2009/Ords 09-02
Section 6. The City Council has determined that it can be seen with certainty
that there is no possibility that the adoption and implementation of this Ordinance may
have a significant effect on the environment. The Ordinance is therefore exempt from
the environmental review requirements of the California Environmental Quality Act
("CEQA") pursuant to Section 15061(b)(3) of Title 14 of the California Code of
Regulations (the "CEQA Guidelines").
Section 7. Title 9 ("Public Peace, Morals and Welfare") of the Temecula
Municipal Code is hereby amended by adding a new Chapter 9.60 ("Sex Offenders") to
read as follows:
"Chapter 9.60 SEX OFFENDERS
9.60.010 Short Title.
This chapter shall be known and may be cited as the "Temecula Sex Offender
Ordinance."
9.60.020 Definitions.
For purposes of this chapter, the following definitions shall apply:
A. "Adult" means a person over the age of 18 years.
B. "Child" means a person under the age of 18 years.
C. "Child day care center" means a licensed facility that provides non-medical
care on a less than 24-hour basis to children in need of personal services, supervision
or assistance essential for sustaining the activities of daily living or for the protection of
the individual. "Child day care center" does not include a "family day care home" as that
term is defined in California Health and Safety Code Section 1596.78.
D. "Park" means an open space intended for recreational use where children
regularly gather.
E. "School" means the buildings and grounds of any public or private school
used for the education of children in kindergarten or in grades 1 through 12, inclusive.
F. "Sex offender" means any person for whom registration is required
pursuant to Section 290 of the California Penal Code, regardless of whether that person
is on parole or probation.
9.60.030 Residency Restriction.
No sex offender shall reside within a two thousand (2,000) foot radius of any
child day care center, park, or school.
RJOrds 2009/Ords 09-02 2
9.60.040 Exceptions.
Section 9.60.030 shall not apply in any of the following circumstances:
A. The sex offender established the residency prior to the effective date of
this chapter.
B. The sex offender established the residency prior to the initial operation of
the child day care center, park, or school.
9.60.050 Penalties.
A. Any person violating any provision of this chapter shall be guilty of a
misdemeanor, and upon conviction shall be punished as set forth in Chapter 1.20 of the
Temecula Municipal Code.
B. Any person who violates any provision of this Chapter shall also be
subject to the enforcement remedies of Chapters 1.21 and 1.24 of the Temecula
Municipal Code. Peace officers of the Riverside County Sheriffs Department or such
other police agency under contract to provide police services to the City shall be
authorized to issue citations or take such enforcement action as authorized by Chapters
1.21 and 1.24."
Section 8. If any section, subsection, sentence, clause, phrase or portion of
this Ordinance is for any reason held to be invalid or unconstitutional by any court of
competent jurisdiction, such portion shall be deemed a separate, distinct and
independent provision and such holding shall not affect the validity of the remaining
portions hereof. The City Council hereby declares that it would have passed this
Ordinance, and each section, subsection, sentence, clause and phrase thereof,
irrespective of the fact that any one or more sections, subsections, sentences, clauses
or phrases had been declared invalid or unconstitutional.
Section 9. The City Clerk shall certify to the adoption of this Ordinance and
cause it to be published in the manner required by law.
RJOrds 2009/Ords 09-02 3
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 24th day of February, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Ordinance No. 09-02 was duly introduced and placed upon its first reading
at a meeting of the City Council of the City of Temecula on the 10th day of February,
2009, and that thereafter, said Ordinance was duly adopted by the City Council of the City
of Temecula at a meeting thereof held on the 24th day of February, 2009, by the following
vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
RJOrds 2009/Ords 09-02 4
TEMECULA COMMUNITY
SERVICES DISTRICT
ITEM NO. 13
ACTION MINUTES
of
FEBRUARY 10, 2009
City Council Chambers, 43200 Business Park Drive, Temecula, California
TEMECULA COMMUNITY SERVICES DISTRICT MEETING
The Temecula Community Services District Meeting convened at 7:50 PM.
CALL TO ORDER: President Chuck Washington
ROLL CALL: DIRECTORS: Comerchero, Edwards, Naggar, Roberts, Washington
CSD PUBLIC COMMENTS
There were no public comments.
CSD CONSENT CALENDAR
13 Action Minutes - Approved Staff Recommendation (5-0-0) - Director Comerchero
made the motion; it was seconded by Director Edwards; and electronic vote reflected
unanimous approval.
RECOMMENDATION:
13.1 Approve the action minutes of January 27, 2009.
14 Agreement between the Temecula Community Services District and Willdan Financial
Services for Assessment Engineering Services - Approved Staff Recommendation (5-0-
0) - Director Comerchero made the motion; it was seconded by Director Edwards;
and electronic vote reflected unanimous approval.
RECOMMENDATION:
14.1 Approve the Agreement between the Temecula Community Service District and
Willdan Financial Services for Assessment Engineering Services in the amount of
$39,500.
CSD DIRECTOR OF COMMUNITY SERVICES REPORT
CSD GENERAL MANAGERS REPORT
CSD BOARD OF DIRECTORS REPORTS
CSD ADJOURNMENT
At 7:52 p.m., the Temecula Community Services District meeting was formally adjourned to
Tuesday, February 24, 2009, at 5:30 p.m. for a Closed Session with regular session
commencing at 7:00 p.m., City Council Chambers, 43200 Business Park Drive, Temecula,
California.
Chuck Washington, President
ATTEST:
Susan W. Jones, MMC
City Clerk/District Secretary
[SEAL]
ITEM NO. 14
Approvals
City Attorney
Director of Finance
City Manager
TEMECULA COMMUNITY SERVICES DISTRICT
AGENDA REPORT
TO: General Manager/Board of Directors
FROM: Shawn Nelson, General Manager
DATE: February 24, 2009
SUBJECT: Approval of 2008-09 Mid-Year Budget Adjustments
PREPARED BY: Genie Roberts, Director of Finance
RECOMMENDATION: That the Board of Directors:
1. Adopt a resolution entitled:
RESOLUTION NO. CSD 09-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF
TEMECULA AMENDING THE FISCAL YEAR 2008-09 ANNUAL
OPERATING BUDGETS
BACKGROUND: Each year a mid-year review is conducted of the Temecula
Community Services District ("TCSD") operating budgets. The purpose of this review is to conduct
an analysis of revenues and expenditures to ensure that the TCSD maintains a prudent and healthy
fiscal position. Finance Department staff has performed an analysis of revenues. Additionally,
TCSD staff has reviewed the operating budgets and has identified any material adjustments
required.
The mid-year budget review includes the TCSD City-wide Parks and Recreation Fund, five Service
Level Funds, and the Debt Service Fund. Activity in each of the funds is presented in accordance
with the following schedules:
Summary of Revenues, Expenditures, and Fund Balances: Presents a summary of prior
year and FY 2008-09 year-to-date actual activity, as well as FY 2008-09 current and revised
budget amounts. Also included is a schedule of beginning and estimated ending fund
balances based upon the proposed budget activity.
Revenue Detail: The projected total TCSD revenues reflect a total reduction of $968,702.
These changes from the current budget estimate include:
Citywide Operations: The decrease in revenues of $624,130 is due to a reduction of
$676,451 in REST due to excess fund balance and a reduction in associated
department expenditures. This reduction is partially offset by a $26,941 increase in
revenue from the Community Theater and $23,867 increase in anticipated revenue from
the Sports program related to Field Rentals and lights.
Service Level B: There is a $50,000 increase in REST to cover increased utility costs for
street lights.
Library Fund- There is a $397,484 decrease in revenues due to a $389,256 reduction in
REST related to library contract savings accrued from a previous year. In addition, there
were minor adjustments to other library revenue categories.
Expenditure Detail: A total reduction in TCSD expenditures of $746,207 is proposed.
Following is a summary of all proposed expenditure adjustments:
Citywide Operations: The decrease in expenditures of $416,451 is a result of:
Consolidating recreation programs in order to obtain ultimate benefit to
community while maximizing the City's investment.
Limiting staff training and eliminating non-essential conferences.
Savings due to reducing non essential part time project positions and
streamlining department processes.
Service Level B (Street Lights): An increase of $50,000 for increased utility costs.
Service Level L (Harveston Lake Park): An increase of $9,500 is needed for additional
City Administration charges.
Library Fund. A net reduction of $389,256 due to a $360,187 reduction in Library
Contract costs accrued from a previous fiscal year. This is augmented by additional
$29,069 Internal Service Fund reductions.
Authorized Positions:
No position reclassifications or new positions are proposed.
FISCAL IMPACT: The proposed mid-year adjustments will result in a net decrease in
fund balance of $908,502 bringing the TCSD total projected fund balances to $1,543,239 at June
30, 2009.
ATTACHMENTS: Resolution CSD 09-
2008-09 Temecula Community Services District Mid-Year Budget
RESOLUTION NO. CSD 09-
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TEMECULA COMMUNITY SERVICES DISTRICT OF
THE CITY OF TEMECULA AMENDING THE FISCAL YEAR
2008-09 ANNUAL OPERATING BUDGETS
THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES
DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The purpose of this review is to conduct an analysis of revenues
and expenditures to ensure that the Temecula Community Services District (TCSD)
maintains a prudent and healthy fiscal position.
Section 2. That each year a mid-year review is conducted of all Temecula
Community Services (TCSD) operating budgets.
Section 3. That the mid-year review has been completed and the
recommended adjustments are reflected in the schedules attached hereto at Exhibit A.
Section 4. That the Fiscal Year 2008-09 TCSD operating budgets are
amended in accordance with the attached schedules.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
Community Services District of the City of Temecula this 24th day of February, 2009.
Chuck Washington, President
ATTEST:
Susan W. Jones, MMC
City Clerk/Board Secretary
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Community
Services District of the City of Temecula, do hereby certify that the foregoing Resolution
No. CSD 09- was duly and regularly adopted by the Board of Directors of the
Temecula Community Services District of the City of Temecula at a meeting thereof held
on the 24th day of February, 2009, by the following vote:
AYES: BOARD MEMBERS:
NOES: BOARD MEMBERS:
ABSENT: BOARD MEMBERS:
ABSTAIN: BOARD MEMBERS:
Susan W. Jones, MMC
City Clerk/Board Secretary
Exhibit A
Temecula Community Services District
FY2008-09 Mid-Year Budget
Citywide Fund
Service Level "B" Fund
Service Level "C" Fund
Service Level "D" Fund
Service Level "R" Fund
Service Level "L" Fund
Library Fund
Debt Service Fund
Temecula Community Services District
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-2009 - Mid Year Budget
All TCSD Funds - Combined
2007-08
2008-09
2008-09
2008-09
Proposed
%
Audited
Current
Year-to-Date
Revised
Increase
Increase
Actuals
Budget
Actuals
Budget
(Decrease)
(Decrease)
Total Revenues by Fund:
Citywide Operations
11,309,407
11,695,638
6,679,314
11,071,508
(624,130)
-5.3%
Service Level B
630,626
815,196
515,590
865,196
50,000
6.1%
Service Level C
1,982,050
1,582,729
851,742
1,590,435
7,706
0.5%
Service Level D
5,256,831
5,700,551
3,008,447
5,704,551
4,000
0.1%
Service Level R
10,919
10,370
1,001
1,576
(8,794)
-84.8%
Service Level L
204,437
229,400
101,485
229,400
-
0.0%
Library
1,388,547
1,708,761
839,098
1,311,277
(397,484)
-23.3%
Debt Service
2.095
-
489
-
-
0.00%
Total Revenues 20,784,912 21,742,645 11,997,166 20,773,943 (968,702) -4.5%
Total Expenditures by Fund:
Citywide Operations
Service Level B
Service Level C
Service Level D
Service Level R
Service Level L
Library
Debt Service
Total Expenditures
Excess of Revenues Over (Under)
Expenditures
Operating Transfers In (Out):
Citywide Operations
Service Level B
Debt Service
Total Operating Transfers:
Excess of Revenues Over (Under)
Expenditures and Operating
Transfers Out
Fund Balances, Beg. of Year
Fund Balances, End of Year
10,923,067
11,660,514
5,464,810
11,244,063
(416,451)
-3.6%
786,663
834,389
431,300
884,389
50,000
6.0%
1,520,697
1,708,275
753,668
1,708,275
-
0.0%
5,070,349
5,704,355
239,608
5,704,355
-
0.0%
6,373
12,300
1,510
12,300
-
0.0%
237,836
271,591
129,061
281,091
9,500
3.5%
1,524,326
1,740,203
274,872
1,350,947
(389,256)
-224%
494.455
497.025
384.230
497.025
-
0.0%
20,563,766 22,428,652 7,679,059 21,682,445 (746,207) -3.3%
221,146 (686,007) 4,318,107 (908,502) (222,495) 32.4%
(554,455) (497,025) (497,025)
60,000 - -
494,455 497,025 497,025
(497,025)
497,025
221,146 (686,007) 4,318,107
(908,502) (222,495) -1.1%
2,230,595 2,451,741 2,451,741 2,451,741
2,451,741 1,765,734 6,769,848 1,543,239
Temecula Community Services District
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-2009 - Mid Year Budget
Citywide Fund
Total Revenues
Total Expenditures
Excess of Revenues Over (Under)
Expenditures
Operating Transfers Out
Excess of Revenues Over (Under)
Expenditures and Operating
Transfers Out
Fund Balance, Beg. of Year
2007-08 2008-09 2008-09 2008-09 Proposed %
Audited Current Year-to-Date Revised Increase Increase
Actuals Budget Actuals Budget (Decrease) (Decrease)
11,309,407 11,695,638 6,679,314 11,071,508 (624,130) -5.3%
10,923,067 11,660,514 5,464,810 11,244,063 (416,451) -3.6%
386,340 35,124 1,214,504 (172,555) (207,679) -591.3%
(554,455) (497,025) (497,025) (497,025)
0.0%
(168,115) (461,901) 717,479 (669,580) (207,679) -591.3%
1,352,917 1,184,802 1,184,802 1,184,802
Fund Balance, End of Year 1,184,802 722,901 1,902,281 515,222
Temecula Community Services District
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-2009 - Mid Year Budget
Service Level "B" Fund
2007-08
2008-09
2008-09
2008-09
Proposed
%
Audited
Current
Year-to-Date
Revised
Increase
Increase
Actuals
Budget
Actuals
Budget
(Decrease)
(Decrease)
Total Revenues
630,626
815,196
515,590
865,196
50,000
6.1%
Total Expenditures
786,663
834,389
431,300
884,389
50,000
6.0%
Excess of Revenues Over (Under)
Expenditures
(156,037)
(19,193)
84,290
(19,193)
-
0.0%
Operating Transfers In
60,000
-
-
-
-
0.0%
Excess of Revenues Over (Under)
Expenditures and Operating
Transfers Out (96,037) (19,193) 84,290 (19,193) - 0.0%
Fund Balance, Beg. of Year 116,143 20,106 20,106 20,106
Fund Balance, End of Year 20,106 913 104,396 913
Temecula Community Services District
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-2009 - Mid Year Budget
Service Level "C" Fund
Total Revenues
Total Expenditures
Excess of Revenues Over (Under)
Expenditures and Operating
Transfers Out
Fund Balance, Beg. of Year
2007-08
2008-09
2008-09
2008-09
Proposed
%
Audited
Current
Year-to-Date
Revised
Increase
Increase
Actuals
Budget
Actuals
Budget
(Decrease)
(Decrease)
1,982,050
1,582,729
851,742
1,590,435
7,706
0.5%
1,520,697
1,708,275
753,668
1,708,275
-
0.0%
461,353 (125,546) 98,074 (117,840) 7,706 -6.1%
87,149 548,502 548,502 548,502
Fund Balance, End of Year 548,502 422,956 646,576 430,662
Temecula Community Services District
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-2009 - Mid Year Budget
Service Level "D" Fund
Total Revenues
Total Expenditures
Excess of Revenues Over (Under)
Expenditures and Operating
Transfers Out
Fund Balance, Beg. of Year
2007-08
2008-09
2008-09
2008-09
Proposed
%
Audited
Current
Year-to-Date
Revised
Increase
Increase
Actuals
Budget
Actuals
Budget
(Decrease)
(Decrease)
5,256,831
5,700,551
3,008,447
5,704,551
4,000
0.1%
5,070,349
5,704,355
239,608
5,704,355
-
0.0%
186,482 (3,804) 2,768,839 196 4,000 -105.2%
31,408 217,890 217,890 217,890
Fund Balance, End of Year 217,890 214,086 2,986,729 218,086
Temecula Community Services District
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-2009 - Mid Year Budget
Service Level "R" Fund
Total Revenues
Total Expenditures
Excess of Revenues Over (Under)
Expenditures and Operating
Transfers Out
Fund Balance, Beg. of Year
2007-08
2008-09
2008-09
2008-09
Proposed
%
Audited
Current
Year-to-Date
Revised
Increase
Increase
Actuals
Budget
Actuals
Budget
(Decrease)
(Decrease)
10,919
10,370
1,001
1,576
(8,794)
-84.8%
6,373
12,300
1,510
12,300
-
0.0%
4,546 (1,930) (509) (10,724) (8,794) 455.6%
34,759 39,305 39,305 39,305
Fund Balance, End of Year 39,305 37,375 38,796 28,581
Temecula Community Services District
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-2009 - Mid Year Budget
Service Level "L" Fund
Total Revenues
2007-08 2008-09 2008-09 2008-09 Proposed %
Audited Current Year-to-Date Revised Increase Increase
Actuals Budget Actuals Budget (Decrease) (Decrease)
204,437 229,400 101,485 229,400
0.0%
Total Expenditures
Excess of Revenues Over (Under)
Expenditures and Operating
Transfers Out
Fund Balance, Beg. of Year
237,836 271,591 129,061 281,091 9,500 3.5%
(33,399) (42,191) (27,576) (51,691) (9,500} -3.5%
293,522 260,123 260,123 260,123
Fund Balance, End of Year 260,123 217,932 232,547 208,432
Temecula Community Services District
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-2009 - Mid Year Budget
Library Fund
Total Revenues
Total Expenditures
Excess of Revenues Over {Under}
Expenditures and Operating
Transfers Out
Fund Balance, Beg. of Year
2007-08 2008-09 2008-09 2008-09 Proposed %
Audited Current Year-to-Date Revised Increase Increase
Actuals Budget Actuals Budget (Decrease) (Decrease)
1,388,547 1,708,761 839,098 1,311,277 {397,484} -23.3%
1,524,326 1,740,203 274,872 1,350,947 (389,256) -224%
{135,779} {31,442} 564,226 {39,670} (8,228} 26.2%
304,193 168,414 168,414 168,414
Fund Balance, End of Year 168,414 136,972 732,640 128,744
Temecula Community Services District
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-2009 - Mid Year Budget
Debt Service Fund
Total Revenues
Total Expenditures
Excess of Revenues Over (Under)
Expenditures
Operating Transfer In
Excess of Revenues Over (Under)
Expenditures and Operating
Transfers Out
Fund Balance, Beg. of Year
2007-08 2008-09 2008-09 2008-09 Proposed %
Audited Current Year-to-Date Revised Increase Increase
Actuals Budget Actuals Budget (Decrease) (Decrease)
2,095 - 489 -
494,455 497,025 384,230 497,025
(492,360) (497,025) (383,741) (497,025)
494,455 497,025 497,025 497,025
2,095
113,284
10,504 12,599 12,599 12,599
0.0%
0.0%
0.0%
0.0%
Fund Balance, End of Year 12,599 12,599 125,883 12,599
Temecula Community Services District
Revenue Detail
FY2008-2009 - Mid Year Budget
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
190 TCSD FUND
ACTUALS
YTD 12/31/08
ESTIMATES
ESTIMATES
ESTIMATES
Change
DEPT
180 NON-DEPARTMENTAL
4004
-Special Tax
3,672,858
1,938,894
3,710,806
{467}
3,710,339
-0.01%
4051
-Contributions
25,000
5,400
{400}
5,000
-7.41%
4060
-Miscellaneous Non Taxable
231
260
260
260
0.00%
4062
-Recovery of Prior Year Expense
598
598
598
0.00%
4065+454
-Investment Interest
39,963
11,614
27,000
-
27,000
0.00%
4070
-Cash Over & Short
1
(1)
-
0.00%
4073
-TCSD Admin Fee Creditf'Rest"
5,898,839
3,908,269
6,296,245
{676,451}
5,619,794
-10.74%
4076
-Reimbursements
30,663
31,000
-
31,000
0.00%
4077
-Lease Income
39,857
20,049
49,160
4,280
53,440
8.71%
4084
-Reimbursements (CIP)
6,115
15,256
5,000
10,256
15,256
205.12%
4104
-Extension of Time
2,242
740
1,568
392
1,960
25.00%
4105
-Tract Maps
{573}
2,727
{1,371}
1,356
-50.28%
4107
-Parcel Maps
699
1,180
1,109
975
2,084
87.92%
4119
-Development Plan
7,625
4,979
6,330
965
7,295
15.24%
4121
-Major Modification
4,079
1,676
4,722
1,676
6,398
35.49%
4123
Specific Plan
15,560
-
-
-
0.00%
4130
CEQA Environmental Impact Rpt
5,222
15,210
{7,605}
7,605
-50.00%
4131
DevelopmentlAnnexation Agmt
-
8,177
(8,177)
-
-100.00%
4135
-Parcel Map/Waiver
211
205
(205)
-
-100.00%
4139
-Condo Tract Map
464
663
-
663
0.00%
4151
-Parcel Map Check
635
166
321
321
0.00%
4152
-Tract Map Check
32
1,070
1,070
1,070
0.00%
4192
-Specific Plan Amendment
876
-
-
0.00%
4284
-Plan Check
{4,543}
1,383
3,207
{1,824}
1,383
-56.88%
4290
-Inspection Fees
{4,562}
2,624
{1,057}
1,567
-40.28%
4291
-Inspection Fees - Contract
250
-
-
0.00%
4360
-Improvement Plan Ck Off-Site
560
-
-
0.00%
4370
-Landscape Plan Check
-
1,614
1,614
1,614
0.00%
4371
-Landscape Inspection
4,562
1,567
1,567
0.00%
4390
-Street Lighting Fees
5,900
2,482
2,482
2,482
0.00%
TOTAL DEPT 180
9,752,766
5,910,229
10,171,153
{671,101}
9,500,052
-6.60%
DEPT
181 SR. CENTER
4980
-Classes/Activities
1,721
1,034
1,400
{86}
1,314
-6.14%
4983
-Transportation
1,014
545
1,000
146
1,146
14.60%
4986
-Excursions
3,581
1,936
6,250
{1,866}
4,384
-29.86%
4990
-Indoor Rentals
27,009
12,361
21,000
4,745
16,255
-22.60%
TOTAL DEPT 181
33,325
15,876
29,650
6,551
23,099
-22.09%
DEPT
182 CRC
4980
-Classes/Activities
25,360
15,770
21,000
3,560
24,560
16.95%
4990
-Indoor Rentals
43,728
22,808
36,000
9,188
45,188
25.52%
TOTAL DEPT 182
69,088
38,578
57,000
12,748
69,748
22.36%
Temecula Community Services District
Revenue Detail
FY2008-2009 - Mid Year Budget
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
190 TCSD FUND
ACTUALS
YTD @ 12/31108
ESTIMATES
ESTIMATES
ESTIMATES
Change
DEPT
183 RECREATION
4070
-Cash Over & Short
{15}
{30}
-
0.00%
4980
-Classes/Activities
6
-
0.00%
4982
-Contracted Classes
376,621
168,938
375,000
3,983
378,983
1.06%
4984
-Day Camp
93,718
13,145
113,500
1,395
114,895
1.23%
4985
-Harveston Lake Paddle Boats
600
-
0.00%
4986
-Excursions
6,817
3,052
7,000
{3,948}
3,052
-56.40%
4989
-Picnic Shelter Rentals
11,651
2,560
9,000
{1,280}
7,720
-14.22%
4992
-Special Events
19,080
17,467
16,500
9,437
25,937
57.19%
4995
-High Hopes
330
420
420
420
0.00%
4998
-Skate Park
14,961
5,689
15,500
3,811
11,689
-24.59%
TOTAL DEPT 183
523,763
211,247
536,500
6,196
542,696
1.15%
DEPT
184 TCC
4980
-Classes/Activities
1,418
249
1,225
{249}
976
-20.33%
4990
-Indoor Rentals
14,078
2,744
14,400
{10,432}
3,968
-72.44%
TOTAL DEPT 184
15,496
2,993
15,625
{10,681}
4,944
-68.36%
DEPT
185 MUSEUM
4070
-Cash Over & Short
1
-
0.00%
4980
-Classes/Activities
2,665
1,820
3,120
3,120
0.00°x6
4984
Day Camp
1,485
3,120
{3,120}
-100.00%
4985
-Magazines
2,506
706
2,000
331
2,331
16.55%
4990
-Indoor Rentals
949
940
1,200
190
1,390
15.83%
4991
-Museum Admissions
8,678
2,811
8,000
189
7,811
-2.36%
TOTAL DEPT 185
16,284
6,277
14,320
332
14,652
2.32%
DEPT
186 AQUATICS
4970
-Swim Lessons
98,811
43,752
98,000
752
98,752
0.77%
4971
-Lap Swim
6,930
4,494
6,400
2,094
8,494
32.72%
4972
-Public Swim
220
137
8,500
{4,367}
4,133
-51.38%
4973
-Family Night Swim
117
45
-
0.00%
4974
-Pool Rentals
22,300
17,921
24,000
4,359
28,359
18.16%
4976
-Non-resident Swim
8,005
5,550
8,000
50
8,050
0.63%
TOTAL DEPT 186
136,383
71,899
144,900
2,888
147,788
1.99%
DEPT
187 SPORTS
4960
-Adult Softball
73,590
32,150
76,950
{13,300}
63,650
-17.28%
4961
-Adult Basketball
2,443
1,750
{1,750}
-100.00%
4963
-Tournaments
87,108
37,668
66,000
11,668
77,668
17.68%
4964
-Adult Leagues {non-resident}
9,190
2,920
6,250
{1,230}
5,020
-19.68%
4965
-Youth Leagues {non-resident}
7,560
4,760
10,300
{530}
9,770
-5.15%
4966
-Open Gym
2,068
1,465
1,200
265
1,465
22.08%
4988
-Field Rentals/Lights
83,446
74,711
63,000
31,000
94,000
49.21%
4997
-Sports Concessions
16,087
7,944
15,600
2,256
13,344
-14.46%
TOTAL DEPT 187
281,492
161,618
241,050
23,867
264,917
9.90%
Temecula Community Services District
Revenue Detail
FY2008-2009 - Mid Year Budget
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
190 TCSD FUND
ACTUALS
YTD 12/31/08
ESTIMATES
ESTIMATES
ESTIMATES
Chan e
DEPT
188 CHILDREN'S MUSEUM
4070
-Cash Over & Short
{1}
{1}
-
-
0.00%
4987
-Memberships
6
-
-
0.00%
4991
-Museum Admissions
98,674
45,073
104,000
4,634
99,366
-4.46%
TOTAL DEPT 188
98,679
45,072
104,000
4,634
99,366
-4.46%
DEPT
189 COMMUNITY THEATER
4051
-Donations
2,000
500
2,000
{1,000}
1,000
-50.00%
4070
-Cash Over & Short
{30}
-
-
-
0.00%
4900
-Theater Security
429
-
-
-
0.00%
4901
-Theater Ushers
13,296
5,501
15,500
{4,398}
11,102
-28.37%
4906
-Theater - Stagehand Labor Reimb
93,959
55,580
92,000
15,900
107,900
17.28%
4907
-Theater- Ticket Services Reimb
66,327
34,034
68,000
{941}
67,059
-1.38%
4910
-Theater- Temecula Presents
55,381
-
86,381
86,381
0.00%
4990
-Theater Rentals
83,007
41,695
73,000
9,020
82,020
12.36%
4991
-Theater Admissions
94,256
11,742
102,100
{78,858}
23,242
-77.24%
4997
-Concessions
41
791
5,000
{3,209}
1,791
-64.18%
4999
-Theater-Equipment Rentals
16,761
9,046
14,000
4,046
18,046
28.90%
TOTAL DEPT 189
370,046
214,270
371,600
26,941
398,541
7.25%
DEPT
190 CULTURAL ARTS
4980
-Classes/Activities
8,030
1,015
6,340
{3,375}
2,965
-53.23%
4981
-Film Festival
90
-
-
-
-
0.00%
4992
-S ecial Events
3,965
240
3,500
760
2,740
21.71%
TOTAL DEPT 190
12,085
1,255
9,840
4,135
5,705
-42.02%
TOTAL TCSD
11,309,407
6,679,314
11,695,638
(624,130)
11,071,508
-5.34%
Temecula Community Services District
Revenue Detail
FY2008-2009 - Mid Year Budget
ACCT
NO
192 SERVICE LEVEL "B" FUND
FY 07-08
ACTUALS
FY 08-09
YTD 12/31/08
FY 08-09
REVENUE
ESTIMATES
CHANGE IN
ESTIMATES
REVISED
ESTIMATES
Chan e
4005
-Assessments
627,389
341,120
641,255
-
641,255
0.00%
4065+454
-Investment Interest
2,521
869
-
-
0.00%
4073
-TCSD Admin Fee Credit/REST
173,241
173,241
50,000
223,241
28.86%
4090
-Operating Transfers In
60,000
-
0.00%
4390
-Street Lighting Fees
264
360
700
-
700
0.00%
4395
-Property Owner Election Costs
4521
1
-
-
0.00%
TOTAL SERVICE LEVEL "B" FUND
690,626
515,590
815,196
50,000
865,196
6.13%
ACCT
NO
193 SERVICE LEVEL "C" FUND
FY 07-08
ACTUALS
FY 08-09
YTD 12/31/08
FY 08-09
REVENUE
ESTIMATES
CHANGE IN
ESTIMATES
REVISED
ESTIMATES
Chan e
4005
-Assessments
1,529,080
845,196
1,582,729
-
1,582,729
0.00%
4073
-TCSD Admin Fee CreditP'Rest"
415,242
-
0.00%
4065+454
-Investment Interest
10,031
3,840
5,000
5,000
0.00%
4076
-Reimbursements
8,589
0.00%
4291
-Inspection Fees- Contract
4,500
-
0.00%
4370
-Landscape Plan Check
6,656
2,706
2,706
2,706
0.00%
4371
-Landscape Inspection
7,500
-
0.00%
4395
-Property Owner Election Costs
452
-
0.00%
TOTAL SERVICE LEVEL "C" FUND
1,982,050
851,742
1,582,729
7,706
1,590,435
0.49%
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
194 SERVICE LEVEL "D" FUND
ACTUALS
YTD 12/31108
ESTIMATES
ESTIMATES
ESTIMATES
Chan e
4005
-Assessments
5,200,216
2,975,071
5,663,861
-
5,663,861
0.00%
4025
-Grants
24,962
25,692
25,690
-
25,690
0.00%
4065+454
-Investment Interest
26,604
7,684
6,000
4,000
10,000
66.67%
4096
-Recycling Program
5,0491
1
5,0001
1
5,000
0.00%
TOTAL SERVICE LEVEL "D" FUND
5,256,831
3,008,447
5,700,551
4,000
5,704,551
0.07%
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
195 SERVICE LEVEL "R" FUND
ACTUALS
YTD 12/31/08
ESTIMATES
ESTIMATES
ESTIMATES
Chan e
4005
-Assessments
9,868
576
9,370
{8,794}
576
-93.85%
4065+454
-Investment Interest
1,051
425
1,000
-
1,000
0.00%
TOTAL SERVICE LEVEL 'R" FUND
10,919
1,001
10,370
8,794
1,576
-84.80%
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
196 SERVICE LEVEL "L" FUND
ACTUALS
YTD @ 12/31108
ESTIMATES
ESTIMATES
ESTIMATES
Change
4005
-Assessments
192,961
96,900
221,000
-
221,000
0.00%
4007
-Harveston Lake Boat Revenue
1,302
1,247
2,400
-
2,400
0.00%
4065+454
-Investment Interest
10,174
3,338
6,000
-
6,000
0.00%
TOTAL SERVICE LEVEL "L" FUND
204,437
101,485
229,400
-
229,400
0.00%
Temecula Community Services District
Revenue Detail
FY2008-2009 - Mid Year Budget
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
197 LIBRARY FUND
ACTUALS
YTD 12/31/08
ESTIMATES
ESTIMATES
ESTIMATES
Change
4065+454
-Investment Interest
65,121
36,219
40,000
-
40,000
0.00%
4070
-Cash Over & Short
278
53
-
-
0.00%
4073
-TCSD Admin Fee Credit/REST
1,178,005
733,755
1,524,161
{389,256}
1,134,905
-25.54%
4271
-Fines & Fees
98,943
45,762
100,000
{9,238}
90,762
-9.24%
4272
-Lost Damaged Materials
6,191
3,142
6,100
17
6,117
0.28%
4273
-Printing & Copies
21,543
12,228
19,500
4,728
24,228
24.25%
4274
-Facilities Rentals
17,678
7,764
19,000
{3,910}
15,090
-20.58%
4997
-Libra Concessions
788
175
175
175
0.00%
TOTAL LIBRARY FUND
1,388,547
839,098
1,708,761
397,484
1,311,277
-23.26%
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGEIN
REVISED
NO
390 DEBT SERVICE FUND
ACTUALS
YTD 12/31/08
ESTIMATES
ESTIMATES
ESTIMATES
Change
4065
-Investment Interest
2,095
489
-
-
0.00%
4090
-Operating Transfer In
494,455
497,025
497,025
-
497,025
0.00%
TOTAL DEBT SERVICE FUND
496,550
497,514
497,025
-
497,025
0.00%
TCSD
DEPARTMENTAL REPORT
ITEM NO. 15
Approvals
City Attorney
Director of Finance
City Manager
TEMECULA COMMUNITY SERVICES DISTRICT
AGENDA REPORT
TO: General Manager/Board of Directors
FROM: Herman D. Parker, Director of Community Services
DATE: February 24, 2009
SUBJECT: Monthly Departmental Report
PREPARED BY: Gail Zigler, Administrative Assistant
The Plan Check phase of the Redhawk Parks Improvement project is nearing completion of the
construction documents. Staff anticipates we will be out to bid in the next 30 days. Phase 1 project
includes improvements to Redhawk Community Park and Redhawk Dog Park.
The Escalier House and Barn have been relocated, as part of the Temecula Community Center
(TCC) expansion project, and construction has begun. It is anticipated this project will be completed
by December of 2009. The project will construct a 3,653 square foot addition to the Temecula
Community Center and includes offices, meeting rooms and restroom facilities.
The Old Town Gymnasium project is in the design stage. A sub-committee meeting was held on
January 27, 2009 to review the conceptual site plan, floor plan and elevations for the building.
The Community Services Department staff is working with the Planning Department on the City's
Sustainability Plan.
The Murrieta Creek Trail Project continues in the construction phase. The asphalt and DG paths
and walkways have been installed, tables and benches have been placed, trees have been planted
and planting of the shrubs and ground cover has begun. Staff anticipates the maintenance period
will begin in the next 3 to 4 weeks.
The Veteran's Memorial Project - Phase III is currently underway. Engraving of pavers is taking
place on site. The local VFW will continue to accept paver applications for a final installation in mid
2009.
The Recreation Division kicked-off the Teen After-School Enrichment program at Vail Ranch Middle
School "The Doghouse". The Dog House is a low cost enrichment program offering students
homework study time with tutors on hand to assist in their studies followed by chosen extra-
curricular activities such as: cartooning, karate, science, etc. The program currently has 24 students
enrolled. In addition, the Recreation Division is planning and programming forthe annual spring egg
hunts and the Summer/Fall Guide to Leisure Activities.
The Cultural Arts Division continues to program and carry-out the classes and activities as outlined
in the 2009 Winter/Spring Guide to Leisure Activities, and the Old Town Temecula Community
Theater's musical and theatrical performance line-up. In addition to classes and activities, there are
many special events including theater performances, excursions, etc. The Cultural Arts Division is
responsible for the day-to-day operations of the Old Town Temecula Community Theater, the
Temecula Valley History Museum and the Imagination Workshop, Temecula Children's Museum.
The Development Services Division continues to participate in the development review for projects
within the City, as well as overseeing the development of parks and recreation facilities, and the
contract for refuse and recycling, cable television services and assessment administration.
The TCSD Maintenance Division continues to oversee the maintenance and rehabilitation of all City
parks and facilities, and assist in all aspects of City-wide special events. The Maintenance Division
recently completed renovations to the Roller Hockey Arena at Ronald Reagan Sports Park which
included the installation of a new dasher board system and an electronic scoreboard.
REDEVELOPMENT
AGENCY
ITEM NO. 1 6
ACTION MINUTES
of
FEBRUARY 10, 2009
City Council Chambers, 43200 Business Park Drive, Temecula, California
TEMECULA REDEVELOPMENT AGENCY MEETING
The Temecula Redevelopment Agency Meeting convened at 7:52 PM.
CALL TO ORDER: Chair Person Ron Roberts
ROLL CALL: AGENCY MEMBERS: Comerchero, Edwards, Naggar, Washington,
Roberts
RDA PUBLIC COMMENTS
There were no public comments.
RDA CONSENT CALENDAR
15 Action Minutes:- Approved Staff Recommendation (5-0-0) - Agency Member
Washington made the motion; it was seconded by Agency Member Edwards; and
voice vote reflected unanimous approval.
RECOMMENDATION:
Approve the action minutes of January 27, 2009.
RDA EXECUTIVE DIRECTORS REPORT
RDA AGENCY MEMBERS REPORTS
RDA ADJOURNMENT
At 7:53 p.m., the Temecula Redevelopment Agency meeting was formally adjourned to
Tuesday, February 24, 2009, at 5:30 p.m. for a Closed Session with regular session
commencing at 7:00 p.m., City Council Chambers, 43200 Business Park Drive, Temecula,
California
Ron Roberts, Chairperson
ATTEST:
Susan W. Jones, MMC
City Clerk/Agency Secretary
[SEAL]
ITEM NO. 17
Approvals
City Attorney
Director of Finance
City Manager
TEMECULA REDEVELOPMENT AGENCY
AGENDA REPORT
TO: Executive Director/Agency Members
FROM: Shawn Nelson, City Manager
DATE: February 24, 2009
SUBJECT: Approval of the 2008-09 Mid-Year Budget Adjustments
PREPARED BY: Genie Roberts, Director of Finance
RECOMMENDATION: That the Board of Directors:
1. Adopt a resolution entitled:
RESOLUTION NO. RDA 09-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA REDEVELOPMENT AGENCY OF THE CITY OF
TEMECULA AMENDING THE FISCAL YEAR 2008-09 ANNUAL
OPERATING BUDGETS
BACKGROUND: Each year a mid-year review is conducted of the Temecula
Redevelopment Agency ("RDA") operating budget. The purpose of this review is to conduct an
analysis of revenues and expenditures to ensure that the Agency maintains a prudent and healthy
fiscal position. Finance Department staff has performed an analysis of revenues. Additionally,
Agency and City staff has reviewed the operating budgets and has identified any material
adjustments required.
The mid-year budget review includes the Low/Moderate Income Housing Fund, the Capital
Projects/Redevelopment Fund, and the Debt Service Fund. Activity in each fund is presented in
accordance with the following schedules:
Summary of Revenues, Expenditures, and Changes in Fund Balances through December
31,2008: Presents a summary of prior year and FY 2008-09 year-to-date actual activity, as
well as the FY 2008-09 current and revised budget amounts. Also included is a schedule of
beginning and estimated ending fund balances based upon the revised budget activity.
Revenue Detail: Presents detail of prior year and FY 2008-09 year-to-date revenues
through December 31, 2008, as well as the FY 2008-09 current and revised revenue
estimates.
Revenues/Expenditures:
The RDA revenues are being modified to reflect values in line with projections based upon the latest
report from Riverside County. Gross Tax increment revenue will increase by $2,052,789 to
$20,064,000 for FY 2008-09. The increase in increment will be allocated to the various RDA funds
Including the following:
RDA Low/Mod Housing Fund (165): $414,389
RDA Debt Service Fund (380): $1,638,400
These increases are significantly offset bythe increase in pass-through payments to otheragencies.
The projected Redevelopment Agency expenditures reflect a net increase of $1,194,111, for pass-
through payments bringing the total to $11,079,000. In addition, there is an Education Revenue
Augmentation Fund (ERAF) shift payment of $898,685 as required by the State. The California
Redevelopment Association along with local Cities are currently challenging the validity of this
requirement through litigation, the outcome of which has not been determined. Staff will continue to
monitor this issue prior to the required payment date of May 2009.
Authorized Positions:
No changes are proposed to the Schedule of Authorized Positions.
FISCAL IMPACT: The total proposed mid-year adjustments are reflected in the attached
schedules and will result in a $75,798 increase in available resources in the Debt Service Fund, a
net increase of $393,482 in the Low and Moderate Income Housing Fund, and a $452,022 decrease
in the Redevelopment Capital Projects Fund
ATTACHMENTS: Resolution No. RDA 09-
2008-09 Temecula Redevelopment Agency Mid-Year Budget
RESOLUTION NO. RDA 09-
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TEMECULA REDEVELOPMENT AGENCY OF THE
CITY OF TEMECULA AMENDING THE FISCAL YEAR
2008-09 ANNUAL OPERATING BUDGETS
THE BOARD OF DIRECTORS OF THE TEMECULA REDEVELOPMENT
AGENCY OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. That the purpose of this review is to conduct an analysis of
revenues and expenditures to ensure that the RDA maintains a prudent and healthy
fiscal position.
Section 2. Each year a mid-year review is conducted of the Temecula
Redevelopment Agency (RDA) operating budget.
Section 3. That the mid-year review has been completed and the
recommended adjustments are reflected in the scheduled attached hereto as Exhibit A.
Section 4. That the Fiscal Year 2008-09 RDA operating budget is amended in
accordance with the attached schedules.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
Redevelopment Agency of the City of Temecula this 24th day of February, 2009.
Ron Roberts, Chairperson
ATTEST:
Susan W. Jones, MMC
City Clerk/Board Secretary
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula
Redevelopment Agency of the City of Temecula, do hereby certify that the foregoing
Resolution No. RDA 09- was duly and regularly adopted by the Board of Directors of
the Temecula Redevelopment Agency of the City of Temecula at a meeting thereof held
on the 24th day of February, 2009, by the following vote:
AYES: BOARD MEMBERS:
NOES: BOARD MEMBERS:
ABSENT: BOARD MEMBERS:
ABSTAIN: BOARD MEMBERS:
Susan W. Jones, MMC
City Clerk/Board Secretary
Exhibit A
Temecula Redevelopment Agency
FY2008-09 Mid-Year Budget
Low/Moderate Income Housing Fund
Capital Projects/Redevelopment Fund
Debt Service Fund
Temecula Redevelopment Agency
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-2009 - Mid Year Budget
Total Revenues
Total Expenditures
Excess of Revenues Over (Under)
Expenditures
Capital Projects
Excess of Revenues Over (Under)
Expenditures and Operating
Transfers Out
Fund Balance, Beg. of Year
Low/Moderate Income Housing Fund
2007-08 2008-09 2008-09 2008-09 Proposed %
Audited Current Year-to-Date Revised Increase Increase
Actuals Budget Actuals Budget (Decrease) (Decrease)
4,718,031 4,039,411 2,384,262 4,475,771 436,360 10.8%
572,291 2,803,145 374,014 2,846,023 42,878 1.5%
4,145,740 1,236,266 2,010,248 1,629,748 393,482 31.8%
4,570,373 9,781,960 634,587 9,781,960 - 0.0%
(424,633) (8,545,694) 1,375,661 (8,152,212) 393,482
16,491,245 16,066,612 16,066,612 16,066,612
Fund Balance, End of Year 16,066,612 7,520,918 17,442,273 7,914,400
*Note: Programmed in the CIP Budget
Temecula Redevelopment Agency
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-2009 - Mid Year Budget
Total Revenues
Total Expenditures
Excess of Revenues Over (Under)
Expenditures
Capital Projects
Operating Transfers In
Operating Transfers Out
Excess of Revenues Over (Under)
Expenditures and Operating
Transfers Out
Fund Balance, Beg. of Year
Fund Balance, End of Year
Capital Projects/Redevelopment Fund
2007-08 2008-09 2008-09 2008-09 Proposed %
Audited Current Year-to-Date Reused Increase Increase
Actuals Budget Actuals Budget (Decrease) (Decrease)
1,126,856 73,000 172,754 341,040 268,040 367.2%
605,045 1,119,324 319,747 1,839,386 720,062 64.3%
521,811 (1,046,324)
(146,993) (1,498,346) (452,022)
43.2%
- 800,000
- 800,000 -
0.0%
525,000
525,000
0.0%
(1,699,438) (19,325,049)
(3,319,782) (19,325,049)
0.0%
(1,177,627) (20,646,373) (3,466,775) (21,098,395) (452,022)
23,365,947 22,188,320 22,188,320 22,188,320
22,188,320 1,541,947 18,721,545 1,089,925
*Note: Programmed in the CIP Budget
Temecula Redevelopment Agency
Summary of Revenues, Expenditures, and Changes in Fund Balances
FY2008-2009 - Mid Year Budget
Debt Service Fund
Total Revenues
Total Expenditures
Excess of Revenues Over (Under)
Expenditures
Operating Transfers Out
Excess of Revenues Over (Under)
Expenditures and Operating
Transfers Out
Fund Balance, Beg. of Year
2007-08 2008-09 2008-09 2008-09 Proposed %
Audited Current Year-to-Date Revised Increase Increase
Actuals Budget Actuals Budget (Decrease) (Decrease)
31,234,500 15,018,341 8,265,664 16,366,518 1,348,177 9.0%
14,943,267 24,924,492 8,194,169 26,196,871 1,272,379 5.1%
16,291,233 (9,906,151)
(3,431,355)
71,495 (9,830,353)
(3,431,355)
75,798 -0.8%
0.0%
16,291,233 (13,337,506)
71,495 (13,261,708) 75,798
720,660 17,011,893 17,011,893 17,011,893
Fund Balance, End of Year 17,011,893 3,674,387 17,083,388 3,750,185
Temecula Redevelopment Agency
Revenue Detail
FY2008-2009 - Mid Year Budget
All RDA Funds-Revenue Detail
ACCT
NO
165 LOW/MOD HOUSING FUND
FY 07-08
ACTUALS
FY 08-09
YTD 12/31/08
FY 08-09
REVENUE
ESTIMATES
CHANGE IN
ESTIMATES
REVISED
ESTIMATES
Change
4015
-Tax Increment
3,748,345
2,066,312
3,598,411
414,389
4,012,800
11.52%
4060
-Miscellaneous
2,782
-
0.00%
4065+4545
-Investment Interest
346,024
156,981
258,000
-
258,000
0.00%
4066
-Loan Interest
71,850
998
-
0.00%
4072
-Sale of Property
295,499
0.00%
4075
-Rental Income
139,250
138,000
138,000
-
138,000
0.00%
4076
-Reimbursements
81,250
21,971
21,971
21,971
0.00%
4077
-Forgivable Loan Repayment
33,031
45,000
-
45,000
0.00%
TOTAL LOW/MOD HOUSING FUND
4,718,031
2,384,262
4,039,4111
436,360
4,475,7711
10.80%
ACCT
NO
280 REDEVELOPMENT FUND
FY 07-08
ACTUALS
FY 08-09
YTD 12/31/08
FY 08-09
REVENUE
ESTIMATES
CHANGE IN
ESTIMATES
REVISED
ESTIMATES
Change
4051
-Donations
1,500
535
0.00%
4060
-Miscellaneous Non Taxable
1,299
-
0.00%
4065+4545
-Investment Interest
990,282
168,520
69,000
268,040
337,040
388.46%
4066
-Loan Interest
5,557
2,400
-
0.00%
4075
-Rental Income
4,517
4,000
4,000
0.00%
4077
-Forgivable Loan Repayment
125,000
0.00%
4090
-Operating Transfers In
-
525,000
525,000
0.00%
TOTAL REDEVELOPMENT FUND
1,126,8561
172,754
598,000
268,040
866,040
44.82%
ACCT
FY 07-08
FY 08-09
FY 08-09
REVENUE
CHANGE IN
REVISED
NO
380 DEBT SERVICE FUND
ACTUALS
YTD 12/31/08
ESTIMATES
ESTIMATES
ESTIMATES
Change
4015
-Tax Increment
14,993,382
8,108,005
14,412,800
1,638,400
16,051,200
11.37%
4065+4545
-Investment Interest
451,118
157,659
605,541
(290,223)
315,318
47.93%
4800
-Bond Proceeds
15,790,000
0.00%
TOTAL DEBT SERVICE FUND
31,234,500
8,265,664
15,018,341
1,348,177
16,366,518
8.98%
RDA PUBLIC HEARING
ITEM NO. 18
Approvals
City Attorney
Director of Finance
City Manager
TEMECULA REDEVELOPMENT AGENCY
AGENDA REPORT
TO: Executive Director/Agency Members
FROM: John Meyer, Redevelopment Director
DATE: February 24, 2009
SUBJECT: First Amendment to Owner Participation Agreement for Warehouse at Creekside
Project
RECOMMENDATION: That the Temecula Redevelopment Agency adopt a resolution entitled
RESOLUTION NO. RDA 09 -
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA REDEVELOPMENT AGENCY OF THE CITY OF
TEMECULA APPROVING A FIRST AMENDMENT TO THE
OWNER PARTICIPATION AGREEMENT BETWEEN THE
REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA AND
THE WAREHOUSE AT CREEKSIDE, LLC, A CALIFORNIA
LIMITED COMPANY
BACKGROUND: On August 12, 2008, the Redevelopment Agency entered into an
Owner Participation Agreement with The Warehouse at Creekside LLC (Dalton) for the development
of a 32 unit mixed use project located along the south side of 3~d Street, west of Old Town Front
Street. All 32 units are restricted for affordable housing.
We have received a request from Mr. Dalton to extend the construction deadline six months. This
would move the deadline to complete construction from August 12, 2010 to February 12, 2011.
Grading Permits have been issued for the project and the foundation plans have been submitted for
plan check. Mr. Dalton has stated he has received construction funding for the project.
This is an important project for the Agency and for Old Town. In addition to providing affordable
housing, this project will further revitalize the Old Town district and continue to set high standards for
all new development in the area.
FISCAL IMPACT: This amendment will have no fiscal impact on the project. Sufficient
affordable housing funding in the amount of $6 million has been reserved for this project.
ATTACHMENTS: Agency Resolution No. 09-_
First Amendment to Owner Participation Agreement
RESOLUTION NO. 09-
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF
THE CITY OF TEMECULA APPROVING THE FIRST
AMENDMENT TO THE OWNER PARTICIPATION
AGREEMENT BETWEEN THE AGENCY AND THE
WAREHOUSE AT CREEKSIDE, LLC
THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1. The Redevelopment Agency of the City of Temecula ("Agency")
hereby finds, determines and declares that:
A. Agency and Developer entered into an Owner Participation
Agreement dated as of August 12, 2008 (the "OPA") which provided for, among
other things, a loan by Agency to Developer, and the execution, delivery and
recordation of a Regulatory Agreement between Agency and Developer (the
"Regulatory Agreement")for development of affordable housing (the "Project") on
the property described in the OPA.
B. Developer and Agency desire to modify the OPA to extend the
deadline for completion of construction of the Project.
C. On February 24, 2009 the Agency held a duly noticed public
hearing before the Board of Directors of the Redevelopment Agency of the City of
Temecula concerning the approval of the proposed First Amendment to the OPA.
Section 2. The approval of the Project by the Agency constitutes an action
by the Agency to implement an adopted Housing Assistance Plan by acquiring
interests in housing units to assure they are affordable to persons of low and
moderate income. Therefore, the Project and this First Amendment are exempt
from the provisions of the California Environmental Quality Act pursuant to Section
15326 of the CEQA Guidelines (Title 14 of the California Code of Regulations).
Additionally, the Project is: (1) consistent with the applicable General Plan
designation and all applicable General Plan Policies as well as with applicable
zoning designation and regulations; (2) the Project occurs with in the city limits of
the City of Temecula on a project site of less than five acres substantially
surrounded by urban uses; (3) the Project site has no value as habitat for
endangered, rare, or threatened species; (4) approval of the Project would not
result in any significant effects relating to traffic, noise, air quality, or water quality;
and (5) the Site can be adequately served by all required utilities and public
services. Therefore, the Project is an "in-fill project" and is exempt from the
provisions of the California Environmental Quality Act pursuant to Section 15332 of
the CEQA Guidelines (Title 14 of the California Code of Regulations). The First
Amendment only extends the time for completion of construction of Project and
does not affect the scope of Project. A Notice of Determination for the Project was
duly filed pursuant to the requirements of CEQA and the CEQA Guidelines. The
Executive Director of the Agency is directed to file a Notice of Exemption of the
approval of the First Amendment as required by CEQA and the CEQA Guidelines.
Section 3. The Board of Directors of the Redevelopment Agency of the
City of Temecula hereby approves that certain agreement entitled "First
Amendment to Owner Participation Agreement" between the Agency and
Warehouse at Creekside, LLC, with such changes in the First Amendment as may
be mutually agreed upon by the Developer and the Executive Director as are in
substantial conformance with the form of such Agreement which on file in the Office
of the Agency Secretary. The Chairperson of the Agency is hereby authorized to
execute the Agreement, including related exhibits and attachments on behalf of the
Agency. A copy of the final Agreement when executed by the Agency Chairperson
shall be placed on file in the Office of the Secretary of the Agency.
Section 4. The City Clerk shall certify the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
Redevelopment Agency of the City of Temecula this 24th day of February, 2009.
Ron Roberts, Chai rpe rson
ATTEST:
Susan W. Jones, MMC
City Clerk/Board Secretary
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Redevelopment
Agency of the City of Temecula, do hereby certify that the foregoing Resolution No. RDA -
was duly and regularly adopted by the Board of Directors of the Temecula
Redevelopment Agency of the City of Temecula at a meeting thereof held on the 24th day of
February, 2009, by the following vote:
AYES: BOARD MEMBERS:
NOES: BOARD MEMBERS:
ABSENT: BOARD MEMBERS:
ABSTAIN: BOARD MEMBERS:
Susan W. Jones, MMC
City Clerk/Board Secretary
FIRST AMENDMENT TO
OWNER PARTICIPATION AGREEMENT
THIS FIRST AMENDMENT TO OWNER PARTICIPATION AGREEMENT (the
"Amendment") is dated as of February 24, 2009 and is entered into by and between the
REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA, a public body, corporate and
politic ("Agency") and THE WAREHOUSE AT CREEKSIDE, LLC, a California limited liability
company ("Developer").
RECITALS
A. Agency and Developer entered into an Owner Participation Agreement dated as
of August 12, 2008 (including all exhibits thereto, the "OPA") which provided for, among other
things, a loan by Agency to Developer, and the execution, delivery and recordation of a
Regulatory Agreement between Agency and Developer (the "Regulatory Agreement")for
development of affordable housing (the "Project") on the property described in the OPA.
Capitalized terms used but not defined in this Amendment shall have the meanings ascribed
thereto in the DDA.
B. Developer and Agency desire to modify the OPA to extend the deadline for
completion of the Project.
NOW, THEREFORE, in consideration of the foregoing recitals and other consideration,
the adequacy of which is hereby acknowledged, Agency and Developer hereby agree as
follows:
1. OPA Modification. The last sentence of Section 2.1.1 of the OPA is hereby deleted and
is replaced with the following sentence:
"Subject to force majeure delays, as provided in Section 7.9 below, the
Improvements shall be completed, ready for occupancy and no later than
February 12, 2011."
2. General Provisions
a. Entire Agreement. This Amendment constitutes the entire agreement between
the parties pertaining to the subject matter hereof, and supersedes all prior agreements and
understandings of the parties with respect to the subject matter hereof. This Amendment may
not be modified, amended, supplemented, or otherwise changed, except by a writing executed
by both parties hereto.
b. Waiver. No failure or delay by any party in the exercise of any right hereunder
shall constitute a waiver thereof, nor shall any single or partial exercise of any such right
preclude other or further exercise thereof, or any other right.
C. Counterparts. This Amendment may be executed in two or more counterparts
and by different parties hereto on separate counterparts, each of which when so executed and
delivered shall be deemed an original and all of which, when taken together, shall constitute one
and the same instrument.
d. Governing Law. This Amendment shall be deemed to be a contract made under
the laws of the State of California and for all purposes shall be governed by and construed in
accordance with the laws of the State of California.
e. Attorneys' Fees and Costs. If a dispute arises under or in connection with this
Amendment (including, without limitation, the enforcement or interpretation of this Amendment),
the prevailing party (as determined by the trier of fact) shall be entitled to recover its reasonable
attorneys' fees and costs from the other party.
IN WITNESS WHEREOF, the Parties have entered into this agreement as of the day
and year first above written.
THE WAREHOUSE AT CREEKSIDE, LLC,
a California limited liability company
By:
By:
By:
William R. Dalton,
Managing Member
Todd L. Dalton,
Managing Member
REDEVELOPMENT AGENCY OF THE
CITY OF TEMECULA,
a public body, corporate and politic
Ron Roberts,
Chairperson
ATTEST:
Susan Jones, MMC
City Clerk/Agency Secretary
APPROVED AS TO FORM:
Richards, Watson & Gershon,
a professional corporation
Peter Thorson,
Agency Counsel
By:
RDA DEPARTMENTAL
REPORT
ITEM NO. 19
Approvals
City Attorney
Director of Finance
City Manager
TEMECULA REDEVELOPMENT AGENCY
AGENDA REPORT
TO: Executive Director/Agency Members
FROM: John Meyer, Redevelopment Director
DATE: February 24, 2009
SUBJECT: Redevelopment Departmental Monthly Report
RECOMMENDATION: Receive and file.
REDEVELOPMENT
Town Square Market Place - As part of the Civic Center Master Plan, the City has created a
development opportunity for approximately 52,000 square feet of commercial and office
development surrounding the Town Square along the reconfigured Main Street. The Agency issued
a Request for Interest to select a preferred development partner. On August 26, 2008, the City
Council entered into an Exclusive Negotiating Agreement (ENA) with Pelican Properties to develop
the project. Pelican has participated in several meetings with Old Town stakeholders and adjacent
property owners. They have worked closely with staff on site planning issues. On January 22, 2009
the Executive Director granted a three-month extension to the Exclusive Negotiating Agreement.
Facade Improvement Program - The Facade Improvement Program provides funding assistance to
Old Town business and property owners to provide exterior improvements to their buildings and
property. Funding in the amount of $102,000 is available during FY 2008-09.
The following facade improvements are in process or recently completed:
■ La Menagerie - Design and install sand blasted wood signs
■ Butterfield Square - Paint exterior and replace exterior wood paneling
■ European Living - New signs
■ The Public House Restaurant - Hardscape improvements
■ English Cottage Garden - New signs
■ Up Your Alley Clothing - New signs
■ Farmer's Insurance - New signs
■ Truax Development - New signs
■ Travel by Cheryl - New signs
■ Farmer's Insurance (Eftekari) - New signs
■ Timeless Portraits by Rhonda - New signs
HOUSING
Housinq Element Update - The Agency is preparing the Housing Element Update. A second draft of
the Housing Element was submitted to the State Department of Housing and Community
Development (HCD) for a 60-day review and comment period on July 2, 2008. HCD comments
were received on September 8, 2008. Staff met with HCD on October 17, 2008 to review proposed
amendments based on HCD's comments. HCD provided additional comments and direction on
December 4, 2008 and again on January 20, 2009. RDA staff is revising the final draft based on
HCD's January letter. Staff anticipates submitting the final draft Housing Element to HCD by the
end of February 2009. A revised timeline has been prepared that anticipates a Planning
Commission hearing in May 2009 and a City Council hearing in June 2009. Upon adoption bythe
City Council, the Housing Element will be submitted a final time to HCD for a 90-day Certification
review.
The Warehouse at Creekside - On August 12, 2008, the City Council approved an Owner
Participation Agreement with Warehouse at Creekside foran Affordable Housing Mixed Use Project.
The Agency is currently working with Bill Dalton on a new development on 3rd Street in Old Town.
The proposed development includes 32 units of affordable housing and a 3500 square foot ground
floor of commercial. The project includes one dedicated parking space for each residential unit.
Grading permits have been issued for the project. Dalton has submitted foundation plans for plan
check.
Diaz Road Exclusive Negotiation Agreement - The Agency issued a Request for Interest to select a
preferred development partner for the 30-acre site located on Diaz Road. Seven firms have
responded. On September 9, 2008, the City Council entered into an Exclusive Negotiating
Agreement with RC Hobbs Company to develop the project. The applicant has met with adjacent
property owners and has worked diligently with City staff on various site-planning issues. The
Executive Director granted a three-month extension to the Exclusive Negotiating Agreement on
January 28, 2009. The applicant filed the development plan application on February 5, 2009.
Temecula Lane - On January 13, 2009 the City Council adopted a resolution to accept 11 residential
units within the Temecula Lane development. The resolution called for the initiation of the process
of conveyance of these 11 units to a suitable affordable housing partner. On January 16, 2009 the
Agency issued a Request for Proposal (RFP) to solicit a potential affordable housing partner to take
ownership of the 11 units within the Temecula Lane development. The deadline for the RFP
submittals is February 12, 2009. Interviews of potential candidates will take place the week of
February 23.
First Time Homebuyers Program - On July 22, 2008, the City Council approved an amendment to
increase the loan amount for down payment assistance from $24,000 to $65,000. This down
payment assistance will allow qualifying households to purchase homes in the $250,000 - $300,000
price range. Payments and interest are deferred for the first 5 years and then fully amortized in
years 6 through 30. The Agency conducted a workshop for approved lenders on November 20,
2008 to explain and promote the program. A second presentation was made to the Southwest
Riverside Board of Realtors on December 4, 2008. Staff continues to receive daily calls of interest
in the program but to date; no requests for funding have been submitted.
Residential Improvement Programs - The program budget for FY 08-09 is $200,000.00, with
$42,411 funded to date. The amount available to each participant is $7,500.
PUBLIC HEARING
ITEM NO. 20
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Genie Roberts, Director of Finance
DATE: February 24, 2009
SUBJECT: Consider Adoption of a Resolution Confirming the Amended Assessments and
Directing Actions with Respect Thereto
PREPARED BY: David Bilby, Senior Debt Analyst
RECOMMENDATION: That the City Council:
1. Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA CONFIRMING THE AMENDED ASSESSMENTS AND
DIRECTING ACTIONS WITH RESPECT THERETO -
ASSESSMENT DISTRICT NO. 03-04 (JOHN WARNER ROAD)
BACKGROUND: The District collects annual assessments via the County tax roll to pay
for the Assessment District (AD) 03-04 annual debt service payments and other related costs
associated with administering the AD 03-04. An assessment is a charge levied by the District
against a parcel of land within the District's boundary for the benefit of having the John Warner
Road improvement project.
Whenever a property subdivides in a 1915 Act Assessment District, which AD 03-04 is, the
assessment lien needs to be subdivided to each of the newly created parcels, and this process is
called an "Apportionment." A parcel within the District, referenced in the attached report, subdivided
affective on the secured roll for fiscal year 2008-09 forming two new parcels within the District.
The apportionment process consists of filing an Amended Reassessment Diagram, a Notice of
Amended Reassessment, and reconfiguring the original reassessment fees to the newly created
parcels based upon benefit received. The District has retained NBS, as assessment engineering
firm, to assist Staff with the apportionment process, as well as other administrative task related to
AD 03-04. NBS charges fees to perform the apportionment process and the District needs to collect
these fees from the property owners.
NBS records show parcels listed in the attached Reassessment Apportionment Report have not
undergone the apportionment process in accordance with the 1915 Act. A letter was sent out by
NBS on the District's behalf to notify the affected property owners that the apportionment process
needs to be completed by the due date for the subdivided parcels. (A copy of these letters can be
found in the attached report.)
To date, these property owners have not notified either the District or NBS of their intention. For this
reason, the District is proceeding with a public hearing to authorize NBS to perform the
apportionment. NBS has already placed an additional levy for fiscal year 2008-09 on these
properties to pay for NBS fees for doing the apportionment and other administrative costs related to
the public hearing.
On January 27, 2009, the City Council adopted Resolution No. 09-08 ordering the making of an
amended assessment diagram for the John Warner Assessment District. Council also passed a
second Resolution No. 09-09 preliminarily approving the amended assessment and ordering the
public hearing.
The City has published the "Notice of Hearing on Amended Assessment" in accordance with the
approved resolution and has set this date for adoption of the resolution confirming the amended
assessments. Adoption of this resolution would authorize NBS to record the Amended Assessment
Diagram with the County Recorders Office dividing the original assessment upon the two new
parcels.
Fallowing adoption of the resolution, District Staff and NBS will follow the required procedures to
comply with the 1915 Act Assessment District.
FISCAL IMPACT: The total costs of the apportionment were included in the fiscal year
2008-09 levy and have been received by the City. As required in the Engineer's Report, the original
assessmentwill be divided equallyamong the two new parcels. The assessments of the remaining
property owners in the District are not affected.
ATTACHMENTS: Resolution No. 09-
Assessment Apportionment Report -
Assessment District No. 03-04 (John Warner Road)
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA CONFIRMING THE AMENDED
ASSESSMENTS AND DIRECTING ACTIONS WITH
RESPECT THERETO - ASSESSMENT DISTRICT NO. 03-
04 {JOHN WARNER ROAD
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. This Council adopted Resolution No. 09-08, entitled "Resolution
Ordering the Making of Amended Assessment Pursuant to Part 10 of Division 10 of the
Streets and Highways Code and Directing Actions with Respect Thereto", in which the
Council ordered NBS to prepare and file with the City Clerk the Assessment
Apportionment Report (the "Report"), an Amended Assessment Diagram and Amended
Assessment Roll of Assessment Number 11, which was previously recorded on the 19th
day of August, 2003 in Book 53, Page 70, Document No. 2003-634380, segregating
and apportioning the unpaid installments of the original Assessment in accordance with
the benefits to the several parts of the original parcel.
Section 2. Said Report was duly made and filed, and duly considered by this
Council and found to be sufficient in every particular, whereupon it was determined that
said Report should stand as the Report for all subsequent proceedings under and
pursuant to the aforesaid Resolution No. 09-08.
Section 3. February 24, 2009, at the hour of 7:00 o'clock p.m., in the regular
meeting place of this Council, was appointed as the time and place for hearing protests
in relation to the Amended Assessment Diagram and Amended Assessment Roll of the
parcel of land designated as Assessment Number 11, which was previously recorded
on the 19th day of August, 2003 in Book 53, Page 70, Document No. 2003-634380,
segregating and apportioning the unpaid installments of the original Assessment in
accordance with the benefits of the several parts of the original parcel, plus costs and
fees of making such apportionments, notices of which hearing were duly and regularly
published.
Section 4. Said hearing was duly and regularly held, and all persons
interested in the original Assessment, or in the land affected thereby or in the bonds
secured thereby desiring to be heard were given an opportunity to be heard, and all
matters and things pertaining to said Amended Assessment was fully heard and
considered by this Council, and all protests, both written and oral, were duly heard and
considered.
Section 5. All written and oral protests are hereby overruled, and this Council
has thereby acquired jurisdiction to order said Amended Assessments and re-confirms
said Amended Assessment Diagram and Amended Assessment Roll, referenced
herein, and the costs and expenses thereof.
Section 6. Said Amended Assessment Diagram and said Amended
Assessment Roll, referenced herein, filed with the City Clerk pursuant to "Resolution
Ordering the Making of Amended Assessments Pursuant to Part 10 of Division 10 of the
Streets and Highways Code and Directing Actions with Respect Thereto" is hereby,
ratified, approved, and re-confirmed.
Section 7. The City Clerk of the City of Temecula shall forthwith:
A. Cause an Amended Notice of Assessment, amending the Notice of
Assessment which was previously recorded on the 19th day of August, 2003 in Book
53, Page 70, Document No. 2003-634380 for Assessment Number 11 , executed by the
City Clerk of the City of Temecula, to be filed and recorded, in the office of the County
Recorder of the County of Riverside and such Amended Notice of Assessment to be in
substantially the same form as provided in Section 3114 of the Streets and Highways
Code of California.
B. Cause an Amended Assessment Diagram, amending the Assessment
Diagram which was previously recorded on the 19th day of August, 2003 in Book 53,
Page 70, Document No. 2003-634380 for the Assessment Number 11, executed by the
City Clerk of the City of Temecula, to be filed and recorded, in the office of the County
Recorder of the County of Riverside and such Amended Assessment Diagram to be in
substantially the same form as provided in Section 3114 of the Streets and Highways
Code of California.
C. Deliver the Amended Assessment Roll to the Superintendent of Streets,
together with the Amended Assessment Diagram, as approved and re-confirmed by this
Council, with a certificate of such confirmation and the date thereof, executed by the
City Clerk of the City of Temecula thereon. The Superintendent of Streets will record the
Amended Assessment Diagram and Amended Assessment Roll in his office in a
suitable book to be kept for that purpose, and appended thereto his certificate of the
date of such recording, and such recordation shall be and constitute the Amended
Assessment Roll herein.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 24th day of February, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 24th day of February, 2009, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
City of Temecula
ASSESSMENT
APPORTIONMENT REPORT
"ASSESSMENT DISTRICT NO. 03-04
(JOHN WARNER ROAD)"
Amending Assessment No. 11
Prepared for.
City of Temecula
January 2009
TABLE OF CONTENTS
SECTION
APPORTIONMENT OF ASSESSMENT
PRIOR ASSESSOR'S PARCEL MAP ..........................................................................................................2
CURRENT ASSESSOR'S PARCEL
AMENDED ASSESSMENT DIAGRAM
RESOLUTION ORDERING AMENDED ASSESSMENT
RESOLUTION OF PRELIMINARY APPROVAL
NOTICE OF HEARING ON AMENDED ASSESSMENT.
NOTICE TO PROPERTY
RESOLUTION CONFIRMING AMENDED ASSESSMENT
NOTICE OF AMENDED ASSESSMENT ....................................................................................................10
SECTION I
APPORTIONMENT OF ASSESSMENT
CITY OF TEMECULA
ASSESSMENT DISTRICT 03-04 (JOHN WARNER ROAD)
AMENDING ASSESSMENT NO. 11
Old
Assessment
Benefit
Original
New
Assessment
Benefit
New
Hearing
APN
Number
Factor
Assessment
APN
Number
Factor
Assessment
Fees
945-140-004
11
1
$34,495.38
1 945-140-013
11-1
0.5
$17,247.69
$795.00
945-140-014
11-2
0.5
17,247.69
795.00
Owner of Record: Deutsche Bank AG
Page 1 of 1
SECTION 2
PRIOR ASSESSOR'S PARCEL MAP
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SECTION 4
AMENDED ASSESSMENT DIAGRAM!
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NEW ASSESSMENT
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FILED IN THE OFFICE OF THE COY CLERK CRY OF TEMECULA THIS DAY
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FILED IN THE OFFICE OF SUPERINTENDENT OF STREETS THIS DAY OF
.270
8UPEAINTENDENT OF SiRE7T8
ARSE88MENT DISTRICT NO. 03-04, [JOHN WARNER ROAOL, CITY OF TEMECULA,
COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, WHICH WAS PRIOR RECORDED
THE
19TH DAY OF AUOUST, 2 W3, IN BOOK W AT PAGE 70 OF NAPS OF
ASSESSMENT AND CON-UNITY FACAJRB5 DISTRICTS IN THE OFFICE OF THE
FILED THIS DAY OF .200 ATTHE HOUR OF---O'CLOCK
JA., IN BOO JAT PAGE- DOCUNOIT P NSTRUNENT
N0. OF BOOK OF MAPS OF ASSESRNETAND COMMUNITY
FACILITIES 916IRICT3 IN THE OFFICE OF THE COUNTY RECORBER OF THE COUNTY
OF RIVERSW STATE OF CALIFORNIA
ASSE 301t-COUNTYCLERK-
MOORDEt
FOR PARINCYLARS OF THE LNES AND OINENSIONS OF A9®11DIU PARCELS,
REFERENCE U MADE TO THE NAPS OF THE ASEEMR OR THE COUNTY OF
1
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AMENDED ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO. 03-04
(JOHN WARNER ROAD)
COUNTY OF RIVERSIDE
STATE OF CALIFORNIA
AMENDING ASSESSMENT NO. 71
SECTION 5
RESOLUTION ORDERING AMENDED ASSESSMENT
RESOLUTION NO. 09-08
' A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA ORDERING THE MAKING OF AMENDED
ASSESSMENT PURSUANT TO PART 10 OF DIVISION 10
OF THE STREETS AND HIGHWAYS CODE AND
DIRECTING ACTIONS WITH RESPECT THERETO -
ASSESSMENT DISTRICT NO. 03-04 (JOHN WARNER
ROAD)
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. The City Council of the City of Temecula does hereby find,
determine and declare that:
A. Pursuant to the Improvement Bond Act of 1915 and Resolution No.
03-102, entitled "A Resolution of the City Council of the City of Temecula adopting
Engineer's Report, Confirming the Assessments and Ordering the Acquisition and
Construction of Improvements - Assessment District No. 03-04 (John Warner Road)",
adopted by this Council on August 12, 2003, special assessments were confirmed to
pay the costs of the acquisitions and improvements as more particularly described in
' said Resolution. Said Assessments are set forth on an Assessment Diagram and
Assessment Roll, heretofore confirmed by this Council and filed and recorded with the
City Clerk of the City of Temecula and the County of Riverside.
B. A certain parcel of land designated as Assessment Number 11,
upon which there is an unpaid Assessment where bonds have been issued under the
Improvement Bond Act of 1915, commencing with Section 8500 of the Street and
Highways Code of California, has been divided so that it no longer conforms to the
original parcel boundaries as shown on said Assessment Diagram.
Section 2. The Superintendent of Streets of the City of Temecula shall cause to
be filed with the City Clerk the Assessment Apportionment Reports, an Amended
Assessment Diagram and Amended Assessment Roll of Assessment Number 11, which
was previously recorded on the 19th day of August, 2003 in Book 53, Page 70,
Document No. 2003-634380 segregating and apportioning the unpaid installments of
the original assessment in accordance with the benefits to the several parts of the
original parcel.
R:/Resos 09-08/Resos 09-08
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 27th day of January, 2009.
aryann Edwards, Mayor
ATTEST:
Susan W ones, MMC
[SEAL]
R:/Resos 09-08/Resos 09-08 2
STATE OF CALIFORNIA
ABSTAIN: 0 NCIL MEMBERS: None
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 09-08 was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 27th day of January, 2009, by the
following vote:
AYES: 5 COUNCIL MEMBERS: Comerchero, Naggar, Roberts,
Washington, Edwards
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COU
COUNCIL MEMBERS: None
R:/Resos 09-08/Resos 09-08 3
EXHIBIT A
CITY OF TEMECULA
ASSESSMENT DISTRICT 03-04 (JOHN WARNER ROAD)
AMENDING ASSESSMENT NO. 11
Old
Assessment
New
Assessment
APN
Number
APN
Number
945-140-004
11
945-140-013
11-1
945-140-014
11-2
Owner of Record: Deutsche Bank AG
Page 1 of 1
SECTION 6
RESOLUTION OF PRELIMINARY APPROVAL
RESOLUTION NO. 09-09
' A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA PRELIMINARILY APPROVING AMENDED
ASSESSMENT, ORDERING THE PUBLIC HEARING, AND
DIRECTING ACTIONS WITH RESPECT THERETO -
ASSESSMENT DISTRICT NO. 03-04 (JOHN WARNER
ROAD)
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. The City Council of the City of Temecula does hereby find,
determine and declare that:
A. This Council heretofore adopted Resolution No. 09-08, entitled
"Resolution Ordering the Making of Amended Assessment Pursuant to Part 10 of
Division 10 of the Streets and Highways Code and Directing Actions With Respect
Thereto", in which the Council ordered the Superintendent of Streets to prepare and file
with the City Clerk an Assessment Apportionment Report (the "Report"), an Amended
Assessment Diagram and Amended Assessment Roll of Assessment Number 11, which
was previously recorded on the 19th day of August, 2003 in Book 53, Page 70,
' Document No. 2003-634380, segregating and apportioning the unpaid installments of
the original Assessment in accordance with the benefits to the several parts of the
original parcel.
Council.
B. Said Report, has been made and filed and duly considered by this
Section 2. The City Council of the City of Temecula hereby orders as follows:
A. Said Report as a whole and each part thereof, to wit:
1. The Amended Assessment Diagram showing the Amended
Assessment and dimensions of the respective amended subdivision of land with respect
to said Amended Assessment.
2. The apportionment of the total amount of the costs and
expenses of the proposed Amended Assessment upon the amended subdivision of land
in proportion to the estimated benefits to be received by said amended subdivision,
respectively, and of the expenses incidental thereto; are sufficient and are preliminarily
approved.
B. Said Report shall stand as the Report for the purpose of all
' subsequent proceedings herein.
R:/Resos 2009/Resos 09-09 1
C. February 24, 2009, at the hour of 7:00 o'clock p.m., in the regular
' meeting place of this Council, is hereby appointed and fixed as the time and place when
and where this Council will hear any objections or protests to said Amended
Assessment for the Assessment Number 11 which was previously recorded on 19th day
of August, 2003 in Book 53, Page 70, Document No. 2003-634380, and will consider
and finally determine whether the public interest, convenience and necessity require
said Amended Assessment, and when and where it will consider and finally act upon
said Report.
D. The City Clerk of the City of Temecula shall cause notice of said
hearing to be given by publication once a week for two (2) weeks in a local newspaper
published and circulated in the City of Temecula. The first publication of said notice
shall be completed at least fifteen (15) days before the date herein set for said hearing.
Said notice shall be headed "Notice of Hearing on Amended Assessment" and shall
state: the filing of said Report; the date, time and place set for and purpose of the
hearing on said Report and of protests; a brief description of the proposed Amended
Assessment; that any person interested in the original Assessment or in the lands
affected thereby or in the bonds secured thereby may appear and protest as provided in
Part 10 of Division 10 of the Streets and Highways Code of California; and that
reference is made to said Report for further particulars.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 27th day of January, 2009.
Maryann Edwards, Mayor
ATTEST:
[SEAL]
R:/Resos 2009/Resos 09-09 2
' STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 09-09 was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 27th day of January, 2009, by the
following vote:
AYES: 5 COUNCIL MEMBERS: Comerchero, Naggar, Roberts,
Washington, Edwards
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
ABSTAIN: 0 COUNCIL MEMBERS: None
' Susan W. Jones, MMC
City Clerk
R:/Resos 2009/Resos 09-09 3
EXHIBIT A
CITY OF TEMECULA
ASSESSMENT DISTRICT 03-04 (JOHN WARNER ROAD)
AMENDING ASSESSMENT NO. 11
Old
Assessment
New
Assessment
APN
Number
APN
Number
945-140-004
11
945-140-013
11-1
945-140-014
11-2
Owner of Record: Deutsche Bank AG
Page 1 of 1
SECTION 7
NOTICE OF HEARING ON AMENDED ASSESSMENT
Notice of Public Hearing
THE CITY OF TEMECULA
43200 Business Park Drive
Temecula, CA 92590
A PUBLIC HEARING has been scheduled before the CITY COUNCIL to consider the matter(s)
described below.
Case No: AD 03-4 JOHN WARNER APPORTIONMENT HEARING
Applicant: CITY OF TEMECULA, CALIFORNIA
Location: JOHN WARNER ASSESSMENT DISTRICT
Proposal: CITY COUNCIL TO APPROVE THE AMENDED ASSESSMENT
Environmental Action: NOT APPLICABLE
NOTICE IS HEREBY GIVEN that pursuant to the order of the City of Temecula, the City
Engineer has caused to be filed a report and an Amended Assessment and diagram of the parcel
shown as Diagram and Assessment Number 11 on the Diagram and Assessment heretofore
confirmed by this City pursuant to Resolution of Intention No. adopted by this Board on January
27, 2009 to all of which reference is hereby made for further particulars.
Any person may submit written comments to the City Council before the hearing(s) or may appear
and be heard in support of or opposition to the approval of the project(s) at the time of hearing. If
you challenge any of the projects in court, you may be limited to raising only those issues you or
someone else raised at the public hearing(s) described in this notice, or in written correspondences
delivered to the City Clerk at, or prior to, the public hearing(s). The proposed project application(s)
may be viewed at the public information counter, Temecula Finance Department, 43200 Business
Park Drive, Monday through Friday from 8:00 a.m. until 5:00 p.m. Questions concerning the
project(s) may be addressed to Genie Roberts, City of Temecula Finance Department, (951) 694-
6430.
PLACE OF HEARING City Council Chambers
43200 Business Park Drive
Temecula California
DATE OF HEARING February 24t , 2009
TIME OF HEARING 7:00 PM
SECTION 8
NOTICE TO PROPERTY OWNERS
N B S
Local Government Solutions
VIA CERTIFIED MAIL
June 24,2008 FILE COPY
Lavasani, Michael
30854 Lolita Road
Temecula, CA 92592
RE: CITY OF TEMECULA
JOHN WARNER ASSESSMENT DISTRICT NO. 03-04
ASSESSMENT APPORTIONMENT REQUIREMENTS FOR
APN(s): 945-140-004
Dear Michael Lavasani
The above referenced parcel lies within the boundaries of the City of Temecula "JOHN
WARNER ASSESSMENT DISTRICT NO. 03-04". Whenever a property subdivides in a 1915
Act Assessment District the assessment lien needs to be subdivided to each of the newly
created parcels, through what's called an "Apportionment Process."
The apportionment process consists of filing an Amended Assessment Diagram, a Notice
of Amended Assessment, and reconfiguring the original lien amounts to the newly created
parcels based upon benefit received. Our files indicate that the above referenced parcel
has not undergone the apportionment process, and the purpose of this letter is to notify you
that this process will need to be completed.
At this point you have two options to proceed: 1) Immediate payoff of the assessment lien
on your property in full. A payoff quote can be obtained by calling NIBIS at (800) 676-7516.
OR 2) (Recommended Method) Have the assessments apportioned to each of the newly
created parcels by filling out the enclosed Application for Assessment Apportionment and
paying the 990.00 fee to the City of Temecula together with a copy of the final tract or
recorded map (with an 8%2' x 11" reduced copy) by July 31, 2008. If you choose to do
nothing, which is not recommended, The City will take an alternate route. The City of
Temecula will apportion the assessment lien on your property on your behalf through the
Public Hearing Method, and this will result in additional costs up to $2,060.00 that would be
applied to the next County Tax Bills of the newly created parcels. The Public Hearing
Method requires three (3) Resolutions to be approved by the City Council and a Notice to
be published and posted by the City Clerk. The costs related to these administrative
procedures are added to the first year's levy and paid by the property owner of the newly
created parcels. Filling out the application and paying the fee listed under Option 2
bypasses the Public Hearing Method and saves you and the City the cost of these
additional administrative procedures.
NOTICE IS HEREBY GIVEN that a payment in the amount of 990.00 must be made
payable to the CITY OF TEMECULA, by July 39, 2008 in order to file the apportionment
requirement.
If you have any questions pertaining to this process please feel free to contact me at (800)
676-7516.
Respectfully,
Annoan Ga cia
Resource Analyst
Enclosure
cc: David Bilby, City of Temecula
32605 Temecula Parkway, Suite 100 Temecula, CA 92592 Tel: 951.296.1997 1 Toll-free: 800.676.7516 Fax: 951.296.1998
N S
Locai Government Solutions
VIA CERTIFIED MAIL
December 22, 2008 FU Copy
Deutsche Bank AG
60 Wall Street
NEW YORK, NY 10005
RE: CITY OF TEMECULA
JOHN WARNER ASSESSMENT DISTRICT NO. 03-04
ASSESSMENT APPORTIONMENT REQUIREMENTS FOR
APN: 945-140-004
To whom it may concern
The above referenced parcel lies within the boundaries of the City of Temecula "JOHN
WARNER ASSESSMENT DISTRICT NO. 03-04". Whenever a property subdivides in a 1915
Act Assessment District the assessment lien needs to be subdivided to each of the newly
created parcels, through what's called an "Apportionment Process."
The apportionment process consists of filing an Amended Assessment Diagram, a Notice
of Amended Assessment, and reconfiguring the original lien amounts to the newly created
parcels based upon benefit received. Our files indicate that the above referenced parcel
has not undergone the apportionment process, and the purpose of this letter is to notify you
that this process will need to be completed.
At this point you have two options to proceed: 1) Immediate payoff of the assessment lien
on your property in full. A payoff quote can be obtained by calling NIBIS at (800) 676-7516.
OR 2) (Recommended Method) Have the assessments apportioned to each of the newly
created parcels by filling out the enclosed Application for Assessment Apportionment and
paying the 990.00 fee to the City of Temecula together with a copy of the final tract or
recorded map (with an 8'/2" x 11" reduced copy) by January 22, 2009. If you choose to do
nothing, which is not recommended, The City will take an alternate route. The City of
Temecula will apportion the assessment lien on your property on your behalf through the
Public Hearing Method, and this will result in additional costs up to $2,060.00 that would be
applied to the next County Tax Bills of the newly created parcels. The Public Hearing
Method requires three (3) Resolutions to be approved by the City Council and a Notice to
be published and posted by the City Clerk. The costs related to these administrative
procedures are added to the first year's levy and paid by the property owner of the newly
created parcels. Filling out the application and paying the fee listed under Option 2
bypasses the Public Hearing Method and saves you and the City the cost of these
additional administrative procedures.
NOTICE IS HEREBY GIVEN that a payment in the amount of 990.00 must be made
payable to the CITY OF TEMECULA, by January 22, 2009 in order to file the
apportionment requirement.
If you have any questions pertaining to this process please feel free to contact me at (800)
676-7516.
JRWectfully,
nn Danielle Wood
Senior Consultant
Enclosure
cc: David Bilby, City of Temecula
32605 Temecula Parkway, Suite 100 Temecula, CA 92592 1 Tel: 951.296.1997 1 Toll-tree: 800.676.7516 1 Fax: 951.296.1998
SECTION 9
RESOLUTION CONFIRMING AMENDED ASSESSMENT
RESOLUTION NO.
RESOLUTION CONFIRMING THE AMENDED ASSESSMENT AND
DIRECTING ACTIONS WITH RESPECT THERETO
ASSESSMENT DISTRICT NO. 03-04 (JOHN WARNER ROAD)
RESOLVED by the City Council (the "Council") of the City of Temecula, County of Riverside,
State of California, that:
WHEREAS, this Council adopted Resolution No. entitled "Resolution Ordering the
Making of Amended Assessment Pursuant to Part 10 of Division 10 of the Streets and Highways Code
and Directing Actions with Respect Thereto", in which the Council ordered the Superintendent of Streets
to prepare and file with the City Clerk the Assessment Apportionment Report (the "Report"), an Amended
Assessment Diagram and Amended Assessment Roll of Assessment Number 11, which was previously
recorded on the 19th day of August, 2003 in Book 53, Page 70, Document No. 2003-634380, segregating
and apportioning the unpaid installments of the original Assessment in accordance with the benefits to the
several parts of the original parcel; and
WHEREAS, said Report was duly made and filed, and duly considered by this Council and found
to be sufficient in every particular, whereupon it was determined that said Report should stand as the
Report for all subsequent proceedings under and pursuant to the aforesaid Resolution No. .and
WHEREAS, February 24, 2009, at the hour of 7:00 o'clock p.m., in the regular meeting place of
this Council, was appointed as the time and place for hearing protests in relation to the Amended
Assessment Diagram and Amended Assessment Roll of the parcel of land designated as Assessment
Number 11, which was previously recorded on the 19th day of August, 2003 in Book 53, Page 70,
Document No. 2003-634380, as shown on the exhibit attached hereto, segregating and apportioning the
unpaid installments of the original Assessment in accordance with the benefits of the several parts of the
original parcel, plus costs and fees of making such apportionments, notices of which hearing were duly
and regularly published; and
WHEREAS, said hearing was duly and regularly held, and all persons interested in the original
Assessment, or in the land affected thereby or in the bonds secured thereby desiring to be heard were
given an opportunity to be heard, and all matters and things pertaining to said Amended Assessment was
fully heard and considered by this Council, and all protests, both written and oral, were duly heard and
considered;
NOW, THEREFORE IT IS ORDERED, that:
1. All written and oral protests are hereby overruled, and this Council has thereby acquired
jurisdiction to order said Amended Assessments and re-confirms said Amended
Assessment Diagram and Amended Assessment Roll, referenced herein, and the costs
and expenses thereof.
2. Said Amended Assessment Diagram and said Amended Assessment Roll, referenced
herein, filed with the City Clerk pursuant to "Resolution Ordering the Making of
Amended Assessment Pursuant to Part 10 of Division 10 of the Streets and Highways
Code and Directing Actions with Respect Thereto" is hereby, ratified, approved, and re-
confirmed.
3. The City Clerk of the City of Temecula shall forthwith:
a) cause an Amended Notice of Assessment, amending the Notice of Assessment
which was previously recorded on the 19th day of August, 2003 in Book 53, Page
70, Document No. 2003-634380 for Assessment Number 11 , executed by the City
Clerk of the City of Temecula, to be filed and recorded, in the office of the County
Recorder of the County of Riverside and such Amended Notice of Assessment to
be in substantially the same form as provided in Section 3114 of the Streets and
Highways Code of California;
b) cause an Amended Assessment Diagram, amending the Assessment Diagram
which was previously recorded on the 19th day of August, 2003 in Book 53, Page
70, Document No. 2003-634380 for the Assessment Number 11, executed by the
City Clerk of the City of Temecula, to be filed and recorded, in the office of the
County Recorder of the County of Riverside and such Amended Assessment
Diagram to be in substantially the same form as provided in Section 3114 of the
Streets and Highways Code of California;
c) deliver the Amended Assessment Roll to the Superintendent of Streets, together
with the Amended Assessment Diagram, as approved and re-confirmed by this
Council, with a certificate of such confirmation and the date thereof, executed by
the City Clerk of the City of Temecula thereon. The Superintendent of Streets will
record the Amended Assessment Diagram and Amended Assessment Roll in his
office in a suitable book to be kept for that purpose, and appended thereto his
certificate of the date of such recording, and such recordation shall be and
constitute the Amended Assessment Roll herein.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this day of
, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk of the City of Temecula,
Resolution No. was duly and regularly adopted by the
at a meeting thereof held on the day of , 2009,
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
do hereby certify that the foregoing
City Council of the City of Temecula
by the following vote:
Susan W. Jones, M M C
City Clerk
EXHIBIT A
CITY OF TEMECULA
ASSESSMENT DISTRICT 03-04 (JOHN WARNER ROAD)
AMENDING ASSESSMENT NO. 11
Old
Assessment
New
Assessment
APN
Number
APN
Number
945-140-004
11
945-140-013
11-1
945-140-014
11-2
Owner of Record: Deutsche Bank AG
Page 1 of 1
SECTION 10
NOTICE OF AMENDED ASSESSMENT
WHEN RECORDED RETURN TO:
CITY OF TEMECULA
CITY CLERK
43200 BUSINESS PARK DRIVE
TEMCULA, CA 92589
NOTICE OF AMENDED ASSESSMENT
CITY OF TEMECULA
ASSESSMENT DISTRICT NO. 03-04
(JOHN WARNER ROAD)
AMENDING ASSESSMENT NO. 11
Pursuant to the requirements of Section 3114 of the Streets and Highways Code of the State of
California, the undersigned CITY CLERK of the CITY OF TEMECULA, COUNTY OF RIVERSIDE, STATE OF
CALIFORNIA, HEREBY GIVES NOTICE that an Amended Assessment Diagram and Amended Assessment Roll
were recorded in the office of the Superintendent of Streets of the City of Temecula, as provided for in Section
3114, and relating to the real property more particularly described on the Amended Aassessment Diagram filed in
accordance with Section 3114 on the day of , 2009 in Book
, Page(s) , Document No. Book of Maps of Assessment and
Community Facilities Districts, Official Records in the office of the Riverside County Recorder.
Said Amended Assessment Diagram amends "ASSESSMENT DISTRICT NO. 03-04 (JOHN WARNER
ROAD)" Assessment Diagram, City of Temecula, County of Riverside, State of California filed on the 19th day of
August, 2003 in Book 53, Page 70, Document No. 2003-634380 of BOOK OF MAPS OF ASSESSMENT AND
COMMUNITY FACILITIES DISTRICTS.
NOTICE IS FURTHER GIVEN that upon the recording of this Notice in the office of said County
Recorder, the Amended Assessment assessed on the lot, piece and parcel as shown on said filed Amended
Assessment Diagram shall become a lien upon the lots or portions of lots assessed, respectively.
Reference is made to the Amended Assessment Diagram and Amended Assessment Roll recorded in the
office of the Superintendent of Streets of the City of Temecula for the amount of each of the Amended
Assessments.
Exhibit "A" hereto attached, and by this reference incorporated herein, shows the parcels subject to the
Amended Assessments.
DATED: , 2009
SUSAN W. JONES, MMC
CITY CLERK
CITY OF TEMECULA
STATE OF CALIFORNIA
EXHIBIT A
CITY OF TEMECULA
ASSESSMENT DISTRICT 03-04 (JOHN WARNER ROAD)
AMENDING ASSESSMENT NO. 11
Old
Assessment
New
Assessment
APN
Number
APN
Number
945-140-004
11
945-140-013
11-1
945-140-014
11-2
Owner of Record: Deutsche Bank AG
Page 1 of 1
COUNCIL BUSINESS
ITEM NO. 21
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Shawn Nelson, City Manager
DATE: February 24, 2009
SUBJECT: Amendment to CalPERS Contract Providing for Two Years Additional Service
Credit
PREPARED BY: Denise Lanier, Senior Human Resources Analyst
RECOMMENDATION: That the City Council:
1. Adopt a resolution entitled:
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA, CALIFORNIA, DECLARING ITS INTENTION TO
APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE
CITY COUNCIL OF THE CITY OF TEMECULA AND THE BOARD
OF ADMINISTRATION, CALIFORNIA PUBLIC EMPLOYEES'
RETIREMENT SYSTEM.
2. Introduce and read by title only an ordinance entitled:
ORDINANCE NO. 09-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TEMECULA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO
THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY
OF TEMECULA AND THE BOARD OF ADMINISTRATION,
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM.
3. Approve Form PERS-CON-12, Certification of Governing Body's Action (Exhibit D);
4. Approve Form PERS-CON-12A, Certification of Compliance with Government Code Section
7507 (Exhibit E.);
Approve the Certification of Compliance with Government Code Section 20903 (Exhibit F);
Direct the City Clerk, upon adoption of said Resolution, to forward to CaIPERS duly
executed and certified copies of: (1) Resolution of Intention (Exhibit B); (2) Form PERS-
CON-12, Certification of Governing Body's Action (Exhibit D); (3) Form PERS-CON-12A,
Certification of Compliance With Government Code Section 7507 (Exhibit E.); and (4)
Certification of Compliance With Government Code Section 20903 (Exhibit F).
BACKGROUND: The mid-year budget reflects that the City is facing a significant
reduction in operating revenue and potential reductions in future years as well. In response, the City
has already reduced project employee staffing and miscellaneous operating expenses.
DISCUSSION: Government Code Section 20903 allows local agencies contracting
with the California Public Employees' Retirement System (CaIPERS) to grant two (2) years of
additional service credit to employees under certain circumstances. Several local agencies
including the County of Riverside and Cityof Moreno Valley have recentlyamended their CaIPERS
contracts to provide the additional service credit to members who retire during a designated period
because of impending mandatory layoffs. By amending the contract with CaIPERS and offering this
benefit to employees, the City hopes to create vacancies in a number of General Fund and Non-
General Fund positions, thereby producing costs savings that will help mitigate the number of
involuntary layoffs.
To take advantage of the additional service credit, employees must be at least 50 years of age, have
a minimum of five (5) years of CaIPERS service credit and retire during a 90 to 180 day retirement
window specified by the City beginning on April 24, 2009 through August 31, 2009. The retirement
option will be presented to miscellaneous employees. At this time, we estimate that between15 to 25
City employees will be presented this option. The cost of the additional service credit will be added
to the City's actuarial accrued liability which will result in an increase in the employer contribution
rate beginning with the 2011112 fiscal year. The costs are amortized over twenty years. The
estimated costs of the program are displayed in (Exhibit A).
In order to implement this amendment to the CAIPERS contract the City must provide two (2)
certifications as provided in Exhibit's E and F. The Certification of Compliance with Government
Code Section 7507 (Exhibit E) certifies the cost of this benefit is being made public. The
Certification of Compliance with Government Code Section 20903 (Exhibit F) confirms the City's
need to take this action finding that: (1) Impending layoffs constitute at least one percent of the job
classification, department, or organizational unit, as designated bythe City; and (2) bythis action it is
the intent of the Cityto create unfilled vacancies thereby resulting in a permanent overall reduction
in the workforce.
In addition, no earlier than twenty days after this public notice, this item must be brought back to the
City Council for final adoption of the ordinance (Exhibit C). This final adoption is scheduled for
March 24, 2009.
FISCAL IMPACT: The estimated cost of implementing the CaIPERS Section 20903, Two
Years Additional Service Credit for 15 to 25 employees is estimated at $95,000 annually
commencing in fiscal year 2011/12. However, there will be an annual savings of $445,000 as a
result of not having to pay retirement benefits for those same positions. Therefore, there is a net
retirement savings peryear of approximately $350,000, in addition to salarysavings estimated at $2
million annually. Beginning in FY 2011-12, the additional retirement costs of $95,000 will be paid
annually for a period of 20 years. The City's CaIPERS employer rate would increase by 0.6%
(Exhibit A).
NOTIFICATION: The City's California Teamsters Public, Professional, and Medical
Employees Union Local 911 members have been notified that this item was placed on the February
24, 2009 City Council Agenda
SUMMARY: The adoption of Government Code Section 20903 has become more
prevalent among local government agencies as they struggle with the current economic downturn.
This Amendment to the CalPERS contract will provide the Citywith an additional tool for dealing with
the existing budget crisis.
SUMMARY OF ORDINANCE
The proposed ordinance approves an amendment to the contract between the Board of
Administration of the California Public Employees' Retirement System and the City Council of the
City of Temecula. The amendment provides that the City will have the option to grant two (2)
years of additional service credit to qualified employees and further provides for the adjustment
of City contributions for such credit.
ATTACHMENTS:
Exhibit "A" - Government Code Section 20903 Cost Estimates
Exhibit "B" - Proposed Resolution, w/Amendment to Contract
Exhibit "C" - Proposed Ordinance, w/Amendment to Contract
Exhibit "D" - Form CON-12, Certification of Governing Body's Action
Exhibit "E" - Certification of Compliance with Government Code Section 7507
Exhibit "F" - Certification of Compliance with Government Code Section 20903
EXHIBIT A
City of Temecula
Government Code Section 20903 Cost Estimates
Eligible Retirement Dates:
2009
Eligible Employees:
Estimated Costs for Eligible Employees
COST ANALYSIS
Present Value of Additional
Contributions
20 Year Amortization Factor
Dollar Cost of Implementation
Annual CalPERS Misc. Member
Payroll
Percentage Cost of
Implementation
April 24, 2009 through August 31,
15 to 25
$1,246,257
13.24
$94,128
$15,593,823
0.6%
RESOLUTION NO. 09-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA, CALIFORNIA, DECLARING ITS
INTENTION TO APPROVE AN AMENDMENT TO THE
CONTRACT BETWEEN THE CITY COUNCIL OF THE
CITY OF TEMECULA AND THE BOARD OF
ADMINISTRATION, CALIFORNIA PUBLIC EMPLOYEES'
RETIREMENT SYSTEM
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. The City Council of the City of Temecula does hereby find,
determine and declare that:
A. The Public Employees' Retirement Law permits the participation of
public agencies and their employees in the Public Employees' Retirement System by
the execution of a contract, and sets forth the procedure by which said public agencies
may elect to subject themselves and their employees to amendments to said Law.
B. One of the steps in the procedures to amend this contract is the
adoption by the governing board of the public agency of a resolution giving notice of its
intention to approve an amendment to said contract, which resolution shall contain a
summary of the change proposed in said contract.
C. There currently exists a contract between the Board of
Administration, California Public Employees' Retirement System and the City Council of
the City of Temecula.
D. The following is a statement of the proposed change to the
Contract: To provide Section 20903 (Two Years Additional Service Credit) for local
miscellaneous members.
Section 2. The City Council of the City of Temecula does hereby give notice of
intention to approve an amendment to the contract between the City Council of the City
of Temecula and the Board of Administration of the Public Employees' Retirement
System, a copy of said amendment being attached hereto, marked EXHIBIT 1 and by
this reference made a part hereof. The Council expects to take final action on said
amendment at its meeting of March 24, 2009.
EXHIBIT B
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 24th day of February, 2009.
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. - was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 24th day of February, 2009, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
Alke"-
CaIPERS
California
Public, Employees' Retirement System
EXHIBIT 1
AMENDMENT TO CONTRACT
Between the
Board of Administration
California Public Employees' Retirement System
and the
City Council
City of Temecula
4W MZZZWWNW~
The Board of Administration, California Public Employees' Retirement System,
hereinafter referred to as Board, and the governing body of the above public agency,
hereinafter referred to as Public Agency, having entered into a contract effective
December 1, 1990, and witnessed November 8, 1990, and as amended effective
October 25, 1997, August 24, 2002 and July 10, 2004 which provides for participation of
Public Agency in said System, Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 11 are hereby stricken from said contract as executed
effective July 10, 2004, and hereby replaced by the following paragraphs
numbered 1 through 11 inclusive:
1: All words and terms used herein which are defined in the Public
Employees' Retirement Law shall have the meaning as defined therein
unless otherwise specifically provided. "Normal retirement age" shall
mean age 55 for local miscellaneous members.
2. Public Agency shall participate in the Public Employees' Retirement
System from and after December 1, 1990 making its employees as
hereinafter provided, members of said System subject to all provisions of
the Public Employees' Retirement Law except such as apply only on
election of a contracting agency and are not provided for herein and to all
amendments to said Law hereafter enacted except those, which by
express provisions thereof, apply only on the election of a contracting
agency.
3. Employees of Public Agency in the following classes shall become
members of said Retirement System except such in each such class as
are excluded by law or this agreement:
a. -Employees other than local safety members (herein referred to as
local miscellaneous members).
4. In addition to the classes of employees excluded from membership by
said Retirement Law, the following classes of employees shall not become
members of said Retirement System:
a. SAFETY EMPLOYEES.
5. The percentage of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member in
employment before and not on or after July 10, 2004 shall be determined
in accordance with Section 21354 of said Retirement Law (2% at age 55
Full).
6. The percentage of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member in
employment on or after July 10, 2004 shall be determined in accordance
with Section 21354.4 of said Retirement Law (2.5%o at age 55 Full).
7. Public Agency elected and elects to be subject to the following optional
provisions:
a. Section 20042 (One-Year Final Compensation).
b. Sections 21624 and 21626 (Post-Retirement Survivor Allowance).
G. Section 21574 (Fourth Level of 1959 Survivor Benefits).
d. Section 21024 (Military Service Credit as Public Service).
e. Section 20903 (Two Years Additional Service Credit).
8. Public Agency shall contribute to said Retirement System the contributions
determined by actuarial valuations of prior and future service liability with
respect to local miscellaneous members of said Retirement System.
9. Public Agency shall also contribute to said Retirement System as follows:
a. Contributions required per covered member on account of the 1959
Survivor Benefits provided under Section 21574 of said Retirement
Law. (Subject to annual change.) In addition, all assets and
liabilities of Public Agency and its employees shall be pooled in a
single account, based on term insurance rates, for survivors of all
local miscellaneous members.
b. A reasonable amount, as fixed by the Board, payable in one
installment within 60 days of date of contract to cover the costs of
administering said System as it affects the employees of Public
Agency, not including the costs of special valuations or of the
periodic investigation and valuations required by law.
C. A reasonable amount, as fixed by the Board, payable in one
installment as the occasions arise, to cover the costs of special
valuations on account of employees of Public Agency, and costs of
the periodic investigation and valuations required by law.
10. Contributions required of Public Agency and its employees shall be
subject to adjustment by Board on account of amendments to the Public
Employees' Retirement Law, and on account of the experience under the
Retirement System as determined by the periodic investigation and
valuation required by said Retirement Law.
11. Contributions required of Public Agency and its employees shall be paid
by Public Agency to the Retirement System within fifteen days after the
end of the period to which said contributions refer or as may be prescribed
by Board regulation. If more or less than the correct amount. of
contributions is paid for any period, proper adjustment shall be made in
connection with subsequent remittances. Adjustments on account of
errors in contributions required of any employee may be made by direct
payments between the employee and the Board.
B. This amendment shall be effective on the day of
BOARD OF ADMINISTRATION CITY COUNCIL
PUBLIC EMPLOYEES' RETIREMENT SYSTEM CITY OF TEMECULA
BY BY
LORI MCGARTLAND, CHIEFPRESIDING OFFICER
EMPLOYER SERVICES` DIVISION
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
;a
Witgdss Date
`Attest:
Clerk
AMENDMENT ER# 1522
PERS-CON-702A (Rev. 10\05)
ORDINANCE NO. 09-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF TEMECULA, CALIFORNIA, AUTHORIZING AN
AMENDMENT TO THE CONTRACT BETWEEN THE CITY
COUNCIL OF THE CITY OF TEMECULA AND THE
BOARD OF ADMINISTRATION, CALIFORNIA PUBLIC
EMPLOYEES' RETIREMENT SYSTEM.
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES ORDAIN AS
FOLLOWS:
Section 1. The City Council of the City of Temecula hereby approves that
certain amendment to the contract between the City Council of the City of Temecula
and the Board of Administration, California Public Employees' Retirement System, a
copy of said amendment is attached hereto, marked EXHIBIT 1, and by such reference
made apart hereof as though herein set out in full ("Amendment").
Section 2. The Mayor of the City of Temecula is hereby authorized, empowered, and
directed to execute said amendment for and on behalf of the City of Temecula in substantially
the form attached.
Section 3. The City Clerk shall certify to the adoption of this Ordinance and
shall cause the same to be published in the manner required by law.
EXHIBIT C
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this day of ,
Maryann Edwards, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA }
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Ordinance No. - was duly introduced and placed upon its first reading
at a meeting of the City Council of the City of Temecula on the 24th day of February,
2009, and that thereafter, said Ordinance was duly adopted by the City Council of the City
of Temecula at a meeting thereof held on the day of by the following
vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
Alke"-
CaIPERS
California
Public, Employees' Retirement System
EXHIBIT 1
AMENDMENT TO CONTRACT
Between the
Board of Administration
California Public Employees' Retirement System
and the
City Council
City of Temecula
4W MZZZWWNW~
The Board of Administration, California Public Employees' Retirement System,
hereinafter referred to as Board, and the governing body of the above public agency,
hereinafter referred to as Public Agency, having entered into a contract effective
December 1, 1990, and witnessed November 8, 1990, and as amended effective
October 25, 1997, August 24, 2002 and July 10, 2004 which provides for participation of
Public Agency in said System, Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 11 are hereby stricken from said contract as executed
effective July 10, 2004, and hereby replaced by the following paragraphs
numbered 1 through 11 inclusive:
1: All words and terms used herein which are defined in the Public
Employees' Retirement Law shall have the meaning as defined therein
unless otherwise specifically provided. "Normal retirement age" shall
mean age 55 for local miscellaneous members.
2. Public Agency shall participate in the Public Employees' Retirement
System from and after December 1, 1990 making its employees as
hereinafter provided, members of said System subject to all provisions of
the Public Employees' Retirement Law except such as apply only on
election of a contracting agency and are not provided for herein and to all
amendments to said Law hereafter enacted except those, which by
express provisions thereof, apply only on the election of a contracting
agency.
3. Employees of Public Agency in the following classes shall become
members of said Retirement System except such in each such class as
are excluded by law or this agreement:
a. -Employees other than local safety members (herein referred to as
local miscellaneous members).
4. In addition to the classes of employees excluded from membership by
said Retirement Law, the following classes of employees shall not become
members of said Retirement System:
a. SAFETY EMPLOYEES.
5. The percentage of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member in
employment before and not on or after July 10, 2004 shall be determined
in accordance with Section 21354 of said Retirement Law (2% at age 55
Full).
6. The percentage of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member in
employment on or after July 10, 2004 shall be determined in accordance
with Section 21354.4 of said Retirement Law (2.5%o at age 55 Full).
7. Public Agency elected and elects to be subject to the following optional
provisions:
a. Section 20042 (One-Year Final Compensation).
b. Sections 21624 and 21626 (Post-Retirement Survivor Allowance).
G. Section 21574 (Fourth Level of 1959 Survivor Benefits).
d. Section 21024 (Military Service Credit as Public Service).
e. Section 20903 (Two Years Additional Service Credit).
8. Public Agency shall contribute to said Retirement System the contributions
determined by actuarial valuations of prior and future service liability with
respect to local miscellaneous members of said Retirement System.
9. Public Agency shall also contribute to said Retirement System as follows:
a. Contributions required per covered member on account of the 1959
Survivor Benefits provided under Section 21574 of said Retirement
Law. (Subject to annual change.) In addition, all assets and
liabilities of Public Agency and its employees shall be pooled in a
single account, based on term insurance rates, for survivors of all
local miscellaneous members.
b. A reasonable amount, as fixed by the Board, payable in one
installment within 60 days of date of contract to cover the costs of
administering said System as it affects the employees of Public
Agency, not including the costs of special valuations or of the
periodic investigation and valuations required by law.
C. A reasonable amount, as fixed by the Board, payable in one
installment as the occasions arise, to cover the costs of special
valuations on account of employees of Public Agency, and costs of
the periodic investigation and valuations required by law.
10. Contributions required of Public Agency and its employees shall be
subject to adjustment by Board on account of amendments to the Public
Employees' Retirement Law, and on account of the experience under the
Retirement System as determined by the periodic investigation and
valuation required by said Retirement Law.
11. Contributions required of Public Agency and its employees shall be paid
by Public Agency to the Retirement System within fifteen days after the
end of the period to which said contributions refer or as may be prescribed
by Board regulation. If more or less than the correct amount. of
contributions is paid for any period, proper adjustment shall be made in
connection with subsequent remittances. Adjustments on account of
errors in contributions required of any employee may be made by direct
payments between the employee and the Board.
B. This amendment shall be effective on the day of
BOARD OF ADMINISTRATION CITY COUNCIL
PUBLIC EMPLOYEES' RETIREMENT SYSTEM CITY OF TEMECULA
BY BY
LORI MCGARTLAND, CHIEFPRESIDING OFFICER
EMPLOYER SERVICES` DIVISION
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
;a
Witgdss Date
`Attest:
Clerk
AMENDMENT ER# 1522
PERS-CON-702A (Rev. 10\05)
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Actuarial and Employer Services Branch
Public Agency Contract Services
P.O. Box 942709
Sacramento, CA 94229-2709
(888) CalPERS (225-7377)
CERTIFICATION OF GOVERNING BODY'S ACTION
I hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the
City council of the
(governing body)
City of Temecula
(public agency)
on
(date)
Clerk/Secretary
Title
EXHIBIT D
PERS-CON-12 (rev. 1/96)
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Actuarial and Employer Services Branch
Public Agency Contract Services
P.O. Box 942709
Sacramento, CA 94229-2709
(888) CalPERS (225-7377)
CERTIFICATION OF COMPLIANCE WITH
GOVERNMENT CODE SECTION 7507
I hereby certify that in accordance with Section 7507 of the Government Code
the future annual costs as determined by the System Actuary for the increase
in retirement benefit(s) have been made public at a public meeting of the
City Council of the
(governing body)
City of Temecula
(public agency)
on which is at least two weeks prior to the adoption of the
(date)
Resolution / Ordinance.
Clerk/Secretary
Title
Date
EXHIBIT E
PERS-CON-12A (rev. 1/96)
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Actuarial and Employer Services Branch
Public Agency Contract Services
P.O. Box 942709
Sacramento, CA 94229-2709
(888) CaIPERS (225-7377)
CERTIFICATION OF COMPLIANCE WITH
GOVERNMENT CODE SECTION 20903
In accordance with Government Code Section 20903 and the contract between the
Public Employees' Retirement System, the City Council of the City of Temecula hereby
certifies that:
1. Because of an impending curtailment of, or change in the manner of performing
service, the best interests of the agency will be served by.granting such additional
service credit.
2. The added cost to the retirement fund for all eligible employees who retire during
the designated window period will be included in the contracting agency's
employer contribution rate for the fiscal year that begins two years after the end of
the designated period.
3. It has elected to become subject to Section 20903 because of impending
mandatory transfers, demotions, and layoffs that constitute at least 1 percent of
the job classification, department or organizational unit, as designated by the
governing body, resulting from the curtailment of, or change in the manner of
performing, its services.
4. Its: intention at the time Section 20903 becomes operative is to keep all vacancies
created by retirements under this section or at least one vacancy in any position in
any department or other organizational unit permanently unfilled thereby resulting
in an overall reduction in the work force of such department or organizational unit.
THEREFORE, the City Council of the City of Temecula hereby elects to provide the
benefits of. Government Code Section 20903 to all eligible members who retire within
the designated period, April 24, 2009 ' through August .31, 2009
CITY COUNCIL
OF THE
CITY OF TEMECULA
Attest:
Clerk/Secretary
By:
Presiding. Officer
EXHIBIT F
Date
2yr certification-PA (Rev. 4/04)
DEPARTMENTAL
REPORTS
ITEM NO. 22
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Debbie Ubnoske, Director of Planning
DATE: February 24, 2009
SUBJECT: Monthly Report
The following are the recent highlights for the Planning Division of the Community Development
Department for the month of January 2009.
CURRENT PLANNING ACTIVITIES
KIP\A/ r'.S1CPC
The Division received 46 new applications for administrative, other minor cases, and home
occupations including 5 applications for public hearings during the month of January. The new
public hearing cases are as follows:
CONDITIONAL USE PERMIT 1
DEVELOPMENT PLAN 1
SIGN PROGRAM 2
TENTATIVE PARCEL MAP 1
SPECIAL PROJECTS & LONG RANGE PLANNING ACTIVITIES
The Long Range Planning Division commits work efforts toward larger scale and longer time frame
projects for both private and public purposes. These activities can range from a relatively simple
ordinance or environmental review to a new specific plan or a general plan amendment. Some of
the major special projects and long range planning activities currently in progress are described in
the paragraphs below:
Temecula Regional Hospital - This project was approved bythe City Council on January 22,
2008. The CEQA challenge period for the Supplemental EIR expired on February 28, 2008.
No legal challenges were filed regarding the SEIR. The CEQA challenge period for the
second reading of the Zone Change expired on March 14, 2008. The City Attorney filed a
Return to the Writ of Mandate for the project with the Riverside County Superior Court on
March 20, 2008. The applicant has indicated that building plan review by the Office of
Statewide Health Planning and Development is nearly complete and has been in contact
with staff regarding permits for rough grading. (FISK)
General Plan Housing Element Update - State law requires the City to adopt an update to
the Housing Element by June 30, 2008 and it must be certified by the State Department of
Housing and Community Development (HCD) by December 31, 2008. A draft version of the
Housing Element was sent to HCD on February 12, 2008 to begin its 60-day review and
comment period. Staff received comments on the draft Housing Element from the California
Department of Housing and Community Development (HCD) on April 13, 2008. Based on
these comments, staff prepared a revised draft and submitted to HCD for a second 60 -day
review on July 2, 2008. Preliminary HCD comments were received on September 8, 2008.
Redevelopment Agency staff continues to work with HCD staff to review areas of concern
prior to submitting for a formal final review. Additional written comments were received from
HCD on January 20, 2009. RDA staff is revising the final draft based on HCD's January
letter. Staff anticipates submitting the final draft Housing Element to HCD by the end of
February 2009. A revised timeline has been prepared that anticipates a Planning
Commission hearing in May, 2009 and a City Council hearing in June, 2009. Upon adoption
by the City Council, the Housing Element will be submitted a final time to HCD for a 90-day
Certification review. (PAPP)
Nicolas Valley Rural Preservation Area - Staff has prepared a conceptual land use plan and
conceptual financing options to pay for needed road improvements. A third workshop was
held on November 29, 2007 where information on infrastructure options and recommended
density was provided to residents and interested parties. The results of a survey conducted
that evening indicated that a majority of property owners favor the formation of an
Assessment District and favor increased density. Staff held a briefing meeting with the
Nicolas Valley City Council Subcommittee on January 31, 2008 to discuss findings and to
seek further direction. Staff met with the City Manager in March to discuss scope of work,
timing and budget. A community meeting was held on June 17, 2008 to provide an update
on the process. Approximately 20 residents attended. Staff indicated to the residents that it
is the City's intent to run parallel processes for the Assessment District/Leifer Road
Improvement Plans and the General Plan/Zone Changes to increase the density, and that
we anticipated the process to take between 18 to 24 months. Staff agreed to provide
website and email updates on a quarterly basis to the residents on the project progress. An
internal staff meeting (Planning, Public Works, TCSD, and Finance) was held on August 6 to
discuss timelines, budget, work tasks, and priorities. Staff is working on constraints/lotting
analyses to develop firm numbers for assessment district fiscal analysis. In addition, staff
has hired Bob LaCoss (PDS) to prepare Design Guidelines and will be hiring a consultantto
prepare an EIR. A community meeting to discuss community character and design was held
on October 21 . Approximately 40-50 people attended the meeting. Planning staff briefly
brought everyone up to speed on the process and where we are and then introduced Bob
LaCoss who is the consultant hired to prepare the Design Guidelines. It was the consensus
of the attendees that they wanted Guidelines which would protect the rural nature of Nicolas
Valley. They also mentioned that farming, equestrian uses, vineyard themes, Palomar
Mountain and the Santa Gertrudis Ceek were things that they associated with Nicolas
Valley. The meeting with the community anticipated for December 2008 was postponed to
February 26, 2009. Staff is working on a survey to mail to property owners and residents to
determine support for proposed zone change (2.5 acres, 1 acre, or'/ acre minimums) due
to responses received from various property owners that'/ acre is not wanted; the survey
will also gauge support for the future CFD. Staff anticipates mailing the surveys in early
March. The Community Plan is on hold pending survey results. Staff continues to work with
consultants to prepare Hydrology Study (to map floodplain) and Traffic Study for the area.
(PETERS/KITZEROW)
Transit Center and Transportation Planning - Staff has received the letter from ACOE
confirming the conceptual location of the transit center within the Murrieta Creek Recreation
Basin. This letter in addition to the ACOE completing their hydrology studywill allow RTA to
move forward with the transit center design, and supplemental EIS. Staff will continue
working with agency staff to update transit center timelines, provide input into the RTA route
restructuring, and work with agency staff to establish a Transportation NOW chapter for
southwest Riverside County. Staff also discussed two options for the Harveston Shuttle
routes. The options being considered would connect the Harveston community to the Mall
area and/or Old Town Temecula. RTA is working with the Harveston HOA to survey
Harveston residents. The results of their surveywill assist RTA staff will establishing route
stops, times and frequencies for the shuttle service. Staff is also working closely with
WRCOG, SCAG and SANDAG, through the 1-15 Interregional Partnership (1-15 IRP), on a
Smart Growth Concept Map, which coordinates land use and transportation decisions to
accomplish the goals of SB 375 and AB 32. The SANDAG Smart Growth Concept Map is
being used as the foundation document to develop a similar document for the cities in
southwest Riverside County. The 1-5 IRP convened a Smart Growth Working Group
(SGWG) consisting of city, county and regional planners along with representatives from
transportation agencies who will provide direction and input into the development of the
Smart Growth Concept Map (SGCM). WRCOG will work with SCAG to obtain California
Blueprint Planning funds to assist in the development of the SGCM. A potential focus for
specific study could include the Jefferson corridor between the Cities of Temecula and
Murrieta. (WEST/SCHUMA)
Heritage Tree Ordinance - Staff has prepared a Heritage Tree Ordinance which will protect
certain tree species and other large trees throughoutthe City. The item was reviewed bythe
Planning Commission on April 16, 2008 and the Planning Commission continued the item
for 45 days to allow staff the necessary time to amend the draft Ordinance. Staff has revised
the Ordinance based largely on the City of Thousand Oaks' Tree Preservation Ordinances
which were originally adopted in the 1970's and revised overtime. The revised Ordinance
was reviewed by the Planning Commission on January 21, 2009 and was continued to
address additional concerns cited by the Planning Commission. Staff has addressed all of
the concerns expressed by the Planning Commission and the item is scheduled for the
February 18, 2009 Planning Commission meeting. The item is tentatively scheduled for City
Council in March 2009. (PAPP)
■ Procedures to Implement CEQA - The Planning Department has hired Environmental
Science Associates to prepare a policy document that will identify thresholds of significance
to provide direction to staff regarding the level of environmental analysis required for new
projects. This project will also include local guidelines and a procedure manual for
processing CEQA documents, including the adoption of local exemptions, significance
thresholds, and procedures for the City to contract for the preparation of Environmental
Impact Reports. This effort has been expanded to include internal procedures for
coordinating the environmental review of Capital Improvement Projects. ESA has prepared
a draft procedure handbook that is currently being finalized. Staff will be presenting the
Handbooks to Planning Commission on March 4, 2009 City Council on March 10, 2009.
CEQA thresholds portion of this work effort is currently on-hold pending the update to the
Circulation Element. (KITZEROWISCHUMAIWEST)
Sustainability Program - To date, a draft Vision Statement and Guiding Principles have been
developed, and the draft Goals are nearly complete. The next step is to complete the Goals
and begin identifying Implementation Programs which will achieve the goals of the Plan.
Staff is currently developing a Sustainability webpage, which will be used as a means for
providing information to the community, as well as a means for receiving feedback from the
community regarding the City's Sustainability Program efforts. Staff anticipates going live
with the webpage in the first quarter of 2009. The City Sustainability Program Committee
held its first meeting on December 2, 2008. Overall, the Committee strongly supports the
direction the Program is headed and encourages the Green Team to continue with
developing the Plan. The Committee also directed staff to move forward with developing the
Temecula Energy Efficiency and Independence Program. The next meeting of the City
Sustainability Program Committee will be scheduled in the February-March timeframe, and is
anticipated to occur prior to the first community workshop. Staff continues to work with
WROCG to begin a Green House Gas (GHG) Emissions Inventory of City operations and
community GHGs and to develop a Climate Action Plan, which when completed will be
incorporated into the City Sustainability Plan. Staff is also monitoring the development of
CEQA Significance Thresholds for green house gases, which are currently being developed
by the California Air Resources Board as a result of SB 97. (WESTILECOMTE)
Small Wind Energy Conversion System Ordinance - Staff is developing a Small Wind
Energy Generation Ordinance, which would allow for the safe, effective and efficient use of
small wind energy systems to be installed within commercial and residential zoning districts
to reduce on-site consumption of utility supplied electricity. This ordinance is a component
of Sustainability Program and Temecula Energy Efficiencyand Independence Program. At
the February 4, 2009 Planning Commission meeting, a subcommittee was created to
address both potential aesthetics and height issues if the City is to allow small wind energy
conversion systems. Staff anticipates bringing a draft ordinance forward to the Planning
Commission in Spring of 2009. (WEST)
Santa Margarita Area Annexation - On November 19, 2008, the Planning Commission
recommended approval to proceed with an application to the Riverside County Local Agency
Formation Commission to expand the City's Sphere of Influence and annex the Santa
Margarita Area consisting of approximately 4,997 acres located immediately southwest of
the City. On December 9, 2008, the City Council adopted Resolutions in favor of the Sphere
of Expansion and Annexation. The City Council also certified the Environmental Impact
Report for this project on December 9, 2008. Staff filed an application with LAFCO on
December 17, 2008 and anticipates the LAFCO Sphere of Influence and Annexation hearing
to be heard on April 23, 2009. (BROWN/ WESTILECOMTEILOWREY)
■ Development Code Update - Staff is preparing an update of the Development Code with
various changes that include: codification of the City's current policywhich allows directional
signs for colleges and universities; amendment to large family daycares consistent with
State Law; removal of granny flats from the code consistent with State Law; Update the
square footage allowance for guest houses to be the same as what is allowed for second
dwelling units; wine tasting to require a CUP (unless the applicant is also a wine maker),
minimize requirements of applicants in order to process Extensions of Time, minimize
requirements which trigger processing a sign program, ensure development code is
consistent with the Parade/Special Event Ordinance being presented by City Manager's
office, and other minor clarifications within the Code. A public hearing is anticipated for
Planning Commission on March 4, 2009, and, if approved, Planning Commission
recommendations will be brought forward to the City Council on March 24, 2009. (LOWREY)
Old Town Specific Plan Update - Staff is working in conjunction with consulting firms Inland
Planning+Design and Fehr and Peers (parking and circulation) to prepare an update to the
Old Town Specific Plan that addresses the ten goals and recommendations for Old Town
presented to City Council on March 25, 2008. On August 11, 2008, the Old Town Local
Review Board formed a steering committer for the Specific Plan Update consisting of Board
Members Blair and Harker, with the purpose of this committee being to provide the Old Town
Local Review Board with additional opportunities to review and comment on concepts and
preliminary plans as the Specific Plan update progresses and for the committee to report
back to the other Board members on the progress of the update. Staff intends to complete
the analysis/research phase of this update in October 2008, to complete the first draft of the
Specific Plan update in March 2009, to present the draft update to the public in April 2009,
and to bring the updated plan to the Old Town Local Review Board for review in May 2009,
to the Planning Commission for review in May 2009, and to City Council for review in June
2009. (FISK)
Planning Agenda Report
01/01/2009 through 01/31/2009
2. Scheduled for Hearing
APN #
• PA08-0125 Temecula Village PDO-5 Amend1 944290012 CHERYL KITZEROW/MATT PETERS
A Zoning Amendment to modify PDO-5 (Temecula Village) to permit Grocery Stores up to 15,000 square feet with a
Conditional Use Permit (currently allowed up to 10,000 SF w/CUP). Other changes include reducing landscape
buffer/setback along Rancho California Road from 25 to 20 feet and miscellaneous clean-up/references to previous
approvals. Temecula Village is located along the south side of Rancho California Road, east of Moraga Road.
(Associate projects PA08-0122 and PA08-0123 - Fresh and Easy DP/CUP)
Submitted Date
DRC Meeting Date
City Council
6/4/2008
6/26/2008
Jan 27 2008
APN #
• PA08-0253 The Edge Restaurant CUP 922033009 ERIC JONES
A Minor Conditional Use Permit to allow the Edge Restaurant & Lounge to pursue a Type 47 ABC license and live
entertainment.
Submitted Date DRC Meeting Date No Hearing Planned
11/3/2008 TBD
APN #
• PA08-0268 Truax Parcel Map No. 36008 922043012 CHERYL KITZEROW/MATT PETERS
A Tentative Parcel Map (36008) to consolidate six existing parcels into one parcel for the Truax Building (PA08-
0008), located at the northwest corner of Mercedes and Second Streets in Old Town
Submitted Date DRC Meeting Date Directors Hearing
11/25/2008 Feb 192009
1 of 3
Planning Agenda Report
01/01/2009 through 01/31/2009
3.
New Submittals Pending DRC Meeting
APN #
• PA09-0021 Rancho Pueblo BerryStand TUP 959070031 KNUTE NOLAND
A Major Temporary Use Permit for a Strawberry Stand located on a vacant lot at the northeast corner of Temecula
Parkway and Rancho Pueblo Road. The proposed strawberry stand would be located on-site from February 14,
2009 through July 15, 2009.
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
1/26/2009 TB D
AYN N
• PA09-0022 Promenade Strawberry Stand TUP 910420005 KNUTE NOLAND
A Major Temporary Use Permit for a Strawberry Stand located within the Promenade Mall Parking Lot, at the
Winchester West entrance and the Ring Road (across from the 76 gas station). The stand would remove 3 parking
spaces and would be located on-site from February 14, 2009 through July 15, 2009.
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
1/26/2009 TBD
AYN9
• PA09-0039 Diaz Property 909370002 DANA SCHUMA
A Development Plan application for a multi-family residential project to construct 192 apartment units and a
recreation center on 11 acres totaling 279,539 square-feet. The project site is located on the northwest corner of
Diaz Road and Dandy Parkway. (Related PA09-0040 and PA09-0041) (Former PR08-0059)
Submitted Date
Anticipated DRC Meeting Date
Planning Commision
2/5/2009
3/5/2009
Jun 17 2009
APN #
• PA09-0040 Diaz Property 909370002 DANA SCHUMA
A Tentative Parcel Map (TPM 36175) to subdivide 23 acres in to two parcels, one 12 acre parcel and one 11 acre
parcel, located on the northwest corner of Diaz Road and Dandy Parkway. (Related PA09-0039 and PA09-0041)
(Former PR08-0059)
Submitted Date
Anticipated DRC Meeting Date
Planning Commision
2/5/2009
3/5/2009
Jun 17 2009
APN #
• PA09-0041 Diaz Property 909370002 DANA SCHUMA
A Development Plan with a Conditional Use Permit to construct a 29,580 square foot waterpark on 12 acres located
on the northwest corner of Dendy Parkway and Diaz Road. (Related PA09-0039 and PA09-0040) (Former PR08-
0059)
Submitted Date
Anticipated DRC Meeting Date
Planning Commision
2/5/2009
3/5/2009
Jun 17 2009
• PA09-0032
APN #
922026008 CHRISTINE DAMKO
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
2/2/2009 TBD
2 of3
Planning Agenda Report
01/01/2009 through 01/31/2009
APN #
• PA09-0027 Crystal RidgeCC&R Deannexation 940310029 DANA SCHUMA
A Major Modification to the original development plan to re-define the boundaries of the Crystal Ridge Business
Park CC&Rs located on Ridge Park Drive.
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
1/27/2009 TB D
APN #
• PA09-0026 The Vault MCUP 909281011 KATIE LECOMTE
A Minor Conditional Use Permit to authorize recitals, live music, open mic, jam sessions and concerts within an
approximately 1,500 square foot assembly space in an existing 7,429 square foot suite (Temecula Valley School of
Music and the Arts/The Vault) located at 41607 Enterprise Circle North Suite A. The facility proposes to hold these
events on Thursday, Friday and Saturday nights from 7:30 p.m. to midnight. No alcohol or food with be served at
these events. Shared parking is proposed at Hydroscape Products located in the adjacent building to the east.
Hydroscape has agreed to allow the applicant to use their 28 parking spaces during the events permitted by this
permit.
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
1/27/2009 TB D
HYIN R
• PA08-0143 BAILY'S RESTAURANT BANQUET 922046018 CHRISTINE DAMKO
TUP
A Major Temporary Use Permit to allow Bally's Restaurant to conduct banquets/events throughout the year within a
tent approximately 2,000 sqaure feet on restaurant property. Live entertainment is also part of this application.
Bally's Restaurant is located at the north west corner of Front Street and Second Street within the Old Town Specific
Plan.
Submitted Date Anticipated DRC Meeting Date No Hearing Planned
6/25/2008 TBD
3 of3
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Planning Status - January 2009 i
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O 1. Recently Approved
raj
O 2. Scheduled for Hearing f i ~jI jL:
• 3. New Submittals Pending DRC Meeting
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ITEM NO. 23
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Aaron Adams, Assistant City Manager
DATE: February 24, 2009
SUBJECT: Economic Development Department Report for the Months of December 2008 &
January 2009
PREPARED BY: Gloria Wolnick, Management Analyst
RECOMMENDATION: Receive and file
The following are the recent highlights forthe Economic Development Department for the months
of December 2008 and January 2009.
SITE VISITS
December Site Visits
On December 10th, staff met with Tracy Ream, CEO and Ted Lee, M.D., M.P.H. of Neighborhood
Healthcare Center. Neighborhood Healthcare opened its first Temecula centerwhich is located on
County Center Drive in 1995. This community health center was the first and only health center
providing care in this high growth area. Neighborhood Healthcare opened its second facility on
Winchester Road in October 2007. As a private, non-profit 501 c3 community health organization, it
provides outpatient medical, dental and behavioral health services. There were approximately
40,000 visits at the Temecula Center in 2007. A tour was also provided.
On December 11th, staff attended an EDC site visit with Vincent Grizzle, Plant Manager for Grizzly
Hunter Plastics. Hunter Industries acquired Grizzle & Hunter Plastics in January 2008. Grizzle &
Hunter Plastics is a custom plastic injection molding facility with 55 employees. They have been in
Temecula since 1994 and lease two buildings totaling approximately 29,000 sq. ft. The company is
the world's leading manufacturer of irrigation equipment for the landscape and golf course
industries. A tour was also provided.
January Site Visits
On January 13t", City and Chamber staff met with Grant DiCianni, President of Tapestry
Productions. The company has been in Temecula four years and occupies 3,660 sq. ft. on Zevo
Drive. Tapestry's initial product line began with Fine Art Reproductions of Ron DiCianni's work and
now includes products by other artists which feature Christ-centered Fine Art. Their sale's office is
located in Wisconsin and they have another facility in Greenville, South Carolina. The site visit
included a tour of their facility.
On January 20th, staff attended an EDC site visit with Stephen Bowles, President of Diligent
Solutions. Diligent Solutions, LLC has a team of experienced consultants and application
developers who provide a range of services including Technical Services, Web Development, and
Business Applications. A tour was provided. Staff provided Mr. Bowles with information on the City's
First Time Homebuyer's Program which he requested.
On January 29th, staff met with Lydia Cruz, owner of CNC Manufacturing, and her family. CNC
Manufacturing is a family-owned and operated business in Temecula since 1996. CNC
Manufacturing has over 50 years of combined experience, serving major aerospace leaders around
the country. The company manufactures military aircraft parts and has existing contracts with such
major prime contractors as the Boeing Company and Northrop Grumman. CNC provides all
necessary certifications required by specific Government and Federal agencies, which places it on
the cutting edge of the aerospace industry. At the time of the site visit, CNC Manufacturing was
responding to a government contract. Temecula Mayor Edwards and Alice Sullivan of the Temecula
Chamber provided a joint letter of support to the Department of Defense on CNC's behalf for this
project. Kevin Jefferies office also provided a letter on their behalf.
On January 291", staff met with Terry Sassone, owner of Camp Bow Wow franchise in Temecula.
Camp Bow Wow provides a fun, safe and upscale environment for dogs. Clients are able to drop
their dogs off in the morning and pick them up in the evening, as well as overnight boarding for
travelers. The Temecula facility includes a 6,300 sq. ft. indoor camp and 2,000 sq. ft. outdoor camp.
Camp Bow Wow has been in Temecula for two years.
Staff attended the Shakey's Grand Opening & Ribbon Cutting Celebration on January 22nd. The
celebration included food, prizes and live entertainment.
CONFERENCESIEVENTS
Staff made a presentation at the Professional Women's Roundtable luncheon on January 8m
The Cities of Temecula, Murrieta and the EDC provided updates on the economic development
activities and developments taking place in the region.
Staff attended the ICSC San Diego Breakfast Program - "2009 San Diego Retail Market
Forecast" on January 14 at the Marriott Del Mar in San Diego. A panel of experts representing a
variety of backgrounds including tenant representation, ground-up development, leasing,
investment sales and property management shared their recent experiences in surviving the current
economic downturn and offered their perspectives on where the future opportunities will be in 2009.
Mike Clark - Grubb & EIIis/BRE Commercial, Gary London - the London Group, Pete Bethea -
Cushman & Wakefield, Nancy Johnston - Epstein & Assoc., Phil Lyons - Grubb & EIIis/BRE
Commercial, Don Moser - Retail Insite, Colleen Nemeth - Spectrum Property Management and
John Still - Flocke & Avoyer participated on the ICSC panel.
Mayor Edwards and staff attended the EDC of Southwest California's Quarterly Luncheon on
January 22nd at Temecula Creek Inn. Mr. Larry R. Sharp, President and CEO of Arrowhead Credit
Union provided insight into the facts dealing with Wall Street and the financial institution
bailouts. He challenged the attendee's to stay optimistic about our regions economy but to be
prepared to weather the next 12 months of hard times. Mr. Sharp's statements shed light on the
confusing economic statistics in the news each day and he assured the audience that the region
would emerge from our economic woes much stronger and ready for a bright economic future.
Temecula City Council Members and staff attended the Riverside County 3rd District Economic
Development Forum at Pechanga Resort & Casino on January 22nd. Supervisor Jeff Stone
provided a recap of the County's accomplishments as well as his vision for the future. Assistant
County Executive Officer Robin Zimpfer highlighted the agency's economic development activity
countywide and addressed its goals for 2009.
On January 21St, staff participated at the Association of Commercial Real Estate Executives of
the Inland Empire's 2nd annual Kick-Off Event: "2009 Development Private/Public Conference
- Partnering with Inland Empire Cities for Development". The panel featured local Economic
Development & Redevelopment Directors of Inland Empire Cities, Southern California Edison and
Moderator Joe Brady, President of The Bradco Companies. Aaron Adam's power point presentation
included City and Wine Country projects as well as overall economic development & tourism
achievements. The City had an exhibit table and provided information on available properties,
tourism and demographic information.
SPECIAL EVENTS
On December 4th, a meeting was held with staff and event organizers of the P-Flag March which
took place along Winchester Road to Rancho California Road. A peaceful demonstration was also
held at the Duck Pond. This took place on December 7, 2008.
The Spring Rod Run kick-off meeting was held at City Hall on January 7th. Representatives of P &
R Foundation and staff met to discuss the event, parking, communication with Old Town Merchants,
vendors, etc. The Rod Run will take place on March 13th & 14th in Old Town Temecula.
On December 1St, staff met with organizers of the Haunted Old Town event which took place on
October 23 - 25, 30, 31 and November 1. The organizers provided a recap and the Fine Arts
Network plans to put this event on in October 2009. The event consisted of mazes at the
Community Theater, monster movies and music, and a ghost walk.
On December 10th, staff met with Gregg Hassler of Golden Crown Productions on a proposed
motorcycle event for Old Town. This one day charity event is planned for the end of August as a
grand finale to "Hot Summer Nights". The event will include a motorcycle exhibit/rallyand concert to
be held on the Quaid Harley Davidson property.
OUTREACH MATERIALSIMEDIA
Melody Brunsting prepared an article for the Temecula Chamber of Commerce December
newsletter highlighting the holiday lights and holiday promotions/events in Old Town Temecula.
The article was also published in the Valley Business Journal.
Staff prepared an article for the Temecula Chamber of Commerce January/February newsletter:
"You Make a Difference... Support Your Community and Shop Temecula First" encouraged
residents and local business to shop locally and highlighted the benefits for shopping locally. The
article was submitted and published in the Valley Business Journal.
Kari Hamanaka, staff writer for CA Real Estate Journal, interviewed Aaron Adams for an article on
the Inland Empire Retail Forecast which is slated to run in their Feb. 17th issue. Ms. Hamanaka
attended the Association of Corporate Real Estate Executives - Inland Empire (ACRE - IE) event
and wanted to include The Promenade Mall's expansion in the article.
MEETINGS
DECEMBER
On December 15t, staff attended the Partners in Education Committee meeting. The Committee
met briefly to discuss plans for a Career Day for local high schools.
Staff attended the Southwest California Business Summit planning meeting on December 3rd
at Commerce Center Bank, Murrieta. The EDC of Southwest California will be facilitating this event.
The Business Summit will focus on Procurement - How to increase local business with the cities
of Lake Elsinore, Menifee, Murrieta, Temecula and Wildomar, the County of Riverside, school
districts, utilities and large businesses. The event will include seminars, breakout sessions and
vendor booths for questions, procurement information and application processing. Estimated
attendance is 400.
Staff attended the Temecula Valley College & Vocational Invitational meeting on December 3rd
at City Hall. Staff met with Jeff Kurtz & Melina Ferraez of the Promenade Mall on January 15th to
discuss the logistics for this college fair which will be held at the mall.
Staff attended the Southwest California Alliance Partners Meeting on December 18th at
Temecula City Hall. The Partners discussed the procedures to dissolve the Alliance organization.
Other items discussed included the Alliance website and Alliance financials.
During the month of December staff worked on the mid-year budget.
JANUARY
Staff attended the EDC of Southwest California Board of Directors Meeting on January 6th at
Commerce Bank of California, Murrieta. The Board reviewed the EDC's Strategic Plan benchmarks
and responsibilities. An update was provided to the committee on the planned Southwest California
Business Summit, talking over responsibility of the Alliance GIS website and EDC memberships.
Staff attended the Temecula Valley College & Vocational Invitational meeting on January 7th at
City Hall. Linda Doughty from CALSOAP spoke to the committee and provided good information on
setting up a University/College Fair. Each year CALSOAP puts on the San Diego & Imperial County
School Districts CAL-SOAP University/College Fair for high school students and parents at the
Scottish Rite Center in San Diego. The V t Annual Temecula Valley College & Vocational
Invitational will be held on Saturday, September 26th at The Promenade Mall in Temecula.
Staff attended the Southwest Regional Workforce Development Committee Meeting at the
MSJC Temecula Complex on January 7th. The Committee is currently going through an exercise in
growing industry to target workforce development that has been narrowed to 3 - 4 targeted
industries: Medical/Healthcare, Biomedical/Biotech, Utilities/Manufacturing, and Tourism/Hospitality.
A panel representing several key industries will provide general information at the next meeting.
Staff has contacted Dennis Knox of U.S. Healthcare and a representative from BIOCOM to speak
on their emerging industry and talk about the skills sets required to enter in these fields.
On January 7th, staff held a meeting with Melody Brunsting of Melody's Ad Works (Old Town Holiday
Promotions) and Mat Konquist of Southern California Lighting, (Old Town holiday lights vendor) to
discuss the Old Town holiday lighting project. Overall, the lights were successful as it brought
people to Old Town and enhanced the holiday promotions and Old Town district. The vandalism
that took place was disappointing. To address this issue in the future, staff will consider wrapping
the lights on the light standards mid-wayto the top of the poles so that the lights will be out of reach
and can't be tampered with.
Staff attended the Old Town Association Meeting on January 7th at the Bank of Mexican Food.
The two associations have merged and are moving forward with planning various promotions and
events which will complement the City's activities.
On January 8t", staff attended an Economic Forecast meeting at the Sizzler Restaurant. Staff
provided a brief marketing overview of the economic growth in Temecula.
This year Temecula will celebrate its 150th anniversary of the approval of Temecula's first Post
Office (April 22,1859). Mayor Edwards, staff and a group of community members met on January
12th at Baily's Restaurant in Old Town to talk about how the community can celebrate its rich history
throughout 2009. Some of the discussion items included: new events and programs, how current
scheduled events could be enhanced with the anniversary tie-in, and how this anniversary could be
communicated to the public, both to tourists and locals. Phil Baily is heading up this celebration.
The communications work group met on January 30th at Baily's Restaurant. This committee will
be responsible for getting the word out to the committee members and reach out to various
organizations that might want to get involved.
Staff met with representatives of the Temecula Valley Convention & Visitor's Bureau (CVB) on
January 13th to discuss upcoming sporting events in Temecula. City and CVB staff will work
together on contacting these groups prior to their event and provide them with coupons and
information on where to shop, dine and stay while in Temecula.
On January 23rd Mayor Edwards and staff attended the 2009 Annual Planning Conference for the
Temecula Valley Chamber of Commerce and current Board of Directors. Mayor Edwards gave
a report on the City's 2009 Goals/Economic Forecast and staff provided an update on the City's
Economic Development/Business Retention Program. Industry representatives from Wine Country,
Auto, Retail, Restaurant, Construction, Education, Legislative and Tourism provided updates on
their respective industry. The consensus was that we all need to leverage our resources and
partner so that we can weather the current economic storm. The information gathered at this
planning conference will be folded into the Chamber of Commerce Strategic Plan.
Staff attended the Partners in Education Committee Meeting on January 26th at the Temecula
ValleyChamber. Charles Walker, Human Services Managerforthe Cityof Temecula, talked about
the Summer Youth Employment Program which will focus on hiring youth ages 14 - 22. Local
businesses will be encouraged to participate in this program by hiring one youth for the summer.
Mr. Walker also provided an update on the University and College Fair which will be held in
September at the Promenade Mall.
The City Manager's office and Temecula Valley Chamber of Commerce staff met on January
26th to discuss areas where we can leverage each others resources for the betterment of our
existing businesses.
Staff is currently working on a Parades and Special Events on Public Property Ordinance which
will relate to special events conducted within the public right-of-way and/or on public property. Staff
met on January 26th to discuss this ordinance.
On January 27th staff met with Melody Brunsting of Melody's Ad Works to discuss a strategy to
incorporate an outdoor ice skating rink venue with the 2009 Old Town holiday promotions. The
rink will be open to the general public for recreation ice skating during the holiday season. The cities
of Riverside and Fontana have successfully provided this recreational use for its residents for a
number of years.
Staff attended a tour of the California State University San Marcos Temecula Campus on
January271h. Tenant improvements are now complete and classes are underway. A formal ribbon
cutting ceremony will be scheduled in the future.
A representative from the City and EDC met with the event coordinator at South Coast Resort &
Winery on January 28th to finalize the layout and plans for the Southwest California Business
Summit, which is planned for April 2009.
Staff attended several State of the City Committee planning meetings during the month of
January. The event will be held on April 9th at Pechanga Resort & Casino.
During the month of January, staff worked on the mid-year budget.
In January, the Temecula Valley Chamber provided staff with a lead. A business from Carnegie,
PA, had contacted the Chamber and was looking for 6,000 - 12,000 sq. ft. of space to rent in a
shopping center. Staff provided the business with potential sites and also contacted local brokers to
follow-up with the business.
Staff provided a local tealcoffee retailer with information on the Inland Empire Small Business
Development Center. Staff also provided contact information on the local colleges for potential
interns that may be interested in creating a website for their business. The business is looking to
expand in the area.
Staff provided site information to Pacific Retail Partners interested in a site located by the
Promenade Mall.
ATTACHMENTS: Temecula Valley Chamber of Commerce Activities Report
Temecula Valley Convention & Visitors Bureau Activities Report
TE GU
v EY B E R
COMMERCE
'LEADING THE WAY
January 6, 2009
26790 Mez Court Suite A, Temecula, CA 92591
P: 951.676.5090 F. 951.694.0201
www.temeculo.org info@temeculo.org
Shawn Nelson, City Manager
City of Temecula
43200 Business Park Drive
Temecula, CA 92590
Dear Shawn,
Attached please find the December Monthly Activity Report as per our contract with the City of Temecula.
Executive Board of Directors Election Update: Stan Harter, Chairman of the Board; Kelly Daniels
Neu, First Vice Chairman; Isaac Lizarraga, Second Vice Chairman; Janet Beck, Secretary and Nancy Austin,
Treasurer.
Shop Temecula First Program: Chamber and Convention & Visitor Bureau will be meeting this week
with a group to discuss new innovative ideas to promote shopping local. New ads have been designed
and placed in several media outlets and the city of Temecula website. City staff wrote a "Support Your
Community and Shop Temecula First full page article for the January newsletter. We have received
positive response.
E-Waste Event held monthly: The Chamber is now hosting an electronic waste (e-waste) monthly to
create a cleaner environment for our community. The event is a free service to both city residents and
businesses to properly dispose their obsolete computers and electronic products.
Restaurant Association Forum: The group's guest speaker will be discussing Internet Based
Marketing; Blogs; Web Reviews; Email campaigns; My Space; Face book, etc. Past speakers included
representatives from SCE/rebates programs; Congressman Isaac office discussing Credit Card companies/
Hospitality & Restaurant Consultant and CVB Branding Presentation. Future speakers include experts from
ABC Licensing, Marketing; etc.
Business Development Resource Committee: The BDR Committee had a small meeting in
December. They discussed the upcoming Tech Expo and what type of event it will be in 2009. Also, a
meeting was set in January with Grace Mellman, Friends of the Temecula Library, to discuss the Partners
in Learning Program and how to revitalize the program in the current economy. The first 2009 Sphere of
Influence is in January and is already getting a great response.
Valley Young Professionals: VYP partnered with Noon Rotary of Temecula to help deliver Thanksgiving
baskets as well as collect and deliver toys to families in need over the Christmas holiday. VYP collected
canned good items and/or non-perishable foods which were delivered to the local food pantry. VYP is
meeting for the "Morning Coffee Buzz" every Wednesday morning at Cafe Bravo, starting at 7:30am. The
intent of this event is for VYP members to get to know each other and casually network over a cup of
coffee before work. "The Morning Coffee Buzz" maintains an average attendance of 3-4 young
professionals each week. VYP met on December 4 for a committee meeting where details of the upcoming
social event, VYPER, were discussed as well as the additional components of the group including
education and civic. The next VYPER event will be January 15 at the Melting Pot Restaurant.
Membership Committee: 16 businesses joined the Chamber in the month of December and 63
renewed their membership. Staff and Ambassadors attended 4 Ribbon Cutting events in November. They
are listed below:
• Financial Accounting Services, Inc. Charity for Charity
• V2K Window Decor & More Anasa Hair Studio/Spa
The Power Networking Workshop was held December 2 and attended by approximately 25 individuals.
This workshop focuses on the importance of networking and the proper etiquette regarding networking
skills. The Chamber Coffee Connection which takes place the first Friday of each month was held on
December 5 and was attended by 25 individuals. The Coffee Connection is open to members and
non-members and is an open house get-together created for guests to casually network with one another.
Office Depot and Rip Tide Systems sponsored this event. On December 10 the Chamber held its annual
Member Appreciation Night at Journey's End at Pechanga. The event was a huge success as there were
over 350 individuals in attendance. The Chamber's milestone members were recognized with certificates
and plaques and all members were thanked for their membership including AARD Spring & Stamping,
Abbott Vascular, Bev Hoffman, Sizzler / BMW Management and Wes' Flowers celebrating their 25"
anniversary. TVCC Ambassadors held a year end holiday meeting on December 16. Additional welcome
visits were made to new businesses by Chamber CEO, staff and Ambassadors.
Southwest California Legislative Council: The Council will be meeting at the Lake Elsinore Ortega
Adult School. This year's Chairman is Roger Ziemer, The Gas Company. 2009 Policy Priorities are based
upon a vote of the Directors; the following were listed as the top three priorities. Infrastructure -
Transportation, Water and Energy; Improve Local Economy - Jobs, Housing and Business
Regulations - Financial Stability - State, County and City Budgets.
43rd Annual Awards Gala: Plans for the Annual Awards Gala are under way. The judging process for all
Business, Citizen and Service/Charitable Organizations of the year will be taking place next week. All
winners remain confidential until they are announced at the Gala. The committee will begin meeting to
work on the Silent Auction. The committee's goal is to have over 55 prize packages available for auction at
the gala. The invitations will be going to the printers this week. Reservations are now being accepted.
Reservations can be made online on the chamber's website.
State Fund Event
The Chamber is partnering with Strachota Insurance Agency, Inc to host a breakfast seminar featuring a
representative from State Fund Insurance. The event is scheduled for Thursday, January 22nd at the Old
Town Temecula Community Theater. The event is $15 for members. The event will include a continental
breakfast.
State of the City Address
The 2009 State of the City Address is scheduled for Thursday, April 9th at Pechanga Resort & Casino. The
event will feature Mayor Maryann Edwards who will focus on the positive things to come for 2009. The
next committee meeting has been scheduled for Tuesday, January 20th at 4:00 p.m.
Tourism Highlights (Bulk brochure distributors)
Activity Report:
• 30 each: visitor guides, winery brochures and Chamber Directories were given to Coldwell
Banker for new clients moving to the area.
20 each: visitor guides, winery brochures, tourism maps and street maps were given to
Temecula Ridge Apartments for move-in packets.
Also, attached are the meeting minutes for the Business Development Resource, Southwest Legislative
Council, and Membership committees. If you have any questions regarding this information, please call
me at (951) 676-5090 or e-mail asullivan0temecula.org. Thank you.
Sincerely,
Alice Sullivan, IOM
President/CEO
cc: Mayor Mike Naggar
Councilman Ron Roberts
Shawn Nelson, City Manager
Grant Yates, Deputy City Manager
Aaron Adam, Assistant City Manager
Bob Johnson, Assistant City Manager
Mayor Pro Tern Maryann Edwards
Councilman Jeff Comerchero
Councilman Chuck Washington
TVCC Board of Directors
Gloria Wolnick, Marketing Coordinator
rCD Director
3
Annual Volume Comparisons
Chamber
Chamber
Percentage
December 2007 December 2008
PHONE CALLS
TOURISM
Tourism Referrals
309
105
-66%
Calendar of Events
310
104
-66%
Special Events
254
171
-33%
General Information
1,354
512
-62%
TOTAL TOURISM CALLS
2,227
892
-60%
Relocation
41
73
78%
Demographics
33
204
518%
Chamber
413
349
-15%
Miscellaneous
341
140
-59%
TOTAL PHONE CALLS
3,055
1,658
-46%
WALK-INS
Tourism
72
82
14%
Calendar of Events
22
72
227%
Special Events
29
145
400%
General Information
1,025
444
-57%
Relocation
39
83
113%
Demographics
22
124
464%
Chamber
294
263
-11%
Miscellaneous
157
119
-24%
TOTAL WALK-INS
1,660
1,332
-20%
MAILINGS
Tourism
913
841
-8%
Relocation
15
80
433%
Demographics
12
72
500%
TOTAL MAILINGS
940
993
6%
E-MAIL
Tourism
23
61
165%
Relocation
6
68
1033%
Miscellaneous
46
165
259%
TOTAL E-MAIL
75
294
292%
WEBSITE USER SESSIONS
2,669
5,686
113%
* Chamber referrals reflect faxes, walk-ins and phone calls
Temecula Valley Chamber of Commerce
Monthly Activity Report
September 2008
Chamber
Year-To-Date
PHONE CALLS
This Month
Total
TOURISM
Tourism Referrals
105
1,563
1,458
Calendar of Events
104
1,013
909
Special Events
171
1,091
920
General Information
512
5,798
5,286
TOTAL TOURISM CALLS
892
9,465
Relocation
73
1,148
1,075
Demographics
204
992
788
Chamber
349
4,205
3,856
Miscellaneous
140
1,284
1,144
TOTAL PHONE CALLS
1,658
17,094
WALK-INS
Tourism
82
1,008
926
Calendar of Events
72
836
764
Special Events
145
686
541
General Information
444
4,151
3,707
Relocation
83
857
774
Demographics
124
815
691
Chamber
263
2,464
2,201
Miscellaneous
119
1,038
919
TOTAL WALK-INS
1,332
11,855
MAILINGS
Tourism
841
5,534
4,693
Relocation
80
653
573
Demographics
72
594
522
TOTAL MAILINGS
993
6,781
E-MAIL
Tourism
61
698
637
Relocation
68
667
599
Miscellaneous
165
2,270
2,105
TOTAL E-MAIL
294
3,635
WEB PAGE USER SESSIONS
5,686
38,568
32,882
GRAND TOTALS
Year-To-Date
PHONE CALLS
17,094
WALK-INS
11,855
MAILINGS
6,781
E-MAIL
3,635
WEB PAGE USER SESSIONS
38,568
TEMECUU,
VAEY CH1tVtBER
"LEADING THE -WAY"
Temecula Valley Chamber of Commerce
Special Events Committee
Update
December 2008
43rd Annual Awards Gala
The plans for the 43rd Annual Awards Gala are under way. The judging for all nominee applications will be held on
Thursday, January 15th here at the Chamber. The judging panel will consist of one past winner, one board member
and on civic representative. The winners from each category will remain confidential until they are announced at the
Awards Gala. The invitations will be going to the printer this week and then mailed by January 17th.
State Fund Event
Chamber staff met with Strachota Insurance to co-host an event featuring a speaker from State Fund Insurance.
The event will be held Thursday, January 22nd at the Old Town Temecula Community Theater. The cost to attend is
$15.00 per person and will include a continental breakfast. The event will begin at 7:30 with the breakfast followed
by the presentation at 8:00 a.m.
State of the Citv Address
The 2009 State of the City Address will be held Thursday, April 9w at Pechanga Resort & Casino. The event will
feature Mayor Maryann Edwards who will focus her speech on the positive things to come for 09'. City Staff will work
with Mayor Edwards to finalize a theme for this year's event. A suggested tagline was "People Who Need People".
Staff has sent letters to all past sponsors offering first right of refusal. The next committee meeting has been
scheduled for Tuesday, January 20d' at 4:00 p.m.
v C.H►1v11BER
TCU
COMMERCE
UADING MEWA-e
Membership Meeting Minutes
Wednesday, December 10, 2008 8:00a.m. - 9:00a.m. Chamber Conference Room
Sponsored by Community Little Book
Mission Statement: Develop programs to maintain and build a membership commensurate with the
growth of the Temecula business community and simultaneous growth of the Chamber. Serve as goodwill
representative and strive to enhance the value of membership encouraging ongoing dialogue between
members.
Committee Chair: Jackie Steed Board Liaisons: Dan Brunell
Co-Chairs: David Paget Tony Berardino
Adam A. Ruiz
Julie Ngo
Committee Present: Jackie Steed, Adam A. Ruiz, Jann Gentry, Luanne Jobgen, Dawn Powell, Dan Brunell,
Judy Remsen, Jami McNees, Vikita Poindexter and Lori Marruffo
Staff Present: Alice Sullivan, Kimberly Freize-Uhler and Yvonne A. Ruiz
Minutes
Committee Chair called the meeting to order at 8:08 a.m. Self-introductions of the committee
followed. The minutes of the previous meeting were reviewed and motioned for approval by
Vikita Poindexter and seconded by Dan Brunell, which carried.
Miscellaneous
Uhler announced the Smart Cards are being sold at the chamber or can be purchased online at
www.shopsmartcard.com use TVCC as the promotional code. Cost is $25 with $10 being donated bck to the
Chamber. This is part of the TVCC's Shop Temecula First Campaign.
Steed announced for 2009 "Ask The Experts" column to be added to the chamber newsletter. Steed
suggested to the membership committee to brainstorm on some of the questions to ask experts on their
field. Uhler announced she spoke with Paul Nolta at SBDC asking him what kind of questions to ask. Uhler
wants to represent different fields with different questions.
Special Events
By Jackie Steed:
Steed announced the 43rd Awards Gala will be on Saturday, February 28th at Pechanga Resort and Casino
and is "All White" theme.
Uhler reported on the E-Waste that was held at the Promenade Mall, it was a huge success. The chamber
will be doing the E-Waste every 1st Friday of the month, here at the chamber. It will be the same day as the
Coffee Connection and it will be advertised to the community again. The committee recommended to scrub,
destroy or take out the hard drive before dropping the computers off.
Sub-Committee Reports
Networking Breakfast, Networking Luncheon, Mixers and 5 Minute Networking
By Jackie Steed and Adam A. Ruiz:
Adam Ruiz reported the Coffee Connection was held on Friday, December 5th and was attended by
approximately 30 people. Ruiz mentioned the next Coffee Connection is January 9d'.
Ruiz announced the Member Appreciation Night will be tonight at Journey's End at Pechanga Resort and
Casino from 5:00 to 7:30 pm.
Uhler announced recognition awards and certificates for the milestone members will be given at the Member
Appreciation. Uhler also announced volunteers are needed for this event and there will be no registration
table. Membership invited prospective members for tonight and Ambassadors are needed to greet. Timmy
D. will be the Emcc for tonight's event.
Ruiz announced Networking Breakfast is Dark in December and will resume in January 21'` at BI's
Restaurant.
Uhler announced the 5 Minute Networking will stay on the 2nd Thursday of each month. Uhler said the
chamber has other events already scheduled, on Tuesdays and Wednesdays. Making Thursdays the best
day for membership to attend the event.
Uhler announced the next 5 Minute Networking will be on February 12d', 4:15-6:05pm.
Uhler announced Lobby Spotlight sponsorships are still available for 2009. Uhler also mentioned the fee for
the Lobby Spotlight is $150.
Valigy Young Professionals
By Adam A. Ruiz:
Ruiz announced the Vyper event will be at the Melting Pot and the theme is "The Melt Down". The event will
be on January 23`d from 6:00 pm-8:00 pm.
Ruiz reported on the VYP "Morning Buzz" is at Caf6 Bravo every Wednesday starting at 7:30 am.
Ruiz reported the committee talked about the demographics and want to change it to more young, hip and
trendy. The committee doesn't want people to get the wrong idea of what they want to accomplish by the
use of 21 and up.
Uhler asked every member to support the Valley Young Professionals and share the groups purpose with the
colleagues.
McNees reported she attended a VYP meeting and was very impressed with the level on professionalism
that's in the committee. McNees is now able to talk about what VYP means and what they do, when before
she had no idea what it was about.
Ambassador Program
By Kimberly Freize-Uhler:
Uhler passed the 2009 Ambassador Commitment Forms for Ambassadors to fill out and turn in.
Uhler announced the Ambassador Social will be on Tuesday, December 16th, 11:30-1:00 pm at the Temecula
Chamber Conference Room. It will be a potluck lunch and there will be an ornament exchange.
Uhler reported on the Membership Outreach, the surveys were good and people only had minor questions.
Welcome & Retention
By Kimberly Uhler:
Uhler emphasized how important welcome calls are.
Gentry mentioned she calls all new members welcoming them to the chamber and they are very thankful
having a fellow chamber member call them.
Monthly Membership Report
By Jackie Steed:
The monthly membership report was discussed. In the month of November we had 14 New Members, 44
Renewals and 25 Drops. The Revenue for Renewals reflected a negative variance of -$4,699.25 and New
Members reflected a negative variance of -$2,195. The Chamber has a total of 1228 Members (Reflects
New/Drops).
Hospital Report
By Dan Brunell:
Brunell reported the geological report was not back.
City of Temecula Report
By Alice Sulivan:
Sullivan reported the new TVCC Shop Temecula First logo will be going out to the entire media and the
importance of shopping local. Sullivan reported tax revenue helps paid for our streets and parks and other
important services.
Sullivan reported on the City Council Meeting held last the night before about the proposed Quarry site being
annexed into the city limits. This way the city will have a say weather or not for the Quarry will come into
the city.
Board Reoort
By Dan Brunel]:
Brunel] reported the board is aware of the market condition and are impressed with the Membership
Committee, Ambassadors and Chamber Staff. The board is proud of the work being done to keep the
chamber from sliding back. Brunel[ mentioned the board is trying to do what they can to bolt membership
and recruit new people.
Brunell reminded the committee about the SWLC, they do important work and encouraged everyone to go
visit their website swca.biz. Brunel] also mentioned SWLC job is to keep Sacramento clean. He is
encouraging everyone to write letters to the legislators, they protect the businesses and jobs.
Sullivan announced in the 4th year how much the SWLC committee has improved and other chambers want
to be part of it.
Sullivan also announced Jackie Steed was elected as a member of the board.
Announcements
The announcements of upcoming events were made by Jackie Steed.
Meeting adjourned: 9:05 - Thank you for your attendance.
SOUTHWEST CALIFORNIA LEGISLATIVE COUNCIL
www.SouthwestCA.biz
Temecula Valley Chamber of Commerce
Lake Elsinore Valley Chamber of Commerce
Murrieta Chamber of Commerce
Meeting Minutes
December 15, 2008
Chamber Advocacy: Jeremy M. Harris (Present)
2008 Chair: Greg Morrison (Present)
Directors Present: Dennis Frank, Lynn Effinger, Roger Ziemer, Carl Johnson, Gene Wunderlich, Joan
Sparkman, Isaac Lizarraga, Scott Crane, Dr. Billie Blair, Glen Daigle,
Directors Absent: Merrcy Moore, Michelle Perna, Karen Wikert
Council Members: Tamara Middlecamp, City of Temecula; Tom Rogers, Senator Hollingsworth; Morris
Myers, EDC; Kristen Huyck, Assemblyman Jeffries
Staff Present: Alice Sullivan and Laura Turnbow - Temecula Valley Chamber of Commerce
Rex Oliver - Murrieta Chamber of Commerce
Michele Thomas - Wildomar Chamber of Commerce
Jeff George - Menifee Chamber of Commerce
Staff Absent: Kim Cousins - Elsinore Chamber of Commerce
Meeting called to order at 12:05 am by Greg Morrison
1. Chair's Report
Morrison thanked the local delegation for their support on issues in 2008. Council reviewed the 2008
vote record. Sparkman requested that thank you notes be sent to local legislators. Morrison
reminded all that beginning in 2009 meeting location will move to the Ortega Adult School in Lake
Elsinore. The meetings in January and February will be held on the 4th Monday of the month due to
holidays.
2. Approval of minutes
The motion was made to approve the November minutes. The motion was seconded and
carried. Morrison abstained from the vote as he was absent from the meeting.
3. Polity Priorities - Harris recapped the changes to the 2009 Policy Priorities. Ziemer added that Scott
Crane will serve as 2009 Vice Chair. Ziemer stated his plans for 2009 include working closely with
local legislators and to increase communication efforts by holding additional meetings with legislators
in Sacramento. The motion was made to approve the 2009 Policy Priorities. The motion
was seconded and carried by a unanimous vote. Morrison reported that he and Ziemer recently
met with Assemblyman Jeffries to discuss transportation projects that could be eligible for proposed
economic stimulus funds. Oliver suggested discussing this item with Bono-Mack in an attempt to get
support at the federal level.
4 Policy Platform - Harrison reviewed the proposed 2009 Policy Platform. The motion was made to
approve the 2009 Policy Platform. The motion was seconded and carried.
HR 800 - HR 800 Employee Free Choice Act would amend the National Labor Relations Act to establish
an efficient system to enable employees to form, join or assist labor organizations, to provide for
mandatory injunctions for unfair labor practices during organizing efforts. Sullivan suggested that the
Council contact Pechanga to inquire if there is anything beyond a letter writing campaign that the
SWCLC can do to assist with informing members of the Council's position on this item. The motion
was made to oppose HR 80. The motion was made and seconded. Motion carried by a
unanimous vote. Ziemer stated the importance of all members to respond and take action on E-
Alerts.
Local, State, Federal Legislative Staff Updates
Sparkman reported that senator Bacca proposed that the day following Thanksgiving be named
Native American Day and suggested the SWCLC support this idea. Harris will bring additional
information on this item to a future meeting.
Wunderlich discussed the prior statement made by Gov. Schwarzenegger to work to eliminate
redundant or contradictory agencies. To date no agencies have been eliminated and in light of the
fiscal shortfall are more critical then ever.
Governor's Office, Tom Rogers - New rules will be initiated in April, which will no longer allow any
wood with formaldehyde in California, thus affecting furniture manufacturers in the state. Rogers
stated that many furniture manufacturers will now move out of California where this restriction is not
valid. Approximately 10,000 employees will be affected by this legislation. Rogers also discussed
issues that are currently facing the voting/registration process.
Assemblymember Kevin Jeffries, Kristen_ announced that Assemblyman Jeffries is hosting
a holiday reception tonight and invited all to attend.
Metropolitan Water District, Norma Arias Lee - Norma thanked the SWCLC for their support
throughout the year. She also stated that there is the possibility of water rationing beginning in
January.
Murrieta Chamber of Commerce, Rex Oliver - Oliver announced that they have moved their
office to Suite 155.
Temecula Valley Chamber of Commerce, Alice Sullivan - Sullivan reported that the TVCC,
along with the City of Temecula are looking to launch a new Shop Temecula First campaign. On
January 22, 2009 a workers' compensation summit will be held.
Council thanked Greg Morrison and Jeremy Harris for all there efforts throughout the
year.
Adjourn
Meeting was adjourned at I;20pm
The next meeting of the Southwest California Legislative Council is scheduled for
Monday, January 26, 2009 at the Ortega Adult School, 520 Chaney Street, Lake Elsinore
The Southwest California Legislative council thanks our partners:
Southwest Riverside Country Association of Realtors
Rancho Ford Lincoln Mercury
Metropolitan Water District
Near-Cal Corporation
Economic Development Corp. of Southwest California
Elsinore Valley Municipal Water Dist.
The Gas Company
Abbott Vascular
The Murrieta Temecula Group
Temecula Valley Chamber of Commerce
Arrowhead Credit Union
Temecula Valley Bank
Murrieta Chamber of Commerce
Retail Development Advisors Corp.
Lake Elsinore Valley Chamber of Commerce
Southern California Edison
TE Cum.---'
Y-AMBER
COMMERCE
'LaOINC:THEWAP.'
Business Development Resource Committee
11
Mmav,,~
Wednesday, December 17, 2008, @ 8:00am
TVCC Conference Room Sponsored by Community Little Book
Committee Chair: Ginny Mulhern (present) Co-Chair: Barak Berlin (not present)
Board Liaison: Bill Seltzer (not present) Jeff Kurtz, (not present), Nancy Austin (present)
Members Present: Lisa Fuess, Laura Bruno, Martha Ventura
Staff Present: Emily Pulley, Alice Sullivan
November Minutes approved
Business Success Forum Review
December wasTax Planning for 2009- good turn out, about 20.
January, Kristi Ready, "Your 2009 Marketing Plan"
Partners in Learning
Laura Bruno and Marvin Gabut will meet with Grace at the library on Jan 16
Baby Boomer Spotlight
Event continues to have a consistent turn out of 10-15 people. January's event will be
combined with the Coffee Connection and the new monthly a-waste event.
Tech Expo
The sub-committee will meet January 7,8:30am, to determine what will happen with this event
Sphere of Influence
Schedule is set for 2009. First event is Tuesday, January 27, 8am. The topic is Business Start-up.
January Member Recognition winners reviewed
Volunteers of the month
Chris & Lisa Skinner
Square Imaging, Inc.
Vickie Walker
RipTide Systems
Business Spotlight
Zoofari, Inc. (760)630-9230
Mystery
Northwestern Mutual
619-230-8087
Board update
Upcoming Chamber events were reviewed
January 2009
~TM
Monthly Activity Report
SOUTHERN CALIFORNIA
WINE COUNTRY
Temecula Valley Convention and Visitors Bureau
Bay Area Travel Show
Page 1
On January 24 & 25, CVB staff attended the 7th Annual Bay
Area Travel Show at the Santa Clara Convention Center
near San Jose. This show is primarily geared towards the
leisure traveler but also includes attendance from some
travel agents and tour operators. Put on by Travel Industry
Shows, we featured our new brand trade show display and
handed out more than 500 visitor guides to interested at-
tendees. Staff received great response to our new look and
a good amount of recognition of the Temecula Valley region.
Wine Country Meeting
In January the CVB and ARK Mar-
keting & Media held two collabora-
tive meetings. One brought to-
gether Temecula Valley wineries
and the other Old Town Merchants,
both in an effort to provide co-op
marketing options. Upon the direc-
tion of the CVB, ARK created full-
page ads that consisted of numer-
ous smaller individual ads, at af-
fordable prices. The collaboration
allows these groups to have a
strong presence, unity and the
ability to advertise in critical media
areas that is otherwise not afford-
able to individual businesses.
On January 22, the CVB initiated a Golf Industry Meeting for the Temecula Valley golf courses.
This collaborative meeting encouraged the group to partner and work with their specific in-
dustry in ord NlLngar mnications and opportunities. Great conversations and
ideas were d theCVB will continue to cultivate these golf industry
-1.tmnchin: ill be on Thursday, March 5th at Embassy Suites.
The CVB hosted Wendy Van Diver,
Editor in Chief for Touring and Tast-
g magazine, on January 29.
endy will be writing a feature story
n the Temecula Valley dr thi.
ring issue. She tour Wilson
reek Winery; visited and inters,
dewed ten other wine res, xpe P
enced Old Town and st ed at the
Temecula Creek Inn. A Njg thank
you to all of the sponsor bus ses
for making Wendy's visit a won df?
Jul experience!
Old Town Meeting
California Travel Research
Hotels Feeling the Crunch - Occupancy rates and average room rates tell a pretty bleak story for the last quarter of 2008.
Statewide occupancy rates dropped close to 8% in October and December and were down 13.5% in November. Room rates, which had
grown steadily for the last several years, were actually lower in October, November and December of 2008 than in 2007.
December and Year-End Data-December occupancy for California hotels was 50.8%, down 7.9% from 2007. Year-end occu-
pancy totaled 66.0%, down 4.5% from last year's mark of 69.1 Room rates averaged $108.45 in December, down 1.9% year over
year. ADR for the year was $122.62, up 2.8% from 2007. The U.S., comparatively, saw a 6.8% decline in occupancy in December and
finished the year with occupancy of 60.4%, down 4.2% from 2007. ADR was down 3.2% in the U.S. in December, and U.S. hotels fin-
ished the year with an ADR of $106.55, up 2.4% from year-end 2007.
Checking on Travel Intentions - Now that some months have passed since the credit crisis hit in the fall, we thought we'd
check in with leisure travelers from around the country and gauge their travel intentions for California. We segmented the results by
state of traveler origin and grouped results into "in-state" travel, "primary markets" (WA, OR, AZ, NV, UT and CO), and "national mar-
kets" - all the rest. The top line results are in the chart.
Likelihood to Travel to California in the Next Year
Some general conclusions can be drawn. First, travel intentions
remain relatively high for Californians and residents of our pri- Projected Travel Spring 08 Fall 08 Jan 09
mary western markets who meet our target criteria - they have P~ V uw -1 .Nmo
engaged in leisure travel in the last year and have a household National 18.1% 20.1% 20.3%
income of $75,000 or more. Three quarters of such Californians
x3r t
and nearly half of these residents from the western states plan to "M -4 { W
Visit in 2009. Second, travel intentions in January 2009 were
stronger than they were in November 2008 for these same markets. Some of the change may be attributed to seasonality, but it is likely
that the shock of the fall crisis has softened, at least when it comes to planning for a vacation to California.
Spending Less, Staying with Friends and Family - The other conclusion to be drawn from the chart above is that travel
intentions in January 2009 were weaker than in spring of 2008. And, according to the results of both our own research and that of travel
consulting group Destination Analysts, a rebound in the near future is unlikely. Among our survey sample, 19% said they would take
fewer trips in the next 12 months than in the last year, and Destination Analysts found the same to be 22%. Respectively, 28% and 29%
said they planned to spend less money on leisure travel in the next 12 months. Additionally, 23% in our survey said they planned to stay
with friends and family instead of in paid accommodations. Other findings for the coming year from the CTTC survey: 18% will choose
destinations closer to home, 16% will take shorter trips and 23% will. choose to drive instead of fly.
• Jan.:
Area
• - Jan. 6, Staff attended the Restau- • Jan. 20, liel, Re-
rant Forum meeting. treat at, eak- • Jan. :
• Jan. 7, Adams attended.the IFTC
Board meeting in Ontario.
• Jan. 8, Staff attended the TVCC
Shop Temecula First meeting.
• Jan. 12 Rtak}astrnded the Team
collaborative market-
meeting for TV wineries.
• Jan. 13, Staff attended Sports meet-
ing at City Hall.
• Jan. 14, Staff presented at TVWA
Board meeting.
Jan. 15, Held annual TID Advisory
Board meeting at City Hall.
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Tourism Activity Report
January 2009
TVCVB Walk-Ins
TVCVB Phone Calls
Total Phone Calls: 596
TVCVB Website Activity
January 2009
TVCVB Online Booking Report-YTD
February 2008 - January 2009
120
wo
so
so
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20
January Rooms Booked= 21
140
0
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117
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25 J20
23
32
18
2
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TVCVB Online Booking Revenue
January 2008 - January 2009
Revenue By Year/Month:
25000
-
-
20000
$4,216 $20,182 $8,765 0,095 • $10;$39 $3$09
15000
$2,040 $6,908 $5,178 $3,249 $308. $1512
]0000
00
$2,993
50
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■ 2007
m
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Total Booking Revenue
•2008
p
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■ 2009
o
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May 2005-January 2009: $272,235
January 2009 Monthly Activity Report for Temecula Valley Visitors Center
Day
Date
Walk-ins
Calls
Visiting From
Mon
Canada
Fallbrook
Ensenada
Brentwood
Tue
Boston
England
Lake Arrowhea
d Minnesota
Wed
Miami
British Columb
ia Central Valley
Seattle
Thu
1/1
0
0
Murrieta
Detroit
Carlsbad
Germany
Fri
1/2
42
4
Arizona
Washington
China
Italy
Sat
1/3
52
1
Philadelphia
New Jersey
Palm Desert
San Gabriel
Sun
1/4
54
2
LA
Torrance
Orange Co.
Japan
Total
148
7
Day
Date
Walk-ins
Calls
Visiting From
Mon
1/5
19
4
Nevada
Riverside
Virginia
San Diego
Tues
1/6
42
7
Norway
New York
San Francisco
Canada
Wed
1/7
22
6
Temecula
Palm Springs
Hemet
Florida
Thu
1/8'
26
4
Hungary
Agoura
Minnesota
Palmdale
Fri
1/9
43
6
Germany
New Jersey
Mohave Desert
Bakersfield
Sat
1/10
54
4
Point Loma
Vista
Chicago
Dana Point
Sun
1/11
28
2
Australia
Illinois
Tierrasanta
Torrance
Total
234
23
Day
Date
Walk-ins
Calls
Visiting From
Mon
1/12
28
7
Virginia
Long Beach
LA
San Diego
Tues
1/13
Closed
Oregon
Temecula
Orange County
Escondido
Wed
1/14
17
3
Canada
Germany
Washington
Glendale
Thu
1/15
18
4
Wisconsin
Santa Barbara
Illinois
Fullerton
Fri
1/16
36
2
New Hampshire Lake Elsinore
Carlsbad
Chicago
Sat
1/17
43
2
England
Hollywood
New York
Riverside
Sun
1/18
66
2
Winchester
Murrieta
Sun City
Huntington Bch
Total
208
20
Day
Date
Walk-ins
Calls
Visiting From
Mon
1/19
75
2
Virginia
San Diego
China
Sun City
Tues
1/20
Closed
Texas
Canada
Los Angeles
New Mexico
Wed
1/21
24
1
North Carolina
Chicago
Poland
Temecula
Thu
1/22
33
5
Maui
Hemet
North Carolina
Mexico
Fri
1/23
31
9
Escondido
Hawaii
Miranesota
Palm Springs
Sat
1/24
56
9
Oregon
Carlsbad
Washington
Colorado
Sun
1/25
48
2
Total
267
28
Day
Date
Walk-ins
Visiting
From
Mon
1/26
29
8
Germany
Pomona
San Diego
Georgia
Tue
1/27
Closed
Ohio
Ontario
Canada
Santa Cruz
Wed
1/28
59
1
Washington
Indio
Missouri
Sun City
Thu
1/29
31
2
Michigan
Las Vegas
Temecula
Connecticut
Fri
1/30
36
13
Texas
New York
Nebraska
Napa Valley
Sat
1/31
61
3
Indiana
West Virginia
Washington DC
Minnesota
Total
216
27
Maine
Idaho
Burbank
Louisiana
Grand Totals 1073 105
SOUTHEAKCAl6ORMA
MANE COVNT9v ,U
Temncud VolloY Commt .M vwl_&new
Day
Date
Visitor Calls
Staff Calls
Media Calls
Total Calls
Visitor Walk-ins
Staff Walk-ins
Total Walk-ins
Thurs
1/1/2009
Holiday
0
0
Fri
1/2/2009
7
6
0
13
8
1
9
Mon
1/5/2009
15
6
0
21
5
5'
10
Tues
1/6/2009
6
19
1
26
4
9
13
Wed
117/2009
7
17
0
24
6
9
15
Thurs
1/8/2009
11
22
1
34
6
11
17
Fri
1/9/2009
9
15
0
24
10
12
22
Mon
1/12/2009
7
12
0
19
4
8
12
Tues
1/13/2009
9
10
1
20
6
12
18
Wed
1/14/2009
11
19
0
30
4
8
12
Thurs
1/15/2009
6
15
0
21
7
6
13
Fri
1/16/2009
9
14
0
23
5
4
9
Mon
1/19/2009
Holiday
0
0
Tues
1/20/2009
8
13
0
21
7
5
12
Wed
1 /21 /2009
9
23
1
33
7
8
15
Thurs
1/22/2009
6
14
0
20
4
5
9
Fri
1/23/2009
16
20
2
38
8
6
14
Mon
1/26/2009
7
23
1
31
9
8
17
Tues
1/27/2009
6
17
2
25
6
9
15
Wed
1/28/2009
9
14
0
23
10
13 `
23
Thu
1/29/2009
5
17
1
23
9
9
18
Fri
1/30/2009
8
13
1
22
if*
8
19
Grand totals
171
309
11
136
156
Emmm_
ITEM NO. 24
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: William G. Hughes, Director of Public Works
DATE: February 24, 2009
SUBJECT: Public Works Department Monthly Report
RECOMMENDATION: Receive and file the attached Department of Public Works Monthly
Activity Reports for the month of January, 2009.
MEMORANDUM
TO: Bill Hughes, Director of Public Works
FROM: 1 Brad Boron, Maintenance Superintendent
DATE: February 9, 2009
SUBJECT: Monthly Activity Report - January, 2009
The following activities were performed by Public Works Department, Street Maintenance Division in-house personnel
for the month of January, 2009:
I. SIGNS
A. Total signs replaced 45
B. Total signs installed 14
C. Total signs repaired 104
H. TREES
A. Total trees trimmed for sight distance and street sweeping concerns 59
III. ASPHALT REPAIRS
A. Total square feet of A. C. repairs 2274
B. Total Tons 38
IV. CATCH BASINS
A. Total catch basins cleaned - 569
V. RIGHT-OF-WAY WEED ABATEMENT
A. Total square footage for right-of-way abatement 2,000
VI. GRAFFITI REMOVAL
A. Total locations 37
B. Total S.F. 10,187
VII. STENCILING
A. 11 New and repainted legends
B. 48 L.F. of new and repainted red curb and striping
RAMAINTAIMMOAC RPT
Also, City Maintenance staff responded to 57 service order requests ranging from weed abatement, tree trimming,
sign repair, A.C. failures, litter removal, and catch basin cleanings. This is compared to 47 service order requests
for the month of December, 2008.
The Maintenance Crew has also put in 48 hours of overtime which includes standby time, special events and
response to street emergencies.
The total cost for Street Maintenance performed by Contractors for the month of _January, 2009 was $3,960.00
compared to $16,672.10 for the month of December, 2008.
Account No. 5402 $ 3,960.00
Account No. 5401 $ -0-
Account No. 999-5402 $ -0-
Electronic Copies:
Ali Moghadam -
Principal Engineer (Traffic)
Amer Attar -
Principal Engineer (CIP)
Dan York -
Deputy Director (LD) / City Engineer
Jerry Alegria -
Senior Engineer (LD)
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STREET MAINTENANCE CONTRACTORS
The following contractors have performed the following projects for the month of January, 2009
DATE DESCRIPTION TTOTAL COST
ACCOUNT STREET/CHANNELBRIDGE OF WORK SIZE
CONTRACTOR: RENE'S COMIM , IALIVIANAGEMENT
Date: 01/09 CITYWIDE DEBRIS, TRASH AND WEED REMOVAL
# 5402
TOTAL COST $ 3,960.00
Date:
TOTAL COST
Date:
TOTAL COST
Date
TOTAL COST
Date: I I TOTAL COST
Date
TOTAL COST
CONTRACTOR:.
Date:
TOTAL COST
Date
TOTAL COST
TOTAL COST ACCOUNT #5401 -0-
TOTAL COST ACCOUNT #5402 $ 3,960.00
TOTAL COST ACCOUNT #99-5402 -0-
R:V AINTAI WOACTRPT
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
ASPHALT (POTHOLES) REPAIRS
MONTH OF JANUARY, 2009
DATE"'""
77
- IOCATION
"SCOPE OF WORK
S.F.
TOTAL <
TONS
01/05/09
31987 VINEYARD
A.C. OVERLAY
120
- 3
01/06/09
EL LUCERO
A,C, OVERLAY
363
3.5
01/07/09
DEL REY ROAD
R & R / OVERLAYS
210
3
01/12/09
MARGARITA
R & R A,C,
223
3
01/13/09
MARGARITA
R & R A,C,
331
3.5
01/14/09
CITYWIDE
POTHOLE REPAIRS
119
2.5
01/15/09
YNEZ ROAD
R & R A.C.
105
2.5
01/20/09
MARGARITA
R & R A.C,
226
2.5
01/21/09
MARGARITA
R & R A.C.
165
2
01/26/09
CITYWIDE
POTHOLE REPAIRS
95
2
01/27/07
PRIS LANE AT SAWYERS RUN
R & R A.C.
8
4
01/27/09
BUTTERFIELD STAGE ROAD AT TEMECULA PARKWAY
R & R A.C.,
120
1
01/28/09
PASEO DE LAS OLAS AT VIA LAMAS VISTA
R & R A.C.
189
6.5
TOTAL S.F. OF REPAIRS 2,274
TOTAL TONS 38
R:\MAINTAINI W KCMPLTMASPHALT.RPR
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
CATCH BASIN MAINTENANCE
MONTH OF JANUARY, 2009
DATE
LOCATION ,
WORK COMPLETED
01/05/09
CITYWIDE
CLEANED & CHECKED
32 CATCH BASINS
01/07/09
AREA #2
CLEANED & CHECKED
8 CATCH BASINS
01/08/09
AREA #2
CLEANED & CHECKED
22 CATCH BASINS
01/12/09
CITYWIDE
CLEANED & CHECKED
23 CATCH BASINS
01/13/09
AREA #2
CLEANED & CHECKED
20 CATCH BASINS
01/14/09
AREA #3
CLEANED & CHECKED
33 CATCH BASINS
01/15/09
AREA #3
CLEANED & CHECKED
11 CATCH BASINS
01/16/09
AREA #3
CLEANED & CHECKED
7 CATCH BASINS
01/20/09
CITYWIDE
CLEANED & CHECKED
23 CATCH BASINS
01/21/09
AREA #3
CLEANED & CHECKED
27 CATCH BASINS
01/22/09
AREAS #1 & #2
CLEANED & CHECKED
30 CATCH BASINS
01/22/09
AREA #3
CLEANED & CHECKED
42 CATCH BASINS
01/26/09
AREA #2 -
CLEANED & CHECKED
44 CATCH BASINS
01/26/09
CITYWIDE
CLEANED & CHECKED
24- CATCH BASINS
01/27/09
AREA #3
CLEANED & CHECKED
47 CATCH BASINS
01/27/09
AREA #3
CLEANED & CHECKED
46 CATCH BASINS
01/28/09
AREAS #1 #2
CLEANED & CHECKED
52 CATCH BASINS
01/28/09
AREA #3
CLEANED & CHECKED
52 CATCH BASINS
01/29/09
AREA #3 -
CLEANED & CHECKED
26 CATCH BASINS
TOTAL CATCH BASINS CLEANED & CHECKED 569
R:\MAINTAIM W KCMPLETD\CATCHBAS\
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
GRAFFITI REMOVAL
MONTH OF JANUARY, 2009
DATE
: I OCATION
WORK COMPLETED
01/02/09
VIA RIO TEMECULA
REMOVED
76 S.F. OF GRAFFITI
01/05/09
AREAS #1, #2, & #5
REMOVED
1,077 S.F. OF GRAFFITI
01/05/09
SANTA GERTRUDIS CREEK
REMOVED
81 S.F. OF GRAFFITI
01/05/09
DIAZ ROAD / CHERRY AVENUE
REMOVED
165 S.F. OF GRAFFITI
01/07/09
RANCHO CALIFORNIA ROAD OVER 1-15 FREEWAY
REMOVED
17 S.F. OF GRAFFITI
01/07/09
LYNDIE LANE
REMOVED
5 S.F. OF GRAFFITI
01/09/09
WOLF CREEK ROAD
REMOVED
24 S.F. OF GRAFFITI
01/12/09
6T" STREET AT FELIX VALDEZ
REMOVED
155 S.F. OF GRAFFITI
01/12/09
VIA RIO TEMECULA
REMOVED
143 S.F. OF GRAFFITI
01/12/09
CHANNEL WOLF STORE ROAD
REMOVED
379 S.F. OF GRAFFITI
01/12/09
I-15 FREEWAY N & S/B
REMOVED
87 S.F. OF GRAFFITI
01/12/09
RANCHO CALIFORNIA ROAD AT MARGARITA
REMOVED
51 S.F. OF GRAFFITI
01/13/09
RIVAS AT BALEREZA
REMOVED
35 S.F. OF GRAFFITI
01/14/09
BUTTERFIELD STAGE ROAD BRIDGE
REMOVED
4,050 S.F. OF GRAFFITI
01/14/09
REDHAWK BRIDGE
REMOVED
76 S.F. OF GRAFFITI
01/14/09
PECHANGA BRIDGE
REMOVED
567 S.F. OF GRAFFITI
01/14/09
WELLSLEY
REMOVED
36 S.F. OF GRAFFITI
01/15/09
RAINBOW CANYON BRIDGE
REMOVED
168 S.F. OF GRAFFITI
01/15/09
SANTA GERTRUDIS CREEK
REMOVED
234 S.F. OF GRAFFITI
01/16/09
RANCHO CALIFORNIA ROAD AT MARGARITA
REMOVED
7 S.F. OF GRAFFITI
01/20/09
FELIX VALDEZ AT 6T" STREET
REMOVED
250 S.F. OF GRAFFITI
01/20/09
RANCHO CALIFORNIA ROAD N & S MARGARITA
REMOVED
290 S.F. OF GRAFFITI
01/20/09
SANTA GERTRUDIS
REMOVED
155 S.F. OF GRAFFITI
01/20/09
LA SERENA AT TEMEKU
REMOVED
250 S.F. OF GRAFFITI
01/21/09
EMPIRE CREEK
REMOVED
129 S.F. OF GRAFFITI
01/21/09
RANCHO VISTA SPILLWAY
REMOVED
88 S.F. OF GRAFFITI
01/22/09
LA SERENA AT VIA PUERTA
REMOVED
24 S.F. OF GRAFFITI
RAMAlWMM W KCM PLTMGR AFFIII\
DATE
LQCAT,TON
sr..
WORK COMPLETED
01/23/09
BUTTERFIELD STAGE BRIDGE
REMOVED
99 S.F. OF GRAFFITI
01/23/09
RORIPAUGH ROAD AT STARLING
REMOVED
10 S.F. OF GRAFFITI.
01/26/09
AREAS #1, #2, #5
REMOVED
96 S.F. OF GRAFFITI
01/26/09
AREAS #3 & #4
REMOVED
271 S.F. OF GRAFFITI
01/27/09
SO. GENERAL KEARNY S/0 LA SERENA
REMOVED
18 S.F. OF GRAFFITI
01/27/09
RORIPAUGH ROAD AT SENNA COURT
REMOVED
4 S.F. OF GRAFFITI
01/27/09
RORIPAUGH ROAD AT SWALLOW
REMOVED
32 S.F. OF GRAFFITI
01/27/09
CALLE MEDUSA AT KAHW EA ROAD
REMOVED
2 S.F. OF GRAFFITI
01/28/09
BUTTERFIELD STAGE ROAD AT BRIDGE DECK
REMOVED
955 S.F. OF GRAFFITI
01/29/09
LA SERENA WAY AT SO. GENERAL KEARNY
REMOVED
81 S.F. OF GRAFFITI
TOTAL S.F. GRAFFITI REMOVED 10.187
TOTAL LOCATIONS 37
R:\MAIN'fA1N\ W KCMMTMGRAFFITA
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CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
SERVICE ORDER REQUEST LOG
MONTH OF JANUARY, 2009
DATE
REC'D
LOCATION
REQUEST
DATE WORK
'COMPLETED
01/02/09
SPICA COURT
DEBRIS PICK-UP
01/02/09
01/05/09
PROMENADE CHARDONNAY, HILLS
OIL SPILL
01/05/09
01/05/09
YNEZ AT PREECE
TREE TRIMMING
01/05/09
01/05/09
40461 YARDLEY COURT
CRACKS IN A.C..
01/05/09
01/05/09
MIRA LOMA DRIVE
SINKHOLE IN A.C.
01/05/09
01/06/09
OPAUBA ROAD
SIGN REPAIR
01/06/09
01/06/09
HARVESTON WAY
MEDIAN MAINTENANCE
01/06/09
01/06/09
VILLAGE ROAD
TREE DOWN
01/06/09
01/07/09
31720 TEMECULA PARKWAY
CHANNEL CLEANING
01/07/09
01/07/09
31586 CORTE SALINAS
TREE TRIMMING
01/07/09
01/07/09
31585 CORTE SALINAS
TREE TRIMMING
01/07/09
01/08/09
LIEFER ROAD
ENGINEERING QUESTION
01/08/09
01/08/09
31720 TEMECULA PARKWAY
CHANNEL CLEANING
01/08/09
01/09/09
31749 PASEO GOLETA
TREE TRIMMING
01/09/09
01/09/09
MORAGA
DEBRIA PICK-UP
01/09/09
01/09/09
OLD TOWN FRONT STREET
METALPLATE -
01/09/09
01/09/09
HARVESTON WAY
CURB PAINTING
01/09/09
01/09/09
MARIAN ROAD
TREE REMOVAL
01/09/09
01/09/09
JEDEDIAH SMITH ROAD
TREE TRIMMING
01/09/09
01/09/09
MERLOT COURT
SIGN MISSING
01/09/09
01/12/09
RANCHO CALIFORNIA ROAD
DEBRIS PICK-UP
01/12/09
01/12/09
SWOBODA COURT
SIGN MISSING
01/12/09
01/12/09
RANCHO VISTA
BASIN MAINTENANCE
01/12/09
01/12/09
CINNAMON LAKE
SIGN MISSING
01/12/09
01/13/09
41810 SKYWOOD DRIVE
TREE TRIMMING
01/13/09
01/13/09
42197 MARGARITA ROAD
A.C. SINKHOLE
01/13/09
01/13/09
CALLE RIVAS
GRAFFITI
01/13/09
R:\MAINTAIN\ W RKCOMPLTD\SORS\
DATE
REC'D
LOCATION'
REQUEST
DATE WORK
COMPLETED
01/13/09
330227 CORTE YACA
TREE TRIMMING
01/13/09
01/14/09 -
VAIL RANCH PARKWAY
GLASS IN STREET
01/14/09
01/15/09
39839 LONGLEAF
DEBRIS
01/15/09
01/15/09
YUKON
POTHOLE
01/15/09
01/15/09
32599 STRIGEL COURT
TREE TRIMMING
01/15/09
01/15/09
PAUBA & YNEZ
DEBRIS PICK-UP
01/15/09
01/16/09
HOPE WAY
DEBRIS PICK-UP
01/16/09
01/16/09
MORAGA
DEBRIS PICK-UP
01/16/09
01/16/09
31703 CORTECARDENAS
TREE REMOVAL
01/16/09
01/19/09
44647 PRIS LANE
POTHOLE
01/19/09
01/20/09
30641 CAROUSEL LANE
SNS MISSING
01/20/09
01/20/09
MORAGA
DEBRIS PICK-UP
01/20/09
01/20/09
40319 ROSSWELL COURT
OIL SPILL -
01/20/09
01/20109
LAKE VILLAGE
GRAFFITI
01/20/09
01/20/09
OVERLAND AT YNEZ -
WATER IN ROAD
01/20/09
01/20/09
SWOBODA COURT
SNS MISSING
01/20/09
01/21/09
29904 VIA PUESTA DEL SOL
BASIN CLEANING
01/21/09
01/22/09
MORAGA
DEBRIS PICK-UP
01/22/09
01/22/09
30181 LA PRIMAVERA
R-1 MISSING
01/22/09
01/22/09
41984 RIO NEDO
PROPERTY DAMAGE
01/22/09
01/22/09
42110 HUMBER DRIVE
TREE TRIM
01/23/09
01/23/09
31400 VIA EDUARDO -
TREE REMOVAL
01/23/09
01/23/09
30970 CORTE ARROYO VISTA
TREE TRIM
01/23/09
01/23/09
31009 CORTE ARROYO VISTA
TREE REMOVAL
01/26/09
01/26/09
DIAZ ROAD
DEBRIS
01/26/09
01/27/09
OVERLAND DRIVE AT JEFFERSON AVENUE
CATCH BASIN
01/27/09
01/27/09
MOTOR CAR PARKWAY
POTHOLES
01/28/09
01/28/09
32213 CAMINO GUARDA
CRACKS IN STREET
01/28/09
01/29/09
BUTTERFIELD STAGE ROAD AT TEMECULA PARKWAY
TRAFFIC ACCIDENT
01/29/09
01/29/09
TEMECULA ELEMENTARY
TREE TRIMMING
01/29/09
TOTAL SERVICE ORDER REQUESTS 57
RAMAMTAIMW RKCOMPLTD\SORS\
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
SIGNS
MnMTH nIZ JAMI IARV 9nno
DATE
LOCATION
7 "77-7 '77-1
WORK COMPLETED
01/06/09
CITYWIDE
REPLACED
3 REPAIRED 3
01/07/09
CITYWIDE
INSTALLED
9 "TRAFFIC INFO"
01/07/09
CITYWIDE
REPLACED
1 REPAIRED 1
01/08/09
CITYWIDE
REPLACED
2 REPAIRED 5
01/12/09
CITYWIDE
REPLACED
2 REPAIRED 2
01/13/09
CITYWIDE
REPLACED
6
01/13/09
REDHAWK AT WOLF VALLEY
INSTALLED
2-SIGNS
01/14/09
CITYWIDE
REPLACED
5 REPAIRED 12
01/15/09
CITYWIDE
REPLACED
4 REPAIRED 16
01/16/09
CITYWIDE
REPAIRED
4
01/21/09
CITYWIDE
REPLACED
5 REPAIRED 9
01/22/09
CITYWIDE
REPLACED
4 REPAIRED 9
01/26/09
CITYWIDE
REPAIRED
10
01/26/09
AREAS #3 & #4
REPLACED
2 REPAIRED 1
01/27/09
CITY HALL
INSTALL
4 SIGNS
01/27/09
CITYWIDE
REPAIRED
14
01/27/09
SEMINOLE STREET AT SPYGLASS HILL LANE
INSTALL
1 SIGN
01/27/09
AREAS #3 & #4
REPAIR
4, REPAIR 5
01/28/09
AREAS #2 & #5
REPAIR
4, REPLACE 1
01/28/09
AREAS #2, #3 & #4
REPAIR
10
01/29/09
AREAS #2, #3 & #4
REPAIR
2, REPLACE 1
01/29/09
AREA #1
REPAIR
4, REPLACE 3
01/30/09
CITYWIDE
REPAIR
4, REPLACE 1
TOTAL SIGNS REPLACED 45
TOTAL SIGNS INSTALLED 14
TOTAL SIGNS REPAIRED 104
R:\MAINTAIN\W KCMPLTD\S1GNS\
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
STENCILS / STRIPING
MONTH OF JANUARY, 2009
DATE, , - LOCATION WORK COMPLETED
01/13/09 REDHAWK AT VAIL RANCH INSTALLED 9 LEGENDS
01/27/09 SEMINOLE STREET AT SPYGLASS HILL LANE INSTALLED 2 LEGENDS
01/27/09 BUTTERFIELD STAGE ROAD AT TEMECULA PARKWAY INSTALLED 48 LN. FT.
II TOTAL NEW & REPAINTED LEGENDS 11
NEW & REPAINTED RED CURB & STRIPING L.F. 48
R:\MAiNTMN\ W RKCOMPLTD\STRI PING
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
RIGHT-OF-WAY TREE TRIMMING
MONTH OF JANUARY, 2009
DATE '
LOCATION
WORK COMPLETED
01/06/09
"C"STREET
TRIMMED
32 R.O.W. TREES
01/13/09
JEDEDIAH SMITH ROAD
TRIMMED
3 R.O.W. TREES
01/21/09
NICOLAS ROAD
TRIMMED
4. R.O.W. TREES
01/22/09
YNEZ ROAD AT MALL
TRIMMED
8 R.O.W. TREES
01/26/09
MARGARITA AT PIO PICO
TRIMMED
1 R.O.W. TREES
01/26/09
MEADOWS PARKWAY AT PAUBA ROAD
TRIMMED
1 R.O.W. TREES
01/27/09
PAUBA ROAD AT ELINDA
TRIMMED
1 R.O.W. TREES
01/27/09
RANCHO CALIFORNIA ROAD AT COSMIC
TRIMMED
1 R.O.W. TREES
01/28/09
YUKON ROAD AT RANCHO CALIFORNIA ROAD
TRIMMED
2 R.O.W. TREES
01/28/09
44926 CAMINO DEL ESTE
TRIMMED
1 R.O.W. TREES
01/28/09
FIRESTONE AT WINGED FOOT STREET
TRIMMED
1 R.O.W. TREES
01/28/09
OAK HILL DRIVE AT TEMEKU DRIVE
TRIMMED
1 R.O.W. TREES
01/28/09
CRYSTALAIRE N/0 BRASSIE LANE
TRIMMED
1 R.O.W. TREES
01/28/09
ROUGH WAY AT IRON CIRCLE
TRIMMED
2 R.O.W. TREES
TOTAL R.O.W. TREES TRIMMED 59
R:\MAINTAIMW KCOMPLTMTREES
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
RIGHT-OF-WAY WEED ABATEMENT
MONTH OF JANUARY, 2009
01/15/09 1 AVENIDA
ABATED
TOTAL S.F. R.O.W. WEEDS ABATED 2,000
R:\MAI NTMM W KCO MPCPD\ W EEDS
CAPITAL IMPROVEMENT PROJECTS
Monthly Activity Report
January / February 2009
Prepared by: Amer Attar
Submitted by: William G. Hughes
Date: February 24, 2009
PROJECTS UNDER CONSTRUCTION
Roripaugh Ranch Fire Station
The majority of work was completed by April of 2006. The remaining work will be completed when the
utilities are completed with the City's undertaking of this work - estimated in June of 2009. In addition, a
fire engine/truck venting system (requested/added on 2/06) will be installed when the Contractor is re-
mobilized, this cost is also included in the approved change order total.
City Property at Diaz Road and Dendy Parkway (Northwest RDA Property) - Rough Grading
This project provided for the rough grading of the vacant City property at Diaz Road and Dendy Parkway.
All work was completed on March 28, 2007. Site restoration is, including hydroseeding, was completed
in December of 2008. A notice of completion was approved by the City Council at the 1/13/09 meeting.
Ongoing maintenance expenses will be incurred for NPDES measures until such time the property is
developed.
Murrieta Creek Multi Purpose Trail
This project will build equestrian, pedestrian and bike trails between Murrieta Creek and Diaz Road from
Rancho California Road to Winchester Road. The bulk of contract work has been completed, remaining
work includes shrub planting, hydroseeding, and trail signage and striping. Completion is scheduled for
early March.
Old Town Infrastructure Project -Town Square and Mercedes & Main Street
This project includes the construction of the Town Square and street improvements on Mercedes & Main
Streets. On March 18, 2008, the City Council awarded the construction contract to L H Engineering
Company, Inc for $3,458,495.00. All storm drain, sewer, and water improvements are complete and the
roadways have been base paved. Work is ongoing in the Town Square. A redesign of the fountain is
complete, priced and is being constructed. The anticipated completion date is middle of April of 2009.
Old Town Infrastructure Projects - Underground Utility District
This project will effectively underground all overhead utility lines along Old Town Front Street, between
2nd and 6th streets, all of Main Street east of Murrieta Creek & Mercedes Street between 2nd and 6th
streets. Herman Weissker was awarded the work at the 3/18/08, City Council Meeting. Work under this
project is complete and a Notice of Completion is up for consideration on 2/10/09. Verizon is the last
remaining utility to complete their property hook ups and removal the remaining poles which is
anticipated for completion in March of 2009.
Citywide Slurry Seal Project FY 2007-2008
This project will slurry seal streets mainly in the Paloma del Sol area. Construction is essentially
complete. Minor punchlist items are being addressed. Estimated completion is 09/15/08.
Roller Hockey Rink Dasher Board System
This project will replace the boards at the existing Roller Hockey Rink. This project is 100% complete.
The Board of Directors acceped the project on 11/25/08. The Notice of Completion has been filed.
Pechanga Parkway Phase II Street Improvements from Temecula Parkway to City Limits @
Pechanga Road.
This project will widen Pechanga Parkway to its ultimate width from Temecula Parkway to Pechanga
Road. Construction that will occur during the month of February is as follows: pavement grinding &
removals, subgrade, aggregate base, pavement, irrigation, utilities, and traffic signals. The Contractor
has tentatively scheduled to switch traffic to the 3rd stage of construction during the week of February
16, 2009. Northbound traffic will stay on the east side of Pechanga Parkway from Rainbow Canyon Rd to
Deer Hollow Wy and southbound traffic will be moved to the west side of Pechanga Parkway from
Rainbow Canyon Rd to Deer Hollow Wy. The completion date for the project is the spring of 2009.
Old Town Infrastructure Projects
- Parking Structure & Office/Retail Frontage
This project includes the site grading and retaining walls for the Civic Center & the Parking Structure site
as well as construction of a parking structure, including office frontage shell space.
The grading for the Civic Center Pad is 90% complete. The site perimiter retaining walls on the North
end and along 1-15 along the Civic Center are complete. The storm drain has been relocated. The
footings and basement level shear walls of the parking structure are ongoing. Anticipated turn over date
for the Civic Center site is March 9, 2009.
Ronald Reagan Sports Park Channel Silt Removal & Desiltation Pond
This project includes restoring the Best Management Practices (BMP) of the Stormwater Pollution
Prevention Plan (SWPPP), the Water Quality Management Plan (WQMP) and the requirement of
RWQCB by desilting the basin located near the Sports Park. 401 Certification, Streambed Alteration
Agreement, and Nationwide Permits have been acquired. Bids were opened on 08/26/08 and will be
awarded pending confirmation of FEMA reimbursement funding.
Old Town Civic Center
This project will construct the Old Town Civic Center. City Council awarded the contract to Edge
Development, Inc. for $31,555,500.00 on 9/09/08. Edge's work cannot start until the Civic Center site is
fully graded and the basement level foundation and walls of the north end of parking structure
constructed and backfilled by PCL as part of the Parking Structure Project (estimated date is 3/09/09).
RFI and Submittal processing is ongoing in preparation of the start of construction.
Temecula Community Center Expansion
The EDA issued a Notice to Proceed to the City of Temecula on January 7, 2009 and the Contractor was
issued a Notice to Proceed for January 12, 2009. Work is ongoing on site utilities and the building
foundation. The anticiapated completion date of the project is late September of 2009.
De Portola Road Pavement Rehabilitation Project (from Jedediah Smith to Margarita)
This project involves rehabilitating De Portola Rd pavement from Jedediah Smith to Margarita Rd. This
is a federally funded project. The Environmental Document (Categorical Exclusion) was approved by
Caltrans on August 8, 2007. Bids were opened on January 8, 2009, with Hardy & Harper, Inc. being the
apparent low bidder with a bid of $1,161,000. Contract award scheduled for City Council meeting of
02/10/09.
Pavement Rehabilitation Rancho California Road (Ynez to East City Limit) - STPL Project
This project will rehabilitate Rancho California Road from Ynez Road to the City limits on the east. The
City Council will consider awarding this contract to All American Asphalt at the February 24, 2009
meeting.
Site Demolition at 41351 Armada Place
Project consist of the demolition of 2 houses at the NE corner of Butterfield Stage Road/Rancho
California Road. Project was advertised for bids and bids were opened on 1/29/09 with Vezion's West,
Inc. as the lowest bidder. Contractor is currently reviewing the contract documents. Once contract is
executed, a pre-construction meeting will be scheduled.
PROJECTS IN DESIGN
Re-Stripe Route 79 South to 8 lanes from Pechanga Parkway to 1-15
This project will provide four lanes in each direction on Temecula Parkway (formerly State Route 79
South) from 1-15 to Pechanga Parkway. The City is working to meet Caltrans requirements to do the
striping.
Pechanga Parkway Storm Drain Improvements - Environmental Mitigation
This project includes the construction of new wetlands for the Wolf Valley Creek Channel Improvements-
Stage I. The wetlands will be created through the construction of new landscape and irrigation systems.
The site is located along the north bank of Temecula Creek (within flood-plain/way areas). The
environmental regulatory agencies have approved this new mitigation area. Mylars are ready for
signature. The contract bid document was reviewed and will be revised to incorporate all of the
corrections. The appraisal for three easements is now complete, offers for purchase of the properties
were made. The City Council adopted a Resolution of Necessity to acquire the property at their 11/25/08
meeting. The proposed improvements cannot be implemented until the City obtain possession of the
properties.
Murrieta Creek Bridge and Overland Drive Extension from Commerce Center to Diaz Rd
The project includes the extension of Overland Drive from Commerce Center Drive to Diaz Road with a
bridge over Murrieta Creek. Coordination with RCFC & WCD, U.S. Army Corps of Engineers and the
state environmental regulatory agencies is required. The consultant submitted 90% design plans to the
City on January 13, 2009 and plans were sent to internal reviewers and Utility Companies for comments.
Main Street Bridge Over Murrieta Creek (Replacement)
This project will replace the existing Main Street Bridge over Murrieta Creek. Design consultant Simon
Wong Engineering (SWE) and the City are continuing to pursue environmental permitting and
coordination issues associated with pursuing the bridge replacement as a project separate from the
Army Corps of Engineer's Murrieta Creek Improvement project. Final environmental reports were
received in November, 2008, revised PES form and accompanying technical reports was submitted to
Caltrans on 1/6/09. 90% design plans & specs are under staff review, 100% PS&E will be submitted
once the design modifications to the bridge to accommodate an 8" waterline is complete. This is
anticipated in February 2009. An agreement has been entered into with Rancho California Water District
to accommodate this 8" waterline.
Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek
This project includes the construction of an approx. 150' ped/bike bridge over Santa Gertrudis Creek
near Chaparral H.S. This is a federally funded project, which will involve a NEPA document. The
approved Preliminary Environmental Study (PES) form was received from Caltrans on 12/03/08, work on
required environmental studies/reports has begun. 60% design plan comments were returned to the
consultant in January, 100% PS&E are anticipated in February 2009.
Western Bypass Bridge Over Murrieta Creek
This project involves the design, environmental clearance, and construction of a new bridge over
Murrieta Creek at the westerly terminus of Western Bypass and an extension of Pujol Street to the new
structure. Once constructed, this will serve as the southerly connection of the Western Bypass Corridor.
Design is underway. Geotechnical investigations have been initiated and 30% design is under review.
Redhawk Park Improvements
This project will add amenities to four park sites in the Redhawk area. Due to budgetary constraints, the
construction was divided into phases over a number of years. At the December 11, 2007 meeting, the
City Council approved an agreement with RJM for the construction drawings of the chosen amenities,
which include a half court basketball court, ADA accessible parking, and dog park at Redhawk
Community Park, a seatwall and shade structure at Sunset Park. The preparation of the construction
drawings continues.
Temecula Park and Ride (79 South)
This project will design and construct a park and ride facility on Temecula Parkway (formerly 79 South)
at La Paz. The 70% design drawings are being returned to AAE for revision and resubmittal. The WQMP
for this project is being reviewed and may change the configuration of the detention basins. This project
is currently on hold.
Pechanga Pkwy-Dual Right Turn Lanes from
Temecula Parkway (R79S)
This project includes the design and construction of two right-turn lanes on eastbound Temecula
Parkway to southbound Pechanga Parkway. The project includes the widening of Temecula Parkway at
Pechanga Parkway & relocation of traffic signal poles. 100% design plans are complete. The City is in
the process of purchasing the required right of way. The City Council adopted a Resolution of Necessity
to acquire the property at their 11/25/08 meeting. Once the needed right of way is acquired, construction
will be scheduled.
Santiago Detention Basin
This project includes the design and construction of a detention basin. The proposed detention basin (1
acre in size) is located on the south side of Santiago Road between Vallejo Avenue and Orsmby Road.
100% design plans and specifications have been reviewed and corrections will be incorporated into the
bid documents.
Winchester Road / State Route 79 North - North Corridor Beautification
This federally funded project will design and construct landscaping and irrigation enhancements to the
existing raised medians along Winchester Road between Ynez Road and the easterly City limits. The
100% design package has been reviewed and upon completion of these revisions it will be submitted to
Caltrans for construction authorization. Due to funding obligations the construction phase of the project
cannot begin until the next fiscal year.
French Valley Parkway/ Interstate 15 Over-Crossing and Interchange Improvements - Phase 1
(PS&E)
A southbound off-Ramp to Jefferson, an auxiliary lane, and widening the bridge over Santa Gertrudis
Creek at the Winchester southbound off-ramp are the components of Phase 1. City continued the design
work. Status is as follows:
> PS&E - City is preparing 95% Plans, Specifications, and Estimate.
> Right of Way - Establishing limits of dedication. Discussions are continuing with owners of affected
parcels within Phase 1 work.
> Declaration of Units - Caltrans Approved Metric Exception for this phase.
> Utilities - Pothole of existing utilities are 25% complete.
> Conceptual Landscape/Aesthetics - Concept was selected, with Murrieta, Caltrans, and IBC
concurrence. Selection was incorporated into Draft Structures PS&E submittal.
Other:
> Maintenance Agreement - City preparing exhibit for first draft.
Old Town Gymnasium
This projects involves the design of the approximately 9,000 square foot gymnasium adjacent the Boys &
Girls Club on Pujol Street. WLC is still working on design scenarios with Boys and Girls Club Staff. The
land is to be utilized as staging area for the Murrieta Creek Improvements project and it will need to be
acquired from Riverside County Flood Control (RCFC) for the current design. The land will not be
available until the Creek project is completed. A conceptual design committee meeting was held on
January 27, 2009.
Pavement Management Program Update
This project will update the City's Pavement Management Program (PMP) for the years 2008-2013. The
90% PIMP report has been submitted and is being reviewed by staff.
Localized Storm Drain Improvements
This project will fix the drainage problem at the south end of Front Street (at the MWD easement).
Baseline right of way, utilities, and mapping are established. This project is currently on hold.
Long Canyon Detention Basin - Access Road
Plans and specifications are 90% complete. City is seeking FEMA funds to remove excess silt deposited
within the basin before constructing the access road. Project is on hold until FEMA determination is
finalized.
Nicolas Valley - Assessment District (Liefer Road)
This project will study assessment district feasibility and formation, including completing the street and
minor storm drain improvements on the unimproved portions of certain streets within Nicolas Valley
(Liefer Road) area. The City Council approved an agreement for the street improvement design with
David Evans and Associates at the 10/28/08 City Council Meeting. The kick off meeting for the design of
the street improvements was held on 12/17/08. Preparation of the street improvement plan is underway.
Library Additional Parking
This project will provide 70-100 parking stalls on the graded City property about 1200 feet west of the
existing library as an over flow parking lot. Hall & Foreman is doing the design of the parking lot under
the annual agreement they have with the City. The design kick off meeting was held on 11/12/08.
Surveying and geotechnical investigations are complete. The consultant provided the City with three
preliminary alternative layouts. Staff is reviewing these alternatives.
Roripaugh Ranch Street Improvements - Phase I
Phase I include the construction of Butterfield Stage Road from Murrieta Hot springs Road to Calle
Chapos / South Loop Road and getting the Fire Station functional. Currently, staff is working on the Bid
Package. Work to be done by the design consultant is on hold until the Roripaugh Ranch CFD No. 03-02
liens are resolved and a settlement is reached.
PROJECTS BEING ADVERTISED FOR BIDS
Traffic Signal Installation - Citywide, Butterfield Stage Rd at Welton St / Channel St
This project will install a new traffic signal on Butterfield Stage Road at Welton Street / Channel Street.
Plans, Specifications & Estimate (PS&E) are complete. Authorization to advertise for construction bids
was given by the City Council at the 12/16/08 meeting. The project is out to bid. Bid opening is
scheduled for 03/17/09.
Traffic Signal Installation - Citywide, Meadows Pkwy at McCabe Dr
This project will install a new traffic signal on Meadows Parkway at McCabe Drive/Sunny Meadows
Drive. Plans, Specifications & Estimate (PS&E) are complete. Authorization to advertise for construction
bids was given by the City Council at the 12/16/08 meeting. The project is out to bid. Bid opening is
scheduled for 03/17/09.
PROJECTS IN THE PLANNING STAGE
1-15 / SR 79S Ultimate Interchange
This project will modify the 1-15/ SR 79 South Interchange to accommodate projected future traffic. City
continued development of design geometrics, technical studies, and reports. Status of outstanding items
are as follows:
> Project Report - Under Caltrans review.
> Supplemental Fact Sheet - Under Caltrans review.
> Modified Access Report - FHWA Determination of Acceptability, approved July 2007. Final approval
pending approval of the Final Environmental Document.
> Geometric Approval Drawings - Under Caltrans review.
> Final Environmental Document - Awaiting approval of Project Report.
> Life Cycle Cost Analysis - Under Caltrans review.
French Valley Parkway/ Interstate 15 Over-Crossing and Interchange Improvements (PA & ED)
This project will construct an interchange between Winchester Road Interchange and the 1-15/1-215 split
City continued development of the Project Report and Environmental Document. Status is as follows:
> Draft Project Report - Approved June 2006.
> Project Report - Final preparation pending approval of Environmental Doc.
> Draft Environmental Document - City revising per Caltrans comments.
> New Connection Report (NCR) - Letter of Acceptability received in July 2008.
> Traffic Operations Analysis - Approved 02/05/08.
> Exception to 20-yr Traffic Design - Approved 12/17/07.
> Stormwater Data Report - City revising per Caltrans comments.
> Mandatory Design Exceptions - Approved 07/18/06.
> Advisory Design Exceptions - Approved 07/18/06.
> Exception to Ramp Metering Policy - Approved 07/05/06.
> Geometric Approval Drawings - Approved 07/18/06.
> Revised Geometric Approval Drawings - Approved 01/11/08.
> Storm Drain Study - Approved 03/21/08.
> Floodplain and Scour Analysis Report - Approved Oct 2008.
Other:
> Declaration of Units - Request for Metric Exception denied by Caltrans.
> Freeway Agreements - City revising per Caltrans comments.
> Risk Management Plan - Updating as necessary.
> Project Charter - 1st draft is under Caltrans review.
> Maintenance Agreement - Preparing 1st submittal for Caltrans review.
> Financial Plan - Updating as necessary.
Temecula Creek Crossing - Access to Highway 79 South (Temecula Parkway)
The project consists of performing an alignment study to set a specific horizontal and vertical alignment
for an extension of Avenida de Missions southerly to gain vehicular access to Loma Linda Road,
including a bridge crossing over Temecula Creek. Final engineering report will be completed in February
2009.
Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension and Interconnect
The project will provide a Class I bicycle trail that connects the existing Santa Gertrudis Creek
Pedestrian/Bicycle Trail at Ynez Road to the Murrieta Creek Multi-Purpose Trail at Diaz Road. The City
Council approved an agreement with Hall & Foreman at the 11/25/08 meeting. The kick off meeting was
held on 01/08/09. Compiling the base map continues.
10
CITY OF TEMECULA PAGE 1 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 2112/2009
% TIME
uyn
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp./
PAID
bid date}
PROJECTS UNDER CONSTRUCTION
Roripaugh Ranch Fire Station
The majority of work was completed by April of 2006. The remaining work will be
Tovey Shultz Construction, Inc. $3,298,000
completed when the utilities are completed with the City's undertaking of this work -
PW03-01
I
Approved Change Orders $212,768.24
David McBride
97%(6109)
93%
estimated in June of 2009. In addition, a fire engineftruck venting system
Account No. 210-165-741-58XX
(requested/added on 2/06) will be installed when the Contractor is re-mobilized, this cost
is also included in the approved change order total.
City Property at Diaz Road and Dendy Parkway
This project provided for the rough grading of the vacant City property at Diaz Road and
(Northwest RDA Property) - Rough Grading
Dendy Parkway. All work was completed on March 28, 2007. Site restoration is, including
PW06-03
I
Contractor: Skanska
David McBride
complete
100%
hydroseeding, was completed in December of 2008. A notice of completion was approved
Final Contract Cost $5,948,799.71
by the City Council at the 1/13/09 meeting. Ongoing maintenance expenses will be
incurred for NPDES measures until such time the property is developed.
Murrieta Creek Multi Purpose Trail
This project will build equestrian, pedestrian and bike trails between Murrieta Creek and
Contractor: IAC Engineering, Inc.
Diaz Road from Rancho California Road to Winchester Road. The bulk of contract work
PW01-27
1
ContractAmount: $1,308,148.48
Jon Salazar/
100% (02109)
70%
has been completed: remaining work includes shrub planting, hydroseeding, and trail
Approved Change Orders (1-9): $197,032.70
Amer Attar
signage and striping. Completion is scheduled for early March.
Account No. 210-190-142-58XX
Old Town Infrastructure Project-Town Square and
This project includes the construction of the Town Square and street improvements on
Mercedes & Main Street
Mercedes & Main Streets. On March 18, 2008, the City Council awarded the construction
Contractor: LH Engineering ContractAmt:
contract to L H Engineering Company, Inc for $3,458,495.00. All storm drain, sewer, and
PW06-07
I
$3,458,495.00
Approved Change Order(s) $ 120
502.28
David McBride
°
84.5 f° (3109)
°
82
water improvements are complete and the roadways have been base paved. Work is
(1 C & 1 E)
,
ongoing in the Town Square. A redesign of the fountain is complete, priced and is being
Account Nos.:
constructed. The anticipated completion date is middle of April of 2009.
210-165-636-58XX
210-165-643-58XX
Old Town Infrastructure Projects- Underground Utility
This project will effectively underground all overhead utility lines along Old Town Front
District
Street, between 2nd and 6th streets, all of Main Street east of Murrieta Creek & Mercedes
Contractor: Herman Weissker, Inc.
Street between 2nd and 6th streets. Herman Weissker was awarded the work at the
PW06-07
1
Final Contract Amt: $117,402.00
David McBride
100% (10108)
100%
3/18/08, City Council Meeting. Work under this project is complete and a Notice of
(1 B)
Account No. 210-165-646-58XX
Completion is up for consideration on 2/10/09. Verizon is the last remaining utility to
complete their property hook ups and removal the remaining poles which is anticipated for
completion in March of 2009.
Pechanga Parkway Phase It Street Improvements
This project will widen Pechanga Parkway to its ultimate width from Temecula Parkway to
from Temecula Parkway to City Limits @ Pechanga
Pechanga Road. Construction that will occur during the month of February is as follows:
Road.
pavement grinding & removals, subgrade, aggregate base, pavement, irrigation, utilities,
PW99-11
I
Contractor: All American Asphalt
Contract Amount: $8
131
964
98
Steven
B
i
klA
°
°
and traffic signals. The Contractor has tentatively scheduled to switch traffic to the 3rd
(Ph 11)
,
,
.
esw
c
mer
75
l°
50
°
%
stage of construction during the week of February 16, 2009. Northbound traffic will stay on
Account No. 210-165-668-58XX
Attar
the east side of Pechan9a Parkway from Rainbow Canyon Rd to Deer Hollow WY and
southbound traffic will be moved to the west side of Pechanga Parkway from Rainbow
Canyon Rd to Deer Hollow Wy. The completion date for the project is the spring of 2009.
CITY OF TEMECULA PAGE 2 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 2112/2009
% TIME
0yn
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp./
PAID
bid date}
Old Town Infrastructure Projects
This project includes the site grading and retaining walls for the Civic Center & the Parking
- Parking Structure & Office/Retail Frontage
Structure site as well as construction of a parking structure, including office frontage shell
PW06-07
Contractor: PCL Construction
David
space.
{1 D}
I
Contract Amount: $15,797,010.00
McBride/ Bill
25%(12109)
15%
The grading for the Civic Center Pad is 90% complete. The site perimiter retaining walls
Account No. 210-165-644-58XX
McAteer
on the North end and along 1'15 along the Civic Center are complete. The storm drain
has been relocated. The footings and basement level shear walls of the parking structure
are ongoing. Anticipated turn over date for the Civic Center site is March 9, 2009.
Ronald Reagan Sports Park Channel Silt Removal &
This project includes restoring the Best Management Practices (BMP) of the Stormwater
Desiltation Pond
Pollution Prevention Plan (SWPPP), the Water Quality Management Plan (WQMP) and
Contractor: Sean Malek
William
the requirement of RWQCB by desilting the basin located near the Sports Park. 401
PW05-13
I
Engineering Contract Amount: $315,510
Becerral Avlin
o%
0%
Certification, Streambed Alteration Agreement, and Nationwide Permits have been
Account No. 210-190-187-58XX
Odviar
Odvi
acquired. Bids were opened on 08/26/08 and will be awarded pending confirmation of
FEMA reimbursement funding.
Old Town Civic Center
This project will construct the Old Town Civic Center. City Council awarded the contract to
Edge Development, Inc. for $31,555,500.00 on 9/09/08. Edge's work cannot start until the
PW06-07
Contractor: Edge Development
Bill McAteer!
Civic Center site is fully graded and the basement level foundation and walls of the north
Ph2
I
Contract Amount: $31,555,500.00
David McBride
0% (6110)
0.65%
end of parking structure constructed and backfilled by PCL as part of the Parking
Account No. 210-165-751-68XX
Structure Project (estimated date is 3/09/09). RFI and Submittal processing is ongoing in
preparation of the start of construction.
Temecula Community Center Expansion
The EDA issued a Notice to Proceed to the City of Temecula on January 7, 2009 and the
Contractor: Erickson-Hall Construction Company
William
Contractor was issued a Notice to Proceed for January 12, 2009. Work is ongoing on site
PW06-05
III
Contract Amount: $1,184,000.00
Becerrar David
9%
0%
utilities and the building foundation. The anticiapated completion date of the project is late
McBride
September of 2009.
Account No. 210-190-197-58XX
De Portola Road Pavement Rehabilitation Project
This project involves rehabilitating De Portola Rd pavement from Jedediah Smith to
(from Jedediah Smith to Margarita)
Margarita Rd. This is a federally funded project. The Environmental Document
PW06-10
I
Contractor: Hardy & Harper, Inc.
Jon Salazar/
0%
0%
(Categorical Exclusion) was approved by Caltrans on August 8, 2007. Bids were opened
Contract Amount: $1,161,000
Amer Attar
on January 8, 2009, with Hardy & Harper, Inc. being the apparent low bidder with a bid of
Account No. 210-165-656-58XX
$1,161,000. Contract award scheduled for City Council meeting of 02/10/09.
Pavement Rehabilitation Rancho California Road
This project will rehabilitate Rancho California Road from Ynez Road to the City limits on
(Ynez to East City Limit) - STPL Project
Kavon
the east. The City Council will consider awarding this contract to All American Asphalt at
PW06-14
I
Contractor: All American Asphalt
Haghighi/
0%
0%
the February 24, 2009 meeting.
Contract Amt: $3,666,004.25
David McBride
Account No. 210-165-657-5800
Site Demolition at41351 Armada Place
Project consist of the demolition of 2 houses at the NE corner of Butterfield Stage
Contractor: Vezion's West, Inc.
Road/Rancho California Road. Project was advertised for bids and bids were opened on
PW08-08
Contract Amount: $18,210.00
Mayra De La
0%
0%
1/29/09 with Vezion's West, Inc. as the lowest bidder. Contractor is currently reviewing the
Account No. 210-165-723-58XX
Torre
contract documents. Once contract is executed, a pre-construction meeting will be
scheduled.
PROJECTS BEING ADVERTISED FOR BIDS
CITY OF TEMECULA PAGE 3 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 211212009
% TIME
uyo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp./
PAID
bid date}
Traffic Signal Installation - Citywide, Butterfield Stage
This project will install a new traffic signal on Butterfield Stage Road at Welton Street /
Rd at Welton St I Channel St
Kendra
Channel Street. Plans, Specifications & Estimate (PS&E) are complete. Authorization to
PW07-09
I
Contractor:
Hannah-
Meistrellt Avlin
advertise for construction bids was given by the City Council at the 12!16/08 meeting. The
Contract Amount:
Odviar
project is out to bid. Bid opening is scheduled for 03/17/09.
Account No. 210-165-669-58XX
Traffic Signal Installation - Citywide, Meadows Pkwy
This project will install a new traffic signal on Meadows Parkway at McCabe Drive/Sunny
at McCabe Dr
Kendra
Meadows Drive. Plans, Specifications & Estimate (PS&E) are complete. Authorization to
PW07-10
I
Contractor:
Hannah-
advertise for construction bids was given by the City Council at the 12!16/08 meeting. The
Contract Amount:
Meistrellt Avlin
Odviar
project is out to bid. Bid opening is scheduled for 03/17/09.
Account No. 210-165-672-58XX
PROJECTS BEING DESIGNED BY CONSULTANTS
Re-Stripe Route 79 South to 8 lanes from Pechanga
This project will provide four lanes in each direction on Temecula Parkway (formerly State
Parkway to 1-15
Kendra
Route 79 South) from 1-15 to Pechanga Parkway. The City is working to meet Caltrans
PW07-08
I
Consultant: JMD
Hannah-
20%(05109)
0%
requirements to do the striping.
Amount: $29,210.00
Meistrell!
Avlin
Odviar
Account No. 210-165-676-58XX
Pechanga Parkway Storm Drain Improvements-
This project includes the construction of new wetlands for the Wolf Valley Creek Channel
Environmental Mitigation
Improvements-Stage 1. The wetlands will be created through the construction of new
landscape and irrigation systems. The site is located along the north bank of Temecula
Consultants: Community Works Design
Steve
Creek (within flood-plain/way areas). The environmental regulatory agencies have
PW99-
Contract Amount: $29
840
Beswickt
approved this new mitigation area. Mylars are ready for signature. The contract bid
11 EM
I
,
Mayra De La
98%
98%
document was reviewed and will be revised to incorporate all of the corrections. The
Account No. 210-165-668-58XX
Torre
appraisal for three easements is now complete; offers for purchase of the properties were
made. The City Council adopted a Resolution of Necessity to acquire the property at their
11/25/08 meeting. The proposed improvements cannot be implemented until the City
obtain possession of the properties.
Murrieta Creek Bridge and Overland Drive Extension
The project includes the extension of Overland Drive from Commerce Center Drive to Diaz
from Commerce Center to Diaz Rd
Steve
Road with a bridge over Murrieta Creek. Coordination with RCFC & WCD, U.S. Army
PW00-26
I
C
l
P
D
i
C
Beswickt
90{
90%
Corps of Engineers and the state environmental regulatory agencies is required. The
onsu
tant:
roject
es
gn
onsultants
Contract Amount: $466,940
Mayra De La
0
consultant submitted 90% design plans to the City on January 13, 2009 and plans were
Torre
sent to internal reviewers and Utility Companies for comments.
Account No. 210-165-602-58XX
Main Street Bridge Over Murrieta Creek
This project will replace the existing Main Street Bridge over Murrieta Creek. Design
(Replacement)
consultant Simon Wong Engineering (SWE) and the City are continuing to pursue
Consultant: Simon Wong Engineering
environmental permitting and coordination issues associated with pursuing the bridge
Contract amount: $317,719
replacement as a project separate from the Army Corps of Engineer's Murrieta Creek
PW03-05
I
Amendment No. 1: Contract term extension
Amendment No 2: Contract term extension
Jon Salazar!
o
88/0 (4109)
86% (Phases I
&II) -
Improvement project. Final environmental reports were received in November, 2008;
Amendment No. 3: $322,305
Amer Attar
e3)
(Phas3)
revised PES form and accompanying technical reports was submitted to Caltrans on
Amendment No. 4: $24,063 (RCWD waterline)
1!6/09. 90% design plans & specs are under staff review; 100% PS&E will be submitted
once the design modifications to the bridge to accommodate an 8" waterline is complete.
Account No. 210-165-743-58XX
This is anticipated in February 2009. An agreement has been entered into with Rancho
California Water District to accommodate this 8" waterline.
CITY OF TEMECULA PAGE 4 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 2112/2009
% TIME
uyo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp./
PAID
bid date}
Pedestrian/Bicycle Bridge Over Santa Gertrudis
This project includes the construction of an approx. 150' ped/bike bridge over Santa
Creek
Gertrudis Creek near Chaparral H.S. This is a federally funded project, which will involve a
Consultant: Nolte Associates
Jon Salazar!
°
°
NEPA document. The approved Preliminary Environmental Study (PES) form was
PW05-11
I
ContractAmount: $132,807
Amer Attar
65
(6!09)
40
received from Caltrans on 12/03/08; work on required environmental studies/reports has
Account No. 210-165-738-58XX
begun. 60% design plan comments were returned to the consultant in January; 100%
PS&E are anticipated in February 2009.
Western Bypass Bridge Over Murrieta Creek
This project involves the design, environmental clearance, and construction of a new
Consultant: TYLIN International
William
bridge over Murrieta Creek at the westerly terminus of Western Bypass and an extension
PW06-04
I
Contract Amt: $378,776.20
Becerral Avlin
40% (TBD)
50%
of Pujol Street to the new structure. Once constructed, this will serve as the southerly
Amendment 2 Amt: $244,824.80
Odviar
connection of the Western Bypass Corridor. Design is underway. Geotechnical
Account No. 210-165-660-58XX
investigations have been initiated and 30% design is under review.
Redhawk Park Improvements
This project will add amenities to four park sites in the Redhawk area. Due to budgetary
Consultant: RJM Design Group, Inc.
Kendra
constraints, the construction was divided into phases over a number of years. At the
Contract Amount: $164,574
Hannah-
°
°
December 11, 2007 meeting, the City Council approved an agreement with RJM for the
PW06-06
I
Meistrell! Avlin
95
!°(03109)
80
construction drawings of the chosen amenities, which include a half court basketball court,
Account No. 210-190-144-58XX
adviar
ADA accessible parking, and dog park at Redhawk Community Park; a seatwall and
shade structure at Sunset Park. The preparation of the construction drawings continues.
Temecula Park and Ride (79 South)
This project will design and construct a park and ride facility on Temecula Parkway
(formerly 79 South) at La Paz. The 70% design drawings are being returned to AAE for
Bill McAteer/
revision and resubmittal. The WQMP for this project is being reviewed and may change
PW06-09
I
Design Development AAE, Inc.
Contract amount $109,085
David McBride
75%
75%
the configuration of the detention basins. This project is currently on hold.
Amendment #1 $20,500
Account No. 210-165-747-58XX
Pechanga Pkwy-Dual Right Turn Lanes from
This project includes the design and construction of two right-turn lanes on eastbound
Temecula Parkway (R79S)
Temecula Parkway to southbound Pechanga Parkway. The project includes the widening
Consultant: Cozad & Fox
Steve
of Temecula Parkway at Pechanga Parkway & relocation of traffic signal poles. 100%
PW06-11
I
Contract Amount: $29,010
Beswick!
100%
99%
design plans are complete. The City is in the process of purchasing the required right of
Account No. 210-165-637-58XX
Mayra De
Torre La
Torre
way. The City Council adopted a Resolution of Necessity to acquire the property at their
11/25/08 meeting. Once the needed right of way is acquired, construction will be
scheduled.
Santiago Detention Basin
Steve
This project includes the design and construction of a detention basin. The proposed
Consultant: Kimsey Horn
Beswick/
detention basin (1 acre in size) is located on the south side of Santiago Road between
PW06-12
I
Contract Amount: $65,250
Mayra De La
95%
95%
Vallejo Avenue and Orsmby Road. 100% design plans and specifications have been
Torre
reviewed and corrections will be incorporated into the bid documents.
Account No. 210-165-666-58XX
Winchester Road / State Route 79 North - North
This federally funded project will design and construct landscaping and irrigation
Corridor Beautification
enhancements to the existing raised medians along Winchester Road between Ynez
Consultant: RBF
Kavon
°
Road and the easterly City limits. The 100% design package has been reviewed and upon
PW06-15
I
Agreement Amount: $ 179,916.00
'
Haghighi!
99%
99
completion of these revisions it will be submitted to Caltrans for construction authorization.
Approved EWA
s: $ 6,000
David McBride
Due to funding obligations the construction phase of the project cannot begin until the next
Account No. 210-165-638-58XX
fiscal year.
CITY OF TEMECULA PAGE 5 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 2112/2009
% TIME
uyo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp./
PAID
bid date}
French Valley Parkway/ Interstate 15 Over-Crossing
A southbound off-Ramp to Jefferson, an auxiliary lane, and widening the bridge over
and Interchange Improvements- Phase 1 (PS&E)
Santa Gertrudis Creek at the Winchester southbound off-ramp are the components of
Consultant: Moffatt & Nichol
Phase 1. City continued the design work. Status is as follows:
Amend. No. 1: $ 507,881.00
> PS&E - City is preparing 95% Plans, Specifications, and Estimate.
Amend. No. 4: $ 632,058.00
Amend. No. 8: $1,,087087,,3300.00
> Right of Way - Establishing limits of dedication. Discussions are continuing with owners
Notes:
William
of affected parcels within Phase 1 work.
PW07-04
I
> Amend. Nos. 1, 4, & 8 amend original agreement
B
60%(05110)
61%
> Declaration of Units - Caltrans Approved Metric Exception for this phase.
under PUU02-11.
n Odvirt
A
r atta ar
Amer Attar
> Utilities - Pothole of existing utilities are 25% complete.
> Amendment amounts represent portion
> Conceptual Landscape/Aesthetics - Concept was selected, with Murrieta, Caltrans, and
appropriated for PVV07-04.
IBC concurrence. Selection was incorporated into Draft Structures PS&E submittal.
Account No. 210-165-719-58XX
Other:
> Maintenance Agreement - City preparing exhibit for first draft.
Old Town Gymnasium
This projects involves the design of the approximately 9,000 square foot gymnasium
Consultant: WLC Architects
adjacent the Boys & Girls Club on Pujol Street. WLC is still working on design scenarios
Contract Amount: $307,390.00
with Boys and Girls Club Staff. The land is to be utilized as staging area for the Murrieta
PW07-
05CSD
II
Account No.210-190-186-5BXX
Bill McAteer!
David McBride
0%(12108)
NIA
Creek Improvements project and it will need to be acquired from Riverside County Flood
Control (RCFC) for the current design. The land will not be available until the Creek
project is completed. A conceptual design committee meeting was held on January 27,
2009.
Pavement Management Program Update
This project will update the City's Pavement Management Program (PMP) for the years
Consultant: Willdan
2008-2013. The 90% PMP report has been submitted and is being reviewed by staff.
Agreement Amount: $ 66,915
Kavon
PW07-11
I
Haghighil
100%
79%
Account Nos.:
David McBride
001-164-601-5248
210-165-655-58XX
Nicolas Valley - Assessment District (Liefer Road)
This project will study assessment district feasibility and formation, including completing
Consultant: David Evans &Associates (DEA)
Kendra
the street and minor storm drain improvements on the unimproved portions of certain
Contract Amount: $120,900.00
Hannah-
streets within Nicolas Valley (Liefer Road) area. The City Council approved an agreement
PW08-06
11
Meistre0t Avlin
20°f° (08109)
5°f°
for the street improvement design with David Evans and Associates at the 10/28/08 City
Account No. 210-165-502-58XX
Odviar!Amer
Attar
Council Meeting. The kick off meeting for the design of the street improvements was held
on 12/17/08. Preparation of the street improvement plan is underway.
Library Additional Parking
This project will provide 70-100 parking stalls on the graded City property about 1200 feet
Consultant: Hall & Foreman
west of the existing library as an over flow parking lot. Hall & Foreman is doing the design
Purchase Authorization Amount: $66,885 (Annual On
of the parking lot under the annual agreement they have with the City. The design kick off
PW08-07
I
-call)
Amer Attar
15%(03109)
0%
meeting was held on 11/12/08. Surveying and geotechnical investigations are complete.
Purchase Authorization Amount: $2,200
The consultant provided the City with three preliminary alternative layouts. Staff is
Account No. 210-165-508-58XX
reviewing these alternatives.
Roripaugh Ranch Street Improvements- Phase I
Phase I include the construction of Butterfield Stage Road from Murrieta Hot springs Road
Construction of Butterfield Stage Road
to Calle Chapos /South Loop Road and getting the Fire Station functional. Currently, staff
PW09-02
I
Consultant: David Evans &Associates (DEA)
MaDe Torre/Amer
o%
0°f°
is working on the Bid Package. Work to be done by the design consultant is on hold until
Contract Amount:
Attar r
the Roripaugh Ranch CFD No. 03-02 liens are resolved and a settlement is reached.
Account No. 210-165-723-58XX
CITY OF TEMECULA PAGE 6 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 211212009
% TIME
0yo
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp./
PAID
bid date}
PROJECTS BEING DESIGNED BY STAFF
Localized Storm Drain Improvements
This project will fix the drainage problem at the south end of Front Street (at the MWD
PW04-02
11
20% (NIA)
NIA
easement). Baseline right of way, utilities, and mapping are established. This project is
currently on hold.
Long Canyon Detention Basin - Access Road
Plans and specifications are 90% complete. City is seeking FEMA funds to remove
PW04-07
I
0%
NIA
excess silt deposited within the basin before constructing the access road. Project is on
hold until FEMA determination is finalized.
PROJECTS IN THE PLANNING STAGE
1-151 SR 79S Ultimate Interchange
This project will modify the 1-15/ SR 79 South Interchange to accommodate projected
Project Report (PR)
future traffic. City continued development of design geometries, technical studies, and
Consultant: RBF Consulting
reports. Status of outstanding items are as follows:
Contract Amount: $ 325,944.00
Amendment No. 1: 98,196.0
Extra Work Auth uth. No. 1: 13,426..00
> Project Report - Under Caltrans review.
PW04-08
I
Extra Work Auth. No. 2: 17,732.00
Avlin Odviarl
95%(03109)
94%
> Supplemental Fact Sheet - Under Caltrans review.
(Extra Work Auth. No. 3: 18,428.00)
Amer Attar
> Modified Access Report - FHWA Determination of Acceptability, approved July 2007.
(Extra Work Auth. No. 4: 5,032.00)
Final approval pending approval of the Final Environmental Document.
(Extra Work Auth. No. 5: 21,240.00)
> Geometric Approval Drawings - Under Caltrans review.
Note: EWA No. 3, 4, and 5 will be paid with unused
> Final Environmental Document - Awaiting approval of Project Report.
portion of Amend No. 1.
> Life Cycle Cost Analysis - Under Caltrans review.
Account No. 210-1654-662-58XX
CITY OF TEMECULA PAGE 7 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 211212009
% TIME
uyn
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp./
PAID
bid date}
French Valley Parkway I Interstate 15 over-Crossing
This project will construct an interchange between Winchester Road Interchange and the I
and Interchange Improvements (PA & ED)
-15/1-215 split. City continued development of the Project Report and Environmental
Consultant: Moffatt & Nichol
Document. Status is as follows:
Agreement Amount: $1,091,693.00
Amend. No. 1: 202,652.40-
2: 21,630.00
Amend.
No.
> Draft Project Report - Approved June 2006.
1 1: :
CCO No. .
25,000.00
.
> Project Report - Final preparation pending approval of Environmental Doc.
CCO No. 2: 8,000.00
> Draft Environmental Document - City revising per Caltrans comments.
CCO No. 3: 18,008.00
> New Connection Report (NCR) - Letter of Acceptability received in July 2008.
CCO No. 4: 11,320.00
> Traffic Operations Analysis - Approved 02/05/08.
CCO No. 5: 37,645.00
> Exception to 20-yr Traffic Design - Approved 12/17/07.
Amend. No. 3: 283,982.52
> Stormwater Data Report - City revising per Caltrans comments.
Amend. No. 4: See PW07-04
Amend. No. 5: 169,000.00
> Mandatory Design Exceptions - Approved 07/18/06.
Amend. No. 6: 110,917.00
William
> Advisory Design Exceptions - Approved 07/18/06.
PW02-11
I
Amend. No. 7: 14,573.36
rat
AvIin
90%(06109)
88%
> Exception to Ramp Metering Policy - Approved 07/05/06.
Amend. No. 8 See PW07-04
Odviat
Amer mer
dvAt
Attar
> Geometric Approval Drawings - Approved 07/18/06.
Notes:
> Revised Geometric Approval Drawings - Approved 01/11/08.
> Amend. No. 1 also applies to PW07-04. See PW07
'
> Storm Drain Study - Approved 03/21/08.
-04 for add
I apportionment.
> Floodplain and Scour Analysis Report - Approved Oct 2008.
Account No. 210-165-677-58XX
Other:
> Declaration of Units - Request for Metric Exception denied by Caltrans.
> Freeway Agreements - City revising per Caltrans comments.
> Risk Management Plan - Updating as necessary.
> Project Charter - 1 st draft is under Caltrans review.
> Maintenance Agreement - Preparing 1st submittal for Caltrans review.
> Financial Plan - Updating as necessary.
Temecula Creek Crossing - Access to Highway 79
The project consists of performing an alignment study to set a specific horizontal and
South (Temecula Parkway)
vertical alignment for an extension of Avenida de Missions southerly to gain vehicular
Bridge Alignment Study- Avenida de Missions over
Kendra
access to Loma Linda Road, including a bridge crossing over Temecula Creek. Final
PW08-03
I I
Temecula Creek
Hannah-
95% (02109)
85%
engineering report will be completed in February 2009.
Consultant: Nolte Associates, Inc.
Meistrellf Avlin
Contract Amount: $87,923.00
Odviar
Account No. 210-165-677-58XX
Santa Gertrudis Creek Pedestrian/Bicycle Trail
The project will provide a Class I bicycle trail that connects the existing Santa Gertrudis
Extension and Interconnect
Kendra
Creek Pedestrian/Bicycle Trail at Ynez Road to the Murrieta Creek Multi-Purpose Trail at
Alignment Study, Design & Environmental Clearance
Hannah-
Diaz Road. The City Council approved an agreement with Hall & Foreman at the 11/25/08
PW08-04
I I
Consultant: Hall & Foreman, Inc.
Meistrell/ Avlin
10% (07109)
0%
meeting. The kick off meeting was held on 01/08/09. Compiling the base map continues.
Contract Amount: $246,865.00
Odviar
Account No. 210-165-739-68XX
PROJECTS WAITING IN THE WINGS
CITY OF TEMECULA PAGE 8 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 2112/2009
% TIME
uyn
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp./
PAID
bid date}
Butterfield Stage Road - Roripaugh CFD
This includes planning for the construction of the City Council approved Roripaugh Ranch
Amer
CFD No. 03-02 Street Improvements. Regulatory agencies are on board with City
III
Attar/Mayra De
)
N/A
proceeding with specific road improvements. The research for (a) dry utility designs, (b)
La Torre
plan status and (c) Pay requests review is on-going. City Attorney is working on
lien/settlement analysis. Branched out "Phase I" of this project to PW09-02.
PW00-29
11
Citywide Master Drainage Plan
~g~g~ggg
( )
Postponed.
Multi-Trails System- Margarita Road Under Crossing
This project will construct a trail for bicycles and pedestrians along Santa Gertrudis Creek
Consultant: LAN Engineering
under Margarita Road. Data regarding existing utilities are being incorporated into the
PW04-13
I
Contract Amount: $114,426.00
William
100%
100%
design. RCFC has provided an Encroachment Permit. Plans & Specs are complete. This
Becerra
project cannot be constructed until adequate funds are identified. An application was
submitted for State Bicycle Transportation Account (BTA) funds on 12/1/06.
Sam Hicks Monument Park Playground Replacement
This project will replace the playground at Sam Hicks Monument Park to comply with new
PW06-16
Kahan
0%
°
N/A
standards. The funding for this project is through Community Development Block Grant.
Haghighi
Funding for this project has been reallocated. Postponed until funds are allocated.
Auxiliary Lanes on1-15 in Temecula
$ IHDVLELOLW\ VWXG\ ZLOO EH FRQGXFWHG WR GHW
RQ DQG RII UDPSV RQ , LQ 7HPHFXOD WR LPSURYH
PW06-17
I
Amer Attar
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UHFHLYHG RQ 7 K H &LW\ UHYLHZHG WKH SURS
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RIGHT OF WAY RELATED PROJECTS
French Valley Parkway/ 1-15 Overcrossing and
William
Review appraisals are in progress. Expected completion date is middle of February.
PW02-11
I
Interchange, Project Report (PR)
Becerra/Monic
NIA
N/A
FF&E appraisal is complete. Relocation Assistance and Good Will appraisals will follow
a Adameel
the completion of the review appraisal.
Amer Attar
Butterfield Stage Road - Roripaugh CFD
Monica
Met with all but three property owners to discuss their property concerns. Preparing a
Project Description: Research to create a bid
Adameel
matrix addressing owner issues/concerns to present to City staff. Continue to research
CFD 03-02
package (i.e., Plans and Specs) to construct specific
Mayra De La
contact info for those who have not responded.
improvements (BSR, MHSR, fire station, etc.)
Torre/Amer
Contractor: N/A; Contract: N/A
Attar
Diaz Realignment
All required right-of--way documents have been recorded with the County; consultant
PW 95-27
1
Jon arl
surveyor is in the process of recording the Record of Survey, which will complete the
Amer r Attar
process.
Pechanga Parkway (right turn lanes)
Purchase & Sale Agreement was sent to the property owner. He has not accepted the
Monica
City's offer. City Council adopted the Resolution of Necessity at the 11/25/08 meeting. A
PW 06-11
Aclamee/Amer
check was prepared for court deposit to file eminent domain lawsuit. Lawsuit to be filed in
Attar
court by mid February.
Pechanga Parkway (mitigation land)
Purchase & Sale Agreement was sent to the property owner. He has not accepted the
Monica
City's offer. City Council has adopted the Resolution of Necessity at the 11125/08 meeting.
PW 99-11
Adameel Amer
A check was prepared for court deposit for eminent domain lawsuit. Lawsuit to be filed by
Attar
mid February.
IUP
WK
J ZF
2VD
-1OD
CITY OF TEMECULA PAGE 9 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 211212009
% TIME
o~Q
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp./
PAID
bid date}
Surplus Land : Diaz Road Realignment
Monica
Met with Outdoor Channel. City Council approved counter offer. Purchase and Sale
Adameet Amer
Agreement was prepared by City. Staff will present agreement to Outdoor Channel by
Attar
2/13/09 for their execution.
Riverside County Flood Control Parcels-Old Town
Staff received Purchase Agreements from RCFC to purchase portions of six parcels. City
met with Flood Control in January and asked for updated values. RCFC will revise their
Monica
offers based on current sales comps. RCFC requested that the City quitclaim a channel
Adameet Amer
Attar
easement for another parcel (APN 922-035-024) and for City to accept the Declaration of
Dedication. This matter is scheduled to be presented to the City Council at the 2/24/09
meeting.
Santa Gertrudis Ped. Bridge
The City Council approved the Purchase and Sale Agreement with Rancho California
Monica
Water District (RCWD) at the 10/14/08 meeting. Escrow has been opened. We received
PW07-05
Adameet Amer
the estimated settlement statement from escrow on 12/2/08. Grant Deed was not
Attar
notarized by RCWD and was returned to them on 2/9/09 for execution. Escrow can close
once the deed is executed and returned to escrow.
PW06-12
Santiago Detention Basin
Amer Attar
Appraisal is ready to be finalized but has been put on hold per Bill Hughes
Murrieta Creek Bridge and Overland Drive Extension
Monica
To initiate this right of way work, seven title reports were ordered on 12/2/08. Consultant is
PW00-26
Adameet Amer
in the process of preparing legals/plats. Once legals and plats are received by City, City
Attar
will obtain appraisals. We anticipate to have an appraiser on board in March.
Policy re: Site Assessments
Amer Attar
Editing Site Assessment policy
Miscellaneous Right of Way Related Items
Amer Attar
On-going
review of Caltrans procedures; working on draft of Relocation handout required by law
Western Bypass Bridge Over Murrieta Creek
Will Becerrat
City needs to accept the Offer of Dedication that was not accepted by County on Parcel
PW06-04
I
Monica
Map PM 8248, which was recorded on 2/15/1977. Twelve Legals and plats are being
Adameet Amer
prepared by the consultant. Once Iegals/plats are received, the City will obtain appraisals.
Attar
SPECIAL AND MISCELLANEOUS PROJECTS
Roripaugh Ranch CFD
Staff reviewed the submitted Reimbursement Request for the two bridges. Comments
CFD 03-02
Annie t
NtA
were provided to Ashby USA representatives. Meetings are being held with the developer
Let Ameer r Attar
seeking these reimbursements to finalize the numbers
CFD 01-02
Harveston CFD
Amer Attar
NIA
No activities during the last period
CFD 03-06
Harveston CFD
Amer Attar
NIA
NIA
No activities during the last period.
FCFD 03-01
Grown Hill CFD
Amer Attar
NIA
NIA
No activities during the last period.
CITY OF TEMECULA PAGE 10 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 2112/2009
% TIME
uyn
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp./
PAID
bid date}
Wolf Creek CFD
Met with Tony Louka, Caltrans Environmental Engineering, Adam Smith, Standard Pacific,
along with Matt Peters (city Planner) and Steve Beswick (Pechanga Parkway Project
Manager). The meeting was to review the walls along the Wolf Creek Development.
Standard Pacific is to raise them to 8'. To satisfy the Federal requirements, Caltrans will
need a letter from the City for some of the open area that provide access from the trail to
CFD 03-03
Amer Attar
NIA
NIA
the development. Standard Pacific is to survey adjacent property owners to see if they are
OK with the openings or if they want these openings closed. The City's letter would notify
Caltrans with the results and what action the City would take based on these results.
A letter from the City to Standard Pacific detailing the wall requirements was sent on
01/06/09.
CFD 02-08
Serena Hills CFD
Amer Attar
NIA
NIA
No activities during the last period.
Quarterly Review- Tracking, preparing, and
Various Projects.
Various
I
processing Federal, State and TUMF Funds
Julie Dauer
On-going
NIA
Reimbursements
Contract Administration
On-going review of CIP project contracts, amendments, extra work authorizations &
Various
I
Julie Dauer
On-going
NIA
change orders and maintaining budget accounts. Providing assistance to staff in
processing invoices for all CIP division projects.
Murrieta Creek Multi Purpose Trail
Project is currently in construction phase. Continue to process reimbursement requests for
PW01-27
I
Julie Dauer
NIA
NIA
Caltrans submittal and approval.
Surface Transportation Program (STP) - De Portola
Project was bid and is to be awarded shortly. Will maintain reimbursements with Caltrans
PW06-10
I
Road Pavement Rehabilitation
Julie Dauer
NIA
NIA
for federal funding. $458,990 STP funds
Highway Bridge Replacement & Rehabilitation
New PES form updated and submitted to Caltrans, Environmental Division to obtain
PW03-05
I
Program (HBRR) - Main Street Bridge
Julie Dauer
NIA
NIA
environmental clearances & approval to proceed with final design processes. Total HBRR
funds $3,920,000.
SR2S- Safe Routes to School Program - Ped/Bicycle
Response to comments from Caltrans, prepared by Jon Salazar and re-submitted for
Bridge over Santa Gertrudis Creek to Chaparral Hig
approval of NEPA environmental clearances. Received December 2, 2008 the approval of
PW05-11
I
Julie Dauer
NIA
NIA
our PES document. Prior to obtaining the Categorical Exclusion we shall provide Caltrans
various technical studies. SR2S funding has been awarded in the amount of $425,520. In
addition to SR2S funding we have been awarded $132,000 in SB821 funding.
Transportation Uniform Mitigation Fee (TUMF)
Quarter Ended 12/31/08 - review of expenditures for TUMF reimbursement requests to be
Various
I
Julie Dauer
NIA
NIA
prepared for submittal to WRCOG & RCTC.
TE - Transportation Enhancement
Program funding is scheduled for FY2009-2010. Environmental clearance has been
PW06-15
I
Winchester Road/State Route 79 North Corridor
Julie Dauer
NIA
N/A
approved and project is slated for construction in the next fiscal year. Total funds awarded
Beautification Projec
per TE Funding adjustments $1,133,000.
Pechanga Parkway Phase II Street Improvements -
Project is currently in construction. Continue to review construction expenditures for
PW99-11
I
Public Land & Highways Funded
Julie Dauer
NIA
N/A
federal reimbursement of PLH funds. Prepare and submit reimbursement requests to
(Phase II)
Caltrans, Sacramento. Total PLH funding is $4,000,000.
Various
I
Bond Releases
Julie Dauer
NIA
NIA
Continued review of CIP project bonds scheduled for release.
CITY OF TEMECULA PAGE 11 OF 11
CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 211212009
% TIME
uyn
PROJECT
PRIORITY
PROJECT NAME, DESCRIPTION,
PROJECT
COMPLETE
CONTRACT
CURRENT STATUS & PROGRESS
NO
CONTRACTOR & CONTRACT $'s
ENGINEER
(Est. comp./
PAID
bid date}
2006/07 Bicycle Transportation Account
Resolution approved by City Council for the Cooperative Work Agreement (CWA). The
BTA Funds
CWA will extend the terms of the original agreement to allow for the continuation of project
PW08-04
I
Santa Gertrudis Creek Bicycle Trail Extension and
Julie Dauer
NIA
NIA
implementation and the award of a consultant agreement for this project. 2006/07 BTA
Interconnect
funds approved for the planning & preliminary engineering and total award of $395,000.
CWA is anticipated to be approved in April 2009.
Standardize the format of the Specifications for all
Specifications library is continuously being updated and amended. The boiler-plate section
projects
is also being reviewed and updated. Federal Specifications were updated and
David McBride
On-going
NIA
standardized for De-Portola and Rancho California Road. All specifications were updated
to 2009.
Circulation Element Implement Plan
This Project is to identify all future projects necessary so that the current Circulation
Element of the General Plan is fully implemented. Data entry into the database is
complete. The tasks of field verification, cost estimates preparation, and aerial mapping
I
Amer Attar
NIA
NIA
have all been completed. The information gathering and the reporting stage of this
project is complete. CIP staff will work with GIS to automate the availability and the update
of the information.
Update Plans to Reflect As-Built Conditions for All
City receives blue prints from many contractors marked with As-Built conditions for various
Recent Projects
projects. Some of these As-Built conditions have never been transferred to the project
On-going
NIA
mylars. As-Built plans will be created for all recent projects, if it was not done at the time of
submission.
Consultant Selection
An Access database was created for our Consultant Selection List. Information is
Various
I
On-going
NIA
available on the City's web-site on how to be placed on the list and responses are being
entered into the computer as they are received.
Pavement Rehabilitation - Rancho California Road
Caltrans, Local Assistance approved the construction phase of work. STPL funding of
PW06-14
I
(STPL)
Julie Dauer
NIA
NIA
$2,958,000. Project is currently out to bid. Bid Opening is scheduled for January 29, 2009.
Pavement Rehabilitation of Rancho California Road
from Ynez Road to Butterfield Stage Road
Citywide Traffic Light Synchronization System
Prepared documents for Planning Department environmental review to obtain CEQA
TBD
I
Purchase, install & implement an adaptive traffic
Julie Dauer
NIA
NIA
compliance for our Citywide Adaptive Traffic Light Synchronization System. City has been
signal synchronization system along six corridors
awarded $515,000 in Traffic Light Synchronization Program (TLSP) funding.
within the City.
ITEM NO. 25
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Shawn D. Nelson, City Manager
DATE: February 24, 2009
SUBJECT: City Council Travel/Conference Report - January 2009
PREPARED BY: Sue Steffen, Executive Assistant
RECOMMENDATION: Receive and file
On January 7th Council Member Ron Roberts traveled to Los Angeles to attend a Special Meeting of
the Southern California Association of Governments' Community, Economic & Human Development
Committees.
On January 16th Mayor Maryann Edwards traveled to Washington D.C. to attend the United States
Conference of Mayors.
Attachments: Meeting Agendas
SOUTHERN CALIFORNIA
ASSOCIATION Of
GOVERNMENTS
Main Office
818 West Seventh Street
12th Floor
Los Angeles, California
90017-3433
t(213)236-1800
f(213)236-1825
www.scagca.gov
Officers
President
Richard Dixon, Lake Forest
First Vice President
Harry Baldwin, San Gabriel
Second Vice President
Jon Edney, El Centro
Immediate Past President
Gary ONtt, San Bernardino County
Policy Committee Chairs
Executive/Administration
Richard Dixon, Lake Forest
Community, Economic and
Human Development
Larry McCallon, Highland
Energy8 Environment
Keith Hanks, Azusa
Transportation
MikeTen, South Pasadena
SPECIAL MEETING OF THE
PLEASE NOTE DATE & TIME
Thursday, January 8, 2009
10:00 a.m. - 12;00 noon
SCAG Los Angeles Office
818 West 7th Street, 12th Floor
San Bernardino Room A&B
Los Angeles, CA 90017
(213) 236-1800
Video-conference will be available at
SCAG Riverside Office
3600 Lime Street, Suite 216
Riverside, CA 92501
Teleconference will also be available
If members of the public wish to review the
attachments or have any questions on any of the
agenda items, please contact Deborah Craney at
213.236.1891 or via email craney(a)scaa.ca.aov
Agendas & Minutes for the Community, Economic, and
Human Development Committee are also available at:
www.scag.ca.gov/commiftees/cehd.htm
SCAG, in accordance with the Americans with Disabilities Act (ADA), will
accommodate persons who require a modification of accommodation in
order to participate in this meeting. If you require such assistance, please
contact SCAG at (213) 236-1868 at least 72 hours in advance of the
meeting to enable SCAG to make reasonable arrangements. To request
documents related to this document in an alternative format, please
contact(213)236-1868.
The Regional Coumil iscomprised of 83 elected officials representing 168 citiex six counties, five CountyTransporlation Commissions,
Imperial Valley Association of Governments and aTribatGovernment representatim within Southern Califomia.
mum
COMMUNITY,. ECONOMIC & HUMAN DEVELOPMENT
AGENDA
JANUARY 89 2009
The CEHD may consider and act upon any of the items listed on the agenda regardless of
whether they are listed as information or action items.
1.0 CALL TO ORDER & PLEDGE OF ALLEGIANCE
(Hon. Larry McCallon, Chair)
2.0 PUBLIC COMMENT PERIOD - Members of the public desiring to speak on items on the
agenda, or items not on the agenda, but within the purview of the Committee, must fill out and
present a speaker's card to the Assistant prior to speaking. The Community, Economic &
Human Development Committee may consider and act upon any of the items listed on the
agenda. Comments will be limited to three minutes. The Chair may limit the total time for
all comments to twenty minutes.
3.0 INFORMATION ITEMS
3.1 Intearated 2012 Regional Transportation Attachment
Plan Develoomeni/SB 375
(Hasan lkhrata, Executive Director)
SCAG staff will give a PowerPoint presentation on its initial
thoughts regarding integration of the new SB 375 requirements with
the development of the 2012 RTP. After the presentation,
staff shall facilitate a question and answer session.
4.0 CHAIR'S REPORT
5.0 STAFF REPORT
6.0 FUTURE AGENDA ITEMS
Any Committee member or staff desiring to place items on a future agenda may
make such a request.
7.0 ANNOUNCEMENTS
8.0 ADJOURNMENT
The next meeting of the Community, Economic, and Human Development Committee
is scheduled for Thursday, February 5, 2009, at the SCAG office in downtown
Los Angeles.
Special Meeting-CEHD
January, 8 2008
D. Craney
SOUTHERN CALIFORNIA
ASSOCIATION Of GOVERNMENTS
and
Manuel A. Diaz
Mayor of Miami
President
Greg Nickels
Mayor of Seattle
Vice President
Elizabeth B. Kautz
Mayor of Burnsville
Second Vice President
Tom. Cochran
CEO and
Executive Director
CORDIALLY INVITE YOU TO A RECEPTION
ON THE EVE OF THE INAUGURATION OF
Barack Obama
4 4 t h PRESIDENT OF THE UNITED STATES
Monday, January 19, 2009
6:30 to 9: 00 p.m.
The Bombay Club
815 Connecticut Avenue NW
Washington, D.C.
Two blocks walking distance from The Capital Hilton
RSVP to 202.861.6776 orjmcnamara@usmayors.org by January 17,2009
SPONSOREDBY
Cisco Systems • Bank of America • Redevelopment Services
THE UNITED STATES CONFERENCE OF MAYORS
77th Winter Meeting
January 17-19,2009
Capital Hilton Hotel
Washington, DC
DRAFT AGENDA
(As of January 6, 2009)
MESSAGE TO CONFERENCE ATTENDEES
Unless otherwise noted, all plenary sessions, committee meetings, task force meetings
social events are open to all mayors and other officially-registered attendees.
SATURDAY, JANUARY 17
7:30 am - 8:00 am Orientation for New Mayors and First Time Attendees
Presiding: TOM COCHRAN
CEO and Executive Director
The United States Conference of Mayors
BRIAN C. WAHLER
Mayor of Piscataway
Chair, Standing Committee on Membership
8:00 am - 9:00 am Women Mayors Breakfast
Chair: ELAINE N. WALKER
Mayor of Bowling Green, KY
9:00 am - 11:00 am OPENING PLENARY SESSION
Presiding: MANUEL A. (MANNY) DIAZ
Mayor of Miami
President, The United States
Conference of Mayors
Welcome: ADRIAN M. FENTY (Invited)
Mayor of the District of Columbia
1
SATURDAY, JANUARY 17
President's Report:
MANUEL A. (MANNY) DIAZ
Mayor of Miami
President, The United States
Conference of Mayors
11:00 am - 12:00 pm STANDING COMMITTEES
Children, Health and Human Services
Chair: DAVID N: CICILLINE
Mayor of Providence
Energy
Chair: WILL WYNN
Mayor of Austin
Jobs, Education and the Workforce
Chair: FRANCIS G. SLAY
Mayor of St. Louis
Putting People Back to Work:
The Chicago LEADS Initiative
Remarks: RICHARD M. DALEY (Invited)
Mayor of Chicago
2
SATURDAY. JANUARY 17
Teach for America: Effective Positive Change in Under-
Resourced Public Schools
EMILY BARTON
Executive Director
Teach for America - D.C. Region
MICHELE MCLAUGHLIN
Vice President
Federal and State Policy
Teach for America
Metro Economies (formerly Urban Economic Policy)
Chair: THOMAS C. LEPPERT
Mayor of Dallas
12:00 pm Opening Press Conference
12:30 pm - 2:00 pm LUNCHEON
Sponsors:
Presiding: MANUEL A. (MANNY) DIAZ
Mayor of Miami
President, The United States
Conference of Mayors
Announcement:
Mayors' National Dollar Wife Campaign and
2009 Dollar Wi$e Capacity Grant Awards
3
SATURDAY. JANUARY 17
2:30 pm - 3:30 pm STANDING COMMITTEES
International Affairs
Chair: JUAN CARLOS BERMUDEZ
Mayor of Doral
3:30 pm - 5:00 pm
3:30 pm - 5:00 pm
3:30 pm - 5:00 pm
3:30 pm - 5:00 pm
Membership
Chair: BRIAN C. WAHLER
Mayor of Piscataway
Tourism, Arts, Parks, Entertainment and Sports
Chair: MUM HANNEMANN
Mayor of Honolulu
TASK FORCE MEETING
2016 Chicago Olympics & Paralympies Task Force
Co-Chairs: RICHARD M. DALEY
Mayor of Chicago
MUFIHANNEMANN
Mayor of Honolulu
Climate Protection Task Force
Co-Chairs: GREG NICKELS
Mayor of Seattle -
JAMES BRAINARD
Mayor of Carmel, IN
Hunger and Homelessness Task Force
Co-Chairs: GAVIN NEWSOM
Mayor of San Francisco
JENNIFER T. STULTZ
Mayor of Gastonia
4
SATURDAY. JANUARY 17
77th WINTER MEETING INAUGURAL GALA
National Building Museum
401 F Street, N.W., Washington, DC
(All re isp tered meeting participants are invited to this reception and dinner. Business Attire)
6:30 pm - 7:30 pm Reception
7:30 pm - 9:30 pm Dinner
Host: MANUEL A. (MANNY) DIAZ
Mayor of Miami
President
The United States Conference of Mayors
Greetings: Chase Rynd
Executive Director
National Building Museum
Recognition of New Mayors
Special
Performance: VICTOR ESPINOLA
Internationally Acclaimed
Paraguayan Harpist
Other Artist TBA
Sponsors: American Airlines
Home Depot Foundation
(Buses will depart Capital Hilton Hotel at 6: 00pm, and will be available for return)
5
SUNDAY, JANUARY 18
8:00 am - 9:00 am MAYORS AND BUSINESS LEADERS PLENARY BREAKFAST
The USCM Excellence in Public/Private Partnership Awards will be
presented during this session.
Sponsors:
Presiding: OSCAR B. GOODMAN
Mayor of Las Vegas
Chair, Mayors and the Business Community Task Force
Greetings: MANUEL A. (MANNY) DIAZ
Mayor of Miami
President, The United States
Conference of Mayors
TOM COCHRAN
CEO and Executive Director
The United States Conference of Mayors
Greetings: EVERETT BASS
Vice President Community Relations &
Public Sector Services
Waste Management, Inc.
Co-Chair, The Mayors' Business Council
Steering Committee
LUCINDA CRABTREE
President
Crabtree + Co., Inc. -
6
SUNDAY, JANUARY 18
9:30 am - 11:00 am
PLENARY SESSION
Presiding: MANUEL A. (MANNY) DIAZ
Mayor of Miami
President, The United States
Conference of Mayors
Update: 77`" Annual Conference of Mayors
Providence, June 12-16, 2009
DAVID N. CICILLINE
Mayor of Providence, Host
Announcement:
Opening of the 2009 USCM/DuPont
Lead-Safe for Kids Sake Grant Competition
Mary Kate Campbell
Public Affairs Manager
DuPont
USCM Platinum Member
11:00 am - 12:00 pm STANDING COMMITTEES
Community Development and Housing
Chair: RON DELLUMS
Mayor of Oakland -
Criminal and Social Justice
Chair: ROBERT DUFFY
Mayor of Rochester, NY
Environment
Chair: BOB FOSTER
Mayor of Long Beach
Transportation and Communications
Chair: JOHN W. HICKENLOOPER
Mayor of Denver
7
SUNDAY. JANUARY 18
12:30 pm - 2:00 pm LUNCHEON
Sponsor: State Farm
Presiding: MANUEL A. (MANNY) DIAZ
Mayor of Miami
President, The United States
Conference of Mayors
Greetings: Dr. Ian Smith
50 Million Pound Challenge
Sponsored by State Farm
2:30 pm - 3:30 pm „ USCM Executive Committee (Closed)
2:30 pm - 4:00 pm TASK FORCE MEETINGS
4:30 pm - 6:00 pm National Conference of Democratic Mayers (Closed)
President: DAVID N. CICILLINE
Mayor of Providence
4:30 pm - 6:00 pm Republican Mayors and Local Officials (Closed)
President: MICK CORNETT
Mayor of Oklahoma City
FREE EVENING
8
MONDAY, JANUARY 19
8:00 am - 9:00 am
8:00 am - 9:00 am
TASK FORCE MEETINGS
Joint Meeting of the Mayors Water Council and
Sustainable Development Task Force
Chairs: MARTIN J. CHAVEZ
Mayor of Albuquerque
Chair, Mayors Water Council
MARTY BLUM
Mayor of Santa Barbara
Co-Chair, Sustainable Development Task Force
BRENDA LAWRENCE
Mayor of Southfield
Co-Chair, Sustainable Development Task Force
DAVID POPE
Mayor of Oak Park
Co-Chair, Sustainable Development Task Force
9:00 am - 11:30 am PLENARY SESSION
Presiding: MANUEL A. (MANNY) DIAZ
Mayor of Miami
President, The United States
Conference of Mayors
Remarks: THE HONORABLE MARK BEGICH
United States Senate (AK) -
Honoring Dr. Martin Luther King, Jr.
Remarks: MARC H. MORIAL
President and CEO
National Urban League
Address: Energy Independence
T. BOONE PICKENS
9
MONDAY. JANUARY 19
11:30 am - 12:30 pm
12:30pm-2:30pm
TASK FORCE MEETINGS
CLOSING LUNCHEON
Sponsors:
Presiding: MANUEL A. (MANNY) DIAZ
Mayor of Miami
President, The United States
Conference of Mayors
Honoring Leadership in the Arts
Sponsored each year by Americans for the Arts and The U.S.
Conference of Mayors, these awards recognize the contributions
public officials and private organizations make to the arts.
Moderator: MUM HANNEMANN
Mayor of Honolulu
Chair, Tourism, Arts, Parks,-Entertainment
and Sports Committee
Remarks: TOM COCHRAN
CEO and Executive Director
The United States Conference of Mayors
ROBERTLYNCH
President and CEO
Americans for the Arts
10
MONDAY, JANUARY 19
Award Winners:
2009 National Award for Local Arts Leadership
2009 National Award for State Arts Leadership
Other Awards TBA
Adjourn
11
ITEM NO. 26
Approvals
City Attorney
Director of Finance
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Jerry Williams, Chief of Police
DATE: February 24, 2009
SUBJECT: Police Department Monthly Report
The following report reflects the activity of the Temecula Police Department for the month of January
2009.
PATROL SERVICES
Overall calls for police service
7732
"Priority One" calls for service
42
Average response time for "Priority One" calls
5.1 Minutes
VOLUNTEERS
Volunteer administration hours
283
Special Events
101
Community Action Patrol (CAP) hours
106
Reserve officer hours (patrol)
29
Training hours
69
Total Volunteer hours
1040
CRIME PREVENTION/GRAFFITI
Crime prevention workshops conducted
3
Residential/business security surveys conducted
0
Businesses visited
16
Businesses visited for past crime follow-up
7
Crime prevention articles
1
Total square footage of graffiti removed
................................10,187
Number of Graffiti Locations
37
OLD TOWN STOREFRONT
Total customers served ...............................................................................................................282
Sets of fingerprints taken 60
Police reports filed 10
Citations signed off 57
Total receipts $4,629.00
SPECIAL ENFORCEMENT TEAM (SET TEAM)
On sight felony arrests
..............................................18
On sight misdemeanor arrests
20
Felony arrest warrants served
6
Misdemeanor arrest warrants served
..............................................16
Follow-up investigations
8
Parole Searches
..............................................17
Gang Members Contacted
..............................................17
TRAFFIC
Citations issued for hazardous violations
..........................1471
D.U.I. checkpoints conducted
................................1
D.U.I. Arrest
...........................25
Non-hazardous citations
509
Stop Light Abuse/Intersection Program (S.L.A.P.) citations
............................363
Neighborhood Enforcement Team (N.E.T.) citations
..............................88
Parking citations
473
Seatbelts
..........................58
School Zones
..........................47
Cell Phone Cites
...............................167
Injury collisions
..............................17
Presentations
...........................0
INVESTIGATIONS
Beginning Caseload 211
Total Cases Assigned 36
Total Cases Closed ....................................................................................52
Number of community seminars/presentations conducted 6
PROMENADE MALL TEAM
Calls for service
335
Felony arrest/filings
21
Misdemeanor arrest/filings
26
Vehicle burglaries
..............................................................3
Vehicle thefts
..............................................................1
Total receipts
................................................$6,678.00
SCHOOL RESOURCE OFFICERS (Christmas Break)
Felony arrests
7
Misdemeanor arrests
4
Citations
30
Youth counseled
196
Presentations
8
YOUTH ACCOUNTABILITY TEAM
School visits
...............................................................89
Home visits
36
Presentations
.......................................................1
Truancy Sweep
.......................................................0