The URL can be used to link to this page

Home My WebLink About102808 CC AgendaIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title 11] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 43200 BUSINESS PARK DRIVE OCTOBER 28, 2008 - 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. Next in Order: Ordinance: 08-10 Resolution: 08-92 CALL TO ORDER: Mayor Mike Naggar Prelude Music: To be announced. Invocation: Reverend Jerry Hangen of Grace Presbyterian Church Flag Salute: Council Member Comerchero ROLL CALL: Comerchero, Edwards, Roberts, Washington, Naggar Senior Citizens' Day Proclamation Certificate of Achievement presented to Brandon Olsen for attaining the rank of Eagle Scout PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Council on items that appear within the Consent Calendar or ones that are not listed on the agenda. Speakers are limited to two (2) minutes each. If you desire to speak to the Council on an item which is listed on the Consent Calendar or a matter not listed on the agenda, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business matters on the agenda, a "Request to Speak" form must be filed with the City Clerk prior to the Council addressing that item. There is a five minute (5) time limit for individual speakers CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, ten (10) minutes will be devoted to these reports CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action 1 Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Minutes RECOMMENDATION: 2.1 Approve the minutes of September 23, 2008. 3 List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 08- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Amendment to Agreement with Old Town Tire and Service RECOMMENDATION: 4.1 Approve the First Amendment to the Agreement between the City of Temecula and Old Town Tire and Service, LLC., for vehicle maintenance services in the amount of $30,000 for a total contract amount of $60,000. 5 Authorize Temporary Street Closure of Main Street between Old Town Front Street and the easterly end of the Main Street Bridge for the "Winter Wonderland" event scheduled for December 12, 2008, and delegate authority to Issue a Special Events/Street Closures Permit to the Director of Public Works RECOMMENDATION: 5.1 Adopt a resolution entitled: RESOLUTION NO. 08- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AUTHORIZING TEMPORARY STREET CLOSURE OF MAIN STREET BETWEEN OLD TOWN FRONT STREET AND THE EASTERLY END OF THE MAIN STREET BRIDGE FOR THE "WINTER WONDERLAND" EVENT SCHEDULED FOR DECEMBER 12, 2008, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ISSUE A SPECIAL EVENTS PERMIT INCLUDING STREET CLOSURES 6 Purchase of City Vehicle RECOMMENDATION: 6.1 Approve the purchase of a RMV Hot Patcher 6-Ton Diesel Fired Dump Style Truck from Municipal Maintenance Equipment in the amount of $144,234.15 for use by the Public Works Department; 6.2 Approve an additional capital asset allocation in the vehicle internal service fund for $13,734.15 to complete the purchase of this vehicle. 7 First Amendment to Fiscal Year 2008-2009 Citywide Maintenance Contract RECOMMENDATION: 7.1 Approve the First Amendment to the Fiscal Year 2008-2009 Annual Contract with Imperial Paving Company in the amount of $200,000 and authorize the Mayor to execute the Agreement. 8 Acceptance of Improvements and Notice of Completion for the Citywide Slurry Seal Project FY 2007-2008, Protect No. PW08-02 RECOMMENDATION: 8.1 Accept the construction of the Citywide Slurry Seal Project FY 2007-2008, Project No. PW08-02, as complete; 8.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a four (4) year Maintenance Bond in the amount of $429,556.60; 8.3 Release the Materials and Labor Bond seven months after filing of the Notice of Completion if no liens have been filed. 9 Fourth Amendment to a Professional Services Agreement - Main Street Bridge Over Murrieta Creek (Replacement) - Project No. PW03-05 RECOMMENDATION: 9.1 Approve the Fourth Amendment to the Agreement with Simon Wong Engineering in an amount not to exceed $24,063 for additional services to modify the design of the Main Street Bridge Over Murrieta Creek (Replacement) - Project No. PW03-05 - to accommodate an 8" Rancho California Water District (RCWD) waterline. 10 Approval of the Plans and Specifications and Authorization to Solicit Construction Bids for the De Portola Road Pavement Rehabilitation, Project No. PW06-10 RECOMMENDATION: 10.1 Approve the Plans and Specifications for the Project; 10.2 Authorize the Department of Public Works to solicit construction bids for the De Portola Road Pavement Rehabilitation, Project No. PW06-10. 11 Approval of a Professional Service Agreement for the Design of Street Improvements for the Nicolas Valley Community Facilities District/Assessment District (Liefer Road) - Project No. PW08-06 RECOMMENDATION: 11.1 Approve an Agreement with David Evans and Associates (DEA) to provide professional design engineering services for the Nicolas Valley Community Facilities District/Assessment District (Liefer Road) Project No. PW08-06, in the amount of $120,900; 11.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $12,090, which is equal to 10% of the Agreement. TEMECULA COMMUNITY SERVICES DISTRICT MEETING CSD PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board of Directors on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the Board of Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record For all other agenda items, a "Request to Speak" form must be filed with the City Clerk Prior to the Board of Directors addressing that item. There is a five (5) minute time limit for individual speakers. Anyone wishing to address the Board of Directors should present a completed pink "Request to Speak" form to the City Clerk. When you are called to speak, please come forward and state your name for the record CSD CONSENT CALENDAR 12 Minutes RECOMMENDATION: 12.1 Approve the minutes of October 14, 2008. 13 Water System Grant Deed and Water System Construction Agreement with Rancho California Water District for Water Facilities associated with the Murrieta Creek Multi- Purpose Trail Project - Project No. PW01-27 13.1 Approve a Water System Grant Deed with the Rancho California Water District thereby transferring all rights, title, and interests in specific portions of the water system improvements to be constructed as part of the Murrieta Creek Multi-Purpose Trail Project No. PW01-27 to the District, and authorize the General Manager to execute the Deed; 13.2 Approve a Water System Construction Agreement with the Rancho California Water District, and authorize the General Manager to execute the Agreement. CSD DEPARTMENTAL REPORT 14 Community Services Department Monthly Report CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGERS REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT TEMECULA REDEVELOPMENT AGENCY MEETING RDA PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Redevelopment Agency on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the Board of Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items, a "Request to Speak" form must be filed with the City Clerk Prior to the Board of Directors addressing that item. There is a five (5) minute time limit for individual speakers. Anyone wishing to address the Board of Directors should present a completed pink "Request to Speak" form to the City Clerk. When you are called to speak, please come forward and state your name for the record RDA CONSENT CALENDAR 15 Minutes RECOMMENDATION: 15.1 Approve the minutes of October 14, 2008. RDA DEPARTMENTAL REPORT 16 Redevelopment Departmental Monthly Report RDA EXECUTIVE DIRECTORS REPORT RDA AGENCY MEMBERS REPORTS RDA ADJOURNMENT RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING Any person may submit written comments to the City Council before a public hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing 17 Amendment to the 2007 California Building Code 17.1 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 08- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTION 15.04.030 OF THE TEMECULA MUNICIPAL CODE RELATING TO THE CALIFORNIA ELECTRICAL CODE DEPARTMENTAL REPORTS 18 Planning Department Monthly Report 19 City Council Travel/Conference Report - September 2008 20 Public Works Department Monthly Report 21 Police Department Monthly Report CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: City Council Regular, Tuesday, November 18, 2008, at 5:30 P.M., for a Closed Session with regular session commencing at 7:00 PM, City Council Chambers, 43200 Business Park Drive, Temecula, California. The entire agenda packet (including staff reports) may be available for viewing at City Hall- 43200 Business Park Drive, Temecula-and at the Temecula Library- 30600 Pauba Road, Temecula- during normal business hours. The packet will be available for viewing the Friday before the City Council meeting after 4:00 PM. You may access the packet on the City's website- cityoftemecula.org- which as well will be available the Friday before the City Council meeting after 4:00 PM. PROCLAMATIONS AND PRESENTATIONS N N G • n 'CS ~ «3 cH G N r~ N sU, O o oo ~ ~ o o ~ U ~ V] N i--i S•-~ U U N i t G N rS ~ U 4- a~ v~ U q~ I -6 ~ ct 4 4 r G r d c F r O J H C~ J:~ "C v O ~ o . E, ° C a s cn -4--J Ct .a ~`"a O U O U .-I v .4--J f1 U U r Q, 'd \r7 r+--4 cn CIO G . ~,u r ,r-4. V ~ G ~ O o ~ G by ap 4 ~ ~ ~ jam" G J ~ • ~i N cC r ct s. N ,si ct \.o U • r, n O -55 s~ O G •r, U N x ~ U ~ ~ a~ WM on o o ~ c; 3 CGS i 00 rUn 'd S~, CIO U4, s N c'l w ct ~ ~ N ? cn QL) ~ U ct vA o ~ U rA N CONSENT CALENDAR ITEM NO. 1 ITEM NO. 2 MINUTES OF A REGULAR MEETING OF THE TEMECULA CITY COUNCIL SEPTEMBER 23, 2008 The City Council convened in Closed Session at 6:30 p.m. and its regular meeting commenced at 7:00 p.m. on Tuesday, September 23, 2008, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. Present: Council Members: Comerchero, Edwards, Washington, Naggar Absent: Council Members: Roberts PRELUDE MUSIC The prelude music was provided by Ironhand INVOCATION The invocation was provided by Pastor Struikmans of Rancho Community Church PLEDGE OF ALLEGIANCE The pledge of allegiance was presented by the Boy Scouts Recognition to Principal Planner Steve Brown by Riverside County Habitat Conservation Agency In recognition for his years of service and dedication to the Riverside County Habitat Conservation Agency, Mr. Brown was presented with a plaque of appreciation. Principal Planner Brown thanked the City Council and the Riverside County Habitat Conservation Agency for the recognition. Award of Service Pins to Mayor Mike Naggar, Council Member Jeff Comerchero, and Council Member Chuck Washington On behalf of the City Council, Mayor Naggar presented Council Member Washington with his 5- year Service Pin and Council Member Comerchero with his 15-year Service Pin. Mayor Pro Tern Edward presented Mayor Naggar with his 10-year Service Pin award. Ellison Wilson Advocacy Group Presentation Thanking staff for its continued efforts and dedication to the budget process, Mr. Ellison and Mr. Scribner briefly discussed the challenges of the legislative system in Sacramento. RAMi n utes1092308 PUBLIC COMMENT A. Referencing the homeless in Temecula, Mr. Richard Pangus, Temecula, representing Project Touch, spoke regarding an upcoming fundraiser at Murrieta Calvary Church on Saturday, September 27, from 5:00 p.m. to 8:00 p.m., advising that the proceeds will benefit Project Touch which assists Temecula's homeless. B. Mr. Doc Lain, Temecula, once again expressed his concern with the City Council not conducting an Environmental Impact Report (EIR) at the site of the future Civic Center. C. Mr. Otto Baron, Temecula, stated that if the City of Temecula were successful in annexing the southern portion of the City, it should pledge to preserve that area as open space. D. Referencing minutes of April 12, 2005, Mr. Stephen Eldred queried why Mayor Naggar voted on a zoning change with respect to the Callaway Winery property owned by Rancon. For clarification purposes, City Attorney Thorson advised that the City will not be utilizing public funds to make improvements to Butterfield Stage Road, south of La Serena; noted that the developer of the property will be required to fund the improvements; that the sphere of influence boundary is determined by LAFCO; and that the City would have no jurisdiction over land outside of its sphere of influence. E. Mr. Charles Keim, Temecula, representing Circle of Care, thanked the City Council for its ongoing support. F. Defining the term corruption, Ms. Lorena Spencer, Temecula, expressed concern with the representation of City Attorney Thorson and requested that his services be terminated; suggested that the residents vote off Mayor Naggar and Council Member Washington from the City Council and that a new attorney be hired who, then, should commence an investigation on Mayor Naggar's and Council Member Washington's financial business connection with Rancon. G. Ms. Barbara Tobin, representing the Temecula Valley Historical Society, provided information with respect to the Early Boomtown Temecula DVD which educates the public on important historic sites in Temecula. H. Ms. Tomi Arbogast, representing the Temecula Valley Winegrowers Association, thanked the Council for the recognition that was received at the previous City Council meeting and noted her appreciation of the partnership with the City. 1. Ms. Rebecca Weersing, representing the Temecula Valley Rose Society, invited the public to the Rose Haven Heritage Garden Fundraiser on Saturday, September 27, from 4:00 p.m. to 6:00 p.m., advising that monies will assist with ongoing maintenance and development of the garden. J. Mr. Jason Eggebeen, along with Troop No. 384, invited the public to the Reduce, Reuse, and Recycle Fundraiser at Rancho Community Church on Friday and Saturday, October 17th and 181", from 10:00 a.m. to 3:00 p.m. CITY COUNCIL REPORTS A. Advising of a rapidly increasing scam whereby companies misrepresent themselves in order to gain property, Council Member Washington queried if there were an Ordinance that could be created to protect the citizens from foreclosure scams. RAMinutes1092308 In response to Council Member Washington's query, City Attorney Thorson advised that he will explore his request and advised that residents may also seek advice from the Realtors Association with respect to foreclosures. Council Member Washington commented on the need to coordinate with the Redevelopment Agency to establish low-cost housing and employment opportunities for the City's young adults. B. Adding to Council Member Washington's comments, Mayor Pro Tem Edwards relayed her desire to establish a partnership with the School District and court system to revamp the Youth Court System. For Mayor Pro Tem Edwards, Assistant City Manager Adams relayed that a dedicated law enforcement officer will be representing the City in revamping the Youth Court System. C. Council Member Comerchero also relayed his desire to utilize Redevelopment funds to provide transitional housing for young adults being released from a foster care system. Council Member Comerchero gave his condolences to the family of John DeDovich for his recent passing. D. By way of overheads, Mayor Naggar advised of the Second Temecula Youth Employment Expo on Saturday, October 4t" from 9:00 a.m. to 1:00 p.m. at Mt. San Jacinto College Temecula Education Complex CONSENT CALENDAR 1 Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Minutes RECOMMENDATION: 2.1 Approve the minutes of August 26, 2008. 3 List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 08-87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A RAMi n utes1092308 3 (Consent Calendar Item No. 4 was pulled for separate discussion; see page 7.) 4 Approve the Sponsorship Request and Funding Agreement for the 2008 Inland Empire Affiliate of Susan G. Komen Race for the Cure RECOMMENDATION: 4.1 Approve the Event Sponsorship and Funding Agreement in the amount of $25,000 cash, city-support costs in the amount of approximately $13,950, and promotional services valued at $11,050 for the Inland Empire Affiliate of Susan G. Komen Race for the Cure. (Consent Calendar Item No. 5 was pulled for separate discussion; see page 7.) 5 Quality of Life Master Plan (at the request of Council Member Washington) RECOMMENDATION: 5.1 Introduce to the City Council and the community the City's goal to establish a Quality of Life Master Plan. No City Council action required at this time. 6 First Amendment to Agreement for Consultant Services with Environmental Science Associates (ESA) for the Santa Margarita Ecological Reserve Area Annexation Environmental Impact Report (EIR) RECOMMENDATION: 6.1 Approve an Amendment to the Agreement for Consultant Services with Environmental Science Associates (ESA) in the amount of $39,000 to continue project management and include the preparation of an Administrative Final Environmental Impact Report (EIR) including responses to comments for the Santa Margarita Ecological Reserve Area Annexation. 7 Agreement for Consulting Services with Planninq and Design Solutions (PDS) West for Design Guidelines of Nicolas Valley RECOMMENDATION: 7.1 Approve a contract with PDS West for planning services in the amount of $35,000 to prepare Design Guidelines for Nicolas Valley. 8 Traffic Signal Installation - Rancho California Road at Business Park Drive West, Project No. PW07-02 - Acceptance of Improvements and filing the Notice of Completion RECOMMENDATION: 8.1 Accept the Traffic Signal Installation on Rancho California Road at Business Park Drive West, Project No. PW07-02, as complete; 8.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one year Maintenance Bond in the amount of 10% of the contract amount; RAMi n utes1092308 8.3 Release the Materials and Labor Bond seven months after filing of the Notice of Completion if no liens have been filed. 9 Geotechnical, Material Testinq and Special Inspection Professional Service Agreement for the Old Town Infrastructure Proiect - Parking Structure PW06-07 (1 D). RECOMMENDATION: 9.1 Approve an Agreement with Leighton Consulting, Inc. to provide professional geotechnical, material testing, and special inspection services associated with the Old Town Infrastructure Project - Parking Structure PW06-07 (1 D), in the amount of $360,018 and authorize the Mayor to execute the Agreement; 9.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $36,000, which is equal to 10% of the Agreement. 10 Authorize Temporary Partial Street Closures for "Race for the Cure" Event October 19, 2008, in the Promenade Mall area (Margarita Road, Overland Drive, Ynez Road, and Solana Way) RECOMMENDATION: 10.1 Adopt a resolution entitled: RESOLUTION NO. 08-88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AUTHORIZING PARTIAL STREET CLOSURES FOR INLAND EMPIRE "RACE FOR THE CURE" EVENT ON OCTOBER 19, 2008, AND AUTHORIZING THE CITY ENGINEER TO ISSUE PERMIT FOR THIS SPECIFIC SPECIAL EVENT 11 Authorize Temporary Street Closures for the 2008 Temecula Fall Rod Run Event (Old Town Front Street, between Moreno Road and Second Street, and other related streets) RECOMMENDATION: 11.1 Adopt a resolution entitled: RESOLUTION NO. 08-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA CALIFORNIA, AUTHORIZING STREET CLOSURES FOR THE 2008 TEMECULA FALL ROD RUN EVENT, AND AUTHORIZING THE CITY ENGINEER TO ISSUE A PERMIT FOR THIS SPECIFIC SPECIAL EVENT RAMi n utes1092308 12 Geotechnical, Material Testinq and Special Inspection Professional Service Agreement for the Old Town Civic Center Project - Project No. PW06-07 RECOMMENDATION: 12.1 Approve an Agreement with Construction Testing & Engineering, Inc., to provide professional geotechnical, material testing, and special inspection services associated with the Old Town Civic Center Project - PW06-07, in the amount of $248,058 and authorize the Mayor to execute the Agreement; 12.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $24,800, which is equal to 10% of the Agreement. 13 Eastern Municipal Water District Access Easement within Pala Community Park RECOMMENDATION: 13.1 Grant an Access Easement to Eastern Municipal Water District within Pala Community Park; 13.2 Authorize staff to proceed with the necessary actions to cause the Easement Deed to be recorded. 14 Expenditure Authorization for Theater Ticketing Software Services RECOMMENDATION: 14.1 Authorize additional payments of up to $20,000 with Vision One for ticketing software services at the Old Town Temecula Community Theater for a total contract authorization of $70,000 and approve the Agreement with Vision One at this amount. 15 Microsoft Software Licenses - Annual Renewal RECOMMENDATION: 15.1 Authorize the annual purchase of Microsoft Client Access Licenses (CAL), Windows Server 2003, and SQL database 2005 Software from CompuCom Systems Inc., for $68,767.94. MOTION: Council Member Washington moved to approve the Consent Calendar with the exception of Item Nos. 4 and 5. Council Member Comerchero seconded the motion and electronic vote reflected approval with the exception of Council Member Roberts who was absent. RAMi n utes1092308 ITEMS CONSIDERED UNDER SEPARATE DISCUSSION 4 Approve the Sponsorship Request and Funding Agreement for the 2008 Inland Empire Affiliate of Susan G. Komen Race for the Cure RECOMMENDATION: 4.1 Approve the Event Sponsorship and Funding Agreement in the amount of $25,000 cash, city-support costs in the amount of approximately $13,950, and promotional services valued at $11,050 for the Inland Empire Affiliate of Susan G. Komen Race for the Cure. A. Ms. Leslie Doherty, representing the Susan G. Kamen Race for the Cure, thanked the City for its ongoing support of the program and invited the public to the event on Sunday, October 19th at 8:00 a.m. For Council Member Washington, City Attorney Thorson advised that because his wife is on the committee for the Race for the Cure but not the Board, he would be able to vote on Item No. 4 MOTION: Council Member Comerchero moved to approve Item No. 4. Mayor Pro Tern Edwards seconded the motion and electronic vote reflected approval with the exception of Council Member Roberts who was absent. 5 Quality of Life Master Plan (at the request of Council Member Washington) RECOMMENDATION: 5.1 Introduce to the City Council and the community the City's goal to establish a Quality of Life Master Plan. No City Council action required at this time. Referencing the Quality of Life Master Plan, Associate Planner Damko provided a staff report, highlighting key areas of staff's report, such as: • Higher Education • Public Safety • Continual maintenance of public improvements • Business Attraction and Retention • City Fiscal Stability The City Council expressed its enthusiasm with the future Quality of Life Master Plan. MOTION: Council Member Comerchero moved to approve staff recommendation. Council Member Washington seconded the motion and electronic vote reflected approval with the exception of Council Member Roberts who was absent. CITY MANAGER REPORT No report at this time. RAMi n utes1092308 7 CITY ATTORNEY REPORT With respect to Closed Session, City Attorney Thorson advised that there was no formal action to report; and that the two real estate items discussed at closed session will be brought forward in an open public meeting. ADJOURNMENT At 8:21 p.m. the City Council meeting was formally adjourned to Tuesday, October 14, 2008, at 5:30 p.m. for a Closed Session, with regular session commencing at 7:00 p.m. City Council Chambers, 43200 Business Park Drive, Temecula, California. Mayor Naggar adjourned the meeting in memory of Mr. John DeDovich ATTEST: Susan W. Jones, MMC City Clerk [SEAL] Michael S. Naggar, Mayor RAMi n utes1092308 ITEM NO. 3 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Genie Roberts, Director of Finance DATE: October 28, 2008 SUBJECT: List of Demands PREPARED BY: Pascale Brown, Accounting Manager Jada Yonker, Accounting Specialist RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 08- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: Resolution List of Demands RESOLUTION NO. 08- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $3,272,281.45. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 28th day of October, 2008. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 08- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 28th day of October, 2008, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk CITY OF TEMECULA LIST OF DEMANDS 10/09/2008 TOTAL CHECK RUN 10/16/2008 TOTAL CHECK RUN 10/16/2008 TOTAL PAYROLL RUN: $ 1,412,490.77 1,347,253.21 512,537.47 TOTAL LIST OF DEMANDS FOR 1 0/2 82 008 COUNCIL MEETING: $ 3,272,281.45 DISBURSEMENTS BY FUND CHECKS: 001 GENERAL FUND $ 1,450,338.26 165 AFFORDABLE HOUSING 9,401.78 190 TEMECULA COMMUNITY SERVICES DISTRICT 289,759.31 192 TCSD SERVICE LEVEL B 69,676.97 193 TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE 89,606.63 194 TCSD SERVICE LEVEL D 1,621.73 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 7,857.86 197 TEMECULA LIBRARY FUND 17,968.07 210 CAPITAL IMPROVEMENT PROJECTS FUND 610,255.62 280 REDEVELOPMENT AGENCY - CIP PROJECT 15,891.10 300 INSURANCE FUND 1,807.14 320 INFORMATION SYSTEMS 156,882.29 330 SUPPORT SERVICES 2,573.91 340 FACILITIES 11,987.71 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 3,300.00 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 4,900.00 474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 1,095.00 475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 5,150.00 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 3,000.00 477 CFD- RORIPAUGH 4,767.10 700 CERBT CALIFORNIA BE RETIREE-GASB45 1,903.50 $ 2,759,743.98 001 GENERAL FUND $ 331,604.83 165 AFFORDABLE HOUSING 7,651.33 190 TEMECULA COMMUNITY SERVICES DISTRICT 115,965.79 192 TCSD SERVICE LEVEL B 132.42 193 TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE 5,102.04 194 TCSD SERVICE LEVEL D 1,271.16 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 1,444.15 197 TEMECULA LIBRARY FUND 782.38 280 REDEVELOPMENT AGENCY - CIP PROJECT 5,136.90 300 INSURANCE FUND 1,346.20 320 INFORMATION SYSTEMS 29,298.05 330 SUPPORT SERVICES 4,108.55 340 FACILITIES 8,693.67 512,537.47 TOTAL BY FUND: $ 3,272,281.45 apChkLst 1010912008 10:58:49AM Final Check List CITY OF TEMECULA Page: 1 Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 127062 1010912008 004973 ABACHERLI, LINDI TCSD instructor earnings 800.00 800.00 127063 10109/2008 010851 ADAMIAK, DAWN Reimb: Tally Counters TCSD Events 73.23 73.23 127064 10109/2008 012261 ALERT BARRICADE INC Traffic cones: Police 712.28 712.28 127065 10/09/2008 011944 ALL STATE POLICE EQUIP CO camera storm cases: Police 353.42 INC camera storm cases: Police 366.35 719.77 127066 10109/2008 006915 ALLIE'S PARTY EQUIPMENT Equip Rental:Tcsd Recreation Pgrm 276.01 equip rental:Film Festival 616.78 equip rental:Emp Lunch 9/17 837.87 1,730.66 127067 1010912008 004240 AMERICAN FORENSIC NURSES DUI & drug screenings: Police 405.00 DUI & drug screenings: Police 360.00 765.00 127068 10109/2008 004431 AMERICAN PAYROLL INSTITUTE APA Yr End Cnf 10129 LA: MJ 379.00 379.00 INC 127069 10109/2008 002187 ANIMAL FRIENDS OF THE Aug Animal control services 13,000.00 13,000.00 VALLEYS 127070 1010912008 000101 APPLE ONE INC temp help ppe 9120: Tuley-Fuson 480.64 temp help ppe 9/20: Wilson, L 1,177.49 1,658.13 127071 10109/2008 001323 ARROWHEAD WATER INC Bottled wtr svcs: Aquatics-CHS 4.30 Bottled wtr svcs: Aquatics-TES 6.45 Bottled wtr svcs: City Hall 372.18 Bottled wtr svcs: Maint Facility 119.98 Bottled wtr svcs: CRC 70.03 Bottled wtr svcs: TV Museum 25.99 Bottled wtr svcs: RRSP 8.61 Bottled wtr svcs: Ch Museum 24.60 Bottled Mr svcs: TCC 18.15 Bottled wtr svcs: Theater 39.50 Bottled wtr svcs: Library 51.47 Bottled wtr svcs: Fld Op Ctr 176.47 Bottled wtr svcs: PBSP 40.33 958.06 127072 10109/2008 011961 AT&T MOBILITY Sep 4070/3465 cellular usage 101.81 101.81 127073 1010912008 002648 AUTO CLUB OF SOUTHERN Membership: 54068262 RC 76.00 CALIF billing adj:plus cvrg not needed -29.00 47.00 Page:1 apChkLst Final Check List Page: 2 10109/2008 10:58:4 9AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127074 10109/2008 012187 B T I APPRAISAL Aug Appraisal Svcs: Pw Cip 7,500.00 Sept Appraisal Svcs: Pw Cip 500.00 8,000.00 127075 1010912008 010328 BEST IMPRESSIONS paper products:MPSC anniversary 670.73 paper products:MPSC anniversary 184.12 paper products:MPSC anniversary 285.69 1,140.54 127076 10109/2008 004040 BIG FOOT GRAPHICS Logo design: Family Fun Nights 350.00 TCSD instructor earnings 700.00 TCSD instructor earnings 280.00 1,330.00 127077 1010912008 005665 BLACK'S TOWING Auto towing svcs: Police 190.00 190.00 127078 1010912008 000128 BROWN & BROWN OF CALIF INC 08109 Bond Ins Renewal:Adams,A 350.00 350.00 127079 1010912008 005889 BROWN, PASCALE ee computer purchase prgm 2,000.00 2,000.00 127080 10109/2008 004248 CALIF DEPT OF JUSTICE- Aug fingerprinting svc: PD/HR 3,843.00 3,843.00 ACCTING 127081 10109/2008 002520 CALIF T'S SCREENPRINTING Uniform Work Shirts: PW Maint 245.67 245.67 127082 10109/2008 004228 CAMERON WELDING SUPPLY misc supplies: MPSO 79.86 79.86 127083 10109/2008 004971 CANON FINANCIAL SERVICES, Sept copier lease: Stn 84 182.55 182.55 INC 127084 10109/2008 011510 CATO GEOSCIENCE INC Sept peer rvw:liberty quarry EIR 2,020.00 Sept cnslt svcs:CoronatTem 1-15 4,066.50 6,086.50 127085 1010912008 010884 CENTER FOR NATURAL LANDS Jul cnslt svc:Roripaugh Rnch Trails 2,522.50 2,522.50 MGMT 127086 1010912008 001249 CENTRE FOR ORG '09 PrFAsst Acdmy 1113,1127:MH,JP 756.00 756.00 EFFECTIVENESS 127087 1010912008 000442 COMPUTER ALERT SYSTEMS repair fire alarm panel: Theater 75.00 relocate motion detector: MPSC 75.00 150.00 127088 1010912008 006303 CONDUIT NETWORKS, INC computer equip: Info Sys 735.00 735.00 127089 10/09/2008 012356 COOP, DONALD W. refund eng dep:27624jefferson 995.00 995.00 Paget apChkLst Final Check List Page: 3 1010912008 10:58:49AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 127090 10/09/2008 001264 COSTCO WHOLESALE 127091 1010912008 001393 DATA TICKET INC (Continued) Description Misc Supplies:Theater Encr Evnt Misc supplies: Theater Misc Supplies: High Hopes Pgrm Aug parking citation svcs: PD 127092 10109/2008 002990 DAVID TURCH & ASSOCIATES Sept-Oct federal lobbyist svc:CM 127093 10109/2008 004192 DOWNS COMMERCIAL FUELING Fuel for City vehicles: B&S INC Fuel for City vehicles: Code Enf Fuel for City vehicles: Police Fuel for City vehicles: PW1CC1ISrrCSD Fuel for City vehicles: TCSD Fuel for City vehicles: PW Traffic Fuel for City vehicles: PW Maint Fuel for City vehicles: PW CIP 127094 10109/2008 010359 DYNAMIC GRAPHICS MAGAZINE Subsc renewal 346853-5 DGM 1 yr 127095 10109/2008 004068 ECALDRE MANALILI-DE VILLA, Performance:Fmly Fun Ngt CRC AILEEN 127096 10109/2008 004829 ELLISON WILSON ADVOCACY Oct State Lobbyist svcs: CM LLC 127097 10/09/2008 001056 EXCEL LANDSCAPE Sept Idscp maint: Medians 127098 10/09/2008 000165 FEDERAL EXPRESS INC Sept Idscp maint:ParkslSchools Sept Idscp maint: North Slopes Sept Idscp maint: South Slopes Sept Idscp maint: City Facilities 9126 express mail services:Citywide 127099 10109/2008 010804 FEHR & PEERS ASSOCIATES Aug cnsit svcs: SM Annex EIR 127100 1010912008 011922 FIRST AMERICAN CORELOGIC document online svc: B&S INC Amount Paid 725.07 141.01 217.41 2,841.48 7,000.00 311.89 632.59 159.71 162.14 2,656.96 120.65 2,001.50 322.48 36.00 100.00 3,500.00 14,987.00 43,040.00 28,494.00 41,885.00 9,685.00 209.87 13,862.37 12.00 Check Total 1,083.49 2,841.48 7,000.00 6,367.92 36.00 100.00 3,500.00 138,091.00 209.87 13,862.37 12.00 Page:3 apChkLst Final Check List Page: 4 10109/2008 10:58:4 9AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127101 1010912008 003347 FIRST BANKCARD CENTER PAYPAL GR Payflow Pro Transaction 59.95 AMERICAN AIRLINES JC Airfare:NLC Congress of Cities 380.00 SWEET LUMPY BBQ LLC GY rfrshmnts:Council closed session 8126 220.55 LORMAN EDUCATION SERVICES GY Relief for leave headaches cf:DL 329.00 FISH HOUSE INC. GY rfrshmnts:TCC speaker night 919 62.58 ELK MOUNTAIN CONOCO RR FueI:NLCC cf:914-7 47.38 LINDBERGH PARKING SAN RR Airpit Prkg:NLCC Cf:914-7 90.00 DIEGO HERTZ RENT-A-CAR RR Car Rental:NLCC cf:9/4-7 452.39 HOLIDAY INN RR Hotel room-NLCC cf:914-7 458.70 NATIONAL LEAGUE OF CITIES RR Cancel Regist:NLC Cf:11111-15 -330.00 WWW.PLATEPASS.COM RR Toll charge-NLCC cf:9/4-7 4.50 AMERICAN AIRLINES RR Airfare:Metrolink Crash testimony 890.00 2,665.05 127102 10109/2008 011145 FOSTER, JILL C. TCSD instructor earnings 525.00 525.00 127103 1010912008 011865 FREESTYLE PHOTOGRAPHIC recreation supplies: MPSC 166.01 166.01 SUPPLIE 127104 10109/2008 011967 FULL VALUE ENTERTAINMENT sttlmnt: Peachcake 1013 136.50 136.50 127105 1010912008 004514 G T S I CORP Toughbook Repair: Fire 572.47 Vehicle docking stns: Info Sys 2,766.18 3,338.65 127106 10109/2008 011376 GENEVA SCIENTIFIC INC pet waste bags: TCSD Parks 1,507.50 1,507.50 127107 10109/2008 005405 GILLILAND, ROBIN Reimb:Sister City expenses 9124-25 151.75 151.75 127108 10109/2008 004910 GLOBAL EQUIPMENT COMPANY Recycling containers: TCSD 424.40 424.40 INC 127109 1010912008 009608 GOLDEN VALLEY MUSIC sttlmnt: SnDiego Brass Quintet 1015 276.50 276.50 SOCIETY 127110 1010912008 003792 GRAINGER shelving: TCC trailer 163.61 shelving: TCC trailer 496.41 660.02 Page-.4 apChkLst 10/09/2008 10:58:49AM Final Check List CITY OF TEMECULA Page: 5 Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127111 10109/2008 005311 H2O CERTIFIED POOL WATER Aug pool maint: CRC/TES 975.00 SPCL. Sept pool maint: CRC/TES 900.00 1,875.00 127112 10109/2008 003895 HAROLD, MARK Reimb:ICC Fire Insp I Exam 180.00 180.00 127113 1010912008 006250 HAZ MAT TRANS INC Hazmat svcs:Asbestos removal 2,435.00 transport/dispose waste:FOC 2,053.85 4,488.85 127114 1010912008 001135 HEALTH POINTE MEDICAL pre-employment physicals: HR 125.00 125.00 GROUP INC 127115 1010912008 004811 HEWLETT PACKARD computer equip: Info Sys 2,094.66 2,094.66 127116 10109/2008 007792 HINTON, BEVERLY L. TCSD instructor earnings 193.90 193.90 127117 10/09/2008 003198 HOME DEPOT, THE misc recreation supplies:MPSC 49.34 49.34 127118 1010912008 004406 IGOE & COMPANY INC Flex benefit plan renewal 08109 400.00 400.00 127119 1010912008 012342 INLAND CUTTER SERVICE INC Equip Repair/Maint:Support Svcs 275.00 275.00 127120 1010912008 012352 JOSE LIMON DANCE Dance performances 10110-11 15,000.00 15,000.00 FOUNDATION 127121 10109/2008 006302 KIDZ LOVE SOCCER, INC TCSD instructor earnings 289.80 TCSD instructor earnings 257.60 TCSD instructor earnings 193.20 TCSD instructor earnings 225.40 TCSD instructor earnings 225.40 TCSD instructor earnings 289.80 TCSD instructor earnings 676.20 TCSD instructor earnings 547.40 TCSD instructor earnings 740.60 TCSD instructor earnings 96.60 TCSD instructor earnings 322.00 TCSD instructor earnings 579.60 TCSD instructor earnings 193.20 4,636.80 127122 10109/2008 000209 L & M FERTILIZER INC misc repair & supplies: PW Maint 580.01 580.01 127123 1010912008 004776 M P SIGNS creditbilling adjustment/fire -10.00 City vehicle lettering: fire 677.00 667.00 Pagea apChkLst Final Check List Page: 6 10109/2008 10:58:4 9AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127124 10109/2008 004141 MAINTEX INC Custodial Supplies:City Hall 58.79 Custodial Supplies:West Wing 38.88 Custodial Supplies:Children's Museum 159.36 Custodial Supplies:Theater 248.90 Custodial Supplies:West Wing 9.72 Custodial Supplies: Library 338.44 Custodial Supplies:T.Museum 106.24 Custodial Supplies:TCC 341.02 Custodial Supplies:MPSC 159.36 custodial equipment: city hall 255.66 1,716.37 127125 1010912008 001967 MANPOWER TEMPORARY temp help ppe 09128 A. Paed 572.16 572.16 SERVICES 127126 10109/2008 000217 MARGARITA OFFICIALS ASSN Aug officiating srvcs:sports pgrm 4,865.00 officiating srvcs:sports pgrm 90.00 Sep officiating srvcs:sports pgrm 5,040.00 9,995.00 127127 10109/2008 012364 MASTERS, TRACY ee computer purchase prgm 767.61 767.61 127128 1010912008 011179 MC MILLIN REDHAWK LLC TCSD Instructor Earnings 630.00 TCSD Instructor Earnings 112.00 TCSD Instructor Earnings 560.00 1,302.00 127129 10109/2008 006571 MELODY'S AD WORKS Oct promotion srvcs:old town 3,500.00 3,500.00 127130 10109/2008 009541 MEYER AND ASSOCIATES Reimb Expenses:Tcc Expansion 500.00 500.00 127131 1010912008 007210 MIDORI GARDENS Mainline repairs: Vail Ranch Prk 8130 128.40 Mainline repairs: PBSP 7115 654.24 Mainline repairs: PBSP 7130 795.77 Mainline repairs: Wolf Creek Prk 7122 170.03 Mainline repairs: Vail Ranch Prk 7123 332.32 2,080.76 127132 1010912008 011440 MILLMORE'S WAX CREW City vehicles detailing srvcs:PW Dept 100.00 City vehicles detailing srvcs:PW Dept 50.00 150.00 127133 1010912008 001384 MINUTEMAN PRESS Business cards: Sgt. Knotek 44.95 Business cards: B&S label banner name 105.06 Business cards: E. Papp 116.96 Inspection notices: Fire Prevention 128.69 Business cards: D. Morrision 75.44 471.10 127134 1010912008 012264 MIRANDA, JULIO C. TCSD Instructor Earnings 231.00 TCSD Instructor Earnings 500.50 731.50 127135 1010912008 001892 MOBILE MODULAR 9130-10129 modular rental:TCC1OAC 832.40 832.40 Page6 apChkLst Final Check List Page: 7 10109/2008 10:58:4 9AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127136 10109/2008 004534 MOBILE SATELLITE VENTURES Sep EOC Stn Satellite Phone Svcs 72.96 72.96 LP 127137 1010912008 000883 MONTELEONE EXCAVATING Erosion control: O.T.Frnt StfTem.Pkwy 15,737.50 erosion control: Citywide 9,500.00 25,237.50 127138 10109/2008 003135 MOORE WALLACE Printing srvcs:traffic citations/Police 2,175.26 2,175.26 127139 10109/2008 001214 MORNINGSTAR PRODUCTIONS, Production srvcs:Theater 4,409.27 4,409.27 LLC 127140 1010912008 002257 MOST DEPENDABLE FOUNTAINS misting heads for fountains: phbsp 113.44 113.44 127141 1010912008 001986 MUZAK-SOUTHERN CALIFORNIA Oct music broadcast:Old Town 69.11 69.11 127142 1010912008 002925 NAPA AUTO PARTS misc supplies: stn 84 46.62 misc supplies: stn 84 86.38 133.00 127143 10109/2008 000727 NATIONAL FIRE PROTECTION Publications:fire prevention 315.28 315.28 ASSN 127144 10109/2008 010504 NEXTEL COMMUNICATIONS Aug 26- Sep 25 cellular usage/equip 1,372.75 1,372.75 127145 10109/2008 008528 NICHOLS, MELBURG & ROSETTO Aug Design:Old Town Infrastructure 24,349.01 Aug Reimb Srvcs:Civic Center Phase Ii 812.76 Aug Eng Srvcs:Civic Center Phase Ii 50,706.75 75,868.52 127146 10109/2008 002139 NORTH COUNTY TIMES Sep advertising:Theater 1,389.26 Sep advertising: City Clerk 245.25 1,634.51 127147 1010912008 006721 OFFICEMAX INCORPORATED misc office supplies:finance 135.73 misc office supplies:fnance 293.60 credit:items returnedffinance -70.76 358.57 127148 10/09/2008 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs:PW Land Dev 111.22 City Vehicle Maint Svcs:PW Traffic 87.50 City Vehicle Maint Svcs:PW Traffic 36.27 City Vehicle Maint Svcs:PW Maint 36.27 City Vehicle Maint Svcs:PW Maint 36.27 City Vehicle Maint Svcs:PW CIP 36.27 City Vehicle Maint Svcs:PW CIP 545.57 889.37 127149 10109/2008 001171 ORIENTAL TRADING COMPANY Misc supplies:high hopes pgrm 294.44 294.44 INC Page:? apChkLst Final Check List Page: 8 10109/2008 10:58:4 9AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127150 10109/2008 010906 P C R SERVICES CORPORATION Aug consult srvcs:SM Annexation EIR 18,706.70 18,706.70 127151 1010912008 005015 PALA RAINBOW, LLC refund eng dep:PM30180:pala rainbow 995.00 995.00 127152 1010912008 007638 PARDELL, CHRISTOPHER A. Design srvcs:town square fountain 41,775.00 41,775.00 127153 1010912008 002099 PASCOE MANAGEMENT LLP Sep Old Town Restroom Lease 826.00 Oct Old Town Restroom Lease 826.00 1,652.00 127154 10109/2008 011439 PELTZER FARMS INC excursion: Family Fun Night 10110 1,500.00 1,500.00 127155 10/09/2008 009796 PERVO PAINT COMPANY Misc supplies:pw traffic div 6,668.65 6,668.65 127156 1010912008 000249 PETTY CASH Petty Cash Reimbursement 763.12 763.12 127157 1010912008 010338 POOL & ELECTRICAL PRODUCTS Sep pool supplies/chemicals: aquatics 198.25 198.25 INC 127158 1010912008 012251 PORTRAIT PRODUCTIONS TCSD Instructor Earnings 220.50 220.50 127159 1010912008 000254 PRESS ENTERPRISE COMPANY Sep recruitment ads: Human Resources 847.13 847.13 INC 127160 1010912008 012216 R & S PAVING Remove/Replace Sidewalk:Vet Memorial 7,325.00 7,325.00 127161 10109/2008 002072 RANCHO CALIF WATER DIST- Insp Deposit fees:Town Sq St Imprvts 13,796.48 13,796.48 FEES 127162 10109/2008 002072 RANCHO CALIF WATER DIST- Feesldeposit-domestic meter 4,263.00 4,263.00 FEES Page:B apChkLst Final Check List Page: 9 10109/2008 10:58:4 9AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127163 10109/2008 000262 RANCHO CALIF WATER DISTRICT 01-00-93012-1 Harveston Dr 4,737.21 Sep Various Water Meters 962.97 Sep 01-04-47210-0 T.E.S. Pool 808.80 Sep 01-05-11040-1 Maint Fac Expan 210.64 Sep 01-05-11037-1 City Hall 595.53 Sep 01-00-20006-1 Wolf Creek Dr 351.33 Sep 01-00-20007-1 Wolf Creek Dr 447.65 Sep 01-08-97000-2 Wolf Creek Dr 51.08 Sep 01-08-97100-2 Wolf Creek Dr 22.30 Sep Various Water Meters 615.72 Sep Various Water Meters 39.93 Sep Various Water Meters 41,195.38 50,038.54 127164 10109/2008 004584 REGENCY LIGHTING electrical supplies: library 134.58 electrical supplies: var.City fac's 752.20 886.78 127165 1010912008 003742 REHAB FINANCIAL Aug Rda Loan Services 16.00 16.00 CORPORATION 127166 10109/2008 012357 REINHART, JOHN T. refund eng dep:TM3552 Lot 53 varela 995.00 995.00 127167 1010912008 002110 RENTAL SERVICE Equip rental: pw maint div 70.78 70.78 CORPORATION 127168 1010912008 006483 RICHARDS, TYREOSHA 1. TCSD Instructor Earnings 378.00 TCSD Instructor Earnings 49.00 TCSD Instructor Earnings 73.50 500.50 127169 10109/2008 012148 RICHARDSON TECHNOLOGIES HVAC repair & maint:city hall 348.00 INC HVAC prev maint:TCC1OAC 278.00 HVAC repair: stn 84 323.15 949.15 127170 1010912008 000352 RIVERSIDE CO ASSESSOR Aug/Sep assessor maps: B&S Dept. 27.00 27.00 127171 10109/2008 000418 RIVERSIDE CO CLERK & ntc of exemption fee:Tem. Park& Ride 64.00 64.00 RECORDER 127172 1010912008 000418 RIVERSIDE CO CLERK & Res Imprv Prgm: Vargas, V. & R. 13.00 13.00 RECORDER 127173 10109/2008 000406 RIVERSIDE CO SHERIFFS DEPT 711-711 6108:law enforcement 777,397.01 777,397.01 127174 1010912008 001365 RIVERSIDE COUNTY OF event permit:Harvest Carnival 10131 178.00 178.00 Page9 apChkLst 10109/2008 10:58:49AM Final Check List CITY OF TEMECULA Page: 10 Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127175 10109/2008 011101 RIVERSIDE LAND Aug Consulting Srvcs:Open Space 2,632.69 2,632.69 CONSERVANCY 127176 1010912008 012358 SCHOOLEY, RAYMOND refund eng dep:PM29132:avenida de 995.00 995.00 127177 1010912008 011511 SCUBA CENTER TEMECULA TCSD Instructor Earnings 336.00 336.00 127178 1010912008 009213 SHERRY BERRY MUSIC Jazz @ the Merc 10102108 115.50 115.50 127179 10109/2008 000645 SMART & FINAL INC Recreation Supplies:SMART pgrm 50.61 Misc supplies:mpsc 674.42 725.03 127180 10/09/2008 000537 SO CALIF EDISON Sep 2-29-974-7899 Ynez Rd LS-3 48.63 Sep 2-29-974-7568 Ynez Rd TC-1 58.61 Oct 2-29-479-2981 Temecula Pkwy 113.69 Sep 2-20-798-3248 C. Museum 2,197.56 Sep 2-27-805-3194 Theater 7,659.89 Sep 2-10-331-2153TCC 1,848.38 Oct 2-30-066-2889 Rancho Vista PED 16.39 Sep 2-28-629-0507 Library 13,604.45 Sep 2-29-657-2563 Various TCSD Mtr 140.46 Oct 2-02-351-5281 CRC 8,913.65 Oct 2-05-791-8807 various mtrs 9,916.25 44,517.96 127181 10109/2008 000519 SOUTH COUNTY PEST CONTROL pest control srvcs:TCC ovrind fac 90.00 INC Sep pest control srvcs:fire stn 84 80.00 Aug pest control srvcs:var parks 493.00 Sep pest control srvcs:var parks 493.00 1,156.00 127182 1010912008 005786 SPRINT Aug 26- Sep 25 cellular usage/equip 7,241.21 7,241.21 127183 1010912008 000293 STADIUM PIZZA INC Refresh m ents:teen pgrms 47.05 Refresh m ents:teen pgrms 46.50 93.55 127184 10109/2008 009061 STURDIVANT, ANGELA P. TCSD Instructor Earnings 274.40 274.40 127185 10/09/2008 000305 TARGET BANK BUS CARD SRVCS Misc supplies:high hopes pgrm 168.77 Misc supplies:senior swing dance 126.47 Misc supplies:skate park 66.26 Misc supplies:children's museum 140.27 Misc supplies:Theater 70.94 572.71 127186 10109/2008 008292 TEMECULA DIESEL AUTO & City veh repair & maint:PW Maint 169.57 TRUCK City veh repair & maint:PW Maint 1,744.46 1,914.03 Page:10 apChkLst Final Check List Page: 11 10109/2008 10:58:4 9AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127187 10109/2008 010848 TEMECULA PLANTSCAPE Sep plantscape srvcs:library 400.00 400.00 127188 1010912008 011736 TEMECULA TROPHY INC Recognition Gift:Voorburg Sister City 928.81 928.81 127189 1010912008 007340 TEMECULA VALLEY FIRE EQUIP. annual ansul hood inspection:phbsp 228.88 CO ann'I fire extinguisher maint:B&S Dept 59.50 ann'I fire extinguisher maint:Code Enf 34.00 Fire extinguisher: IS/City Clrk vehicle 32.27 annual ansul hood inspection:mpsc 185.78 ann'I fire extinguisher maint:CRC 144.50 ann'I fire extinguisher maint:tcsd 187.00 ann'I fire extinguisher maint:Parks 59.50 ann'I fire extinguisher maint:MPSC 51.00 ann'I fire extinguisher maint:C.Museum 25.50 ann'I fire extinguisher maint:West Wing 63.50 ann'I fire extinguisher maint:City Hall 85.00 Ann'I Fire Extinguisher Maint:Tcc 34.00 Ann'I Fire Extinguisher Maint:T.Museum 68.00 Ann'I Fire Extinguisher Maint:Library 76.50 Ann'I Fire Extinguisher Maint:Theater 187.00 1,521.93 127190 1010912008 000314 TEMECULA VALLEY MUSEUM INC Refresh m ents:vol unteer recog 9114 614.18 614.18 127191 1010912008 004274 TEMECULA VALLEY SECURITY locksmith srvcs:FOC Bldg 21.76 21.76 CENTR 127192 10109/2008 003941 TEMECULA WINNELSON plumbing supplies: crc 31.89 31.89 COMPANY 127193 1010912008 003862 THYSSENKRU PP Oct-Dec elevator maint srvcs: City fac's 2,040.00 2,040.00 ELEVATOR.BRNCH 37 127194 1010912008 007766 UNDERGROUND SERVICE ALERT Sep undrgrnd svcs alert tickets:PW 213.00 213.00 127195 1010912008 002065 UNISOURCE Misc office supplies:pw engineering 557.07 557.07 Page:11 apChkLst Final Check List 10109/2008 10:58:4 9AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description 127196 10109/2008 004261 VERIZON Sep xxx-8900 GIS Library Sep xxx-7530 GIS Library Sep xxx-5180 79S Irrg Cntr Sep xxx-6620 general usage Sep xxx-4200 general usage Sep xxx-1540 Old Town Prk Lot Sep xxx-9897 general usage Sep xxx-5509 general usage Sep xxx-0049 general usage Sep xxx-1999 general usage 127197 1010912008 004279 VERIZON CALIFORNIA INC. Sep access-C. Mus.phone line Sep access-CRC phone line 127198 10109/2008 012292 VIAMEDIA INC Jul advertising: hot summer nights Aug advertising: hot summer nights 127199 10/09/2008 012359 VISELLI, JOSEPH refund eng dep:TM3883 Lot 544 127200 1010912008 009921 WASHINGTON, CHUCK refund eng dep:TM21820 Lot 15 127201 1010912008 001342 WAXIE SANITARY SUPPLY INC custodial supplies: city hall/west wing 127202 1010912008 003730 WEST COAST ARBORISTS INC 911-15108 tree trimming srvcs:citywide 127203 10109/2008 011184 WESTRUX INTERNATIONAL INC. City veh repair & maint:pw maint div 127204 10109/2008 012360 WOODSIDE HOMES OF CALIFORNIA 127205 10109/2008 010193 WOOLSTENHULME, LUCIA refund eng dep:TM28510:campos Amount Paid 827.72 417.23 36.91 32.87 885.61 87.94 87.94 144.37 45.47 39.14 591.40 320.00 980.00 2,520.00 995.00 995.00 529.21 5,794.00 660.04 995.00 TCSD Instructor Earnings 121.10 Grand total for UNION BANK OF CALIFORNIA: Page: 12 Check Total 2,605.20 911.40 3,500.00 995.00 995.00 529.21 5,794.00 660.04 995.00 121.10 1,412,490.77 Page:12 apChkLst Final Check List Page: 13 10/0912008 10:58:49AM CITY OF TEMECULA 144 checks in this report. Grand Total All Checks: 1,412,490.77 Page:13 apChkLst Final Check List Page: 1 1011612008 11:13:4 6AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 1138 10116/2008 000246 PERS (EMPLOYEES' PERS ER Paid Member Contr Payment 130,107.62 130,107.62 RETIREMENT) 1139 1011612008 001065 NATIONWIDE RETIREMENT Nationwide Retirement Payment 20,284.42 20,284.42 SOLUTION 1140 10116/2008 000389 NATIONWIDE RETIREMENT OBRA- Project Retirement Payment 3,860.64 3,860.64 SOLUTION 1141 10116/2008 000283 INSTATAX(IRS) Federal Income Taxes Payment 96,838.26 96,838.26 1142 10116/2008 000444 INSTATAX (EDD) State Disability Ins Payment 24,655.75 24,655.75 127206 10116/2008 001985 A E P (ASSOC OF ENVIRO PROF) Membership 08109:Ubnoske, D 140.00 140.00 127207 10116/2008 012245 ALEGRIA, GLENDA FAY Support Payment 1,091.00 1,091.00 127208 10116/2008 009374 ALLEGRO MUSICAL VENTURES Oct piano maint svc: Theater 145.00 145.00 127209 1011612008 000101 APPLE ONE INC temp help ppe 9127: Wilson, L 1,322.54 temp help ppe 9127: Tuley-Fuson 600.80 1,923.34 127210 10116/2008 002648 AUTO CLUB OF SOUTHERN Membership: 93773232TC 47.00 CALIF Membership: 23669393 DV 47.00 94.00 127211 10116/2008 012365 BAAKARI FOUNDATION, THE sttlmnt:Beyond/Border Bdance 1015 1,546.05 1,546.05 127212 10116/2008 011954 BAKER & TAYLOR INC (19) Book Purchase: Library 347.79 (17) Book Purchase: Library 440.89 (43) Book Purchase: Library 886.10 1,674.78 127213 10116/2008 002541 BECKER CONSTRUCTION SRVS debris removal:Vallejo drain chnl 13,865.00 INC street maint:Butterfiield Stage Rd 4,525.00 18,390.00 127214 10116/2008 004856 BILLIARDS DEPOT pool table restoration: MPSC 1,800.00 1,800.00 127215 10116/2008 011230 BONILLA, GERMAN performance:Hot Summer Ngts 500.00 500.00 127216 1011612008 003138 CAL MAT PW patch truck materials 280.69 PW patch truck materials 88.36 PW patch truck materials 288.77 657.82 Page:1 apChkLst Final Check List Page: 2 10116/2008 11:13:4 6AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127217 10116/2008 010349 CALIF DEPT OF CHILD SUPPORT Sup Pmt #DF099118; #94P6594 184.69 184.69 127218 1011612008 004228 CAMERON WELDING SUPPLY Helium tanks rentallrefill:TCSD 41.80 41.80 127219 10116/2008 004405 COMMUNITY HEALTH CHARITIES Community Health Charities Payment 136.00 136.00 127220 10116/2008 009969 COMPUCOM SYSTEMS INC MS software license renewal:IS 66,503.81 MS software license renewal: IS 832.66 67,336.47 127221 10116/2008 000442 COMPUTER ALERT SYSTEMS 1st qtr alarm/fire svcs:Skate Pk 120.00 120.00 127222 10116/2008 000447 COMTRONIX OF HEMET Equip Installation:PW Land Dev 4,392.35 4,392.35 127223 10116/2008 006303 CONDUIT NETWORKS, INC Software Product: Info Sys 1,659.00 1,659.00 127224 1011612008 001264 COSTCO WHOLESALE Hospitality Supplies: Theater 170.94 170.94 127225 10116/2008 003962 DAVID NEAULT ASSOCIATES INC Sept Idscp insp svcs:Pchga Pkwy 2,280.00 2,280.00 127226 10116/2008 003945 DIAMOND ENVIRONMENTAL Oct portable restroom:LgCyn Park 55.78 SRVCS Oct portable restroom:Veterans Pk 55.78 Oct portable restroom:Vail Rch Pk 55.78 Oct portable restrcom:Rdhwk Pk 55.78 Oct portable restroom:Riverton Pk 55.78 278.90 127227 10116/2008 012372 DIVERSIFIED GLASS INC refund: business license 032377 35.00 35.00 127228 10116/2008 002701 DIVERSIFIED RISKIHUB INT'L Sept special events premiums 752.26 752.26 127229 10116/2008 004192 DOWNS COMMERCIAL FUELING Fuel for City vehicles: PW Lnd Dv 941.94 941.94 INC 127230 10116/2008 000523 EASTERN MUNICIPAL WATER Sewer connection fees for Civic Cntr 300,436.27 300,436.27 DIST 127231 10116/2008 000164 ESGIL CORPORATION credit:billing adj plancheck fees -1,871.12 Sept plan review svcs: B&S 9,680.08 7,808.96 127232 10116/2008 003665 EXCEL COMMERCIAL Sep long distance phone svcs 53.18 53.18 Paget apChkLst Final Check List Page: 3 10116/2008 11:13:4 6AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127233 10116/2008 000478 FAST SIGNS Signs:Youth Employment Expo 230.00 Parking Banner: Old Town 131.33 361.33 127234 10116/2008 001511 FIELDMAN ROLAPP & Sep fin srvcs:CFD 03-02 Roripaugh 449.60 449.60 ASSOCIATES 127235 10116/2008 012369 FIT LIFE 1 TCSD Instructor Earnings 480.00 TCSD Instructor Earnings 800.00 1,280.00 127236 10116/2008 011967 FULL VALUE ENTERTAINMENT sttlmnt:Merc- Down & Morale 10110 98.00 98.00 127237 10116/2008 011283 GABRIEL ROEDER SMITH & Aug'08 OPEB valuation svc:HR 1,903.50 1,903.50 COMPANY 127238 10116/2008 000177 GLENN IES OFFICE PRODUCTS Office Supplies: HR 101.22 INC Office Supplies: B&S 61.12 Office Supplies: CRC 46.75 Office Supplies: MPSC 235.47 Office Supplies: Info Sys 54.37 Office Supplies: City Clerk 465.06 Office Supplies: Records Mgmt 20.22 Office Supplies: Theater 35.55 Office Supplies: TV Museum 42.82 Office Supplies: PWAdmin 302.49 1,365.07 127239 10116/2008 009608 GOLDEN VALLEY MUSIC sttlmnt:San Diego Wind Trio 10112 199.50 199.50 SOCIETY 127240 10116/2008 000186 HANKS HARDWARE INC Hardware supplies: B&S 12.92 Hardware supplies: Parks/Events 1,631.91 Hardware supplies: CH/Museum 179.64 Hardware supplies: CRC 294.63 Hardware supplies: Maint Facility 11.81 Hardware supplies: MPSC 59.21 Hardware supplies: TCC 31.36 Hardware supplies: Theater 266.35 Hardware supplies: Ch Museum 137.41 Hardware supplies: Info Sys -129.43 Hardware supplies: Smart Pgrm -84.36 Hardware supplies: IS/Library 45.68 Hardware supplies: PWTraffic 110.79 Hardware supplies: PW Maint 989.53 3,557.45 127241 10116/2008 001135 HEALTH POINTE MEDICAL employee Healthpointe svcs:HR 1,892.59 GROUP INC pre-employment physicals: HR 25.00 pre-employment physicals: HR 25.00 1,942.59 Page:3 apChkLst Final Check List Page: 4 10116/2008 11:13:4 6AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127242 10116/2008 004811 HEWLETT PACKARD computer equipment: Info Sys 51,067.38 51,067.38 127243 10116/2008 012341 HINES, WILLIAM W. lecture & supplies: TV Museum 226.00 226.00 127244 10116/2008 001517 HORIZON HEALTH Oct employee assist pgrm: HR 884.40 884.40 127245 10116/2008 011342 1 A C ENGINEERING INC. Sept Const Svc:Murrieta Crk Trail 99,257.20 99,257.20 127246 10116/2008 000194 1 C M A RETIREMENT-PLAN I C M A Retirement Trust 457 Payment 11,166.24 11,166.24 303355 127247 10116/2008 004833 IMPERIAL PAVING COMPANY INC AC Repairs:Various City Locations 109,040.00 109,040.00 127248 10116/2008 011228 INLAND PLANNING AND DESIGN Sept Cnslt Svcs: Old Town 3,500.00 INC Aug Cnslt Svcs: Old Town 3,500.00 7,000.00 127249 10116/2008 006924 INTL MUNICIPAL SIGNAL ASSOC. IMSA Mb 08109:Beardshear/Uribe 140.00 140.00 127250 10116/2008 010119 IRS - OIC Sup Pmt Offer #1000497587 452379267 140.11 140.11 127251 10116/2008 011834 JAVID M KHAZAFLI performance:Hot Summer Ngts 650.00 650.00 127252 10116/2008 001091 KEYSER MARSTON ASSOCIATES Jul RDA cnslt svcs: Housing 3,153.13 INC Jul RDA cnslt svcs: Civic Ctr 2,220.97 5,374.10 127253 10116/2008 011022 LATITUDE GEOGRAPHICS Geocortex Conf 1114-5 Redlands 980.00 980.00 GROUP LTD 127254 1011612008 000869 LAWRENCE WELK RESORT (22) tix excursion 1116:MPSC 1,144.00 1,144.00 THEATRE 127255 10116/2008 004412 LEANDER, KERRY D. TCSD instructor earnings 693.00 TCSD instructor earnings 808.50 TCSD instructor earnings 346.50 TCSD instructor earnings 423.50 TCSD instructor earnings 833.00 TCSD instructor earnings 749.00 3,853.50 127256 10116/2008 012164 LECLERC, JOHN MICHAEL prfmnce:hot summer nights 8129 100.00 100.00 127257 10116/2008 000482 LEIGHTON CONSULTING INC Aug geotech svcs: Old Town 12,475.50 12,475.50 Page-.4 apChkLst 10116/2008 11:13:46AM Final Check List CITY OF TEMECULA Page: 5 Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127258 10116/2008 004174 LIGHT IMPRESSIONS exhibition supplies: TV Museum 471.04 471.04 127259 10116/2008 004135 LOGIC COMPUTER PRODUCTS Data back-up tapes:lnfo Sys 1,747.80 1,747.80 127260 1011612008 003782 MAIN STREET SIGNS park rule signs/smoking prohibited:prks 653.07 Signs:rod run event parking 1,231.85 1,884.92 127261 10116/2008 004141 MAINTEX INC Custodial Supplies: CRC 40.58 equip maintlrepairxx93:tcsd maint 165.00 equip maintlrepairxx92:tcsd maint 165.00 equip maint/repairxx9l:tcsd maint 165.00 equip maint/repairxx90:tcsd maint 165.00 700.58 127262 10116/2008 002046 MASTER K 9 INC Oct Training For Police K-9 125.00 125.00 127263 10116/2008 007669 MILES, KATRINA TCSD Instructor Earnings 189.00 189.00 127264 10116/2008 011440 MILLMORE'S WAX CREW City vehicle detailing srvcs:PW Depts 100.00 City vehicle detailing srvcs:PW Depts 40.00 City vehicle detailing srvcs:Planning 30.00 City vehicle detailing srvcs:PW Depts 125.00 295.00 127265 10116/2008 001384 MINUTEMAN PRESS Business cards: M. Hudson 96.87 Business cards: D. Lanier 116.96 213.83 127266 10116/2008 004522 MULLIGANS FAMILY FUN Wristbands:teen excursion 718 225.00 225.00 CENTER 127267 10116/2008 005872 MUNICIPAL INFO SYS ASSN OF FY 08109 mbrshp dues:J.Ross 200.00 CAL FY 08109 mbrshp dues:T.Thorson 240.00 440.00 127268 10116/2008 002925 NAPA AUTO PARTS City veh parts & supplies:pw maint div 85.70 City veh parts & supplies:pw maint div 13.29 98.99 127269 10116/2008 010504 NEXTEL COMMUNICATIONS Aug 26- Sep 25 cellular equip 1,888.52 1,888.52 127270 10116/2008 010273 NIXON PEABODY LLP Aug '08 legal services 2,467.50 2,467.50 127271 10116/2008 002139 NORTH COUNTY TIMES Sep Advertising:PW CIP1Planning 588.67 Sep Recruitment Ads: Human Resources 1,166.90 1,755.57 127272 10116/2008 002139 NORTH COUNTY TIMES Sep newspaper subscr:mpsc 26.60 26.60 127273 10116/2008 009570 O C B REPROGRAPHICS Sep reprographics: B&SIPW CIP 626.38 626.38 Pagea apChkLst Final Check List Page: 6 10116/2008 11:13:4 6AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127274 10116/2008 010167 ODYSSEY POWER HVAC repairs: Police Mall Stn 917.50 917.50 CORPORATION 127275 1011612008 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs:PWTraffic 423.37 423.37 127276 10116/2008 010906 P C R SERVICES CORPORATION Sep consulting srvcs:SM Annexation EIR 10,039.07 10,039.07 127277 10116/2008 011918 PERFECTING MINISTRIES Council Community Service Funding 3,000.00 3,000.00 127278 10116/2008 001958 PERS LONG TERM CARE PERS Long Term Care Payment 377.54 377.54 PROGRAM 127279 10116/2008 010338 POOL & ELECTRICAL PRODUCTS pool suppliestchemicals: aquatics 82.97 INC pool suppliestchemicals: aquatics 319.90 402.87 127280 10116/2008 000253 POSTMASTER Express Mail & Postal Svcs 31.38 31.38 127281 10116/2008 012366 PROJECT TOUCH Council community srvc funding 3,000.00 3,000.00 127282 10116/2008 005075 PRUDENTIAL OVERALL SUPPLY Sep uniformlflr mat/twl rntl:City 1,673.75 1,673.75 127283 10116/2008 004529 QUAID TEMECULA HARLEY- Sep veh repair & maint:pd motorcycles 4,510.74 4,510.74 DAV I DSON 127284 10116/2008 000271 RBF CONSULTING Aug Prof Srvcs:1-15 Ult. Intrchng 1,118.21 Aug Prof Srvcs: Wnchstr Rd PW06-15 523.07 1,641.28 127285 10116/2008 002110 RENTAL SERVICE Equip rental: pw maint div 17.90 17.90 CORPORATION 127286 10116/2008 000411 RIVERSIDE CO FLOOD CONTROL permit fees/add'I deposit:Murr.Crk Trail 2,929.26 2,929.26 127287 10116/2008 000873 ROBERTS, RONALD H. Reimb:SCRRA Hearing 9121-24 7.57 7.57 127288 10116/2008 001942 S C SIGNS Aug public notice posting: Planning 325.00 Jul public notice posting: Planning 1,090.00 1,415.00 127289 10116/2008 008515 SAM DE FAZIO'S GOODTIME Performance:senior swing dance 10117 400.00 400.00 BAND 127290 10116/2008 000278 SAN DIEGO UNION TRIBUNE Sep recruitment ads: Human Resources 1,180.80 1,180.80 Page6 apChkLst Final Check List Page: 7 10116/2008 11:13:4 6AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127291 10116/2008 006815 SAN DIEGO, COUNTY OF Support Payment Account #581095025 12.50 12.50 127292 10116/2008 007660 SEARS ROEBUCK & CO City vehicle equipment: Police 228.11 228.11 127293 1011612008 010089 SECURITAS SECURITY SRVCS Sep security srvcs:Redhawk Dog Park 1,855.00 USA Sep security srvcs:Harv.Lake Park 3,188.07 5,043.07 127294 10116/2008 006554 SHAFFER, FRED Performance:hot smr nights 811,818,8129 1,250.00 credit:previously paid for 811 -400.00 850.00 127295 10116/2008 008529 SHERIFF'S CIVIL DIV - CENTRAL Support Payment LO File #08-59437 787.41 787.41 127296 10116/2008 008529 SHERIFF'S CIVIL DIV - CENTRAL Support Payment LO File #08-59437 344.97 344.97 127297 10116/2008 008529 SHERIFF'S CIVIL DIV - CENTRAL Support Payment LO File #08-59437 100.00 100.00 127298 10116/2008 008529 SHERIFF'S CIVIL DIV - CENTRAL Support Payment LO File #08-59437 100.00 100.00 127299 10116/2008 009213 SHERRY BERRY MUSIC Jazz @ the Merc 1019 357.00 Three Divas? performance 10112 2,485.15 2,842.15 127300 10116/2008 012321 SINGULAR SECURITY INC 1 yr network security mgmt sys:I.S. 2,050.00 2,050.00 127301 1011612008 000645 SMART & FINAL INC Misc supplies:harvest carnival event 515.91 Misc Supplies:Theater Encore Event 154.20 Misc Supplies:Theater Encore Event 1,109.02 Misc Supplies:Team PACE 287.82 2,066.95 127302 10116/2008 000537 SO CALIF EDISON Oct 2-01-202-7330 various mtrs 69,558.83 Oct 2-01-202-7603 arterial st lights 25,548.96 Oct 2-30-608-9384 Harveston Dr 386.31 95,494.10 127303 10116/2008 008018 SO CALIF WASTE MGMT FORUM Waste Mgmt Forum:B.Smith:1116108 130.00 130.00 127304 10116/2008 007341 SOUTH COAST WINERY, INC. rfrshmnts:Commission Recogn 10116 3,499.96 3,499.96 127305 10116/2008 000519 SOUTH COUNTY PEST CONTROL Sep pest control srvcs: City facilities 541.00 541.00 INC 127306 10116/2008 000293 STADIUM PIZZA INC Rfrshmnts:children museum tmg 815 42.64 Rfrshmnts:tcsd budget wrkshp 1019 88.78 131.42 Page:? apChkLst Final Check List Page: 8 10116/2008 11:13:4 6AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 127307 10116/2008 009811 SUNNY HILLS TOWING LOWBED vehicle towing srvcs: Tem. Police 370.00 370.00 SRVC 127308 10116/2008 011626 SW CALIF ECONOMIC ALLIANCE cost-share marketing agreement pmt 5,000.00 5,000.00 127309 10116/2008 010924 T & D COMMUNICATIONS, INC. Cabling srvcs:Police Mall Stn 404.66 404.66 127310 10116/2008 000305 TARGET BANK BUS CARD SRVCS Misc supplies:theater 16.52 16.52 127311 10116/2008 008292 TEMECULA DIESEL AUTO & City veh repair & maint:PW Maint 368.83 368.83 TRUCK 127312 10116/2008 000515 TEMECULA VALLEY CHAMBER 1 st qtr operating agrmnt pmt: Econ Dev 37,850.00 OF 2nd qtr operating agrmnt pmt: Econ Dev 37,850.00 Business/Health Expo:G.Wolnick 10/15 85.00 75,785.00 127313 10116/2008 010046 TEMECULA VALLEY Jul-Dec'08 mrktg agrmnt pmt:eco dev 60,000.00 60,000.00 CONVENTION & 127314 10116/2008 007340 TEMECULA VALLEY FIRE EQUIP. Fire extinguisher srvcs:pw maint div 119.00 119.00 CO 127315 10116/2008 010276 TW TELECOM Oct high speed internet City Hall 183.38 183.38 127316 10116/2008 004759 TWIN GRAPHICS City veh graphics:police units 607.94 607.94 127317 10116/2008 005460 U S BANK Admin Fees:CFD 03-02 Roripaugh 1,850.00 Admin Fees:CFD 03-06 Harveston Ii 3,000.00 Admin Fees:CFD 03-03 Wolf Creek 5,150.00 Admin Fees:AD 03-04 John Warner 1,095.00 Admin Fees:CFD 03-1 Crowne Hill 4,900.00 Admin Fees:CFD 01-2 Harveston 1 3,300.00 19,295.00 127318 10116/2008 000325 UNITED WAY United Way Charities Payment 63.00 63.00 127319 10116/2008 012300 VANDERHOUT, CORNELIUS J. Entertain ment:mpsc anniv event 9/25 150.00 150.00 127320 10116/2008 004261 VERIZON Oct xxx-1341 Theater 420.26 Oct xxx-39101st St Irrigation 36.92 457.18 127321 10116/2008 002109 WHITECAP INDUSTRIES INC Misc maint supplies: PW Maint 1,350.15 1,350.15 Page:B apChkLst Final Check List 10116/2008 11:13:46AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid 127322 10116/2008 011253 WILSON CREEK WINERY 10 oak barrels:Old Town 450.00 &VINEYARDS 127323 10116/2008 011963 YAKAR release retention:Roller Hockey Rink 17,835.00 127324 10116/2008 003776 ZOLL MEDICAL CORPORATION Misc medical supplies: Paramedics 460.24 Grand total for UNION BANK OF CALIFORNIA: Page: 9 Check Total 450.00 17,835.00 460.24 1,347,253.21 Page9 apChkLst Final Check List Page: 10 1011612008 11:13:46AM CITY OF TEMECULA 124 checks in this report. Grand Total All Checks: 1,347,253.21 Page:10 ITEM NO. 4 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Genie Roberts, Director of Finance DATE: October 28, 2008 SUBJECT: Amendment to Agreement with Old Town Tire and Service PREPARED BY: Polly von Richter, Financial Analyst RECOMMENDATION: Thatthe CityCouncil approve the First Amendment to the Agreement between the City of Temecula and Old Town Tire and Service, LLC for vehicle maintenance services in the amount of $30,000 for a total contract amount of $60,000. BACKGROUND: On July 29, 2008, the City executed an Agreementwith Old Town Tire and Service for vehicle maintenance services. The Agreement amount of $30,000 was distributed among the various departments using fleet maintenance services. We anticipate exceeding this amount this fiscal year. In past years, the City has spent an average of $46,000 with Old Town Tire and Service to provide fleet maintenance services. However, with our growing fleet and increasing service prices, the annual cost of fleet maintenance is expected to rise. The amendment to the agreementwill bring the total contract amount in line with what we expect to spend and will enable departments with fleet vehicles to proceed with needed vehicle servicing. FISCAL IMPACT: The first amendment in the amount of $30,000 will bring the total amount of this vehicle maintenance contract to $60,000. Adequate funds are available in the various department budgets for this expenditure. ATTACHMENTS: First Amendment to Agreement FIN08-10 FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND OLD TOWN TIRE & SERVICE LLC FOR VEHICLE MAINTENANCE SERVICES THIS FIRST AMENDMENT is made and entered into as of October 28, 2008 by and between the City of Temecula ("City"), a municipal corporation, and Old Town Tire & Service, LLC ("Vendor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 29, 2008, the City and Vendor entered into that certain Agreement entitled "City of Temecula Agreement for Vehicle Maintenance Services" in the amount of $30,000.00. b. The parties now desire to increase the payment for services in the amount of $30,000.00 and amend the Agreement as set forth in this Amendment. 2. Section 4.a. PAYMENT. Section 4a., Payment of the Agreement is hereby amended to read as follows: a. The City agrees to pay Vendor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. The First Amendment amount shall not exceed Thirty Thousand Dollars and No Cents ($30,000.00) for additional vehicle maintenance services for a total Agreement amount of Sixty Thousand Dollars and No Cents ($60,000.00). 3. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. R:\Finance\AgreementsandContracts\Agreements.08-09.M-Z\Old Town Tire. Finance.Amendl.FIN08-10 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA By: Michael S. Naggar, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney VENDOR Old Town Tire, LLC BY: (Signature) NAME: (Printed Named) TITLE: BY: (Signature) NAME: (Printed Named) TITLE: TWO SIGNATURES REQUIRED FOR CORPORATIONS Name of Contact Person at Company: Karl Greene III Mailing Address of Company: 28700 Front Street, Temecula CA 92590 Telephone No. of Company: 951-699-8040 R:\FinancelAgreementsandContracts\Agreements.08-09.M-Z\Old Town Tire. Finance.Amendl.FIN08-10 2 ITEM NO. 5 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: October 28, 2008 SUBJECT: Authorize Temporary Street Closure of Main Street between Old Town Front Street and the easterly end of the Main Street Bridge for the "Winter Wonderland" event scheduled for December 12, 2008 and Delegate Authority to Issue a Special Events/Street Closures Permit to the Director of Public Works PREPARED BY: Daniel A. York, Deputy Director of Public Works/City Engineer Steve Charette, Associate Engineer RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 08- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AUTHORIZING TEMPORARY STREET CLOSURE OF MAIN STREET BETWEEN OLD TOWN FRONT STREET AND THE EASTERLY END OF THE MAIN STREET BRIDGE FOR THE "WINTER WONDERLAND" EVENT SCHEDULED FOR DECEMBER 12, 2008 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ISSUE A SPECIAL EVENTS PERMIT INCLUDING STREET CLOSURES BACKGROUND: The "Winter Wonderland" event is scheduled for Friday, December 12, 2008 from 5:00 PM to 10:00 PM with the actual street closure scheduled between 4:00 PM to 10:00 PM. The third annual Winter Wonderland event is a joint effort between the City of Temecula and the Friends of Temecula Children's Museum. The event outside activities will include a snow lab, a S'mores bar, hot chocolate bar, ticket booths, carolers, lighted Christmas trees and 30 tons of snow (placed within the grassy area adjacent to the Museum parking lot). The event is expected to draw 1000 participants. The event will require the closure of Main Street between Old Town Front Street and the easterly end of the Main Street Bridge (See attached Vicinity Map). The Event will also require the closure of the Main Street driveway access to the Children's Museum. The driveway will be closed for the event for the purpose of placing staging at the driveway location. Museum and Theatre management have been notified by Staff of the proposed driveway closure. The event will require assistance from the Department of Public Works by providing support services for the street closure, public safety monitoring, and the permit process. Under Vehicular Code Section 21101, "Regulation of Highways", local authorities, for those highways under their jurisdiction, may adopt rules and regulations by ordinance or resolution for, among other instances, "temporary closing a portion of any street for celebrations, parades, local special events, and other purposes, when, in the opinion of local authorities having jurisdiction, the closing is necessaryfor the safety and protection of persons who are to use that portion of the street during the temporary closing". The City Council adopted Resolution No. 91-96 on September 10, 1991, which provided standards and procedures for special events on public streets, highways, sidewalks, or public right-of-way. While a process was established for reviews and approvals, no mechanism was provided for delegating authority to temporarily close streets, or portions of streets, for these special events. The subject resolution delegates the authority to approve temporary street closures for this specific event, "Winter Wonderland", to the Director of Public Works. All other special events requiring temporary street closures, construction-related closures, etc; shall remain subjectto the approval of the City Council subject to rules and regulations established by the City Council. These rules and regulations shall also be adopted by resolution in accordance with California Vehicular Code Section 21101. FISCAL IMPACT: The costs for provision, placement, and retrieval of necessary warning, advisory, and barricade devices by the Department of Public Works are included in budgetary items. ATTACHMENTS: 1. Resolution No. 2008- 2. Vicinity Map RESOLUTION NO. 08- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AUTHORIZING TEMPORARY STREET CLOSURE OF MAIN STREET BETWEEN OLD TOWN FRONT STREET AND THE EASTERLY END OF THE MAIN STREET BRIDGE FOR THE "WINTER WONDERLAND" EVENT SCHEDULED FOR DECEMBER 12, 2008 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ISSUE A SPECIAL EVENTS PERMIT INCLUDING STREET CLOSURES THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the California State Vehicular Code provides for the promulgation of rules and regulations for the temporary closure of public streets by local authorities by Resolution; and WHEREAS, the City Council desires to establish rules and regulations for the temporary closure of public streets in the interest of promoting safety and protection, and WHEREAS, the City of Temecula sponsors the "Winter Wonderland" event, for which such temporary street closure on Main Street between Old Town Front Street and the easterly end of the Main Street Bridge promote the safety and protection of persons using or proposing to use that street for the special event; and WHEREAS, the City Council desires to facilitate the issuance of permission to temporarily close Main Street for the "Winter Wonderland" event scheduled for December 12, 2008; and, NOW, WHEREAS, the City Council desires to authorize the Director of Public Works to approve the temporary street closure of Main Street for the "Winter Wonderland" event, and to establish the general rule that all other proposed temporary street closures shall be reviewed and approved subject to conditions, or disapproved, by the City Council; and THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula, hereby authorizes the Director of Public Works to permit the temporary street closure of Main Street for the "Winter Wonderland" event scheduled for December 12, 2008, and affirms the general rule that all other temporary public street closures shall be approved or denied approval by the City Council. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 28th day of October, 2008. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 08- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 28th day of October, 2008, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk z m 0 Z D C) N O O 00 C Z m I 0 C 1 • I o~~ o v. C 4- Gov ~ _ =dam <r' O ~ u co N j m n o 0G \ m=o CU J m C _ G J W / \ / l D = ~ \ / - ~ /7 14, RZ 41" sT CC) N CD / / CL n / j UI \ _ cn d C < / ~ \ 0 N ~ am N co ~O ? 0 A Al - N Q1 ° v to a " c N N CA d A 03 a to Q F~9~ in N rn p ITEM NO. 6 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: October 28, 2008 SUBJECT: Purchase of City Vehicle PREPARED BY: Bradley A. Buron, Maintenance Superintendent Beryl Yasinosky, Management Analyst RECOMMENDATION: That the City Council: Approve the purchase of a RMV Hot Patcher 6-Ton Diesel Fired Dump Style Truck from Municipal Maintenance Equipment in the amount of $144,234.15 for use by the Public Works Department. 2. Approve an additional capital asset allocation in the vehicle internal service fund for $13,734.15 to complete the purchase of this vehicle. BACKGROUND: The adoption of the Fiscal Year 2008-09 Annual Operating Budget approved the funding for the purchase of a new hot asphalt patch truck. The truck will be added to the City's fleet and utilized by the Department of Public Works Maintenance Division. On August 27, 2008, Requests for Proposals (RFPs) were mailed to five patch truck dealerships in the Inland Empire. An Addendum to the original RFP was mailed on September 11, 2008 to advise the dealerships that a chassis model of International 7400 or equivalentwas required. The following proposals were received on September 24, 2008 from the three dealerships listed below: 1. Municipal Maintenance Equipment Spaulding RMV Hot Patcher 6-Ton Patcher Truck; International 7400 SFA chassis $144,234.15 2. Trans-West Truck Center Spaulding RMV Hot Patcher 6-Ton Patcher Truck; Sterling L-8500 chassis $144,376.00 3. Reynolds GMC P-B Loader Patch Truck, Model B-4 GMC TC8C042 chassis $139,019.41 The proposals are ranked as shown. The lowest bidder, Reynolds GMC, had substantial discrepancies in their proposal and did not meet the bid specifications. Staff has determined that Municipal Maintenance Equipment was the highest ranked vendor based upon the required vehicle/equipment specifications indicated in the RFP and Addendum, and the overall cost of the vehicle. The purchase of this truck will satisfy the vehicle requirements of the Department of Public Works and as provided for in the Fiscal Year 2008-09 Annual Operating Budget. The new vehicle will replace the existing 1995 patch truck, which has become mechanically unreliable and functionally obsolete. FISCAL IMPACT: With the additional capital asset allocation of $13,734.15, adequate funds will be available in the Vehicle Internal Service Fund for the purchase of this vehicle. Adequate funds are also budgeted for depreciation expense related to the vehicle. ATTACHMENTS: Vehicle Vendor List VEHICLE VENDOR LIST Patch Truck Dealerships Municipal Maintenance Equipment David Aznar 19340 Dallas Avenue Riverside, CA 92508 Trans-West Truck Center David Pratt 10150 Cherry Avenue Fontana, CA 92335 Reynolds GMC/Nixon Egli-Equipment Ron Desjarden 2044 So. Vineyard Avenue Ontario, CA 91761 Haaker Equipment Mike Kennedy 2070 N. White Avenue La Vernon, CA 91750 Kelly Equipment Sean McElvy 1884 Woodlawn Street Upland, CA 91786 ITEM NO. 7 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: October 28, 2008 SUBJECT: First Amendment to Fiscal Year 2008-2009 Citywide Maintenance Contract PREPARED BY: Bradley A. Buron, Maintenance Superintendent RECOMMENDATION: That the City Council approve the First Amendment to the Fiscal Year 2008-2009 Annual Contract with Imperial Paving Company in the amount of $200,000.00 and authorize the Mayor to execute the agreement. BACKGROUND: On June 10, 2008 the City Council approved Fiscal Year 2008-2009 Annual Citywide Routine Maintenance Contract with Imperial Paving Company in the amount of $200,000.00 to provide citywide routine and emergency asphalt street repair, improvement and maintenance upon real and personal property of the City of Temecula. This work generally ranges in costs from $1,000.00 to under $25,000.00 and involves routine asphalt repairs on City streets. The First Amendment to the contract with Imperial Paving Company is necessary due to an increase in the large number of projects requiring asphalt paving repairs which were larger than anticipated. This amendment is necessary for the Public Works Maintenance Division to continue to maintain the asphalt repairs on an as needed basis. Therefore, we are requesting approval of this First Amendment for the remainder of Fiscal Year 2008-2009. Although we also have other contractors available under contract, some of the types of services provided by others are limited and Imperial Paving Company has been most consistently available and responsive. With the First Amendment in the amount of $200,000.00 for Imperial Paving Company and the original contract amount of $200,000.00, the new total contract amount is $400,000.00. FISCAL IMPACT: Adequate funds have been budgeted in the FY2008-2009 Operating Budget for Public Works Maintenance Division, Routine Street Maintenance for Imperial Paving Company original contract amounts of $200,000.00 plus this First Amendment amount of $200,000.00 for a total contract amount of $400,000.00. ATTACHMENTS: Amendment No. 1 FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND IMPERIAL PAVING COMPANY FOR FUTURE REPAIR, IMPROVEMENT AND MAINTENANCE UPON REAL AND PERSONAL PROPERTY OF THE CITY OF TEMECULA THIS FIRST AMENDMENT is made and entered into as of October 28, 2008 by and between the City of Temecula, a municipal corporation ("City") and Imperial Paving Company {"Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: This Amendment is made with respect to the following facts and purposes: A. On July 1, 2008, the Cityand Consultant entered into that certain agreement entitled "Contract for Minor Maintenance Services between the City of Temecula and Imperial Paving Company for Future Repair, Improvement and Maintenance Upon Real and Personal Property of the City of Temecula" ("Agreement") in the amount of 200,000.00 for Fiscal Year 2008- 2009. Amendment. B. The parties now desire to amend the Agreement as set forth in this Section 3A. PAYMENT of the Agreement is hereby amended to read as follows: A. The Cityagrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B attached hereto and incorporated herein bythis reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The First Amendment amount shall not exceed Two Hundred Thousand Dollars and No Cents ($200,000.00) for additional future repair, improvement and maintenance upon real and personal property of the City of Temecula for a total contract amount of Four Hundred Thousand Dollars and No Cents. 3. Exhibit A Scope of Work and Exhibit B Payment Rates and Schedule are hereby attached hereto and incorporated herein as though set forth in full. 4. Exceptforthe changes specifically set forth herein, all otherterms and conditions of the Agreement shall remain in full force and effect. 1 C:\PROGRAM FILES (X86)1NEEVIA.COMIDOCUMENT CONVERTERITEMP1896679.DOC IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA BY: Michael S. Naggar, Mayor ATTEST: BY: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: BY: Peter M. Thorson, City Attorney CONTRACTOR Imperial Paving Company 10715 Bloomfield Avenue Santa Fe Springs, CA 90670 (562) 944-0975 Attention: Fritz Coy, VP Sales BY (Signature) NAME: (Printed Name) TITLE: BY (Signature) NAME: (Printed Name) TITLE: (Two Signatures Required For Corporations) 2 C:\PROGRAM FILES (X86)1NEEVIA.COMIDOCUMENT CONVERTERITEMP1896679.DOC EXHIBIT A SCOPE OF WORK The specific elements (scope of work) of this service include: Contractor recognizes' and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City and the Contractor for the future repair, improvement, maintenance upon real and personal property of the City of Temecula. Work will include emergency repairs, emergency maintenance, maintenance work, and/or minor work. The procedure for assigning work is set forth as follows: 1. Director of Public Works ("Director") or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise Director whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the Director may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response bythe Director, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. 3 C:\PROGRAM FILES (X86)1NEEVIA.COMIDOCUMENT CONVERTERITEMP1896679.DOC EXHIBIT B 4 C:\PROGRAM FILES (X86)1NEEVIA.COMID000MENT CONVERTERITEMP1896679.DOC LABOR BREAKDOWN All Labor Overtime l Y2 Time (After 8hrs/Saturdays) Double Time 2 Time (Sunday/Holidays) EQUIPMENT BREAKDOWN (DOES NOT INCLUDE LABOR) Flatbed Truck with Compressor Mount Bob Tail Truck 9 - 1 1 Yards Concrete Flatbed Truck Dump Truck & Pup Trailer Air Compressor Water Truck Flatbed Truck with 3 - 5 Tons Roller Combo (Minimum) Dump Truck with Skiploader & Trailer Combo 10 - 12 Ton Roller including Trailer 3 - 5 Ton Roller Including Trailer Berm Machine Minimum Charge Bobcat with Bucket Bobcat With Grinder Arrow Board with Truck STANDARD SET (COMMON REPAIR CREW) Four Man Crew Skiploader Dump Truck 3 - 5 Ton Roller Flatbed with Compressor & Tools Less than 8 hrs. (4hr minimum) MATERIALS Asphalt Asphalt Plant Opening on Saturdays Base Rock Class II Tack Material Concrete Concrete after 4 Yards $ 55.00 Per Hour $ 82.50 Per Hour $ 110.00 Per Hour $ 325.00 Per Day $ 315.00 Per Day $ 300.00 Per Day $ 390.00 Per Day $ 150.00 Per Day $ 275.00 Per Day $ 505.00 Per Day $ 505.00 Per Day $ 250.00 Per Day $ 245.00 Per Day $ 150.00 Per Day $ 500.00 Per Day $ 550.00 Per Day $ 250.00 Per Day $ 3,100.00 Per Day $ 1,600.00 Per Day $ 85.00 Per Ton $ 1,500.00 $ 18.00 Per Ton $ 4.00 Per Gal $ 650.00 Min. Load $ 150.00 Per Yard (562) 944-0975 • (714) 523-4492 • (800) 634-3923 • Fax (562) 944-0984 10715 Bloomfield Avenue, Santa Fe Springs, CA 90670 PUBLIC WORKS DEPARTMENT P.O. Box 9033 Temecula, CA 92589-9033 Attn: Brad Buron Re: Time and Material Sheet NOTE: SUBJECT TO MATERIAL AVAILABILITY AND OIL FLUCTUATIONS. NOTE: IMPERIAL PAVING PROVIDES THE FOLLOWING SERVICES: EXCAVATION, GRADING, PAVING, CONCRETE, SEAL COATING AND STRIPING. (562) 944-0975 9 (714) 523-4492 • (800) 634-3923 • Fax (562) 944-0984 10715 Bloomfield Avenue, Santa Fe Springs, CA 90670 ITEM NO. 8 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: October 28, 2008 SUBJECT: Acceptance of Improvements and Notice of Completion for the Citywide Slurry Seal Project FY 2007-2008, Project No. PW08-02 PREPARED BY: Greg Butler, Deputy Director of Public Works - CIP Kendra Hannah-Meistrell, Assistant Engineer - CIP RECOMMENDATION: That the City Council: 1. Accept the construction of the Citywide Slurry Seal Project FY 2007-2008, Project No. PW08-02, as complete; 2. Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond and accept a four (4) year Maintenance Bond in the amount of $429,556.60; 3. Release the Materials and Labor Bond seven months after filing of the Notice of Completion if no liens have been filed. BACKGROUND: On April 8, 2008, the City Council awarded a construction contract to All American Asphalt in the amount of $361,199.88 to complete the Citywide Slurry Seal Project FY 2007-08, Project No. PW08-02. The project included cleaning and crack sealing the existing roadway surface, applying Rubberized Emulsion Aggregate Slurry (REAS) and restoring pavement delineation at Via Las Colinas, Fuller Drive and various streets within Paloma del Sol. Rubberized Emulsion Aggregate Slurry (REAS) was used to seal the project roadways against water intrusion and deterioration of the asphalt concrete pavement. The Contractor has completed the work in accordance with the approved plans and specifications to the satisfaction of the Director of Public Works. All work will be warranted for a period of four (4) years from August 29, 2008, the date the City obtained "beneficial use" of the project improvements. The retention for this project will be released pursuant to the provisions of Public Contract Code Section 7107. FISCAL IMPACT: The Citywide Slurry Seal Project FY 2007-2008, Project No. PW08-02 is funded by the Public Works Maintenance Budget for routine street maintenance. The base amount of the construction contract was $361,199.88. Approved contract change orders totaled $110,840.34, increasing the total authorized construction contract amount to $472,040.22. ATTACHMENTS: 1. Notice of Completion 2. Maintenance Bond 3. Contractor's Affidavit and Final Release AND RETURN TO: CITY CLERK CITY OF TEMECULA P.O. Box 9033 43200 Business Park Drive Temecula, CA 92589-9033 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The City of Temecula is the owner of the property hereinafter described. 2. The full address of the City of Temecula is 43200 Business Park Drive, Temecula, California 92590. 3. The Nature of Interest is a Contract which was awarded by the City of Temecula to All American Asphalt, P.O. Box 2229, Corona, CA 92878-2229 to perform the following work of improvement: CITYWIDE SLURRY SEAL PROJECT FY 2007-2008 Project No. PW08-02 4. Said work was completed by said company according to plans and specifications and to the satisfaction of the Director of Public Works of the City of Temecula and that said work was accepted by the City Council of the City of Temecula at a regular meeting thereof held on October 28, 2008. That upon said contract the Fidelity and Deposit Company of Maryland was surety for the bond given by the said company as required by law. 5. The property on which said work of improvement was completed is in the City of Temecula, County of Riverside, State of California, and is described as follows: CITYWIDE SLURRY SEAL PROJECT FY 2007-2008, Proiect No. PW08-02 6. The location of said property is: Via Las Colinas, Fuller Drive and various streets within Paloma del Sol, Temecula, California 92589 Dated at Temecula, California, this 28th day of October, 2008. City of Temecula STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA 1 Susan W. Jones MMC, City Clerk I, Susan W. Jones M MC, City Clerk of the City of Temecula, California and do hereby certify under penalty of perjury, that the foregoing NOTICE OF COMPLETION is true and correct, and that said NOTICE OF COMPLETION was duly and regularly ordered to be recorded in the Office of the County Recorder of Riverside by said City Council. Dated at Temecula, California, this 28th day of October, 2008. City of Temecula Susan W. Jones MMC, City Clerk C?Program Files (x86)1Neevia.Com\Docurnent Converterltemp1896685.doc CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT BOND NO. 089 03 487 MAINTENANCE BOND EXECUTED IN ONE (1) PART FOR PROJECT NO. PW08-02 CITYWIDE SLURRY SEAL PROJECT FY 2007-2008 KNOW ALL PERSONS BY THESE PRESENT THAT: ALL AMERICAN ASPHALT, 400 EAST SIXTH STREET, CORONA, CA. 92879 NAME AND ADDRESS CONTRACTOR'S a CORPORATION , hereinafter called Principq), and (rdl in whether a Corporation, PartnersNlp orlndW090 FIDELITY AND DEPOSIT COMPANY OF MARYLAND 801 NO. BRAND BLVD, GLENDALE, CA. 91203 NAME AND ADDRESS OF SURETY hereinafter called SURETY, are held and firmly bound unto CITY OF TEMECULA, hereinafter called OWNER, in the penal sum of " D FIFTY Six---------------- DOLLARS and, 0/100 hG---------------- CENTS ($429,556.60 ) in lawful money of the United States, said sum being not less than ninety-one percent (91%) of the Contract value payable by the said City of Temecula under the .terms of. the Contract, for the payment of which, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is su~hi1that whereas,, eLPrincipal entered into a certain Contract with the OWNER, dated the day of , 2008, a copy of which is hereto attached and m*de-a parthereof for the construction of PROJECT NO. PW08- 02, CITYWIDE SLURRY SEAL PROJECT FY 2007-2008. WHEREAS, said Contract provides that the Principal will furnish a bond conditioned to guarantee for the period of four (4) years after approval of the final estimate on said job, by the OWNER, against all-defects in.workmanship and materials which may become apparent during said period; and WHEREAS, the said Contract has been completed, and was the final estimate approved on AUGUST 29th 1 2008. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if within one year from the date of approval of the final estimate on said job pursuant to the Contract, the work done under.the terms- of.,said Contract shall disclose poor workmanship in the execution of said work, and the carrying out of the terms of said Contract, or it.shall appear that defective materials were furnished thereunder, then this obligation shall remain in full force and virtue, otherwise this instrument shall be void. As a part-of.the obligation secured hereby and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attorney's fees Incurred by the City of Temecula in successfully enforcing this obligation, all to be taxed as costs and included in any judgment rendered. unRrteMltCE BOND tee extension of time, ltethei n, or fi dd cations ns The Surety hereby stipulates and agrees that no change, 1o the terms of the Contract, or to the work to be perfor thereunder, or to hereby accompanying the some, shall in any way affect its ba9a io on this bond, and it terms of the waive notice.of any such change, extension oft time, lterat, or addition to the Contract, or. to the work, or to the Specifications. 17th day of SEPTEttBER , 2008. Signed and sealed this (Seal) FIDELITY AND DEPOSIT COMPANY OF MARYLAND SURETY ALL A2°1ERICAN ASPHALT PRINCIPAL. I/ OWEN M. BKUW + (Name) ATTORNEY-IN-FACT (Title) APPROVED AS TO FORM: Peter Ni. Thorson, City Attorney LgAnnvunCE BOND (Name) n f ~ Y (Titie) i. (Name) (Title) R:NORPmORCTSIPWQO'MS-02 aty*vo srwy sed+ccom W"00, Mfi-2 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT personally appeared Robert Bradlev and Mark Luer Name(s) of sgner(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) its/are subscribed to the within instrument and acknowledged to me that heis4e/they executed the same in DEBBIE A. MATSEN hisA%r/their authorized capacity(ies), and that by his~/their Commission # 1775685 signature(s) on the instrument the person(s), or the entity upon behalf Notary Public - California = 9 of which the person(s) acted, executed the instrument. Riverside County *CcmrmBplrwNov22,2011 I certify under PENALTY OF PERJURY under the laws of the State of California that the forgoing paragraph is true and correct. WITNESS my hand and official seal. Signature Q. Place Notary Seal Above Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to person relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document Maintenance Bond. City of Temecula Document Date: September 17. 2008 Number of Pages: 2 Pages Signer() Other Than Named Above: Owen \ 1. I3r n Capacity(ies) Claimed by Signer(s) Signer's Name: Robert Bradlev _ Individual ,V Corporate Officer -Title( Vice President ❑ Partner - = Limited ❑ General RIGHT THUMBPRINT ❑ Attorney in Fact OF SIGNER ❑ Trustee Top cf thumb here ❑ Other: Signer is Representing: All American Asphalt Signer's Name: Mark Luer Individual 'Corporate Officer -Title(: Secretary ❑ Partner- = Limited c General ❑ Attorney in Fact Trustee ❑ Other: Signer is Representing: All American Asphalt RIGHTTHUMBPRINT OF SIGNER Top of thumb here CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of ORANGE On 9-17-08 before me, BARBARA J. BENDER NOTARY PUBLIC Here Insert Name and Trite or the Officer Dale personally appeared OWEN M. BROWN Name(s) of Signer(s) V;K7 BARBARA J. BENDER who proved to me on the basis of satisfactory evidence to COWNSS" I Isom be the person(s) whose name(s) is/M subscribed to the MMMy Pdit - colow" within instrument and acknowledged to me that he/sNIAW executed the same in hiss authorized Q~MtMCft* capacity*&), and that by hisf +'-signature(e►) on the instrument the person(), or the entity upon behalf of which the person(*) acted, executed the instrument. BARBARA J. BENDER Commission # 1801899 Notary Public - California Orange County Comm. Expires Jul 13.2012 Place Notary Seal Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correc i WITNESS y d an ici'l se i Signature Signature Notary Pudic OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document LIAINTENANCE BOND NO. 089 03 487 Title or Type of Document: Document Date: 9-17-08 Number of Pages: TWO ALL AMERICAN ASPHALT Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: OWEN M BROWN Signer's Name: - Individual 1 Individual F - Corporate Officer - Title(s): C Corporate Officer - Title(s): - _ Partner - ❑ Limited i General - i General 0 Partner - 0 Limited i i - M. W -Attorney in Fact h 0 Attorney in Fact Top of thumb here ere Top of thumb ❑ Trustee Trustee C Guardian or Conservator C Guardian or Conservator ❑ Other: C Other: Signer Is Representing: Signer Is Representing: FIDELITY AND DEPOSIT ANY OF MARYLAND M CO P P.O Box 2402-Chatsworth. CA 91313.2402- vvv NationalNotaryorg Item,"5907 Reorder Call Toil-Free 1-800-876-6827 • 9350 De Soto Ave iO rl ,32007 National Notary ASSOCral Power of Attorney FIDELITY AND DEPOSIT COMPANY OF MARYLAND KNOW ALI, MEN BY THESE PRESENTS: That the FIDELITY AND DEPOSIT CONIPANY OF MARYLAND. a corporation of the State of Maryland, by WILLIAM J. MILLS. Vice Presidcnt, and ERIC D. BARNES. Assistant Secretary, in pursuance of authority grantcd by Article Vl. Section 2, of the By-Laws of said Company. Wli%;A~\u•c set forth on the reverse side hereof and are herehy certified to be in full force and effect on the date herc6.4k>s1fl;. r-6N nominate, constitute and appoint Owen M. BROWN, of Anaheim, California, its true and II v ;_qt-C ri1 dr~d?~ctfornc aFitl act, to make, execute. seal and deliver, for. and on its behalf as surety, and as its act and-it t3t~l V-iiiiA i llboo s' u ic~.60trtakings, and the execution oh such hands or undcrtakinLs in pursuancE e~~'t S~~I1r ti s. sl>stA-0„y t~`hirigluE!-~rpun said Company. as fully and aunply. to all intents and purposes. as if the cl h&gs f}~ Cxec~t~ c aitd ~~A t1s~~n~lc~i~~ed by the i ularly elected officers of the Company at its office in Baltrt>rour, Mt1'01iri thou uv ct }~ip~tr~ler~~it. This power of attorney revokes that issued on heliall'of0wen M. dated The said Assistant Stci~titrtiEk>v ti;r~fijc, C61iRl-that the extract set lurth on the reverse side hereof is a true copy of Article Vl. Section 2, of the By-Lqra'ai' a}(fCo~tSpfum. and is now in force. IN WITNESS -OF, the said Vice-President and Assistant Secretary have hereunto subscribed their names and affixed the Corporate Scal of the said FIDELITY AND DEPOSIT COMPANY OF MARYLAND. this 27th day ol' Deccmher. A.D. 2004. ATTEST: FIDELITY AND DEPOSIT COMPANY OF MARYLAND t y~ OEPpS t'y rcP u, ~ ° 1190 s n By: Eric D. Barnc.% Assistant Secretar•v t1'illiean.l. MilLv Vice President State of Maryland City ol'Baltinlurc ss: On this 27th day of December. A.D. 2004. before the subscriber. a Notarv Public of the. State of* Marvland, duly commissioned and qualified, cattle WILLIAM J. MILLS, Vice President, and ERIC D. BARNES. Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND. to me personally known to be the individuals and officers described in and who executed the preceding instrument. and they each acknowledLed the execution of the same, and hein`, by me (fitly sworn. severally and each for himself dcposeth and saith. that they are the said officers of the Company aforesaid. anti that the seal affixed to the preceding instrunlcnt is the Corporate Seal of said Company. and that the said Corporate Seal and their sit-,natures as such officers were duly affixed and subscribed to the said instrument by the authority and direction of' the said Corporation. IN TESTIMONY WHEREOF. 1 have hereunto set my hand and affixed my Official Seal the day and year first above written. Haria D. Adaut.eki Notarv Public My Connnission Expires: July 8. 2011 POA-F 012-4160 EXTRACT FROM BY-LAWS OF FIDELITY AND DEPOSIT COMPANY OF MARYLAND "Article VI. Section The Chairman of the Board. or the President. or any ExeculiVC VicC-PI-CSidC111. or aMy ol'the SClliol- Vicc-Presidents or Vicc-PresidellIS SI)CCiitIly authorized So to do by the Board ol'Directors or by the Ex000ti\C Conuniltec. shall have po\Vcr, by and with the concurrence of the Secrclary or ally one of* the Assistant Secretaries. to appoint ResidOMt Vice-Presi(Icnis. Assistant Vice-Presidents and Allorneys-in-Fact as the husincss of the C'ompan\ may rctluirc. or to authorize alw pCl:tioll or PCI-SOnS to CxeCUIC on behalf of the Company any hands. undertaking. rccOLlliZZl1lCCS. stipulations. policies. contracts. agreements, deeds, and releases and assignments ol*.lud2CmCttls. dcerCCS. 11101-12,.CS 111(1 inStrulllCnt: in the n;uorC ol- nu l*lU', Wcs....and to al-fix the seal of the Company thereto." CERTIFICATE 1. the undClsiL-nCd. ASSis1a111 SCcrtlary of the FIDELITY AND DEPOSIT COMPANY ()I- kIARYL AND. do herch\ certify that the forc~_'oin`g Power ol* Attorney is still in full force and el-I-cct on the dale of this certilicatc: and I do 1'111-ther ccrtif~ that the Vice-I'residCnt Who CxCCUIC(I the said Poker of Attorney was one 01'1110 additional VICC-PI-CSi(ICIIIS :PCCia!I. authorized h\ the lioald of Director` to appoint any Atonley-in-I acl as provided in Al-11cle VI. Section of the 13y-Law. of the DFLITI' AND DI_:POSIT('O,MPAN)' OF IMAI:YLAND. This Power of Amwilev and Certificate may he Signed by faCSimiIC Un(ICl-;111(1 by authority 01' lhC f0111M mlz I.CSolnton of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OI: MARYLAND at a mCCtill~'. (1111\ called and held on the IUth da. of ikh . 1990. RLSOLVED: "That the facsimilC or mCCIIMIica11V reproducC(I sCal of the Comp;uly and IacsimilC or ntOCh;UiiCall\ wproduccd si ,nature of any Vice-President. Secrctan. or Assistant SCCrctary ol'the ConiPaay. Whittler ma(IC hertlofort or hcrcal-ter. whereycr appcal'ing UPoll a M-lil-iCd Copy ul- any PowCl' ol- attorney issued by the C'olltp;Uiy. Shaft he valid and hindinL, Upon the Company with the same force and cl"l-rct as 111011211 manually al fixCd." IN 'I-I:ST11\,IONI' WHEREOF. I hayC 11CI'ell1110 SUhSCriI)Cd Illy Manse and all-ixed the corporate seal of the Said ('ontpan.. this 1.7t11_ (lay, of SFpTE~1P,L`R _2008 t t. tract A, <'trt trc CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT CONTRACTOR'S AFFIDAVIT AND FINAL RELEASE PROJECT NO. PW08-02 CITYWIDE SLURRY SEAL PROJECT FY2007-2008 This is to certify that E ll Prrvwi ran RsoVjjj (hereinafter the CONTRACTOR") declares to the City of Temecula, under oath, that he/she/it has paid in full for all materials, supplies, labor, services, tools, equipment, and all other bills contracted for by the CONTRACTOR or by any of the CONTRACTOR's agents, employees or subcontractors used or in contribution to the execution of it's contract with the City of Temecula, with regard to the building, erection, construction, or repair of that certain work of improvement known as PROJECT NO. PW08-02, CITYWIDE SLURRY SEAL PROJECT FY 2007-2008, situated in the City of Temecula, State of California, more particularly described as follows: 0I+VI1j,1a(' slu Irv-(I seal 126'1,ec-4- FY 0o7-a 0, P►~;~rf Nm. poop,-oa INS RT ADDRES OR DESCRIBE LOCATIO14 OF WMK The CONTRACTOR declares that it knows of no unpaid debts or claims arising out of said Contract which would constitute grounds for any third party to claim a Stop Notice against of any unpaid sums owing to the CONTRACTOR. Further, in connection with the final payment of the Contract, the CONTRACTOR hereby disputes the following amounts: Ly-,) A Description Dollar Amount to Dispute Pursuant to Public Contract Code §7100, the CONTRACTOR does hereby fully release and acquit the City of Temecula and all agents and employees of the City, and each of them, from any and all claims, debts, demands, or cause of action which exist or might exist in favor of the CONTRACTOR by reason of payment by the City of Temecula of any contract amount which the CONTRACTOR has not disputed above. CONTRACTOR Dated: Qr. pk22L By: ignature Q Print Name and Title i RELEASE R-t ITEM NO. 9 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: October 28, 2008 SUBJECT: Fourth Amendment to a Professional Services Agreement Main Street Bridge Over Murrieta Creek (Replacement) - Project No. PW03-05 PREPARED BY: Greg Butler, Deputy Director of Public Works - CIP Jon Salazar, Associate Engineer RECOMMENDATION: That the City Council approve the Fourth Amendment to the agreement with Simon Wong Engineering in an amount not to exceed $24,063.00 for additional services to modify the design of the Main Street Bridge Over Murrieta Creek (Replacement) - Project No. PW03-05 - to accommodate an 8" Rancho California Water District (RCWD) waterline. BACKGROUND: On January 13, 2004, the City Council approved an agreement with Simon Wong Engineering in the amount of $317,719.00 for the design of the new Main Street Bridge. Subsequent to that, Amendment #1 and Amendment #2, approved by the City Manager, extended the term of the agreement to June 30, 2006 and June 30, 2008, respectively. On September 11, 2007, Amendment #3, approved by Council, allocated an additional $322,305.00 for expanded environmental and design scope, and extended the term of the contract to June 30, 2009. In discussions with RCWD, it was determined that it would be possible to accommodate an existing RCWD waterline on the existing Main Street Bridge in the design of the new bridge, without compromising the structural or aesthetic integrity of the bridge. The scope of Amendment No. 4 includes the preparation of plans and specifications necessary to design and construct the RCWD waterline. The additional design scope is not anticipated to have a significant impact on the overall project schedule, and the entire cost of the additional design scope will by borne by RCWD. The complete scope of the work required is attached to and made part of Amendment No. 4. FISCAL IMPACT: The Main Street Bridge over Murrieta Creek (Replacement) is a Capital Improvement Projectfunded through Development Impact Fees, Capital Projects Reserves, and is programmed to receive Federal Highway Bridge Replacement and Rehabilitation (HBRR) funds. A deposit for the full amount of the proposed additional design services ($24,063.00) has been posted by Rancho California Water District in Deposit Account No. 210-2940. Adequate Funds are available in Account No. 210-2940 to cover the total amount of Amendment No. 4, $24,063.00. ATTACHMENTS: 1. Project Location 2. Project Description 3. Fourth Amendment 0 U 0 U w 0 a H Z w 75 w U Q J W L=l Y W W U Q H w cD C W W C7 ry rn W W ry H V) Z Q 'o a N LO PROJECT DESCRIPTION Project Title: MAIN STREET BRIDGE OVER MURRIETA CREEK (REPLACEMENT) PRIORITY: 11 Project Type: Description: Department: Scope of Project: Benefit: Circulation Replace the existing Main Street Bridge with a new bridge meeting current safety standards and compatible with both the City's circulation element and the planned Murrieta Creek Improvement Project. Public Works - Account No. 210.165.743 Project will include the design and construction of a bridge and approach roadways to include bridge removal, pavement, curb and gutter, sidewalk and storm drain facilities, environmental studies and mitigation. Project will improve traffic safety and circulation. New bridge would meet the United States Army Corps of Engineer's (USAGE) Creek Improvement Project needs and cost would count toward City contribution to the USAGE Project. Project Cost: Actuals Total Project to Date 2008-09 2009-10 2010-11 2011-12 2012-13 Cost Administration $ 55,474 $ 72,921 $ 294,565 $ 422,960 Acquisition $ 125,000 $ 125,000 Construction $ 5,774,000 $ 5,774,000 Construction Engineering $ 250,510 $ 250,510 Design $ 269,156 $ 712,137 $ 981,293 MSHCP $ 288,700 $ 288,700 Totals $ 324,630 $ 1,198,758 $ 6,319,075 $ - $ - $ - $ 7,842,463 Source of Funds: Capital Project Reserves $ 41,729 $ 41,729 DIF (Street Improvements) $ 282,901 $ 3,179,852 $ 3,462,753 HBRRP $ 1,198,758 $ 3,139,223 $ 4,337,981 Total Funding: $ 324,630 $ 1,198,758 $ 6,319,075 $ - $ - $ - $ 7,842,463 Future O & M Cost: $ 6,000 A nnually 53 FOURTH AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND SIMON WONG ENGINEERING, INC. MAIN STREET BRIDGE OVER MURRIETA CREEK (REPLACEMENT) PROJECT NO. PW03-05 THIS FOURTH AMENDMENT is made and entered into as of October 28, 2008 by and between the City of Temecula, a municipal corporation ("City") and Simon Wong Engineering, Inc.: ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: This Amendment is made with respect to the following facts and purposes: A. On January 13, 2004 the City and Consultant entered into that certain agreement entitled "City of Temecula Agreement for engineering design services ("Agreement") in the amount of Three Hundred Seventeen Thousand Seven Hundred Nineteen Dollars and No Cents ($317,719.00). B. On April 5, 2005 (First Amendment) the Agreement was amended extending the terms through June 30, 2006 and again on April 4, 2007 (Second Amendment) extending the terms through June 30, 2008. On September 11, 2007 (Third Amendment), the Agreement was amended to incorporate an increase in scope, consisting of increasing the payment for services in the amount of Three Hundred Twenty Two Thousand Three Hundred Five Dollars and No Cents ($322,305.00) plus contingency for additional engineering design services necessary to complete the Plans, Specifications, Estimate and the Environmental Documents, as well as extend the term of the agreement to June 30, 2009. C. The parties now desire to increase the payment for services in the amount of Twenty Four Thousand Sixty Three Dollars and No Cents ($24,063.00) for additional engineering design services necessary to accommodate an eight-inch (8") Rancho California Water District waterline through the bridge. 2. The parties now desire to increase the payment for services in the amount of Twenty Four Thousand Sixty Three Dollars and No Cents ($24,063.00) and to amend the Agreement as set forth in this Amendment. A. Section 5a.PAYMENT of the Agreement is hereby amended to read as follows: The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B for services described in Section B of Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full. The fourth amendment amount shall not exceed Twenty Four Thousand Sixty Three Dollars and No Cents ($24,063.00) for additional design services necessary to complete the Plans, Specifications, Estimate and the Environmental Documents for a total agreement amount, of Six Hundred Sixty Four Thousand Eighty Seven Dollars and No Cents ($664,087.00). 3. Exhibit B to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC, City Clerk Approved As to Form: Peter M. Thorson, City Attorney CONSULTANT Simon Wong Engineering, Inc. 9968 Hibert St., Suite 202 San Diego, CA 92131 (858) 566-3113 Mark Cereveling, P.E. Vice President James Frost, Secretary (Two Signatures Required For Corporations) ATTACHMENT A MAIN STREET BRIDGE OVER MURRIETA CREEK (REPLACEMENT) PROJECT NO. PW03-05 Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Consultant. SIMiN WING ENGINEERING September 23, 2008 City of Temecula 43200 Business Park Drive P.O. Box 9033 Temecula, CA 92589 Attention: Jon Salazar SUBJECT: MAIN STREET BRIDGE REPLACEMENT - ADDENDUM NO.4 (REVISED) Dear Mr. Salazar: At your request, we have revised our original scope of work and fee proposal for additional services on the Main Street Bridge Replacement project to include the design of a replacement waterline installation on the bridge and connections to existing water service within Main Street, plans, specifications and cost estimate. Details of our proposed scope and fees are attached including proposed services by Kimley-Horn and Associates. The not-to- exceed amount for this additional work is $24,063.00. We will invoice on a time-and-materials basis at the rates shown on the attached fee proposal. Please feel free to call if you have any questions Sincerely, James Frost Simon Wong Engineering JF:sh Approved: Jon Salazar City of Temecula 9968 Hibert Street, Suite 202 0 San Diego, CA 92131 0 (858) 566-3113 41 FAX (858) 566-6844 City of Temecula Main Street Bridge Replacement over Murrieta Creek- Addendum #4 8'1912008 POSITION PRINCIPAL ENGINEER PROJECT MANAGER SENIOR ENGINEERI SENIOR ENGINEERII ASSOCIATE ENGINEERI ASSOCIATE ENGINEERII SENIOR TECHNICIAN CLERICAL Direct Costs TOTAL COST STAFF PiojfAanagement &Admin 2 2 $350 Coordinate with Rancho CA Water District 4 4 $660 Investigate floorbeamsfor openings 24 24 $3,960 Develop support details 8 4 12 $1,876 Revise existing drawings 3 3 $417 SUBTOTAL {HOURLY} 2 36 7 45 $7,263 DIRECT COSTS $7,263 2008 Hourly Rate Schedule - Published Rates PRINCIPAL ENGINEER PROJECT MANAGER SENIOR ENGINEERI SENIOR ENGINEERII ASSOCIATE ENGINEERI ASSOCIATE ENGINEERII SENIOR TECHNICIAN CLERICAL Died Costs $ 222 $ 175 $ 165 $ 142 $ 125 $ 118 $ 139 $ 72 EMFI Kimley-Horn and Associates, Inc. September 19, 2008 Suite 600 401 B Street San Diego, California Mr. Steve Hall, P.E. 92101.4218 Simon Wong Engineering 9968 Hibert Street, Suite 202 San Diego, CA 92131 Re: Main Street Bridge Water Line Relocation Dear Steve: As requested we are providing a scope and fee for additional services associated with the Main Street bridge project for preparation of plans, specifications and opinion of probable construction cost for the proposed 8 inch water line relocation through the Main Street Bridge. The following tasks will be performed for the water line relocation: 1. Coordination with Rancho California Water District. In addition to general phone correspondence this includes attendance at up to two meetings with the water district. 2. Coordination with Simon Wong regarding the location of the water line and structural support details. 3. Preparation of one plan and profile sheet for the new water line. Limits of removal and abandonment will be shown on this sheet. Water line appurtenances such as valves, fire hydrants, air vacs/air release valves, etc. will be shown. The water line material and class will be shown on the drawing. 4. Preparation of one detail sheet showing connections to existing, flexible connections at bridge and trench details. 5. Thrust restraint calculations will be prepared and the results incorporated into the design. 6. The consultant will incorporate existing RCWD Technical Provisions and Standard Drawings with any custom Technical Specifications (prepared by consultant) in a form that would be inserted into the City's construction documents. '['his task would also include the consultant's preparation of Bid Items and Special Provisions. 7. An opinion of probable construction cost for the water line will be prepared. 8. Revisions to the plans will be made based on written review comments provided by the water district. ■ TEL 619 234 9411 FAX 619 234 9433 Kimley-Horn and Associates, Inc, Assumptions: I. No hydraulic modeling of the existing water system is required 2. No cathodic protection will be required for the new water line - insulated connections will be shown if needed. 3. Assume the water line plans will be incorporated into the overall Main Street bridge plan set. 4. Assume up to two review cycles with the water district. 5. KHA will not be responsible for processing fees for review by the water district. 6. No other agency review, other than the water district, is anticipated. The tasks listed above will be performed for a lump sum fee of $ 16,000 based on the attached schedule of rates. Please let me know if you have any questions. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Sam L. McWhorter, P.E. Dennis Landaal, A.E. Associate Sr. Vice President C61788 C50270 K:\095279007\Word\add svcs09-09-08.doc - - 3 - n - - - - - - a A - m f S N -1 O VI n _ A T y 3 T _ O N r ~ Z C 0 ~ N u (J ➢ A D r y o £ o p c N K 2 A 2 p p ➢ 3 v ➢ A n A Z N m Z Z m p p A 2 n m 'z z m A A T D ~ H Z O mn N m Z O m p z D m N 2 Z n O ➢ T Z m A n o O a G O n 0 A n S n c T P 4 A oN, 4 mmm A 3 0 3 O n 3 N ITEM NO. 1 0 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: October 28, 2008 SUBJECT: Approval of the Plans and Specifications and Authorization to Solicit Construction Bids for the De Portola Road Pavement Rehabilitation, Project No. PW06-10 PREPARED BY: Greg Butler, Deputy Director of Public Works - CIP Jon Salazar, Associate Engineer - CIP RECOMMENDATION: That the City Council: Approve the Plans and Specifications for the Project; 2. Authorize the Department of Public Works to solicit construction bids for the De Portola Road Pavement Rehabilitation, Project No. PW06-10. BACKGROUND: This project will rehabilitate De Portola Road between Jedediah Smith Road and Margarita Road. Improvements will include: The removal of existing pavement and aggregate base, construction of new roadway structural section consisting of crushed aggregate roadway base, an asphalt concrete base course and asphalt concrete final course (overlay), raising of various facilities to grade, removal and replacement of asphalt concrete dikes, removal of existing old storm drain pipes and replacing with new Reinforced Concrete Pipe (RCP) storm drain piping, catch basins and modification of storm drain inlet/outlet conditions, traffic control, and installation of traffic striping, pavement markers and legends and miscellaneous appurtenant work. Additional right-of-way is not required. Authorization to construct the De Portola Pavement Rehab Project was received from Caltrans, the administrator of Federal Surface Transportation Program funds, on October 7, 2008. A Categorical Exclusion NEPA Determination was previously provided by Caltrans. Project plans and specifications are complete and the project is ready to be advertised for construction bids. The contract documents are available for review in the Director of Public Works' office. The Engineer's Construction Estimate for the project is $1,670,000.00. FISCAL IMPACT: The De Portola Pavement Rehabilitation, Project No. PW06-10, is a Capital Improvement Project funded with Measure A Funds and Federal Funds from the Surface Transportation Program. Adequate funds are available in Account No. 210-165-656-5804. ATTACHMENTS: 1. Project Description 2. Project Location PROJECT DESCRIPTION Project Title: Project Type: Description: P_ VE IENT REI-LIK ITATION - DE PORTOLA ROAD PRIORITY: I Department: Scope of Project: Benefit: Circulation Project will rehabilitate De Portola Road between Jedediah Smith Road and Nfargarita Road. Approximately 6.400 lineal feet of roadica}'_ or 216.400 square feet of pavement. Public Works - Accoiuit No. 210 W.6~6 Project will include the environmental processing (Federal clearance regiured . de,izn and rehabilitation. Project Nyill improve the quality and extend the seMce life of De Portola Road Project Cost: Actuals Total Project to Date 2008-09 _009-10 2010-11 2011-1; 2012-13 Cost Administration S 9.542 S 50.4`8 S 90.000 Construction $ 1.•24.000 S 1.724.000 Construction En: neennz S 36.200 S 36.200 Desim $ -1.402 S 59308 S 160.710 NISHCP S 56.000 S 86.000 Totals S K.944 S _'.015.966 S S - S - S - S 2-096-910 Source of Funds: Nfeasure A $ 80.944 S 1.595.702 S 1.679.636 STP S 417_264 5 41 '164 Total Funding: S.'~G1 5 =;1 ~r,F, 4. g 5 _ 5 j;r,G]0 Future O & M Cost: S 1.000 Anmially 65 PROJECT LOCATION Project Title: PAVEMENT REHABILITATION - DE PORTOLA ROAD Z Y 1 ~~fign_ !l:. ~q4 i y i o ,`7 Y; ,CEO T, - F i n 4Z I'S YNEZ RD I r..'' = 1 - ctlIA 64 ITEM NO. 11 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: October 28, 2008 SUBJECT: Approval of a Professional Service Agreement for the Design of Street Improvements of Nicolas Valley Community Facilities District/Assessment District (Liefer Road) - Project No. PW08-06 PREPARED BY: Greg Butler, Deputy Director of Public Works - CIP Amer Attar, Principal Engineer RECOMMENDATION: That the City Council: Approve an Agreement with David Evans and Associates (DEA) to provide professional design engineering services for the Nicolas Valley Community Facilities District/Assessment District (Liefer Road) Project No. PW08-06, in the amount of $120,900.00. 2. Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $12,090.00, which is equal to 10% of the Agreement. BACKGROUND: The Nicolas Valley Assessment District (Liefer Road) is a Capital Improvement Program project approved in the 2008/ 2009 Budget. This component of the proposed district entails the design of Liefer Road and side streets. The design agreement includes: Surveying and Mapping, Hydraulic Analysis, Street and Storm Drain Improvement Plans, the Water Quality Management Plan (WQMP), Project Specifications, and the Engineer's Estimate of Probable Construction Costs. The construction of these facilities will be contingent on the approval of the district by affected properties owners. The Public Works Department requested proposals from three experienced design firms. Staff determined that DEA is the most qualified consultant to perform this work. They have provided a comprehensive and cost effective proposal that meets the City's needs and they have extensive experience with similar projects. DEA is also familiar with the project area, since they did the engineering studies for Roripaugh Ranch development. DEA will provide all the services described in the Scope of Work shown in Exhibit "A" of the attached agreement. FISCAL IMPACT: The Nicolas Valley Assessment District (Liefer Road), Project No. PW08-06, is funded with Capital Projects Reserves and a proposed Community Facilities District/Assessment District. Adequate funds are available in the project account, no. 210-165-504- 5802 for this $132,990 request which includes the proposed design professional services agreement in the amount of 120,900.00 plus a $12,090.00 contingency. ATTACHMENTS: Professional Design Service Agreement with David Evans and Associates Project Description Project Location AGREEMENT FOR PROFESSIONAL ENGINEER SERVICES BETWEEN THE CITY OF TEMECULA AND DAVID EVANS AND ASSOCIATES FOR THE DESIGN OF STREET IMPROVEMENTS OF NICOLAS VALLEY COMMUNITY FACILITIES DISTRICT/ASSESSMENT DISTRICT (LIEFER ROAD), PROJECT NUMBER PW08-06 THIS AGREEMENT is made and effective as of October 28, 2008, between the City of Temecula ("City"), a municipal corporation, and David Evans and Associates ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM. This Agreement shall commence on October 28, 2008, and shall remain and continue in effect until tasks described herein are completed, but in no event later than December 31, 2009, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the Agreement for additional term(s). In no event shall the Agreement be extended beyond one (1) year. If Agreement is extended beyond the original term, the Agreement price shall be adjusted at the beginning of each calendar year in accordance with the changes in the Consumer Price Index (CPI) for all Urban Consumers in the Los Angeles-Anaheim-Riverside Area, published monthly by the United States Bureau of Labor Statistics. 2. SERVICES. Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE. Consultant shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages, and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Agreement from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations internet website at http://www.dir.ca.gov. Consultant shall provide a copy of prevailing wage rates to any staff or sub-contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Consultant shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Consultant shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. 5. PAYMENT. a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed $120,900.00 (One Hundred Twenty Thousand and Nine Hundred Dollars and no Cents) for the total term of the Agreement, unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consulant for the performance of said services. C. The City Manager may approve additional work up to ten percent (10%) of the amount of the Agreement, but in no event shall the total sum of the Agreement exceed thirty thousand dollars and no cents, ($30,000.00), or the amount approved by City Council. Any additional work in excess of this amount shall be approved by the City Council. d. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consulant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts for all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant, at least ten (10) days prior, written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section 5 above. 7. DEFAULT OF CONSULTANT. a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the 2 performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If theCity Manager, or his delegate, determines that the Consultant is in default in the performance of any of the terms or conditions of thisAgreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by the City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of the City, or its designees, at reasonable times, to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City, and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. C. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A, without the written consent of the Consultant. 9. INDEMNIFICATION. a. Indemnity for Professional Services. In the connection with its professional services, Consultant shall defend, hold harmless and indemnify City, District, and/or Agency, and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City, District, or Agency officials, (collectively, "Indemnitees"), from any claim, demand, damage, liability, loss, cost or expense (collectively, "claims"), including but not limited to death or injury to any person and injury to any property, arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Consultant or any of its officers, employees, sub-consultants, or agents in the performance of its professional services under this Agreement. Consultant shall defend the Indemnities in any action or actions filed in connection with any such claims with counsel of City, 3 District and/or Agency's choice, and shall pay all costs and expenses, including actual attorney's fees, incurred in connection with such defense. b. Other Indemnities. In connection with all claims not covered by Paragraph A, Consultant shall defend, hold harmless and indemnify the City, District, and/or Agency, and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City, District or Agency officials, (collectively, "Indemnitees"), from any claim, demand, damage, liability, loss, cost or expense (collectively, "claims"), including but not limited to death or injury to any person and injury to any property, arising out of, pertaining to, or relating to Consultant's performance of this Agreement. Consultant shall defend Indemnitees in any action or actions filed in connection with any such claims with counsel of City, District and/or Agency's choice, and shall pay all costs and expenses, including actual attorney's fees, incurred in connection with such defense. 10. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. 3) Workers' Compensation Insurance as required by the State of California, and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, Workers' Compensation Insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant profession. than: b. Minimum Limits of Insurance. Consultant shall maintain limits no less 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Workers' Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One million ($1,000,000) per claim and in aggregate. 4 C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City Manager. At the option of the City Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City, its officers, officials, employees and volunteers are to be covered as insured's as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by theCity, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this Agreement shall be endorsed to state: "Should the policy be canceled before the expiration date, the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City." 6) If insurance coverage is canceled or reduced in coverage or in limits, the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City, via certified mail, return receipt requested, of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of A-:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by theCity. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may 5 provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. 11. INDEPENDENT CONTRACTOR. a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant, shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder forCity. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 12. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 13. RELEASE OF INFORMATION. a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager, or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement, or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 14. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) 6 delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. To City: Mailing Address: City of Temecula P.O. Box 9033 Temecula, California 92589-9033 Attention: City Manager -or- Physical Address: City of Temecula 43200 Business Park Drive Temecula, California 92590 Attention: City Manager To Consultant: David Evans and Associates 1955 Chicago Avenue Suite 200 Riverside, CA 92507 Attention: Gabriel Rodriguez 15. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 16. LICENSES. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 17. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 18. PROHIBITED INTEREST. No officer, or employee of the City of Temecula shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the [Select], or Consultant's sub-contractors for this project, during his/her tenure, or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non-contractual, 7 financial or otherwise, in this transaction, or in the business of the Consultant or Consultant's sub-contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or thisAgreement. 19. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 20. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Michael S. Naggar, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney CONSULTANT David Evans and Associates 1955 Chicago Avenue, Suite 200 Riverside, CA 92507 Attention: Gabriel Rodriguez BY: (Signature) NAME: (Printed Named) TITLE: BY: (Signature) NAME: (Printed Named) 9 EXHIBIT A TASKS TO BE PERFORMED (SCOPE OF WORK) C Q October 13, 2008 Mr. Amer Attar, P.E. City of Temecula 43200 Business Park Drive P.O. Box 9033 Temecula, CA 92589 SUBJECT: SCOPE OF SERVICES TO PROVIDE CIVIL ENGINEERING AND SURVEYING FOR THE STREET IMPROVEMENTS FOR THE NICOLAS VALLEY ASSESSMENT DISTRICT IN THE CITY OF TEMECULA Dear Mr. Amer Attar On behalf of David Evans and Associates, Inc. (DEA), we are pleased to provide the City of Temecula with a scope for civil engineering and surveying services for the above mentioned project. We have reviewed the documents provided by the City and together with our field visit understand the intent of the project scope of services. As shown in our submittal of qualifications for the on-call surveying contract, DEA is a full service professional consulting firm specializing in land use master planning, civil and transportation engineering, architecture, landscape architecture, surveying, traffic engineering, and environmental services. We provide our services to a variety of public agencies and private clients throughout the United States. Our team works closely to ensure that function and form are achieved during the design process, a true benefit which comes from the internal communications between our engineer's, landscape architects, planners and surveyors. The majority of our projects include all aspects of design including facilitation at community workshops, conceptual and final design, bid assistance, and construction administration. We have an outstanding team of professionals ready to begin your work. We thank you once again for your consideration of our scope of services and we look forward to assisting you with the street improvements for the Nicolas Valley Assessment District. Should you have any questions please call me at(951)682-8500. Sincerely, DAVID EVANS AND ASSOCIATES, INC / !01 Gabriel Rodriguez, P.E. Associate 1955 Chicago Avenue Suite 200 Riverside California 92507 Telephone: 951.682.8500 Facsimile: 951.682.8505 wo City of Temecula October 13, 2008 Page 2 PROJECT UNDERSTANDING We have prepared a scope of services based on our understanding of the project after reviewing research provided by the City, meeting with City staff and completing an initial site visit. The proposed project is located north of Nicolas Road near the Nicolas Road and Santa Gertrudis Creek crossing. The roads planned for improvements which include Liefer Road, Greenwood Lane, Kimberly Lane and Pala Vista Drive are currently dirt. Based on the existing topography, runoff from the tract to the north (Panhandle) is discharged to existing flow lines and is conveyed south through the above mentioned roads as well as the properties between Liefer Road and Nicolas Road. According to Assessor Parcel Maps, the City will need to acquire right-of-way for the street improvements. It is our understanding that the City will prepare legals and plats for acquisitions therefore we have not included this task in our proposal. The City is proposing to create an assessment district to fund the construction of street improvements in the rural neighborhood fronting Liefer Road. The street improvements will be based on a rural street section which would include pavement improvements and asphalt concrete dike to help channelize storm water. The existing width of Liefer Road varies; therefore we will need to account for any grading and improvements on private property. Santa Gertrudis Creek is adjacent to Nicolas Road but the area does not have a sub-surface storm drain system. We will attempt to utilize surface drainage as much as possible to reduce construction cost but we have included storm drain improvement plans in our scope if necessary. If a sub surface storm drain system is required based on street capacity, we anticipate a maximum of two connections to Santa Gertrudis Creek. The Creek in the area of this project is maintained by Flood Control and therefore we would submit storm drain plans to them for review and approval of an encroachment permit. We prepared a drainage study in the past 3 years for Ashby Financial for Santa Gertrudis Creek improvements. The proposed project area is within the watershed of that drainage study. We will use the hydrology data from that report to generate a flow rate per acre to be used for any hydraulic calculations on this project. This has allowed us to eliminate the fee for hydrologic calculations from our proposal. We are proposing to complete our survey and mapping in two phases. We will complete the aerial topographic map and right-of-way and centerline mapping during the first phase. Using the aerial map, our civil designer and project engineer will perform a field walk to identify possible conflicts with private property and areas where we may need additional ground survey. Using the field information we will perform a ground survey as part of the second phase of survey and mapping. This will provide us with a complete base map for the final design. Looking at the existing conditions, size and nature of the project we feel the design can be completed and approved through the City in 5-months as shown on the attached project schedule. Because of the time of year, our schedule accounts for the holidays including Thanksgiving, Christmas and New Years. Once a NTP is given, we will provide the City with a final schedule. Wo City of Temecula October 13, 2008 Page 3 CIVIL ENGINEERING AND SURVEYING- SCOPE OF BASIC SERVICES Surveying and Mapping • Phase 1: Aerial Control Surveys and Mapping Horizontal and Vertical control will be established to support the aerial mapping, centerline surveys and topographic surveys. The survey control will be tied into the North American Datum of 1983 (NAD83) and North American Vertical Datum of 1988 (NAVD88) benchmarks unless otherwise specified by the client. Aerial mapping will be obtained for the subject property to include approximately 100-feet outside the proposed right of way of the Liefer Road, Greenwood Lane, Kimberly Lane and Pala Vista Drive. Additional aerial mapping will be collected at the street intersections with Liefer Road to support the necessary design. The aerial mapping will be prepared in conformance with National Map Accuracy Standards. Horizontal and Vertical aerial control panels will be set to meet aerial triangulation requirements. The mapping will be prepared to 1" = 40' scale with 1-foot contours and will be delivered in DEA AutoCAD standards or Client specified standards. If no standard is available, mapping will conform to DEA standards. Design Survey Cadastral research will be performed within the City of Temecula and County of Riverside for existing centerline files and/or available cadastral records in support of the centerline and right of way of Liefer Road, Greenwood Lane, Kimberly Lande, Pala Vista Drive, Nicolas Road and other intersecting rights of way within the project limits. Record data from maps obtained in our research effort will be used to calculate the existing centerline and right of way of Leifer Road, Greenwood Lane, Kimberly Lande, Pala Vista Drive, Nicolas and intersecting roadway, drainage and other alignments within the project limits. Centerline monuments within the project limits will be located and used to calculate the record lines. A survey base map will be prepared at 40-scale and will include said centerlines and right of way as well as underlying cadastral information, ownership information as recorded with the Riverside County Assessor's Office. This data will be incorporated into the survey base map. Utility Mapping Plan utilities will be mapped from data provided by the city. Please note that Underground utilities will be mapped by record public information only; subsurface utilities that are not identified on existing record maps will not be shown. The plan utilities will be added to the base map prepared under the previous task. It is assumed that the City will provide the necessary documents and maps to correctly plot these plan utilities. • Phase 2: Supplemental Topographic Surveys Wo City of Temecula October 13, 2008 Page 4 Supplemental topographic surveys will be performed to verify the aerial mapping and to locate existing features and elevations needed for design. For the purposes of this proposal, 8 field crew survey hours (1 day) is included in this scope of services. The supplemental topographic survey data will be incorporated into the survey base map and will depict centerline, rights of way, surface visible utility locations, and the topographic survey data and aerial mapping as described above. Deliverables: Overall base map depicting centerline, rights of way, existing utilities and supplemental survey data and aerial mapping. ASCII Points file of conventional topographic data Preliminary Street Improvement Plan (35% Street Improvement Plan) DEA will prepare a 1"=40' scale preliminary street improvement plan (plan view only) indicating the proposed design intent, horizontal geometrics, proposed right-of-way and centerline, typical street cross-section and drainage approach for Liefer Road (4,300 LF), Greenwood Lane (900 LF), Kimberly Lane (900 LF) and Pala Vista Drive (1,200 LF). The plan will indicate potential right-of-way acquisitions needed for the improvements. The preliminary street improvement plan will be prepared on a City approved title block and will be submitted to the Engineering Department as a 35% submittal. Deliverables: 24" X 36" Preliminary Street Improvement Plan at 40 scale. Digital files will also be prepared in AutoCAD 2007. Hydraulic Study DEA prepared a drainage study for Ashby Financial for improvements to Santa Gertrudis Creek. The watershed for this study included the proposed project site. DEA will develop a flow rate per acre from our previously prepared hydrology analysis to use for hydraulic calculations in determining drainage improvements for the street improvements. DEA will prepare street capacity calculations to determine the water surface level for 25- and 100 year storm events. DEA will also prepare hydraulic calculations for storm drain mainline, laterals and catch basins. Hydraulic calculations will be prepared using WSPG and Flowmaster software. Deliverables: Hydraulic Study as noted above. Final Street Improvement Plan Upon approval of the preliminary street improvement plan, DEA will prepare final 1"=40' scale street improvement plan and profile drawings for Liefer Road (4,300 LF), Greenwood Lane (900 LF), Kimberly Lane (900 LF) and Pala Vista Drive (1,200 LF). The street improvement plan and profile drawings will depict proposed ac dike, pavement improvements, proposed right-of-way, centerline, slope, daylight lines, private property improvements, striping, signage and drainage ditches/channels based on the City of Temecula street typical cross- section. The aerial topographic map, together with the ground survey data and City provided utility research will be utilized as our base information for design. The street improvement plan will be prepared on a City approved title block and will be submitted to the Engineering Department for 60% and 100% completion. Deliverables: 24" X 36" Street Improvement Plan at 40 scale. Digital files will also be prepared in AutoCAD 2007. wo City of Temecula October 13, 2008 Page 5 Storm Drain Improvement Plan DEA will prepare a 1"=40' scale storm drain plan and profile improvement drawings for Liefer Road (1,000 LF storm drain) depicting the mainline, laterals, curb opening catch basins, outlet structures, and trench details. The storm drain improvement plan will be prepared on a City approved title block and will be submitted to the Engineering Department for 60% and 100% completion. Deliverables: 24" X 36" Storm Drain Improvement Plan at 40 scale. Digital files will also be prepared in AutoCAD 2007. Water Quality Management Plan (WQMP) DEA will prepare a Water Quality Management Program report and plan for the project to comply with the standards set forth by the City of Temecula and the Regional Water Quality Control Board. The Water Quality Management Program plan will outline structural features and maintenance practices that will prevent pollutants from impacting downstream water courses. The plan will be presented in text and graphic format for approval by the City of Temecula. Deliverables: Water Quality Management Plan as noted above. Engineer's Estimate of Probable Construction Cost DEA will prepare engineer's estimate of probable construction cost for the 35%, 60% and 100% plan completion in a per unit basis. The format will directly match the contractor bid schedule for ease of comparison. The estimates will be in tabular form for each construction item showing quantity, unit, unit price, and total cost. Deliverables: One hard copy and one digital file of the above noted engineer's estimate of probable construction cost prepared in Microsoft Excel. Project Specifications DEA will prepare technical specifications for civil engineering related construction items. The specifications will be prepared in Greenbook format. DEA will incorporate the technical specifications into the City's standard boilerplate. Deliverables: One hard copy and one digital file of the above noted specifications prepared in Microsoft Word. Kick-Off Meeting, Field Review and Project Coordination DEA project team members will attend an initial kick-off meeting with the City staff to provide a thorough review of the scope of services, objectives, design, construction schedule and budget. This meeting will also permit the DEA design team and City staff to visit the site together to discuss opportunities and constraints throughout the project area. DEA will also attend progress meetings and coordinate with the City to facilitate the completion of the final design. Budgeted hours for this task are shown on the attached fee schedule. In the event the specified hours have been used, we will inform the City and negotiate additional fee on a time and material basis. Deliverables: Kick-off meeting, field review and project coordination as noted above wo City of Temecula October 13, 2008 Page 6 EXCLUSIONS • Environmental services and permits • Geotechnical report • Rational Method or Unit Hydrograph Calculations • Rough grading plan • Cross sections at an interval • Water and sewer improvement plan • Separate signing and striping plan • Retaining wall design and calculations • Traffic control plan • Flood Control Encroachment Permit • Storm water pollution prevention plan • Landscape Architecture • Record of survey • Corner records • Property corner monuments • Underground utility detection (potholing) • Title reports • Land acquisitions and title reports • Legal descriptions and plats • Title reports • Utility research • As-builts • Construction observation/management • Any task not listed in the above scope of services. FEES DEA proposes to complete the above scope of services for the amount shown on the attached fee schedule. Invoices will be due and payable within thirty (30) days, and will be sent monthly based upon the percentage of work completed. This proposal is valid for sixty days. Plan check and permit fees to government agencies, delivery costs such as Federal Express charges, and the cost of prints/reproductions are also shown on the attached fee schedule. All such costs are "reimbursable" items and will be shown separately on your invoice. EXTRAS Any service requested which does not fall within the scope of work task listed herein, or any duplication of work due to changes desired by the owner or architect, will be performed on an "Extra Services" basis in accordance with our hourly rate schedule, copy enclosed. EXHIBIT B PAYMENT RATES AND SCHEDULE Temecula ISESSMENT DISTRICT Schedule Site visit 2days Mon 11110108 Tue 111111081 Surveying d Mapping Phase 2 - Ground Survey 5 days Wed 11112108 Tue 11118108 2 eE Preliminary Street Improvement Plan 8days Wed 11119108 Fri 111281083 d 1st Submlhel (35%) - CityReview 10 days Mon 1211108 Fri 12112108 4 °4 Hydraulic Study 4days Thu 111/09 Tue 116/09 5 Q Final Street Improvement Plan 26 days Mon 12715108 Mon 1119109 5 0 Storm Drain Improvement Plan 7days Thu 1!1,9 Fri 1/9109 EY Water Ouality Management Plan 5days Mon 1!12!09 Fri 1116109 Estimate of Probable Cmst--ion Cost 2 days Too 1!20!09 Weil 1121109 7,8,6,9 2nd Submittal (60%) - City Review 10 days Thu 1122109 Wed 214109 10 DEA Plan Check Revisions 12 days Thu 215709 Fri 2120/0911 r4 Project Specifications 5days Mon 2116!09 Fri 2120109 rq 3rd Submittal (100%) and Approval- City Review 5days Mon 2123,9 Fri 2127109 13,12 Kick-off Meeting, Feld Renew d Project Coordina, 100 days? Mar 10113,8 Fri 2127109 Civil Designer 1 Surveyors Civil Designer 1 City Staff Drainage Designer Civil Designer t Drainage Designer Drainage Designer Project Engineer City Staff Civil Designer I Protect Engineer City Staff Protect Manager Designers A10I)°ct Engi-r City staff Pre eM M Task SpiilFT21,1 Progress Milestone . Summary ^ Project Summary ^ Extemal Tasks Eateroal Milestone ilt, Doadline V Page I F 2 CL O 3 N .r. U .O O 'b N O O N N O b O O N ~ O N U U O O_ N z O U a ~ o o ~ U ~ U o O ~ O .N i~ ~O O cd ~ O ~ O O ~ 0 'C ~ O 4~ O N vi N N O r'~ R3 w A-~ o ~U Q 0 0 0 0 0 0 0 0 0 0 O O O O O C"l b9 ff3 64 64 EA, F M ri N rl O N N rl ti ~--I Q N rl rl C ti Q N O O O O O O O O O O Q O O O O O e~ LO ~ ~O O ~1' Q O 4rqj el b4 b4 Ea4 Ea4 Ea4 O O G1 O O C O O 0 0 Q N b4 EOS v~ y yA O y 0 0 0 0 0 0 0 0 O O O O ~O N M ~O M11 M IM III GOS GOS IGOS II 1 69 6S 69 O O O cr~ M M 64 O O O 69 i O O O tr~ M M 64 O O O O N 69 I 6.3 6.3 i 6R O O O vi M M 64 O O O O N 64 1 69 i~ O O O HS ~ ~ o N Q C . O o IL Q S H H M y o o W. ~ ' O .1'.+. !y a I W W 0 a W 'o H a O = 'o N m ~ i iii L 0 0 L d U U Q E # U <C h I f9 z 0 P-1 U 0 J U W 0 CL A O a a W w W F U F A F z w w w a a Q a 0 U F4 z ai U a) d Z 0 Q0 TEMECULA COMMUNITY SERVICES DISTRICT ITEM NO. 12 MINUTES OF A REGULAR MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT OCTOBER 14, 2008 A regular meeting of the City of Temecula Community Services District was called to order at 8:02 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula, California. ROLL CALL PRESENT: 4 DIRECTORS: Edwards, Naggar, Washington, Comerchero ABSENT: 1 DIRECTORS: Roberts For the record, President Comerchero advised that Director Roberts was in South Korea on official business. Also present were City Manager Nelson, City Attorney Thorson, and City Clerk Jones. PUBLIC COMMENTS No reports at this time. CSD CONSENT CALENDAR 13 Minutes RECOMMENDATION: 13.1 Approve the minutes of September 23, 2008. 14 Agreement with Musco Lighting for Relamp Baseball and Soccer Field at the Various Parks RECOMMENDATION: 14.1 Approve the Agreement with Musco Lighting in the amount of $33,100 plus a 10% contingency in the amount of $3,310, to Relamp Baseball and Soccer Field at the various City Parks. MOTION: Director Edwards moved to approve the Consent Calendar. Director Washington seconded the motion and electronic vote reflected approval with the exception of Director Roberts who was absent. CSD DIRECTOR OF COMMUNITY SERVICES REPORT No reports at this time. CSD GENERAL MANAGERS REPORT No reports at this time. RAMinutes\101408 CSD BOARD OF DIRECTORS REPORTS No reports at this time. CSD ADJOURNMENT At 8:03 p.m., the Temecula Community Services District meeting was formally adjourned to Tuesday, October 28, 2008, at 5:30 p.m. for a Closed Session with regular session commencing at 7:00 p.m., City Council Chambers, 43200 Business Park Drive, Temecula, California. Jeff Comerchero. President ATTEST: Susan W. Jones, MMC City Clerk/District Secretary [SEAL] RAMinutes\101408 ITEM NO. 13 Approvals City Attorney Director of Finance City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Herman Parker, Director of Community Services DATE: October 28, 2008 SUBJECT: Water System Grant Deed and Water System Construction Agreement with Rancho California Water District for Water Facilities Associated with the Murrieta Creek Multi-Purpose Trail Project; PW01-27 PREPARED BY: William G. Hughes, Director of Public Works Greg Butler, Deputy Director of Public Works - CIP Laura Bragg, Project Engineer- CIP RECOMMENDATION: That the Board of Directors: Approve a Water System Grant Deed with the Rancho California Water District thereby transferring all rights, title and interests in specific portions of the water system improvements to be constructed as part of the Murrieta Creek Multi-Purpose Trail Project PW01-27 to the District, and authorize the General Managerto execute the Deed. 2. Approve a Water System Construction Agreement with the Rancho California Water District, and authorize the General Manager to execute the Agreement. BACKGROUND: On August 28, 2007, Board of Directors awarded a construction contract for the Murrieta Creek Multi-Purpose Trail Project; work on the project is progressing. As a requirement of new development and a prerequisite to obtaining water service, the Rancho California Water District (RCWD) requires the City (CSD) to execute a new or update an existing Agency Agreement and execute a Water System Grant Deed for any portion of the water facilities constructed by the new development to be owned and maintained by RCWD. The purpose of the Water System Grant Deed is to transfer all rights, title, and interest in portions of the water system, constructed as part of this project, not located on the aforementioned parcels and designated to become part of the District's water conveyance system. The Water System Construction Agreement formally establishes the obligations and responsibilities of the City (CSD) and RCWD relative to our proposed changes to their water system and outlines how water service to the Murrieta Creek Multi-Purpose Trail will be provided. RCWD's "Diaz Road Reclaimed Water Transmission Pipeline Project No. D0698) sheets 16/20 and 18/20 showing the water system improvements to be maintained by RCWD are attached. FISCAL IMPACT: Various costs or fees associated with providing water service for the Murrieta Creek Multi-Purpose Trail project, as shown on water improvement plans and described in the Construction Agreement, will be addressed administratively or by Council action as they occur. The funds to design, inspect, construct and utilize the water system are included within the project budget. ATTACHMENTS: 1. Water System Grant Deed with RCWD 2. Water System Construction Agreement with RCWD 3. RCWD's "Diaz Road Reclaimed Water Transmission Pipeline Project No. D0698" sheets 16120 and 18120 [Project No.: H CATER=SI STEM bitka DF Eb FOR VALUABLE CONSIDERATION paid and received, City of Temecula ("Developer") hereby grant(s) to Ran cho California Water District all rights, title, and interest in the water system improvements for the entire domestic water system facilities for the development referenced with records of the County of Riverside, State of California as Diaz Rd. Public Right of WMid (ROW) agrees to indemnify the District for any and all claims, liens, causes of action, or any type of liability arising from or in any way related to the construction of said facilities. Said water system improvements are shown in detail on the construction drawings (Sheets _ through for said development. This Grant Deed is in accordance with Section 5 of the Water System Agreement between Rancho CAfomia Water District and dated 20 and is effective upon Developer providing the Unconditional Lien Waiver and Release and upon filing of the Notice of Completion by the District for the aforementioned water system improvements. SELLERS; on behalf of his heirs, executors, and administrators, covenants and agrees to warrant and defend this sale of property, goods, and chattels against all and every persons claiming the same. SIGNED AND SEALED this day of (SEAL AND NOTARIAL ACKNOWLEDGMENT OF DEED) Principal (SEAL) Name: Shawn D. Nelson Title: City Manager Signature: Attest: Susan W. Jones, MMC, City Clerk Approved as to Form: Peter M. Thorson, City Attorney 12/1/07 APPENDIX "S" RANCHO CALIFORNIA WATER DISTRICT OF RIVERSIDE COUNTY WATER / SEWER SYS`EE14I CONSTRUCTION AGREEMENT (DEVELOPER INITIATED/CONTRACTOR INSTALLED) THIS AGREEMENT is made on this _ day of _ 20_, by and between RANCHO CALIFORNIA WATER DISTRICT OF RIVERSIDE COUNTY, a public agency of the State of California, hereinafter designated as the "District" and City of Temecula located at 43200 Business Park Dr., Temecula ph. No (951) 694-6411 represented by Public Works Dept. hereinafter designated as the "Developer". WHEREAS, Developer is planning a development of I lot(s) located within the development referenced within records of the County of Riverside, State of California, as: Diaz Road - Public Right of Way and is further identified on the map attached to and made a part of this Agreement ("Development'), as more particularly described in Exhibit "A;" and WHEREAS, the Development will require a water/sewer distribution system to provide domestic water/sewer service ("Service") to the Development referenced above ("System Facilities") as more particularly described in Exhibit `B;" and WHEREAS, Developer is desirous of having the District provide Service to the Development and is willing to convey the System Facilities to the District after the construction thereof, contingent upon the District's acceptance of such conveyance on the terms and conditions set forth herein. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: District agrees to provide Service to the Development in compliance with its applicable rules, regulations, ordinances, and orders when, and if, Developer has complied with the terms and conditions contained herein, and any additional terms and conditions required for the provision of Service as set forth in the District's rules, regulations, ordinances, and orders. 2. Developer agrees to engineer/design and undertake any environmental review required for the System Facilities necessary for the Development in accordance with the following terms and conditions: APPENDIX "N" 04/30/08 A. Developer will cause System Facilities to be designed at its expense by a qualified Engineer. Developer's Engineer shall be currently licensed by the State of California as a Civil Engineer. B. The System Facilities for the Development will be designed in full compliance with all applicable rules, regulations, ordinances, and orders including the District's Water and/or Sewer System FacilA Rgguirements and Design Guidelines (Latest version) C. The Developer's design plans, drawings, and/or incidental design documentation shall be reviewed by District personnel for conformance with applicable guidelines referenced in paragraph "B," above. Upon District approval, the design plans/drawings will become construction drawings ("Drawings")- D. The entire cost of the design of the System Facilities shall be paid by the Developer. The Developer shall reimburse the District for all labor, equipment, and materials associated with the review and completion of Developer's design work. Such costs may include, but are not limited to: (1) design documentation review, (2) Drawings review and approval, (3) cost to conduct or procure special studies or analysis, and (4) costs relating to environmental review. E. Developer shall provide the District with a copy of any and all documents prepared in compliance with the laws of the State of California and the United States, including but not limited to, the California Environmental Quality Act ("CEQA'), California Public Resources Code section 21000 et seq., ("Environmental Laws') and previously utilized to obtain approvals for the Developer's Development Sufficiency of environmental review for the System Facilities shall be determined by the District, in its sole discretion. In the event that the District or Developer determines that additional environmental review is necessary for the System Facilities, all fees and costs to prepare this additional environmental review shall be borne solely by the Developer. Notwithstanding the foregoing, Developer shall be responsible for complying with all Environnental Laws and shall indemnify and save harmless the District from any and all claims or actions arising fi-om Developer's failure to comply with any Environmental Laws. F. Upon District request, Developer shall provide the District with a copy of all conditions of approval for the Developer's Development as determined and stated by all other regulatory agencies from which the Developer has applied for or obtained approval for construction of any part of aspect of the Developer's Development APPENDIX "N" 04/30/08 3. Developer agrees to construct the System Facilities necessary for the Development in accordance with the following terms and conditions: A. Developer will cause System Facilities to be constructed as shown on the District approved Drawings, at its sole cost and expense, by a qualified California licensed contractor ("Developer's Contractor'. Developer's Contractor shall be currently licensed by the State of California with either a specialty contractor, "C-34," pipeline license or a General Engineering Contractor, "A" license. Developer's Contractor shall be experienced in the construction of domestic water/sewer systems, as the case may be, and shall have been reviewed by the District and approved by the District as a qualified contractor before the contract between Developer and Developer's Contractor is signed and construction begins. Developer shall obtain all necessary approvals and permits, and shall execute or obtain any necessary easements, using the District's form Grant of Easement, for the System Facilities. B. The System Facilities will be constructed and installed in full compliance with all applicable laws and regulations, and pursuant to the rules, regulations, ordinances, and orders of the District including, but not limited to, District's Standard Specifications and Standard Drawings for Water and Sanitary Sewer Facilities (Latest Version). C. Drawings for the System Facilities shall be approved by District prior to the presentation thereof to contractors for bidding purposes and the System Facilities shall be constructed and installed in full compliance with said approved Drawings and District standard specifications referenced in paragraph "B" above ("Specifications"). D. The entire cost of the construction of the System Facilities shall be paid by the Developer. Such construction shall be inspected by District personnel for conformance with the Specifications and approved Drawings. The inspection by the District of the construction for conformance with the Specifications and approved Drawings shall not be deemed to confer liability on the District or otherwise place the responsibility for properly constructing and inspecting the System Facilities upon the District. The Developer shall permit the District's inspector to enter the construction site at any reasonable time. The Developer shall reimburse District for 0 labor, equipment and materials associated with the inspection, approval, and completion of the System Facilities. Such costs may include, but are not limited to: (1) site inspection, (2) costs to conduct or procure special studies or analysis, (3) material and equipment submittal review, and (4) costs relating to environmental review. APPENDIX "N" 04/30/08 E. The District is not responsible and does not own the System Facilities until they are inspected and approved by the District, all fees and charges associated with the construction of the System Facilities and/or other fees and charges owed by Developer to the District are paid in full, the Unconditional Lien Waiver and Release and the System Facilities Grant Deed are executed and accepted by the District. Until such time, Developer is responsible for the System Facilities and is liable for all damage to said facilities. The Developer shall indemnify District, its governing board, officers, and employees for any and all claims of any kind relating to the construction of the System Facilities incurred prior to the District's acceptance of said facilities. F. All existing District facilities shall be protected in place. Any damaged District facilities shall be replaced or repaired by Developer at the Developer's sole cost and expense, and to the satisfaction of District. G. Following the District's inspection of the System Facilities, the District shall inform Developer of work necessary to complete the System Facilities or remedy any deficiencies in order for the District to approve and accept said facilities. Developer shall promptly and at no cost to District perform the work according to the District's instructions. Developer shall guarantee the System Facilities for a period of one (1) year following the date of acceptance of the System Facilities by the District, and shall promptly and at no cost to District perform work necessary to remedy any deficiency in the work according to the District's instructions. Should Developer fail to promptly perform any work required under this subsection, Developer shall, on demand, pay all costs incurred by the District as necessary to complete construction or remedy any deficiency, including the applicable hourly rate for an inspector for such time as may be required, as determined by the District, to inspect the construction of the facilities. Said rate shall be that which is applicable at the time of actual inspection. The inspector shall work under the supervision of the District, and shall provide inspection until the System Facilities are accepted and approved as stated herein. The Performance Bond required pursuant to this Agreement shall be effective during the one-year guarantee period. 4. Construction shall not begin until District issues the "Notice to Proceed." Prior to District issuing "Notice to Proceed," Developer shall submit the following; A. Copy of contract between Developer and Contractor verifying cost of System Facility construction. B. Certification of streets to final grade. C. Encroachment permit. D. Certificates of insurance for Developer's Contractor and all subcontractors. The Contractor shall cant' general liability, automotive liability, and Workers' Compensation insurance, which shall list the District, its governing board, officers, and employees as additional insureds, in APPENDIX "N" 04/30/08 such form and amounts as noted in Section 9 of the General Provisions of the District's Standard Specifications and Standard Drawings for Water and Sanitary Sewer Facilities (Latest Version). E. Systems Facilities Security. i. Subject to the satisfaction of the District's General Counsel, Developer shall provide or shall cause the Developer's Contractor to provide, security for the faithful performance of the System Facilities and the warranty period, in form of a cash deposit, a performance bond, an irrevocable and unconditional letter of credit, an agreement for certificate of deposit, or a segregated construction account, only on forms acceptable to the District and listing the District as obligee, if applicable. The security for faithful performance of the Systems Facilities shall be in an amount equal to 100% of the construction contract(s) amount(s) of the System Facilities and shall be held during the construction period and the one-year warranty period. However, the security may be reduced to 10% for the one-year warranty period upon the written request of the Developer and concurrence of the District. Payments or releases of part of the security for faithful performance may be authorized by the District Engineer to be made by the financial institution or the District to Developer after Developer's Engineer has submitted a list of completed improvements or related work to the District Engineer and the District Engineer has inspected and approved in writing such payment or release for such improvements or related work. The one-year warranty period will begin upon the date of the acceptance of the System Facilities by the District. ii. If a performance bond is submitted as security, the performance bond must be provided by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business in the State of California and satisfactory to the District. Bonds executed in favor of the city or county for the work which meet the requirements of this Section shall be acceptable in satisfaction hereof only if all such bonds expressly list the District as a co-obligee thereunder. F. Developer is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq.; which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" projects. If the requirements of this Agreement are performed as part of an applicable `Public works" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Developer agrees to fully comply with such Prevailing Wage Laws, if applicable. Developer shall defend, indemnify and hold the District, its elected APPENDIX "N" 04/30/08 officials, officers, employees, and agents free and harmless from any claims, liabilities, costs, penalties, or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Developer and Developer's Contractor and all subcontractors to comply with all California Labor Code provisions, which include, but are not limited to, prevailing wages, employment of apprentices, hours of labor, and debarment of contractors and subcontractors. 5. The District will provide construction water and fire protection to the Development after the Contractor has completed all items on the District Inspector's Construction Deficiency List, evidence has been submitted indicating city/county acceptance of compaction, acceptable hydrostatic and bacteriological test results have been obtained, and any remaining inspection fees are paid in full. 6. The District will provide drop-in meters to the development and file a Notice of Completion after the following has been submitted: A. Drop-in Meter Application and all related meter installation and connection fees. B. Unconditional Lien Waiver and Release for waterline or sewer construction, as applicable. C. A Grant Deed executed by Developer vesting title of said System Facilities to the District. The Grant Deed must be on District form and vests title only after the District files the Notice of Completion. In the event water rights are appurtenant to the development, Developer shall also grant said water rights to the District on District form, if applicable. D. An Agency Agreement will be required for each parcel if there is not a current Agency Agreement recorded against the property. The Agency Agreement gives the District the right of management of the groundwater resource to the District, for the benefit of all District customers. 7. At District's option, the terms and conditions of this Agreement will become mull and void and District will have no further obligations hereunder in the event the construction of the System Facilities covered herein has not commenced within 12 months of the date of this Agreement. In the event construction has not been accepted by District within 24 months of the date of this Agreement, this Agreement and any other related System Facility requirements must then be revised to include any new conditions and to cover all increased costs, including any new fees and charges which may be in effect at that time. No further work will be permitted until all provisions of this paragraph have been fulfilled. APPENDIX "N" 04/30/08 8. Developer agrees to hold the District free and harmless from any expense or liability resulting from the construction or installation of the System Facilities, and further agrees that Developer will indemnify the District, its governing board, officers, and employees free and harmless from and against any and all liabilities for death, injury, loss, or damage to persons or property which may arise before, after, or during construction of the System Facilities as a result of any work performed by Developer or on its behalf. 9. Miscellaneous Provisions. i. Venue. In the event of any legal or equitable proceeding to enforce or interpret the terms or conditions of this Agreement, the Parties agree that venue shall he only in the federal or state courts in the County of Riverside, State of California. ii. Modification. Once executed, this Agreement may not be altered in whole or in part except by a written modification approved by the Board of Directors of the District and executed by all the Parties to this Agreement. Attorney's Fees. In the event any action or proceeding is initiated to challenge, invalidate, enforce, or interpret any of the terms of this Agreement, the prevailing Party shall be entitled to all reasonable attorney's fees and costs in addition to any other relief granted by law. This provision shall apply to the entire Agreement. iv. Entire Agreement. This Agreement, together with any Exhibits attached hereto or incorporated herein by reference, contains all representations and the entire understandirrg between the Parties with respect to the subject matter of this Agreement.' Any prior correspondence, memoranda, or agreements, whether or not such correspondence, memoranda, or agreements are in conflict with this Agreement, are intended to be replaced in total by this Agreement and its Exhibits. Developer warrants and represents that no District representative has made any oral representations or oral agreements not contained in this Agreement. V. Assignment. Developer shall not be entitled to assign or transfer all or any portion of its rights or obligations contained in this Agreement without obtaining the prior written consent of the District, which consent shall not be unreasonably withheld. Any purported assignment without the District's prior written consent shall be void. vi. Time is of the Essence. Developer warrants that it understands and agrees that time is of the essence in the performance of the obligations set forth in this Agreement APPENDIX "N" 04/30/08 vii. Binding Effect. This Agreement shall inure to the benefit of and be binding upon the Parties and their respective purchasers, successors, heirs, and assigns. viii. Unenforceable Provisions. The terms, conditions, and'covenants of this Agreement shall be construed whenever possible to be consistent with all applicable laws and regulations. To the extent that any provision of this Agreement, as so interpreted, is held to violate any applicable law or regulation, the remaining provisions nevertheless shall remain enforceable to the extent that they effectuate the original intent of the Parties. ix. Representation of Capacity to Contract. Each of the signatories to this Agreement represents and wan-ants that he/she has the authority to execute this Agreement on behalf of the Party represented by that individual. X. No Waiver. The failure of either Party to enforce any term, covenant, or condition of this Agreement on the date it is to be performed shall not be construed as a waiver of that Party's right to enforce this, or any other, term, covenant, or condition of this Agreement at any later date or as a waiver of any term, covenant, or condition of this Agreement. In the event that either party shall fail to perform its part of this Agreement, and suit shall be commenced, or an attorney employed to enforce the provisions thereof, the party who fails to perform its part of the Agreement agrees to pay any and all costs involved therein, and to pay a reasonable attonsey's fee. APPENDIX "N" 04/30/08 10. Whenever in this Agreement notice is required to be given, the same shall be given by certified mail, postage prepaid, addressed to the respective parties at the following addresses: To Rancho California Water District: Rancho California Water District General Manager P.O. Box 9017 Temecula, California 92589-9017 To Developer: City of Temecula Deputy Director of Public Works P.O. Box 9033 Temecula. CA 92589-9033 RANCHO CALIFORNIA WATER DISTRICT By: General Manager Date: DEVELOPER Company: City of Temecula By: Name: Shawn D. Nelson Title: City Manager Date: Attest: Susan W. Jones, MMC, City Clerk Approved as to Form: Peter M. Thorson, Ulty Attorney APPENDIX "N" 04/30/08 EXHIBIT "A" DESCRIPTION OF DEVELOPMENT APPENDIX "N" 04/30/08 TRA-U-MAJ ~ PW01-27 MURRIETA CREEK MULTI-PURPOSE TRAIL EXHIBIT "A" & "B" F~ VEtJ ♦ C DQ Legend R - O s►'" T"- 000 •y, rr cJ` r ""li ~1^ \ C3 City N street. . AREA OF USE OF RECYCLED WATER 'AS .~rY ergo a / POINT OF CONN TION EXI TING LAT RA STA 14 --20 R 00698 SH. 16 c 0 O ~O D e~,cd~~ ~ F `^a R 0 900 1800 2700 ft. Ma center: 6286526,2129 470 Sa1e: 1:9,204 This m.p Is a user go-ted static output from an Imamet mapping and and Is for general reference only. D.ta lay- mat appear on We map y w may of be accurate, c.-L w otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. Notes: USE AREA POINT OF CONNECTION EXHIBIT "B" DESCRIPTION OF SYSTEM FACILITIES APPENDIX "N" 04/30/08 139 140 141 142 143 144 145 148 147 148 149 150 _elaaH_ 6 _ ~ I clxlsr X•rtaN NOTES cPHN.ec ~ Q 20• AM PIPE 20' NTTEIWLY VALVE - CLAM 200 ~j~ L/ >w.M II 10. M IArf7. AM~/AD tE tApW.m _ w~1i.m0~F la ip tm R I 0 w,A _ _ _ _ _ _ _ K6.m 6 O BLpXW F AMOLY PER DETA IL i ON 9EET ( DIA21p. TEMPORARY YLOMOFF/AIR RELEASE PER DETAIL 5 - - - - - - ON SHEET 13 1 -r O PROTECT IN RACE (EXISTING UTILITIES) uTEIIAL tts tls 12" BUTTERFLY VALVE - CLASS 200 (Fa MJ) 12' PVC PIPE C-900 200 PSI TIE CONTRACTOR SHALL VERIFY THE I >g cor[RIp+ - LOCATION AND ELEVATION OF EXISTING V 1C _ _ ETAIL Km UTILITY CTtOSSiNCS 1000 FT. AHEAD o OF PIPELINE TRENCH EXCAVATION. t NI I NEw BLIND RANGE s 2' wAlEn NOWS IAIMAL PER Rw-14 ® EX. S" CATE VALVE EX. 8' x 12' MELD SADDLE (W/ NWT TAPPED TADOIL r EX. 8' VICT. CRC R NIPS. EX. 12' PIPELINE OONNECMOK) Ex. 8' a 12' CONC. REDUCER - -}l NOTES i I ARM 1. ROCK EXISTING MT STRAP, 90' ELM MS, EX. 12' 90' ClB17MS- L~y~AHM REOUSR, VIC. CPLG. AND VALVE. D I AZ ROAD l-_/ INSTALL HEM FLG. 2. INSTALL BLIND FLG. ON EX. 8' Ng21LE. N 11 T~ R MAY 3. INSTALL 1@ STILL FLANGE CL. 150. 4. INSTAL 1012' PVC PIPE MITH 12• FAMJ ND. IoET[1bIQ R L T ADAPIER M\ STRAINER GLAD. PIPE tWI 11' '4T' pp- 415.88' 20.71 12" PVC C-900 200 PSI ' t yy E 12 fxW AD^-TER M/ RESTMI#CR GLAND ELEV ION 4Hww.,oAr-RA aAw_r A~.►1 APPM90 W. '4j ic RANCHO CALIFORNIA WATER DISTRICT D1AZ ROAD WA RRIGATIO N WATER-MURRIETA CREEK TRAIL - WATER SIGN PIPELINE * Rw)ft WW Ld~'= IH ECT P~J NO. D089tr ' t 1H HA i AL YAN A DAIS y PPR TRANSMISSION PIPELINE wILP"° 4' 7 /iYP n~ 1O°Y'w MNY~nw~w i A~AlPr Ar"4 ~P AIYIPW 1Y~ " D µT A STA. 138.43 40 TO STA 145+00 00 DATE BY REVISIONS APP'D DATE a a~ T / DAL[ Aid ~ ~ 1111 C0NiRAC15 DATE OPERAiWMS DATE MNNIENANCE DAIS . . . DAIS: 1/21117 ]2»A N 10' 0 - ia 0 6 o - - - - - 2 - - - r - - - - - - a 10 f 4 0 U W O 0 - fa IN KI I ml ll wi w 91 - 9 - - 104 0- - i86 2 99 100 101 102 10.3 - _ B A. J%~ - tx ~~i~'/ :kw I I I I I I _ ND. 417TIVINCE R L _T PIPE AYENIDA ALVARADO x.12' 710.06' 104 105 ® - - - - RATER D I AZ ROAD 106 107 ~ ~r r J , KR TERM M N11 106 i 1 ~I ~ I I' i I ®UCROEER LOW 109 110 S'Lll11STl81CTION NOTES eft 20• 00 PIPE 2- AIR/VAC ASSUALY PER W-10 ® A• BLGMT ASSEMLY MR DETAIL 1 ON 91417 {T. ® W.W* NO REPLACE EXISTING PAVING PROTECT IN PLACE (EXISTING UTILITIES) x W. t RANCH O CALWORNIA WATER D ISTRICT DIAZ ROAD RECLAIMED a EE tee. TE Ao. - WATER E ET R A RRGA TION WATER-NURRKTA CREEK TRNL . l 1 N-: Rancho BLBP f* PROJEC NO. DOS" ~ T. M RO 0.ANMR0 A CAN AL YAN APMIOVAlS DAR (PHASE I) 3 ? A T A WV ~A IYYRA f Ir+aWbr be1►R pyhsy Yr Blfe ~ TRANSMISSION PIPELME STA 99+24 02 TQ STA NOB+00 00 S DATE BY REIi510N5 APP'D DATE P~ AR: RAC15 DAR DPp1A110115 DAR 7 BAN DAR . . . . e aaa-av s ~ . ~ q y~a:~ oar s e ~ g ~ a - ~ cs x~e ss =n.~ yd y~<w a' VR R ~ ~ £ ~ = Y~5b k ~ „o Se qb ~ ~ i i gy a i B I ~ ~ ~~4 s I III~I ~a~ g ~ s ' II I VIII II III ~ - "a a ; NI I II I~ s ~ ~ ~ a N ~ IIII~ ~ ~ ~ I i ~J iw~ I s6 c ass s _ w ggg R~ II ~ ;.5L88 q E _ '4 w I e 3 d I I _ eg e 3 I ~ I III I \ nl ~ Lf7~ I 6 1I 1 „ q s i ~ t , wra sir Is l 138,4343. .b ~ P1PE ssa OAF e 8 ~$a 5 ~Od_ e 4 lid 4 ~p d a ova ~g 3 I ~Y +8 ,y a Nal g ` )I ~p^ I 11 I ~ ~;g a 1 I ~ t , 'I o H 111 l ~H a I ~ 3 'I II u`-~ Ott i~ ~'~ass.aa.oz ¢ vtte y i (ia o ~ I ! I l I i j I I I I I ~ I I ' ~ I i ; I I I I ' I! I a o0 0 ' ; i i ; I , ; i l I I i il l j ~ I I I I I I I I l i I i i I I , ~ I I i d 3' i I I I TCSD DEPARTMENTAL REPORT ITEM NO. 14 Approvals City Attorney Director of Finance City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Herman D. Parker, Director of Community Services DATE: October 28, 2008 SUBJECT: Monthly Departmental Report PREPARED BY: Gail Zigler, Administrative Assistant The Redhawk Parks Improvement project is nearing completion of the plan check phase. Staff anticipates this project will be out to bid before the end of the year. The Phase 1 project includes improvements to Redhawk Community Park and Redhawk Dog Park. This project will include a restroom facility, ADA improvements, turf and irrigation modifications, half-basketball courts, and a permanent dog park which includes water fountains, picnic tables, ornate fencing, landscaping and concrete walkways. The Escallier House and Barn have been relocated, as part of the Temecula Community Center (TCC) expansion project, and the tenant improvement plans are currently being prepared. A bid opening was held on September 30, 2008 and staff hopes to bring the contract forward to City Council for approval by the end of October. The Old Town Gymnasium project is in the design development stage. Staff, representatives from the Boys and Girls Club and the architect met to discuss opportunities and constraints of the site and discuss the preliminary design elements for the project. The architect is drafting possible concepts for consideration. The Community Services Department staff is working with the Planning Department on the City's Sustainability Plan. The Murrieta Creek Trail Project continues in the construction phase. The asphalt and DG paths and walkways have been installed on the north end of the project. Asphalt and DG is currently being installed on the south end of the project. Tables and benches have been placed. Working with the local VFW, the City of Temecula Community Services Department is currently accepting applications for the Phase III installation of pavers for the Veteran's Memorial at the Temecula Duck Pond. The City will be accepting up to approximately 270 applications for this phase of the project. Staff is currently planning and programming the annual Halloween Harvest Festival to be held October 24, 2008 at the Ronald Reagan Sports Park. This event includes game booths, clowns, face painting, costume contests and screaming contests, party jumps and more. In addition, staff is planning and programming the second young adult dance party to be held on November 8, 2008. In addition, the Recreation Division continues to program and carry-out the classes and activities as outlined in the 2008 Summer/Fall Guide to Leisure Activities. The Cultural Arts Division continues to program and carry-out the classes and activities as outlined in the 2008 Summer/Fall Guide to Leisure Activities, and the Old Town Temecula Community Theater's musical and theatrical performance line-up. In addition to classes and activities, there are many special events including theater performances, excursions, etc. The Cultural Arts Division is responsible for the day-to-day operations of the Old Town Temecula Community Theater, the Temecula Valley History Museum and the Imagination Workshop, Temecula Children's Museum. The Development Services Division continues to participate in the development review for projects within the City, as well as overseeing the development of parks and recreation facilities, and the contract for refuse and recycling, cable television services and assessment administration. The TCSD Maintenance Division continues to oversee the maintenance and rehabilitation of all City parks and facilities, and assist in all aspects of City-wide special events. REDEVELOPMENT AGENCY ITEM NO. 15 MINUTES OF A REGULAR MEETING OF THE TEMECULA REDEVELOPMENT AGENCY OCTOBER 14, 2008 A regular meeting of the City of Temecula Redevelopment Agency was called to order at 8:03 p.m., in the City Council Chambers, at 43200 Business Park Drive, Temecula, California. ROLL CALL PRESENT: 4 AGENCY MEMBERS: Comerchero, Edwards, Naggar, Washington, ABSENT: 1 AGENCY MEMBERS: Roberts Also present were City Manager Nelson, City Attorney Thorson, and City Clerk Jones PUBLIC COMMENTS No comments at this time. RDA CONSENT CALENDAR 15 Minutes RECOMMENDATION: 15.1 Approve the minutes of September 23, 2008. MOTION: Agency Member Comerchero moved to approve the Consent Calendar. Agency Member Washington seconded the motion and electronic vote reflected approval with the exception of Agency Member Roberts who was absent. RDA DEPARTMENTAL REPORT No reports at this time. RDA EXECUTIVE DIRECTORS REPORT No reports at this time. RDA AGENCY MEMBERS REPORTS No reports at this time RAMinutes\101408 RDA ADJOURNMENT At 8:03 p.m., the Temecula Redevelopment Agency meeting was formally adjourned to Tuesday, October 28, 2008, at 5:30 p.m. for a Closed Session with regular session commencing at 7:00 p.m., City Council Chambers, 43200 Business Park Drive, Temecula, California Ron Roberts, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Agency Secretary [SEAL] RAMinutes\101408 RDA DEPARTMENTAL REPORT ITEM NO. 1 6 Approvals City Attorney Director of Finance City Manager TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Agency Members FROM: John Meyer, Redevelopment Director DATE: October 28, 2008 SUBJECT: Redevelopment Departmental Monthly Report RECOMMENDATION: Receive and file. REDEVELOPMENT Town Square Market Place As part of the Civic Center Master Plan, the City has created a development opportunity for approximately 52,000 square feet of commercial and office development surrounding the Town Square along the reconfigured Main Street. The Agency has issued a Request for Interest to select a preferred development partner. Initially six firms were interviewed and a second round of interviews took place in early April. Council and Staff have heard presentations from the two finalists. A site visit was also conducted. On August 26, 2008, the City Council entered into an Exclusive Negotiating Agreement with Pelican Properties to develop the project. Facade Improvement Program The Facade Improvement Program provides funding assistance to Old Town business and property owners to provide exterior improvements to their buildings and property. Funding in the amount of $80,000 is available during FY 2008-09. The following facade improvements are in process or recently completed: Palomar Hotel - Paint Exterior, New Windows and Doors La Menagerie - Design and Install Sand Blasted Wood Signs The Bank of Mexican Food - Paint Exterior Door & Window Frames Butterfield Square - Paint Exterior European Living - New Signs The Public House Restaurant - Paint Exterior - New Awnings HOUSING Housina Element Ur)date The Agency is preparing the Housing Element Update. A second draft of the Housing Element was submitted to the state Department of Housing and Community Development {HCD} for a 60 -day review and comment period on July 2, 2008. HCD comments were received on September 8, 2008. Staff met with HCD on October 17, 2008 to review proposed amendments based on HCD's comments. A final draft will be submitted to HCD for review in November 2008. A revised timeline has been prepared that anticipates a Planning Commission hearing in December 2008 and a City Council hearing in January 2009. Upon adoption by the City Council, the Housing Element will be submitted a final time to HCD for a 90-day Certification review. Diaz Road Exclusive Negotiation Agreement The Agency issued a Request for Interestto select a preferred development partner for the 30 acre site located on Diaz Road. Seven firms have responded. On September 9, 2008, the City Council entered into an Exclusive Negotiating Agreement with RC Hobbs Companyto develop the project. The Warehouse at Creekside On August 12, 2008, the City Council approved an Owner Participation Agreementwith Warehouse at Creekside for an Affordable Housing Mixed Use Project. The Agency is currently working with Bill Dalton on a new development on 3`d Street in Old Town. The proposed development includes 32 units of affordable housing and 3500 square foot ground floor of commercial. The project includes 1 dedicated parking space for each residential unit. First Time Homebuyers Program On July 22, 2008, the City Council approved an amendment to increase the loan amount for down payment assistance from $24,000 to $65,000. This down payment assistance will allow qualifying households to purchase homes in the $250,000 - $300,000 price range. Payments and interest are deferred for the first 5 years and then fully amortized in years 6 through 30. Residential Improvement Programs The program budget for FY 08-09 is $200,000.00, with $18,218 funded to date. The amount available to each participant is $7,500. PUBLIC HEARING ITEM NO. 17 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Mark Harold, Director of Building and Safety DATE: October 28, 2008 SUBJECT: Amendment to the 2007 California Building Code PREPARED BY: Rich Johnston, Deputy Director of Building and Safety RECOMMENDATION: That the City Council: Introduce and read by title only an ordinance entitled: ORDINANCE NO. 08- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTION 15.04.030 OF THE TEMECULA MUNICIPAL CODE RELATING TO THE CALIFORNIA ELECTRICAL CODE BACKGROUND: The current language of the Temecula Municipal Code Section 15.04.030 does not safe guard for the installation and use of the photovoltaic system in residential and commercial applications. The language being presented will result in correct installations of these devices to ensure the safety of occupants using a photovoltaic systems with direct electrical current and alternating electrical current. The current trend in promoting photovoltaic systems will allow the City of Temecula to be in the forefront of the application and use of these systems; while protecting those installing the systems from potential electrical shock. FISCAL IMPACT: None. ATTACHMENTS: Ordinance No. 08- ORDINANCE NO. 08- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTION 15.04.030 OF THE TEMECULA MUNICIPAL CODE RELATING TO THE CALIFORNIA ELECTRICAL CODE THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 15.04.030 of Chapter 15.04 of Title 15 of the Temecula Municipal Code is hereby amended by adding paragraphs F-J amending California Electrical Code Sections 690.4(A), 690.14(A), 690.14(C)(2), 690.31(e) and 690 Part VI, as follows: "F. 690.4 (A) is hereby amended to read as follows: Only registered California Contractors License Board entities with a valid A, B, C-10 or C-46 contractor license or the property owner shall install solar photovoltaic systems. Valid copies of the entity's City of Temecula Business License and California Contractors License Board license shall be submitted on the plans. Roof mounted systems - Complete plans and substantiating design calculations shall be submitted showing supporting member sizes, dimensions, materials and the loads which will be imposed on the roof structure. Where the supporting framework of the modules or arrays are shown as part of the laboratory approved system, additional design calculations will not be required for the supporting framework of the modules or arrays provided as they are included in the approved listing. Solar photovoltaic modules and/or arrays shall be installed over only one roof covering unless approved by a California licensed engineer for weight and wind uplift loads. Solar systems not installed on roofs - Foundation and/or footings size plans and substantiating design calculations shall be submitted showing supporting member sizes, dimensions, materials and the loads which will be imposed on the foundation or footings. Where the supporting framework of the modules or arrays are shown as part of the laboratory approved system, design calculations will not be required for the supporting framework of the modules or arrays provided they are included in the approved listing. Photovoltaic systems shall be marked for their use. Materials used for marking shall be weather resistant and meet Underwriters Laboratories Marking and Labeling System 969 (UL969) standards for weather rating. ACCESS, PATHWAYS AND SMOKE VENTILATION Access and spacing requirements shall be required in order to: • Ensure access to the roof • Provide pathways to specific areas of the roof • Provide for smoke ventilation opportunities area • Provide emergency egress from the roof Designation of ridge, hip, and valley layout does not apply to roofs with 2-in-12 or less pitch. All roof dimensions are measured to centerlines. Roof access points shall be defined as areas where ladders are not placed over openings (i.e., windows or doors) and are located at strong points of building construction and in locations where they will not conflict with overhead obstructions (i.e., tree limbs, wires, or signs). Residential Systems-Single and Two-Unit Residential Dwellings 1. Access/Pathways Residential Buildings with hip roof layouts: Modules shall be located in a manner that provides one (1) three-foot (3') wide clear access pathway from the eave to the ridge on each roof slope where modules are located. The access pathway should be located at a structurally strong location on the building (such as a bearing wall). Residential Buildings with a single ridge: Modules shall be located in a manner that provides two (2) three-foot (3') wide access pathways from the eave to the ridge on each roof slope where modules are located. Hips and Valleys: Modules shall be located no closer than one and one half feet (18 inches) to a hip or a valley if modules are to be placed on both sides of a hip or valley. If the modules are to be located on only one side of a hip or valley that is of equal length then the modules may be placed directly adjacent to the hip or valley. 2. Smoke Ventilation The modules shall be located no higher than three feet (3') below the ridge. Commercial Buildings and Residential Housing comprised of Three (3) or More Units Exception: If the Temecula fire department determines that the roof configuration is similar to residential (such as in the case of townhouses, condominiums, or single family attached buildings), the Temecula fire department may make a determination to apply the residential access and ventilation requirements. 1. Access There shall be a minimum six foot (6') wide clear perimeter around the edges of the roof. Exception: If either axis of the building is 150 feet or less, there should be a minimum four feet (4') wide clear perimeter around the edges of the roof. 2. Pathways Pathways shall be established in the design of the solar installation and meet the following requirements: a. Located over structural members b. Centerline axis pathways shall be provided in both axis of the roof. Centerline axis pathways shall run on structural members or over the next closest structural member nearest to the center lines of the roof c. Shall be a straight line not less than 4 feet (4') clear to skylights and/or ventilation hatches d. Shall be a straight line not less than 4 feet (4') clear to roof fire standpipes e. Shall provide not less than 4 feet (4) clear around roof access hatch with at least one not less than 4 feet (4) clear pathway to parapet or roof edge 3. Smoke Ventilation a. Arrays shall be no greater than 150 by 150 feet in distance in either axis b. Ventilation options between array sections shall be either: 1. A pathway 8 feet (8) or greater in width 2. 4 feet (4) or greater in width pathway and bordering on existing roof with skylights or ventilation hatches 3. 4 feet (4) or greater in width pathway and bordering four feet (4) x 8 feet (8) "venting cutouts" every 20 feet (20) on alternating sides of the pathway G. Section 690.14 (A) is hereby amended to read as follows: Disconnecting Means - The main electrical panel disconnecting means shall be designed to shut off all power to all conductors inside structure(s). This includes both Solar (Direct Current) and Utility (Alternating Current). H. Section 690.14 (C) (2) is hereby amended to read as follows: Marking Content and Format for Disconnects • Marking content: CAUTION: SOLAR ELECTRIC SYSTEM CONNECTED • Red background • White lettering • Minimum 318 inch height • All capital letters • Arial or similar font, non-bold • Reflective, weather resistant material suitable for the environment - Materials used for marking shall be weather resistant and meet Underwriters Laboratories Marking and Labeling System 969 (UL969) standards for weather rating (durable adhesive materials may meet this requirement). The marking shall be placed immediately adjacent to the main service disconnect in a location clearly visible from the main service disconnect. Section 690.31 (E) is hereby amended to read as follows: Direct-Current Photovoltaic Source and Output Circuits Inside a Building. Where direct current photovoltaic source or output circuits of a utility-interactive inverter from a building-integrated or other photovoltaic system are run inside a building or structure, they shall be contained in metallic raceways or enclosures from the point of penetration of the surface of the building or structure to the first readily accessible disconnecting means. DC wiring shall be installed, to the maximum extent possible, along the bottom of load-bearing members. The disconnecting means shall comply with 690.14(A) through 690.14(D). Conduit, wiring systems, and raceways for photovoltaic circuits shall be located as close as possible to the ridge or hip or valley and from the hip or valley as directly as possible to an outside wall to reduce trip hazards and maximize fire suppression ventilation opportunities. Conduit runs between sub arrays and to DC combiner boxes shall use design guidelines that minimize total amount of conduit on the roof by taking the shortest path from the array to the DC combiner box. The DC combiner boxes are to be located such that conduit runs are minimized in the pathways between arrays. J. Section 690 Part VI is hereby amended to add the following: Marking for Direct Current Conduit, Raceways, Enclosures, Cable Assemblies, and Junction Boxes Marking shall be required on all interior and exterior DC conduit, raceways, enclosures, cable assemblies, and junction boxes. Marking shall be placed every 10 feet, at turns, sweeps, immediately above and/or below penetrations and on all DC combiner and junction boxes. Marking Content and Format for Direct Current Conduit, Raceways, Enclosures, Cable Assemblies, and Junction Boxes • Marking content: CAUTION: SOLAR CIRCUIT • Red background • White lettering • Minimum 3/8 inch height • All capital letters • Arial or similar font, non-bold • Reflective, weather resistant material suitable for the environment - Materials used for marking shall be weather resistant and meet Underwriters Laboratories Marking and Labeling System 969 (UL969) standards for weather rating (durable adhesive materials may meet this requirement)." Section 2. If any sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional or otherwise invalid, such decision shall not affect the validity of the remaining provisions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each sentence, clause or phrase thereof irrespective of the fact that any one or more sentences, clauses or phrases be declared unconstitutional or otherwise invalid. Section 3. The City Clerk of the City of Temecula shall certify to the passage and adoption of this Ordinance and shall cause the same or a summary thereof to be published and posted in the manner required by law. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 28th day of October, 2008. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 08- was duly introduced and placed upon its first reading at a meeting of the City Council of the City of Temecula on the 28h day of October, 2008, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula at a meeting thereof held on the 18 day of November, 2008, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk DEPARTMENTAL REPORTS ITEM NO. 18 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Debbie Ubnoske, Director of Planning DATE: October 28, 2008 SUBJECT: Monthly Report The following are the recent highlights for the Planning Division of the Community Development Department for the month of September 2008. CURRENT PLANNING ACTIVITIES New Cases The Division received 73 new applications for administrative, other minor cases, and home occupations including 8 applications for public hearings during the month of September. The new public hearing cases are as follows: CONDITIONAL USE PERMIT 4 MINOR MODIFICATION 2 PARCEL MERGER 1 SIGN PROGRAM 1 SPECIAL PROJECTS & LONG RANGE PLANNING ACTIVITIES The Long Range Planning Division commits work efforts toward larger scale and longer time frame projects for both private and public purposes. These activities can range from a relatively simple ordinance or environmental review to a new specific plan or a general plan amendment. Some of the major special projects and long range planning activities currently in progress are described in the paragraphs below: Temecula Regional Hospital - This project was approved bythe City Council on January 22, 2008. The CEQA challenge period for the Supplemental EIR expired on February 28, 2008. No legal challenges were filed regarding the SEIR. The CEQA challenge period for the second reading of the Zone Change expired on March 14, 2008. The City Attorney filed a Return to the Writ of Mandate for the project with the Riverside County Superior Court on March 20, 2008. A ruling from the Court regarding compliance with the Court's order was expected by the end of May 2008 and staff is awaiting this ruling. (FISK) General Plan Housing Element Update - State law requires the City to adopt an update to the Housing Element by June 30, 2008 and it must be certified by the State Department of Housing and Community Development (HCD) by December 31, 2008. A draft version of the Housing Element was sent to HCD on February 12, 2008 to begin its 60-day review and comment period. Staff received comments on the draft Housing Element from the California Department of Housing and Community Development (HCD) on April 13, 2008. Based on these comments, staff prepared a revised draft and submitted to HCD for a second 60 -day review on July 2, 2008. Preliminary HCD comments were received on September 8, 2008. A revised timeline has been prepared that anticipates a Planning Commission hearing in December 2008 and a City Council hearing will be held in January 2009. Upon adoption by the City Council, the Housing Element will be submitted a final time to HCD for a 90-day Certification review. (PAPP) Nicolas Valley Rural Preservation Area - Staff has prepared a conceptual land use plan and conceptual financing options to pay for needed road improvements. A third workshop was held on November 29, 2007 where information on infrastructure options and recommended density was provided to residents and interested parties. The results of a survey conducted that evening indicated that a majority of property owners favor the formation of an Assessment District and favor increased density. Staff held a briefing meeting with the Nicolas Valley City Council Subcommittee on January 31, 2008 to discuss findings and to seek further direction. Staff met with the City Manager in March to discuss scope of work, timing and budget. A community meeting was held on June 17, 2008 to provide an update on the process. Approximately 20 residents attended. Staff indicated to the residents that it is the City's intent to run parallel processes for the Assessment District/Leifer Road Improvement Plans and the General Plan/Zone Changes to increase the density, and that we anticipated the process to take between 18 to 24 months. Staff agreed to provide website and email updates on a quarterly basis to the residents on the project progress. An internal staff meeting (Planning, Public Works, TCSD, and Finance) was held on August 6to discuss timelines, budget, work tasks, and priorities. Staff is working on constraints/lotting analyses to develop firm numbers for assessment district fiscal analysis. In addition, staff has hired Bob LaCoss (PDS) to prepare Design Guidelines and will be hiring a consultantto prepare an EIR. The next community meeting to discuss community character and design is scheduled for October 21 5. Staff anticipates completing the GP/ZC process by July 2009. (PETERS/KITZEROW) Transit Center and Transportation Planning - Staff has received the letter from ACOE confirming the conceptual location of the transit center within the Murrieta Creek Recreation Basin. This letter is needed in order for RTA to move forward with the transit center design, and supplemental EIS. Staff will continue working with agency staff to update transit center timelines, provide input into the RTA route restructuring, and work with agency staff to establish a Transportation NOW chapter for southwest Riverside County. Staff met with RTA staff to discuss potential bus stop locations within the City of Temecula for a new commuter link route that will connect Riverside County residents from Hemet to the Escondido Transit Center. Two stops are being considered forthe northern area of the City along Winchester Road and one stop at the southern end of the City near Temecula Parkway. Staff also discussed two options for the Harveston Shuttle routes. The options being considered would connect the Harveston communityto the Mall area and/orOld Town Temecula. (WESTISCHUMA) Heritage Tree Ordinance - Staff has prepared a Heritage Tree Ordinance which will protect certain tree species and other large trees throughoutthe City. The item was reviewed bythe Planning Commission on April 16, 2008 and the Planning Commission continued the item for 45 days to allow staff the necessary time to amend the draft Ordinance. Staff has revised the Ordinance based largely on the City of Thousand Oaks tree preservation ordinances which were originally adopted in the 1970's and revised over time. The draft Ordinance is currently being reviewed by the City Attorney and the City's Consulting Arborist. The draft Ordinance is tentatively scheduled for review bythe Planning Commission on November 5, 2008 and is tentatively scheduled for City Council in November or December 2008. (PAPP) Massage Ordinance - Staff is working with the Temecula Police Department to develop a new massage ordinance that is more restrictive than the existing ordinance and will be implemented and monitored directly by the Police Department. The proposed ordinance will require each employee to undergo several hundred hours of training, to wear identification at all times and includes more severe penalties for violators and business owners. The City Attorney has been making revisions to the draft Ordinance based on comments received from PD and local business owners working in conjunction with PD. Temecula PD will be scheduling briefing meetings with members of the City Council when the final draft Ordinance is completed. (FISK) Procedures to Implement CEQA - The Planning Department has hired Environmental Science Associates to prepare a policy document that will identify thresholds of significance to provide direction to staff regarding the level of environmental analysis required for new projects. This project will also include local guidelines and a procedure manual for processing CEQA documents, including the adoption of local exemptions, significance thresholds, and procedures for the City to contract for the preparation of Environmental Impact Reports. This effort has been expanded to include internal procedures for coordinating the environmental review of Capital Improvement Projects. ESA has prepared a draft procedure handbook that is currently being reviewed. Staff's goal is to present this handbook to the Council for review and approval in November. The CEQA thresholds portion of this work effort is currently on-hold. (KITZEROWI SCHUMAAINEST) Sustainability Program - Several staff level working groups (with outside agency representatives) have been developing measurable goals for the eight major categories of the Sustainability Plan - Energy, Water, Air Quality, Materials and Resources, Site and Sustainability, Transportation, Open Space, and Education. The working groups are approximately fifty-percent complete with the goal setting process. A City Council Subcommittee meeting has been scheduled for November 5, 2008. An update on the goal setting progress will be presented to the Subcommittee as well as progress on a new green webpage. (WESTILECOMTE) Santa Margarita Area Annexation -The Notice of Preparation for the revised Environmental Impact Report was released on July 28, 2008 for public comment. The comment period closes on August 26, 2008. Staff along with our consultants will prepare draft an EIR for circulation in late September. (BROWNILOWREY/ WESTILECOMTE) Development Code Update - Staff is preparing an update of the Development Code that proposes to remove the distinction that exists between zoning standards for kindergarten through grade twelve (K-12) public schools (including charter schools) and zoning standards for K-12 private schools. The amendment proposes all schools, including colleges and universities, proposed within all commercial zoning districts shall be subject to City review of a Conditional Use Permit (CUP) [except Temecula Valley Unified School District, State and Community Colleges may be exempt pursuant to State law] so thatthe placement of schools and their relationship to surrounding uses, as well as CEQA impacts, can be analyzed on a case by case basis with each Conditional Use Permit. The amendment to the Development Code ensures that vocational and trade schools, such as cosmetology schools, and other specialized vocations, would not be subject to the same process as K-12 schools and colleges and universities since they are viewed more as a business than a conventional school. (LOWREY) Old Town Specific Plan Update - Staff is working in conjunction with consulting firms Inland Planning+Design and Fehr and Peers (parking and circulation) to prepare an update to the Old Town Specific Plan that addresses the ten goals and recommendations for Old Town presented to City Council on March 25, 2008. On August 11, 2008, the Old Town Local Review Board formed a steering committer for the Specific Plan Update consisting of Board Members Blair and Harker, with the purpose of this committee being to provide the Old Town Local Review Board with additional opportunities to review and comment on concepts and preliminary plans as the Specific Plan update progresses and for the committee to report back to the other Board members on the progress of the update. Staff intends to complete the analysis/research phase of this update in October 2008, to complete the first draft of the Specific Plan update in February 2009, to present the draft update to the public in March 2009, and to bring the updated plan to the Old Town Local Review Board for review in April 2009, to the Planning Commission for review in May 2009, and to City Council for review in June 2009. (FISK) Planning Agenda Report 10-01-2008 through 10-31-2008 Recently Approved APN # • PA08-0209 Pet Costume Contest TUP 922046018 CHRISTINE DAMKO A Minor Temporary Use Permit for an Animal Friends of the Valley charity event on October 25, 2008 from 12:00pm to 4:00pm within Old Town. A pet costume contest will be held at Baily's courtyard (28699 Old Town Front) and pet related vendors will be in the unpaved area of the Butterfield Stage shopping center (28690 Old Town Front). Submitted Date Approved Date 9/16/2008 Oct 3 2008 1 of6 Planning Agenda Report 10-01-2008 through 10-31-2008 2. Scheduled for Hearing APN 9 • PA08-0122 CUP - Fresh and Easy in PDO#5 944290012 CHERYL KITZEROW/MATT PETERS A Conditional Use Permit application to allow a grocery store larger than 10,000 square feet with alcohol sales, ABC License Type 20 for beer and wine, in Sub Area B of the Temecula Village Planned Development Overlay (PDO) #5 (APN 944-370-005, 006, and 007). Submitted Date DRC Meeting Date Planning Commision 5/30/2008 6/26/2008 Oct 15 2008 APN # PA08-0123 FIE Major Mod PDO#5 944290012 CHERYL KITZEROW/MATT PETERS A Major Modification to the approved Development Plan at Temecula Village, PDO#5, to allow a 13,969 square foot Fresh and Easy Market, and a 5,800 square foot Pad C (APN 944-370-005, 006, and 007). Submitted Date DRC Meeting Date Planning Commision 5/30/2008 I 6/2612008 Oct 15 2008 APN it PA08-0125 Temecula Village PDO-5 Amend l 944290012 CHERYL KITZEROW/MATT PETERS A Zoning Amendment to modify PDO-5 (Temecula Village) to permit Grocery Stores up to 15,000 square feet with a Conditional Use Permit (currently allowed up to 10,000 SF w/CUP). Other changes include reducing landscape buffer/setback along Rancho California Road from 25 to 20 feet and miscellaneous clean-up/references to previous approvals. Temecula Village is located along the south side of Rancho California Road, east of Moraga Road. (Associate projects PA08-0122 and PA08-0123 - Fresh and Easy DP/CUP) Submitted Date DRC Meeting Date Planning Commision 6/4/2008 6126/2008 Oct 15 2008 APN;# PA08-0183 EONS Gaming 921830015 DANA SCHUMA A Minor Conditional Use Permit to authorize EONS Gaming to have an indoor video gaming facility located within a 3,866 square foot unit at 41533 Margarita Road, Suite M101 in the Bel Villaggio shopping center. The gaming facility proposes to have 30 gaming stations available from 12 p.m. to 10 p.m. Sunday through Thursday, and 10 a.m. to 12 a.m. Fridays and Saturdays. Submitted Date DRC Meeting Date Planning Commision 8/25/2008 9/18/2008 Nov 5 2008 2 of6 Planning Agenda Report 10-01-2008 through 10-31-2008 3. New Submittals Pending DRC Meeting APN # • PA07.0309 PDO-6 Zoning Amendment 959060007 ERIC JONES A Zoning Amendment application to amend the Rancho Pueblo Planned Development Overlay (PDO-6). The site is generally located on Temecula Parkway approximately 325 feet east of Jedediah Smith Road. Submitted Date Anticipated DRC Meeting Date No Hearing Planned 11/1/2007 TBD AYN t{ PA08-0143 BAILY'S RESTAURANT BANQUET 922046018 CHRISTINE DAMKO TUP A Major Temporary Use Permit to allow Baily's Restaurant to conduct banquets/events throughout the year within a tent approximately 2,000 sgaure feet on restaurant properly. Live entertainment is also part of this application. Baily's Restaurant is located at the north west corner of Front Street and Second Street within the Old Town Specific Plan. Submitted Date Anticipated DRC Meeting Date No Hearing Planned 6/25/2008 TBD APN # PA08-0154 Iron Wok Minor CUP 910320039 ERIC JONES A Minor Condtional Use Permit for the Iron Wok, located at 26520 Ynez Road, to conduct live entertainment with a band or DJ. Submitted Date Anticipated DRC Meeting Date No Hearing Planned 7/8/2008 TBD APN # PA08-0165 AT&T Wireless 954020005 DANA SCHUMA A Conditional Use Permit/Antenna Facility Application for ATT Wireless to install two slimline poles and an equipment structure on Rancho California Water District property located at 41520 Margarita Road. Submitted Date Anticipated DRC Meeting Date No Hearing Planned 7/31/2008 8/28/2008 TBD AI N # • PA08-0189 Penske Truck Leasing DP 909370013 KATIE LECOMTE A Development Plan application to construct a 13,248 square foot industrial building for Penske Truck Leasing located at 42006 Remington Avenue (APN: 909-370-0013). Please note: This application is associated with Conditional Use Permit application PA08-0190. Submitted Date Anticipated DRC Meeting Date No Hearing Planned 8/28/2008 TBD AYN P PA08-0190 Penske Truck Leasing CUP 909370013 KATIE LECOMTE A Conditional Use Permit (with related Development Plan PA08-0189) to authorize truck leasing and rental, light duty truck maintenance and truck washing bays, at the proposed 13,248 square foot Penske Truck Leasing facility located at 42006 Remington Avenue (APN: 909-370-013). Submitted Date Anticipated DRC Meeting Date No Hearing Planned 8/28/2008 TBD 3 of6 Planning Agenda Report 10-01-2008 through 10-31-2008 APIA R PA08-0197 NORRIS RANCH PUMPKIN PATCH 959070012 KNUTE NOLAND A Major Temporary Use Permit for a Pumpkin Patch to be located at 31300 Rancho Community Way (APN: 959- 070-012). Submitted Date Anticipated DRC Meeting Date Administrators Hearing 9/9/2008 Oct 6 2008 APN N PA08-0203 Race for the Cure TUP 910420005 CHRISTINE DAMKO A Major Temporary Use Permit for the Susan G. Komen Race for the Cure event on Sunday, October 19, 2008 from 5:00am to 5:00pm at the Promenade Mall, 40820 Winchester Road. Submitted Date Anticipated DRC Meeting Date No Hearing Planned 9/11/2008 TB D APN R PA08-0206 Public House MCUP alcohollent 922044024 CHERYL KITZEROW/MATT PETERS A Minor Conditional Use Permit to allow for live entertainment and a Type 47 (On-Sale General) Alcohol Beverage Control license to allow the sale of beer, wine and distilled spirits at the Public House restaurant located at 41971 Main Street in Old Town. Submitted Date Anticipated DRC Meeting Date No Hearing Planned 9115/2008 TBD APN H PA08-0208 2008 FALL ROD RUN 922026008 CHRISTINE DAMKC A Major Temporary Use Permit for the Fall Rod Run event in Old Town on October 10th from 1:00pm to 8:00pm and October 11th from 5:00am to 4:00pm. Submitted Date Anticipated DRC Meeting Date No Hearing Planned 9/16/2008 TBD APN 9 PA08.0212 FROSTY'S FOREST PUMPKIN 910420005 KNUTE NOLAND PATCH A Major Temporary Use Permit for Frosty's Forest Pumpkin Patch to be operated at 40820 Winchester Road from October 9, 2008 to October 31, 2008. Submitted Date Anticipated DRC Meeting Date Administrators Hearing 9/18/2008 Oct 8 2008 APN N PA08-0215 RANCHO CHRISTMAS TREES 959070012 KNUTE NOLAND A Major Temporary Use Permit for a Christmas tree lot to be operated at 31300 Rancho Community Way from November 28, 2008 to December 24, 2008. Submitted Date Anticipated DRC Meeting Date Administrators Hearing 9/19/2008 Oct 30 2008 APN N PA08.0220 The Painted Garden PCN 922045025 KATIE LECOMTE A Finding of Public Convenience or Necessity to authorize a Type-42 (beer and wine - public premises) to allow for wine tasting at The Painted Garden located at 28657 Old Town Front Street (APN: 922-045-025). 4 of6 Planning Agenda Report 10-01-2008 through 10-31-2008 Submitted Date Anticipated DRC Meeting Date No Hearing Planned 9/24/2008 TBD AYN N PA08.0223 RANCHO CHRISTMAS TREES 921830011 KNUTE NOLAND A Major Temporary Use Permit for a Christmas tree lot located at 41413 Margarita Road in the Bel Villaggio shopping center. Submitted Date Anticipated DRC Meeting Date Administrators Hearing 9/30/2008 Oct 30 2008 APN # • PA08-0224 Martial Arts Studio CUP 954030001 ERIC JONES A Minor Conditional Use Permit for a Martial Arts studio located in suite 8700 totaling 4,996 square feet within the Meadows Village Shopping Center. No modifications are proposed to the structure. Submitted Date Anticipated DRC Meeting Date No Hearing Planned 9/30/2008 TBD APN 8 PA08.0225 Kid Fit Minor CUP 954030001 ERIC JONES A Minor Conditional Use Permit for Kid Fit located in suite B400 totaling 3,023 square feet within the Meadows Village Shopping Center. No modifications to the structure are proposed. Submitted Date Anticipated DRC Meeting Date No Hearing Planned 9/30/2008 TBD • PA08-0227 AHN# 920090005 KNUTE NOLAND Submitted Date Anticipated DRC Meeting Date No Hearing Planned 9/30/2008 TBD APN 9 PA08-0228 Crowne Plaza Type 70 License 921060055 KATIE LECOMTE Submitted Date Anticipated DRC Meeting Date No Hearing Planned 10/1/2008 TBD APN e PA08.0231 CHRIST THE VINE WIRELESS 921830035 KNUTE NOLAND A Conditional Use Permit to construct, operate and maintain a wireless facility of six (6) panel antennas mounted inside of an existing bell tower that is connected to the main building at Christ the Vine Lutheran Church, 29581 N. General Kearny Road. An eight (8) foot CMU wall matching the church building will be constructed to house (4) BTS radio equipment cabinets that are included with this installation. Submitted Date Anticipated DRC Meeting Date No Hearing Planned 10/6/2008 TBD APN R PA08-0232 TEMECULA CREEK INN WIRELESS 922220003 KNUTE NOLAND 5 of6 Planning Agenda Report 10-01-2008 through 10-31-2008 A Conditional Use Permit for the construction, operation and maintenance of a wireless antenna facility consisting of six (6) panel antennas, four (4) BTS radio equipment cabinets and one microwarve dish to be located at the Temecula Creek Inn Golf Course, 44501 Rainbow Canyon Road. The antennas are to be attached to a new ninety three (93) foot monopine and the equipment cabinets are to be housed in a new eight (8) foot CMU wall and chain link fencing. Submitted Date Anticipated DRC Meeting Date No Hearing Planned 10/6/2008 TBD AYN N PA08-0233 RANCHO BAPTIST CHURCH 922130017 KNUTE NOLAND WIRELESS A Conditional Use Permit to construct, operate and maintain a wireless facility consisting of six (6) panel antennas, four (4) BTS radio equipment caninets and one microwave dish at Rancho Baptist Church, 29775 Santiago Road. The antennas are attached to a new 77'- 4" monopine and the equipment cabinets are located inside a new T- 9" wrought iron fence. Submitted Date Anticipated DRC Meeting Date No Hearing Planned 10/6/2008 TBD 6 of6 PAI O _,~~I 07~_ N 123 u Planning Status -September 2008 O 1. Recently Approved O 2. Scheduled for Hearing • 3. New Submittals Pending DRC Meeting Legend )215 ~ pF PCME~~ ~y Tl Cjy F' 1989 0~0~ or~~s.~eaaw ITEM NO. 19 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Shawn D. Nelson, City Manager DATE: October 28, 2008 SUBJECT: City Council Travel/Conference Report - September 2008 PREPARED BY: Sue Steffen, Executive Assistant RECOMMENDATION: Receive and file On September 4 Council Member Ron Roberts traveled to Laramie, Wyoming to attend the National League of Cities Transportation & Infrastructure Services Steering Committee Meeting. On September 21 Council Member Ron Roberts traveled to Washington, D.C. in connection with his duties as Chairman of the Metrolink Board to appear before Members of the Senate Commerce Committee regarding the September 12th Metrolink Train Crash. His expenses will be paid for by Metrolink. On September 24 Council Member Jeff Comerchero traveled to Fort Smith, Arkansas to attend the National League of Cities Community and Economic Development Steering Committee Meeting. Attachments: Meeting Agendas National League of Cities TRANSPORTATION INFRASTRUCTURE AND SERVICES STEERING COMMITTEE MEETING LARAMIE, WYOMING FALL 2008 Meetina September 4-6, 2008 Laramie Holiday Inn 204 3e Street 82070 Laramie, Wyoming (307) 721-9000 Presiding The Honorable Laura Padgett Council Member Wilmington, North Carolina Staff Julia Pulidindi Policy Analyst (202) 626-3176 pulidindi@nlc.org Leslie Wollack Principal Legislative Counsel (202) 626-3029 wollack@nlc.org LF9 Transportation Infrastructure and Services (TIS) and Large Cities Council Fall Meeting City of Laramie, Wyoming Thursday-Saturday, September 4-6,2008 Draft Agenda Thursday. September 4.2008 3:00 PM - 4:30 PM Large Cities Council Meeting Only Large Cities Council members are required to attend 4:45 PM - 6:15 PM Tour of Laramie Technical School Meet in hotel lobby 6:30 PM Reception For TIS Committee and Large Cities Council members Meet in hotel lobby Friday, September 5, 2008 8:00 AM - 8:30 AM Breakfast 8:30 AM - 8:45 AM Welcome and Meeting Overview Laura Padgett, TIS Committee Chair Council Member, Wilmington, North Carolina Nancy Carter, Large Cities Council Chair Council Member, Charlotte, North Carolina 8:45 AM - 9:15 AM NLC Board and Advisory Council Updates Susan Burgess, TIS Board Representative Council Member, Charlotte, North Carolina Carl Brewer, Large Cities Council Board Representative Mayor, City of Wichita, Kansas Jim Naugle, Large Cities Council Advisory Board Representative Mayor, City of Fort Lauderdale, Florida 9:15 AM - 9:45 AM Legislative Update Leslie Wollack, Principal Legislative Counsel National League of Cities Friday. September 5. 008 (Continued) 9:45 AM -10:30 AM Goods Movement Speaker TBA 10:30 AM -10:45 AM 10:45 AM -12:00 PM 12:00 PM -1:15 PM Break Regional Transportation Planning Panel Christy McFarland, Research Manager National League of Cities Susan Burgess, TIS Board Representative Council Member, Charlotte, North Carolina Lunch 1:15 PM -1:45 PM Transportation and Infrastructure Research Julia Pulidindi, Policy Analyst National League of Cities Christy McFarland, Research Manager National League of Cities 1:45 PM - 2:00 PM Break 2:00 PM - 5:30 PM Union Pacific Tour and Presentation Offsite; will return to hotel prior to dinner 6:00 PM Dinner Saturday. September 6.2008 Only TIS Committee Council members are required to attend the Saturday portion of the meeting. 8:30 AM - 9:00 AM Breakfast 9:00 AM - 9:30 AM 2009 Policy and Resolutions 9:30 AM -10:00 AM NLC Infrastructure Policy Brief Julia Pulidindi, Policy Analyst National League of Cities Leslie Wollack, Principal Legislative Counsel National League of Cities 10:00 AM -11:00 AM Discussion on the USDOT's Transportation Proposal 11:00 AM - 11:30 AM Additional Policy Discussion and Other Business 11:30 AM Adjourn 4 e COMMUNITY AND ECONOMIC DEVELOPMENT STEERING COMMITTEE MEETING FORT SMITH, ARKANSAS AUTUMN 2008 Meetina September 25-27, 2008 Marriott Courtyard Ft. Smith 900 Rogers Avenue (479) 7783-2100 Presidina The Honorable Joe Davis Alderman Milwaukee, Wisconsin Staff Jim Brooks CED Committee Staff Director (202) 626-3163 brooks@nlc.org Business Meeting Agenda NLC Community and Economic Development Steering Committee September 25-27, Fort Smith, Arkansas Thursday. September 25 1:00 P.M. Golf outing available 2:00 p.m. Tours of Historic Fort Smith depart from the Marriott Hotel 4:00 p.m. Return to the Marriott 5:30 p.m. Trolley depart Marriott for reception and dinner 5:45 p.m. Reception, National Historic Site (walking tour also) 6:30 p.m. Dinner at the Historic Jail (Western or historic attire optional) 8:00 p.m. National historic Site Tour, visit West End Park, or return to hotel. 9:00 P.M. Last shuttle bus back to the hotel Friday, Sept. 26 (Attire is Business Casual all day) 8:00 a.m. Breakfast, Marriott hotel restaurant (a voucher for the "full" breakfast will be issued to each guest upon arrival) 9:00 a.m. Steering Committee Convenes, Ft. Smith Convention Center (directly across the street from the Marriott), Rooms 4-6 Chair's Welcome and Opening Remarks 9:10 a.m. Review of Meeting Agenda James Brooks, CED Staff Director, NLC 9:15 a.m. Policy Topic: Housing Legislative Update - Housing & Economic Recovery Act 2008 Mike Wallace, Senior Legislative Council, NLC The steering committee will consider four specific actions relating to resolutions. 1. Allow to lapse Resolution 2008-13, CDBG Reforms 2. Allow to lapse Resolution 2008-15, Homeownership 3. Allow to lapse Resolution 2008-16, Federal home Loan Banks 4. Review NBC/LEO proposed housing resolution 1 10:45 a.m. Break 11:00 a.m. Policy Topic: Economic Growth Initiatives The steering committee will consider four specific actions relating to policy and resolutions: 1. Allow to lapse, Resolution 2008-14, Free Trade Area of the Americas 2. New policy language regarding federal support for export promotion - Section 3.04, C, 7 3. New policy language regarding support for small business exports - Section 3.04, C, 9 4. New policy language regarding dumping of foreign trade goods Section 3.05, B 12:30 p.m. Lunch (Buffet in the South Rotunda, meal in Rooms 4-6) 1:30 a.m. Policy Topic: Building a Capable Workforce The steering committee will consider a new resolution on reforming trade adjustment assistance as a tool to support local economic development 1. Proposed new resolution on trade adjustment assistance 2:45 p.m. Policy discussion with Obama and McCain staff (tent.) 3:45 p.m. Break 4:00 p.m. Policy Topic and Discussion: Aging Commercial Centers The steering committee will consider the text of the TIS resolution on surface transportation and review the policy relating to infrastructure and land use decision making (Section 3.07, C, 4) 5:00 p.m. 6:00 p.m. 6:15 p.m. 9:00 P.M. Committee in Recess (Leave Nothing Behind) Trolley departs hotel for dinner Reception and dinner, Bonneville House Trolley returns to hotel or 21" West End Club 2 Saturday. Sept. 27 (Attire for meetings and tours is Casual) 8:00 a.m. Trolley departure from the hotel to the Main Library 8:30 a.m. Continental breakfast and tour of the library 9:30 a.m. Committee Reconvenes, Library Community Room, Chair's Remarks 9:40 a.m. Review of the daily agenda James Brooks, CED Staff Director, NLC 9:45 a.m. Policy Topic and Discussion: Housing Funding Speaker (tent.), Representative from HUD 10:45 a.m. Harnessing the Energy of a Community: Winning the U.S. Marshal's Museum by Fort Smith Speaker: To be determined 11:45 p.m. Adjournment 12:00 noon Pick up box lunch 12:10 p.m. Shuttle to airport or hotel 12:30 p.m. Tour of North Pointe Housing Addition, Elm Grove Community Center and Baldor Health Sciences 3:00 p.m. Return to the Marriott 6:00 p.m. Trolley departs hotel for dinner 6:15 p.m. Dinner, Lighthouse Restaurant 9:00 P.M. Return to the hotel 3 SEP. 25. 2008 12: 53PM DIANNE FEINSTEIN CALIFORNIA SENATOR FEINSTEIN ~niteb Atateg Renate WASHINGTON, DO 2051 D-0504 hVY/feinstein.mmle.gov NO. 970 P. 2 OOMUMM ONAPPROPRIATIOMS COM WTTEE ON TNEJUDIOIARY COMMITTEE ON RULES AND ADMINISTRATION . CNAIRMAN SELECT COMMITTEE ON INTELLIGENCE September 25, 2008 Mr, Ron Rob Chairman Southern Cal 700 South F14 Los Angeles, Dear Chairman I am wri and to request I engineer, condf all Metrolink tt commitment to measure while put into effect. In the w this month, I h protect public significant and commuter rail. I mtroctuctng a sec to know the shore potential impact I would also preve implementation ( while positive tra a Regional Rail Authority Board of Directors St., 26th Floor )0017 and Members, to thank you for your appearance and testimony on Tuesday, Metrolink take immediate action to require that a second r, or assistant engineer be present in the locomotive cab of traveling on single track rail lines. I ask for your firm flementing this policy without delay, as an interim safety ;itive train control" systems and other safety measures are of four deadly accidents in less than seven years, and two concluded that Metrolink cannot continue to operate and ry without taking this measure. Metrolinkc must take mpt steps to restore public confidence in the safety of 3 that this step may add costs to Metrolink operations. I would it if Metrolink would analyze the costs associated with Ind set of eyes to its locomotive cabs. It would be very helpful and long-term costs of implementing this practice, the n passenger ticket prices, and alternative policy options that t accidents. I also encourage you to investigate "automatic train stop" technology as an interim solution n control is being developed, SEP.25.2008 12:53PM I SENATOR FEINSTEIN NO, 970 P. 3 I appr necessary to matters. DF:mbn:bk cc: Southern Cal, Mr. Keith Millh, Mr. Michael An Mr. Richard Kat Mr. Arthur C. B, Mr. Richard T. I Mr, Paul Eaton, Mr. Don Knabe, Mr. Patrick Mor. Mr. Ara Najaria3 Mr. Frank West, your efforts and your personal commitment to do whatever is Metrolink safe. I look forward to your response on these Sincerely, -62, Dianne Feinstein United States Senator >mia Regional Rail Authority Board of Directors se, Vice-Chair ►ovich, Member Member vn, Member :on. Member Member Member BARBARA BOXER COMMITTEES: CALIFORNIA COMMERCE, SCIENCE, AND TRANSPORTATION ENVIRONMENT lAnit e d .15t• ~ ~cnatc w I A REIGPUBLIC N E WORKS FOREIGN RFIATIONS HART SENATE OFFICE BUILDING SUITE 112 WASHINGTON, DC 20510-0505 (202)224-3553 http://boxers nate.gov/contact September 26, 2008, Ron Roberts Chairman of the Board Metrolink 700 South Flower Street, Suite 2600 Los Angeles, CA 90017 Dear Mr. Roberts: I want to thank you for participating in our briefing on the rail accident in Chatsworth, California. I am deeply concerned about the safety of rail passengers in Southern California and hope that you will continue to examine all options to make our commuter rail safe. I was pleased by your statements at the briefing that you favor placing an extra crewmember in the cabs of Metrolink trains and urge you to take immediate action to do so. Having an extra set of eyes to monitor and serve as a "backup" to the engineer operating the train would have a tremendous impact on the safety of all trains and go a long way toward reassuring the public about the safety of the Metrolink system. We cannot afford to delay action to protect the public in the wake of this terrible tragedy. I will continue to push for resources to aid the swift implementation of positive train control, but in the interim, if is imperative that commuter rail systems, such as Metrolink, take steps to significantly improve safety measures to keep passengers safe now. Thank you for your attention to this critical matter. Sincerely, &Bar5ara Boxer 44~ U.S. Senator 1700 MONTGOMERY STREET 312 NORTH SPRING STREET 5011 ' STREET 2500 TULARE SIREEF 600'8' STREET' 201 NORTH 'E' STREET SUITE 240 SUITE 1748 SUITE 7-600 SUITE 5290 SUITE 2240 SUITE 210 SAN FRANCISCO, CA 94111 LOS ANGELES, CA 90012 SACRAMENTO. CA 95814 FRESNO, CA 93721. SAN DIEGO. CA 92101 SAN BERNARDINO, CA 92401 (415)403-0100 (213)894-.5000 (916) 448-2787 (559) 497-5109 (619)239-3884. (909) 588-8525 PRINTED ON RECYCLED PAPER ITEM NO. 20 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works DATE: October 28, 2008 SUBJECT: Public Works Department Monthly Report RECOMMENDATION: Receive and file the attached Department of Public Works Monthly Activity Reports for the month of September, 2008. MEMORANDUM TO: Bill Hughes, Director of Public Works/City Engineer FROM: Q~ Brad Baron, Maintenance Superintendent DATE: i October 7, 2008 SUBJECT: Monthly Activity Report - September, 2008 The following activities were performed by Public Works Department, Street Maintenance Division in-house personnel for the month of September, 2008: L SIGNS A. Total signs replaced 72 B. Total signs installed 0 C. Total signs repaired 72 U. TREES A. Total trees trimmed for sight distance and street sweeping concerns III. ASPHALT REPAIRS A. Total square feet of A. C. repairs B. Total Tons IV. CATCH BASINS A. Total catch basins cleaned V. RIGHT-OF-WAY WEED ABATEMENT A. Total square footage for right-of-way abatement VI. GRAFFITI REMOVAL A. Total locations B. Total S.F. VII. STENCILING A. 454 New and repainted legends B. 1,800 L.F. of new and repainted red curb and striping 56 6,000 41 399 300 40 3,455 A:NIAIWAiN oAcr= Also, City Maintenance staff responded to 61 service order requests ranging from weed abatement, tree trimming, sign repair, A.C. failures, litter removal, and catch basin cleanings. This is compared to 58 service order requests for the month of August, 2008. The Maintenance Crew has also put in 81 hours of overtime which includes standby time, special events and response to street emergencies. The total cost for Street Maintenance performed by Contractors for the month of September, 2008 was $34,885.00 compared to $35,671.00 for the month of August, 2008. Account No. 5402 Account No. 5401 Account No. 999-5402 $ -0- $34,885.00 $ -0- cc: Dan York, Deputy Director of Public Works/City Engineer Ali Moghadam, Principal Engineer - (Traffic) Amer Attar, Principal Engineer - (Capital Improvements) R:V~MNWOACrR N ° ° ° ° ° m ° O Q O y W T o o N°tA m n o N o N o Om N N C . UQ> N O) r N Or M r N O 'JJ V O) T N NN N~ c N UI j W F 00 N u> M u> fA fA $x v OLL CO Omq~ ~ H ~ n 00 O O ON ON m m WN<Q T O O N O O O O O) N j -j f9 f9 N N N N E d H..O U fn w in rn m? O LL M 0 d LL N 00 LL 0 N Vi co ° ° K N °0 a U ~ N n A N O N y W v_ Y a' F `.L LL LU W v r O0WO gEm 1 U o a Z co ? Lt. a 00 LL c i OU a t a n n p.' d) Z } U WJ W Q ~Z~(A y oo °m m ti QO w N ' N W : W:.. O. Y N . 0 p } O J IL 0 O N 6 C O N O) O G H W O LL O: LLU Q IL a R d W Q R W D co w N z Z W LL 0 CD W J W atj m LL Z +dJr ,U a' 7 W Z y Q Y ? a 1 F J J Q (7 Z W ~ = 3 LL p N o x a w ~ ? o° a °o m ~ V N M rn w W N m m r O J R U z C9 N °o n N co M M f9 n R i O r ~ R w z 0 N n ao 0 i~ M ui O) R O O LL i R 3 O co F LL LL z U nm m T O r N ~ N o 0 0 O °fn n N N °o N °K M N o ° N C N O • (D R r n U fO M M M r ~ ~ ~ C W J ° a o v N G O) ~ M N e a O z y z z _ Ofl ° MI M r R U W N D ~ 0 O IL: Z L 2 L Q Q L L N ~ a O Y H N z 2 0 ~ m J Q O m m °m E m J m E .o v m a n ❑ m a (00 Yw 0-' F- O -j o (L co U_ Q N J U o ~ Y N LL O K ORa W LLJ Z U J W Z Q Z N Q H LL a_z O Q W Q 0 O r a W } O r 00 O N co M N OOO O (0C)C) c- O O O O O (R "N MN OO ((00-M N W M ~0 M r (0 a0 n m O N co O 0 0 O O O 0 0 O O W N 0 O M O r O ~ O ( O t 0 N O ( N W r M M N M Q F- c co fA a6 C) E9 M m . M O p N U. J fR ~ a F- N K W 'm LU W W C W m O z z w m O O O O O O 0 C ),C) O O m O O N O W O Co C F (0 N W m O O t 0 O R M:N M d W.(p m O ER O (R co O O (R M O . W m N W N O I~ O ° O O ° O O ° O ° N V (O O N N W ° V 0° F- o o o o ' 04 M rn N f w O m N (D O N r- m M O O O O O O O O N O O ~ O O O N O M m o n O O O O mm O M m M ~ N i0 w OD _ J OffY O(iT O ~ ~ Oi 0 O 7 MN M ER F LL W O Ry'. C7 C y d U 0 d y m ' li N w Z _ LL - N W 6 £ m U a) LL a) m m m D U q h LLJ ~ F r } F ~ K 4 m N ! Z 3 m o- t U1 ( /1 F - H ami m o) F- i m a E 'o (n X W W m ) m U ❑ 3 aU U 0 U w o z E E 0 a 0 z m a m E a m •y E E m O m o u Q J m a O .Y a) U U) U Q 3: a, m w as O U J N N m~J U H~J J of Cmi- m J m acCF - Z'a F w (D a) Q } ca = c c v 0> Q u,o~p C OSm0 0 I - O C5 g mrnm 20 0 4~ a) (m O ¢U0F- W U) F- P k- F-F d' F- U (A(0 Uh~Z¢(o 0 F- STREET MAINTENANCE CONTRACTORS The following contractors have performed the following projects for the month of September, 2008 DATE ACCOUNT- STREET/CHANNEL/BRIDGE- DESCRIPTION 'OE WORE TOTAL COST SIZE- CONTRACTOR BECKER EGIl~TEE R1NG ' s n 5, Date: 09/08 CITYWIDE ASPHALT SAW CUTTING # 5402 TOTAL COST 1 $ 7,760.00 Date: 09/08 VIA MONTEZUMA LOW FLOW INSTALL EROSION CONTROL # 5402 CROSSING TOTAL COST $ 1,625.00 Date: 09/08 # 5402 CITYWIDE REMOVE AND REPLACE GRAVEL BAGS AND EXPORT EXCESS MATERIAL TOTAL COST $17,430.00 Date: TOTAL COST CONTRACTOR ~~r Date: 09/08 RENT'S COljIIVIER?IMANA E1~T CITYWIDE WEED ABATEMENT, TRASH AND DEBRIS PICK- UP ALONG RIGHTS-OF-WAY # 5402 TOTAL COST $ 8,070.00 Date: TOTAL COST wONTRAGTOR ~ m , . w 3.m ~Y Date: 1a N. P,l w , 4 . f ~ ^xax 1~~ ahc a OF a w W ~ r„ Sx < ';v.,J. ~ 1, ✓i 4 TOTAL COST Date: TOTAL COST TOTAL COST ACCOUNT #5401 -0- TOTAL COST ACCOUNT #5402 $ 34,805.00 TOTAL COST ACCOUNT #99-5402 -0- R:WAWADAMOAC RPT CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION ASPHALT (POTHOLES) REPAIRS MONTH OF SEPTEMBER, 2008 s 09/03/08 IO N CITYWIDE 0 AR~ POTHOLE REPAIRS k S. a 183 0 L 2.5 09/04/08 RANCHO VISTA ROAD AT SANTA ANA R & R A.C. 288 7.5 09/09/08 LOS RANCHITOS AREA A.C. OVERLAYS 384 2.5 09/10108 LUCERO PLACE A.C. OVERLAYS 433 3.5 09/11/08 RANCHO VISTA AT SANTA ANA R & R A.C. 322 8.5 09/15/08 LOS RANCHITOS AREA A.C. OVERLAY 1,582 4.5 09/16108 LOS RANCHITOS AREA A.C. OVERLAY 888 3.5 09/17/08 NICOLAS ROAD A.C. OVERLAY 393 2.5 09/18/08 CABRILLO AVENUE A.C. OVERLAY 1,007 3.5 09/22/08 30975 PESCADO A.C. OVERLAY 500 2.5 09/27/08 RANCHO CALIFORNIA ROAD AT YNEZ POTHOLE REPAIR 11 TEMP AC 09/29/08 NICOLAS ROAD 100' PAST JOSEPH POTHOLE REPAIR 3 TEMP AC 09/29/08 NICOLAS ROAD 300' PAST JOSEPH POTHOLE REPAIR 6 TEMP AC TOTAL S.F. OF REPAIRS 6.000 TOTAL TONS 41 R:WARiT JWKCWLMVSPHALT.RPR CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION CATCH BASIN MAINTENANCE MONTH OF SEPTEMBER, 2008 ~r ~L1.T~~~ 09/02/08 t~ u~~~~'''~ CITYWIDE ~-&g~C1~'i~ :,d. ,.'~i~`•'~ m ~ c~5i~~.s Q w.b. ~ CLEANED & CHECKED ~ ~a4~r~3 ~t 15 CATCH BASINS 09/03/08 AREA #1 CLEANED & CHECKED 21 CATCH BASINS 09/04/08 AREA #1 CLEANED & CHECKED 17 CATCH BASINS 09/08/08 CITYWIDE CLEANED & CHECKED 18 CATCH BASINS 09/09/08 AREA #1 CLEANED & CHECKED 23 CATCH BASINS 09/10/08 AREA #1 CLEANED & CHECKED 24 CATCH BASINS 09/11/08 AREA #1 CLEANED & CHECKED 17 CATCH BASINS 09/12/08 AREA #1 CLEANED & CHECKED 7 CATCH BASINS 09/15/08 CITYWIDE CLEANED & CHECKED 15 CATCH BASINS 09/16/08 AREA #1 CLEANED & CHECKED 20 CATCH BASINS 09/17/08 AREA #1 CLEANED & CHECKED 12 CATCH BASINS 09/18/08 AREA #1 CLEANED & CHECKED 14 CATCH BASINS 09/22108 CITYWIDE CLEANED & CHECKED 23 CATCH BASINS 09/23/08 AREA #1 CLEANED & CHECKED 23 CATCH BASINS 09/24/08 AREA #1 CLEANED & CHECKED 24 CATCH BASINS 09/25/08 CITYWIDE CLEANED & CHECKED 7 CATCH BASINS 09/29/08 AREA #1 CLEANED & CHECKED 60 CATCH BASINS 09/29/08 CITYWIDE CLEANED & CHECKED 19 CATCH BASINS 09/30/08 AREA #2 CLEANED & CHECKED 11 CATCH BASINS 09/30/08 AREA #2 CLEANED & CHECKED 29 CATCH BASINS TOTAL CATCH BASINS CLEANED & CHECKED 399 R.'AWNTAIMWRCM IHMCATCMAA CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION GRAFFITI REMOVAL MONTH OF SEPTEMBER, 2008 ~AEz 09/02/08 FELIX VALDEZ AT 6TH STREET REMOVED 36 S.F. OF GRAFFITI 09/02/08 LOMA LINDA REMOVED 31 S.F. OF GRAFFITI 09/02108 WOLF CREEK /PECHANGA REMOVED 327 S.F. OF GRAFFITI 09/02/08 TOWER PLAZA REMOVED 27 S.F. OF GRAFFITI 09/02/08 SANTA GERTRUDIS CREEK REMOVED 80 S.F. OF GRAFFITI 09/05/08 AVENIDA CIMA DEL SOL REMOVED 15 S.F. OF GRAFFITI 09/08/08 SANTA GERTRUDIS CREEK REMOVED 159 S.F. OF GRAFFITI 09/08/08 VINTAGE HILLS AT RANCHO CALIFORNIA ROAD CHANNEL REMOVED 228 S.F. OF GRAFFITI 09/09/08 TEMECULA CREEK AT I-15 FWY REMOVED 189 S.F. OF GRAFFITI 09/10/08 VINE AT PEACH TREE REMOVED 77 S.F. OF GRAFFITI 09/10/08 ROMANCE AT SHARON REMOVED 53 S.F. OF GRAFFITI 09/11/08 RUBANO AT VAIL RANCH REMOVED 5 S.F. OF GRAFFITI 09/12/08 VIA CORDOBA REMOVED 12 S.F. OF GRAFFITI 09/12/08 REDHAWK REMOVED 7 S.F. OF GRAFFITI 09/12/08 LOMA LINDA REMOVED 18 S.F. OF GRAFFITI 09/12/08 RUSTIC GLEN AT WINCHESTER REMOVED 35 S.F. OF GRAFFITI 09/15/08 REDHAWK/ VAIL RANCH AREAS REMOVED 150 S.F. OF GRAFFITI 09/15/08 SANTA GERTRUDIS CREEK REMOVED 250 S.F. OF GRAFFITI 09/15/08 RANCHO CALIFORNIA ROAD AT VINTAGE HILLS REMOVED 140 S.F. OF GRAFFITI 09/16/08 REDHAWK PARKWAY REMOVED 7 S.F. OF GRAFFITI 09/18/08 NIGHTHAWK PASS REMOVED 6 S.F. OF GRAFFITI 09/18/08 BRENTWOOD REMOVED 12 S.F. OF GRAFFITI 09/19/08 VIA CORDOBA TO LOMA LINDA REMOVED 20 S.F. OF GRAFFITI 09/19/08 VIA CORONADO TO VIA SALTIO REMOVED 30 S.F. OF GRAFFITI 09/19/08 31710 VIA SALTIO REMOVED 36 S.F. OF GRAFFITI 09/19/08 TEMECULA CREEK BRIDGE REMOVED 26 S.F. OF GRAFFITI 09/19/08 LOMA LINDA TO VIA CORDOBA REMOVED 106 S.F. OF GRAFFITI R:N1A AMW,(L LM\GRAFFM 09/22/08 BEHIND TARGET 09/22/08 09/22/08 09/23/08 09/24/08 09/24/08 09/25/08 09/29/08 09/29/08 09/29/08 09/29108 09/30/08 09/30/08 SANTA GERTRUDIS CREEK VAIL RANCH / PECHANGA AREAS OVERLAND BRIDGE VIA MONTEZUMA AT JEFFERSON EMPIRE CREEK CORTE OSUNA CITYWIDE HOT SPOTS WOLF CREEK AT TETON HUMBER AT RANCHO CALIFORNIA ROAD VIA LAS COLINAS AT RANCHO CALIFORNIA ROAD RUSTIC GLEN AT SPRINGTIME ROMANCE PLACE noviuvtu tREMOVED MOVED REMOVED REMOVED REMOVED 22 35 78 5 9 7 1 7 2 24 24 2 7 S.F. OF GRAFFITI S.F. OF GRAFFITI S.F. OF GRAFFITI S.F. OF GRAFFITI S.F. OF GRAFFITI S.F. OF GRAFFITI S.F. OF GRAFFITI S.F. OF GRAFFITI S.F. OF GRAFFITI S.F. OF GRAFFITI S.F. OF GRAFFITI S.F. OF GRAFFITI S.F. OF GRAFFITI TOTAL S.F. GRAFFITI REMOVED TOTAL LOCATIONS 3,455 40 RAhfA AIMW CMRLMGRA TA o a ~ o N r a o z W ~ w ~ 00 0 N W A U W G O Z U O F - IL w U) (7 a J LL a {L a co w 3 V a 00000oooooaooooo0000000000 00000000000000000000000000 00000oooooaooooooooooaoooo rO11~~Mr~1~YYMr~hNMrp1P 4~Mr~I~ tgMr u'JVV V~aM MMMM NNNN Nrrrrr CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION RIGHT-OF-WAY TREE TRIMMING MONTH OF SEPTEMBER, 2008 all AT iK aY.SaM~~. 09/02/08 s; r r r p a O 'v¢ 3u"$:' .J $ KNS'in DIAZ AT VIA DOS PICOS , p C.fii°S. ~24 TRIMMED s ETED acA"v..$:,~ xO..v.«hyY aB,Y„C-fn ~.il .h~+? 2 R.O.W. TREES 09/04/08 OVERLAND AT YNEZ TRIMMED 2 R.O.W. TREES 09/10/08 RANCHO VISTA TRIMMED 12 R.O.W. TREES 09/11/08 PAUBA ROAD TRIMMED 28 R.O.W. TREES 09/22/08 RANCHO CALIFORNIA ROAD AT MARGARITA TRIMMED 4 R.O.W. TREES 09/25/08 HARVESTON TRIMMED 3 R.O.W. TREES 09/30/08 CASSINO COURT AT ALTAMURA COURT TRIMMED 1 R.O.W. TREES 09/30/08 NEW TOWN AT CLEAN LIGHT TRIMMED 1 R.O.W. TREES 09/30/08 VIA RAMI TRIMMED 1 R.O.W. TREES 09/30/08 JEDEDIAH SMITH AT DE PORTOLA TRIMMED 1 R.O.W. TREES 09/30/08 CALLE ARAGON AT CORTE ANACAPA TRIMMED 1 R.O.W. TREES TOTAL R.O.W. TREES TRIMMED 56 R:\MAMMMWR COWLTD\TR CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION RIGHT-OF-WAY WEED ABATEMENT MONTH OF SEPTEMBER, 2008 09/11/08 PAUBAROAD aJ ABATED . 300 S.F. R.O.W. WEEDS TOTAL S.F. R.O.W. WEEDS ABATED 300 R:"IAMTAiMWKCOWLTD\W MS CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION SERVICE ORDER REQUEST LOG MONTH OF SEPTEMBER 2008 DATE 5,~"<~ \ h t ( t~NR k "'S`'~M {*Z~6,y~ USES OCA I y R i7E (1J~~ ~0 ~d S p s 09/02/08 MARIPOSA PLACE AND MANZANO DRIVE STREET SLURRY 09/02/08 09/02/08 CAMINO MAREA SIGN DOWN 09/02/08 09/02/08 JEFFERSON AT WINCHESTER DEBRIS PICK-UP 09/02/08 09/02/08 WINCHESTER AT I-15 OIL SPILL 09/02/08 09/02/08 32175 TEMECULA PARKWAY TREE TRIMMING 09/02/08 09/03/08 PAUBA ROAD DEBRIS PICK-UP 09/03/08 09/03/08 MORAGA DEBRIS PICK-UP 09/03/08 09/03/08 29770 VIA PUESTA DEL SOL 09/03/08 09/04/08 RANCHO CALIFORNIA ROAD AT MARGARITA TREEDOWN 09/04/08 09/04/08 BUTTERFIELD STAGE ROAD M 09/04/08 09/04/08 29729 VALLE OLVERA 09/04/08 09/05/08 41697 MONTEREY PLACE P.C.C. REPAIR 09/05/08 09/08/08 45598 BASSWOOD COURT TREE REMOVAL 09/08/08 09/08/08 MORAGA DEBRIS PICK-UP 09/08/08 09/08/08 45113 TIOGA STREET CELL IN CATCH BASIN 09/08/08 09/09/08 RANCHO CALIFORNIA ROAD AT YNEZ OIL SPILL 09/09/08 09/09/08 AHERN PLACE DEBRIS PICK-UP 09/09/08 09/09/08 DRYMEN AT MONTE COURT DEBRIS PICK-UP 09/09/08 09/10/08 NICLYN DRIVE TREE TRIMMING 09/10/08 09/10/08 30413 DANUBE COURT P.C.C. REPAIR 09/10/08 09/10/08 MORAGA DEBRIS PICK-UP 09/10/08 09/10/08 29836 VILLA ALTURAS DRIVE TREE REMOVAL 09/10/08 09/10/08 LIEFER ROAD ROAD GRADING 09/10/08 09/10/08 41070 AVENIDA VERDE GRAFFITI 09/10/08 09111/08 RANCHO CALIFORNIA ROAD AT VIA EL GRECO GRAFFITI 09/11/08 09/11/08 RANCHO VISTA DEBRIS PICK-UP 09/11/08 09/11/08 45927 CORTE CARMELLO TREE TRIMMING 09111/08 09/11/08 LIEFER ROAD ROAD GRADING 09/1/08 09/12/08 31988 CORTE POSITAS STORM DRAIN CLEANING 09/12/08 R:WW AIMW CONTLMO ORSI ~n*Ny Fyw(' I?ATE REG°D , 09/12/08 "k f 'fy 7-77 'd 4 All r"i r~ ' t s- z , r ~ t ~y ~ _ 27107 RAINBOW CREEK DRIVE T r TREE TRIMMING ~ r0 "N n 09/12/08 09/15/08 MORAGA DEBRIS PICK-UP 09/15/08 09/15/08 30972 E. LOMA LINDA KEYS IN STORM DRAIN 09/15/08 09/15/08 YNEZ COURT T.C. 09/15/08 09/16/08 HARVESTON WAY SIGN REPAIR 09/16/08 09/16/08 39862 WORTHINGTON PLACE TREE TRIMMING 09/16/08 09/17/08 29728 NIGHTVIEW CIRCLE' TREE REMOVAL 09/17/08 09/17/08 RANCHO CALIFORNIA ROAD AT TOWN CENTER A. C. REPAIR 09/17/08 09/17/08 5T" STREET AT MERCEDES HIT LAMP 09/17/08 09/17/08 SOLANA AT MARGARITA TREE TRIMMING 09/17/08 09/18/08 HOPE DRIVE DEBRIS PICK-UP 09/18/08 09/18/08 MORAGA DEBRIS PICK-UP 09/18/08 09/19/08 RAMSEY COURT DEBRIS PICK-UP 09/19/08 09/19/08 PASEO BRILLANTE DEBRIS PICK-UP 09/19/08 09/19/08 TOWN CENTER DEBRIS PICK-UP 09/19/08 09/19/08 MORAGA DEBRIS PICK-UP 09/19/08 09/22/08 33365 CALLE CANTU BRUSH TRIMMING 09/22/09 09/22/08 31718 COUTE CARDINAS GRAFFITI 09/22/08 09/22108 PEACOCK PLACE SNS DOWN 09/22/08 09/22/08 MORAGA DEBRIS PICK-UP 09/22/08 09/23/08 40251 BERWOOD COURT TREE TRIMMING 09/23/08 09/23108 ZUMA TREE TRIMMING 09/23/08 09/23/08 45430 SEAGULL WAY GLASS IN STREET 09/23/08 09/24/08 3287 MONTE DRIVE A.C. REPAIR 09/24/08 09/24/08 MORAGA DEBRIS PICK-UP 09/24/08 09/25/08 SANTIAGO CELL IN CATCH BASIN 09/25/08 09/25/08 31035 CAMINO DEL ESTE DEBRIS PICK-UP 09/26/08 09/26/08 TEMECULA PARKWAY AT 1-15 ON-RAMP OIL SPILL 09/26/08 09/28/08 43000 BLOCK OF FASSANO COURT BLUE RPM 09/30/08 00/29/08 45331 ZUMA DRIVE TREE 09/29/08 09/29/08 MORAGA AT CHURCH DEBRIS PICK-UP 09/29/08 09/29/08 WINCHESTER AT DIAZ DEBRIS PICK-UP 09/29/08 TOTAL SERVICE ORDER REQUESTS 61 R:VvfAINTApVRWR MWLMNSORM CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION SIGNS MONTH OF SEPTEMBER, 2008 z 09/02108 CITYWIDE REPLACED r rva 5 REPAIRED 3 09/03/08 CITYWIDE REPLACED 1 REPAIRED 2 09105/08 CITYWIDE REPLACED 2 REPAIRED 1 09/11/08 CITYWIDE REPAIRED 3 09/12/08 CITYWIDE REPLACED 8 REPAIRED 2 09/16/08 CITYWIDE REPLACED 6 REPAIRED 4 09/18/08 CITYWIDE REPLACED 13 REPAIRED 1 09/22/08 CITYWIDE REPLACED 3 REPAIRED 5 09/24/08 CITYWIDE REPLACED 6 REPAIRED 8 09/25/08 CITYWIDE REPLACED 15 REPAIRED 3 09/26/08 DE PORTOLA AT MEADOWS PARKWAY REPLACED 2 09/29/08 DATE STREET AT KINGWOOD REPLACED 1 09/30/08 43000 FASSANO COURT REPAIRED 1 09/30/08 PAUBA ROAD 100' W EST OF LINFIELD WAY REPLACED 1 09/30108 KNOLLRIDGE DRIVE AT CREATIVE DRIVE REPLACED 1 REPAIRED 1 09/30/08 WINCHESTER AT SANTA GERTRUDIS CREEK REPAIRED 28 09/30/08 RAINBOW CREEK AT SPRINGTIME REPAIRED 1 09/30/08 TERRIL COURT REPAIRED 1 09/30/08 CHAUNCEY AT CALLE MEDUSA REPLACE 1 09/30/08 AMERITA WAY AT RICCI REPAIRED 1 09/30/08 AREA #2 REPLACED 4 REPAIRED 6 TOTAL SIGNS REPLACED 72 TOTAL SIGNS INSTALLED 0 TOTAL SIGNS REPAIRED 72 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION STENCILS / STRIPING MONTH OF SEPTEMBER, 2008 LOVgmL ~'.i 0jj$F. k.\ l Y~_ t3 rh.». e£{ iFn{~1.J{C~1}'.. {vxva iYt.'f. di]f Siw'^_'ViI4it4ef`d4j'~A #a.n ~f +~fJ A~.h....i..+.M .~'O Fns.' tPC^' v3 {f 1~D"C 09/02/08 AREA #2 REPAINTED 69 LEGENDS 09/03/08 AREA #2 REPAINTED 16 LEGENDS 09/08/08 NICOLAS ROAD REPAINTED 295 L.F. YELLOW CURB 09/09/08 MARGARITA ROAD REPAINTED 1,260 L.F. YELLOW CURB 09/10/08 PIO PICO REPAINTED 245 L.F. YELLOW CURB 09/16/08 AREA #1 REPAINTED 41 LEGENDS 09/17/08 AREA #1 REPAINTED 45 LEGENDS 09/23/08 AREA #2 REPAINTED 59 LEGENDS 09/24/08 AREA #2 REPAINTED 61 LEGENDS 09/25/08 AREA #2 INTED 53 LEGENDS 09/29/08 AREA#2 INTED 42 LEGENDS 09/30/08 AREA #3 FREPAINTED 68 LEGENDS TOTAL NEW & REPAINTED LEGENDS 454 NEW & REPAINTED RED CURB & STRIPING L.F. 1.800 R:NRAMTAIN\W C0MPLTDISTRIPIN0 CAPITAL IMPROVEMENT PROJECTS Monthly Activity Report September / October 2008 Prepared By: Amer Attar Submitted by: William G. Hughes Date: October 28, 2008 PROJECTS UNDER CONSTRUCTION 1. Fire Station - Northeast Site (Roripaugh Ranch) This project will construct a new fire station in the north part of the City. The majority of work was completed by April of 2006. Roripaugh Developer (Ashby) schedule shows access and utilities to the site in August 2007. Because of this there was cost to re-mobilize and complete the project when the aforementioned items are complete, these costs are reflected in an approved change order total, which is the responsibility of the developer. In addition, a fire engine/truck venting system (requested/added on 2/06) will be installed when the Contractor is re-mobilized; this cost is also included in the approved change order total. 2. City Property at Diaz Road and Dendy Parkway- Rough Grading This project will provide for the grading of the old vacant City property at Diaz Road and Dendy Parkway. All work was completed on March 28, 2007. NPDES work on the site was completed in March of 2008. Additional work is planned to restore the RCW D site permanently and to make the site easier to maintain. This work began the week of 10/6/2006 and will be completed in three weeks. 3. Murrieta Creek Multi Purpose Trail This project will build equestrian and bike trails along Murrieta Creek between Rancho California Road and Diaz Road. On the north and south sides of the project, the contractor has completed the grading, the installation of the mainline irrigation, the mow curb, the DG, the irrigation laterals and AC pavement. Edison and Rancho Water connections are being worked on. Soil quality issues are being looked into and once the issues are resolved planting will begin. 4. Old Town Infrastructure Projects - Street Improvements, Mercedes St (2nd - 6th) & the Realignment of Main St. and Construction of the Town Square This project includes the construction of the Town Square and street improvements on Mercedes & Main Streets. On March 18, 2008, the City Council awarded the construction contract to L H Engineering Company, Inc for $3,458,495.00. Work is ongoing on storm drains, sewer, water systems and the Town Square. A redesign of the fountain has been completed and is being priced by the Contractor, which will extend the completion date into March of 2009. 5. Old Town Infrastructure Projects - Underground Utility District This project will effectively underground all overhead utility lines along Old Town Front Street, between 2"d and 6th streets, all of Main Street east of Murrieta Creek and Mercedes Street between 2" d and 6th streets. Herman Weissker was awarded the work at the 3/18/08, City Council Meeting. Work is currently being completed along Mercedes. The entire project will be completed by the end of October. 6. Citywide Slurry Seal Project FY 2007-2008 This project will slurry seal streets mainly in the Paloma del Sol area. Construction is essentially complete. Minor punchlist items are being addressed. Estimated completion is 09/15/08. 7. Roller Hockey Rink Dasher Board System This project will replace the boards at the existing Roller Hockey Rink. The project is complete. A request for the Maintenance Bond and Final Affidavit has been sent to the Contractor. Once this is received a Notice of Completion will be filed and the project will betaken before the City Council for Acceptance. 8. Pechanga Parkway Improvements - Phase II (Temecula Parkway (formerly SR 79 South to Pechanga Road) This project will widen Pechanga Parkway (formerly Pala Road) to its ultimate width from the Pechanga Parkway Bridge to Pechanga road. Construction that will occur during the month of October is as follows: curb and gutter, sidewalk, pavement, aggregate base, removals, and traffic signals. The final section of the Pechanga Tribe's Recycled Waterline project between Loma Linda Road and Rainbow Canyon Road started on July 14 and will be complete by December 1, 2008 9. Old Town Infrastructure Projects - Parking Structure & Office/Retail frontage This project includes the site grading and retaining walls for the Civic Center & the Parking Structure site as well as construction of a parking structure, including office frontage shell space. PCL was awarded the construction contract at the 8/26/08 CC mtg. The Underground Fire Protection plan is pending RCW D approval. The notice to proceed was given on 9/29/08 and PCL will start grading the site on 10/20/08. 10. Ronald Reagan Sports Park Channel Silt Removal & Desiltation Pond This project includes restoring the Best Management Practices (BMP) of the Stormwater Pollution Prevention Plan (SWPPP), the Water Quality Management Plan (WQMP) and the requirement of RWQCB by desilting the basin located near the Sports Park. 401 Certification and Streambed Alteration Agreement have been acquired. Final negotiation with USF&WS and CDFG for mitigation requirements is pending. The Project was awarded on 08/26/08 and is on-hold pending confirmation of FEMA reimbursement funding. 11. Old Town Civic Center Phase 2 This project will construct the Old Town Civic Center. City Council awarded the contract to Edge Development, Inc. for $31,555,500.00 on 9/09/08. Edge's work can not start unit the site is graded and retaining walls placed by PCL as part of the Parking Structure Project. 12. Temecula Community Center Expansion This project will add approximately 4000 square feet of space to the existing Temecula Community Center to accommodate more human services programs. Thirteen bids were opened on 9/30/08. Erickson-Hal Construction Company is the qualified low bidder. The contract will be taken to the City Council for approval on 11/18/08. PROJECTS BEING ADVERTISED FOR BIDS 1. Re-Stripe Route 79 South to 8 lanes from 1-15 to Pechanga Parkway This project will provide four lanes in each direction on Temecula Parkway (formerly State Route 79 South) from 1-15 to Pechanga Parkway. The project is out to bid. Bid opening is scheduled for 01/08/09. PROJECTS IN DESIGN 1. Pechanga Parkway Storm Drain Improvements - Environmental Mitigation This project includes construction of new wetlands as part of the Wolf Valley Creek Channel - Stage 1. The mitigation site is located along the north bank of Temecula Creek (within the floodplain and floodway area). The environmental regulatory agencies have approved this new mitigation area. RCFCD had no significant comments re the installation work. Mylars are currently ready for signature. The contract bid document has been completed and is being reviewed to incorporate all corrections. The appraisal far three easements is now complete; offers for purchase of the property were made. 2. Murrieta Creek Bridge - Overland Drive Extension to Diaz Road This project includes studying alignments, design and construction of an extension of Overland Drive, westerly to Diaz Road, including a new bridge over Murrieta Creek. Coordination with RCFC & WCD and the U. S. Army Corp of Engineers is required. The consultant has started the final design. The consultant is in the process of obtaining a traffic control plan to perform pot holing operations within Diaz Road to determine the location of existing utilities. 3. Main Street Bridge Over Murrieta Creek (Replacement) This project will replace the existing Main Street Bridge over Murrieta Creek. Design consultant Simon Wong Engineering (SWE) and the City are continuing to pursue environmental permitting and coordination issues associated with pursuing the bridge replacement as a project separate from the Army Corps of Engineer's Murrieta Creek improvement project. Staff review of draft environmental reports/studies has been completed, and comments were returned to SWE. Final environmental reports is expected by October 31, 2008, at which time PES submittal to Caltrans will occur. 90% design plans & specs are under staff review; 100% PS&E is anticipated in November, 2008. An agreement has been entered into with Rancho California Water District to accommodate an 8" waterline through the bridge. 4. Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek This project includes the construction of an approx. 150'ped/bike bridge over Santa Gertrudis Creek near Chaparral H.S. This is a federally funded project, which will involve a NEPA document. Preliminary Environmental Study (PES) form was submitted to Caltrans on 9/10/08. The City Council approved the purchase of a portion of an RCW D-owned parcel needed to construct the bridge at the 10/14/08 meeting. 80% design plan submittal received on 9/15/08 is under staff review. 5. Western Bypass Bridge Over Murrieta Creek This project involves the design and construction of a new bridge over Murrieta Creek at the westerly terminus of SR-79S and an extension of Pujol Street to the new structure. Once constructed, this will serve as the southerly connection of the Western Bypass Corridor. Staff has received an amended proposal for the design. The proposal received City Council Approval on June 24, 2008 and work has restarted. Preliminary alignments have been reviewed and geotechnical investigations have been initiated. 6. Redhawk Park Improvements, Four Sites This project will add amenities to four park sites in the recently annexed Redhawk area. Due to budgetary restraints, the construction was divided into phases over a number of years. At the December 11, 2007 meeting, the City Council approved an agreement with RJM forthe construction drawings of the chosen amenities, which include a half court basketball court, ADA accessible parking, and dog park at Redhawk Community Park; a seatwall and shade structure at Sunset Park. A kick off meeting with the design consultant was held on 02/05/08. The preparation of the construction drawings continues. 7. Temecula Parkway (formerly 79 South) Park & Ride This project will design and construct a park and ride facility on Temecula Parkway (formerly 79 South) at La Paz. The 70% design drawings are being returned to AAE for revision and resubmittal. A meeting will be arranged with AAE to discuss drainage issues raised by Land Development. The new City Ordinance has been forwarded to the design consultant for his review. It is anticipated that the landscape design will change to adopt these new measures. 8. De Portola Road Pavement Rehabilitation Project (from Jedediah Smith to Margarita) This project includes rehabilitating De Portola Road from Jedediah Smith Road to Margarita Road. This is a federally funded project. The Environmental Document (Categorical Exclusion) was approved by Caltrans on August 8, 2007. 100% PS&E is anticipated in October 2008. Construction Authorization was received from Caltrans on 10/7/08; Authorization to Bid is on the Council agenda for 10/28/08. Construction is expected to begin in late 2008. 9. 79 South to Pechanga Parkway - Dual Right Turn Lanes This project includes the design and construction of two right turn lanes on eastbound Temecula Parkway (formerly State Route 79 South) to southbound Pechanga Parkway. The design includes the widening of Temecula Parkway and relocation of traffic signal poles. 100% design plans are complete. The City is in the process of purchasing the required right of way. Once the needed right of way is acquired, construction will be scheduled. 10. Santiago Detention Basin This project includes the design and construction of a detention basin. The proposed basin (1 acre in size) is located on the south side of Santiago Rd between Vallejo Ave and Orsmby Rd. 100% design plans have been reviewed and minor comments will be provided to the consultant for incorporation into the plans. 11. Pavement Rehabilitation - STPL Project This project will rehab Rancho California Road from Ynez Rd. to the City limits on the east. Consultant is working on the 100% design package. The City has submitted right of entry information to Caltrans. The request for Federal construction authorization was submitted on June 24, 2008. The project will go to construction in late 2008. 12. Winchester Road/79-North Corridor Beautification This federally funded project will design and construct landscaping and irrigation enhancements to the existing raised medians along Winchester Road between Ynez Road and the easterly City limit. The consultant is working on the 100% design package. The City received the signed PES form and the Categorical Exclusion (CE) from Caltrans. The City is finalizing the specifications. The construction phase of This project will be on hold until June 2009. 13. French Valley Parkway Phase 1 - Southbound Off-Ramp to Jefferson, Auxiliary Lane, and Widening the Bridge over Santa Gertrudis Creek at the Winchester Southbound Off-ramp A southbound off-Ramp to Jefferson, an auxiliary lane, and widening the bridge over Santa Gertrudis Creek at the Winchester southbound off-ramp are the components of Phase 1. Status is as follows: ➢ PS&E - City is preparing 95% plans (retaining walls and landscape/irrigation). ➢ Type Selection for Retaining Walls - Approved November 2007. ➢ 2nd Intermediate PS&E Retaining Walls - Under Caltrans review. ➢ Right of Way - Establishing limits of dedication. Discussions are continuing with owners of affected parcels within Phase 1 work. ➢ Declaration of Units - Caltrans Approved Metric Exception for this phase. ➢ Utilities - Updated pothole plans have been reviewed by Caltrans. Encroachment permits are being sought. ➢ Conceptual Landscape/Aesthetics - Concept was selected, with Murrieta, Caltrans, and IBC concurrence. Selection was incorporated into Draft Structures PS&E submittal. ➢ Maintenance Agreement - City preparing exhibit for the first draft. 14. Old Town Gymnasium This project will construct a gymnasium in old town, adjacent to the Boys and Girls Club. The Boys and Girls Club site is too small for the proposed Gymnasium. It was determined at the 8/19/08 meeting that WLC would proceed with conceptual design development and that they would meet with the Boys and Girls club staff to get their input. WLC is working on several site scenarios that will provide better access and more parking. 15. Traffic Signal Installation - Citywide, Butterfield Stage Rd at Welton St / Channel St This project will install a new traffic signal on Butterfield Stage Road at Welton Street / Channel Street. PS&E is 70% complete. 16. Traffic Signal Installation - Citywide, Meadows Pkwy at McCabe Dr This project will install a new traffic signal on Meadows Parkway at McCabe Drive. PS&E is 70% complete. 17. Pavement Management System Update 2008-2013 This project will update the City's Pavement Management System for the years 2008-2013. This project will update the City's Pavement Management System for the years 2008-2013. The Council approved an agreement with Wildan on March 18th. The Notice to Proceed was issued to the consultant in May. The City forwarded all requested information to Willdan to initiate the project. The consultant has started the field rating process. City will provide information about the new streets which were not included in the last PMS to the consultant. 18. Localized Storm Drain Improvements This project will fix the drainage problem at the south end of Front Street (at the MW D easement). Baseline right of way, utilities, and mapping are established. This project is currently on hold. 19. Long Canyon Detention Basin - Access Road This project will construct an access road to the Long Canyon Detention Basin. Plans and specifications are 90% complete. City is seeking FEMA funds to remove excess silt deposited within the basin before constructing the access road. Project is on hold until FEMA determination is finalized. PROJECTS IN THE PLANNING STAGE 1. 1-15/ SR 79 South Interchange -Project Report (PR) This project will modify the 1-15/ SR 79 South Interchange to accommodate projected future traffic. This is the next step of project development after the completion of the Project Study Report. City continued development of design geometrics and environmental technical studies. Status is as follows: ➢ Draft Project Report - Approved January 2008. ➢ Project Report - Preparing resubmittal for Caltrans review. ➢ Supplemental Fact Sheet - Preparing resubmittal for Caltrans review. ➢ Advisory Design Exceptions - Approved 10/18/06. ➢ Mandatory Design Exceptions - Approved 10/20/06. ➢ Stormwater Data Report - Under Caltrans review. ➢ Traffic Study - Approved 09/11/06. ➢ Modified Access Report - FHWA Determination of Acceptability was approved in July 2007. Final approval pending approval of the Final Environmental Document. ➢ Geometric Approval Drawings - Preparing resubmittal for Caltrans review ➢ Initial Study Assessment - Approved September 2005. ➢ Acoustic Evaluation - Approved December 2005. ➢ Air Quality Assessment - Approved PM10 Nov 2005 and PM2.5 Jul 2006. ➢ Nat Environmental Study - Approved May 2006. ➢ Cultural Studies - Approved November 2006. ➢ Draft Environmental Document - Approved Dec 2007 and publicly circulated 2/20/08 - 3/21/08. ➢ Final Environmental Document - Awaiting approval of Project Report. ➢ FHWA Air Conformity - Approved June 2008. ➢ Erosion Control Plan - Under Caltrans review. ➢ Life Cycle Cost Analysis - Preparing resubmittal for Caltrans review. 2. French Valley Parkway Overcrossing and Interchange, Project Report (PR), Plans Specifications, and Estimate (PS&E) Preparation This project will construct an interchange between Winchester Road Interchange and the 1-15/1-215 split. City continued development of the Project Report and Environmental Document. Current status is as follows: ➢ Draft Project Report - Approved June 2006. ➢ Project Report - Final preparation pending approval of Environmental Doc. ➢ Draft Environmental Document - City revising per Caltrans comments. ➢ New Connection Report (NCR) - Letter of Acceptability received in July 2008. ➢ Traffic Operations Analysis - Approved 02/05108. ➢ Exception to 20-yr Traffic Design - Approved 12/17/07. ➢ Stormwater Data Report - City revising per Caltrans comments. ➢ Mandatory Design Exceptions - Approved 07118106. ➢ Advisory Design Exceptions - Approved 07/18/06. ➢ Exception to Ramp Metering Policy - Approved 07105/06. ➢ Geometric Approval Drawings - Approved 07118106. ➢ Revised Geometric Approval Drawings - Approved 01/11/08. ➢ Storm Drain Study - Approved 03121108. ➢ Floodplain and Scour Analysis Report - Under Caltrans review. ➢ Declaration of Units - Request for Metric Exception denied by Caltrans. ➢ Freeway Agreements - Revised exhibits under Caltrans review. ➢ Risk Management Plan - Updating as necessary. ➢ Project Charter - 1 st draft is under Caltrans review. ➢ Maintenance Agmt - Preparing 1 st submittal for Caltrans review. ➢ Financial Plan - Preparing 2nd submittal for Caltrans review. 3. Temecula Creek Crossing - Access to Temecula Parkway The project consists of performing an alignment study to set a specific horizontal and vertical alignment far an extension of Avenida de Missions southerly to gain vehicular access to Loma Linda Rd., including a bridge crossing over Temecula Creek. Preliminary engineering report will be completed by 11/14/08. 4. Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension and Interconnect The project will provide a Class I bicycle trail that connects the existing Santa Gertrudis Creek Pedestrian/Bicycle Trail at Ynez Road to the Murrieta Creek Multi-Purpose Trail at Diaz Road. The City plans to enter into an agreement with a consultant by 11/18/08. 5. Nicolas Valley - Assessment District (Liefer Road) This project will study assessment district feasibility and formation, including completing the street and minor storm drain improvements on the unimproved portions of certain streets within Nicolas Valley (Liefer Road) area. The project is in the gathering data stage. 6. Library Additional Parking This project will provide 70-100 parking stalls on the graded City property about 1200 feet west of the existing library as an over flow parking lot. The City is reviewing proposals from the City's on-call consultants for the design of the parking lot. CITY OF TEMECULA PAGE 1 OF 10 CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 10/16/2008 PROJECT PROJECT NAME, DESCRIPTION, PROJECT %TIME NO. PRIORITY CONTRACTOR & CONTRACT-Vs : ENGINEER COMPLETE : CONTRACT CURRENT STATUS & PROGRESS jEw.c°mpimaa-i PAID PROJECTS UNDER CONSTRUCTION Roripaugh Ranch Fire Station The majority of work was completed by April of 2006. The remaining work will be completed Tovey Shultz Construction, Inc. $3,298,000 when the utilities are completed with the City's undertaking of this work - estimated in June PW03-01 i Approved Change Orders $212,768.24 David 97% 93% of 2009. In addition, a fire engine/truck venting system (requested/added on 2/06) will be McBride (6109) installed when the Contractor is re-mobilized, this cost is also included in the approved change order total. City Property at Diaz Road and Dendy Parkway - ° 100 This project will provide for the grading of the vacant City property at Diaz Road and Dendy Rough Grading C t t Sk k original work ° Parkway. All work was completed on March 28, 2007. NPDES work on the site was l t d i M h f 2008 Additi l k i l d t t th RCWD it I on rac or: ans a David ° 100/° original comp e e n arc o . ona wor s p anne o res ore e s e PW06-03 Contract Amt: $ 3,155,810.00 McBride 100 C 100% CC0#1 permanently and to make the site easier to maintain . This work began the week Approved Change Orders: $ 2,641,538.71 work Next Next wor of10/6/2006 and will be completed in three weeks. Phase {10108} Murrieta Creek Multi Purpose Trail This project will build equestrian, pedestrian and bike trails along Murrieta Creek Contractor: IAC Engineering, Inc. 1,308,148.48 between Rancho California Road and Diaz Road. On the north and south sides of the Laura Bragg/ 80% ° project, the contractor has completed the grading, the installation of the mainline PW01-27 I Amer Attar (12/08) 60 irrigation, the mow curb, the DG, the irrigation laterals and AC pavement. Edison and Rancho Water connections are being worked on. Soil quality issues are being looked into and once the issues are resolved planting will begin. Old Town Infrastructure Project - This project includes the construction of the Town Square and street improvements on Town Square and Mercedes & Main Street Mercedes & Main Streets. On March 18, 2008, the City Council awarded the construction PW06-07 Contractor: LH Engineering David 80% contract to L H Engineering Company, Inc for $3,458,495.00. Work is ongoing on storm (1 C & 1 E) I Contract Amt: $3,458,495.00 McBride (12108) 45% drains, sewer, water systems and the Town Square. A redesign of the fountain has been Approved Change Order(s) $ 24,106.34 completed and is being priced by the Contractor, which will extend the completion date into March of 2009. Old Town Infrastructure Projects This project will effectively underground all overhead utility lines along Old Town Front - Underground Utility District Street, between 2nd and 6th streets, all of Main Street east of Murrieta Creek & Mercedes PW06-07 I Contractor: Herman Weissker, Inc. David 98% 72% Street between 2nd and 6th streets. Herman Weissker was awarded the work at the (i B) Contract Amt: $129,077.99 McBride (10108) 3/18/08, City Council Meeting. Work is currently being completed along Mercedes. The Approved Change Order(s) $ 10,896.01 entire project will be completed by the end of October. Citywide Slurry Seal Project FY 2007-2008 Kendra This project will slurry seal streets mainly in the Paloma del Sol area. Construction is PW08-02 I Contractor: All American Asphalt Hannah- 100% 100% complete. Project will be taken before City Council for Acceptance on 10/28/08. Con tr act Am ou n t: $361,199.88 Meistrell Roller Hockey Rink This project will replace the boards at the existing Roller Hockey Rink The project is Dasher Board System Bill complete. A request for the Maintenance Bond and Final Affidavit has been sent to the YAKAR Construction McAteer / Contractor. Once this is received a Notice of Completion will be filed and the project will be PW07-12 Original Contract Amount $178,350.00 David 100% 100% taken before the City Council for Acceptance. CCO#1 Amount $ 16,952.65 McBride Final Contract Amount $195,302.65 WPS101608 CITY OF TEMECULA PAGE 2 OF 10 CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 10/16/2008 PROJECT PROJECT NAME, DESCRIPTION, PROJECT %TIME Nd.: PRIORITY CONTRACTOR & CONTRACT $'s:: ENGINEER COMPLETE CONTRACT CURRENT STATUS & PROGRESS jEst-pA;aa-; PAID Pechanga Parkway Phase II Street This project will widen Pechanga Parkway to its ultimate width from Temecula Parkway to Improvements from Temecula Parkway to City Pechanga Road. Construction that will occur during the month of October is as follows: PW99-11 Limits @ Pechanga Road. Steve curb and gutter, sidewalk, pavement, aggregate base, removals, and traffic signals. The (Ph II) I Contractor: All American Asphalt Beswick/ 38% 15% final section of the Pechanga Tribe's Recycled Waterline project between Loma Linda Road Contract Amount: $8,131,964.98 Amer Attar and Rainbow Canyon Road started on July 14 and will be complete by December 1, 2008 Old Town Infrastructure Projects This project includes the site grading and retaining walls for both the Civic Center & the Parking Structure & Office/Retail frontage David Parking Structure site as well as construction of a Parking Structure, including office PW06-07 I Contractor: PCL Construction McBride/ Bill ° 6 0% frontage shell space. PCL was awarded the construction contract at the 8/26/08 CC mtg. (1 D) Contract Amount: $15,797,010.00 McAteer (12/09) The Underground Fire Protection plan is pending RCWD approval. The notice to proceed was given on 9/29/08 and PCL will start grading the site on 10/20/08. Ronald Reagan Sports Park Channel Silt This project includes restoring the Best Management Practices (BMP) of the Stormwater Removal & Desiltation Pond Pollution Prevention Plan (SWPPP), the Water Quality Management Plan (WQMP) and the Contractor: Sean Malek Engineering requirement of RWQCB by desilting the basin located near the Sports Park. 401 PW05-13 I Contract Amount: $315,510 William 0% 0% Certification and Streambed Alteration Agreement have been acquired. Final negotiation Becerra with USF&WS and CDFG for mitigation requirements is pending. The Project was awarded on 08/26/08 and is on-hold pending confirmation of FEMA reimbursement funding. Old Town Civic Center This project will construct the Old Town Civic Center. City Council awarded the contract to PW06-07 Contractor: Edge Development David ° 0/° Edge Development, Inc. for $31,555,500.00 on 9/09/08. Edge's work can not start unit the Ph2 I Contract Amount: $31,555,500.00 McBride/ Bill (6/10) 0% site is graded and retaining walls placed by PCL as part of the Parking Structure Project. McAteer Re-Stripe Route 79 South to 8 lanes from This project will provide four lanes in each direction on Temecula Parkway (formerly State Pechanga Parkway to 1-15 Kendra ° ° Route 79 South) from 1-15 to Pechanga Parkway. The project is out to bid. Bid opening is PW07-08 I Contractor: Hannah- 0 0 scheduled for 01/08/09. Contract Amount: Mei strell Temecula Community Center Expansion This project will add approximately 4000 square feet of space to the existing Temecula Contractor: Erickson-Hall Construction Company Bill McAteer Community Center to accommodate more human services programs. Thirteen bids were PW06-05 III Contract Amount:$1,184,000.00 / David 0% 0% opened on 9/30/08. Erickson-Hal Construction Company is the qualified low bidder. The McBride contract will be taken to the City Council for approval on 11/18/08. PROJECTS BEING DESIGNED BY CONSULTANTS Pechanga Parkway Storm Drain Improvements - This project includes the construction of new wetlands for the Wolf Valley Creek Channel Environmental Mitigation Improvements-Stage I. The wetlands will be created through the construction of new Consultants: Community Works Design Steve landscape and irrigation systems. The site is located along the north bank of Temecula PW99-11EM $29,840 Beswick/ Creek (within flood-plain/way areas). The environmental regulatory agencies have approved I Mayra De La 95°/° 95% this new mitigation area. Mylars are currently ready for signature. The contract bid Torre document has been completed and is being reviewed to incorporate all corrections. The appraisal for three easements is now complete; offers for purchase of the property were made. WPS101608 CITY OF TEMECULA PAGE 3 OF 10 CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 10/16/2008 PROJECT PROJECT NAME, DESCRIPTION, PROJECT : %TIME Nd.: PRIORITY CONTRACTOR & CONTRACT $'s:: ENGINEER COMPLETE CONTRACT CURRENT STATUS & PROGRESS jEst-piiraa-; PAID Murrieta Creek Bridge and Overland Drive The project includes the extension of Overland Drive from Commerce Center Drive to Diaz Extension from Commerce Center to Diaz Rd Steve Road with a bridge over Murrieta Creek. Coordination with RCFC& WCD and U.S. Army PW00-26 I Consultant: Project Design Consultants Beswick/ 75% o 75/' Corps of Engineers is required. The consultant has started the final design. The consultant Contract: $466,940 MaYra De La is in the process of obtaining a traffic control plan to perform pot holing operations within Torre Diaz Road to determine the location of existing utilities Main Street Bridge Over Murrieta Creek This project will replace the exsting Main Street Bridge over Murrieta Creek. Design (Replacement) consultant Simon Wong Engineering (SWE) and the City are continuing to pursue Consultant: Simon Wong Engineering environmental permitting and coordination issues associated with pursuing the bridge Contract amount: $317,719 83% (Phases I replacement as a project separate from the Army Corps of Engineer's Murrieta Creek Amendment No. 1: Contract term extension Jon Salazar/ 75% & II) Improvement project. Staff review of draft environmental reports/studies has been PW03-05 I Amendment No 2: Contract term extension Amer Attar (4109) completed, and comments returned to SWE. Final environmental reports is expected by Amendment No. 3: $322,305 87% (Phase 3) October 31, 2008, at which time PES submittal to Caltrans will occur. 90% design plans & Amendment No. 4: $24,063 (RCWD waterline) specs are under staff review; 100% PS&E is anticipated in November, 2008. An agreement has been entered into with Rancho California Water District to accommodate an 8" waterline through the bridge. Pedestrian/Bicycle Bridge Over Santa Gertrudis This project includes the construction of an approx. 150' ped/bike bridge over Santa Creek Gertrudis Creek near Chaparral H.S. This is a federally funded project, which will involve a Consultant: Nolte Associates Jon Salazar/ 55% NEPA document. Preliminary Environmental Study (PES) form was submitted to Caltrans PW05-11 I Contract Amount: $132,807 Amer Attar (11109) 32% on 9/10/08. The City Council approved the purchase of a portion of an RCWD-owned parcel needed to construct the bridge at the 10/14/08 meeting. 60% design plan submittal received on 9/15/08 is under staff review. Western Bypass Bridge Over Murrieta Creek This project involves the design, environmental clearance, and construction of a new bridge Consultant: TYLIN International over Murrieta Creek at the westerly terminus of Temecula Parkway (79S) and an extension Contract Amt: $378,776.20 of Pujol Street to the new structure. Once constructed, this will serve as the southerly PW06-04 I William 30% 23% connection of the Western Bypass Corridor. Staff has received an amended proposal for Becerra (TBD) the design. The proposal received City Council Approval on June 24, 2008 and work has restarted. Preliminary alignments have been reviewed and geotechnical investigations have been initiated. Redhawk Park Improvements This project will add amenities to four park sites in the recently annexed Redhawk area. Consultant: RJM Design Group, Inc. Due to budgetary restraints, the construction was divided into phases over a number of Contract Amount: $164,574 Kendra years. At the December 11, 2007 meeting, the City Council approved an agreement with PW06-06 I Hannah- 300 5% RJM for the construction drawings of the chosen amenities, which include a half court Meistrell {12108 ) basketball court, ADA accessible parking, and dog park at Redhawk Community Park; a seatwall and shade structure at Sunset Park. The preparation of the construction drawings continues. Temecula Park and Ride (79 South) This project will design and construct a park and ride facility on Temecula Parkway Design Development AAE, Inc. (formerly 79 South) at La Paz. The 700/. design drawings are being returned to AAE for Contract amount $109,085 Bill McAteer revision and resubmittal. A meeting will be arranged with AAE to discuss drainage issues PW06-09 1 Amendment #1 $20,500 1 David 75% 75% raised by Land Development. The new City Ordinance has been forwarded to the design McBride consultant for his review. It is anticipated that the landscape design will change to adopt these new measures. WPS101608 CITY OF TEMECULA PAGE 4 OF 10 CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 10/16/2008 PROJECT PROJECT NAME, DESCRIPTION, PROJECT %TIME NO. PRIORITY CONTRACTOR & CONTRACT $'s: ENGINEER COMPLETE : . CONTRACT CURRENT STATUS & PROGRESS tEst-pi iraa-, PAID De Portola Road Pavement Rehabilitation Project This project involves rehabilitating De Portola Rd pavement from Jedediah Smith to (from Jedediah Smith to Margarita) Margarita Rd. This is a federally funded project. The Environmental Document (Categorical Consultant: GFB-Friedrich & Assoc, Inc. Exclusion) was approved by Caltrans on August 8, 2007. 100% PS&E is anticipated in PW06-10 f Contract Amount: $146,100 Jon Salazar/ 95% 78% October 2008. Construction Authorization was received from Caltrans on 10/7/08; Approved EWAs: #1, $11,500.00 Amer Attar (10108) Authorization to Bid is on the Council agenda for 10/28/08 . Construction is expected to begin in late 2008. Pechanga Pkwy-Dual Right Turn Lanes from This project includes the design and construction of two right-turn lanes on eastbound Temecula Parkway (R79S) Steve Temecula Parkway to southbound Pechanga Parkway. The project includes the widening of Consultant: Cozad & Fox Beswick/ Temecula Parkway at Pechanga Parkway & relocation of traffic signal poles. 100% design PW06-11 I Contract: $29,010 Mayra De La 100% 99% plans are complete. The City is in the process of purchasing the required right of way. Once Torre the needed right of way is acquired, construction will be scheduled. Santiago Detention Basin Steve This project includes the design and construction of a detention basin. The proposed Consultant: Kimley Horn Beswick/ 95% detention basin (1 acre in size) is located on the south side of Santiago Rd between Vallejo PW06-12 I Contract: $65,250 Mayra De La (8/08) 95% Ave and Orsmby Rd. 1000/. design plans have been reviewed and minor comments will be Torre provided to the consultant for incorporation into the plans. Pavement Rehab - STPL Project This project will rehabilitate Rancho California Road from Ynez Rd. to the City limits on the Consultant: Harris & Associates Kavon east. Consultant is working on the 1000/. design package. The City has submitted right of PW06-14 I Agreement Amount: $ Haghighi/ 99% 99% entry information to Caltrans. The request for Federal construction authorization was Approved EWA's: $ David submitted on June 24, 2008. The project will go to construction in late 2008. McBride Winchester Road / State Route 79 North - North This federally funded project will design and construct landscaping and irrigation Corridor Beautification Consultant: Kavon enhancements to the existing raised medians along Winchester Road between Ynez Road RBF Haghighil ° ° and the easterly City limits. The consultant is working on the 1000/. design package. The PW06-15 I Agreement Amount: $ David 99 99 City received the signed PES form and the Categorical Exclusion (CE) from Caltrans. The Approved EWA's: $ McBride City is finalizing the specifications. The construction phase of This project will be on hold until June 2009. French Valley Parkway/ Interstate 15 Over- A southbound off-Ramp to Jefferson, an auxiliary lane, and widening the bridge over Santa Crossing and Interchange Improvements - Phase Gertrudis Creek at the Winchester southbound off-ramp are the components of Phase 1. 1 (PS&E) City continued design work. Status is as follows: Consultant: Moffatt & Nichol > PS&E - City is preparing 950/. plans (retaining walls and landscape/irrigation). Amend. No. 1: $ 507,881.00 > Type Selection for Retaining Walls - Approved November 2007. Amend. No. 4: $ 632,058.00 > 2nd Intermediate PS&E Retaining Walls - Under Caltrans review. Amend. No. 8: $1,087,300.00 > Right of Way - Establishing limits of dedication. Discussions are continuing with owners Notes: William of affected parcels within Phase 1 work. PW07-04 I > Amend. Nos. 1, 4, & 8 amend original Becerra/ 60% 57% > Declaration of Units - Caltrans Approved Metric Exception for this phase. agreement under PW02-11. Aviin Odviarl (05/10) > Utilities - Updated pothole plans have been reviewed by Caltrans. Encroachment permits > Amendment amounts represent portion Amer Attar are being sought. appropriated for PW07-04. > Conceptual Landscape/Aesthetics - Concept was selected, with Murrieta, Caltrans, and IBC concurrence. Selection was incorporated into Draft Structures PS&E submittal. Other: > Maintenance Agreement - City preparing exhibit for first draft. WPS101608 CITY OF TEMECULA PAGE 5 OF 10 CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 10/16/2008 PROJECT PROJECT NAME, DESCRIPTION, PROJECT : %TIME `7n Nd.: PRIORITY CONTRACTOR & CONTRACT $'s:: ENGINEER COMPLETE CONTRACT CURRENT STATUS & PROGRESS tEst-piiraa-; PAID Old Town Gymnasium Design of the approximately 9,000 square foot gymnasium adjacent the Boys & Girls Club Consultant: WLC Architects Bill McAteer/ on Pujol Street. It was determined at the 8/19/08 meeting that WLC would proceed with PW07- II Contract Amount: $307,390.00 David 0% N!A conceptual design development and that they would meet with the Boys and Girls club staff 05CSD McBride (09108) to get their input. WLC is working on several site scenarios that will provide better access and more parking. Traffic Signal Installation - Citywide This project will install a new traffic signal on Butterfield Stage Road at Welton Street/ Butterfield Stage Rd at Welton St / Channel St Kendra Channel Street. PS&E is 70% complete. PW07-09 I Consultant: JDM Hannah- 60% 5% AgmtAmt: $12,000 Meistrell Traffic Signal Installation - Citywide This project will install a new traffic signal on Meadows Parkway at McCabe Drive. PS&E is Meadows Pkwy at McCabe Dr Kendra 70% complete. PW07-10 1 Consultant: JDM Hannah- 60% 0% AgmtAmt: $12,000 Meistrell Pavement Management System Update This project will update the City's Pavement Management System for the years 2008-2013. Consultant: Willdan Kavon The Council approved an agreement with Wildan on March 18th. All consultants requested PW07-11 I Agreement Amount: $ Haghighi! 15% 15% information from the City have been forwarded to them. The consultant just completed the David required field work. McBride PROJECTS BEING DESIGNED BY STAFF Localized Storm Drain Improvements This project will fix the drainage problem at the south end of Front Street (at the MW D PW04-02 II 20% WA easement). Baseline right of way, utilities, and mapping are established. This project is ( NIA) currently on hold. Long Canyon Detention Basin - Access Road Plans and specifications are 90% complete. City is seeking FEMA funds to remove excess PW04-07 I 0% WA silt deposited within the basin before constructing the access road. Project is on hold ( ) until FEMA determination is finalized. PROJECTS IN THE PLANNING STAGE WPS101608 CITY OF TEMECULA PAGE 6 OF 10 CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 10/16/2008 PROJECT Nd.: PRIORITY PROJECT NAME, DESCRIPTION, CONTRACTOR & CONTRACT $'s:: PROJECT ENGINEER %TIME COMPLETE jEst-piiraa-; `7n CONTRACT PAID CURRENT STATUS & PROGRESS I-15 / SR 79S Ultimate Interchange This project will modify the 1-15! SR 79 South Interchange to accommodate projected future Project Report (PR) traffic. City continued development of design geometrics, technical studies, and reports. Consultant: RBF Consulting Status is as follows: Contract Amount: $ 325,944.00 > Draft Project Report - Approved January 2008. Amendment No. 1: 98,196.00 > Project Report - Preparing resubmittal for Caltrans review. Extra Work Auth. No. 1: 13,426.00 > Supplemental Fact Sheet - Preparing resubmittal for Caltrans review. Extra Work Auth. No. 2: 17,732.00 > Advisory Design Exceptions - Approved Oct 2006. (Extra Work Auth. No. 3: 18,428.00) > Mandatory Design Exceptions - Approved Oct 2006. (Extra Work Auth. No. 4: 5,032.00) > Stormwater Data Report - Under Caltrans review. (Extra Work Auth. No. 5: 21,240.00) > Traffic Study - Approved Sept 2006. Note: EWA No. 3, 4, and 5 will be paid with > Modified Access Report - FHWA Determination of Acceptability, approved July 2007. PW04-08 I unused portion of Amend No. 1. Avlin Odviar/ 90% 93% Final approval pending approval of the Final Environmental Document. Amer Attar (12/08) > Geometric Approval Drawings - Preparing resubmittal for Caltrans review. > Initial Study Assessment - Approved Sep 2005. > Acoustic Evaluation - Approved Dec 2005. > Air Quality Assessment - Approved PM 10 Nov 2005 and PM2.5 Jul 2006. > Nat Environmental Study - Approved May 2006. > Cultural Studies - Approved Nov 2006. > Draft Environmental Document - Approved Dec 2007 and publicly circulated 2/20/08 - 3/2 > Final Environmental Document - Awaiting approval of Project Report. > FHWA Air Conformity - Approved June 2008. > Erosion Control Plan - Under Caltrans review. > Life Cycle Cost Analysis - Preparing resubmittal for Caltrans review. WPS101608 CITY OF TEMECULA PAGE 7 OF 10 CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 10/16/2008 PROJECT PROJECT NAME, DESCRIPTION, PROJECT %TIME Nd.: PRIORITY CONTRACTOR & CONTRACT $'s:: ENGINEER COMPLETE CONTRACT CURRENT STATUS & PROGRESS tEst-piiraa-; PAID French Valley Parkway / Interstate 15 Over- This project will construct an interchange between Winchester Road Interchange and the Crossing and Interchange Improvements 15/1-215 split. City continued development of the Project Report and Environmental (PA & ED) Document. Status is as follows: Consultant: Moffatt & Nichol > Draft Project Report - Approved June 2006. Agreement Amount: $1,091,693.00 > Project Report - Final preparation pending approval of Environmental Doc. Amend. No. 1: 202,652.40` > Draft Environmental Document - City revising per Caltrans comments. Amend. No. 2: 21,630.00 > New Connection Report (NCR) - Letter of Acceptability received in July 2008. CCO No. 1: 25,000.00 > Traffic Operations Analysis - Approved 02/05/08. CCO No. 2: 8,000.00 > Exception to 20-yr Traffic Design - Approved 12/17/07. CCO No. 3: 18,008.00 > Stormwater Data Report - City revising per Caltrans comments. CCO No. 4: 11,320.00 William > Mandatory Design Exceptions - Approved 07/18/06. CCO No. 5: 37,645.00 > Advisory Design Exceptions - Approved 07/18/06. PW02-11 I Amend. No. 3: 283,982.52 l a/ 90/° ° 87% > Exception to Ramp Metering Policy - Approved 07/05/06. Amend. No. 4: See PW07-04 Avain in Od Odviarl { 01109} > Geometric Approval Drawings - Approved 07/18/06. Amend. No. 5: 169,000.00 Amer Attar > Revised Geometric Approval Drawings - Approved 01 /11/08. Amend. No. 6: 110,917.00 > Storm Drain Study -Approved 03/21 /08. Amend. No. 7: 14,573.36 > Floodplain and Scour Analysis Report - Under Caltrans review. Amend. No. 8 See PW07-04 Notes: Other: > Amend. No. 1 also applies to PW07-04. See > Declaration of Units - Request for Metric Exception denied by Caltrans. PW07-04 for add'I apportionment. > Freeway Agreements - Revised exhibits under Caltrans review. > Risk Management Plan - Updating as necessary. > Project Charter - 1 st draft is under Caltrans review. > Maintenance Agreement - Preparing 1 st submittal for Caltrans review. > Financial Plan - Preparing 2nd submittal for Caltrans review. Temecula Creek Crossing - Access to Highway The project consists of performing an alignment study to set a specific horizontal and 79 South (Temecula Parkway) vertical alignment for an extension of Avenida de Missions southerly to gain vehicular Bridge Alignment Study - Avenida de Missions Kendra 65% access to Loma Linda Rd., including a bridge crossing over Temecula Creek. Preliminary PW08-03 II over Temecula Creek Hannah- (12108) 5% engineering report will be completed by 11/14/08. Consultant: Nolte Associates, Inc. Meistrell Contract Amount: $87,923.00 Santa Gertrudis Creek Pedestrian/Bicycle Trail The project will provide a Class I bicycle trail that connects the existing Santa Gertrudis Extension and Interconnect Kendra Creek Pedestrian/Bicycle Trail at Ynez Road to the Murrieta Creek Multi-Purpose Trail at PW08-04 II Alignment Study, Design & Environmental Hannah- 0% 0% Diaz Road. The City plans to enter into an agreement with a consultant by 11 /18/08. Clearance Meistrell {04/09 ) Consultant: Nicolas Valley - Assessment District (Liefer This project will study assessment district feasibility and formation, including completing the Road) street and minor storm drain improvements on the unimproved portions of certain streets 0% within Nicolas Valley (Liefer Road) area. The City is reviewing proposals received from PW08-06 II Amer Attar (08109) 0% consultants for the design of the street improvements. An agreement approval is planned to be presented to the City Council at the 10/28/08 City Council Meeting. Library Additional Parking This project will provide 70-100 parking stalls on the graded City property about 1200 feet PW08-07 I Amer Attar ° 0 0% west of the existing library as an over flow parking lot. The City is reviewing proposals from (01109) the City's on-call consultants for the design of the parking lot WPS101608 CITY OF TEMECULA PAGE 8 OF 10 CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 10/16/2008 PROJECT PROJECT NAME, DESCRIPTION, PROJECT %TIME NO. PRIORITY CONTRACTOR & CONTRACT $'s: ENGINEER COMPLETE CONTRACT CURRENT STATUS & PROGRESS jEst-pimaa-) PAID PROJECTS WAITING IN THE WINGS III Butterfield Stage Road - Roripaugh CFD Amer Attar ( % ) WA All work has been on hold while Developer finalizes construction financing. Citywide Master Drainage Plan Postponed. PW00-29 I I NA Multi-Trails System - Margarita Road Under This project will construct a trail for bicycles and pedestrians along Santa Gertrudis Creek Crossing under Margarita Road. Data regarding existing utilities are being incorporated into the Consultant: LAN Engineering William design. RCFC has provided an Encroachment Permit. Plans & Specs are complete. This PVL'04-13 I Contract Amount: $114,426.00 Becerra 100% 100% project cannot be constructed until adequate funds are identified. An application was submitted for State Bicycle Transportation Account (BTA) funds on 12/1/06. Sam Hicks Monument Park Playground This project will replace the playground at Sam Hicks Monument Park to comply with new Replacement Kavon standards. The funding for this project is through Community Development Block Grant. PW06-16 Haghighi 0/° o WA Funding for this project has been reallocated. Postponed until funds are allocated. Auxiliary Lanes on 1-15 in Temecula A feasibility study will be conducted to determine if auxiliary lanes can be added between on and off-ramps on 1-15 in Temecula to improve the freeway operation. An RFP to conduct the study was published on the City's website on 02/14/07. Proposals were received on PW06-17 I Laura Bragg! 00/1 NIA NI 03/16/07. The City reviewed the proposals and selected a consultant. Due to funding Amer Attar constraints, this project is being delayed until Fiscal Year 2009/ 2010. RIGHT OF WAY RELATED PROJECTS French Valley Parkway/ 1-15 Overcrossing and Appraisals are in progress. Appraiser is finalizing the real estate appraisal; FF&E appraisal Interchange, Project Report (PR) William and Relocation Assistance appraisal are to be submitted shortly. PW02-11 I Becerra/ NIA WA Amer Attar Butterfield Stage Road - Roripaugh CFD Closed escrow on Calixto parcel. Working on getting demolition proposals. RCFCD and all Mayra De La 3 regulatory agencies are on board with the City take-over portion of the work. We are CFD 03-02 Torre/ Amer currently working on the R/W acquisition. The research for the dry utilities has started. The Attar review of the Developer's Reimbursement/Pay Requests is proceeding. Diaz Realignment Working with the City Attorney on the preparation of all the documents needed to record PW 95-27 I Amer Attar/ various deeds on parcels affected by project and filing the Record of Survey. Jon Salazar Pechanga Parkway (right turn lanes) Owner accepted offer. Purchase & Sale Agreement was sent to him. Property owner is PW 06-11 Amer Attar attempting negotiate City actions on other issues he has with the City for him to sign the Purchase Agreement PW 99-11 Pechanga Parkway (mitigation land) Amer Attar Offer sent, however, owner wants more time awaiting new maps re: flood plain boundaries; owner does not want to negotiate until issues are resolved. Surplus Land : Diaz Road Realignment Met with Outdoor Channel. An offer to sell was sent to them during the last period. Staff is Amer Attar awaiting their response WPS101608 CITY OF TEMECULA PAGE 9 OF 10 CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 10/16/2008 PROJECT PROJECT NAME, DESCRIPTION, PROJECT PRIORITY NO. CONTWA CTOR & CONTRACT S's ENGINEEF Riverside County Flood Control Parcels-Old Amer Attar Town Santa Gertrudis Ped. Bridge PW07-05 Amer Attar PW06-12 Amer Attar Overland Extension PW00-26 Amer Attar Policy re: Site Assessments Amer Attar Miscellaneous Right of Way Related Items Amer Attar On-going SPECIAL AND MISCELLANEOUS PROJECTS Roripaugh Ranch CFD CFD 03-02 Amer Attar NIA Harveston CFD CFD 01-02 Amer Attar NIA Harveston CFD CFD 03-06 Amer Attar NIA Crown Hill CFD CFD 03-01 Amer Attar NIA CFD 03-03 Wolf Creek CFD Amer Attar N/A Serena Hills CFD CFD 02-08 Amer Attar N/A Tracking, preparing, and processing Federal and Various I State Funds Reimbursements Julie Dauer On-going Contract Administration Various Julie Dauer On-going Murrieta Creek Multi Purpose Trail PW01-27 I Julie Dauer NIA PW06-10 I Julie Dauer NIA Portola Road Pavement Rehabilitation Highway Bridge Replacement & Rehabilitation PW03-05 I Program (HBRR) - Main Street Bridge Julie Dauer N/A to obtain proposals for appraisal NIA Ireview or uaitrans proceaures; worwng on WA WA No activities WA No activities WA No activities WA Processing Reimbursement Requests. N/A No activities N/A Various Projects. Preparation, review and training as required for CIP project contracts, amendments, extra WA work authorizations & change orders. Providing assistance to staff in processing contracts and purchase orders for all CIP division projects. Request for Authorization' has been approved for construction. TCSD to develop co-op WA agreement with Riverside County Flood Control. Awaiting Encroachment Permit from RCFCD. Bid Opening August 15, 2007. Prepared 'Justification Form' for Caltrans for update on project status for the quarter ended 9/30/07. NIA Received approved FES, CE and NES (MI) for environmental clearance on October 30, 2007. Agreement approved between City and Simon Wong for the environmental processing for WA this project. Total HBRR funds $3,920,000. WPS101608 CITY OF TEMECULA PAGE 10 OF 10 CAPITAL IMPROVEMENTS PROJECTS - MONTHLY WORK PROGRESS SHEET 10/16/2008 PROJECT PROJECT NAME, DESCRIPTION, PROJECT %TIME `7n Nd.: PRIORITY CONTRACTOR & CONTRACT $'s:: ENGINEER COMPLETE CONTRACT CURRENT STATUS & PROGRESS jEst-pA;aa-; PAID SR2S- Safe Routes to School Program - In process of preparing PES, ISA checklist and NES (MI) documents for environmental Pedestrian; Bicycle Bridge over Santa Gertrudis review. Agreement prepared between the City and Nolte Associates to provide additional Creek to Chaparral High School environmental review and assistance as needed for environmental clearance. SR2S funding PW05-11 I Julie Dauer N/A ITA has been awarded in the amount of $425,520. No State funds are to be allocated for this project, therefore NEPA environmental processes will be required. In addition to SR2S funding we have been awarded $132,000 in SB821 funding. Transportation Uniform Mitigation Fee (TUMF) Quarterly review of expenditures for TUMF reimbursement requests. Various I Julie Dauer NIA NIA TE - Transportation Enhancement PIES & Field Review forms and NES (MI) and ISA Checklist have been prepared and PW06-15 I Winchester Road/State Route 79 North Corridor Julie Dauer NIA NIA submitted to Caltrans for environmental review. Received comments from Local Assistance Beautification Project and have completed responses and submitted for additional review by Caltrans. Total funds awarded per TE Funding adjustments $1,133,000. PW99-11 Pechanga Parkway Phase II Street Have received environmental approval and are currently in process of completing the right- (Phase 11) I Improvements - Public Land & Highways Funded Julie Dauer NIA NIA of-way processes. Completed RFA package will be submitted upon ROW certification. Various I CIP Project Files Julie Dauer N/A NIA Continue process of review of current and completed CIP projects for archiving. Various I Grant Files Julie Dauer NIA N/A On-going review and update of all grant files for the CIP Division. Formulating a list and cross-references for current and active grant programs and projects. Various I Bond Releases Julie Dauer NIA NIA On-going processing of bond releases for City Clerk's office for various completed CIP projects. 2006/07 Bicycle Transportation Account 2006/07 BTA funds approved for the preliminary engineering of our Santa Gertrudis Creek TBD I BTA Funds Julie Dauer NIA NIA Bicycle Trail Extension and Interconnect project. Total award $395,000. Quarterly Review Review of Federal and State funding of CIP projects for preparation of reimbursement Various I Julie Dauer N/A NA invoices for costs incurred during each quarter. Also include review of administrative costs for CIP projects and prepare reports for Finance. Standardize the format of the Specifications for Specifications library is continuously being updated and amended. The boiler-plate section all projects David is also being reviewed and updated. Federal Specifications were updated and standardized McBride On-going NIA for De-Portola and Rancho California Road. Circulation Element Implement Plan This Project is to identify all future projects necessary so that the current Circulation Amer Attar/ Element of the General Plan is fully implemented. Data entry into the database is complete. I N/A NIA The tasks of field verification, cost estimates preparation, and aerial mapping have all been Laura Bragg completed. This completed project information was submitted to Greg Butler/Bill Hughes on March 27, 2008. Update Plans to Reflect As-Built Conditions for City receives blue prints from many contractors marked with As-Built conditions for various All Recent Projects 000000 On-going NIA Projects. Some of these As-Built conditions have never been transferred to the project mylars. As-Built plans will be created for all recent projects, if it was not done at the time of submission. Consultant Selection An Access database was created for our Consultant Selection List. Information is available Various I Laura Bragg On-going NIA on the City's web-site on how to be placed on the list and responses are being entered into the computer as they are received. WPS101608 ITEM NO. 21 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jerry Williams, Chief of Police DATE: October 28, 2008 SUBJECT: Police Department Monthly Report The following report reflects the activity of the Temecula Police Department for the month of September 2008. PATROL SERVICES Overall calls for police service 7285 "Priority One" calls for service 37 Average response time for "Priority One" calls ...............................5.5 Minutes VOLUNTEERS Volunteer administration hours 273 Special Events 197 Community Action Patrol (CAP) hours 175 Reserve officer hours (patrol) 8 Training hours 201 Total Volunteer hours 1508 CRIME PREVENTION/GRAFFITI Crime prevention workshops conducted 6 Residential/business security surveys conducted 4 Businesses visited 16 Businesses visited for past crime follow-up 19 Crime prevention articles 1 Total square footage of graffiti removed 3,455 Number of Graffiti Locations 40 OLD TOWN STOREFRONT Total customers served 333 Sets of fingerprints taken 41 Police reports filed 20 Citations signed off 47 Total receipts $5,014.00 SPECIAL ENFORCEMENT TEAM (SET TEAM) On sight felony arrests On sight misdemeanor arrests Felony arrest warrants served Misdemeanor arrest warrants served Follow-up investigations Parole Searches Gang Members Contacted TRAFFIC Citations issued for hazardous violations 1575 D.U.I. checkpoints conducted 0 D.U.I. Arrest ...........................36 Non-hazardous citations 404 Stop Light Abuse/Intersection Program (S.L.A.P.)citations 266 Neighborhood Enforcement Team (N.E.T.) citations 104 Parking citations 671 Seatbelts ..........................52 School Zones ..........................68 Cell Phone Cites ................................96 Injury collisions 20 Presentations ............................0 INVESTIGATIONS Beginning Caseload 167 Total Cases Assigned 33 Total Cases Closed ....................................................................................25 Number of community seminars/presentations conducted 0 PROMENADE MALL TEAM Calls for service 218 Felony arrest/filings 13 Misdemeanor arrest/filings 14 Vehicle burglaries 0 Vehicle thefts 1 Total receipts $6,616.00 SCHOOL RESOURCE OFFICERS Felony arrests 0 Misdemeanor arrests 4 Citations 33 Youth counseled 263 Presentations 39 YOUTH ACCOUNTABILITY TEAM School visits 18 Home visits 35 Presentations .......................................................8 Truancy Sweep .......................................................0